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BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Civic Centre,

Dundebar Rd, Wanneroo

on 16 June, 2015 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


 

 

 

Briefing Papers for Tuesday 16 June, 2015

 

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning and Sustainability  1

Policies and Studies  1

3.1                         Adoption of Local Planning Policy 4.17: State Administrative Tribunal  1

3.2                         Review of Local Planning Policy 4.3: Public Open Space  7

Development Applications  76

3.3                         SAT Reconsideration of Shopping Centre Extension - Lot 278 (6) Kingsbridge Boulevard, Butler  76

3.4                         Application for Cattery at 41 Casuarina Way Wanneroo  88

Other Matters  99

3.5                         Proposed Road Reserve Closure - Unnamed Road Reserve Adjoining Lot 211 (2) Quinns Road, Mindarie  99

3.6                         Endorsement of Request to Minister for Planning - Use of Cash-In-Lieu for Upgrade of Blackmore Reserve  106

Infrastructure  114

Tenders  114

3.7                         Tender No. 01504 - Supply and Lay Asphalt for a Period of Three Years With Two One Year Extension Options  114

3.8                         Tender No. 01510 - The Supply and Installation of Mass Block Retaining Walls for Lots 545 to 551 Opportunity Street, Wangara Industrial Area  121

3.9                         Tender No. 01507  Construction of the Wanneroo Skate Park Facility and Youth Precinct, Wanneroo  127

Traffic Management  132

3.10                      Templeton Crescent, Girrawheen - Local Area Traffic Management Report Recommendations  132

3.11                      Anchorage Drive Traffic Treatments - Community Consultation  237

Community Development  245

Communication and Events  245

3.12                      Eden Beach Farmers Market Sponsorship Proposal  245

Program Services  259

3.13                      Update PT03-03/15 to install industrial fans at the Gumblossom Sports Hall  259

Corporate Strategy & Performance  263

Finance  263

3.14                      Warrant of Payments for the Period to 31 May 2015  263

Governance and Legal  328

3.15                      Proposed Penalties Local Law   328

3.16                      Proposed Parking Local Law   332

3.17                      Proposed Waste Management Local Law   381

3.18                      Proposed Public Places and Local Government Property Local Law 2015  403

3.19                      Review of the City's Delegated Authority Register 2015  458

3.20                      Donations to be Considered by Council - June 2015  565

Property  570

3.21                      Quinns Rocks Caravan Park Re-development - Establishment of Councillor Working Group  570

3.22                      Lease of Portion of Ashby Operations Centre to Activ Foundation Incorporated  577

3.23                      Proposed Deed of Variation of Lease and new Lease to Youth Futures WA (Inc.) over a portion of Lot 13959 (59) Key Largo Drive, Clarkson  583

3.24                      Land Lease update - 182m2 Portion of Lot 14438, Crown Reserve 46863, Mindarie  590

Chief Executive Office  595

Office of the CEO Reports  595

3.25                      Tri-Cities Advocacy Visit to Canberra  595

Item  4_____ Motions on Notice_ 597

4.1                         Elected Member Frank Cvitan – Amendment No. 121 to District Planning Scheme No. 2  597

Item  5_____ Late Reports (to be circulated under separate cover) 600

Item  6_____ Public Question Time_ 600

Item  7_____ Confidential_ 600

Item  8_____ Date of Next Meeting_ 600

Item  9_____ Closure_ 600

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Cr DG Guise                                                   Central Ward (apology 16.06.2015)

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Policies and Studies

3.1    Adoption of Local Planning Policy 4.17: State Administrative Tribunal

File Ref:                                              3446 – 15/144346

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the final adoption of Local Planning Policy 4.17: State Administrative Tribunal (LPP 4.17) following public consultation, in accordance with Clause 8.11 of the City’s District Planning Scheme No. 2 (DPS 2).

 

Background

Council at its meeting held on 28 April 2015 considered draft LPP 4.17 and resolved to endorse the draft policy for the purpose of advertising for public comment. As per Council’s resolution, draft LPP 4.17 was advertised for public comment for a period of 21 days which closed on 26 May 2015.

Detail

LPP 4.17 has been prepared based on principles aimed at achieving transparent, impartial and consistent decision making in responding to applications for review (appeals) lodged with the State Administrative Tribunal (SAT).

 

 

The objective of LPP 4.17 is to seek a balance in the use of financial resources, community involvement and level of impact on the operational activity of Administration. LPP 4.17 also contains information that gives a transparent and clear understanding of the process that the City will take when dealing with an appeal.

 

A copy of LPP 4.17 (as advertised) is included as Attachment 1.

Consultation

Draft LPP 4.17 was advertised for public comment from 5 May 2015 to 26 May 2015 by means of advertisements published in local newspapers for two consecutive weeks, displays at the City’s Administration Centre and Libraries and on the City’s website.

 

No submissions were received in relation to draft LPP 4.17.

Comment

The draft Policy is to be used to apply impartial and transparent decision making when responding to the SAT in a consistent manner to decisions and directions under review by the SAT.

Statutory Compliance

In accordance with Clause 8.11.3.1(a) of DPS 2, Council may resolve to prepare and adopt a local planning policy to apply to any matter related to planning and development of the district.  As required by DPS 2, the draft policy has been advertised for public comment for a period of not less than 21 days. No submissions were received and therefore Council may now adopt the policy with or without modifications, or may determine not to proceed with the policy. 

 

The draft Policy is consistent with and should be read in conjunction with the State Administrative Tribunal Act 2004 and the Planning and Development Act 2005.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Policies and procedures are a framework upon which the City operates to ensure efficiency of operations.  Ineffective, irrelevant, inconsistent and/or non-compliant policies have a widespread effect on the City as a whole and may create unnecessary costs through fruitless administration and implementation.  At worst, lack of clarity in a policy may bring about unintentional non-compliance under both legislation and the City's own systems and processes.

 

 

 

 

 

 

Administration acknowledges that responding to applications for review in the State Administrative Tribunal has been identified as a risk area, needing impartial, transparent and consistent decision making.  A policy provides an appropriate mechanism to mitigate such risk.

Policy Implications

The development and adoption of a policy for this matter would complement the suite of policies adopted by Council and provide guidance on how to respond to applications for review with the State Administrative Tribunal.

Financial Implications

There will be additional costs to the City by engaging the services of professional legal services, independent planning consultants and independent expert witnesses. However this would be subject to the number and type of applications received by the City and the decisions that could be made for those applications.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Clause 8.11.3.1(c) of District Planning Scheme No. 2 ADOPTS Local Planning Policy 4.17: State Administrative Tribunal included in Attachment 1;  and

2.       Pursuant to Clauses 8.11.3.1(d) and 8.11.3.1(e) of District Planning Scheme No. 2 PUBLISHES notice of its adoption of Local Planning Policy 4.17: State Administrative Tribunal in local newspapers and FORWARDS a copy of the adopted Policy to the Western Australian Planning Commission for its information.

 

 

 

Attachments:

1.

Final Adoption LPP4.17: State Administrative Tribunal

15/144339

Minuted

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                                   4


 


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                      7

3.2    Review of Local Planning Policy 4.3: Public Open Space

File Ref:                                              3443 – 14/371254

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a draft revised Local Planning Policy 4.3: Public Open Space (LPP 4.3) for the purpose of advertising for public comment.

 

Background

At its meeting on 19 October 2010 (PS02-10/10), Council resolved to adopt the existing LPP 4.3 which relates to the planning, provision, location, design, development and interim maintenance of Public Open Space (POS) within the City. The current version of LPP 4.3 is included as Attachment 1.

Administration commenced a review of LPP 4.3 in 2013, focusing primarily on revising the minimum POS development standards to address issues being experienced in new growth suburbs around the standard and type of infrastructure being proposed in new POS. In addition to this, the review has sought to resolve contemporary issues relating to stormwater drainage in POS and the use of groundwater for irrigation.

Administration presented the draft revised LPP 4.3 to Elected Members at Council Forum on the 18 May 2015. The draft revised Policy is included as Attachment 2.

Detail

A summary of the key differences between the existing and revised Policy are detailed in Attachment 3.

Consultation

Administration has undertaken preliminary consultation with key industry stakeholders to finalise the draft policy for presentation to Council. Feedback received from industry stakeholders has assisted in the preparation of the revised draft LPP 4.3 and has not identified any outstanding matters that would prevent Council from considering public advertising.

                                         

In accordance with Clause 8.11.3.1 (a) of District Planning Scheme No. 2 (DPS 2), it is necessary to advertise a draft Policy for a minimum of 21 days. Administration proposes to advertise the revised LPP 4.3 for a period of 28 days which exceeds the minimum 21 day period required under DPS 2. Given that preliminary feedback has been sought from key industry stakeholders on the draft provisions of the revised LPP 4.3, a period of 28 days is considered a sufficient period of time for the City’s stakeholders to consider the Policy detail and prepare submissions.

 

It is proposed that the Policy be advertised by way of the following:

 

·        Notification in all local newspapers circulating in the City of Wanneroo for two consecutive editions;

 

·        Display at City Libraries, the Civic Centre and on the City’s website; and

 

 

·        Written notification to relevant stakeholders as determined by the Director Planning and Sustainability.

 

Following the 28 day advertising period, a summary of submissions received and Administration's response to those submissions will be included in a report to Council to consider final adoption of the Policy.  

Comment

The changes proposed to LPP 4.3 outlined in this report are considered important to ensure that the Policy can continue to guide the provision of quality POS that meets the needs and expectations of the City, the community and the development industry.

 

The changes address specific issues being experienced in relation to the design and development of POS and stormwater management and will:

 

·        Require a contemporary standard of development for each POS, while providing flexibility to vary that standard where it is considered reasonable and appropriate to do so;

 

·        Set a clear standard for the design of 1:5 and 1:100 drainage basins acceptable in POS, and how the City will assess any proposal that varies that standard; and

 

·        Define irrigation requirements for developers to assist the Department of Water in implementing the North West Corridor Water Supply Strategy.

 

The proposed changes to LPP 4.3 will also assist the City in providing a more transparent and consistent approvals process while delivering a high standard of POS that can be maintained into the future.

Statutory Compliance

The preparation and proposed advertising of LPP 4.3 is consistent with requirements of Clause 8.11.3 of DPS 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

Risk Title

Risk Rating

Inherited Parks and Streetscape Assets

Water Availability

High

Moderate

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic risk register. Action plans have been developed to manage these risks to improve the existing management systems.

 

 

Policy Implications

The revised version of LPP 4.3, if finally adopted by Council, will supersede the current version of LPP 4.3.

Financial Implications

The cost of advertising the draft policy will be met from the existing Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council, pursuant to Clause 8.11.3.1(a) of District Planning Scheme No. 2 ADOPTS the draft revised Local Planning Policy 4.3: Public Open Space, as contained in Attachment 2 for the purpose of advertising, and ADVERTISES it for public comment for a period of 28 days by way of:

 

1.       Advertisement in all local newspapers circulating within the City of Wanneroo for two (2) consecutive editions;

 

2.       Display at the City’s Administration Centre Building, City Libraries and on the City’s website; and

 

3.       Written notification to relevant stakeholders, as determined by the Director, Planning and Sustainability.

 

 

 

 

Attachments:

1.

Attachment 1: Current Local Planning Policy 4.3: Public Open Space

10/59632

 

2.

Attachment 2: Draft Revised Local Planning Policy 4.3: Public Open Space

15/161557

Minuted

3.

Attachment 3: Key differences between existing LPP 4.3 and draft revised LPP 4.3

15/156627

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                                 10

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                                 41

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                                                                    71

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Draft

Development Applications

3.3    SAT Reconsideration of Shopping Centre Extension - Lot 278 (6) Kingsbridge Boulevard, Butler

File Ref:                                              DA2014/1218 – 15/174293

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider a development application for a proposed liquor store (Liquorland) and an extension to the existing supermarket (Coles) at Lot 278 (6) Kingsbridge Boulevard, Butler in response to an invitation made by the State Administrative Tribunal (SAT).

 

Applicant

TPG Town Planning

Owner

Coles Group Property Dev PTY LTD

Location

Lot 278 (6) Kingsbridge Boulevard, Butler

Site Area

12,190m2

DPS 2 Zoning

Urban Development

ASP 38 Zoning

Commercial

 

 

Background

The subject site is located at the corner of Kingsbridge Boulevard and Marmion Avenue, and is bound by Aberdar Lane to the south and east. Attachment 1 contains a location plan of the subject site. On 8 July 2014 the City received an application (DA2014/1218) for a liquor store and an extension to an existing supermarket at Lot 278 (6) Kingsbridge Boulevard, Butler.

 

Council’s Previous Decisions

 

Council previously considered the proposal at the Council Meeting on 9 December 2014 (Attachment 2) where it resolved as follows:

 

“That Council:-

 

1.         DECIDES that it is not prepared to approve the application submitted by TPG Town Planning and Urban Design and Heritage on behalf of the landowners for a Liquor Store and Supermarket extension at Lot 278 (6) Kingsbridge Boulevard, Butler, in the format submitted; and

 

2.         ADVISES the applicant that Council will give further consideration to this proposal upon submission of a redesign of the application which complies with main street design principles outlined in the WA Planning Commission Liveable Neighbourhoods Policy to encourage maximised pedestrian activation of the existing main street, and, as part of this process the likely foot traffic in and around the centre be objectively modelled to ensure maximised activation of Kingsbridge Boulevard.”

 

The matter was again presented to Council with minor changes to the proposal for reconsideration at its 3 March 2015 Council Meeting (Attachment 3) and Council reaffirmed its earlier decision not to support the proposal.

 

 

 

 

SAT Proceedings

 

Following Council’s decision on 9 December 2014, the applicant exercised their rights to seek a review of Council’s decision at the State Administrative Tribunal (SAT). The applicant submitted an application for review to SAT on 17 December 2014 and the matter was subsequently scheduled for a Mediation session on 14 January 2015. The applicant provided further information as a result of the mediation which included amended plans, a report (submitted by TPG Town Planning) which provided an understanding as to why the design was chosen and a report from an Urban Designer (Malcolm Mackay) which argued that the design would contribute to increased patronage of the main street. However, Council reaffirmed its earlier decision on 3 March 2015 not to support the proposal. The matter was set to be determined by the SAT on 28 and 29 May 2015. However, the City and the applicant went back to mediation on 28 May 2015 in an attempt to come to a mutually acceptable outcome.

 

The outcome of the mediation session resulted in the SAT preparing orders as follows:

 

1.       The applicant is to submit a Traffic Impact Assessment and revised plans on or before 5 June 2015, and

2.       Pursuant to Section 31 of the State Administrative Tribunal Act 2004 Council is invited to consider its decision at the Council Meeting on 23 June 2015.

 

Detail

The applicant provided the following documentation on 5 June 2015:

 

·        Amended Plans for reconsideration (Attachment 4), and

·        A Traffic Impact Assessment provided by Kctt

 

Amended Plans for Reconsideration

 

The amended plans are similar to those that were presented to Council on 3 March 2015. The liquor store has the same location and size, but the design has been amended in an effort to provide an activated frontage and to further activate the main street.

 

KCTT Traffic Impact Assessment (TIA)

 

The Traffic Impact Assessment (TIA) examines traffic flows and provides recommendations to improve vehicle and pedestrian safety on site. It also reviews the existing supermarket loading dock located near Aberdar Lane and provides options to alleviate some of the nuisance issues.

Consultation

Public consultation of the amended plans was not undertaken as the amended plans do not deviate significantly from the original plans that were previously considered by Council.

