Minutes of Special Council Meeting

Minutes

Mayor Roberts declared the meeting open at 6.00pm and reads the prayer.

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people. We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

Lord, We ask for your blessing upon our City, our community and our Council. Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty. May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share. We ask this in your name. Amen

Please refer to agenda for details of full reports and attachments.

Item 1 Attendance

TRACEY ROBERTS, JP Mayor

Councillors:

DOT NEWTON, JP Central Ward

DIANNE GUISE Central Ward

FRANK CVITAN, JP Central Ward

SABINE WINTON Coastal Ward

GLYNIS PARKER Coastal Ward

RUSSELL DRIVER Coastal Ward

NORMAN HEWER North Ward

LINDA AITKEN North Ward

ANH TRUONG South Ward

BRETT TREBY South Ward

DOMENIC ZAPPA South Ward

DENIS HAYDEN South Ward

Officers:

NOELENE JENNINGS A/Chief Executive Officer

PHILIP ST JOHN Director, Planning and Sustainability

GRANT CHETTLEBURGH A/Director Infrastructure

FIONA HODGES Director, Community Development

MUSTAFA YILDIZ A/Director, Corporate Strategy & Performance

MICHAEL PENSON Manager Property Services

LUCIA LAM Manager Finance

MATT WILSON Manager Communications & Events

ANNETTE ELLERBY Manager Risk & Business Improvement

LOUISE SUTTON Minute Officer

Item 2 Apologies and Leave of Absence

BOB SMITHSON Coastal Ward (apology)

HUGH NGUYEN South Ward (apology)

There were two members of the public and two members of the press in attendance.

Item 3 Public Question Time

SPQ01-06/15 Mrs N Sangalli, Quinns Road, Quinns Rocks

Quinns Beach Caravan Park Funding

1. Funding for Quinns Beach Caravan park upgrade program. Many questions has been asked over the past year and responses have been that things are happening. However it is noted that no extra money has been put into the 2015-2016 budget. Would $400,000 be sufficient to create a whole new caravan park?

Response by Manager, Property

The current position is that the Administration is arranging for two consultancies to guide Council and prepare an Environmental Study and a Tourism Needs Analysis. This is all designed to guide Council to determine what should happen in the redevelopment of the Caravan Park. Then it is a case of going out to a third party who would spend the funds to develop the carpark. So it probably wouldn’t be Council money, that is yet to be decided. Chances are Council will define what it wants and then have someone else complete it. So even though there is not much money in the 2015/16 budget, there is enough money to complete what we need to do in deciding the scope for redevelopment.

Shark Barriers issues

2. It appears there is no actual money put aside for feasibility studies or anything else in regards to Shark Barriers.

Response by Mayor Roberts

There is a feasibility study that will be under taken for shark barriers and most of that work will be done in house.

Item 4 Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Nil

Corporate Strategy & Performance

Finance

SCS01-06/15 Corporate Business Plan 2015/16-18/19 and Annual Budget 2015/16

File Ref: 5509 – 15/123282

Responsible Officer: Manager Finance

Disclosure of Interest: Nil

Attachments: 5

Procedural Motion

Moved Cr Treby, Seconded Cr Cvitan

That an extension of time to speak be granted to Cr Guise.

Carried UNANIMOUSLY

Moved Cr Treby, Seconded Cr Newton

That Council by an ABSOLUTE MAJORITY:-

1. ADOPTS the Corporate Business Plan 2015/16-18/19 (Attachment 1),

2. ADOPTS the Budget for the City of Wanneroo for the Financial Year Ending 30 June 2016 ( Attachment 3), incorporating:

2.1 Statement of Comprehensive Income, showing Total Comprehensive Income of $80,069,010 Surplus.

2.2 Statement of Cash Flows, showing cash at end of year position of $247,964,140.

2.3 Rate Setting Statement, showing the need to generate $130,605,729 through the levying of Rates.

2.4 All the Notes To and Forming Part of the Budget.

2.5 Attachments (4) & (5) being –

(4) 2015/16 Capital Works Program (including Carry Forwards from 2014/15).

(5) 2015/16 Schedule of Fees and Charges.

