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BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Civic Centre,

Dundebar Rd, Wanneroo

on 20 May, 2014 commencing at 6:00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Members may speak more than once on any item, there is no moving or seconding items, Officers will address the members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


 

 

 

Briefing Papers for Tuesday 20 May, 2014

 

 

 

 

CONTENTS

 

Item  1______ Attendances_ 1

Item  2______ Apologies and Leave of Absence_ 1

Item  3______ Reports_ 1

Planning and Sustainability  1

Policies and Studies  1

3.1                       Adoption of Local Planning Policy 5.3: East Wanneroo  1

Town Planning Schemes & Structure Plans  80

3.2                       Adoption of Amendment 128 to District Planning Scheme No 2  80

Other Matters  103

3.3                       Wanneroo Business Association Request for Funding 2013/14  103

3.4                       Small Business Centre North West Metro Funding 2013/14  125

3.5                       Signalisation of the Marmion Avenue / Peony Boulevard / Lagoon Drive Intersection in Yanchep  167

City Businesses  180

Infrastructure  180

Infrastructure Maintenance  180

3.6                       Concept Plans for Renewal of Irrigation Systems and Hydrozoning at Anthony Waring Park, Hudson Park, John Moloney Park and Scenic Park  180

Infrastructure Projects  188

3.7                       Brazier Road Beach Access, Yanchep - Community Consultation and Aboriginal Heritage Survey Outcomes  188

3.8                       Yanchep Surf Life Saving Club and Public Amenities Facility  197

Traffic Management  203

3.9                       Perry's Paddock - Ocean Reef Road Access - Road Safety Audit  203


 

Community Development  212

Capacity Building  212

3.10                     Community Gardens Policy  212

Communication and Events  226

3.11                     Approval of 2014 Australasian Safari HQ Event and Sponsorship  226

Program Services  243

3.12                     PT01-04/14 Update of Petition Request for Basketball Equipment, Ashdale Gardens Estate, Darch  243

3.13                     South Ward Community Reference and Sporting User Group Terms of Reference  246

Other Matters  253

3.14                     Community Funding March Round 2014 Applications  253

Corporate Strategy & Performance  277

Finance  277

3.15                     Warrant of Payment for the Period to 30 April 2014  277

3.16                     Financial Activity Statement for the Period Ended 31 March 2014  389

3.17                     Financial Activity Statement for the Period Ended 30 April 2014  402

Risk and Business Improvement  415

3.18                     Amendment to the 2013/14 Audit Plan  415

Governance  419

3.19                     Donations to be Considered by Council - May 2014  419

3.20                     Review of Council Policies  422

Chief Executive Office  462

Item  4______ Motions on Notice (to be circulated under separate cover) 462

4.1                       Cr Treby – Efficiency Dividend Strategy 2014/15  462

4.2                       Cr Zappa – Establishment of Budget and Corporate Business Plan Review Committee  462

4.3                       Cr Zappa – Fencing Upgrade, Dorneywood Way/Mirrabooka Avenue  462

4.4                       Cr Newton – Signalisation of Drovers Place and Joondalup Drive Intersection  462

Item  5______ Late Reports (to be circulated under separate cover) 462

5.1                       Tender 01402 – Brazier Road Stage 2 – Yanchep Kiosk to the Existing Brazier Road Yanchep  462

Item  6______ Public Question Time_ 462

Item  7______ Confidential_ 462

Item  8______ Date of Next Meeting_ 462

Item  9______ Closure_ 462

 


Agenda

Item  1     Attendances

Item  2     Apologies and Leave of Absence

Item  3     Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Policies and Studies

3.1   Adoption of Local Planning Policy 5.3: East Wanneroo

File Ref:                                               2079 – 14/100053

Responsible Officer:                            Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       7         

 

Issue

To consider changes proposed to draft Local Planning Policy 5.3: East Wanneroo (LPP 5.3), following public advertising.

 

Background

A first draft of LPP 5.3 was advertised for public submissions in mid-2012.  Council considered a report on the 54 submissions received at its meeting of 28 May 2013 (Item PS01-05/13).  Council resolved to make a number of modifications to the draft LPP and, due to the substantial nature of some of the modifications, decided to readvertise the modified draft LPP for a further public comment period.

 

A copy of the modified draft LPP 5.3 (as advertised) is included in Attachment 1.

 

The modified draft LPP 5.3 was advertised for three weeks between 2 July 2013 and 23 July 2013, resulting in 71 submissions being received, which raised four key issues. The main reasons for the delay in reporting this matter back to Council arose from the need to carry out further investigations with the Water Corporation regarding its infrastructure planning, and discussions with representatives from the Department of Planning and Western Australian Planning Commission in respect of implementation and alignment with its East Wanneroo Structure Plan.  A summary of the submissions received and Administration's responses and recommended modifications is included as Attachment 2.  Administration has prepared a revised draft LPP 5.3 in light of the submissions made, and consideration of a number of matters which affect the proposed Policy.


 

Detail

Key Issues from Submissions

 

The four key issues raised in the submissions, and Administration's position on each, are summarised below:

 

1.      Provision for Exemptions/Need for Greater Flexibility

 

Submitters advised that the Policy should allow for some parts of the potential urban area identified in the East Wanneroo Structure Plan (EWSP) which meet appropriate criteria, to be planned and developed separately from the LPP 5.3 planning process.  They generally assume that such areas would be predominantly residential. 

 

Administration considers that the planning framework for East Wanneroo (as currently represented by the EWSP) has not progressed to a point where it is safe to assume what form of development may be appropriate for particular areas.  It may also be inequitable to exempt any areas from the proposed Development Contribution Plans (DCPs).  In Administration's view, the whole area needs to be comprehensively planned, as proposed under LPP 5.3.  Administration therefore does not propose any change to LPP 5.3 arising from the submissions on this issue.

 

2.      Transport

 

Submitters advised that robust transport assessment is required to determine the impact of the proposed East Wanneroo development on the various transport networks, and that this assessment needs to be done as part of the Metropolitan Region Scheme (MRS) amendment phase.

 

Administration considers that this issue will be addressed by transport modelling currently being commissioned as part of broader strategic planning studies by the State planning agencies, along with transport studies which will be done as part of preparation of the District Structure Plans for the area.

 

Main Roads WA has also advised that it will not support any rezoning of East Wanneroo until the proposed North-South Primary Road (Tonkin Highway extension) has been reserved under the MRS.  On this point, Administration notes that studies associated with determining the alignment of this road are now well advanced, with a preferred alignment likely to be determined around August of this year.  This will enable detailed land requirement plans to be prepared, to facilitate initiation of an MRS amendment to reserve the land required for the road.  The timing proposed by Main Roads WA for initiating its reservation under the MRS should allow this to run in parallel with rezoning for the East Wanneroo area.

 

Administration therefore does not propose any change to LPP 5.3 arising from the submissions on this issue.

 

3.      Proposed Alternative Designation of Land on the EWSP

 

Submitters have identified a number of areas which are shown as Rural on the EWSP but which they consider should also be Potential Urban.  Administration is of the view that advertising of the draft North West Sub-Regional Structure Plan around the end of this year will provide the appropriate opportunity for these submitters to make similar submissions at that time. It is not the role of LPP 5.3 to pre-determine the future zoning of existing Rural-zoned land.

 

Administration therefore does not propose any change to LPP 5.3 arising from the submissions on this issue.

 

4.      Suitability of Land for Urban Development

 

Submitters, including the Department of Parks and Wildlife, have questioned how detailed assessment of suitability of land for urban development will relate to the rezoning of land for Urban, and whether such assessments should be done prior to rezoning and structure plan preparation.

 

Administration advises that one of the key elements of the proposed Policy is to provide for Urban zoning as the first step in the planning process, which will then enable the landowners and their consultants to do the necessary detailed assessments as part of District Structure Plan preparation.  The Policy addresses the issue raised by the submitters by providing for a second phase of MRS Amendments which will reflect the outcomes of the detailed assessments.

 

Administration therefore does not propose any change to LPP 5.3 arising from the submissions on this issue.

 

Changes to LPP 5.3 Arising from Submissions

 

Only one minor change is proposed by Administration, arising from the submissions.  This relates to a submission from the Water Corporation, and involves including reference to 'storage and distribution infrastructure' in Condition 3.1 a) of Table 1 of the Policy, so that LPP 5.3 recognises that this infrastructure will need to be planned for at the District Structure Plan level.

 

This change is considered appropriate as it clarifies the types of infrastructure which need to be addressed.

 

Other Proposed Changes to Draft LPP 5.3

 

In addition to the above proposed change, a number of other changes to draft LPP 5.3 are proposed by Administration:

 

1.      In considering draft LPP 5.3 at its meeting of 28 May 2013, Council also resolved that Administration present a report to Council on changes being made to LPP 4.9: Subdivision of Rural Zoned Land to ensure that it aligns with LPP 5.3.  This matter is dealt with later in this report.

 

         In addition to changes being recommended to LPP 4.9, a minor change is also proposed to draft LPP 5.3 to provide additional guidance for how rural subdivision applications should be considered within the East Wanneroo area.

 

         It is proposed that policy measure 2.3.1 a) of LPP 5.3 be modified to state that no further subdivision will be supported for land which is designated as potential urban or industrial/employment on the EWSP and which is still zoned Rural, unless the purpose of that subdivision is to facilitate possible future urban or industrial use.

 

2.      LPP 4.2: Structure Planning is currently being reviewed by Administration and a report on this is to be presented to Council in the near future.  In anticipation of the likely new LPP 4.2 provisions, a number of minor changes are proposed to LPP 5.3 to remove several references to specific parts of the current LPP 4.2, which are likely to no longer exist in the revised LPP 4.2:

 

·        Condition 3.1 e) of Table 1 : remove reference to Attachment 2 of LPP 4.2;

 

·        Condition 6.1 of Table 1 : remove reference to Attachment 3 and Appendix 1 of LPP 4.2.

        

         A change is also proposed to condition 6.1 of Table 1 to provide that Local Structure Plan Maps are to show all proposed public open space areas, as this is appropriate given the fragmented nature of most of the East Wanneroo area.

 

3.      Figure 1 of draft LPP 5.3 currently shows the extent of the proposed South Pinjar industrial area, as per the EWSP.  Subsequent to the finalisation of the EWSP, the "Economic and Employment Land Strategy: non-heavy industrial, Perth Metropolitan and Peel Regions" (EELS) was released by the State Government, and this shows the north east section of the South Pinjar industrial area as no longer being intended for future industrial use.  It is proposed to change Figure 1 of LPP 5.3 to reflect this aspect of the EELS.  (The area to be deleted is shown in Attachment 4).

 

Summary of Changes Proposed to Draft LPP 5.3

 

In summary, four changes are proposed to draft LPP 5.3:

 

·        A minor change to Condition 3.1 a) in Table 1, sought by the Water Corporation;

 

·        Minor changes to Conditions 3.1 e) and 6.1 in Table 1, to remove the references to specific parts of the current LPP 4.2: Structure Planning, and to add a provision to 6.1 that Local Structure Plan Maps are to show all proposed public open space areas;

 

·        A change to Figure 1 to show the extent of the proposed South Pinjar industrial area as per the EELS study;

 

·        A change to policy measure 2.3 (a) to provide further guidance for consideration of rural subdivision applications.

 

These changes are shown as tracked changes in the modified version of draft LPP 5.3 in Attachment 4.  The final draft LPP 5.3, with all modifications accepted, is included as Attachment 5

 

Review of LPP 4.9: Subdivision of Rural Zoned Land

 

As stated earlier in this report, when Council resolved at its meeting of 28 May 2013 to adopt modified draft LPP 5.3 for public comment, it also resolved to require Administration to submit a report to Council regarding changes which may be required to Council's LPP 4.9: Subdivision of Rural Zoned Land, to ensure its alignment with LPP 5.3.

 

Changes were seen to be required to LPP 4.9 because for the period that the East Wanneroo area remains with its current rural zoning under the MRS and DPS 2, an inconsistency between LPP 4.9 and draft LPP 5.3 (as proposed at that time) would arise.  It would arise where a landowner of one of the large rural properties in East Wanneroo applies for subdivision approval to create 4 ha lots in an area which is designated as either potential urban or industrial/employment by the EWSP.

 

In the above situation, under LPP 4.9, the application would be consistent with that policy, as it says that Council would support minimum 4 ha lot sizes for land zoned General Rural or Rural Resource south of Neaves Road.  However, under LPP 5.3, the City would be having regard for the possibility of future urban or industrial use of that area, and the desirability of facilitating those possible future uses.  This would mean viewing the subdivision proposal more as a proposed 'super-lot' subdivision (similar to one of the large coastal corridor properties being proposed for subdivision into 4 ha lots). 

In this case, the City would most likely not wish to support it.  To remove the above inconsistency, policy provision 1 of LPP 4.9  is proposed to be amended to read:

 

"1.     In lands south of Neaves Road which are zoned General Rural or Rural Resource under DPS 2 and Rural under the MRS and are not designated as Potential Urban or Employment Purposes under the East Wanneroo Structure Plan (January 2011), Council shall only support subdivision where each lot yielded by the proposed subdivision contains a minimum of four (4) hectares, …"

 

It is also proposed to amend Plan 1 of LPP 4.9 to only show the areas which are currently zoned General Rural or Rural Resource under DPS 2 and are not designated as Potential Urban or Employment Purposes under the EWSP as being subject to provision 1 of LPP 4.9.  The proposed amended LPP 4.9, including the amended Plan 1, is shown with tracked changes in Attachment 6.  The proposed amended LPP 4.9, with modifications accepted, is included as Attachment 7.

Consultation

The second draft of LPP 5.3 was advertised for public comment for a period of 21 days between 2 July 2013 and 23 July 2013 in accordance with Council's resolution of 28 May 2013, by way of:

 

·        Advertisement in local newspapers;

·        Display on the City's website and Facebook page;

·        Display at the Civic Centre and the City's libraries;  and

·        Letters to those who made submissions on the first draft of LPP 5.3, and other relevant stakeholders.

 

Discussions were also held with the Chairperson of the Western Australian Planning Commission and representatives of the Department of Planning and Water Corporation.

 

As the changes proposed to the modified draft LPP 5.3 are considered relatively minor, Administration does not consider it necessary to readvertise the modified draft Policy for further public comment.

 

In respect to the proposed changes to LPP 4.9: Subdivision of Rural Zoned Land referred to earlier in this report, in accordance with Clause 8.11.3.1 of DPS 2, it is necessary to advertise a draft policy for public comment for a period of not less than 21 days.  As the modification to LPP 4.9 is considered relatively minor, Administration proposes to advertise the revision to LPP 4.9 for a period of 21 days by way of the following:

 

·        Notification in local newspapers for two consecutive weeks;  and

·        Display at City Libraries, the Civic Centre and on the City's website.

 

The modified draft LPP 5.3 was also presented to Council Forum for discussion on 6 May 2014.

Comment

LPP 5.3 will provide much needed guidance in setting out a planning process for the East Wanneroo area which will result in a planning framework that will enable urban and related development to occur in an orderly and proper manner.  The Policy will provide clarity for all stakeholders as to how this planning process is to be progressed.  In this regard, except for the preparation of Development Contribution Plans, the onus is generally upon the landowners and their consultants to progress the planning and development of this area.

 

The Policy will also provide guidance to assist in Council's consideration of planning proposals of both urban and rural types which may be submitted during the course of undertaking of the proposed planning process. 

 

In respect to the proposed changes to LPP 4.9: Subdivision of Rural Zoned land, these will result in an alignment between that Policy and LPP 5.3 in respect to consideration of rural subdivision applications which may be proposed while the potential urban and proposed industrial/employment areas remain rural zoned under the MRS and DPS 2.

Statutory Compliance

Draft LPP 5.3 has been prepared in accordance with the requirements of Part 8 of District Planning Scheme No. 2 (DPS 2).  In accordance with Clause 8.1.3.1 (c) of DPS 2, Council must formally consider the submissions received before deciding whether to adopt the draft Policy, with or without changes, or not to proceed with the draft Policy.

 

In respect to the changes proposed to LPP 4.9: Subdivision of Rural Zoned Land, should Council decide to make these changes, it must resolve to adopt the revised LPP 4.9 pursuant to Clause 8.11.3.1 (a) of DPS 2, and advertise it for public comment.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

         "4      Civic Leadership – Working with others to ensure the best use of our resources.

 

                   4.2    Working with others, The community is a desirable place to live and work as the City works in partnership with others to deliver the most appropriate outcomes."

Risk Management Considerations

The main risk to the City associated with adoption of LPP 5.3 will be related to the Policy's proposal that the City prepare and administer DCPs for the East Wanneroo area.  The financial risks associated with the City doing this have been addressed under the Financial Implications heading below.

If the City does not adopt LPP 5.3 and consequently does not prepare and administer DCPs for this area, the risk is that the City will be responsible for meeting the very substantial funding shortfall which would result from not obtaining development contributions.

Policy Implications

Once finalised, and if adopted by Council, LPP 5.3 will form part of the City's Local Planning Policy Framework and will supersede an interim position adopted by Council at its meeting of 11 December 2007 (Item PD01-12/07) and reaffirmed by Council at its meeting of 5 April 2011 (Item PS09-04/11). 

 

The changes to LPP 4.9 proposed in this report will remove inconsistencies which will otherwise exist between LPP 4.9 and LPP 5.3.

Financial Implications

The cost of advertising the notice of final adoption of LPP 5.3, and public advertising of LPP 4.9, is to be met from the Planning and Sustainability operational budget.

 

Undertaking the planning process included in LPP 5.3 will involve costs being incurred by developing landowners in the area.

 

Under the Policy, the City will prepare and manage district and local-level DCPs.  However, the costs involved in doing this would be recovered by the City through the DCPs themselves.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.      NOTES the submissions received as summarised in Attachment 2. in respect to modified draft Local Planning Policy 5.3: East Wanneroo, ENDORSES Administration's responses to those submissions and ADVISES submitters of its decision;

2.      NOTES and ENDORSES Administration's recommended modifications in respect to modified draft Local Planning Policy 5.3: East Wanneroo included in Attachments 2 and 4;

3.      Pursuant to subclause 8.11.3.1(c) of District Planning Scheme No. 2 ADOPTS the modified Local Planning Policy 5.3: East Wanneroo included as Attachment 5;

4.      Subject to 3. and pursuant to subclauses 8.11.3.1(d) and 8.11.3.1(e) of District Planning Scheme No. 2 PUBLISHES notice of its final adoption of Local Planning Policy 5.3: East Wanneroo once in the Wanneroo Times, North Coast Times and Sun City newspapers and FORWARDS a copy of the Policy to the Western Australian Planning Commission for its information;

5.      FORWARDS a copy of the adopted Local Planning Policy 5.3: East Wanneroo to the landowners of all properties affected by that policy;

6.      NOTES that Council adoption of Local Planning Policy 5.3: East Wanneroo supersedes the following interim position established by Council resolution of 11 December 2007 (item PD01-12/07) and reaffirmed by Council at its meeting on 5 April 2011 (Item PS09-04/11):

         "1.     ENDORSES the process shown in Attachment No. 5 prepared by Administration to progress planning of the area east of the existing East Wanneroo urban areas.

         2.       NOTES that Administration will proceed to undertake further detailed local planning of the rural areas north of Flynn Drive, with a view of this providing a basis for the preparation of a final Local Rural Strategy for the City, which will be subject of a budget submission to Council in due course and this work will need to dove-tail with related elements of the Gnangara Sustainability Strategy study.

        


 

         3.       DETERMINES that it will not support any independent planning proposals, including rezoning proposals associated with rural small lot subdivision, which may be viewed as premature in relation to the planning process adopted under 1 above, and the further detailed local planning to be undertaken under 2 above.

         4.       REQUIRES the Director Planning and Development, in regard to any planning proposal within the Study Area defined in Figure 1 of the August 2007 report titled "The Future of East Wanneroo":

                   (a)     only to accept the proposal for consideration by Council if the Director is satisfied that the proposal is not premature having regard to the stage reached in the planning processes generally for this area and particularly having regard to the process referred to in 1 and 2 above; but provided that:

                            (i)      this requirement is not intended to inhibit the processing by the WAPC of any application for subdivision approval in proper form, and is not intended to inhibit the processing by the City of an application for approval to commence development in proper form.  Such applications should be considered on their individual merit, which would still include amongst other things, consideration of whether approval of the proposal at that time would:

·    be desirable from a planning point of view having regard to the status of the planning processes referred to in 1 and 2 above;

·    be consistent with the principles of orderly and proper planning; and

·    impact on the amenity of the locality in the short, medium and long term.

                   (b)     to reject the proposal if it incorporates a Structure Plan which has not been required by the Council pursuant to clause 9.1.1 of District Planning Scheme No. 2."

7.      PURSUANT to clause 8.11.3.1(a) of District Planning Scheme No. 2 ADOPTS the revised Local Planning Policy 4.9: Subdivision of Rural Zoned Land as contained in Attachment 7 for the purpose of advertising, and ADVERTISES it for public comment for a period of 21 days by way of:

         a)       Advertisements in the Wanneroo Times, North Coast Times and Sun City News newspapers for two consecutive editions; 

         b)      Display at the City's Civic Centre Building, City Libraries and on the City's website;

         c)       Notice in writing to the landowners of all properties affected by the existing and proposed (draft) Local Planning Policy 4.9.

 

 

 

Attachments:

1View.

Attachment 1 - Advertised modified draft LPP 5.3

13/58368

 

2View.

Attachment 2 - Summary of Submissions LPP 5.3

14/131275

Minuted

3View.