Comment

As part of Council’s resolution, Council reiterated a request for a redesign of the application. These requirements and Administration’s assessment of the extent of these requirements of the submission has been measured against Council’s earlier determination where in part it stated:

 

 

1.         Redesign of the application which complies with main street design principles outlined in the WA Planning Commission Liveable Neighbourhoods Policy to encourage maximised pedestrian activation of the existing main street.

 

The TPG report submitted with the amended plans to Council at the 3 March 2015 meeting demonstrated that the applicant had considered other design options. Some aspects of the alternative designs satisfy the main street design principles of Liveable Neighbourhoods. However, neither of the alternative designs was submitted as the final design and therefore was not assessed in detail by Administration.

 

Administration has actively requested the applicant to consider alternatives in an attempt to address the main street. The amended plans increase the visibility of other tenancies from the liquor store, move the internal door to the liquor store to the airlock and relocate the fridges within the liquor store to the southern boundary so as not to obstruct the view to the main street. Whilst these changes do represent some improvements, the proposal is not considered to maximise main street activation as required by Council.

 

Other amendments considered have been incorporated into the amended plans and these include: improved pedestrian access around the western side of the development, additional under-awning signage to assist visibility from the eastern end of the main street and improving pedestrian access around the eastern side of the centre. The applicant also agreed to amend the existing design by including a feature wall, moving the signage pylon closer to improve visibility and potentially modifying the pitch of the canopy. These amendments are considered to improve the urban design aspects of the proposal and are considered consistent with the meaning of a Landmark site as described in the Agreed Structure Plan No. 38.

 

Whilst, the amended plans are considered to be an improvement, the proposal fails to address Council’s previous recommendation in relation to providing maximised activation of the main street as noted in the recommendation where it stated that:

 

2.         Foot traffic in and around the centre be objectively modelled to ensure maximised activation of Kingsbridge Boulevard.

 

The applicant has previously addressed the issue of foot traffic as additional pedestrian movements were estimated to increase between 30% to 60% on the main street due to the an increase in general patronage, patronage generated by the new liquor store and increased patronage from newsagent as they would only have access to the newsagent from the main street. The City has previously stated that it was unclear whether the amended plans would activate the main street to a greater or lesser extent.

 

A review of the pedestrian movements has allowed the City to address some of the broader aspects and implications of the proposal. The City has worked with the applicant to provide a Traffic Impact Assessment to assess pedestrian and cycle access to the site and movements of trucks and nuisance issues resulting from the commercial vehicle movements. The Traffic Impact Assessment conclusions state:

 

·        A Road Safety Audit be completed in Aberdar Lane,

·        The pedestrian connectivity across the Loading Bay can be improved,

·        A Traffic Management Plan should provide details of how the proponent will manage semi-trailers and other service vehicles while the loading bay is occupied, and

·        Consideration should be given to linemarking the 90 degree bend in Aberdar Lane.

Conclusion

The orders prepared by the SAT invite Council to review its previous decision. Under Section 31(2) of the State Administrative Tribunal Act 2004, and in response to the invitation of the SAT, Council may do one of the following further to a previous decision:

 

(a)        Affirm the decision; or

(b)        Vary the decision; or

(c)        Set aside the decision and substitute its new decision.

 

The amended plans have not been modified to an extent that achieves the following:

 

1.         To be considered a substantial redesign of the original application; and

2.         Substantially satisfy the main street principles of Liveable Neighbourhoods.

 

Administration therefore recommends that Council affirms its previous decision made at its 3 March 2015 Council Meeting (PS08-03/15).

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

Costs associated with responding to the application for review lodged with the SAT.

Voting Requirements

Simple Majority

 

 

 

 

 

Recommendation

That Council, pursuant to Section 31(2)(a) of the State Administrative Tribunal Act 2004, AFFIRMS its decision made at its Meeting of 3 March 2015 (PS08-03/15), which is included as follows:-

1.       “DECIDES that it is not prepared to approve the application submitted by TPG Town Planning and Urban Design and Heritage on behalf of the landowners for a Liquor Store and Supermarket extension at Lot 278 (6) Kingsbridge Boulevard, Butler, in the format submitted;

2.       ADVISES the applicant that Council will give further consideration to this proposal upon submission of a redesign of the application which further enhances the activation of the main street in accordance with the design principles outlined in the WA Planning Commission Liveable Neighbourhood Policy to encourage maximised pedestrian activation of the existing main street, and

3.       ADVISES the State Administrative Tribunal and the submitters of its decision.

 

 

 

Attachments:

1.

Attachment 1

14/313229

 

2.

Attachment 2

15/183348

 

3.

Attachment 3

15/183349

 

4.

Attachment 4

15/183404

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                                                                    81

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                    88

3.4    Application for Cattery at 41 Casuarina Way Wanneroo

File Ref:                                              DA2015/338 – 15/156909

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a development application for a proposed Cattery at Lot 151 (41) Casuarina Way, Wanneroo.

 

Applicant

Jacqueline and Tony Huntley

Owner

Jacqueline and Tony Huntley

Location

Lot 151 (41) Casuarina Way

Site Area

1.5009ha

DPS 2 Zoning

Special Rural

 

 

Background

The subject lot is 1.5009ha in area and is zoned Special Rural under the District Planning Scheme No. 2 (DPS 2). There is an existing single house, pool and shed on the subject site.

 

Attachment 1 provides a location plan of the subject site. 

Detail

The proposed Cattery will consist of the following structures:

 

·        Four separate buildings used for the housing of the cats located to the northeast corner of the lot. Each building is 200m2 in area and is divided into individual units for each cat with 25 units in each building with 100 cats in total;

·        An outbuilding approximately 30m2 in area used for storing equipment related to the cats such as food, litter, bedding, in addition to a kitchen and laundry;

·        An outbuilding approximately 30m2 in area with a staff kitchen, toilets and staff room; and

·        An outbuilding approximately 25m2 in area used for customer toilets and grooming of the cats.

 

Attachment 2 provides a site plan, floor plan and elevations for the Cattery proposal on the subject lot.

 

The proposed Cattery will cater for a total of 100 cats in individual units. A Cattery is defined within DPS 2 as follows:

 

Cattery: means the use of an approved outbuilding constructed in accordance with the Health Act Model By-Laws Series ‘A’ Part One – General Sanitary Provisions (1927) for the purpose of keeping more than three (3) cats over the age of three (3) months.

 

The applicant has indicated that approximately 80% of the cats will be boarding, where cat owners will pay a fee to leave the cats on site for a period of time. The applicant advised that the cats will usually be on site for a period of approximately one to two weeks. The remaining 20% of the cats will be stray cats that will be going through a re-homing program. Stray cats will be delivered to the site where they will be cared for until a new owner is found. The Cattery will only be used for the temporary housing of cats and will not be used for breeding of cats. The operating hours of the business will be between 9am and 6pm for customers.

 

The applicant advises that the development of the Cattery will be staged, with only one of the four buildings (25 individual units) used for the boarding of cats being constructed immediately should approval be granted. It is anticipated a second building will be constructed after a year and the final two proposed buildings will be constructed based upon demand for further units. Based on this staged approach the applicant has advised that initially one permanent employee and one part time employee will operate at the Cattery. After a period of 18 months the applicant estimates that a total of one permanent employee and four casual employees will work on site.

Consultation

Advertising was undertaken by way of writing to surrounding landowners for a period of 21 days. At the conclusion of the comment period three submissions were received, all objecting to the proposal. A summary of the submissions received and Administration’s responses are displayed in Attachment 3.

 

The main issues raised during the advertising period and following assessment by Administration relate to:

 

·        Suitability of a proposed Cattery in a Special Rural Area;

·        Impacts to amenity including noise and odour; and

·        Traffic impacts.

 

These issues are addressed in the Comment section and in the schedule of submissions of this report.

Comment

Special Rural Provisions

 

A Cattery is a ‘D’ use in a Special Rural Zone under Table 1 (the Zoning Table) of DPS 2. Clause 3.2.2 of DPS 2 states that a D use class is as follows:

 

“D” = A use class that is not permitted, unless the Council grants its approval after following the procedures load down by subclause 6.6.2.

 

Under Clause 6.6.2 of DPS 2, Council in exercising its discretion as to the approval or refusal of an application for Planning Approval, shall have regard to the provisions of Clause 6.8 which sets out various matters to be considered by Council.

 

The lot is also subject to Special Provisions set out in Schedule 13 of DPS 2 as it is within Special Rural Zone No. 3. One of the requirements of the Special Provisions for Special Rural Zone No. 3 is as follows:

 

The land the subject of this Zone may be used for residential and/or horticultural purposes only.

 

Within DPS 2, there is no specific definition of either ‘residential’ or ‘horticultural’. In the absence of a definition in the DPS 2, a definition for both residential and horticulture must be derived from another source.

 

The Residential Design Codes (R-Codes) defines ‘residential development’ as follows:

 

Development of permanent accommodation for people, and may include all dwellings, the residential component of mixed-use development, and residential buildings proposing permanent accommodation.

 

The Australian Oxford Dictionary defines horticulture as follows:

 

The arts or practice of garden cultivation and management.

 

In respect to these definitions, the Cattery is not considered to be residential development as it will not be used for the permanent accommodation of people. The Cattery is also not considered to have any relation to garden cultivation and management. A Cattery is not considered to be a residential or horticultural purpose and therefore does not satisfy the Special Provisions applicable within Special Rural Zone No. 3.

 

Further Clause 3.18.5 of DPS 2 states the following:

 

Notwithstanding any other provision of the Scheme, in the case of any conflict between the special provisions relating to individual Special Rural Zones and Table 1, the special provisions shall prevail.’

 

Whilst the use class is ‘D’, this Clause states that the Special Provisions applicable to Special Rural Zone No. 3 prevail and therefore a Cattery is not permissible.

 

Whilst the Special Provisions do not permit a Cattery to be located within Special Rural Zone No. 3, the potential impact of the Cattery on the surrounding area is outlined below.

 

Amenity

 

Objections were received during the advertising period raising concerns with the impact of the Cattery on the amenity of the area, specifically referencing concerns with traffic, noise and odour.

 

As previously discussed, Council is to consider matters listed under Clause 6.8 when considering a ‘D’ use. Two of these matters are as follows:

 

“(i)     the compatibility of a use or development within its setting; and

(n)     the preservation of the amenity of the locality”

 

When taking into account these matters in relation to a Cattery within the Special Rural Zone No. 3, the objectives of the Special Rural Zone should be taken into consideration. These objectives provide guidance in assessing the suitability of land uses in the Special Rural Zone.

 

Under Clause 3.18.2 of DPS 2, the objectives of the Special Rural Zone are as follows:

 

“(a)    designate areas where rural-residential retreats can be accommodated without detriment to the environment or the rural character;

(b)     meet the demand for a rural lifestyle on small rural lots generally ranging from one to four hectares in size;

(c)     maintain and enhance the rural character and amenity of the locality.”

 

Clause (a) and (b) are not considered to be relevant to the impacts on the amenity of the surrounding area that may be result from a Cattery. However a Cattery may impact the amenity of the area due to potential noise and odour emissions and the generation of additional traffic within the locality.

 

Noise and Odour

 

In respect to noise, any noise generated by a Cattery is required to comply with the Environmental Protection (Noise) Regulations 1997 at all times.

 

The applicant has confirmed that the individual units would be sound proofed with the entrances facing away from the adjoining properties, mitigating the sound that may be caused by the cats.

 

In respect to odour, odour must comply with the Health Act 1911 at all times. The applicant has advised that the odour concerns are addressed through the use of a high quality cat litter that will ‘eliminate urine and faecal matter, destroying bacteria within minutes of becoming wet.’ This litter will be stored in large plastic containers and disposed of weekly at the local refuse tip.

 

Traffic Impacts

 

Objections were received during the advertising period raising concerns that the increased traffic caused by the Cattery will impact the Special Rural area. The applicant has stated that there will be approximately 15 to 20 additional trips per week as a result of the Cattery. Based on Department of Planning transport data, a single dwelling is assumed to generate 8 vehicle trips per day on average. An additional 15 to 20 additional trips per week is considered to not be excessive compared to that of a standard dwelling. Therefore these additional trips are considered to not generate traffic to an extent that will impact the amenity of the surrounding Special Rural lots.

 

Liveable Neighbourhoods provides guidance regarding the capacity of roads. As per Liveable Neighbourhoods, Casuarina Way is considered to be an Access Street which can accommodate approximately 3,000 vehicles trips per day. Casuarina Way is a loop road that services 23 lots with existing dwellings. Using the abovementioned Department of Planning transport data, these 23 lots would generate approximately 180 vehicle trips per day along Casuarina Way. As such, the additional 15 to 20 trips per week generated by the Cattery should fall within the capacity of Casuarina Way.

 

Conclusion

 

Having regard to the provisions of DPS 2, Administration recommends that the application for a proposed Cattery at Lot 151 (41) Casuarina Way be refused as the Cattery is not considered a residential or horticultural purpose and therefore doesn’t meet the Special Provisions for Special Rural Zone No. 3.

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

 

 

 

 

 

 

 

 

 

 

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       REFUSES the development application for the Cattery at Lot 151 (41) Casuarina Way, Wanneroo as the Cattery does not comply with Clause 2) of Special Rural Provision No. 3 in Schedule 13 of District Planning Scheme No. 2 as a Cattery is not a Residential or Horticultural purpose; and

2.       ADVISES the submitters of this decision.

 

 

 

Attachments:

1.

Attachment 1

15/157650

 

2.

Attachment 2

15/181174

 

3.

Attachment 3

15/182768

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                    99

Draft

Other Matters

3.5    Proposed Road Reserve Closure - Unnamed Road Reserve Adjoining Lot 211 (2) Quinns Road, Mindarie

File Ref:                                              20836 – 15/129606

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the permanent closure of an unnamed road reserve, located adjoining Lot 211 (2) Quinns Road, Mindarie.

 

Background

Administration is proposing to permanently close an unnamed road reserve where depicted on the plan included as Attachment 1. The road reserve divides two separate portions of Lot 211 (owned freehold by the City).

 

The purpose of a road reserve is to provide for public vehicular and pedestrian access, however, the road reserve depicted in Attachment 1 is not used for public vehicular access. It accommodates a compacted limestone pedestrian path (refer to Attachment 2 – Aerial Photograph), however in this instance the road reserve is not required in order to maintain pedestrian access as closure would simply result in the path remaining on the City’s freehold land (as parts of it already are). Administration therefore proposes closure of the road reserve with the intention of it being amalgamated with adjoining Lot 211.

Detail

The road reserve has a total area of approximately 0.66 hectares and is unconstructed. It contains native coastal vegetation as well as cleared areas and a pedestrian path that forms part of the wider pedestrian path network. The road reserve land is visually indiscernible from adjoining Lot 211 (refer to Attachment 2 – Aerial Photograph). The road reserve is within the 'Parks and Recreation' reservation under the Metropolitan Region Scheme (MRS). Lot 211 is also reserved as 'Parks and Recreation' under the MRS.

 

Under Section 58 of the Land Administration Act 1997, a local government may request the Minister for Lands to close a road reserve. Should the Minister for Lands agree to close the road reserve, the Department of Lands (DoL) will thereafter formalise the road closure and amalgamate the road reserve land into the adjoining Lot 211. The manner of disposal of the land (including whether consideration is required to be paid by the City) would be determined by the DoL, following the City as managing authority resolving in favour of the road closure. Should the DoL require the purchase of the land in order for the closure to occur, this will be considered through a separate report to Council.   

Consultation

In accordance with Section 58 of the Land Administration Act 1997, a local government must not resolve to make a request to the Minister for Lands to permanently close a road until a period of 35 days has elapsed from the publication of the proposed closure in a newspaper circulating in its district and the local government has considered any objections made within that period.

