Council Agenda

 

 

Ordinary Council Meeting

7.00pm, 16 August, 2016

Council Chambers, Civic Centre,

Dundebar Road, Wanneroo


 

Public Question & Statement Time

 

Council allows a minimum of 15 minutes for public questions and statements at each Council Meeting.  If there are not sufficient questions to fill the allocated time, the person presiding will move on to the next item.  If there are more questions than can be dealt with in the 15 minutes allotted, the person presiding will determine whether to extend question time.

 

Protocols

 

During the meeting, no member of the public may interrupt the meeting’s proceedings or enter into conversation.  Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each. 

 

A register of person’s wishing to ask a question/s at the Council Meeting is located at the main reception desk outside of the Chamber on the night.  However, members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting i.e. noon on the previous day.

 

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so.  A person wishing to ask a question should state his or her name and address before asking the question.  If the question relates to an item on the agenda, the item number should also be stated.

 

The following general rules apply to question and statement time:

·                Questions should only relate to the business of the council and should not be a statement or personal opinion.

·                Only questions relating to matters affecting Council will be considered at an ordinary meeting, and at a special meeting only questions that relate to the purpose of the meeting will be considered.  Questions may be taken on notice and responded to after the meeting.

·                Questions may not be directed at specific members of council or employees.

·                Questions & statements are not to be framed in such a way as to reflect adversely on a particular Elected Member or Officer.

·                The first priority will be given to persons who are asking questions relating to items on the current meeting agenda.

·                The second priority will be given to public statements.  Only statements regarding items on the agenda under consideration will be heard.

 

Deputations

 

The Mayor and Councillors will conduct an informal session on the same day as the meeting of the Council at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations relating to items on the current agenda. If you wish to present a deputation please submit your request for a deputation in writing, at least three clear business days prior to the meeting addressed to the Chief Executive Officer or fax through to Governance on 9405 5097.  A request for a deputation must be received by Governance by 12 noon on the Friday before the Council Meeting.

·                Deputation requests must relate to items on the current agenda.

·                A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

·                Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

 

Please ensure that mobile phones are switched off before entering the Council Chamber.  Any queries on this agenda, please contact Governance on 9405 5027 or 9405 5018.


Recording of Council Meetings Policy

 

 

Objective

 

·         To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·         To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Ordinary Council Meeting will be held at the Council Chambers, Civic Centre, Dundebar Road, Wanneroo on Tuesday 16 August, 2016 commencing at 7.00pm.

 

 

 

 

 

D Simms

Chief Executive Officer

11 August, 2016

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Public Question Time_ 1

Item  4_____ Confirmation of Minutes_ 1

OC01-08/16     Minutes of Ordinary Council Meeting held on 19 July 2016  1

Item  5_____ Announcements by the Mayor without Discussion_ 1

Item  6_____ Questions from Elected Members_ 1

Item  7_____ Petitions_ 1

New Petitions Received  1

Update on Petitions  1

UP01-08/16     Request Provision of Transportable Change Rooms and Contribution to Construct Additional Change Rooms for Wanneroo Soccer Club (PT01-07/16) 1

UP02-08/16     Request Review of Dog Attack on Cat named “George”  (PT02-07/16) 2

Item  8_____ Reports_ 2

Planning and Sustainability  2

City Growth  2

PS01-08/16      Adoption of Draft Revised Local Planning Policy 4.21: Coastal Assets  2

PS02-08/16      Response to Petition PT03-05/16 Request Consideration for a Horse Beach in the Vicinity of Pippidinny Beach, Pippidinny Road, Eglinton  33

PS03-08/16      Annual Review of Yanchep Two Rocks Development Contribution Plan  38

PS04-08/16      Adoption of Local Heritage Survey, Scheme Heritage List and Local Planning Policy 4.12:Heritage Places  52

PS05-08/16      City Submission on Ingham's Enterprises Application to Renew Licence for 'Animal Feed Manufacturing' under the Environmental Protection Act 1986  93

PS06-08/16      Proposed Delegation of Authority - District Planning Scheme No. 2 Landscape Enhancement Zone Building Envelopes  118

Approval Services  122

PS07-08/16      Proposed Amendment No. 146 to District Planning Scheme No. 2 - East Landsdale Structure Plan Area  122

Assets  134

Asset Operations & Services  134

AS01-08/16      Anchorage Drive Traffic Treatments - Community Consultation Results  134

Infrastructure Capital Works  153

AS02-08/16      Tender No. 01640 - Construction of Neerabup Road Duplication  153

AS03-08/16      Tender No. 01630 for the Provision of Services for the Construction of the Quinns Mindarie Community Centre Building at Lot 211 Quinns Road, Mindarie  161

Assets Maintenance  169

AS04-08/16      Quinns Beach Long Term Coastal Management Study - Stage 2 (Concept Options Assessment) 169

Waste Services  217

AS05-08/16      City of Wanneroo Strategic Waste Management Plan 2016-2020  217

Community & Place  239

Community Facilities  239

CP01-08/16     Riverlinks Reserve Sports Amenities Building and Carpark - Concept Design and Consultation Outcomes  239

CP02-08/16     Ridgewood Park Clubroom Extension  248

CP03-08/16     PT01-06/16 - Update on Request for Upgrade to Callosa Park  257

CP04-08/16     Tender No. 01631 - Provision of Beach Safety Services for the City of Wanneroo  261

CP05-08/16     Houghton Park Informal BMX Track Project - Project Update  267

Community Safety & Emergency Management Report  267

CP06-08/16     PT02-07/16 Update Request Review of Dog Attack on Cat named “George” 267

Corporate Strategy & Performance  274

Business & Finance  274

CS01-08/16     Financial Activity Statement (Estimate) for the Period Ended 30 June 2016  274

Transactional Finance  298

CS02-08/16     Warrant of Payments for the Period to 31 July 2016  298

Customer & Information Services  360

CS03-08/16     Restricted Tender 01633 - Core HR and Payroll Solution  360

Property Services  369

CS04-08/16     Proposed Lease to Great Lakes Community Resources Incorporated over portion of Lot 552 (86) Motivation Drive, Wangara  369

Council & Corporate Support  375

CS05-08/16     Donations to be Considered by Council - August 2016  375

Chief Executive Office  380

Office of the CEO Reports  380

CE01-08/16     National Growth Areas Alliance NGAA Congress - November 2016  380

Item  9_____ Motions on Notice_ 382

MN01-08/16    Cr Sabine Winton – Investigate Establishment of Men's Shed in Yanchep/ Two Rocks Area  382

MN02-08/16    Cr Sabine Winton – Yanchep Active Open Space Sports Amenities Building - Design Change  385

Item  10____ Urgent Business_ 385

Item  11____ Confidential_ 385

CR01-08/16     SAT Reconsideration of Development Application (DA2015/81) for Intensive Agriculture at Lot 1 (163) Belgrade Road, Wanneroo  385

CR02-08/16     SAT Reconsideration of Development Application (DA2015/512) for Intensive Agriculture Additions at Lot 20 (69) Rousset Road, Mariginiup  385

CR03-08/16     SAT Reconsideration for Change of Use to Restricted Premises (Adult Store) at Unit 3, Lot 782 (No.1868) Marmion Ave, Clarkson  385

CR04-08/16     Outcome of Negotiations - Vacant Land Parcels on Moorpark Avenue, Yanchep  386

Item  12____ Date of Next Meeting_ 386

Item  13____ Closure_ 386

_ 387


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Public Question Time

Item  4      Confirmation of Minutes

OC01-08/16       Minutes of Ordinary Council Meeting held on 19 July 2016

That the minutes of Ordinary Council Meeting held on 19 July 2016 be confirmed.

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Elected Members

Item  7      Petitions

New Petitions Received

Update on Petitions  

Cr Zappa presented a petition of 86 signatories requesting the provision of transportable change rooms and contribution to construct additional change rooms for the Wanneroo Soccer Club.

 

Update

 

As a result of Council's consideration of report CP05-06/16 - Provision of Transportable Buildings at Active Reserves within the City of Wanneroo, which was presented to Council at its meeting, held on 18 June 2016, Council resolved to investigate the provision of between two to four transposable buildings to support the operations of Wanneroo City Soccer Club.

 

Administration has met with the Club and has identified a location acceptable to their operation for an initial two transportable units. Request for quote have been developed and were issued on 20 June 2016 and close on 9 August 2016. It is currently estimated that the procurement period will be between 8-10 weeks from the date of order. Further provision will be discussed with the club once provision at the other sites identified within the recent report to Council has been concluded and the extent of provision at these sites finalised. 

 

As a part of discussions relating to the provision of transportable facilities, Administration has already had initial discussion with the club relating to the provision of additional permanent change rooms at the site. Administration will work with the club to develop an appropriate project scope to support a project bid for consideration in the 20 Year Capital Works Budget.

 

 

 

Cr Newton presented a petition of 8 signatories and online petition regarding dog attack on cat named George in Carramar, requesting a review of CCTV footage to confirm no harm to cat in attack and the dog to be tested to see if contains any pit bull genes.

 

Update

 

Report has been prepared for presentation to Ordinary Council Meeting of 16 August 2016.

Item  8      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

City Growth

PS01-08/16       Adoption of Draft Revised Local Planning Policy 4.21: Coastal Assets

File Ref:                                              26121 – 16/214594

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider adoption of a draft revised Local Planning Policy 4.21: Coastal Assets (LPP 4.21), following public advertising.

 

Background

At its meeting on 5 April 2016 (Item PS01-04/16), Council resolved to advertise the draft LPP 4.21 which provides guidance on:

 

·        The type of permanent and temporary assets that the City will consider within the foreshore reserve; and

·        The location of proposed assets relative to the projected onset of coastal processes as calculated in accordance with the State Coastal Planning Policy 2.6 (SPP 2.6). 

 

Draft LPP 4.21 was prepared to guide the approval of Foreshore Management Plans and the location of proposed coastal assets until such time as the Coastal Hazard Risk Management and Adaptation Plan (CHRMAP) currently being prepared by Administration is complete, following which the Policy can be reviewed, and if necessary, updated.

 

The draft Policy was advertised for public comment between 12 April 2016 and 31 May 2016.

 

A total of seven submissions were received during the public comment period, raising six key issues. A summary of the submissions received and Administration’s responses and recommended modifications in included as Attachment 1.

 

Administration has prepared a revised LPP 4.21 in light of the submissions made and is now presenting the revised Policy to Council for final adoption.

Detail

The five key issues raised during the consultation period and Administration’s proposed response to each of those issues is summarised below.

 

Retrospective application

 

Several submissions were unsure of the relationship of the Policy to state policies and legislation, and whether LPP 4.21 is proposed to be applied retrospectively to approved management plans or structure plans.

 

To improve clarity, Administration is proposing that LPP 4.21 is amended to highlight that legislative requirements; state planning policies; approved management plans; and approved structure plans take precedence.  If however, an approved management plan is required to be updated or amended, the Policy will then need to be applied and given due regard at that time. 

 

Permanent assets

 

Section 2.2 of draft LPP 4.21 lists the information required to be provided by developers in order for the City to be able to assess proposals for coastal assets.  Three submissions highlighted that they thought the requirements to provide whole of life costs and other asset management information were too onerous on the developer.

 

The Local Government Guidelines for Subdivisional Development (IPWEA Guidelines) is a recognised industry standard, developed in conjunction with, and endorsed by, the Department of Planning.  It is important to note that the requirements of Section 2.2 of the LPP 4.21 are aligned with the following sections of the IPWEA Guidelines:

 

·        Section 1.22 - asset register; and

·        Section 1.19.2 – the requirements of the developer for conditions of clearance.

 

The requirements in Section 2.2 of LPP 4.21 have been developed to:

 

·        Ensure compliance with the relevant Australian Standards;

·        Ensure compliance with SPP 2.6;

·        Ensure that the safety and needs of the community are protected; and

·        Enable sufficient planning to forecast the City’s maintenance budgets.

 

Administration therefore sees the requirements of Section 2.2 to be consistent with relevant industry standards rather than being an onerous requirement for the developer. 

 

Determination of applicable assets

 

Several submitters enquired as to how the list of assets in Schedule 1 was determined. 

 

In determining the list of assets to be included in Schedule 1, an assessment of the provision of assets along the metropolitan coast line was completed by Administration for different beach hierarchies.  This assessment was then reviewed by different service units within Administration against several current and future factors:

 

·        Population;

·        Demographics;

·        Community needs and expectations;

·        Asset maintenance requirements;

·        Life cycles of assets; and

·        Financial implications.

 

Furthermore, the requirements of this Policy were also prepared to align with the City’s LPP 4.3 – Public Open Space (LPP 4.3).  The recent review of LPP 4.3 extensively considered the type and nature of assets that are appropriate in different types of parks and open space, and draft LPP 4.21 extends this to address coastal assets.  The revised LPP 4.3 was adopted by Council at its 5 April 2016 meeting, following an extended period of consultation from the development industry.

 

Innovation

 

Many submitters believed that the draft LPP 4.21 was too prescriptive and did not promote the developer to be innovative.  It is important to note that whilst several submitters said that the requirements for assets were too prescriptive, other submissions commented that the Policy required more detail on the requirements for different planning stages.

 

Administration acknowledges that developers want to embrace the site specific uniqueness of their respective foreshore parklands.  It is important to note however that SPP 2.6 and LPP 4.21 have been developed to ensure sustainable and safe outcomes for the City and the community.  It is for these reasons that the developer is encouraged to innovatively design foreshore parklands that strike a balance between the needs and expectations of the community; the site specific uniqueness of each development; the ability of the City to maintain the assets in to the future; and recognising the potential impact of coastal processes.  Section 2.3 of LPP 4.21 provides developers sufficient flexibility to deliver more innovative design by setting clear criteria for how proposals that vary from the provisions of LPP 4.21 will be considered by the City.

 

Community Growth and Needs

 

Several submitters commented that draft LPP 4.21 does not allow for future community needs and does not cater for population growth and changing community values. 

 

The intent of the Policy is to provide detailed guidance on the planning, provision, location, development, design, management and maintenance of foreshore parklands. In the development of the Policy (in particular Schedule 1), Administration considered the future of the City, specifically projected growth, and plans for major centres, CHRMAP and SPP 2.6, amongst other factors.  As a result, the draft Policy contains sufficient flexibility to accommodate different planning and development scenarios and provides a strong framework to guide development along the coast as population grows in the City’s coastal growth corridor.

Other

 

In addition to the six key issues detailed above, Administration is also proposing a number of other changes to the draft LPP 4.21 to further clarify its intent and operation, and to address some minor editorial issues that have been identified. A summary of these recommended modifications is included as Attachment 2.

 

A copy of the final revised LPP 4.21, will all modifications, is included as Attachment 3.

 

Consultation

 

In accordance with clause 5 (1) of the deemed provisions of DPS 2, the draft revised LPP 4.21 was advertised for public comment for a period of 42 days from 12 April 2016 to 31 May 2016 by way of:

 

·        Advertisement in local newspapers;

·        Display at the Civic Centre and the City's libraries;

·        Display of the proposal on the City’s website; and

·        Letters to relevant stakeholders as determined by the Acting Director Planning and Sustainability.

 

Notwithstanding the changes now proposed to the draft revised LPP 4.21 since advertising, the purpose and intent of the Policy has not changed. Administration does not consider it necessary to readvertise the revised draft Policy for further public comment.  

 

Comment

 

The adoption of revised draft LPP 4.21 will assist the City to consider Foreshore Management Plans for new development areas and the location of proposed assets at local, district and regional beaches in the period until the finalisation of the CHRMAP. 

 

It should be noted that CHRMAP Part 2 is anticipated to be completed early in 2017 and this has implications for LPP 4.21.   The findings of the complete CHRMAP study will enable decisions to be made around the level of future risk the City is willing to inherit on the coastline.  Following completion of the CHRMAP, it may be necessary to review and update LPP 4.21.  In the interim, LPP 4.21 is considered to be a valuable tool to guide a more consistent approach to the provision and location of temporary and permanent assets within the foreshore reserve.

Statutory Compliance

Pursuant to clause 4 (3) of the deemed provisions of  DPS 2, Council is required to review the draft Policy in light of any submissions made and must then resolve either to finally adopt the draft Policy with or without modification, or not to proceed with the draft Policy.

 

If Council adopts the draft Policy, then notification of its decision must be published in a newspaper circulating in the City; inform submitters of Council’s decision and forward a copy of the adopted Policy to the Western Australian Planning Commission for its information.

 


 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1      Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy

 

Risk Management Considerations

Risk Title

Risk Rating

ST-S06 Climate Change

High

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

Risk Title

Risk Rating

CO-O04 Asset Management

Medium

Accountability

Action Planning Option

Executive Management Team

Manage

 

The risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to improve the existing management systems.

 

The implementation of this Policy will provide guidance on the location of proposed coastal assets relative to incremental rises in sea level as a result of climate change.

Policy Implications

If adopted by Council, the draft revised LPP 4.21 will form part of the City's Local Planning Policy Framework.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       NOTES the submissions received in respect of draft Local Planning Policy 4.21: Coastal Assets and ENDORSES the responses to those submissions prepared by Administration included in Attachment 1;

 

2.       Pursuant to clause 4 (3) of the deemed provisions of District Planning Scheme No. 2 ADOPTS Local Planning Policy 4.21: Coastal Assets included in Attachment 3; and

 

3.       Pursuant to clause 4 (4) of the deemed provisions of District Planning Scheme No. 2 PUBLISHES notice of its adoption of the Local Planning Policy 4.21: Coastal Assets in the Wanneroo Times and North Coast Times Community newspapers, INFORMS submitters of Council’s decision and FORWARDS a copy of the adopted Policy to the Western Australian Planning Commission for its information.

 

 

 

Attachments:

1.

Attachment 1 - Revised Summary of Responses to Draft Local Planning Policy 4.21: Coastal Assets

16/261217

Minuted

2.

Attachment 2: Proposed Administrative changes to draft LPP4.21: Coastal Assets

16/261231

 

3.

Attachment 3: Local Planning Policy 4.21: Coastal Assets

16/261237

Minuted

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                                  8

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                                29

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PS02-08/16       Response to Petition PT03-05/16 Request Consideration for a Horse Beach in the Vicinity of Pippidinny Beach, Pippidinny Road, Eglinton

File Ref:                                              5523 – 16/184950

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider a response to Petition PT03-05/16, requesting the establishment of a horse beach at Pippidinny Beach, Eglinton.

Background

In April 2010, Council resolved to prepare a Coastal Management Plan (CMP) in response to several enquiries and petitions received by the City, regarding dog beaches and to consolidate management practices across the coastline.  In June 2010, Council resolved to include consideration of a horse exercise area as part of this process.

 

The CMP is being prepared in two parts.  Part 1 of the CMP, which is complete, described the issues related to the coastline; documented existing and proposed facilities along the coast; and identified options to resolve known issues.  Part 2 is still being prepared and will determine the various facilities and uses that are required to be accommodated along the City’s coast, and where they should be located.

 

Coastal Management Plan

 

Appropriate locations for a horse beach were investigated as part of the preparation of CMP Part 1.  Horse clubs were contacted to identify the requirements and distribution of horses throughout the City and Administration completed an assessment of the City’s 32km of coastline to determine the suitability for a potential horse beach.  The City’s coastline is predominantly dominated by rocky outcrop and reef in the intertidal region, which is not appropriate for horse beach use.  However, four locations were identified along the coastline as potentially suitable locations, including:

 

·        Tamala Park;

·        South Alkimos (north of Jindalee/ Alkimos border);

·        North Alkimos (south of Alkimos and Eglinton border); and

·        Two Rocks Beach (north of the “Spot”).

 

These four options were included in a community questionnaire distributed as part of community consultation.  Of the surveyed community, 71% supported a horse beach within the City and Tamala Park was the preferred location.  This resulted in the following recommendation being included within the CMP Part 1:

 

"Recommendation 4: Undertake a feasibility study to establish the environmental impacts, as well as the suitability of a horse beach at Tamala Park."

 

The CMP Part 1 was endorsed at the 31 May 2011 Council Meeting, and work subsequently commenced on the preparation of CMP Part 2.  To inform this process, the City engaged coastal specialists M.P. Rogers & Associates in April 2014 to assess the feasibility of establishing a horse beach, tidal pool and artificial surf reef along the City's coastline.  Administration presented the findings of the feasibility study to Elected Members at Council Forum on 7 July 2015.  The outcomes of the feasibility study will be considered as part of the preparation of CMP Part 2, which has been delayed pending the finalisation of the Coastal Hazard Risk Management Adaptation Plan (CHRMAP) study.

 

State Planning Policy 2.6 and Coastal Risk Assessments

 

In July 2013, State Coastal Planning Policy 2.6 (SPP 2.6) was gazetted to provide guidance on coastal setbacks for coastal developments based on a rise in sea level of 0.9 metres by 2100.  SPP 2.6 also requires all coastal local authorities to prepare a CHRMAP to identify and manage potential areas that are vulnerable to coastal processes such as erosion, sea level rise and storm events.  The CHRMAP is being prepared in two parts.  Administration engaged coastal engineers MP Rogers and Associates in late 2014 to prepare Part 1 of the CHRMAP.  CHRMAP Part 1 was completed in 2015 to quantify the level of risk and vulnerability along the coastline.  CHRMAP Part 2 is expected to be completed early in 2017 and will identify potential adaptation strategies to manage these risks.  

 

Once complete, the CHRMAP will inform the City’s finalisation of CMP Part 2.

 

Closure of City of Joondalup (COJ) Horse Beach

 

The COJ originally outlined its intention to close the Hillarys horse beach as part of its adoption of its Beach Management Plan in 2010. The COJ recently resolved to finalise the closure of the Hillarys horse beach at its meeting on 17 May 2016 and has commenced the process of amending its Animal Local Law 1999 to give effect to this closure.  Through this process, the COJ has included statements on its website referring to the feasibility study completed by the City and directing enquiries regarding these investigations to the City of Wanneroo.  This process resulted in an increase in enquiries regarding the City’s plans for future horse exercise areas.

 

Petition

 

At the 24 May 2016 Council Meeting, Petition PT03-05/16 was received requesting Council’s consideration of establishing a horse beach at Pippidinny Beach, Eglinton.

Detail

PT03-15/16 includes 1052 signatures, with 97% of signatures being from people residing within the City.  It requests that Council consider a horse beach “needed for our locals living north of Clayton’s beach and as far north as Two Rocks.”  The petition also requests that:

 

·        The beach is not to be used by dog owners;

·        No time limits are to be imposed on any group;

·        The beach is only for the use of horse groups, horse enthusiasts, and equestrian groups; and

·        An area is allocated in the vicinity of Pippidinny Beach off Pippidinny Road, Eglinton.

Comment

Petition PT03-05/16 requests Council’s consideration of a horse beach in the vicinity of Pippidinny Beach, off Pippidinny Road, Eglinton. 

 

The location of any coastal use is subject to the availability of suitable and accessible areas of beach, and the ability to balance a range of uses that demand or require beach access along the City’s coastline.  These issues are best addressed through a strategic approach to coastal management and it is therefore proposed that any consideration of a horse beach be properly considered as part of the City’s finalisation of the CHRMAP and CMP Part 2.

 

 

The CMP Part 2 will document and determine the various facilities that are required along the City’s coastline and where these should be located.  Furthermore, the CMP is a strategic document that will properly coordinate these uses and facilities rather than dealing with matters in an ad hoc and uncoordinated manner. 

 

Notwithstanding the above, the area identified within the petition is not an area that has been identified by the City through its preparation of CMP Part 1 as being suitable as a horse beach.  This area is characterised by intertidal rock along the foreshore adjacent to Pippidinny Beach (Attachment 1), indicating that it is not suitable for horse exercise.  The area south of Pippidinny Road is also subject to an approved structure plan (ASP 82), that indicates plans for a future marina, which would likely impact on the suitability of this area if the marina is realised.

Statutory Compliance

The CHRMAP and CMP Part 2 documents are being prepared in accordance with the State Coastal Planning Policy 2.6 (SPP 2.6) and associated guidance documentation.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1    Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

It is difficult to estimate the cost of establishing a horse beach until such time as a specific site has been confirmed, and associated infrastructure requirements identified.  Notwithstanding this, no funding has been allocated for this expense in the City’s 10 Year Financial Plan.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         NOTES the petition received in respect of the proposed horse beach in Eglinton;

 

 

2.       DOES NOT SUPPORT the establishment of a horse beach at Pippidinny Beach, Eglinton, as the area is characterised by intertidal rock along the foreshore and is not considered suitable for horse exercise;

3.       NOTES that Administration will continue to investigate the potential for a horse beach to be located in the City through its completion of the Coastal Hazard Risk Management and Adaption Plan and Coastal Management Plan projects; and

4.       NOTIFIES the petition convenor of Council’s decision.

 

 

Attachments:

1.

Map of Pippidinny Road - petition for horse beach

16/191002

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                               37

Areas of intertidal rock – not suitable for horse beach

 

Pippidinny Road Beach – characterised by intertidal rock. 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                38

PS03-08/16       Annual Review of Yanchep Two Rocks Development Contribution Plan

File Ref:                                              23156 – 16/259504

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the outcome of the annual review of the Yanchep Two Rocks Development Contribution Plan.

 

Background

The Yanchep Two Rocks Development Contribution Plan (DCP) Report and Cost Apportionment Schedule were adopted by Council in April 2015 following gazettal of Amendment No. 122 to District Planning Scheme No. 2 in September 2014, which introduced the DCP to the Scheme.

 

The DCP is subject to an annual review process which is required to consider, and update the following:

 

1.       DCP facility construction cost estimates resulting from additional planning and design work undertaken over the last 12 months;

 

2.       DCP facility cost indexation;

 

3.       Dwelling estimates, as a result of any changes to market conditions during the previous 12 months; and

 

4.       Cost Contribution per dwelling.

 

The intention behind the annual review process is to ensure that the cost contribution amount is correctly set to ensure the collection of sufficient funds to cover the cost of approved infrastructure items over the life of the DCP.

 

Administration has completed a review of the above items and the outcomes of the review are detailed below.

Detail

There are three facilities identified in the DCP, as outlined below.

 

Yanchep Surf Life Saving Club

 

The construction of this facility has been subject to public tender, and Council awarded a contract for the construction of the facility at its meeting on 2 February 2016 (AS06-01/16).  The accepted tender price was less than the pre-tender cost estimate and although some contingencies are being retained for unforeseen circumstances, the estimated final cost allowance in the DCP has decreased from what was previously allowed for in 2015 ($6,833,289 compared to $7,488,657).

 

Yanchep District Open Space

 

·        Land

 

A revised land valuation for the acquisition of the land for this facility was obtained in December 2015 and suggests a significantly cheaper land value ($6,400,000 compared to $8,320,000), potentially as a result of the current downturn in the housing market.

 

·        Ovals/Landscaping

 

The City has accepted practical completion of the earthworks for the two playing fields.  A review of the costs indicates that the estimated total cost for oval construction has decreased slightly (from $8,472,983 to $8,462,394).  Irrespective of the overall cost decrease, the following factors should be noted:

 

o   Previous cost estimates for the development of the district open space did not incorporate provision for bulk earthworks as these costs are normally completed by the developer as a component of subdivisional works.  However as this facility is being developed outside of the normal subdivision process, these costs need to be included in the total cost of the project.  Council endorsed an additional cost of $2,211,931 for oval groundworks at its meeting on 26 May 2015 (CR05-05/15); and

 

o   Some remedial works have been required to address the presence of significant sub-surface rock within the district open space site.  An additional cost of $449,219 has been incurred as a result of these additional works.

 

o   Detailed design for oval landscaping is complete and the City has called for tenders to complete the works, which closed on 21 June 2016.  The preferred tender price is significantly lower than the pre-tender estimate ($5,801,244 compared to $7,365,000) and the previous allowance in the DCP ($8,477,983).  Council resolved to award the tender for these works at its meeting on 19 July 2016 (AS06-07/16).

 

·        Pavilion

 

A site specific concept design has been prepared for the sporting pavilion based on the draft concept used in the 2015 cost estimate, and has been subject to consultation with the sporting clubs in Yanchep.  The preliminary pavilion concept was subject to further review following consultation with the Yanchep Two Rocks DCP Technical Advisory Committee to reduce unnecessary costs and was subsequently endorsed by Council at its meeting on 24 May 2016.  Although the total cost estimate has increased from $1,930,402 to $3,400,000, the DCP’s proportional contribution has been capped at $1,438,149, following landowners concerns that the scope had increased from what was previously agreed.

 

Capricorn Coastal Node Facilities

 

No further planning work has been undertaken for this facility.  An updated cost estimate has been obtained from a qualified Quantity Surveyor, which is slightly cheaper than the 2015 estimate ($2,233,689 compared to $2,242,485).

 

Summary

 

A summary of the current cost estimates for each facility as a result of the above is outlined in the table below.


 

 

Facility

2015/16

Cost Estimate

2016/17

Cost Estimate

Difference

Yanchep Surf Life Saving Club

$7,488,657

$6,833,289

-$655,368

Yanchep District Open Space

 

 

- Land

$8,320,000

$6,400,000

-$1,920,000

- Oval groundworks

Not included

$2,661,150

$2,661,150

- Oval landscaping

$8,472,983

$5,801,243

-$2,671,740

- Pavilion

$1,930,402

$3,400,000

$1,469,598

Capricorn Coastal Node Facilities

$2,242,485

$2,233,689

-$8,796

TOTAL

$28,454,527

$27,329,371

-$1,125,156

 

DCP Facility Cost Indexation

 

This has been factored into the updated cost estimates obtained in the process of additional planning for each DCP facility as well as the annual DCP review process.

 

Dwelling Estimates

 

In February 2016, landowners were requested to provide updated dwelling projections for each of their developments for the life of the DCP.  Following a number of meetings with Administration on this matter, the landowners have provided updated dwelling projections for the City’s consideration. 

 

The feedback received indicates that the total number of new dwellings to be developed within the 10 year DCP timeframe is estimated to decrease (10,603 dwellings in 2015 compared to 7,134 in 2016 – a difference of 3,469 dwellings).  This reduction in dwelling yield is acknowledged as being due to a slowdown in the housing market, although it should be noted that actual dwelling creation has been slower than originally projected since the inception of the DCP.  A comparison of the 2015 and 2016 landowner forecasts against actual dwelling creation is outlined below.

 

 

14/15

15/16

16/17

17/18

18/19

19/20

20/21

21/22

22/23

23/24

TOTAL

2015 Estimate

655

972

1170

1356

1435

1420

1185

950

760

700

10603

2016 Estimate

181

172

480

510

703

923

1045

1135

1035

950

7134

Actual (to date)

181

172

-

-

-

-

-

-

-

-

353

 

The landowners’ dwelling projections were accepted by the City in 2015 as the basis for determining the cost contribution amount, despite being higher than the i.d. forecast projections previously advocated by Administration and the historic dwelling creation rates experienced within the DCP area.  This decision was based on advice from the landowners that much of the preliminary subdivision and servicing works had been completed in their development areas to facilitate the creation of lots and dwelling construction and that there were no longer any major constraints to higher dwelling numbers being realised.

 

The revised projections provided by the landowner group now acknowledge the slower rate of development being experienced, more recently due to a slowdown in the property market, but expect that the market will improve in approximately 3 years time. 

 

 

 

 

 

Cost Contribution per Dwelling

 

The preliminary outcomes of the annual DCP review suggest that an increase in the cost contribution amount will be necessary.  At the very least, a cost contribution increase would be required to make up for the actual number of dwellings created to date being less than what was estimated in the DCP.

 

In addition to the dwelling estimates and facility costs, other key factors impacting on the extent of the cost contribution increase include:

 

Cost Apportionment

 

The cost of DCP facilities is required by DPS 2 to be equitably apportioned between the City and developing landowners.  This apportionment is required to reflect the proportionate contribution of the existing community and new development to the need for the facilities.  This cost apportionment was endorsed by Council in April 2015 and is set out in the DCP Report and Cost Apportionment Schedule as follows:

 

·        Existing community / City contribution     -        25.5% of total DCP Cost

 

·        New growth / Development contribution   -        74.5% of total DCP Cost

 

This cost apportionment is directly related to the total dwelling yield estimate.  If this total dwelling yield estimate is proposed to change (for example, if a lower dwelling yield is used), the number of existing dwellings at the time of DCP commencement will make up a difference proportion of the overall demand for the facilities and in turn change the cost apportionment. 

 

Any changes to the cost apportionment will impact on the development contribution amount as well as the City’s municipal funding and associated provisions in the Capital Works Budget.

 

Application of Grant Funding

 

There are three external grants applicable to the DCP facilities as follows:

 

Grant Program

Amount

Applicable Facility

Community Sporting and Recreation Facilities Fund (CSRFF)

$770,333

Yanchep District Open Space – Sporting Pavilion

Community Sporting and Recreation Facilities Fund (CSRFF)

$975,000

Yanchep District Open Space – Oval Landscaping Works

Lotterywest

$500,000

Yanchep Surf Life Saving Club

 

These grants may be treated in a number of ways, each of which impacts differently on the development contribution amount:

 

·        Grants taken off the total facility cost and then apportioned according to the cost apportionment schedule.

 

This option is preferred by the landowner group as they see it to be the most equitable way of applying the grant funding.  It results in the majority of the grant funding being used to offset the development contribution, despite the City investing the time and effort to obtain the funding.

 

·        Grants wholly offset the development contribution amount.

 

This option should be considered where the developing landowners apply for and secure grant funding.  It does not benefit the City.

 

·        Grants wholly offset the City’s contribution amount.

 

This option should be considered where the City had secured grant funding.  It does not benefit the DCP. 

 

Facility Timing and Need for Loan Costs

 

The Yanchep Two Rocks DCP was established to collect funds from landowners whose developments generated a need for new community facilities.  In the case of the Yanchep District Open Space, it also provided for the delivery of this facility in advance of when it would ordinarily have been provided for through the standard subdivision process.  This early delivery was formalised and facilitated by the inclusion of land acquisition costs for this facility in the DCP, and the associated preparation of a Deed of Agreement between the City and the Yanchep Beach Joint Venture for the development of the facility.

 

At the time of Council’s consideration of Amendment No. 122 in June 2013, a number of scenarios were considered depending on whether or not the inclusion of the land acquisition component of the Yanchep District Open Space would be approved by the Minister for Planning.  In the event that the inclusion of the land acquisition was approved by the Minister, this would necessitate the City meeting the DCP’s contribution towards the cost of this facility (through loans or otherwise), with the funds to be progressively recouped through development contributions over the life of the DCP.  If land acquisition was not improved for inclusion, the Yanchep District Open Space would not be able to be developed until at least year 10 of the DCP, at a time when the land was subdivided by the landowner as part of the normal land development process.

 

Ultimately the Minister’s approval (and subsequent gazettal) of Amendment No. 122 confirmed the inclusion of the Surf Life Saving Club, Capricorn Coastal Node facilities and both the construction and land acquisition costs for the Yanchep District Open Space facility in the DCP.  The timing for the delivery of the Surf Life Saving Club and District Open Space in year 3 of the DCP was subsequently adopted by Council in April 2015 following consultation and engagement with landowners at that time.  This outcome has resulted in expenditure items being listed in the early years of the DCP prior to sufficient income being generated through the DCP to pay for these facilities.

 

The decision by the City to use loan funds to meet these early costs was not made in year 1 as the loan was not required at that time.  However, given the lower than expected income being generated through the DCP, a loan is now required and needs to be factored into the DCP costs.

 

There are a number of options associated with establishing a loan to meet construction costs, but ultimately the size of the loan is dependent on the income being generated through the DCP, the staging of facilities and the need for cashflow to pay for works when required.  Costs associated with the maintenance of any loan (establishment costs, interest charges) can be charged to the DCP as provided for under the ‘Administrative Costs’ heading of the Yanchep Two Rocks DCP contained with Schedule 18 of DPS 2.

Consultation

Administration has consulted with landowners through the Yanchep Two Rocks DCP Technical Advisory Committee, which met on two occasions as part of the annual review process – on 5 April and 13 May 2016.  Additional meetings between Administration and the landowner group occurred outside of the formal Committee process on 29 June and 14 July 2016.

 

Feedback and advice was obtained from the landowners on the facility cost estimates (particularly in relation to the Yanchep District Open Space Sporting pavilion) as well as a number of cost scenarios based on different DCP models, loan options and interest charges.

 

Key outcomes of this engagement process include:

 

·        updated dwelling projections for the 10 year life of the DCP based on each landowner’s development intentions during this time;

 

·        the development contribution amount for the Yanchep Sports Amenities Building being capped at the 2015 value plus CPI, to allow for the planning and design of this building to move forward.  The funding model and draft concept was subsequently adopted by Council on 24 May 2016;

 

·        the landowners expressing their preference for the grants to be apportioned between the City and the DCP in accordance with the cost apportionment schedule; and

 

·        landowner consideration of a number of DCP timing, cost and loan scenarios, culminating in a formal submission from the landowner group to the City on the major issues addressed through the DCP review.

 

The outcomes of the annual review process including the key issues raised during consultation with the landowner group, was presented to Council Forum on 26 July 2016.

Comment

The annual review of the Yanchep Two Rocks DCP has identified a number of complex and difficult issues to resolve.

 

Having regard to the above, and the feedback and input provided by the Yanchep Two Rocks DCP Technical Advisory Committee, set out below are the options identified by Administration for consideration.  These options mainly vary in the dwelling estimates used to calculate the cost contribution:

 

·        Option 1 – Retain landowners’ original 2015 dwelling projections (10,603 dwellings)

 

This dwelling estimate is not currently accurate, and would require an amendment to DPS 2 to extend the timeframe of the DCP to allow additional time for this dwelling yield to be reached.  This would result in additional loan interest and is not supported by the landowner group.

 

·        Option 2 - Revert to the i.d. forecast dwelling projections (4,372 dwellings).

 

This option involves changing the dwelling estimates to those prepared by i.d. - the City’s consultant demographers – as they are more conservative and are considered to more accurately reflect the historical and actual rates of dwelling creation in the DCP area.  Administration had previously proposed using these projections in 2014 but due to the impact on the cost contribution they were dismissed in favour of the landowners’ projections.

 

As the i.d. dwelling forecast is significantly less than the landowner’s projections it would have a significant impact on the cost contribution amount.  This option would also result in a change to the cost apportionment due to the reduced dwelling yield.

 

·        Option 3 (preferred option) – Adopt the landowners’ revised 2016 dwelling projections (7,134 dwellings)

 

This option is based on landowners’ current development expectations within the 10 year DCP timeframe, and would therefore not require any change to the DCP timeframe.  However, this option would result in a change to the cost apportionment due to the reduced dwelling yield. 

 

These options are summarised below (noting that the figures are indicative until loan details are finalised):

 

 

Option 1 –

Retain 2015 landowner projections

Option 2 – Use i.d. forecast projections

Option 3 –

Use 2016 landowner projections

(Recommended)

DCP timeframe

10 years

10 years

10 years

Cost contribution methodology

Per dwelling

Per dwelling

Per dwelling

 

 

 

 

Existing dwellings (at DCP commencement)

3,089

3,089

3,089

Projected new dwellings (at end of year 10 of DCP) including interim contributions

11,144

4,913

7,675

Total dwellings

14,233

8,002

10,764

Cost apportionment – DCP

78.3%*

61.4%

71.3%

Cost apportionment – City

21.7%*

38.6%

28.7%

 

 

 

 

Number of Facilities

3

3

3

Total cost of facilities (estimated + actual)

$27,329,371

$27,329,371

$27,329,371

 

 

 

 

Grants and other contributions

$2,245,333

$2,245,333

$2,245,333

City contribution (minus proportion of grants)

$6,064,116

 

$9,858,904

$7,365,921

 

 

 

 

 

Administrative Costs

$755,401

$755,401

$755,401

Cost to service loan

$2,752,320

(based on $9.4 million loan)

$1,961,760

(based on $6.7 million loan)

$2,430,240

(based on $8.3 million loan)

Development contribution (minor proportion of grants)

$19,019,922

$15,225,134

$17,448,117

Developer contributions collected + interest

-$1,783,143

-$1,783,143

-$1,783,143

Total DCP Liability

$20,744,500

$16,159,152

$18,850,615

 

 

 

 

Dwellings left to Contribute

10,250

4,019

6,781

Cost contribution (per dwelling)

$2,024

$4,021

$2,780

* Nb: the proportionate contributions have been amended to reflect a change in how the interim contributions made under Local Planning Policy 3.3: Northern Coastal Growth Corridor Development Contributions are treated in the calculations to align with the correct funding sources in the City’s capital works budget.

 

Administration recommends Option 3 for the following reasons:

 

·        The original projections provided by the landowner group cannot realistically be achieved in the 10 year DCP timeframe, and that it is necessary to acknowledge a reduced total dwelling yield and the associated increase in the cost contribution amount.

 

·        The revised projections closely align with i.d. forecast in the early years before assuming that the market will improve and dwelling creation will increase (refer Attachment 1).  The close alignment to the more conservative i.d. forecast projections provides Administration with some comfort that the projections will be more realistic (given that i.d. forecast has historically been closer to actual dwelling creation rates), while still allowing for the possibility of some market improvement in the latter half of the DCP timeframe.

 

This is considered to be a reasonable compromise between the landowners’ previous projections (which Administration considered to be ambitious) and the id. forecast (which the landowners considered to be overly conservative and not reflective of actual development project activity).

 

·        The landowners have provided additional justification for their estimates as outlined below:

o   The revised estimates present realistic lot creation targets having regard to the current market conditions and have assumed that those conditions will continue for the next 18-24 months before any marked improvement is seen.  Consequently, the estimates assume that the commencement of any new projects will be delayed for similar time periods.  Their forecast has taken in account the current development works already proceeding (such as the 135 lots under development at Atlantis Beach, compared to estimates of less than half of this by i.d. forecast).  The i.d. forecast doesn’t assume any development from the Two Rocks Town Centre within the DCP period which is contrary to the landowner’s intentions.

 

o   Compared to previous years of lot creation, the Yanchep/Two Rocks region is fast maturing in terms of the number of project operating in the area.  While 2-3 years ago, development only consisted of 3 projects (Capricorn, Jindowie & Yanchep Golf), there are now 7 active projects in the region contributing to lot creation.  This increase in the number of projects adds considerable marketing spend and therefore critical mass to the region in terms of increasing overall market share of demand compared to 2-3 years ago.  This means that historical trends of market share are not reliable to forecast the future demand or lot creation.

 

o   The Yanchep/Two Rocks region provides the most affordable coastal land in the City of Wanneroo (and across metropolitan Perth in several projects), so it is expected that these projects will be well placed to grow market share in current market conditions against the more expensive competitors.  The aggregation and scale of the number of projects now operating in the region adds marketing strength and creates a multiplier effect in attracting buyers to the area; 

 

·        This option has the least impact on the cost apportionment proportions previously endorsed by Council, noting that this has also incorporated a change in how the interim contributions made under Local Planning Policy 3.3: Northern Coastal Growth Corridor Development Contributions are treated in the calculations to align with the correct funding sources in the City’s capital works budget;

 

The following points should also be noted:

 

·        Although in 2015 the grants were used to offset the City’s contribution, following discussion with the landowners, all figures in this report are based on the grants being used to reduce the total estimated cost of the relevant facilities, prior to this cost being apportioned between the City and the DCP (with the exception of the Yanchep District Open Space sporting pavilion, as the DCP contribution for this facility was fixed through agreement with the landowner group and the funding model subsequently endorsed by Council on 24 May 2016).  If either of the other options are chosen, it would change the cost apportionment, and affect the amount needing to be loaned.

 

·        The costs to service the loan have been based on a variable rate loan obtained through the Commonwealth Bank of Australia.  This is the preferred loan option as it provides more flexibility to repay the loan early without incurring break costs, provided the repayments are made on the facility rollover date.  Furthermore, notwithstanding their opposition to the establishment of a loan, the landowners expressed a preference for a more flexible loan option;

 

·        The DCP timeframe remains at 10 years, despite the lower dwelling yield.  This results in the DCP cost being levied on a reduced number of dwellings, which will increase the cost contribution; and

 

·        The financial shortfall between dwellings created compared to the dwelling estimates for the 2014/15 and 15/16 years needs to be made up somehow.  This is to ensure that sufficient funds are collected to pay for the DCP facilities.  Administration’s recommended Option 3 involves a change to the ultimate dwelling yield, and proposes that the shortfall in costs previously experienced be made up by the remaining dwellings to be built.

 

In presenting their revised dwelling projections to Administration, the landowners noted that it was not in their interests to be artificially inflating dwelling projections.  Ultimately however, if these projections are not realised, the cost will need to be met by a reduced number of dwellings over a shorter period of time and this will increase the cost contribution amount per dwelling.  If Council accepts the landowners’ projections it will be important for Administration to closely monitor actual development rates and re-evaluate the accuracy of the projections in the next annual review as well as in subsequent years.

 

As Administration’s preferred option involves a change to the cost apportionment schedule, it is proposed that a report be presented to Council to consider the outcomes of the annual review of the Yanchep Two Rocks DCP, and to seek formal comment on the proposed increase to the cost contribution from landowners for a period of 28 days in accordance with the requirements of DPS 2.

Statutory Compliance

In considering the finalisation of the annual review process, and having regard to the landowner input, it is important to note that the type and number of facilities included in the DCP was determined through the Minister for Planning’s approval of Amendment No. 122 to District Planning Scheme No. 2 (DPS 2) and these are not subject to annual review or dispute by landowners.  However, the DCP Report and Cost Apportionment Schedule, which set out the facility timing and DCP costs, were adopted by Council but sit outside DPS 2 and are subject to annual review.

 

The main issues therefore requiring consideration through the annual review process relate to the dwelling estimates, and DCP costs which include both the facility costs and the specific details of the loan that is established.

 

The relevant provisions of DPS 2 allow landowners to make comment on any proposed increase in the cost estimates (clause 11.6) and Council is required to give due regard to any submissions made in this respect (clause 11.7) before deciding whether or not to increase the DCP costs.  Landowners may also object to the amount of a cost contribution (clause 11.8) and request a review by an independent expert. If this does not result in the cost contribution being acceptable to the landowners then ultimately they can request that the cost contribution be determined through a process of arbitration.  A similar right exists for the process of determining the value of any land to be acquired through the DCP (clause 12.3).

 

The extent of review provided for landowners under DPS 2 does not extend to the timing of delivery of facilities or the right to access loan funds (provided for in the Yanchep Two Rocks DCP included in Schedule 18 of DPS 2) to facilitate the early delivery of DCP facilities.

 

The key concern of the landowners relates to the significant loan funding being proposed to provide for the delivery of the Yanchep Surf Life Saving Club and Yanchep District Open Space in the early years of the DCP, and the large proportion of the total DCP costs proposed to be made up of costs to service this loan.  The DCP and DPS 2 do not provide a mechanism for the landowners to challenge the City accessing loan funds however they can seek review of the costs associated with establishing and maintaining the loan to ensure that they are reasonable.

 

Their suggestion to reduce the debt liability and associated interest cost is to push back the timing of these facilities to a time when sufficient income has been generated through the DCP to fund the construction of these facilities.  While ordinarily this would be the approach to staging the delivery of DCP facilities, another purpose for establishing DCPs is to provide for the early delivery of infrastructure.  This is provided for in Schedule 18 of DPS 2 which allows for “Costs to service loans established by Council to fund the early provision of facilities” to be funded by the DCP.

 

In the case of the Yanchep Two Rocks DCP, it proposes the early delivery of the Yanchep District Open Space.  This issue was subject to extensive consultation and engagement with all landowners in the DCP area and was a key reason for the inclusion of land acquisition costs for this facility in the DCP.  It was always the intention for the DCP to provide the mechanism for the early delivery of this facility, and associated with this proposal is the need to access loans funds to facilitate the construction of the facility in advance of sufficient income being generated through the DCP to do so.

 

In response to the landowners’ concerns that significant debt is being established to fund the delivery of facilities, and that this demand is currently mostly due to the existing community, it must be noted that this issue has already been exhaustively addressed in the past through the preparation of the DCP, the gazettal of Amendment No. 122 and the subsequent approval by Council of DCP Report and Cost Apportionment Schedule.  It does not need to be further entertained as part of this DCP review.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

 

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

CEO

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic Risk Registers.  The Annual review of the DCP will assist in addressing the impacts of the strategic risk relating to Long Term Financial Planning (LTFP) as it will ensure that appropriate budget monitoring, timing and provisions are considered.  In addition the strategic risk relating to Stakeholder Relationships will apply as a key element in the DCP review process is maintaining effective engagement with relevant stakeholders.

Policy Implications

Nil.

Financial Implications

Change in Cost Estimates

 

Overall, the total estimated cost of all DCP facilities has decreased from 2015 by $1.1 million.  This is primarily due to a significantly cheaper land valuation for the Yanchep District Open Space facility and competitive tender prices for facility construction.  It is important to note that although the estimated land value may be cheaper at this point in time, the land is scheduled to be formally acquired in year 5 of the DCP (2018/2019) as set out in the Deed of Agreement between the City and Yanchep Beach Joint Venture, and therefore the land value may increase again before this time if the market improves.

 

A comparison of the DCP’s proportionate cost between Option 2 and Option 3 is outlined below:

 

 

Option 2  - i.d. Forecast

(61.4% DCP)

Option 3  - Landowners Revised projections

(71.3% DCP)

Facility

16/17

DCP Contribution

 

Difference from 15/16 Cost Estimate

16/17

DCP Contribution

Difference from 15/16 Cost Estimate

Yanchep Surf Life Saving Club

$3,888,639

-$1,690,410

$4,515,635

-$1,063,414

Yanchep District Open Space

$0

$0

 

$0

- Land

$3,929,600

-$2,268,800

$4,563,200

-$1,635,200

- Oval groundworks

$1,633,946

$1,633,946

$1,897,400

$1,897,400

- Oval landscaping

$2,963,313

-$3,349,059

$3,441,111

-$2,871,261

 

Option 2  - i.d. Forecast

(61.4% DCP)

Option 3  - Landowners Revised projections

(71.3% DCP)

Facility

16/17

DCP Contribution

 

Difference from 15/16 Cost Estimate

16/17

DCP Contribution

 

Difference from 15/16 Cost Estimate

- Pavilion

$1,438,149

$0

$1,438,149

$0

Capricorn Coastal Node Facilities

$1,371,485

-$299,166

$1,592,620

-$78,031

Sub-Total

$15,225,133

-$5,973,490

$17,448,116

-$3,750,507

Admin Costs

$755,401

$0

$755,401

$0

Loan Costs

$1,960,000

$1,960,000

$2,430,000

$2,430,000

TOTAL

$17,940,534

-$4,013,490

$20,633,517

-$1,320,507

 

As neither the overall facility cost estimate, nor the DCP’s proportionate cost is proposed to increase as a result of the DCP review, it is not technically required under DPS 2 to seek formal comment from landowners before endorsing the new cost contribution amount.  However given the proposed introduction of loan servicing costs, and the collaborative approach taken to the annual review process, it is considered appropriate to do so once the City’s preferred scenario is finalised.

 

Cost Contribution Amount

 

All options considered result in an increase to the cost contribution amount, and this was flagged with the landowners as a possibility when the City adopted their dwelling projections in 2015.  At both meetings of the Yanchep Two Rocks DCP Technical Advisory Committee, and in their submission on the DCP scenarios, the landowners expressed a preference to retain the 10 year DCP timeframe, despite acknowledging that this would increase the cost contribution amount.