Attachment 3 - Submittors Supporting LPP 5.3

14/131280

 

4View.

Attachment 4 - Tracked Changes Revised Draft LPP 5.3

14/133686

Minuted

5View.

Attachment 5 - Final Revised LPP 5.3

14/131451

Minuted

6View.

Attachment 6 - Tracked changes proposed amended LPP 4.9

14/131764

 

7View.

Attachment 7 - Final Proposed Amended LPP 4.9

14/131768

Minuted

  


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                         80

Draft

Town Planning Schemes & Structure Plans

3.2   Adoption of Amendment 128 to District Planning Scheme No 2

File Ref:                                               8059 – 14/88587

Responsible Officer:                            Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       7         

 

Issue

To consider the submissions received during the public advertising of Amendment No. 128 to District Planning Scheme No. 2 (DPS 2) and Centre Structure Plan No. 85 (CSP 85) and the adoption of Amendment No. 128.

 

Location

Lot 888 (39) Prindiville Drive, Wangara

Owner

Antonino & Pasqualino Galati

Site Area

8,750m2

DPS 2 Zoning

Part Business, Part Commercial

 

Location

Lot 897 (6) Irwin Road, Wangara

Owner

Antonino & Pasqualino Galati

Site Area

900m2

DPS 2 Zoning

Business

 

Location

Lot 898 (4) Irwin Road, Wangara

Owner

Antonino & Pasqualino Galati

Site Area

900m2

DPS 2 Zoning

Business

 

Location

Lot 4 (35) Prindiville Drive, Wangara

Owner

Guglielmo Passarelli

Site Area

1,920m2

DPS 2 Zoning

Commercial

 

Location

Lot 5 (33) Prindiville Drive, Wangara

Owner

Westech Nominees Pty Ltd

Site Area

22,958m2

DPS 2 Zoning

Business

 

 

Background

Lots 888 (39), 4 (35) and 5 (33) Prindiville Drive, Wangara and Lots 897 (6) and 898 (4) Irwin Road, Wangara make up the area subject to proposed Amendment No. 128 to DPS 2 and CSP 85 (Subject Site). The subject site accommodates the Wanneroo Markets and is bound by Prindiville Drive to the south, Ismail Street to the west,  Irwin Road to the east and is immediately south of a number of Business zoned lots. The site is situated approximately 800 metres east of Wanneroo Road and 450 metres south of Ocean Reef Road (refer Attachment 1).

 

Lots 5, 897 and 898 are currently zoned Business, while Lot 4 is currently zoned Commercial under DPS 2. Lot 888 is currently zoned both Business and Commercial. Lot 4 and part of Lot 888 (zoned Business) also have an Additional Use permitted under DPS 2 for 'Markets'. Attachment 2 contains the amendment plan showing the existing and proposed DPS 2 zoning.

 

Council, at its meeting of 5 March 2013 (Item PS06-03/13) resolved to initiate Amendment No. 128 for the purpose of rezoning the subject lots from 'Commercial' and 'Business' Zones to 'Centre'. This would trigger the need for a structure plan to be created prior to any further development or subdivision being approved on the site. A full copy of the Council Resolution from 5 March 2013 is included in Attachment 3.

Detail

Proposal

 

Amendment No. 128 to DPS 2 proposes to rezone the subject lots from 'Commercial' and 'Business' Zones to 'Centre', while also deleting the 'Additional Use Zone' over the subject site and included the maximum Retail Net Lettable Areas (NLA) for Lot 4 as follows:

 

Locality

Description of Centre and Commercial Zones

NLA (m2)

Wangara

Lot 4 (35) Prindiville Drive, Wangara

500

Wangara

Lot 5 (33) Prindiville Drive, Wangara

1,500

Wangara

Lot 888 (39) Prindiville Drive, Wangara

2,500

 

Attachment 2 contains the amendment plan showing the existing zoning and proposed Amendment No. 128 zoning under DPS 2 zoning.

 

Draft CSP 85 covers the entire area of the subject site and will provide for the following:

 

·        A 'Commercial' zoning over the entire subject site with associated land use permissibilities as per DPS 2;

·        Designated car parking sites to cater for the development of the land as well as a revised access strategy and transport assessment;

·        Designated maximum NLAs to accord with the proposed scheme amendment; and

·        Retail needs assessment to determine that the maximum NLA figures proposed are acceptable and justified.

Consultation

In accordance with the Council’s decision, the amendment was referred to the Environmental Protection Authority (EPA) for comment. On 24 April 2013, the EPA advised the City that the scheme amendment did not warrant an environmental assessment.  The Western Australian Planning Commission's (WAPC) consent to advertise was not required in this case.

 

A 42-day public advertising period was carried out between 10 June 2013 and 23 July 2013 by way of on-site signs, advertisement in the local newspaper, a notice in Council offices and the City’s website, and letters to the affected and nearby landowners. The City received five submissions, comprising one objection and four non-objections.

 

A table summarising the submissions received and Administration's response and recommendations thereon, is included as Attachment 4. The key issues from the submissions received are as follows;

 

·        The Department of Planning does not support the 'Centre Structure Plan' approach;

·        The owners of Lot 5 were not adequately involved in the preparation of the structure plan;

·        The Land Use permissibilities, as advertised, are not consistent with the area and what is on site; and

·        The NLA for Lot 5, as advertised, does not represent what has been approved on site.

 

These issues are discussed in the Comment Section of this report.

 

Comment

 

Department of Planning

 

During the advertising period, the DoP provided generic procedural advice to the City, however, separately advised the proponent that the proposal was unlikely to be supported. To clarify the DoP's position, Administration requested further advice, specifically whether the DoP would support the rezoning to 'Centre' and associated CSP.

 

On 10 December 2013, DoP officers advised that the proposal would not be supported for the following reasons:

 

·        The proposed site is not defined as an 'Activity Centre' under State Planning Policy 4.2;

·        The use of a structure plan to alter land use permissibility is not supported by the DoP; and

·        There is an alternative approach to deal with the matter through the creation of a 'Special Use Zone' (SUZ).

 

On the basis of the DoP's advice, the City and proponent agreed to investigate the use of a SUZ. The SUZ would need to address the potential redevelopment of the site whilst also addressing site specific concerns, such as traffic and car parking, in a format that would be acceptable to the DoP. The parties considered that a SUZ would be capable of satisfying these requirements, along with a Detailed Area Plan.  As such, this modification is discussed in detail below.

 

Alternative approach – Special Use Zone and Detailed Area Plan

 

The use of a SUZ and a DAP responds to the DoP issues. While a SUZ will control land use permissibility and retail NLA, a DAP will control specific site or urban design outcomes, such as access and car parking.

 

The recommended modifications will require changes to Schedule 2 – Section 3 of DPS 2 by inserting wording included in Attachment 5, being the land use permissibilities and requirements for Detailed Area Plans, as discussed below. The zoning plan will also need to be modified to show the SUZ, as shown in Attachment 6.

 

Administration considers the revised approach is appropriate for the following reasons:

 

·        The lots that make up the subject site are small in area and do not warrant a structure plan;

·        The land uses that currently exist in the markets do not fit into any of the existing zones under DPS 2;

·        The land uses and Retail NLA will prevent the overdevelopment of the site and development of incompatible land uses with the surrounding industrial land;

·        The provisions and land uses associated with the SUZ are substantially the same as what was included in the Amendment No. 128 and CSP 85 that was advertised.

·        The revised SUZ is consistent with the objectives and the intention of CSP 85;

·        The only objections received were from the DoP, relating to the proposed planning framework, and the owners of Lot 5, on the level of their input;

·        Any modifications which are recommended, including the increase in Retail NLA and modified land use permissibilities, are considered appropriate, as discussed below.

 


 

Use of Detailed Area Plans

 

The modification to Amendment No. 128 to incorporate a SUZ will no longer trigger the need to prepare a Centre Structure Plan, as required by clause 9.11.1 of DPS 2. As CSP 85 was prepared concurrently to Amendment No. 128 in anticipation of fulfilling this requirement, it included provisions to deal with land use permissibility and NLA caps, as well as urban design and special guidelines relating to matters such as car parking, access and building design.

 

The SUZ, as well as dealing with land use permissibility and retail NLA can also prescribe that a DAP be prepared prior to any further development or subdivision. This DAP can include urban design and special guidelines that would have been included in CSP 85, such as requirements relating to:

·        Parking and access;

·        Loading and unloading;

·        Urban design principles including interface with Prindiville Drive;

·        Landscaping provision.

 

Attachment 5 contains the revised Schedule 2 – Section 3, which includes the condition requiring the DAP prior to any further development. As the DAP is capable of addressing site specific matters, CSP 85 will no longer be required and therefore it is recommended that the City no longer proceed with CSP 85.

 

Land Use Permissibility

 

The subject sites contain a mix of land uses which have evolved over time to include predominantly fruit and vegetable markets, but also a mix of specialty stores and other market stalls. The revised approach allows the land use permissibility to be amended to suit the existing and future markets site whilst also ensuring the land uses are compatible with the surrounding industrial development.

 

Following discussions between Administration, the proponents and the owners of the Wanneroo Markets, a list of land uses and their permissibility in the SUZ was prepared which is included in Attachment 7. Rather than providing the complete list of use classes, it was noted that the list of land uses and their permissibility in the SUZ were closely aligned with the 'Commercial' zone. As such, the SUZ will generally allow the same land uses to occur as in the 'Commercial' zone, with a number of exceptions. Attachment 7 also includes Administration's comments on these exceptions, specifically identifying changes for all land uses which are not as per the 'Commercial' zone.

 

The proposed land uses in Attachment 7 have been included in the revised wording for Schedule 2 – Section 3 as per Attachment 5.

 

Involvement of Owners of Wanneroo Markets Site

 

Upon lodgement, the proponent indicated that consultation with the surrounding land owners had been undertaken, however, through the advertising period, Administration discovered that the owner of Lot 5 (Wanneroo Markets) were not consulted prior to the initiation of Amendment No. 128. That owner was concerned at losing any say on the planning of their property and subsequently lodged an objection to the proposal (included in Attachment 4).

 

Upon realising a lack of consultation was undertaken prior to lodgement, Administration, the proponents and the owner of Lot 5 met to discuss the proposal and reach an agreed way forward.

The owner of Lot 5 (through Rowe Group Planning Consultants) identified that there was no issue with the redevelopment of Lot 888, however, further consultation should have occurred in respect of the lots that are subject to Amendment No. 128. The proponent agreed that there had been a failure to adequately communicate and the owner of Lot 5 undertook their own investigations into the development potential of their site. The information provided by the owner of Lot 5 was provided to Administration and this was included in the amended documentation contained in Attachment 5.

 

The collaborative approach taken by the City and the land owners will result in the best outcome for the planning of the area. Details of the proposed Retail NLA and Land Use Permissibilities are discussed further below.

 

Maximum Retail Net Lettable Area

 

Through consultation, the owners of Lot 5 identified that the retail assessment carried out in support of Amendment No. 128 was incorrect in reference to Lot 5. The retail assessment identified that the markets would continue to operate in their current fashion and should therefore be limited to 1,500m2 Retail NLA.  However, this figure was based on out-dated figures. The owner of Lot 5 contended that at present the markets would require 4,200m2 Retail NLA and this has been justified by a Retail Needs Assessment.

 

The table below summarises the revised Retail NLA that is now proposed as a result of the increased Retail NLA on Lot 5:

 

Description of Centre and Commercial Zones

NLA (m2) as advertised

NLA (m2) as per modifications

Lot 4 (35) Prindiville Drive, Wangara

500

500

Lot 5 (33) Prindiville Drive, Wangara

1,500

4,200

Lot 888 (39) Prindiville Drive, Wangara

2,500

2,500

Total for Subject Site

4,500

7,200

 

As the Retail NLA for Lot 5 (Wanneroo Markets) is not actually increasing from what currently exists, there would be no further impact on surrounding retail outlets. Currently there is no retail cap on the development of the site and therefore it is considered appropriate to increase the Retail NLA from 2,500m2 (as advertised) to 4,200m2 (as currently exists).

 

Waive readvertising

 

In Administration's opinion, the changes to Amendment No. 128, (notwithstanding it no longer proposes a Centre zone and no longer requires a Centre Structure Plan) do not warrant readvertising for the following reasons:

 

·        The provisions and land uses associated with the SUZ are substantially the same as what was included in the advertised versions of Amendment No. 128 and CSP 85;

·        The revised SUZ is consistent with the objectives and the intention of CSP 85;

·        The only objections that were received were from the DoP, relating to the format, and the owner of Lot 5, on the level of their input.  The proposed modifications to Amendment No. 128 will specifically address and overcome these objections;

·        Any modifications which are recommended, including the increase in Retail NLA and modified land use permissibilities, are considered appropriate for the reasons stated earlier in this report.

 

Under the Town Planning Regulations 1967, Council does not have the ability to determine whether modifications can be made to Amendment No. 128, or whether it should be readvertised. 

Instead, Council must provide its recommendation on Amendment No. 128 to the Western Australian Planning Commission (WAPC), who will then make its own recommendation to the Minister for Planning.

 

Conclusion

 

Administration considers that the proposed modifications, as suggested by the DoP officers, as well as the increase in NLA for Lot 5, and associated land use changes are an appropriate way to deal with the issues associated with the site as well as providing for future development.

 

Should Council consider the use of the SUZ and DAPs an appropriate way to deal with the issues raised, then Amendment No. 128 can be supported, with a recommended modification to replace the advertised version of Amendment No. 128 included in Attachments 2 and 3) with the revised version contained in Attachments 5 and 6.

Statutory Compliance

Amendment No. 128 has been processed in accordance with the Planning and Development Act 2005 and the Town Planning Regulations 1967.

 

In accordance with Regulation 17(2), Council is required to consider the submissions received in respect of Amendment No. 128 and must resolve to either (a) adopt the amendment with or without modification, or (b) not proceed with the amendment.

 

Further, pursuant to Regulation 18(1), within 28 days of the passing of that resolution, the City must provide the WAPC with (among other things) a schedule of submissions and Council's recommendation and response to the submissions, together with particulars of any modifications recommended to the amendment.

 

Administration recommends that Council adopts Amendment No. 128 in accordance with Regulation 17(2)(a), subject to the modifications outlined in this report being recommended to the WAPC, in accordance with Regulation 18(1)(c).

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.2    Growing Business - Our community is a preferred place for business to locate and grow.

Risk Management Considerations

Nil

Policy Implications

Amendment No. 128 has been considered with reference to the acceptable standards outlined in the City’s LPP 3.2.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.      NOTES the summary of submissions received in respect of Amendment No. 128 to District Planning Scheme No. 2 contained in Attachment 4, ENDORSES Administration's comments and recommendations contained therein, FORWARDS that Attachment to the Western Australian Planning Commission for its consideration in respect of Amendment No. 128 and ADVISES submitters of its decision;

 

2.      Pursuant to Town Planning Regulation 17(2)(a) ADOPTS Amendment No. 128 to District Planning Scheme No. 2, as advertised for public comment and set out in Attachments 2 and 3 and RECOMMENDS the following modifications to the Western Australian Planning Commission and Minister for Planning:

 

a)      The Amendment applying a Special Use Zone to the subject lots with corresponding provisions and land use permissibility as depicted in Attachments 5 and 6, in lieu of the Centre Zone originally proposed by the Amendment.

 

3.      Pursuant to Town Planning Regulations 22 and 25 AUTHORISES the affixing of the common seal to, and endorses the signing of, the Amendment No. 128 documentation by the Mayor and Chief Executive Officer;

 

4.      FORWARDS the Amendment No. 128 documentation to the Western Australian Planning Commission for its consideration REQUESTING the Hon Minister for Planning grant final approval to the Amendment, subject to the modifications listed in 2. Above;  and

 

5.      NOTES that if Amendment No. 128 to District Planning Scheme No. 2 is modified and adopted by the Minister for Planning in accordance with 2. above, Draft Centre Structure Plan No. 85 submitted by Planning Solutions, will no longer be proceeded with and Administration will carry out the necessary actions under District Planning Scheme No. 2 to abandon that proposal, with any fees already paid by the applicant and not expended by the City being refunded in accordance with Part 7 of the Planning and Development Regulations 2009, to the satisfaction of the Director Planning and Sustainability.

 

 

 

Attachments:

1View.

Location Plan

13/13571

 

2View.

Existing and proposed Amendment 128

13/13573

Minuted

3View.

Council resolution of 5 March 2013

14/92115

Minuted

4View.

Schedule of Submissions

14/117630

Minuted

5View.

Amended Schedule 2 - Section 3

14/117631

Minuted

6View.

Revised zoning Plan

14/95302

Minuted

7View.

Land Use permissibility

14/113269

 

  


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Land Uses Permissibility – Commercial Zone/Special Use Zone Wangara Centre

 

Land uses highlighted in Yellow are those which have been changed from Commercial under DPS 2.

                                 ZONES

 

 

 

 

 

 

USE CLASSES

DPS 2 COMMERCIAL

Proposed Special Use Zone

Administration Comment

Abattoir

X

X

-

Aged or Dependent Persons’ Dwelling

D

X

Residential uses are not considered appropriate in an area surrounded by Industrial uses.

Amusement Facility/Parlour

D

D

-

Ancillary Accommodation

A

X

As per Aged or Dependent Persons' Dwelling.

Animal Husbandry

X

X

-

Aquaculture

X

X

-

Art Gallery

P

P

-

Auction Room

D

D

-

Bakery

D

D

-

Bank

P

P

-

Beauty Parlour

P

P

-

Bed & Breakfast

P

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Camping Ground

X

X

-

Car Park

P

P

-

Car Wash

D

D

-

Caravan Park

X

X

-

Caretaker’s Dwelling

D

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Cattery

X

X

-

Child Care Centre

D

D

-

Cinema

D

X

A 'Cinema' would be considered to be too large a scale for the site. It would be incompatible with the existing uses on the site as well as the surrounding area and would require the removal of the unique land uses of the Markets.

Cinema Complex

A

X

As per 'Cinema' above.

Civic Building

D

X

The proposed site is not considered appropriate for this land use.

Club (Non-Residential)

P

X

The proposed site is not considered appropriate for this land use.

Concrete Batching Plant

X

X

-

Consulting Room

P

P

-

Convenience Store

P

P

-

Corner Store

P

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Costume Hire

P

P

-

Department Store

D

X

The proposed site is not considered appropriate for this land use.

Display Home Centre

D

X

The proposed site is not considered appropriate for this land use.

Drive In Theatre

X

X

-

Drive – Through Food Outlet

D

D

-

Dry Cleaning Premises

P

P

-

Education Establishment

P

D

The proposed site is not considered appropriate for this land use.

Equestrian Activity

X

X

-

Factory Unit

X

X

-

Fuel Depot

X

X

-

Funeral Parlour

D

X

The proposed site is not considered appropriate for this land use.

Golf Course

X

X

-

Grouped Dwelling

D

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Hairdresser

P

P

-

Hall

D

X

The proposed site is not considered appropriate for this land use.

Hardware Store

P

D

Having 'Hardware Store' as D gives power to the City to prevent large scale hardware stores that are not compatible with the area.

Hire Service

X

X

-

Holiday Village/Resort

X

X

-

Home Business – Cat 1

P

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Home Business – Cat 2

P

X

As Home Business – Cat 1

Home Business – Cat 3

P

X

As Home Business – Cat 1

Hospital

D

X

The proposed site is not considered appropriate for this land use.

Hotel

D

X

The proposed site is not considered appropriate for this land use.

Industry – Extractive

X

X

-

Industry – General

X

X

-

Industry – Hazardous

X

X

-

Industry – Light

X

D

Industry – Light, on a small scale, would not have any impact on the nature of the land. It is considered appropriate for the surrounding industrial use.

Industry – Rural

X

X

-

Intensive Agriculture

X

X

-

Kennels

X

X

-

Kindergarten

D

X

The proposed site is not considered appropriate for this land use.

Landscape Supplies

X

X

-

Laundromat

P

P

-

Laundry

D

D

-

Liquor Store

P

P

-

Lunch Bar

P

P

-

Market (Retail)

D

P

The land use of Market (Retail) is the predominant use for the Wanneroo Markets and should be retained.

Market Garden Sales

X

X

-

Mast or Antenna

D

D

-

Medical Centre

P

P

-

Milk Depot

X

X

-

Motel

D

X

The proposed site is not considered appropriate for this land use.

Motor Vehicle Repairs

X

X

-

Multiple Dwelling

D

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Night Club

D

X

The proposed site is not considered appropriate for this land use.

Nursing Home

D

X

The proposed site is not considered appropriate for this land use.

Office

P

D

Having 'Office' as D use will ensure the site retains its unique nature and is not replaced by an entire office development.

Open Air Display

X

D

Having 'Open Air Display' would allow the sale of goods from the existing garden centre that is not in an enclosed location.

Park

D

X

The proposed site is not considered appropriate for this land use.

Park Home Park

X

X

-

Pharmacy

P

P

-

Piggery

X

X

-

Place of Assembly

D

X

The proposed site is not considered appropriate for this land use.

Place of Worship

D

X

The proposed site is not considered appropriate for this land use.

Plant Nursery

A

D

The existing market site already contains a garden centre which would fit under the plan nursery. Based on the surrounding area it is not considered appropriate for advertising of the use.

Private Recreation

D

X

The proposed site is not considered appropriate for this land use.

Public Exhibition Facility

D

X

The proposed site is not considered appropriate for this land use.

Reception Centre

P

X

The proposed site is not considered appropriate for this land use.

Recreation Centre

D

X

The proposed site is not considered appropriate for this land use.