 

In accordance with this legislation, Administration arranged the publication of a notice in the North Coast Times on 3 March 2015, inviting comment for a 35 day time period concluding on 7 April 2015.

 

In addition to the above, Administration undertook public consultation by installing onsite signage, as well as sending letters to nearby landowners. Letters were also sent to relevant government agencies and service authorities as listed below:

 

·        Department of Lands;

·        Water Corporation;

·        Western Power;

·        ATCO Gas Australia;

·        Telstra; and

·        Western Australian Planning Commission.

 

A summary of the comments received from the servicing authorities and government agencies is included as Attachment 3. No submissions were received from the surrounding landowners or in response to the newspaper advertisement.

Comment

The proposed road reserve closure (where depicted on the plan included as Attachment 1) is supported by Administration for the following reasons:

 

·        There is no constructed road within the road reserve, and it is not required for construction of a road;

·        The road closure will consolidate the City’s existing adjoining landholding (Lot 211) currently divided by the road reserve;

·        Public pedestrian paths are capable of being maintained and/or provided on Lot 211 without the need for a road reserve; 

·        There are no foreseeable proposed changes to the MRS ‘Parks and Recreation’ reservation that will necessitate retention of the road reserve;

·        Council at its meeting on 13 November 2012 resolved to operate the nearby Quinns Rocks Caravan Park (currently closed) as a “typical modern caravan park into the future”. Therefore whilst the Caravan Park site is proposed to be redeveloped in the future (subject to separate Council consideration and Western Australian Planning Commission approval), this redevelopment will not necessitate construction of a new road within the road reserve subject to this closure proposal. The caravan park already has its own constructed vehicle access, and If any additional access is required in the future this can be accommodated on the City’s freehold land without the need for a road reserve;

·        No objections were raised from nearby residents or government agencies;

·        The proposed road reserve closure would have no effect on private landowners in the immediate vicinity; and

·        The proposed road reserve closure does not conflict with any requirement of District Planning Scheme No. 2 or the Metropolitan Region Scheme.

 

Given the above, it is recommended that Council resolves to support closure of the road reserve to allow for amalgamation of the road reserve land with adjoining Lot 211.

 

 

 

 

 

 

 

Statutory Compliance

The City must comply with Section 58 of the Land Administration Act 1997 and Regulation 9 of the Land Administration Regulations 1998, dealing with public advertising, objections and service agency responses to the proposed road reserve closure and must formally resolve to ‘close the road’, prior to advising the Department of Lands and requesting the Minister for Lands to consider the closure request.

 

The Department of Lands has advised that, where a local authority makes a request under Section 58 of the Land Administration Act 1997 for the closure of a road, the local government must indemnify the Minister for Lands in respect of that closure.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1    Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

Administration can meet further advertising and administrative costs associated with the closure of the road reserve through the existing operational budget. Should the DoL require the City to purchase the land in order for the closure to occur, this will be considered through a separate report to Council.   

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       SUPPORTS the proposed closure of the unnamed road reserve where identified in Attachment 1;

 

2.       AUTHORISES a request being made to the Minister for Lands pursuant to Section 58 of the Land Administration Act 1997, for the permanent closure of the unnamed road reserve where identified in Attachment 1;

 

3.       NOTES the submissions received as summarised in Attachment 3 in respect to the proposed closure of the unnamed road reserve where identified in Attachment 1, and ENDORSES Administration's responses to those submissions;

 

4.       NOTES that, in the event that the Department of Lands requires the City as adjoining landowner to pay consideration for the acquisition of the road reserve land that a further report will be submitted to Council; and

 

5.       INDEMNIFIES the Minister for Lands against any claim for compensation arising from the closure.

 

 

 

Attachments:

1.

Attachment 1 - Location Plan

15/172740

Minuted

2.

Attachment 2 - Aerial Photograph

15/172742

 

3.

Attachment 3 - Summary of Submissions

15/130553

Minuted

 

 

 

 

 

 

 


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Submission No. 1 (Water Corporation)

 

No objection.

 

Submission noted.

 

Submission No. 2

(Western Power)

No objection to the proposal, however would appreciate being kept informed of developments due to overhead powerlines and/or underground cables adjacent to or traversing the property.

Submission noted.

Submission No. 3

(ATCO Gas Australia)

 

No objection.

Submission noted.

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                  106

3.6    Endorsement of Request to Minister for Planning - Use of Cash-In-Lieu for Upgrade of Blackmore Reserve

File Ref:                                              SD148878 – 15/122681

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To obtain the consent of the Council to write to the Hon. John Day, Minister for Planning; Culture and the Arts to request the use of funds received as cash-in-lieu from a subdivision approval to upgrade existing facilities of the nearby Blackmore Park, Girrawheen. 

Background

The City and the Western Australian Planning Commission (WAPC) adopted the Blackmore (Girrawheen) Local Structure Plan (LSP 97) on 4 August 2014. LSP 97 covers the whole of Lot 500 (64) Allinson Drive, Girrawheen - formerly Blackmore Primary School (refer Attachment 1). Subdivision application WAPC 148878 was lodged for Lot 500 Allinson Drive, Girrawheen while LSP 97 was being considered, and was subsequently approved by the WAPC on 5 August 2014.

 

As part of the subdivision, a physical provision of 2304m² Public Open Space (POS) was proposed to be ceded, with a minimum of 1802m² proposed as cash-in-lieu as per condition 8 of subdivision approval WAPC 148878. POS has been provided in accordance with the POS Schedule of LSP 97 as summarised below:

 

POS SCHEDULE

 

Site Area

4.106ha (41,060m²)

10% Gross Subdividable Area

(POS minimum requirement)

4,106m²

 

Local Park 'A' (proposed in LSP 97)

2,765m²

Local Park 'B' (proposed in LSP 97)

1,341m²

Total

4,106m²

 

Physical Provision - Local Park 'A' (proposed in subdivision)

2,304m²

Proposed area of Cash-in-lieu (461m² Local Park 'A' + 1,341m² Local Park 'B')

1,802m²

Total

4,106m²

 

The WAPC has issued an approval for subdivision that represents a shortfall in the provision of 10% POS. Whilst there is some POS being physically provided, the City required the remaining area of the POS to be provided as cash-in-lieu, in accordance with the provisions of Section 153 to 156 of the Planning and Development Act 2005 (P & D Act 2005). Based on the provisions of the P & D Act 2005, the City agreed for the landowners (LandCorp) to engage McGees Property to prepare a valuation report.

 

The valuation report defined the land value for an area of 1,802m2 of Lot 500 Allinson Drive, Girrawheen as being $297,000.  The value of the site equates to an average land value of $164.88/m². The City received the cash-in-lieu value of $297,000 from LandCorp on 13 April 2015.

 

Under Section 154 (2) of the P & D Act 2005, this cash-in-lieu (and any interest accrued from the amount whilst in the City’s accounts) may be used in the following ways (emphasis added for clarification):

(a)     for the purchase of land by the local government for parks, recreation grounds or open spaces generally, in the locality in which the land included in the plan of subdivision referred to in section 153 is situated; or

(b)     in repaying any loans raised by the local government for the purchase of any such land; or

(c)     with the approval of the Minister, for the improvement or development as parks, recreation grounds or open spaces generally of any land in that locality vested in or administered by the local government for any of those purposes; or

(d)     with the approval of the Commission, in reimbursing an owner (the first owner) of land included in a joint subdivision agreement for land that has been set aside and vested for parks, recreation grounds or open space where —

i.        the first owner set aside a greater proportion of land than another owner (the second owner); and

ii.                 as a consequence, the local government and the Commission approved of the second owner paying to the local government a sum in lieu of land being set aside for that purpose and that sum, or the relevant proportion of that sum, being reimbursed to the first owner for the excess proportion of land set aside by the first owner.

 

The application of the cash-in-lieu was collaboratively discussed between the City of Wanneroo’s Planning Implementation and Community Facilities teams, in consultation with LandCorp and their consultants. In discussing the options available for use of the cash-in-lieu, it was considered that the preferred use of the funds was for the upgrade of Blackmore Park for the following reasons:

 

·    Administration does not consider that there is a need to purchase additional land in the vicinity for parks, recreation grounds or open spaces, as there is an adequate provision of these amenities within the locality at present;

 

·    Administration is not aware of any loans requiring repayment for the purchase of parks, recreation grounds or open space in the locality; and

 

·    There is no joint subdivision agreement within the locality whereby the City needs to reimburse an owner for the original provision of land for parks, recreation grounds or open space.

 

It is therefore Administration’s intention to use the cash-in-lieu funds for the purposes of Subsection 154(2)(c), subject to the approval of the Minister for Planning, for the upgrade of facilities of an existing park within the locality; Blackmore Park, Girrawheen.

 

Specific details of the proposed use of the cash-in-lieu at Blackmore Park are provided below.

Detail

Blackmore Park is located on the corner of Blackmore Avenue and Kelly Road, Girrawheen. Blackmore Park has an overall land area of approximately five (5) hectares, and is classified as a ‘neighbourhood park’.

 

The site consists of four (4) separate lots; Lots 9429 and 10891 are both allocated as Reserve No. 33869 and are Crown Land vested to the City of Wanneroo for the purpose of ‘Public Recreation’. Lots 210 and 703, located to the east of the reserve, are not allocated to a specific reserve number and are freehold lots owned by the City.

 

Existing facilities within Blackmore Park include:

 

Facility

Amenity

Size

Toilet Block

Male

1 toilet and 1 urinal

Female

2 toilets

Active Reserve

Soccer

107m x 57m (senior) west of the cricket wicket 

Soccer

100m x 50m (senior) east of the cricket wicket

Cricket

Diameter approx 113m (Senior)

AFL

124mx113m (junior)

Playground Facility

Double Swing

N/A

Spring Rocker

N/A

Small Combination Unit – Sand Softfall

N/A

Large Combination Unit – Rubber Softfall 

N/A

Basketball Facility

Concrete pad with back board

3 on 3 concrete pad 8m x 8m

Park Benches

7 benches

N/A

Cricket Nets

2 cricket nets

25m x 11m

Car Park

33 car park bays

43m x 34m

Floodlighting

2 light poles

Currently do not meet the Australian Standard for large ball sports training.

Water

Service to the Clubroom

N/A

Power

Service to the Clubroom

N/A

 

The South Ward Community Reference and Sporting User Group have investigated various infrastructure upgrade requirements for the Girrawheen, Koondoola, Marangaroo and Alexander Heights Reserves. A review of these existing facilities at Blackmore Park has been undertaken, with the key findings as follows:

 

·        The toilet block was constructed in 1994; aesthetically, the facility is poor and does not cater for sports teams participating in competition activities at the ground;  

·        There is minimal security lighting on the abovementioned toilet block;

·        Existing floodlighting does not meet current Australian Standard AS2560 for large ball sports training;

·        The irrigation infrastructure to the grassed active space is not hydro-zoned;

·        The existing disabled toilets do not comply with the Building Code of Australia; 

·        The backboard component of the basketball facility is safe but has aged;

·        There is currently no lighting on the basketball facility; and

·        The playground was replaced as part of the City's playground renewal program in 2014, and as such is in good condition.

 

 

 

 

 

These findings, which were contained within the South Ward Active Reserve Master Planning Process Outcomes report, were considered at the Ordinary Council Meeting of 28 April 2015 (Item CD01-04/15), where Council endorsed the following prioritisation of infrastructure upgrades needed at Blackmore Park.

 

Item

Indicative Cost

Priority

Floodlighting of the active reserve (playing field) to large ball sport training level;

$250,000

1

Path network around the perimeter of the park, providing connections to the active reserve and other infrastructure in place, and with the provision of park benches on the path network with supporting security lighting

$70,290

2

Installation of Shade sails over existing playground equipment  

$15,000

3

Refurbishment of the cricket nets;

Refurbishment of 3 on 3 basketball facilities

$45,000

$20,000

4

Installation of BBQ and Gazebo area within the park boundaries;

$35,000

5

Kids racetrack

$7,500

6

Outdoor fitness circuit around the perimeter of the park

$36,000

7

Installation of Water Park themes and play activities to support existing on site play amenities 

$100,000

8

Total

$578,790

 

 

Attachment 2 shows the indicative master plan proposal for Blackmore Park with the proposed infrastructure/equipment upgrades.

Consultation

Consultation is not required to be undertaken for the cash-in-lieu process.

Comment

If Council are of a mind to endorse the use of the $297,000 cash-in-lieu (plus any interest accrued at the time of use) for the upgrade of existing reserve facilities, the reserve(s) chosen to implement upgrades must be within the immediate locality. The landowner of the adjacent development, LandCorp, has requested that the funds be used in the upgrade of Blackmore Park specifically, given the proximity of the reserve to the new estate.

 

As detailed in the table above, Council endorsed prioritisation of infrastructure upgrades, with the number one priority for Blackmore Park being the installation of floodlighting within the playing field area. This infrastructure is estimated at $250,000. It is envisaged that the cash-in-lieu will primarily be used to fund the early installation of floodlights, with the other identified upgrades coming online at a later date, subject to budgeting and funding allocation.

 

As a result of the cash-in-lieu received and available for the City’s use (subject to approval of the Minister for Planning), Community Facilities have indicated that it is likely that the timeframe/prioritisation of Blackmore Park will be upgraded. As this funding is immediately available, it is likely that the City will be able to initiate these recommended upgrades (or at least some of the recommended upgrades) earlier than expected.  In general, timeframes for floodlighting which was identified as the first priority above, take approximately 2 years for design and construction.

 

 

 

 

 

As per Council’s resolution for item CD01-04/15, a further report will be presented to Council by December 2015 to table the final report for the City of Wanneroo Active Reserve Master Plan, inclusive of the outcomes from the master planning process for the South, Central and Coastal Wards. This will give a more holistic view of the reserve upgrade priorities across the City as a whole and provide greater clarity in regards to prioritisation of infrastructure within each reserve.

 

Therefore, Administration proposes to write to the Minister for Planning to request permission to use the cash-in-lieu funds for the upgrade of Blackmore Park, with the final infrastructure and timeframes for the upgrade dependent upon Council’s endorsement of the whole-of-City Active Reserve report by December 2015.

Statutory Compliance

The process for the receipt and use of cash-in-lieu is in accordance with the requirements of the Planning and Development Act 2005.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

$297,000 cash-in-lieu, plus interest accrued since 13 April 2015.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES Administration’s intention to allocate the cash-in-lieu funds received through WAPC 148878 for Lot 500 (64) Allinson Drive, Girrawheen to the upgrade of the infrastructure and facilities within Blackmore Park; and

 

 

 

 

 

 

2.       INSTRUCTS Administration to write to the Hon. John Day, Minister for Planning; Culture and the Arts in accordance with the provisions of Sections 153 to 156 of the Planning and Development Act 2005 (P & D Act 2005), to request the use of funds received as cash-in-lieu from subdivision approval WAPC 148878 to upgrade the existing facilities of Blackmore Park, Girrawheen. 

 

 

 

Attachments:

1.

Attachment 1 - Location Plan

15/160987

 

2.

Attachment 2 - Blackmore Park Masterplan

14/398575

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                               112

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                               113

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                  114

Draft

Infrastructure

Tenders

3.7    Tender No. 01504 - Supply and Lay Asphalt for a Period of Three Years With Two One Year Extension Options

File Ref:                                              20831 – 15/121595

Responsible Officer:                           A/Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To consider Tender No. 01504 for the Supply and Laying of Asphalt for a Period of Three Years with Two One Year Extension Options.

