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BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers

Civic Centre

on 12 July, 2016 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


 

 

 

Briefing Papers for Tuesday 12 July, 2016

 

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

City Growth  1

3.1                         Adoption of Local Heritage Survey, Draft LPP 4.12 and proposed scheme heritage list. 1

3.2                         Draft Climate Change Adaptation and Mitigation Strategy 2016-2020  41

3.3                         Adoption of the Wanneroo Town Centre Action Plan  90

Approval Services  132

3.4                         Proposed Amendment No. 155 to District Planning Scheme No. 2 - Lot 9340 (11) Hickory Road, Quinns Rocks  132

3.5                         Proposed Amendment No. 156 to District Planning Scheme No. 2 - Lot 499 (144) St Andrews Drive, Yanchep  155

3.6                         Consideration of Development Application (DA2016/361) for 26 Multiple Dwellings at 1 Tacoma Lane, Mindarie (Amendment to DA2014/2408) 162

Assets  179

Asset Operations & Services  179

3.7                         PT01-05/16 Petition to Request Speed Humps at the Roundabout at Hinchinbrook Avenue and Ridgewood Boulevard, Ridgewood  179

3.8                         Safety Review - Two Rocks Road, Two Rocks  183

Infrastructure Capital Works  189

3.9                         Metropolitan Regional Roads Program - 2016/2017  189

3.10                      Tender No 01628 Two Rocks Fire Station New Building  193

 

 

Community & Place  198

Cultural Development  198

3.11                      Community History Centre Collection Policy - Review   198

Community Facilities  205

3.12                      Quinns Football Club Contribution to Gumblossom Reserve Sports Amenities Building Extension  205

3.13                      Tender No: 01638 - Aquamotion Aquatics Plant Preventative Maintenance  208

Corporate Strategy & Performance  214

People & Culture  214

3.14                      Rescission of Managing our People Council Policy  214

Transactional Finance  218

3.15                      Warrant of Payments for the Period to 30 June 2016  218

Property Services  298

3.16                      Proposed Commercial Lease Over a Portion of Lot 9740, Brazier Road, Yanchep (Yanchep Lagoon Cafe) - Expressions of Interest Process  298

3.17                      Proposed Solar Farm Neerabup Energy Precinct  328

Council & Corporate Support  340

3.18                      Donations to be Considered by Council - July 2016  340

Chief Executive Office  348

Item  4_____ Motions on Notice_ 348

Item  5_____ Late Reports (to be circulated under separate cover) 348

5.1                         Aldersea Circle Traffic Treatments  348

5.2                         Tender 01636 for the Construction of the Yanchep Active Open Space, Lot 9100 Yanchep Beach Road, Yanchep  348

Item  6_____ Public Question Time_ 348

Item  7_____ Confidential_ 348

7.1                         Banksia Grove Deed of Agreement - Regional Roads Upgrade  348

7.2                         Infrastructure Projects, Building & Maintenance Enterprise Agreement Negotiations - Financial Parameters  348

7.3                         Tender No. 01641 - Design, Supply, Install & Maintain Quinns Beach Shark Barrier  348

Item  8_____ Date of Next Meeting_ 349

Item  9_____ Closure_ 349

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

City Growth

3.1    Adoption of Local Heritage Survey, Draft LPP 4.12 and proposed scheme heritage list.

File Ref:                                              2188 – 16/27955

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       8         

 

Issue

To consider:

·    Adoption of the Local Heritage Survey (LHS), formally called a Municipal Heritage Inventory (MHI); 

·    Adoption of proposed District Planning Scheme No. 2 (DPS2) Heritage List, for consultation with owners;

·    Adoption of the amended Local Planning Policy 4.12: Heritage Places (LPP4.12); and 

·    Potential Registration of the Susac Lime Kiln on the State Register of Heritage Places.

Background

The City currently has three adopted heritage documents that are used to guide decision making around places of local cultural heritage significance.

 

 

 

 

Municipal Heritage Inventory (MHI)

 

Under section 45 of the Heritage of Western Australia Act 1990 (the Act), the City is required to prepare and maintain a record of places that are, or may become locally significant heritage places; previously known as a MHI. The MHI allocates each place a management category that clearly defines the level of heritage significance and the level of protection afforded. These categories provide guidance to the City and the owners of the sites when considering maintenance, conservation, planning and development issues.

 

The City’s MHI includes 120 sites and four precincts.

 

Heritage List


The City’s Heritage List is established under clause 8 of the deemed provisions of

DPS 2 and includes those places on the MHI that are of exceptional or considerable significance. Places included on the Heritage List are provided protection under DPS 2.

 

Local Planning Policy 4.12 – Heritage Places (LPP 4.12)

 

LPP 4.12 provides guidance on the level of protection for heritage places included on the Heritage List. The Policy elaborates on the DPS 2 requirements for planning approval for development proposals that may impact a heritage place on the Heritage List.

 

The City’s existing MHI, Heritage List and LPP 4.12 were adopted by Council at their meeting of 26 April 2006. In accordance with section 45 of the Act, the MHI is required to be updated to ensure that accurate information on heritage sites is available to Administration, owners and occupiers and the general public.

 

Following a period of preliminary research and consultation with affected land owners, Administration engaged external consultants, Hocking Heritage Studios in August 2015 to undertake an audit and review of the existing MHI and prepare a new LHS, which is the new title required by the State Government’s Heritage Green Bill (2015), for local government.

 

This process involved the:

 

·    Review of documentation and physical evidence for the places listed on the existing MHI;

·    Review of new documentation and physical evidence for places nominated for inclusion in the new LHS;

·    Allocation of a management category for all places (current and new) in accordance with the State Heritage Office Guidelines;

·    Review and update of Thematic History for the LHS;

·    Preparation of an updated LHS; and

·    Preparation of the Heritage List to reflect the updated management categories of the new LHS.

 

The draft LHS was included on the Agenda for the Council Briefing on 23 February 2016, but was withdrawn following requests from Elected Members for additional consultation to be undertaken with the City’s Heritage Services Advisory Group (HSAG). The draft LHS was subsequently presented to the HSAG at its meeting on 8 March 2016. The HSAG considered the draft LHS and recommended that wider community consultation be sought, prior to the LHS being presented to Council for consideration.

 

The draft LHS was advertised from 19 April 2016 to 11 May 2016. The public comment period was then extended a further 2 weeks to 25 May 2016. During this time a report on the progression of the LHS public consultation was presented at the HSAG meeting on 26 April 2016, and on 14 June 2016 a subsequent report was presented to HSAG to consider the final draft of the LHS following close of public advertising. The final draft of the LHS is now being presented to Council for adoption.

Detail

Administration has included the draft LHS as Attachment 1 and provided a copy on the Elected Members Hub and in the Elected Member’s reading room. A copy of the new Heritage List is included at Attachment 2.

 

Administration has also reviewed and amended LPP 4.12 in order to ensure alignment and consistency with the new LHS, the Heritage Green Bill (2015) and associated heritage reforms proposed by the State Government. A copy of the draft revised LPP 4.12 is included at Attachment 3.

 

Details of these draft documents are outlined below.

 

Local Heritage Survey

 

The LHS is designed to assist local governments in making and implementing decisions that respect local cultural heritage in a consistent and accessible way. This is accomplished by compiling a list of all places of heritage significance, providing details about the reasons for their inclusion in the LHS and allocating them one of the following management categories:

 

·    Category 1: Exceptional Significance. Place should be retained and conserved unless there is no feasible and prudent alternative to doing otherwise. Any alterations or extensions should reinforce the significance of the place, and be in accordance with a Conservation Plan (if one exists for the place);

·    Category 1A: Exceptional Significance, Place is on the State Register of Heritage Places

·    Category 2:  Very important to the heritage of the locality. High degree of integrity/authenticity. Conservation of the place is highly desirable.

·    Category 3: Contributes to the heritage of the locality. Conservation of the place is desirable

·    Category 4:  Contributes to the understanding of the history of the City of Wanneroo. Photographical record prior to major development or demolition. Recognise and interpret the site if possible.

 

In consultation with members of HAC and the Wanneroo Historical Society, a number of new sites were proposed for inclusion in the LHS. As a result of further investigation based on physical and documented evidence, one new site was deemed by the consultants to be appropriate for recommended inclusion as a stand-alone place in the City’s LHS, and three places were recommended to be incorporated into existing place entries, as follows:

 

1.   Wanneroo Recreation Centre, Scenic Drive, Wanneroo – Included as a stand-alone place and allocated a management category of 4;

 

2.   Bert Togno Park, Cnr Dundebar Road and Civic Drive Wanneroo – Included within the Wanneroo Civic Precinct entry with a management category of 2;

 

3.   Limelight Theatre, Scenic Drive, Wanneroo – Included within the Wanneroo Civic Precinct entry with a management category of 2;

 

4.   Portion of Old Wanneroo Road: Between Pippidini and Lacey Road and North of Carabooda – Included in the Old Wanneroo Road entry with a management category of 4;

 

The consultants have recommended 31 heritage places (included as Attachment 4) for removal from the new LHS for a range of reasons including:

 

·    Existing protection under the Aboriginal Heritage Act 1972.

 

Aboriginal heritage sites have been excluded from the LHS in order to ensure alignment with recent heritage reforms contained in the Heritage Green Bill 2015.  The reason for this is that the State Heritage Register and Local Heritage Surveys are governed by the Heritage of Western Australia Act 1990, while Aboriginal sites are afforded protection under the Aboriginal Heritage Act 1972.  Administration is currently working with the Reconciliation Action Plan Working Group to identify locally significant Aboriginal heritage sites and appropriate levels of protection. This will be a separate piece of work to the LHS and could involve either a new policy or DPS 2 provisions.

 

·    No heritage value;

 

The heritage value of a place is determined by assessing its characteristics against the criteria set out in the State Heritage Office Guidelines.  This assessment can result in a place being determined to have no heritage value.

 

·    Relocation or demolition; or

 

The relocation or demolition of a place affects its heritage status.

 

·    Unable to be located.

 

Every effort has been made to locate sites previously included on the 2006 MHI based on available information.  In some instances, insufficient information exists in order for them to be located and this can result in them being excluded from the LHS. The sites that were unable to be located are:

Sheep Dips in Neerabup National Park;

Lime Kiln Brady (3);

Bamboo Plants; and

Chinese Market Gardens;

 

During the public consultation period for the LHS a total of 7 submissions were received, including a petition containing 66 signatures objecting to the de-registration of Two Rocks heritage sites (PT04-05/16).  A full summary of submissions and Administration’s responses to those submissions is included as Attachment 5. However, a summary of the key issues is outlined below.

 

Heritage Rotary Wall

 

Three of the submissions were concerned with the proposed removal of the Rotary Heritage Wall from the LHS.  Notwithstanding that the outcomes of the heritage assessment for this place deemed it to have no heritage value, given the demonstrated community interest in the retention of this place, it could be seen to have substantial social significance, and it is therefore considered to be suitable for inclusion in the LHS with a management category of 4.

 

Two Rocks

 

Petition PT04-05/16 objected to the possible de-registration of the Two Rocks Shopping Forum, Marina and Sculpture Park on the basis that it would allow for developers to demolish these structures to build high-rise apartment blocks. 

Although the original draft LHS that was presented to the Briefing Session on 23 February 2016 proposed to downgrade the heritage status of some places in Two Rocks, following consultation with HSAG the advertised version of the LHS retained all of the Two Rocks heritage places.

 

One submitter requested that the town of Two Rocks be offered greater heritage protection through its listing on the State Register of Heritage Places. Given the heritage threshold requirements for assessing and listing a place on the State Heritage Register, Administration considers it highly unlikely that the town of Two Rocks would be successfully included. However, Administration met with the submitter on 11 May 2016, and provided her with the information and forms to pursue State Registration for Two Rocks as a community member.

 

Geneff Tower Kiln

 

One submitter identified the existence of a Lime Kiln situated at 400 Wattle Av, Neerabup which was not included in the draft LHS or the 2006 MHI. Photographs taken of this kiln by the submitter have been included in Attachment 6.

 

Administration has investigated the Lime Kiln and concluded that it is the Geneff Tower Kiln which was identified in a report by Robert K. Brittain entitled The lime kilns of Wanneroo: a study in the preservation and conservation of a series of historic structures that was published by the Shire of Wanneroo in 1984.  However, this report did not include information regarding the location of the Kiln, and as such it was not included in the 2006 MHI.

 

Given the current lack of detailed information about Geneff Tower Kiln it is not proposed to be included in the LHS at this time. Instead it is recommended that Administration further investigate this site, with a view to including the Geneff Tower Kiln in the LHS at a later date.

 

Cockman House and Della’s Dairy

 

One submitter provided additional information about Cockman House and Della’s Dairy that had not previously been captured in the 2006 MHI. This included detail on the original roofing material on Cockman House and the designation of Della’s Dairy as the second unofficial post office and telephone exchange in Wanneroo. After further investigation, Administration has included this information in the draft LHS and is proposing to re-categorise Della’s dairy from Management Category 4 to Management Category 3.

 

Summary

 

As a result of investigations based on physical and documented evidence and the outcomes of public advertising, the draft LHS includes a total of 90 places and 1 precinct which have been allocated varying levels of significance and management categories, as follows:

 

Level of Significance

Description

Desired Outcome

Management Category

Total Places in City of Wanneroo

Exceptional Significance

Essential to the heritage of the locality. Rare or outstanding example. Recommended for inclusion on the State Register of

Heritage Places

The place should be retained and conserved unless there is no feasible and prudent alternative to doing otherwise. Any alterations or extensions should reinforce the significance of the place, and be in accordance with a Conservation Plan (if one exists for the place)

1

7

Exceptional Significance

As Above

Currently included on the

State Register of Heritage

Places

1A

12 + 1 Precinct

Considerable Significance

Very important to the heritage of the locality. High degree of integrity/authenticity

Conservation of the place is highly desirable. Any alterations or extensions should reinforce the significance of the place.

2

17

Some or Moderate Significance

Contributes to the heritage of the locality. Has some altered or modified elements, not necessarily detracting from the overall significance of the item.

Conservation of the place is desirable. Any alterations or extensions should reinforce the significance of the place, and original fabric should be retained wherever feasible.

3

16

Little Significance or Historic Site

Contributes to the understanding of the history of the City of Wanneroo.

Photographical record prior to major development or demolition. Recognise and interpret the site if possible.

4

38

 

The key differences between the 2006 MHI and the draft LHS are:

·    One new site (Wanneroo Recreation Centre)  was assessed and included;

·    Two precincts (Pappas Swamp & Two Rocks Marina Precinct) were changed to places;

·    Three new sites (Bert Tonga Park, Limelight Theatre and Portion of Old Wanneroo Road) were incorporated into existing places;

·    Provision of an up to date thematic history for the City of Wanneroo;

·    Addition of up-to-date details about existing sites and the provision of colour photographs; and

·    User friendly layout, easy to find specific places and the ability to browse heritage places by locality.

 

Attachment 7 provides a comparison by place between the management categories in the draft LHS and the 2006 MHI.

 

Should Council adopt the new LHS, Administration will provide a copy on the City’s website and make the LHS available for viewing during Civic Centre opening hours.

 

Heritage List

 

The City of Wanneroo is required to prepare and maintain a Heritage List under Part 3, clause 8 of the Deemed Provisions of DPS2. The Heritage List includes those places on the LHS that have exceptional significance and have been allocated a management category of 1(A), 1 or 2. Places on the Heritage List are provided protection under DPS 2. This list is retained by the City and made available for viewing within the completed LHS.

 

The City’s consultants, Hocking Heritage Studios, has provided the City with an updated Heritage List (Attachment 2) based on the draft LHS. The proposed changes to the Heritage List are:

 

Place Number

Place Name

Change

Reason

Status on Heritage List

5

George Gibbs House

Category 3 to Category 2

Good Intact example of inter war home

New Inclusion on Heritage List

6

Lime Kilns Yanchep Lime Company (40,41)

Category 1 to Category 2

Physically degraded since 2006

Maintained on Heritage List at new Category


 

7

Lime Kiln Susac (47,48)

Category 2 to Category 1

Functioning Site has greater heritage value

Maintained on Heritage List at new Category

10

Lime Kilns (8,9 & 10)

Category 2 to Category 3

New Works reduce authenticity

Remove from heritage List

18

Berriman House

Category 3 to Category 2

Restored fabric and rarity increases heritage value

Maintained on Heritage List at new Category

21

Edwards House

Category 2 to Category 3

Poor Condition

Remove from heritage List

32

George Leach House (1)

Category 3 to Category 2

Sympathetic restoration works have increased heritage value

New Inclusion on Heritage List

48

Two Rocks Limestone Retaining Wall

Category 2 to Category 4

Does not meet heritage thresholds. Record and interpret

Remove from heritage List

65

St Anthony’s Church site

Category 1 to Category 4

Demolished but still a valued site

Remove from heritage List

70

Della’s Dairy

Category 2 to Category 3

Degraded Condition

Remove from heritage List

 

However, prior to it being adopted by Council, the City must engage with the owners and occupiers of any places on the Heritage List that have been added, removed or changed. Should Council adopt the new LHS for consultation, Administration will engage with affected owners and occupiers, review any submissions received and prepare a subsequent report to Council to adopt the new Heritage List.

 

Local Planning Policy 4.12 - Heritage Places

 

A minor amendment is required to bring LPP 4.12 in line with requirements of the Heritage Green Bill (2015) and ensure clarity and consistency between the Policy and the new LHS.   