Residential Building

D

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Restaurant

P

P

-

Restricted Premises

D

D

-

Retirement Village

D

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Road House

D

X

The proposed site is not considered appropriate for this land use.

Roadside Stall

X

X

-

Rural Use

X

X

-

Salvage Yard

X

X

-

Service Station

D

X

The proposed site is not considered appropriate for this land use.

Shop

P

P

-

Showroom

P

P

-

Single House

D

X

It is not considered appropriate for residential uses in the industrial area due to incompatibility.

Smash Repair Station

X

X

-

Special Place of Assembly

X

X

-

Sports Ground

X

X

-

Stables

X

X

-

Stall – General

D

X

The proposed site is not considered appropriate for this land use.

Storage Yard

X

X

-

Supermarket

P

P

-

Take-Away Food Outlet

D

D

-

Tavern

D

D

-

Telecommunications Infrastructure

D

P

-

Theatre

P

X

As per 'Cinema' above.

Trade Display

X

X

-

Transport Depot

X

X

-

Vehicle Sales/Hire Premises

D

X

The proposed site is not considered appropriate for this land use.

Vehicle Wrecking

X

X

-

Veterinary Consulting Rooms

P

X

The proposed site is not considered appropriate for this land use.

Veterinary Hospital

D

X

The proposed site is not considered appropriate for this land use.

Video Hire

P

P

-

Warehouse

X

P

Warehouse would not have any impact on the nature of the land. It is considered appropriate for the surrounding industrial use.

Winery

X

X

-

Woodyard

X

X

-

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       102

Draft

Other Matters

3.3   Wanneroo Business Association Request for Funding 2013/14

File Ref:                                               2292 – 13/206905

Responsible Officer:                            Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider funding support for the Wanneroo Business Association (WBA) for the 2013/2014 financial year and following three financial years to 2016/17.

 

 

Background

Council last considered funding for the WBA at its meeting of 11 December 2012 (Item 12/155755) and resolved:

 

"That Council:

 

1.           AUTHORISES the Chief Executive Officer to approve funding for the Wanneroo Business Association for the 2012/13 financial year of up to $27,130 subject to the Association providing the audited financial accounts for the 2011/12 financial year and subject to the Chief Executive Officer determining that the Association has satisfactorily met the performance criteria contained in its 2009-2012 Business Plan; and

 

 2.      REQUESTS the Wanneroo Business Association prepare a new business plan to cover operations from 2013 to 2015."

 

In accordance with Council's decision, Administration reviewed the WBA 2011/12 financial year audited financial accounts, which showed a before income tax profit of $8,102. Administration determined that the WBA's performance against its 2009-2012 Business Plan was satisfactory and consequently, on 16 April 2013, the City's Chief Executive Officer approved funding of $25,000 to the WBA for the 2012/13 financial year.

 

Further to item 2 of Council's resolution, the WBA has prepared a new Strategic Business Plan 2013/14 to 2016/17 (SBP) which was endorsed by the WBA board at its meeting on Wednesday 26 March 2014 (refer Attachment 1). The WBA has now requested funding support for the 2013/14 financial year.

 

Since 2006/07, the City of Wanneroo has provided the following funding to support the operation of the WBA:

 

WBA - City of Wanneroo Historical Contributions

Year

Amount
(ex GST)

Funding Type

2006/07

$10,000

Operational

2007/08

$15,000

Operational

2008/09

$22,726

Operational & Additional Sponsorship Package

2009/10

$22,712

Operational & Additional Sponsorship Package

2010/11

$25,000

Operational & Additional Sponsorship Package

2011/12

$25,000

Operational & Additional Sponsorship Package

2012/13

$25,000

Operational & Additional Sponsorship Package

 

Since 2008/09 the funding support has consisted of approximately $15,000 in operational support and an additional sponsorship package amount, which has included the City of Wanneroo's WBA membership, sponsorship of the Annual Business Awards (naming rights and Mayor's Visionary Award), attendance by Elected Members and Administration at key WBA events and other similar benefits. Prior to 2008/09, this additional sponsorship package did not form part of the funding agreement.

Detail

Funding for 2013/14

 

Past operational funding has been provided to the WBA on the basis that:

 

·        Services are delivered in line with its Business Plan to Council's satisfaction;

·        Audited financial statements are provided to the City.

 

To date, no operational funding support has been provided to the WBA in 2013/14, as the City of Wanneroo had not yet received the WBA's new Business Plan for 2013 onwards (the previous Business Plan expired in 2012). However, the City has paid $9,354.54 (ex GST) in sponsorship funding for attendance at WBA events, sponsorship of the Annual Business Awards and other direct benefits received during the 2013/14 financial year.

 

WBA performance against the 2009 – 2012 Business Plan

 

The WBA performance for 2012/13 against the (previous) 2009 - 2012 Business Plan targets is summarised below.

 

Performance Measure

Business Plan
Target

Actual

Variance

Membership at June 2013

350

195

-     44%

Attendance at Business Awards 2012

200

195

-     0.02%

Attendance at Trivia Night 2013

230

146

-     36%

Average Attendance at monthly meetings 2013

75

55

-     26%

 

The membership of the WBA has increased from 115 in 2008 to 227 at June 2013, representing an average annual growth rate of 15% per annum. While this is a respectable annual increase, membership numbers have not grown to the target level set by the WBA in its 2009 - 2012 Business Plan. The Business Awards have substantially achieved their target.  Other targets set by the WBA, such as average attendance at monthly meetings, have not been achieved.

 

The 2009 – 2012 Business Plan anticipated that funds would grow to enable an office assistant to be employed on a part-time basis. However, this has not proved to be financially viable with current membership numbers.

 


 

Financial Performance - 2012/2013 Audited Financial Statements

 

The WBA's accounts were audited by CVA Group Pty Ltd and found to be a true and fair view of the financial position of the WBA at 30 June 2013. A signed copy of the Audited Financial Statement has been placed in the Elected Members Reading Room.

 

The WBA's audited financial statements indicate the following position for the 2012/13 financial year:

 

Profit before income tax - $4,935

Net Assets - $55,891

 

Although the WBA is in a reasonably sound financial position, it has underachieved in terms of the targets set in the 2009 - 2012 Business Plan.

 

Funding Approval Considerations

 

Over the 2013/14 financial year the WBA has delivered the following services:

 

·        Weekly e-newsletters (to over 1,000 business subscribers)

·        Twelve monthly Business Breakfasts, with a range of topical guest speakers including Troy Buswell MLA, Mayor Tracey Roberts, David Eaton, Western Australian Small Business Commissioner and Professor Craig Valli, ECU.

·        Four Member Hosted Sundowners

·        Annual Business Awards

·        Kingsway Business Expo

·        Annual Fundraising Dinner

·        Annual Corporate Golf Day

 

In addition, WBA board members have actively represented the business community on key advocacy and advisory boards. These include, but are not limited to:

 

·        Mitchell Freeway Extension Community Working Group

·        City of Wanneroo's Business Development and Tourism Working Group

·        Small Business Centre, North West Metro Board

·        Yanchep Two Rocks Tourism Network Board

·        West Coast Institute, Commerce and Technology Council of Industry Partners

·        Alkimos Economic Development Committee

 

The following factors have impacted on the WBA's service provision and development of a new Business Plan:

 

·        Limited staff resourcing: one full time staff member and occasional casual assistance when financially viable;

·        Changeover of WBA Presidency: there have been three WBA presidents during this financial year. The presidency is now stabilised.

 

Future Funding

 

The WBA has prepared a new Strategic Business Plan (SBP) 2013/14 – 2016/17 (included as Attachment 1), which contains the following goals to be achieved by the end of the 2016/17 financial year:

 

Goal 1: Continue to improve the quality of our service to our members and stakeholders;

Goal 2: Double our membership to make the WBA self-sufficient and financially sustainable;

Goal 3: Grow our sponsorship to make the WBA self-sufficient and financially sustainable;

Goal 4: Improve our brand recognition to appeal to a broader demographic; and

Goal 5: Increase our influence over the growth of businesses in the northern corridor.

 

The following table summarises the strategies that the WBA intends to implement to achieve the strategic goals of the association:

 

Goal 1 -

Member Services   

Goal 2 -

Membership

Goal 3 -

Sponsorship

Goal 4 -

Branding

Goal 5 -

Advocacy

1. Develop Co-working space for the City of Wanneroo business community.

1.  Plan and conduct targeted Membership drives.

1. Introduce long term (1-3yr) sponsorship options 

1. Rebrand WBA logo and all promotional material

1.      To encourage business owners utilise the WBA as to their Voice at local, state and Federal level.

2. Expand Member services delivered to Members as a one-stop-shop for businesses.

2. Develop and offer a range of membership packages to suit the size and need of different businesses.

2.  Develop sponsorships packages with four (4) tier entry levels

2. Develop WBA  membership incentive to be distributed by the City of Wanneroo to  registered businesses  

2. Develop an MOU with the City of Wanneroo to reinforce relationship between business and the City

3. Provide an additional human resource (Admin Support function)

3.  Introduce Member referral scheme.

3.  Improve advertising options on website and other marketing material

3. Improve visibility through media (newspaper, radio, TV, online)

3. To represent WBA members at business related Forums

4. Maintain and improve networking opportunities

4.  Provide additional  opportunities for members to showcase their products and services

4. Improve our community presence and  relationships in collaboration with potential sponsors

4. Deliver a member loyalty program

4. To contribute to the City of Wanneroo's development and implementation of their Community, Economic and Advocacy strategy

 

A number of the above strategies could be implemented immediately, whereas others, such as the development of a co-working space for the City of Wanneroo business community, would require a separate business case to determine feasibility.

 

The WBA SBP sets the context for Council to consider any future funding of the WBA.

Consultation

Administration has collaborated with the WBA to develop the content of its SBP and has attended two member forums to review the WBA's operations and inform its activities over the next three years.

Comment

Funding for 2013/14

 

While the WBA is currently in a sound financial position, analysis of historical financial information contained in the WBA SBP highlights some concerns that the WBA needs to address.

 

The main financial issue identified is the average membership fees being received for each member, as summarised in the following table:

 

Year

Membership Income

Members (No.)

Average Fee Received per Member

2007

$26,088

115

$227

2008

$30,362

138

$220

2009

$35,236

178

$198

2010

$50,288

215

$234

2011

$44,502

225

$198

2012

$45,945

230

$200

2013

$51,386

230

$223

 

While the membership fee is currently set at $280 per annum, the actual average fee received per member is $223 per annum. The WBA takes a pro-rata approach to fee collection that would account for this, with those members joining for less than a full year paying a proportionately lower annual fee.

 

The $15,000 funding contribution by the City towards operation of the WBA represents a subsidy of $65 per member. If current members paid $295 per annum, the WBA would be able to operate without funding from the City of Wanneroo. For comparison, $295 is the same annual fee that the Joondalup Business Association charges its members.

 

For the WBA to operate as an independent body representing the interests of businesses within the Wanneroo region, financial sustainability is an important goal. With a positive trend in membership growth over the last seven years, the WBA needs to ensure that the City of Wanneroo operational funding is not used to perpetually subsidise the membership fees of its members. Implementation of the SBP is critical to achieving this outcome.

 

The SBP includes a revised target to increase the WBA membership base to 450 by 2016/17. At the current rate of $223 per member, an additional 220 members would generate an extra $49,000 in fees. An additional 67 members would be required to achieve a further $15,000 in membership fees (to cover the City of Wanneroo contribution). Therefore, if membership increases to about 300 members, the WBA should be financially sustainable and be able to operate independently of funding from the City of Wanneroo.

 

While this increase in membership should be sought over the next few years, the WBA will still need operational funding support from the City for the 2013/14 financial year in order to sustain its operations.

 

Funding Options

 

Council has three options in determining the level of funding support provided to the WBA for the 2013/14 financial year:

 

1.      Withhold all operational funding;

2.      Fund the WBA to a total of $25,000 for the 2013/14 financial year (inclusive of the $9,354.54 already expended); or

3.      Fund some of the balance of the available funds based on a proportion of criteria achieved, such as membership.

 

Administration recommends that Council adopt option 2 to support the WBA's operations in the current financial year.

 

Future Funding

 

In Administration's view, the WBA should be aiming for financial self sufficiency in the next few years. The new goals and strategies contained in the SBP represent a sound approach to leading the WBA toward a financially sustainable operational model. The inclusion of strategies to advocate on behalf of businesses in the City of Wanneroo is particularly encouraging as it will lift the profile of the WBA and assist in increasing membership.

 

The current 227 members of the WBA represent less than 2% of the 12,000 plus registered businesses located in the City. A significant shift in strategy and approach is required by the WBA to increase the membership to a higher (more relevant and representative) proportion of City of Wanneroo businesses.  The WBA's target to double the membership from its current 227 to approximately 450 by 2016/17 is equivalent to an 18% average annual growth rate over 4 years. Achieving this higher membership is critical to securing the financial sustainability of the WBA. An average annual growth rate in membership of 10% over the next three financial years would enable the WBA to operate without the City contributing towards its operations. This is well within the WBA's target range.

 

The need for the City to underwrite the WBA's operations will be removed when the WBA achieves the financial sustainability goal contained in its new strategy by 2016/17. Therefore, the City has an option to stop providing operational funding of $15,000 per annum after 2016/17 while continuing to support the WBA through sponsorship of and attendance at key events.

 

Future Operational Funding Options

 

Council has three options in determining future funding for the WBA:

 

1.      No further funding;

2.      Continue to fund the WBA to a total of $25,000 for each year; or

3.      Support the WBA through paying for attendance at events and provision of sponsorship, but gradually reduce funding support for its operations as follows:

 

2013/14 - $15,000 operation funding;

2014/15 - $15,000 operation funding;

2015/16 - $10,000 operation funding;

2016/17 - $5,000 operation funding; and

2017/18 - Nil operation funding.

 

Administration recommends that option 3 be supported by Council for future financial years.

 

For each of the next three financial years (2014/15 to 2016/17) Administration recommends that Council continue to fund Elected Member and Administration attendance at WBA events, as well as specific event sponsorship. However, the City's operational funding of the WBA should reduce each year after 2014/15 to gradually remove the WBA's dependency on Council funding, whilst also reflecting a (planned) increase in membership income.

 

The above funding model would be dependent on the WBA meeting agreed key performance indicators, which has not consistently occurred in previous years.

 

Administration has advised the WBA of its recommended position in respect of future funding support from the City and has advised it is comfortable with that recommended position, as it aligns with its new KPIs.

 

Future Key Performance Indicators

 

The WBA has formulated the following key performance indicators (KPI's) for the purposes of measuring its performance:

 

1.      Move WBA towards being financial sustainable by the end of the 2016/2017 financial year (i.e. no Council operational funding support required after the 2016/2017 financial year);

2.      Achieve 18% average annual growth in memberships over the next three (3) years

(i.e. grow the WBA membership from 230 to 450 members by the end of the 2016/2017 financial year);

3.      Secure at least four long-term (1 – 3 year) sponsors by the 2016/2017 financial year (i.e. 1x platinum $20K, 1x gold $10K, 1x silver $5K and 1x bronze $2.5K);

4.      Continue to host the core number of WBA events each year at a minimum

(i.e. 10x breakfasts, 3x Sundowners, 1x Golf Day, 1x Fundraiser, 1x Awards and
co-host a Business Expo and Members Forum at least every two years); and

5.      Secure an additional human resource (i.e. at least one 0.5 FTE Administration Support person by the end of the 2016/2017 financial year).

 

The WBA's performance against the above KPI's will be used to determine City of Wanneroo operational support funding for the next three financial years.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.2    Growing Business - Our community is a preferred place for business to locate and grow.

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

The City has $25,000 available in its 2013/2014 operating budget for supporting the WBA, as follows:

 

717319-9399-316

Contribution to Wanneroo Business Association

$27,130

Some of this budget is used for additional City of Wanneroo representative attendance at WBA functions when required.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.      NOTES Administration's report on the Wanneroo Business Association's activities for 2012/13;

2.      NOTES the favourable outcome of the Auditor's report of the Wanneroo Business Association's Annual Financial Statements for 2012/13;

3.      ENDORSES the Wanneroo Business Association's Strategic Business Plan for 2013/14 to 2016/17 included as Attachment 1;

4.      DETERMINES that:

a)      future City of Wanneroo funding of the Wanneroo Business Association (WBA) to 2016/17 will be conditional on the WBA's satisfactory annual performance against the key performance indicators referenced on page 11 of the WBA's Strategic Business Plan included as Attachment 1;  and

b)      future funding of WBA operations will be limited to $15,000 in 2014/15, $10,000 in 2015/16 and $5,000 in 2016/17.

5.      NOTES that City of Wanneroo financial support of the WBA's operations will not be required after the 2016/17 financial year;

6.      APPROVES the payment of $25,000 to the Wanneroo Business Association for the 2013/14 financial year less $9,354.54 (Excl GST) already paid for services received; and

7.      ADVISES the Wanneroo Business Association of Council's decision.

 

 

Attachments:

1View.

WBA 2013-2017 STRATEGIC PLAN 4.01

14/112558

Minuted

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       110


 


 


 


 


 


 


 


 


 


 


 


 


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       124

3.4   Small Business Centre North West Metro Funding 2013/14

File Ref:                                               4259 – 13/204622

Responsible Officer:                            Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider funding support for the Small Business Centre North West Metro Inc (SBC) for the 2013/2014 financial year.

 

Background

The SBC provides free support services for new and established businesses in the North West metropolitan corridor of Perth. These services include business coaching, marketing advice, business planning advice and advice on government regulation requirements. To enable this free service, the SBC provides an annual service delivery plan to the City and subject to the satisfactory performance against the key performance indicators the City contributes $60,000 (excl GST).

 

At its meeting of 13 November 2012, Council considered the SBC's 2011/12 Service Delivery Plan and resolved:

 

"That Council:

 

1.       NOTES the outcomes of the 2011/2012 Service Delivery Plan for the Small Business Centre (North West Metro) Inc;

 

2.       NOTES the Annual Report submitted by the Small Business Centre (North West Metro) Inc for 2011/2012 and favourable auditor opinion;

 

3.       ENDORSES the 2012/2013 Service Delivery Plan for the Small Business Centre (North West Metro) Inc included as Attachment 1;

 

4.       NOTES confirmation of funding support for the Small Business Centre (North West Metro) Inc by the Small Business Development Corporation for the period 1 July 2012 to 30 June 2013 to the value of $144,678 (excluding GST);

 

5.       APPROVES the payment of $60,000 (excluding GST) to the Small Business Centre (North West Metro) Inc for 2012/2013 to support small business growth and development within the City of Wanneroo;  and

 

6.       ADVISES the Small Business Development Corporation and City of Joondalup of Council's decision."

 

The 2012/13 financial support for the SBC was provided as part of a 3 year funding agreement between the City of Wanneroo and the SBC that expired on 30 June 2013. The City of Joondalup and the Small Business Development Corporation (SBDC) also had a similar 3 year agreement in place. These agreements enabled funding of the SBC operations through equal annual contributions from the Cities of Wanneroo and Joondalup ($60,000 each in 2012/13, excluding GST) and an annual contribution from the SBDC of $146,877 (excluding GST).

 

 

 

 

In previous years where the 3 year agreements ended, new agreements were prepared to enable the on-going support of the SBC and the continued provision of services to small businesses in the Cities of Wanneroo and Joondalup.

 

In early 2013, the SBC also secured funding from AusIndustry to run the "Connecting Business with e-Opportunities" program. This program delivers additional information sessions and workshops provided by the SBC to specifically recognise and exploit the opportunities in the online marketplace. This program is run separately to the usual SBC programs and has rigorous reporting and grants acquittal processes as determined by AusIndustry.

 

Small Business Development Corporation Funding

 

A new 3 year agreement between the SBDC and SBC has not been prepared due to a full review of all SBCs by the SBDC. This has resulted in the SBDC only offering a 1 year contract to all service providers, including the SBC for the 2013/14 financial year.

 

The SBDC has confirmed further funding of the SBC for the 2014/15 financial year of $146,877 as indicated in a letter from David Eaton (Small Business Commissioner) to the Chair of the SBC shown at Attachment 1. The letter includes an attachment outlining the implications of the revised SBC program after consideration of the review findings.

 

Funding for the years 2015/16 and beyond will now require the SBC to bid for the provision of services in a competitive tendering process.

 

Based on the above, there is an option for the City to provide a 1 or 2 year extension of the existing funding agreement for 2013/14 and/or 2014/15, consistent with the SBDC's commitment. Consideration of funding for 2015/16 and beyond would be dependent on the SBC being commissioned to provide services for the SBDC.

 

Current and Future Premises – Wanneroo and Joondalup

 

The SBC currently has a lease agreement for the use of a small office space at Enterprise House (owned by the City of Wanneroo). The agreement runs to May 2014 with a 3-year option. The SBC leases larger offices and a reception area from the Joondalup Business Association. This lease agreement will expire in June 2014.

 

The City of Joondalup is not funding the SBC for 2013/14. At its 20 November 2012 meeting, Joondalup Council placed a condition on future SBC funding as follows:

 

"ADVISES the Small Business Centre (North West Metro) Inc that future funding from the City will be conditional on relocation of the Centre to Edith Cowan University Business Innovation Centre unless the Small Business Centre (North West Metro) Inc can demonstrate significant disadvantages (financial or otherwise) in doing so."

 

Administration wrote to the Chair of the SBC seeking clarification of the actions being taken to secure further funding from the City of Joondalup. The SBC wrote back indicating that a formal request has been made to the City of Joondalup to reopen discussions regarding relocation and future funding. A copy of the letter sent from the SBC to the City is included as Attachment 2.