 

Background

Specialist contractors undertake the supply and laying of asphalt for capital works, road resurfacing projects and for road maintenance purposes.  In the past, the City has awarded contracts for this work for a three year period, with provision for up to two 12 month extensions after the initial three year period.  The current Contract 01012 for asphalt supply and laying services, which has been provided by Roads 2000 Pty Ltd throughout the past five years, ceases on 30 June 2015 as no further contract extensions are available.

 

The scope of works covers the supply and laying of asphalt surface for new roads, paths, resurfacing of existing roads, road maintenance, kerb removals, drainage adjustments associated with the road resurfacing projects and related works. The comprehensive Schedule of Rates Items included in this tender for pricing is shown at Attachment 1.

 

The asphalt requirements were comprehensively reviewed prior to tendering and the specification has been rationalised to a more concise version in comparison to the expiring contract. All items on the price schedule that were not utilised in the course of the expiring contract have been eliminated from this contract.

Detail

Tender No. 01504 was advertised on 14 March 2015 and closed on Tuesday 31 March 2015.

 

Essential details of the contract are shown in the following table:

 

Contract type

Schedule of Rates

Initial Contract Term

3 years

Commencement date

1 July 2015

Expiry date

30 June 2018

Extensions to contract

Yes (2 x 12 months)

Rise and fall included

Yes (for bitumen component only)

 

A copy of the tender document has been placed in the Elected Members’ Reading Room for perusal.

 

 

 

 

Tenders received.

Tenders were received from the following companies:

Roads2000 Pty Ltd

Asphaltech Pty Ltd

Asphalt Surfaces Pty Ltd

Fulton Hogan Industries Pty Ltd

Downer EDI Works Pty Ltd

 

The tender assessment was undertaken in two distinct stages.

 

Stage 1

The initial stage included an assessment of responses to the Occupational Safety and Health (OSH) System Questionnaire (Schedule 2 of the Tender document). The Safety Management Pre-qualification Assessment Team (SMPAT) consisting of the Contracts Officer, Coordinator Safety Systems, Safety & Injury Management, Occupational Safety & Health Officer Safety & Injury Management and two Projects Engineers assessed all tenders against the minimum safety management pre-qualification aggregated requirement.

 

The objective of the OSH prequalification questionnaire is to provide an overview of the status of the tenderer’s OSH management systems. The tenderers are required to verify their questionnaire response by providing evidence of their ability and capacity to relevant matters.

 

Key among others, the following items are included in the tenderer’s OSH questionnaire and assessed and evaluated as part of initial qualification process;

 

·    Copies of tenderer’s safety policy, safety management plan and related operational procedures

·    Risk assessment for the goods, service and works to be provided by tenderer

·    A site safety plan or site safety management plan

·    Job and tasks specific job safety analysis or safe work method statements for medium to high risk works

·    Evidence of contractors’ personnel training, qualification/certification and experience relevant to scope of works being tendered

 

The following tenderers assessed against these prequalification criteria were determined as being acceptable to proceed to the next stage of the tender assessment process:

 

Company

Downer EDI Works Pty Ltd 

Fulton Hogan Industries Pty Ltd

Asphaltech Pty Ltd

Roads 2000 Pty Ltd

 

Stage 2

The second stage of tender assessment included an evaluation of acceptable tenderers against the weighted evaluation criteria as detailed in the Tender document.

 

 

 

 

 

 

 

 

The Tender Evaluation Team, comprising the Coordinator Construction and two Projects Engineers evaluated the tender submissions in accordance with the following selection criteria and weightings:

 

Item No

Description

Weighting

1

Price for services offered

50%

2

Tenderer’s resources assigned & available for this contract; and location of asphalt plant for supply only requirements

25%

3

Tenderer’s past performance in carrying out similar services

25%

 

Price of services offered (50%)

The submitted price schedules were comparatively assessed and benchmarked against expiring rates for a sample value of approximately $3M annual value over three years consisting of a variety of work types typically undertaken during the course of the contract. Detailed spreadsheets were prepared as part of this process to calculate a total estimated cost for each tenderer over the course of the contract period which included most commonly used items such as dense graded asphalt, stone mastic asphalt, ex-plant asphalt, kerb removals and stormwater drainage adjustments. While night time and weekend work is rare, order quantities of less than 100 tonne, handwork and traffic management can influence rates significantly due to surcharges. It was noted that some companies apply a significant surcharge to these rates. Consequently, since surcharges for smaller quantities and asphalt laying outside normal hours can potentially heavily affect overall contract cost, a comparison of the effects of surcharged costs was incorporated into the assessment to ensure that the price ranking generated from the assessment accommodates the effects of surcharges.

 

Based on the information provided and calculations performed on estimated quantities, the prequalified tenderers have been ranked as below under this criterion:

 

Tenderer

Ranking

Roads 2000 Pty Ltd 

1

Downer EDI Works Pty Ltd

2

Asphaltech Pty Ltd

3

Fulton Hogan Industries Pty Ltd Pty Ltd

4

 

Tenderer’s resources available for contract and proximity of asphalt plant (25%)

Based on the information provided in their tender submissions, all prequalified tenderers have been ranked according to the amount of resources available to undertake the necessary work associated with this contract, including supervision, machinery and operators. Most companies also had significant hot asphalt storage capacity to meet high demand periods.

 

Although consideration has been given to the location of the tenderer’s asphalt plant because the City’s maintenance trucks pick up asphalt from the plant for undertaking daily maintenance activities, plant proximity was not assessed to be a significant factor if plant production capacity and hot storage facilities were rated highly. Fulton Hogan Pty Ltd has an adequate production capacity of 175 tonne/hour and given the relative low contract value of estimated ex-plant asphalt purchases, the distant proximity of the company’s Hazelmere plant did not detract from an overall high assessment score based on the company’s demonstrated resource capacity.

 

 

 

 

Downer EDI Works Pty Ltd.’s 140 tonne/hour asphalt plant in Martin is twice as far from the City of Wanneroo as Fulton Hogan Industries Pty Ltd.’s Hazelmere asphalt plant but the company has undertaken to establish a second plant within the City of Wanneroo within 12 months.

 

Roads 2000 has its 120 tonne/hour plant in Wangara and Asphaltech has its 320 tonne/hour plant in Malaga which are very acceptable locations to cater for work within the City of Wanneroo.

 

Based on the information provided, the tenders have been ranked as below under this criterion:

 

Tenderer

Ranking

Asphaltech Pty Ltd

1

Fulton Hogan Industries Pty Ltd Pty Ltd

1

Roads 2000 Pty Ltd 

2

Downer EDI Works Pty Ltd

3

 

Tenderer’s past performance in carrying out similar services (25%)

From the information provided, all prequalified tenderers have been assessed to have undertaken works similar to those likely to be undertaken under the scope of this contract including the private sector and other large (and small) metropolitan local authorities.

 

Asphaltech Pty Ltd has demonstrated extensive experience and continues to be an active contributor to the industry through its research activities further to having pioneered the use of stone mastic asphalt in Western Australia. The company has large local government referees and its team has a strong overall skill level.

 

Fulton Hogan Industries Pty Ltd Pty Ltd has a sound methodology plan and supplements its own two crew capacity with well credentialed sub-contractors. The company also owns all its own plant.

 

Roads 2000 Pty Ltd has a team that is very experienced with a strong track record. The company has extensive current contract commitments with a number of local authorities, three of which are nominated as referees. The company utilises several sub-contractors and it is noted that the spray sealing and traffic control sub-contractors are also very competent.

 

Downer EDI Works Pty Ltd has an experienced team that includes an experienced Quality Manager, Zero Harm Adviser, Traffic Coordinator, Logistics Coordinator and Technical Adviser. The company has their own testing laboratory and is the incumbent contractor for many of the largest local authorities south of the river with a good track record over several years. However no information was provided on the experience/performance profiles of field based employees. Furthermore Downer EDI Works Pty Ltd has indicated that supply, after the initial year, will likely be sourced from a plant yet to be established within the City of Wanneroo, the supply reliability is assessed to be not yet conclusively assured, hence the slightly lower ranking against this criteria.

 

Without exception, all four pre-qualified tenderers have experience and profiles well suited to accommodate the City’s requirements.

 

Based on the information provided, the tenders have been ranked as below under this criterion:

 

Tenderer

Ranking

Asphaltech Pty Ltd

1

Fulton Hogan Industries Pty Ltd Pty Ltd

1

Roads 2000 Pty Ltd 

2

Downer EDI Works Pty Ltd

3

 

Overall Weighted Score

The overall weighted scores have resulted in the following tender ranking:

 

Tenderer

Ranking

Roads 2000 Pty Ltd 

1

Downer EDI Works Pty Ltd

2

Asphaltech Pty Ltd

3

Fulton Hogan Industries Pty Ltd Pty Ltd

4

Consultation

Nil

Comment

Four companies met the safety management minimum requirements and have acceptable and/or better safety management systems in place.

 

The Tender Evaluation Team determined the tender received from Roads 2000 Pty Ltd has addressed all aspects of the selection criteria and that the company has the necessary resources to fulfil the requirements of this contract for the initial three year term of the contract. No reference check was carried out as the company has provided the required level of service to the City throughout the last five year period of the expiring contract and has a strong track record of cooperating as necessary to service the City’s requirements in a timely effective manner. It is noted that Roads 2000 has been the City’s contractor for asphalt work since early 2000.

 

The sharp downturn in mining and construction activity in Western Australia has created a very competitive pricing environment in the asphalt industry and coupled with the effect of the elimination of the carbon tax the City will benefit from cheaper asphalt supply in comparison to contract rates that applied throughout the previous 5 year period. It is consequently estimated that the City will possibly incur up to 9% less expenditure on the asphalt contract throughout the course of the contract as a result of the tendered rates compared to projections that were determined based on expiring contract rates.

 

The assessment process revealed that the use of warm mix asphalt rather than hot mix asphalt is emerging rapidly as a now well proven viable alternative due to the use of a foaming technique or use of an additive. There are significant energy savings generated from the process which does not require the plant to heat the asphalt to such high temperatures. There is not a lot of evidence that such savings would be passed on to the client however, although the benefits to the environment certainly may warrant serious consideration to be given to use of such mixes through the course of the contract. It is therefore a possibility that a contract variation for the use of warm mixes may need to be considered during the contract period if it is demonstrated that no quality risks exist from the use of such mixes in comparison to the specified hot mixes. Such a variation though would represent more than 15% of the total contract value so would only be adopted if warm mix rates were equal to, or less, than tendered hot mix rates.

 

A financial background check was carried out on Roads 2000 Pty Ltd in the concluding phase of the tender evaluation process and the outcome of the independent assessment by Corporate Scorecard has verified a strong pass score and confirms that the recommended tenderer has the financial capacity to undertake the works to be carried out under the scope of this tender without any identified risks.

Statutory Compliance

The tenders have been evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act 1995 and associated regulations. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Nil

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Sustainability Implications

Nil

Financial Implications

The extent of expenditure based on a range of new road construction projects and extensive road rehabilitation program associated with this tender is estimated to be in the vicinity of $3 million per annum based on consistent ongoing annual volumes at expiring tonnage rates. The annual estimated expenditure is based not only on the asphalt tender rates but also other works such as kerb removal, stormwater drainage adjustments, crossover removals and reinstatements, associated with the road rehabilitation projects. The expenditure can vary, as it is dependent on the amount of budget allocations for various projects undertaken by the City. Funding the costs associated with the supply and laying of asphalt are included within the associated capital projects and annual Engineering Maintenance operational budgets.

Voting Requirements

Simple Majority

 

 

 

 

 

Recommendation

That Council ACCEPTS the Tender No 01504 from Roads 2000 Pty Ltd for the Supply and Laying of Asphalt for a Period of Three Years from 1 July 2015, as per the schedule of rates in the tender submission and general conditions of tendering (with an option to extend the contract for a further two 12 month options or part thereof, with CPI applied to bitumen component of asphalt mixes, at each extension at the City’s discretion.

 

 

Attachments: Nil

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                  121

Draft

3.8    Tender No. 01510 - The Supply and Installation of Mass Block Retaining Walls for Lots 545 to 551 Opportunity Street, Wangara Industrial Area

File Ref:                                              21153 – 15/127499

Responsible Officer:                           A/Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider Tender No. 01510 for the supply and installation of mass block retaining walls for Lots 545 to 551 Opportunity Street, Wangara Industrial Area.

 

Background

The City owns Lot 9046 Motivation Drive, Wangara, and has excised land from its Badgerup Waste Facility for industrial development purposes. The City has subdivided Lots 545 to 551 Opportunity Street, Wangara Industrial Area, and intends to bring the lots to the market. To enable this will require the supply and installation of mass block retaining walls along the boundary and between Lots 545 to 551.

 

In June 2014, the City appointed engineering consultants to provide design and documentation of the retaining walls for Lots 545 to 551 in preparation to tender.

Detail

Tender No. 01510 was advertised on Saturday 18 April 2015 and closed on Tuesday 12 May 2015.

 

Essential details of the contract are outlined below:

 

Contract Type

Lump sum

Contract Duration

14 weeks

Commencement Date

Early July 2015

Tender submissions were received from the following companies:

    All Civils Pty Ltd

    Delta Civil WA Pty Ltd

    Dowsing Concrete

    Erebus Contracting Pty Ltd

    Ertech Pty Ltd

    Neo Infrastructure

 

The Tender Evaluation Team (TET), consisting of the Project Manager Infrastructure, Property Project Officer and the Contracts Officer, has evaluated the tender submissions in accordance with the following selection criteria:

 

Item No

Description

Weighting

1

Price for the services offered

50%

2

Tenderer’s experience

10%

3

Tenderer’s resources and capacity

10%

4

Project and Quality Management

10%

5

Safety Management

20%

 

On initial review of the tender submissions by the TET, it was confirmed that all tender submissions were deemed to be conforming tenders. Furthermore, an alternative tender submission was also received by one of the tenderers who had submitted a conforming tender.

Price for the Services Offered (50%)

Six conforming tenders were received, and as provided for in Clause 12 of the General Conditions of Tendering, one company also submitted an alternative tender suggesting an alternative retaining wall product comprising of precast concrete panels with rubber tyre infill. The alternative tender received is listed with the conforming tenders below in ascending order:

 

Tenderer

Tender Price

Rank

Erebus Contracting Pty Ltd

$804,070.80

1

Delta Civil WA Pty Ltd

$861,860.00

2

All Civils Pty Ltd

$904,207.19

3

Ertech Pty Ltd (alternative)

$922,909.50

4

Ertech Pty Ltd

$992,370.33

5

Dowsing Concrete

$1,185,287.91

6

Neo Infrastructure

$1,268,872.50

7

 

Based on the advice of Property Section, the TET concluded that the alternative product is not suitable for this location, and is a relatively untried and untested product. This alternative tender from Ertech Pty Ltd was therefore not considered for further assessment.

Tenderer’s experience (10%)

Ertech Pty Ltd, as a large organisation with a wide range of experience, presented a high standard of experience profiles for this type of work. Erebus Contracting Pty Ltd and Neo Infrastructure provided less detailed portfolio of projects they had undertaken of similar scope to what was tendered.  Delta Civil WA Pty Ltd is a well-known contractor for this type of works, but provided only basic information in support of this criterion. Both Dowsing Concrete and All Civils Pty Ltd have little or no experience in similar projects. Based on the information provided, tenders have been ranked as below under this criterion:

 

Tenderer

Rank

Ertech Pty Ltd

1

Erebus Contracting Pty Ltd

2

Neo Infrastructure

2

Delta Civil WA Pty Ltd

3

Dowsing Concrete

4

All Civils Pty Ltd

5

Tenderer’s Resources & Capacity (10%)

The tenderer’s resources contained in the tender documentation were examined in order to evaluate their ability to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract. Ertech Pty Ltd as a large company provided a submission clearly outlining specific resources and ample capacity. Neo Infrastructure also provided project resourcing and capability statement, with the remaining tenderers, while capable of carrying out the works, provided a demonstration of resources and capability that was more generic rather than detailed. Dowsing Concrete and All Civils Pty Ltd provided the least amount of documentation in support of this criterion respectively.