The proposed changes to LPP4.12 include:

 

·    Change all reference to MHI or Municipal Heritage Inventory 2006 to LHS or Local Heritage Survey 2016 respectively;

·    Change the content of Table 1 to omit the requirement of colour slides and require digital photos to be submitted on a USB instead;

·    Change the format to be consistent with the City’s current local planning policy template;

·    Change the clause numbers referenced in the Policy to align with the newly adopted deemed provisions of DPS 2; and

·    Change any reference to ‘heritage impact statement’ to ‘heritage assessment’ (to align with new terminology within the State Heritage Office Guidelines).

 

The draft Policy is included as Attachment 2 and the previously adopted policy is included as Attachment 8.

 

Potential Registration of Lime Kiln Susac (47, 48) on the State Heritage Register of Places

 

In preparing the LHS the Consultants identified Place 7, Lime Kiln Susac (47, 48) for potential inclusion on the State Register of Heritage Places.

The Susac Lime Kiln is the only remaining working Lime Kiln in Wanneroo and has been identified as having very high cultural heritage significance for the following reasons:

 

Historic Value:

·    Association with the important lime burning industry which was practised in many locations throughout the City of Wanneroo;

·    Association with Jack Susac and his family who have been significant contributors to the development of the lime burning industry in Western Australia, and for their role in the Wanneroo community;

 

Historic & Social Value:

·    Association with families who have been living and working at the site since the mid- 20th century; and 

 

Research Value:

·    Potential to demonstrate techniques of lime building since the 1930’s

 

Based on the above, Administration considers the Susac Lime Kilns to be suitable for inclusion on the State Register of Heritage Places and recommends that the City commence the process for nomination. This entails completion of the State Heritage Register nomination form and compilation of supporting documentation to be forwarded to the Heritage Council for consideration. If the Heritage Council considers that the Susacs Lime Kilns meet the heritage thresholds they will then undertake a full assessment for inclusion on the State Register of Heritage Places.  

Consultation

Local Heritage Survey

 

Affected land owners were notified by mail of the City’s intention to update the MHI and were provided with an opportunity to make submissions with regard to their property’s heritage status, prior to the commencement of the review of the MHI.

 

Following this, Administration contacted HSAG members via direct email requesting their input into the preparation of the new LHS. Administration also discussed the implications of the new LHS in detail with a community representative of the HSAG and gained input from the Wanneroo Historical Society regarding the identification of new places for inclusion.

 

The draft LHS was included on the Agenda for the Council Briefing on 23 February 2016, but was withdrawn following requests from Elected Members for additional consultation to be undertaken with the HSAG.

 

Following the completion of the review, the draft LHS was advertised for public comment from 19 April 2016 to 11 May 2016 in Community Newspapers; the Wanneroo Times and Sun City News. The public comment period was extended a further two weeks to 25 May 2016 (to a total of 37 days) in response to public confusion about levels of heritage protection afforded to each of the management categories. In response to the public consultation a total of 7 submissions, including a petition with 66 signatures, were received.

 

Should Council adopt the draft LHS, Administration will write to all affected land owners informing them of the new LHS and the resultant heritage status of their property. Administration will also make the LHS available for viewing during business hours, provide an electronic copy on the City’s website and update the City’s intra-mapping system.

 

 

 

Heritage List

 

The City cannot enter or remove a place, or modify an existing entry on the Heritage List unless it formally notifies owners and occupiers of its intentions to list a place on the Heritage List, including a description of the place and reasons for inclusion. The City must allow owners 21 days in which to make a submission.

 

Given the recent public advertising of the draft LHS, which included the Heritage List, Administration does not consider further advertising of the Heritage List to be required.

 

Therefore, should Council adopt the new LHS for consultation, it is proposed that Administration advise affected landowners of the proposed changes to the Heritage List, consider any submissions received and prepare a further report to Council, to consider adopting the revised Heritage List.

 

Local Planning Policy 4.12 – Heritage Places

 

Due to the minor administrative nature of the amendment to LPP 4.12, the Deemed Provisions of DPS 2 do not require it to be advertised for public comment.  It is therefore proposed that Council adopt the revised draft LPP 4.12 without advertising.

 

HSAG

 

At the commencement of the LHS review and update, Administration contacted HSAG members via direct email requesting input to the preparation of the LHS.  Furthermore, the draft LHS has been considered by the HSAG on three occasions during its preparation.  At its meeting on 8 March 2016 the HSAG considered the draft LHS and recommended that wider community consultation be sought, prior to presenting to Council for consideration. A report updating the HSAG on the progression of the LHS public consultation was presented at the HSAG meeting on 26 April 2016. Administration then presented a subsequent report to HSAG on 14 June 2016, to consider the final draft of the LHS.  At the final meeting, the following recommendation was carried unanimously by HSAG:

 

“That the Heritage Services Advisory Group

1.       SUPPORTS the draft revised Local Heritage Survey to supersede the previous Municipal Heritage Inventory and RECOMMENDS that it be presented to Council for adoption;

2.       SUPPORTS draft revised Heritage List and RECOMMENDS that it be presented to Council for Consideration;

3.       SUPPORTS the draft Local Planning Policy- Heritage Places and RECOMMENDS that it be presented to Council for adoption; and

4.       SUPPORTS the proposed inclusion of Place 7: Lime Kiln – Susacs (47, 48) on the State Heritage Register.”

Comment

All heritage places listed in the previous MHI have been assessed in detail by the City’s heritage consultants, Hocking Heritage Studios, using the State Heritage Office Guidelines. Sites considered to lack sufficient heritage value or sites afforded protection under the Aboriginal Heritage Act 1972, have been removed and those considered to retain sufficient heritage value have been allocated appropriate management categories based on a thorough assessment of heritage value. Overall, this ensures a much improved level of detail and accuracy for Administration, land owners and the community when seeking information on places of heritage value in the City of Wanneroo.

 

The usability of the LHS has been significantly improved.  It now includes the addition of colour photos (where possible) and the provision of all relevant details in a new and improved format that has been optimised to provide greater clarity, structure and readability. Heritage places are now organised into alphabetised ‘localities’ and an index at the rear of the document provides the ability to quickly navigate to a specific property or simply browse the City’s heritage places.

 

The additional engagement with HSAG and the extended public consultation period has ensured that LHS contains the most up to date information for heritage places in Wanneroo and is representative of community interest in the historical ‘story of Wanneroo’.

 

Further, given the local and state significance of the Susac Lime Kilns, Administration considers that it would meet heritage thresholds for inclusion on the State Register of Heritage Places.  It is therefore recommended that Council instructs Administration to commence the process of nomination to the State Register.

Statutory Compliance

Section 45 of the Heritage of Western Australia Act 1990 requires the City to compile and maintain an inventory of heritage places using proper public consultation.

 

The LHS document is also consistent with the Heritage Green Bill 2015, in anticipation of this Bill superseding the existing Act in the near future.

 

Clause 8 of the deemed provisions of DPS 2 requires the City to establish and maintain a Heritage List to identify places within the Scheme area that are of cultural heritage significance and worthy of conservation. Updating the Heritage List must be undertaken in accordance with Clause 8 and requires appropriate consultation and a resolution of Council.

 

Clause 5 of the deemed provisions of DPS 2 allows the City make a minor amendment to LPP4.12 without advertising.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The completion of the new LHS triggers the need for minor changes to LPP 4.12 to ensure clarity and consistency between the policy and the new LHS. A copy of the amended policy is provided in Attachment 2.

Financial Implications

The preparation of nomination documentation for the Susac Kiln to be considered for inclusion on the State Register of Heritage Places may require further engagement with qualified heritage consultants. The cost of this would be approximately $3,500 and can be met from existing operational budget.  

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the submissions received during public advertising of the draft Local Heritage Survey, as included at Attachment 5 and ENDORSES Administration’s responses to those submissions;

2.       NOTES the petition PT04-05/16 requesting the retention of Two Rocks heritage places in the Local Heritage Survey;

3.       NOTES that the subject of petition PT04-05/16 was resolved prior to the advertising of the draft Local Heritage Survey and that no further action is required;

4.       NOTIFY the organiser of petition PT04-05/16 of Council’s decision;

5.       Pursuant to Section 45 of the Heritage of Western Australia Act 1990, resolves to:

a)      ADOPT the Local Heritage Survey, Attachment 1 to supersede the previous Municipal Heritage Inventory;

b)      FORWARD a copy of the Local Heritage Survey to the Heritage Council of Western Australia;

c)      NOTIFY submitters and affected landowners of Council’s decision;

6.       Pursuant to clause 8 of the Deemed Provisions of District Planning Scheme No. 2 resolves to:

a)      ADOPT for consultation the proposed Heritage List included as Attachment 2, for the purpose of seeking comment from affect landowners;

b)      NOTIFY affected land owners and occupiers by mail inviting submissions on the Heritage List for a period of 21 days;

7.       Pursuant to clause 5 of the Deemed Provisions of District Planning Scheme No. 2, resolves to ADOPT Local Planning Policy 4.12 – Heritage Places, included as Attachment 3, without advertising; and

8.       REQUESTS Administration to commence the process of nominating the Susac Lime Kiln for inclusion on the State Register of Heritage Places.

Attachments:

1.

Attachment 1 to Council report 16/27955 Draft Local Heritage Survey

16/234697

Minuted

2.

Attachment 2 Council Report 16/27955: Heritage List

16/196625

Minuted

3.

Attachment 3 report 16/180139: Draft LPP4.12

16/196473

Minuted

4.

Attachment 4 to Council Report 16/27955 Sites recommended for removal from the LHS

16/196955

 

5.

Attachment 5 report 16/27955 Submission Table from Public Consultation Local Heritage Survey

16/224338

Minuted

6.

Attachment 6 to Council report 16/27955 Geneff Town Kiln Photos

16/196909

 

7.

Attachment 7 to report 16/27955: Comparison of Heritage Site Management Categories

16/197011

 

8.

Attachment 8 to Council 16/226601 LPP4.12 Heritage Places 2006

16/226601

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   12

Attachment 1 – Draft Local Heritage Survey

 

This attachment is available in the following formats:

 

1.    Distributed under separate printed cover to all Elected Members;

2.    Included in the ‘Associated Documents’ section of the City of Wanneroo website page under ‘Council meetings - Meeting agendas and minutes’ via the following link: http://www.wanneroo.wa.gov.au/info/20003/council/10/council_meetings/2

3.    in printed form for members of the public attending the Briefing Session.

 

 

 

 

 

 

 

Administration Use only

The full and complete Draft Local Heritage Survey is registered as TRIM 16/191504

 


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3.2    Draft Climate Change Adaptation and Mitigation Strategy 2016-2020

File Ref:                                              6903 – 16/220678

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider and approve the revised draft Climate Change Adaptation and Mitigation Strategy (CCAMS) following the public consultation period.

Background

The City’s Corporate Business Plan identified the need for Administration to prepare a CCAMS to coordinate an approach to climate change response. A draft CCAMS has been prepared by Administration and focusses on the four key themes of Temperature, Rainfall, Extreme Weather Events and Sea Level Rise. The purpose of the CCAMS is to identify risk areas where the City and the local community may be exposed to the effects of climate change and identify risk management adaptation measures to reduce that risk.

 

The draft CCAMS was considered by the Environmental Advisory Committee (EAC) on 3 February 2016 where it was agreed that Administration would consider the EAC feedback through the public consultation process.  The draft CCAMS was subsequently approved by Council at its Meeting on 1 March 2016 for the purpose of advertising for public comment, and was subsequently advertised for a period of 28 days.

 

Following the close of the public advertising period, a report was presented to the EAC on 5 July 2016 on the outcomes of public consultation. The EAC resolved to support the draft revised CCAMS, and it is now being presented to Council for final adoption.

Detail

Outlined below is a summary of the feedback received on the draft CCAMS from the EAC and the submission received during the public advertising period.

 

Feedback from EAC

 

The comments made by the EAC and Administration’s responses to those comments are contained in Attachment 1.  Key issues raised by EAC were:

 

Current actions to address climate change

 

The EAC requested that the draft CCAMS include all the actions currently being undertaken by the City to adapt to climate change, to demonstrate that the City is already committed to addressing this issue. Administration supports this change, and has now included this information in the Background section of the revised draft CCAMS.

 

Request for additional actions on a variety of matters

 

The EAC suggested a number of amendments to the draft actions and suggested additional actions on a diverse range of issues including mosquito management, the protection and retention of trees in development areas and the need to complete an assessment of water usage in City buildings and their surrounds. 

 

 

Many of these suggestions relate to matters that are already being dealt with by the City through some other mechanism (e.g. local planning policies). However, where these suggestions are not currently being addressed, such as the assessment of water usage in areas surrounding city buildings (as well as in the building itself), Administration is proposing that the draft CCAMSP be amended to include these actions.

 

Feedback from public submissions

 

One submission was received during the public advertising period (included as Attachment 2). A summary of that submission and Administration’s response to the issues raised is included as Attachment 3.

 

The submission made a number of informed comments on the state of the environment and matters that could potentially be addressed by the City through its future planning.  However, the majority of these comments were either not relevant to the CCAMS, or were beyond the scope of what the CCAMS is able to address. For example, the submission questioned how often the screens on water tanks should be replaced.  While this may be a valid action to address water quality, it is considered to be outside the scope of the CCAMS. 

 

Notwithstanding this, the submission did raise some relevant issues for consideration in relation to the relevance of many of the references used in the CCAMS to identify the impacts of climate change, and requested that additional information be included in web references to communicate the date that they were accessed.  Administration has reviewed all of the references included within the draft CCAMS and still considers them to be relevant.  However, the CCAMS has been updated to include the date that web references were accessed; additional references for the City’s key internal publications; and to delete duplicate references.

Consultation

In accordance with Council’s resolution of 1 March 2016, the CCAMS was advertised for public comment for a period of 28 days from 3 March 2016 to 31 March 2016. Advertising was via the City’s website and in a local newspaper, as well as letters to key government stakeholders.  One submission was received during this time.

 

The draft CCAMS has been considered by the City’s EAC on 3 February and 5 July 2016. At its meeting on 5 July 2016 the EAC identified some minor corrections to the report, which have been rectified.  The EAC also requested amendments to some of the actions to more clearly address the identified risks, which included changes to action 4.1 to remove text relating to consultants being required to implement the findings of the Coastal Hazard Risk Management Adaptation Plan, and the addition of a new action 1.1.1:

 

“1.1.1                   Review and update the City’s Tree Preservation policy to address the protection of trees on private land”,

 

The EAC then resolved to recommend to Council that the draft revised CCAMS be approved.

Comment

Following consideration of the comments received by the EAC and following the public comment period, a revised CCAMS has been prepared and is included as Attachment 4. Administration considers that the changes made to the document as a result of input from the EAC and through public advertising have improved the overall document and resulted in a concise and targeted response to climate change as it affects the City.

 

 

 

The CCAMS will guide the City in its implementation of adaptation strategies to minimise the risk to the community from extreme weather events, coastal storm surge and other climate related risks. The application of the CCAMS will aim to ensure that the City is in a better position to respond to climate change impacts as they arise.

 

While the CCAMS primarily deals with climate change adaption, two key actions of the report are the completion of an Energy Reduction Plan and Energy Audit, which will identify climate change mitigation measures.  The EAC approved the approach to preparing the Energy Reduction Plan at its meeting on 3 February 2016.

 

The Energy Audit is currently being finalised by external consultants and will identify a baseline of current energy use across the City.  It will also identify a number of energy saving measures and areas for action to reduce the City’s energy use.  The Energy Audit is also the first step in the completion of the Energy Reduction Plan, which is a key means of addressing the carbon footprint of the City and reducing the City’s greenhouse gas emissions. 

 

While the Energy Reduction Plan is being prepared separately to the draft CCAMS, it is important to note that once it is finalised the City will have a comprehensive approach to addressing climate change adaption and mitigation.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1    Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy

Risk Management Considerations

Risk Title

Risk Rating

Climate Change

High

Accountability

Action Planning Option

Director of Planning and Sustainability

Manage

 

The risks relating to this issue have been identified and considered within the City’s strategic risk register. Action plans have been developed to manage this risk and improve the existing management systems.

Policy Implications

As the CCAMS recommends the introduction of new policies, there will be an impact on the City’s policy framework should the CCAMS be adopted by Council and subsequently implemented.

Financial Implications

If adopted by Council, the City’s Corporate Business Plan identifies the need to plan for the implementation of the CCAMS throughout the 2016/17 financial year.

 

 

This will involve working with relevant service units of Administration to progress those actions that can be commenced immediately, and to program works that require further planning consideration. For those actions that have financial implications, funds will need to be included in the future operating budgets of the relevant service units for future consideration of Council.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the summary of Environmental Advisory Committee comments included in Attachment 1 and the summary of the submissions in Attachment 3 and ENDORSES Administration’s responses to those submissions;

2.       ADOPTS the draft revised Climate Change Adaptation and Mitigation Strategy 2016-2020 included as Attachment 4; and

3.       NOTIFIES the Environmental Advisory Committee and submitters of its decision.

 

 

 

Attachments:

1.

Environmental Advisory Committee submissions - Climate Change Adaptation and Mitigation Strategy (CCAMS)

16/234536

 

2.

Anonymous Submission

16/233541

 

3.

Submissions Table - Climate Change Adaptation and Mitigation Strategy

16/234549

 

4.