 

The current development contribution rate is $2,070 per dwelling.  Administration’s preferred option results in an increase in the cost contribution amount of $710 per dwelling ($2,070 to $2,780 per dwelling).

 

Although this may be considered a significant increase to the cost contribution amount, it is considered by Administration to be relatively affordable when compared to other metropolitan local government development contribution plans.  Although a true comparison cannot be made due to the differences in the type, number and catchment of facilities between each DCP, the cost contribution amounts range from $1,500 per dwelling through to $10,800 per dwelling for community infrastructure DCPs.

 

Should Council support this option, it should be noted that the City’s contribution to the DCP facilities will also change through the DCP review, given the funding models adopted for some DCP facilities, and the proposed change to the cost apportionment.  This will need to be addressed through the mid-year budget review once a final DCP model is adopted as an outcome of the annual review.

 

Loan Funds

 

The most significant financial implication arising from the DCP review is the need to loan funds to meet the DCP contribution towards the construction of the facilities.  This is mainly due to the early delivery of the Surf Life Saving Club and District Open Space facilities, and is exacerbated by the reduced DCP income received to date.

 

 

 

It must be noted that the proposed loan is primarily to meet the DCPs funding obligations, with the intent that it be recouped over time as income is received from development in the DCP area.  However, given the uncertainty around dwelling projections there is a risk that the income received through the DCP will not be sufficient to repay the loan at the end of the term, and a further risk that it will not be sufficient to even meet the interest repayments over the life of the DCP.  Accordingly, the City must be aware of the possibility that any loan established to meet DCP funding obligations may ultimately become a debt that the City needs to manage.

 

Notwithstanding the above, there are mechanisms in DPS 2 to meet funding shortfalls, and these are stated below as per Clause 17.0 of Schedule 17 of DPS 2:

 

·        The City can make good the shortfall (including the option of imposing a differential rate over the DCP area);

·        The City can enter into agreements with landowners to fund the shortfall; or

·        The City can raise loans or borrow from a financial institution.

 

Further, in the event that the DCP timeframe expires, Clause 13.4 of Schedule 17 states that the liability of a landowner to pay a development contribution is deemed to continue in effect and be carried over into any subsequent DCP that includes the owner’s land.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES that the annual review of the Yanchep-Two Rocks Development Contribution Plan is proposing a change to apportionment of costs between the City and the Development Contribution Plan and an increase in the cost contribution per dwelling; and

2.       Pursuant to Clause 11.6 of Schedule 17 of District Planning Scheme NOTIFIES affected landowners of the proposed cost increase and INVITES comment in writing from those landowners for a period of 28 days.

 

 

 

Attachments:

1.

Attachment 1 - Yanchep Two Rocks DCP - Comparison of Dwelling Estimates

16/248195

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                                51


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                52

PS04-08/16       Adoption of Local Heritage Survey, Scheme Heritage List and Local Planning Policy 4.12:Heritage Places

File Ref:                                              2188 – 16/251149

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       8         

 

Issue

To consider:

 

·        Adoption of the Local Heritage Survey (LHS), formally called a Municipal Heritage Inventory (MHI); 

·        Adoption of proposed District Planning Scheme No. 2 (DPS2) Heritage List, for consultation with owners;

·        Adoption of the amended Local Planning Policy 4.12: Heritage Places (LPP4.12); and 

·        Potential Registration of the Susac Lime Kiln on the State Register of Heritage Places.

Background

The City currently has three adopted heritage documents that are used to guide decision making around places of local cultural heritage significance.

 

Municipal Heritage Inventory (MHI)

 

Under section 45 of the Heritage of Western Australia Act 1990 (the Act), the City is required to prepare and maintain a record of places that are, or may become locally significant heritage places; previously known as a MHI. The MHI allocates each place a management category that clearly defines the level of heritage significance and the level of protection afforded. These categories provide guidance to the City and the owners of the sites when considering maintenance, conservation, planning and development issues.

 

The City’s MHI includes 120 sites and four precincts.

 

Heritage List


The City’s Heritage List is established under clause 8 of the deemed provisions of

DPS 2 and includes those places on the MHI that are of exceptional or considerable significance. Places included on the Heritage List are provided protection under DPS 2.

 

Local Planning Policy 4.12 – Heritage Places (LPP 4.12)

 

LPP 4.12 provides guidance on the level of protection for heritage places included on the Heritage List. The Policy elaborates on the DPS 2 requirements for planning approval for development proposals that may impact a heritage place on the Heritage List.

 

The City’s existing MHI, Heritage List and LPP 4.12 were adopted by Council at their meeting of 26 April 2006. In accordance with section 45 of the Act, the MHI is required to be updated to ensure that accurate information on heritage sites is available to Administration, owners and occupiers and the general public.

 

Following a period of preliminary research and consultation with affected land owners, Administration engaged external consultants, Hocking Heritage Studios in August 2015 to undertake an audit and review of the existing MHI and prepare a new LHS, which is the new title required by the State Government’s Heritage Green Bill (2015), for local government.

 

This process involved the:

 

·        Review of documentation and physical evidence for the places listed on the existing MHI;

·        Review of new documentation and physical evidence for places nominated for inclusion in the new LHS;

·        Allocation of a management category for all places (current and new) in accordance with the State Heritage Office Guidelines;

·        Review and update of Thematic History for the LHS;

·        Preparation of an updated LHS; and

·        Preparation of the Heritage List to reflect the updated management categories of the new LHS.

 

The draft LHS was included on the Agenda for the Council Briefing on 23 February 2016, but was withdrawn following requests from Elected Members for additional consultation to be undertaken with the City’s Heritage Services Advisory Group (HSAG). The draft LHS was subsequently presented to the HSAG at its meeting on 8 March 2016. The HSAG considered the draft LHS and recommended that wider community consultation be sought, prior to the LHS being presented to Council for consideration.

The draft LHS was advertised from 19 April 2016 to 11 May 2016. The public comment period was then extended a further 2 weeks to 25 May 2016. During this time a report on the progression of the LHS public consultation was presented at the HSAG meeting on 26 April 2016, and on 14 June 2016 a subsequent report was presented to HSAG to consider the final draft of the LHS following close of public advertising. The final draft of the LHS is now being presented to Council for adoption.

Detail

Administration has included the draft LHS as Attachment 1 and provided a copy on the Elected Members Hub and in the Elected Member’s reading room. A copy of the new Heritage List is included at Attachment 2.

 

Administration has also reviewed and amended LPP 4.12 in order to ensure alignment and consistency with the new LHS, the Heritage Green Bill (2015) and associated heritage reforms proposed by the State Government. A copy of the draft revised LPP 4.12 is included at Attachment 3.

 

Details of these draft documents are outlined below.

 

Local Heritage Survey

 

The LHS is designed to assist local governments in making and implementing decisions that respect local cultural heritage in a consistent and accessible way. This is accomplished by compiling a list of all places of heritage significance, providing details about the reasons for their inclusion in the LHS and allocating them one of the following management categories:

 

·        Category 1: Exceptional Significance. Place should be retained and conserved unless there is no feasible and prudent alternative to doing otherwise. Any alterations or extensions should reinforce the significance of the place, and be in accordance with a Conservation Plan (if one exists for the place);

 

·        Category 1A: Exceptional Significance, Place is on the State Register of Heritage Places

 

 

 

·        Category 2:  Very important to the heritage of the locality. High degree of integrity/authenticity. Conservation of the place is highly desirable.

 

·        Category 3: Contributes to the heritage of the locality. Conservation of the place is desirable

 

·        Category 4:  Contributes to the understanding of the history of the City of Wanneroo. Photographical record prior to major development or demolition. Recognise and interpret the site if possible.

 

In consultation with members of HSAG and the Wanneroo Historical Society, a number of new sites were proposed for inclusion in the LHS. As a result of further investigation based on physical and documented evidence, one new site was deemed by the consultants to be appropriate for recommended inclusion as a stand-alone place in the City’s LHS, and three places were recommended to be incorporated into existing place entries, as follows:

 

·                Wanneroo Recreation Centre, Scenic Drive, Wanneroo – Included as a stand-alone place and allocated a management category of 4;

 

·                Bert Togno Park, Cnr Dundebar Road and Civic Drive Wanneroo – Included within the Wanneroo Civic Precinct entry with a management category of 2;

 

·                Limelight Theatre, Scenic Drive, Wanneroo – Included within the Wanneroo Civic Precinct entry with a management category of 2;

 

·                Portion of Old Wanneroo Road: Between Pippidini and Lacey Road and North of Carabooda – Included in the Old Wanneroo Road entry with a management category of 4;

 

The consultants have recommended 31 heritage places (included as Attachment 4) for removal from the new LHS for a range of reasons including:

 

·        Existing protection under the Aboriginal Heritage Act 1972.

 

Details of local Aboriginal heritage sites have been excluded from the LHS in order to ensure alignment with recent heritage reforms contained in the Heritage Green Bill 2015.  The reason for this is that the State Heritage Register and Local Heritage Surveys are governed by the Heritage of Western Australia Act 1990, while Aboriginal sites are afforded protection under the Aboriginal Heritage Act 1972. The 2006 MHI included 8 places identified as having Aboriginal significance, all of which are listed on the State Register of Aboriginal Places and protected under the Aboriginal Heritage Act. These places were assigned a management category of 4 (“Little significance or Historic Site”) in the 2006 MHI, which does not afford the sites any protection under the LHS or DPS 2 and does not reflect their importance to the community. A new Appendix C has been included in the LHS to list all Aboriginal heritage sites within the City of Wanneroo currently included on the State Register of Aboriginal Places, and Administration is currently working with the Reconciliation Action Plan Working Group to identify locally significant Aboriginal heritage sites that may not be on the State Register and therefore require some other form of protection. This will be a separate piece of work to the LHS and could involve either a new policy or DPS 2 provisions.


 

 

·        No heritage value;

 

The heritage value of a place is determined by assessing its characteristics against the criteria set out in the State Heritage Office Guidelines.  This assessment can result in a place being determined to have no heritage value.

 

·        Relocation or demolition; or

 

The relocation or demolition of a place affects its heritage status.

 

·        Unable to be located.

 

Every effort has been made to locate sites previously included on the 2006 MHI based on available information.  In some instances, insufficient information exists in order for them to be located and this can result in them being excluded from the LHS. The sites that were unable to be located are: ‘

 

o   Sheep Dips in Neerabup National Park;

o   Lime Kiln Brady (3);

o   Bamboo Plants; and

o   Chinese Market Gardens;

 

During the public consultation period for the LHS a total of 7 submissions were received, including a petition containing 66 signatures objecting to the de-registration of Two Rocks heritage sites (PT04-05/16).  A full summary of submissions and Administration’s responses to those submissions is included as Attachment 5. However, a summary of the key issues is outlined below.

 

Heritage Rotary Wall

 

Three of the submissions were concerned with the proposed removal of the Rotary Heritage Wall from the LHS.  Notwithstanding that the outcomes of the heritage assessment for this place deemed it to have no heritage value, given the demonstrated community interest in the retention of this place, it could be seen to have substantial social significance, and it is therefore considered to be suitable for inclusion in the LHS with a management category of 4.

 

Two Rocks

 

Petition PT04-05/16 objected to the possible de-registration of the Two Rocks Shopping Forum, Marina and Sculpture Park on the basis that it would allow for developers to demolish these structures to build high-rise apartment blocks.  Although the original draft LHS that was presented to the Briefing Session on 23 February 2016 proposed to downgrade the heritage status of some places in Two Rocks, following consultation with HSAG the advertised version of the LHS retained all of the Two Rocks heritage places.

 

One submitter requested that the town of Two Rocks be offered greater heritage protection through its listing on the State Register of Heritage Places. Given the heritage threshold requirements for assessing and listing a place on the State Heritage Register, Administration considers it highly unlikely that the town of Two Rocks would be successfully included. However, Administration met with the submitter on 11 May 2016, and provided her with the information and forms to pursue State Registration for Two Rocks as a community member.




 

 

Geneff Tower Kiln

 

One submitter identified the existence of a Lime Kiln situated at 400 Wattle Av, Neerabup which was not included in the draft LHS or the 2006 MHI. Photographs taken of this kiln by the submitter have been included in Attachment 6.

 

Administration has investigated the Lime Kiln and concluded that it is the Geneff Tower Kiln which was identified in a report by Robert K. Brittain entitled The lime kilns of Wanneroo: a study in the preservation and conservation of a series of historic structures that was published by the Shire of Wanneroo in 1984.  However, this report did not include information regarding the location of the Kiln, and as such it was not included in the 2006 MHI.

 

Given the current lack of detailed information about Geneff Tower Kiln it is not proposed to be included in the LHS at this time. Instead it is recommended that Administration further investigate this site, with a view to including the Geneff Tower Kiln in the LHS at a later date.

 

Cockman House and Della’s Dairy

 

One submitter provided additional information about Cockman House and Della’s Dairy that had not previously been captured in the 2006 MHI. This included detail on the original roofing material on Cockman House and the designation of Della’s Dairy as the second unofficial post office and telephone exchange in Wanneroo. After further investigation, Administration has included this information in the draft LHS and is proposing to re-categorise Della’s dairy from Management Category 4 to Management Category 3.

 

Mark LeBuse (Atlantis Marine Park) Sculptures

 

With the closure and approved demolition of the Club Capricorn Resort in Yanchep in May 2016, there has been concern from community members over the future of the LeBuse sculptures. The LeBuse sculptures previously formed part of the Atlantis Marine Park (Place 42) in Two Rocks. When the park was closed, 15 of the sculptures were relocated to Club Capricorn (Place 76), with the remainder staying in the Two Rocks shopping centre (Place 44).

 

All of the sculptures are currently located on privately owned land that is subject to future redevelopment plans. Administration has been in contact with the landowners of Club Capricorn and the Two Rocks Shopping Centre to discuss the future of the LeBuse sculptures. Both landowners have agreed to work with the City to ensure that the final location of the sculptures is accessible to the public for enjoyment into the future. The owner of Club Capricorn has also advised that the sculptures have been fenced off for protection during the demolition works at Club Capricorn. The Owners of the Two Rocks Shopping Centre has advised that the sculptures on their land are currently located in the public realm of the Shopping Centre.

 

Through the process of determining the future location of these sculptures, the City will also consider how the sculptures might be restored, and the cost implications of doing so.

 

Summary

 

As a result of investigations based on physical and documented evidence and the outcomes of public advertising, the draft LHS includes a total of 90 places and 1 precinct which have been allocated varying levels of significance and management categories, as follows:


 

 

Level of Significance

Description

Desired Outcome

Management Category

Total Places in City of Wanneroo

Exceptional Significance

Essential to the heritage of the locality. Rare or outstanding example. Recommended for inclusion on the State Register of

Heritage Places

The place should be retained and conserved unless there is no feasible and prudent alternative to doing otherwise. Any alterations or extensions should reinforce the significance of the place, and be in accordance with a Conservation Plan (if one exists for the place)

1

7

Exceptional Significance

As Above

Currently included on the

State Register of Heritage

Places

1A

12 + 1 Precinct

Considerable Significance

Very important to the heritage of the locality. High degree of integrity/authenticity

Conservation of the place is highly desirable. Any alterations or extensions should reinforce the significance of the place.

2

17

Some or Moderate Significance

Contributes to the heritage of the locality. Has some altered or modified elements, not necessarily detracting from the overall significance of the item.

Conservation of the place is desirable. Any alterations or extensions should reinforce the significance of the place, and original fabric should be retained wherever feasible.

3

16

Little Significance or Historic Site

Contributes to the understanding of the history of the City of Wanneroo.

Photographical record prior to major development or demolition. Recognise and interpret the site if possible.

4

38

 

The key differences between the 2006 MHI and the draft LHS are:

 

·        One new site (Wanneroo Recreation Centre) was assessed and included;

 

·        Two precincts (Pappas Swamp & Two Rocks Marina Precinct) were changed to places;

 

·        Three new sites (Bert Tonga Park, Limelight Theatre and Portion of Old Wanneroo Road) were incorporated into existing places;

 

·        Provision of an up to date thematic history for the City of Wanneroo;

 

·        Addition of up-to-date details about existing sites and the provision of colour photographs; and

 

·        User friendly layout, easy to find specific places and the ability to browse heritage places by locality.

 

Attachment 7 provides a comparison by place between the management categories in the draft LHS and the 2006 MHI.

 

Should Council adopt the new LHS, Administration will provide a copy on the City’s website and make the LHS available for viewing during Civic Centre opening hours.


 

 

Heritage List

 

The City of Wanneroo is required to prepare and maintain a Heritage List under Part 3, clause 8 of the Deemed Provisions of DPS2. The Heritage List includes those places on the LHS that have exceptional significance and have been allocated a management category of 1(A), 1 or 2. Places on the Heritage List are provided protection under DPS 2. This list is retained by the City and made available for viewing within the completed LHS.

 

 

 

 

The City’s consultants, Hocking Heritage Studios, has provided the City with an updated Heritage List (Attachment 2) based on the draft LHS. The proposed changes to the Heritage List are:

 

Place Number

Place Name

Change

Reason

Status on Heritage List

5

George Gibbs House

Category 3 to Category 2

Good Intact example of inter war home

New Inclusion on Heritage List

6

Lime Kilns Yanchep Lime Company (40,41)

Category 1 to Category 2

Physically degraded since 2006

Maintained on Heritage List at new Category

7

Lime Kiln Susac (47,48)

Category 2 to Category 1

Functioning Site has greater heritage value

Maintained on Heritage List at new Category

10

Lime Kilns (8,9 & 10)

Category 2 to Category 3

New Works reduce authenticity

Remove from heritage List

18

Berriman House

Category 3 to Category 2

Restored fabric and rarity increases heritage value

Maintained on Heritage List at new Category

21

Edwards House

Category 2 to Category 3

Poor Condition

Remove from heritage List

32

George Leach House (1)

Category 3 to Category 2

Sympathetic restoration works have increased heritage value

New Inclusion on Heritage List

48

Two Rocks Limestone Retaining Wall

Category 2 to Category 4

Does not meet heritage thresholds. Record and interpret

Remove from heritage List

65

St Anthony’s Church site

Category 1 to Category 4

Demolished but still a valued site

Remove from heritage List

70

Della’s Dairy

Category 2 to Category 3

Degraded Condition

Remove from heritage List

 

However, prior to it being adopted by Council, the City must engage with the owners and occupiers of any places on the Heritage List that have been added, removed or changed. Should Council adopt the new LHS for consultation, Administration will engage with affected owners and occupiers, review any submissions received and prepare a subsequent report to Council to adopt the new Heritage List.

 

 

Local Planning Policy 4.12 - Heritage Places

 

A minor amendment is required to bring LPP 4.12 in line with requirements of the Heritage Green Bill (2015) and ensure clarity and consistency between the Policy and the new LHS.   

The proposed changes to LPP4.12 include:

 

·        Change all reference to MHI or Municipal Heritage Inventory 2006 to LHS or Local Heritage Survey 2016 respectively;

 

·        Change the content of Table 1 to omit the requirement of colour slides and require digital photos to be submitted on a USB instead;

 

·        Change the format to be consistent with the City’s current local planning policy template;

 

·        Change the clause numbers referenced in the Policy to align with the newly adopted deemed provisions of DPS 2; and

 

·        Change any reference to ‘heritage impact statement’ to ‘heritage assessment’ (to align with new terminology within the State Heritage Office Guidelines).

 

The revised draft Policy is included as Attachment 2 and the existing policy is included as Attachment 8.

 

Potential Registration of Lime Kiln Susac (47, 48) on the State Heritage Register of Places

 

In preparing the LHS the Consultants identified Place 7, Lime Kiln Susac (47, 48) for potential inclusion on the State Register of Heritage Places. The Susac Lime Kiln is the only remaining working Lime Kiln in Wanneroo and has been identified as having very high cultural heritage significance for the following reasons:

 

Historic Value:

 

·        Association with the important lime burning industry which was practised in many locations throughout the City of Wanneroo;

 

·        Association with Jack Susac and his family who have been significant contributors to the development of the lime burning industry in Western Australia, and for their role in the Wanneroo community;

 

Historic & Social Value:

 

·        Association with families who have been living and working at the site since the mid- 20th century; and 

 

Research Value:

 

·        Potential to demonstrate techniques of lime building since the 1930’s

 

Based on the above, Administration considers the Susac Lime Kilns to be suitable for inclusion on the State Register of Heritage Places and recommends that the City commence the process for nomination. This entails completion of the State Heritage Register nomination form and compilation of supporting documentation to be forwarded to the Heritage Council for consideration. If the Heritage Council considers that the Susacs Lime Kilns meet the heritage thresholds they will then undertake a full assessment for inclusion on the State Register of Heritage Places.  

Consultation

Local Heritage Survey

 

Affected land owners were notified by mail of the City’s intention to update the MHI and were provided with an opportunity to make submissions with regard to their property’s heritage status, prior to the commencement of the review of the MHI.

 

 

Following this, Administration contacted HSAG members via direct email requesting their input into the preparation of the new LHS. Administration also discussed the implications of the new LHS in detail with a community representative of the HSAG and gained input from the Wanneroo Historical Society regarding the identification of new places for inclusion.

 

The draft LHS was included on the Agenda for the Council Briefing on 23 February 2016, but was withdrawn following requests from Elected Members for additional consultation to be undertaken with the HSAG.

 

Following the completion of the review, the draft LHS was advertised for public comment from 19 April 2016 to 11 May 2016 in Community Newspapers; the Wanneroo Times and Sun City News. The public comment period was extended a further two weeks to 25 May 2016 (to a total of 37 days) in response to public confusion about levels of heritage protection afforded to each of the management categories. In response to the public consultation a total of 7 submissions, including a petition with 66 signatures, were received.

 

Should Council adopt the draft LHS, Administration will write to all affected land owners informing them of the new LHS and the resultant heritage status of their property. Administration will also make the LHS available for viewing during business hours, provide an electronic copy on the City’s website and update the City’s intra-mapping system.

 

Heritage List

 

The City cannot enter or remove a place, or modify an existing entry on the Heritage List unless it formally notifies owners and occupiers of its intentions to list a place on the Heritage List, including a description of the place and reasons for inclusion. The City must allow owners 21 days in which to make a submission.

 

Given the recent public advertising of the draft LHS, which included the Heritage List, Administration does not consider further advertising of the Heritage List to be required.

 

Therefore, should Council adopt the new LHS for consultation, it is proposed that Administration advise affected landowners of the proposed changes to the Heritage List, consider any submissions received and prepare a further report to Council, to consider adopting the revised Heritage List.

 

Local Planning Policy 4.12 – Heritage Places

 

Due to the minor administrative nature of the amendment to LPP 4.12, the deemed provisions of DPS 2 do not require it to be advertised for public comment.  It is therefore proposed that Council adopt the revised draft LPP 4.12 without advertising.


 

 

HSAG

 

At the commencement of the LHS review and update, Administration contacted HSAG members via direct email requesting input to the preparation of the LHS.  Furthermore, the draft LHS has been considered by the HSAG on three occasions during its preparation.  At its meeting on 8 March 2016 the HSAG considered the draft LHS and recommended that wider community consultation be sought, prior to presenting to Council for consideration. A report updating the HSAG on the progression of the LHS public consultation was presented at the HSAG meeting on 26 April 2016. Administration then presented a subsequent report to HSAG on 14 June 2016, to consider the final draft of the LHS.  At the final meeting, the following recommendation was carried unanimously by HSAG:

 

“That the Heritage Services Advisory Group

1.       SUPPORTS the draft revised Local Heritage Survey to supersede the previous Municipal Heritage Inventory and RECOMMENDS that it be presented to Council for adoption;

2.       SUPPORTS draft revised Heritage List and RECOMMENDS that it be presented to Council for Consideration;

3.       SUPPORTS the draft Local Planning Policy- Heritage Places and RECOMMENDS that it be presented to Council for adoption; and

4.       SUPPORTS the proposed inclusion of Place 7: Lime Kiln – Susacs (47, 48) on the State Heritage Register.”

Comment

All heritage places listed in the previous MHI have been assessed in detail by the City’s heritage consultants, Hocking Heritage Studios, using the State Heritage Office Guidelines. Sites considered to lack sufficient heritage value or sites afforded protection under the Aboriginal Heritage Act 1972, have been removed and those considered to retain sufficient heritage value have been allocated appropriate management categories based on a thorough assessment of heritage value. Overall, this ensures a much improved level of detail and accuracy for Administration, land owners and the community when seeking information on places of heritage value in the City of Wanneroo.

 

The usability of the LHS has been significantly improved.  It now includes the addition of colour photos (where possible) and the provision of all relevant details in a new and improved format that has been optimised to provide greater clarity, structure and readability. Heritage places are now organised into alphabetised ‘localities’ and an index at the rear of the document provides the ability to quickly navigate to a specific property or simply browse the City’s heritage places.

 

Following additional consultation with Elected Members, prior to presenting the draft LHS to Council for adoption Administration has now ensured the following:

 

·        A list of State Aboriginal sites within the City of Wanneroo that are afforded protection under the Aboriginal Heritage Act 1972 has been included in the draft LHS to recognise their importance to Aboriginal people and the wider community;

 

·        Further consultation has been undertaken with Elected Members and members of the Wanneroo Historical Society to ensure the accuracy of historical information contained in the draft LHS; and

 

·        Consultation and engagement has commenced with landowners in Two Rocks to ensure the LeBuse sculptures are retained for public enjoyment into the future.

 

The additional engagement with Elected Members, HSAG, the Wanneroo Historical Society and the extended public consultation period has ensured that LHS contains the most up to date information for heritage places in Wanneroo and is representative of community interest in the historical ‘story of Wanneroo’.

 

Further, given the local and state significance of the Susac Lime Kilns, Administration considers that it would meet heritage thresholds for inclusion on the State Register of Heritage Places.  It is therefore recommended that Council instructs Administration to commence the process of nomination to the State Register.

 

 

 

Statutory Compliance

 

Section 45 of the Heritage of Western Australia Act 1990 requires the City to compile and maintain an inventory of heritage places using proper public consultation.

 

The LHS document is also consistent with the Heritage Green Bill 2015, in anticipation of this Bill superseding the existing Act in the near future.

 

Clause 8 of the deemed provisions of DPS 2 requires the City to establish and maintain a Heritage List to identify places within the Scheme area that are of cultural heritage significance and worthy of conservation. Updating the Heritage List must be undertaken in accordance with Clause 8 and requires appropriate consultation and a resolution of Council.

 

Clause 5 of the deemed provisions of DPS 2 allows the City make a minor amendment to LPP4.12 without advertising.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The completion of the new LHS triggers the need for minor changes to LPP 4.12 to ensure clarity and consistency between the policy and the new LHS. A copy of the amended policy is provided in Attachment 2.

Financial Implications

The preparation of nomination documentation for the Susac Kiln to be considered for inclusion on the State Register of Heritage Places may require further engagement with qualified heritage consultants. The cost of this would be approximately $3,500 and can be met from existing operational budget.  

 

 

 

Voting Requirements

 

Simple Majority

 

Recommendation

That Council:-

1.         NOTES the submissions received during public advertising of the draft Local Heritage Survey, as included at Attachment 5 and ENDORSES Administration’s responses to those submissions;

2.       NOTES the petition PT04-05/16 requesting the retention of Two Rocks heritage places in the Local Heritage Survey;

3.       NOTES that the subject of petition PT04-05/16 was resolved prior to the advertising of the draft Local Heritage Survey and that no further action is required;

4.       NOTIFY the organiser of petition PT04-05/16 of Council’s decision;

5.       Pursuant to Section 45 of the Heritage of Western Australia Act 1990, resolves to:

a.       ADOPT the Local Heritage Survey, Attachment 1 to supersede the previous Municipal Heritage Inventory;

b.      FORWARD a copy of the Local Heritage Survey to the Heritage Council of Western Australia;

c.       NOTIFY submitters and affected landowners of Council’s decision;

6.       Pursuant to clause 8 of the Deemed Provisions of District Planning Scheme No. 2 resolves to:

a.       ADOPT for consultation the proposed Heritage List included as Attachment 2, for the purpose of seeking comment from affect landowners;

b.      NOTIFY affected land owners and occupiers by mail inviting submissions on the Heritage List for a period of 21 days;

7.       Pursuant to clause 5 of the Deemed Provisions of District Planning Scheme No. 2, resolves to ADOPT Local Planning Policy 4.12 – Heritage Places, included as Attachment 3, without advertising; and

8.       REQUESTS Administration to commence the process of nominating the Susac Lime Kiln for inclusion on the State Register of Heritage Places.

Attachments:

1.

Attachment 1 City of Wanneroo Local Heritage Survey (2016)

16/234697

Minuted

2.

Attachment 2 Council Report 16/251149: Heritage List

16/196625

Minuted

3.

Attachment 3 report 16/251149: Draft LPP4.12

16/196473

Minuted

4.

Attachment 4 to Council Report 16/251149 Sites recommended for removal from the LHS

16/196955

 

5.

Attachment 5 report 16/251149 Submission Table from Public Consultation Local Heritage Survey

16/224338

Minuted

6.

Attachment 6 to Council report 16/251149 Geneff Town Kiln Photos

16/196909

 

7.

Attachment 7 to report 16/251149: Comparison of Heritage Site Management Categories

16/197011

 

8.

Attachment 8 to Council 16/251149 LPP4.12 Heritage Places 2006

16/226601

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                               64

Attachment 1 – Draft Local Heritage Survey

 

This attachment is available in the following formats:

1.   Distributed under separate printed cover to all Elected Members;

2.   Included in the ‘Associated Documents’ section of the City of Wanneroo website page under ‘Council meetings - Meeting agendas and minutes’ via the following link: http://www.wanneroo.wa.gov.au/info/20003/council/10/council_meetings/2

3.   in printed form for members of the public attending the Briefing Session.

 

 

 

 

 

 

 

Administration Use only

The full and complete Draft Local Heritage Survey is registered as TRIM 16/191504

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                93

PS05-08/16       City Submission on Ingham's Enterprises Application to Renew Licence for 'Animal Feed Manufacturing' under the Environmental Protection Act 1986

File Ref:                                              2194 – 16/269869

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider a proposed submission on Ingham’s Enterprises Pty Ltd’s (Ingham’s) licence renewal application under the Environmental Protection Act 1986 for ‘Animal feed manufacturing’ at the Wanneroo feed mill.

Background

Ingham’s owns and operates a feed mill and associated facilities at its Wanneroo Site.

 

The Department of Environment Regulation (DER) previously sought comment on a licence renewal for Ingham’s for the purpose of ‘Animal feed manufacturing’ on 12 August 2015.  Due to the short timeframe for submissions to be made at that time, Administration prepared and submitted a response to the DER on 28 August 2015 (Attachment 1) advising that the City did not support the licence renewal application.  A supplementary submission was made to the DER on 17 September 2015 (Attachment 2) that provided further reasons why the City did not support the licence renewal application.

 

On 1 October 2015, the DER granted the licence for a period of one year (Attachment 3) to allow time for Administration to investigate whether the Wanneroo Feedmill currently has planning approval to operate and whether there is any limit on the duration of that approval.

 

Administration has since carried out extensive investigations into the history of planning approvals over the site. The result of those investigations, which included advice from the City’s Legal Team, was that the feedmill must be considered as an existing use and as such deemed compliant in terms of planning approvals. The findings of those investigations were presented to Council Forum on 19 March 2016.

 

At Council’s Meeting on 13 October 2015 Council considered a Motion on Notice (MN01-10/15) and resolved to authorise the Mayor and the Chief Executive Officer to meet with the Minister for Environment; Heritage to discuss the preparation of a joint exit strategy for Ingham’s Enterprises Pty Ltd.

 

The Mayor and Chief Executive Officer met with the Minister for Environment; Heritage on 12 April 2016, but those discussions were inconclusive and the Minister did not provide any commitment to support a future exit strategy prepared for Ingham’s operations.  Administration has also met with Ingham’s and their consultants to discuss the development of an exit strategy. Ingham’s consultants are currently investigating the planning requirements necessary to facilitate relocation, which may involve amendments to the Local Structure Plan and/or as a change to the zoning of the land under the Metropolitan Region Scheme from ‘Urban Deferred’ to ‘Urban’.  At this stage it is understood that the consultants are still addressing the site’s environmental constraints. In this regard, the finalisation of an exit strategy for the premises is still ongoing.

 

The current licence is due to expire on 6 October 2016, and the DER published notice of an application by Ingham’s for renewal of their ‘Animal Feed Manufacturing’ licence on 18 July 2016.

 

Detail

 

Ingham’s Enterprises Pty Ltd’s application to renew their licence under the Environmental Protection Act 1986 relates to the operation of the Wanneroo feedmill and associated activities.  It does not include any supporting information or justification for why the licence should be approved or any comment on work undertaken since the last licence renewal to address the relocation of the Ingham’s operations in Wanneroo.

Consultation

The DER published notice of the application by Ingham’s to renew their licence on the DER website on 18 July 2016. The deadline for submissions was originally 8 August 2016, but the City has been granted an extension until 25 August 2016.

Comment

Administration does not support the licence renewal for the same reasons that the City has not supported licence renewals in the past. Those reasons are as follows:

 

·        Council has not supported the continued operation of the feed mill and related operations since 2004 due to concerns that it would create a further nuisance with respect to pollution emissions and impact on the amenity of the general surrounding area, and that the retention of the facility is contrary to the orderly and proper planning of the intended land uses of the subject land and surrounding area.

 

·        Agreed Structure Plan 23: Wanneroo Town Centre endorsed in 2001 identifies the land immediately to the south of Ingham’s Enterprises Pty Ltd as appropriate for residential use. The provision of residential development will support the growth of Wanneroo Town Centre to fulfil its role as a secondary centre as identified in State Planning Policy 4.2 Activity Centres for Perth and Peel. 

 

It is Administration’s view that this facility is no longer appropriate within a growing town centre, and that the reissuing of the licence should only be considered if subject to a binding exit strategy. The 500 metre buffer from the facility activity restricts the opportunity for residential development to occur.

 

·        The continued approval of licenses for the feed mill under the Environmental Protection Act 1986 is seen by the City to entrench the facility as a whole, including associated, incompatible uses such as poultry sheds (which are the subject of noise and odour complaints) and a hatchery. Considering these land uses within the context of a growing urban environment, the operation of the facility is seen as incompatible with future and existing surrounding land uses.

 

·        There is significant concern over the negative effect that the continued operation of the premises has on the amenity of the area. The operation of the feed mill and related activities on the site substantially reduce the amenity of the local community. This loss of amenity is directly attributed to the odours that the premises produce, the high volume of truck and large vehicle traffic entering and exiting the site, and excessive noise in what is essentially an Urban area;

 

If a licence is to be granted, it is the opinion of Administration that it should be contingent on the finalisation of a joint strategy for the relocation of Ingham’s Enterprises Pty Ltd, and that in the interim, the hours of operation of the facility be reduced in order to alleviate or limit any negative effects on amenity such as odour and noise.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1    Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy

Risk Management Considerations

There is no existing Strategic or Corporate Risk within the City’s existing risk registers which relates to the issue contained within this report, however, there is a risk that the City faces an increasing number of complaints related to the facility in question, and that this incompatible land use may adversely affect the growing Town Centre and surrounding residential areas.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council DOES NOT SUPPORT Ingham’s Enterprises Pty Ltd’s Licence Renewal Application for ‘Animal Feed Manufacturing’ under the Environmental Protection Act 1986 for the following reasons:

1.           Council has not supported the continued operation of the feed mill and related operations since 2004 as it would create a further nuisance with respect to pollution emissions and impact on the amenity of the general surrounding area;

2.           The facility is no longer appropriate within a growing town centre;

3.           The operation of the facility is seen as incompatible with future and existing surrounding land uses; and

4.           The operation of the feed mill and related activities on the site substantially reduce the amenity of the local community through odour that the premises produce, the high volume of large vehicle traffic entering the site, and excessive noise.

 

Attachments:

1.

Attachment 1 - City Submission on Ingham's Enterprises Pty Ltd Application to Renew Licence for Animal Feed Manufacturing August 2015

16/275601

 

2.

Attachment 2 - City Supplementary Submission on Ingham's Enterprises Pty Ltd Application to Renew Licence for Animal Feed Manufacturing September 2015

16/275605

 

3.

Attachment 3 - Wanneroo Feedmill Licence Extension Granted by Department of Environment Regulation October 2015

16/275620

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              118

PS06-08/16       Proposed Delegation of Authority - District Planning Scheme No. 2 Landscape Enhancement Zone Building Envelopes

File Ref:                                              9167 – 16/238382

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider an amendment to the City of Wanneroo (the City) Delegated Authority Register to delegate authority to the Chief Executive Officer under the City of Wanneroo District Planning Scheme No. 2 (DPS 2) with regard to:

1.   the adoption of a plan defining a building envelope in the Landscape Enhancement Zone; and

2.   the approval of development outside of the building envelope as defined on a plan in the Landscape Enhancement Zone.

Background

Amendment No. 121 to DPS 2, which was gazetted on 31 May 2016, introduced the Landscape Enhancement Zone and related provisions into DPS 2.  Amendment No. 121 also applied the new zone to western parts of Carabooda and Nowergup.  The new zone is intended to accommodate agricultural and horticultural land uses and small-scale tourism activities.

Detail

The new DPS 2 provisions include new Clauses 3.26.4 and 3.26.5 which state:

 

“3.26.4 Building and development on a lot, except for fences and firebreaks, must be contained within a building envelope defined on a plan adopted by Council. Such an envelope shall accord with any relevant Council Policy and must be located so as to:

 

a)      Avoid detrimentally impacting on areas of landscape and scenic value;

b)      Avoid areas where ground or soil conditions may inhibit the structural integrity of buildings or cause pollution, erosion or flooding;

c)      Maximise opportunities for buildings to take advantage of passive solar light; and

d)      Maximise opportunities for efficient effluent disposal.”

 

“3.26.5 Notwithstanding the requirements set out in Clause 3.26.4, Council may at its discretion approve development outside the building envelope, if it is satisfied that the amenity of the area, the privacy of adjoining properties, and the landscape or environment of the area will not be detrimentally affected.”

 

The above powers are intended to be applied on a lot-by-lot basis and impacts approximately 90 lots in the rezoned parts of Carabooda and Nowergup. It is proposed to delegate the powers of Council in clause 3.26.4 and 3.26.5 to the Chief Executive Officer as shown in Attachment 1. This delegation will reduce the time spent by Administration in preparing formal reports for consideration by Council for the adoption of plans that comply with the DPS2 requirements and reduce the time taken for the granting of approvals.

 

The proposed conditions on the delegation are that a decision can only be made under Delegation if it complies with all applicable Local Planning Policies adopted by Council and that a proposed building envelope plan shall be referred to Council for determination where requested by an Elected Member or by the applicant in writing, or if an objection to a proposed building envelope is received by the City as part of a submission made in response to advertising or an application for planning approval. The objection must however, involve a relevant planning issue that cannot specifically be overcome by modification to the proposal, as determined by the Director Planning & Sustainability.

 

Applicable Local Planning Policies (LPP) will include:

 

·        Caves and Karstic Features (LPP 4.13)

 

·        Heritage Places (LPP 4.12)

 

·        Interim Local Rural Strategy (LPP 3.7)

 

·        Landscape Enhancement Areas (LPP 5.4) (although noting that the need for this LPP is currently being reviewed)

 

·        Tree Preservation (LPP 4.8)

 

·        Wetlands (LPP 4.1)

 

To determine if an Elected Member may wish to request that a proposed building envelope plan be referred to Council for determination, it is intended that all proposed building envelope plans be provided to Elected Members and that Elected Members be allowed five working days to make any request for referral to Council.

 

Proposed developments that are outside of an approved building envelope shall also be referred to Council for determination, under the same conditions applying to proposed building envelope plans as indicated above.

Consultation

The A/Director Planning and Sustainability requested the drafting of the proposed delegation and has reviewed it to ensure that it meets the requirements of Administration.

Comment

It is important for Council to note that delegating a power does not transfer that power to the delegate, it merely replicates it and Council retains the ability to exercise any power or duty delegated to the CEO. (s.59 Interpretation Act 1984)

 

The essential elements of a Council delegation are the correct and accurate identification of the:

 

·        power or duty to be delegated;

 

·        office to whom or which the power or duty is to be delegated;

 

·        circumstances in which the power or duty can be exercised or discharged; and

 

·        conditions on the exercise of the power or duty.

Statutory Compliance

Planning and Development (Local Planning Schemes) Regulations 2015

 

Schedule 2 – Deemed Provision for local planning schemes

 

82.     Delegations by local government

 

(1)     The local government may, by resolution, delegate to ta committee or to the local government’s CEO the exercise of any of the local government’s powers or the discharge of any to the local government’s duties under this scheme other than this power of delegation.

 

(2)     A resolution referred to in subclause (1) must be by absolute majority of the Council of the local government.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Absolute Majority

 

Recommendation

That Council DELEGATES BY ABSOLUTE MAJORITY to the Chief Executive Officer the power to adopt a plan defining a building envelope and approve development outside of the building envelope in a Landscape Enhancement Zone as per Attachment 1.

 

 

 

Attachments:

1.

LANDSCAPE ENHANCEMENT ZONE BUILDING ENVELOPES - PROPOSED DRAFT DELEGATION

16/220749

Minuted

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          121

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              122

 

Approval Services

PS07-08/16       Proposed Amendment No. 146 to District Planning Scheme No. 2 - East Landsdale Structure Plan Area

File Ref:                                              20288 – 16/214092

Responsible Officer:                           A/Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider initiating, for the purpose of advertising, Amendment No. 146 to District Planning Scheme No. 2 (DPS 2) to include the area currently subject to the East Wanneroo Cell 9 – East Landsdale Agreed Structure Plan No.57 as a Special Control Area.

 

Background

The East Wanneroo Cell 9 – East Landsdale Agreed Structure Plan No. 57 (ASP 57) was adopted by the Western Australian Planning Commission (WAPC) on 30 November 2015. The ASP 57 area comprises approximately 215ha of land, with approximately 38ha of land undeveloped.

Directly to the east of the ASP 57 area is the Perth International Telecommunications Centre (PITC), which is owned by Telstra and is located within the City of Swan. A location plan is included in Attachment 1.

The PITC provides telecommunication services which are of a State and National significance. These include the provision of:

·        Tracking command services to assist with the monitoring of satellites and spacecraft;

·        Navigation and communications services to assist with monitoring marine vessels; and

·        Other miscellaneous services including high frequency radio transmission, satellite communication, and the transmission of meteorological data.

The PITC is susceptible to radio frequency interference, which is generated by urban development, and can adversely affect the provision of telecommunication services. To protect the operations of the PITC, ASP 57 includes specific design and development provisions, which are intended to allow the East Landsdale area to be developed to co-exist with the existing PITC.

The purpose of the proposed Amendment No. 146 to DPS 2 is to ensure the continuity of the adopted development and subdivision controls currently incorporated in ASP 57, and to provide greater statutory weight by including them in DPS 2.

Detail                                                                                  

The proposal seeks to amend DPS 2 by:

 

1.       Inserting a new Clause 5.4.1.1(b) immediately after Clause 5.4.1.1(a), to provide for a new Special Control Area1 (SCA1) over the East Landsdale area subject to ASP 57;

 

2.       Inserting a new Schedule 16 Special Control Area SCA1 East Landsdale into the DPS 2 text immediately after Schedule 15. This schedule identifies the locality and purpose of SCA1, and outlines the specific provisions applicable to the lots within SCA1; and

 

3.       Amending the DPS 2 map to identify the area subject to SCA1, being the area currently subject to ASP 57.

 

The Amendment does not result in any modifications to the existing provisions or requirements of ASP 57. A copy of proposed Amendment No. 146 is included in Attachment 2.

 

Section 75(a) of the Planning and Development Act 2005 provides for an amendment to a local planning scheme to be prepared by the local government, and approved by the Minister. Typically amendments to DPS 2 will be prepared by a landowner, and initiated by Council. In this instance, the PITC site is owned by Telstra, but is not located within the City of Wanneroo, while Amendment No. 146 relates to land which is within the City’s boundaries. This means that Telstra cannot lodge an amendment to DPS 2 for this land, as it is not a landowner within the City of Wanneroo. Through its consultant Allerding and Associates, Telstra has advised the City of its interest in securing these provisions of ASP 57 within DPS 2. As such, the City is preparing Amendment No. 146, on the basis of the State and National significance of the PITC, and the need to ensure the development of the East Landsdale area is compatible with this adjoining site.

Consultation

In accordance with Regulation 47(2) of the Planning and Development (Local Planning Scheme) Regulations 2015, a standard amendment to a local planning scheme must be subject to public consultation.

 

The amendment will also need to be referred to the Environmental Protection Authority (EPA) to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

 

The amendment must be advertised for public comment for a period of 42 days.  Advertising is to occur in the following manner, consistent with the requirements of the Planning and Development (Local Planning Scheme) Regulations 2015:

 

·        Advertisement in a local newspaper for one week;

·        Display notice of the proposal in Council offices;

·        Referral in writing to affected persons/agencies;

·        Display on the City’s website;

·        Placement of a sign on affected sites, giving notice of the proposal; and

·        Any other way the local government considers appropriate.

Comment

Need for a Special Control Area

 

The designation of the ASP 57 area as an SCA will allow for specific development provisions and planning controls to be implemented through DPS 2. Of particular note is the ability for SCA’s to allow for the control of the permissibility of land uses and the allocation of residential densities, which may go over and above the requirements of the zone under DPS 2 and the requirements of the Residential Design Codes (R-Codes). In addition, the SCA will also incorporate specific development requirements, including the orientation of lots and roads, and design provisions which relate to residential and commercial development.

 

ASP 57 currently incorporates development provisions and planning controls which are fundamental to ensure compatibility between the PITC and ASP 57 area. However, under Clause 27(1) the Planning and Development (Local Planning Schemes) Regulations 2015, gazetted on 19 October 2015, the decision-maker is to have due regard, but is not bound by structure plans when determining applications. This means that neither the City when determining development applications, or the WAPC when determining subdivision applications are bound by the planning controls within ASP 57. While the WAPC has recently refused a subdivision (reference number WAPC 161624) due to its non-compliance with the requirements of ASP 57, it is unclear as to whether applications refused in this manner have the ability to be overturned by the State Administrative Tribunal should an application be submitted which seeks a review of a decision. With approximately 38ha of land, which equates to 18% of the East Landsdale area, undeveloped, there is the risk of an increase of future development applications and/or subdivision applications being lodged by developers which are contrary to the planning controls of ASP 57, particularly once redevelopment of the area begins to occur. While the risk is low, given the potential consequences for interference with the equipment located at the PITC, Administration is proposing to safeguard these planning controls by including them in DPS 2. This would give these planning controls the force and effect of the Scheme, and ensure that these planning controls are not just in place during the initial development and construction phases, but also once redevelopment of the ASP 57 area begins to occur.

 

In addition, Clause 28 of the Planning and Development (Local Planning Schemes) Regulations 2015 provides that structure plans approved prior to the commencement of the regulations, being 19 October 2015, have effect for a period of 10 years. In this instance, ASP 57 is valid until 19 October 2025, after which the structure plan will cease to exist, unless incorporated into DPS 2 by an amendment to the Scheme or the approval time is extended by the WAPC. Given the importance of these provisions to ensure the ASP 57 area is developed in a manner so as to not interfere with the operation of the PITC, the inclusion of these provisions within a SCA will ensure these are in force on an ongoing basis.

 

Proposed Provisions

 

The proposed Amendment seeks to include all the development provisions and planning controls which are currently included within ASP 57. In doing so, these provisions will also be consolidated, as they are currently scattered throughout the ASP 57 text. The Amendment also seeks to insert three new provisions, which are summarised below:

 

1.       Provision 1 includes requirements regarding the location of residential and commercial development, public open space, and schools. It is also includes specific lot design requirements, such as the predominantly north-south orientation of lots, and a minimum average site area of 500m2 per dwelling. These requirements reflect the Deed of Agreement entered into between Stockland (the original developer of the East Landsdale area) and Telstra (the owner of the PITC site) on 20 September 2007. This Deed of Agreement resulted in the drafting of ASP 57, which guides the location of land uses, residential density, and public open space to be compatible with the PITC. 

 

2.       Provision 6(b) modifies the land use permissibility requirements of the Residential zone to not permit the development of Multiple Dwellings, which are a usually a ‘D’ discretionary use under DPS 2. Clause 12.1.1 of ASP 57 only permits the use classes of Single House, Grouped Dwelling, and Home Business Categories 1 – 3, as well as school, public open space, and drainage sump, to be developed in the Residential precinct. This implies that Multiple Dwellings are not permitted. Proposed provision 6(b) explicitly states that Multiple Dwellings are not permitted, and as such removes any ambiguity regarding the permissibility of this land use.

 

3.       Provision 8 includes specific design requirements which must be met if a variation is proposed to provision 7(a), which requires eastern facing walls within the Commercial zone to be solid without openings. These requirements include the provision of landscaping to Alexander Drive, the location of car parking, and treatment of glazing. These requirements are the same as which are proposed to be included in the East Landsdale area through Amendment No. 8 to ASP 57, along with the recoding of portions of Lots 154 and 155 Alexander Drive  from Residential to Commercial, and the removal of the road network from the ASP 57 map. This Amendment was advertised for public consultation between 28 June 2016 and 26 July 2016, and is currently being assessed by Administration as a structure plan amendment, separate to this proposed Amendment to DPS 2.

 

Conclusion

 

In light of the above, it is recommended by Administration that proposed Amendment No. 146 to DPS 2 be prepared and adopted by Council for the purposes of advertising. This is on the basis that the Amendment will ensure ongoing compatibility between the development in the East Landsdale area and the PITC, and the provisions are consistent with those already included within ASP 57, as well as those currently proposed to be included within ASP 57 through Amendment No. 8, which is the subject of a separate structure plan amendment proposal.

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Planning and Development (Local Planning Scheme) Regulations 2015.

 

As per Regulation 34, the amendment is considered to be Standard for the following reasons:

 

1.       The proposed amendment relates to a zone or reserve that is consistent with the objectives identified in DPS 2 for that zone or reserve;

 

2.       The proposed amendment is consistent with the Metropolitan Region Scheme;

 

3.       The proposed amendment is consistent with ASP 57, which has been approved under DPS 2; and

 

4.       The proposed amendment is considered to have minimal impact on land in the DPS 2 area that is not the subject of this proposed amendment.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES Amendment No. 146 to District Planning Scheme No. 2 (DPS 2) as contained in Attachment 2 for the purposes of:

a)      Inserting a new Clause 5.4.1.1(b) in the Scheme text to enable designation of Special Control Areas as SCA on the Scheme map;

b)      Inserting a new Schedule 16 to contain the provisions to apply to areas designated as Special Control Areas under Clause 5.4.1.1(b); and

c)      Including provisions in Schedule 16 to apply to the area subject to the East Landsdale Agreed Structure Plan No. 57 (ASP 57), to be designated as SCA1.

2.       Pursuant to Section 47(2) of Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) ADVISES the Western Australian Planning Commission that Amendment No. 146 to DPS 2 is a Standard Amendment for the following reasons:

a)      The proposed amendment relates to a zone or reserve that is consistent with the objectives identified in DPS 2 for that zone or reserve;

b)      The proposed amendment is consistent with the Metropolitan Region Scheme;

c)      The proposed amendment is consistent with ASP 57, which has been approved under DPS 2; and

d)      The proposed amendment is considered to have minimal impact on land in the DPS 2 area that is not the subject of this proposed amendment.