 

 

Based on the information provided, tenders have been ranked as below under this criterion:

 

Tenderer

Rank

Ertech Pty Ltd

1

Neo Infrastructure

2

Delta Civil WA Pty Ltd

3

Erebus Contracting Pty Ltd

3

Dowsing Concrete

4

All Civils Pty Ltd

5

Project and Quality Management (10%)

Tenderers that supplied a detailed, rather than generic project plan associated with a program schedule and supporting quality documentation, were assessed higher against this criterion. Smaller companies do not have the benefit of advanced project management systems and quality management processes that exist within large companies, as was demonstrated by Ertech Pty Ltd.

 

In assessing the remaining tenderers against the contract requirements for the project, it was considered Neo Infrastructure provided good examples of the application of these processes, followed by Delta Civil WA Pty Ltd and Erebus Contracting Pty Ltd demonstrating they had basic systems and processes in place to deliver the project. Dowsing Concrete provided generic documentation, as this scope of work is not their core business, and All Civils Pty Ltd has no historical evidence in the application of their systems. Therefore based on the information provided, the tenders were ranked as follows:

 

Tenderer

Rank

Ertech Pty Ltd

1

Neo Infrastructure

2

Delta Civil WA Pty Ltd

3

Dowsing Concrete

3

Erebus Contracting Pty Ltd

3

All Civils Pty Ltd

4

Safety Management (20%)

Evidence of safety management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to an Occupational Health and Safety Management System Questionnaire included within the tender documentation, and their company’s systems and processes.

Most tenderers had a differing focus on safety management that is either specific or generic to the business, and as a consequence the quality of safety management information supplied varied from a professional presentation and strong safety culture by Ertech Pty Ltd to a more generic safety presentation by the remaining tenderers. All Civils Pty Ltd is a new company with no safety history, and was therefore assessed the lowest.

Based on the information provided, the tenders were ranked as follows:

Tenderer

Rank

Ertech Pty Ltd

1

Delta Civil WA Pty Ltd

2

Dowsing Concrete

2

Erebus Contracting Pty Ltd

2

Neo Infrastructure

2

All Civils Pty Ltd

3


 

Overall Weighted Score

The tenderer’s submissions were reviewed in accordance with the weighted score analysis process with the following observations being of significance:

·    the key component of the tender evaluation is price (50%).

·    the tenderers’ bids were evaluated in accordance with the selection criteria and were assessed as having the necessary resources, previous experience, ability and safety management systems to undertake the tender.

The overall weighted score has resulted in the following tender ranking:

Tenderer

Score

Ertech Pty Ltd

1

Erebus Contracting Pty Ltd

2

Delta Civil WA Pty Ltd

3

Neo Infrastructure

4

All Civils Pty Ltd

5

Dowsing Concrete

6

 

It should be noted that the highest ranked tenderer did not provide the lowest tendered lump sum price, but provided the TET with the confidence that they would provide a better professional product and service overall, thereby providing the best value for money.

Consultation

Nil.

Comment

A financial risk assessment of Ertech Pty Ltd was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Corporate Scorecard Pty Ltd has verified that Ertech Pty Ltd has a very strong financial capacity to undertake the requirements of the contract.

 

The tender submission from Ertech Pty Ltd achieved the highest score in accordance with the assessment criteria and weighting as detailed in the tender document and is therefore recommended as the successful tenderer. Reference checks have indicated that Ertech Pty Ltd has previously provided a good service delivery to their customers, including a recent project completed for the City known as the Brazier Road Realignment Stage 2.

 

The TET recommends that the tender for the Supply and Installation of Mass Block Retaining Walls for Lots 545 to 551 Opportunity Street, Wangara Industrial Area be awarded to Ertech Pty Ltd for its Tender Price of $992,370.33.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

The City has applied for and received planning development and subdivision approvals from the City’s Planning and Sustainability Directorate and the Western Australian Planning Commission respectively.

 

 

 

 

 

The contractor will apply for a Building Permit and pay the associated fees prior to commencement of the works.  The standard City of Wanneroo application form is to be supported by a Structural Engineer's certification as to the adequacy of the retaining walls and foundations.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.2    Growing Business - Our community is a preferred place for business to locate and grow.

Risk Management Considerations

Nil

Policy Implications

Tenders were invited in accordance with the requirements of the City's Purchasing Policy.

Financial Implications

The table below lists known project costs and the lowest conforming Tenderer's price as evaluated by the TET.

Tender 01510 – Opportunity Street Retaining Walls (PR-1310)

Description

Expenditure

Income

PR-1310 Project funding in 2014/2015 Budget

 

$1,130,000

Project costs to date

$33,196

 

Tenderer – Ertech Pty Ltd (inc Provisional Sums)

$992,370

 

Tender Advertisement & Administration Cost

$4,000

 

Contingency

$75,000

 

Project Management

$25,000

 

Sub Totals

$1,129,566

$1,130,000

Project Surplus

 

$434

Voting Requirements

Simple Majority

 


 

Recommendation

That Council ACCEPTS Tender 01510 from Ertech Pty Ltd for Supply and Installation of Mass Block Retaining Walls for Lots 545 to 551 Opportunity Street, Wangara Industrial Area for the tendered lump sum of $992,370.33 as per the General Conditions of Tendering.

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                  127

Draft

3.9    Tender No. 01507  Construction of the Wanneroo Skate Park Facility and Youth Precinct, Wanneroo

File Ref:                                              20918 – 15/173621

Responsible Officer:                           A/Director Infrastructure

Disclosure of Interest:                         None

Attachments:                                       Nil         

 

Issue

To consider Tender No. 01507 for the Construction of the Wanneroo Wheeled Sports Facility and Youth Precinct.

 

Background

The Wanneroo Showgrounds Skate Park, located at 21 Ariti Avenue, Wanneroo, has been a popular site with young people of Wanneroo for a number of years, however it has become apparent that the existing skate park no longer meets the needs of skaters in terms of size, the range of available apparatus and ability to accommodate a variety of skill levels.

 

In response to community and user enquiries, petitions and requests made relating to the upgrades to the existing facility, the City of Wanneroo engaged design consultants, Enlocus to consult with the community and prepare a concept design for a new facility.

 

Following Council’s endorsement of the New Wanneroo Wheeled Sports Facility Concept report in April 2014, (Item No CD03-04/14 refers), Enlocus was instructed to proceed with the preparation of detailed design, technical specifications and tender documents for public tender.

Detail

Tender No 01507 for the Construction of the Wanneroo Wheeled Sports Facility and Youth Precinct, Wanneroo was advertised on 14 March 2015 and closed on 7 April 2015. The details of the contract are as follows:

 

Contract Term

Detail

Contract Type

Lump Sum

Commencement Date

July 2015

Works Completed

September 2015

Rise and Fall Included

No

 

Tenders received.

Tender submissions were received from the following companies:

·      Convic Pty Ltd

·      Total Eden Pty Ltd

·      Granotek Pty Ltd

A copy of the Tender Document is available for reading in the Councillors Reading Room.

 

1.   Tender Assessment

The tender assessment process was conducted in two stages.

Stage 1: Occupational Safety and Health Assessment.

 

An assessment of responses to the Occupational Safety and Health (OSH) System Questionnaire (Schedule 2 of the Tender document) was undertaken by an Assessment Team led by the City’s Coordinator Safety Management Systems along with a OSH Advisor, Infrastructure OSH Officer and a Contracts Officer.

 

The information provided has resulted in the determination that two of the three tenderers did not satisfy the safety criteria in the tender submissions. As a consequence, only one tender, submitted by Convic Pty Ltd (“Convic”), prequalified as acceptable for the next stage of the tender assessment process.

 

The unsuccessful tenderers will be contacted independently of this outcome.

Stage 2: Weighted Score Assessment.

The second stage of tender assessment included an evaluation of the acceptable tenderer from Stage 1 against the weighted evaluation criteria as detailed in the tender document.

 

A Tender Evaluation Panel, comprising two Infrastructure Project Engineers and the City’s Contracts Officer, evaluated the tender submission from Convic in accordance with the following selection criteria and weightings:

 

Description

Score

Price for goods and services offered

50%

Tenderer’s demonstrated experience in similar work

20%

Tenderer’s methodology and safety management

10%

Tenderer’s availability of resources & capacity

20%

Price for Services Offered (50%)

Convic has submitted a fixed lump sum price of $ 875,000 (exc. GST).

Tenderer’s Demonstrated Experience in Similar Work (20%)

Assessment of this criterion considered the tenderer’s experience in supplying services of a similar nature and circumstances. Convic has its head office in Victoria and is registered with WA Local Government Association (WALGA) as preferred suppliers and Building Services Authority (BSA) Queensland. Company staff are clearly conversant with the nature of the proposed works and have provided documentary evidence in the tender offer that confirms the company’s capability of executing the project in a safe and efficient manner. Convic has demonstrated experience in a wide range of projects successfully completed throughout Australia; which included the City of Fremantle, Shire of Collie, City of Port Phillip, City of Port Augusta and City of Greater Geelong.

Tenderer’s Methodology (10%)

Assessment of this criterion considered the resources listed for use in carrying out the services under this contract, and the tenderers proposed methodology to utilise the resources to deliver the services. Convic proposed an overall construction period of thirteen weeks to complete the project and provided a defined sequence of events on how the company can proceed with the construction stages without comprising quality and safety. Convic also confirmed that all on site construction works shall be undertaken by its own in-house resources. Key Performance Indicators have also been determined to ensure that all design and construction tolerances would be consistently adhered to, thereby posing no risk to user safety.

 

 

 

 

Tenderer’s Availability of Resources & Capacity (20%)

Assessment of this criterion considered the tenderer’s capacity in terms of labour and plant resources with due consideration given to the tender’s ongoing commitments. Convic has demonstrated the company capacity in terms of labour and plant resources to construct and deliver the project within a period of thirteen weeks. Its offer fully meets the requirement of the Tender Schedules and Specifications in relation to labour, plant and technical resources.

Consultation

The City engaged Enlocus to design a skate park that reflected input from young people, local residents and existing user groups of the Wanneroo Showgrounds in response to petitions and resident requests to upgrade the existing skate park.

 

The consultant’s recommendations formed the basis for the documentation requirements within Tender 01507.

Comment

Convic has demonstrated in their offer that they have extensive experience in the design and construction of skate parks throughout Australia, including Western Australia.  The tender evaluation panel has assessed the offer received from Convic as fully compliant, credible and meets the tender schedule and specifications.

However due to insufficient budgetary funding, the award of this tender cannot proceed.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

Prior to the commencement of work, the tenderer will be required to apply to the City's Building Services for a building permit and pay all associated fees for the installation of the skate bowls.  

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations:

Nil


 

 

Risk Title

Risk Rating

Management Systems Effectiveness Rating

Time and cost related Risks:

·   Clashing with existing underground services

·   Chances of excavating in Rocks

·   Variation in scope of work from Tender to construction drawings

·   Inclement weather

Low

 

Low

 

Medium

Medium

Satisfactory

 

Satisfactory

 

Satisfactory

Satisfactory

Accountability

Action Planning Option

Project Engineer

·   Appoint competent and capable contractor.

·   Monitor performance during completion of the works.

·   Liaise with Consultant to ensure no variance in scope of work when issuing Construction drawing.

·   Locate all services and provide trial pits before construction.

Financial Risk Assessment and Reference Check

A financial risk assessment and reference check for this tenderer were not undertaken due to insufficient budgetary funding to proceed with awarding this tender.

Policy Implications

Tenders were invited in accordance with the requirements of the City's Purchasing Policy.

Financial Implications

The lump sum price of $875,000; which excludes several identified potential contingency liabilities, tendered by Convic, the only satisfactory prequalified tenderer, far exceeds the available budgetary provision of $600,000. The viability of the project proceeding at this stage is entirely compromised by the funding shortfall.

 

There is the potential that Lotterywest grant funding will not be extended to align with the end of the 2015/2016 Financial Year. This will be mitigated by early negotiation with Lotterywest to extend the grant acquittal deadline

Voting Requirements

Simple Majority

 

Recommendation

That Council:

1.   REJECTS all tenders for Tender No 01507 for the Construction of the Wanneroo Wheeled Sports Facility and Youth Precinct cannot proceed due to insufficient available funds;

 

 

2.   AUTHORISES Administration to review the scope of works and engage the services of a quantity surveyor to provide an accurate market estimate in relation to the construction drawings, technical specifications and potential contingency risks associated with the revised project scope and to review a justified adequate budgetary funding source;

3.   NOTIFIES all tenderers of Council’s decision; and

4.   AUTHORISES Administration to present a report to Council indicating a revised budget figure independently scrutinised to facilitate the retendering of this project and construction completion before the end of the 2015/2016 financial year.

 

 

Attachments: Nil

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                  132

Draft

Traffic Management

3.10  Templeton Crescent, Girrawheen - Local Area Traffic Management Report Recommendations

File Ref:                                              19474 – 15/93084

Responsible Officer:                           A/Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       9         

 

Issue

To consider the recommendations of a Local Area Traffic Management (LATM) Report prepared by Cardno (WA) P/L consultants for the implementation of a LATM Scheme along Templeton Crescent.

 

Background

Council, at its meeting of 22 July 2014, considered a Motion on Notice (MN02-07/14 refers) requesting consideration for Traffic Calming Devices along the section of Templeton Crescent between Hudson Avenue and Marangaroo Drive, Girrawheen.  Council resolved as follows;

 

“1.   REQUESTS Administration to prepare a traffic management plan for Templeton Crescent between Hudson Avenue and Marangaroo Drive and report to Council within the next six months for endorsement and funding considerations as part of the mid-year budget review;

 

2.    REQUESTS Administration to write to WA Police seeking enforcement of hooning and speeding behaviour in Templeton Crescent.”

 

Refer to Attachment 1 for a locality map showing the location of Templeton Crescent.

Detail

Templeton Crescent is a Local Distributor Road providing transport connections between the arterial road network and local access roads. This road operates under the default built up area speed limit of 50 km/hr. Templeton Crescent is approximately 1.140km long and has a pavement width of approximately 9.8 metres. It provides access to the Girrawheen Shopping Precinct at its northern end and also connects Wanneroo Road and Marangaroo Drive. Wanneroo Road is a Primary Distributor while Marangaroo Drive is a District Distributor ‘A’ Road.

 

The Motion on Notice was considered by Council in response to concerns relating to motorists speeding along Templeton Crescent and also using this road as a ‘rat-running’ route for motorists avoiding the traffic signals at the intersection of Marangaroo Drive and Wanneroo Road. The issue is compounded by the fact that this road also provides access to the Girrawheen Shopping Precinct which is a major attractor for residents in the area.