Climate Change Adaptation and Mitigation Strategy

16/234595

 

 

 

 

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                     90

3.3    Adoption of the Wanneroo Town Centre Action Plan

File Ref:                                              17722 – 15/167850

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To adopt the draft Wanneroo Town Centre Action Plan (WTCAP).

Background

At its meeting on the 13 October 2014, the Wanneroo Town Centre Advisory Group (WTCAG) considered Administration’s key issues for the Wanneroo town centre (included as Attachment 1). The Advisory Group agreed to trial a placemaking approach in the Wanneroo Town Centre and to use the resulting information gained from this consultation to inform the preparation of the draft WTCAP.

 

Between November 2014 and February 2016, Administration conducted three community engagement activities and four placemaking activities in the town centre including:

 

Community Engagement Activities

 

1.   At the 2014 Wanneroo Agricultural Show, City officers undertook a survey to gain insight into how the Wanneroo Town Centre could be improved and displayed a ‘My Wish’ ideas board to generate community responses to the statement ‘What is your wish for the Wanneroo Town Centre’; and

2.   The community was given opportunity to complete an online survey to provide information to the City on how the Wanneroo Town Centre is currently used, how it could be improved and how the community could participate in its revitalisation; and

3.   One on one stakeholder interviews were conducted to inform stakeholders of the placemaking project, identify issues with the Wanneroo Town Centre and generate ideas for its improvement.

 

Placemaking Activities

 

1.   A Little Free Library ‘Barrow of Books and Herbs’;

2.   Seating Christmas decorations;

3.   Yarn bombing; and

4.   A ‘My Wish’ ideas board at various locations in the town centre.

 

A full report on the details and outcomes of the community engagement and placemaking activities listed above is included as Attachment 2.

 

Administration also conducted a place audit of the Wanneroo Town Centre. A place audit is an assessment of how well a site is performing as a place, based on observations. The audit findings are included as Attachment 3.

 

These community engagement and placemaking activities have revealed that:

·    There is room for physical, social and economic improvement and enhancement of the Wanneroo Town Centre;

·    There is demand and desire from the local community and businesses to work together to improve the Wanneroo Town Centre; and

·    There is a need to define the City’s role and have a longer term vision for placemaking in the Wanneroo Town Centre and the City generally.

 

The findings from the community engagement, placemaking activities and place audit were used to inform the preparation of the draft WTCAP, which was presented to the WTCAG on the 5 April 2016. The WTCAG endorsed the draft WTCAP and recommended that the WTCAP be presented to Council for adoption.

 

Accordingly, the final draft WTCAP is now being presented to Council for adoption, and is included as Attachment 4.

Detail

The draft WTCAP is a three year plan that guides the role of the City of Wanneroo in the revitalisation of the Wanneroo Town Centre. It proposes physical, social and economic improvements to the town centre in response to the key issues that have been identified through community consultation. A summary of the key issues and the proposed approach to addressing these issues included in the draft WTCAP is detailed below.

 

Access & Linkages

 

There is currently a lack of focus on sustainable transport options within the Wanneroo Town Centre such as walking, cycling and public transport. Vehicle and pedestrian areas are disorganised and there is poor pedestrian connectivity within the centre. There is a desire to improve pedestrian connectivity and make the centre more “people-friendly” and there is an opportunity to improve accessibility and mobility within the centre.

 

The draft WTCAP proposes to address these issues as follows:

 

·    Investigate the potential for an express bus to connect the Wanneroo Town Centre to major rail infrastructure;

·    Prepare a concept plan for a connection between Rocca Way and Conlan Avenue to prioritise pedestrian and cyclist movement and to assist with negotiating the City’s preferred approach into any future shopping centre expansion;

·    Prepare a pedestrian/cyclist movement plan;

·    Implement traffic calming in key locations;

·    Engage with Main Roads to advocate for the alteration of traffic signals at intersections on Wanneroo Road within the Wanneroo Town Centre, to improve pedestrian crossing times; and

·    Engage with Main Roads to advocate for a reduction in the speed limit along Rocca Way and other low speed roads.

 

Sociability

 

The Wanneroo Town Centre does not have consistent branding and marketing and the sense of place could be improved through urban design, public art/cultural activities. There is a lack of effective participation and coordination between landowners to work toward better satisfying local demands for services and entertainment and providing a more attractive place for visitors. The community has a desire for more events, activities and entertainment, specifically a street market.

 

The draft WTCAP proposes to address these issues as follows:

 

·    Explore and investigate cultural activities for the public realm to support the attraction of visitors;

·    Audit the public realm to investigate opportunities to improve accessibility/mobility, encourage greater levels of activity and improve sense of place;

 

 

·    Engage with local business owners and managers to establish relationships between the City and the Wanneroo Business Association;

·    Lead the implementation of public art and cultural activities that are responsive to climate and lifestyle;

·    Investigate the provision and promotion of free Wi-Fi in the Wanneroo Town Centre area; and

·    Support and contribute to marketing/ branding initiatives to attract visitors to the Wanneroo Town Centre.

 

Comfort & Image

 

There is a lack of uniform landscaping and signage within the Wanneroo Town Centre. Public realm elements such as bollards, lighting and street furniture are inconsistent. There is a perceived lack of attractive seating areas. Although street furniture does exist, it appears to be underutilised. There is an opportunity to improve the legibility of the space through improved wayfinding. Finally, there is a desire to ‘green’ the town centre and increase the amount of shade in the public realm.

 

The draft WTCAP proposes to address these issues as follows:

 

·    Improve the provision of shade using street trees, building orientation and built form under District Planning Scheme No. 2 (DPS 2) and Local Planning Policy 5.2: Wanneroo Town Centre (LPP 5.2); and

·    Review the provision of wayfinding (the ability for people to orient themselves) within the Wanneroo Town Centre and investigate options for further improvements.

 

Uses & Activities

 

There are currently no incentives to encourage the redevelopment of privately owned land in the centre. Many buildings have an internal focus, do not present to the streetscape and car parking is disjointed and dominates the public realm. There are limited spaces for temporary uses and events, with the exception of the area in front of the bank and liquor store adjacent to Rocca Way, which was designed to support public events but is underutilised. Land use and activity is focused around day time retail and many areas of the centre are underutilised during the evening. There is a desire to improve the quality of older buildings that reduce the amenity of the Wanneroo Town Centre and improve the diversity of restaurants and cafes.

 

The draft WTCAP proposes to address these issues as follows:

 

·    Investigate the viability of a community market in Rocca Way;

·    Engage with key land owners to revitalise key sites within the Wanneroo Town Centre that are privately owned; and

·    Investigate opportunities to promote business growth, redevelopment and attraction with business owners.

Consultation

Comprehensive collaboration has occurred between the City, external stakeholders and the community in the preparation of the draft WTCAP. This determined community aspirations, key issues and strategic actions that aim to improve the Wanneroo Town Centre.

 

Community consultation was undertaken broadly with the wider community and more specifically using techniques that target specific demographic groups.

 

 

 

Administration has carried out consultation activities at the Wanneroo Show in conjunction with a range of other activities that targeted the themes of Sociability, Uses & Activities, Access & Linkages and Comfort & Images.

 

Continued engagement through the implementation of the draft WTCAP will form a key component of the revitalisation of the town centre.

Comment

Through its implementation, the draft WTCAP aims to facilitate close engagement with the local community and business owners and enable community-driven revitalisation to emerge.

 

The proposed approach will complement and build on work previously completed for the town centre including the preparation of Agreed Structure Plan No. 23 Wanneroo Town Centre (ASP 23), LPP 5.2, Local Planning Policy 3.1: Local Housing Strategy Implementation and the Your Move program.

 

If the draft WTCAP is adopted by Council, Administration will prepare an annual report to the WTCAG to update them on the progress of the implementation of the WTCAP.

Statutory Compliance

The revitalisation of the Wanneroo Town Centre is intended to be consistent with:

·        LPP 5.2;

·        ASP 23; and

·           DPS 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The draft WTCAP specifies which projects will be met through existing operational budgets and which will require funding through the capital works budget. Those projects that require capital works funding will be subject to the normal annual budgeting processes.

 

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPT the Wanneroo Town Centre Action Plan included as Attachment 4.

 

 

 

Attachments:

1.

Wanneroo Town Centre Issues

16/104672

 

2.

Wanneroo Town Centre Placemaking report

16/104660

 

3.

Wanneroo Town Centre Place Audit_findings

16/104654

 

4.

DRAFT Wanneroo Town Centre Action Plan 2016-2019

16/104648

Minuted

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   132

 

Approval Services

3.4    Proposed Amendment No. 155 to District Planning Scheme No. 2 - Lot 9340 (11) Hickory Road, Quinns Rocks

File Ref:                                              23652 – 16/134852

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a request to amend the City of Wanneroo District Planning Scheme No. 2 (DPS 2) by rezoning Lot 9340 (11) Hickory Road, Quinns Rocks (subject site) from Public Use (Local Reserve) to Residential R40.

 

Applicant

Whelans Town Planning

Owner

Water Corporation

Location

Lot 9340 (11) Hickory Road, Quinns Rocks

Site Area

2,753m2

MRS Zoning

Urban

DPS 2 Zoning

Public Use (Local Reserve)

 

Background

On 4 April 2016, Whelans Town Planning submitted Amendment No. 155 to DPS 2, on behalf of the Water Corporation (the landowners) for the City’s consideration.

 

The site was created in 1973 for the purpose of ‘Water Tank and Reticulation’ and is managed by the Water Corporation. The Water Corporation has deemed this site as surplus to its requirements.

 

Coastal Matters

 

Council considered a report (PS11-04/16) at its meeting on 26 April 2016 for the timing of Local Housing Strategy Implementation for the Quinns Rocks, Yanchep and Two Rocks Housing Precincts. It was considered that the Quinns Rocks Housing Precinct required further study’s to be completed in order to investigate the most appropriate option for the long term management of the Quinns Rocks coastline. This was a result of the history of the area suffering extensive coastal erosion. Council resolved to defer any consideration of a Scheme amendment to increase the residential density code for the Quinns Rocks Housing Precinct until such time that:

 

·        The engineering design for the coastal protection works is confirmed; and

 

·        Coastal hazard modelling has been completed to identify areas at risk of coastal erosion and/or inundation over the next 100 years.

Detail

 

Site

 

The subject site is bounded by Hickory Road to the north, an existing Public Open Space (POS) to the west, Driftwood Rise to the south and Residential R20 properties to the east. A location plan is included as Attachment 1.

Proposal

The proposal seeks to amend DPS 2 by:

 

1.       Rezoning the subject site from Public Use (Local Reserve) to Residential zone with a density code of R40, which will enable the development of approximately 12 dwellings on the site; and

 

2.       Modify the DPS 2 map accordingly. 

 

The applicant’s justification for the proposal can be summarised as follows:

 

1.       The rezoning will make use of a currently unused vacant land and the proposed R40 coding is consistent with the Western Australian Planning Commission’s (WAPC) Directions 2031 and the City’s Local Planning Policy 3.1 (LPP 3.1)

 

2.       The proposed R40 density is more likely to facilitate a grouped dwelling development which will address passive surveillance of the adjoining POS; and

 

3.       There is currently a lack of small lot housing within the Quinns Rocks locality.

 

Attachment 2 contains the proposed amendment document.

 

Consultation

 

In accordance with Regulation 47(2) of the Planning and Development (Local Planning Scheme) Regulations 2015, a standard amendment to a local planning scheme must be subject to public consultation.

 

The amendment will also need to be referred to the Environmental Protection Authority (EPA) to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

 

The amendment must be advertised for public comment for a period of 42 days.  Advertising is to occur in the following manner, consistent with the requirements of the Planning and Development (Local Planning Scheme) Regulations 2015:

 

·        Advertisement in a local newspaper for one week;

·        Display notice of the proposal in Council offices;

·        Referral in writing to affected persons/agencies.

·        Display on the City’s website;

·        Placement of a sign on affected sites, giving notice of the proposal; and

·        Any other way the local government considers appropriate.

 

Comment

 

Applicant Justification

 

In justifying the suitability of the amendment the applicant highlighted the following matters.

 

Local Planning Policy 3.1 (LPP 3.1)

 

LPP 3.1 identifies six (6) Housing Precincts across the suburbs of Wanneroo, Koondoola, Girrawheen, Yanchep, Two Rocks and Quinns Rocks. The subject site is included within the Quinns Rocks Housing Precinct and has been identified as being capable to be recoded to R40 (refer to Attachment 3).

However, Council in considering a recent report on the recoding of the entire area did not support this occurring until the coastal modelling for the area has been completed.

 

Whilst Administration is supportive of the rezoning of the land to Residential, it is not supportive of the R40 coding for the following reasons:

 

·    This Amendment would be a ‘spot’ recoding to a higher density and Administration does not support this, as it is considered to be adhoc and not orderly and proper planning. Administration is considering the recoding of the Quinns Rocks area in a comprehensive manner to ensure good design outcomes, and consistency of approach to the development of the area;

 

·   A R40 coding could potentially lead to a Grouped Dwelling or Multiple Dwelling development which is considered to be inconsistent with the existing surrounding area which has been developed as predominantly Single Dwellings; and

 

·    By allowing a R40 coding there is the potential to set an undesirable precedence which may encourage other recoding proposals in the locality.

 

Adjoining POS

 

It is noted that the subject site adjoins a POS and the applicant has stated that the POS is restricted in its ability to be used by residents for recreation due to its topography and it being undeveloped. Furthermore, the applicant states that the development of the subject site would assist in activating the space and providing surveillance.

 

Whilst Administration considers it to be beneficial to have active surveillance onto the adjoining POS, it is not regarded as a valid justification to increase the density of the site to R40.

 

Traffic

 

As part of the amendment a Traffic Impact Assessment (TIA) was submitted by the applicant. The TIA predicts 11 dwellings which would result in an increase of 88 vehicles per day (vpd) based on the proposed land use. The TIA anticipates that the distribution of vehicular trips to the subject site is relatively equal in all directions that is, 50% of the traffic will exit the site onto Hickory Road whilst the other 50% will exit the site onto Driftwood Rise. Furthermore, the TIA shows that the surrounding road network is capable of carrying the increased number of vehicles (88 vpd) as a result of this development. This is captured in the table below:

Road Name

Road Classification

Indicative Daily Traffic Flows – VPD

Existing Weekday Daily Traffic

Estimated VPD

Hickory Road

Access Road

3,000 vpd

270 vpd

(44) 314 vpd

Driftwood Rise

Access Road

3,000 vpd

188 vpd

(44) 233 vpd

 

Hickory Road and Driftwood Rise have 20 metre wide road reserves and 7 metre wide carriage ways. These roads are classified as Access Road and in accordance with the WAPC’s Liveable Neighbourhoods (LN) Policy have capacity of 3,000vpd. These predicted traffic volumes with the additional development are significantly below the road capacity.

 

Alternative Proposal

 

Given that the subject site is no longer required by the Water Corporation, it is considered that the Public Use zoning is not necessary and an alternative is to rezone the site to Residential with a density code of R20. This is considered to be acceptable for the following reasons:

·        As opposed to a R40 coding, which is likely to lead to a Grouped Dwelling or Multiple Dwelling development, a R20 coding is likely to result a development that is consistent with the locality; and

 

·        Rezoning the subject site from Public Use to Residential R20 would allow for the landowner to develop the site; and

 

·        Rezoning the site now to Residential with a density code of R20 does not compromise the capability of the site to be coded R40 in the future should the Quinns Rocks Housing Precinct be recoded.

 

In light of the above, it is considered that rezoning the subject site from Public Use to Residential R20 is acceptable. As such, subject to the submission of satisfactory documentation by the applicant to align with Administration’s position, it is recommended the subject site be rezoned to Residential R20.  

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Planning and Development (Local Planning Scheme) Regulations 2015.

 

As per Regulation 34 the amendment is considered to be Standard for the following reasons:

 

1.   The proposed amendment relates to a zone or reserve that is consistent with the objectives identified in DPS 2 for that zone or reserve;

 

2.   The proposed amendment is consistent with the Metropolitan Region Scheme; and

 

3.   The proposed amendment is considered to have minimal impact on land in the DPS 2 area that is not the subject of this proposed amendment.

 

In the event that Council does not support this proposal, there is no right of appeal against the decision not to initiate a scheme amendment, however, Section 76 of the Planning and Development Act 2005 entitles a proponent for a scheme amendment to request the Minister for Planning to review the local government’s decision. In determining what (if any) further action to be taken, the Minister must consider whether the local government should have initiated the scheme amendment.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

This proposal is assessed under the provisions of the City’s District Planning Scheme No. 2.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.         Pursuant to Section 75 of the Planning and Development Act 2005 NOT ADOPT Amendment No. 155 to District Planning Scheme No. 2 to rezone Lot 9340 (11) Hickory Road from Public Use (Local Reserve) to Residential with a density coding of R40. 

 

2.         Pursuant to Section 75 of the Planning and Development Act 2005 ADOPTS Amendment No. 155 to District Planning Scheme No. 2 to rezone Lot 9340 (11) Hickory Road, Quinns Rocks from Public Use (Local Reserve) to Residential with a density coding of R20 providing that the applicant submits revised documentation amending Amendment No. 155:

 

a.   To rezone the subject site to Residential with a density coding of R20; and

b.   Is deemed satisfactory by the Manager Approval Services.