3.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 146 to DPS 2 to the Environmental Protection Authority (EPA); and

4.       Subject to EPA approval, ADVERTISES Amendment No. 146 to DPS 2 for a period of 42 days.

Attachments:

1.

Attachment 1 - Location Plan

16/229572

 

2.

Attachment 2 - Scheme Amendment Document

16/254870

Minuted

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          127

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          128


 


 


 


 


 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              134

 

Assets

Asset Operations & Services

AS01-08/16       Anchorage Drive Traffic Treatments - Community Consultation Results

File Ref:                                              19410 – 16/209757

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       6         

Issue

To consider the results of Community Consultation with respect to Anchorage Drive Traffic Treatments.

Background

Council, at its meeting on 11 December 2012, considered Item No IN08-12/12 - Anchorage Drive, Mindarie - Speed Zoning and Pedestrian Crossings, in response to complaints from residents and enquiries for Elected Members regarding the speed of traffic along Anchorage Drive (south) and the risk to pedestrians. Refer Attachment 1 for location plan.

 

Following this report, it was resolved that Council:-

 

1.       ENDORSES the use of traffic treatments and landscaping to create a lower speed environment on Anchorage Drive, Mindarie, from Ocean Falls Boulevard to Rosslare Boulevard with the intent of lowering the posted speed limit to 50km/h;

 

2.       REQUESTS Administration to prepare detailed concept plans and costing for Council's consideration by the June 2013 meeting including;

 

a)      The installation of three pedestrian facilities on Anchorage Drive as per Attachment 2;

 

b)      The installation of street trees between Ocean Falls Boulevard and Swansea Boulevard;

 

c)      Extension of the existing boulevard treatment from Mariners View/Toulon Way to Swansea Boulevard, including the installation of street trees;

 

d)      Provision of on street parking on Anchorage Drive, north of Toulon Way; and

 

3.       ADVISES respondents to the community consultation of Council's decision.

 

In response, Administration prepared a concept plan to install pedestrian crossing facilities and a Traffic Management Scheme (TMS) consisting of raised and red asphalt medians, parking embayments and tree planting which was endorsed by Council in October 2013 (Item No IN02-10/13).  The construction of pedestrian facilities was undertaken as part of the 2013/2014 Pathway Program. 

 

An amount of $300,000 was allocated in the 2015/2016 Capital Works Budget for the implementation of the remainder of the Traffic Management Scheme. Community consultation was conducted in March 2015 with 77% of responses received from residents indicating support for the proposed traffic management scheme. Minor changes were made to the design to accommodate community feedback where possible and Drawing 2916-1-2 was endorsed by Council at its meeting on 23 June 2015.

Just prior to construction, in November 2015, the Northern Beaches Cycling Club contacted the City requesting improved cycling provisions in the design of the Traffic Management Scheme.  While off-road cycling on this section of Anchorage Drive is facilitated through shared paths, the reduction in lane width was perceived by the Club as a potential hazard to cyclist safety.

 

Administration conducted a full review of the project and presented Report AS07-04/16 to Council on 26 April 2016.  At this time, Administration recommended that the proposed traffic treatments be changed to install painted cycle lanes to reduce vehicle speeds and more safely accommodate on-road cycling.

 

Following this report, it was resolved that Council:-

 

1.       ENDORSES the amendment to PR-2978 Anchorage Drive Traffic Treatments to address vehicle speeds through the application of cycle lanes as shown on the City of Wanneroo Drawing No 2916-1-3 (Attachment 5); and

 

2.       REQUESTS Administration conduct community consultation with residents of Anchorage Drive in accordance with the City’s Community consultation and Engagement Policy based on “Option 4 – Install cycle lanes instead of median islands” as shown on the City of Wanneroo Drawing No 2916-1-3 (Attachment 5).

 

Attachment 2 shows Drawing No 2916-1-3 as endorsed by Council on 26 April 2016 which was provided to the community for consultation. This report details the outcomes of the community consultation process.

Detail

The traffic management scheme shown in Drawing 2916-1-3 consists of installing:

 

·        Street trees on existing median islands between Ocean Falls Boulevard and Swansea Promenade;

·        On-road cycle lanes between Swansea Promenade/Honiara Way and Rosslare Promenade/Fairport Vista to reduce the width on Anchorage Drive available to motor vehicles.

Full details of the proposed traffic treatments are available in Report AS 07-04/16 which was presented to Council on 26 April 2016.

Consultation

Consultation has been carried out in accordance with the City’s Community Engagement Policy with consultation letters sent to the same 92 residents and property owners as the previous community consultation. Copies of Drawing 2916-1-3 were available to residents through the City’s website with an A1 copy was made available for viewing at Clarkson Library and A3 copies mailed out on request.  Signage was also placed on Anchorage Drive, inviting road users to have their say on the proposed traffic treatments.

 

The City received a total of 103 responses, exceeding the number of letters sent to residents during consultation.  This high response rate is due to a large number of responses received from other road users as a result of signage placed on Anchorage Drive inviting them to comment on the proposed traffic management scheme. Within Mindarie, a total of 33 responses were received with 12 responses (36%) in favour of the proposed traffic treatments and 21 responses (64%) against the proposed traffic treatments.  Outside of Mindarie, 66 responses (94%) were in favour of the proposed traffic management scheme and only 4 responses (6%) were received opposing the scheme.  Of the total 103 responses, 78 responses (76%) were in favour of the proposed traffic treatments and 25 responses (24%) were against the traffic treatments as summarised in Attachment 3.  While local residents appear to have a low level of support (36%) for the traffic treatments as shown in Drawing 2916-1-3, there is a high level of support within the community (76%). 

 

Respondents were given the opportunity to provide additional comments regarding the proposed traffic treatments.  Of these comments, the most common concerns were with cyclist safety. 26 comments were received on this issue with four comments within Mindarie and the remaining 22 from outside the suburb.  12 comments were received stating that they believed the proposed treatment would be ineffective or unsafe, all of which were from Mindarie residents.  A preference for the original design (which included median island treatments rather than cycle lanes) was submitted by eight Mindarie residents and comments that treatments are not needed on this section of Anchorage Drive were received from four Mindarie residents.  A full list of comments received during the consultation period has been provided in Attachment 4.

 

Northern Beaches Cycling Club indicated support for the project and submitted the following comment:

 

‘Cyclists, as vulnerable road users will benefit from cycle lanes at this location.  I presume consideration of the painted surface's suitability in wet conditions have been considered.  Please consider "Merge" signs with bike symbol on approaches to roundabout and T-intersection.  This is an optional consideration only.’

 

Comments were received regarding the proposed median trees reducing visibility of pedestrians and animals.  Suitable trees will be selected for the median that allow for ongoing sightline clearances for both vehicles and pedestrians.  Trees throughout the City are routinely under pruned to allow for required sightlines and these trees will be subject to the same level of maintenance.  Where suitable trees are selected for median treatments, Administration does not consider that the safety of pedestrians is negatively impacted.

 

The other concern raised was regarding poor visibility when turning onto Anchorage Drive from Toulon Circle.  Administration conducted a site investigation to assess the issue of restricted sight distance at the intersection of Toulon Circle and Anchorage Drive.  To improve sight distance at this intersection, the design has been slightly amended to move the Give Way line at the intersection closer to Anchorage Drive, as shown in Drawing 2916-1-4, Attachment 5.  The City could further improve sight distance at this intersection by removing on street parking, however, Administration does not consider this is warranted at this time as there are no reported crashes at this intersection over the last five years.

Comment

Anchorage Drive is a Local Distributor road which provides the community with access to Marmion Avenue, Mindarie Marina and will soon connect to the Mitchell Freeway via Neerabup Road.  As detailed in Report AS07-04/16, Anchorage Drive shows a high level of cycle use being the third most used road in the North Coast Ward (after Marmion Avenue and Connolly Drive).  In this case, Administration considers that the views of all road users including cyclists using this road are very important in making a decision. 

 

Report AS07-04/16 provided in detail the reasons for Council to consider reviewing the proposed traffic treatments on Anchorage Drive.  Attachment 6 summarises the 4 options presented to Council in Report AS07-04/16. Based on Administration’s recommendation, Council endorsed Drawing 2916-1-3 for the installation of cycle lanes for the following reasons:

 

·        Improved safety and amenity for on-road cyclists;

·        Relatively low traffic volume;

·        Traffic treatments not warranted under the City’s Local Area Traffic Management Policy; and

·        Greater overall value to the City.

 

Administration considers that those reasons are still valid and given the high level of support shown by the wider community, that the traffic treatments proposed in Drawing 2916-1-4 (Attachment 5) be endorsed by Council for construction from September to November 2016 subject to the approval of pavement marking plans by Main Roads Western Australia.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The City’s Local Area Traffic Management Policy applies to the assessment of traffic management needs in Anchorage Drive. In case of Anchorage Drive the Policy returns a score of 44 which is below the score of 60 required to consider the implementation of traffic treatments. However, in the case of Anchorage Drive, the implementation of traffic treatments as proposed should proceed as it was committed to by Council prior to the implementation of the new Local Area Traffic Management Policy in April 2016.

Financial Implications

The current 2016/17 budget for this project is $291,298, which was carried forward from 2015/16 (original budget was $300,000). The total cost of the project is now anticipated to be in the order of $40,000 and it is therefore proposed to reallocate the surplus municipal funding of $260,000 to the Coastal Infrastructure Management Reserve.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       NOTES the results of community consultation;

2.       ENDORSES the amended Traffic Management Plan for Anchorage Drive for construction as shown in City of Wanneroo Drawing No. 2916-1-4 (Attachment 5); and

3.       APPROVES BY ABSOLUTE MAJORITY the reallocation of surplus funds of $260,000 from PR-2978 Anchorage Drive Traffic Treatments to the Coastal Infrastructure Management Reserve, as pursuant to Section 6.8(1)(b) of the Local Government Act 1995.

 

Attachments:

1.

Anchorage Drive Area Map

15/167099

 

2.

Anchorage Drive Cycle Lanes 2916-1-3 CONCEPT

16/12822

 

3.

Anchorage Drive Community Consultation Graphs

16/254353

 

4.

Anchorage Drive Community Consultation Full Results

16/254352

 

5.

Anchorage Drive Traffic Treatments 2916-1-4.pdf

16/254498

Minuted

6.

Anchorage Drive Traffic Treatments - Option Analysis

16/267426

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          139

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              140


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              141

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          142

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              151


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              152

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              153

 

Infrastructure Capital Works

AS02-08/16       Tender No. 01640 - Construction of Neerabup Road Duplication

File Ref:                                              23744 – 16/222608

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To consider Tender No. 01640 for the Construction of Neerabup Road Duplication, inclusive of the outcome of the public notice and the public display in relation to the alteration to the alignment and level of Neerabup Road.

Background

As part of the City’s ongoing commitment to upgrade its major road network, the construction of a second carriageway in Neerabup Road from Bunnings access to Connolly Drive has been approved in the 2016/2017 Capital Works Budget.

 

By way of background, Council at its meeting on 28 June 2016 considered a report (CR03-06/16) and adopted the following resolutions:-

 

1.         AUTHORISES the Chief Executive Officer to negotiate and enter into a contractual arrangement with Tamala Park Regional Council involving the inclusion of some of the City’s scope of works for Neerabup Road Dualling (Bunnings Access to Tamarama Crescent) subject to the contractual arrangements:

 

·        providing a value for money outcome to the City; and

·        are compliant with the requirements of the Local Government Act.

 

2.         NOTES that the above contractual arrangement will be in the form of a Deed of Agreement between the City and Tamala Park Regional Council; and

 

3.       AUTHORISES the Chief Executive Officer to sign and execute the proposed Deed of Agreement in accordance with the City’s Execution of Documents Policy.

 

These resolutions have been actioned, with the Chief Executive Officer signing and executing a Deed of Agreement with Tamala Park Regional Council. The construction works under the Deed of Agreement are planned to be coordinated with the successful tenderer for Tender No. 01640.

 

This report therefore outlines the outcome of the tendering process of the remaining scope of works for Tender No. 01640 Neerabup Road Duplication, and seeks Council’s approval to proceed with construction of the duplication by way of tender award, as well as noting the outcome of the public display undertaken by the City in order to notify the community and road users of the proposed works and consider their requirements as appropriate.

 

Tender No. 01640 - Neerabup Road Duplication excludes the scope of works outlined in the resolutions above, but includes outstanding works within the verge required to be performed under this tender.

 

Detail

Tenders Received

Tender No. 01640 for the Construction of Neerabup Road Duplication was advertised on 11 June 2016 and closed at 3:00 pm on 12 July 2016.

 

Contract Type

Fixed Lump Sum Price

Contract Duration

12 weeks

Commencement Date (Subject to Tender Award)

05 September 2016

Date for Practical Completion

25 November 2016

Defects Liability Period

12 months

Extension Permitted

Yes

Rise And Fall Included

No

 

A copy of the tender document has been placed in the Elected Members Reading Room for reference.

Tender submissions were received from the following companies (listed alphabetically):

·           All Civils Pty Ltd

·           BMD Constructions

·           Civcon Civil & Project Management

·           Curnow Group Pty Ltd

·           D.B Cunningham Pty Ltd t/a Advanteering Civil Engineers

·           Industrial Roadpavers (WA) Pty Ltd

·           Jaxon Civil Pty Ltd

·           Ralmana Pty Ltd t/a RJ Vincent & Co

·           Tasman Civil Pty Ltd

·           TRACC Civil Pty Ltd

 

Tender Evaluation

The Tender Evaluation Team (TET), consisting of the Project Manager Infrastructure Capital Works, Assets Engineer and the Contracts Officer, has evaluated the tender submissions in accordance with the following selection criteria:

 

Item No

Description

Weighting

1

Price for the services offered

50%

2

Tenderer’s experience

10%

3

Tenderer’s resources and capacity

10%

4

Project Management

10%

5

Safety & Quality Management

20%

 

On initial review of the tender submissions by the TET, it was confirmed that all tender submissions were deemed to be conforming tenders.

Price for the Services Offered (50%)

Based on the final tendered prices as submitted, tenders were ranked in ascending order as below under this criterion:


 

 

Tender

Rank

Jaxon Civil Pty Ltd

1

RJ Vincent & Co

2

Curnow Group Pty Ltd

3

TRACC Civil Pty Ltd

4

Industrial Roadpavers (WA) Pty Ltd

5

Civcon Civil & Project Management

6

All Civils Pty Ltd

7

Tasman Civil Pty Ltd

8

BMD Constructions

9

Advanteering Civil Engineers

10

Tenderer’s Experience (10%)

Two of the tenders (RJ Vincent and TRACC Civil) provided a wide range of experience and presented a high standard of profiles for this type of work, and were therefore ranked the highest. In terms of experience, they were followed by Jaxon Civil. The remaining tenders provided less detailed portfolios of projects they had undertaken of similar scope to what was tendered. Tenderer’s with predominantly more general engineering experience and some road construction experience (Advanteering, All Civils, Civcon, Curnow & Tasman Civil), were ranked equally and higher than those with more general engineering experience (Industrial Roadpavers & BMD Constructions).

 

Based on the information provided, tenders have been ranked as below under this criterion:

 

Tenderer

Rank

RJ Vincent & Co

1

TRACC Civil Pty Ltd

1

Jaxon Civil

3

Advanteering Civil Engineers

4

All Civils Pty Ltd

4

Civcon Civil & Project Management

4

Curnow Group Pty Ltd

4

Tasman Civil Pty Ltd

4

Industrial Roadpavers (WA) Pty Ltd

9

BMD Constructions

10

Tenderer’s Resources & Capacity (10%)

The tenderer’s resources contained in the tender documentation were examined in order to evaluate their ability to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract.

 

RJ Vincent & Co and TRACC Civil provided submissions clearly outlining specific resources, capability and ample capacity in a thorough and systematic manner. The remaining tenderers also provided submissions detailing resources, capability and capacity. However, in the view of TET, the nominated resources were less experienced in a road project of this nature, with less capacity for backup of plant and personnel. BMD Construction provided information on resources and capability that was the least detailed and comprehensive.

 

Based on the information provided, tenders have been ranked as below under this criterion:


 

Tenderer

Rank

RJ Vincent & Co

1

TRACC Civil Pty Ltd

1

Advanteering Civil Engineers

3

All Civils Pty Ltd

3

Civcon Civil & Project Management

3

Curnow Group Pty Ltd

3

Industrial Roadpavers (WA) Pty Ltd

3

Jaxon Civil

3

Tasman Civil Pty Ltd

3

BMD Constructions

10

Project Management (10%)

Tenderers that supplied a detailed project plan and supporting methodology, rather than generic plans were assessed higher against this criterion and it followed that as tenderers provided more detail against this criterion, they demonstrated a greater understanding and capacity to manage the time, cost and quality elements of the project.  In particular, timing, staging and the procurement of adequate resources are key elements of this project, as adjacent Freeway works will be running concurrently and the proposed works need to be concluded well before the Freeway extension opens to traffic. On this basis RJ Vincent provided the required level of specific detail in support of their tender, followed by Jaxon Civil and TRACC Civil, with the remaining tender submissions being less specific and comprehensive in the submission of their methodology.

 

Therefore based on the information provided, the tenders were ranked as follows:

 

Tenderer

Rank

RJ Vincent & Co

1

Jaxon Civil

2

TRACC Civil Pty Ltd

2

Advanteering Civil Engineers

4

All Civils Pty Ltd

4

Civcon Civil & Project Management

4

Curnow Group Pty Ltd

4

Industrial Roadpavers (WA) Pty Ltd

4

Tasman Civil Pty Ltd

4

BMD Constructions

10

 

Safety & Quality Management (20%)

Evidence of safety and quality management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to an Occupational Health and Safety Management System Questionnaire included within the tender documentation, and their company’s systems and processes. Quality management was assessed on the demonstration of third party accreditation and examples of quality plans, inspection test plans and manuals.

Most tenderers had a strong focus on safety and quality management that is either specific to roadworks or generic to their business. As a consequence the relevance of safety and quality management information supplied varied from a professional presentation and strong safety culture, particularly from RJ Vincent, followed by TRACC Civil, to group of tenderers ranked similarly. This group still provided a thorough presentation that demonstrated a good focus on safety and quality, but to a lesser extent. This was followed by submissions that were less specific and more generic presented by All Civils and BMD Constructions.


 

Based on the information provided, the tenders were ranked as follows:

Tenderer

Rank

RJ Vincent & Co

1

TRACC Civil Pty Ltd

2

Advanteering Civil Engineers

3

Civcon Civil & Project Management

3

Curnow Group Pty Ltd

3

Industrial Roadpavers (WA) Pty Ltd

3

Jaxon Civil

3

Tasman Civil Pty Ltd

3

All Civils Pty Ltd

9

BMD Constructions

9

Overall Weighted Score

The tenderers’ submissions were reviewed in accordance with the weighted score analysis process with the following observations being of significance:

·        the key component of the tender evaluation is price (50%); and

·        the tenderers’ bids were evaluated in accordance with the selection criteria and were assessed as having the necessary resources, previous experience, capability and safety and quality management systems to undertake the tender.

The overall weighted score has resulted in the following tender ranking:

Tenderer

Rank

RJ Vincent & Co

1

Jaxon Civil

2

TRACC Civil Pty Ltd

3

Curnow Group Pty Ltd

4

Industrial Roadpavers (WA) Pty Ltd

5

Civcon Civil & Project Management

6

Tasman Civil Pty Ltd

7

All Civils Pty Ltd

8

Advanteering Civil Engineers

9

BMD Constructions

10

Consultation

Public Notice

In accordance with Section 3.51 of the Local Government Act 1995 relating to level and alignment changes, property owners/occupiers located within the area deemed to be impacted by the proposed works were notified by mail on 2 June 2016 and submissions requested on the proposed alteration to Neerabup Road alignment and levels to be forwarded to the City by no later than 30 June 2016.  A further public notice was placed in the ‘Wanneroo Times” on 21 June 2016 and on the Wanneroo website advising that a “Public Display” would be held on 27 June 2016 at the Clarkson Youth Centre. The public notice and the letter to property owners/occupiers included a sketch plan showing the location and extent of the proposed work on Neerabup Road.

 

Elected Members were also notified of the public notice and the letters to property owners/occupiers by way of a memorandum dated 09 June 2016, and were invited to attend the public display.

 

Public Display

A public display was held on 27 June 2016 from 6:30pm to 8:00pm at the City’s Clarkson Youth Centre, with three (3) attendees registering their attendance. The City’s Project Manager Infrastructure Capital Works answered questions about the proposed works associated with the duplication of Neerabup Road. Two telephone calls were also received prior to the public display with no further submissions received by the due date of 30 June 2016.

 

There was no objection specific to the proposed works, although questions were raised by the residents in relation to the impact of the proposed road construction including:

 

·                Coordination with the current works on Neerabup Road and the Freeway extension works;

·                Increased noise level and proximity of new road to buildings; and

·                Minimising vegetation removal due to proposed works.

 

All related issues were discussed in detail, with all matters addressed and resolved.

 

Subsequent to the Public Display, information was emailed to a resident who requested a site plan of works adjacent to their property.

Comment

The City has undertaken an appropriate public information campaign to notify the community and the general public of its intention to duplicate Neerabup Road from Bunnings access to Connolly Drive. Generally, the community supported the proposed duplication; however some concerns were raised about the impact of the road construction on the adjacent properties. These concerns were addressed and resolved.

 

The tender submission from RJ Vincent & Co achieved the highest score in accordance with the assessment criteria and weighting as detailed in the tender document and is therefore recommended as the successful tenderer. It should be noted that RJ Vincent & Co is currently doing works in the immediate adjacent area, and thus has a good appreciation of requirements, which is likely to have contributed significantly to the quality of their submission. Reference checks have indicated that RJ Vincent & Co has previously provided a good service delivery to their customers, including the current project for the City known as the Connolly Drive Duplication, and only recently completed the Lenore Road Realignment and Upgrade (Stage 2).  Furthermore, RJ Vincent & Co has specified the City’s preferred method of under road-boring a main drainage line across the Connolly Drive/Neerabup Road roundabout, which would result in the least disturbance to traffic and the newly widened works currently being undertaken.

 

The TET recommends that the tender for the Construction of Neerabup Road Duplication from Bunnings access to Connolly Drive, Clarkson be awarded to RJ Vincent & Co for its Tender Price of $1,100,877.65.

Statutory Compliance

Public Notice in relation to proposed change to the level and alignment of Neerabup Road, in accordance with Section 3.51 of the Local Government Act 1995.

 

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.3    Easy to Get Around - The community is well connected and accessible with an integrated transport approach for all.

Risk Management Considerations

A financial risk assessment of RJ Vincent & Co was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Corporate Scorecard Pty Ltd has verified that RJ Vincent & Co has a ‘very strong’ financial capacity to undertake the requirements of the contract.

Policy Implications

Tenders were invited and assessed in accordance with the City’s Purchasing Policy.

Financial Implications

The table below summarises the available funding for the project, current expenditures, the recommended tender price by RJ Vincent & Co for the construction of Neerabup Road Duplication and associated expenses:

 

PR-3072 Neerabup Road Duplication (Bunnings access to Connolly Drive)

Description

Expenditure

Budget

Budget:

 

 

Allocated Capital Works Budget for 2015/16 (PR-3072)

 

$150,000

Allocated Capital Works Budget for 2016/17 (PR-3072)

 

$2,500,000

Expenditure:

 

 

Expenditure incurred to date (2015/2016)

$128,115

 

Commitment to date

$95,124

 

Other works including works to be undertaken by TPRC

$500,000

 

Project Management

$75,000

 

Tender Advertisements (Tender and Public Notices)

$6,000

 

Construction Activities

 

 

-     Contract No. 01640: Construction of Neerabup Road Duplication

$1,100,878

 

-     Contingency

$75,000

 

-     Street Lighting by Western Power

$68,000

 

-     Signs and Markings by MRWA

$50,000

 

-     Vegetation & Irrigation Reinstatement

$100,000

 

Total Expenditure

$2,198,117

 

Total Funding

 

$2,650,000

Funding Balance surplus

 

$451,883

 

It is noted that a final project cost analysis will be undertaken in December 2016 following the completion of these construction works, and budget adjustments relating to the surplus funding will be included in the Mid-Year Budget Review.

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Ralmana Pty Ltd T/A RJ Vincent & Co for Tender No. 01640 for the Construction of Neerabup Road Duplication – Bunnings Access to Connolly Drive, Clarkson, for its tendered Lump Sum of $1,100,877.65 as per the General Conditions of Tendering.

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              161

 

AS03-08/16       Tender No. 01630 for the Provision of Services for the Construction of the Quinns Mindarie Community Centre Building at Lot 211 Quinns Road, Mindarie

File Ref:                                              2746 – 16/239665

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To consider Tender No. 01630 for the Provision of Services for the Construction of the Quinns Mindarie Community Centre Building located at Lot 211 Quinns Road, Mindarie.

Background

Council on the 2 April 2013 (CD01-04/13 refers) considered a report and adopted a number of resolutions including regarding the preferred design option for the facility Quinns Mindarie Community Centre (QMCC):

          That Council:-

1.       CONFIRMS the Quinns Mindarie Community Facility Needs and Feasibility Study which notes the need for a new community facility within the suburbs of Quinns Rocks/Mindarie, with the preferred site being the existing Quinns/Mindarie Surf Life Saving Club, located at Lot 211 Quinns Road, Quinns Rocks (Attachment 1);

2.       ENDORSES Option 3 as the preferred design option for the facility with the addition of the radio communications/observation tower subject to funding, noting the community centre will be built as an extension to the existing Quinns Rocks Surf Life Saving Club, to be managed by the City of Wanneroo (Attachment 3);

In response to petition PT01-04/15 seeking an upgrade to the Quinns Mindarie Surf Life Saving Club, Council on the 26 May 2015 considered a report (Item CS04-05/15 refers) and adopted a number of resolutions including the following

That Council:-

1.       NOTES that the upgrade of the Quinns Mindarie Surf Lifesaving Club is being funded from the Asset Replacement Reserve.

2.       NOTES that the proceeds from the sale of Lot 12 Fowey Loop, Mindarie are held in the Asset Replacement Reserve; and

Funding allocations was assigned for the QMCC project in the 2015/16 and 2016/17 Capital Works Budget for the design and document and subsequent contribution for the construction of the proposed new facility. The construction of the QMCC was subject to a $700,000 Lotterywest funding grant, which was awarded to the City on the 15 December 2015.

Detail

Tender No. 01630 was advertised on 7 May 2016 and closed on 21 June 2016.

Tender submissions were received from the following 9 companies:

·        Angularem Pty Ltd

·        BE Projects

·        Bistel Pty Ltd

·        Broad Construction Services (WA) Pty Ltd;

·        Emco Building;

·        Firm Construction Pty Ltd;

·        Metrocon Pty Ltd

·        Shelford Constructions Pty Ltd

·        Thomas Building Pty Ltd

A copy of the Tender documents is available on a CD in the Elected Members reading room together with a hard copy of specific architectural drawings, details and layouts.

Tender Assessment

 

The Tender Evaluation Panel consisting of four members whose functions were:

Evaluation Panel Member

Function

Project Manager Major Buildings

Undertake the technical assessment and qualitative scoring of all tender submissions

Project Manager Yanchep Infrastructure

Provide input and oversight to the qualitative (technical) assessment

Occupational Safety & Health  (OSH) Officer

Oversee the OSH qualitative (technical) assessment

The Contracts Officer provided an oversight to the process for statutory compliance and verify the value for money assessment (price versus non-price ratings).

Tenders were evaluated in accordance with the following descriptive selection criteria:

1.         Tenderer’s methodology: Addressing the construction of the works, given the ongoing usage of the existing QMSLSC clubrooms and its surrounds by Club members and the public;

 

2.         Tenderer’s demonstrated experience: in carrying out projects of a similar nature and complexity within Perth for Local Government in the value range of $3.0M in the past five (5) years; detailing as a minimum, the year the projects were undertaken, the project name, value, referee, and a description of the works;

 

3.         Tenderer’s internal resources and capacity: to construct the works within the nominated timeframe; qualifications and experience of the Tenderer's key personnel and their percentage involvement in the management of the works, and list all subcontractors whose services will be utilised through the supply to and/or installation of works items;

 

4.         Tenderer’s Occupational Safety & Health: must provide an overview of the organisations; Safety and Health Management System (OSHMS) and provide current applied examples commensurate with construction work.

 

5.       Tenderers submitted Contract Lump Sum: including costed lump sum tender breakdown and priced schedules. 


 

The nominated weightings applied to each of the five selection criteria are noted below:

Item No

Category

Score

1

Methodology

15%

2

Demonstrated Experience

15%

3

Resources & Capacity

10%

4

Occupational Health & Safety Management

20%

5

Price for the Works offered

40%

Total Weighted Score

100%

Tenders were assessed against the selection criteria outlined above, along with a financial risk assessment and reference checking to determine the most appropriate contractor providing the best ‘value for money’ submission.

Methodology (15%):

Broad Construction Services WA Pty Ltd provided a clear considered approach to this criteria advising how it would manage the construction process and allow access to the Surf Club so that the Club could continue to operate during the construction period.  BE Projects and Bistel Pty Ltd provided acceptable construction methodologies appropriate to the site. Firm Construction Pty Ltd’s construction methodology was incomplete and not specific to the projects scope of work. Other tenderers provided a varying degree of information and submissions lacked sufficient detail and clarity in their construction methodologies.

 

All Tenderers provided Gantt chart construction programmes with Broad Construction Services WA Pty Ltd and BE Projects providing concise and considered construction timeframes for a 40 week period.  The other Tenderers provided construction programmes that varied from 40 to 55 weeks.

Based upon the information provided, tenders have been ranked as tabled below under this criterion:

Tenderer

Ranking

Broad Construction Services WA Pty Ltd

1

BE Projects

2

Bistel Pty Ltd

3

Firm Construction Pty Ltd

4

Angularem Pty Ltd

5

Shelford Constructions Pty Ltd

5

Thomas Building Pty Ltd

7

Metrocon Pty Ltd

8

EMCO Building

8

Demonstrated Experience (15%):

Firm Construction Pty Ltd provided demonstrated experience confirming its’ capability to undertake the proposed works.  The submissions provided by Broad Construction Pty Ltd, Bristel Pty Ltd and BE Projects demonstrated that each firm was as experienced but in alternative construction works.  Broad Construction Pty Ltd experience centred upon very large projects while Bristel Pty Ltd and BE Projects experience centred for the most part on other than government construction work.  Other tenderers provided a varying degree of information which was generic in nature and reflected in ranking accordingly.

Based upon the information provided; tenders have been ranked as tabled below under this criterion:

Tenderer

Rank

Firm Construction Pty Ltd

1

Broad Construction Services WA Pty Ltd

2

Bistel Pty Ltd

2

BE Projects

2

Shelford Constructions Pty Ltd

5

Metrocon Pty Ltd

5

EMCO Building

5

Angularem Pty Ltd

8

Thomas Building Pty Ltd

9

Resources & Capacity (10%):

Tenderer’s available resources as indicated in each tender submission were examined in order to evaluate their ability to meet the requirements of the tendered contract and on assessment Firm Construction Pty Ltd, Broad Construction Services WA Pty Ltd and BE Projects clearly outlined specific resources with ample capacity to undertake the new work. 

Thomas Building Pty Ltd advised they are currently managing four projects, EMCO Building advised they are managing three projects and Shelford Constructions Pty Ltd advised they had one project that was scheduled for completion in 2017. All Tenderers offered adequate resources to manage the construction of the works.

Based on the information provided, tenders have been ranked as tabled below under this criterion:

Tenderer

Rank

Firm Construction Pty Ltd

1

Broad Construction Services WA Pty Ltd

1

BE Projects

1

Bistel Pty Ltd

4

Shelford Constructions Pty Ltd

4

EMCO Building

4

Metrocon Pty Ltd

7

Angularem Pty Ltd

8

Thomas Building Pty Ltd

8

Occupational Health & Safety Management (20%):

Tenderers safety management policies and practices were firstly assessed in response to their completion of an Occupational Health and Safety Management System Questionnaire included within the tender documentation.

The evaluation panel’s OSH officer then carried out a more detailed examination of each tender submission, specifically focussing on how Tenderers addressed the particulars of this project and how their systems, policies and practices are embedded in the organisation.

Broad Construction Services WA Pty Ltd was assessed as the highest for this criterion having provided a very clear and integrated OH&S Management System.  The other seven Tenderers provided to a varying degree of information on their OH&S Management noting that not all tenderers employed an adequate OH&S Management System. 

Based on the information provided, tenders have been ranked as tabled below under this criterion:

Tenderer

Rank

Broad Construction Services WA Pty Ltd

1

Thomas Building Pty Ltd

2

Firm Construction Pty Ltd

3

Shelford Constructions Pty Ltd

3

BE Projects

3

Angularem Pty Ltd

6

Metrocon Pty Ltd

6

EMCO Building

6

Bistel Pty Ltd

9

Contract Lump Sum Price (40%):

An assessment was made to determine ranking based on the Tender lump sum price; this included a review of the lump sum price breakdown schedules, provision of subcontractor price schedules and response from tenderers concerning clarification of tender information. 

Based on the information provided, tenders have been ranked as tabled below under this criterion:

Tenderer

Rank

Firm Construction Pty Ltd

1

Broad Construction Services WA Pty Ltd

2

Angularem Pty Ltd

3

Bistel Pty Ltd

4

Shelford Constructions Pty Ltd

5

Metrocon Pty Ltd

6

Thomas Building Pty Ltd

7

EMCO Building

8

BE Projects

9

Tenderer’s Overall Weighted Score:

The overall weighted score has resulted in the following tender ranking:

Tenderer

Score

Broad Construction Services WA Pty Ltd

1

Firm Construction Pty Ltd

2

BE Projects

3

Shelford Constructions Pty Ltd

4

Thomas Building Pty Ltd

5

Bistel Pty Ltd

6

Angularem Pty Ltd

7

Metrocon Pty Ltd

8

EMCO Building

9

Comment and Performance Risk

Although Broad Construction Services WA Pty Ltd has not previously completed a building project for the City, the firm has successfully constructed an extensive and varied range of large projects in Perth and after a detailed evaluation been determined as the highest ranked tenderer. Broad Construction Services WA Pty Ltd was therefore assessed by the Tender Evaluation Panel as the most suitable Tenderer for the construction of the QMCC.

Consultation

Following conclusion of the user group consultation an agreement was secured regarding the scope and nature of the QMCC. User groups and stakeholders were further consulted before the design consultant prepared the final design and contract documentation.

This was to ensure the construction costs aligned with the project budget, pre-tender cost estimate prior to the issue for construction of the tender documentation.

The stakeholders / project team will continue to meet throughout the delivery of the project.

External consultation was undertaken and there will be ongoing communication with the Surf Lifesaving Club in regards to the Club’s ongoing site presence and the contractor’s construction access.

The Contractor’s onsite presence will be restricted to the southern side of the existing building, on the old caravan park site, so as to ensure that there is a minimal impact upon patron carparking and access requirements for general usage of the beach and the adjoining change rooms and Portofinos.

Comment

The construction of the QMCC will be subject to the contractor maintaining safe and clear access to the general site and more specifically in order to build around and above the existing Surf clubrooms.  This construction phase will require practical solutions so that the construction of the works is safely managed around the operations of the Surf Club.

As part of the work involves the demolition of the Surf Club’s existing storage shed the equipment housed within this structure will be transferred to two temporary storage containers that will be located south of the existing building on portion of the demolished caravan park site.

Each tender submission was assessed to ensure adequate measures were being considered to mitigate any clash between pedestrian and contractor activities in the use of the existing site and beach facilities.

The Quantity Surveyor’s assessment of the Broad Construction Services WA Pty Ltd tender indicates it is highly competitive and considered to offer value for money. Broad Construction Services WA Pty Ltd submitted Lump Sum Price is lower than the project consultant’s pre-tender estimate for the construction of the QMCC.

As the tender submission from Broad Construction Services WA Pty Ltd achieved the highest score in accordance with the assessment criteria and weightings, it is recommended as the successful tenderer. 

Reference checks indicate that this Tenderer has satisfactory constructed major building projects for past clients.

Works Programme

 

The QMCC Works anticipated programme is outlined as follows:

Construction Tender Outcome

August 2016

Construction Commencement

5 September 2016

Complete On Site QMCC Construction (46 weeks)

21 July 2017

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

The WAPC letter, dated 5 May 2016, granted the City approval to commence development subject to five conditions.  While the first four conditions were standard conditions relating to the submission of drawings, material usage and the existing car parking, condition 5 called for the City to undertake further planning action unrelated to construction issues and stated:

"Prior to the occupation and use of the Community Centre additions a Car Parking Management Plan shall be prepared to support parking demand by identifying the current and future users of a parking area and planning for their needs to the specification of the City of Wanneroo."

The car parking management requirements in regards to the WAPC condition 5 will be addressed during the construction of the QMCC and may include options to construct new parking area and/or modify the adjoining parking area. The project budget includes a provision for the implementation of car parking works.

The Contractor prior to commencement of the works will apply to the City for a Building Permit and pay all associated application costs.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

 

2.1     Increase choice and quality of neighbourhood and lifestyle options.

Risk Management Considerations

Project Risk

Project risk mitigation will be identified and addressed by the Contractor as part of the its’ construction management and programming phase so that it aligns with the daily operations of the Surf Club and public usage and access around the construction site.

Financial Risk Assessment

An independent financial risk assessment was undertaken by Corporate Scorecard which verified that Broad Construction Services WA Pty Ltd had achieved an overall sound rating indicating that this firm has the financial capacity to undertake this contract.

Cost Risk Assessment

The cost planner will continue to manage payment certification and project cash flow during the construction phase of the project by employing the tenderer’s price schedule as it relates to the actual work undertaken on site.

There are no other existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Tenders were invited in accordance with the City’s Purchasing Policy.

Financial Implications

The following table identifies the project budget and costs associated with the project:

Construction of the QMCC – Project Number PR-1121

Description

Project Costs

Project Funding

Total Project Funding PR-1121 for 2015/16 and 2016/17

 

$4,006,660

Expenditure/Commitments to Date:

 

 

Expenditure July 2015 to June 2016

$232,133

 

Outstanding Commitments to June 2016

$65,062

 

Proposed Commitments Under Tender 01630:

 

 

Broad Construction Services WA Pty Ltd

$3,064,384

 

Implementation of Car parking Management Plan

$275,000

 

Container Hire - Surf Club Temporary Storage

$5,000

 

Administration Costs

$25,000

 

Construction Contingency

$215,000

 

Project Management

$100,000

 

Total Project Cost

$3,981,579

 

Total Project Funding

 

$4,006,660

Funding Balance

 

$25,081

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Broad Construction Services WA Pty Ltd for Tender No. 01630 for the Provision of Services for the Construction of the Quinns Mindarie Community Centre Building located at Lot 211 Quinns Road, Mindarie for the fixed lump sum price of $3,064,384 in accordance with the terms and conditions specified in the tender document.

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              169

 

Assets Maintenance

AS04-08/16       Quinns Beach Long Term Coastal Management Study - Stage 2 (Concept Options Assessment)

File Ref:                                              16989 – 16/134652

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the draft Stage 2 report for the Quinns Beach Long Term Coastal Management Study, prepared by Cardno under Contract 01440 – Provision of Consulting Services for Quinns Beach Long Term Coastal Management, and the outcomes of community consultation undertaken in relation to the two preferred long term coastal management options.

Background

The Quinns Rocks coastline has been subject to ongoing erosion over many years. The City has actively managed these erosion issues since 1996 via coastal engineering investigations, data collection, construction of coastal protective structures and ongoing coastal inspections and maintenance. Implementation of additional coastal management measures are required to address these issues in the longer term and reduce the risk of damage to public and private assets. 

 

The Quinns Beach Long Term Coastal Management Study is currently being undertaken by coastal engineering consultants, Cardno, in accordance with Council’s decision at its ordinary meeting on 16 September 2014 (IN02-09/14).

 

This study includes the following project stages:

 

·        Stage 1 – Coastal Processes Assessment (complete);

·        Stage 2 – Concept Options Assessment (complete);

·        Stage 3 – Detailed Design;

·        Stage 4 – Technical advice during tendering and construction phases of the project; and

·        Stage 5 – Technical advice and coastal engineering services post construction.

 

As part of the project, a Community Reference Group (CRG) was established in June 2014 which includes City Officers, Elected Members, DoT Representatives and Community Representatives. The aims of the group are to:

 

·        Receive information at key stages of the development and design of the options for Quinns Beach long term coastal management;

·        Provide input into the development of the options for Quinns Beach long term coastal protection; and

·        Present community views to the Group.

 

Since being established, the CRG has met a number of times at key stages of the project, including a Multi Criteria Analysis Workshop on 1 December 2015. The two most recent meetings were held on 7 June 2016 and 5 July 2016 to review the results of the community feedback and finalise the views of the group on the two preferred coastal management options.

 

The final Quinns Beach Long Term Coastal Management Stage 1 Report (Coastal Processes and Preliminary Options Assessment Report) was presented to, and received by, Council at its meeting on 21 July 2015 (IN03-07/15). A copy of the finalised Quinns Beach Long Term Coastal Management Stage 1 Report is available in the Elected Members reading room, on the Elected Members hub and on the City’s website at:

http://www.wanneroo.wa.gov.au/coastalmanagement

 

Cardno commenced the Stage 2 study in June 2015 utilising the calibrated numerical models developed in the Stage 1 study, the subsequent improved understanding of coastal processes at the site and a number of concept options shortlisted in the Stage 1 preliminary options assessment. A final draft of the Stage 2 report was received from Cardno on 5 February 2016. A hard copy of this report has been placed in the Elected Members reading room and an electronic copy is available on the Elected Members hub. Following requests received at the community information sessions for further information, a watermarked draft copy of this report was also placed on the City’s website at:

http://www.wanneroo.wa.gov.au/coastalmanagement

 

This Report provides an overview of the concept options assessed in the Quinns Beach Long Term Coastal Management Stage 2 study, together with the outcomes of the community consultation undertaken in relation to the two preferred long term coastal management options.

Detail

The Stage 2 study completed by Cardno included detailed numerical modelling of sediment transport processes along the Quinns Beach coastline and the impact of a variety of different coastal management options. Modelling of longshore sediment transport was undertaken for a long term (10 year) timeframe and storm induced sediment transport was undertaken for the 2013 September storm event.

 

The five most effective management options were identified from this work and shortlisted for assessment in a Multi-Criteria Analysis (MCA). The MCA was undertaken by representatives from the City, Cardno, Community Reference Group, Department of Transport, and the Department of Planning. Each option was scored on a variety of criteria, including:

 

·        Public perception;

·        Environmental impacts and impacts to the stability of the adjacent coastline;

·        Likely effectiveness in protecting vulnerable sections of the coastline;

·        Capital costs;

·        Maintenance costs;

·        Safety; and

·        Adaptability for climate change.

 

The results of the MCA were discussed at the Quinns Beach Long Term Coastal Management Community Reference Group (CRG) and presented to the Elected Members at two Forums in March 2016. The Cardno Stage 2 Report prepared prior to the community engagement period recommends Option 2 as the preferred approach mainly based on lower capital costs and long term maintenance requirements.

 

The two best scoring options were identified from the MCA process and released for public comment. These two options are briefly described below. Refer to attached architectural plans for further details (Attachment 1).

 

Option 1: Modification of existing groynes, additional northern groyne (groyne 4) and beach re-nourishment.

 

·        Extension of existing Groyne 2 by 60m;

·        Extension of existing Groyne 3 by 20m;

·        Construction of a new 60m groyne (Groyne 4) at Queenscliff Park; and

·        Initial beach re-nourishment of 43,000 tonnes.

 

Extension of the existing groynes 2 and 3 and construction of groyne 4 will provide protection to the car park and dog beach areas by trapping and holding a greater volume of sand. However, longer groynes will result in significant seasonal variation in beach width and may result in increased erosion north of Quinns Beach in the long term.

 

Option 2: Relocation of the Quinns Beach Car Park, additional northern groyne (groyne 4) and beach re-nourishment.

 

·        Removal of existing Quinns Beach Car Park and toilet block and replacement with a rehabilitated dune;

·        Construction of a new carpark at the southern end of Fred Stubbs Park and on-road parking at existing carpark location;

·        Construction of a new 60m groyne (Groyne 4) at Queenscliff Park; and

·        Initial beach re-nourishment of 43,000 tonnes.

 

Removal of the existing Quinns Beach car park and dune rehabilitation will enable natural beach erosion and recovery cycles to occur without damage to infrastructure. The new car park proposed to the south of Fred Stubbs Park and new on-road parking will provide a similar number of car bays compared with the existing car park. Construction of groyne 4 will aid in the trapping and holding of sand to the south of the structure, reducing the erosion issues currently experienced at the southern end of the dog beach. Keeping the existing groynes short with this option will allow for sand to bypass the structures and is less likely to have negative impacts to the north of Quinns Beach in the long term.

 

The Cardno study also identified an estimated sediment deficit in the Quinns Beach system of approximately 20,000m³ per year, meaning that more sediment is leaving the system than entering on an annual basis. Regardless of which option is selected for detailed design and construction, beach monitoring and some coastal management will always be required for this section of coast to minimise and/or mitigate the impacts of erosion. All options are expected to require ongoing beach nourishment in the order of 10,000m³ per year in order to maintain the existing Quinns Beach shoreline. The volume of sediment required will vary on a yearly basis and will be assessed in more detail during the detailed design process.

 

The two options presented aim to deflect erosion away from vulnerable areas and provide a buffer zone in these locations. Additional structures, such as a fifth rock groyne located in the northern section of the study area, may be required in future. The timing of this requirement will be investigated further by Cardno during detailed design as it is dependent on the option selected, noting that both options are currently at a concept level only at this stage of the project. Precise details such as the final dimensions of the extended groynes in Option 1, or the exact size and location of the new carpark in Option 2 would be optimised during the detailed design stage to follow.

 

Further detailed information regarding the concept options assessment and results from the MCA Workshop is detailed in the Stage 2 draft report.

 

Community feedback was invited for the two preferred options during a comprehensive community engagement programme. This included:

 

·        On-site signage at all major beach access points along Quinns Beach;

·        Advertisements in Community Newspapers;

·        A notice on the City’s website and Facebook page;

·        A direct mail out to over 1500 properties within the wider Quinns Rocks area and

·        Two Community Information Sessions held on 27th April 2016 at the Gumblossom Community Centre Sports Hall.

 

The community was provided with several options for submitting feedback to the Council, including the opportunity to express a preference for Option 1 and Option 2 and provide comments via:

 

·        An online survey hosted by Survey Monkey; and

·        A comment sheet made available online, in hardcopy at the community information sessions and via the mail out to local residents.

 

The deadline for submitting feedback was extended to Friday 13 May 2016. By this date, 455 responses had been received by the City via the feedback forms and 90 people had participated in the online survey hosted by Survey Monkey. In total, 545 responses were received with over 150 comments. Note that there were minor restrictions associated with the online survey in not allowing multiple community members to be included in a single response, however for those wishing to use the online system; multiple submissions could still be made provided a different name was used in each submission. No duplicate submissions were considered in the analysis.

 

A summary of the comments received for and against each option is provided below. Community comments are included in full in Attachment 2, together with Administration responses made in response to questions or to clarify any misunderstandings of the concepts.

 

A summary was mailed out to respondents who registered their address or email address with their response and the full list comments was made available on the City’s website at:

 

https://www.wanneroo.wa.gov.au/consultations/106-quinns-beach-long-term-coastal-management-options

 

Table 1 – Community comments for and against Option 1

Option 1

Comments For

Comments Against

Effective solution for erosion

Large size of the extended groynes

Recreational values of the groyne (i.e. fishing)

Higher capital and maintenance costs

Retention of the existing carpark which is valued for its heritage and proximity to the beach

Poor layout and condition of the existing carpark, reducing amenity and decreasing safety for users

Low visual impact of existing carpark (from the road level)

Increased impacts on beaches north of Quinns

Minimal impact on existing dunes and established vegetation

Anti-social behaviour experienced at existing carpark

Proximity of the shops, restaurant and park to main parking area

Poor access to street and Fred Stubbs park from existing carpark

Increased security for vehicles of beach goers as they are in view of the beach

Partially exposed rock armour at beach access points can be hazardous to beach users

 

Poor condition of the existing toilet block

 

 

Table 2 – Community comments for and against Option 2

Option 2

Comments For

Comments Against

Maintaining the beach in as natural a way as possible without installing additional structures on the beach

Reported presence of a rip at the beach in front of the new carpark location which may cause decreased safety for beach users

Decreased impacts on beaches north of Quinns in the long term

Loss of established dune vegetation and associated biodiversity

Upgrade of parking and ablution facilities, providing better amenity and increased safety

Increased walking distance to Fred Stubbs Park and beach

Reduced requirements for emergency protection measures as the new carpark will be less at risk

Windsurfers and sailboarders use the beach at the new carpark location and would interfere with swimmers

Decreased likelihood of anti-social behaviour in carpark due to increased visibility

Community perception that it will not be effective as an erosion management measure

Lower capital and maintenance costs

Concerns over impacts to local traffic

Stable beachfront and fore-dunes in front of the proposed carpark location

Increased visual impact of new carpark (from the road level)

Greater visual appeal (from the beach)

Difficulties of establishing diverse vegetation in rehabilitated dunes

More sustainable outcome

Increased noise impacts from the carpark on nearby residences

 

Concerns over impact to local businesses

 

Respondents were given an opportunity to indicate their preferred option and the outcomes of this survey are included in the table below.

 

 

Option 1 – Extended Groynes and Groyne 4

Option 2 – Relocated Carpark and Groyne 4

Feedback Forms

205

250

Online Survey

58

32

Total

263 (48.3%)

282 (51.7%)

 

A workshop was held between the City of Wanneroo, Cardno and Department of Transport on 10 June 2016 to present community consultation outcomes and to discuss the views of both Cardno and the Department of Transport. At this meeting Cardno re-confirmed their recommendations as per the Stage 2 technical report and the Department of Transport provided a formal statement as follows:

 

“DoT Coastal Management supports the relocation of the Quinns car park to a less vulnerable location.

 

The State Coastal Planning Policy requires coastal planning to adhere to the principles of coastal hazard risk management and adaptation planning (CHRMAP) by systematically identifying and understanding coastal hazard risks and putting in place controls to manage them. Coastal engineering works will only be supported if all other options for avoiding and adapting to coastal hazards have been fully explored, e.g. managed retreat in the form of relocation of the car park.

 

The Department supports coastal engineering works to protect public assets only when the value of the public assets is greater than the cost of the works, i.e. for high value public infrastructure that is not expendable. The Department does not consider the existing car park to be a significant high value asset, and it is known to be located in the dynamic coastal zone. The Department considers the relocation of the car park a more sustainable option in the long term, as it is likely to maintain public beach access and a coastal foreshore reserve.”

Consultation

Community Engagement

The Quinns Rocks community was engaged via a comprehensive community consultation programme described above.

