Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

 

 

 

BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers, Civic Centre, Dundebar Road, Wanneroo

on 31 January, 2017 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


 

 

 

Briefing Papers for Tuesday 31 January, 2017

 

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

Approval Services  1

3.1                         Amendment No. 157 to District Planning Scheme No. 2 - Yanchep City Centre Land Use Permissibility  1

3.2                         Amendment No.159 to District Planning Scheme No.2 - Lot 354  (25) Capilano Avenue, Yanchep  13

3.3                         Consideration of Development Application for Single House and Ancillary Accommodation at Lot 1147 (6) Cherokee Green, Clarkson (DA2016/1210) 20

3.4                         Adoption of Local Planning Policy 2.6: Ancillary Accommodation  32

3.5                         Proposed part removal of the wooden fence at Hurst Trail, Clarkson  45

3.6                         Consideration of Development Application for an Addition to Single House (Outbuilding) - 14 Seurat LP Ashby - DA2016/1370  59

3.7                         Consideration of Development Application for Single House Additions (Outbuilding) – Lot 57 (11) Feathertop Rise, Alexander Heights  67

Assets  77

Asset Operations & Services  77

3.8                         PT02-12/16 Fast Track the Dualling of Marmion Avenue to Yanchep Beach Road  77

Infrastructure Capital Works  82

3.9                         Villanova Street and Wanneroo Road - Intersection Upgrade  82

Community & Place  90

Place Strengthening  90

3.10                      Fee Waiver Support For Existing Partnering Arrangements  90

Corporate Strategy & Performance  94

Business & Finance  94

3.11                      Financial Activity Statement for the Period Ended 30 November 2016  94

3.12                      Financial Activity Statement for the Period Ended 31 December 2016  114

Transactional Finance  135

3.13                      Warrant of Payments for the Period to 31 December 2016  135

Property Services  208

3.14                      Wanneroo Trotting & Training Club Inc - Request for a New Lease  208

3.15                      Proposed Lease to Ngala Community Services Over Portions of Jenolan Way Community Centre  214

3.16                      Petition PT03-12/16 - Objection to Expression of Interest for Lease of Yanchep Lagoon Cafe  219

Council & Corporate Support  228

3.17                      Local Government Postal Elections October 2017  228

3.18                      Consideration of Motions Received at the Annual General Meeting of Electors  235

3.19                      Donations to be Considered by Council - February 2017  242

3.20                      Nomination of Elected Members to Joint Development Assessment Panel  246

Chief Executive Office  249

Governance & Legal  249

3.21                      Amendment to Delegation 11.2 - Caravan Parks and Camping Grounds Act 1995  249

3.22                      Proposed Delegation - Criminal Procedure Act 2004 - Appointment of Approved and Authorised Officers  253

3.23                      Decisions under Delegation during Council Recess Period  257

Item  4_____ Motions on Notice_ 279

Item  5_____ Late Reports (to be circulated under separate cover) 279

5.1                         Warrant of Payments for the Period Ended to 31 January 2017  279

5.2                         Cr Zappa Request to Upgrade Warradale BMX Track  279

Item  6_____ Public Question Time_ 279

Item  7_____ Confidential_ 279

Item  8_____ Date of Next Meeting_ 279

Item  9_____ Closure_ 279

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

Approval Services

3.1    Amendment No. 157 to District Planning Scheme No. 2 - Yanchep City Centre Land Use Permissibility

File Ref:                                              26644 – 16/416522

Responsible Officer:                           Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the submissions received during the public advertising of Amendment No. 157 to District Planning Scheme No.2 (DPS 2) and to support that amendment.

 

Applicant

CLE Town Planning

Owner

New Orion Investments & St Andrews Private Estate Pty Ltd (Yanchep Beach Joint venture)

Location

Lot 603 (146) Torepango Avenue, Yanchep

Site Area

106 hectares

MRS Zoning

Urban

DPS 2 Zoning                    

Urban Development

ASP 68 Zoning

Centre

 

 

Background

At its 28 June 2016 meeting, Council resolved to recommend approval for the Yanchep City Centre Activity Centre Plan No.100 (ACP 100) and adopt for advertising Amendment No.157 to DPS 2 to incorporate the land use permissibility for the Structure Plan area into the Scheme.

 

The Yanchep City Centre (Centre) is identified as a Strategic Metropolitan Centre under the Yanchep – Two Rocks District Structure Plan No. 43 (DSP 43), which is the highest category Centre apart from the Perth central business district.

 

The Centre covers 106 hectares of land zoned Centre under Yanchep City Local Structure Plan No. 68 (ASP 68) which is located north-west of the St Andrews Golf Estate, south of Toreopango Avenue and east of the Marmion Avenue Road Reserve. A location plan is included in Attachment 1.

 

ACP 100 will facilitate the development and subdivision of this area. ACP 100 is currently with the Department of Planning (DoP) for consideration and to this date has not been adopted.

Detail                                    

Scheme Amendment No. 157 proposes to incorporate the land use permissibility for the Structure Plan area within a Schedule in DPS 2 and specifically proposes the following modifications to DPS 2:

 

1.   Deleting the following from clause 3.2.2:  “The Special Use Zone, Marina Zone, Urban Development Zone, Industrial Development Zone, Rural Community Zone and Centre Zone are not listed in Table 1 and the permissibility of uses in those zones is to be determined by the provisions specifically applying to them in the Scheme or in any Agreed Structure Plan approved under Part 9”.

 

2.   Including new clause 3.2.3: “If the zoning table does not identify any permissible uses for land in a zone the local government may, in considering an application for development approval for land within the zone, have due regard to any of the following plans that apply to the land-

 

i.      A structure plan;

ii.     An activity centre plan;

iii.    A local development plan.”

 

3.   Including new clause 3.2.4: “Notwithstanding clause 3.2.3 and any other provision of the Scheme, for land which is subject to clause 3.2.3 and a Structure Plan or Activity Centre Plan referred to in Schedule 16 of the Scheme, the local government shall determine the permissibility of uses in accordance with the use permissibility provisions for that land included in Schedule 16”.