 

            Then:

 

3.         Pursuant to Section 47(2) of Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) ADVISES the Western Australian Planning Commission that Amendment No. 155 to District Planning Scheme No. 2 is a Standard Amendment for the following reasons, Amendment No. 155:

 

a)         Relates to a zone or reserve that is consistent with the objectives identified in DPS 2 for that zone or reserve;

 

b)         It is consistent with the Metropolitan Region Scheme; and

 

c)         It is considered to have minimal impact on land in the DPS 2 area that is not the subject of this proposed amendment.

 

4.         Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 155 to District Planning Scheme No.2 to the Environmental Protection Authority (EPA); and

 

5.         Subject to EPA approval, ADVERTISES Amendment No. 155 to District Planning Scheme No.2 for a period of 42 days.

 

 

Attachments:

1.

Attachment 1: Location Plan 11 Hickory Road Quinns Rocks

16/196320

 

2.

Amendment 2: Scheme Amendment Report

16/198600

 

3.

Attachment 3: Subject Site in Relation to Housing Precinct

16/202124

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                                                                  137

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                               138

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                                                                  154

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   155

3.5    Proposed Amendment No. 156 to District Planning Scheme No. 2 - Lot 499 (144) St Andrews Drive, Yanchep

File Ref:                                              26351 – 16/177736

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a request to amend the City of Wanneroo’s District Planning Scheme No. 2 (DPS 2) by rezoning a portion of Lot 499 (144) St Andrews Drive, Yanchep from Public Use (Local Reserve) to Residential with a density coding of R40.

 

Applicant

LB Planning

Owner

Sun City Country Club Inc

Location

Portion of Lot 499 (144) St Andrews Drive, Yanchep

Site Area

69.17 hectares

MRS Zoning

Private Recreation, Urban

DPS 2 Zoning

Public Use (Local Reserve)

 

Background

On 12 April 2016, LB Planning submitted proposed Amendment No. 156 to the City on behalf of the landowner of the subject site. The amendment proposes to amend DPS 2 by rezoning a portion of Lot 499 (144) St Andrews Drive, Yanchep from Public Use (Local Reserve), which is reserved for the purpose of drainage, to Residential, with a density coding of R40.

Detail

Site

Lot 499 St Andrews Drive, Yanchep (the lot) is approximately 69.17 hectares in size. The lot is comprised of a Private Clubs and Recreation portion (Yanchep Sun City Country Club), and in the south-western corner, a Residential portion, with a density coding of R40, and a Public Use (Local Reserve) portion, which is reserved for the purpose of drainage. A location plan showing the subject site is included in Attachment 1.

 

The total area of the Public Use (Local Reserve) is 908m2. For the purpose of this report, the Residential portion and the Public Use (Local Reserve) portion of the lot will be considered the subject site.

Proposal

The proposal seeks to amend DPS 2 by:

 

1.       Rezoning a portion of the Public Use (Local Reserve) to Residential with a density coding of R40; and

 

2.       Modifying the DPS 2 map accordingly.

 

The applicant’s justification for the proposal can be summarised as follows:

 

 

 

1.       A detailed engineering investigation over the site has found that there is a surplus land area within the Public Use (Local Reserve) which is not required for future drainage purposes. Accordingly, it is considered that this surplus portion of the reserve (approximately 459m2) would be more suitable to form part of the adjoining residential zoned land; and

 

2.       The rezoning of a portion of the reserved area will provide more efficient use of the land and will allow for an improved future residential lot configuration outcome.

 

Attachment 2 contains the Amendment No. 156 plan showing the proposed zoning and density coding, as submitted by the applicant. A more detailed plan showing the proposed dimensions of the Public Use (Local Reserve) is included as Attachment 3.

Consultation

In accordance with Regulation 47(2) of the Planning and Development (Local Planning Scheme) Regulations 2015, a standard amendment to a local planning scheme must be subject to public consultation.

 

The amendment will also need to be referred to the Environmental Protection Authority (EPA) to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

 

The amendment must be advertised for public comment for a period of 42 days.  Advertising is to occur in the following manner, consistent with the requirements of the Planning and Development (Local Planning Scheme) Regulations 2015:

 

·        Advertisement in a local newspaper for one week;

·        Display notice of the proposal in Council offices;

·        Referral in writing to affected persons/agencies.

·        Display on the City’s website;

·        Placement of a sign on affected sites, giving notice of the proposal; and

·        Any other way the local government considers appropriate.

Comment

The existing size of the Public Use (Local Reserve), located at the corner of St Andrews Drive and Yanchep Beach Road, is 908m2. The applicant has provided an engineering report, which concludes that the minimum area of land required to serve the required drainage function is approximately 449m2. The applicant is therefore proposing to amend DPS 2 by reducing the size of the drainage reserve from 908m2 to 449m2, with the balance of the reserve area being rezoned to Residential with a density coding of R40. The City’s Land Development service unit has reviewed the submitted engineering report and has concluded that the proposed size of the drainage reserve (449m2) is acceptable.  

 

The applicant has indicated that the rezoning of a portion of the Public Use (Local Reserve) will provide more efficient use of the land and will allow for an improved future residential lot configuration outcome. As shown in Attachment 3, the balance of the Public Use (Local Reserve) is proposed to be incorporated into two adjoining residential lots (which do not yet have subdivision approval). It is proposed that 116.5m2 of the balance area will be incorporated into proposed Lot 100 and 342.5m2 of the balance area will be incorporated into proposed Lot 101. Administration agrees that, given the size of the Public Use (Local Reserve) has been found to be larger than that required to serve the required drainage purpose, the proposed rezoning of a portion of this Public Use (Local Reserve) to Residential will allow for a more efficient use of land on the subject site.

 

 

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Planning and Development (Local Planning Scheme) Regulations 2015.

 

As per Regulation 34 the amendment is considered to be Standard for the following reasons:

 

1.   The proposed amendment relates to a zone or reserve that is consistent with the objectives identified in DPS 2 for that zone or reserve;

2.   The proposed amendment is consistent with the Metropolitan Region Scheme; and

3.   The proposed amendment is considered to have minimal impact on land in the DPS 2 area that is not the subject of this proposed amendment.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.         Pursuant to Section 75 of Planning and Development Act 2005 ADOPTS Amendment No. 156 to District Planning Scheme No. 2 to rezone a portion of Lot 499 St Andrews Road, Yanchep from Public Use (Local Reserve) to Residential with a density coding of R40, as depicted in Attachment 2 to this report;

 

2.         Pursuant to Section 47(2) of Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) ADVISES the Western Australian Planning Commission that Amendment No. 156 to District Planning Scheme No. 2 is a Standard Amendment for the following reasons:

 

a)         The proposed amendment relates to a zone or reserve that is consistent with the objectives identified in DPS 2 for that zone or reserve;

 

b)         The proposed amendment is consistent with the Metropolitan Region Scheme; and

 

c)         The proposed amendment is considered to have minimal impact on land in the DPS 2 area that is not the subject of this proposed amendment.

 

3.         Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 156 to District Planning Scheme No.2 to the Environmental Protection Authority (EPA); and

 

4.         Subject to EPA approval, ADVERTISES Amendment No. 156 to District Planning Scheme No.2 for a period of 42 days.

 

 

 

Attachments:

1.

Attachment 1 - Proposed Amendment No. 156 to DPS 2 - Location Plan

16/190219

 

2.

Attachment 2 - Proposed Amendment No. 156 to DPS 2 - Proposed Zoning

16/198839

Minuted

3.

Attachment 3 - Proposed Amendment No. 156 to DPS 2 - Detailed Rezoning Plan

16/220948

 

 

 

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                                                                  159

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                               160

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3.6    Consideration of Development Application (DA2016/361) for 26 Multiple Dwellings at 1 Tacoma Lane, Mindarie (Amendment to DA2014/2408)

File Ref:                                              DA2016/361 – 16/184798

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a development application (DA2016/361), amending a previous planning approval, to increase the number of Multiple Dwelling units from 10 to 26 at Lot 562 (1) Tacoma Lane, Mindarie (subject site).

 

Applicant

Doepel Marsh Architects

Owner

J Woodward

Location

Lot 562 (1) Tacoma Lane, Mindarie

Site Area

2587m2

DPS 2 Zoning

Marina

ASP 13 Zoning

Mixed Use – R100

Background

On 16 December 2014 a development application was lodged for 10 mixed use units for the subject site (DA2014/2408). The units were predominantly residential, however, each unit incorporated a studio area which could be used for Office/Consulting Room or Art Gallery land uses. The proposal was advertised on 5 March 2015 for a period of 21 days and, as no submissions were received, on 22 April 2015 Administration approved the proposal under delegated authority.

On 8 February 2016 a development application was lodged to amend the approved development to increase the number of units from 10 to 26 while keeping the same external building design with the exception of minor architectural modifications. The proposed decrease in unit size has resulted in the studio areas being reduced to a single room abutting the marina. The application (DA2016/361) is the subject of this report.

Detail

The subject site is located to the south/south west of the existing Mindarie Marina and directly south of the Mindarie waterway and boat pens. The site is bounded by public open space in the form of a pedestrian walkway along the marina to the north west, Salford Park to the south west, and Tacoma Lane to the south east (refer Attachment 1).

 

The development application proposes 26 Multiple Dwellings which is a Permitted (“P”) use in the Mixed Use zone. The application incorporates;

 

·    Non-residential uses (Consulting Room/Office or Art Gallery) within units 1, 8 and 10 (along the existing marina boardwalk);

·    Development of two stories abutting Tacoma Lane and three stories abutting the existing marina boardwalk;

·    46 car parking bays (including 6 within car stackers) which are provided from one crossover from Tacoma Lane; and

·    Pedestrian access to the development from both Tacoma Lane (south east) as well as the marina boardwalk (north west).

 

The minor design modifications to the development include;

·    Inclusion of garages abutting Tacoma Lane;

·    Increased building setback from Tacoma Lane from 6m to 9.5m;

·    Removal of the roof terrace, lift over run and cabanas;

·    Minor changes to balcony sizes facing the Mindarie Marina; and

·    Inclusion of bin storage area;

 

Plans depicting the proposal are included as Attachment 2.

Consultation

Public consultation was undertaken by way of a sign erected on site and letters to landowners within a 50m radius of the subject site. Consultation was undertaken to the same degree as DA2014/2408. At the conclusion of the comment period (14 days) one submission was received which raised concerns about vehicle access, increase in vehicle and pedestrian traffic, car parking and impacts from the development on adjoining properties (such as views, landscaping and visual privacy). A summary of the issues raised in the submission and Administration’s responses are shown in Attachment 3 and a more detailed discussion of the major issues considered in the assessment of the application is provided in the Comment section below.

Comment

The development proposal is generally in accordance with provisions of the Residential Design Codes (R-Codes), Mindarie Harbourside Village Agreed Structure Plan No. 13 (ASP 13), DAP No. 8 - Lot 561 Bristol Lane & Lot 562 Tacoma Lane and relevant local planning policies. Notwithstanding, two variations to the above requirements are proposed, in relation to:

·    Car Parking; and

·    Activity Centres Local Planning Policy.

 

These variations and other elements pertinent to consideration are discussed in detail below.

 

Increase in Density

 

The proposal increases the number of dwellings from 10 to 26 dwellings which represents a significant increase in the number of dwellings previously approved. As the building is remaining the same, with only minor alterations to the external appearance, this increase results in a significant reduction in the size of each unit. Under the original approval each unit contained 3 bedrooms and a large living area while the subject development application incorporates 5 one bedroom dwellings, 17 two bedroom dwellings and 4 three bedroom dwellings.

 

The proposed density is still within the plot ratio requirements for the R-Code of R100 which allows up to 3,234m2 to be developed. On this basis the increase in the number of units can be considered.

 

Commercial Development

 

The proposal incorporates a predominantly residential development, 26 Multiple Dwellings, however, end units 1, 8 & 10 are also intended to cater for non-residential development. It is the intent that the front room of each of these units provides a degree of flexibility for land use. There is no obligation under the structure plan to provide non-residential land uses, as occurred in the adjoining development at 1 Bristol Lane which is all residential, however it is considered beneficial in order to promote small businesses within the development.

 

 

After discussing the proposed uses with the applicant it was identified that uses which would facilitate both the use of the residential and commercial areas by the same residents would be preferred (i.e. living in the dwelling and utilising the commercial area). The uses listed below were identified as the most appropriate for the subject site and are either permitted (‘P’) or discretionary (‘D’) uses within the mixed use zone;

 

·    Art Gallery (D);

·    Office (D);

·    Consulting Room (P);

 

If approved, it will be possible for residents in the proposed units to operate non-residential uses in the commercial portions. The applicant has indicated that no tenants have been secured for the site as approvals have not yet been granted by the City. Therefore, the use of the commercial portions is unknown and only indicative. It is possible that some of the identified units may be used for residential purposes only.

 

In the former approval the proposal included all 10 units incorporating non-residential development within the ground floor areas abutting the marina. The reduced number of commercial units is directly linked to the car parking requirements on the site. Notwithstanding this, it is considered beneficial to activate the marina boardwalk with non-residential uses and as such recommended that all ground floor units are permitted to incorporate the front room in the same manner as units 1, 8 & 10.The car parking implications for this are discussed in detail below but any potential implications are not considered to outweigh the benefits of activating the marina.

 

Car Parking

 

The car parking requirements for the development are determined by the R-Codes, with regards to the residential components of the application, and by DPS 2, with regards to the non-residential components. The proposal includes 43 residential bays and 3 non-residential bays provided on site (through the use of open, garaged bays and car stackers). Of these bays, 36 are gated to be uses for residential only but 10 are available to the public for both residential visitor bays and commercial visitor bays. Assessment of the residential portion of the development identifies that only 40 bays (33.5 residential bays and 6.5 visitor’s bays) are required.

 

The car parking requirements for the non-residential development will vary depending on the land use and the number of units which undertake the non-residential development (Art Gallery, Consulting Room & Office. As discussed above, the proposal is looking to incorporate a range of uses for units 1, 8 & 10. The car parking requirements under Table 2 of DPS 2 for each use are;

·    Art Gallery requires 1 bay per 50m2;

·    Office requires 1 bay per 30m2; and

·    Consulting Room requires 5 bays per consultant.

 

While it is not considered likely that all units will undertake the same land use, the below table illustrates the worst case scenario depending on the number of the ground floor units using each land use. This is based on three units undertaking non-residential uses which are limited to 20m2 (as shown in the plans) or 1 consultant per unit.

 

Land Use

Number of Units

 

3

4

5

6

7

8

9

10

Art Gallery

1.2

1.6

2.0

2.4

2.8

3.2

3.6

4.0

Office

2.0

2.7

3.3

4.0

4.7

5.3

6.0

6.7

Consulting Room

15

20

25

30

35

40

45

50

 

The applicant has provided 3 bays on site for non-residential land uses and based on the above, the worst case scenario is if all 10 units incorporate consulting rooms would be a 47 bay shortfall. It is considered that the potential 47 bay shortfall can be considered for the following reason;

 

·    It is very unlikely that all 10 units would be utilised for one land use given market competition factors.

·    Due to the design of the units it is intended that the residents who live in the unit will also be associated with any non-residential land use undertaken. This would potentially reduce car parking demand.

·    The site is located immediately adjacent to the car park for the boat ramp and Mindarie Hotel which is subject to an easement in gross allowing access to the public. It is considered that the peak times of any non-residential use would be during the week which is when the boat ramp parking is at its lightest. This is confirmed by a parking study that was undertaken by Mirvac in 2005 for future development within the marina precinct which also considers provision of parking for the subject site.

·    The proposal is also likely subject to other reciprocal visitors to the Mindarie marina i.e. those who attend an Art Gallery/Office or Consulting Room on the subject site would likely also visit other establishments in Mindarie.

 

Based on the above reasons it is considered that the potential car parking variation is considered acceptable.

 

Activity Centres Local Planning Policy

 

The Activity Centres Local Planning Policy 3.2 (LPP 3.2) identifies a number of requirements for developments occurring within commercial centres. The proposal was assessed in accordance with these requirements and it was established that two provisions of the policy were not provided, being public artwork and weather protection.

 

The provision of public artwork, sculptures, water features and landmarks on the site is considered unnecessary due to the location immediately abutting a public open space site. This public open space site contains pillar constructions, public seating and artistic features. Due to the location of the site it is considered that pedestrian activity will already be encouraged and no additional provisions within the development are likely to increase this.

 

The policy identifies that weather protection should be provided along street frontages of the building. In this instance the provision would require weather protection over Tacoma Lane, which is not considered necessary as this façade would not cater for significant pedestrian traffic.

 

Administration therefore considered it appropriate that elements of public art work and weather protection are not required within the proposal.

 

Access

 

The proposed amendment increases the number of units from 10 to 26 which, based on 8 vehicle trips per day (VTPD), will increase the total VTPD from 80 to 208. Liveable Neighbourhoods identifies that Laneways have an indicative volume of 300 vehicles per day.

Based on the surrounding road configuration the subject site is the only site which gains access from the east west stretch of Tacoma Lane with all other properties gaining access from Tacoma Lane which runs north south.

 

 

 

 

 

While it is noted that this does not preclude other vehicles using this portion of Tacoma Lane it is considered that the volumes would be well below the 300 vehicles per day as permitted

by Liveable Neighbourhoods. In addition the access to the site is via Tacoma Lane which, while called a laneway, incorporates a 10m wide road reservation and 6m pavement width.

 

As such it is not considered the traffic that will be generated by the proposal will cause an issue to the surrounding development as it will remain within the capacity of the road network.

 

Conclusion

 

An amendment to a development application has been submitted for the City’s consideration to increase the number of units on the site to 26 Multiple Dwellings located on Lot 562 Tacoma Lane, Mindarie. The development is substantially compliant with the relevant development provisions except those discussed above.