 

Templeton Crescent was assessed in accordance with the City's Traffic Management Investigation and Intervention Policy (Policy). This Policy provides the decision making process to decide whether roads require infrastructure changes or increased policing. The Policy requires a score of over 60 to qualify for traffic management treatments, while scores between 30 and 60 points warrant attention to law enforcement and driver education. The traffic count for Templeton Crescent reveals the following information:

 

 

Templeton Crescent – Wanneroo Road to Blackmore Avenue

Average Weekday Traffic Volume – 5701 vehicles per day

85th percentile (speed at or below which 85% of drivers are travelling) – 60 Km/hr

Traffic Management score – 102

 

Templeton Crescent –Blackmore Avenue to Marangaroo Drive

Average Weekday Traffic Volume – 5701 vehicles per day

85th percentile (speed at or below which 85% of drivers are travelling) – 60 Km/hr

Traffic Management score – 74

 

The above scores indicate that the construction of traffic treatments on Templeton Crescent for the full length is warranted. The traffic data was also forwarded to WA Police for enforcement of hooning and speeding behaviour.

 

In October 2014, the City appointed Cardno (WA) Pty Ltd to undertake a traffic management study of Templeton Crescent and requested that three LATM Scheme options be presented to the community for consideration to address speeding, hooning and ‘rat-running’ related issues.

 

Cardno (WA) Pty Ltd developed the following three LATM Scheme options;

 

Option 1 proposes mainly road engineering treatments, such as road humps/speed cushions to reduce driver speeds within the study area (refer to Attachment 2). This option consisted of the following:-

·    Providing eight sets of speed cushions (16 speed cushions in total) along the length of Templeton Crescent between Marangaroo Drive and Wanneroo Road;

·    Central island modification to the roundabouts at both the Hudson Avenue and Allinson Drive intersections with Templeton Crescent;

·    Additional  linemarking being provided at various intersections along the length of Templeton Crescent to better direct motorists of the applicable priorities; and

·    The possibility of making the northern most access to the shopping precinct a left-in/left-out type configuration.

 

Option 2 proposes a streetscape theme including additional landscaping and road line markings. The main purpose of this option is to reduce the road width perspective, removing the perception of a faster road than is the legal limit (refer to Attachment 3). This option consisted of the following:-

·    Planting low vegetation within the verges fronting the Girrawheen Shopping Centre Precinct;

·    Central island modification to the roundabouts at both the Hudson Avenue and Allinson Drive intersections with Templeton Crescent;

·    Additional  linemarking being provided at various intersections along the length of Templeton Crescent to better direct motorists of the applicable priorities; and

·    The possibility of making the northern most access to the shopping precinct a left-in/left-out type configuration.

 

 

 

 

 

 

 

 

 

 

 

Option 3 proposes a combination of some landscaping and road engineering infrastructure to reduce motor vehicle movement issues and improve accessibility for other modes of travel within the road reserve (refer to Attachment 4). This option consisted of the following:-

·    planting low vegetation within the verges fronting the Girrawheen Shopping Centre Precinct;

·    installation of a slow speed chicane at the south-western end of Templeton Crescent on the approach to the Wanneroo Road intersection; and

·    Central island modification to the roundabouts at both the Hudson Avenue and Allinson Drive intersections with Templeton Crescent.

 

Following the community consultation of the above three options and taking into consideration the feedback received, Cardno (WA) Pty Ltd summarised their findings in Section 9 of the report, ‘Final Recommendation & Conclusions’ (Attachment 5 refers) detailing the most feasible LATM measures for implementation.

 

Cardno’s recommended ‘Final Recommended Works’ LATM Scheme is as shown on Attachment 6.  This final recommended LATM Scheme has been developed taking into consideration the community feedback and using a combination of the LATM measures detailed in the above options 1, 2 and 3.

 

Cardno’s final report prepared in March 2015, titled, “Templeton Crescent, Girrawheen Local Area Traffic Management (LATM) Report” is included as Attachment 7.

Consultation

Cardno (WA) Pty Ltd consulted with the community to determine whether the options would be supported as isolated options or whether features from each would be more supported to create a combined option that would satisfy the needs of the residents.

 

The community consultation area was defined as being all the residents bound by Wanneroo Road to the west, Marangaroo Drive to the north and Templeton Crescent to the south and east. In addition, any residents’ who accessed their properties via Templeton Crescent as their primary mode of entry were also included as part of the community consultation study area. The community consultation catchment area is as shown in Attachment 8.

 

Community consultation was undertaken between 7 January 2015 and 2 February 2015.  Leaflet information was distributed to all residents within the study area. The leaflet contained a brief background synopsis of the LATM Study, a questionnaire and details of what was required by the community to assist in the process. It also included plans of the three options proposed and a feedback form. In addition to the feedback form, residents were provided with two alternative methods to provide feedback on the preferred LATM Scheme option. These were via an online survey or via an email directed to the City.

 

A further community information session was also held at Girrawheen Library on 6 February 2015. The purpose of this event was to obtain feedback from the community on the proposals presented and carry out face to face discussions with residents and provide them an opportunity to raise any further issues that could be considered as part of the scheme.

 

The public meeting also resulted in the survey/feedback period being extended a further two weeks to enable residents to review their comments or provide additional comments based on the information presented and discussions had at the public meeting.

 

The outcomes from the community event/public meeting are summarised in Attachment 9.

 

 

Comment

The detailed results of the community survey have been included in Cardno’s LATM Report (Attachment 7 refers). The key concerns of the residents that responded were as follows:

·    Speeding

·    Congestion

·    Poor visibility

·    Hoon drivers

 

These concerns reinforced the issues already identified by the City and Cardno. The preferred option as determined through the community consultation was received with mixed responses. These are summarised below.

·    Option 3 was generally dismissed with concerns raised about the effectiveness of the chicane being too close to the intersection with Wanneroo Road.

·    Option 2 was considered to represent the lowest impact and was judged to be insufficient to control the issues identified by residents. However, the incremental benefits of the ‘soft’ measures (landscaping, linemarking etc.) were appreciated by respondents.

·    Option 1 was selected by a majority of residents as the most effective method of reducing speeding on Templeton Crescent. There were however a number of responses expressing a strong dislike of speed cushions with some expressing a reduction in the number of speed cushions used.

·    The combination of Option 1 LATM interventions with the linemarking and landscaping options from Option 2 were observed to have the widest support among attendees at the Community Information Session.

 

At the conclusion of the community consultation process, Cardno considered that there was not a clear preference for any of the options presented. Therefore taking into consideration the community feedback and using a combination of the LATM measures detailed in Options 1, 2 and 3, Cardno developed a ‘Final Recommended Works’ LATM Scheme option (refer to  Attachment 6) which includes;

-     Installation of eight sets of speed cushions (16 speed cushions in total) along the length of Templeton Crescent between Marangaroo Drive and Wanneroo Road;

-     Installation of additional raised median islands.

-     Installation of approach linemarking at the Clover Square, Liddell Street and Greville Way intersections with Templeton Crescent;

-     Installation of road edge lines along Templeton Crescent.

 

It is recommended that a final detailed LATM Scheme concept plan for Templeton Crescent be prepared by the Administration based on Cardno’s recommended LATM Scheme as shown on Attachment 6.

 

In finalising the detailed concept plan, the City will take into consideration the work completed by Cardno and the results of the community consultation already undertaken. Community consultation will again be conducted on the final  detailed LATM Scheme concept plan with a further report presented to Council for endorsement to implement the project in 2015/16.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management Considerations

Nil

Policy Implications

The need for traffic treatments in Templeton Crescent is in alignment with the City’s Traffic Management Investigation and Intervention Policy.

Financial Implications

The 2015/16 Capital Works Budget includes an amount of $300,000 under project PR-2988: Templeton Crescent – Install Traffic Management Treatments between Wanneroo Road and Marangaroo Drive.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ACCEPTS the Local Area Traffic Management (LATM) report for Templeton Crescent, Girrawheen prepared in March 2015 by Cardno (WA) P/L (Attachment 7 refers);

2.       ENDORSES the LATM Scheme for Templeton Crescent presented by Cardno, as shown in Attachment 6, for further development by the City in finalising the plan

3.       NOTES that Cardno’s final LATM Scheme, as shown in Attachment 6, is based on a combination of LATM Options presented as part of the Community Consultation process;

4.       NOTES that Administration will prepare and develop a final detailed concept plan for the Templeton Crescent LATM scheme and undertake further community consultation with the residents along Templeton Crescent;

5.       NOTES that a report will be presented to Council on the outcomes of the community consultation process;

6.       ADVISES the residents along Templeton Crescent within the study area of Council’s decision.

 

 

Attachments:

1.

Templeton Crescent LATM - Locality Map

15/96360

 

2.

Templeton Crescent LATM - Option 1

15/96362

 

3.

Templeton Crescent LATM - Option 2

15/96363

 

4.

Templeton Crescent LATM - Option 3

15/96366

 

5.

Templeton Crescent LATM -Cardno's Final Recommendation & Conclusions

15/96373

 

6.

Templeton Crescent LATM - Cardno Recommended LATM Scheme

15/182972

Minuted

7.

Templeton Crescent LATM - Final Report  (CARDNO)

15/93938

Minuted

8.

Templeton Crescent LATM - Community Consultation Catchment Area

15/107922

 

9.

Community Consultation Event - Feedback Summary

15/96370

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                               137

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3.11  Anchorage Drive Traffic Treatments - Community Consultation

File Ref:                                              19410 – 15/166242

Responsible Officer:                           A/Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider amendments to the proposed Traffic Management Scheme (TMS) along Anchorage Drive, Mindarie based on community feedback.

 

Background

Council at its meeting December 2012 considered report IN08-12/12 - Anchorage Drive, Mindarie - Speed Zoning and Pedestrian Crossings, in response to complaints from residents and enquiries from Elected Members regarding the speed of traffic along Anchorage Drive (south) and the danger to pedestrians.

Following the Recommendations of IN08-12/12, Administration prepared a concept plan to install pedestrian crossing facilities and a TMS consisting of raised and red asphalt medians, parking embayments and tree planting and shown in Drawing 2916-1-0 (Attachment 1).  This concept plan was endorsed by Council in October 2013 as Item No IN02-10/13.

 

The construction of pedestrian facilities was undertaken as part of the 2013/14 Pathway Program and these works have been completed. An amount of $300,000 is currently allocated in the 2015/2016 Capital Works Budget for the implementation of the remainder of the TMS.

 

Attachment 2 refers to a location map of the area of interest

Detail

The proposed TMS Drawing for Anchorage Drive was amended for consultation to reflect the fact that the footpath connections had already been constructed.  City of Wanneroo Drawing No. 2916-1-1 was sent to residents as part of the community consultation package (refer Attachment 3).

 

The remainder of the TMS shown in Drawing 2916-1-1 consists of installing:

 

·        A planted raised and red asphalt median between Swansea Promenade/Honiara Way and Rosslare Promenade/Fairport Vista;

·        Street trees on existing median islands between Ocean Falls Boulevard and Swansea Promenade;

·        Parking embayments on the west side of Anchorage Drive adjacent to 1/8 Toulon Circle.

Consultation

Consultation with the community has been completed in accordance with the City’s Community Engagement Policy.  A total of 92 letters were sent to residents with properties abutting Anchorage Drive with the opportunity to complete a paper survey form or an online survey available through the City’s website.  Additionally, signage was placed on Anchorage Drive to inform affected road users of the proposed TMS and a link to the online survey was posted on the City’s ‘Your Say’ webpage.

 

 

The community was given the opportunity to vote in favour or against the proposed TMS and to supply any additional comments for consideration by the City.  A total of 31 responses were received indicating a response rate of just below 34%.  The results indicate broad support for the traffic management scheme with 77% of the 31 responses supporting the proposed traffic management scheme for Anchorage Drive.

 

Survey respondents were given the opportunity to make additional comments which resulted in a number of issues being identified.  These issues along with Administration’s responses are summarised below:

 

·        Six respondents suggested the installation of speed humps/ cushions on Anchorage Drive and two responded that they were strongly against the installation of speed humps/ cushions. 

 

While vertical displacement traffic treatments are highly effective in reducing speed, it is Administrations view that these are not appropriate traffic management treatments for the road environment.  This is based on the road geometry, the function of the road and the relatively high volume of traffic.

 

·        Five respondents raised issues with the median trees.  Of these, three were concerned with loss of ocean views and requested low growing trees or no trees be planted and two preferred Norfolk Pines be planted to match the trees already planted in the median between Ocean Falls Boulevard and Marmion Avenue. 

 

Administration will consider tree selection during detailed design.  The installation of street trees is critical to the effectiveness of the proposed traffic treatment as overall speed reduction is dependent on the effectiveness of street trees in reducing the visual field of drivers.

 

·        Three respondents suggested lowering the speed limit on Anchorage Drive to 50 km/h.

 

Community consultation conducted in 2012 resulted in over 80% of respondents indicating that they were not in favour of reducing the speed limit along Anchorage Drive.

 

·        Two respondents were concerned with median islands restricting access from their property.

 

Administration has addressed these concerns by amending the plans to reduce areas of raised median island which would interfere with property access as shown in Drawing 2916-1-2 (Attachment 4).

 

·        One respondent raised safety concerns regarding the impact of lane narrowing requiring cyclists to merge with traffic north of Swansea Promenade/ Honiara Way.

 

Administration recognises this concern but an off-road shared path is available for cyclists on both sides of Anchorage Drive.  While Administration recognises that this not the preferred option for some cyclists, Anchorage Drive and the surrounding cycling network will be addressed as part of the City of Wanneroo Cycle Plan.  Drawing 2916-1-2 (Attachment 4) had been amended to include a cyclist off ramp south of Swansea Promonade as a low cost interim measure to better facilitate cyclists moving from on-road to off-road facilities.

 

 

 

 

 

·        One respondent requested consideration for the installation of a roundabout to slow traffic.

 

While roundabouts are an effective and widely accepted form of traffic treatment, the installation cost of a single roundabout is generally in the range of $200,000 - $250,000 which would be prohibitive within the budget allocated for this project.

 

·        Two respondents requested changes to or additional parking bays.

 

The parking bays form part of the geometric design of the TMS and allow the Give Way line at Toulon Circle to be moved forward which gives better sight distance for motorists exiting Toulon Circle.  Administration does not consider changes are required as the provision of additional parking is not the primary goal of the TMS.

Comment

In response to issues raised during community consultation, the following changes have been made to the TMS as reflected in Drawing 2916-1-2 (Attachment 4):

 

·        The removal of raised median islands as replacement with flush median islands or red asphalt median to allow property access between Toulon Circle and Rosslare Promenade.

 

·        Inclusion of a cyclist off ramp south of Swansea Promenade to allow cyclists to transition between on-road and off-road facilities.

 

·        Modification of the median island south of Toulon Circle/ Mariners View to install a 2m wide cut through which connects existing pathways.

 

It is considered that the above changes can be accommodated within the approved budget  and without compromising the effectiveness of the TMS.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management Considerations

Nil

 

Policy Implications

 

Nil

Financial Implications

An amount of $300,000 has been allocated in the 2015/16 Capital Works Budget for the implementation of this project under PR-2978.

 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the amended Traffic Management Scheme for Anchorage Drive as shown on the City of Wanneroo Drawing No. 2916-1-2 (Attachment 4);

2.       NOTES that Administration will consider cycling infrastructure as part of the City of Wanneroo Cycle Plan; and

3.       ADVISES survey respondents of Council’s decision.

 

 

 

Attachments:

1.

Concept drawing of proposed traffic management treatments - Drawing 2916-1-0

13/166794

 

2.

Anchorage Drive Area Map

15/167099

 

3.

Anchorage Drive Drawing 2916-1-1

15/170746

 

4.

Anchorage Drive Drawing 2916-1-2

15/170749

Minuted

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                                                                  241

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Draft

Community Development

Communication and Events

3.12  Eden Beach Farmers Market Sponsorship Proposal

File Ref:                                              2855V02 – 15/161265

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider sponsoring the recently established ‘Eden Beach Farmers’ Markets’ held weekly at Satterley Property Groups development in Jindalee (Attachment 1).