 

4.   Renumbering clause 3.2.3 to 3.2.5 and clause 3.2.4 to 3.2.6.

 

5.   Modifying clauses 3.10.3(b), 3.13.4, 3.14.4, 3.15.4 and 3.23.4 to replace the words “in accordance with” to “with regard to”.

 

6.   Insert Schedule 16 (Clause 3.2.4) – Land Use Permissibility for Structure Plan and Activity Centre Plans and specifically include Land Use Permissibility tables for each of the ACP 100 Precincts.

 

A detailed list of the modifications, including the Land Use Permissibility Tables for ACP 100 is included as Attachment 2. A copy of the ACP 100 structure plan map identifying the different precincts is included as Attachment 3.

Consultation                                       

In accordance with Council’s resolution, Amendment No. 157 to DPS 2 was referred to the Environmental Protection Authority (EPA) for comment. On 18 July 2016, the EPA advised the City that the Amendment did not warrant an environmental assessment.

 

A 42-day public advertising period was then carried out between 20 September and 1 November 2016 by way of:

·    An advertisement in the Wanneroo Times and North Coast Times;

·    Written notification to relevant State agencies; and

·    A notice in the Civic Centre office and on the City’s website.

No submissions were received.

Comment

ACP 100 proposes precincts each with their own land use permissibility tables instead of utilising the zones and their corresponding land uses from DPS 2. This approach was taken as it was not considered the existing zones within DPS 2 accommodates the relevant mix of land uses required to create a Strategic Metropolitan Centre with specific precincts. As a result it is considered the proposed land use permissibility tables are appropriate as they will assist in creating the following four precincts within ACP 100:

 

1.   A city centre core precinct, located directly adjacent to the train station, will accommodate the most intensive, specifically retail, land uses;

 

2.   A mixed use, business and education precinct will be a transition area from city centre core and will accommodate commercial and residential land uses, specifically a primary school, tertiary education facility and shared-use community facility;

 

3.   A sports and health precinct will accommodate a sports stadium, hospital and other ancillary health and recreational land uses; and

 

4.   A service commercial precinct, located at the north of the ACP 100 area along Toreopango Avenue, will accommodate for predominately car based land uses such as showrooms.

 

In October 2015 the Planning and Development Act 2005 and the Planning and Development (Local Planning Scheme) Regulations 2015 (LPS Regulations) introduced Deemed Provisions into DPS 2 which meant that only due regard is given to Structure Plans and they no longer had the force and effect of the Scheme. As a result, the DoP recommended the land use permissibility table for each precinct within ACP 100 should be incorporated into DPS 2 to ensure there would be no discretion to consider prohibited land uses.

 

Subsequently, Administration liaised with DoP officers to agree on an approach that could introduce land use permissibility for Structure Plan areas into DPS 2 and advised the applicant to prepare Scheme Amendment No. 157.

 

This amendment introduces an additional Schedule (No. 16) into DPS 2 that will include the land use permissibility tables as per the advertised version of ACP 100. Schedule 16 can also be used for other Structure Plan areas in which the City may deem it appropriate that land use permissibility be embedded into DPS 2. The amendment will also modify clauses within Part 3 of DPS 2 to reference this new schedule.

 

Given the above and as there were no submissions received during the advertising period, it is recommended that the amendment proposal be supported without modification and forwarded to the Western Australian Planning Commission to be considered concurrently with the adoption of ACP 100.

 

As per the LPS Regulations, Scheme Amendments are classified either ‘complex’, ‘standard’ or ‘basic’. The amendment was submitted as a basic amendment by the applicant. However, in accordance with Administration’s recommendation, Council at its meeting of 28 June 2016 resolved to adopt Amendment No. 157 as a standard Amendment. The applicant has updated the Scheme Amendment documentation to acknowledge the amendment was adopted as a standard amendment.

 

Statutory Compliance

 

Amendment No. 157 to DPS 2 has been processed in accordance with the Planning and Development Act 2005 and the Planning and Development (Local Planning Scheme) Regulations 2015.

 

In accordance with Regulation 50(3), Council must resolve to either support the amendment with or without modification, or not support the amendment. Administration recommends that Council supports Amendment No. 157 to DPS 2 in accordance with Regulation 50(3)(a) without modification.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

 

 

 

Recommendation

That Council:-

1.       Pursuant to Regulation 50(3)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS, without modification, Amendment No. 157 to District Planning Scheme No. 2 as per Attachment 2.

2.       Pursuant to Regulation 53(1) of the Planning and Development (Local Planning Scheme) Regulations 2015, PROVIDES Amendment No. 157 to District Planning Scheme No. 2 to the Western Australian Planning Commission together with a copy of Council’s resolution and all attachments to this report, for its consideration.

 

 

Attachments:

1.

Attachment 1 - Location Plan

17/13213

 

2.

Attachment 2 - List of Modifications

17/6548

Minuted

3.

Attachment 3 - ASP 100 Structure Plan Map

16/188112

 

 

 

 

 

 

 

 

 


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3.2    Amendment No.159 to District Planning Scheme No.2 - Lot 354  (25) Capilano Avenue, Yanchep

File Ref:                                              27936 – 16/414513

Responsible Officer:                           Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a request to amend District Planning Scheme No. 2 (DPS 2) by rezoning Lot 354 (25) Capilano Avenue, Yanchep from Public Use (Local Reserve) to Urban Development.

 

Applicant

TPG Town Planning and Urban Design

Owner

Water Corporation

Location

Lot 354 (25) Capilano Ave, Yanchep

Site Area

2473.5m2

MRS Zoning

Urban

DPS 2 Zoning

Public Use (Local Reserve)

 

 

Background

The subject site is owned by the Water Corporation and was previously used as a wastewater treatment plant (WWTP). The subject site is adjacent to, but is not included, within Yanchep City Agreed Structure Plan No.68 (ASP 68). The structure plan map for ASP 68 indicates a 350m buffer around the WWTP and Clause 6.1 of ASP 68 does not permit subdivision and/or development within the buffer until the WWTP has been decommissioned.