 

Department of Transport

The Department of Transport (DoT) has provided assistance throughout the project including comments on the consultancy scope of work, involvement in the tender evaluation process, attendance of key meetings with the City and Cardno and review of deliverables. DoT has also provided data necessary for the study including hydrographic survey data and met-ocean data and financial assistance through the Coastal Adaptation and Protection (CAP) Grant program described below.

Comment

The two preferred long term coastal management options received a mixed response with local community support divided almost evenly between the two options. However, the respondents who supported Option 1 felt very strongly about the issue, as can be seen in the community comments in the Detail Section of this report and in Attachment 2.

 

Advantages, disadvantages and costs for the two preferred coastal management options have been compiled from Cardno’s study and community feedback. These can be found in the following two tables. Note that many of the community comments are in line with the advantages and disadvantages identified in the Stage 2 Report.

 

OPTION 1

#

Advantages

Disadvantages

Identified in Stage 2 Report

·    Increases protection and resilience to storm erosion at the car park, dog beach and adjacent infrastructure.

·    Maintains beach amenity near existing car park.

·    Maintains existing access for beach and coastal structure maintenance at the carpark location.

·    Longer groynes may improve opportunities for recreation (i.e. fishing).

·    Likely to have a quicker approval process (no DA requirements).

·    No significant removal of dune vegetation.

·    Significant seasonal variation in beach width on either side of the groynes (summer - narrow beach to the north, winter - narrow beach to the south).

·    May increase beach erosion at locations north of Quinns Beach, resulting in increased requirements for nourishment or additional works.

·    Longer and higher groynes may have a negative impact on visual amenity.

·    Existing car park does not meet current safety standards. Unsafe pedestrian crossing at existing car park entrance due to steep access road.

Additional items Identified by Community

·    Nearly half of the community responses are very strongly in favour of this option.

·    Retention of the existing carpark which is valued for its proximity to the beach and shops, its view and community heritage.

·    Low visual impact (from the road) of the existing carpark.

·    Vehicle security as cars are visible from the beach

·    Poor condition of the existing carpark.

·    Poor condition of the existing toilet block.

·    Anti-social behaviour at the existing carpark (particularly at night).

·    Partially exposed rock armour can be a hazard to beach goers accessing the beach from the carpark.

Cost Estimate

Initial Capital Cost of $5.4 million includes:

·      Groyne 2 extension: $2.1M;

·      Groyne 3 extension: $1.0M;

·      Groyne 4 construction: $1.1M; and

·      Beach re-nourishment: $1.2M.

Net Present Value (50 year timeframe) is $13 million including capital cost, annual beach re-nourishment and groyne maintenance.

 

OPTION 2

#

Advantages

Disadvantages

Identified in Stage 2 Report

·    Allows for natural erosion and recovery cycles to occur at the existing car park location without damage to infrastructure.

·    Reduces the exposure of the car park to waves and sediment transport. New car park and toilet block will be easier and safer to access than existing facilities.

·    Existing sandbag revetment provides erosion protection to the new car park.

·    Short groynes allow bypassing of sand resulting in less impact to the north of Quinns.

·    Improved beach amenity and access to beach in front of new car park (south end of Fred Stubbs Park).

·    Additional visibility of car park may reduce potential for anti-social behaviour. Improved safety of pedestrian crossings at car park entrance due to improved visibility and level with road.

·    Rehabilitation of dune at car park location.

·    New car park construction will require the removal of established dune vegetation and loss of associated biodiversity.

·    Risk of continued erosion at existing car park location resulting in ongoing re-nourishment and/or additional work.

·    New access will be required for beach and coastal structure maintenance at the existing car park location.

·    Approval processes are likely to take longer due to replacement of facilities and loss of vegetation.

Additional items Identified by Community

·    Half of the community responses support this option.

·    Improved visual appeal from the beach.

·    New carpark and toilet block will provide better and safer facilities.

·    Half of the community responses are very strongly opposed to this option.

·    Negative visual impact from the road and to residences near the proposed new carpark location

·    Concern that anti-social behaviour will be relocated closer to residences if the increased visibility of the new carpark is not a deterrent

·    Increased walking distance to the shops, beach and Fred Stubbs Park playground.

Cost Estimate

Initial Capital Cost of $3.7 million includes:

·      Removal of existing car park and dune rehabilitation: $0.3M;

·      Construction of new car park: $1.1M;

·      Groyne 4 construction: $1.1M; and

·      Beach re-nourishment: $1.2M.

Net Present Value (50 year timeframe) is $9.8 million including capital cost, annual beach re-nourishment and groyne maintenance.

 

Many of the comments received from respondents who supported Option 1 requested that, if this option is selected, the existing carpark and toilet block should be modified and significantly upgraded. As these works are not related to coastal protection, these have not been included in the cost estimates for this project and would have to be the subject of a separate capital works project should this option proceed.

 

The majority of objections against Option 2 were associated with the loss of established vegetation in the sand dunes at the proposed new carpark location and lack of confidence in the protection provided by a rehabilitated dune system at the existing carpark location. It is considered that additional measures such as a buried seawall beneath the rehabilitated sand dune at the existing carpark location may increase the confidence in the protection of public and private assets in this area; however this comes with an additional capital cost of approximately $1.6M. To address the risks to public and private assets, it is recommended that a buried seawall is included in Option 2, therefore the revised total capital costs are as follows:

 

·        Option 1 - $5.4M; and

·        Option 2 - $5.3M.

 

Upon consideration of this additional cost, the total capital costs and final scores in the Multi-Criteria Assessment are now very similar for the two preferred options.

 

Community consultation outcomes were discussed in detail during Community Reference Group Meetings, which included the Mayor, all North-Coast Ward Elected Members and 6 community members, on 7 June 2016 and 5 July 2016. Upon conclusion of these discussions, the majority of the Group’s members were in favour of Option 1 to extend Groyne 2 and Groyne 3 and construct a new Groyne 4.

 

Although there are clear advantages and disadvantages with both preferred coastal management options, from a coastal protection perspective both options can be effective through ongoing monitoring and maintenance as required. Option 1 is recommended to proceed into the detailed design stage due to the following:

 

·        Strong community views in support of this option;

·        Support by the majority of Community Reference Group members;

·        Similar capital costs for both options;

·        Preserving beach amenity/culture through the creation of a wider beach at the existing car park location;

·        High community value of the existing car park location and facilities; and

·        Minimal disturbance to established sand dunes.

 

As described above in the Detail Section of this report, Option 1 includes extension of Groynes 2 and 3, construction of a new groyne at Queenscliff Park (Groyne 4) and beach re-nourishment at various locations. The extended and additional groynes will enable additional sand to be trapped within the coastal compartments created by the groynes as the sand moves along the coast, resulting in a wider beach and buffer against erosion events during winter storms. This option also allows the City to maintain the existing Quinns Beach carpark which will assist in meeting the future parking demands for this popular section of coast.

 

The City has actively managed coastal erosion issues along Quinns Beach over the last 20 years and implementation of long term coastal management measures is necessary in order to enable the City to address ongoing coastal erosion issues in the long term which will ensure ongoing beach amenity, beach safety, protection of coastal assets and protection of both private assets (housing) and public assets (such as Ocean Drive and public utilities). Delays to implementation of long term coastal management works will increase the risk to coastal assets during future erosion events.

 

In order to proceed, the next stage of the Quinns Beach Long Term Coastal Management Project is Detailed Design (Stage 3) which can commence immediately after adoption of a preferred long term coastal management option by Council. Following detailed design, implementation of the long term coastal management works will likely be staged over a construction programme of three years due to:

 

·        Limitations on coastal construction works to calm weather periods in summer;

·        The need to limit the scale of interruptions to beaches and coastal amenities; and

·        Availability of funding.

 

Meanwhile, the City will continue to monitor the Quinns Rocks coastline via quarterly and post-storm photographic beach monitoring and 6 monthly beach surveys. Coastal maintenance works such as annual beach re-nourishment, dune rehabilitation and groyne maintenance works will continue to be undertaken as required.

Statutory Compliance

Implementation of the preferred Quinns Beach long term coastal management option may require approval by the Western Australian Planning Commission, however coastal protective structures are generally considered as Public Works and may be exempt from this approval requirement. This, along with other relevant approval requirements, will be explored and confirmed during the detailed design phase of the Quinns Beach Long Term Coastal Management Project.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.1    Environmentally Friendly - You will be part of a community that has a balance of environmentally friendly development and conservation areas for future generations to enjoy


 

Risk Management Considerations

Risk Title

Risk Rating

ST-S06 Climate Change

High

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

Risk Title

Risk Rating

ST-23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

CEO

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s Strategic risk register. Action plans have been developed to manage these risks to improve the existing management systems.

It is noted that the ongoing coastal erosion risks pending the implementation of the Quinns Beach Long Term Coastal Management works are being managed via ongoing monitoring and implementation of coastal maintenance works, such as beach re-nourishment, and emergency coastal protection works as required.

Policy Implications

The Quinns Beach Long Term Coastal Management Study is currently being undertaken with consideration of the State Coastal Planning Policy 2.6 (SPP 2.6) and associated guidance documentation.

The Coastal Protection Policy for Western Australia is now obsolete and the Department of Transport is nearing completion of a review process which will produce a new document summarising State Government’s role with regards to coastal hazard management. Meanwhile, the Department of Transport has been kept well informed throughout the study with involvement in technical reviews and funding via the Coastal Adaptation and Protection Grants programme.

Financial Implications

Funding allocation for the Provision of Consulting Services for Quinns Beach Long Term Coastal Management has been made in the approved Capital Works Program, PR-2561 - Design of Long-Term Coastal Protection Works at Quinns Beach. A 50% contribution to the consultancy study cost is provided by the Department of Transport under the 2014/15 and 2015/16 Coastal Adaptation and Protection Grants.

 

Recent approval of an additional $300,000 under the 2016/17 Coastal Adaptation and Protection (CAP) Grant was received from the Department of Transport in relation to Stage 1 of the construction works for the Long Term Coastal Management of Quinns Beach. Note that given the Department of Transport’s formal statement in support of Option 2, it is possible that if Option 1 proceeds future funding for construction works may be limited only to components of the works not associated with the protection of the existing carpark (i.e. Groyne 4 construction and associated beach renourishment only). CAP Grants are currently limited to an annual allocation of $300,000 per project.

 

Given the scale of the Quinns Beach Long Term Coastal Management Project and the intention to protect public and private assets, including those belonging to State Government agencies, it is considered appropriate for the State Government to provide funding for these works. On this basis, a separate funding request will be made outside of the regular CAP Grant Programme seeking a one off contribution from the State Government.

Capital cost estimates for the two options are very similar following the inclusion of a buried seawall in Option 2, as discussed above. The table below summarises the capital costs and budget shortfalls which will require allocation of additional funds in the City’s long term financial plan. Capital costs are based on concept details only and may need appropriate adjustments in the Long Term Capital Works Program following detailed design.

 

 

Option 1

Option 2 inc. seawall

Capital Cost

$5.4M

$5.3M

Total Funding Listed in 2016/17 Capital Works Budget and draft Long Term Capital Works Program (2017/18 and 2018/19)

$3.8M

$3.8M

Budget Shortfall

$1.6M

$1.5M

 

$3.8M funding noted above is listed in the City’s draft Long Term Capital Works Program with $3.5M over the next three years sourced from the City’s Reserves plus an additional $0.3M from approved 2016/17 CAP Grant funding.

 

In addition to the above capital costs, operational costs for ongoing beach re-nourishment are expected to be in the order of $400,000 per year, subject to coastal conditions and further coastal engineering design refinement during detailed design. This will require allocation in annual operating budgets.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       RECEIVES the Stage 2 Report prepared by Cardno for the Quinns Beach Long Term Coastal Management Study;

2.       RECEIVES the outcomes of the community consultation in relation to the two preferred long term coastal management options;

3.       AUTHORISES the commencement of Stage 3 (Detailed Design) of the Quinns Beach Long Term Coastal Management Study for Coastal Management Option 1 comprising ‘Modification of existing groynes, additional northern groyne (groyne 4) and beach re-nourishment”, noting that the implementation of coastal management works is subject to allocation of required funds in the City’s Long Term Financial Plan; and

4.       AUTHORISES Administration to prepare a detailed submission to State Government seeking funding for the implementation of long term coastal management works at Quinns Beach as per Item 3 above.

 

 

 

Attachments:

1.

Attachment 1 - QUINNS BEACH ARCHITECTURAL PLANS_OPTIONS 1 AND 2

16/133443

 

2.

Attachment 2 - QUINNS BEACH COMMUNITY CONSULTATION REPORT

16/175227

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              180

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          189

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              192

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              217

 

Waste Services

AS05-08/16       City of Wanneroo Strategic Waste Management Plan 2016-2020

File Ref:                                              2240 – 16/260830

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the details of the draft Strategic Waste Management Plan 2016-2022 (SWMP).

Background

The Waste Avoidance and Resource Recovery Act 2007 specifies that a waste plan should outline how waste services provided by local government will be managed in alignment with the relevant state waste strategy.

                                                       

The City aims to align the provision of waste services with the Western Australian Waste Authority’s strategy; entitled Western Australian Waste Strategy: Creating the right environment, published in 2012.

 

The Waste Authority encourages Local Governments to include waste plans in their strategic planning cycles. Accordingly, development of this draft Strategic Waste Management Plan is an action within the City of Wanneroo Corporate Business Plan 2016/2017 to 2019/2020.

Detail

The draft Strategic Waste Management Plan has been prepared by giving consideration to the following key items:

 

·        Federal Legislation;

·        State legislation;

·        Industry practices;

·        City’s Waste Service provision obligations;

·        City’s current services;

·        Mindarie Regional Council’s Infrastructure Options Assessment Report;

·        City’s current waste management practices/initiatives; and

·        Community feedback received through a community survey.

 

The draft SWMP outlines the City’s strategic waste objectives and the actions the City will take to achieve these objectives.

 

Broadly, through adoption of an SWMP, the City aims to:

 

·        Promote the delivery of efficient/effective Waste Management solutions;

·        Reduce the City’s ecological footprint, where possible;

·        Align operations/disposal options with the principles of the Waste Hierarchy;

·        Foster a Partnership Approach with Community and Industry;

·        Develop a sound governance model for Waste Management for the City

 

The draft SWMP includes details of City priorities over the next five years to achieve these objectives.

 

A copy of the draft Plan is included as Attachment 1.

Consultation

In preparing the draft SWMP, there have been several layers of consultation with internal stakeholders; namely a Waste Services Team workshop, an Executive Leadership Team workshop, briefing to the Waste Management Advisory Committee and a presentation to the Elected Members at a Forum in April 2016.

 

These steps have sought to derive and crystallise the key objectives and outcomes which form the basis of the draft SWMP.

 

Externally, the City also engaged with the community. Direct Community feedback on current waste services and community perception and requirements for waste services was received through a Community Survey, from 28 April to 26 May 2016. The survey was run online through the City’s Survey Monkey account, and was advertised on the City's website, intranet, Facebook, Twitter and Wanneroo Link media options. Feedback from the community has been detailed previously in a separate report to the Elected Members Forum on 2 August 2016. The feedback comprising the main opinions, perceptions and practices of the community have informed the development of the draft SWMP.

Other local government strategic waste documents throughout Australia have also been assessed to better understand what is deemed Best Practice with respect to forward planning. Conversations have also been held with other local authorities including Mindarie Regional Council.

Following Council’s endorsement, the draft SWMP will be released for community comments from 22 August 2016 which will be sought by engaging with the community in line with the City’s Community Engagement Policy and will include the following;

·        Article in Wanneroo Link;

·        City’s website and Facebook page;

·        Media release;

·        Mayor’s radio address; and

·        Direct mail out to relevant Community Groups

Comment

The draft Strategic Waste Management Plan addresses the obligations set by the Western Australian Waste Authority’s Waste Strategy. It is important that the final document correctly reflects community’s views on current waste services and management practices and their requirements for future services. As a result, the City sought direct feedback from the Community through a four-week Community Survey process.

 

Once adopted, the SWMP will provide a framework of priorities for improving waste management practices and service delivery to the Community. These actions are designed to divert waste from landfill and improve recycling practices by better integrating all aspects of the City’s operations, whilst taking in to account the demands of an already established, but diverse and fast-growing City.

 

A separate workshop with the City’s Waste Advisory Committee will also be held concurrently during the community comment period to explore the recommended action in detail. The draft will be reviewed to incorporate community comments, where appropriate and a final SWMP will be presented to Council in October 2016 for endorsement.

 

The final endorsed and adopted SWMP will be a publically available document, in which the Community will be able to view and understand the strategic waste intentions of the City.

 

The implementation of the proposed actions will see detailed business analysis associated with the options available for each action and recommendations will be made to Council for consideration accordingly.

 

Detailed reviews including business analysis for the Bulk Waste and Green Waste Collection and management/disposal are scheduled to be undertaken as first priority actions during 2016/17. In accordance with the decisions made by Council at Ordinary Council Meeting held on 5 April 2016 (refer Item CS02-04/16 – Rating Strategy Review), this review will include an option of providing residents with bulk waste and bulk green waste bins on demand. 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.3    Reduce, Reuse, Recycle Waste - Our community will be a leading example of recycling, reusing and waste management.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relates to the issues contained in this report.

Policy Implications

The development of a Strategic Waste Management Plan is being undertaken in accordance with the Waste Management Services Policy, CS07 – 04/15.

 

The City of Wanneroo is committed to ensuring that its waste management services support the Strategic Plan to improve management, recycling and re-use of waste.

Financial Implications

Expenditure associated with the adoption and implementation of the SWMP forms part of the Annual Waste Services operational budget. Financial implications from projects and initiatives resulting from the implementation of each of the actions from the adopted SWMP will be considered in the detailed analysis of each action and included in future reports to Council as necessary.

Voting Requirements

Simple Majority

 

Recommendation

That Council ENDORSES the draft Strategic Management Plan (Attachment 1) to be advertised for Community Comments and feedback.

 

Attachments:

1.

Draft Strategic Waste Management Plan 04-08-16

16/268270

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          221

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              240

 

Community & Place

Community Facilities

CP01-08/16       Riverlinks Reserve Sports Amenities Building and Carpark - Concept Design and Consultation Outcomes

File Ref:                                              20615 – 16/222966

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the community consultation outcomes of the Riverlinks Sports Amenities Building and Carpark.

Background

Riverlinks Reserve (the Reserve) is located at 15 Riverlinks Drive, Clarkson (Attachment 1) and is classified as a Neighbourhood Active Reserve. The property type is Crown land vested in the City of Wanneroo for the purposes of recreation.

 

The reserve includes two floodlit rectangular pitches and a temporary ablution block and changeroom. The reserve is currently used by the Quinns Football Club (soccer) and the Somerly Primary School during school hours.

 

As part of PR-2961 Construct sports amenities and carpark - Riverlinks Park, Clarkson, design was completed in 2015/16 and construction to commence in 2016/17. Once the building has been complete the temporary facilities will be removed.

 

Community consultation for the building and carpark has been undertaken to ensure the needs of the community and stakeholders are met throughout the design process. 

Detail

Sports Amenities Building

The proposed location for the Sports Amenities Building is on the western boundary of the active reserve, adjacent to Connolly Drive. The site and concept plans have been included in (Attachment 2) and were used as the basis for the consultation process. The plan includes:

 

Element

Description

Changerooms

2 x 42m2 changerooms each with 4 showers, toilet, urinal and 2 basins

Storerooms

2 x 20m2 user group external storerooms

First Aid Room

10m2 first aid room

Umpires Room

11m2 includes shower and toilet

Male & Female Toilets

Male and female toilets that are separate facilities from changerooms and a separate universal access toilet.  These facilities will service the reserve hirers

Kitchen/Kiosk

22m2 with external servery

Cleaners and Electrical Rooms

4m2 + 3m2

 

The proposed facility provision is considered to be appropriate for a neighbourhood level active reserve of this size. This provision is consistent with the Draft Community Facility Standards which are currently being developed by Administration in respect to future community level sport infrastructure provision.

 

The proposed facility provision is considered to be appropriate for a neighbourhood level active reserve of this size (Reserve size of 4.7 ha and Playing Field size of 2.1 ha).

 

While not identified within the concept plan (Attachment 2), the provision of a 100m2 of multipurpose room has been included as a future second stage. It has not been included in the stage 1 development on the basis of similar provision within the area and in-sufficient demand to justify the development of this space at the present time.

 

This position is consistent with the Draft Community Facility Standards which are currently being developed by Administration in respect to future community level sport infrastructure provision. The draft Standards will propose all future neighbourhood level Active Open Space is provided with a sports amenities building of up to 100m2, subject to consideration through the planning process of:

 

·        Number of user groups; and

·        Specific sport requirements.

 

Future facility provision will be guided by the Draft Community Facility Standards. These will be based around the below existing hierarchy which applies to Active Open Space:

 

Designation

Number of Ovals Provided*

Size +

Minimum Multipurpose Facility Provision

Maximum Multipurpose Room Provision

Local

0

Between 0.4 and 1 ha

N/A

N/A

Neighbourhood

1

1 to 5ha

0m2

100m2

District

2

5 to 15+ha

100m2

150m2

Regional

More than 2

At least 20ha

150m2

200m2

*1 Oval can host cricket, AFL, 2 x Rugby / Soccer fields

 +based on classification framework developed by Department of Sport and Recreation(DSR) in 2012 and revised City of Wanneroo Local Planning Policy 4.3 – Public Open Space.

 

In accordance with the Draft Community Facility Standards that will ultimately be presented to Council for endorsement, the provision of such infrastructure would also be measured against the levels of activity at each location on a case by case basis specific to sport requirements and a clear demonstration of the need identified for the provision of the facilities within the minimum and maximum provision.

 

In terms of the broader catchment for the Reserve, the following table provides an overview of the other active reserves within the catchment and their current use.


 

Park

Size

Distance from Riverlinks

Facilities

Current users

Level of use per week (hours)

Anthony Waring

7.5ha

0.6km

Playing field, floodlighting,

sports amenities building, toilet block, 2 playgrounds, cricket wickets and BMX track

Quinns Rocks Cricket Club

28.5 (S)

Quinns Districts Junior Football Club

34.5 (W)

Richard Aldersea

4.9ha

1.4km

One playing field, toilet block, playground, old style floodlighting

Quinns Rocks Cricket Club

14 (S)

Quinns Districts Junior Football Club

10 (W)

Clarkson Primary School

40 (A)

Abbeville

9.2ha

1.8km

One playing field, changerooms, old style floodlighting, cricket wickets, jump pit, backnets, playground

Quinns Rocks Cricket Club

20.5 (S)

 

Quinns Districts Junior Football Club

3 (S)

Mindarie Little Athletics Club

5 (S)

 

Butler FC

4 (W)

Ridgewood

7.7ha

1.9km

One playing field, floodlighting changerooms, toilet block, playground,

cricket nets, jump pit, throwing circle

Quinns Rocks Cricket Club

5.5 (S)

Ridgewood LAC

10 (S)

Clarkson LAC

5 (S)

Quinns Districts

39 (W)

Amateur Football Club

3 (S)

Quinns Districts Junior Football Club

22.5 (W)

 

Note: W – Winter, S – Summer, A - Annual

 

In respect to population growth within the catchment area, the table below outlines the anticipated growth within the locations of Clarkson and Mindarie. As can be seen, the level of growth over the 10 year period will be significant, with the population threshold meeting the required 1:7,000 ratio for Neighbourhood POS (Active) (Northern Coastal Growth Corridor Community Facilities Plan, 2011).

 

The population of Clarkson is expected to increase by 37% by the year 2026 and a 21% rise in population is anticipated for the suburb of Mindarie.

 

Suburb

2016

2026

Difference

%

Clarkson

13,192

18,036

+ 4,844

37%

Mindarie

8,192

9,944

+ 1,752

21%

Total

21,384

27,980

+6,596

31%

Source – Population Forecast id

 

To ensure access by the broader community to the building, it will be necessary to implement an appropriate management model that does not allow any one group or only a small number of groups to have dedicated exclusive use. Fundamentally, this will be achieved via the City’s Facility Hire and Use Policy, providing equitable access to all of the community.


 

 

Car Park

It is proposed to construct 25 car bays (including 1 accessible bay) to the south of the building to AS 2890.1 standards (Attachment 2). The design allows for a future carpark extension should the demand arise.

 

Project Schedule

The proposed timeframes for the Riverlinks Sports Amenities Building and Car Park are as follows:

 

Project Phase

Timeframe

Concept Design

September 2015 – December 2015

Detailed Design

January – May 2016

Grant Application

September 2015

Advice from DSR – Grant

March 2016

Community consultation

June – July 2016

Tender Advertising and Evaluation

July – October 2016

Building Permit Application and Approval

October 2016

Construction

November 2016 – October 2017

Practical Completion and Handover

October 2017

Closeout

November 2017

 

Consultation

Community consultation was undertaken with residents who reside within 400m of the Reserve. These residents were provided with a community information letter as well as a copy of the site and concept plans. The consultation period was open for four weeks from Friday 17 June to Friday 14 July 2016 and included the following consultation strategy, as endorsed by the City’s Community Engagement Advisor:

 

·        Distribution of information letter and plans to residents and landowners within 400m of the Reserve, requesting that they take part by providing feedback and view the plans;

·        Onsite meeting held on 27 June 2016 to allow interested members of the public to view and discuss the draft plans with City of Wanneroo Officers and Elected Members; and

·        Inclusion of the plans on the City’s website under the ‘Your Say’ section and social media pages.

 

Administration received a total of 20 written submissions from 735 mail outs as well as 6 online submissions. The comments and responses from this consultation are summarised below:

 

Issue

Comment

Response

Security

What security measures will be in place to prevent anti-social behaviour?

The building will have external security lighting and be monitored by the City’s Ranger Services. The design also incorporates features that allow for passive surveillance.

Parking

Will there be enough parking?

The carpark has been designed to allow for 24 + 1 accessible bays. The design allows for a future carpark extension should the demand arise. In addition, as a shared use reserve school parking is also available on the eastern side of the park and has 42 + 1 accessible bays. Additionally 55 bays are available on the northern edge of the school site.

Concern over congestion on Connolly Road

Connolly Drive is currently being widened to a dual carriageway from Neerabup Road to Lukin Drive. The $8.4million works will reduce pressure and improve safety and traffic flow on the local road network.

Access

Will the building be open to all residents at all times, have a caretaker and available for private functions?

The facility will be managed as per the City’s Facility Hire and Use Policy and all users will be subject to the Conditions of Hire.

Design

Relocate parking to other side of the building?

The location of the carpark is restricted as an existing slip lane has already been built off Connolly Drive in anticipation of the building.

Include an outdoor covered bbq area

Not included within original scope of the project. Can be considered pending availability of budget following the conclusion of the construction tender.

Rotate building east/west to allow passive surveillance from Connolly Drive

Building has been designed to allow passive surveillance.

 

At the conclusion of the consultation period a total of 26 responses were received of which 24 (92%) were supportive and 2 (8%) were not. The non-supportive submissions expressed concerns over potential anti-social behaviour, security, sufficient parking – which have been included in the table above.

 

Administration has previously consulted Quinns FC, who is the current primary user of the Reserve.    

Comment

Administration is of the view that the proposed facility provision, being the Sports Amenities Building and Car Parking is appropriate for a neighbourhood level active reserve of this size. The consultation process did not result in any significant issues being identified and as a result the proposed concept and project timeframes remain unchanged.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Under the City’s Community Engagement Policy this project is listed as an Inform and Consult.

The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan.

Financial Implications

The total estimated cost for the Sports Amenities Building and Car Park is $1,658,854 with the funding sources being the City of Wanneroo municipal funds and grant funding from the Department of Sport and Recreation ($400,000 CSRFF grant confirmed).

 

A summary of the combined project budget has been outlined in the table below.

 

Year

Work Asset Item

Total Cost

 

Funding Source

Council (Muni)

Reserve Carry Forward – Capital Works

Grants

2015/16

 

Concept & Detail Designs

AND Transportable Hire

$142,525

$142,525

0

0

2015/16

Carry Forward 

Carry Forward for Transportable Hire

$20,329

0

$20,329

0

2016/17

Construction AND Transportable Hire

$1,496,000

$1,096,000

0

$400,000*

 

TOTAL

$1,658,854

$1,238,525

$20,329

$400,000

*Note – CSRFF grant is for construction of sports amenities building only.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the Riverlinks Reserve Sports Amenities Building, and Car Park Concept Plan as shown in Attachment 2 of this report;

2.       NOTES that construction of the proposed development is scheduled to commence in November 2016 and will be concluded in October 2017; and

3.       RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.

 

 

Attachments:

1.

Location Plan

15/130528

 

2.

Concept Plans

16/205821

Minuted

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          246

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              247

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              249

CP02-08/16       Ridgewood Park Clubroom Extension

File Ref:                                              21394 – 16/232034

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2

Previous Items:                                   CP04-04/16 - To consider the Business Case from Quinns District Amateur Football Club for the Upgrade of Facilities at Ridgewood Park - Ordinary Council - 26 Apr 2016 7.00pm       

Issue

To provide an update on the Quinns Districts Amateur Football Club’s (QDAFC) Business Case for the upgrade of facilities at Ridgewood Reserve and project PR-3091 Ridgewood Reserve Sports Amenities Building – Multi Purpose Room Extension.

Background

Ridgewood Reserve is located at 15 Ridgewood Boulevard on Grandis Park (Attachment 1). The property type is Crown land vested in the City of Wanneroo for the purposes of public recreation.

 

At its meeting held on 26 April 2016, Council considered report CP04-04/16 – To consider the Business Case from Quinns Districts Amateur Football Club for the Upgrade of Facilities at Ridgewood Park, and as a consequence resolved the following:

 

“1.     NOTES the Quinns Districts Amateur Football Club’s Business Case for the Upgrade of Facilities at Ridgewood Park, and its recommendation for the development, on a staged basis, of a stand-alone facility, defined as Option 3 within the Business Case (Attachment 5);

2.       NOTES Administration’s existing concerns in respect to the Quinns Districts Amateur Football Club’s Business Case (Attachment 5) and its recommendation for the development, on a staged basis, of a stand-alone facility, defined as Option 3 within the Business Case, including:

a.       The sustainability of the funding model presented within the Business Case, which is heavily reliant on a Department of Sport and Recreation CSRFF grant, signage sponsorship income to support loan repayments and which is seeking additional funding from the City of Wanneroo;

b.       The risk associated with the proposed Long Term Loan in respect to the ability of the  Quinns Districts Amateur Football Club’s to service a loan of this size and duration, and the risks to the City of Wanneroo as landowner;

c.       The proposed facility is above the standard provided for a neighbourhood active reserve such as Ridgewood Reserve, and the likely impact the provision of such a facility would have on the local amenity;

d.       The provision of other, more suitable facilities within the catchment area of the Quinns Districts Amateur Football Club to accommodate the Club’s growing needs;

3.       NOTES the current APPROVED project, PR-3091 Ridgewood Reserve Sports Amenities Building – Multi Purpose Room Extension, comprising of a 100sqm Multi-Purpose Room Extension at the existing Ridgewood Reserve Changerooms at a total estimated cost of $421,000, budgeted for over the 2015/16 and 2016/17 financial years;

 

4.       AUTHORISES the expenditure of $7,000 funds from the current approved capital works budget for PR-3091 Ridgewood Reserve, Sports Amenities Building – Multi Purpose Room Extension – Detail Design to progress the development of a suitable Concept Floor Plan, Elevations and Cost Report to assist the Quinns Districts Amateur Football Club in finalising the funding model in respect to one preferred Option as identified within the Business Case (Attachment 5);

5.       ENDORSES the revised listing of the APPROVED project PR-3091 Ridgewood Reserve, Sports Amenities Building – Multi Purpose Room Extension in the draft 20 Year Capital Works Budget as follows, noting further adjustments will need to be made as a part of the development of the 20 Year Capital Works budget to account for cost escalations and reduced design development budget:

 

From

PR Number

Year

Budget

Description

Ridgewood Reserve, Sports Amenities Building – Multi Purpose Room Extension

 

 

 

 

15/16

$30,000

Detail Design

 

16/17

$391,000

Construction

 

To

PR Number

Year

Budget

Description

Ridgewood Reserve, Sports Amenities Building – Multi Purpose Room Extension

 

 

 

 

15/16

$7,000

Concept Development and Cost Estimates 

 

16/17

$23,000

Detail Design

 

17/18

$391,000

Construction

 

6.       NOTES a further report will be provided to Council once the Quinns Districts Amateur Football Club has finalised its funding model as well as addressing concerns outlined in the report and re-submit to Administration its Business Case for the Upgrade of Facilities at Ridgewood Park.”

 

A copy of the QDAFC Business Case has been made available within the Elected Members Reading Room.

 

It should be noted that Administration listed the provision of a 100m2 multi-purpose room extension to the Ridgewood Reserve Changerooms on the 2015/16 Capital Works Budget as a result of a Motion being put to the City’s Annual General Meeting of Electors (AGM) on 2 December 2014, as outlined within report CP04-04/16. Further planning for delivery of this project was not progressed as a consequence of the QDAFC advising of their intent to submit a Business Case in support of a more significant extension, which would have impacted on any subsequent design process.

Detail

QDAFC Business Case

 

Since the Ordinary Council Meeting held on 26 April 2016, the QDAFC met with the Director Community and Place and the Manager of Community Facilities on 14 June 2016 and were advised by the QDAFC that they wished to withdraw their Business Case and resort back to Council’s endorsed position of a 100m2 multi-purpose room extension. A copy of the relevant Minutes from the QDAFC has been included within (Attachment 2.)

 

PR-3091 Ridgewood Reserve Sports Amenities Building – Multi Purpose Room Extension

 

Approved Project

 

As noted within Resolution # 5 from report CP04-04/15, the budget listing of this project was amended to make available funding in the 2015/16 financial year to undertake additional concept development to support the QDAFC to complete its funding model. As a consequence of this (and as outlined within adopted report CP04-04/15) design development was listed for 2016/17 and construction in 2017/18. 

 

A revised project schedule has been developed based on the revised budget listing of the project. A summary of this project schedule is outlined in the table below. In accordance with this schedule detail design will be completed by December 2016, at which point the project would be put “on hold” until the 2017/18 year. Construction funds are available in July 2017. Construction would then commence in July for completion in November 2017.

.

Deliverable

Anticipated Start

Anticipated Finish

Concept design

Aug 2016

Sep 2016

Detailed design and costings

Sep 2016

Dec 2016

Public Consultation

Sep 2016

Nov 2016

Development Approval

Sep 2016

Mar 2017

Tender - prepare, advertise, evaluate and report

Mar 2017

Jul 2017

HOLD POINT to 2017/18

Building Permit Application and Approval

Jul 2017

Jul 2017

Construction

Jul 2017

Nov 2017

Practical Completion and Handover

Nov 2017

Nov 2017

Close out

Dec 2017

Dec 2017

 

Based on this project schedule, the multi-purpose room extension would not be available for use by the QDAFC until the 2018 winter season.

 

Alternative Project Schedule

 

As outlined within the correspondence from the QDAFC (Attachment 2), the Club’s request to “fast track” the delivery of the project has been put to Administration.

 

The alternative project schedule essentially sees the “hold point” being removed and bringing a portion of the 2017/18 construction budget forward into the 2016/17 financial year. A summary of this project schedule is outlined in the table below. This would achieve a project schedule saving of approximately 12 weeks. If this were to occur project resources would need to be re-allocated to enable the project to be completed within this timeframe. It should be noted that this would not change the overall cost of the project, however it is not currently budgeted in 2016/17.

 

Deliverable

Anticipated Start

Anticipated Finish

Concept design

Aug 2016

Sep 2016

Detailed design and costings

Sep 2016

Dec 2016

Public Consultation

Sep 2016

Nov 2016

Development Approval,

Sep 2016

Mar 2017

Deliverable

Anticipated Start

Anticipated Finish

Tender - prepare, advertise, evaluate and report

Dec 2016

April 2017

Building Permit Application and Approval

Apr 2017

Apr 2017

Construction

Apr 2017

Sep 2017

Practical Completion and Handover

Sep 2017

Sep 2017

Close out

Oct 2017

Oct 2017

 

Based on this project schedule, the multi-purpose room extension would not be available for use by the QDAFC until the 2018 winter season. This option is considered to pose more of a disadvantage to the QDAFC in that the construction work would occur during a greater period of their season (April to September), whereas the schedule for the approved project sees construction occur from July to November. This information in regard to consequences of potentially greater disruption during their season has been advised to the club.

 

Given both options will see the completion of the multi-purpose room extension after the 2017 winter season, this report will recommend the project proceed based on the approved project schedule, inclusive of the “hold point” and with an estimated completion by December 2017. This option will also have the added advantage of seeing a large majority of the construction occurring outside of the winter season, therefore having a minimal impact on the QDAFC and less likelihood of project delays due to weather conditions. It is acknowledged, however that there will be an impact on the users of the reserve during the summer.

Consultation

Consultation with QDAFC has been ongoing throughout the project and Administration will continue to liaise with the Club, and other resident Clubs, through design and construction. This will include consultation in respect to the design of the extension.

 

Consultation with residents will be undertaken on an “Informing” basis, given that the multi-purpose room extension is consistent with the existing use of the reserve and existing facilities on site. This consultation will take the form of a mail out to residents within an approximate 400m radius of the reserve, inclusive of a description of the project, a concept plan and mechanism to provide comment should resident’s wish. This consultation will also be promoted through resident clubs and through the City’s website and Facebook page.

Comment

Nil

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.


 

 

Risk Management Considerations

 

There are no existing Strategic or Corporate risks within the City's existing risks registers which relates to the issues contained in this report.

Policy Implications

The proposal is consistent with the City’s existing Local Planning Policy 4.3: Public Open Space and draft Community Facility Standards of Provision which are currently in development.

Financial Implications

PR-3091 Ridgewood Reserve Sports Amenities Building – Multi Purpose Room Extension is listed within the City’s endorsed 2016/17 Capital Works Budget and draft 20 Year Capital Works Program as per the following:

 

Year

Work Asset Item

Total Cost

Funding Source

Council (Muni)

Grants

Cont.

Reserve

Loan

2015/16

carry forward

Concept Development and Cost Estimates

$6,100

0

0

0

$6,100

0

2016/17

Design

$23,000

$23,000

0

0

0

0

2017/18

Construct

$391,000

$391,000

0

0

0

0

 

TOTAL

$420,100

$414,000

0

0

$6,100

0

 

In the event that Council supports the alternative project schedule, Administration estimates that the sum of approximately $90,000 would need to be added in the 2016/17 financial year as unbudgeted expenditure and the figure for 2017/18 reduced correspondingly by $90,000.

 

It should be noted that Administration has not sought a Community Sport and Recreation Facility Fund grant for this project, given that the previous two applications made for the same projects at Oldham Reserve and Gumblossom Reserve have not been successful. This is also based on advice from the Department of Sport and Recreation that such a project is seen as a low priority as it does not increase participation levels.

Voting Requirements

Provided for information only.

 

Recommendation

That Council:-

1.       NOTES the withdrawal of Quinns Districts Amateur Football Club’s Business Case for the Upgrade of Facilities at Ridgewood Park and endorsement of the APPROVED project PR-3091 Ridgewood Reserve Sports Amenities Building – Multi Purpose Room Extension of 100sqm, as per Attachment 2; and


 

 

2.       NOTES that the project schedule for PR-3091 Ridgewood Reserve Sports Amenities Building – Multi Purpose Room Extension is as per the approved project and as outlined in the table below, which will see construction completed in November 2017;

Deliverable

Anticipated Start

Anticipated Finish

Concept design

Aug 2016

Sep 2016

Detailed design and costings

Sep 2016

Dec 2016

Public Consultation

Sep 2016

Nov 2016

Development Approval

Sep 2016

Mar 2017

Tender - prepare, advertise, evaluate and report

Mar 2017

Jul 2017

HOLD POINT to 2017/18

Building Permit Application and Approval

Jul 2017

Jul 2017

Construction

Jul 2017

Nov 2017

Practical Completion and Handover

Nov 2017

Nov 2017

Close out

Dec 2017

Dec 2017

 

 

 

Attachments:

1.

Ridgewood Park - Location Plan

15/127151

 

2.

Quinns Districts Amateur Football Club - confirmation to withdraw Business Case and proceed with Council approved 100m2 extension

16/241239

Minuted

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          255

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          256


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              258

CP03-08/16       PT01-06/16 - Update on Request for Upgrade to Callosa Park

File Ref:                                              21392 – 16/239787

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider petition PT01-06/16 presented to Council at its meeting held on 19 July 2016 seeking an upgrade to Callosa Park.

Background

Callosa Park (the Park) is located on Callosa Crescent, Alkimos (Attachment 1). The Park is approximately 0.42 hectares in size. The park is a nature park with retained vegetation and is located on Crown Land, currently managed by the City.

 

Other existing public open space within the walkable catchment of the Park (400m to 800m, 5 minute to 10 minute walk) includes:

 

Park

Location

Description of Facilities

Oakbank Park

261m south, Oakbank Crescent

Developed park with path network, no major barriers

Mansfield Park

601m south, Mansfield Ave

Developed park with path network, no major barriers

Manningtree Park

537m south east, Camborne Pky

Conservation Bushland with pathway and lookout, no major barriers

Halesworth Park

500m east, Halesworth Pde

Site of Butler North District Open Space – currently undeveloped bushland, no major barriers

Wilton Park

711m south, Wilton Pky

Small developed park with pathways and play equipment, no major barriers

Marlinspike Park

808m south west, Marlinspike Blvd

Large open space with playground. Separated from the Park by Marmion Avenue

Note:  Developed Park is defined and Public Open Space that has had additional features included over and above retained vegetation.

Detail

Petition PT01-06/16 specifically seeks the following;

 

“….highlight a preference for any upgrade to the Callosa Pak public space / reserve to be a more user friendly and appealing area…"

 

A hard copy of the petition has been circulated to Elected Members under separate cover.

 

On receipt of the petition, Administration has investigated the request and can advise the following:

 

·        As a nature park, Callosa Park is not currently listed on the City’s Passive Park Development matrix;

 

·        Callosa Park has four parks within 600m of the site;

 

 

·        Three of these parks in close proximity are developed, with path networks and have no major barriers for access; and

 

·        Halesworth Path (Butler North District Open Space) will have development including active sports fields, hard courts, path networks, play equipment, clubrooms and floodlighting when development is completed expected in 2020.

Consultation

Nil

Comment

As a Nature Park, any further development of the Park would need to be consistent with its current classification. Further development of the Park as a passive park would not be considered to be appropriate given its size and location and also given the extent of current and future provision within the walkable catchment.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The City's Local Planning Policy 4.3 Public Open Spaces (LPP4.3) is used to guide the level of the equipment provided to ensure that over provision does not occur.

 

As a Nature Space, the primary purpose of this reserve is to provide a setting for the community to enjoy nature and protect local biodiversity.  LPP 4.3 requires that the type of landscaping and infrastructure for Nature Spaces be limited to revegetation works and the provision of assets to support the appreciation of nature (such as access tracks, gates, fencing and pedestrian seating).  Further, LPP 4.3 only allows for irrigation for the purposes of establishing vegetation as no ongoing groundwater allowance has been included in the North West Corridor Water Supply Strategy for these types of spaces.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the Petition PT01-11/14 tabled at its Ordinary Council Meeting of 19 July 2016, requesting the upgrade of Callosa Park public open space/reserve to be a more user friendly and appealing area;

2.       NOTES that Callosa Park is categorised as a Nature Park, and is not considered suitable for development as a Passive Park given its size, location and extent of passive park provision within the area; and

3.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

 

 

 

Attachments:

1.

Callosa Park - Location Plan

16/266825

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              261

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              262

CP04-08/16       Tender No. 01631 - Provision of Beach Safety Services for the City of Wanneroo

File Ref:                                              26618 – 16/231864

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider Tender No. 01631 – Provision of Beach Safety Services for the City of Wanneroo for a period of three (3) years.

Background

In 2010 Surf Life Saving Western Australia (SLSWA) was deemed to be a sole qualified supplier for the provision of specialised Beach Safety Services. This determination was made after Administration contacted a number of the Councils in W.A that do not contract SLSWA for the provision of their beach safety services. This was done to identify if there were any new viable providers that could be invited to submit a tender for the provision of beach safety services for the City of Wanneroo. The review found that there were none. The same process was repeated by Administration in July 2013 and found the situation unchanged. That is, SLSWA was considered the sole provider of the specialist service at that point in time.

 

As a result of these investigations, the City met the requirements of Regulation 11(2) (f) of the Local Government (Function and General) Regulations 1996, in ascertaining that because of the unique nature of the services it is unlikely that there is more than one potential supplier, and as such public tenders are not required to be invited.

 

As the existing contract for the Provision of Beach Safety Services for the City was due for renewal in 2016, Administration has decided to publically advertise the tender in order to fully test the market and the claims to sole supplier status. 

Detail

Tender No. 01631for the Provision of Beach Safety Services for the City of Wanneroo was advertised on Saturday 11 June 2016 and closed on Tuesday 28 June 2016. A copy of the tender document has been placed in the Elected Members Reading Room.

 

Essential details of the contract are outlined below:

 

Contract Type

Fixed Lump Sum price

Contract Duration

3 years

Commencement Date

1 November 2016*

Date for Practical Completion

31 March 2019^

Extension Permitted

Yes, by mutual agreement pending seasonal weather conditions

* first day of Service period, pending seasonal weather conditions

^ last day of Service period, pending seasonal weather conditions

 

Tender submissions were received from one organisation:

·        Surf Life Saving Western Australia.

 

The Tender Evaluation Team comprising the Manager Community Facilities, Coordinator Community Facility Operations, Senior Emergency Management and Community Safety Officer with oversight by the City’s Contracts Officer evaluated the tender submissions in accordance with the following selection criteria:

 

Selection Criteria

Weighting

Price for services

30%

Demonstrated Relevant Experience 

30%

Resources and Capability

20%

Methodology

10%

OH&S

10%

Tenders were assessed against the selection criteria outlined above. The OH&S section was reviewed by the City’s Senior Occupational Safety and Health Officer.

Evaluation results based on each of the individual options are summarised below:

 

Price for services (30%)

The evaluation of this criterion was based on the lump sum prices submitted by SLSWA, for each of the options as presented in the Price Schedules and based on the Service Schedule included within the Request for Tender document (Attachment 1).

 

The price schedule submitted by SLSWA in response is provided to Elected Members under a confidential attachment.

Demonstrated Relevant Experience (30%)

SLSWA has been providing services to the City of Wanneroo for over 17 years. In addition, they have been providing similar services to the following Local Government and State Government departments, as outlined below;

 

·        City of Albany: 16 years+

·        City of Busselton: 16 years+

·        City of Rockingham: 17 years+

·        Department of Parks and Wildlife: 5 years

·        Town of Cottesloe: 17 years+

·        Town of Cambridge: 17 years+

·        City of Joondalup: 16 years+

·        City of Greater Geraldton: 17 years+

·        Department of Premier and Cabinet: 5 years

 

SLSWA detailed the scope and services provided to a number of those clients listed above together with details of referees with similar service level requirements.

 

Resources and Capability (20%)

SLSWA provided excellent statements regarding their resources and capability. This included:

 

·        Detailing their plant and equipment, which itemised the equipment to be used at various sites;

·        Overview of the senior officers, including relevant experience and details of individual projects; and

·        Listing their support network which included, Lifesaver Jet Ski Teams, SurfCom (communications network), Westpac Lifesaver Rescue Helicopter Service, Duty Officers, 13Surf Phone Hotline and the First Responder Program (with St John Ambulance).


 

 

Methodology (10%)

SLSWA outlined the methodology of service very well. Whilst the service they provide is seasonally based, the submission outlined their training regime in the months prior to the start of the patrol season. This will result in SLSWA members being fully prepared in the use of all equipment and the layout of the beaches they will patrol.

 

In addition, SLSWA has also provided relevant detail in respect to preventative capabilities which support their methodology. These include the following: 

 

·        Coastal Aquatic Recreational Risk Assessments and Expert Advice: Current example of the output of such assessments is already evident with the installation of standard beach signage along the City of Wanneroo coast and the provision of Coastal Aquatic Risk Assessments for the City’s main swimming beaches; and

·        Evidence Based Strategy and Preventative Action: Which involves behavioural change programs designed to reduce drowning and rescue activity; i.e the BeachSafe Program. SLSWA is able to apply direct attention to prevention strategies through their contract Lifeguard Service and their volunteer patrols.

 

SLSWA also listed their membership to various working groups relevant to their key service delivery, including:

 

·        State Search and Rescue Sub-Committee

·        WA Shark Hazard Committee

·        Registered Training Organisation

·        SLSA National Training Organisation

·        SLSA National Lifeguard Panel

·        SLSA National Lifesaving Advisory Committee

·        SLSA National Education and Training Committee

·        SLSA National People Development Committee

 

Occupational Health and Safety (10%)

The review of the Occupational Health and Safety (OH&S) component was reviewed by the City’s Senior Occupational Safety and Health Officer. It was evident through this review that SLSWA have demonstrated:

 

·        Robust systems;

·        OH&S management plan supplied addressing key criteria, such as communications, consultation, risk management principle, training, inductions and reporting processes;

·        Strong results to previous years injury rates and records;

·        Demonstrated accountability and resource consideration;

·        Extensive list of standard operating procedures; and

·        Strong lifeguard induction program.

 

Overall Weighted Score

Whilst only one tender submission was received, the review was undertaken in accordance with the selection criteria outlined previous. 

Consultation

Consultation has been conducted with the local Surf Life Saving Clubs based at the City’s two main beaches, being the Yanchep Surf Lifesaving Club (Yanchep Lagoon) and the Quinns/Mindarie Surf Lifesaving Club (Quinns Beach).

 

Advice was sought from the two clubs in respect to their capacity to increase services to reflect demand for services on weekend and public holidays. The Yanchep Surf Life Saving Club advised no change to their intended service delivery, while the Quinns Mindarie Surf Life Saving Club indicated that they would be looking to extend their Saturday patrols by two hours and their Sunday patrols by one hour. This advice has not impacted on the proposed service period as outlined within the Request for Tender documentation (Attachment 1).

Comment

SLSWA has a long track record of providing comprehensive beach safety services to the City of Wanneroo over the past 17 years and are recognised as the peak industry body. Their capabilities in meeting the outcomes of this tender are evidenced by their long period of service delivery with the City of Wanneroo and the number and duration of service agreements with other Local Governments and State Government departments.

 

It should be noted that in addition to the proposed service, the Council has recently endorsed the provision of annual funding to the two local clubs for the provision of Beach Safety Services, to the value of $40,000 per club per annum.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

2.2    Healthy and active people – Create opportunities that encourage people to be active and healthy

2.3     Safe Communities – Promote a sense of safety in the region

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City’s existing risk registers which relate to issues contained in this report.

 

A financial assessment of Surf Life Saving WA was undertaken by Corporate Scorecard on behalf of the City. This assessment indicated an overall strong financial rating. 

Policy Implications

Tenders were invited in accordance with the City’s Purchasing Policy.

Financial Implications

The price schedule submitted by SLSWA in response to the Request for Tender is provided to Elected Members under a confidential attachment, as has an overview of the financial implications of this Request for Tender process.

 

 

 

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Surf Life Saving Western Australia for Tender No. 01631 for the Provision of Beach Safety Service for the City of Wanneroo for a period of three (3) years commencing 1 November 2016 and, in accordance with the General Conditions of Tendering.