 

 

Background

In March 2015, Satterley Property Group and Farmers’ Markets WA Pty Ltd partnered to establish a weekly farmers’ market at Eden Beach estate in Jindalee with the following objectives:

 

·        Provide community in the northern corridor with an alternative retail opportunity and access to healthy, fresh, farm-direct produce which has complete transparency of provenance and methods of production;

·        Support and showcase Western Australian growers by providing a weekly sales outlet where only genuine WA farmers and food artisans are permitted to trade;

·        Foster community spirit and connectedness along the northern corridor with a regular all access, relaxed, family-friendly Saturday morning activity catering for residents from Clarkson to Two Rocks;

·        Activate new public open space in the growing suburb of Jindalee and in close proximity to the burgeoning suburbs of Alkimos and Eglinton;

·        Promote outdoor activity through an open air market;

·        Provide education regarding seasonality and methods of food production for customers and particularly for that of their children; and

·        Facilitate confidence in the food supply by allowing customers to the market to develop relationships with the people that grow and make the food they eat.

 

A four week trial was undertaken every Saturday throughout March to determine if there was community appetite to support a weekly farmers’ market in this location. On average, crowds of 1,000-2,000 people patronised the event each week. 

 

Farmers’ Markets WA Pty Ltd is now looking to advance the Eden Beach Farmers’ Market into an independently sustainable venture following a model that has been successfully employed with the City of Vincent at the Leederville Farmers’ Market.

Detail

In order to achieve this objective, Farmers’ Markets WA Pty Ltd is seeking support from the City of Wanneroo to bring cost structures into line with that of other local government authorities.

 

In return Farmers’ Markets WA Pty Ltd is offering a one year sponsorship package to be reviewed on an annual basis which includes the following:

 

·        Logo exposure on flyer to be distributed across the northern corridor, via email and on social media & websites - valued at $2500;

·        Sponsor recognition in media statements regarding the event;

·        Ability to erect 2 x City of Wanneroo vinyl banners or pull up banners at the markets (where provided by sponsor, erected and stored by market organisers) - valued at $2500;

·        Opportunity for a complimentary 3x3m stall space at the event on request (requires one weeks’ notice period from the City to the market organisers) – valued at $1000;

·        Ability to cite Eden Beach Farmers’ Market as a community capacity building initiative within the City of Wanneroo from a place-making, youth engagement, all access, economic growth and healthy lifestyle point of view – valued at $1500;

·        Opportunity for the City to distribute promotional flyers at markets – valued at $750.

 

The total promotional return on investment to the City is calculated at $8250. 

Consultation

Internal consultation has taken place with the City’s Health Services and Facilities teams who are supportive of the proposal to offer an in-kind sponsorship as detailed in this report.

 

Farmers’ Markets WA Pty Ltd and Satterley Property Group continue to engage with local residents who live in close proximity to the existing market site to ensure that the event has minimal impact on surrounding residents.   

Comment

This is an opportunity for the City to support a venture which contributes to the local economy, employment, tourism and community connection in the north ward.

 

A farmer’s market is a family friendly environment which promotes healthy diet and lifestyle. As a free weekly activity, the Eden Beach Farmers’ Market is accessible to all residents in an area in which many community facilities are still being planned or developed.

 

The sponsorship proposal represents value for money, providing good branding and marketing opportunities for the City without the need for human resources.

 

The event organisers have proven that they are willing to work with both council and the local community to make the Farmers’ Markets a weekly feature on Wanneroo's events calendar.

 

Administration is satisfied that the proposal will be of benefit to the community. The close working relationship between the City and the organisers of the event ensures that risk is managed and the event remains compliant with all legislation.

 

Failure to attract City’s support may compromise the market series and has the potential to result in the farmers’ market being moved elsewhere.

Statutory Compliance

An event at any location within the City of Wanneroo will be required to comply with relevant legislation including:

 

 

 

 

 

 

 

·        Health Act 1911

·        Health (Public Building) Regulations 1992

·        Food Act 2008

·        Environmental Protection (Noise) Regulations 1997

·        Trading in Public Places Local Law 1999

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

Risk Title

Risk Rating

Risk Management

Low

Accountability

Action Planning Option

Communications and Events

Manage

Policy Implications

Nil

Financial Implications

Farmers’ Markets WA Pty LTD would like the City of Wanneroo to;

 

1.       Waive venue hire fee for weekly use of the public open space at the corner of Reflection Blvd & Midsummer Avenue.  An exact cost is yet to be established for use of this new public open space, however, based on nearby Kingsbridge Amphitheatre, this could amount to as much as $144.55+GST/week.

2.       Reduce and streamline trading in public license fee for weekly stall holders to a one-time, all inclusive annual fee of $120 as opposed to a weekly fee of $16 plus $50 administrative fee; and

3.       Waive and streamline the $50 application fee for trading in public places licence. Instead, this will be covered in the one-time all inclusive annual fee of $120.

 

Based on 30 stallholders, the City will still be collecting fees of $3,600 per year from trading in public places licenses for this event.

 

In return the Farmers’ Markets WA Pty Ltd is offering a one year sponsorship package valued at $8,250 (refer to Detail section for full breakdown).

Voting Requirements

Absolute Majority

 

 

 

 

 

 

 

Recommendation

That Council by ABSOLUTE MAJORITY:-

 

1.   APPROVES a waiver of venue hire fees for weekly use of the public open space at the corner of Reflection Blvd & Midsummer Avenue,

2.   APPROVES a waiver of the $16 trading in public licence fee to instead collect a one-time annual fee of $120 for stall holders;

3.   APPROVES a waiver of the $50 application fee for trading in public places licence for stall holders; and

4.   APPROVES a one year sponsorship agreement to be reviewed on an annual basis.

 

 

Attachments:

1.

Sponsorship proposal - Eden Beach Farmers' Market

15/161289

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                               249

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                  259

Draft

Program Services

3.13  Update PT03-03/15 to install industrial fans at the Gumblossom Sports Hall

File Ref:                                              5440 – 15/146611

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the Petition PT03-03/15 to install air-conditioning or industrial fans at Gumblossom Sports Hall.

 

Background

At the 31 March 2015 Ordinary Council Meeting a petition was tabled requesting the installation of air-conditioning or industrial fans at Gumblossom Sports Hall, Quinns Rocks.

 

The request was submitted by Counsellor Sabine Winton on behalf of Mrs Norma Stout, a participant of the Prime Movers group. Of the 81 signature petition 69 are local residents and 12 live outside the City.

 

Prime Movers Group is a low impact fitness class for over 50s and operates out of sport halls and community centres across metropolitan Perth. Within the City of Wanneroo the organisation currently books Gumblossom Sports Hall on Mondays from 9-10am and the Butler Community Centre function room on Thursdays from 9-10am.

Detail

None of the City’s Sport Halls have air-conditioning as the size of the venues make it cost prohibitive. The roof material is insulated to reduce heat absorption throughout the day, however on very hot days this effect is minimal.

 

The height of Gumblossom Sports Hall ceiling is low in comparison to other sport halls in the City.  The roof is pitched from 2.7m at the edge of the courts space to 5.4 at the ridge, whereas other halls at Wanneroo Recreation Centre and the Hainsworth Centre have a minimum hall height of 7m across the span of the roof.

 

The clearance height for club badminton is 9.14m and should be free of all obstructions and light fittings. In the case of basketball, the hoop height is 3.05m with the top of the backboard extending to 4.5m from floor level. (all dimensions sources from the Department of Sport & Recreation’s  Sports Dimensions for Playing Areas.)

 

It is anticipated, without specific detailed design, that the inclusion of ACU in the hall would reduce the clearance height by at least 1.0 - 1.5m though the provision of a series ducting and vents depending upon option to be considered, lowering the clearance to around 4.5m. Whilst this may not run the full length of the hall, depending upon options chosen, it would still impact the available overhead clearance.

 

The installation of air conditioning plant and machinery into Gumblossom Sports Hall would reduce the overall height of the hall considerably and restrict the functionality for other activities held in the venue that require the height for their activities, such as badminton and basketball. In addition, any equipment installed in this location would be subject to damage from balls and other sporting equipment due to the low level of the roof in the sports hall.

Consultation

City Officers have contacted the petitioner who indicated the reason for the petition was that the petitioner had been unwell during one of the classes due to heat exhaustion and unable to participate. This has been the only instance of heat concerns at the facility received by the City.

 

Administration is aware that other facility hirers sometimes use pedestal fans during other activities, however these are generally only effective in a small area and the petitioner has indicated this would not be suitable for their activity.

 

Administration has also referred to industry standards provided through the Department of Sport and Recreation to provide guidance and direction.

Comment

Administration recommends the provision of a large portable fan (Attachment 1) that can be located in the corner of the hall for activities of this nature to provide relief for users. The fan can be stored in the communal storage area and funded from existing budget at an estimated $500.00. This type of fan has been used with success at Kingsway Indoor Stadium and is fitted with transportation wheels for easy movement.

 

Alternatively it may be possible to relocate the group into an alternative venue with existing air-conditioning; however these facilities are smaller than the existing floor space used at Gumblossom

 

A preliminary investigation has identified a number of alternative venues:

 

CENTRE

ROOM

DAY

TIME

Jenolan Way Community Centre

Function Room (142 pax)

Mon

8:00am onwards (after 1 June 2015)

Butler Community Centre

Function Room

(182 pax)

Mon

Tues

Weds

11:30am

10:45am

11:00am

Note: The capacity of Gumblossom Sports Hall is 200 pax.

 

It is recommended that City Officers contact the Prime Movers group to discuss alternative venue options.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

All costs associated with the purchase of the large portable fan will be met within existing budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES Administration to liaise with the petitioner to investigate the use of a large portable fan at Gumblossom Sports Hall or alternative venues with existing air conditioning.

 

 

 

Attachments:

1.

Large Portable Fan

15/170728

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                               262

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 16 June, 2015                                  263

Draft

Corporate Strategy & Performance

Finance

3.14  Warrant of Payments for the Period to 31 May 2015

File Ref:                                              1859 – 15/172891

Responsible Officer:                           A/Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider the list of accounts paid for the month of May 2015, including a statement as to the total amounts outstanding at the end of the month.

 

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in May 2015:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – May 2015

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journal

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

102084 - 102435

2232 - 2254

 

 

$3,729,182.59

$8,831,547.98

$12,560,730.57

 

$2,963.05

($609,515.62)

($10,900.00)

($11,943,278.00)

Municipal Fund – Bank A/C

Accounts Paid – May 2015

Recoup From Municipal Fund

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$11,943,278.00

$0.00

$3,255,479.59

$15,198,757.59

Town Planning Scheme

Accounts Paid – May 2015

                           Cell 5

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$3,050.00

$3,050.00

$$4,800.00

$10,900.00

 

At the close of May 2015 outstanding creditors amounted to $363,705.74.

 

Consultation

 

Nil

 

Comment

The list of payments (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of May 2015 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

 

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Risk Title

Risk Rating

Warrant of Payments Information Only

Low

Accountability

Action Planning Option

Manager Finance

Accept

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

 

 

 

 

 

 

 

 

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of May 2015, as summarised below:-

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – May 2015

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journal

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

102084 - 102435

2232 - 2254

 

 

$3,729,182.59

$8,831,547.98

$12,560,730.57

 

$2,963.05

($609,515.62)

($10,900.00)

($11,943,278.00)

Municipal Fund – Bank A/C

Accounts Paid – May 2015

Recoup From Municipal Fund

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$11,943,278.00

$0.00

$3,255,479.59

$15,198,757.59

Town Planning Scheme

Accounts Paid – May 2015

                           Cell 5

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$3,050.00

$3,050.00

$$4,800.00

$10,900.00

 

WARRANT OF PAYMENTS MAY 2015

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00102084

05/05/2015

Sarina Berlingeri & Michael Berlingeri 

$810.00

 

 

  Bond Refund

 

00102085

05/05/2015

Linley O'Malley 

$810.00

 

 

  Bond Refund

 

00102086

05/05/2015

Corinne Scudder 

$520.00

 

 

  Bond Refund

 

00102087

05/05/2015

Gemma Gregory 

$520.00

 

 

  Bond Refund

 

00102088

05/05/2015

Teesha Cutting 

$520.00

 

 

  Bond Refund

 

00102089

05/05/2015

Kristy Anuriw 

$520.00

 

 

  Bond Refund

 

00102090

05/05/2015

Michelle Ann Jess 

$520.00

 

 

  Bond Refund

 

00102091

05/05/2015

Jeremy Clark 

$520.00

 

 

  Bond Refund

 

00102092

05/05/2015

Tamara Thompson 

$2,600.00

 

 

  Bond Refund

 

00102093

05/05/2015

Jonathan Michael Samuels 

$810.00

 

 

  Bond Refund

 

00102094

05/05/2015

Lar Ku June 

$520.00

 

 

  Bond Refund

 

00102095

05/05/2015

Leverock Pty Ltd 

$116.00

 

 

Hire Fee Refund - Kingsway Regional Sporting Complex

 

00102096

05/05/2015

Ruth Michelle Baas 

$14.70

 

 

Refund - Swimming Lesson Term 2 2015

 

00102097

05/05/2015

Dave Suddell 

$12.00

 

 

Refund - Quiz Night - Gold Program - Client Cancelled

 

00102098

05/05/2015

Rates Refund

$3,084.36

00102099

05/05/2015

Butler Football Club 

$207.00

 

 

Refund - 100% Subsidised Used Abbeville Reserve

 

00102100

05/05/2015

Rates Refund

$548.10

00102101

05/05/2015

Rates Refund

$495.67

00102102

05/05/2015

Rates Refund

$116.61

00102103

05/05/2015

Rates Refund

$247.63

00102104

05/05/2015

David Evans Real Estate 

$350.52

 

 

  1 X Financial Assistance

 

00102105

05/05/2015

M & R Chauhan 

$250.00

 

 

  Vehicle Crossing Subsidy

 

00102106

05/05/2015

S & D Asokan 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102107

05/05/2015

L Greedy 

$50.00

 

 

Dog Registration - Paid Lifetime Fee - Western Australia Dog Act Stipulates Dangerous Dog Can Only Be Registered For 1 Year

 

00102108

05/05/2015

M Ryan 

$12.00

 

 

  Refund - Quiz Night - Program Services

 

00102109

05/05/2015

Optus Billing Services 

$350.00

 

 

  1 X Financial Assistance

 

00102110

05/05/2015

Optus Billing Services 

$128.20

 

 

  1 X Financial Assistance

 

00102111

05/05/2015

Kathryn Martin 

$145.53

 

 

Refund Of Swimming Lessons Term 2 2015 Due To Relocation Of Work

 

00102112

05/05/2015

Better Health Company

$755.00

 

 

Refund Of Facility Booking Kingsway Indoor Stadium

 

00102113

05/05/2015

Rates Refund

$385.31

00102114

05/05/2015

Rates Refund

$315.52

00102115

05/05/2015

J Lamont 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102116

05/05/2015

West Australian Little Athletics 

$75.00

 

 

Sponsorship For The Participation Of 1 X Member At The Australian Little Athletics Championships To Be Held In Perth WA 26.04.2015

 

00102117

05/05/2015

West Coast Swimming Club 

$200.00

 

 

Sponsorship For The Participation Of 1 X Member At The 2015 Georgina Hope Foundation Australian Age Swimming Championships To Be Held In Sydney NSW 13 - 20.04.2015

 

00102118

05/05/2015

North Coast Ball Club 

$200.00

 

 