The WWTP was decommissioned in 2015 and the Western Australian Planning Commission (WAPC) has approved a number of subdivisions within the buffer zone, the first being on the 29 May 2015.

 

On 2 November 2016, TPG Town Planning and Urban Design submitted proposed Amendment No. 159 to the City on behalf of the landowner of the subject site.

 

Detail

Site

The subject site is bounded by Capilano Ave to the north and adjacent land zoned Urban Development under DPS 2 with a zoning of Business R60 – R100 and Residential R20 - 60 under ASP 68. The WWTP on the subject site was decommissioned in 2015 and currently the site is vacant. An aerial plan showing the location of the subject site is included as Attachment 1. A plan showing the subject site and surrounding ASP 68 zoning is included as Attachment 2.

Proposal                                                                                                                                     

The amendment proposes to rezone Lot 352 (25) Capilano Ave, Yanchep from Public Use (Local Reserve) to Urban Development. The amendment has been submitted as a standard amendment under Regulation 34 Planning and Development (Local Planning Scheme) Regulations 2015 and specifically seeks to amend DPS 2 by:

 

1.       Rezoning the subject site from Public Use (Local Reserve) to Urban Development; and

 

2.       Modifying the DPS 2 map accordingly.

 

The applicant’s justification for the proposal can be summarised as follows:

 

1.       It is the logical zoning as it coordinates with the zoning of the adjacent land and will allow the subject site to eventually be incorporated into ASP 68 through a separate structure plan amendment.

 

2.       Represents orderly and proper planning of the site through maximising the efficient use of land that is no longer required for the purposes of wastewater treatment; and

 

3.       Will enable the most appropriate use for the site and allow surplus Water Corporation owned land to be utilised for an appropriate development in the future.

 

Attachment 3 contains the amendment plan showing the existing zoning and proposed scheme amendment zoning.

Consultation

If Council resolves this is a standard amendment as per Administration’s recommendation, then in accordance with Regulation 47(2) of the Planning and Development (Local Planning Scheme) Regulations 2015, a standard amendment to a local planning scheme must be subject to public consultation.

 

The amendment will also need to be referred to the Environmental Protection Authority (EPA) to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

 

The standard amendment must be advertised for public comment for a period of 42 days.  Advertising is to occur in the following manner, consistent with the requirements of the Planning and Development (Local Planning Scheme) Regulations 2015:

 

·        Advertisement in a local newspaper for one week;

·        Display notice of the proposal in Council offices;

·        Referral in writing to affected persons/agencies.

·        Display on the City’s website;

·        Placement of a sign on affected sites, giving notice of the proposal; and

·        Any other way the local government considers appropriate.

Comment

The WWTP was demolished and decommissioned by the Water Corporation in 2015 and on this basis the subject site is no longer required to be reserved Public Purpose (Local Reserve) under DPS 2. The subject site is also not required for other reserve purposes, including parks and recreation, as there is sufficient land within ASP 68 allocated to public open space. The applicant is therefore proposing to amend DPS 2 by rezoning the subject site to the same zoning as the adjacent land, being Urban Development, which Administration agrees is the most logical zoning for the site under DPS 2.

 

As per DPS 2, no subdivision or development shall occur within an Urban Development zone until a structure plan has been prepared and adopted. The applicant has advised that it is the intention of the Water Corporation to dispose of the subject site following the scheme amendment approval. On this basis it will be the purchaser’s responsibility to amend ASP 68 to include the subject site and zone it appropriately under this structure plan prior to any development occurring on the site. Administration also anticipates any amendment to ASP 68 would also require the removal of the provisions relating to the WWTP as they are now redundant.

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Planning and Development (Local Planning Scheme) Regulations 2015.

                                                   

As per Regulation 34 the amendment is considered to be standard for the following reasons:

 

a)   The proposed amendment would have minimal impact on land in the scheme area that is not the subject of the amendment;

b)   The proposed amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area;

c)   The proposed amendment is not a complex or basic amendment.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.         Pursuant to Section 75 of Planning and Development Act 2005 ADOPTS Amendment No. 159 to District Planning Scheme No. 2 (DPS 2) to rezone a portion of Lot 354 (25) Capilano Avenue, Yanchep from Public Use (Local Reserve) to Urban Development.

 

2.         Pursuant to Section 47(2) of Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) ADVISES the Western Australian Planning Commission that Amendment No. 159 to DPS 2 is a standard Amendment because the proposed amendment:

 

a)    Would have minimal impact on land in the   scheme area that is not the          subject of the amendment;

b)    Does not result in any significant environmental, social, economic or    governance impacts on land in the scheme area; and

c)    Is not a complex or basic amendment.

 

3.         Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 159 to DPS 2 to the Environmental Protection Authority (EPA); and

 

4.         Subject to EPA approval, ADVERTISES Amendment No. 159 to DPS 2 for a period of 42 days.

 

 

 

Attachments:

1.

Attachment 1 - Location Plan

17/14179

 

2.

Attachment 2 - ASP 68 Zonings

17/14185

 

3.

Attachment 3 - Existing and Proposed DPS 2 Zoning

17/14187

Minuted

 

 

 

 


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3.3    Consideration of Development Application for Single House and Ancillary Accommodation at Lot 1147 (6) Cherokee Green, Clarkson (DA2016/1210)

File Ref:                                              DA2016/1210 – 16/426930

Responsible Officer:                           Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a development application (DA2016/1210) for a Single House and Ancillary Accommodation at 6 Cherokee Green Clarkson (subject site).

 

Applicant

Marian Pawelec

Owner

Marian Pawelec

Location

Lot 1147 (6) Cherokee Green Clarkson

Site Area

270m2

DPS 2 Zoning

Urban Development

ASP 33 Zoning

Mixed Use R60

 

 

Background

On 31 August 2016, the City received a development application for a Single House and Ancillary Accommodation at the subject site.