3. In accordance with Section 6.47 of the Local Government Act 1995, AGREES to waive the 2015/16 Council rates (excludes Emergency Services Levy) for land leased by the City to the following community groups:

· AJS Motorcycle Club of WA Inc

· Kingsway Football & Sporting Club Inc

· Olympic Kingsway Sports Club

· Pinjar Motorcycle Park Inc

· Quinns Mindarie Surf Lifesaving Club Inc

· Quinns Rocks Sports Club Inc

· Tiger Kart Club Inc

· Wanneroo Agricultural Society

· Wanneroo Amateur Football Club, Wanneroo Cricket Club, Wanneroo Junior Cricket Club and Wanneroo Junior Football Club (Wanneroo Showgrounds Clubrooms)

· Wanneroo BMX Club

· Wanneroo City Soccer Club Inc

· Wanneroo Districts Cricket Club Inc (indoor facility)

· Wanneroo Districts Cricket Club Inc & Wanneroo Districts Hockey Association Inc

· Wanneroo Districts Netball Association

· Wanneroo Districts Rugby Union Football Club Inc

· Wanneroo Horse & Pony Club

· Wanneroo Racing Pigeon Club

· Wanneroo Shooting Complex Inc

· Wanneroo Sports & Social Club Inc

· Wanneroo Tennis Club

· Wanneroo Trotting & Training Club Inc

· Yanchep Golf Club

· Yanchep Sports & Social Club Inc

· Yanchep Surf Lifesaving Club Inc

4 Differential Rating

In accordance with the provisions of Sections 6.32, 6.33 and 6.35 of the Local Government Act 1995:

4.1 IMPOSES Differential Rates and Minimum Rates for the 2015/16 Financial Year;

4.2 NOTES that the Differential Rates and Minimum Rates for the 2015/16 Financial Year are inclusive of Domestic Rubbish Collection Charges where applicable; and

4.3 SETS the Differential General Rates in accordance with the following tables:

4.3.1 General Rate – Gross Rental Value & Minimum Rates

Subject to the provisions of Sections 6.32, 6.33 and 6.35 of the Local Government Act 1995, IMPOSES the 2015/16 Gross Rental Value Differential Rates and Minimum Rates as follows: -

GRV Category	Rate in the Dollar (cents)	General Minimum Rate $
Residential Improved	7.4958	1,261
Residential Improved - Lesser Minimum Strata Titled Caravan Parks	7.4958	394
Commercial Improved	6.8304	1,237
Industrial Improved	6.0214	1,237
Industrial Improved - Lesser Minimum Strata Titled Storage Units	6.0214	618
Residential Vacant	9.5400	615
Commercial Vacant	5.9245	1,237
Industrial Vacant	5.2523	1,237

4.3.2 General Rate – Unimproved Value & Minimum Rates

Subject to the provisions of Sections 6.32, 6.33 and 6.35 of the Local Government Act 1995, IMPOSES the 2015/16 Unimproved Value Differential Rates and Minimum Rates as follows: -

UV Category	Rate in Dollar (cents)	General Minimum Rate $
Residential Improved	0.3450	1,261
Commercial Improved	0.2590	1,237
Industrial Improved	0.2589	1,237
Rural and Mining Improved	0.3415	1,248
Residential Vacant	0.4355	615
Commercial Vacant	0.2906	1,237
Industrial Vacant	0.2891	1,237
Rural and Mining Vacant	0.3699	839

5. Domestic Refuse Charges

Pursuant to the provisions of Division 5 of Part IV of the Health Act (as amended) and Section 67 under Division 3, Part 6 of the Waste Avoidance and Resource Recovery Act 2007, IMPOSES the following Domestic Refuse Charges for the 2015/16 Financial Year: -

5.1 Standard Service Charge p.a. (one 240L recycling bin & one 240L rubbish bin) included within General Rates.

5.2 Additional Service Charge p.a. (one 240L recycling bin & one 240L rubbish bin) $405.00.

5.2 Additional Recycling Service Charge Only p.a. (one 240L recycling bin) $169.00.

5.3 Additional Rubbish Service Charge Only p.a. (one 240L rubbish bin) $354.00.

5.4 Establishment Charge (per each new or additional service, one 240L recycling bin & one 240L rubbish bin) $105.00.

5.5 Establishment Charge (per each new or additional 240L recycling bin or additional 240L rubbish bin) $57.00.

6. Private Swimming Pool Inspection Fees

In accordance with the provisions of the Local Government (Miscellaneous Provisions) Act 1960, Section 245A, IMPOSES for the 2015/16 financial year,

a Private Swimming Pool Inspection Fee on construction of $40.00 and in each subsequent year thereafter a Private Swimming Pool Inspection Fee of $18.00 for each property where there is located a private swimming pool.