 

The development application has been the subject of public consultation with one objection being received. Overall the plans are considered to be satisfactory and are recommended for approval, subject to conditions.

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2.

 

Delegation to Determine Application

 

Pursuant to Part 8.3(b) of the City’s Delegated Authority Register and Sub-Delegated Authority Register, the application may be considered under delegation if, it is the view of the Operations Manager Planning and Development Services or Director, Planning and Sustainability, that the objections do not raise relevant planning considerations that cannot be specifically addressed or overcome by modifications to the proposal, or imposition of appropriate conditions of approval.

 

In this instance, Administration is of the opinion that the objection raises relevant planning considerations in relation to the traffic generation and building bulk and scale of the proposed Multiple Dwelling development. Administration does not consider that these can be addressed by modification or imposition of conditions. Therefore, the application cannot be considered under delegated authority and must be determined by Council.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

 

 

 

 

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Clause 68(2)(b) of the Deemed Provisions of District Planning Scheme No. 2 APPROVES the amended Development Application for 26 Multiple Dwellings at Lot 562 (1) Tacoma Lane, Mindarie, as shown in Attachment 2, subject to the following conditions:

a)      The land use of the development shall be limited to Multiple Dwelling except for units 1 - 10 which, in addition to Multiple Dwelling, may be used for;               

                   Art Gallery;

                             Consulting Room; or

                             Office

          Any Consulting Room land use is limited to no more than one (1) consultant working at any one time;

b)      Maintenance of the pedestrian access way abutting units on Level 1 (as indicated in DP 52136) shall be undertaken by the owner to the satisfaction of the City;

c)      Detailed Landscaping and Reticulation Plans, for the subject site shall be lodged for approval by the City prior to the lodgement of a Building Permit. Planting and installation shall be in accordance with the approved landscaping and reticulation plans and completed prior to the occupation of the development and thereafter maintained the City’s satisfaction;

d)      Lighting shall be installed in all car-parking areas. Any lighting is to be designed in accordance with Australian Standards for the "Control of Obtrusive Effects of Outdoor Lighting" (AS4282) and shall, where possible, be directed internally so as not to overspill into nearby lots;

e)      A refuse management plan to the satisfaction of the City detailing how waste is to be managed shall be provided and approved by the City prior to the commencement of any works;

f)       Parking areas, driveways, crossovers and points of ingress and egress shall be designed and constructed in accordance with the Australian Standard for Offstreet Carparking (AS2890) as amended and the City of Wanneroo Technical Standards, and shall be drained, sealed and marked;

g)      The parking areas and associated access indicated on the approved plans shall not be used for the purpose of storage or obstructed in any way at any time, without the prior approval of the City;

 

h)      An on site stormwater drainage system, sufficient to contain a 1:100 year storm event (over 24 hours) must be provided. Plans illustrating the system proposed shall be submitted prior to the commencement of works, to the satisfaction of the City of Wanneroo, and the system shall be installed during the construction of the development;

i)       The applicant is responsible for the dust and sand drift to the satisfaction of the Manager Approval Services. Disturbed areas shall be stabilised, with stabilisation maintained to the satisfaction of the City;

j)       Any blank wall of the development, including any retaining walls shall be coated with a non-sacrificial anti-graffiti coating;

k)      All earthworks shall be contained on-site and not encroach onto any adjoining road reserves or rights-of-way;

l)       The building is to include noise mitigation measures that include the use of 10mm thick glass and commercial standard frames and seals shall be included for all windows and doors facing the marina and boat ramp;

m)     A construction management plan shall be submitted for approval when application is made for a building licence. This plan is to detail how construction will be managed to minimise disruption in the area and shall include:

i)       The delivery of and delivery times for materials and equipment to the site;

ii)      Storage of materials and equipment on site;

iii)     Parking arrangements for contractors and sub-contractors

iv)     The impact on traffic movement;

v)      Construction times;

vi)     The relocation of public footpaths; and,

vii)    Any other matter required by the City;

2.       ENDORSES Administration’s responses to the submission as provided in Attachment 3; and

3.       ADVISES the submitter of its decision.

 

 

Attachments:

1.

Attachment 1 - Location Diagram - Lot 562 (1) Tacoma Lane, Mindarie

16/206996

 

2.

Attachment 2 - Development Plans - 1 Tacoma Lane, Mindarie

16/206998

Minuted

3.

Attachment 3 - Schedule of Submissions following Advertising

16/222497

Minuted

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                                                                  169

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                                                                  170

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                                                                  176

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   179

 

Assets

Asset Operations & Services

3.7    PT01-05/16 Petition to Request Speed Humps at the Roundabout at Hinchinbrook Avenue and Ridgewood Boulevard, Ridgewood

File Ref:                                              3120V03 – 16/201016

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider Petition PT01-05/16 requesting the installation of speed humps on the roundabout at the intersection of Hinchinbrook Avenue and Ridgewood Boulevard, Ridgewood.

Background

Council received petition PT01-05/16 at its meeting of 24 May 2016 containing 23 signatures which reads as follows:

 

“We need to have speed humps installed on the roundabout at the below address – screeching tyres, every night on this roundabout, not only dangerous to young children on the area, but a very noisy situation every night to local residents.  Speed humps are, we think a necessary to be installed ASAP.”

Detail

The roundabout in question is located at the intersection of Ridgewood Boulevard, Hinchinbrook Avenue and Fedamore Approach as shown in Attachment 1.  Ridgewood Boulevard and Hinchinbrook Avenue operate as Local Distributor roads within the City’s Functional Road Hierarchy and Fedamore Approach operates as a Local Access road.

 

Local Area Traffic Management treatments are installed on all approaches to the roundabout with median treatments installed on Hinchinbrook Avenue and Ridgewood Boulevard and a raised plateau installed on Fedamore Approach. Transperth operates the 484 bus route through Ridgewood between Clarkson Train Station and Butler Train Station and use the roundabout to travel between Hinchinbrook Avenue (north) and Ridgewood Boulevard.

Consultation

No consultation has been undertaken in preparing this report.

Comment

While the installation of vertical displacement devices such as speed humps is effective at reducing vehicle speeds on straight sections of road, Austroads Guide to Traffic Management Part 8: Local Area Traffic Management does not recommended their use on bends.  This is because of a lack of available sight distance may mean that motorists are not expecting to encounter speed humps and they pose a particular hazard for motorcyclists who may be unbalanced by a bump when they are leaning through a bend. Therefore, the provision of speed humps within the roundabout is not supported by Administration. 

 

Administration has considered alternative options to address the concerns raised in the petition but these have not proven feasible.  Geometric changes to narrow the circulating width of the roundabout are not possible as sufficient width is required to allow for the safe operation of busses.  Surface treatments such as increasing the size of pavement aggregate or installing rumble strips to provide drivers with audible feedback are considered ineffective in reducing vehicle speeds and would increase road noise generated by all vehicles.

 

The issue of intentionally causing tyres to lose traction is covered under the States hoon laws and can be reported to WA Police for enforcement.  With no viable infrastructure changes available, Administration considers that WA Police are best equipped to deal with motorists using the roundabout illegally. 

 

Individual drivers have the responsibility to drive within the State road rules. If drivers choose to disregard those rules the WA Police is the only authority to enforce compliance.  If hoon driving is occurring in the area, community members are encouraged to report their concerns to the WA Police to assist them with enforcement of the Road Traffic Code. Complaints about speeding/hooning should be directed to WA Police by calling the 'Hoon Hotline' on 13144 or can be reported online at https://www.police.wa.gov.au/ and navigating to Your Safety/Antisocial Behaviour/Reporting Hoon Behaviour.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Local Area Traffic Management Policy applies to the assessment of this request.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       DOES NOT APPROVE the request made in Petition PT01-05/16 to install speed humps on the roundabout at the intersection of Hinchinbrook Avenue, Ridgewood Boulevard and Fedamore Approach;

2.       REQUESTS Administration contact WA Police regarding hoon behaviour at the intersection of Ridgewood Boulevard and Hinchinbrook Avenue; and

3.       ADVISES the petition organiser of Council's Decision.

 

 

 

Attachments:

1.

Ridgewood Boulevard / Hinchinbrook Avenue / Fedamore Approach Roundabout Location Map

16/201218

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                               182

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   183

3.8    Safety Review - Two Rocks Road, Two Rocks

File Ref:                                              3000V02 – 16/224840

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider the outcomes of a safety review of Two Rocks Road, Two Rocks including the recommendations from a Crash Location Report on March long weekend tragic fatal crash in Two Rocks Road.

Background

Two Rocks Road has historically operated as regional distributor road carrying low traffic volumes in rural areas. As the localities of Two Rocks and Yanchep continue to undergo significant land use changes, traffic volumes have increased impacting on the safety and operating environment of previously rural road. Additionally, the number of crashes occurring in Two Rocks Road also triggered a safety review of the road.

 

The State Road Safety Strategy - Towards Zero: Getting there together 2008 - 2020 is based on a Safe Systems approach and is a holistic view which seeks to manage the interaction between road users, roads and roadsides, travel speeds and vehicles. In considering a preliminary safety review for Two Rocks Road, it is appropriate to do so in accordance with the 'Safe System' cornerstone.

 

As part of the speed limit review of a number of rural roads Council considered a reduction in speed limit on Two Rocks Road (IN03-08/13) in August 2013, however this was not supported. A report was presented to Council at the Ordinary Council Meeting held on 26 April 2016 (Item AS10-04/16) on Safety Review – Two Rocks Road, and Council deferred this matter back to Administration for further information and investigation. Main Roads WA (MRWA) has also provided a Crash Location Report (CLR) prepared after the fatal crash in Two Rocks Road in March 2016. This report now presents the matter for Council consideration including the recommendations from MRWA as made in the CLR.

Detail

Two Rocks Road is 6.66km long stretching between Yanchep Beach Road and Lisford Avenue. It is classified as a District Distributor ‘B’ road in the City's Functional Road Hierarchy, connecting Yanchep and Two Rocks. Most of the section of Two Rocks Road from 150m north of Lookout Drive and 200m south of Montebello Boulevard operates at 90km/hr posted speed limit; the remaining section of Two Rocks Road operates at 60km/hr posted speed limit. The majority of a section of the road is constructed as two lane undivided single carriageway and has a number of crests and dips. While appropriate linemarking is installed on the whole length of the road the sight distance at some locations is restricted by the crests and dips and overtaking opportunity is limited along the road. Refer to Attachment 1 for a location and speed zone map.

Traffic Data for Two Rocks Road is summarised in the table below which shows the increase in traffic volume.

 

 

 

 

Traffic Count Locations, Two Rocks Road

Traffic Count Date

Average Weekday Traffic volume, Vehicle Per Day (Vpd)

85th percentile speed (speed at which or below 85% of the motorists are driving)

North of Lookout Drive

4 May 2010

3632

88km/hr

North of Montebello Bvd

4 May 2010

3217

82km/hr

South of Montebello Bvd

15 March 2016

4557

90km/hr

North of Zamia Rise

15 March 2016

4631

95km/hr

Crash data for Two Rocks Road records 21 crashes for the whole length (6.66Km) over the five years period between 2011 and 2015. Outcomes of the 21 crashes recorded included two fatalities, five hospital admission crashes and three crashes requiring medical attention. The crash data also highlights that eight of the 21 crashes occurred at night and five of the crashes are off carriageway (leaving road) crashes. While Main Roads WA (MRWA) crash database has not been updated after 2015, the City is aware of a recent tragic head on fatal crash on this road over the March 2016 Labour Day long weekend, which resulted in the loss of three lives.

As an aftermath of any fatal crash MRWA undertakes a preliminary investigation and should any infrastructure deficiency be identified, MRWA issues a Crash Location Report (CLR) to the local authority for action. In this case, MRWA has submitted a CLR for this crash and recommended installing Raised Reflective Pavement Marker (RRPM) and Guideposts along the 90Km/hr road section to better delineate the road in the absence of Street-lighting. A copy of the CLR has been placed in the Elected Members Reading Room for reference.

 

There are currently no bus stops along this section of road due to minimal urban development, however bus stops will be provided in the future as development occurs along Two Rocks Road. Two Rocks Road does not have any dedicated provision for cyclists as no shared path or cycle lanes are provided on this section of road. However, wide sealed shoulders are used by road cyclists. An additional source of information was gathered by Administration through a mobile tracking tool, Strava, which monitors the movements utilised by registered users of GPS tracking and available on a number of fitness trackers and smartphones. This information is also used to generate heat maps indicating the popularity of certain routes. The application is available to the public and has over 1.2M users worldwide and is particularly popular with road cyclists to track their rides. Strava indicates that Two Rocks Road is a low use cycling route at the moment. Improved cycling facilities will be considered as part of future upgrading of Two Rocks Road.

Consultation

No consultation was conducted as part of this report. Since no residents are directly affected by the proposed works no future direct consultation will be undertaken. However, If Council and Main Roads WA support a speed limit change; Main Roads WA will advertise the change on their website and install advanced warning signs to alert motorists of the speed limit change.

Comment

The 'safe speed' cornerstone recognises that under a safe systems approach, 70km/hr is considered as being the highest survivable speed for a head on collision and 50km/hr for a right angle collision.

 

 

 

While it is noted that the 85th percentile speed (operating speed) is close to the posted speed limit, it can be established from the crash history that speed has contributed to the severity of the crashes. Speed affects both the risk of being involved in a crash due to the decrease in time to react and the severity of a crash should it occur. The ' Safe Speed' cornerstone endeavours to:

 

-     Ensure speed limits suit the purpose and nature of the road;

-     Educate road users on safe travel speeds; and

-     Develop effective speed enforcement strategies.

 

Administration considers that reviewing the speed limit on Two Rocks Road will play a significant role in improving safety of the road. MRWA undertakes review of speed limit on Local Government roads based on Council requests. If a review identifies a change in speed limit of a road, MRWA installs and maintains the new signs.

 

Development along Two Rocks road is progressing and a new subdivision, ‘The Spot Stage 1’ is being constructed south of Montebello Boulevard. This subdivision will include an intersection on Two Rocks Road at Reef Break Drive. As a result, the environment of Two Rocks Road adjacent to the subdivision will change to a built up area environment. Considering the change in environment, MRWA has conducted an initial investigation which has concluded that the existing 60km/hr speed limit to be extended from 200m south of Montebello Boulevard to 300m south of the new intersection with Reef Break Drive. Refer to Attachment 2 for a location map of the subdivision.

 

As part of the safety review and in consideration of the recommendation of the CLR provided by MRWA, Administration proposes to install guideposts along the road verge and Raised Reflective Pavement Markers (RRPM) along the existing linemarking. If agreed by Council, MRWA will install the RRPM and the City will install the guideposts in 2016/17.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The responsibility of changing speed zone, installing and maintaining RRPM lies with MRWA and as such the City will incur no financial cost for these items. The City will however need to meet the cost of the guideposts; these items are estimated in the order of $10,000 and can be funded from PR 2656 – Various Traffic Management Projects.

 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       REQUESTS Main Roads WA to undertake a speed zone review of Two Rocks Road for the section with existing 90km/hr speed zone;

2.       AGREES to install RRPM and guideposts on Two Rocks Road as recommended in the Crash Location Report; and

3.       NOTES the extension of the existing 60km/hr speed zone from 200m south of Montebello Boulevard to 300m south of the proposed Reef Break Drive and Two Rocks Road intersection.

 

 

Attachments:

1.

Two Rocks Road Speed Map

13/122471

 

2.

Location of The Spot Stage 1 subdivision

16/107424

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                               187

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                               188

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   189

 

Infrastructure Capital Works

3.9    Metropolitan Regional Roads Program - 2016/2017

File Ref:                                              6923 – 16/194117

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To consider submissions for grant funding from the 2017/2018 Metropolitan Regional Road Program for Road Improvement and Road Rehabilitation Projects.

 

Background

Each year, Main Roads WA (MRWA) invites project submissions for grant funding consideration as part of the Metropolitan Regional Road Program (MRRP).

 

This report outlines the guidelines for the assessment of road works and recommends projects for consideration by the Metropolitan Regional Road Group (MRRG).

 

The project types are separated into two categories as outlined below:

 

Road Improvement Projects

Improvement projects are those which would involve the upgrading of an existing road to a higher standard than currently exists, i.e. dual carriageway construction, pavement widening, new overtaking lanes, traffic control measures, etc.

 

A multi-criteria analysis (taking into consideration road capacity, geometry, accidents, benefits and costs) is used to prioritise road improvement projects on urban arterial roads within the metropolitan area.  This analysis is an integral part of the guidelines for the MRRP and must be followed for submissions to be considered for funding.

 

Road Rehabilitation Projects

Road rehabilitation projects are those proposed for existing roads where a failed link is to be brought back to pre-existing physical condition, e.g. resealing, reconstruction, re-sheeting and reconditioning.

 

A number of conditions have to be met for a project to be considered in the program.  Projects qualify only if the road has a classification of a local distributor road or higher and its Average Annual Daily Traffic (AADT) exceeds 2,000 vehicles per day or the design traffic exceeds 1 x 106 Equivalent Standard Axle (a measurement that relates to the commercial vehicle content).  Another qualifying criterion requires the points scored for the criterion relating to road condition to be greater than 700 points.