Detail

The site is zoned Urban Development under the City of Wanneroo District Planning Scheme No. 2 (DPS 2) and Mixed Use with a residential density code of R60 under the Clarkson – Lot 16 – Agreed Structure Plan No. 33 (ASP 33). The subject site is bounded by Cherokee Green to the north, Hatton Lane to the south and abuts a single house on the eastern and western boundaries. A location plan is included as Attachment 1.

 

The development application proposes a Single House and an Ancillary Accommodation which are Discretionary (“D”) uses in the Mixed Use zone. The details of the proposal are as follows:

 

·    A Single Dwelling which is 188.11m2;

·    An Ancillary Accommodation, located above the garage, which is 69.96m2;

·    A garage which is 36.73m2; and

·    A communal laundry detached from the Single House to be used by the Single House and the Ancillary Accommodation which is 8.91m2.

 

A site plan, floor plan and elevation plan of the proposed Single House and Ancillary Accommodation are included as Attachment 2. The application was assessed against the provisions of the Residential Design Codes (R-Codes) and was considered to satisfy all of the provisions except for the lot boundary provisions of Clause 5.1.3.

 

The application proposes four boundary walls in total, two of which are located on the eastern boundary and the other two being on the western boundary. Two of the four walls, denoted as walls A and C on the floor plan contained in Attachment 2, comply with Clause 5.1.3 of the R-Codes as they abut existing walls of similar dimension.

 

Clause 5.1.3 of the R-Codes requires a boundary wall to be no higher than 3.5m with an average height of 3.0m or less, for two-thirds the length of the balance of the lot boundary behind the street setback, to one side boundary. However, the walls on the western and eastern boundaries which form part of the garage on the ground floor and the ancillary accommodation on the first storey, denoted as walls B and D on the floor plan contained in Attachment 2, do not comply with the Deemed-to-Comply provisions of Clause 5.1.3 of the R-Codes. Wall B has a length of 5.9m on the ground floor and 3.7m on the upper floor and has a height of 5.3m. Wall D is proposed to be 8.0m in length on both the ground and upper floor and is 5.3m in height. Both of these walls propose a variation to the maximum permitted height of 3.5m under Clause 5.1.3 of the R-Codes.

Consultation

As the height of the proposed boundary walls on the eastern and western boundaries vary the requirements of Clause 5.1.3 of the R-Codes, the City wrote to the affected landowners of Lots 1146 (4) and 1148 (8) Cherokee Green, Clarkson, inviting comments on the proposal. Advertising was undertaken for a period of 14 days commencing on 28 October 2016 and closing on 11 November 2016. A submission objecting to the proposal was received from the affected landowner of 4 Cherokee Green, Clarkson with respect to wall D. The affected landowner raised concerns relating to:

 

·    Potential loss of the morning sun into the courtyard which will subsequently result in loss of natural light into the courtyard and dwelling, loss of sun being attained by solar panels and drying of laundry; and

 

·    Loss of amenity.

 

A more detailed discussion of the major issues considered in the assessment of the application is provided in the Comment section.

Comment

Assessment of Application

 

In accordance with Part 2 of the R-Codes, if a proposal does not meet the Deemed-to-Comply provisions, Administration is to exercise its judgement to consider the merits of the proposal having regard to the relevant Design Principles.

 

As the proposal does not meet the Deemed-to-Comply provisions of Clause 5.1.3 of the R-Codes in regards to buildings built up to the boundary, specifically in relation to wall D, it has been assessed against the corresponding Design Principles, as detailed in the table below:

 

Design Principles Clause

5.1.3 P3.2

Administration Comments

Makes more effective use of space for enhanced privacy for the occupant/s or outdoor living areas;

The boundary wall allows for effective use of the site as it allows for the development of an ancillary accommodation above the garage. This allows the occupants to maximise the use of their property whilst, achieving the required open space and outdoor living area requirements of the R-Codes. 

Does not compromise the design principle contained in clause 5.1.3 P3.1;

 

An assessment of the Design Principles contained in Clause 5.1.3 P3.1 is as follows:

 

Reduce impacts of building bulk on adjoining properties.

The garage of 4 Cherokee Green is setback 2.8m from the boundary and this is adjacent to the proposed boundary wall. The garage is not a habitable room and has no major openings. Therefore, the proposed boundary wall will have minimal impact in terms of building bulk.

 

Additionally the proposed boundary wall is 8.0m in length which equates to 26% of the total length of the boundary which is 30.0m. Therefore, it is considered by Administration that the boundary wall will result in a negligible impact of building bulk on the adjoining property. 

 

Provide adequate direct sun and ventilation to the building and open spaces on the site and adjoining properties.

The development will cast its shadow onto the south being Hatton Lane therefore, adequate sunlight and ventilation is attainable for the subject site and the adjoining property.

 

Minimise the extent of overlooking and resultant loss of privacy on adjoining properties.

The proposed wall does not incorporate any major openings therefore, no overlooking will result.

Does not have any adverse impact on the amenity of the adjoining property;

As noted above, the garage of 4 Cherokee Green is setback 2.8m from the boundary and this is adjacent to the proposed boundary wall. The garage is not a habitable room and has no major openings. Therefore, the proposed boundary wall will have minimal impact in terms of building bulk.

 

It is considered that the boundary wall will not have an adverse impact on the adjoining landowners as it is 8.0m in length which occupies 26% of the total length of the boundary which is 30.0m. Furthermore, the wall will not overshadow or compromise the privacy of the adjoining landowners.

Ensures direct sun to major openings to habitable rooms and outdoor living areas for adjoining properties is not restricted; and

Direct sun to major openings to habitable rooms and outdoor living areas for the adjoining property will not be compromised as the proposal will cast its shadow onto Hatton Lane and not onto the adjoining property.

Positively contributes to the prevailing development context and streetscape.