 

The attached letter from the SBC implies that if the SBC moves its Joondalup operation into the Edith Cowan University Business Innovation Centre then it may have its funding from the City of Joondalup restored. This has not been confirmed by the City of Joondalup, as any new proposal would need to be presented formally to Council for endorsement.

 

 

The letter also indicates that the SBC is seeking to expand its service delivery into the northern areas of the City of Wanneroo, including Alkimos. This would be a logical extension to the recent additional services provided one day per week at the Clarkson Library, that commenced in 2012/13.

 

In its letter, the SBC has also formally requested Council's consideration of funding support for the 2013/14 financial year.

Detail

Provision of Documentation

 

As per the Agreement for Funding Grant 2010-2013, the SBC has provided its 2012/2013 Annual Report (refer Attachment 3), 2012/2013 Auditors Report (refer Attachment 4) and 2013/2014 Operational Plan (formerly the Service Delivery Plan – refer Attachment 5) in support of its request for funding of $60,000 (excluding GST) for the 2013/2014 year. 

 

Review of 2012/2013 Service Delivery Plan and Annual Report

 

The core services of the SBC, as outlined in the Service Delivery Plan 2012/2013 were to continue to implement small business development initiatives to fulfil the needs of the region's small businesses. 

 

The following table summarises the Key Performance Indicators and outcomes achieved by the SBC in 2012/2013, as outlined in the annual report for the region.

 

 

Type of Statistic

Annual forecast 2012/2013

Year to Date Total

% Target Achieved

New Business Client Sessions (30min+)

385

397

103%

Existing Business Client Session

 (30min+)

220

222

100%

Short Duration Client Session (<30min)

Includes both new & existing clients

1370

1374

100%

New Business Start-ups

144

297

206%

Jobs Created (FTE)     

294

509

173%

Number of Workshop Participants

200

274

137%

 

The SBC has exceeded the contracted targets in workshop participants, jobs created, start-ups and new business client sessions.  The short duration sessions and existing business client sessions achieved the 2012/2013 targets.

 

Wanneroo specific outcomes

 

The SBC has compared major consultations (lasting in excess of 30 minutes) for clients from Wanneroo and Joondalup. During the financial year ending June 2011, Wanneroo accounted for only 24% of this assistance, but by June 2013 this had grown to 53%.  The overall growth in assistance to existing businesses between June 2011 and June 2013 was 186% for City of Wanneroo clients, compared to only 58% for City of Joondalup clients.  Notably, the growth in new business clients in the City of Joondalup for the same period was only 45% compared to a 273% increase in new City of Wanneroo clients.

 

These results indicate that there is a significant increase in demand for small business services in Wanneroo compared with Joondalup. Given the future population growth in the City of Wanneroo, this trend is likely to continue for some time.

 

 

2012/2013 Auditors Report

 

The SBC's accounts were audited by Bain & Associates, who provided the following audit opinion (refer Attachment 4 for full Auditors Report):

 

"In our opinion, the financial statements, except for the above qualifications, of the Small Business Centre – North West Metro Inc. presents a true and fair record and are in accordance with applicable accounting standards and other mandatory professional reporting requirements as at 30 June 2013."

 

The "qualifications" referred to in the Auditor's opinion above relate to an auditor finding that the balance of several accounts was changed after the 2012 audit of accounts was finalised.

 

2013/2014 Operational Plan

 

The 2013/2014 Operational Plan has been formally accepted by the SBDC as part of the contractual requirements for funding for 2013/14.

 

The table below summarises the Key Performance Indicators and 2013/2014 targets. 

 

Statistic Type

2013/14 Annual Target

New Businesses Client Sessions (30+ mins)

390

Existing Business Client Sessions (30+ mins)

220

Short Duration Client Sessions

1,400

New Business Start Ups

150

Jobs Created

300

Workshop Participants

200

 

Recognising City of Wanneroo sponsorship

 

The SBC continues to recognise the Cities of Wanneroo and Joondalup and the SBDC on all of its marketing material, including the SBC website and newsletter. The SBC meets monthly with the City of Wanneroo Principal Business Development Advisor and the City of Joondalup Economic Development Advisor to discuss programs and small business development issues in the region.

Consultation

The SBC provides quarterly and annual reports to the City of Wanneroo on achievement of Key Performance Indicator targets. Administration meets regularly with the SBC to discuss operational matters.

Comment

The net results show that in the financial year to June 2013, 509 jobs were created in the region, and the SBC has exceeded the contracted targets in workshop participants, jobs created and new business client sessions.  The SBC achieved the target of existing business client sessions and short duration client sessions.

 

A summary of the contributions of the SBC to new business start up and job creation in the region demonstrates that since 2006/2007, 993 small businesses have started up leading to the creation of an estimated 2,381 jobs.


 

 

Year

New Business

Start Ups

New Jobs Created

2006/2007

                190

273

2007/2008

                  75

119

2008/2009

                137

355

2009/2010

                130

502

2010/2011

                146      

295

2011/2012

                165

328

2012/2013

   150

509

Total

                993

      2,381

 

The financial statements indicate cash assets of $307,003 as at 30 June 2013. Profit from ordinary activities before income tax was $103,051 for the year to June 2013. This result places the SBC in a sound position to expand its services to businesses in the City of Wanneroo.

 

Future SBC Funding

 

The SBC had cash reserves of $371,491.88 at 30 June 2013. The reserve included $39,563.64 for the State government Small Business Smart Business (SBSB) vouchers scheme, which reimburses businesses up to $200 for business training. This program requires that the money is only used for vouchers and not for costs of administration or overheads of the SBC. The cash reserve also includes $50,500 for the Small Business Advisory Service (SBAS) that is funded by the Federal government. These funds are to be used for provision of services under the SBC's e-Opportunities program only and not for costs of administration or overheads of the SBC.

 

This means that the remaining $268,440.50 of the cash reserve can be used for the SBC's business as usual operations, including payment of overheads such as rent and wages. Based on the business as usual expenses for the year to 30 June 2013, the average monthly expenses are $22,370. This suggests that after SBSB and SBAS funds are removed, the remaining cash reserves would be sufficient to enable the SBC to operate for 12 to 13 months.

 

Cash reserves in previous years have been of a similar order of magnitude ($277,591.64 at 30 June 2012 without SBAS or SBSB funds) and given that all of the SBC income is derived from grants, it is considered reasonable for the SBC to hold sufficient cash reserves to ensure ongoing operation for at least one year.

 

Whilst there is some uncertainty as to the future of the SBC beyond the 2014/15 financial year, due to the review of all SBC programs, it is likely that the SBC will continue to operate given the recent successes with attracting Federal funding for additional programs, delivery of existing programs and financial performance. If the State funding agreement with SBDC is secured beyond 2014/15, there will be an opportunity for the City of Wanneroo to enter into a separate, specific agreement with the SBC to provide services to the City of Wanneroo.

 

If the City provides funding for the 2013/14 financial year, this would demonstrate to the City's business community that the City has continued to support small business development in the region. If for some reason the SBDC does not fund the SBC beyond 2014/15, the City will need to review its position on small business support services through the SBC. It is likely that if the City were to implement its own programs that the costs would be prohibitive.

 

Council has several options available to it in respect of supporting the SBC in the current financial year, as follows:

 

 

1.      No funding provision to the SBC for the 2013/14 financial year;

2.      Full funding ($60,000) for the 2013/14 financial year;

3.      Full funding ($60,000) with additional conditions for the 2013/14 financial year; or

4.      Part funding for the 2013/14 financial year;  For example based on the City's proportionate benefit (of 53%) compared to the City of Joondalup's benefit (47%) that was received without any payment being made by that Council.

 

On balance, Administration considers that extending the existing agreement by one year and providing full funding without additional conditions for the operation of the SBC for the remainder of the 2013/14 financial year is the best option for the City and will assist in achieving the economic objectives of the Strategic Community Plan. The option to seek additional conditions, such as the SBC delivering a business expo at a venue within the City or moving its administration functions to the City of Wanneroo would be premature at this stage and would require the development of a new and retrospective agreement between the City and the SBC.

 

The SBC has continued to deliver and expand its service delivery programs into the City of Wanneroo in good faith and, despite the City of Joondalup not funding the SBC for the 2013/14 financial year, the City of Wanneroo's business community has continued to receive benefits consistent with the previous agreement. In terms of service delivery to businesses located in Joondalup, the SBC is compelled to continue this as part of its funding agreement with the SBDC, with or without funding from the City of Joondalup.

 

In terms of funding and any additional conditions for the 2014/15 financial year and beyond, the City will be able to review its position once the SBDC has concluded its process for securing services for the 2015/16 financial year and beyond. This will occur during the 2014/15 financial year.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.2    Growing Business - Our community is a preferred place for business to locate and grow.

Risk Management Considerations

Nil

Policy Implications

Nil


 

 

Financial Implications

An amount of $65,000 is included in Council's 2013/2014 budget to support the SBC, as follows:

 

717312.9399.316

Support Small Business Centre (SBC) :                   General Expenditure Contribution Donation

$65,000

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.      NOTES the outcomes of the 2012/2013 Service Delivery Plan for the Small Business Centre (North West Metro) Inc.;

2.      NOTES the City of Joondalup has not provided funding to the Small Business Centre (North West Metro) Inc. consistent with its decision of 20 November 2012;

3.      NOTES confirmation of funding support for the Small Business Centre (North West Metro) Inc. by the Small Business Development Corporation for the period 1 July 2013 to 30 June 2014 to the value of $146,877 (excluding GST);

4.      NOTES the Annual Report of the Small Business Centre (North West Metro) Inc. for 2012/2013, included as Attachment 3,  and favourable Auditor's Report included as Attachment 4;

5.      ENDORSES the 2013/2014 Operational Plan for the Small Business Centre (North West Metro) Inc. included as Attachment 5;

6.      APPROVES the extension of the existing three year funding agreement for one year to only include the 2013/14 financial year;

7.      NOTES that a State Government review of all Small Business Centres has resulted in the Small Business Centre (North West Metro) obtaining funding for the 2014/15 financial year and subject to an open market process may secure a further three years of funding;

8.      RESOLVES to separately consider future City of Wanneroo funding support for the SBC, once a decision has been made by the SBDC in respect of its future funding of the SBC (North West Metro);

9.      APPROVES the payment of $60,000 (excluding GST) to the Small Business Centre (North West Metro) Inc for 2013/2014 to support small business growth and development within the City of Wanneroo;  and

10.    ADVISES the Small Business Development Corporation and City of Joondalup of Council's decision.

 

 

 

Attachments:

1View.

SBDC Letter SBC Program

14/112896

 

2View.

SBC Response to ACEO letter

14/73087

 

3View.

Annual Report - SBC North West Metro 2012/13

14/133717

Minuted

4View.

Auditors Report 2012 - 2013

14/133720

Minuted

5View.

Operational Plan 2013 - 2014

13/203122

Minuted

  


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       138



 


 


 


 


 


 


 


 


 


CITY OF WANNEROO Error! No document variable supplied. OF Error! No document variable supplied. 20 May, 2014      150


 


 


 


 


 


 


 


 


 


 


 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       167

3.5   Signalisation of the Marmion Avenue / Peony Boulevard / Lagoon Drive Intersection in Yanchep

File Ref:                                               3120V03 – 14/20760

Responsible Officer:                            Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider the outcome of investigations into the safety of the Marmion Avenue, Lagoon Drive, Peony Boulevard intersection, in relation to the future installation of traffic signals.

 

Background

Council received a 499 signature petition at its meeting of 23 July 2013 (PT03-07/13) requesting the installation of traffic signals at the intersection of Marmion Avenue, Lagoon Drive and Peony Boulevard in Yanchep ('the intersection'). 

 

The request arose because the opening of the first stage of the Yanchep Central Shopping Centre resulted in an increased number of vehicles and pedestrians using the intersection and the petitioners were concerned with the safety of the resultant four-way intersection.  This issue is likely to be exacerbated by the future opening of a fast food outlet (McDonalds) within the shopping centre precinct.

 

Council considered a Motion on Notice (Item MN03-09/13) in September 2013 on the same issue and resolved:

 

"That Council:-

 

1.      AUTHORISES the Mayor and Chief Executive Officer to request the Minister for Transport and Main Roads WA, respectively, to install traffic signals at the intersection of Marmion Avenue, Lagoon Drive and Peony Boulevard, Yanchep;

 

2.      SUPPORTS the installation of School Zone and associated Reduced Speed Zone signage in and around the Marmion Avenue, Lagoon Drive, Peony Boulevard intersection, SEEKS approval for the same from Main Roads WA and AUTHORISES the Chief Executive Officer or his delegate to proceed with the installation of that signage once approved;

 

3.      AUTHORISES the Mayor to request the Commissioner of Police to appoint a Traffic Warden at the Marmion Avenue, Lagoon Drive, Peony Boulevard intersection upon installation of the signage referred to in 2. above, to safely usher school children and pedestrians from one side of Marmion Avenue to the other, during operative School Zone times; and

 

4.      NOTES that Administration will submit a further report to Council in future, to present the findings of the technical studies being commissioned, in relation to signalisation of the Marmion Avenue, Lagoon Drive, Peony Boulevard intersection."

 

Items 1-3 of Council's resolution have now been actioned, and a Road Safety Audit (RSA) of the intersection completed.  In accordance with item 4 above, this report presents the outcomes of these actions and investigations for Council's further consideration.

 

Detail

Request for Installation of Traffic Signals

 

The Mayor and Chief Executive Officer wrote to the Minister for Transport and Main Roads respectively on 1 November 2013 seeking a financial commitment for the installation of traffic signals at the intersection.  A response was received from the Minister for Transport on 28 November 2013 (refer Attachment 1) advising that this type of infrastructure is usually funded by land developers as a condition of approval or, in the absence of developer contributions, the State or National Black Spot Program.

 

Based on the crash statistics for the intersection, the Minister advised that it is unlikely that Black Spot funding would be allocated to the installation of traffic signals at the intersection.  The advice received from Main Roads on 16 January 2014 (refer Attachment 2) was consistent with the Minister's advice.

 

Installation of School Zone and Associated Reduced Speed Zone

 

Administration wrote to Main Roads on 1 December 2013 requesting that it consider the creation of a reduced speed school zone in and around the intersection.  Main Roads advised on 9 December 2013 (refer Attachment 3), that school zones with reduced speed limits are only implemented on roads directly fronting school sites, where driver compliance is more likely to be achieved.  Main Roads therefore did not support the creation of a reduced speed zone on Marmion Avenue in the vicinity of the intersection.

 

Traffic Warden at the Intersection

 

The Mayor wrote to the Commissioner of Police on 11 November 2013 requesting the installation of a children's crossing at the intersection.  The City received a response from the Commissioner of Police, advising that the correspondence had been referred to the Deputy Commissioner (Specialist Services & Reform) for a response (refer Attachment 4).  

 

Applications for children's crossings can only be applied for by the Principal of the school or the President of the school's Parents and Friends Association.  Therefore, in addition to the Mayor writing to the Commissioner of Police, Administration has worked with the Yanchep District High School to apply to the Children's Crossing and Road Safety Committee (CCRSC) for two children's crossings on Lagoon Drive and Marmion Avenue.  The CCRSC reviews all applications for children's crossings and is an autonomous committee that reports directly to the Minister for Road Safety. 

 

The CCRSC considered the Yanchep High School's application in March 2014 and initially supported both crossings.  However, following a site visit by the CCRSC, a different location for the Lagoon Drive crossing has been proposed, which will require a new application to be made.  Administration will continue to work with the Yanchep District High School to progress this matter.

 

A further site meeting was held to consider a proposed crossing on Marmion Avenue.  The proposed location on the northern side of the intersection is supported by the CCRSC, however it requires a reconstruction of the crossing point, which is not currently budgeted for.  In addition to the reconstruction works, the City would need to submit design drawings to Main Roads WA for approval, who would then install the crossing.  The Marmion Avenue children's crossing would be a temporary measure to improve pedestrian safety at the intersection until such time as traffic signals are installed, which would then control pedestrian crossing.  The need for a children's crossing at Marmion Avenue is therefore dependent on the timing for the installation of traffic signals. 

 

Should Council support the installation of traffic signals in the short term it may not be necessary to progress the creation of a children's crossing.  However, if the installation of traffic signals is not supported by Council in the short term, the creation of the children's crossing would greatly improve pedestrian safety across the intersection in the interim.  It is estimated the cost of installing this interim crossing would be in the order of $60,000.

 

Outcomes of Technical Studies

 

In December 2013, Administration commissioned i3 Consultants WA to undertake a RSA for the intersection.  Administration also requested i3 Consultants WA to review previous traffic volume modelling undertaken in 2009 and to complete an up-to-date modelling exercise based on traffic volume and vehicle movement surveys undertaken for the RSA.  This information can be used to determine whether the installation of traffic signals could be justified at this location.

 

The technical studies undertaken therefore included traffic surveys and modelling as well as a RSA.  Set out below is a summary of the studies' findings.

 

Traffic Survey and Modelling

 

The consultant advised that all previous traffic modelling undertaken for the intersection was completed on the basis of a left turn slip lane being in place for Lagoon Drive into Marmion Avenue.  As the intersection was not constructed with this slip lane in place, the historical modelling data is inaccurate.  A revised traffic modelling exercise (SIDRA analysis) was completed based on traffic and pedestrian counts undertaken during the school afternoon peak time (2.30 – 3.00 PM) in December 2013 (before the school holidays) and the current give way controlled layout of the intersection. 

 

The best indicator of intersection performance for a give way controlled intersection such as this is an assessment of average time delay for each individual vehicle movement, rather than an overall average delay.  Attachment 5 illustrates the average time delay for each vehicle movement through the intersection.  This analysis found that the average time delay for two types of vehicle movements through the intersection (right hand turns out of Lagoon Drive and Peony Boulevard) exceeded the acceptable performance thresholds for safe operation.  The time delay for these vehicle movements fell into the "satisfactory but crash study required" category.

 

Road Safety Audit

 

The purpose of the RSA was to review the existing layout of the intersection, identify impediments or conflicts for road users and make recommendations on aspects of the intersection design or operation that present a risk to users.  The key recommendations of the RSA related to pedestrian safety and the installation of traffic signals.

 

·        Pedestrian Safety and Traffic Signals

 

The report recommends that traffic signal control of the intersection be implemented as soon as possible, to ensure the high volumes of pedestrians using the intersection are able to cross safely.  Based on the updated traffic and pedestrian volume data, the RSA noted that the current give way control of the 4-way intersection is inadequate to ensure the safety of pedestrians and vehicles using the intersection.  The area of most concern for pedestrians is the crossing point on the north side of Lagoon Drive and Peony Boulevard.  The most likely vehicle conflict area is where left and right turns occur out of Lagoon Drive.  This is consistent with the Main Roads crash location data for the intersection.

 

 

In addition to the recommendation for the installation of traffic signals to address pedestrian/vehicle conflicts, the RSA identified a number of other issues, as outlined below.

 

·        Pedestrian pathways and facilities

 

The RSA recommends that a greater median width be provided within the intersection to accommodate the staged crossing of bicycles and large pedestrian groups at one time.  The inadequacy of the intersection is exacerbated by the lack of appropriate pedestrian facilities (e.g. holding rails, tactile ground surface indicators, hardstand areas) within the intersection and between the intersection and nearby pedestrian attractors such as bus stops.  The width of the traffic island on the north side of the intersection was also identified as being insufficient to safely hold the large numbers of pedestrians observed using the intersection during peak times. 

 

Administration has assessed this finding and determined that the existing 2m wide median on Marmion Avenue meets current standards for pedestrians.   The median will be widened to provide expanded pedestrian storage at some point in the future when the second carriageway on Marmion Avenue is built.

 

Pedestrian paths on Marmion Avenue to the south of Peony Boulevard and Lagoon Drive will need to be installed by developers as part of subdivision or development conditions when this land is developed. 

 

In the interim, Administration intends to retrofit the existing pram ramps and pedestrian gaps with grab rails and tactile paving.

 

·        Incorrect Advance Warning Signs

 

         Incorrect advance warning signs for the give-way cross road have been installed on both Lagoon Drive and Peony Boulevard.  The current sign indicates that Lagoon Drive (as well as Peony Boulevard) has priority through Marmion Avenue.  There are also no warning signs in place on Marmion Avenue indicating the likelihood of pedestrians or school children crossing through the intersection. 

 

         The signage for this intersection was approved by Main Roads WA and signage was installed by a Main Roads WA contractor at the developer's cost.

 

         Administration has made a request to Main Roads WA to install the correct approach signs (indicating "Give Way ahead") and children warning signs in accordance with Australian Standards.  Such requests are usually dealt with by Main Roads WA within two months.

 

·        Pavement Markings

 

         Some pavement marking inconsistencies have been identified, including the absence of a straight ahead arrow on Peony Boulevard and chevron markings in the intersection.  Administration has reviewed existing pavement markings at the intersection and has made a request to Main Roads WA to upgrade the current markings in accordance with Main Roads standards.  Such requests are usually dealt with by Main Roads WA within two months.

 

·        Objects within road clear zone

 

         There are a number of non-essential and non-frangible items currently in place within the 5.0m clear zone adjacent to the roadway. 

 

 

         These include concrete bus seats, project advertising signage and other advertising signs.  Administration has assessed these items but does not consider that they represent an appreciable risk to road users.

 

In summary, the RSA and traffic modelling commissioned by the City recommends that  traffic signals be installed to safely manage vehicle movements and pedestrian access through the intersection.  A number of other safety issues were identified relating to signage, pavement markings and pedestrian infrastructure that have been reviewed and already actioned by Administration or forwarded to Main Roads for implementation.