Detail

Road Improvement Projects

Opus International Consultants (PCA) Ltd were commissioned to prepare the City's Road Improvement submissions. The multi-criteria analysis adopted by MRWA was used to evaluate roads in the City of Wanneroo. The higher the points score the better the chance the project has in being funded. The Road Improvement projects listed below have been submitted for the 2017/2018 program:


 

 

YEAR

ROAD

SECTION OF PROPOSED DUAL CARRIAGEWAY

ESTIMATED PROJECT COST

POINTS SCORE

2017/2018

Hartman Drive, Darch/Madeley

Hepburn Avenue to Gnangara Road

$4.5M

4.05

2017/2018

Marmion Avenue

Reflection Boulevard/ Camborne Parkway to Graceful Boulevard/ Romeo Road

$3.5M

16.11

2017/2018

Pinjar Road

Blackberry Drive to Joondalup Drive

$5.45M

12.28

 

The points score of each project is based on analysis of the benefits of the project (reduced travel time, reduced vehicle operating costs, crash cost savings etc.) relative to the project costs (for construction and maintenance).  Based on the successful submission scores for Road Improvement projects funded in the 2016/17 Program for the metropolitan area, Administration considers that the submissions for both Marmion Avenue and Pinjar Road have a high chance of success.

 

Road Rehabilitation Projects

The table below lists the rehabilitation projects that were submitted for consideration in the 2017/2018 program These road rehabilitation projects were unsuccessful in gaining grant funding in previous years. Pavement Analysis Pty Limited was re-appointed to review the previous report submission and provide updated technical details and recommendations for the Buckingham Drive project and likewise Asset Infrastructure Management was re-appointed to update the report for the Hartman Drive project. 

 

 

Item

Road

Locality

Section

Works

Estimated Project

Cost

Points Score

1

Buckingham Drive

Wangara

Dobbins Street to Arrigo Way (full width)

Asphalt Reseal

$419,026

1,740

 

 

2

Hartman Drive (North Bound)

Wangara

Luisini Road – Ocean Reef Road (full width)

Asphalt Reseal

$355,314

1,554

 

 

The deadline for Road Rehabilitation submissions was 29 April 2016 while the deadline for Road Improvement submissions was 27 May 2015. The above projects were submitted to MRWA by their respective due dates subject to Council endorsement. Following Council’s endorsement, a follow up letter will be sent to MRWA advising of the outcome.

 

The tight timeframe for the preparation of the grant submissions from the date of invitation (which was 9 March 2016) to the associated deadlines meant that reporting to Council prior to the deadline was not feasible. The City engaged specialist consultants to collate data, evaluate and prepare the submissions in accordance with the criteria set out in the invitation. The scheduling of the work and the time taken to complete these submissions could not be aligned with Council’s reporting cycle and as a result, the submissions could not be presented to Council prior to the specified deadlines.

 

Following the closing date, submissions are checked by MRWA for omissions and errors in computations. The MRWA Pavement Branch will audit submissions relating to Road Rehabilitation Projects and an independent auditor appointed by MRWA will audit Road Improvement Projects.

 

Final audited projects are then collated by MRWA and a priority listing developed based on the audited points score. It is anticipated that this list of audited projects will be distributed to all Councils by September 2016.

 

The Sub Groups of the MRRG, each have technical meetings to discuss and approve projects within their own Sub Group. Recommendations are forwarded to the MRRG.  The Cities of Wanneroo, Joondalup and Stirling form the North West Sub Group.  The MRRG considers funding submissions in accordance with the guidelines and makes recommendations to the State Road Funds to Local Government Advisory Committee.

 

Councils would expect to receive advice from MRWA early in 2017 of the successful projects for the 2017/18 financial year. The final listing of the successful projects in subsequent years’ budgets will be considered by Council as part of the annual budget process.

Consultation

Nil

Comment

The projects selected have been identified as these best meet the grant funding program’s selection and assessment criteria and enables the City to maximise the opportunity for funding under the MRRP’s competitive process.

 

Should any of the new Road Improvement projects be successful, the maximum funding which the City could potentially receive in 2017/18 will be the remainder of the annual cap of $3,000,000 noting that the current approved Mirrabooka Avenue dual carriageway project is already listed to receive Road Improvement funding in 2017/18 to complete the project. There may be a need to adjust the 2017/18 grant funding for two projects (Marmion Avenue and Mirrabooka Avenue) already committed under this program to receive funding in 2017/18 to allow for the inclusion of any new successful project. As is generally the case with the larger projects, successful projects are able to be staged over the 2018/19 and 2019/20 financial years.

 

Based on previous years grant funding submissions to the MRRP, the Road Rehabilitation Projects listed for 2017/2018 have a high potential of success. Should the City be unsuccessful in receiving grant funding for the rehabilitation projects, the road conditions will continue to be monitored and projects will be included in the City’s Annual Transport Assets Renewal Program in accordance with the priorities determined by the City’s Road Asset Management System.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Social

2.4    Improve community safety

 

                   2.5     Improve transport options and connections


 

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

The maximum annual grant allocation for Councils is $3,000,000 for Road Improvement Projects and $750,000 for Road Rehabilitation Projects. A condition of the grant under the MRRP is that the City must contribute at least one third of the project cost to secure the State Government funding.

 

Should the funding submission for projects submitted to the Road Improvement and Road Rehabilitation Program be successful, the matching funding will be considered as part of the City's Annual Capital Work Budget deliberations. Based on the City's historical funding ability, it is likely that the City will be able to match the funding required.    

Voting Requirements

Simple Majority

 

Recommendation

That Council ENDORSES the submission of the following projects to Main Roads WA for grant funding consideration as part of the 2017/2018 Metropolitan Regional Road Program:-

 

1.         Road Improvement Projects:-

YEAR

ROAD

SECTION OF PROPOSED DUAL CARRIAGEWAY

ESTIMATED PROJECT COST

2017/2018

Hartman Drive, Darch/Madeley

Hepburn Avenue to Gnangara Road

$4.5M

2017/2018

Marmion Avenue

Reflection Boulevard/ Camborne Parkway to Graceful Boulevard/ Romeo Road

$3.5M

2017/2018

Pinjar Road

Blackberry Drive to Joondalup Drive

$5.45M

 

2.         Road Rehabilitation Projects:-

YEAR

ROAD

LOCALITY

SECTION

WORKS

ESTIMATED PROJECT COST

2017/2018

Buckingham Drive

Wangara

Dobbins Street to Arrigo Way (full width)

Asphalt Reseal

$419,026

2017/2018

Hartman Drive (North Bound)

Wangara

Luisini Road – Ocean Reef Road (full width)

Asphalt Reseal

$355,314

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   194

 

3.10  Tender No 01628 Two Rocks Fire Station New Building

File Ref:                                              23752 – 16/229004

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider Tender No 01628 for Design and Construction services for the proposed new Ablution Building and Meeting Room to complement the existing Bush Fire Brigade Station at Carraway Loop, Two Rocks.

Background

The City's 2015/2016 Capital Works Program included $225,000 for completion of the construction of a new Ablutions Block and Meeting Room (refer to Attachment 1 for location). Following the completion of a detailed design, tenders for the construction of this building were invited.

 

The tender consisted of two Options the first being a scheme which was compliant with the user requirements, the second scheme was of a reduced specification. This report considers the tender outcome and recommendation.

Detail

Tender No 01628 for Design and Construction services for the proposed new Ablution Building and Meeting Room was advertised on Saturday 16 April 2016 and closed on Tuesday 10 May 2016.  A copy of the tender document is available in the Elected Members Reading Room.

 

Essential details of the contract are outlined below:

 

Contract Terms

Detail

Contract Type

Fixed Lump Sum Price

Commencement Date

5 September 2016

Contract Duration

32 weeks from possession of site

Extension Permitted

No

Rise and Fall

No

 

Tender submissions were received from:

 

·    Diploma Construction Pty Ltd;

·    Fleetwood Pty Ltd; and

·    Maintenance and Construction Services Australia (MACS) Pty Ltd.

 

The Tender Evaluation Team, comprising of two Project Building Officers, Coordinator Building Projects, and the Contracts Officer evaluated the tender submissions in accordance with the following selection criteria:

 

 

 

Tender Evaluation Process

 

A "value for money" approach was adopted for tender evaluation, with the principles that guided this assessment summarised as follows:

 

Compliance Assessment

All tenders to be assessed for compliance with the requirements of the Conditions of Tender and any specified Contract requirements.

 

On initial review of tender submissions received, all tenders were deemed compliant with the tender requirements.

 

Non-Price Assessment

A non-price assessment provides a measure of the tenderer’s capability and capacity to perform the requirements of the Contract. The non-price assessment involves ranking the tenderers in accordance with weighted scores against the assessment criteria arising from the evaluation undertaken. The non-price assessment criteria and their weighting are summarised as follows:

 

Selection Criteria

Weighting

Tenderer’s Organisational Experience in Similar Works

25%

Tenderer’s Key Personnel Experience in Similar Works

25%

Tenderer’s Understanding of Tender and Methodology

25%

Tenderer’s Occupational Health and Safety Management

25%

TOTAL

100%

 

Based on the total weighted score, a “normalised score” is then developed for ranking purposes and further analysis.

 

Value for Money Assessment

An analysis of the tendered lump sum pricing, non-price criteria and assessment of risk to the project to determine the Tender that offers the best value for money.

 

Price for the services offered

Tenderers provided lump sum prices for the scope of works. The prices received range from $428,858.00 to $1,129,900.00.

 

The approved 2015/2016 Capital Works program was $225,000 with $215,967 remaining available for the construction of this project.

The prices received represent between 199% and 525% over the available budget.

 

Organisational Experience in similar works (25%)

Assessment of this criterion considered the tenderers' experience in undertaking work of a similar nature.

 

Two tenderers demonstrated good compliance to the requirements. The remaining one did not include any evidence of previously completed projects.

 

Tenderer’s Key Personnel Experience in similar works (25%)

Assessment of this criterion considered the tenderers' nominated personnel allocated for this project and their relevant experience in undertaking works of a similar nature.

 

Two tenderer’s submissions listed their personnel but no details provided in either case. The third tenderer was considered unacceptable as no personnel information was provided.

 

Tenderer’s Understanding of the Tender Requirements and Methodology (25%)

Assessment of this criterion considered the tenderers’ understanding of the project works and the tenderers’ proposed methodology to utilise the resources to deliver the works.

 

All tenderers provided a program of works and demonstrated understanding of the tender with two tenderers addressing items specifically related to the project such as level of service by architect and design team and scope of work at consultancy stages including detailed programs and one tenderer presenting a more generic approach.

 

Tenderer’s Occupational Health and Safety Management (25%)

The assessment was based on the tenderers’ submitted Occupational Health and Safety (OHS) documentation and in response to the OHS Management System Questionnaire.

 

All Tenderers demonstrated detailed organisational safety management policies and processes with management systems and approach to occupational health and safety addressed the criterion.  

Consultation

Consultation has occurred with the relevant stakeholders including the following:

 

·    Two Rocks Volunteer Fire Brigade;

·    Department of Fire and Emergency Services (DFES); and

·    Internal stakeholders.

Comment

Given that all tender prices exceed the available budget by a significant amount and do not represent best value for money for the City, it is felt necessary and appropriate that Administration review the requirements and scope of the works, revise the construction estimate and then go back to market with a revised project. 

 

In order to ensure that this project is delivered within the 2016/17 financial year, it is proposed that Administration will develop a revised concept design in consultation with the Two Rocks Volunteer Fire Brigade and immediately commence the procurement process. Given that this project was subject to an unsuccessful Tender exercise, Administration would now propose to progress procurement on the basis of competitive quotations.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

The following are project related approvals:

 

·        Development Approval has been confirmed to be exempted after consultation with the City's Planning and Sustainability Directorate;

 

·        Building Permit will be required to be obtained by the appointed contractor prior to commencement of construction; and

 

·        Occupancy Permit will be required to be obtained by the contractor awarded the tender prior to Practical Completion.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management Considerations

By not accepting this tender, the project delivery will be delayed, however it is anticipated that this can be managed through a revised project scope and associated schedule within the current financial year.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial Implications

Tender prices received are more than the $200,000 available budget. The tender prices also exclude several potential contingency items that have the potential to significantly influence the overall cost.

 

Any financial variances will be managed as part of the review of the scope of works and consideration of the procurement of works.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       DECLINES all tenders for Tender No 01628 for the Construction of Two Rocks Fire Station new ablution building and meeting room;

2.       AUTHORISES Administration to notify all tenderers of Council’s decision; and

3.       NOTES that Administration will review the scope of works and seek competitive quotations and award contract for the construction of the Two Rocks Fire Station new ablution building and meeting room.

 

 

Attachments:

1.

LOCATION PLAN Two Rocks Fire Station

16/235597

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                                                                  198

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   199

 

Community & Place

Cultural Development

3.11  Community History Centre Collection Policy - Review

File Ref:                                              1443 – 16/209652

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the review of the Community History Centre Collection Policy.

Background

A collection development policy for the then newly created Community History Centre was developed in 2009/10 and was approved by Council in 2010. This policy was revised and approved in 2012 and a third revision has now been drafted.

Detail

The proposed changes to the policy in their entirety are detailed in the document Community History Centre Policy New Draft 2016 which is attached to this report.

 

A summary of the significant changes follows:

 

The policy updates name changes to the business unit – from Community Capacity Building to Cultural Development and the sub-unit from Heritage, Museums and Arts to Cultural Services.

 

The policy objective “To provide a framework within which the Community History Centre’s collection can be managed, preserved and made accessible” is expanded to, “The purpose of this policy is to provide the City of Wanneroo (the City) and the community with clear and consistent business rules for the administration of the Community History Centre. The policy will:

 

·        provide a framework for the management of the Community History Centre, its services and the preservation of its resources;

·        clarify the roles and responsibilities of all stakeholders involved; and

·        ensure consistency in the management procedures adopted.

 

The policy statement emphasises the recognition placed by the City of Wanneroo on the importance of storing, conserving and protecting material in the Community History Centre so that it may be preserved for posterity.

 

Additions to the scope state that this policy also applies to users of the Community History Centre and not just to staff and volunteers involved in the management of the Centre. The scope also covers administration of services and programs, service delivery and technology.

 

Part of the background statement has been modified to provide further clarity about the administrative history of the City. “The former City of Wanneroo comprised the area now covered by the City of Joondalup and the current City of Wanneroo.

In July 1998 the municipality was split into the two Councils that exist today”, will be replaced with “In July 1998 the municipality that was the City of Wanneroo was divided and the City of Joondalup and Shire of Wanneroo created. In July 1999 Wanneroo regained its City status.”

 

The Heritage Services Advisory Group is added as a stakeholder that needs to be consulted.

 

With regard to financial and human resource implications, “Not applicable” will be replaced with, “The Community History Centre Collection Policy will guide Cultural Services staff in ensuring fair and equitable access to the services and resources provided by the Community History Centre. Service and development are to be met out of the current operating budget which is reviewed on an annual basis. This policy will be regularly reviewed to ensure that it remains relevant to customer requirements and industry standards. Staff will receive ongoing training and development to ensure the provision of best practice delivery.”

 

Implementation, which currently has a simple referral to the Community History Centre Management Procedure, is expanded to state that the policy will support the ongoing task of providing a community history service. In addition, the Community History Centre Management Procedure details specific procedures relating to implementation. Cultural Services will also review demand for services and technological developments in order to continuously improve services.

 

Dispute resolution will change from being non applicable. Instead, all disputes in regard to this policy will be referred to the Manager Cultural Development in the first instance. In the event that an agreement cannot be reached, the matter will be submitted to the Director Community and Place for a ruling.

 

All Cultural Services staff should be aware of this policy and specifically Coordinator Cultural Services, Community History Librarian, Curator, Curatorial Assistants and Museum Assistants must have a detailed knowledge of this policy. Employees of the City in general and residents will no longer need to know about this policy.

 

With policy evaluation, reviewing the policy every two years to make adjustments to internal and external changes will be replaced with evaluation as to its effectiveness in achieving its outcomes. Measures will be established, including developing and listing key performance indicators to ensure that the policy is meeting objectives and accountability requirements.

Consultation

The Heritage Services Advisory Group has been consulted in the revision of this policy and at its meeting of 26 April recommended to Council to adopt the revision of the Community History Collection Policy.

Comment

It is important to regularly revise policies like the Community History Centre Collection Policy so that such policies properly reflect the active planning, changes and refocusing of the City’s aims and objectives. Regular policy reviews help to achieve better and more innovative operational outcomes for both the City and the community. 

 

The proposed changes refine the policy to reflect current practice.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

There are no direct financial implications of the revision/updating of this policy.

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPTS the revised Community History Centre Collection Policy as per Attachment 1.

 

Attachments:

1.

Community History Centre Collection Policy Revised 2016

14/371258

Minuted

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                               202

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   206

 

Community Facilities

3.12  Quinns Football Club Contribution to Gumblossom Reserve Sports Amenities Building Extension

File Ref:                                              21393 – 16/198844

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To consider Quinns Football Club’s (Quinns FC) contribution for the inclusion of storage rooms as a separable portion to PR-3090 Construction of a multipurpose room extension at Gumblossom Sports Amenities Building.

Background

As part of PR-3090 Gumblossom Reserve Sports Amenities Building – Multi Purpose Room Extension, Quinns FC requested additional storage to be considered as a separable portion.