The proposed boundary wall is to the rear of the property and will not be readily visible from Cherokee Green. As such, the proposed boundary wall will not impact on the primary streetscape. Although the boundary wall will be visible from Hatton Lane, this is considered to have a minor impact on this streetscape.  This is because the primary purpose of Hatton Lane is to provide vehicular access to the existing dwellings and has been developed with garages and car parking facing onto this laneway. 

 

The locality has been predominantly built up with two storey dwellings which incorporate two storey boundary walls. This also includes 4 and 8 Cherokee Green Clarkson (see Attachment 3 for photos). Therefore, it is considered that the proposal is in keeping with the area.

In light of the above, the proposed boundary wall is considered to meet the relevant Design Principles and satisfies all other relevant Deemed-to-Comply provisions of the R-Codes. Therefore, Administration recommends that Council approve the proposed Single House and Ancillary Accommodation at Lot 1147 (6) Cherokee Green, Clarkson subject to conditions.

Statutory Compliance

Delegation to Determine Application

Pursuant to Part 8.3(b) of the City’s Delegated Authority Register, the application may be considered under delegation if, it is the view of the Director Planning and Sustainability, that the objections do not raise relevant planning consideration that cannot be specifically addressed or overcome by modification to the proposal, or imposition of appropriate conditions of approval.

 

In this instance, Administration is of the opinion that the objection raises relevant planning consideration in relation to potential overshadowing and loss of privacy and amenity. Therefore, the application cannot be considered under delegated authority and must be determined by Council.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2, the Residential Design Codes and Agreed Structure Plan No. 33 – Clarkson Lot 16.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Clause 68(2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2016/1210) for a Single House and Ancillary Accommodation at Lot 1147 (6) Cherokee Green, Clarkson, as shown in Attachment 2, subject to the following conditions:

a)      Stormwater and any other water run-off from buildings or paved areas shall be collected and contained on site.

b)      The driveway and crossover shall be designed and constructed to the residential specifications before occupation of the dwelling.

2.       ADVISES the submitters of its decision.

 

 

Attachments:

1.

Attachment 1: Location Plan 6 Cherokee Green Clarkson

17/15686

 

2.

Attachment 2: Proposed Development Plans 6 Cherokee Green Clarkson

17/4936

Minuted

3.

Attachment 3: Photos from site visit and view from Cherokee Green, Clarkson

17/15621

 

 

 

 

 

 

 

 

 


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3.4    Adoption of Local Planning Policy 2.6: Ancillary Accommodation

File Ref:                                              4083 – 16/427639

Responsible Officer:                           Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the adoption of an amended Local Planning Policy 2.6: Ancillary Accommodation (LPP 2.6).

 

Background

The purpose of LPP 2.6 is to provide clarity and guidance for the City and the public regarding the development assessment of ancillary accommodation.

 

Council adopted the existing version of LPP 2.6 at its meeting on 4 February 2014 (PS01-02/14). Revisions to LPP 2.6 have since been prepared by Administration, as the policy was due for review. At its meeting on 11 October 2016 (PS06-10/16), Council resolved to advertise a revised draft version of the policy for public comment.

Detail

The draft revised LPP 2.6 subject to public consultation is included as Attachment 1. The key features of the revised LPP 2.6 (which was subject to consultation) are as follows:

 

·    Outline of objectives, application and purpose of LPP 2.6;

 

·    Provide clarification to assist in the interpretation of terms defined in the Residential Design Codes (R-Codes). In particular; the revised LPP 2.6 provides clarification to assist in the interpretation of the definition of ancillary accommodation;

 

·    Guidance on how the provisions of the R-Codes should be applied, when assessing development applications for ancillary accommodation; and

 

·    Guidance on how ancillary accommodation is assessed where the R-Codes do not apply (e.g. in rural zones). In particular, provision is made in the draft revisions to LPP 2.6 to prescribe a maximum floor area for ancillary accommodation, and instances when the City could support the prescribed maximum floor area being exceeded.

Consultation

In accordance with Council's October 2016 decision, the draft revised LPP 2.6 was advertised for public comment for a period of 42 days from 1 November 2016 to 13 December 2016 by way of:

 

·        Advertisements placed in the 1 November 2016 edition of the Wanneroo Times and North Coast Times newspapers;

 

·        Display at the City’s Civic Centre, libraries and on the City’s website; and

 

·        Correspondence to the Department of Planning.

 

 

No submissions were received during the consultation period.

Comment

As no submissions have been received during the public consultation period, Administration is recommending that the draft revised LPP 2.6 (as advertised for public comment) be adopted. A final version of the revised LPP 2.6 (prepared for Council’s adoption) is included as Attachment 3.

Statutory Compliance

Preparation and adoption of revisions to LPP 2.6 is to be in accordance with Clause 4 and Clause 5 of the City’s District Planning Scheme No. 2 (DPS 2) Deemed Provisions.

 

Pursuant to Clause 5 and Clause 4(4) of the DPS 2 Deemed Provisions, if the local government (City) resolves to proceed with a policy, the local government must publish notice of the policy in a newspaper circulating in the Scheme area. Should Council resolve to adopt revisions to LPP 2.6 (as recommended by Administration), public notices of this adoption must then be published in the Wanneroo Times and North Coast Times newspapers.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.2    Working With Others - The community is a desirable place to live and work as the City works with others to deliver the most appropriate outcomes.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report. However, Administration acknowledges that unforeseen issues with applying local planning policies are more likely to arise if policies are not reviewed on a regular basis.

Policy Implications

The revised LPP 2.6 prepared for Council’s adoption, included as Attachment 3, will supersede the existing Policy and establish revised standards for the City to assess and determine applications for ancillary accommodation.

Financial Implications

The cost of undertaking the necessary actions following Council's adoption of the revised LPP 2.6 can be met from existing operational budgets.