Comment

The key issues resulting from the completed RSA, traffic survey and modelling can be categorised as follows:

 

·        capacity performance of the intersection; and

·        safety performance of the intersection.

 

These two categories are discussed below.

 

Capacity Performance

 

The traffic and pedestrian counts undertaken in December 2013, and the SIDRA analysis completed in parallel to the RSA found that the vehicle/vehicle conflict points with the highest likelihood of incident were consistent with the crash statistics for the intersection.  This was also consistent with the vehicle movements for which the average time delay exceeded acceptable thresholds.

 

The average time delay assessment included at Attachment 5 indicates that this would ordinarily trigger the requirement for a detailed crash study, however the RSA states that this is not considered necessary or appropriate given there is very little crash data available for the time that the intersection has been operating as a four-way intersection.  Regardless of whether the detailed crash investigation is required, this data still provides evidence that the intersection is already performing at a level that warrants consideration of the installation of traffic signals.

 

Safety Performance

 

The RSA highlights a number of safety issues with the intersection in its current form and recommends the installation of traffic signals to address the risks to motorists and pedestrian safety.  Administration supports this recommendation.

 

Agreed Structure Plan No.40 covering the development of Lot 1 and Lot 102 Yanchep Beach Road forecasts a requirement for traffic signals at this intersection to support the ultimate development of the structure plan and this is also supported by the City's Local Planning Policy 3.8: Marmion Avenue Arterial Road Access.

 

However, it is clear from the responses received from the Minister for Transport and Main Roads that the priority of this intersection for the installation of traffic signals is low compared to other intersections in the Perth Metropolitan area and is unlikely to be funded by the State Government in the short to medium term.

 

The installation of a 40km/hr school zone and the implementation of traffic wardens to facilitate safe pedestrian crossing may also not be approved, due to the location of the intersection relative to the school, and the complexity of warden crossings at a four way intersection.

 

Given the issues raised in the Road Safety Audit, and the likelihood that the risks are likely to increase in the future once the fast food outlet is constructed on the south-eastern side of the intersection, a number of funding options for the installation of traffic signals have been identified and are outlined in the financial implications section of this report.

Statutory Compliance

The RSA has been completed in accordance with the Austroads Road Safety Audit Guidelines.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management Considerations

The aim of the technical studies commissioned by Administration was to assess the level of risk to the community presented by the intersection in its current form.  Most of the issues identified in the technical studies have now been addressed, or actions put in place to minimise the risk.

 

However, the installation of traffic signals at the intersection is the key outstanding issue that still requires consideration in order to further reduce the risk to pedestrians and motorists.

Policy Implications

Nil

Financial Implications

A detailed cost estimate to install traffic signals at the intersection has not yet been undertaken, however, advice from Main Roads has been sought in relation to the construction standards and issues that would need to be addressed as part of their installation at the intersection.  These include:

 

·        The intersection may need to be altered to accommodate a 19m semi-trailer. The minimum clearances required are 2.0m on the opposing paths and 0.5m between the swept path and any kerbing;

·        The re-submittal of the traffic signal and signs and lines drawings to ensure the latest standards are being met;

·        The intersection should be lit to Main Roads requirements.  Street lighting designs would need to be prepared;

·        Pedestrian facilities to the current access and mobility standards to be provided at the intersection and included in the new design; and

·        Consideration of a left slip lane from Lagoon Drive to prevent unnecessary stopping of traffic on Marmion Avenue.

 

These additional works, as well as any works required to address the issues identified in the RSA will add to the cost of installing signals at the intersection.  Based on similar works undertaken in the City previously, the estimated cost to install traffic signals at the intersection is in the order of $450,000 - $500,000.

 

 

There are three funding options available for the installation of traffic signals at the intersection:

 

1.      State Government funding through the Black Spot Program:

 

         This funding usually applies to safety improvements at locations with significant crash histories.  The intersection does not have an extensive crash history and has only been operating in its current format for a limited time.  Funding through the Black Spot program is therefore unlikely and this has been confirmed through the responses received from the Minister for Transport and Main Roads.

 

2.      Financial contributions from developers; or

 

         The construction of this intersection in its current four way configuration was funded by the adjacent developer (Yanchep Beach Estate Pty Ltd) as part of the subdivision that created the Yanchep Central Shopping Centre site.  Although the developer is not liable for any further improvements to the intersection, it had previously indicated a preparedness to consider making a financial contribution towards the installation of traffic signals, when Council decides that signals are required.  Administration has written to the developer seeking confirmation on whether it is still willing to consider making a contribution towards the cost of installing traffic signals, and if so, the extent of the financial contribution that they may be willing to make.  The developer responded by letter dated 11 April 2014 and advised that they would reserve making a decision on this matter until Council has decided whether to install traffic signals at this intersection.

 

The developer of the fast food outlet (McDonalds) adjacent to the intersection was originally required to make a $30,000 contribution towards the cost of installing traffic signals as a condition of their approval.  However, the developer appealed the conditions of the development approval and the State Administrative Tribunal amended the condition to require only a $5,000 contribution towards the future cost of a signalised intersection.  Similar conditions requiring contributions to the signalisation of this intersection can be imposed on future developments in this area.

 

3.      City of Wanneroo funding.

 

         Administration has listed for Council's consideration an amount of $500,000 in the Draft 2014/15 – 2023/24 10 year Capital Works Program for signalisation of this intersection in Year 1 (2014/15).  This amount could be treated as Council's pre-funding of traffic signals at this intersection, with all or part of the costs potentially being recovered from other sources (most likely developers) in future. 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.      NOTES the responses received from the Minister for Transport (as shown in Attachment 1) and Main Roads (as shown in Attachment 2) in relation to the installation of traffic signals at the intersection of Marmion Avenue, Lagoon Drive and Peony Boulevard, Yanchep;


 

 

2.      NOTES the response received from Main Roads (as shown in Attachment 3) regarding the creation of a reduced speed zone in and around Yanchep District High School and the intersection of Marmion Avenue, Lagoon Drive and Peony Boulevard, Yanchep;

3.      NOTES that an application has been made to the Children's Crossing and Road Safety Committee for two children's crossings in and around the intersection of Marmion Avenue, Lagoon Drive and Peony Boulevard, Yanchep and that Administration is continuing to work with the Yanchep District High School to secure these crossings;

4.      NOTES the key outcomes of the Road Safety Audit, traffic survey and modelling undertaken for the intersection of Marmion Avenue, Lagoon Drive and Peony Boulevard, Yanchep, as presented in this report;

5.      NOTES that $500,000 has been listed for Council's consideration in the Draft 2014/15 – 2023/24 10 year Capital Works Program for signalisation of the Marmion Avenue, Lagoon Drive and Peony Boulevard intersection at Yanchep and SUPPORTS signalisation of this intersection, subject to funds being available to proceed with this project in the 10 year Capital Works Program;  and

6.      INVITES Yanchep Beach Estate Pty Ltd to consider making a financial contribution to the City for signalisation of this intersection.

 

 

 

 

 

 

 

 

Attachments:

1View.

Attachment 1 - Minister for Transport Reply re:  Funding Request - Traffic Lights - Marmion Avenue, Peony Boulevard and Lagoon Drive, Yanchep

13/241943

Minuted

2View.

Attachment 2 - Main Roads Reply re: Traffic Signals and School Zone at Intersection of Marmion Avenue and Peony Boulevard, Yanchep

14/18058

Minuted

3View.

Attachment 3 - Main Roads Reply - Extension to Existing 40 KM/H School Zone - Marmion Avenue - Yanchep District High School

13/239205

Minuted

4View.

Attachment 4 - Reply from Commissioner of Police re: provision of Children's Crossings - Marmion Avenue and Lagoon Drive, Yanchep

13/213930

 

5View.

Attachment 5 - Marmion Avenue, Lagoon Drive, Peony Boulevard - Dec 2013 Give Way Performance Assessment (Average Delay)

14/29771

 

  


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Draft

City Businesses

Nil

 

Infrastructure

Infrastructure Maintenance

3.6   Concept Plans for Renewal of Irrigation Systems and Hydrozoning at Anthony Waring Park, Hudson Park, John Moloney Park and Scenic Park

File Ref:                                               3374 – 14/78854

Responsible Officer:                            Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the proposed concept plans for the renewal of the irrigation infrastructure in order to effectively hydrozone the active playing areas, the passive recreation areas, and the remaining areas, at four parks – Anthony Waring Park, Clarkson; Hudson Park, Girrawheen; John Moloney Park, Marangaroo; and Scenic Park (including the southernmost part of Lake Joondalup Foreshore Reserve, to the Wanneroo Recreation Centre car park), Wanneroo.

 

Background

Anthony Waring Park, Hudson Park, John Moloney Park and Scenic Park are all active playing reserves used by local sporting groups and by the public for general recreational activities.

 

At present these parks have the following areas of irrigated turf:

1.   Anthony Waring Park: 5.8 hectares,

2.   Hudson Park: 6 hectares,

3.   John Moloney Park: 6.8 hectares,

4.   Scenic Park: 7.4 hectares.

 

The design of the existing irrigation infrastructure does not distinguish between the active playing areas and the passive areas, resulting in inefficient use of water. The irrigation systems were installed many years ago and have now reached a stage where these parks require considerable maintenance of the infrastructure due to failing components.  In addition there is inefficient use of water due to regular mainline breakages and valve failures.

Detail

Irrigation system renewal and hydrozoning projects have been undertaken at the following parks during the last five years:

 

·    Koondoola Park;

·    Gumblossom Reserves;

·    Butterworth Park;

·    Edgar Griffith Park;

·    Paloma Park;

·    Shelvock Park.

 

In line with the asset management practice and the City’s adopted “renew before new” approach, $1.75M was allocated in the 2013/2014 Capital Works Budget to implement the Irrigation Infrastructure Replacement Program. Based on the available data relating to the irrigation assets, a thorough review was undertaken and priority projects were identified for implementation during 2013/2014. An amount of $2M has been listed in the draft 2014/2015 Parks Rehabilitation Program and projects priority determined. The projects identified include the replacement of irrigation infrastructure such as bores, pumps, controllers, aerators, cabinets at various locations and complete upgrade of irrigation infrastructure in Anthony Waring Park, Hudson Park, John Moloney Park and Scenic Park.

 

It is proposed to upgrade the irrigation infrastructure at these four parks in line with the current practices recommended by the Department of Water (DoW) and Water Corporation. The most important practice recommended by DoW is to design the new irrigation systems based on hydrozoning principles which result in different irrigation regimes for the different parts of the parks.

 

The hydrozone watering design allows:

·     responsible and sustainable use of water allocation;

·     target specific watering requirements, such as training areas, goal areas etc;

·     water management between hydrozoned areas;

·     compliance with best industry practice DoW recommendations;

·     application of minimum volumes to achieve acceptable turf standards;

·     reduction in overall operating costs.

 

The concept plans for hydrozoning; Anthony Waring Park; Attachment 1, Hudson Park; Attachment 2; John Moloney Park; Attachment 3 and Scenic Park; Attachment 4, have been prepared to assist the detailed design of irrigation infrastructure for these four parks. As per the concept plans, it is proposed to reticulate the parks by creating different irrigation zones as detailed below:

·     Active Playing Areas – Hydrozone 1

·     Non Active Playing Areas – Hydrozone 2

·     Passive Areas – Hydrozone 3

 

These hydrozones will be separate areas capable of addressing watering requirements for each zone without affecting any other zone. In addition the design for each hydrozone will allow some areas to be controlled by individual valves, creating further sub-zones to suit the specific requirements and operational conditions. Generally the area under Hydrozone 1 will be irrigated at a much higher standard to provide safe playing areas, while the area under Hydrozone 3 will be irrigated at much lower standard, but sufficient to ensure that the trees and understorey turf is maintained to a healthy standard.

 

Subject to the Council’s endorsement of these concepts, it is proposed to finalise the detailed design and documentation with a view to invite tenders in August 2014 and appoint contractors by September 2014. The construction works will be undertaken during September and November 2014.  The sporting clubs and community groups who use these four parks will be advised prior to the commencement of works to ensure that their needs are met during the construction period.

Consultation

Consultation was undertaken with the relevant service units in the development of the hydrozone concept plans.

Comment

The current irrigation systems at Anthony Waring Park, Hudson Park, John Moloney Park and Scenic Park allow for a “blanket” watering application which is generally classified as ‘non-hydrozoned’, where the active playing areas are irrigated on the same stations as passive areas. This results in excessive water being applied to areas not requiring the higher application rates specific for the active areas.

 

The irrigation systems at all four parks are indicative of systems that have exceeded their expected life cycle, resulting in higher maintenance costs and interruptions causing inconvenience to the users.

 

It is therefore appropriate that irrigation systems at these four parks are upgraded with new systems, based on hydrozone principles.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.2    Conserve Water - We will have a community that encourages water conservation resulting in access to the right amount of water to meet our requirements

Risk Management Considerations

The irrigation infrastructure at Anthony Waring Park, Hudson Park, John Moloney Park and Scenic Park has exceeded its expected life cycle and therefore presents risks of failure and inefficient use of ground water. If the irrigation system fails at these locations, then the possibility of interruptions to the users of these sports grounds increases. Lack of hydrozoning at these locations results in the use of similar amount of ground water throughout the sports grounds, thus presenting a risk of ground water being used in excess of the approve allocations.   

The irrigation infrastructure upgrade at these locations will address the risk of infrastructure failure and result in an efficient use of ground water.

Policy Implications

Nil

Financial Implications

The draft Irrigation Infrastructure Replacement Program (PR-1661) prepared for 2014/2015 includes a provision of $550,000 for the renewal and hydrozoning of the irrigation systems at Anthony Waring Park, Hudson Park, John Moloney Park and Scenic Park.  A construction cost estimate will be prepared after the completion of the detailed design to confirm the funding allocation prior to the appointment of contractors.

Voting Requirements

Simple Majority

 

Recommendation

That Council:

 

1.           ENDORSES the following hydrozone concept plans:

 

·        Anthony Waring Park, Clarkson - Drawing No. 2890-01-0 (Attachment 1),

·        Hudson Park, Girrawheen - Drawing No 2969-01-0 (Attachment 2),

·        John Moloney Park, Marangaroo - Drawing No 2968-01-0 (Attachment 3),

·        Scenic Park, Wanneroo - Drawing No 2979-01-0 (Attachment 4); and

2.      NOTES that the upgrading of the existing irrigation systems at these parks in accordance with the hydrozone concept plans will be listed for consideration in the draft 2014/2015 Irrigation Infrastructure Replacement Program.

 

 

Attachments:

1View.

Anthony Waring Park

14/142207

Minuted

2View.

Hudson Park

14/142211

Minuted

3View.

John Moloney Park

14/142214

Minuted

4View.

Scenic Park

14/142219

Minuted

  


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       188

Draft

Infrastructure Projects

3.7   Brazier Road Beach Access, Yanchep - Community Consultation and Aboriginal Heritage Survey Outcomes

File Ref:                                               3505 – 13/238778

Responsible Officer:                            Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the outcomes of public consultation, Aboriginal Heritage Survey Report and applications for Development Approval and a Clearing Permit.

 

Background

At its meeting of 2 April 2013 Council considered a report titled "Brazier Road Beach Access, Yanchep – Concept Plan (IN03-04/13)" and resolved as follows:

"1.     ENDORSES the "Brazier Road Beach Access, Yanchep - Concept Plan", as shown on City of Wanneroo Drawing No 2553-01-0 at Attachment 2, noting that the supporting structure will be constructed from lightweight aluminium with fibre reinforced recycled plastic step treads;

2.      NOTES that following Council endorsement of the "Brazier Road Beach Access, Yanchep - Concept Plan":

a)  Public consultation will be undertaken;

b)  An Aboriginal Heritage Survey Report along with associated consultation will be undertaken given the proposed upgrade of the Brazier Road beach access is partially located within the Yanchep Beach Heritage Site (Site ID: 17599);

c)  A further report will be presented to Council following completion of public consultation and the Aboriginal Heritage Survey Report advising of the outcome and to confirm whether to advance applications in support of the "Brazier Road Beach Access, Yanchep - Concept Plan" for consideration by the Western Australian Planning Commission for Development Approval and to the Department of Environment and Conservation for a Clearing Permit; and

3.      NOTES that an amount of $350,000 has been listed in the draft 2013/2014 Foreshore Management Capital Works Program for consideration of the Brazier Road Beach Access facility and associated rehabilitation of the dunes impacted by the works."

The location plan is as shown in Attachment 1 and the concept plan as Attachment 2.

 

Following Council's meeting on 2 April 2013 community consultation was undertaken and an Aboriginal Heritage survey commissioned.

Detail

1.      Community Consultation

A letter was sent to all residents within 400 metres of the proposed Brazier Road Beach Access at the northern end of Compass Park, with 27 supporting, four against and one undecided. Comments received in relation to the proposed upgrade, along with Administration's responses are noted as follows:


 

 

Comment

Response

Further destruction to the dunes, plants and beach area created.

Dune rehabilitation is included in the project. Paths and fencing will protect the existing dunes.

More people to swim in pools and outside the reef encouraged

The beaches are available for public use. The upgraded access is safer and less impactful on the local environment.

Concrete pathway not supported

Concrete is a sustainable and low maintenance option in comparison with other options, e.g., timber.

Aluminium not supported

The stair treads and boardwalk are to be constructed with fibre reinforced polymer product. Aluminium is only to be used for the supporting structure, and is a stronger and durable option in this environment.

Timber stair and walkway preferred

Timber deteriorates in moisture and salty conditions and needs a high level of maintenance.

Non closure over summer

Construction is programmed during the winter months.

Additional parking required as more people use facilities

Not part of this project and will need to be separately addressed by the City's Infrastructure Directorate.

Existing property owner request to open direct access to path from rear of their property

Not part of this project and will need to be addressed by the City's Planning & Sustainability Directorate.

Access to beach during works concerns

Advice on other available beach accesses will be signposted during works.

 

2.      Information Session

An information session was held at the Yanchep Community Centre during the evening of 26 June 2013, with the following comments raised and responses noted.

 

Comment

Response

Pathway Width, why 2.5m wide

The path is 2.5m wide to allow emergency or maintenance light vehicle access to the beach area.  Using the path for both pedestrian and vehicular access reduces impact on the native bush. 

Wire Fencing Aesthetics, can fencing material being utilised be improved

The fencing fulfils the required function and imposes minimum impact on the existing environment and is in accordance with the project budget.

Footpath location at Brazier Road, why is it relocated south of its existing alignment

The existing footpath accesses the beach from Brazier Road through a private property.  The proposed path entry is located through the northern end of Compass Park just south of the private property and then follows the existing tracks in order to minimise further disturbance to the environment.   The steps structure was located following consideration of the subterranean conditions and minimising the impact of dune erosion. 

Steps Structure, why is aluminium proposed

Aluminium is a robust material that has lower maintenance cost in the highly corrosive coastal environment in comparison with timber alternatives.

Footpath Alignment, why straight engineered sections.

The path has been designed to follow the line of the existing track to minimise further disturbance to the environment. The form is also following the existing site contours in line with civil engineering requirements.

 

3.      Aboriginal Heritage Survey

Quotations were invited for consultancy services to undertake an Aboriginal Heritage survey and preparation of a report and resulted in Anthropos Australis (WA) P/L being appointed to provide the following deliverables:

-     Search the register of Aboriginal sites with the Department of Aboriginal Affairs (DAA) for current registered native titles claims;

-     Consider South Western Aboriginal Land Council (SWALC) recommendations for indigenous families required to be included in the consultations; and

-     Prepare an Aboriginal Heritage Survey Report for submission to the DAA for advice on whether the consent of the Minster of Aboriginal Affairs is required under Section 18 of the Aboriginal Heritage Act 1972.

 

The DAA has assessed the Aboriginal Heritage Survey Report and issued the City with advice that a Section 18 application is not warranted for the project as the proposed works will not impact on the heritage values of DAA 17599 (Yanchep Beach).

4.      Development Approval

On receipt of advice from DAA that consent from the Minister of Aboriginal Affairs under Section 18 is not required, the project program was revised, saving six months in timeframe.  Consequently, an administrative decision was made to apply for a Development Approval from the Western Australian Planning Commission (WAPC) and a Clearing Permit from the Department of Environment Regulation (DER) and then report the outcome of these approvals to Council in conjunction with the results arising from public consultation (including the Public Information Session) and the Aboriginal Heritage survey. It is noted that neither the outcome arising from community consultation nor the Aboriginal Heritage survey had any bearing on the Development Approval process.

 

Development Approval (DA) from the WAPC was received on 30 January 2014, with four conditions noted as follows:

"1.   The approval only relates to the construction of a beach pathway, steps, seating, fencing and revegetation works as depicted in the plan date stamped 4 October 2013 by the Department of Planning.

2.    Measures being taken to ensure than sand does not drift onto adjoining or nearby properties during development works.

3.   Exposed sand areas resulting from clearing and development works and revegetation of areas as depicted on the approved plan are to be stabilised and revegetated with locally endemic species and thereafter maintained.

4.    Construction activities shall be limited to 0700-1700 hours, Monday to Friday, and 0730-1700 hours on Saturday. Work is not permitted on Sundays or public holidays."

 

The conditions of the DA did not raise any concerns and will be included in the scope of works to be developed for construction. These conditions will be monitored during the construction period to ensure strict compliance.


 

5       Clearing Permit

A Clearing Permit from the DER was received on 19 December 2013, valid for the period from 18 January 2010 to 18 January 2019.