 

 

 

Attachments:

1.

Patrol Times Beach Safety Services

16/249866

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          267

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              268

 

CP05-08/16       Houghton Park Informal BMX Track Project - Project Update

File Ref:                                              23272 – 16/277391

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil

Previous Items:                                   CP02-01/16 - Houghton Park Informal BMX Track Concept Design - Ordinary Council - 02 Feb 2016 7.00pm       

 

This report will be circulated under separate cover.

 

 

Community Safety & Emergency Management Report

CP06-08/16       PT02-07/16 Update Request Review of Dog Attack on Cat named “George”

File Ref:                                              25033 – 16/264461

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider petition PT02-07/16 presented to Council at its meeting held on 19 July 2016 seeking specific further actions in regard to a dog attack on a cat in Carramar on 8 June 2016.

Background

This report is provided in response to the petition PT02-07/16 tabled at Ordinary Council Meeting on 19 July 2016 on behalf of eight petitioners, residents of Carramar, Banksia Grove and Tapping. It should be noted that an online petition was also submitted, with approximately 400 names from across the country and globally. 

Detail

Petition PT02-07/16 specifically seeks the following:

 

“Re the dog attack on the cat in Carramar on 8 June 2016:

1.       The City of Wanneroo have an independent expert in dog attacks review the CCTV footage to confirm or refute the City of Wanneroo’s claim that no injury could have been caused to the cat in the attack on the 8 June 2016; and

2.       The City of Wanneroo have the dog in the attack tested by an independent Vet to confirm any traces of the pit bull breed and declare the dog as dangerous/restricted.”

 

On receipt of the petition, Administration has investigated the request and can advise the following:

 

The outcome of the City’s incident investigation was to infringe the dog owner for ‘dog attack not causing injury’, this being due to insufficient evidence to conclude that the incident was the cause of the injuries sustained to the cat. Whilst private CCTV footage was provided to the City by the cat owner, it was determined by the investigating officer, one of the City’s rangers, that this evidence confirmed that a ‘dog attack without causing injury’ occurred, as defined in the Dog Act 1976 s.33D (2A) as:

 

“If a dog attacks or chases any person or animal without causing physical injury to the person or animal that is attacked or chased, every person liable for the control of the dog commits an offence”

 

The penalty fee for this offence is set under the Act’s corresponding Dog Regulations 2013 and stipulates that the modified penalty for dogs other than dangerous dogs is $200. The dog in question is not declared dangerous and has no previous history of attacks.

 

The footage supplied by the cat owner did not clearly demonstrate contact by the dog with the cat, hence the determination made. This investigation finding was also reviewed by a senior ranger, who concurred with the initial finding.

 

The cat owner contacted the Director Community & Place to seek further action, including the assessment of the dog as a Pitbull and to be declared as a dangerous dog. A commitment was made by Director Community & Place to undertake a further management level review, which was subsequently completed with the same conclusion as the initial findings and previous review.

 

RSPCA advice, as per joint media statement released (Attachment 1), supported the City’s findings.

Consultation

Extensive communication has been ongoing since 8 June 2016 with the cat owner in response to her requests for reviews of the incident investigation and seeking this course of action.

 

Administration has consulted with the RSPCA, who were also involved in investigating the incident due to a cruelty claim referred to them to seek their input in regard to the investigation findings.

 

Legal advice has been sought into the City’s responsibilities and obligations under the Animals Local Law 1999 and Dog Act 1976 to confirm compliance by City’s staff in regard to correct process.

Comment

The City has responded to all of the cat owner’s repeated requests and after extensive investigation and review by numerous staff it has been concluded that no further action is appropriate to be taken by the City against the dog owners regarding this incident, unless new evidence can be provided.

 

Distinct from the request for an independent assessment of the attack, the external legal advice sought and received by the City (see Attachment 2) considered whether there was sufficient evidence available to prosecute the dog owner. In reviewing the CCTV footage and other evidence available, this advice confirmed the City’s position that there is insufficient evidence to support a prosecution on the basis that the dog attack caused physical injury, and therefore the pursuit of such prosecution would not be within the public interest.

 

The City has no legislative power to carry out breed testing on any dog.

Statutory Compliance

Animals Local Law 1999

Dog Act 1976

Dog Regulations 2013

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Risk Title

Risk Rating

ST-S23 Stakeholder Management

Moderate

Accountability

Action Planning Option

CEO

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic risk register. Action plan processes related to this matter have been followed. Considering the sensitive nature of the petition any ongoing community engagement will need to be managed appropriately to ensure the City’s reputation is not damaged and to minimise the impact of any potential reputational risk to the City.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the Petition PT02-07/16 tabled at its Ordinary Council Meeting of 19 July 2016, seeking further actions in regard to the dog attack on a cat incident which occurred at Carramar on 8 June 2016;

2.       NOTES the requests sought by this petition are not to be actioned due to:

a.       there being no further relevant evidence obtained or provided;

b.      the findings of the RSPCA in respect of this matter align with the findings of the City; and

c.       external legal advice provided to the City confirms its position and findings.

3.       AUTHORISES the Director Community & Place to advise the petition organisers of the outcomes of this report.

 

 

 

Attachments:

1.

Joint Release - City of Wanneroo and RSPCA July15.docx

16/251311

 

2.

PT02-07/16 Update Legal Letter Attachment 2

16/270318

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          272


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          273


 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              275

 

Corporate Strategy & Performance

Business & Finance

CS01-08/16       Financial Activity Statement (Estimate) for the Period Ended 30 June 2016

File Ref:                                              23374 – 16/190425

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider the Financial Activity Statement (Estimate) for the period ended 30 June 2016.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2015/16 financial year Council will present the statement of financial activity by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2015/16 financial year Council will use 10% for the reporting of variances.

Detail

YEAR TO DATE RESULT FROM OPERATIONS

Overall Comment

As the statutory audit for 2015/16 is yet to be conducted it is noted that this report is reflective of the estimated results as at 30 June 2016. The final end of year results are anticipated to be reported to Council in October 2016 upon sign off of the statutory audit.

 

The Interim Result from Operations for the City to June month-end presents an overall favourable variance of +$12.6m (+281%) to YTD budget.  Operating Revenue presented a favourable variance to YTD budget of +$1.8m (+1%).  Expenditures from Operations also present a favourable variance of +$10.8m (+6%), with the main contributors being Materials & Contracts (+$7.6m) and Employee Costs (+$3.4m).

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

Below is a table which highlights the financial activity for the month of June 2016.  Included in the table are the month’s revenues and expenditures by category, with corresponding budgets and variances.

 

In accordance with the requirement of Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, the commentaries on 10% variances to budget in the Financial Activity Statement for the period ended 30 June 2016 are provided below. 

 

CURRENT MONTH

 

The below table highlights the operating performance for the City of Wanneroo for the month of June and identifies variances to budget for each category of income and expense.  The following colours have been used to categorise levels of variance:

·        Green >+10%

·        Orange <+/-10%

·        Red >-10% 

 

 

The month of June produced an overall favourable net result variance of 54% ($22.1m). 

 

Operating Revenues showed a negative variance of -$792k (-25%).  Operating Grants, Subsidies and Contributions produced a -$203k variance mainly through lower receipts for grants relating to pest control and immunisation. Within fees and charges we observed an unfavourable variance of -$498k which relates predominantly to bulk rubbish collection fees yet to be accrued for June. Another less substantial contributor was lower building application licence fee income.

 

Operating Expenses displayed a negative variance of -$4.7m (-34%).  The more substantial contributor to this variance was Employee Costs (-$3.7m) which was a combination of new enterprise agreement levels taking effect as well as a one off “sign on bonus” as part of the enterprise agreement. Other less substantial contributors to the variance were Materials and Contracts (-$876k) where Contract Expenses and General Material Expenses combined resulted in a variance of -$1.5m being moderately offset by a favourable variance in project administration expense allocations (+$596k).

 

Other Revenue & Expenses produced a favourable variance of $17.4m (115%) which was mainly attributed to Town Planning Schemes Revenue and Expenses (Detailed further below).  Non-Operating Grants, Subsidies and Contributions produced a favourable variance (+$1.0m) through contributions relating to Main Roads grants. Town Planning Scheme revenues and expenses are accounted for when a cell has received income or the project expenses have been incurred.  The timing of the income and expense is difficult to predict as work undertaken is not under the City’s direct control.

 

The graphs below illustrate the various operating income categories for each month and are compared against their respective monthly budgets.  Rates have been excluded as almost the entire income amount for this category is received in one month.  Rates income is presented in a graph further in this report titled “Operating Revenues – Cumulative YTD (Actual vs Budget)”.

 

 

 

 

 

The following graphs represent the operating expenditure for each month and are compared against their respective monthly budgets.  As a non-cash expense, depreciation has been excluded from these graphs but is shown as part of the graph titled “Operating Expenses – Cumulative YTD (Actual vs Budget)”.

 

 

 

 

 

 

Income Statement (Refer to Attachment 1)

 

 

Year to Date Net Result

 

The year to date Net Result presented a favourable variance of +$31.4m (+44%).  Details for the variances are outlined below.

 

Operating Revenues

 

 

The Year to June produced a positive variance of +$1.8m (+1%) comprising the following:

 

 

Operating Grants, Subsidies and Contributions (Actual $10.4m, Revised Budget $9.3m)

This income category shows a positive year to date variance of +11% (+$1.1m).  The variance relates predominately to the receipt of Mindarie Regional Council’s refund of carbon tax ($859k). Another contributor to the variance is Main Roads grants as well as DFES grants which have a combined variance of +$290k.

 

Other Revenue (Actual $0.9m, Revised Budget $0.7m)

This income category shows a positive year to date variance of +27% (+$201k).  The main contributor to the positive variance relates to various receipts (+$167k) relating to Developer Contribution preparation costs for the Alkimos/Eglington development and Coastal Management Plan Assistance Program Funding from the Department of Planning.  Another less substantial contributor was receipt of an insurance rebate of $48k.

 

Operating Expenses

 

 

Operating Expenses to June present a positive variance of +$10.8m (+6%).  The above table highlights the month, YTD and full budget results which are further expanded in the section below.  As with Operating Revenue, a bar graph is also included allowing comparison of expenditure categories.

 

 

Materials and Contracts (Actual $42.2m, Revised Budget $49.7m)

The Materials and Contracts Expense category reflects a YTD variance of +15% (+$7.6m).  The main contributor for this relates to Contract Expenses which produced a positive variance of +$4.3m and reflects favourable variances in the Maintenance of Parks and Reserves, Pavement Kerbing, Sportsground, Bushland and Road Reserves.

Refuse Removal Expenses also resulted in a positive variance to June (+$1.0m).  This primarily relates to Domestic Rubbish Collection however this was partially offset through higher than budgeted expenditure in Bulk Rubbish Collection.

Consulting Fee Expenses showed a variance of +$0.7m reflecting an under-spend in a number of service units.  Consulting fees are budgeted on a monthly basis and are only incurred when required.

Fuel & Oil Expenses have also produced a positive variance to June (+$0.5m).  This is largely contributed by the lower than anticipated fuel requirements within Waste Domestic Plant facilities as well as lower fuel prices.


 

Other Revenue and Expenses

         

 

Non-Operating Grants, Subsidies and Contributions (Actual $13.2m, Revised Budget $11.6m)

 

The result to June produced a positive variance of +$1.6m (+14%). This was due mainly to receipts for scheme contributions relating to the Alkimos/Eglington development area being $547k above budgets. Another contributor was also in the same category and relates to the Woodvale structure plan which presented a +$492k positive variance from developer contributions.

 

Town Planning Scheme (TPS) Revenues (Actual $17.0m, Revised Budget $48.2m)

This category of income showed an adverse variance to June of -65% (-$31.2m).  This is attributed to Lot Sale contributions across various TPS Cells.  The Cells with YTD unfavourable variances are Cell 9 (-$26.1m), Cell 8 (-$0.8m), Cell 7 (-$0.6m), Cell 6              (-$0.7m), Cell 5 (-$0.9m) and Cell 4 (-$1.9m).  However, these were slightly offset by Cell 2 which had favourable YTD activity of +$0.1m. As with TPS Expenses these categories of income do not impact the City’s municipal operations.

 

TPS Expenses (Actual $15.0m, Revised Budget $58.7m)

TPS Expenses for the year to June total $15.0m which has produced a favourable variance of 75% (+$45.8m).  As with TPS revenues the main contributor to the variance relates to works undergoing in Cell 9 which is yet to be realised.  It is anticipated that the works will be realised in the 2016/17 financial year.  These expenditures relate to specific costs and land purchases within the Schemes and have no impact on municipal accounts. 

 

Profit/Loss on Asset Disposals (Actual $2.4m, Revised Budget $7.8m)

At June month end the City has a total of $2.8m profit recorded in sales of assets.  The income compiled predominantly from the sale of land proceeds distributed from the Tamala Park Regional Council ($2.5m), in addition to the sale of plant ($422k) also contributing to the result.  This profit has been partially offset by losses on asset sales totalling -$427k.  The Net variance totals -$5.4m (-69%).

 

Contributions of Physical Assets (Actual $77.2m, Revised Budget $67.0m)

Each year Developers assign physical assets such as parklands, roads and pathways to the City for its ongoing management and control.  It should be noted that variations on the amounts of contributions of physical assets compared to budget has no direct impact to the City’s current financial year results, but can have a significant impact on future servicing, maintenance and renewal costs.  The scale of the value of assets handed over to the City in the past has generally aligned closely to the percentage increase in the number of new Lots created during the financial year. The 2015/16 financial year presented an increase over budget of $10.2m which primarily relates to the recognition of Drainage assets from prior years totalling $9.2m being captured.


 

Statement of Financial Position (Refer to Attachment 2)

The Statement of Financial Position as at June month end presents a consistent level of operations.  When compared to the position as at 30 June 2015 Net Assets have increased by $104.4m and reflects the timing of receipt of cash and a slight increase in payables.

Non-Current Assets have increased by $90m from 2014/15 which reflects new assets through contributions and regular operations recognised at financial year end.  Whilst the City undertakes Capital Works throughout the year the majority of this work is capitalised as part of the year end process.  Similarly a revaluation exercise is undertaken each year for specific asset classes and consistent to Capital Works, these values are also recognised at the end of the financial year.

Non-Current Liabilities remain unchanged with 98% of this balance being directly related to the Western Australia Treasury Corporation loan.

 

RATIOS

The table below shows selected ratios for the month ending 30th June and are compared against 2014/15 end of year:

 

* Standard rates set by the Department of Local Government & Communities.

The Current Ratio provides information on the ability of the City to meet its short-term financial obligations out of unrestricted current assets.  At 2014/15 year end, the City has a Current Ratio of 0.85:1 which was lower than the minimum of 1:1 recommended by the Department of Local Government and Communities (DLGC).  This was due to various year end reserve transfers done on 30th June 2015.  The Current Ratio at June month end was 1.72:1 which was above the minimum recommended by the DLGC.

 

The Debt Service Cover Ratio is the measurement of the City’s ability to produce enough cash to cover its debt payments.  The City’s Debt Service Cover Ratio at June month end was 31:55:1 which was materially higher than the minimum of 0.05:1 recommended by the DLGC.  The Debt Service Cover Ratio at 2014/15 year end was 21.74:1.

 

The Own Source Revenue Coverage Ratio is the measurement of the City’s ability to cover its costs through its own revenue efforts.  The City’s Own Source Revenue Coverage Ratio at June month end was 1.01:1 which exceeds the minimum benchmark rate of 0.9:1 set by the DLGC.  The Own Source Revenue Coverage Ratio at 2014/15 year end was 1.14:1.

Capital Works Program

The current status of the Capital Works Program as of 30 June 2016 is summarised below by Program Category.

 

 

To further expand on the capital works program information above, key infrastructure projects are selected to be reported on, on a regular basis, which are itemised on the Top Capital Projects attachment to this report: (Refer to Attachment 5)

 

Investment Portfolio Summary (Refer to Attachment 3)

 

In accordance with the Local Government (Financial Management) Regulations 1996, the City only invests in the following highly secured investments effective from 1 August 2012:

 

1.       Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding 12 months;

2.       Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years; and

3.       Australian currency.

 

As at 30 June 2016, the City holds an investment portfolio (cash & cash equivalents) of $291.8m (Face Value).  Interest Earnings were budgeted at a 2.91% yield.  For the financial YTD ending June 2016 the City’s investment portfolio return has exceeded the Bank Bill index benchmark by 0.74% pa (2.98% pa vs. 2.24% pa).

 

Displayed below are graphical representations of the portfolio performance and earnings.

 

Note: Interest Earnings = Interest on investments plus Rates Instalment and Penalty Income.

 

 

Rate Setting Statement (Refer to Attachment 4)

The Rate Setting Statement outlined in Attachment 4 represents a composite view of the finances of the City identifying the movement in the Surplus / (Deficit).  This is based on the capital works and revenue & expenditure, and the resulting Rating Income required.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

Nil

Financial Implications

As outlined above and detailed in Attachments 1, 2, 3, 4 and 5.

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 30 June 2016, consisting of:

 

1.       2015/16 Annual Adopted and Revised Budget;

 

2.       June 2016 YTD Revised Budget;

 

3.       June 2016 YTD Income and Expenditure;

 

4.       June 2016 Statement of Financial Position and Net Current Assets; and

 

5.       June 2016 YTD Material Variance Notes.

 

 

 

Attachments:

1.

June Income Statement

16/252616

Minuted

2.

June Balance Sheet

16/252622

Minuted

3.

June RSS

16/252618

Minuted

4.

June Inv

16/265132

Minuted

5.

Top Capital Projects - June 2016

16/256471

Minuted

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              288

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          289

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              291

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              298

 

Transactional Finance

CS02-08/16       Warrant of Payments for the Period to 31 July 2016

File Ref:                                              1859 – 16/264654

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Issue

To consider the list of accounts paid for the month of July 2016, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in July 2016:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – July 2016

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Interim Recoup

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

106672 – 106901

2599 - 2625

 

 

$2,177,073.49

$15,842,077.92

$18,019,151.41

 

($11,723.81)

($731,297.27)

$23,024.08

($900.00)

$17,298,254.41

Municipal Fund – Bank A/C

Accounts Paid – July 2016

Muni Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$17,298,254.41

$24,969.39

$3,454,957.96

$20,778,181.76

Town Planning Scheme

Accounts Paid – July 2016

                           Cell 5

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$450.00

$450.00

$900.00

 

At the close of July 2016 outstanding creditors amounted to $654,215.43.

 

Consultation

Nil

Comment

The list of payments (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of July 2016 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Risk Title

Risk Rating

Warrant of Payments Information Only

Low

Accountability

Action Planning Option

Acting Transactional Finance Manager

Accept

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 


 

Recommendation

That Council RECEIVES the list of payments drawn for the month of July 2016, as summarised below:-

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – July 2016

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Interim Recoup

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

106672 – 106901

2599 - 2625

 

 

$2,177,073.49

$15,842,077.92

$18,019,151.41

 

($11,723.81)

($731,297.27)

$23,024.08

($900.00)

$17,298,254.41

Municipal Fund – Bank A/C

Accounts Paid – July 2016

Muni Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$17,298,254.41

$24,969.39

$3,454,957.96

$20,778,181.76

Town Planning Scheme

Accounts Paid – July 2016

                           Cell 5

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$450.00

$450.00

$900.00

 

WARRANT OF PAYMENTS JULY 2016

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00106672

05/07/2016

Rates Refund

$1,086.96

00106673

05/07/2016

GPJ Hitie & SA Lacase Hitie 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106674

05/07/2016

M & S Rasmussen 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106675

05/07/2016

Jody Gentle 

$535.00

 

 

  Bond Refund

 

00106676

05/07/2016

Amit Dave 

$535.00

 

 

  Bond Refund

 

00106677

05/07/2016

Aring Jok 

$535.00

 

 

  Bond Refund

 

00106678

05/07/2016

Kym Phillis 

$535.00

 

 

  Bond Refund

 

00106679

05/07/2016

Dharmeshkumar Patel 

$535.00

 

 

  Bond Refund

 

00106680

05/07/2016

Home Educated Youth Incorporated 

$535.00

 

 

  Bond Refund

 

00106681

05/07/2016

Kylie Dawson 

$535.00

 

 

  Bond Refund

 

00106682

05/07/2016

Romanian Orthodox Church 

$830.00

 

 

  Bond Refund

 

00106683

05/07/2016

Tajinder Singh 

$830.00

 

 

  Bond Refund

 

00106684

05/07/2016

Dr Shabbir Ahmad 

$535.00

 

 

  Bond Refund

 

00106685

05/07/2016

Liberal Party WA - Quinns Rocks Branch 

$535.00

 

 

  Bond Refund

 

00106686

05/07/2016

West Australian Folk Federation 

$830.00

 

 

  Bond Refund

 

00106687

05/07/2016

N Lewis 

$136.00

 

 

  Refund - Food Business Registration - Cancelled

 

00106688

05/07/2016

Jump Swim Schools 

$304.00

 

 

  Reimbursement - Development Application Fees - Not Required

 

00106689

05/07/2016

Cancelled

 

00106690

05/07/2016

Cancelled

 

00106691

05/07/2016

ATD Property Group 

$400.00

 

 

  1 X Financial Assistance

 

00106692

05/07/2016

Cancelled

 

00106693

05/07/2016

Rates Refund

$546.96

00106694

05/07/2016

Rates Refund

$220.66

00106695

05/07/2016

Rates Refund

$4,502.38

00106696

05/07/2016

Deone van der Westhuizen 

$653.00

 

 

  Bond Refund

 

00106697

05/07/2016

Lisbeth Hurrelbrink 

$19.20

 

 

  Sale Of Consignment Items - Museum

 

00106698

05/07/2016

B & B Patel 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106699

05/07/2016

Susan Hoy

$2,040.00

 

 

  Sale Of Artwork - Art Exhibition

 

00106700

05/07/2016

Cancelled

 

00106701

05/07/2016

C Finlen 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106702

05/07/2016

I Pilkington 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106703

05/07/2016

D Blake 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106704

05/07/2016

J Cholera 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106705

05/07/2016

H & J Neral 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106706

05/07/2016

Terry Lawton 

$561.00

 

 

  Refund - Aquamotion Membership -  Cancelled

 

00106707

05/07/2016

Mark Thomas 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106708

05/07/2016

Cancelled

 

00106709

05/07/2016

Melanie MacPherson 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106710

05/07/2016

Alinta Gas 

$141.55

 

 

  1 X Financial Assistance

 

00106711

05/07/2016

Museum Petty Cash 

$39.40

 

 

  Petty Cash

 

00106712

05/07/2016

Mr Evan Martin 

$274.00

 

 

  Keyholder Payment

 

00106713

05/07/2016

Water Corporation 

$4,161.83

 

 

  Water Supplies For The City

 

00106714

05/07/2016

Yanchep Community Centre Petty Cash 

$100.00

 

 

  Petty Cash

 

00106715

05/07/2016

Cancelled

 

00106716

05/07/2016

Cancelled

 

00106717

05/07/2016

Cancelled

 

00106718

05/07/2016

Cancelled

 

00106719

05/07/2016

Synergy 

$99,412.05

 

 

  Power Supplies For The City

 

 

 

  3 X Financial Assistance $733.65

 

00106720

05/07/2016

Telstra 

$400,115.04

 

 

  Phone Charges For The City

 

 

 

  Relocation Of Telstra Assets - Lenore Rd - Projects

 

00106721

05/07/2016

Mrs Jennifer Martin 

$241.14

 

 

  Keyholder/Tennis Booking Officer

 

00106722

05/07/2016

Banksia Grove Community Centre Petty Cash 

$150.00

 

 

  Petty Cash

 

00106723

05/07/2016

Ms Jodie Walter 

$109.60

 

 

  Keyholder Payment

 

00106724

05/07/2016

Water Corporation 

$166.30

 

 

  Trade Waste Permit Brazier Rd

 

00106725

05/07/2016

Healthy Communities Program Petty Cash 

$168.35

 

 

  Petty Cash

 

00106726

05/07/2016

Logiudice Property Group 

$1,560.30

 

 

  Business Services - Mindarie Medical Centre - Quarterly Admin/Reserve Fund Levy - Land & Leasing

 

00106727

05/07/2016

Coles Supermarkets Aust Pty Ltd 

$780.00

 

 

  Gift Cards - Employee Retirement Gift

 

00106728

05/07/2016

The Trustee - Young Australia League JJ "Boss" Simons Charitable Trust

$3,000.00

 

 

  Upper Secondary 2016/2017 Scholarship - Advocacy & Economic Development

 

00106729

05/07/2016

H & M Ghosheh 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106730

06/07/2016

Building & Construction Industry 

$93,524.76

 

 

  Collection Levy Payments June 2016 - Finance

 

00106731

07/07/2016

Cancelled

 

00106732

07/07/2016

Cancelled

 

00106733

07/07/2016

Synergy 

$536,518.45

 

 

  25457 Streetlights 25.05.2016 - 24.06.2016

 

00106734

12/07/2016

EG Toczylowski & MP Malarowski 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106735

12/07/2016

Sunwise Outdoor Living 

$147.00

 

 

  Reimbursement - Development Application Fees - Not Required

 

00106736

12/07/2016

Evelyn Martin 

$15.00

 

 

  Refund - Dog Registration - Sterilised

 

00106737

12/07/2016

P Zhang 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106738

12/07/2016

Carlo Elio Grossetti 

$30.00

 

 

  Refund - Application For FOI - No Fees Apply

 

00106739

12/07/2016

Alhidayah Centre Incorporated 

$90.00

 

 

  Bond Refund

 

00106740

12/07/2016

Dario Francavilla 

$1,023.80

 

 

  Reimbursement - Certificate Of Building Compliance Fees - Application Cancelled

 

00106741

12/07/2016

K O'Brien 

$86.10

 

 

  Refund - Term 2 2016 Swimming Lessons - Missed Due To Illness

 

00106742

12/07/2016

I Pilkington 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106743

12/07/2016

K Whitfield 

$42.50

 

 

  Refund - Dog Registration - Sterilised

 

00106744

12/07/2016

D Monaghan 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106745

12/07/2016

G Sloan 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106746

12/07/2016

Community Housing 

$500.00

 

 

  1 X Financial Assistance

 

00106747

12/07/2016

E Inglis 

$25.00

 

 

  Reimbursement - School Holiday Program Movies & Bowling - Unable To Attend

 

00106748

12/07/2016

Sharon Soares 

$74.50

 

 

  Refund - Aquamotion Membership - Cancelled

 

00106749

12/07/2016

Perth Concrete Pools 

$156.65

 

 

  Reimbursement - Building Services Levy - Overpayment

 

00106750

12/07/2016

Kevin Tennant 

$535.00

 

 

  Bond Refund

 

00106751

12/07/2016

Lorraine Lekias 

$535.00

 

 

  Bond Refund

 

00106752

12/07/2016

Carly Doughty 

$535.00

 

 

  Bond Refund

 

00106753

12/07/2016

Kristen Walker 

$535.00

 

 

  Bond Refund

 

00106754

12/07/2016

Cassandra Kirk 

$830.00

 

 

  Bond Refund

 

00106755

12/07/2016

Mimeron  Araya 

$535.00

 

 

  Bond Refund

 

00106756

12/07/2016

No Limits Perth Incorporated 

$830.00

 

 

  Bond Refund

 

00106757

12/07/2016

Charlene Wilson 

$100.00

 

 

  Bond Refund

 

00106758

12/07/2016

D Anderson 

$30.00

 

 

  Refund - Dog Registration - Sterilised

 

00106759

12/07/2016

D Anderson 

$30.00

 

 

  Refund - Dog Registration - Sterilised

 

00106760

12/07/2016

N Angelo 

$50.68

 

 

  Refund - Dog Registration - Sterilised

 

00106761

12/07/2016

Z Davies 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106762

12/07/2016

Auson Alex Kamugisha 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106763

12/07/2016

B Elward 

$343.00

 

 

  Vehicle Crossing Subsidy

 

00106764

12/07/2016

RP & JR Hosken 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106765

12/07/2016

V & J Markou 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106766

12/07/2016

Silverspark Pty Ltd 

$4,521.22

 

 

  Bond Refund - Lot 1316 Saunton Way Ridgewood WAPC 149942

 

00106767

12/07/2016

Aboriginal Seniors Group Petty Cash 

$240.80

 

 

  Petty Cash

 

00106768

12/07/2016

Alinta Gas 

$202.05

 

 

  1 X Financial Assistance $126.90

 

 

 

  Gas Supplies For The City

 

00106769

12/07/2016

Quinns Rocks Adult Day Care Petty Cash 

$116.45

 

 

  Petty Cash

 

00106770

12/07/2016

The Heights Community Club Petty Cash 

$70.95

 

 

  Petty Cash

 

00106771

12/07/2016

Wanneroo Youth Centre Petty Cash 

$169.25

 

 

  Petty Cash

 

00106772

12/07/2016

Water Corporation 

$4,400.77

 

 

  Water Supplies For The City

 

00106773

12/07/2016

Synergy 

$27,517.15

 

 

  Power Supplies For The City

 

 

 

  2 X Financial Assistance $361.70

 

00106774

12/07/2016

Telstra 

$21,634.11

 

 

  SMS Charges - June 2016 - IT

 

 

 

  1 X Financial Assistance $74.36

 

 

 

  Phone Charges For The City

 

00106775

12/07/2016

Wanneroo Adult Day Centre Petty Cash 

$66.75

 

 

  Petty Cash

 

00106776

12/07/2016

Hospitality Petty Cash 

$356.55

 

 

  Petty Cash

 

00106777

12/07/2016

Building & Health Petty Cash 

$144.75

 

 

  Petty Cash

 

00106778

12/07/2016

Alexander Heights Day Centre Room Two 

$216.25

 

 

  Petty Cash

 

00106779

12/07/2016

Projects Petty Cash 

$142.60

 

 

  Petty Cash

 

00106780

12/07/2016

Cr F Cvitan

$2,575.00

 

 

  Monthly Allowance

 

00106781

12/07/2016

Cr D M Newton

$2,491.67

 

 

  Monthly Allowance

 

00106782

19/07/2016

Rates Refund

$305.82

00106783

19/07/2016

Rates Refund

$278.70

00106784

19/07/2016

Susan Hoy 

$256.00

 

 

  Sale Of Artwork - Art Exhibition

 

00106785

19/07/2016

Lucy D'Olimpio 

$90.00

 

 

  Bond Refund

 

00106786

19/07/2016

Kevin McGlanaghey 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106787

19/07/2016

Dale & Claire Davis 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106788

19/07/2016

Jane Armstrong 

$280.00

 

 

  Art Awards 2016 - Artworks Sold

 

00106789

19/07/2016

Martina Gourlay 

$535.00

 

 

  Bond Refund

 

00106790

19/07/2016

Muhammad Afzal 

$535.00

 

 

  Bond Refund

 

00106791

19/07/2016

Stephanie Courtney 

$830.00

 

 

  Bond Refund

 

00106792

19/07/2016

Friskella Maper 

$535.00

 

 

  Bond Refund

 

00106793

19/07/2016

Glenn McLaren 

$535.00

 

 

  Bond Refund

 

00106794

19/07/2016

Sandra Oromo Onyango 

$535.00

 

 

  Bond Refund

 

00106795

19/07/2016

E Buck-Gregory 

$535.00

 

 

  Bond Refund

 

00106796

19/07/2016

Glenda Clapp 

$535.00

 

 

  Bond Refund

 

00106797

19/07/2016

Lucy D'Olimpio 

$535.00

 

 

  Bond Refund

 

00106798

19/07/2016

Emma Mohlmann 

$535.00

 

 

  Bond Refund

 

00106799

19/07/2016

Rates Refund

$54.71

00106800

19/07/2016

Ventura Homes Pty Ltd 

$961.21

 

 

  Reimbursement - Development Application Fees - Not Required

 

00106801

19/07/2016

Ventura Home Group Pty Ltd

$2,892.36

 

 

  Reimbursement - Building Application Fees - Overcharged Charged

 

00106802

19/07/2016

Celebration Homes Pty Ltd 

$454.13

 

 

  Reimbursement - Development Application Fees - Withdrawn

 

00106803

19/07/2016

Robert Watts 

$2,897.50

 

 

  Payment Of Claim Expenses - Vehicle Damage/Theft Whilst Vehicle Impounded

 

00106804

19/07/2016

Gnangara Holdings Pty Ltd 

$494,792.91

 

 

  Bond Refund - Wangara Industrial Stage 4B Phase 2 Gnangara WAPC 151716

 

00106805

19/07/2016

Rates Refund

$758.80

00106806

19/07/2016

Brett Ormsby 

$1,020.00

 

 

  Reimbursement - Impounded Vehicle Sold In Error

 

00106807

19/07/2016

Andrew Bennett 

$150.00

 

 

  Dog Registration Refund - Sterilised

 

00106808

19/07/2016

Bianca Kavanagh 

$18.40

 

 

  Sale Of Consignment Item - Museum

 

00106809

19/07/2016

Kerry O'Flaherty 

$28.80

 

 

  Sale Of Consignment Item - Museum

 

00106810

19/07/2016

Rates Refund

$116.57

00106811

19/07/2016

Barton Pty Ltd 

$140.00

 

 

  Refund - Health Application - Not Required

 

00106812

19/07/2016

Iris Syred 

$15.00

 

 

  Refund - Perth Food And Wine Festival - Gold Program

 

00106813

19/07/2016

Manoj Barua 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106814

19/07/2016

Department of Housing 

$300.00

 

 

  1 X Financial Assistance

 

00106815

19/07/2016

WFI Insurance Limited 

$289.40

 

 

  Reimbursement - Vehicle Damage - Mowing Operations 02.06.2016 - Insurance Services

 

00106816

19/07/2016

Alinta Gas 

$11,679.57

 

 

  Gas Supplies For The City

 

 

 

  1 X Financial Assistance $243.30

 

00106817

19/07/2016

Buckingham House Petty Cash 

$97.85

 

 

  Petty Cash

 

00106818

19/07/2016

DFES 

$750.00

 

 

  Emergency Fire Alarm Activated  - False Alarm Fee - Building Maintenance

 

00106819

19/07/2016

Mr Stephen Freeborn 

$60.00

 

 

  Volunteer Payment

 

00106820

19/07/2016

Girrawheen Library Petty Cash 

$30.00

 

 

  Petty Cash

 

00106821

19/07/2016

Facility Officer WLCC Petty Cash 

$38.15

 

 

  Petty Cash

 

00106822

19/07/2016

Cancelled

 

00106823

19/07/2016

Water Corporation 

$52,172.24

 

 

  Water Supplies For The City

 

 

 

  1 X Financial Assistance $300.00

 

00106824

19/07/2016

Cancelled

 

00106825

19/07/2016

Cancelled

 

00106826

19/07/2016

Synergy 

$22,370.75

 

 

  Power Supplies For The City

 

 

 

  3 X Financial Assistance $1,300.00

 

00106827

19/07/2016

Telstra 

$13,301.70

 

 

  Internet/Phone Charges For The City

 

00106828

25/07/2016

Allemanders Squares 

$150.00

 

 

  Square Dancing Lessons - Gold Program - Programs

 

00106829

25/07/2016

Altronic Distributors 

$17.88

 

 

  Vehicle Spare Parts - Fleet

 

00106830

25/07/2016

Barnetts Architectural Hardware 

$1,072.90

 

 

  Hardware Purchases - Building Maintenance

 

00106831

25/07/2016

Clair Williams 

$390.00

 

 

  Cost For Downloading Of CD's - Cultural Services

 

00106832

25/07/2016

Mr Kenneth Crawshaw 

$140.00

 

 

  Performance - Wanneroo Day Club 17.06.2016 - Funded Services

 

00106833

25/07/2016

Desiree Walsh & Associates Pty Ltd 

$2,200.00

 

 

  Scope For Social Enterprise Program - Advocacy & Economic Development

 

00106834

25/07/2016

Joydie Fiona Farley 

$200.00

 

 

  Music On The Move Program On 28.06.2016 - Place Strengthening

 

00106835

25/07/2016

RAC Motoring & Services Pty Ltd 

$95.00

 

 

  Call Out - WN 33533 - Health

 

00106836

25/07/2016

RAMM Software Ltd 

$23,976.55

 

 

  Ramm (Aka Roman II) Annual Support & Maintenance - IT

 

00106837

25/07/2016

Rebel Sport 

$250.00

 

 

  Gift Vouchers - Aquamotion

 

00106838

25/07/2016

Repco Auto Parts & Accessories 

$1,666.50

 

 

  Vehicle Spare Parts - Fleet

 

00106839

25/07/2016

Ron Van Baaren 

$1,500.00

 

 

  Develop Presentation And Assessment Sheet - Community Transport Drivers - Funded Services

 

00106840

25/07/2016

Mr Robert Russell-Brown 

$450.00

 

 

  AEC Voting Presentation - Library Services

 

00106841

25/07/2016

Sense2 Pty Ltd 

$1,952.50

 

 

  1500 X Carabiner Key Chain - Parks

 

00106842

25/07/2016

Stephen McKee 

$3,070.00

 

 

  Power Wash Oil Stains On Driveway - Cape Mears - Waste

 

 

 

  Replace Fence - Bitrex - Waste

 

 

 

  Remove Asbestos - Various Locations - Waste

 

 

 

  Repair Fence - Arvarda - Waste

 

00106843

25/07/2016

Sue Sutherland Consulting 

$18,200.00

 

 

  Consulting Fees - Strategic Framework & Plan - Cultural Development

 

00106844

25/07/2016

West Australian Newspapers Ltd 

$140.80

 

 

  Newspapers - Mayors Office

 

00106845

26/07/2016

Rockingham Holden 

$358.00

 

 

  Repair Damage To External Vehicle - Replacement Of Mirror - Rangers

 

00106846

26/07/2016

Vanel V Ram 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106847

26/07/2016

Anthony Garcia & Danielle Garcia 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106848

26/07/2016

Benjamin Seah 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106849

26/07/2016

Corey Wilson 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106850

26/07/2016

LGISWA 

$56.92

 

 

  Refund - Payment Of Invoice 170101 Was Credited On Credit Note 10001

 

00106851

26/07/2016

Le's Property Group 

$15,849.71

 

 

  Bond Refund - Lot 66 Landsdale Road Landsdale WAPC 126916

 

00106852

26/07/2016

Le's Property Group 

$184,101.37

 

 

  Bond Refund - Lot 66 Landsdale Road Landsdale WAPC 126916

 

00106853

26/07/2016

Mayur Patel 

$535.00

 

 

  Bond Refund

 

00106854

26/07/2016

Melissa Melvin 

$830.00

 

 

  Bond Refund

 

00106855

26/07/2016

Ahsan Hayat 

$535.00

 

 

  Bond Refund

 

00106856

26/07/2016

Michelle Bradshaw 

$535.00

 

 

  Bond Refund

 

00106857

26/07/2016

Charlie Gant 

$535.00

 

 

  Bond Refund

 

00106858

26/07/2016

DP Gunn & JC Neto 

$535.00

 

 

  Bond Refund

 

00106859

26/07/2016

Benjamin Dalton 

$535.00

 

 

  Bond Refund

 

00106860

26/07/2016

Kristy Baxter 

$535.00

 

 

  Bond Refund

 

00106861

26/07/2016

Joondalup Wolves U14 Boys Touring Team 

$830.00

 

 

  Bond Refund

 

00106862

26/07/2016

Dunja Lewis 

$535.00

 

 

  Bond Refund

 

00106863

26/07/2016

Northside Bible Church 

$482.60

 

 

  Bond Refund

 

00106864

26/07/2016

Filtrex Innovative Wastewater Solution

$140.00

 

 

  Reimbursement  - Septic Tank Application Permit To Use Fee

 

00106865

26/07/2016

Ines Colley 

$272.00

 

 

  Reimbursement - Food Business Application & Registration - Cancelled

 

00106866

26/07/2016

Amanda Christie 

$70.40

 

 

  Reimbursement - Copies Of Plans

 

00106867

26/07/2016

Rates Refund

$847.09

00106868

26/07/2016

Justin Sonia 

$17,106.10

 

 

  Bond Refund - Lots 42 & 43 Shiraz Boulevard Pearsall WAPC 127441

 

00106869

26/07/2016

Jessica Burke 

$120.00

 

 

  Refund - Term 3 2016 Swimming Lesson

 

00106870

26/07/2016

Carin Chan 

$359.90

 

 

  Reimbursement - Aquamotion Membership Part Used - Moving Out Of Area

 

00106871

26/07/2016

Jessica Tran 

$73.00

 

 

  Reimbursement - Planning Request Advice To Clear Trees

 

00106872

26/07/2016

School Sport Western Australia Incorporated 

$400.00

 

 

  Sponsorship - 2 X Members To Attend The National Netball 12's Championship - Melbourne 27.08.2016 - 02.09.2016

 

00106873

26/07/2016

Edmund Rice Centre Mirrabooka 

$400.00

 

 

  Sponsorship - 2 X Members To Attend The National U15's Women's AFL Championship - Maroochydore 22 - 31.07.2016

 

00106874

26/07/2016

West Australian Table Tennis Association 

$200.00

 

 

  Sponsorship - 1 X Member To Attend The 2016 Junior Table Tennis National Championships - Alice Springs 02 - 09.07.2016

 

00106875

26/07/2016

Star-Mites Gym Sports Pty Ltd 

$200.00

 

 

  Sponsorship - 1 X Member - 2016 Aussie Gold International Cheer & Dance Championships - Broadbeach  08 - 10.07.2016

 

00106876

26/07/2016

Melinda Moir 

$200.00

 

 

  Vehicle Crossing Subsidy

 

00106877

26/07/2016

J & S Matusiak 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106878

26/07/2016

P & I Chia 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00106879

26/07/2016

Spirit Gymsports 

$500.00

 

 

  Sponsorship - 1 X Member - Attend The ANAC International Tour - Las Vegas 01 - 04.08.2016

 

00106880

26/07/2016

Step Into Life-Carramar 

$55.00

 

 

  Refund Of Overdue Payment - Credit On Account From Overpayment

 

00106881

26/07/2016

School Sport Western Australia Incorporated 

$400.00

 

 

  Sponsorship - 2 X Members To Attend The National U15's Women's AFL Championship - Maroochydore 22 - 31.07.2016

 

00106882

26/07/2016

School Sport Western Australia Incorporated 

$300.00

 

 

  Sponsorship - 4 X Members To Attend Australia National Boys Football U19's Championship In Rockingham 20 - 26.08.2016

 

00106883

26/07/2016

St Stephens School 

$450.00

 

 

  Sponsorship - 6 X Children Year 6 Kimberley Service Tour 2016, Yiyili & Purnululu Aboriginal Communities WA 06 - 13.08.2016

 

00106884

26/07/2016

School Sports Western Australia Incorporated 

$200.00

 

 

  Sponsorship - 1 X Member To Attend Australia National Golf Championship In Adelaide 13 - 20.08.2016

 

00106885

26/07/2016

Butler College 

$19.00

 

 

  Refund - Liberty Swing Key - Butler College

 

00106886

26/07/2016

Dorothy Parin 

$20.00

 

 

  Reimbursement - Family History For Beginners Course - Cancelled Due To Insufficient Numbers

 

00106887

26/07/2016

Melissa Oberholzer 

$100.57

 

 

  Reimbursement - City Of Wanneroo Parking Local Law 2015 Infringement Notice - Issued In Error

 

00106888

26/07/2016

Lexye Anne La Spada 

$100.57

 

 

  Reimbursement - City Of Wanneroo Parking Local Law 2015 Infringement Notice - Withdrawn

 

00106889

26/07/2016

Housing Authority 

$450.00

 

 

  1 X Financial Assistance

 

00106890

26/07/2016

Aboriginal Seniors Group Petty Cash 

$86.45

 

 

  Petty Cash

 

00106891

26/07/2016

Alinta Gas 

$200.00

 

 

  1 X Financial Assistance

 

00106892

26/07/2016

Clarkson Youth Centre Petty Cash 

$27.20

 

 

  Petty Cash

 

00106893

26/07/2016

Girrawheen Library Petty Cash 

$42.90

 

 

  Petty Cash

 

00106894

26/07/2016

Quinns Rocks Adult Day Care Petty Cash 

$79.55

 

 

  Petty Cash

 

00106895

26/07/2016

Water Corporation 

$10,170.62

 

 

  Water Supplies For The City

 

 

 

  2 X Financial Assistance $579.87

 

00106896

26/07/2016

Synergy 

$1,783.85

 

 

  Power Supplies For The City

 

 

 

  1 X Financial Assistance $200.00

 

00106897

26/07/2016

Telstra 

$2,156.76

 

 

  Phone Charges For The City

 

 

 

  1 X Financial Assistance $122.97

 

00106898

26/07/2016

Clarkson Library Petty Cash 

$28.95

 

 

  Petty Cash

 

00106899

26/07/2016

Insurance Advisernet Australia Pty 

$794.20

 

 

  Liability Insurance - 01.08.2016 - 01.08.2017 - Insurance

 

00106900

26/07/2016

City of Whittlesea 

$22,677.60

 

 

  NGAA Membership Contribution Of 2016 / 2017 - Office Of CEO

 

00106901

29/07/2016

Katherine Ramirez 

$912.00

 

 

  Bond Refund

 

 

 

 

 

 

 

Total Director Corporate Services Advance - Cheques

$2,177,073.49

 

 

 

 

ELECTRONIC FUNDS TRANSFER

00002599

01/07/2016

 

 

 

 

RJ Vincent & Co 

$896,271.28

 

 

  Payment Certificate 3 - Construction Of Connolly Drive - Projects

 

 

 

 

 

00002600

04/07/2016

 

 

 

 

New World Artists 

$16,500.00

 

 

  Deposit For British India - Concert Series - Communications And Events

 

 

 

  1st Instalment - Tired Lion At Wanneroo Showgrounds 05.11.2016 - Communications & Events

 

 

 

 

 

00002601

05/07/2016

 

 

 

 

Cr Linda May Aitken 

$182.93

 

 

  Reimbursement - Travel Allowance May 2016

 

 

 

Crosbie & Duncan Golf 

$36,050.41

 

 

  Commission Fees - June 2016 - Carramar Golf Course - Property

 

 

 

Department of Planning 

$150.00

 

 

  Application Fees Accepted By The City On Behalf Of The Assessment Panel Applicant: TPG Town Planning  DA2016/813 Value: $0.00

 

 

 

Duncan & Crosbie Pro Golf WA Pty Ltd

$33,168.15

 

 

  Commission Fees - June 2016 - Marangaroo Golf Course - Property

 

 

 

Frediani Milk Wholesalers 

$950.65

 

 

  Milk Deliveries For The City

 

 

 

Landgate 

$5,850.93

 

 

  Valuation Of Land GRV - Rates

 

 

 

Mr Douglas Valeriani 

$54.80

 

 

  Keyholder Payment

 

 

 

Mr Graham John Woodard 

$164.40

 

 

  Keyholder Payment

 

 

 

Mr Gregory Johnson 

$394.57

 

 

  Keyholder/Tennis Booking Officer

 

 

 

Mr Joe Arrigo 

$120.57

 

 

  Keyholder/Tennis Booking Officer

 

 

 

Mr John Baker 

$82.20

 

 

  Keyholder Payment

 

 

 

Mr Paul Dunlop 

$11,000.00

 

 

  Reimbursement - Relocation Costs As Per Contract - Community And Place

 

 

 

Mrs Janette Rafferty 

$213.74

 

 

  Keyholder/Tennis Booking Officer

 

 

 

Mrs Kim Forrestal 

$82.20

 

 

  Keyholder Payment

 

 

 

Mrs Rosslyn Marshall 

$151.04

 

 

  Reimbursement - Various Purchases For Museum In A Box

 

 

 

Ms Deanne Hetherington 

$230.17

 

 

  Keyholder/Tennis Booking Officer

 

 

 

Trailer Parts Pty Ltd 

$332.09

 

 

  Breaksafe Axles - Fleet

 

 

 

Vodafone Hutchinson Australia Pty Ltd 

$1,971.70

 

 

  Monthly SMS Alert - Fire Services

 

 

 

 

 

00002602

05/07/2016

 

 

 

 

AAC ID Solutions 

$5,338.50

 

 

  Promotional Custom Duffle - Aquamotion

 

 

 

ACS Distance Education 

$710.60

 

 

  Training - Arboriculture - Projects

 

 

 

Adform Engraving & Signs 

$77.00

 

 

  Photo Board Plaques - Fire Services

 

 

 

Auscontact Association Limited 

$1,225.00

 

 

  Training - Auscontact Association Awards - Customer Relations

 

 

 

Battery World Joondalup 

$79.90

 

 

  Battery - Engineering

 

 

 

Books Illustrated 

$4,068.90

 

 

  Touring Exhibition Shaun Tan - The Art Of Story - Cultural Services

 

 

 

Bring Couriers 

$357.24

 

 

  Courier Charges - Health Services

 

 

 

Bunnings Pty Ltd 

$290.50

 

 

  Hardware/Plants - Fire Services

 

 

 

  Esky X 2 - Parks

 

 

 

  Sundry Items - Waste

 

 

 

Business Station 

$400.00

 

 

  Simon Millcock Workshop - Advocacy & Economic Development

 

 

 

Car Care (WA) Mindarie 

$80.00

 

 

  Vehicle Detail Clean - Rego WN 33463 - Fire Services

 

 

 

Carramar Resources Industries 

$610.28

 

 

  Supply Fill Sand - Cherokee Park - Projects

 

 

 

City of Joondalup 

$4,026.85

 

 

  2016 Safety And Health OSH Conference - People & Culture

 

 

 

Clark Rubber 

$203.88

 

 

  Insertion Rubber - Engineering

 

 

 

Code Group Pty Ltd 

$1,375.00

 

 

  Certificate Of Construction Compliance - Phil Renkin Recreation Centre - Projects

 

 

 

Council On The Ageing WA Incorporated 

$300.00

 

 

  Organisational Membership - 2016 / 2017 - Funded Services

 

 

 

Datacom Systems (WA) Pty Ltd 

$16,071.00

 

 

  Disaster Recovery - IT

 

 

 

Diamond Plumbing & Gas 

$8,108.74

 

 

  Plumbing Maintenance For The City

 

 

 

Drainflow Services Pty Ltd 

$110,810.15

 

 

  Road Sweeping, Drain Cleaning & Disposal Of Debris - Various Locations - Parks/Engineering

 

 

 

East Coast Conferences 

$1,980.00

 

 

  Training - Sustainability In Public Works Conference 2016 - 23 - 26.08.2016

 

 

 

Emerg Solutions Pty Ltd 

$2,685.00

 

 

  Bart Subscription - Fire Services

 

 

 

Entire IT 

$2,111.74

 

 

  Subscription - Adobe Creative Cloud Licencing - Marketing

 

 

 

Find Wise Location Services 

$977.90

 

 

  Location Of Services - Wanneroo Showgrounds - Projects

 

 

 

Forpark Australia 

$880.00

 

 

  Relocate Fitness Equipment Signage - Cherokee Park - Projects

 

 

 

Grass Growers 

$4,250.14

 

 

  Tipping Of Green Waste - Projects

 

 

 

Hendercare 

$7,179.94

 

 

  Support Services HACC/CACP Clients

 

 

 

Holton Connor Pty Ltd 

$2,200.00

 

 