Voting Requirements

Simple Majority

 

 

 

 

Recommendation

That Council:-

 

1.       NOTES that there were no submissions received in respect to revisions drafted for Local Planning Policy 2.6: Ancillary Accommodation;

 

2.       Pursuant to Clause 5 and Clause 4(3)(b)(i) of the City of Wanneroo District Planning Scheme No. 2 Deemed Provisions, ADOPTS Local Planning Policy 2.6: Ancillary Accommodation, as included in Attachment 3;

 

3.       Pursuant to Clause 5 and Clause 4(4) of the District Planning Scheme No. 2 Deemed Provisions, PUBLISHES notice of its adoption of Local Planning Policy 2.6: Ancillary Accommodation in the Wanneroo Times and North Coast Times newspapers; and

 

4.       FORWARDS a copy of the adopted Local Planning Policy 2.6: Ancillary Accommodation to the Department of Planning for its information.

 

 

 

Attachments:

1.

Attachment 1 - Draft Local Planning Policy 2.6  Ancillary Accommodation - Version for Advertising

16/334595

 

2.

Attachment 2 - Draft Local Planning Policy 2.6  Ancillary Accommodation - Extent of Proposed Changes

16/334597

 

3.

Attachment 3 - Local Planning Policy 2.6  Ancillary Accommodation - for Final Adoption

16/435851

Minuted

 

 

 

 


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3.5    Proposed part removal of the wooden fence at Hurst Trail, Clarkson

File Ref:                                              25936 – 16/370735

Responsible Officer:                           Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider removal of a portion of the existing 1.8-metre high wooden fence at the end of Hurst Trail in Clarkson abutting Hester Avenue and the construction of a shared path connecting the road pavement of Hurst Trail and the dual use path on Hester Avenue.

 

Background

Hurst Trail is a cul-de-sac in Clarkson located to the south of Hester Avenue. It provides access to 32 dwellings. This report relates to the wooden fence situated at the end of the cul-de-sac.

 

On 10 July 1995, Council considered a 20-signature petition representing 11 households of Hurst Trail to increase the height of the wooden fence located at the end of Hurst Trail, a cul-de-sac, from 1.1 to 1.8 metres and resolved as follows (Item TP264-07/95):

 

That Council:

 

1.         Does not support the request by the residents of Hurst Trail, Clarkson for increasing the height of the fencing at the head of this cul-de-sac as this would:

 

a )   further compromise this important link in the pedestrian/cycle network of this area;

b)    result in the loss of the only break in a continuous length of high uniform fencing along Hester Avenue for a distance of around 800 metres;

 

2.         Authorises the City Engineer to arrange for the removal of a portion of the subject fence and construction of an access path between the road pavement of Hurst Trail and the dual use paths on either side of Hester Avenue.

 

However, Council’s resolution remained unactioned.

 

Since this part of the locality of Clarkson was developed, the fence at the end of the Hurst Trail cul-de-sac has remained at a height of 1.1 metres.

 

Following complaints from some of the residents of Hurst Trail, Hon Minister Albert Jacob in his correspondence of 21 March 2016 to the City advised that the homes and properties in Hurst Trail were regularly being targeted by vandals and thieves and therefore requested that the fence height be increased from 1.1 to 1.8 metres. It is noted that the City did not receive any correspondence from the residents of Hurst Trail regarding the fence.

 

On 5 September 2016, Administration formally wrote to the Clarkson Police Station requesting information of any incidents in Hurst Trail and in response Clarkson Police advised that;

 

·     In 2014, there were two incident reports of one stealing offence and one burglary offence;

·     In 2015, two incidents reports comprising of trespass offence and one steal motor vehicle offence; and

·     In 2016, two incidents reports, which do not relate to theft or vandalism offences.

 

A separate customer request was submitted to the City in April 2016. This was actioned by the City’s Assets Directorate. During a site inspection by Administration, the fence was found to be in a state of disrepair with damage to several sections of the fence. On 10 October 2016, the 1.1-metre high wooden fence was replaced with a 1.8-metre high wooden fence to match the fence height on the west and east ends of the damaged fence.

 

Attachment 1 contains photographic images of the fence then (a ‘google’ photo) and now. A portion of the new fence was subsequently damaged, which has since been repaired. To date, no further damage has occurred to the fence.

Detail

Attachment 2 is an aerial photo locating Hurst Trail, Hester Avenue, bus stops on Hester Avenue and Renshaw Boulevard, and Merriwa Shopping Centre. Considering the sound planning principles to allow pedestrian movement between Hurst Trail and Hester Avenue in order to access the bus stops and the Merriwa Shopping Centre, Administration considered it appropriate to remove a portion of the fence and to construct a pedestrian pathway connecting the pavement of Hurst Trail and the dual use path along Hester Avenue.

Consultation

Administration wrote to 48 households living on Hurst Trail and other nearby streets inviting comments and views on whether an opening was required in the fence and a dual use path connecting Hurst Trail and the dual use path on Hester Avenue should be provided. This was advertised for a period of 14 days from 1 to 15 November 2016. In addition, two on-site signs were erected on either side of the fence. The City received 18 submissions (15 from the residents of Hurst Trail and the balance from the residents of the adjoining streets) unanimously objecting to the proposal.  Attachment 3 contains a schedule of submissions and Administration’s response.

Comment

The submittors are concerned that opening part of the fence to provide a pedestrian link could lead to crime.

 

The following policy position is noted in regard to providing pedestrian connection between a cul-de-sac and the adjoining major road.

 

City’s Uniform Fencing Policy

 

Where a cul-de-sac head is located immediately adjacent to a regional road, the City’s Uniform Fencing - Subdivision Local Planning Policy 4.7 (LPP 4.7) recommends the provision of barrier fencing consisting of bollards, posts and rails or other low open designs. The policy further states that in assessing applications for alternative designs of barrier fencing (in this instance a wooden fence), the City shall have regard to pedestrian/cycle access.

 

Liveable Neighbourhoods Policy

 

The Western Australian Planning Commission’s (WAPC) Liveable Neighbourhoods (LN) Policy states if cul-de-sac are used, they are to be connected through to another street by a wide reserve with path, enabling safe pedestrian and bicycle access.

 

From the above policies it is clear that pedestrian/cycle access way should be considered between the cul-de-sac and the adjoining road to access the nearby services and facilities.