 

Standard conditions were included in the Clearing Permit regarding dieback, weed control, retaining vegetative material, revegetation and rehabilitation, record keeping and reporting. These conditions are able to be managed as part of works undertaken on site.

 

The permit allows for the clearing of no more than 0.08ha of native vegetation for the purposes of the permit and to carry out works involving clearing for those activities under the Local Government Act 1995.

6.      Modification to Path Alignment

Modification to the path alignment through the dunes as initially designed has occurred due to the requirement by the Department of Fire and Emergency Services (DFES) for a Fire Access Track to the rear of 13 properties backing onto the Foreshore Reserve at Brazier Road due to their vulnerability to fire. The design and documentation for this Fire Access Track is currently underway and early indications are that the order of cost is between $170,000 and $190,000 depending on the final standard of the track, extent of earthworks, associated rehabilitation and conditions of any approvals. This item needs to be included for consideration in the draft 2014/2015 Capital Works Program.

Coordination with DFES to integrate the proposed Beach Access path alignment with the proposed Fire Access Track has resulted in realignment of the proposed path shown on the revised Brazier Road Beach Access Concept Plan (Drawing No 2553-01-2). Attachment 3 refers.

The changes are technical and not conceptual in nature and as such, no further community consultation is deemed to be necessary. However, the DA and Clearing Permit received for the initial design now need to be revised in order to reflect the proposed change in path alignment.

Consultation

Refer to community consultation and information sections in 'Detail' above.

Comment

Applications for revision of the DA as issued by the WAPC and the Clearing Permit by the DER will be advanced after consideration of this report by Council in order to reflect the proposed change in path alignment as indicated in Attachment 3.

Funding for the construction of a Bush Fire Track to the rear of Lots 300 and 119-131 Brazier Road will need to be considered as a high priority in the draft 2014/2015 Capital Works Budget.

Statutory Compliance

The DAA has advised that it has "reviewed the Report and advise that based on the information provided a Section 18 application is not warranted in this instance" for the project.

 

The WAPC has issued a DA (Ref: 30-50307-1) and the DER a Clearing Permit. (No: 5710/1), however as already noted, revised applications will need to be made in order to reflect the proposed change in path alignment.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1    Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy

Risk Management

The WAPC and DER may not accept the submissions for amendments to the existing Development Approval and Clearing Permit respectively. The resultant submission of new applications is likely to incur the standard assessment period for such applications and delay the construction of the Brazier Road Beach Access.

 

The construction of the Fire Access Track to the rear of Lots 300 and 119-131 Brazier Road, Yanchep is required to provide access for fire fighting vehicles and mitigate the risk of damage to the houses on these lots from any fires which may originate from the adjoining foreshore area.

Policy Implications

Nil

Financial Implications

Municipal funding of $415,010 in the 2013/2014 Capital Works Program is available for the upgrade of the Brazier Road Beach Access (PR-2005).

 

Funding in the order of $170-190,000 will need to be listed for consideration in the draft 2014/2015 Capital Works Program for the construction of a Fire Access Track.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.      NOTES in relation to the upgrade of the Brazier Road Beach Access, Yanchep (PR-2005)

(a)      The result of community consultation (including the Public Information Session);

(b)      Advice received from the Department of Aboriginal Affairs noting that it has assessed the Aboriginal Heritage Survey Report and that a Section 18 application is not warranted;

(c)      Design changes required to integrate the Beach Access path with a proposed Fire Access Track adjacent to the rear of 13 properties backing onto the Foreshore Reserve at Brazier Road due to their vulnerability to fire;

(d)      Development Approval has been issued by the Western Australian Planning Commission however, realignment of the path will require a revised application to be made;

(e)      Clearing Permit has been issued by the Department of Environment Regulation however, realignment of the path will require a revised application to be made; and

2.      REQUESTS Administration to submit amended applications for the Development Approval (Ref: 30-50307-1) through the Western Australian Planning Commission and Clearing Permit (No: 5710/1) through the Department of Environment Regulation for the revised Brazier Road Beach Access Concept Plan (Drawing No 2553-01-2) as shown on Attachment 3; 

3.      AUTHORISES Administration to proceed with procurement for construction upon receipt of a revised Development Approval from the Western Australian Planning Commission and a Clearing Permit from the Department of Environment Regulation; and

4.      LISTS for consideration in the draft 2014/2015 Capital Works Program sufficient funding to accommodate the construction of a Bushfire Access Track to the rear of Lots 300 and 119-131 Brazier Road, noting that the final design, documentation and cost estimate will be available for consideration at Budget Workshop No 3.

 

Attachments:

1View.

Brazier Rd Beach Access Location Plan

14/79809

 

2View.

Brazier Rd Beach Access- Concept Plan

13/39200

 

3View.

revised concept plan

14/131432

Minuted

  


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       197


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       198

3.8   Yanchep Surf Life Saving Club and Public Amenities Facility

File Ref:                                               4428 – 14/100342

Responsible Officer:                            Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider a status report for the Yanchep Surf Life Saving Club and Public Amenities Facility (YSLSC) project arising from the need to prepare a Coastal Hazard Risk Management and Adaptation Plan (CHRMAP) and an on-site stormwater drainage system.

 

Background

Council, at its meeting of 10 December 2013 (IN01-12/13 refers), considered the outcomes of the application for the Western Australian Planning Commission (WAPC) Development Approval for the proposed YSLSC to be located at Yanchep Lagoon and resolved to:

 

"1.     RECEIVES the update in relation to the Western Australian Planning Commission conditions linked to the Development Approval for the proposed Yanchep Surf Life Saving Club and Public Amenities Facility;

2.       NOTES that, prior to proceeding to the design and documentation stage for the Yanchep Surf Life Saving Club and Public Amenities Facility, Administration will submit a further report(s) to Council, to consider a revised development program and cost implications, once further drainage investigations have been carried out and a consultant brief has been drafted to conduct the Coastal Hazard Risk Management and Adaptation Plan, as required by Conditions 3 and 11, respectively, of the Western Australian Planning Commission's development approval for the Yanchep Surf Life Saving Club, included as Attachment 1; and

3.       NOTES that the need to comply with the Western Australian Planning Commission Development Approval Condition to prepare and have approved a Coastal Hazard Risk Management and Adaption Plan prior to commencement of development will delay the start of the design and documentation phase  associated with the construction of the Yanchep Surf Life Saving Club facility by between six to nine months."

Detail

On 26 February 2014 the City submitted its proposed scope of works for the development of the CHRMAP to WAPC for its review and comment. On receipt of comments from the Department of Planning (DoP), the supporting documentation was revised and on 31 March 2014 quotations were sought from a number of suitably qualified Coastal Management consultants for the development of the CHRMAP. An evaluation of submissions for the consulting services associated with the delivery of the CHRMAP is currently being undertaken

 

In addition, DoP indicated that the City's current Coastal Assessment Study for the YSLSC, carried out in December 2011 did not fulfil the requirements for the currently gazetted State Planning Policy 2.6 (SPP2.6) and needs to be updated to reflect the currently gazetted SPP2.6. The University of Western Australia undertook the 2011 Coastal Assessment Study for the City and will update the report to reflect the current SPP2.6.

 


 

 

In parallel to the development of the CHRMAP the following have also been pursued:

·    An application for a clearing permit for the YSLSC development was forwarded to the Department of Environment Regulation (DER) on the 11 March 2014.

 

·    On 21 January 2014 the City engaged the services of Porter Consulting Engineers to provide a concept drainage design and cost estimate to comply with the requirements of WAPC Condition 3 of the Development Approval for the YSLSC. A copy of the concept drainage design is attached for reference (refer Attachment 1).

Consultation

During the course of the development for the CHRMAP, the consultant will consult with the stakeholder groups listed below, to define their involvement at the outset of the CHRMAP development process and to establish an evaluation/success criterion:

·     Yanchep Surf Life Saving Club

·      The City's Community Development Directorate

·      Surf Life Saving WA

·      Yanchep Two Rocks Residents Association

Comment

As a consequence of WAPC's additional review period, a revised development program for the YSLSC has been established, with dates scheduled as follows:

 

Engagement of Consultant to develop CHRMAP

31 May 2014

Report to Council to consider the draft CHRMAP

19 August2014

Submission of the City's CHRMAP to WAPC for approval

25 August2014

Report to Council on the outcomes of WAPC conditions (if any) following its review of the CHRMAP

11 November 2014

Tender for the Detailed Design, Tender Documentation and Construction Administration.

December 2014

Report to Council for Tender award.

February 2015

Completion of Detailed Design and Tender Documentation

June 2015

Tender for Construction of the YSLSC

July 2015

Report to Council in consideration of Tender Award.

October 2015

Estimated Completion for Construction of the YSLSC

August 2016

 

Commencement of the detail design, tender documentation and construction administration components associated with the development of the YSLSC is subject to approval of the City's CHRMAP, and any further conditions that the WAPC may apply.

 

Estimated costs associated with the compliance of Condition 3 of the Development Approval for the YSLSC, which requires an on-site stormwater drainage system, sufficient to contain a 1:100 year storm event (over 24 hours), amount to $180,000. This includes provision for an underground stormwater infiltration system and associated stormwater drainage pipes and pits that will allow for a 1 in 100 year storm event.

 

The City's Clearing Permit application and associated offset planting requirement costs are dependent upon the outcome of DER's clearing permit approval. Recent approvals from DER have not been consistent with the offset requirements and may in fact not be required. 

 

 

Upon receipt of the approved Clearing Permit, a review of DER's requirements is to be assessed by Administration, with any associated costs reported to Council for its consideration. 

Statutory Compliance

Before proceeding with the construction for the YSLSC, the City will need to follow the following sequential approval process:

·        Subject to the outcome of the City's Clearing Permit application, review of any clearing and “offset” planting requirements and subsequent submission to DER for its approval;

·        CHRMAP submitted to WAPC for its approval; and

·        Amend the Management Order for Reserve 12439 to include the power to lease/licence the land on which the YSLSC is to be located on.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1    Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy

 

"2      Social

2.1 - Increase choice and quality of neighbourhood and lifestyle options.

2.2 – Improve the City’s identity and community well being through arts, culture, leisure and recreation.

2.3 – Improve the capacity for local communities to support each other”.

Risk Management Considerations

The development approval condition to provide a CHRMAP in accordance with SPP2.6 has resulted in delays to the implementation of this project. The outcomes of the CHRMAP may have significant financial and time delay implications to this project which will need to be considered when the report is presented to Council on the draft CHRMAP.

Policy Implications

Nil

Financial Implications

The following table outlines the current cost implications for the construction of the ground floor only, as compared to the costs provided in a report to Council at its meeting held on 23 August 2011 (IN01-08/11 refers).

 

Item

Revised Expenditure Estimate

Budget

Project Budget

Project PR-1048 Funding 2010/2011, with unexpended funding carried forward to 2011/2012

$340,000

Project PR-1048 Funding 2012/2013

$200,000

Project PR-1048 Funding 2013/2014

$200,000

Project PR-1048 Funding 2014/2015

$6,400,000

Overall Project Development & Implementation

Project Management (Internal)

$150,000

Concept Development Consultation Fees including allowance for Geotechnical Investigation.

$90,000

Power Supply (Consultant's Preliminary Cost Estimate)

$423,000

Water & Sewer (Consultant's Preliminary Cost Estimate)

$240,000

Stormwater Drainage to comply with WAPC requirement for 1:100 year storm event (Consultant's Preliminary Cost Estimate).

$180,000

Retaining Wall Component linked to Stage 2 Brazier Road realignment works

$302,500

Additional requirements for Coastal Assessment Study to comply with current gazetted State Planning Policy 2.6

$10,200

Coastal Hazard Risk Management and Adaption Plan.

$46,000

Development and Detail Design Fees (estimate)

$300,000

Tender Advertising and Signage

$7,000

 

Construction of YSLSC and Public Amenities Facility

$4,027,000

Car Park Construction

$845,000

Total Order of Cost Estimates

$6,620,700

Contingency Sum @ 10% on order of cost estimate

$662,070

Total Funding

$7,272,770

$7,140,000

Estimated Funding Shortfall (May 2014)                                                              $132,770

At this time the project estimated expenditure has a funding shortfall of $132,770 however, this may change, along with possible implications in relation to the implementation program, subject to conditions that the WAPC may apply following review of the CHRMAP.

No allowance has been provided in the budget in relation to the impact of possible Clearing Permit conditions (primarily offset requirements). This will also need to be confirmed on receipt of the approved Clearing Permit.

A review of project funding along with any changes to the implementation program will be presented to Council for further consideration prior to tender advertising being advanced for detailed design, tender documentation and construction administration consultancy services for the YSLSC.

Voting Requirements

Simple Majority

 

Recommendation

That Council:

 

1.      RECEIVES this report on the revised development program for the provision of the Yanchep Surf Life Saving Club and Public Amenities Building; and

 


 

 

2.      NOTES that Administration will submit a further report to Council for consideration of the draft Coastal Hazard Risk Management and Adaptation Plan for the Yanchep Surf Life Saving Club and Public Amenities Facility, receipt of the Clearing Permit associated with the proposed works from the Department of Environment Regulation, and their implications on the implementation program for the proposed works.

 

 

Attachments:

1View.

Drawing Number 2719-16-A Drainage Concept Plan

14/101802

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       203

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       204

Draft

Traffic Management

3.9   Perry's Paddock - Ocean Reef Road Access - Road Safety Audit

File Ref:                                               3120V03 – 12/110907

Responsible Officer:                            Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider parking options for Perry's Paddock, Yellagonga Regional Park, off Ocean Reef Road.

 

Background

Perry's Paddock is a recreation area within the Yellagonga Regional Park (Park), primarily used by dog owners and walkers and is located on the southern side of Ocean Reef Road (Attachment 1 refers).  The majority of visitors use vehicles to reach the Park and park along the Ocean Reef Road verge.

 

In addition, Council considered the function of Ocean Reef Road at its meeting on 24 August 2010 and resolved as follows (IN02-08/10):

 

"1.     ENDORSES the preparation of a joint submission to Main Roads WA with the City of Joondalup seeking the reclassification of Ocean Reef Road/Gnangara Road to a State Road; and

 

 2.      ADVISES the Cities of Swan and Joondalup of Council’s decision."

Detail

Ocean Reef Road is classified as an Other Regional Road in the Perth Metropolitan Region Scheme and a District Distributor Road Type A in the City’s Function Road Hierarchy.  It operates with a posted speed limit of 80km/h and carries in excess of 40,000 vehicles per day in the vicinity of Perry’s Paddock.  The road is constructed as a four lane divided carriageway with an unkerbed median along most of its length.

 

The Park which comprises Lake Joondalup and its surrounds, is a State park under the management of the Department of Parks and Wildlife (DPaW).  It is a registered heritage site and the paddock contained at one time the original Wanneroo Primary School Building.  To assist with the management and development of the Park the former Department of Conservation and Land Management (CALM), in close consultation with the Cities of Joondalup and Wanneroo, commissioned the Yellagonga Regional Park Management Plan 2003 - 2013 (YRPMP).

 

Management of the Park is the responsibility of DPaW and is guided by the YRPMP.  An extract of Section 29 of the YRPMP, which discusses Park access and parking issues, follows:

"29 – Park Access and Circulation

The objective is to provide safe and convenient access to and within the Park that is consistent with the protection of Park values.

Safe and convenient access to and within the Park is a major management issue.  Access to the Park by private vehicles is from several major arterial roads adjoining or dissecting the Park.

Ocean Reef Road and Whitfords Avenue dissect the Park east-west while Wanneroo Road and Joondalup Drive flank the Park on the east and west.  Joondalup Drive also bounds the Park to the north while Hepburn Avenue borders it to the south.

Vehicle access is an important consideration for the Park. Access to the main recreation areas is via suburban streets, particularly: Boas Avenue, Edgewater Drive, Banyandah Boulevard, Scenic Drive, Timberlane Drive, Woodvale Drive, Duffy Terrace, Mooro Street, Hocking Road, Lakeway Drive, Goollelal Drive and Bindaree Terrace.

As additional recreation facilities are developed in the Park and the number of people visiting the Park increases, it may be necessary to develop additional parking areas to facilitate access.  Additionally, traffic calming and designated onstreet parking bays may be required in certain locations.

The provision of additional parking facilities is conceptually illustrated in the Recreation Masterplan (Figure 8).  Further site planning for recreation nodes as described in Section 28 – Recreation Sites and Facilities, will consider the design and location of parking facilities within and adjoining the Park as well as traffic calming measures (if required)."

 

The YRPMP Recreation Masterplan (Figure 8) referred to above is shown at Attachment 2.  As seen from the Masterplan, no parking facilities are proposed in the vicinity of Perry's Paddock, however users of Perry's Paddock have historically parked along the southern verge of Ocean Reef Road, using a limestone hardstand area adjacent to the pedestrian/cyclist entry to the Park.

 

In 2003, in accordance with Strategy No.1 of Section 31 of the YRPMP – Visitor Safety, "Prepare and implement a visitor risk management programme to endure procedures are developed to manage and monitor all known risks" CALM engaged Klyne Consultants to conduct a RSA of Ocean Reef Road in the vicinity of Perry's Paddock.

 

Further to the commissioning of the RSA, the former Department of Environment and Conservation approached the City again in 2008 to seek the City's assistance in implementing the recommendations of the RSA.  This was not actioned at the time and not pursued by the Department.

 

Users of Perry’s Paddock approaching from the west are turning across the road median without the aid of a protected deceleration lane.  Similarly, users of Perry’s Paddock wishing to head east after leaving the reserve are turning right across the median to enter the east bound traffic lanes of Ocean Reef Road. As these are considered high risk turning movements on Ocean Reef Road, the City commissioned Opus International Consultants Pty Ltd (Opus) to undertake a Road Safety Audit (RSA) of this location.

 

A copy of Opus Road Safety Audit Report has been place in the Elected Member's Reading Room.

Consultation

City staff responsible for the management of Cockman House were consulted in regard to locating a car park within the grounds of this facility.

 

In September 2013 the City wrote to the DPaW to gauge support from the department to an amendment to the YRPMP to consider an on-site carpark at Perry's Paddock. The DPaW's response is as follows:

 

"As you note in your correspondence, the management plan includes a recreation masterplan (figure 8) that outlines the current and proposed facilities in the park.

The masterplan is an indicative plan and does not preclude consideration of additional parking as recreation facilities are developed and visitor numbers increase. Given this, the department considers an amendment to the plan unnecessary.

 

The Department of Parks and Wildlife's preference is to investigate additional car parking facilities for Perry's Paddock within the existing 60 metre wide road reservation. Where there is insufficient space within the existing road reservation for car parking facilities, then investigations should be conducted for parking within the park".

Comment

The popularity of Perry's Paddock is increasing which in turn is generating increasing demand for parking on Ocean Reef Road in the vicinity of the entrance.  Ocean Reef Road is classified as an Other Regional Road in the Metropolitan Region Scheme and while this parking demand is currently being met by informal verge parking Administration considers that it is not sustainable in the longer term.

 

The recommendations of the Opus RSA and Administration's comments are outlined on Attachment 3. Many of the recommendations are supported and can be quickly implemented and funded through the Maintenance Operating Budget.

 

The most significant recommendation relates to closing the informal opening in the Ocean Reef Road median which allows access/egress to parking along the southern side of Ocean Reef Road adjacent to Perry’s.

 

Implementing this recommendation will mean that users of Perry's Paddock approaching from the west (predominantly City of Joondalup residents) will need to perform a ‘U’ Turn at the median opening provided for Cockman House, while users wishing to travel east on Ocean Reef Road after using the Park (predominantly City of Wanneroo residents) will need to head west then turn off onto Trappers Drive, Joondalup before finding an opportunity to perform a ‘U’ Turn.

 

Administration considers that the current arrangements are not sustainable or safe. Traffic volumes on Ocean Reef Road already exceed the 35,000 vehicles per day nominal capacity of a four-lane arterial road and forecasts indicate that Ocean Reef Road, between Wanneroo Road and Mitchell Freeway, may require upgrading to six-lanes in the future. The closure of the median cannot be undertaken in isolation without considerable impact on Park users.

 

The issue then becomes one of managing the loss of the current informal parking or the City providing additional parking to that proposed in the YRPMP.  Below is a list of potential parking alternatives:

 

Option

Advantages

Disadvantages

Cockman House

Develop a public parking facility within the ground of Cockman House.

·    The land is owned by the City.

·    Full access is already available to Ocean Reef Road

·    Not supported by the Heritage, Museum and Arts team due to conservation concerns.

Backshall Place

Expand the parking facility on Ocean Reef Road at the Backshall Place intersection.

·    City has control over the road reserve

·    Poor accessibility. Access is only available through Regent Estates, exit only onto Ocean Reef Road.

·    Users (pedestrians) would have to cross Ocean Reef Road to access Perry's Paddock.

 

·    Not likely to be supported by Main Roads if road transferred to the State.

·    Traffic volumes on Ocean Reef Road already exceed the 35,000 vpd nominal capacity of a four lane arterial road. Possibility for Ocean Reef Road to be upgraded to six lanes.

Develop On-Site Parking Facility

Enter into negotiation with the Department of Parks and Wildlife for shared development and funding of an on-site parking facility within Perry's Paddock with full access onto Ocean Reef Road.

·    Meets user demand

·    Development would be dependent on agreement and/or funding by Department of Parks and Wildlife which may not occur till after the City is forced to close the verge parking on safety grounds.

·    Need to construct new intersection on Ocean Reef Road.

·    The proximity of the Backshall Place intersection may encourage some users of the Backshall Place intersection to turn left and then perform a 'U' turn at the new intersection with consequent road safety concerns.