  Architectural Services - Koondoola Community Centre - Projects

 

 

 

InfoCouncil Pty Ltd 

$6,578.00

 

 

  Infocouncil Annual Help Desk - 01.07.2016 - 30.06.2017 - IT

 

 

 

Integrity Industrial Pty Ltd 

$7,977.46

 

 

  Casual Labour For The City

 

 

 

Integrity Staffing 

$18,100.63

 

 

  Casual Labour For The City

 

 

 

Jadu Software Pty Ltd 

$45,592.80

 

 

  Annual Support & Maintenance - IT

 

 

 

Jumanga Olives 

$1,208.40

 

 

  Variety Of Olive Oil - Advocacy & Economic Development

 

 

 

KDAire Mechanical Services 

$6,134.89

 

 

  Airconditioning Services For The City

 

 

 

Kyocera Document Solutions 

$909.55

 

 

  Photocopier/Printer Meter Reading For The City

 

 

 

Leisure Institute of WA Aquatics 

$730.00

 

 

  Aquatic Membership 2016 / 2017 - Aquamotion

 

 

 

Light Application 

$853.88

 

 

  Attended To Faulty Switch Panel - Museum - Building Maintenance

 

 

 

Lycopodium Infrastructure Pty Ltd 

$34,254.00

 

 

  Architectural Services - Yanchep Surf Life Saving Club - Projects

 

 

 

Margaret Robson Kett 

$400.00

 

 

  Training - Key Early Literacy Skills In Picture Books - 21.06.2016 - Library

 

 

 

Marketforce Pty Ltd 

$20,832.73

 

 

  Advertising Services For The City

 

 

 

Mayday Earthmoving 

$33,923.45

 

 

  Heavy Equipment Hire For The City

 

 

 

Mindarie Regional Council 

$194,884.15

 

 

  Refuse Disposal For The City

 

 

 

Mining Equipment Solutions Australia Ltd 

$6,391.18

 

 

  Hire & Transport Fees - Parks

 

 

 

Miracle Recreation Equipment Pty Ltd 

$71,530.80

 

 

  Supply & Install Playground Design - Projects

 

 

 

Mr Ngoc Tuan Le 

$200.00

 

 

  Presentation - Voter Information Sessions 28.06.2016 - Girrawheen Library

 

 

 

Ms Emma-Jean Pritchard 

$150.00

 

 

  Presentation - Voter Information Sessions 28.06.2016 - Girrawheen Library

 

 

 

North Metropolitan Tafe 

$1,275.00

 

 

  Presentation At The 2016 Women In Leadership Forum - Advocacy & Economic Development

 

 

 

Office Cleaning Experts 

$61,614.58

 

 

  Cleaning Services For The City

 

 

 

Officeworks Superstores Pty Ltd 

$438.59

 

 

  Philips Digital Voice Tracker - People & Culture

 

 

 

  Flatbed Scanner - Libraries

 

 

 

  Easel Pad & Cleaning Wipes - People & Culture

 

 

 

Pindan Pty Ltd 

$340,197.63

 

 

  Progress Claim 9 - Pearsall Hocking Community Centre - Projects

 

 

 

Powdersafe Pty Ltd 

$412.50

 

 

  Annual Maintenance - Powdersafe System - IT

 

 

 

Prestige Alarms 

$287.10

 

 

  Alarm Services For The City

 

 

 

Programmed Integrated Workforce 

$4,799.69

 

 

  Casual Labour For The City

 

 

 

Raeco 

$2,637.75

 

 

  Supply Of Unit - Clarkson Library

 

 

 

  Slatwall Display Panel & Brochure - Library

 

 

 

Recall Total Information Management 

$12,628.82

 

 

  Document Management Services - Information Management

 

 

 

SAI Global Ltd 

$33,337.73

 

 

  Licence Renewal - IT

 

 

 

Sigma Data Solutions 

$6,613.75

 

 

  Post Paid IM & ICT Support - 27.12.2015 - 23.01.2016 - IM

 

 

 

  Annual Support - 01.07.2016 - 30.06.2017 - IT

 

 

 

Skipper Transport Parts 

$385.22

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Specialised Security Shredding 

$80.96

 

 

  Security Shredding For The City

 

 

 

Specialised Supply Pty Ltd 

$1,943.00

 

 

  Speedglass Welding Helmet - Fleet

 

 

 

Squire Patton Boggs 

$2,331.17

 

 

  Legal Fees For The City

 

 

 

Steens Gray & Kelly 

$770.00

 

 

  Completion Of Stage 3 - Tender Evaluation & Reporting - Building Maintenance

 

 

 

Stewart & Heaton Clothing Company Pty Ltd 

$384.06

 

 

  Staff Uniforms - Fire Services

 

 

 

Stiles Electrical 

$21,576.51

 

 

  Electrical Services - Hudson Park - Projects

 

 

 

The Trustee for TLC Solutions Australia Unit Trust 

$23,760.00

 

 

  Leadership Development Program - People & Culture

 

 

 

Three Chillies Trail Design 

$26,884.00

 

 

  Development Of BMX Track - Houghton Park - Projects

 

 

 

Toll Transport Pty Ltd 

$577.75

 

 

  Courier Services For The City

 

 

 

Toolmart 

$868.20

 

 

  Hardware Supplies - Parks

 

 

 

Turf Care WA Pty Ltd 

$544.50

 

 

  Mowing - Warradale Park - Parks

 

 

 

Two Rocks Volunteer Bush Fire Brigade 

$184.61

 

 

  Reimbursement - Hardware - Fire Services

 

 

 

University of Melbourne 

$4,470.00

 

 

  Workshop - Tuning In To Kids - 6 X Members Program Services

 

 

 

UNLTD Power Pty Ltd 

$4,400.00

 

 

  Final Payment - Aquamotion Upgrade - Projects

 

 

 

Vigilant Traffic Management Pty Ltd 

$289.43

 

 

  Traffic Management - Wanneroo / Dundebar Road - Parks

 

 

 

Wanneroo Central Bushfire Brigade 

$10,770.00

 

 

  Reimbursement - Cutting & Recovering Back Seat Of Wanneroo Central 4.4 - Fire Services

 

 

 

  Reimbursement - Controlled Burns At Carramar (9 Heaps) &  Marangaroo Golf Course (3 Heaps) - Fire Services

 

 

 

Wanneroo Electric 

$527.84

 

 

  Electrical Maintenance For The City

 

 

 

Wanneroo Fire Support Brigade 

$1,479.00

 

 

  Reimbursement - Car Fridge - Fire Services

 

 

 

  Reimbursement - Purchase Of Colour Printer - Fire Services

 

 

 

Wanneroo Trophy Shop 

$11.45

 

 

  Name Badge - Corporate Strategy

 

 

 

WATM Crane Sales and Services WA 

$1,254.87

 

 

  Annual Crane Service - Fleet Maintenance

 

 

 

Workpower Incorporated 

$17,238.92

 

 

  Brushcut Typha - Yellagonga Regional Reserve - Projects

 

 

 

  Weed Control - Various Locations - Conservation

 

 

 

 

 

00002603

05/07/2016

 

 

 

 

DGX Construction Pty Ltd 

$440,135.55

 

 

  Progress Claim - Yanchep Surf Life Saving Club - Projects

 

 

 

Landcare Weed Control 

$16,055.60

 

 

  Weed Control - Various Locations - Conservation/Parks

 

 

 

Site Architecture Studio 

$3,460.33

 

 

  Professional Fees - Quinns Mindarie Community Centre - Projects

 

 

 

 

 

00002604

05/07/2016

 

 

 

 

Landmark Products Limited 

$253,462.55

 

 

  Progress Claim 2 - Fishermans Hollow Beach Access - Projects

 

 

 

 

 

00002605

05/07/2016

 

 

 

 

Carving Concrete Construction Pty Ltd 

$213,514.22

 

 

  Construction - Wanneroo Wheeled Sports Facility - Projects

 

 

 

 

 

00002606

05/07/2016

 

 

 

 

Australian Manufacturing Workers Union 

$295.20

 

 

  Payroll Deduction

 

 

 

Australian Services Union 

$846.08

 

 

  Payroll Deduction

 

 

 

Australian Taxation Office 

$566,165.00

 

 

  Payroll Deduction

 

 

 

CFMEU 

$30.00

 

 

  Payroll Deduction

 

 

 

Child Support Agency 

$1,154.81

 

 

  Payroll Deduction

 

 

 

City of Wanneroo - Payroll Rates 

$2,155.00

 

 

  Payroll Deduction

 

 

 

City of Wanneroo - Social Club 

$796.00

 

 

  Payroll Deduction

 

 

 

HBF Insurance 

$1,014.80

 

 

  Payroll Deduction

 

 

 

LGRCEU 

$2,029.52

 

 

  Payroll Deduction

 

 

 

Maxxia Pty Ltd 

$1,628.37

 

 

  Payroll Deduction

 

 

 

Selectus Salary Packaging 

$16,737.99

 

 

  Payroll Deduction

 

 

 

  Input Tax Credits For Salary Packaging For June 2016

 

 

 

 

 

00002607

12/07/2016

 

 

 

 

Clicksuper Pty Ltd 

$737,318.27

 

 

  Superannuation Deductions June 2016 - Payroll

 

 

 

 

 

00002608

12/07/2016

 

 

 

 

Australia Post 

$1,145.33

 

 

  Billpay Transaction - June 2016 - Rating Services

 

 

 

Building Commission 

$85,132.02

 

 

  Collection Agency Fee Payments - June 2016 - Finance

 

 

 

Decipha Pty Ltd 

$1,929.20

 

 

  Mailroom Service Contract - IM

 

 

 

Frediani Milk Wholesalers 

$535.00

 

 

  Milk Deliveries For The City

 

 

 

Landgate 

$8,529.67

 

 

  Valuation Of Land Unimproved And Gross Rental Valuations For 2016 / 2017 - Rating Services

 

 

 

Maxxia Pty Ltd 

$68.18

 

 

  Input Tax Credits For Salary - Payroll

 

 

 

Mr Daniel Simms 

$218.37

 

 

  Reimbursement Of Broadband Usage

 

 

 

Mr Graham Tattersall 

$280.00

 

 

  Reimbursement Of Mobile Phone Business Usage

 

 

 

Trailer Parts Pty Ltd 

$193.18

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Western Power 

$3,500.00

 

 

  Disconnect/Reconnect Power - Various Locations - Projects

 

 

 

 

 

00002609

12/07/2016

 

 

 

 

Australian Super 

$2,000.00

 

 

  Superannuation Contribution

 

 

 

City of Wanneroo - Rates 

$278.33

 

 

  Rates Payments From Allowances

 

 

 

Cr Brett Treby 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Denis John Hayden 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Dianne Guise 

$2,398.95

 

 

  Monthly Allowance

 

 

 

Cr Domenic Zappa 

$2,380.00

 

 

  Monthly Allowance

 

 

 

Cr Glynis Parker 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Huu Van Nguyen 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Lara Simpkins 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Linda May Aitken 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Natalie Sangalli 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Russell Driver 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Sabine Winton 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Cr Samantha Jane Fenn 

$2,575.00

 

 

  Monthly Allowance

 

 

 

Mayor Tracey Roberts 

$11,158.33

 

 

  Monthly Allowance

 

 

 

 

 

00002610

12/07/2016

 

 

 

 

Downer EDI Engineering Electrical Pty Ltd 

$17,100.60

 

 

  Progress Claim 11 - Community Centres Swipe Cards Security & Fire Detection Systems - Assets

 

 

 

 

 

00002611

12/07/2016

 

 

 

 

Abrasive Trust 

$132.00

 

 

  Blast & Paint 2 Small Metal Boxes - Fleet

 

 

 

Alexander Kemp McKie 

$715.00

 

 

  Urban Art Workshop - Yanchep Community Centre - Youth Services

 

 

 

Australasian Performing Right Association Ltd 

$1,635.17

 

 

  Fitness Centre Background Music - Aquamotion

 

 

 

Benara Nurseries 

$874.50

 

 

  Plants For Parks

 

 

 

Boya Equipment 

$370.00

 

 

  2 Sprayers - Parks

 

 

 

Bullivants Pty Ltd 

$216.70

 

 

  Inspect Safety System - Gumblossom Changeroom - Building Maintenance

 

 

 

Caltex Energy 

$39.92

 

 

  Fuel June 2016 - Fleet

 

 

 

Carramar Resources Industries 

$89,841.47

 

 

  Disposal Of Rubble - Projects

 

 

 

Chandler Macleod Group Limited 

$18,114.94

 

 

  Casual Labour For The City

 

 

 

City of Swan 

$2,500.00

 

 

  NEDC 2016 Sponsorship - Economic Development

 

 

 

Civica Pty Ltd 

$525,121.97

 

 

  Annual Maintenance - TRIM Licenses - IT

 

 

 

  Annual Licence Renewal - Authority Business Intelligence - IT

 

 

 

Diamond Plumbing & Gas 

$254.68

 

 

  Plumbing Maintenance For The City

 

 

 

Downer EDI Engineering Electrical Pty Ltd 

$55,777.92

 

 

  Progress Claim 12 - Community Centre Swipe Card, Security & Fire Detection Systems - Assets

 

 

 

E & MJ Rosher 

$1,446.70

 

 

  Wing Tip Blades - Fleet

 

 

 

Environmental Industries Pty Ltd 

$30,103.70

 

 

  Landscaping Works - Various Locations - Conservation/Parks

 

 

 

Excalibur Printing 

$4,038.77

 

 

  Uniforms - Fire Services

 

 

 

Full Works Fire Safety 

$440.00

 

 

  Replace MCP On Fire Panel  - Aquamotion - Building Maintenance

 

 

 

Grass Growers 

$40,754.04

 

 

  Greenwaste Delivered To Neerabup - Waste

 

 

 

Hendercare 

$6,589.50

 

 

  Support Services HACC/CACP Clients

 

 

 

Integrity Industrial Pty Ltd 

$4,133.12

 

 

  Casual Labour For The City

 

 

 

Integrity Staffing 

$7,067.10

 

 

  Casual Labour For The City

 

 

 

IPWEA WA 

$990.00

 

 

  Corporate Membership - H Singh -Infrastructure Assets

 

 

 

JH Fluid Transfer Solutions Pty Ltd 

$1,512.50

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Kambarang Services 

$1,705.00

 

 

  Researching Stories -  Art Show & School Workshops - Library Services

 

 

 

KDAire Mechanical Services 

$1,385.40

 

 

  Airconditioning Maintenance For The City

 

 

 

Kerb Direct Kerbing 

$2,804.22

 

 

  Kerbing - Templeton - Projects

 

 

 

Kmart Australia Limited (Wanneroo) 

$498.00

 

 

  Purchase Of Sporting And Fitness Equipment - Youth Services

 

 

 

  Bi-Monthly Awards Photo Prints - CRC

 

 

 

  Various Items - Hainsworth Community Centre - Community Links

 

 

 

Local Government Managers Australia 

$950.00

 

 

  Business Technology Forum 2016 - IT

 

 

 

Marketforce Pty Ltd 

$2,670.46

 

 

  Advertising Services For The City

 

 

 

McLeods 

$73,694.29

 

 

  Legal Fees For The City

 

 

 

Mercer Consulting (Australia) Pty Ltd 

$14,256.51

 

 

  Consultancy - Grading Structure - People & Culture

 

 

 

Mindarie Marina 

$1,000.00

 

 

  2 Day Executive Retreat To Be Held On 21 - 22.09.2016 - People & Culture

 

 

 

Mindarie Regional Council 

$231,901.29

 

 

  Refuse Disposal For The City

 

 

 

Mini-Tankers Australia Pty Ltd 

$6,956.65

 

 

  Fuel Issues - June 2016 - Fleet

 

 

 

Netsight Pty Ltd 

$25,621.20

 

 

  MYOSH Annual Subscription Fee - IT

 

 

 

North Metropolitan Tafe 

$10,200.00

 

 

  Training - Mental Health Workshop At NCC - People & Culture

 

 

 

Northern Districts Pest Control 

$143.00

 

 

  Pest Control Services For The City

 

 

 

Nu-Trac Rural Contracting 

$3,670.00

 

 

  Beach Cleaning - Quinns, Eden & Shorehaven Beaches - Engineering

 

 

 

Office Cleaning Experts 

$9,009.48

 

 

  Cleaning Services For The City

 

 

 

Officeworks Superstores Pty Ltd 

$202.89

 

 

  White Easel Pads - People & Culture

 

 

 

Prestige Alarms 

$95.70

 

 

  Alarm Services For The City

 

 

 

Programmed Integrated Workforce 

$20,572.44

 

 

  Casual Labour For The City

 

 

 

Protector Alsafe 

$102.38

 

 

  Safety Glasses - Stores

 

 

 

Reliable Fencing 

$891.00

 

 

  Repair Fencing - Delamere - Parks

 

 

 

Rogers Axle & Spring Works Pty Ltd 

$316.36

 

 

  Vehicle Bearings - Fleet

 

 

 

Schindler Lifts Aust Pty Ltd 

$1,988.69

 

 

  Lift Service - 4 Locations - Building Maintenance

 

 

 

Skyline Landscape Services (WA) 

$6,308.50

 

 

  Landscape Maintenance - Wanneroo Environmental Offset Sites - Conservation

 

 

 

Slater-Gartrell Sports 

$707.30

 

 

  Tennis Posts & Nets - Parks

 

 

 

Statewide Pump Services 

$8,250.00

 

 

  Outdoor Backwash Controls - Aquamotion - Building Maintenance

 

 

 

  Attend Wash Down Bay - Fleet - Building Maintenance

 

 

 

Stats WA Pty Ltd 

$2,145.00

 

 

  High Pressure Gas Pipeline At Neerabup - Projects

 

 

 

The Maze Family Fun Park 

$463.00

 

 

  Entry To Maze - School Holiday Excursion - Youth Services

 

 

 

The Watershed Water Systems 

$3,292.85

 

 

  Reticulation Items - Parks

 

 

 

TJ Depiazzi & Sons 

$11,902.00

 

 

  Supply/Delivery Pine Bark Mulch - Parks

 

 

 

Uloth And Associates 

$3,377.00

 

 

  Consultants In Traffic Engineering - Leasing & Land

 

 

 

Vetcare Innovation Pty Ltd 

$90.00

 

 

  Microchip X 3 Dog/Cat - Emergency & Community Safety

 

 

 

Wanneroo Electric 

$1,258.98

 

 

  Electrical Maintenance For The City

 

 

 

Wanneroo Smash Repairs Pty Ltd 

$1,000.00

 

 

  Insurance Excess - WN 33596 - Insurance Services

 

 

 

Wanneroo Towing Service 

$468.60

 

 

  Towing - Fire Services

 

 

 

Wattyl Australia Pty Ltd 

$274.41

 

 

  Paint Supplies - Building Maintenance

 

 

 

Western Australian Treasury Corporation 

$212,140.85

 

 

  Bank Guarantee Fee Repayment - Finance

 

 

 

WEX Australia Pty Ltd 

$324.26

 

 

  Fuel Cards - Emergency Services

 

 

 

White Oak Home Care Services Pty Ltd

$9,443.45

 

 

  Support Services HACC/CACP Clients

 

 

 

Worldwide Online Printing 

$112.00

 

 

  Printing - Business Cards - Various Employees

 

 

 

 

 

00002612

15/07/2016

 

 

 

 

City of Wanneroo - Municipal Bank Account

 

 

 

  Credit Cards June 2016 $12,076.83 - Breakdown On Page 59

 

 

 

 

 

00002613

21/07/2016

 

 

 

 

BP Australia Ltd 

$127,589.94

 

 

  Fuel Issues For The City June 2016

 

 

 

RJ Vincent & Co 

$10,282.99

 

 

  Lenore Road Realignment & Upgrade Stage 2 - Projects

 

 

 

 

 

00002614

19/07/2016

 

 

 

 

Department of Fire & Emergency Services 

$15,619.16

 

 

  50% Cost Sharing For The Community Fire Manager - 01.04.2016 - 30.06.2016 - Emergency Services

 

 

 

Department of Lands 

$277.26

 

 

  Lease Rent - 01.07.2016 - 30.09.2016 - Property

 

 

 

Frediani Milk Wholesalers 

$535.20

 

 

  Milk Deliveries For The City

 

 

 

Landgate 

$2,484.60

 

 

  Land Enquiries For The City

 

 

 

Western Power 

$69,273.00

 

 

  Supply Upgrade From 32A To 190A Brazier Road - Projects

 

 

 

  Feasibility Study - Undergrounding Of Overhead Wires - Gnangara Road - Projects

 

 

 

Zurich Aust Insurance Ltd 

$1,000.00

 

 

  Excess Payment - WN 33791 - Insurance Services

 

 

 

 

 

00002615

19/07/2016

 

 

 

 

Australian Manufacturing Workers Union 

$282.50

 

 

  Payroll Deduction

 

 

 

Australian Services Union 

$846.08

 

 

  Payroll Deduction

 

 

 

Australian Taxation Office 

$532,177.00

 

 

  Payroll Deduction

 

 

 

CFMEU 

$30.00

 

 

  Payroll Deduction

 

 

 

Child Support Agency 

$896.28

 

 

  Payroll Deduction

 

 

 

City of Wanneroo - Payroll Rates 

$3,309.00

 

 

  Payroll Deduction

 

 

 

City of Wanneroo - Social Club 

$788.00

 

 

  Payroll Deduction

 

 

 

HBF Insurance 

$1,014.80

 

 

  Payroll Deduction

 

 

 

LGRCEU 

$2,050.02

 

 

  Payroll Deduction

 

 

 

Maxxia Pty Ltd 

$1,628.37

 

 

  Payroll Deduction

 

 

 

Selectus Salary Packaging 

$14,401.61

 

 

  Payroll Deduction

 

 

 

 

 

00002616

21/07/2016

 

 

 

 

National Australia Bank 

 

 

 

   Purchasing Card Transactions June 2016 $42,787.27 Breakdown On Page 54

 

 

 

 

 

00002617

22/07/2016

Cancelled

 

 

 

 

 

00002618

22/07/2016

Cancelled

 

 

 

 

 

00002619

22/07/2016

Cancelled

 

 

 

 

 

00002620

22/07/2016

 

 

 

 

4X4 Extras 

$340.00

 

 

  Floor Mats - Emergency Services

 

 

 

A D Engineering International Pty Ltd 

$1,474.00

 

 

  Remote Control Charger - Kingsway

 

 

 

  Repairs - Scoreboards & Install Timekeeping GPS - Kingsway

 

 

 

A Man At Hand 

$2,085.00

 

 

  Repair Gazebo Roof - Belvoir Park - Parks

 

 

 

AAC ID Solutions 

$1,123.50

 

 

  Spa/Sauna Wristbands - Aquamotion

 

 

 

ABC Blinds & Awnings 

$1,136.00

 

 

  Install Blinds - Marangaroo Golf Course - Assets

 

 

 

Above & Beyond Training Solutions 

$4,158.00

 

 

  Training - Investigation Workshop 22 - 24.06.2016 - Rangers

 

 

 

Academy Cafe 

$202.35

 

 

  Catering - Emergency Management Desktop Exercise - Emergency Services

 

 

 

Accessible Transit Specialists 

$220.00

 

 

  Replace Safety Belt On Wheelchair - Fleet

 

 

 

Adform Engraving & Signs 

$1,060.40

 

 

  Name Badges - Fire Services

 

 

 

Advance Press (2013) Pty Ltd 

$517.00

 

 

  Printing - 2016 / 2017 Rates Brochure - Rates Services

 

 

 

Advanced Window Tinting 

$2,860.00

 

 

  Install Tinting - WN 33631 - Fleet

 

 

 

Adventure Playgrounds 

$45,507.00

 

 

  Install Softfall - Paloma Park - Assets

 

 

 

AECOM Australia Pty Ltd 

$2,263.14

 

 

  Consultancy - Neerabup Industrial Area - Property

 

 

 

Affirmative Group 

$5,936.04

 

 

  Replace White Plastic Tiles - Joondalup Lifestyle Village - Engineering

 

 

 

Aimee Sullivan Hamilton 

$1,440.00

 

 

  Fitness Classes - Two Rocks Community Centre - Healthy Communities

 

 

 

Air Liquide WA Pty Ltd 

$68.33

 

 

  Cylinder - Fleet

 

 

 

Akcelik & Associates Pty Ltd 

$1,441.00

 

 

  Software Maintenance Renewal - IT

 

 

 

Alexander House of Flowers 

$305.00

 

 

  Wreath Sympathy - L Valanova - Office Of The Mayor

 

 

 

  Bright Mixed Get Well Soon - A Bostock - Office Of The Mayor

 

 

 

  Sympathy Mixed Bouquet - J Treby - Mayors Office

 

 

 

Allerding & Associates 

$22,689.57

 

 

  Consulting Fees - 163 Belgrade Road & 288 Carabooda Road - Approval Services

 

 

 

AllightSykes Pty Ltd 

$1,506.36

 

 

  Service Of Gensets - Building Maintenance

 

 

 

Allstamps 

$276.50

 

 

  Stamp - Assessed By Health - Health

 

 

 

  Name Stamp - IT

 

 

 

Allwest Turfing 

$4,620.00

 

 

  Install Turfing - Kingsway AFL - Parks

 

 

 

Altiform Pty Ltd 

$22,190.30

 

 

  Park Furniture - Yanchep Lagoon - Assets

 

 

 

Antiskid Industries Pty Ltd 

$40,150.00

 

 

  Install Anitskid Treatment - Mirrabooka, Koondoola & Montrose Avenues - Assets

 

 

 

APV Valuers and Asset Management 

$2,970.00

 

 

  Asset Valuation - Strategic Asset Services

 

 

 

Aquasol Pty Ltd 

$9,075.00

 

 

  Upgrade To Electrical Board - Edgar Griffiths Park - Projects

 

 

 

  Installation Of Filtration System - Edgar Griffiths Park - Projects

 

 

 

Armaguard 

$803.74

 

 

  Cash Collection Services For The City

 

 

 

Arrow Pressure Wash 

$192.50

 

 

  Repair Gun And Twin Lance - Fleet

 

 

 

Ashdown Ingram 

$1,304.66

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Asset Management Engineers 

$822.80

 

 

  Provide Classified Plant Inspection At Wanneroo Workshop - Fleet

 

 

 

Astron Environmental Services Pty Ltd 

$7,381.19

 

 

  Offset Site Revegetation Monitoring - Various Parks - Conservation

 

 

 

AT & D Navtrack 

$440.00

 

 

  Install Navman - WN 33921 - Fleet

 

 

 

Atom Supply 

$253.55

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Audio View Lifestyles Pty Ltd 

$500.00

 

 

  Minor Works - Audio Systems - Civic Centre

 

 

 

Australian Laboratory Services Pty Ltd

$2,662.00

 

 

  Oil Sample Kits - Stores

 

 

 

Australian Plastic Card Company Pty Ltd

$4,456.10

 

 

  Library Membership Forms - Library Services

 

 

 

Australian Swim Schools Association 

$462.00

 

 

  Australian Swim Schools Association Membership - Aquamotion

 

 

 

Autosmart WA North Metro 

$1,677.50

 

 

  Triple & Floor Cleanse - Fleet

 

 

 

BAX Services 

$280.90

 

 

  Mechanical Rake - Littlegreen Park - Parks

 

 

 

Beaurepaires For Tyres 

$37,274.09

 

 

  Tyre Fitting Services For The City

 

 

 

Benara Nurseries 

$13,768.65

 

 

  Supply Plants - Parks

 

 

 

Beryl Weston 

$60.00

 

 

  Cleaning Of Hall - Funded Services

 

 

 

Best Consultants Pty Ltd 

$550.00

 

 

  Electrical Consulting Services - Phil Renkin Recreation Centre - Projects

 

 

 

BG & E Pty Ltd 

$8,826.13

 

 

  Progress Claim Engineering Services - Lot 6 Compensation Claim - Leasing & Land

 

 

 

BGC Concrete 

$2,834.26

 

 

  Concrete Mix - Various Locations - Engineering

 

 

 

Bidvest Hospitality Perth 

$884.32

 

 

  Catering Items For The City

 

 

 

Bindi Bindi Dreaming 

$300.00

 

 

   Catering - Yaberoo Budjara Trail Walk July 2016 - Healthy Communities

 

 

 

Binley Fencing 

$1,910.92

 

 

  Temporary Fencing - Various Locations - Projects

 

 

 

Bladon WA Pty Ltd 

$1,199.00

 

 

  1000 Bookmark Rulers - Library Services

 

 

 

Bobcat-Attach 

$474.32

 

 

  Vehicle Spare Parts - Fleet

 

 

 

BOC Limited 

$285.73

 

 

  3 X Oxygen Cylinders - Aquamotion

 

 

 

Bodhium Pty Ltd 

$2,640.00

 

 

  Project Activation Of The Hybrid June 2016 - Advocacy & Economic Development

 

 

 

Boffins Bookshop Pty Ltd 

$252.79

 

 

  Book Purchases - Library Services

 

 

 

Bolinda Digital Pty Ltd 

$3,372.24

 

 

  Ebooks Purchase - Library Services

 

 

 

Bollig Design Group Ltd 

$25,656.40

 

 

  Professional Services - Civic Centre Extension - Projects

 

 

 

  Architectural Services - Mayoral Suite - Projects

 

 

 

  Architectural Services - Pearsall Hocking Community Centre - Projects

 

 

 

Boomerang Engineering (1971) Pty Ltd

$10,494.00

 

 

  Blast & Paint Trailer - Fleet

 

 

 

Boral Construction Materials Group 

$3,647.73

 

 

  Concrete Mix - Various Locations - Engineering

 

 

 

Boya Equipment 

$1,213.38

 

 

  Vehicle Spare Parts - Parks

 

 

 

Bradbury Sewell Pty Ltd 

$2,530.00

 

 

  Pre-Construction Survey - Gaby Way - Projects

 

 

 

  Dilapidation Survey - Hester Avenue - Projects

 

 

 

Branko Civich 

$124.00

 

 

  Remedial Massage - Aquamotion

 

 

 

Brave NU Web 

$1,932.50

 

 

  Display Boards  & Logo Design - The Hybrid Kappa Boards - Economic Development

 

 

 

Brian Zucal & Associates 

$22,770.00

 

 

  Legal Fees For The City

 

 

 

Bridgeleigh Reception Centre 

$10,468.00

 

 

  Emergency Services Volunteers Dinner - 24.06.2016 - Communications And Events

 

 

 

Bring Couriers 

$486.70

 

 

  Courier Charges - Health Services

 

 

 

Britel Enterprise Pty Ltd 

$1,095.00

 

 

  Landsdale Safety House Booklets 2016 - Aquamotion

 

 

 

Bucher Municipal Pty Ltd 

$6,779.99

 

 

  Vehicle Spare Parts - Fleet / Stores

 

 

 

Budo Group Pty Ltd 

$47,960.96

 

 

  Skylight Diffusers - Projects

 

 

 

  Construction - Bin Store Roof - Projects

 

 

 

  Wanneroo Recreation Centre Kitchen Refurbishment - Projects

 

 

 

Bullivants Pty Ltd 

$26,525.30

 

 

  Inspect Safety Systems - Various Location - Building Maintenance

 

 

 

Bunnings Pty Ltd 

$5,835.21

 

 

  Hardware Purchases For The City

 

 

 

Bunzl Limited 

$21,155.99

 

 

  Hand Towels, Toilet Paper & Clothes - Stores

 

 

 

Burgtec Australasia Pty Ltd 

$7,161.00

 

 

  Reupholster Chairs - Wanneroo Recreation Centre - Projects

 

 

 

  Desk Modifications - Add Privacy Screen - Projects

 

 

 

Burnsville Holdings Pty Ltd 

$495.00

 

 

  Electoral Commission Presentation - Library Services

 

 

 

C R Kennedy & Co Pty Ltd 

$2,764.30

 

 

  Pole Holder & Clamps - Surveyors

 

 

 

  Communication Caps & Long Range Bluetooth Radio Handle - Survey Services

 

 

 

Cablewise Electrical & Communication Pty Ltd 

$2,860.00

 

 

  New Power Circuit - Oldham Park - Projects

 

 

 

Campbells Wholesale Pty Ltd 

$216.15

 

 

  Distilled Water - Stores

 

 

 

Car Care Motor Company Pty Ltd 

$13,085.80

 

 

  Vehicle Services For The City

 

 

 

Carramar Resources Industries 

$32,413.42

 

 

  Disposal Of Materials - Engineering/Projects/Parks

 

 

 

Castledex 

$1,423.00

 

 

  Laser Labels - IT

 

 

 

Castledine Gregory 

$1,390.40

 

 

  Legal Fees For The City

 

 

 

Cat Welfare Society Incorporated 

$875.00

 

 

  Daily Impound Fee - June 2016 - Rangers

 

 

 

CBC Australia Pty Ltd 

$997.83

 

 

  Vehicle Spare Parts - Stores/Fleet

 

 

 

CCS Strategic 

$9,896.70

 

 

 Stadium Management Review - Aquamotion & Kingsway Indoor - Community Facilities

 

 

 

Chadson Engineering Pty Ltd 

$246.40

 

 

  Pool Test Carry Case - Health

 

 

 

Challenge Batteries WA 

$1,868.90

 

 

  Vehicle Batteries - Stores

 

 

 

Chandler Macleod Group Limited 

$8,975.17

 

 

  Contract Staff For The City

 

 

 

Cherry's Catering 

$6,451.84

 

 

  Catering Services For The City

 

 

 

Chris Kershaw Photography 

$6,514.20

 

 

  Photography Services For The City

 

 

 

City of Joondalup 

$12,660.58

 

 

  Reimbursement Of Long Service Leave - P Di Girolami - People & Culture

 

 

 

City of Stirling 

$7,322.17

 

 

  Contribution - Joint Lobbying Event In Canberra For Tri-Cities Alliance - CEO's Office

 

 

 

City of Swan 

$2,602.80

 

 

  Registration - NEDC Conference X 3 - Advocacy And Economic Development

 

 

 

  Damaged Book - The Traders Reward - Library Services

 

 

 

CJD Equipment Pty Ltd 

$426.24

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Clark Equipment Sales Pty Ltd 

$38.37

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Clark Rubber 

$207.28

 

 

  Supply Insertion Rubber - Engineering

 

 

 

Cleanaway 

$37,341.15

 

 

  Processing Of Recyclables - June 2016 - Waste

 

 

 

Clearview Security 

$1,057.00

 

 

  Install Safescape Screen - Two Rocks Community Centre - Building Maintenance

 

 

 

Clifford Hallam Healthcare 

$193.05

 

 

  Powder Free Gloves - Funded Services

 

 

 

CMO Trading Pty Ltd 

$609.40

 

 

  Gymnastics Portable Bar - Kingsway

 

 

 

Coastal Navigation Solutions 

$2,061.80

 

 

  Repair & Conservation Of Numerous Art In Butler - Cultural Services

 

 

 

Coates Hire Operations Pty Ltd 

$1,537.80

 

 

  Equipment Hire - Various Locations - Projects/Engineering

 

 

 

Coca Cola Amatil Pty Ltd 

$1,068.84

 

 

  Beverages - Kingsway

 

 

 

Coffey Environments Pty Ltd 

$16,308.77

 

 

  Removal Of Asbestos - Various Location - Engineering

 

 

 

  Water Testing - Pinjar Park - Projects

 

 

 

Colourpoint Print & Design 

$2,514.00

 

 

  Printing - 200 X Duties Performed By Rangers Notebooks - Rangers

 

 

 

  Printing - Parking Facilities Infringement Notices - Community Safety And Emergency Services

 

 

 

Commercial Netmakers 

$2,252.50

 

 

  Futsal Goals - Kingsway Indoor Sporting Complex

 

 

 

Commissioner of Police 

$88.80

 

 

  Volunteer Police Checks - Community Links

 

 

 

Community West (Incorporated) 

$1,900.00

 

 

  Development of Funded & Community Services Policy Framework - Funded Services

 

 

 

Computer Badge Embroidery 

$26.18

 

 

  Name Badge - Community Safety

 

 

 

Construction Information Systems Limited

$3,036.00

 

 

  Aus-Spec Maintenance - 08.07.2016 - 07.07.2018 - Engineering

 

 

 

Corporate Scorecard 

$2,984.52

 

 

  Financial & Performance Checks - Payroll - Contracts

 

 

 

  Financial & Performance Report - Tender 01636 - Contracts

 

 

 

Corsign (WA) Pty Ltd 

$294.14

 

 

  Signs - Road To Recovery - Assets

 

 

 

Courier Australia 

$99.24

 

 

  Courier Services - Fleet

 

 

 

COVS Parts 

$2,253.07

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Critical Fire Protection & Training Ltd 

$13,121.13

 

 

  Fire Pump Investigate/Repairs - Various Location - Building Maintenance 

 

 

 

  Investigate Fire Alarm Panel Activation - Alexandra Heights Community Centre - Building Maintenance

 

 

 

  Supply Fire Extinguisher -  Fleet

 

 

 

  Monthly Fire Panel Tests - June 2016 - Building Maintenance

 

 

 

Cubic Solutions 

$1,927.11

 

 

  300mm Pipe - Projects

 

 

 

Cummins South Pacific Pty Ltd 

$976.73

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Daimler Trucks Perth 

$2,032.96

 

 

  Vehicle Spare Parts - Stores

 

 

 

Daniels Health Services Pty Ltd 

$170.65

 

 

  Delivery Of Sharpsmart - Health Services

 

 

 

Danthonia Designs 

$5,274.50

 

 

  Entry Statement Signage - City Growth

 

 

 

Data #3 Limited 

$4,955.72

 

 

  Computer Software - IT

 

 

 

Database Consultants Australia 

$3,300.00

 

 

  Configuration Of Enhancement - Mobile Working Solution - Rangers

 

 

 

Datacom Systems (WA) Pty Ltd 

$16,555.00

 

 

  Managed Services June 2016 - IT

 

 

 

Davey Glass 

$11,437.64

 

 

  Glazing Services For The City

 

 

 

David Smith Pty Ltd 

$2,035.00

 

 

  Design & Projects Coordination - Cockman House - Cultural Services

 

 

 

Davidson Trahaire Corpsych Pty Limited 

$660.00

 

 

  Employee Support Services - Community Services

 

 

 

De Vita & Dixon Lawyers 

$37,325.20

 

 

  Legal Fees For The City

 

 

 

Delion Pty Ltd 

$7,387.44

 

 

  Managed ADSL2+ Wireless Hotspot - IT

 

 

 

Delkey Holdings Pty Ltd 

$5,236.00

 

 

  Works - Mornington Road - Engineering

 

 

 

Dell Australia Pty Ltd 

$7,629.60

 

 

  Computer & Accessories - IT

 

 

 

Department Of Parks And Wildlife 

$600.00

 

 

  Development Of Yaberoo Budjara Walk Trail - Healthy & Inclusive Communities

 

 

 

Diamond Lock & Key 

$7,338.47

 

 

  Locking Services For The City

 

 

 

Diamond Plumbing & Gas 

$21,370.77

 

 

  Plumbing Maintenance For The City

 

 

 

Direct Communications 

$2,005.58

 

 

  Radio Desk Charger & Microphone - Engineering

 

 

 

  Replace Radio - Community Safety And Emergency Management

 

 

 

District32 Pty Ltd 

$3,300.00

 

 

  Sponsorship Gold - Wanneroo Business Expo - Advocacy & Economic Development

 

 

 

DMH Precision Engineering 

$387.20

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Dowsing Concrete 

$189,576.16

 

 

  Concrete/Footpaths/Bollards - Various Locations - Projects/Engineering/Assets

 

 

 

Doyenne 

$95.00

 

 

  Group Fitness - Alexander Community Centre - Funded Services

 

 

 

Draeger Safety Pacific Pty Ltd 

$336.60

 

 

  Pressure Test Valve - Aquamotion

 

 

 

Drainflow Services Pty Ltd 

$17,860.43

 

 

  Gross Pollutant Trap Cleaning - Various Locations - Engineering

 

 

 

  Road Sweeping - Sinagra - Engineering

 

 

 

  Clean Up Works - Hainsworth Park - Parks

 

 

 

Dunbar Services (WA) Pty Ltd 

$35.75

 

 

  Exchange Filter - Building Maintenance

 

 

 

Dustex Australia Pty Ltd 

$1,718.20

 

 

  Supply/Delivery Dustex - Projects

 

 

 

DVM Fencing 

$1,980.00

 

 

  Install Fencing - Pitchford Clade Clarkson - Engineering

 

 

 

  Replace Sump Gates - Engineering

 

 

 

Dy-Mark (Aust) Pty Ltd 

$146.72

 

 

  Silicone Lubricant - Fleet

 

 

 

Dymocks Joondalup 

$1,542.88

 

 

  Books Purchases - Library Services

 

 

 

E & MJ Rosher 

$3,324.30

 

 

  Vehicle Spare Parts - Fleet/Stores

 

 

 

Easy Access Lifts 

$515.90

 

 

  Service - 3 Aquatic Chair Hoists - Aquamotion

 

 

 

ECO Environmental Pty Ltd 

$158.40

 

 

  Hydrolab Quanta Rental - Conservation

 

 

 

Ecospill Pty Ltd 

$416.90

 

 

  120ltr Hazchem Spill Kit - Waste

 

 

 

Edge People Management 

$3,198.81

 

 

  Case Management & Return To Work Monitoring - People & Culture

 

 

 

Edgewater Veterinary Hospital 

$72.10

 

 

  Consultation & Medication For Cat - Rangers

 

 

 

Edith Cowan University 

$38,233.80

 

 

  Research Project - Yellagonga Water Quality Mapping & Monitoring  Project 2015 / 2016 - Health Services

 

 

 

  Grant - Midge & Related Research - Lake Joondalup - Health Services

 

 

 

Ellenby Tree Farms 

$55.00

 

 

  Supply Tree - Hudson Park - Parks

 

 

 

Elliotts Irrigation Pty Ltd 

$24,739.00

 

 

  Compound Door Repairs - Parks

 

 

 

  Octave Water Meter Cover - Parks

 

 

 

  Reticulation Items - Parks

 

 

 

Emily Drew 

$1,612.50

 

 

  Events Assistant - Marketing

 

 

 

ENGIE Fire Services Australia Pty Ltd 

$858.00

 

 

  Investigate Faulty Fire  Panel - New Civic Centre - Building Maintenance

 

 

 

  Reset Fire Alarm - Building Maintenance

 

 

 

Environmental Health Australia (New South Wales) Incorporated 

$1,100.00

 

 

  Subscription - I Am Alert Food Safety Program - 24.05.2016 - 30.06.2017 - Health Services

 

 

 

Environmental Industries Pty Ltd 

$517,626.91

 

 

  Provision Of Services - New Family Area - Hudson Park - Parks

 

 

 

  Landscape Maintenance - June 2016

 

 

 

  Mulching  - Various Location - Parks

 

 

 

  Works Spraying - Grampian To Yanchep Beach Road - Parks

 

 

 

  Slashing / Brushcutting - Carabooda - Parks

 

 

 

  Weed Control - Various Location - Parks

 

 

 

Ergolink 

$9,709.15

 

 

  Sit Stand Work Stations - Various Departments

 

 

 

  Chair - Compliance Services

 

 

 

Esri Australia 

$8,609.74

 

 

  Arcgis For Desktop - 16.08.2016 - 15.08.2017 - IT

 

 

 

Essential Fire Services 

$314.05

 

 

  Attended To Damaged Fire Panel - Building Maintenance

 

 

 

Excalibur Printing 

$482.24

 

 

  Uniforms - Fire Services

 

 

 

Exceed Consulting (WA) Pty Ltd 

$264.00

 

 

  Safety Audit - Homestead Park - Projects

 

 

 

Exclusive Trophies 

$434.95

 

 

  Gold Plated Shovel - Marketing

 

 

 

Experience Perth 

$360.00

 

 

  2016 / 2017 Gold Membership Renewal - Office Of CEO

 

 

 

Fawzak Pty Ltd 

$1,330.99

 

 

  Magazine Subscriptions - Library Services

 

 

 

Filmbites 

$1,969.00

 

 

  Make A Movie Workshop - Yanchep Community Centre - Place Strengthening

 

 

 

Find Wise Location Services 

$5,883.35

 

 

  Location Services For The City

 

 

 

Flagworld 

$1,540.83

 

 

  700 X Australia National Flags - Marketing

 

 

 

Flower Scentral 

$500.00

 

 

  Flower Arrangements - Marketing

 

 

 

Fortron Automotive Treatments Pty Ltd 

$586.08

 

 

  Brake & Parts Cleaner - Fleet

 

 

 

Foxtel 

$99.00

 

 

  Foxtel Subscription - Library Services

 

 

 

Freestyle Now 

$2,618.00

 

 

  Skatepark Coaching Workshop - Various Locations - Youth Services

 

 

 

Frontline Fire & Rescue Equipment 

$12,496.42

 

 

  Uniforms - Fire Services

 

 

 

  Fuel Can Identification Tag - Fire Services

 

 

 

  Hose Repairs - Emergency Services

 

 

 

  Repairs To Appliances - Emergency Services

 

 

 

Fuji Xerox Australia Pty Ltd 

$1,775.20

 

 

  Paper Supplies - Governance

 

 

 

Future Power WA Pty Ltd 

$41,968.87

 

 

  Upgrade Power Distribution Board - Warradale Park - Projects

 

 

 

  Progress Payment 1 - Warradale Park Sports Lighting - Projects

 

 

 

Garage Sale Trail Foundation 

$9,900.00

 

 

  Application Fee - Garage Sale Trail Foundation - Waste

 

 

 

Genie Australia 

$356.13

 

 

  Annual Service To Scissor Lift - Fleet

 

 

 

Geoff's Tree Service Pty Ltd 

$179,699.15

 

 

  Pruning/Stump Grinding/Root Removal/Tree Surgeon - Various Locations - Parks

 

 

 

Globe Australia 

$3,368.51

 

 

  Fertilizer/Pesticide Supplies - Parks

 

 

 

Grand Toyota 

$46,412.80

 

 

  New Vehicle Purchase - Corolla Sedan x 2 - $23,206.40 Each - Fleet Assets

 

 

 

Grant Thornton 

$20,064.87

 

 

  Interim Fee In Relation To Audit And Financial  Management - Finance

 

 

 

Grass Growers 

$11,595.85

 

 

  Greenwaste Delivered To Neerabup - Waste

 

 

 

  Disposal Of Green Material - Projects

 

 

 

Greenway Enterprises 

$20,701.36

 

 

  Water Horder Storage - Parks

 

 

 

  3,600  X Pine Tree Stakes - Parks

 

 

 

Hanson Construction Materials Pty Ltd 

$19,201.53

 

 

  Concrete Mix - Various Locations - Engineering/Projects

 

 

 

Hare & Forbes Pty Ltd 

$2,134.00

 

 

  Racking Steel Shelving - Parks

 

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Harmer News Pty Ltd 

$815.20

 

 

  Newspaper Subscriptions For The City

 

 

 

Hart Sport 

$425.80

 

 

  Netball Bibs - Kingsway

 

 

 

Heatley Sales Pty Ltd 

$2,316.60

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Heavy Automatics 

$71.50

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Hendercare 

$20,788.65

 

 

  Support Services For HACC/CACP Clients

 

 

 

Hickey Constructions Pty Ltd 

$25,985.30

 

 

  Structural Report - Studmaster Park Bird Viewing Tower - Parks

 

 

 

  Replace Damaged Gutter - Mindarie Quinns Surf Club - Building Maintenance

 

 

 

  Supply/Lay Natural Limestone Blocks - Kingsway - Parks

 

 

 

  Repairs To Gazebo - Lighthouse Park - Parks

 

 

 

  Limestone Repairs - Various Locations - Parks

 

 

 

Hinds Sand Supplies 

$1,095.32

 

 

  Road Turf Sand - Marangaroo Golf Course - Parks

 

 

 

Hitachi Construction Machinery Pty Ltd 

$899.61

 

 

  Vehicle Filters - Depot Store

 

 

 

Hocking Planning & Architecture Pty Ltd

$22,838.75

 

 

  Architectural Services - Mary Lindsay Homestead - Projects

 

 

 

Holcim (Australia) Pty Ltd 

$1,049.40

 

 

  Concrete Mix - Various Locations - Engineering

 

 

 

Holton Connor Pty Ltd 

$22,616.00

 

 

  Architectural Services - Jimbub Swamp Park Changerooms - Projects

 

 

 

  Architectural Services - Yanchep Open Space Amenities - Projects

 

 

 

Home Chef 

$768.34

 

 

  Support Services For HACC/CACP Clients

 

 

 

HopgoodGanim 

$11,528.00

 

 

  Legal Fees For The City

 

 

 

Hosemart 

$257.40

 

 

  Multi Purpose Rubber Hose - Engineering

 

 

 

Hughan Saw Service 

$303.60

 

 

  Sharpen Blade - Fleet

 

 

 

Humes Concrete Products 

$19,938.38

 

 

  Drainage Items For The City

 

 

 

Hydraulic Hoist & Winch 

$538.34

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Hydroquip Pumps 

$336,941.00

 

 

  Irrigation Pump Works & Bore Works - Various Locations - Parks

 

 

 

ID Equipment Pty Ltd Trading As Vermeer (WA & NT) 

$231.00

 

 

  Spray Lubricant - Fleet

 

 

 

IKEA 

$591.90

 

 

  Furniture - Hainsworth Community Centre - Place Strengthening

 

 

 

  Shelving - Library At Banksia Grove - Place Strengthening

 

 

 

Imagesource 

$13,265.12

 

 

  Corflutes - Place Strengthening

 

 

 

  Printing - Collecting Stories & Telling Tales Canvas - Cultural Services

 

 

 

  Corflutes - Kingsway Indoor Stadium Junior Programs - Kingsway

 

 

 

  Corflutes - Wanneroo Swim School Frog - Aquamotion

 

 

 

  Signage - Buckingham House - Cultural Services

 

 

 

  Printing - Wanneroo Maps - Library Services

 

 

 

  Banners - Teardrop Flags & Bases - Youth Services

 

 

 

  3,000 X Fridge Magnets - Library

 

 

 

Initial Hygiene 

$13.11

 

 

  Sanitary Disposal Services - Two Rocks Bushfire Brigade - Building Maintenance

 

 

 

Insight Call Centre Services 

$7,127.12

 

 

  Call Centre Services - Customer Relations

 

 

 

Instant Toilets & Showers Pty Ltd 

$4,171.47

 

 

  Transportable Changeroom - Riverlinks Parks - Community Facility Planning

 

 

 

Instant Weighing Systems 

$1,444.30

 

 

  Repair Electronic Weighing System - Fleet

 

 

 

Integrity Industrial Pty Ltd 

$22,254.75

 

 

  Casual Labour For The City

 

 

 

Integrity Staffing 

$6,231.62

 

 

  Casual Labour For The City

 

 

 

IPWEA 

$715.00

 

 

  Training - Parks Asset Management Workshop - 13.06.2016 - Assets

 

 

 

Isentia Pty Ltd 

$1,702.80

 

 

  Media Monitoring - Marketing

 

 

 

Ixom Operations Pty Ltd 

$245.52

 

 

  Pool Chemical Supplies - Aquamotion

 

 

 

J Blackwood & Son Ltd 

$6,849.68

 

 

  Tools & Vehicle Spare Parts - Stores/Fleet

 

 

 