 

Discussion

 

While Administration is supportive of creating connected and accessible communities, on balance, it is recommended that the proposal to remove a portion of the fence and to construct a shared path connecting Hurst Trail with Hester Avenue should not be supported for the following reasons:

 

·          Bus route 483 runs between Benenden Avenue in Butler (east) to the north and Clarkson Train Station to the south via Butler Train Station, Merriwa Plaza Shopping Centre, Hester Avenue and Renshaw Boulevard. The closest bus stop for the residents of Hurst Trail is on Hester Avenue and Renshaw Boulevard. If the subject fence were to remain as it is, the farthest resident on Hurst Trail will be at a distance of approximately 400 metres from the bus stop on Renshaw Boulevard. Access to these bus stops is available via two culs-de-sac namely Banfield Grove and Nilsen Ridge. As per the provisions of the WAPC’s LN policy, 400 metres to a bus stop is considered to be within a walkable catchment. There is an opening in the fence at the end of these culs-de-sac to allow pedestrian and cycle movement (refer to Attachment 4).

 

·          Hyland Crescent in Clarkson is a double-headed cul-de-sac terminating at Connolly Drive, which is a bus route. A 1.8-metre high fence exists at the end of these culs-de-sac with no opening for pedestrian/cycle movement. Attachment 5 is a map locating Hyland Crescent. Therefore it is not uncommon for culs-de-sacs in some parts of Clarkson to be closed off with a 1.8-metre high fence. Although there are bus stops on Connolly Drive near Hyland Crescent, the City has not received any request from the residents of Hyland Crescent to open up these fences to construct a pedestrian/cycle access way between Connolly Drive and Hyland Crescent.

Statutory Compliance

The proposal has been assessed under the provisions of DPS 2.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The proposal has been assessed against the provisions of the WAPC’s Liveable Neighbourhoods Policy and the City’s Uniform Fencing – Subdivision – Local Planning Policy 4.7.

Financial Implications

Nil.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES that the fence height is currently 1.8 metres and that the portion of the fence that was authorised by Council to be removed in its resolution of 10 July 1995 (Item TP264-07/95) was not removed;

2.       RESOLVES NOT to remove a portion of the existing 1.8-metre high timber fence at the end of Hurst Trail, Clarkson abutting Hester Avenue to provide a pedestrian connection between Hurst Trail and Hester Avenue; and

3.       ADVISES the submitters of Council’s decision.

 

 

 

Attachments:

1.

Attachment 1 - Hurst Trail fence photos

17/21218

 

2.

Attachment 2 - Hurst Trail and surrouds - Aerial photo

17/21120

 

3.

Attachment 3: Schedule of submissions – Timberlap fence –Hurst Trail, Clarkson

17/17552

 

4.

Attachment 4 - Hurst Trail and immediate surrounds - Aerial Photo

17/21124

 

5.

Attachment 5 - Hyland Crescent aerial photo

17/23392

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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3.6    Consideration of Development Application for an Addition to Single House (Outbuilding) - 14 Seurat LP Ashby - DA2016/1370

File Ref:                                              DA2016/1370 – 16/425703

Responsible Officer:                           Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a development application (DA2016/1370) for a Single House Addition (Outbuilding) at Lot 303 (14) Seurat Loop, Ashby (subject site).

 

Applicant

Outdoor World Wangara

Owner

James and Kathleen Dorn

Location

Lot 303 (14) Seurat Loop, Ashby

Site Area

608m2

DPS 2 Zoning

Urban Development

ASP 3 Zoning

Residential R20

 

 

Background

On 27 September 2016 the City received a development application for a Single House Addition (Outbuilding) at the subject site. A location plan of the subject site is included in Attachment 1.

Detail

The site plan and elevations for the proposal are included in Attachment 2. The proposed outbuilding is approximately 18.8m2 in area with a maximum wall height of 2.4m and a maximum ridge height of 2.9m.

 

The outbuilding is proposed to be built up to the eastern and southern lot boundaries. The proposed lot boundary setbacks of the proposed outbuilding are variations to the ‘deemed-to-comply’ provisions of Clause 5.1.3 of the Residential Design Codes (R-Codes) which require a minimum setback of 1.0m from each lot boundary. The application proposes a nil setback from the lot boundary. In addressing section 5.1.3 of the R-Codes, the proposed structure is designed to make effective use of the space as it is located to the side and rear of the lot. Additionally, the proposed outbuilding is intended to replace an existing smaller outbuilding in a similar location.

Consultation

Advertising of the proposal was undertaken by the City in writing to the affected landowners adjoining the eastern and southern lot boundaries (16 Seurat Loop and 15 Matisse Street, Ashby, respectively). Advertising was undertaken for a period of 14 days commencing 10 October 2016 and closing 24 October 2016. A submission objecting to the proposal was received from the landowner of the southern adjoining property (15 Matisse Street, Ashby). The adjoining landowner raised concerns with the potential negative effects of the proposed outbuilding on their property, including overshadowing, noise, loss of privacy, devaluation of land and building bulk. A summary of the submission and Administration’s response is included as Attachment 3.

Comment

Assessment of Application

In accordance with Part 2 of the R-Codes, if a proposal does not meet the 'deemed-to-comply' provisions, the City is to exercise its judgement to consider the merits of the proposal having regard to the relevant 'design principles'. As the proposed outbuilding does not meet the 'deemed-to-comply' requirements of Clause 5.1.3 of the R-Codes in regards to lot boundary setbacks, it has been assessed against the corresponding 'design principles', as detailed in the table below.

Design Principles – Clause 5.1.3 P3.1

Administration Comments

Reduce impacts of building bulk on adjoining properties.

The application proposes a maximum wall height of 2.4m and ridge height of 2.9m for the outbuilding. This will result in a 1.1m portion of the outbuilding being visible above the 1.8m-high dividing fence from the rear adjoining property. The proposed outbuilding is 4.94m in width which equates to 26% of the total length of the rear boundary, which is 18.7m.  Therefore, the proposed wall height and its extent is considered to result in a minimal impact of building bulk on the adjoining landowner.