7. Payment Incentives

In accordance with the provisions of Section 6.46 of the Local Government Act 1995, AGREES to offer the following incentives for the payment of Rates and Charges: -

• Full payment

Full payment of all current and arrears of Rates and Charges and Private Swimming Pool Inspection Fees within 35 days of the issue date on the Annual Rate Notice (7/9/2015): -

- eligibility to enter the early incentive draw.

• Two Instalments

The first instalment of 50% of the total current Rates and Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within thirty-five (35) days of date of issue of the Annual Rate Notice (7/9/2015): -

- eligibility to enter the early incentive draw.

• Four Instalments

The first instalment of 25% of the total current Rates and Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within thirty-five (35) days of date of issue of the Annual Rate Notice (7/9/2015): -

- eligibility to enter the early incentive draw.

8. Payment Options

In accordance with the provisions of Section 6.45 of the Local Government Act 1995, AGREES to offer the following payment options for the payment of Rates and Charges and Private Swimming Pool Inspection Fees: -

· One Instalments

Payment in full within 35 days of the issue date of the Annual Rate Notice (7/9/2015).

· Two Instalments

The first instalment of 50% of the total current Rates and Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within 35 days of date of issue of the Annual Rate Notice (7/9/2015).

The second instalment of 50% of the total current Rates and Charges, Private Swimming Pool Inspection Fees and Instalment Charge, payable 63 days after due date of first instalment (9/11/2015).

· Four Instalments

The first instalment of 25% of the total current Rates and Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within 35 days of date of issue of the Annual Rate Notice (7/9/2015).

The second, third and fourth instalments each of 25% of the total current Rates and Charges, Private Swimming Pool Inspection Fees and Instalment Charge, payable as follows: -

- Second Instalment 63 days after due date of first instalment (9/11/2015).

- Third Instalment 63 days after due date of second instalment (11/1/2016).

- Fourth Instalment 63 days after due date of third instalment (14/3/2016).

9. Late Payment Interest

In accordance with the provisions of Sections 6.13 and 6.51 of the Local Government Act 1995, IMPOSES interest on all arrears and current charges in respect of Rates and Charges and Private Swimming Pool Inspection Fees (including GST where applicable) at a rate of 8.45% per annum, calculated on a simple interest basis on arrears amounts that remain unpaid and current amounts that remain unpaid after thirty-five (35) days from the issue date of the Original Rate Notice (7/9/2015), or the due date of the instalment and continues until instalment is paid, excluding:

a) Deferred Rates;

b) Instalment current amounts not yet due under the Four (4) payment options;

c) Registered Pensioner Portions; and

d) Current Government Pensioner Rebate amounts.

Such interest is to be charged once per month on the outstanding balance on the day of calculation for the number of days, as previously detailed.

10. Instalment and Arrangements Administration Fees and Interest Charges

In accordance with the provisions of Section 6.45 of the Local Government Act 1995, for the 2015/16 Financial Year, IMPOSES the following Administration Fees and Charges are imposed for payment of Rates and Charges and Private Swimming Pool Inspection Fees:-

Two Instalment Option

An Administration Fee of $5.00 for Instalment Two, together with an Interest Charge of 5.5% per annum, calculated on a simple interest basis on:-

• 50% of the total current General Rate and Charges and Private Swimming Pool Inspection Fees calculated 35 days from the date of issue of the Annual Rate Notice to 63 days after the due date of the first instalment.

Four Instalment Option

An Administration Fee of $5.00 for each of Instalment Two, Three and Four, together with an Interest Charge of 5.5% per annum, calculated on a simple interest basis on:-

• 75% of the total current General Rate and Charges and Private Swimming Pool Inspection Fees calculated thirty-five (35) days from the date of issue of the Annual Rate Notice to 63 days after the due date of the first instalment;

• 50% of the total current General Rate and Charges and Private Swimming Pool Inspection Fees calculated from the due date of the Second (2nd) Instalment to the due date of the Third (3rd) Instalment; and

• 25% of the total current General Rate and Charges and Private Swimming Pool Inspection Fees calculated from the due date of the Third (3rd) Instalment to the due date of the Fourth (4th) Instalment.

11. ADOPTS a percentage of 10% for the purposes of the reporting of material variances by Nature and Type monthly for the 2015/16 Financial Year, in accordance with Regulation 34(5) of the Local Government (Financial Management) Regulations 1996.

12. AUTHORISES the closure of the following Reserve:

· Commercial Refuse Reserve.

13. AUTHORISES the creation of the following Reserves:

· Coastal Management Reserve;

· Regional Open Space Reserve; and

· Carry Forward Capital Projects Reserve.

Carried by Absolute MajoritY

13/0