 

At the 26 April 2016 Council Meeting Tender No 01610 Construction of Multipurpose Room Extension at Gumblossom Reserve Sports Amenities Building, Report AS11-04/16 was carried unanimously:

 

“That Council:-

1.       ACCEPTS the tender submitted by Palace Homes & Construction Pty Ltd for Tender No. 01610 Construction of Multipurpose Room Extension at Gumblossom Reserve Sports Amenities Building for its tendered fixed lump sum price of $342,415.12 as per the General Conditions of Tendering; (noting that the following items (Separable Portions 1 and 2) may be excluded from the Contract)

a)  Separate Portion (1): Store in its entirety                                            $43,850.00
b)  Separate Portion (2): Roof Extension and associated works            $21,604.00;

2.       NOTES that additional funding of $143,000.00 will be listed for PR-3090 in Capital Works Budget for financial year 2016/2017; and

3.       NOTES that Quinns Football Club will be given four weeks (ending 27 May 2016) to consider making contribution of $43,850.00 for the inclusion of “store” separate portion to the Contract.”

Detail

Quinns FC have since confirmed their contribution, made payment of $43,850 and signed a Memorandum of Understanding (MOU) with the City outlining the use of the storage. A copy of the MOU will be provided to Elected Members under separate cover.

 

Construction of the storage will coincide with the construction of the multipurpose room, which commenced in June 2016 and estimated to be completed by February 2017.

Consultation

As the primary stakeholder the City has been in regular communication with Quinns FC throughout the design and tender stages of the project.

Comment

Nil

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The additional funds of $43,850 will be added as a Club Contribution to PR-3090 Gumblossom Reserve Sports Amenities Building – Multi Purpose Room Extension in the 2016/17 Capital Works Budget. This is in line with the City’s Accounting Policy Section 3(g)(c) which states:

 

In accordance with Section 6.8 of the Local Government Act 1995 by way of a report and recommendation to the Council seeking authorisation of the expenditures and to endorse the necessary budget variation.”

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       NOTES Quinns FC’s contribution of $43,850 for the inclusion of storage rooms at Gumblossom Sports Amenities Building; and

2.       APPROVES BY ABSOLUTE MAJORITY the over expenditure listed in the following table, pursuant to Section 6.8(1)(b) of the Local Government Act 1995 for the Gumblossom Sports Amenities Building – Multi Purpose Room Extension:

 

 

Description

GL Account/

Capital Project

Current Budget

Adjusted Budget

Gumblossom Reserve Sports Amenities Building – Multi Purpose Room Extension

PR-3090

$248,810

$292,660

 

3.       APPROVES the following budget amendment to fund the project funding shortfall for the Gumblossom Sports Amenities Building – Multi Purpose Room Extension:

Project Number

From

To

Description

N/A

$43,850

 

Quinns FC contribution (Separate Portion (1): Store in its entirety)

PR-3090

 

$43,850

Gumblossom Reserve Sports Amenities Building – Multi Purpose Room Extension

4.       NOTES that construction of the Gumblossom Reserve Sports Amenities Building – Multi Purpose Room Extension commenced in June 2016 and is scheduled for completion in February 2017.

 

 

Attachments: Nil

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   209

 

3.13  Tender No: 01638 - Aquamotion Aquatics Plant Preventative Maintenance

File Ref:                                              24112 – 16/222471

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To consider Tender No. 01638 for the Provision of Aquamotion Aquatics Plant Preventative Maintenance for a Period of Three (3) Years with Two (2) Twelve (12) Months Option to Extend.

Background

Aquatic Plant Preventative Maintenance at Wanneroo Aquamotion for the City of Wanneroo (“the City”) has in the past been addressed by the awarding of a period quotation contract under a sole supplier approval. The contract covered all relevant assets being serviced by a sole contractor and it is proposed to continue this practice in the future.

 

The tender is for the provision of preventative maintenance to the Aquatic Plant at Wanneroo Aquamotion. The services have been previously undertaken by Trisley Hydraulic Services since the redevelopment of Wanneroo Aquamotion in April 2009 on an annual quotation process. The scope of services was reviewed prior to this Tender with the specification and the schedule of rates updated ensure that all the maintenance requirements were addressed.

 

The objectives of the contract are:

a)      Maintain the Principal’s assets in accordance with the applicable Manufacturers requirements;

b)      Maintain and improve the levels of performance, reliability and availability;

c)      Develop and maintain a maintenance record system;

d)      Provide a single point of responsibility for maintenance; and

e)      Provide an effective call-out response and rectification service.

 

Following the review of the scope of services and the expiration of the Sole Supplier status it is proposed that a new Tender be awarded for an initial period of three years with the option of two 12-month extension periods. This is intended to provide both budgetary and operational stability over the contract duration.

Detail

Tender No. 01638 for Provision of Aquamotion Aquatics Plant Preventative Maintenance for a Period of Three (3) Years with Two (2) Twelve (12) Months Option to Extend was advertised on 21 May 2016 and closed on 07 June 2016.  A copy of the Tender document is available in the Elected Member Reading Room.

 

Essential details of the contract are outlined below:

Contract Term

Detail

Contract Type

Monthly Charge and Schedule of Rates

Contract Duration

Three years

Commencement Date

01 August 2016

Expiry Date

31 July 2019

Extension Permitted

Yes, two 12-month, CPI adjusted

Rise and Fall Included

No

 

Tenders Received

Tender submissions were received from the following three (3) companies:

 

Trisley Hydraulic Services Pty Ltd

Commercial Aquatics Australia

Complete Aquatic Services

 

A Tender Evaluation Panel, comprising the Business Manager Aquamotion and Kingsway Indoor Stadium, Aquatic Operations Team Leader and two Full Time Pool Supervisors (excluding OSH evaluation) completed the evaluation of the tenders in accordance with the following assessment criteria:

 

Item No

Description

Weighting

1

Price

40%

2

Demonstrated Experience relevant to understanding similar services

30%

3

Demonstrated Programmed Schedule of Services

10%

4

Demonstrated allocation of suitably qualified personnel to deliver the services

10%

5

Demonstrated Occupational Health and Safety Management

10%

 

The City’s Contracts Officer provided oversight to the evaluation and guidance on purchasing policy and protocol issues.

 

Each of the panel members evaluated the Tender submissions separately and later met as a group to discuss and finalise the scoring attributed to each tenderer. Each category of the Evaluation Criteria was awarded scores on the basis of the information supplied within the submitted tender or through professional experience from previous contracts or clients.

 

A summary of the Tender evaluation is as follows:

 

Price (40%)

The evaluation was based on the monthly price submitted in Price Schedules 1 which included planned preventative maintenance activities with provision of all identifiable replacement parts. Call-out charges, Labour rates and prices for other parts were also requested for the information of the City however were not included in the price evaluation.

 

The monthly costs provided by the companies submitting tenders were extrapolated into the cost for planned preventative maintenance over the three year period. A score out of 10 was then allocated according to the formula provided by the City. The cost for planned services preventative maintenance over the three year period is as below.

 

It should be noted that the Commercial Aquatics Australia and Complete Aquatic Services tender included purchase and installation of filter socks and O-rings in their tender submission which was not the intended request for submissions. Trisley Hydraulic Services requested clarification on this item and costed their submission accordingly.

 

Tenderers are ranked as follows under this evaluation criterion:

 

 

Tenderer

Rank

Trisley Hydraulic Services Pty Ltd

1

Commercial Aquatics Australia

2

Complete Aquatic Services

3

Demonstrated Experience Relevant to Understanding Similar Circumstances (30%)

Assessment of this evaluation criterion considered the tenderers' experience in supplying services of a similar nature and circumstances. Experience in scheduled preventative and reactive maintenance of a Group 1 facility was highly regarded while experience in scheduled asset replacement was beneficial. Experience in DE Filtration, Chlorine Gas and UV disinfection was also highly regarded.

 

Trisley Hydraulic Services Pty demonstrated substantial experience at multiple aquatics centres in Western Australia, specifically in the Perth metropolitan area. This included local government owned and operated centres in addition to not for profit or privately operated centres. Substantial experience was demonstrated in reactive and preventative maintenance in addition to extensive experience in DE filtration, Chlorine Gas and UV disinfection was demonstrated through project briefs at multiple centres. The majority of Group 1 facilities with service contracts are serviced by Trisley Hydraulic Services.

 

Commercial Aquatic Services demonstrated experience in DE Filtration, Chlorine Gas and UV disinfection. Some experience was demonstrated with reactive and preventative maintenance at the City of Swan. Primarily the service contracts by Commercial Aquatics are for Group 2, 3 or 4 facilities as opposed to Group 1 facilities such as Wanneroo Aquamotion.

 

Complete Aquatic Services demonstrated some preventative maintenance experience – however this was in the north of the state (Port Hedland) with a separate service technician. Most metropolitan works that were demonstrated were one-off maintenance or asset replacement works. No demonstrated experience was addressed in DE filtration, Chlorine Gas maintenance or UV disinfection other than that implied from works are various centres (e.g. Port Hedland).

 

The information provided has resulted in the tenderers being ranked as follows under this evaluation criterion:

Tenderer

Rank

Trisley Hydraulic Services Pty Ltd

1

Commercial Aquatics Australia

2

Complete Aquatic Services

3

Demonstrated Programmed Schedule of Services (10%)

Assessment of this evaluation criterion considered the ability of the tenderer to deliver a programmed schedule of services for the works required within the tender.

 

Commercial Aquatics Australia provided a very easy to read maintenance schedule which was very detailed. There were some issues with the maintenance schedule where double-ups of maintenance tasks were noted and occasions where multiple pumps were listed for servicing however only one pump existed. This is expected to have occurred from copy and pasting of the service schedule without adequately proofing the document.

 

Trisley Hydraulic Services addressed the requirement of a schedule of services and stated that a schedule would be established in consultation with the Principal if successful. Some experience was demonstrated through programmed scheduling with Project Briefs.

 

Previously Trisley Hydraulic Services have provided an easy to read and detailed maintenance schedule at the beginning of each annual quotation for maintenance.

If one of these schedules had been provided a far higher score would have been given to Trisleys for this section.

 

Complete Aquatic Services did not provide a schedule of services. There was no mention of an establishment of a schedule. There was some implied service programming with preventative maintenance works at Port Hedland however this was not addressed specifically.

 

The information provided has resulted in the tenderers being ranked as follows under this evaluation criterion:

Tenderer

Rank

Commercial Aquatics Australia

1

Trisley Hydraulic Services Pty Ltd

2

Complete Aquatic Services

3

 

Demonstrated allocation of suitably qualified personnel to deliver the services (10%)

Assessment of this evaluation criterion considered the tenderers' staff resources (including their suitability to perform the specific tasks required) while taking into account the current commitments of the tenderer. Staff with qualifications in Working with Chlorine Gas, Self- Contained Breathing Apparatus (SCBA) and Confined Space Entry is essential for the works required in this tender.

 

Trisley Hydraulic Services demonstrated a comparatively large service team in the metropolitan area of seven service technicians – albeit for a larger customer base than Commercial Aquatic Australia and Complete Aquatic Services. Trisley Hydraulic Services provided multiple staff with Chlorine Gas, SCBA and Confined Space qualifications and provided evidence of these qualifications in the form of registration numbers. All staff had extensive experience in Plant room operations. Trisley Hydraulic Services is also an authorised serviced provider of Atlas Filters, the likes of which are used at Wanneroo Aquamotion. Working with heights qualifications were also provided though are not essential or expected to be required for the works to be carried out.

 

Commercial Aquatics Australia provided a small service team of three in the metropolitan area, servicing a comparatively small number of facilities. All staff had certifications in Chlorine Gas and Confined Space. Some staff had SCBA or Working with Heights qualifications. No registration numbers or certificates were provided to back up these assertions.

 

Complete Aquatic Services has a small service team of three (inclusive of the General Manager) in the metropolitan area, servicing a comparatively small number of facilities. Very little provision of certifications was referenced in the submission and no certificates or registration numbers were referenced by the tenderer. Personnel did have extensive experience in the aquatic service and water treatment industries.

 

The information provided has resulted in the tenderers being ranked as follows under this evaluation criterion:

Tenderer

Rank

Trisley Hydraulic Services Pty Ltd

1

Commercial Aquatics Australia

2

Complete Aquatic Services

3

 

 

Demonstrated Occupational Health and Safety Management (10%)

Evidence of safety management policies, procedures and practices was assessed from the tender documents.  The assessment for safety management was based on the tenderers' submitted Occupational Health and Safety (OH&S) policy documentation and responses to an OH&S Management System Questionnaire included within the tender documentation.

 

Evidence of safe work practices relating to working with chemicals and working in confined space are essential for this tender.

 

Commercial Aquatics Australia answered the OSH Questionnaire and provided most of the requested documentation. Safe Practices in working with chemicals and working in confined space were demonstrated. The only notable omission was that no safety induction program was provided in the submission.

 

Trisley Hydraulic Services answered the OSH Questionnaire and provided most of the requested documentation with some minor lack of substantiation. Safe work Practices in working with chemicals and confined space were demonstrated. No outcomes of the most recent OSH audit were provided however the most recent site audit was provided (outcomes not demonstrated).

 

Complete Aquatic Services answered the OSH Questionnaire and provided a safe working permit for working with chemicals however did not provide a permit for confined space (this permit was referenced in their HSE Manual). No training matrix was provided though this was requested in the questionnaire.

 

The information provided has resulted in the tenderers being ranked as follows under this evaluation criterion:

Tenderer

Rank

Commercial Aquatics Australia

1

Trisley Hydraulic Services Pty Ltd

2

Complete Aquatic Services

3

 

Overall Weighted Score

The tenderer's' submissions were reviewed in accordance with the selection criteria and weighted as appropriate.

 

The overall weighted score has resulted in the following ranking:

Tenderer

Rank

Trisley Hydraulic Services Pty Ltd

1

Commercial Aquatics Australia

2

Complete Aquatic Services

3

 

In terms of the qualitative criteria elements of the assessment when applied against the tender assessment rating scale, all aspects of the submission from Trisley Hydraulic Services rated as an adequate offer and were deemed to have met the entire required criterion with no deficiencies preventing the successful performance of the contract requirements. Trisley Hydraulic Services was rated as a 5 (Adequate) for Provision of a Programmed Schedule of Services, however, as mentioned above they have provided this to Aquamotion on an annual basis since 2009 and there is little doubt that they can fulfil this section of the tender.

 

A copy of the evaluation sheet showing the weighted scores and price has been made available to Elected Members under separate cover.

Consultation

Nil

Comment

The services provided under this contract are an integral part of maintaining the plant assets at Wanneroo Aquamotion while ensuring that the equipment is fit for purpose and safe to operate.

 

The tender submission from Trisley Hydraulic Services achieved the highest score in accordance with the Tender assessment criteria and weightings as detailed in the Procurement Plan.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Tenders were invited in accordance with the requirements of the City's Purchasing Policy.

Financial Implications

The annual expenditure associated with this tender has been budged for within the Aquamotion Operate Pool Contract Expenses Operating budget on an annual basis.

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Trisley Hydraulic Services for Tender No. 01638 for the Provision of Aquatics Plant Preventative Maintenance Services for a Period of Three (3) Years commencing on 1 August 2016 and expiring on 31 July 2019, as per the schedule of rates in the tender submission, with an option to extend the contract for up to Two (2) further 12 month periods, or part thereof, with CPI increase applied at extension of the contract.

 

 

Attachments: Nil    


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   215

 

Corporate Strategy & Performance

People & Culture

3.14  Rescission of Managing our People Council Policy

File Ref:                                              2159 – 16/222582

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

The City of Wanneroo’s Managing our People Policy (Attachment 1) is now outdated, inaccurate, and given the substantial progression with the City’s internal people management governance framework, it is no longer applicable, or required under the Local Government Act 1995, to be a Council Policy.

Background

This Policy was developed and implemented in 2012, at a time when the City did not have a robust internal administrative policy and procedure framework, as it related to people management, to assist Leaders effectively manage their teams. In 2014,  a comprehensive People Management policy framework was implemented, now negating the need for the Managing our People Policy. The internal framework consists of:

 

Code of Conduct;

Equal Opportunity Policy;

Workplace Bullying, Harassment and Discrimination Policy;

Managing Poor Performance and Unacceptable Conduct Procedure;

Disciplinary Process and Actions Procedure;

Fitness for Work Policy and Procedure; and

Learning Development Policy and Procedure, amongst others.

Detail

Whilst the Managing our People Policy was previously a relevant over-arching document for the City to hold, it is noted that there was no legislative requirement for the Policy to be a ‘Council Policy’. Additionally, whilst the Policy is outdated, it also references sections of the Local Government Act 1995 (LGA) which are incorrect. Specifically, under section 2 of the Policy, it states “For the purposes of S5.27 of the Local Government Act 1995….”. This is not correct, as the section of the LGA that should be referenced is section 5.37.

Consultation

The City’s Lawyer (and Manager of Governance) has advised that there is no requirement for the City to have this Council Policy.

Comment

Nil

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

There are no strategic or corporate risks by removing the Policy, nor risks within the City’s current risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the rescission of the City’s Managing Our People Policy.

 

 

 

Attachments:

1.

Copy of Managing our People Policy

16/222576

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                               217


 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 12 July, 2016                                   219

 

Transactional Finance

3.15  Warrant of Payments for the Period to 30 June 2016

File Ref:                                              1859 – 16/229968

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider the list of accounts paid for the month of June 2016, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in June 2016:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – June 2016

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

106312 - 106671

2575 - 2598

 

 

$3,554,649.64

$13,628,693.34

$17,183,342.98

 

($360.00)

($641,507.00

($69,306.80)

($16,472,169.18)

Municipal Fund – Bank A/C

Accounts Paid – June 2016

Muni Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$16,472,169.18

$22,005.31

$3,899,873.13

$20,394,047.62

Town Planning Scheme

Accounts Paid – June 2016

                           Cell 1

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$936.25

$936.25

$936.25

$22,162.75

$21,272.60

$936.25

$936.25

$21,190.20

$69,306.80

 

At the close of June 2016 outstanding creditors amounted to $3,771,276.01.

