Council Agenda

 

 

Special Council Meeting

5.30pm, 25 February, 2014

Council Chambers

Dundebar Road Wanneroo


Recording of Council Meetings Policy

 

 

Objective

 

·        To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·        To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Special Council Meeting will be held at the Council Chambers

Dundebar Road Wanneroo on Tuesday 25 February, 2014 commencing at 5.30pm.

 

 

 

 

 

D Simms

Chief Executive Officer

20 February, 2014

 

 

 

CONTENTS

 

Item  1______ Attendances_ 1

Item  2______ Apologies and Leave of Absence_ 1

Item  3______ Public Question Time_ 1

Item  4______ Reports_ 1

Item  5______ Confidential_ 1

SCR01-02/14  Appointment of Director City Businesses  1

Item  6______ Date of Next Meeting_ 2

Item  7______ Closure_ 2

 


Agenda

 

 

Good evening Councillors, staff, ladies and gentlemen, we acknowledge the Traditional Owners of the land on which we meet and I invite you to bow your head in prayer:

 

Lord

 

We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name.

 

Amen

 

Item  1     Attendances

Item  2     Apologies and Leave of Absence

Item  3     Public Question Time

Please Note:        Section 7(4)(b) of the Local Government (Administration) Regulations 1996 states that:

 

“a Council at a Special Meeting is not required to answer a question that does not relate to the purpose of the meeting.  It is requested that only questions that relate to items on the agenda be asked”.

 

Item  4     Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.    

 

Item  5     Confidential

SCR01-02/14    Appointment of Director City Businesses

File Ref:                                               5642V02 – 14/63400

Responsible Officer:                            Chief Executive Officer

 

This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(a)        a matter affecting an employee or employees

 


CITY OF WANNEROO Agenda OF Special Council Meeting 25 February, 2014                                                     2

 

Item  6     Date of Next Meeting

The next Ordinary Council Meeting is scheduled for 7.00pm on Tuesday 4 March 2014, to be held at Council Chambers, 23 Dundebar Road, Wanneroo.

Item  7     Closure

 

 

 

 
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