James Bennett Pty Ltd 

$8,982.37

 

 

  Book Purchases - Library Services

 

 

 

Jason Sign Makers 

$863.83

 

 

  Multi Message Sign Frame - Emergency Services

 

 

 

JB Hi Fi Group Pty Ltd 

$129.00

 

 

  Sound System - Banksia Community Centre - Place Strengthening

 

 

 

JH Fluid Transfer Solutions Pty Ltd 

$3,769.83

 

 

  Vehicle Hoses - Fleet

 

 

 

Jodie Aedy 

$4,537.50

 

 

  Provision Of Graphic Design - Marketing

 

 

 

Joondalup Coachline 

$550.00

 

 

  Bus Hire - Good Food And Wine Festival - Healthy Communities

 

 

 

Joondalup Drive Medical Centre 

$1,401.00

 

 

  Medical Fees For The City

 

 

 

JSB Fencing and Machinery Hire 

$3,919.59

 

 

  Install Gate - Kingsway Indoor Sports Centre - Building Maintenance

 

 

 

  Install Cyclone Fence - Old Yanchep Road - Projects

 

 

 

Jumanga Olives 

$1,230.00

 

 

  Infused Olive Oil - Mayoral V8 Ball - Marketing

 

 

 

KDAire Mechanical Services 

$121,707.54

 

 

   Mechanical & Electrical Monthly Maintenance - July 2016 - Building Maintenance

 

 

 

Kemp Building Services 

$11,481.80

 

 

  Extension Of Library Entrance - Girrawheen - Projects

 

 

 

  New Perspex Roofing - Gumblossom Community Centre - Projects

 

 

 

Kerb Direct Kerbing 

$25,542.45

 

 

  Kerbing - Various Locations - Engineering / Projects

 

 

 

Kidsafe WA Incorporated 

$539.00

 

 

  Playground Audit - Gumblossom Park - Parks

 

 

 

  Review Of Plans - Warradale Nature Playground - Projects

 

 

 

  Independent Fitness Equipment - Paloma Park - Projects

 

 

 

Kingman Signs & Graphics Pty Ltd 

$5,545.46

 

 

  Supply/Install Cockman House Signage - Cultural Services

 

 

 

Kleenit 

$1,540.00

 

 

  Removal Of Graffiti - Lookout Drive & Capricorn Esplanade - Building Maintenance

 

 

 

  Pressure Wash - Mindarie Surf Lifesaving Club - Building Maintenance

 

 

 

  Cleaning Services - Wanneroo Community Centre - Parks

 

 

 

KLMedia Pty Ltd 

$61.91

 

 

  Book Purchases - Library Services

 

 

 

Komatsu Australia Pty Ltd 

$1,326.85

 

 

  Vehicle Spare Parts - Fleet / Stores

 

 

 

Konnect (Coventry Fasteners) 

$164.24

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Kristoffer Myhre 

$5,918.00

 

 

  Production Of Employer Branding Video - People And Culture

 

 

 

Kyocera Document Solutions 

$7,924.99

 

 

  Photocopier/Printer Meter Reading For The City

 

 

 

L & T Venables Pty Ltd 

$135.86

 

 

  Nuts/Bolts - Fleet

 

 

 

Ladybirds Plant Hire 

$414.15

 

 

  Rental Of Indoor Plants For The City

 

 

 

Landcare Weed Control 

$24,530.00

 

 

  General Weed Control - Various Locations - Conservation

 

 

 

Landmark Products Limited 

$26,437.95

 

 

  Progress Certificate 1 - Fishermans Hollow Beach Access - Projects

 

 

 

Landsdale Forum Drycleaners 

$428.00

 

 

  Drycleaning Services - Emergency Services

 

 

 

Landsdale Mini Hardware & Boxes Galore 

$825.01

 

 

  Hardware - Engineering

 

 

 

Landvision 

$13,612.40

 

 

  Professional & Planning Services - Land Acquisition Claim - Lot 6 Gnangara Road - Land & Leasing

 

 

 

Laundry Express 

$1,221.53

 

 

  Laundry Services For The City

 

 

 

Lauren Fletcher Design 

$900.00

 

 

  Manga Art Workshop - Youth Services

 

 

 

Lawn Doctor 

$18,234.55

 

 

  Vertimow/Sweep - Ridgewood Park - Parks

 

 

 

  Maintenance - Dry Park - Parks

 

 

 

LD Total 

$157,311.64

 

 

  Landscape Maintenance - July 2016 - Parks

 

 

 

Leamac Picture Framing 

$240.00

 

 

  Framing - Award Certificate - Funded Services

 

 

 

  Framing - Artwork - Cultural Services

 

 

 

Les Mills Asia Pacific 

$2,810.67

 

 

  Fitness Class Licence Fees - Aquamotion

 

 

 

Life Size Standups 

$739.80

 

 

  Instagram Selfie Frames - 2016 Events - Marketing

 

 

 

Local Government Managers Australia 

$55.00

 

 

  Training - Migration And Multicultural Forum - Cultural Development

 

 

 

Local Government Professionals Australia NSW 

$23,045.00

 

 

  Benchmarking - Local Government Operational & Management Effectiveness Self-Assessment Program for WA Councils - Corporate Strategy

 

 

 

Lovegrove Turf Services Pty Ltd 

$4,397.25

 

 

  Turfing Works - Kingsway - Parks

 

 

 

Mac Scaffolding Services 

$4,592.50

 

 

  Supply & Erect Scaffolding - Kingsway Stadium - Building Maintenance

 

 

 

Magnetic Automation Pty Ltd 

$286.00

 

 

  Investigate Faulty Turnstile Gates - Aquamotion - Building Maintenance

 

 

 

Major Motors 

$1,144.94

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Mammoth Equipment & Exhausts Pty Ltd 

$1,539.12

 

 

  Fuel Additive  - Stores

 

 

 

Marketforce Pty Ltd 

$10,115.45

 

 

  Advertising Services For The City

 

 

 

Marquee Magic 

$2,507.00

 

 

  Hire Marquee - Staff Xmas Function 18.12.2015 - CEO Office

 

 

 

Mastec Australia Pty Ltd 

$1,984.40

 

 

  Green/Yellow/Purple Bin Lids - Waste

 

 

 

Mayday Earthmoving 

$73,255.05

 

 

  Heavy Equipment Hire For The City

 

 

 

McGees Property 

$3,025.00

 

 

  Property Valuation - 176 (Lot 1100) Mary Street Pearsall - Property

 

 

 

McInerney Sales Pty Ltd 

$900.00

 

 

  Fit Reverse Camera - WN 33910 & WN 33930 - Fleet

 

 

 

McIntosh & Son 

$164.33

 

 

  Wiper Blades - Fleet

 

 

 

McLeods 

$292,561.92

 

 

  Legal Fees For The City

 

 

 

McLernons Means Business 

$1,386.00

 

 

  Boardroom Table For Banksia Grove - Connected & Resilient Communities

 

 

 

Melville Subaru 

$32,623.94

 

 

  New Vehicle Purchase - Subaru Outback $32,623.94 - Fleet Assets

 

 

 

Mercury Group of Companies Pty Ltd 

$2,530.00

 

 

  E-Recruitment Software July 2016 - People & Culture

 

 

 

Meter Office 

$342.87

 

 

  Stationary Supplies - Library Services

 

 

 

Midalia Steel Pty Ltd 

$1,979.97

 

 

  Steel Supplies - Engineering

 

 

 

  Stell Round Bar - Fleet

 

 

 

Mindarie Regional Council 

$463,657.67

 

 

  Refuse Disposal For The City

 

 

 

Miracle Recreation Equipment Pty Ltd 

$3,311.00

 

 

  Playground Equipment - Various Locations - Parks

 

 

 

Mirco Bros Pty Ltd Oil Distributors 

$1,797.90

 

 

  Blue Dye, Agral, Display Stakes & Flagging - Parks

 

 

 

MKDC 

$20,440.20

 

 

  Additional Design - New Civic Centre - Projects

 

 

 

  Payment Certificate 2 - Wanneroo Civic Centre Extension - Projects

 

 

 

Modern Motor Trimmers 

$528.00

 

 

  Seat Covers - Fleet

 

 

 

Modern Teaching Aids Pty Ltd 

$1,741.70

 

 

  Items - Rhyme Time Activities - Library  Services

 

 

 

  Toys And Equipment - Its All About Play - Place Strengthening

 

 

 

Moduplay Group Pty Ltd 

$124,553.00

 

 

  Supply & Install Playgound Equipment - Homestead Park - Parks

 

 

 

Move It 

$937.50

 

 

  Ceremony Setup / Dismantle - Marketing

 

 

 

Ms Denise Phillips 

$150.00

 

 

  Electoral Commission Information Session - Library Services

 

 

 

Natural Area Holdings Pty Ltd 

$279,465.20

 

 

  Plant Propagation - Various Locations - Conservation

 

 

 

  Tubestock Planting - Lake Badgerup - Conservation

 

 

 

  Final Claim - Plant Propagation - Quinns Foreshore - Assets

 

 

 

  Seed Collection - Various Locations - Strategic Assets Services

 

 

 

  Mulching - Various Locations - Strategic Assets Services

 

 

 

  Progress Claim 2 - Installation Of Coir Mesh - Quinns Foreshore - Assets

 

 

 

Neopost Australia Pty Ltd 

$43.96

 

 

  Print Room Supplies - Governance

 

 

 

Nespresso Professional 

$310.00

 

 

  Coffee Pods For CEO's Office - Marketing

 

 

 

Newsxpress Ocean Keys 

$43.50

 

 

  Supply Newspaper - Library Services

 

 

 

Nola Allen 

$3,450.00

 

 

  Updating The Early Years Handbook, Develop Early Years Backpacks & Provide Training - Library Services

 

 

 

North Metropolitan Tafe 

$3,700.00

 

 

  Workshops - Mental Health - People And Culture

 

 

 

Northern Districts Pest Control 

$1,978.00

 

 

  Pest Control Services For The City

 

 

 

Northern Lawnmower & Chainsaw Specialists 

$1,387.60

 

 

  1 Helmet Kit Professional  - Engineering

 

 

 

  Chain Adjuster - Fleet

 

 

 

  Prewound Spool - Stores

 

 

 

Novus Autoglass 

$462.00

 

 

  Supply/Fit Windscreen - Fleet

 

 

 

Novus Glass Restoration 

$1,837.00

 

 

  Repairs To Glass - Warradale Community Centre - Building Maintenance

 

 

 

Nuford 

$69.56

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Nu-Trac Rural Contracting 

$3,670.00

 

 

  Beach Cleaning - Quinns/Shorehaven/Eden Beach - Engineering

 

 

 

NVMS Pty Ltd 

$1,981.25

 

 

  Logging Module - 12 Months Subscription - Health Services

 

 

 

Oce Australia Limited 

$436.37

 

 

  Scanner Charges - IT

 

 

 

  Maintenance - Colourwave Printer - Assets

 

 

 

Ocean Website Design 

$715.00

 

 

  Flyer Distribution - Aquamotion

 

 

 

Office Choice Malaga 

$153.04

 

 

  Rubber Stamp - Infrastructure Administration

 

 

 

Office Cleaning Experts 

$903.84

 

 

  Cleaning Services For The City

 

 

 

Officemax 

$306.38

 

 

  Printroom Supplies - Governance

 

 

 

On Road Auto Electrics 

$1,368.45

 

 

  Call Out Fee - Faulty Forklift - Fleet

 

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Open Windows Software Pty Ltd 

$5,680.66

 

 

  Open Windows - Contracts Software Travel &  Accommodation - IT

 

 

 

  Training - Contract Management System - Contracts

 

 

 

  Professional Services - Marmion Avenue Grant Application - Road And Traffic

 

 

 

  Professional Services - Pinjar Road Grant Application - Road And Traffic

 

 

 

  Professional Services - Connolly Drive Dualling - Projects

 

 

 

Our Community Pty Ltd 

$7,500.00

 

 

  Subscription - Smartygrants - Place Strengthening

 

 

 

Owen Consulting Quantity Surveyors Construction Consultants 

$3,300.00

 

 

  Quantity Surveying - Banksia Grove Sports Grounds Changerooms Facility And Floodlighting - Projects

 

 

 

P & M Automotive Equipment 

$731.21

 

 

  Air Safety Cylinder - Fleet

 

 

 

  Vehicle Maintenance - Fleet

 

 

 

Pacific Brands Workwear Group 

$2,876.72

 

 

  Staff Uniforms - Stores

 

 

 

Paper Recycling Industries 

$231.00

 

 

  Recycling Bin Exchange For The City

 

 

 

Paperbark Technologies 

$10,865.00

 

 

  Arboricultural Site Inspections & Tree Surveys - Various Locations - Assets/Projects/Parks

 

 

 

PaperScout 

$495.00

 

 

  Economic Development Strategy - Advocacy & Economic Development

 

 

 

Payroll Paper Solutions 

$2,890.00

 

 

  20 Boxes Of Notices Paper - Library Services

 

 

 

Perth Detailing Centre 

$731.50

 

 

  Cleaning Of Community Bus - Funded Services

 

 

 

Perth Heavy Towing 

$330.00

 

 

  Towing Services - Fleet

 

 

 

Perth Industrial Centre Pty Ltd 

$938.08

 

 

  Vehicle Spare Parts - Stores

 

 

 

Perth Relaxation Therapy 

$190.00

 

 

  Relaxation / Stretching Session - Funded Services

 

 

 

Peter Johnson 

$3,234.00

 

 

  Install Storage Cabinets - Koondoola Community Centre - Projects

 

 

 

Peter's Bus Charters 

$260.00

 

 

  Bus Hire - Yaberoo Budjara Trail Tour - Healthy Communities

 

 

 

Pharaohs Vending Services 

$464.70

 

 

  Confectionery - Kingsway Stadium

 

 

 

Pitney Bowes Software Pty Ltd 

$11,765.60

 

 

  Map Info Pro Licenses - IT

 

 

 

PJ & CA Contracting 

$3,239.50

 

 

  Replace Damaged Capping - Various Locations - Parks

 

 

 

  Install Bullnose Capping On Steps - Pulchella Park - Parks

 

 

 

  Inspected Gates - Various Locations - Parks

 

 

 

PJ Wright & Associates 

$2,145.00

 

 

  Provision Of Hydraulic Services - Projects

 

 

 

Plantrite 

$28,772.48

 

 

  Propagate/Supply Tubestock - Various Locations - Conservation

 

 

 

PLE Computers 

$9,672.00

 

 

  Power Shield Centurion Rack/Tower - IT

 

 

 

  Computer Accessories - IT

 

 

 

  Unifi Controller & Access Point - IT

 

 

 

Power Vac Pty Ltd 

$60.50

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Precision Films 

$62.00

 

 

  Crèche Cover For Two Rocks - June 2016 - Healthy Communities

 

 

 

Prestige Alarms 

$35,076.88

 

 

  Alarm/CCTV Services For The City

 

 

 

Print Smart Online Pty Ltd 

$14,061.70

 

 

  Printing - Live Work Play Book - Cultural Services

 

 

 

  Printing - Bushfire Flyer - Regulatory Services

 

 

 

  Printing - Mayoral Letterhead Paper - Office Of The Mayor

 

 

 

  Printing - Day Club Brochures - Funded Services

 

 

 

  Printing - Promotion Flyers For August - Aquamotion

 

 

 

Pro Water Services 

$968.00

 

 

  Spare Air Operated Pump - Fleet

 

 

 

Programmed Integrated Workforce 

$10,605.62

 

 

  Casual Labour For The City

 

 

 

Protector Alsafe 

$1,340.06

 

 

  Safety Items - Stores

 

 

 

R.G. Pember Pty Ltd 

$17,462.50

 

 

  Property Valuation - Lot 6 Gnangara Road - Property

 

 

 

RCG Pty Ltd 

$725.00

 

 

  Disposal Of Rubble - Engineering

 

 

 

Recall Total Information Management 

$5,423.07

 

 

  Business & Legal Carton - IT

 

 

 

  Document Management Services - Information Management

 

 

 

Redimed Pty Ltd 

$1,148.90

 

 

  Medical Fees For The City

 

 

 

Redman Solutions Pty Ltd 

$1,038.40

 

 

  Trapeze Licence/Support - IT

 

 

 

Reliable Fencing 

$22,806.52

 

 

  Fencing Works For The City

 

 

 

Ricoh Australia Pty Ltd 

$369.88

 

 

  Printer Charges July 2016 - Governance

 

 

 

Ricoh Finance 

$6,589.00

 

 

  Lease Charges For Printers In Printroom - Governance

 

 

 

Road Signs Australia 

$17,380.00

 

 

  Install Sign X 13 - Various Locations - Engineering

 

 

 

  Plinth Replacement Signage - Conservation

 

 

 

  Signs - Waste Oil Drop Off Point & Emergency Contact - Waste

 

 

 

Roads 2000 Pty Ltd 

$317,359.69

 

 

  Road Works - Various Locations - Projects/Engineering

 

 

 

Robert Half Australia Pty Ltd 

$3,559.09

 

 

  Casual Labour For The City

 

 

 

Roy Gripske & Sons Pty Ltd 

$1,227.12

 

 

  Kubota Blade - Stores

 

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Royal Wolf Trading Australia Pty Ltd 

$1,145.93

 

 

  Monthly Hire For Cabin Container - Emergency Services

 

 

 

  Sea Containers - Support Clubrooms Compliance Project - Facilities

 

 

 

S & C Linemarking 

$221.10

 

 

  Paint Numbers Carpark - Civic Centre - Engineering

 

 

 

Safearth Consulting 

$14,547.50

 

 

  Earthing System Risk Assessment On A Playground - Hardcastle Park - Projects

 

 

 

  Presentation - Risk Assessment Report - Assets

 

 

 

Safety World 

$1,242.89

 

 

  Filters - Conservation Maintenance

 

 

 

  Various Safety Items - Parks

 

 

 

  Consulting Services -  Business Intelligence Specialist For Data Node / Dashboards For Power BI - IT

 

 

 

Schiavello Systems WA Pty Ltd 

$220.00

 

 

  Delivery Of Materials - Building Maintenance

 

 

 

Scott Print 

$31,290.60

 

 

  Printing - 2016 / 2017 Brochures - Rates

 

 

 

  Printing - Whats Happening - Communications And Events

 

 

 

Seabreeze Landscape Supplies 

$648.00

 

 

  Limestone - Engineering

 

 

 

Shannon Crowe 

$1,665.00

 

 

  Coordination - Wanneroo Business Expo - Economic Development

 

 

 

Sheridans For Badges 

$696.03

 

 

  25 Pioneer Badges In Box - Communications And Events

 

 

 

Sigma Chemicals 

$968.17

 

 

  Pool Chemical Supplies - Aquamotion

 

 

 

Sign Supermarket 

$545.00

 

 

  Decal Set -  Lettering - Cultural Services

 

 

 

Sign Synergy Pty Ltd 

$299.20

 

 

  Name Plate - Building Maintenance

 

 

 

  Stickers - Building Maintenance

 

 

 

  Sign - Staff Only - Building

 

 

 

Signhere Signs Pty Ltd 

$3,888.23

 

 

  Signwrite Bin Truck - Fleet

 

 

 

  Install Of Decals - Fleet

 

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Simon Gilby 

$330.00

 

 

  Artist Consultation Fees - Cultural Services

 

 

 

Sirenco 

$165.00

 

 

  External Loud Speaker - Fleet

 

 

 

Site Architecture Studio 

$5,280.00

 

 

  Architectural Services - Kingsway - Projects

 

 

 

Site Environmental & Remediation Services Pty Ltd 

$12,268.98

 

 

  Asbestos Sampling & Analysis - Quinns Rocks Bowling Clubrooms - Building Maintenance

 

 

 

  Works - Lake Badgerup - Conservation

 

 

 

  Asbestos Sample - Marangaroo Golf Course - Parks

 

 

 

Skipper Transport Parts 

$2,247.28

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Skyline Landscape Services (WA) 

$106,225.27

 

 

  Tree Planting - Wanneroo Road - Parks

 

 

 

  Variation To Arterial Roads Contract - Alexander Drive & Hepburn Avenue - Projects

 

 

 

  Streetscapes - Arterial Road Maintenance - Parks

 

 

 

  Landscape Maintenance - Wanneroo Environmental Offset Sites - Conservation

 

 

 

Softfall Guys 

$2,296.50

 

 

  Repairs To Softfall - Various Locations - Parks

 

 

 

Spill Station Australia Pty Ltd 

$3,416.38

 

 

  Flammable Liquid Storage Cabinets - Marangaroo & Carramar Golf Course - Building Maintenance

 

 

 

Sports Turf Technology Pty Ltd 

$1,320.00

 

 

  Inspection/Testing - Kingsway AFL - Parks

 

 

 

Sports World of WA 

$848.65

 

 

  Various Items - Resale - Aquamotion

 

 

 

Spotlight Stores Pty Ltd 

$94.98

 

 

  Materials For School Programs - Cultural Services

 

 

 

Sprayline Spraying Equipment 

$443.61

 

 

  Spray Gun Hose Swivels - Fleet

 

 

 

Squire Patton Boggs 

$33,354.20

 

 

  Legal Fees For The City

 

 

 

St John Ambulance Western Australia 

$160.00

 

 

  First Aid Training Course -  Youth Services

 

 

 

State Law Publisher 

$186.15

 

 

  Advertising - Basis Of Rates - Rating Services

 

 

 

Statewide Bearings 

$1,392.90

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Statewide Cleaning Supplies Pty Ltd 

$1,723.78

 

 

  Cleaning Items - Stores

 

 

 

Statewide Pump Services 

$10,219.00

 

 

  Pump Services - Aquamotion - Building Maintenance

 

 

 

  Water Sample Test - Depot - Building Maintenance

 

 

 

  Investigate Fault Light - Aquamotion - Building Maintenance

 

 

 

  Inspections - April 2016 - Yanchep Beach Kiosk & Rotary Park Toilets - Building Maintenance

 

 

 

  Electrical Connection - Wanneroo Recreation Centre - Building Maintenance

 

 

 

  Check Fault - Koondoola Community Centre - Building Maintenance

 

 

 

  Check Tank - Fleet - Building Maintenance

 

 

 

Stewart & Heaton Clothing Company Pty Ltd 

$263.23

 

 

  Mag Face Shield, Name Badges & Freight Charges - Fire Services

 

 

 

Stihl Shop Osborne Park 

$556.80

 

 

  Vehicle Spare Parts - Stores

 

 

 

Supreme Shades 

$396.00

 

 

  Repair To Shade - Ashdale - Parks

 

 

 

Swim Australia 

$469.00

 

 

  Swim School Annual Fee - Aquamotion

 

 

 

Taldara Industries Pty Ltd 

$1,536.70

 

 

  Disposable Cups - Hospitality

 

 

 

  20 Cartons White Foam Cups - Stores

 

 

 

Techwest Solutions Pty Ltd 

$473.00

 

 

  Service Call Out Fee - Group Fitness Stereo - Aquamotion

 

 

 

Tenderlink.com 

$962.50

 

 

  SAAS Service - Contracts

 

 

 

The Basketball Man 

$6,413.00

 

 

  Supply/Install Braces - Basketball Goal - Verwood Park - Parks

 

 

 

  Basketball Back Board - Peridot Park & Pat Scarfo Park - Parks

 

 

 

  Replace Backboards & Ring - Ridgewood Park - Parks

 

 

 

The Civic Group 

$6,930.00

 

 

  Advocacy Campaign - Strategy Framework Development - Economic Development

 

 

 

The Community Network Australia Dig Advertising Networks 

$198.82

 

 

  Monthly Instalment TV Advertising - Kingsway

 

 

 

The Factory 

$564.30

 

 

  Electrical Works - Lime Kiln Display - Museum

 

 

 

The Harbour Agency Pty Ltd 

$6,600.00

 

 

  Deposit For Little May - Showgrounds - Marketing

 

 

 

The Hire Guys Wangara 

$1,562.00

 

 

  Diamond Cutting Blade - Engineering

 

 

 

  Arrow Board - Waste

 

 

 

  Hire Dingo - Engineering

 

 

 

The Label Factory 

$809.60

 

 

  Clear Over Laminating Labels - Library Services

 

 

 

The Northern Mens Shed 

$1,010.00

 

 

  Supply/Install Fencing - Hainsworth Centre Girrawheen - Place Strengthening

 

 

 

The Perth Mint 

$2,196.21

 

 

  2016 Citizenship $1 Coin - Marketing

 

 

 

The Rigging Shed 

$154.00

 

 

  Hammer Lock - Fleet

 

 

 

The Royal Life Saving Society Australia

$4,171.60

 

 

  Requalification - Cardio Pulmonary Resuscitation - Kingsway

 

 

 

  Home Pool Inspections Completed - Health

 

 

 

  Pool Lifeguard Requalification - Aquamotion

 

 

 

The trustee for KBR Commercial (WA) Trust 

$49,126.00

 

 

  Install New Kitchen - Kingsway Stadium - Projects

 

 

 

The Trustee for Talis Unit Trust 

$1,490.50

 

 

  Wangara Industrial Environmental & Geotechnical  Services - Land And Leasing

 

 

 

The Watershed Water Systems 

$11,710.87

 

 

  Irrigation Parts - Various - Parks

 

 

 

Think Promotional 

$907.50

 

 

  1500 Promotional Wristbands - Youth Services

 

 

 

Three Chillies Trail Design 

$20,900.00

 

 

  Progress Claim 4 - Upgrade BMX Track - Houghton Park - Projects

 

 

 

Tiger Tek Pty Ltd 

$1,210.00

 

 

  Survey Pegs - Stores

 

 

 

Tim Eva's Nursery 

$435.60

 

 

  Plants - Parks

 

 

 

TJ Depiazzi & Sons 

$100,908.50

 

 

  Pine Bark Mulch - Depot - Parks

 

 

 

  Mulch - Wanneroo Road Girrawheen - Parks

 

 

 

Toll Transport Pty Ltd 

$998.85

 

 

  Courier Services For The City

 

 

 

Toolmart 

$1,679.45

 

 

  Fencing Bar & Tool Box - Parks

 

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Top Of The Ladder Gutter Cleaning 

$8,261.00

 

 

  Gutter & Downpipe Cleaning - Building Maintenance

 

 

 

Total Eden Pty Ltd 

$294.03

 

 

  Repair Rainbird Large Decoder Interface - Kingsway - Parks

 

 

 

Total Landscape Redevelopment Service Pty Ltd 

$1,078.00

 

 

  Supply/Install Replacement Limestone - Scenic Park - Projects

 

 

 

Toyota Material Handling (WA) Pty Ltd 

$141.39

 

 

  Vehicle Spare Parts - Fleet

 

 

 

TQuip 

$1,163.80

 

 

  Vehicle Spare Parts - Fleet

 

 

 

Trisley's Hydraulic Services Pty Ltd 

$17,486.97

 

 

  Various Works - Aquamotion

 

 

 

Triton Electrical Contractors Pty Ltd 

$342,837.77

 

 

  Electrical Irrigation Works - Various Locations - Parks

 

 

 

Truck Centre WA Pty Ltd 

$518.53

 

 

  Vehicle Repairs - Fleet

 

 

 

Turf Care WA Pty Ltd 

$31,676.48

 

 

  Turfing Works - Various Locations - Parks

 

 

 

Turfmaster Pty Ltd 

$93,900.95

 

 

  Turfing Works - Various Locations - Parks

 

 

 

United Equipment Pty Ltd 

$596.20

 

 

  Vehicle Spare Parts - Fleet

 

 

 

UNLTD Power Pty Ltd 

$1,100.00

 

 

  Solar Monitoring Links And Connections - Planning Services

 

 

 

Veda Advantage Information Services Solutions 

$317.63

 

 

  Bureau Charges - Regulatory Services

 

 

 

Veolia Environmental Services (Australia) Pty Ltd 

$7,213.60

 

 

  Bin Collection Services - Various Locations - Waste

 

 

 

Vetcare Innovation Pty Ltd 

$360.00

 

 

  Euthanasia X 1 - Dog, Microchip X 8 Cat/Dog - Rangers

 

 

 

ViewTech3D 

$450.00

 

 

  Record A Voice Over & Install Perspex Screen - Cultural Services

 

 

 

Vigilant Traffic Management Pty Ltd 

$44,391.29

 

 

  Traffic Control Services For The City

 

 

 

VIP Curtains & Blinds 

$869.00

 

 

  Install Blinds - Banksia Grove Community Centre - Building Maintenance

 

 

 

WA Garage Doors Pty Ltd 

$4,576.00

 

 

  Door Repairs/Maintenance - Various Locations - Building Maintenance

 

 

 

WA Hino Sales & Service 

$3,376.31

 

 

  Vehicle Spare Parts - Fleet/Stores

 

 

 

WA Limestone Company 

$16,649.74

 

 

  Limestone - Various Locations - Stores/Parks/Projects/Engineering

 

 

 

WA Local Government Association 

$9,652.50

 

 

  Development Of A Contract Management Guide - Contracts

 

 

 

  Training - Local Recovery Coordinator - Rangers

 

 

 

  Training - Manage Recovery Activities - Rangers

 

 

 

WA Music Therapy Pty Ltd 

$231.00

 

 

  Music Therapy Session - Funded Services

 

 

 

WA Rangers Association Incorporated 

$547.75

 

 

  Notebook Covers & Epaulettes - Rangers

 

 

 

Wanneroo Agricultural Machinery 

$1,820.81

 

 

  Vehicle Spare Parts - Fleet/Stores

 

 

 

Wanneroo Auto One 

$51.59

 

 

  Toolbox - Parks

 

 

 

Wanneroo Caravan Centre & Steel Fabricators 

$4,317.50

 

 

  Padlock Brackets - Parks

 

 

 

  Cut & Fold Door Panel - Building Maintenance

 

 

 

  Manufacture Storm Water Pipe Grate - Engineering

 

 

 

  Manufacture Chain Gate Lock Brackets - Parks

 

 

 

Wanneroo Central Bushfire Brigade 

$12,950.00

 

 

  Burning - Mindarie Regional Council - Fire Services

 

 

 

Wanneroo Electric 

$122,161.01

 

 

  Electrical Maintenance For The City

 

 

 

Wanneroo IGA 

$173.98

 

 

  Groceries - Buckingham House

 

 

 

  Sundries - Community Funding - Connected & Resilient Communities

 

 

 

Wanneroo Plumbing 

$462.00

 

 

  Plumbing Service For The City

 

 

 

Wanneroo Towing Service 

$4,351.60

 

 

  Towing Abandoned Vehicles - Rangers

 

 

 

  Towing Services - Fleet

 

 

 

Wanneroo Trophy Shop 

$1,217.93

 

 

  Name Badges - Various Employees

 

 

 

  Soccer Medals - Kingsway

 

 

 

  Sports Medals - Youth Services

 

 

 

  Custom Framed Baseball Cap And Car Shaped Invitations - CEO's Office

 

 

 

  Photo Frame Plaque With Logo - Customer Relations

 

 

 

WATM Crane Sales and Services WA 

$1,917.61

 

 

  Replace Seized Hook & Isolator - Fleet

 

 

 

  Labour Charges & Parts - Fleet

 

 

 

  Annual Service And Inspection - Fleet

 

 

 

Webble Guys 

$2,200.00

 

 

  Report - Co-Working Space - Office Of CEO

 

 

 

West Australian Newspapers Ltd 

$300.60

 

 

  Death Notices - K Cockman & L Villanova - Marketing

 

 

 

West Australian Nursing Agency 

$1,600.94

 

 

  Immunisation Clinic - Health

 

 

 

Westbuild Products Pty Ltd 

$605.88

 

 

  Rainproof Cement - Stores

 

 

 

Westcycle Incorporated 

$660.00

 

 

  Bike Skills Workshop - Transport And Traffic

 

 

 

Western Recycling Pty Ltd 

$115.50

 

 

  Security Shredding For The City

 

 

 

Western Tree Recyclers 

$34,877.00

 

 

  Removal Of Greenwaste - Motivation Drive - Waste

 

 

 

Westrac 

$745.92

 

 

  Vehicle Spare Parts - Fleet

 

 

 

  Inspect Machine - Fleet

 

 

 

West-Sure Group Pty Ltd 

$315.81

 

 

  Cash Collection Services For The City

 

 

 

White Oak Home Care Services Pty Lt d

$43,643.51

 

 

  Support Services HACC/CACP Clients

 

 

 

William Buck Consulting (WA) Pty Ltd

$11,687.50

 

 

  Professional Fees - Internal Audit Services

 

 

 

Wilson Security 

$7,269.01

 

 

  Security Services For Various Council Meetings

 

 

 

  Safety Patrol Officers - Regulatory Services

 

 

 

Wood Puzzles 

$387.30

 

 

  Photo Box & Photo Puzzle - Cultural Services

 

 

 

Work Clobber 

$648.00

 

 

  Safety Uniforms - Various Employees

 

 

 

  Disposable Overhalls X 5 - Parks

 

 

 

Workpower Incorporated 

$77,298.63

 

 

  Additional Tubestock - Brazier - Conservation

 

 

 

  Planting - Claytons - Conservation

 

 

 

  Tubestock Planting - Various Locations - Conservation

 

 

 

  Weed Control Application - Yanchep Boardwalk/Brazier - Conservation

 

 

 

Worldwide Online Printing 

$1,112.00

 

 

  Printing - Business Cards - Various Employees

 

 

 

  Pull Up Banners - Cultural Services

 

 

 

Wrenoil 

$49.50

 

 

  Oil Waste Disposal - Waste

 

 

 

Yanchep Beach Joint Venture 

$335,596.49

 

 

  Excavation Works - Yanchep District Open Space - Projects

 

 

 

Yanchep Surf Lifesaving Club 

$36,575.00

 

 

  Beach Safety Services 2015 / 2016 Summer Season - Facilities

 

 

 

 

 

00002621

26/07/2016

 

 

 

 

Pindan Pty Ltd 

$57,651.28

 

 

  Payment Certificate 1 - Wanneroo Civic Centre Extension - Projects

 

 

 

 

 

00002622

26/07/2016

 

 

 

 

RJ Vincent & Co 

$972,649.24

 

 

  Connolly Drive Duplication - Certificate Number 4 - Projects

 

 

 

 

 

00002623

26/07/2016

 

 

 

 

Australia Post 

$16,612.83

 

 

  Postage Charges For The City - June 2016

 

 

 

Australian Taxation Office 

$9,000.00

 

 

  Payroll Deduction

 

 

 

Chamber of Arts & Culture WA Incorporated 

$385.00

 

 

  Associate Membership - 01.07.2016 - 30.06.2017 - Libraries

 

 

 

Cr Glynis Parker 

$121.86

 

 

  Travel Allowance June 2016

 

 

 

Cr Linda May Aitken 

$736.00

 

 

  Travel Allowance June 2016 & Reimbursement For Corporate Apparel

 

 

 

Department of Planning 

$3,503.00

 

 

  Development Application Fees -  Name Of Application: TPG Town Planning Urban Design Development Value: $3,000,000 (Excluding GST)

 

 

 

Eric Jan Byleveld 

$243.20

 

 

  Volunteer Payment

 

 

 

Jardine Lloyd Thompson Pty Ltd 

$327,333.23

 

 

  Insurance - Management Liability 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Travel 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Personal Accident 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Contract Works 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Marine Cargo 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Motor Vehicle 30.06.2016 - 30.06.2017

 

 

 

LGISWA 

$708,378.34

 

 

  Insurance - Performance Based Adjustments - 30.06.2012 - 30.06.2013

 

 

 

  Insurance - Performance Based Adjustments - 30.06.2009 - 30.06.2010

 

 

 

  Insurance - Liability 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Property 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Bushfire 30.06.2016 - 30.06.2017

 

 

 

  Insurance - Crime 30.06.2016 - 30.06.2017

 

 

 

Mr Ian Curry 

$2,000.00

 

 

  Study Assistance - Advanced Diploma Of Building Surveying

 

 

 

Mr Roy Bastick 

$40.00

 

 

  Volunteer Payment

 

 

 

Trailer Parts Pty Ltd 

$829.08

 

 

  Vehicle Spare Parts - Fleet

 

 

 

 

 

00002624

26/07/2016

 

 

 

 

Air Liquide WA Pty Ltd 

$279.84

 

 

  Gas Cylinder Hire - Stores

 

 

 

Beacon Equipment 

$9,905.50

 

 

  Chainsaw / Hedge Trimmer / Pole Saw - Fleet

 

 

 

Chandler Macleod Group Limited 

$4,855.46

 

 

  Casual Labour For The City

 

 

 

Eurotech Group 

$229.60

 

 

  Map Rails - Cultural Services

 

 

 

Evolution Sports Imports Pty Ltd 

$2,901.80

 

 

  Uniform Replacement - Parks

 

 

 

GC Sales (WA) 

$231.00

 

 

  6 X Tri Keys - Waste

 

 

 

Integrity Industrial Pty Ltd 

$2,370.23

 

 

  Casual Labour For The City

 

 

 

KTM West 

$799.80

 

 

  Trekker Helmets - Regulatory Services

 

 

 

Leda Security Products 

$2,101.00

 

 

  Install Bike Rails - Yanchep Lagoon - Projects

 

 

 

Messages On Hold 

$716.64

 

 

  Messages On Hold Service For The Period 01.07.2016 – 30.06.2017

 

 

 

Metropolitan Cash Register Co 

$97.68

 

 

  Thermal Paper Rolls - Library

 

 

 

Opus International Consultants (PCA) Ltd

$63,532.66

 

 

  Design Consultancy - Marmion Avenue And Neerabup Road Duplication - Projects

 

 

 

  Professional Services - Marmion Avenue Grant Application - Road And Traffic

 

 

 

  Professional Services - Pinjar Road Grant Application - Road And Traffic

 

 

 

  Professional Services - Connolly Drive Dualling - Projects

 

 

 

Programmed Integrated Workforce 

$9,579.74

 

 

  Casual Labour For The City

 

 

 

Satalyst Pty Ltd 

$17,160.00

 

 

  Consulting Services - IT

 

 

 

Subway Wanneroo 

$150.90

 

 

  Catering - In House Catering Requests - Hospitality

 

 

 

Vigilant Traffic Management Pty Ltd 

$222.64

 

 

  Traffic Management - Wanneroo Road - Engineering

 

 

 

WA Local Government Association 

$984.50

 

 

  Training - Local Government Act - Advanced 21 - 22.07.2016 - Corporate Strategy

 

 

 

West Coast Rag 

$508.20

 

 

  Bags Of Rags - Stores

 

 

 

 

 

00002625

28/07/2016

 

 

 

 

City of Wanneroo - Municipal Bank Account 

 

 

 

  Bank Reconciliation June 2016 & July 2016 $12,892.56 Breakdown On Page 61

 

 

 

 

 

 

 

Total Director Corporate Services Advance - EFT's

$15,799,280.65

 

 

 

 

NATIONAL AUSTRALIA BANK PURCHASING CARDS

00002616

21/07/2016

 

 

 

 

National Australia Bank

 

 

 

Purchasing Card Transactions March 2016

 

 

 

Hospitality June 2016

 

 

 

  Coles - Purchases For In House Catering

$839.61

 

 

  D&A Food Pty Ltd - Purchases For In House Catering

$105.40

 

 

  Dan Murphys Online - Purchases For In House Catering

$1,733.13

 

 

  Liquorland - Purchases For In House Catering

$36.50

 

 

  Wanneroo Bakery - Purchases For In House Catering

$359.94

 

 

  Wanneroo Supa IGA - Purchases For In House Catering

$311.31

 

 

 

 

 

 

Communications & Events June 2016

 

 

 

  Cafe Elixir - Meeting

$30.10

 

 

  Campaignmonitor.Co - Newsletters

$683.17

 

 

  Facebook - Facebook Advertising

$1,088.75

 

 

  Filecamp Ag - Photo Library

$131.91

 

 

  Lifesizestandups - Selfie Frames

$739.80

 

 

  www.freshdesk.com - Ticketing System

$287.24

 

 

  Prepress Skills Centre - Adobe Training

$1,039.50

 

 

 

 

 

 

Libraries June 2016

 

 

 

  Act*Alia - Alia WA Symposium

$75.00

 

 

  Bookdepository.Com - Books In A Bag Program

$754.15

 

 

  Booktopia Pty Ltd - Books In A Bag Program

$1,219.80

 

 

  Bunnings - Door Stops

$4.50

 

 

  Dymocks Joondalup - Book Stock Purchases

$176.33

 

 

  Games World - Mahgong Rails For Games Club

$83.97

 

 

  Gazebosaustralia - 3m X 3m Oztrail Gazebo - Cultural Services

$248.00

 

 

  Ibistech Pty Ltd - Thermal Paper Rolls

$97.68

 

 

  JB Hi Fi - Purchase Of Local Stock

$3,874.27

 

 

  Kmart - Purchase Of Local Stock

$439.75

 

 

  The Troeung Family Pty Ltd - Newspapers

$77.80

 

 

  Two Rocks IGA - Purchase Of Water Refills For Yanchep Library.

$71.70

 

 

  Wanneroo Supa IGA - Materials For IAAP At Wanneroo Library

$18.22

 

 

  Westbooks - Junior Bookstock

$59.93

 

 

 

 

 

 

Fleet June 2016

 

 

 

  CE Bodybuilders - 1 X Cab Lift Replacement Motor

$528.50

 

 

  ARB Wangara - Compressor And Air Line Kit

$345.00

 

 

  BP Express Merriwa 6601 - WN 33216 - Fuel Card Misplaced

$83.02

 

 

  Torchmaster Aust - Welding Parts For Fabrication Shop.

$103.95

 

 

  Alf Barbagallo Motors - Check/Report On Vehicle Noise

$88.00

 

 

 

 

 

 

IT June 2016

 

 

 

  Paypal - 1 X Acrylic Clear Box For Meeting Room Technology Review

$55.99

 

 

  Paypal - Purchase Of 4 X DVDO AIR3C Wireless HDMI Adapter - Meeting Room Technology Review

$940.78

 

 

  Google *Site Search - Renewal Of Annual Google Site Search Engine

$2,762.31

 

 

  Paypal - 1 X Apple iPhone 6 Silicone Case Clear - Manager IT

$4.99

 

 

  Legalwise Seminars - Registration For 2 X Employees - Attend Retail & Commercial Leasing Fundamentals Seminar - 17.06.2016 Perth

$960.00

 

 

  Paypal - 3 X Otterbox Commuter Case For Samsung Galaxy S6 - Fire Services

$77.70

 

 

 

 

 

 

Healthy & Inclusive Communities June 2016

 

 

 

  Kmart - Office Supplies For Work Area

$58.00

 

 

  Wanneroo Central News - Files For Access And Inclusion Plan Packs

$21.60

 

 

  Conference By Arinex - Apha Conference - Workshop 2: How To Change Politicians Minds

$80.00

 

 

  Local Governement Manager Association - Migration And Multicultural Forum Attendance - 3 X Employees

$150.00

 

 

  Conference By Arinex - Ahpa Conference (Tuesday) - 1 X Employee

$595.00

 

 

  Sparkol - Purchase Of Videoscribe Software For Place Strengthening

$130.22

 

 

  Talk2 Media & Events - Gold Program Excursion - Good Food And Wine Festival 2016

$548.35

 

 

  Coles - Materials For Two Rocks Crèche

$75.63

 

 

  Kmart -  Material Expense - Fitness Equipment For Hainsworth

$213.00

 

 

 

 

 

 

Rangers June 2016

 

 

 

  Cat Haven - Cat Crates

$108.00

 

 

  Woolworths - Washing  Powder

$30.00

 

 

  Better Pets And Garden - Cat Food

$35.28

 

 

 

 

 

 

Emergency Services June 2016

 

 

 

  Phanli Pty Ltd - Lunches For Volunteers - Prescribe Burn @ Badgerup Lake

$104.60

 

 

  HJ Wanneroo - Lunches For Volunteers - Prescribe Burn @ Badgerup Lake

$55.50

 

 

  BCF Australia - Car Fridge For FPO Vehicle No 3

$899.00

 

 

  ARB Wangara - Three Led Cordless Lights For FPO

$302.41

 

 

  4 X 4 Extras - Extras Purchased For New FPO Vehicle

$535.30

 

 

  ASIC - Extract Report - To Obtain Company Details For Compliance Services Investigation

$19.00

 

 

  J Hong And K Yan - Lunch For Six Volunteers - Fire Support Training

$75.90

 

 

 

 

 

 

Cultural Development June 2016

 

 

 

  Bookdepository.Com - Books For Its All About Play

$646.18

 

 

  Bunnings - Spray Paint And Varnish For Exhibition

$93.68

 

 

  City Of Perth Park - Parking Fees

$39.80

 

 

  Coles - Bakers Twine For Exhibition

$4.30

 

 

  DCG WA Pty Ltd - Display Frame For Exhibition

$29.00

 

 

  Digital Camera Ware - For Exhibition - Telling Stories Of People And Place

$682.00

 

 

  Feature Frames - Frames For Exhibition

$24.00

 

 

  Good Samaritan Industries - Photo Frames For Exhibition

$7.00

 

 

  Ikea Perth - Dress Ups For Exhibition

$39.95

 

 

  Leederville Camera House - For Exhibition - Telling Stories

$211.15

 

 

  Paypal - Old Fashioned Games - Cockman House

$189.80

 

 

  Picture Plus Balcatta - Photo Frame For Exhibition

$125.00

 

 

  Spotlight - Materials For Exhbition

$234.45

 

 

  St Vincent De Paul - Photo Frames For Exhibition

$13.00

 

 

  Temple And Webster - Windsor 3 Panel Screen For Exhibition

$387.10

 

 

  Wanneroo Drive In Pharmacy - It's All About Play Material

$32.99

 

 

  www.bakerross.co.uk - Pegs For Hanging Memory Cards For Exhibition

$59.19

 

 

 

 

 

 

Funded Services June 2016

 

 

 

  Big W - Alexander Heights - Crafts

$46.50

 

 

  Bunnings - Alexander Heights - Crafts

$46.41

 

 

  Chippys Fish Café - Fish & Chips - Excursion

$31.80

 

 

  Coles - Catering Items For Client Lunches & Programs

$1,719.54

 

 

  Harvey Norman Av/It - Mini Cable For Camera And USB Drive

$48.00

 

 

  Kinross Supa IGA - Morning Tea - Auslan Sign Language Social Support

$18.45

 

 

  Kmart - Equipment, Kitchen, Appliance

$82.00

 

 

  Lincraft Whitford City - Crafts

$20.97

 

 

  Oceanlily Pty Ltd - Strawberries For Auslan Social Support

$4.99

 

 

  Quinns Rocks Fresh IGA - Gloves For Food Handling

$15.09

 

 

  R&J B Nominees Pty Ltd - Cards 4 Craft Idea

$20.00

 

 

  Red Dot Stores - Kitchen, Craft Items And Stationery

$44.43

 

 

  Riot Art & Craft - Craft For YPWD

$252.54

 

 

  Thach Holdings Pty Ltd - Red Rooster - Meals

$45.00

 

 

  Tuart Hill Mini Mart - Lunch Purchase For Clients

$9.50

 

 

  WA Appliance Parts - Dishwasher Parts (Wheels For Tray)

$44.00

 

 

  Wanneroo Central News - Stationary - Card Making

$21.80

 

 

  Wanneroo Deli - Concert & Health & Beauty Outing - Sandwiches For Social Support

$130.85

 

 

  Wilson Parking - Parking Fees

$24.72

 

 

  Woolworths - Catering Items For Client Lunches

$897.73

 

 

  Woolworths - Members Activity - Pedicure & Facial

$22.20

 

 

 

 

 

 

Building Maintenance June 2016

 

 

 

  Action Lock Service - Cut Domestic Key & Lock Focus

$193.50

 

 

  Barnetts Archectural Hardware - Hardware Purchases

$411.43

 

 

  Bunnings - Hardware Purchases

$3,858.26

 

 

  Calidad Industries - Opal Dome

$200.20

 

 

  Coates Hire - Scissor Lift

$462.00

 

 

  CSR Gyprock - Gyprock 13mm & Manhole Frame

$144.85

 

 

  Fielders -  Surfmist

$26.57

 

 

  Masters - Harware Purchases

$318.24

 

 

  Midland Plasterboard - Iccons TP

$36.94

 

 

  Northern Lawnmwer - Quick Cutter Spacer

$9.20

 

 

  Taubmans Trade Centre - Paint Supplies

$37.98

 

 

  Valspar - Paint Supplies

$860.38

 

 

  WA Paint City - Paint Supplies

$140.65

 

 

  Woolworths - Flat Fan Heater

$79.80

 

 

 

 

 

 

Youth Services June 2016

 

 

 

  Aerial Fun Trampolin - Deposit Payment

$274.00

 

 

  Big W - Board Games For Youth Program

$33.50

 

 

  Coles - Food For Hainsworth Youth 

$55.58

 

 

  EB Games - Xbox Games For Program

$57.00

 

 

  Games World - Games For Program

$49.99

 

 

  Gumnut Family Wanneroo - Medical Assessment For F Class Endorsement

$165.00

 

 

  Jacksons Drawing Supplies - Face Painting Gear For All Youth Centres

$118.24

 

 

  JB Lakeside Joondalup - Gift Cards For Prizes

$100.00

 

 

  Kmart - Prizes And Materials - All Youth Centres

$305.50

 

 

  Mirrabooka Supa IGA - Food For Hainsworth Youth

$156.11

 

 

  Officeworks - CD Case To Hold Xbox Games

$9.98

 

 

  Officeworks - Materials For Manga Workshop

$56.48

 

 

  Quick Fix Foods - Food For Hainsworth Youth

$16.00

 

 

  Rebel Joondalup - Prizes For Hainsworth Youth

$80.00

 

 

  Rebel Morley - Hainsworth Sports Equipment

$174.95

 

 

  Spotlight - Art Materials For Youth Program

$298.31

 

 

  Target - All Zones/Programs Materials And Prizes For Youth Centres

$186.00

 

 

  Woolworths - Dust Masks For Urban Artist, Food

$81.03

 

 

  Youth Affairs Council - YACWA Conference Tickets For Youth Services Staff Members

$2,860.00

 

 

 

 

 

 

Total Purchasing Cards Transactions

$42,797.27

 

 

 

 

 

 

Total EFT's And Purchasing Cards

$15,842,077.92

 

 

 

 

TOWN PLANNING SCHEME

 

Cell 5

Brian Zucal & Associates - Consultation Fee Lot 6 Gnangara Road

$450.00

 

 

 

 

 

Cell 8

Brian Zucal & Associates - Consultation Fee Lot 6 Gnangara Road

$450.00

 

 

 

 

 

 

Total TPS

$900.00

 

 

 

 

CANCELLED PAYMENTS FROM PREVIOUS PERIODS

106429

08.06.2016

H & M Ghosheh

-$360.00

106415

08.06.2016

Wanneroo Folk Club

-$830.00

2596-7076-01

28.06.2016

Landcare Weed Control

-$8,123.50

2596-5993-01

28.06.2016

The Maze Family Fun Park

-$463.00

106048

03.05.2016

Ms Amy Hira & Mr Timothy Eyles

-$758.80

106472

14.06.2016

JWH Group Pty Ltd

-$908.51

106516

21.06.2016

Jane Armstrong

-$280.00

 

 

 

 

 

 

AUTOSUM TOTAL

-$11,723.81

 

 

 

 

Manual Journals

 

30.06.2016

FER Lodgement Fee for 51 unpaid infringements 28.0

-$2,652.00

7074/2017

26.07.2016

Superannuation Clearing June 2016

$737,318.27

7074/2017

26.07.2016

Bank Fee on Returned Creditors Payment 06.07.2016

-$2.50

7074/2017

26.07.2016

Bank Fee on Returned Creditors Payment 19.07.2016

-$2.50

7074/2017

26.07.2016

FER Lodgement Fee for 58 unpaid infringements 20.0

-$3,364.00

 

 

 

 

 

 

AUTOSUM TOTAL

$731,297.27

 

 

 

 

General Fund Bank Account

 

 

Payroll Payments July 2016

 

 

 

05.07.2016

$1,742,091.48

 

 

19.07.2016

$1,692,913.56

 

 

22.07.2016

$19,952.92

 

 

 

 

 

 

Total Payroll

$3,454,957.96

 

 

 

 

00002612

15/07/2016

 

 

 

 

City of Wanneroo - Municipal Bank Account

 

 

 

  Bank Reconciliation - June 2016

 

 

 

 

 

 

 

Australia Post Dishonour Fee

$15.00

 

 

 

 

 

 

Total Bank Fees

$15.00

 

 

 

 

 

 

D Simms

 

 

 

  Parking Fees

$35.44

 

 

  Business Hospitality - Mayoral Lunch - City Of Swan - 02.05.2016

$130.40

 

 

  Hospitality - Ministerial Visit To Canberra – 03 – 04.05.2016

$78.03

 

 

  Hospitality - Parliament House In Canberra - Ministerial Visit 03 - 04.05.2016

$31.50

 

 

  Accommodation - D Simms & Mayor T Roberts - Ministerial Visit To Canberra 03 - 04.05.2016

$1,672.80

 

 

  Transport Gold Coast Convention Centre To Airport - LG Professionals Congress - Gold Coast 05 - 07.05.2016

$190.00

 

 

  Accommodation - D Simms - LG Professionals Congress - Gold Coast 05 - 07.05.2016

$603.00

 

 

  Airfare - D Simms - LG Professionals Congress - Gold Coast 05 - 07.05.2016

$3,325.98

 

 

  Business Hospitality - Team Alignment Building Preparation Session With H Hardcastle - 09.05.2016

$12.00

 

 

  Business Hospitality - Discussion In Regards To Northern Suburbs Railway Extension - 13.05.2016

$16.00

 

 

  Business Hospitality - Meeting Executive Director Infrastructure Planning And Land Services, Regarding Rail To Yanchep - 16.06.2016

$16.50

 

 

  Airfare - D Simms - Local Government Chief Officers Group Conference In Darwin- 13 - 15.06.2016

$1,058.98

 

 

  Business Hospitality - Fund Our Future Action Day - 21.06.2016

$18.00

 

 

 

 

 

 

F Hodges

 

 

 

  Registration Fee - D Tillbrook - How To Win Grants And Influence People - 24.06.2016

$160.00

 

 

  Parking Fees

$9.20

 

 

  Dick Smith - Hand Held Radios For Kingsway

$627.00

 

 

  Registration Fee - 5 X Employees - Workshop NGALA - 16.06.2016

$1,500.00

 

 

  Registration Fee - Breakfast Meeting - 17.06.2016 - 2 X Employees

$55.00

 

 

 

 

 

 

M Yildiz

 

 

 

  Registration Fee - M Wong - Urban Development Institute Of Auatralia - Professional Development Program - 30.05.2016

$800.00

 

 

  Walga Breakfast Meeting - D. Zappa - 29 June 2016

$40.00

 

 

 

 

 

 

H Singh

 

 

 

  Purchase Of Conference Tickets - Aqua Culture -  I Martinus

$75.00

 

 

  Training For 4 Project Officers- Auatralian Institute Of Architects

$372.00

 

 

  Environment Event Entry - Future Built Opportunities - 4 Officers

$352.00

 

 

  Registration Fee - WA Construction White Card - A Hawthorne - 14 - 16.06.2016

$65.00

 

 

  Exhibition Entry - The Australian Institute Of Architects - K Cheong - 28.06.2016

$80.00

 

 

  Harvey Norman - Purchase Of 3 Cameras

$738.00

 

 

 

 

 

 

Total Credit Cards

$12,061.83

 

 

 

 

00002625

28/07/2016

 

 

 

 

City of Wanneroo - Municipal Bank Account 

 

 

 

  Bank Reconciliation July 2016

 

 

 

  Bank Fees

 

 

 

  GLF Trans Fee

$205.48

 

 

  CBA Merchant Fee

$4,539.69

 

 

  CBA Pos Fee

$146.55

 

 

  BPay Fees Debtors

$125.27

 

 

  BPay Fees Rates

$5,186.28

 

 

  BPoint Fees Debtors

$43.75

 

 

  BPoint Fees Rates

$155.30

 

 

  Commbiz Fee

$325.69

 

 

  Commbiz Fee

$51.00

 

 

  Account Service Fee

$347.76

 

 

  Trace Fee

$25.00

 

 

  Audit Certificate Fee

$60.00

 

 

 

 

 

 

Total Bank Fees

$11,211.77

 

 

 

 

 

 

  Credit Cards

 

 

 

  N Jennings

 

 

 

  Business Hospitality - Attending The World Forum In Sydney - 24 - 27.05.2016

$409.98

 

 

  Registration Fee For Seminar - Perth In Focus - 16.06.2016

$175.30

 

 

  Registration Fee For Training - Heritage Construction Codes And Universal Access - 08.06.2016

$81.00

 

 

  Purchase Of Two Books - Amazon  Export Sales

$411.64

 

 

  Purchase Of Book - Book Depository

$45.12

 

 

  Purchase Of Books - Project Management Institute

$446.65

 

 

  Parking Fees

$50.65

 

 

  Business Hospitality - Attending The Australasian Reporting Awards In Sydney - 08 - 09.06.2016

$10.45

 

 

  Department Of Environment - Clearing Permit - Neerabup Environmental Reports

$50.00

 

 

 

 

 

 

Total Credit Card Payments

$1,680.79

 

 

 

 

 

 

Total Credit Cards And Bank Fees

$24,969.39

 

 

 

 

 

 

Advance Recoup July 2016

$17,298,254.41

 

 

 

 

 

 

Direct Payment Total (Includes Advance Recoup, Credit Cards And Bank Fees)

$17,323,223.80

 

 

 

 

 

 

Total Accounts Paid - Municipal Fund

$20,778,181.76

 

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              359

 

Customer & Information Services

CS03-08/16       Restricted Tender 01633 - Core HR and Payroll Solution

File Ref:                                              25075 – 16/218673

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Issue

To consider Tender No. 01633 for the supply of a Core HR and Payroll Solution.