It is recommended that a request be made to DPaW for the development and funding of a car park for Perry's Paddock within the Yellagonga Regional Park and the associated modifications to Ocean reef Road to accommodate safe access to this facility

Statutory Compliance

Nil

Strategic Implications

The proposal accords with the following Outcome Objective of the City’s Strategic Plan 2006 – 2021:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management

The DPaW may not accept the responsibility for the early construction of the car park for Perry's Paddock or alternatively indicate that funding will need to be listed for consideration by the State Government in its forward capital works plan. The City may then be required to close the informal opening in the Ocean Reef Road median and remove the informal limestone car park in the Ocean Reef Road reserve to address the road safety issues at this location as outlined in the Road Safety Audit report.

Policy Implications

Nil

Financial Implications

It is estimated that the cost of developing a 15 bay car park within Perry's Paddock and the associated full function access off Ocean Reef Road is $300,000. This is considered to be the responsibility of DPaW.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.      ENDORSES the proposal for developing an on-site car park at Perry's Paddock, within the Yellgonga Regional Park and the associated modifications to Ocean Reef Road to accommodate safe access to this facility;

2.      WRITES to the Department of Parks and Wildlife requesting the early construction of a 15 bay car park for Perry's Paddock in Yellagonga Regional Park and the associated modifications to Ocean Reef Road to accommodate safe access to the facility and

3.      NOTES that a proposal relating to modifications to the median of Ocean Reef Road will be developed, subject to the response from the Department of Parks and Wildlife.

 

 

Attachments:

1View.

Perry's Paddock - Location Map

13/166919

 

2View.

Yellagonga Regional Park - Management Plan - Fig. 8 - Recreation Master Plan

13/166927

 

3View.

RSA (2014) Findings

14/130236

Minuted

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       209

 

 



CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       210


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       211


 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       213

Draft

Community Development

Capacity Building

3.10 Community Gardens Policy

File Ref:                                               10667 – 14/122921

Responsible Officer:                            Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider a draft City of Wanneroo Community Gardens Policy.

 

Background

The City often receives enquiries from community groups, developers and individuals seeking guidance to establish a community garden.  Currently there is no formalised process or policy to inform these enquiries.  The City has made a commitment in its Corporate Business Plan 2013-2017 to develop a community garden policy and in its Public Health Plan to establish the City's position on community gardens. 

 

A Community Gardens Policy (Attachment 1) has been drafted to guide the establishment of community gardens on Council owned and managed land in the City of Wanneroo.  A supporting Management Procedure has also been developed to assist City staff in responding to enquiries about the establishment of community gardens (Attachment 2).

Detail

The proposed policy recommends that the City adopts a community development approach to enable the establishment of successful and sustainable gardens self-managed by incorporated community groups.  This approach supports best practice and is widely used by local governments in Western Australia and nationally.  It enables community gardens to be self-supporting financially as, with support from the City to access land, there are numerous opportunities for groups to obtain grants to develop their gardens and infrastructure on the site.

Consultation

Advice from all relevant business units has been incorporated into this policy and its associated management procedure.  The Tapping Community Garden Group has also been consulted and involved in trialling the process.

Comment

This policy and management procedure provide a consistent approach and process for managing enquiries and applications for community gardens on City owned or managed land.  Groups seeking to apply to establish a garden must be incorporated (under the Incorporations Act 1987), thus minimising risk to the City.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

 

The proposal also aligns with the following key action within the City's Public Health Plan 2014/15 – 2016/17:

 

2.      Chronic Disease Prevention.

 

2.8     Support the community in the development of local food initiatives by establishing the City's position on community gardens.

Risk Management Considerations

The Community Gardens Policy will minimise the City's risk by establishing a consistent and considered framework to guide the establishment of community gardens on City owned and managed land.  This policy proposes a community development model in which community garden groups manage their own gardens.  With the implementation of this policy, groups establishing a garden on Council owned or managed land will be required to complete a risk assessment and have public liability insurance, thereby minimising the risk to individuals in the group and reducing the City's risk liability.  Without this policy in place, there is a risk of community gardens being established in an ad hoc manner leading to increased risk implications for the City.  A Community Garden Guide is available to groups establishing gardens and this provides guidance on identifying hazards and minimising the risks of these.

Policy Implications

The adoption of this policy will provide guidance to the City and the community when opportunities are identified to create community gardens.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPTS the Community Gardens Policy as documented in Attachment 1.

 

 

 

Attachments:

1View.

FINAL -Community Gardens Policy

13/139704

Minuted

2View.

FINAL - Community Gardens Management Procedure

13/159461

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       215


 


 


 


 


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       221


 


 


 


 


 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       227

Draft

Communication and Events

3.11 Approval of 2014 Australasian Safari HQ Event and Sponsorship

File Ref:                                               12349 – 14/128233

Responsible Officer:                            Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider approving and sponsoring the 2014 Australasian Safari HQ event and media headquarters and the official Ceremonial Start at Wanneroo Showgrounds from Monday 15 September – Saturday 20 September 2014.

 

Background

In 2014 the Australasian Safari, an eight-day motorsport endurance race will be conducted from 20 to 27 September 2014. The event involves competitors travelling on off-road tracks through the outback of Western Australia. The event is known as one of the toughest and most challenging motorsport events in the world. The 2013 course was approximately 3500km through the mid west of Western Australia.

 

This event attracts some of the best competitors from across the world including China, France, Sweden, UK, Thailand, South Africa, Botswana, USA, Italy, Germany, Venezuela and the Netherlands.

 

The 2013 event was highly successful with increased competitor numbers, a greater impact on regional areas the race passed through plus a raised profile for the event and its sponsors. With continued support from Tourism WA, the event is gearing up for 2014 with a new course and host towns planned.

 

Before the Australasian Safari 2014 race commences, the event will set up a base in Perth.   This provides a focus for competitors and media as they arrive, and also provides an opportunity for the Perth audience to see the Safari before it heads to the WA outback.

 

2013 saw the City of Wanneroo host the Safari base for the first time providing exposure for the City internationally.

 

Due to the success of last year's event, Australasian Safari would again like the City of Wanneroo to host the Safari Village and additionally hold the Ceremonial Start at the Safari Village location prior to competitors travelling to Geraldton for the first leg of the race.

Detail

Safari HQ & Ceremonial Start Event

 

The City has received a proposal to host the "Safari Headquarters" and media centre at Wanneroo showgrounds in the week leading up to the 2014 race. The current proposal would see Wanneroo showgrounds utilised for the following functions:

 

·        The first point of contact for the competitors including marshalling and registration.

·        A Safari show established for the public giving them the opportunity to meet the competitors and view the competing vehicles.

·        A 'Bivouac' or camping ground for the arriving competitors.

·        A media centre will offer a facility to write, distribute and upload material.

·        A service area for tuning of cars, bikes and quads.

·        Official ceremonial start to the race.

An approximate timeline for the event is as follows:

Date

Activity / Description

Estimated Attendance

Monday, 15 September 2014

Set up from 7am

Main Entrance: Event Signage in place / entry statement set up

Margaret Cockman Pavillion: partitions, office set up

20 (staff only)

Tuesday, 16 September 2014

Margaret Cockman Pavillion: set up continues

50

Wednesday, 17 September 2014

Camping Grounds: Additional toilets and showers installed, medical team arrives, competitors commence arrival

Margaret Cockman Pavilion: Event HQ and Media Centre open - documentation commences

accredited media sign on; competitor’s documents are checked for compliance

100

Thursday, 18 September 2014

Margaret Cockman Pavilion: Event HQ and Media Centre open

500

Friday, 19 September 2014

Catering setup arrives

Safari Show & Ceremonial Start (5pm – 10pm): Free public event, all vehicles on display, VIP function

500 staff and competitors

 

2,000 general public

Saturday, 20 September 2014

Bump out complete by 9am - depart for Geraldton

500

 

Equipment & logistics

 

The Australasian Safari event consists of the following event equipment and personnel:

 

·        2 Planes

·        2 Helicopters

·        2 Satellite dishes

·        55 Satellite phones

·        110 Radios

·        7 generators

·        4 Semi trailers (toilets and showers & catering)

·        1 9 Tonne equipment truck

·        4 Motor homes (HQ and Safari Base)

·        1 medical equipment truck

·        4 FIVs (First Intervention Vehicles)

·        Two large inflatable arches

·        1 purpose built semi-trailer kitchen.

·        A 21-person medical crew

·        85 event officials, most of whom are volunteers

·        5 representatives from the Motorsport Authorities

·        2 TV Production companies

·        National and international media representatives

·        8 Photographers

·        2 Policemen

 

Compliance and Environmental Health Requirements

 

Public Liability

To date the Australasian Safari has provided the City of Wanneroo with copies of its public and products liability insurance cover under XL Insurance Company Limited, to a level of AU$100million. The event organiser is to supply the City of Wanneroo with a copy of its Public Liability Insurance Certificate of Currency prior to the event. The insurance is to remain current for the duration of the event.

 

Camping

The event will require Council to permit the use of two proposed areas of Wanneroo Show Grounds as temporary camping grounds. Area one is in the South Western Corner of the Show Grounds bordered by Frederick St and Ariti Avenue. Area two is in the North Eastern Corner, immediately South of Noonan Drive and West of Wanneroo Road see
(Attachment 1) Operations Plan, Pg4 for camping site plan.

 

Camping is proposed for 500 people over three nights; Wednesday 17, Thursday 18 and Friday 19 September 2014 with campers departing on the morning of Saturday 20 September 2014.

 

Regulation 54 of the Caravan Park and Camping Grounds Regulations 1997 states that;

 

'a local government may grant a temporary license for a facility (a caravan park or camping ground) which is to remain in force for such period of less than one year, as is provided in the license'.

 

'A local government is to endorse on a temporary license for a facility as conditions of the license, the maximum number of sites that may be used at the facility, and the services and facilities that are to be provided'.

 

The facilities provided for the camping area are at the discretion of the City of Wanneroo. The City's Health Services will require the provision of toilet and shower facilities in accordance with the Caravan Park and Camping Ground Regulations 1997, and the provision of firefighting equipment in the camping area in accordance with FESA recommendations.

 

Noise

The noise received from the nearest noise sensitive premises must not exceed the assigned noise levels set out in the Environmental Protection (Noise) Regulations 1997.

 

Written notification of the event is to be mailed to all noise sensitive premises with 200m of the Wanneroo Show Grounds no later than two weeks prior to the start of the event. The notification must include a contact phone number for lodging noise complaints with event management. The phone service shall be manned for the duration of the event and available to receive complaints 24 hours / day.

 

The event organiser will be required to report any noise complaints to the City as soon as practicably possible.

 

City staff can undertake further noise monitoring upon receipt of any complaints.

 

Liquor License

The event organiser is proposing two licensed areas within the event for the sale and consumption of alcohol. The liquor license will require endorsement from the City of Wanneroo. Refer Attachment 1 - Operations Plan, Pg8 for Licensed Area Plan.

 

Food

The sale of food at the event will be through commercial catering services and will be required to comply with the requirements of the Food Act 2008.

 

Street Trading

The sale of food and merchandise will be required to comply with the City's Trading in Public Places Local Law 1999.

 

Public Buildings

The use of the Wanneroo Show Grounds and Margaret Cockman Pavilion will be required to comply with the Health (Public Building) Regulations 1992. Under the Health (Public Building) Regulations 1992 the event organiser will be required to:

 

·        Provide additional toilet facilities to cater for the anticipated 2000 event attendees.

·        Submit:

i)        Application to construct, extend or alter a public building (Form 1) for any temporary structure larger than 9 square meters.

ii)       Engineers certifications for temporary structures larger than 50 square metres.

ii)       Application for certificate of approval – maximum accommodation (Form 2)

iii)      Certificate of electrical compliance (Form 5) for any additional electrical installations.

 

Helicopters

The event will require the City to permit the landing of helicopters at the Wanneroo Showgrounds.  An application to land a helicopter has been sent to the organisers.

 

Facility booking

Community Facilities has placed a tentative booking for the Wanneroo Showgrounds, in particular the Margaret Cockman Pavilion and the East and South sections of the passive area. These facilities have been booked from Monday 15 September 2014 to Saturday 20 September 2014. If the event is approved, Australasian Safari will be required to pay the following fees:

·        Margaret Cockman Pavilion   $2,088.00

·        Reserve Hire                          $1,158.60

·        Refundable Bond                   $1,680.00

 

Any remediation works required will be taken from the bond and/or billed direct to the organiser.

 

Sponsorship

In addition to hosting the Safari HQ event the City has been approached to sponsor the Australasian Safari 2014.

 

Sponsorship benefits for the City include:

 

·        TV feature – A TV highlights program is developed each year running a lengthy feature on the start, interviewing key competitors on location prior to competition and screened around the world. The 2013 event was seen in over 130 countries and it is envisaged the television coverage will expand again in 2014.

·        Logo use – The City of Wanneroo logo would be used on marketing collateral including the media backdrop, the sponsor's matrix and outdoor signage.

·        Hospitality – The City of Wanneroo would receive invitations to functions including the VIP function on Friday, 19 September 2014.


 

·        Exposure – Promotion of the City of Wanneroo on the Australasian Safari's Facebook, Twitter, YouTube accounts and on its website. Its Facebook page has currently over 15,000 likes with a reach of 4.7 million and they are followed by over 1,400 people on their Twitter account. The Wanneroo Showgrounds will also be promoted via the event's media partners. Coverage of the 2013 event spanned from 96FM, The West Australian, the official Dakar Rally site, Network 10, OneHD as well as international sports channels such as ESPN, Start Sports and FoxSports.

·        Community engagement – during the Safari Show the public are able to meet the competitors and view the vehicles.

·        Brand association – The City of Wanneroo aligns itself with a unique event boasting to be Australia's toughest motorsport event, based entirely in WA and heavily supported by the WA State government as the major partner of the Safari using their 'Experience Extraordinary' branding.

 

In return for the sponsorship benefits outlined above and subject to compliance requirements being met, the City of Wanneroo will provide:

 

·        A cash component of $10,000.00 (excluding GST) to be paid in arrears of the event.

·        Waiver of the Caravan & Camping application fees – valued at approximately $240

·        Waiver of the Building approval fees – valued at approximately $266

·        Waiver of the Trading in Public Places fees – valued at approximately $98

·        Provision of water and electricity – estimated consumption value - $50

·        Use of onsite toilet blocks – included in the facility booking hire

 

The total sponsorship contribution by the City of Wanneroo is anticipated to be $10,654.

 

Australasian Safari will be required to pay the following amounts for use of the facility. These amounts are separate to the City's proposed sponsorship of the event.

 

·        Margaret Cockman Pavilion   $2,088.00

·        Reserve Hire                          $1,158.60

·        Refundable Bond                   $1,680.00

Consultation

Nil

Comment

Approval of the event will be dependent upon the completion of all relevant applications and adherence to relevant regulations as determined by Health Services.  In addition, a small team of representatives from business units including Communications & Events, Health Services and Community Facilities will be in constant liaison with the event organisers to ensure that they comply with all the City's requirements.

 

It is anticipated by Administration that there will be minimal disruptions to other sporting clubs using the facility as all of the event's activities occur outside the main playing surface. If approved, the City will endeavour to put event organisers in contact with local club representatives who share this facility to explore any partnership opportunities that may arise.

 

Whilst there may be minor noise implications associated with a motorsport event of this size, it is not likely to be intrusive to local residents. The overall impact of this event would be comparable to other annual events undertaken at the Wanneroo Showgrounds and other local venues such as the Wanneroo Show, Joseph Ashton Circus and City of Wanneroo Concert.

 

Event organisers have given Administration assurances that they are willing to work with both council and the local community to make this event a success with the view to making the Australasian Safari a regular feature on Wanneroo's events calendar. On this basis, Administration is satisfied that hosting this event with all the proposed activities will be of benefit to the community and the close working relationship between the City and the organisers of the event ensures that risk is managed and the event remains compliant with all legislation.

 

The proposed sponsorship would provide the City with an opportunity to gain local, national and international exposure as the starting point of the Australasian Safari in 2014.

In 2013 the City of Wanneroo received the following through sponsorship of the event:

 

·        Sponsor acknowledgment and logo on the Safari's website which received 53,066 visits during the month of September – an increase of over 40% on 2012

·        Promotion on the events social media pages with 309,362 people exposed to Safari content on Facebook alone

·        The City's logo appeared on various marketing collateral including the media backdrop, sponsors matrix and outdoor signage

·        A 60 minute Safari highlights program was broadcast throughout Australia on 7Mate which included a lengthy feature on the start and interviews with key competitors against the media backdrop

·        96FM, the events official radio partner ran a live broadcast from Wanneroo Showgrounds the week of the event. ABC Radio also visited the Showgrounds to conduct competitor interviews

·        Community engagement with the public being able to visit the Showgrounds to meet competitors and view the race vehicles during the Safari Show which attracted in excess of 2,000 visitors

 

In 2013 the City of Wanneroo received brand exposure on a global scale with over 130 countries receiving coverage of the event.  Sponsorship of the Australasian Safari would also align closely with the City of Wanneroo Tourism Strategy adopted in 2011.

 

On page 27 of the Strategy, it states:

 

"The attraction, staging, management, control and promotion of events is crucial to the success of establishing Wanneroo as a tourist destination. This is reinforced by the research of 400 Metropolitan households who, when asked what would encourage visitation to a particular area, 42% (double the next reason), indicated that events would be the reason."

 

On page 29, it goes on to say:

 

"In summary, events are an extremely important means of attracting additional visitors to the area. All events of significance should all be used to attract additional visitors and to bring additional economic and social benefits to the area. The best means of achieving this is for the City to work in collaboration with event organisers to promote and support events. A collaborative approach will generate the maximum economic benefit for all stakeholders."

Statutory Compliance

An event at any location within the City of Wanneroo will be required to comply with relevant legislation including:

 

·        Health Act 1911

·        Health (Public Building) Regulations 1992

·        Food Act 2008

·        Environmental Protection (Noise) Regulations 1997

·        Caravan Park and Camping Grounds Act 1995

·        Caravan Park and Camping Grounds Regulations 1997

·        Trading in Public Places Local Law 1999

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

The largest risk around the Australasian Safari is the event itself. Risk is mitigated by the event approval process which requires the event organiser to submit various documentation ensuring relevant laws and regulations are followed for the delivery of a successful event. This includes receiving detailed Risk Management and Emergency Management Plans from the event organiser, including helicopter landings. In addition the event organiser will provide the City with a copy of their Public Liability Insurance Certificate of Currency to a level of AU$100million to cover the duration of the event.

Policy Implications

Nil

Financial Implications

Sponsorship of this event would require a $10,000 cash contribution as well as a waiver of fees to the value of $654. It is proposed that the cash contribution is allocated from Communications and Events GL 717612-9399-245 – Promote Council Image subject to approval in the 2014/15 operating budget. The total sponsorship contribution by the City of Wanneroo is anticipated to be $10,654.

 

Australasian Safari will be required to pay the following amounts for use of the facility. These amounts are separate to the City's proposed sponsorship of the event.

 

·        Margaret Cockman Pavilion   $2,088.00

·        Reserve Hire                          $1,158.60

·        Refundable Bond                   $1,680.00

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.      APPROVES the use of Wanneroo Showgrounds, Wanneroo to host the Australasian Safari from 15 September to 20 September 2014 subject to the event receiving all necessary statutory and legislative approvals.

 

2.      APPROVES the use of Wanneroo Showgrounds as a temporary camping site from 17 to 20 September 2014;

 

3.      APPROVES sponsorship of the 2014 Australasian Safari to the value of $10,000 to be made available from GL 7176129399245 – Promote Council Image. To be paid in arrears and subject to all sponsorship benefits being delivered by Australasian Safari as outlined in the sponsorship proposal.

 

4.      APPROVES the landing of helicopters at Wanneroo Showgrounds within the dates specified for this event.

 

5.      WAIVES Caravan and Camping fees, Building Approval fees, and Trading in Public Places fees to the value of $654 to be made available from GL 7176129399245; and

 

6.      APPROVES two licensed areas within the event for the sale and consumption of alcohol.

 

 

 

Attachments:

1View.

Wanneroo Operations Plan - Australasian Safari 2014

14/128228

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       235


 


 


 


 


 


 


 


 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       244

Draft

Program Services

3.12 PT01-04/14 Update of Petition Request for Basketball Equipment, Ashdale Gardens Estate, Darch

File Ref:                                               1497 – 14/105783

Responsible Officer:                            Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider PT01-04/14 presented to Council at its meeting held on 7 April 2014 seeking basketball equipment to be installed at Ashdale Gardens Estate, Darch.

 

Background

The petition comprises of 84 signatures and has requested that a basketball backboard with ring and hardstand area be considered for installation at one or more of the following public open spaces within the Ashdale Gardens Estate of Darch:

·        Belvoir Park – two hectares in size,  playground, no sporting amenities located on site; 

·        Longford Park – one and half hectares in size, soccer goals and AFL goals for kick about space; and 

·        Monaghan Park – on and half hectares in size, no sporting amenities located on site.  

 

The petitioners proposed the following reasons for the Basketball equipment to be installed:

 

·        Currently no facilities on these parks for local children to engage in social and physical activity other than playgrounds aimed at younger children;

·        There are a number of local children who play competitive basketball; and 

·        That 16.5% of Darch's population is aged between 5-11 years old, yet there are few facilities to cater for them.   

Detail

In response to the CRM submitted on 11 March 2014, Administration advised the following:

 

·             The cost for a full size installation for new court would cost approx $60,000, exclusive of lighting.