Sponsorship For The Participation Of 1 X Member At The National Championships (Little League) To Be Held In Lismore NSW 04.06.2015

 

00102119

05/05/2015

Yanchep Golf Club 

$500.00

 

 

Donation Towards The Cost Of Professional Photographer To Provide Framed Group Photograph Of Past & Present Playing Members To Celebrate 50th Anniversary Of Yanchep Golf Club 31.05.2015

 

00102120

05/05/2015

Westside BMX Club 

$200.00

 

 

Sponsorship For The Participation Of 1 X Member At The 2015 BMX National Championships To Be Held In Brisbane Qld 28.04.2015 - 03.05.2015

 

00102121

05/05/2015

Wanneroo Lacrosse Club 

$500.00

 

 

Sponsorship For The Participation Of 1 X Member At The Fil Rathbones Women's 2015 U19 Lacrosse World Championship To Be Held In Edinburgh Scotland 23.07.2015

 

00102122

05/05/2015

Wanneroo Districts Cricket Club 

$400.00

 

 

Sponsorship For The Participation Of 2 X Members At The 2015 U15s National Cricket Championships To Be Held In Darwin NT 14 - 19.06.2015

 

00102123

05/05/2015

Department of Housing 

$400.00

 

 

  1 X Financial Assistance

 

00102124

05/05/2015

E McWilliam 

$77.50

 

 

  Refund - Dog Registration - Sterilisation

 

00102125

05/05/2015

L Goodwin 

$25.00

 

 

Refund - Dog Registration - Pension Concession

 

00102126

05/05/2015

S Kahl 

$255.00

 

 

  Vehicle Crossing Subsidy

 

00102127

05/05/2015

Rates Refund

$209.04

00102128

05/05/2015

Cancelled - Misprint

 

00102129

05/05/2015

Cancelled - Misprint

 

00102130

05/05/2015

Cancelled - Misprint

 

00102131

05/05/2015

Cancelled - Misprint

 

00102132

05/05/2015

Cancelled - Misprint

 

00102133

05/05/2015

Cancelled - Misprint

 

00102134

05/05/2015

Cancelled - Misprint

 

00102135

05/05/2015

Cancelled - Misprint

 

00102136

05/05/2015

Cancelled - Misprint

 

00102137

05/05/2015

Cancelled - Misprint

 

00102138

05/05/2015

Cancelled - Misprint

 

00102139

05/05/2015

Cancelled - Misprint

 

00102140

05/05/2015

Cancelled - Misprint

 

00102141

05/05/2015

Alinta Gas 

$316.35

 

 

  Gas Supplies For The City

 

 

 

  2 X Financial Assistance $282.00

 

00102142

05/05/2015

Mr Evan Martin 

$267.25

 

 

  Keyholder Payment

 

00102143

05/05/2015

Water Corporation 

$8,375.37

 

 

  Water Supplies For The City

 

 

 

  2 X Financial Assistance $360.02

 

00102144

05/05/2015

Remittance Advice For Cheque 102146

 

00102145

05/05/2015

Remittance Advice For Cheque 102146

 

00102146

05/05/2015

Synergy 

$26,313.20

 

 

  Power Supplies For The City

 

00102147

05/05/2015

Mrs Jennifer Martin 

$235.20

 

 

  Keyholder/Tennis Booking Officer

 

00102148

05/05/2015

Department of Housing 

$200.00

 

 

  1 X Financial Assistance

 

00102149

05/05/2015

Finance Services Petty Cash 

$259.05

 

 

  Petty Cash

 

00102150

05/05/2015

Ms Jodie Walter 

$106.90

 

 

  Keyholder Payments March 2015

 

00102151

05/05/2015

Water Corporation 

$8,287.75

 

 

  Works - Dallas & Huntsville - Projects

 

00102152

05/05/2015

Mr Graham John Woodard 

$160.40

 

 

  Keyholder Payments March 2015

 

00102153

05/05/2015

Foo Hua Chinese Restaurant 

$536.90

 

 

  Meals - Training - Fire Services

 

 

 

  Meals - DOAC - Fire Services

 

00102154

05/05/2015

Kingsley Smash Repairs 

$1,000.00

 

 

Excess Payment WN 33223 - Insurance Services

 

00102155

05/05/2015

Stephen McKee 

$1,750.00

 

 

Removal Of Asbestos - Various Locations - Conservation

 

00102156

05/05/2015

Water Corporation 

$9,936.65

 

 

  Water Supplies For The City

 

00102157

06/05/2015

Mr Jackson Parker 

$130.00

 

 

Reimbursement - Pool Lifeguard Requalification - Aquamotion

 

00102158

12/05/2015

Rates Refund

$23.25

00102159

12/05/2015

A Ballantyne 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102160

12/05/2015

J & M Squire 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102161

12/05/2015

P & M Grobler 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102162

12/05/2015

T & S Haskayne 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102163

12/05/2015

Vipin Jayprakash Thandayamparmabil 

$129.00

 

 

  Vehicle Crossing Subsidy

 

00102164

12/05/2015

Westside Football Club Incorporated 

$104.25

 

 

  Hire Fee Refund

 

00102165

12/05/2015

Martashia Smith 

$17.57

 

 

  Hire Fee Refund

 

00102166

12/05/2015

Martashia Smith 

$364.93

 

 

  Hire Fee Refund

 

00102167

12/05/2015

Rates Refund

$358.15

00102168

12/05/2015

Ken Travers MLC 

$400.00

 

 

  Bond Refund

 

00102169

12/05/2015

Martashia Smith 

$520.00

 

 

  Bond Refund

 

00102170

12/05/2015

Kirsty Seymour 

$520.00

 

 

  Bond Refund

 

00102171

12/05/2015

Isaac P Taylor 

$520.00

 

 

  Bond Refund

 

00102172

12/05/2015

B & J Wall 

$520.00

 

 

  Bond Refund

 

00102173

12/05/2015

Wanneroo Playgroup 

$520.00

 

 

  Bond Refund

 

00102174

12/05/2015

Westside Football Club Incorporated 

$810.00

 

 

  Bond Refund

 

00102175

12/05/2015

Mina Gathani 

$810.00

 

 

  Bond Refund

 

00102176

12/05/2015

V J Clark 

$25.00

 

 

  Refund - New Norcia Trip - Gold Program

 

00102177

12/05/2015

Rates Refund

$602.50

00102178

12/05/2015

Rates Refund

$87.36

00102179

12/05/2015

J Wade 

$30.00

 

 

Refund - Heritage Walk Fee 03.05.2015 & Hidden Heritage Treasures On 06.05.2015 - Cancelled By The City

 

00102180

12/05/2015

J & V Morgan 

$40.00

 

 

Refund - Heritage Walk Fee 03.05.2015 & Hidden Heritage Treasures On 06.05.2015 - Cancelled By The City

 

00102181

12/05/2015

D Fearn 

$30.00

 

 

Refund - Heritage Walk Fee 03.05.2015 & Hidden Heritage Treasures On 06.05.2015 - Cancelled By The City

 

00102182

12/05/2015

N Eves 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102183

12/05/2015

S Tullett 

$72.00

 

 

  Refund Of Hire Fees

 

00102184

12/05/2015

Jonathon Ross 

$50.00

 

 

  Refund - Copies Of Plans - Not Required

 

00102185

12/05/2015

Land Investors Alliance Pty Ltd 

$372.65

 

 

Refund Portion Of The Fees Not Expended Assessing Amendment No. 24 To The East Wanneroo Cell 1 Agreed Structure Plan No.4

 

00102186

12/05/2015

Blake Laroux & Nelly Wong 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102187

12/05/2015

Michael & Erika McCready 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102188

12/05/2015

Julie Podstolski 

$500.00

 

 

Art Award - Works On Paper - Highly Commended

 

00102189

12/05/2015

Elizabeth Marruffo 

$1,400.00

 

 

Art Award - Works On Paper - Winner

 

00102190

12/05/2015

Adam Logie 

$500.00

 

 

Art Award - Sculpture - Highly Commended

 

00102191

12/05/2015

William Dennis 

$1,400.00

 

 

  Art Award - Sculpture - Winner

 

00102192

12/05/2015

Alan Muller 

$500.00

 

 

Art Award - Painting - Highly Commended

 

00102193

12/05/2015

Christine Hingston 

$1,400.00

 

 

  Art Award - Painting - Winner

 

00102194

12/05/2015

Jennifer Sadler 

$2,000.00

 

 

Art Award - Best City Of Wanneroo Resident

 

00102195

12/05/2015

Clarkson Cougars Little Athletics Club 

$84.00

 

 

  Key Bond Refund

 

00102196

12/05/2015

Karyn Nelson 

$1,000.00

 

 

Art Award - Highly Commended City Of Wanneroo Resident

 

00102197

12/05/2015

Jamie Worsley 

$7,500.00

 

 

Art Award - City Of Wanneroo Open Award (Acquisitive)

 

00102198

12/05/2015

Dale Alcock Homes 

$913.22

 

 

Reimbursement Of Development Application Fees - Not Required

 

00102199

12/05/2015

Sindy Dowden 

$10.00

 

 

Refund - Heritage Walk Fee 03.05.2015 & Hidden Heritage Treasures On 06.05.2015 - Cancelled By The City

 

00102200

12/05/2015

En Hui Chee 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102201

12/05/2015

Clifford Mark Bransby 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102202

12/05/2015

Rates Refund

$781.26

00102203

12/05/2015

Rates Refund

$411.36

00102204

12/05/2015

Scott Roffey & Marie Cannen 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102205

12/05/2015

Realmark Premier 

$300.00

 

 

  1 X Financial Assistance

 

00102206

12/05/2015

Donna Gow 

$90.00

 

 

Refund - Payment Deducted After Membership Was Cancelled - Aquamotion

 

00102207

12/05/2015

Peard Real Estate 

$200.00

 

 

  1 X Financial Assistance

 

00102208

12/05/2015

Removal Man 

$188.70

 

 

  1 X Financial Assistance

 

00102209

12/05/2015

Glengarry Spectacle Boutique 

$330.00

 

 

  1 X Financial Assistance

 

00102210

12/05/2015

Ocean Keys Vet Hospital 

$150.00

 

 

  1 X Financial Assistance

 

00102211

12/05/2015

Acton West Coast 

$390.00

 

 

  1 X Financial Assistance

 

00102212

12/05/2015

Patricia Giles Centre Incorporated 

$422.00

 

 

  1 X Financial Assistance

 

00102213

12/05/2015

Hannah Tullett 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102214

12/05/2015

Davley Building Pty Ltd 

$165.82

 

 

Reimbursement Of Development Application Fees - Application Not Required

 

00102215

12/05/2015

Alinta Gas 

$573.30

 

 

  Gas Supplies For The City

 

 

 

  2 X Financial Assistance $507.80

 

00102216

12/05/2015

Fines Enforcement Registry 

$2,050.40

 

 

Lodgement Of 44 Infringement Notices Records - Regulatory Services

 

00102217

12/05/2015

Girrawheen Library Petty Cash 

$120.50

 

 

  Petty Cash

 

00102218

12/05/2015

Facility Officer WLCC Petty Cash 

$39.00

 

 

  Petty Cash

 

00102219

12/05/2015

Wanneroo Library Petty Cash 

$66.60

 

 

  Petty Cash

 

00102220

12/05/2015

Water Corporation 

$162.10

 

 

Koondoola Community Centre - Trade Waste Charges

 

00102221

12/05/2015

Remittance Advice For Cheque 102223

 

00102222

12/05/2015

Remittance Advice For Cheque 102223

 

00102223

12/05/2015

Synergy 

$124,420.25

 

 

  Power Supplies For The City

 

 

 

  1 X Financial Assistance $200.00

 

00102224

12/05/2015

Telstra 

$12,547.63

 

 

  Phone / Internet Charges For The City

 

00102225

12/05/2015

Clarkson Library Petty Cash 

$162.95

 

 

  Petty Cash

 

00102226

12/05/2015

Western Power 

$75,314.00

 

 

Street Lighting - Golf Links Drive - Projects

 

00102227

12/05/2015

Australian Institute of Building Surveyors

$880.00

 

 

Training - R Codes Assessment - C Steele, K Miller, N Long, I Curry - Regulatory Services

 

00102228

12/05/2015

Cancelled

 

00102229

12/05/2015

Stephen McKee 

$650.00

 

 

  Remove Asbestos - Wells - Waste

 

00102230

13/05/2015

Cr F Cvitan 

$2,575.00

 

 

  Monthly Allowance

 

00102231

13/05/2015

Cr D M Newton 

$4,315.62

 

 

  Monthly Allowance

 

00102232

19/05/2015

Rates Refund

$179.50

00102233

19/05/2015

Rates Refund

$206.69

00102234

19/05/2015

Tamala Park Regional Council

$448,055.99

 

 

Bond Refund For Catalina Stage 13A Clarkson WAPC 148698 & 146745

 

00102235

19/05/2015

Rates Refund

$1,024.77

00102236

19/05/2015

Daniel Seddon 

$50.00

 

 

Dog Registration Refund - Paid For Lifetime Dog Has Since Been Declared Dangerous, Western Australia Dog Act States Dangerous Dog Can Only Be Registered For 1 Year

 

00102237

19/05/2015

Bailey Magatelli 

$386.75

 

 

Refund Gym Membership Incorrectly Taken Following Cancellation Of Membership

 

00102238

19/05/2015

Rates Refund

$276.42

00102239

19/05/2015

Christo Riekert 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102240

19/05/2015

Rates Refund

$602.50

00102241

19/05/2015

Francisjoy Manalili 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102242

19/05/2015

Mayank Khurana 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102243

19/05/2015

Rates Refund

$293.72

00102244

19/05/2015

Graham Russell 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102245

19/05/2015

Rates Refund

$602.50

00102246

19/05/2015

Rates Refund

$582.02

00102247

19/05/2015

Reformed Evangelical Church In Australia 

$520.00

 

 

  Bond Refund

 

00102248

19/05/2015

Angela Tweedie 

$520.00

 

 

  Bond Refund

 

00102249

19/05/2015

Nellie Robbetze 

$787.50

 

 

  Bond Refund

 

00102250

19/05/2015

Kaye Townsend 

$520.00

 

 

  Bond Refund

 

00102251

19/05/2015

Jean B Arlanda 

$810.00

 

 

  Bond Refund

 

00102252

19/05/2015

Cancelled

 

00102253

19/05/2015

Thu-Huyen Debbie Tran 

$77.50

 

 

Refund - Dog Registration - Sterilisation

 

00102254

19/05/2015

West Australian Marathon Club Incorporated 

$810.00

 

 

  Bond Refund

 

00102255

19/05/2015

Gnangara Holdings Pty Ltd 

$834,742.84

 

 

Bond Refund - Wangara Industrial Stage 4 Gnangara WAPC 147960

 

00102256

19/05/2015

Rates Refund

$23.16

00102257

19/05/2015

Lauren C Dougal 

$84.00

 

 

Refund - Term 2 2015 Swimming Lessons - Overpayment

 

00102258

19/05/2015

Northern Suburbs Stroke Support Group 

$1,000.00

 

 

Community Funding Program - Gardening Project At Yanchep Heritage Inn From 18 - 20.05.2015

 

00102259

19/05/2015

Rates Refund

$716.23

00102260

19/05/2015

H Chouhan 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00102261

19/05/2015

Bich Mai Le 

$27.93

 

 

  Refund - Swimming Lessons Term 1 2015

 

00102262

19/05/2015

A Young 

$25.00

 

 

  Refund Of 2015 Art Award Entry Fee

 

00102263

19/05/2015

S Yawary 

$25.00

&nbs