Consultation

Nil

Comment

The list of payments (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of June 2016 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Risk Title

Risk Rating

Warrant of Payments Information Only

Low

Accountability

Action Planning Option

Acting Transactional Finance Manager

Accept

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

 

 

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of June 2016, as summarised below:-

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – June 2016

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

106312 - 106671

2575 - 2598

 

 

$3,554,649.64

$13,628,693.34

$17,183,342.98

 

($360.00)

($641,507.00

($69,306.80)

($16,472,169.18)

Municipal Fund – Bank A/C

Accounts Paid – June 2016

Muni Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$16,472,169.18

$22,005.31

$3,899,873.13

$20,394,047.62

Town Planning Scheme

Accounts Paid – June 2016

                           Cell 1

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$936.25

$936.25

$936.25

$22,162.75

$21,272.60

$936.25

$936.25

$21,190.20

$69,306.80

 

WARRANT OF PAYMENTS JUNE 2016

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00106312

01/06/2016

West Coast Patios 

$147.00

 

 

  Reimbursement - Development Application Fees - Not Required

 

00106313

01/06/2016

Mr Mark Nicholson 

$150.00

 

 

  Refund - Overpayment Of Commercial Waste Account - Finance

 

00106314

01/06/2016

Cancelled

 

00106315

01/06/2016

Gloria West 

$830.00

 

 

  Bond Refund

 

00106316

01/06/2016

Mohanad Abu Khedira 

$535.00

 

 

  Bond Refund

 

00106317

01/06/2016

Nikki McKell 

$535.00

 

 

  Bond Refund

 

00106318

01/06/2016

Jessica Ford 

$535.00

 

 

  Bond Refund

 

00106319

01/06/2016

Christopher Courtney 

$830.00

 

 

  Bond Refund

 

00106320

01/06/2016

Darren Bryant 

$535.00

 

 

  Bond Refund

 

00106321

01/06/2016

Joji V Uppan 

$830.00

 

 

  Bond Refund

 

00106322

01/06/2016

Glen R Charles 

$535.00

 

 

  Bond Refund

 

00106323

01/06/2016

Shree Kutch Leva Patel Cricket Club 

$84.00

 

 

  Key Bond Refund

 

00106324

01/06/2016

Rates Refund

$158.31

00106325

01/06/2016

Housing Authority 

$500.00

 

 

  1 X Financial Assistance

 

00106326

01/06/2016

K Robertson 

$50.00

 

 

  Dog Registration Refund - Microchip

 

00106327

01/06/2016

E P Smith 

$17,547.67

 

 

  Bond Refund Darch WAPC 132040

 

00106328

01/06/2016

E P Smith 

$16,713.62

 

 

  Bond Refund Darch WAPC 132040

 

00106329

01/06/2016

Australand Residential Investments 

$7,732.82

 

 

  Bond Refund Yanchep Beach Road WAPC 139146

 

00106330

01/06/2016

Rates Refund

$585.40

00106331

01/06/2016

Ray White Lancelin 

$520.00

 

 

  1 X Financial Assistance

 

00106332

01/06/2016

Rates Refund

$31.61

00106333

01/06/2016

Rates Refund

$1,074.22

00106334

01/06/2016

Rates Refund

$630.50

00106335

01/06/2016

Rates Refund

$284.71

00106336

01/06/2016

Rates Refund

$652.89

00106337

01/06/2016

Rates Refund

$672.38

00106338

01/06/2016

J Innis 

$100.00

 

 

  Refund - Infringement Notice - Emergency Services

 

00106339

01/06/2016

Cancelled

 

00106340

01/06/2016

Rates Refund

$252.02

00106341

01/06/2016

Rates Refund

$284.71

00106342

01/06/2016

Rates Refund

$954.97

00106343

01/06/2016

Rates Refund

$555.83

00106344

01/06/2016

Rates Refund

$789.31

00106345

01/06/2016

Rates Refund

$721.10

00106346

01/06/2016

Outdoor World 

$147.00

 

 

  Reimbursement - Development Application Fee - Not Supported

 

00106347

01/06/2016

L Wright 

$95.00

 

 

  Reimbursement - Occupancy Permit - Timeframe Not Met

 

00106348

01/06/2016

Antonelli Investments Pty Ltd 

$669.50

 

 

  Reimbursement - Development Application Fees - Not Required

 

00106349

01/06/2016

Casey Piesse 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106350

01/06/2016

J Meester 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106351

01/06/2016

R & K Scott 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106352

01/06/2016

D J Abbott 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106353

01/06/2016

K Bechar 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106354

01/06/2016

Loma Eldridge 

$210.00

 

 

  Vehicle Crossing Subsidy

 

00106355

01/06/2016

INBA WA

$3,000.00

 

 

  Bond Refund - Event At Kingsway Indoor Stadium

 

00106356

01/06/2016

A Bendlin 

$26.70

 

 

  Reimbursement - Letter Box Address Numbers Due To Renaming Of Discontinuous Road Section

 

00106357

01/06/2016

Rates Refund

$1,784.89

00106358

01/06/2016

Don St Clair 

$147.00

 

 

  Reimbursement - Development Application Fees - Withdrawn

 

00106359

01/06/2016

Roberts Day

$300.00

 

 

  Reimbursement - Development Application Fees - Overpayment

 

00106360

01/06/2016

S Payne 

$396.00

 

 

  Purchase Of Artwork From 2016 Community Art Awards - Painting - Early Risers

 

00106361

01/06/2016

B Hawthorn 

$960.00

 

 

  Purchase Of Artwork From 2016 Community Art Awards - Sculpture - Janus Duo

 

00106362

01/06/2016

J Sadler 

$1,280.00

 

 

  Purchase Of Artwork From 2016 Community Art Awards - Painting - Bushwalk

 

00106363

01/06/2016

Yuko Takahashi 

$1,200.00

 

 

  Purchase Of Artwork From 2016 Community Art Awards - Sculpture - Migration

 

00106364

01/06/2016

Mantonics 

$36.40

 

 

  Sale Of Consignment Items - Museum

 

00106365

01/06/2016

Lisbeth Hurrelbrink 

$9.60

 

 

  Sale Of Consignment Items - Museum

 

00106366

01/06/2016

S Hoy 

$400.00

 

 

  Bond Refund

 

00106367

01/06/2016

Filtrex Innovative Wastewater Solutions 

$118.00

 

 

  Refund - Septic Tank To Use Fee - 26 Cinnamon Meander Two Rocks - Withdrawn

 

00106368

01/06/2016

R & J Sleep 

$236.00

 

 

  Refund - Septic Tank Application & Permit To Use Fee - Insufficient Information & No Contact Number From Applicant

 

00106369

01/06/2016

N Green 

$49.20

 

 

  Refund Of Swimming Lesson Term 2 2016

 

00106370

01/06/2016

R & M Knight 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106371

01/06/2016

P L Biancucci 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106372

01/06/2016

Rates Refund

$323.58

00106373

01/06/2016

Rates Refund

$323.58

00106374

01/06/2016

Rates Refund

$323.58

00106375

01/06/2016

Rates Refund

$323.58

00106376

01/06/2016

Borce Mihailov 

$830.00

 

 

  Bond Refund

 

00106377

01/06/2016

Rates Refund

$323.58

00106378

01/06/2016

Rates Refund

$323.58

00106379

01/06/2016

Rates Refund

$323.58

00106380

01/06/2016

Rates Refund

$294.20

00106381

01/06/2016

Rates Refund

$272.22

00106382

01/06/2016

City of Wanneroo 

$250.00

 

 

  Cash Advance - 5 X $50 Coles/Myers Gift Vouchers - Strategic Waste Management Plan Survey

 

00106383

01/06/2016

Aboriginal Seniors Group Petty Cash 

$54.65

 

 

  Petty Cash

 

00106384

01/06/2016

Alinta Gas 

$50.55

 

 

  Gas Supplies For The City

 

00106385

01/06/2016

Aquamotion Office Petty Cash 

$223.80

 

 

  Petty Cash

 

00106386

01/06/2016

Girrawheen Library Petty Cash 

$88.35

 

 

  Petty Cash

 

00106387

01/06/2016

Hainsworth Youth Services Petty Cash

$283.60

 

 

  Petty Cash

 

00106388

01/06/2016

Facility Officer WLCC Petty Cash 

$91.65

 

 

  Petty Cash

 

00106389

01/06/2016

Wanneroo Library Petty Cash 

$91.50

 

 

  Petty Cash

 

00106390

01/06/2016

Cancelled

 

00106391

01/06/2016

Water Corporation 

$11,812.63

 

 

  Water Charges For The City

 

 

 

  2 X Financial Assistance $982.00

 

00106392

01/06/2016

Yanchep Community Centre Petty Cash 

$85.65

 

 

  Petty Cash

 

00106393

01/06/2016

Cancelled

 

00106394

01/06/2016

Cancelled

 

00106395

01/06/2016

Synergy 

$79,279.64

 

 

  Power Supplies For The City

 

00106396

01/06/2016

Telstra 

$123.20

 

 

  Phone Charges For The City

 

00106397

01/06/2016

Wanneroo Adult Day Centre Petty Cash 

$136.25

 

 

  Petty Cash

 

00106398

01/06/2016

Finance Services Petty Cash 

$536.45

 

 

  Petty Cash

 

00106399

01/06/2016

Balga Soccer & Social Club 

$200.00

 

 

  Kidsport Voucher X 1 Child

 

00106400

01/06/2016

Projects Petty Cash 

$154.35

 

 

  Petty Cash

 

00106401

01/06/2016

RAC Motoring & Services Pty Ltd 

$110.00

 

 

  New Vehicle Nomination - WN 33751 & WN 33930 - Rangers

 

 

 

  Call Out - Flat Battery - WN 33470 - Planning

 

00106402

01/06/2016

West Australian Newspapers Ltd 

$126.72

 

 

  3 Month Subscription - Marketing

 

00106403

03/06/2016

Cancelled

 

00106404

03/06/2016

Building & Construction Industry 

$78,528.81

 

 

  Collection Levy Payments 01 - 31.05.2016

 

00106405

08/06/2016

Ryan David James Eaton 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106406

08/06/2016

S & K Attryde 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106407

08/06/2016

L Pimenta 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106408

08/06/2016

Rates Refund

$22.11

00106409

08/06/2016

Jacqueline Mac Munn 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106410

08/06/2016

Rates Refund

$349.37

00106411

08/06/2016

Lorraine Lekias 

$535.00

 

 

  Bond Refund

 

00106412

08/06/2016

Maxine L  Cormack 

$535.00

 

 

  Bond Refund

 

00106413

08/06/2016

Mr Reiner Van Rooyen 

$830.00

 

 

  Bond Refund

 

00106414

08/06/2016

Degira Forgol 

$535.00

 

 

  Bond Refund

 

00106415

08/06/2016

Wanneroo Folk Club 

$830.00

 

 

  Bond Refund

 

00106416

08/06/2016

Nicole Lee 

$535.00

 

 

  Bond Refund

 

00106417

08/06/2016

Dianna Bown 

$535.00

 

 

  Bond Refund

 

00106418

08/06/2016

Sylvia Huveneers 

$535.00

 

 

  Bond Refund

 

00106419

08/06/2016

Vanessa Bird 

$535.00

 

 

  Bond Refund

 

00106420

08/06/2016

Cancelled

 

00106421

08/06/2016

Isaac P  Taylor 

$535.00

 

 

  Bond Refund

 

00106422

08/06/2016

Hamersley Rovers Soccer Club Incorporated

$84.00

 

 

  Key Bond Refund

 

00106423

08/06/2016

Maude Hamlin 

$84.00

 

 

  Key Bond Refund

 

00106424

08/06/2016

Cancelled

 

00106425

08/06/2016

Melissa Hair 

$20.00

 

 

  Refund - Dog Registration - Departed

 

00106426

08/06/2016

Rates Refund

$153.68

00106427

08/06/2016

Yanchep Two Rocks RSL Sub Branch 

$5,150.00

 

 

  2016 Australia Day Hallmark Event Funding Via Community Funding Program

 

00106428

08/06/2016

Aveling Homes Pty Ltd 

$590.64

 

 

  Reimbursement - Development Application Fee - Complies With R-Codes

 

00106429

08/06/2016

H & M Ghosheh 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106430

08/06/2016

Judith Butler 

$50.00

 

 

  Refund - Dog Registration - Microchipping

 

00106431

08/06/2016

Chester Tate 

$60.00

 

 

  Refund - Copies Of Plans - Not Available

 

00106432

08/06/2016

Martin Bowker 

$171.00

 

 

  Vehicle Crossing Subsidy

 

00106433

08/06/2016

Lynette Walker 

$30.00

 

 

  Refund - Dog Registration - Sterilised

 

00106434

08/06/2016

Bradley Lynton 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106435

08/06/2016

City of Wanneroo 

$100.00

 

 

  Cash Advance - Retirement Function - Waste

 

00106436

08/06/2016

Alinta Gas 

$64.70

 

 

  Gas Supplies For The City

 

00106437

08/06/2016

Buckingham House Petty Cash 

$87.80

 

 

  Petty Cash

 

00106438

08/06/2016

Accounts Services Petty Cash 

$879.45

 

 

  Petty Cash

 

00106439

08/06/2016

Facility Officer WLCC Petty Cash 

$67.60

 

 

  Petty Cash

 

00106440

08/06/2016

Quinns Rocks Adult Day Care Petty Cash 

$145.75

 

 

  Petty Cash

 

00106441

08/06/2016

The Heights Community Club Petty Cash 

$55.05

 

 

  Petty Cash

 

00106442

08/06/2016

Water Corporation 

$3,093.22

 

 

  Water Supplies For The City

 

 

 

  1 X Financial Assistance $291.21

 

00106443

08/06/2016

Cancelled

 

00106444

08/06/2016

Synergy 

$61,984.75

 

 

  Power Supplies For The City

 

 

 

  1 X Financial Assistance $500.00

 

00106445

08/06/2016

Telstra 

$8.20

 

 

  SMS Charges For The City

 

00106446

08/06/2016

Clarkson Library Petty Cash 

$90.10

 

 

  Petty Cash

 

00106447

08/06/2016

Kingsway Stadium Petty Cash 

$288.10

 

 

  Petty Cash

 

00106448

08/06/2016

Alexander Heights Day Centre Room Two 

$140.00

 

 

  Petty Cash

 

00106449

08/06/2016

Harvey Norman AV/TI Superstore 

$699.00

 

 

  Fridge - Carramar Community Centre - Facilities

 

00106450

08/06/2016

SAI Global Ltd 

$1,639.00

 

 

  Annual Registration - QEC11497 - Building Maintenance

 

00106451

14/06/2016

Rates Refund

$327.64

00106452

14/06/2016

Rates Refund

$327.64

00106453

14/06/2016

Plunkett Homes (1903) Pty Ltd 

$908.51

 

 

  Reimbursement - Development Application Fees - Not Required

 

00106454

14/06/2016

Outdoor World 

$147.00

 

 

  Reimbursement - Development Application Fees - Not Required

 

00106455

14/06/2016

J Joseph 

$30.00

 

 

  Refund - Food Business Notification Fee - Submitted Incorrect Form

 

00106456

14/06/2016

Vishnukumar Prajapati 

$535.00

 

 

  Bond Refund

 

00106457

14/06/2016

Melissa Allcock 

$535.00

 

 

  Bond Refund

 

00106458

14/06/2016

Katrina Kirkland 

$535.00

 

 

  Bond Refund

 

00106459

14/06/2016

Claire Raphael 

$535.00

 

 

  Bond Refund

 

00106460

14/06/2016

Woodilito Montalbo 

$535.00

 

 

  Bond Refund

 

00106461

14/06/2016

Sida Ismail 

$535.00

 

 

  Bond Refund

 

00106462

14/06/2016

Joseph  D'Costa 

$830.00

 

 

  Bond Refund

 

00106463

14/06/2016

Tamara Makhouli 

$535.00

 

 

  Bond Refund

 

00106464

14/06/2016

Bibak- cadwa 

$535.00

 

 

  Bond Refund

 

00106465

14/06/2016

Louise Hughes 

$535.00

 

 

  Bond Refund

 

00106466

14/06/2016

Wanneroo Cricket Club Incorporated - Seniors 

$84.00

 

 

  Key Bond Refund

 

00106467

14/06/2016

Kingsway Sportsman Cricket Club 

$84.00

 

 

  Key Bond Refund

 

00106468

14/06/2016

Louise Ann Hill 

$42.50

 

 

  Refund - Dog Registration - Sterilised

 

00106469

14/06/2016

iiNet 

$177.65

 

 

  1 X Financial Assistance

 

00106470

14/06/2016

McCusker Holdings Pty Ltd

$17,460.00

 

 

  Bond Refund Lot 13 Hainsworth Mews Girrawheen WAPC129713

 

00106471

14/06/2016

Stirling Skills Training Incorporation 

$154.00

 

 

  Facility Hire Refund

 

00106472

14/06/2016

JWH Group Pty Ltd 

$908.51