 

·             The provision of a 3 on 3 court (4m x 6m) is estimated at between $10,000 - $15,000, depending upon site works.

 

·             Keith Griffiths Park (located in the southern end of Darch between Hellfire Drive and Keith Griffith Drive) has the only 3 on 3 basketball court in Darch.

 

·             There are a number of public schools in close proximity to the residents in question, which have basketball facilities. The Department of Education (DOE) has a facility hire policy that enables community access to these facilities. As a result, Administration would recommend the petitioners contact the local school to determine whether this may be possible.

In relation to existing DOE facilities, there are currently 12 outdoor courts available at schools within the area. The policy statement for the DOE Policy - Community Use of School Facilities and Resources is as follows:

 

·        School facilities and resources must be made available for use by the community, TAFEWA colleges and any other potential users.

·        Principals must not permit activities which are inconsistent with the educational aims of the school or which interfere with its operations.

·        Applications for use of school facilities and resources must be approved by the principal and formalised through a written agreement signed by the school principal and a representative of the user group.

·        Principals will consult with School Councils to establish the schedule of fees or charges to be applied for the hire or use of school facilities and resources.

To date Administration is unaware if any discussions have taken place between residents and any of the schools in the area. Administration is happy to assist residents in negotiating community access to these facilities should they wish to pursue this option.

 

As a result of the CRM, the amount of $15,000 for the provision of a 3 on 3 basketball court at Belvoir Park has been listed for consideration in the draft 2014/15 10 Year Capital Works Program

Consultation

Nil

Comment

Administration has considered this request and has listed funding for consideration in the draft 2014/15 10 year Capital Works Program.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

Nil

Policy Implications

Provision of basketball amenity at any of the requested locations by the City would be contradictory to the Local Planning Policy 4.3 Public Open Space, as the provision of facilities of this nature would be considered an oversupply for the parks identified.

Council however may choose to consider additional amenity when it considers the 10 Year Capital Works Program.

Financial Implications

The amount of $15,000 for the provision of a 3 on 3 basketball court at Belvoir Park has been listed for consideration in the draft 2014/15 10 Year Capital Works Program

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.      NOTES that the amount of $15,000 for the provision of a 3 on 3 basketball court at Belvoir Park has been listed for consideration within the draft 2014/15 10 Year Capital Works Program;

2.      NOTES  that Administration is available to assist residents in negotiating access to existing Department of Education basketball court facilities in the area; and

3.      AUTHORISES the Director Community Development to inform the petition organiser of Council's resolutions regarding petition PT01-04/14.

 

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       247

Draft

3.13 South Ward Community Reference and Sporting User Group Terms of Reference

File Ref:                                               1524 – 14/92984

Responsible Officer:                            Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the draft Terms of Reference for the South Ward Community Reference and Sporting User Group.

 

Background

Council considered report CD02-02/14 at its meeting on 4 February 2014. This report considered petition PT04-10/13, which sought improved facilities for Hudson Park in Girrawheen. As a result of consideration of this report, Council resolved the following:

 

As a result of considering this report, Council resolved the following:

"That Council:-

1.      NOTES the petition PT04-10/13 tabled to Council at its Ordinary Council Meeting held on 15 October 2013;

 

2.      SUPPORTS PR-2826 Sports Field Masterplan – South Ward ($50,000) being brought forward to the 2014/15 financial year;

 

3.      ACKNOWLEDGES the immediate needs of Hudson Park as identified within the report and responds to those needs as a matter of priority;

 

4.      AUTHORISES the formation of a South Ward Community Reference and Sporting User Group, including the development of an appropriate Terms of Reference to focus initially on the needs of Hudson Park;

 

5.      LISTS $250,000 within the draft 2014/15 budget to address the asset and maintenance matters identified in the report and matters identified by the Reference Group; and

 

6.      AUTHORISES the Director Community Development to advise the petitioners."

 

This report considers the formation of the South Ward Community Reference and Sporting User Group and its proposed Terms of Reference.

Detail

As a result of Council resolution 5. Administration has developed draft Terms of Reference for the South Ward Community Reference and Sporting User Group (the Group) (Attachment 1).

 

The purpose of the Group has been identified as follows:

 

"To guide the development of Master Plans for the Active Reserves in the South Ward to enable these facilities to meet the current and future needs of the Community and to inform the City's 10 Year Capital Works Program."

 

The aims and function of the Group are proposed as follows:

 

"1.1   To recommend to Council by no later than February 2015, a Master Plan to guide the development of Hudson Park, Girrawheen, as the first priority.

 1.2   To recommend to Council by no later than February 2015 a Master Plan to guide the development of the following Active reserves and associated facilities within the South Ward;

·    Alexander Heights Park – Alexander Heights

·    Highview Park – Alexander Heights

·    Paloma Park – Marangaroo

·    John Maloney Park – Marangaroo

·    Cabrini Park – Marangaroo

·    Liddell Park – Girrawheen

·    Blackmore Park – Girrawheen

·    Ferrara Park – Girrawheen

·    Hainsworth Park – Girrawheen

·    Montrose Park Tennis Courts – Girrawheen

·    Butterworth Park – Koondoola

·    Koondoola Park – Koondoola

·    Warradale Park – Landsdale

·    Madeley Primary School

 1.3   To consider within the Master Planning process, joint use active reserves (City of Wanneroo and the Department of Education) within the South Ward."

 

The aims and functions seek to recognise that the Group will have two main priorities. The first of these is to progress the development of a Master Plan for Hudson Park. The second will be to progress the same process for the balance of the active reserves within the South Ward, including joint use active reserves, thereby delivering the Sports Field Master Plan project for the South Ward.

 

The date specific timeline for reporting to Council (February 2015) has been included, as it is critical that the Master Plan project is approved by Council at its first meeting held in 2015 to enable the infrastructure upgrade recommendations stemming from the process to be included in the draft 2015/16 10 Year Capital Works Program.

 

Membership of the Working Group has been identified as follows:

 

·        Mayor;

·        South Ward Councillors ;

·        Manager Community Programs and Services (non voting delegate);

·        A maximum of one (1) representative from each suburb within the South Ward, for a total of seven (7) representatives;

·        A maximum of seven representatives (7) from Sporting User Groups located within the South Ward.

Membership of the group has been structured in such a way to achieve an equal representation of community members and representatives from local sporting clubs. Subject to Council approval of the draft terms of Reference, an Expression of Interest (EOI) process will be undertaken for the seven community and Sporting User Groups representatives.

A further report will be provided to Council should the number of EOIs received exceed the number of available positions.

Consultation

Administration met with the South Ward Elected Members on 29 April 2014 to review the draft terms of reference.

 

It is envisaged that the Group will assist Administration in finalising the consultation strategy for the Master Planning processes.

Comment

Administration is supportive of the development of this Reference Group and the proposed terms of reference. 

Statutory Compliance

Establishment of this reference group has been undertaken in accordance with Part 5, Division 2 of the Local Government Act 1995.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

Administration staffing costs will be met through the existing operating budget. A total of $50,000 has been allocated to PR-2826 Sports Field Master Plan – South Ward. This budget will meet costs associated with design and the provision of cost reports.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

 

1.   APPROVES the Terms of Reference for the South Ward Community Reference and Sporting User Group as detailed in Attachment 1;

 

2.   APPOINTS BY ABSOLUTE MAJORITY the Mayor and the South Ward Councillors to the South Ward Community Reference and Sporting User Group;

 

3.   AUTHORISES a maximum of one (1) representative from each suburb within the South Ward, for a total of seven (7) representative, and a maximum of seven representatives (7) from Sporting User Groups located within the South Ward; and

 

4.   NOTES an Expression of Interest will be conducted seeking representation from community members and Sporting User Groups.

 

 

 

Attachments:

1View.

South Ward Community Reference and Sporting User Group

14/64046

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       251


 


 


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       254

Draft

Other Matters

3.14 Community Funding March Round 2014 Applications

File Ref:                                               12910 – 14/21182

Responsible Officer:                            Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider applications from community groups requesting funding through the City's March 2014 Community Funding round for an upcoming specified project, activity or event.

 

Background

There are two funding rounds per financial year, in March and October.  This funding round represents the second for the 2013/2014 financial year.  Assessment criteria and eligibility requirements are detailed in the City's Community Funding Policy.

Detail

Ten applications were received by the closing date of 28 March 2014. One (1) application is for community development funding and nine (9) are for community event funding.  The table below identifies the number of applications received from each Ward:

 

Ward

Community Event

Funding

Community

Development Funding

Central

1

 

Coastal

3

North

2

1

South

2

 

Outside of the City

(but project/event is taking place within the City).

Outside of the City

(and project/event is taking place outside of the City)

1

 

 

A complete compilation of applications and relevant attachments, as well as a summary of each application with Officer recommendations, has been provided to each member of the working group and the deputy delegate.  A copy is also available in the Elected Members' Reading Room.  A summary of each application is presented in (Attachment 1).

 

It is noted that a total amount of $15,707.52 was requested from ten community funding applications and ten different community organisations.  The average request for this funding round is $1,570.75.

Consultation

Nil

Comment

Community Funding flyers were posted to 154 community organisations including residents' associations and developers.  23 community organisations phoned the Grants Officer to enquire about the City's Community Funding Program and advised they would consider a grant application at another time. 

The community organisations included sports clubs (8), culture and the arts groups (4), church groups (2), youth group (1), two individuals and six other not–for-profit organisations.

 

Two scheduled community funding computer workshops were offered but there were no enrolments received for these community computer workshops.  However, two community organisations requested to meet with the Grants Officer at alternative times. 

 

It is noted that of the ten community funding applications, four are for Community Christmas events requesting a total of $6,548 (42% of the total grant funding amount requested).  These Christmas event applications are in addition to the four approved Community Christmas Celebration events endorsed by Council, 23 July 2013 totalling $16,000.  The City is therefore asked to consider a total of $22,548.00 for community Christmas events across all wards of the City in 2014.  A map illustrating the location and dates of the 2014 Christmas community events funded by the City is at (Attachment 2).

 

Administration has assessed the applications against the Community Funding Policy and has provided officer recommendations for each application.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

2.2    Healthy and Active People – We get active in our local area and we have many opportunities to experience a healthy lifestyle."

 

2.3    Safe Communities – We feel at home and in our local area."

 

         "4      Civic Leadership – Working with others to ensure the best use of our resources.

                   4.2    Working With Others – The community is a desirable place to live and work

as the City works with others to deliver the most appropriate outcomes."

Risk Management Considerations

Nil

Policy Implications

The City's Community Funding Policy has been revised to reflect the new Christmas Community Celebration Event category approved by Council on 23 July 2013.  The revised Policy also reflects an amendment to include eligibility of community organisations registered with the Australian Charities and Not-For-Profits Commission.  This Community Funding Policy amendment was approved by Council on 10 December 2013.

Financial Implications

Of the ten applications received, nine are Community Event funding applications requesting a total of $13,473.52. 

One is a Community Development funding application requesting  $2,234.00. The total requested funds in this round of Community Funding to be considered by the Working group amounts to $15,707.52.

 

The March 2014 Community Funding round is funded through the 2013/2014 adopted budget for Community Funding, account 717633-1205-316.

 

Annual Community Funding Budget 2013/14

$100,000.00

Commitments made at previous funding rounds and subsequently paid as at 28 March 2014.

$59,891.35

Balance available

$40,108.65

Funds already committed but not yet accessed

(2014 Christmas Event funding – one per ward @$4,000 each).

$16,000.00

Funds available as at 28 March 2014

$24,108.65

Value of Administration recommendations

$11,914.69

Voting Requirements

Simple Majority

 

Recommendation

The Community Funding Working Party recommends that Council:-

 

1.      APPROVES $1,596.00 to i60 Community Services via Community Development Funding for the Friend in Need Client Development Project from 1 July 2014 to 31 October 2014 SUBJECT to a renewed certificate of public liability insurance;

 

2.      APPROVES $500.00 to the Pastel Society of WA via Community Event funding for the Art Exhibition on 10 October 2014 SUBJECT to a renewed certificate of public liability insurance;

 

3.      APPROVES $500.00 to the Badminton Association of WA via Community Event funding for the 2014 State Badminton Championships on 1 June 3 June 2014;

 

4.      APPROVES $641.52 to East Wanneroo Primary School P & C via Community Event funding for the Canberra Trip 1 November to 3 November 2014 SUBJECT to a renewed certificate of public liability insurance;

 

5.      APPROVES $3,000.00 to Spring in the Grove via Community Event funding for the 2014 Spring in the Grove event on 2 November 2014 SUBJECT to a renewed certificate of public liability insurance;APPROVES $691.37 to the Quinns Calisthenics Club via Community Event funding for the Free Family Fun Event on 31 January 2015 SUBJECT to a renewed certificate of public liability insurance;

 

6.      APPROVES $1,000.00 to The Uniting Church in Australia (WA) via Community Event funding for the Carramar Community Carols on 12 December 2014 SUBJECT to a current certificate of public liability insurance and other paperwork being provided to the satisfaction of the Director Community Development;

 

7.      APPROVES $796.80 to the Landsdale Wesleyan Methodist Church via Community Event funding for the Landsdale Community Carols in the Park on 12 December 2014 SUBJECT to a renewed certificate of public liability insurance;

 

8.      APPROVES $1,000.00 to Quinns Beach Primary School P & C via Community Event funding for the Christmas Carols in the Park event on 12 December 2014 SUBJECT to a renewed certificate of public liability insurance; and

 

9.      APPROVES $2,189.00 to The Trustee for the Salvation Army (WA) Property Trust via Community Event funding for the Merriwa Carols on 12 December 2014 SUBJECT to a renewed certificate of public liability insurance.

 

 

Attachments:

1View.

March 2014 - Community Funding Application Summary Reports

14/94812

 

2View.

Map - Christmas Community Funding Events 2014.DOCX

14/90547

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       258


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       277

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 May, 2014                                       278

Draft

Corporate Strategy & Performance

Finance

3.15 Warrant of Payment for the Period to 30 April 2014

File Ref:                                               1859 – 14/119872

Responsible Officer:                            Director, Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider the list of accounts paid for the month of April 2014, including a statement as to the total amounts outstanding at the end of the month.

 

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in April 2014:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – April 2014

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Bank Fees

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

96495 - 97337

1931 - 1949

 

 

$1,492,248.32

$9,728,117.12

$11,220,365.44

 

($22,608.30)

$5.00

($16,744.70)

$11,181,017.44

Municipal Fund – Bank A/C

Accounts Paid – April 2014

Advance Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$11,181,017.44

$0.00

$4,803,150.73

$15,984,168.17

Town Planning Scheme

Accounts Paid – April 2014

                           Cell 4

                           Cell 5

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$2,600.00

$7,314.95

$6,263.75

$566.00

$16,744.70

 

At the close of April 2014 outstanding creditors amounted to $608,929.86.

 

Consultation

 

Nil

 

Comment

The list of payments (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of April 2014 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

 

The list of payments includes a significant number of refunds in accordance with Part 2, Division 2, Section 23(4) of the Building Act 2011.  The Building Act establishes statutory timeframes for the processing of Building Applications, which if not met requires the application fee to be refunded.  Administration is implementing a strategy to deal with the existing backlog which is affecting the processing time and anticipates a steady improvement.

 

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority


 

 

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of April 2014, as summarised below:-

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – April 2014

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Bank Fees

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

96495 - 97337

1931 - 1949

 

 

$1,492,248.32

$9,728,117.12

$11,220,365.44

 

($22,608.30)

$5.00

($16,744.70)

$11,181,017.44

Municipal Fund – Bank A/C

Accounts Paid – April 2014

Advance Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$11,181,017.44

$0.00

$4,803,150.73

$15,984,168.17

Town Planning Scheme

Accounts Paid – April 2014

                           Cell 4

                           Cell 5

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$2,600.00

$7,314.95

$6,263.75

$566.00

$16,744.70

 

WARRANT OF PAYMENTS APRIL 2014

PAYMENT

DATE

DESCRIPTION

AMOUNT

00096495

02/04/2014

Alexander Heights Day Centre Petty 

$214.10

 

 

  Petty Cash

 

00096496

02/04/2014

Aquamotion Office Petty Cash 

$190.55

 

 

  Petty Cash

 

00096497

02/04/2014

Buckingham House Petty Cash 

$79.90

 

 

  Petty Cash

 

00096498

02/04/2014

Girrawheen Library Petty Cash 

$89.60

 

 

  Petty Cash

 

00096499

02/04/2014

Quinns Rocks Adult Day Care Petty Cash 

$203.50

 

 

  Petty Cash

 

00096500

02/04/2014

Wanneroo Library Petty Cash 

$141.40

 

 

  Petty Cash

 

00096501

02/04/2014

Cancelled

 

00096502

02/04/2014

Water Corporation 

$8,166.23

 

 

  Water Charges For The City

 

00096503

02/04/2014

Cancelled

 

00096504

02/04/2014

Synergy 

$19,873.65

 

 

  Power Supplies For The City

 

 

 

  3 x Financial Assistance $571.60

 

00096505

02/04/2014

Telstra 

$7,327.75

 

 

  Phone Charges For The City

 

 

 

Asset Relocation Belgrade Road - Projects

 

00096506

02/04/2014

Clarkson Library Petty Cash 

$36.15

 

 

  Petty Cash

 

00096507

02/04/2014

Western Power 

$120,689.00

 

 

Additional Costs - Street Lighting At Flynn Drive Neerabup - Projects

 

00096508

02/04/2014

Wanneroo Adult Day Centre Petty Cash 

$157.35

 

 

  Petty Cash

 

00096509

02/04/2014

Balcatta Soccer Club (Incorporated) 

$200.00

 

 

  Kidsport Voucher X 1 Child

 

00096510

01/04/2014

Celebration Homes 

$452.04

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096511

01/04/2014

Blueprint Homes (WA) Pty Ltd 

$316.48

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096512

01/04/2014

Home Group WA 

$484.88

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096513

01/04/2014

Home Group WA 

$430.24

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096514

01/04/2014

Stonecivil Pty Ltd 

$90.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096515

01/04/2014

Stonecivil Pty Ltd 

$90.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096516

01/04/2014

Vescon Australia 

$657.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096517

01/04/2014

Davley Building Pty Ltd 

$300.77

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096518

01/04/2014

Aveling Homes Pty Ltd 

$446.65

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096519

01/04/2014

Aveling Homes Pty Ltd 

$389.65

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096520

01/04/2014

Steve Petkovski 

$646.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096521

01/04/2014

Vescon Australia 

$990.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096522

01/04/2014

Home Group WA 

$458.38

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096523

01/04/2014

Redink Homes Pty Ltd 

$428.26

 

 

  Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096524

01/04/2014

Ideal Homes Pty Ltd 

$405.07

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096525

01/04/2014

Ventura Homes Trading As Aussie Living Homes 

$388.81

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096526

01/04/2014

Home Group WA 

$427.98

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096527

01/04/2014

Halpd Pty Ltd Trading As Affordable Living 

$316.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096528

01/04/2014

Content Living Trading As Dreamstart Homes 

$292.58

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096529

01/04/2014

Home Group WA 

$401.38

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096530

01/04/2014

Gemmill Homes Pty Ltd 

$481.72

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096531

01/04/2014

Content Living 

$431.57

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096532

01/04/2014

Halpd Pty Ltd Trading As Affordable Living 

$393.56

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096533

01/04/2014

Content Living 

$508.13

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096534

01/04/2014

Ventura Homes Trading As Aussie Living Homes 

$378.60

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096535

01/04/2014

Home Group WA 

$416.47

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096536

01/04/2014

Content Living 

$456.24

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096537

01/04/2014

Celebration Homes 

$396.87

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096538

01/04/2014

Redink Homes Pty Ltd 

$486.14

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096539

01/04/2014

Redink Homes Pty Ltd 

$414.68

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096540

01/04/2014

Acre Realty Pty Ltd 

$90.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096541

01/04/2014

BGC Residential Pty Ltd 

$345.58

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096542

01/04/2014

Residential Building WA 

$361.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096543

01/04/2014

Ashmy Pty Ltd 

$407.62

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096544

01/04/2014

Resolve Group Pty Ltd 

$162.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096545

01/04/2014

Cottone Constructions 

$345.15

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096546

01/04/2014

Homebuyers Centre 

$357.79

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096547

01/04/2014

Aveling Homes Pty Ltd 

$384.53

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096548

01/04/2014

Homebuyers Centre 

$343.90

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096549

01/04/2014

Homebuyers Centre 

$328.70

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096550

01/04/2014

Aveling Homes Pty Ltd 

$434.78

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096551

01/04/2014

BGC Residential Pty Ltd 

$329.25

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096552

01/04/2014

Solargain PV Pty Ltd 

$175.23

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096553

01/04/2014

Tangent Nominees Pty Ltd 

$344.88

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096554

01/04/2014

Homebuyers Centre 

$364.71

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096555

01/04/2014

Content Living 

$466.51

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096556

01/04/2014

Redink Homes Pty Ltd 

$399.42

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096557

01/04/2014

Home Group WA 

$452.90

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096558

01/04/2014

Mr Peter Stewart 

$90.00

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096559

01/04/2014

Homebuyers Centre 

$379.41

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096560

01/04/2014

BGC Residential Pty Ltd 

$368.52

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096561

01/04/2014

J Corp Trading As Homestart 

$320.63

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096562

01/04/2014

Content Living Trading As Dreamstart Home 

$347.98

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)

 

00096563

01/04/2014

BGC Residential Pty Ltd 

$378.99

 

 

Application Assessment Did Not Comply With Timeframe Regulations And Must Be Refunded As Per The Building Act 2011 Part 2 Division 2 Section 23 (4)