Background

The City is seeking to replace its current Core HR and Payroll system with a solution that can remove manual payroll processing by drawing on technology to drive payroll efficiencies and provide a solution for the way employees across the City provide information to Payroll for processing each pay period.

 

For this reason the seeking of a solution was conducted in two stages, firstly with an Expression of Interest (EOI) which was conducted to seek information from the market place, which could drive the City’s future needs for efficiency and process improvement and consequently resulted in twelve Vendor responses. The second stage was conducted as a restricted Tender with nine shortlisted Vendors who demonstrated the capability requirements as set out in the EOI Brief and were approved by the CEO to be invited to the restricted Request for Tender (RFT) stage of the process.

Detail

Restricted RFT No. 01633 for the supply of a Core HR and Payroll Solution within the City of Wanneroo was advertised on 10 May 2016 and closed on 24 May 2016.

 

Tenderers had a choice of any of three options including:

 

·        In-house software licence purchase; or

·        Software as a Service (SaaS) Cloud solution; or

·        Hosted version of a SaaS.

 

At close of Tenders, submissions were received from seven Tenderers with one tenderer choosing to submit a tender for two options making eight submissions in total.

 

All Tenderers were deemed as conforming to the Conditions of the RFT and therefore were eligible for assessment.

 

Essential details of the relevant contracts are outlined below:

 

Contract Type

Part 1

Agreement to supply software licences for an In-house software solution

Contract Duration

No duration as a Perpetual Licence

Commencement Date

Subject to Contract Negotiation

Expiry Date

Perpetual

Extension Permitted

n/a

Rise And Fall Included

Subject to number of Full time equivalent (FTE) employees

Contract Type

Part 2

Implementation Agreement

 

Contract Duration

Subject to Project Plan

Commencement Date

Subject to Project Plan

Expiry Date

Subject to Project Plan

Extension Permitted

Subject to Project Plan

Rise And Fall Included

no

Contract Type

Part 3

Support and Maintenance Services Agreement

Contract Duration

To be determined as part of Contract negotiations

Commencement Date

From after Go Live date – April 2017

Expiry Date

TBA

Extension Permitted

Yes

Rise And Fall Included

TBA

 

Tender submissions were received from the following companies:

 

Tenderer  Name

RFT Submission Option Tendered for:

Ascender Pay

Hosted SaaS

Aurion Submission 1

In-house software

Aurion Submission 2

SaaS

NTT Data Business Solutions

Hosted SaaS

POIT Oracle

Hosted SaaS

POIT SAP

Hosted SaaS

ProActive Payroll

Hosted SaaS

Technology One

In-house software

 

The Tender Assessment Panel, consisting of six panel members being, Project Manager Payroll & HR Systems, Senior HR Consultant (Strategy), HR Systems Analyst, Business Systems Analyst, Senior Payroll Officer and Coordinator Financial & Systems Accounting evaluated the tender submissions with oversight from the Contracts Officer and independent Probity Advisor (William Buck), with technical advice from specialist advisors; Learning & Development Specialist, Coordinator Safety Systems and Business Systems Analyst (Integration) as required.

 

The Tenders were evaluated in accordance with the following qualitative selection criteria and weightings. Price was assessed separately and as a value for money outcome.

 

Item No

Key Criteria to be met by the Tenderers

Weighting applied to the scores

1

Core HR - for Organisational structure and Personnel Administration.

15%

2

Payroll and Time & Attendance -  for efficient payroll processing, electronic timesheets and award interpretation.

15%

3

Integration – with the City’s current Enterprise systems.

15%

4

HR Extensibility – other HR Modules capability assessed as part of the Human Resource Information System (HRIS) for future projects.

15%

5

Self Service Kiosk – efficiencies through automation of process by employees accessing requests for leave, logging timesheets, applying for allowances and payments as per the Enterprise Agreements, access to reports and dashboards and following up on tasks to be actioned.

15%

6

Business Intelligence Tools - for Report creation.

15%

7

Implementation - by Tenderer of proposed solution.

5%

8

Customer Service – Support Services for post implementation to be provided by the Tenderer.

5%

 

The Tender assessment process was conducted in three phases with ratings and weightings applied to determine a ranking of the submissions at each phase of the assessment process.

 

Tenderers were required to respond to each criterion of the RFT Document issued and also provide a lump sum price supported by assumptions of the rates applied. The price offer provided in the RFT submission was for the provision of indicative costs to implement and provide software based on the selected option over a six year timeframe. 

 

Each Assessment Panel member assessed a rating for each criterion and then a group consensus vote determined the final rating to be applied for each criterion with the total score then being weighted with oversight from the Probity Advisor.

 

Phase 1 Qualitative and Price Assessment

 

In the first phase, the assessment of each Tender submission considered whether Tenderers had achieved a weighted score of sixty (60%) percent or greater and secondly had demonstrated a price offer that was within the budget tolerance levels set  to manage the project risk at  no greater than ten (10%) percent of budget for implementation in Year 0. The ranking of each Tenderer was then applied for each submission that had met the qualitative rating and price tolerance.

 

As a result of the assessment, there were no eliminations of submissions based on the qualitative assessments.

 

One Tenderer who provided a price offer that exceeded the budget tolerances for the project was eliminated at the end of the first phase of Tender assessment.

 

The ranking of Tenderers from Phase 1 was as follows:

 

Tenderer (and Option)

Ranking

Ascender Pay - Hosted SaaS

1

NTT Data Business Solutions - Hosted SaaS

2

Technology One - In-house software

3

Aurion (Tender no 2) -  SaaS

4

Aurion (Tender no 1) -  In-house software

4

POIT Oracle - Hosted SaaS

6

ProActive Payroll - Hosted SaaS

7

POIT SAP - Hosted SaaS

0 – eliminated due to lump sum price being outside of budget tolerance levels.

 

The top four ranking Tenderers from Phase 1 assessment:  Ascender Pay, NTT Data Business Solutions, Technology One and Aurion were invited to present to the Assessment Panel to respond to specific technical information requirements.

 

The four Tenderers were approved to move to Phase 2 based on their scores indicating the closest alignment to the criteria as set out in the statement of requirements within the RFT Document.

Phase 2 Assessment of Shortlisted Tenderers

 

In the second phase, the four Tenderer submissions were re-assessed by the Assessment Panel, as to any change to the initial ratings for each criterion influenced by the information provided during Phase 2.

 

The City issued questions to all four Tenderers requesting clarification of information for technical information and pricing which was considered in the assessment process.

 

The Assessment Panel considered any additional information that had influenced changes to the consensus rating for each criterion assessed for each submission.

 

During this phase, Financial due diligence was conducted by Corporate Scorecard on all four Tenderers resulting in all Tenderers passing with no eliminations based on failure to pass the Financial risk assessment.

 

The ranking of Tenderers at the end of Phase 2 are as follows:

 

Tenderer  (and Option)

Ranking

Ascender Pay - Hosted SaaS

1

Technology One - In-house software

2

Aurion (Tender no 2) -  SaaS

3

NTT Data Business Solutions - Hosted SaaS

4

 

The top two ranking Tenderers for Phase 2 were Ascender Pay and Technology One. The City then proceeded to conduct referee checks on both Tenderers.

 

Phase 3 - Due Diligence Assessment of top ranking Tenderers

 

The City then conducted three Referee checks and one site visit for both Ascender Pay and Technology One, along with further requests for information, as part of the Due Diligence process.

 

Tenderers were assessed as to whether there had been any change to the initial ratings for each criterion based on information provided from the referee phone conference calls, site visits and requests for further clarification questions.

 

The Assessment Panel determined that additional qualitative information had been provided for Payroll and Time & Attendance, Self Service Kiosk, Business Intelligence Reporting Tools and Customer Service and therefore the review of the ratings for each Tenderer was based on these criteria with a focus on process efficiencies and the ease of use of the solution.

 

The Assessment Panel agreed that the consensus scores brought forward for the Tenderers from the second stage of the assessment would remain the same for the key criteria of Core HR, Integration, HR Extensibility and Implementation as no additional information had been provided to influence the changing of the scores.

 

The ranking of the Tender submissions at the end of the qualitative assessment in the Due Diligence phase revealed that Technology One had the highest ranking followed by Ascender Pay.

 

Tenderer  (and Option)

Ranking

Technology One - In-house software

1

Ascender Pay - Hosted SaaS

2

 

Overall Assessment

Technology One, in being able to demonstrate functionality that can assist the City in addressing this challenge, was the main reason for leading in the qualitative assessment in the final phase.

 

The site visit confirmed the findings for Technology One were supportive of the capability of providing for user friendly timesheets linked to rosters and approved leave and applied award interpretation, with capability of being able to be accessed through a user friendly Self Service Kiosk.

 

The Self Service Kiosk was demonstrated with an easy point of access to a work centre supported by mobile apps that enabled employees to be able to access their key tasks to action from internal and external locations driving greater payroll efficiencies.

 

Also the Business Intelligence tools and dashboards capability to create, schedule and publish reports to the Self Service Kiosk highlighted a very user friendly solution that can be accessed by leaders and all employees allowing for key information to be provided in a timely manner.

 

Whilst both Technology One and Ascender Pay can provide audit reports to meet the City’s requirement of ensuring separation of duty for Payroll Administrators, Technology One can also provide an option to prevent Payroll Administrators from changing fields in their own data, albeit it is a convoluted process which Ascender Pay is not able to do.

 

The key reasons for changes to the qualitative Ratings for Ascender Pay solution were found to be that the understanding gained through the Due Diligence process, for the capability of the Timesheets including award interpretation linked to rosters and leave, the Self Service Kiosk and the capability of meeting requirements of the Business Intelligence Tools when compared to the earlier assessment led to a decrease in the score.

 

Price Variations to Contract

 

During the process of asking further questions for clarification, it was determined for those Tender submissions that did not include Award Interpreter software functionality to meet enterprise agreement award interpretation, that there would be a requirement to provide an option with a supporting variation of indicative pricing. Technology One advised of additional indicative costs for provision of EmpLive Award Interpreter which is a strategic partner of Technology One. Initially in Year 0, there would be an indicative additional cost to implement EmpLive. The overall variations to contract price resulted in an additional cost of $73,035 in Year 0 with ongoing operational costs from Year 1 onwards. These were assessed as being within budget tolerances.

 

Ascender advised of an additional indicative cost for award interpretation of $33,450 in year 0 with ongoing operational costs from year 1 onwards. Additionally, Ascender advised of an additional indicative cost of $15,000 to meet the City's integration requirements, for year 0 only. The overall variations to contract price for Ascender resulted in an additional cost of $48,450 for year 0.


 

Cost Benefit Analysis

 

A Cost Benefit Analysis was conducted on Technology One as the top ranked Tenderer in order to assess whether the additional price variations to the contract advised, kept the costs within the budget tolerances for project risk in Year 0 and to assess the investment decision.

 

It was assessed that the Price offer provided by Technology One, inclusive of the price variation was within budget tolerances and therefore was eligible to be recommended as the preferred Tenderer.

 

The following is a summary of the Cost Benefit Analysis for Technology One:

 

a)         Price offer is for an In-house software purchase of licences with the use of EmpLive for the Award Interpreter. Costs are initially in Year 0 with maintenance costs over the six year period and additional cost to access EmpLive per year.

 

b)         Lump sum offer of $426,641.

 

c)         Indicative price variations provided were $73,035.

 

d)         Indicative price of $499,676 is within budget set as per the Evaluation Plan for Year 0 of $650k.

 

e)         The Cost Benefit Analysis indicates that the operational costs for running the Technology One solution will be in the vicinity of just under $100k per year from Year 1 onwards.

 

f)          The City’s internal operational costs that will be incurred as a consequence of the parallel running of the current Authority system which utilises functionality which renders it imperative to remain active for now, will be close to $65k per year.

 

g)         An additional amount has been allocated for configuration and training in addition to the original implementation costs of approximately $20k per year over five years.

 

h)      The Benefits, Cost Ratio is .41, meaning that it is anticipated that the incremental benefits from the project have the capability of returning to the City an indicative 41 percent of the total cost over the six year period as the first of the seven enterprise software replacements to take place over the next few years.

 

Summary Analysis of Tenderers Assessment

 

The Technology One submission has been assessed as having the greatest capability of meeting the City’s expectations from a software replacement through payroll efficiencies and overall workforce user efficiencies.

 

Consultation

 

During the period of initial assessment of the documentation, review of Presentation 1 and Presentation 2 phases, key feedback was sought from advisors to the Assessment Panel as outlined in the Evaluation Plan as follows:

 

·        Business Systems Analyst (Integration) for advice on the Tenderers capability for Integration of their solution to the City’s systems.


 

·        Learning and Development Specialist for advice on the Tenderers capability to provide a Learning and Development system and a Performance and Goals system to meet the future needs for the City.

 

·        Coordinator of Safety Systems for advice on Occupational Safety and Health (OSH),  Injury Management systems and Workers Compensation system.

Comment

The implementation of the Core HR and Payroll solution is the first of seven enterprise wide solution replacements as described in the report on Core Systems Replacement (CSR) Programme Business Case provided by RSM and will set the foundation for incremental continual improvement from future enterprise system implementations. This is further supported by the RSM analysis that states that “The CSR Programme is primarily comprised of replacement IT projects, and as such, the project benefits within it are expected to be incremental and driven primarily by risk avoidance and mitigation”.

 

It is anticipated that the Core HR and Payroll solution will contribute to the efficiencies gained for the City through payroll process improvement, employee wide use of a Self Service Kiosk to minimise payroll manual entries and efficiencies from the time sheeting process.

 

A challenge faced by the City will be the change management required to implement the timesheets and Self Service Kiosk which if used to the fullest extent will provide the greatest efficiencies to the payroll team as it takes away from many manual work arounds.

 

The Tender submission from Technology One achieved the highest ranking in accordance with the assessment criteria to meet the efficiencies as set out in the Restricted Tender document and therefore is the preferred Tenderer. Reference checks have indicated that this Tenderer has provided a satisfactory service delivery to their customers.

 

Statutory Compliance

 

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

 

o   Drive continuous - improvement and creative solutions

o   Ensure our resources address our growth demands

Risk Management Considerations

Risk Title

Risk Rating

Corporate Systems

High

Accountability

Action Planning Options

Executive Management Team

Manage

 

The above risk has been identified and considered within the City’s Corporate risk register. Action plans have been developed to manage this risk to improve the existing management systems as an interim measure.

 

The specific system issues that were identified by the Payroll Process Audit will be mitigated through the implementation of the Core HR and Payroll Solution.

Policy Implications

EOI and Restricted Tenders have been invited in accordance with the requirements of the City's Purchasing Policy.

Probity Considerations

William Buck was engaged to provide probity oversight to the process.  A probity advisor was present for all assessment meetings.

Financial Implications

Based on the preferred Tenderer’s lump sum price offer and the subsequent indicative price variation, the total indicative cost to implement the Core HR and Payroll Solution is assessed as $499,676 and is accommodated within the Capital works budget for this project.

 

Tender 01633 - Procure a Core HR and Payroll Solution

Description

Project Costs

Project Funding

Funding Commitments for PR-4028 for Total Project to implement in YR 0

 

$943,390

Proposed Commitments under RFT 01633 for YR 0

 

 

Technology One (RFT price offer) for purchase of software licences for Core HR, Payroll, Self Service Kiosk, Business Intelligence Tools,Timesheets and Implementation of the software.

$426,641

 

Variations to Price - costs to provide and implement EMPLive Award Interpreter

$73,035

 

Total Cost of Software in Year 0

$499,676

 

City of Wanneroo Project Management Team for 2016/17 YR.

$224,471

 

Total Project Cost for YR 0

$724,147

 

Contingency Funds

$219,243

 

Total Funding

$943,390

 

 

Costs to backfill staff seconded to the Project Team have been budgeted into 2016/17 operational funds.  Operational costs for supporting the Core HR and Payroll Solution will be funded from the City’s operating budget and will commence from Year 1 onwards following implementation or 2017/18 operating budget, whichever occurs first.

Voting Requirements

Simple Majority

 

 

Recommendation

That Council ACCEPTS the Tender for the lump sum of $426,641 plus contractual variations of $73,035, submitted by Technology One for Tender No. 01633 for Core HR and Payroll Solution in accordance with the General Conditions of Tendering and subject to satisfactory negotiations of contract terms.

 

Attachments: Nil

 

 

 

 

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              368

 

Property Services

CS04-08/16       Proposed Lease to Great Lakes Community Resources Incorporated over portion of Lot 552 (86) Motivation Drive, Wangara

File Ref:                                              20919 – 16/257849

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider leasing portion of Lot 552 (86) Motivation Drive, Wangara to Great Lakes Community Resources Incorporated, trading as “Soft Landing” (Soft Landing).

Background

Lot 552 on Deposited Plan 406640, Certificate of Title Volume 2706 Folio 99 comprises an area of 17,924m2 and is owned in freehold by the City (refer Attachment 1).  It is zoned “Industrial” under the Metropolitan Regional Scheme and “General Industrial” under the City of Wanneroo District Planning Scheme No.2.

 

Lot 552 is made up of numerous structures including administration offices and ablution areas.  The primary structure is a large colorbond building, approximately 2,300m² in area (Loading Hall) which houses material waste recycling equipment.

 

Lot 552 previously operated as a materials recycling facility for the Cities of Wanneroo, Joondalup and Stirling, and is commonly known as the Materials Recycling Facility or MRF (MRF).  The City ceased using the MRF as a recycling facility in October 2014 and is in the planning stages to decommission the plant and equipment.  Administration is currently reviewing the long term future of the MRF, which will be subject to future reports to Council for consideration.

 

Abutting the MRF on its southern boundary is Lot 9005 (70) Motivation Drive, Wangara and  is owned in freehold by the City.  Access to the MRF is via the driveway on Lot 9005.

 

Soft Landing is one of several entities operating under Great Lakes Community Resources Incorporated.  Soft Landing is a national not-for-profit organisation which has been turning waste into wages for over 25 years by employing disadvantaged unemployed.

 

Soft Landing is a not-for-profit community development organisation and is also registered with the Australian Charities and Not-for-Profits Commission as a charity.  It was initially established as a Skillshare i.e. community based, federally funded program to assist unemployed and in particular, disadvantaged unemployed to obtain and retain employment.  It was incorporated in 1987 and has over 25 years’ experience in community service delivery.  It draws on government, industry and the community to deliver its services.  It has been registered as a charity since 3 December 2012.  Whilst certain aspects of its operations do have a ‘commercial’ element to them such as the charging of a fee per mattress (to cover its overheads) when a mattress is delivered to it, Soft Landing’s board is not entitled to any pecuniary profit and all income received goes back into its day to day operations.

 

In June 2015, Soft Landing expressed an interest to use a portion of the MRF for the purpose of temporarily storing old mattresses (in the short term – 3 months) with the purpose of recycling mattresses in the longer term.

Detail

As a result of Soft Landing’s request to use a portion of the MRF on a temporary basis for storage, an Agreement for Storage and Access (“Storage Agreement”) agreement dated 22 January 2016 between the City of Wanneroo and Soft Landing was executed under delegated authority.  It did not require approval by Council.  The Storage Agreement allows for Soft Landing to store mattresses and associated recycling equipment at no cost and provides for the use of approximately 660m² of the Loading Hall and approximately 30m² of a the building previously used by the City as a first aid office.

 

The Storage Agreement, which commenced on 22 January 2016 (the date of execution of the Storage Agreement), was for a term of two (2) months and included provisions to permit the tenure to be extended periodically for one month periods.  The Storage Agreement has been extended on several occasions in accordance with the month by month extension provision in the Storage Agreement.  The expiry date of the Storage Agreement is 21 August 2016 unless extended prior to this date for a further month.  It also allows for either party to terminate the arrangement by the giving of seven (7) days written notice to the other.

 

The reason for the initial, short term nature of the original Storage Agreement (now proposed to be superseded by the lease recommended in the present report) was to allow the City time to decommission the old plant and recycling equipment and consider the long term future of the MRF as a whole.  An Expression of Interest for the decommissioning was advertised in June 2016 and there were three respondents.  It is expected that the City will progress to restricted tender within the next few months following agreement with the City’s Legal team regarding the disposition of assets.  The project to decommission the plant and equipment, at this stage, is scheduled to commence in January 2017 with completion by the end of March 2017.

 

As there is still a few months before decommissioning works take place, Administration has negotiated a new, relatively short term lease with Soft Landing over the portion of the Loading Hall, the first aid building referred to earlier, and a third building being a sea container approximately 15m² in area, which the City previously used as a site office when the MRF was in operation.  The move from a licence (which was at no cost to Soft Landing) to a lease means that the City will recover a discounted rental, which also offset costs incurred by the City from Soft Landing’s use of services at the MRF (the buildings within the leased area are connected to electricity and other services).  A relatively short lease term offers flexibility for the City to monitor the status of the overall MRF site and make a determination on the long term use, without the potential decision-making constraints that may arise from having a lessee in occupation for a longer lease term.

 

There is potential, at the time of the present report, that a decommissioning works (if initiated during the proposed lease term) may require Soft Landing to cease operations and vacate the site for the term of the decommissioning works as the works will be in close proximity to the Soft Landing’s recycling operations.  It is Administration’s intention to undertake the decommissioning works, if possible, without impacting Soft Landing’s operations and avoiding the need to vacate, notwithstanding that the City’s priority remains the safe and effective implementation of any decommissioning process for the site.

 

Under the City’s Leasing Policy, Soft Landing is classified as “Government” due to the fact that it receives government grant funding, albeit its operations are of a not-for-profit nature.  Accordingly, the following essential terms for the proposed new lease have been presented to and agreed by Soft Landing, subject to Council approval:


 

Lease Premises:

Exclusive use of the three areas defined as “Lease Area” as shown in Attachment 1.

Permitted Purpose:

Recycling mattresses

Commencement Date:

On execution of the lease

Lease Term:

12 month term from Commencement Date.

Expiry Date:

12 months from Commencement Date.  The lease will include a holdover provision whereby it can be extended on a month by month basis subject to agreeance by all parties.

Lease Rental*1:

$1,322.69 per month plus GST.

Rates & Taxes:

Lessee responsibility

Outgoings (Water, Electricity etc.)*2:

Lessee responsibility deemed to be included in the Lease Rental.

Lessee Services:

Lessee responsible for the provision of special requirements such as telephone and broadband services

Building Insurance:

Lessor responsibility

Public Liability Insurance:

Lessee responsibility- $20 million (or a greater amount as required by the City)

Maintenance*3:

Lessee to keep and maintain every part of the internal areas of the lease premises including all ceiling panels, lighting and electrical installations, doors, windows, floor coverings and all other fixtures and fittings in good and substantial repair and condition.

Cleaning:

Lessee responsibility

Structural Maintenance:

Lessor responsibility

Licence Areas:

Lessor is responsible to maintain the access road and front gate, defined as “Licence Area (Access)” in Attachment 1.  Lessee is permitted to use (on a non-exclusive basis) these areas for the purpose of accessing the Lease Premises.

Early termination clause*4:

The proposed lease will include a provision for either party to terminate the agreement with one month’s written notice.

 

*1 In accordance with the terms of the City’s Leasing Policy, the method of calculation of lease fees is “By Negotiation”.  To arrive at a proposed rent, the City sought a rental valuation from McGees Property.  The net result is that Administration has applied a 75% discount to the commercial rental valuation in recognition of the valuable recycling service that GLCR provides to the City of Wanneroo community.

 

*2 Outgoings – Soft Landing will be using the City’s electricity and water supply for the operations of the first aid building (as it does now) and the old site office.  Administration has reviewed the utility invoices for the MRF as a whole and has incorporated an additional fee into the Lease Rental in the above table over and above the rent component to allow for the City’s cost recovery for this usage.  Soft Landing will continue to provide power to its recycling machinery located in the Loading Hall to recycle the mattresses from the generator it hires.  During the lease negotiation, quotes were sought by the City and Soft Landing from their respective contractors to determine the feasibility of hard wiring the recycling machinery to the City’s electrical supply.  Due to the amounts of the quotes and the short term nature of the proposed new lease, it is considered that the continuation for the hire of the generator is the better option financially.

 

*3 Maintenance – Soft Landing will be required to maintain the Leased Premises (as described in the above table), save for the structural integrity of the structures.

 

*4 Early termination – the City will include a break clause.

 

Soft Landing’s current operations

Since the commencement of the Storage Agreement, Soft Landing has escalated its operations at the MRF and is, in addition to storing old mattresses, now recycling them using the recycling machinery referred to earlier in this report.  The associated machinery are being powered by a generator which Soft Landing is hiring on a month by month basis from one of its contractors at a cost of $2,000 per month as there is no electrical power to the subject area in the Loading Hall.  It is understood the mattresses are being pulled apart with all elements that make up a mattress being recycled.

Consultation

The City’s Waste Services unit has been consulted with respect to the proposed lease.

Comment

Soft Landing has, to date, met all of its obligations under the Storage Agreement.  The proposed new lease will give the City the opportunity to receive a revenue income stream over the usage of the various areas by Soft Landing for the short term whilst the City gives consideration to the future of the MRF as a whole.

 

Once a decision is made on the future use of the MRF, consideration may be given to a long term lease to Soft Landing should this be warranted.

Statutory Compliance

Under the Local Government (Functions and General) Regulations 1996 Regulation 30, the proposed lease to GLCR is an exempt disposition of property to which section 3.58 of the Local Government Act 1995 does not apply.  It is an exempt disposition as the disposal is to a charitable body and whose members are not entitled or permitted to receive any pecuniary profit from the body’s transactions.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “1     Environment - A Healthy and sustainable natural and built environment

1.3    Reduce, Reuse, Recycle Waste - Our community will be a leading example of recycling, reusing and waste management.

Risk Management Considerations

The proposed new lease is considered a minimal risk to the City.  Soft Landing will be responsible for the ongoing maintenance of the three areas that are the subject of the proposed lease.

 

Risk Title

Risk Rating

Asset Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

In addition to its maintenance responsibilities, Soft Landing will also be responsible to mitigate any risk of fire as part of its day to day operations.

Policy Implications

Under Council’s adopted Leasing Policy, the proposed lease can be considered to be both “Government” (due to the commercial cost recovery element of Soft Landing’s operation) and “Not-For-Profit”.

 

The proposed lease has been negotiated in accordance with the commercial guidelines as outlined in the City's Leasing Policy, albeit that it is understood that Soft Landing is a not-for-profit organisation and therefore a substantially discounted rental has been applied in recognition of this and the service it provides.

Financial Implications

Soft Landing currently pays no rent under the Storage Agreement.  In addition, the City covers all utility charges (electricity and water) for the first aid building as referred to earlier in this report.

 

The proposed lease will provide an income stream to the City of $1,332.69 per month plus GST as outlined in the essential terms which includes cost recovery for utilities which the City is currently absorbing.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       APPROVES the lease of portion of the Materials Recycling Facility, Lot 552 (86) Motivation Drive, Wangara (refer Attachment 1) to Great Lakes Community Resources Incorporated (trading as Soft Landing) for a twelve (12) month term commencing on the date of execution of the lease, in accordance with the City's Leasing Policy for a “Government” entity; and

2.       AUTHORISES the affixing of the Common Seal of the City of Wanneroo to a lease between the City of Wanneroo and Great Lakes Community Resources Incorporated (trading as Soft Landing) in accordance with the City's Execution of Documents Policy.

 

 

 

Attachments:

1.

Softlanding - lease and licence area plan

16/256598

Minuted

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                                                              373

PDF Creator

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              374

 

Council & Corporate Support

CS05-08/16       Donations to be Considered by Council - August 2016

File Ref:                                              2855V02 – 16/261042

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To consider requests for sponsorships, donations and waiver of fees in accordance with the City’s Donations, Sponsorships and Waiver of Fees and Charges Policy (Policy).

Background

The Policy requires applications over $500 from individuals and organisations to be determined by Council. Consequently a report is prepared for Council meetings, coinciding with a period where applications of this nature have been received.

 

With respect to requests for sponsorships, the Policy specifies that for National Events the amount provided will be $200.00 per individual, capped at $600.00 per team, and for International Events the amount provided is $500.00 per individual capped at $1,500.00 per team.  Schools are capped at $2,000.00 per school per financial year.

Detail

During this period, the City has received three sponsorship requests, one community donation request and nil requests for a waiver of fees and charges, which are summarised as follows. Copies of the full applications are available from Governance upon request.

Comment

Sponsorship Donations

Applicant 1 – School Sport Western Australia Inc.

Name of Individual/s

 

Owen Brown, Brayden Smith and Jacob Smith

Reside in City of Wanneroo

18years of age or under

Yes

Yes

Event Details

School Sport Australia National Swimming Championships, Darwin NT, 15 – 21 September 2016

Commitment to providing a written report regarding the event

Yes

Commitment to acknowledgement of the City of Wanneroo

Yes

Eligibility Level

National

Comments

 

 

In accordance with the Policy, $200 per individual (capped at $600 per team, up to four teams).

Recommendation

 

 

 

 

 

APPROVE a request for sponsorship in the sum of $600.00 to School Sport Western Australia Inc for the participation of Owen Brown, Brayden Smith and Jacob Smith at the School Sport Australia National Swimming Championships to be held in Darwin NT from 15 – 21 September 2016.

 

This request is in accordance with Council’s Policy.

 

Applicant 2 – Ice Hockey WA

Name of Individual/s

 

Liam McAuley, Kalin Njirich  and Anthony Njirich

Reside in City of Wanneroo

18years of age or under

Yes

Yes

Event Details

Kurt De Fris National Ice Hockey Championship, Newcastle NSW, 14 – 17 July 2016

Commitment to providing a written report regarding the event

Yes

Commitment to acknowledgement of the City of Wanneroo

Yes

Eligibility Level

National

Comments

In accordance with the Policy, $200 per individual (capped at $600 per team, up to four teams).

Recommendation

 

 

 

 

APPROVE a request for sponsorship in the sum of $600.00 to Ice Hockey WA for the participation of Liam McAuley, Kalin Njirich and Anthony Njirich at the Kurt De Fris National Ice Hockey Championships held in Newcastle NSW from 14 – 17 July 2016.

 

This request is in accordance with Council’s Policy.

 

Applicant 3 – Shobukan Martial Arts

Name of Individual/s

 

Liam Arnold, Jordan Baker, Dylan Fisher and Saba Clarke

Reside in City of Wanneroo

18years of age or under

Yes

Yes

Event Details

Australian Karate Championship, Melbourne, Vic,
12 – 14 August 2016

Commitment to providing a written report regarding the event

Yes

Commitment to acknowledgement of the City of Wanneroo

Yes

Eligibility Level

National

Comments

In accordance with the Policy, $200 per individual (capped at $600 per team, up to four teams).

Recommendation

 

 

 

 

APPROVE a request for sponsorship in the sum of $600.00 to Shobukan Martial Arts for the participation of Liam Arnold, Jordan Baker, Dylan Fisher and Saba Clarke at the Australian Karate Championships to be held in Melbourne Vic from 12 – 14 August 2016.

 

This request is in accordance with Council’s Policy.

Community Group Donations

Applicant 1 – Merriwa Primary School

Request amount

$2,400.00

Description of request

Donation for two tickets per family for 40 children participating in a choir at the One Big Voice concert to be held at the Perth Arena on 12 August 2016.

Criteria

Evaluation

Potential for income generation

Nil

Status of applicant organisation

State Government School

Exclusivity of the event or project

Participants and family members, totalling 80 residents of the City of Wanneroo


Alignment with Council’s existing philosophies, values and strategic direction

Objective 2.2 – Healthy and active people – we get active in our local area and we have many opportunities to experience a healthy lifestyle.

Alternative funding sources available or accessed by the organisation

$400.00

Contribution to the event or activity made by the applicant or organisation

Not stated.

Previous funding assistance provided to the organisation by the City

Nil

Commitment to acknowledge the City of Wanneroo

Yes

Comments

40 students of Merriwa Primary School have been invited to perform as a choir at the One Big Voice concert at the Perth Arena on 12 August 2016.  This concert was previously held at Joondalup Arena which had free entry but with the move to Perth Arena the tickets are now $30 each.  The Principal has stated that many of the students come from a low socio-economic background and their families are struggling to buy the tickets. This request is for 2 family members per student (40 students) to attend the event being a total of 80 parents at $30 per ticket ($2,400).

Under the terms of the Donations, Sponsorships and Waiver of Fees and Charges Policy at item 2.10, State or Federal government organisations will not be considered for funding unless substantial benefit to the City of Wanneroo community is established.  This affects a small proportion of the community as a whole.  Under the Sponsorships category of the Policy, schools are allowed funding to a maximum of $2,000.00 per school per financial year to support students attending events.  This application is above that amount. 

Recommendation

NOT APPROVE a request for a donation for the sum of $2,400.00 to the Merriwa Primary School for two tickets per family at $30 each for 40 children participating in a choir at the One Big Voice concert to be held at the Perth Arena on 12 August 2016.

Reason

This request does not satisfy the criteria of Council's policy.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The Policy states that sponsorship applications for attendance at National Events will be capped at $600.00 per team (up to four teams) and Regional or State capped at $600 per club.  International events will be capped at $1,500.00 per team and schools capped at $2,000.00 per school per financial year.

Financial Implications

Budget 2016/2017

 

$90 000.00

Amount expended to date (as at 28 July 2016)

 

12,850.00

Balance

 

$77,150.00

Total of requests for this round:

Donations (in this report):

 

Total this Round (recommended)

 

$4,200.00

 

 

$1,800.00

BALANCE

 

$75,350.00

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.         APPROVES a request for sponsorship in the sum of $600.00 to School Sport Western Australia Inc for the participation of Owen Brown, Brayden Smith and Jacob Smith at the School Sport Australia National Swimming Championships to be held in Darwin NT from 15 – 21 September 2016;

 

2.         APPROVES a request for sponsorship in the sum of $600.00 to Ice Hockey WA for the participation of Liam McAuley, Kalin Njirich and Anthony Njirich at the Kurt De Fris National Ice Hockey Championships held in Newcastle NSW from 14 – 17 July 2016;

 

3.         APPROVES a request for sponsorship in the sum of $600.00 to Shobukan Martial Arts for the participation of Liam Arnold, Jordan Baker, Dylan Fisher and Saba Clarke at the Australian Karate Championships to be held in Melbourne Vic from 12 – 14 August 2016; and

 

4.         NOT APPROVE a request for a donation in the sum of $2,400.00 to the Merriwa Primary School to purchase two tickets per family at $30 each for 40 children participating in a choir at the One Big Voice concert to be held at the Perth Arena on 12 August 2016.

 

 

 

Attachments: Nil   


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              379

 

Chief Executive Office

Office of the CEO Reports

CE01-08/16       National Growth Areas Alliance NGAA Congress - November 2016

File Ref:                                              14155V02 – 16/261026

Responsible Officer:                           Chief Executive Officer

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To seek Council’s support to host the National Growth Areas Alliance (NGAA) Congress to be held at Mindarie Marina 14th and 15th November 2016 with participants being accommodated at Joondalup Resort given the numbers expected.

Background

The City is a proud member of the NGAA which has grown to become a 24 member alliance of Australia’s fastest growing municipalities, representing a national population of more than four million people.  These populations are growing at double the national rate. Through joint effort and a united voice, the NGAA advocates for improved opportunities for education, jobs, health, infrastructure and public transport in outer growth suburbs like those within the City’s boundaries.  The alliance is building in profile and momentum and is assisting councils and communities to have their voices heard at a state and national level.

Detail

The City has the opportunity to host the NGAA Congress on Monday 14 and Tuesday 15 November 2016 at Mindarie Marina.  The two day event will bring member councils and key guests together to further the growth and development of outer metropolitan suburbs.  Approximately 40 to 50 guests are expected to attend from member councils in New South Wales, Victoria, South Australia and Western Australia, allowing an excellent opportunity to showcase the City of Wanneroo’s strengths.  The event will include a de-brief of advocacy efforts post the Federal Election, key learnings and discussion on future efforts.

 

Attendees will partake in field trips within the City and be informed of strategic goals and needs within the City and those of other member councils.  Case studies on the City are intended to include Neerabup Industrial Estate and the Yanchep Strategic Metropolitan Centre.  Visiting interstate members will be accommodated at the Joondalup Resort.

Consultation

The NGAA Congress is a biannual event managed by NGAA. Conversations have been held with the Executive and Mayor as Deputy Chair of the alliance about the value of the City hosting the 2016 event.

Comment

Hosting the NGAA Congress 2016 will provide the opportunity to further strengthen the City’s profile as a member of the NGAA and build useful networks among member councils and serve as a platform for the City’s advocacy messages, particularly important in the lead up the 2017 State Election.  The Congress will include robust discussion on infrastructure, the challenges and options for building the suburbs of the future and value capture.  Hosting the Congress will increase the City’s exposure on a national stage, among member councils facing similar growth challenges and provide valuable opportunities to air our advocacy messages and strengthen relationships to bring about positive change for the future.

The NGAA’s view is that providing for population growth is the responsibility of federal and state governments, as well as local government.   Local governments are best placed to plan for their communities but are often not able to wholly fund necessary infrastructure.  The success of the NGAA’s recent Fund Our Future advocacy campaign which saw the City generate the most emails to politicians across the nation is testament to the benefits of being an active member of the NGAA.

Statutory

Compliance

N/A

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.1    Listening and Leading - Our community actively participates in forums and events to discuss and inform the local decision-making.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

 

Risk management of the City’s advocacy activities (more broadly) are captured in the City’s Project Management Office system.

Policy Implications

NIL

Financial Implications

The City will fund the NGAA Congress to a maximum value of $10,000.  This contribution will be funded through the approved Advocacy budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council SUPPORTS the City hosting the NGAA Congress 2016 at Mindarie Marina.

 

 

 

Attachments: Nil   


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                              381

 

Item  9      Motions on Notice

MN01-08/16      Cr Sabine Winton – Investigate Establishment of Men's Shed in Yanchep/ Two Rocks Area

File Ref:                                              11792 – 16/256062

Author:                                                Cr Sabine Winton

Action Officer:                                    Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To investigate with the community of Yanchep and Two Rocks the potential for the establishment of a Men's Shed in the local area.

Background

I would like to try to see how we would be able to progress the idea for a Men’s Shed.  I have had discussions with many in the community at Yanchep, including the Sports Club itself, who would be most supportive of a transportable on site to support a Men’s Shed in the Yanchep & Two Rocks area. In acknowledgement of this I seek Administration to do further consultation and investigation in regard to establishment of a men’s Shed in the area, including the potential provision of a transportable for this purpose on the Club's site.

Detail

When the report  CP04-06/16 Tender No. 01629 Construction and Installation Transportable Buildings at Yanchep Sports Club was presented to Ordinary Council Meeting on 28 June 2016 I proposed an amendment to the recommendations – “INSTRUCTS Administration to undertake consultation and investigation with the community of Yanchep and Two Rocks in regard to establishment of a Men's Shed in the local area, including an investigation of the provision of transportable building(s) at the Yanchep Sports Club site.”

 

Whilst this amendment was not adopted at the time as part of Council’s resolution, I still see benefit in this matter being further explored in order to plan for provision of a Men’s Shed facility in the Yanchep and Two Rocks area.

Consultation

I have spoken with the community, including members of the Yanchep Sports Club, to ascertain interest in a Men’s Shed in the local area and am aware of community support for this.

Comment

At this stage I consider it would be appropriate for Administration to consult and investigate with the community in regard to the opportunity to provide a facility for the purposes of a Men’s Shed to potentially serve the Yanchep and Two Rocks communities. This proposal acknowledges that the consultation and investigation outcomes will ultimately be required to be reported back to Council for further consideration of any commitment to future provision of a Men’s Shed facility, including any budget requirement.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

It is proposed that the consultation and investigation be undertaken by Administration prior to any estimation or consideration of future budget requests that would need to be based on a specific project model.

Voting Requirements

Simple Majority

 

Recommendation

That Council INSTRUCTS Administration to undertake consultation and investigation with the community of Yanchep and Two Rocks in regard to establishment of a Men's Shed in the local area, including an investigation of the potential provision of transportable building(s) at the Yanchep Sports Club site.

 

 

Administration Comment

Men’s Sheds and Women’s Sheds are an increasingly popular model of community fcaility provision that support the delivery of beneficial services within communities, including leisure activities, skills development, social connection and health and wellbeing outcomes. There are many highly successful models of this across the country, the vast majority of which are initiated and planned by local residents.

 

Provision of transportable buildings at the Yanchep Sports Club site was proposed by Administration in 2015 mainly to provide alternative accommodation for the users of Capricorn House, due to the need for the users to relocate to enable the developer to sell the property. At the time, Administration also advised this would provide future capacity for new user groups and activities in the area until additional new community facilities are delivered. A transportable building located at The Ynachep Sports Club may have provided the catalyst for the community to consider forming a Men’s Shed. The report CP04-06/16 Tender No. 01629 Construction and Installation Transportable Buildings at Yanchep Sports Club was presented to Ordinary Council Meeting on 28 June 2016, at which Council resolved not to continue with the previous proposal to provide a transportable at that site.

 

Administration is not currently aware of the level of demand for a Men’s Shed in Yanchep. Whilst an inquiry was received in June last year from a representative of TRYCAN inquiring about a Men’s Shed or Women’s Shed in the Yanchep & Two Rocks area, as indicated by the correspoendnt to potentially be located at Mary Lindsay Homestead, there was no further contact on this matter although the City provided advice to contact a Community Development Officer to provide support.

 

The potential use of the transportable buildings for a Men's Shed was not previously identified as part of the discussion with the Club Committee at the time of engagement with them and has only more recently been raised by the current Club Committee(as per email correspondence 27/6/16).

 

Correspondence was received from the current Club Committee dated 1 June 2016 advising Council that ‘the Board of the Yanchep Sports and Social Club Voted against having Demountable buildings in the Club grounds’. In their correspondence, the Club highlighted concerns in regard to potential problems with people damaging the Bowling lawns and that ‘the placement of them will also damage the beautiful outlook we have from the Clubhouse to the Greens’.

 

In the subsequent correspondence received by Cr Winton and forwarded to Administration on 27 June 2016, the current Club Committee indicated its interest in establishing a Men’s Shed and seeks consideration for provision by the City of transportable buildings at Yanchep Sports Club for that purpose.

 

Given the lack of identified need and feasibility planning for establishment of a Men’s Shed in Yanchep, Administration proposes that an appropriate approach would be to engage with those interested in forming a Men’s Shed to properly plan for this outcome. Confirmation of need, identification of individuals or a group interested to be involved and identification and confirmation of a site would logically form part of the required planning and consultation and as such would be better addressed through future budget processes, enabling the appropriate steps to be actioned.

 

Typically Men’s Sheds are formed by groups or individuals coming together for that purpose and interest from within a local community, rather than being driven by local government. A more sustainable and self-managed model is the usual outcome of that approach, which can be assisted by local government performing a support role through provision of advice or facilitation.

 

Provision of any new community facility for a single purpose Men's Shed would be a matter for future consideration by Council subject to any initial consultation and investigation that identified a need and interested parties.

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 16 August, 2016                                                          384

 

MN02-08/16      Cr Sabine Winton – Yanchep Active Open Space Sports Amenities Building - Design Change

File Ref:                                              11792 – 16/276617

Author:                                                Cr Sabine Winton

Action Officer:                                    Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

This report will be circulated under separate cover.

 

Item  10    Urgent Business

Item  11    Confidential

CR01-08/16       SAT Reconsideration of Development Application (DA2015/81) for Intensive Agriculture at Lot 1 (163) Belgrade Road, Wanneroo

File Ref:                                              DA2015/81 – 16/234547

Responsible Officer:                           A/Director Planning & Sustainability

 

This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(d)          legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting.

 

CR02-08/16       SAT Reconsideration of Development Application (DA2015/512) for Intensive Agriculture Additions at Lot 20 (69) Rousset Road, Mariginiup

File Ref:                                              DA2015/512 – 16/234587

Responsible Officer:                           A/Director Planning & Sustainability

 

This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(d)          legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting.

 

CR03-08/16       SAT Reconsideration for Change of Use to Restricted Premises (Adult Store) at Unit 3, Lot 782 (No.1868) Marmion Ave, Clarkson

File Ref:                                              DA2015/2175 – 16/238158

Responsible Officer:                           A/Director Planning & Sustainability

 

This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(d)          legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting.

CR04-08/16       Outcome of Negotiations - Vacant Land Parcels on Moorpark Avenue, Yanchep

File Ref:                                              SD151110 – 16/264322

Responsible Officer:                           A/Director Planning & Sustainability

 

This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(c)          a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting.

 

Item  12    Date of Next Meeting

The next Council Briefing Session  has been scheduled for Tuesday on 6 September 2016, to be held at the Council Chambers, Civic Centre, 23 Dundebar Road, Wanneroo

Item  13    Closure