 

Provide adequate direct sun and ventilation to the building and open spaces on the site and adjoining properties.

With the addition of the proposed outbuilding, the development on the subject site (including the existing dividing fence) will result in 9.46% total overshadowing of the southern property’s site area. This is less than the maximum overshadowing of 25% which is permitted under the ‘deemed-to-comply’ provisions of Clause 5.4.2 of the R-Codes.

 

The adjoining property has its outdoor living area located on the northern aspect of their property which is open to the winter sun and ventilation. The building of the affected property is setback 5.8m from the northern boundary and the proposed outbuilding casts a shadow of 4.3m, therefore, there is no overshadowing to the building of the affected property. Due to the 5.8m distance between the proposed outbuilding and the dwelling of the adjoining property, there is sufficient space for adequate ventilation. It is considered that the proposed outbuilding does not compromise the ability for direct sun and ventilation to the building and open spaces of the adjoining property.

Minimise the extent of overlooking and resultant loss of privacy on adjoining properties.

The outbuilding is a non-habitable structure without any windows facing the rear (southern) boundary. The privacy of the adjoining property will be maintained by the existing boundary fence.

 

In light of the above, the proposed setback variations for the outbuilding are considered to meet the relevant ‘design principles’ of Clause 5.1.3 of the R-Codes. The outbuilding also satisfies all other requirements of the R-Codes. Administration considers that the issues raised in the letter of objection have been addressed as discussed in Attachment 3 and no modification to the proposal is required. It is therefore recommended that Council approve the proposed outbuilding at Lot 303 (14) Seurat Loop, Ashby. 

Statutory Compliance

Delegation to Determine Application

 

Pursuant to Part 8.3(b) of the City’s Delegated Authority Register, the application may be considered under delegation if, it is the view of the Director, Planning and Sustainability, that the objections do not raise relevant planning considerations that cannot be specifically addressed or overcome by modifications to the proposal, or imposition of appropriate conditions of approval.

 

In this instance, Administration is of the opinion that the objection raises relevant planning considerations in relation to potential overshadowing, building bulk and privacy of the outbuilding for the adjoining property. Therefore, the application cannot be considered under delegated authority and must be determined by Council.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The proposed development has been assessed against the provisions of the State Planning Policy 3.1 - Residential Design Codes and the City’s Residential Development – Local Planning Policy 2.1

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:

1.   Pursuant to Clause 68(2)(b) of the Deemed Provisions of the District Planning Scheme No. 2, APPROVES the Development Application (DA2016/1370) as shown in Attachment 2. for the Single House Addition (Outbuilding) at Lot 303 (14) Seurat Loop, Ashby, subject to the following conditions:

a)   This approval only relates to the proposed Single House Addition (Outbuilding), as highlighted on the approved plans. It does not relate to any other development on the site; and

b)   Stormwater and any other water run-off from buildings or paved areas shall be collected and contained on site.

2.   ADVISES the submitter of its decision.

 

 

 

Attachments:

1.

Attachment 1 - Location Plan - 14 Seurat Loop, Ashby

17/7091

 

2.

Attachment 2 - Site Plan and Elevations - 14 Seurat Loop, Ashby

16/441022

Minuted

3.

Attachment 3 - Schedule of Submissions - 14 Seurat Loop, Ashby

17/7782

 

 

 

 

 

 

 

 


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3.7    Consideration of Development Application for Single House Additions (Outbuilding) – Lot 57 (11) Feathertop Rise, Alexander Heights

File Ref:                                              DA2016/987 – 16/439790

Responsible Officer:                           Director Planning & Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a development application (DA2016/987) for Single House Additions (Outbuilding) at 11 Feathertop Rise, Alexander Heights (subject site).

 

Applicant

Hayden Bowditch

Owner

Hayden Bowditch and Kim Moore

Location

Lot 57 (11) Feathertop Rise, Alexander Heights

Site Area

687m²

DPS 2 Zoning

Residential, R20

 

 

Background

On 21 July 2016, the City received a development application for retrospective planning approval of an existing outbuilding and two patios located at the subject site. A full assessment of the application revealed that the two patios satisfy the ‘deemed-to-comply’ provisions of the Residential Design Codes (R-Codes) and are therefore exempt from the need to obtain planning approval as per Clause 61(1)(d) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2. On this basis, the two patios no longer form part of this development application. Therefore, the subject development application is only for retrospective outbuilding which is a development for which planning approval is required.

 

The subject site is 687m² in area and is zoned Residential with a density coding of R20 under the City’s District Planning Scheme No. 2 (DPS 2). A location plan of the subject site is included in Attachment 1.

 

This application was submitted to the City following a letter being sent to the landowners from the City’s Compliance team, advising that the existing outbuilding required planning approval.

Detail

The application is for retrospective approval of an existing outbuilding at the rear of the subject site. The details of the proposal are as follows:

 

Outbuilding

·        3.6m in width and 3.9m in length;

·        Minimum height of 2.1m and a maximum height of 2.4m; and

·        Setback 0.6m from the western side boundary, and a minimum of 0.3m to a maximum of 0.7m from the southern rear boundary due to diagonal lot boundary.

 

A site plan and an elevation of the outbuilding are included in Attachment 2. The outbuilding is setback between 0.3m to 0.7m to the southern lot boundary in lieu of the ‘deemed-to-comply’ provision of Clause of 5.1.3 of the Residential Design Codes (R-Codes) which prescribes a 1.0m minimum setback.

 

 

It is noted that the outbuilding is set back 0.6m away from the western lot boundary. However, this is compliant as per Clause 5.1.2 of the R-Codes which permits one boundary wall to be built up to a lot boundary. The term ‘up to a lot boundary’ is defined as a wall on or less than 0.6m from any lot boundary. As such, the 0.6m setback is considered to be the only wall built up to the boundary on the lot and is therefore compliant with the R-Codes.

Consultation

As the setback variation for the outbuilding is to the southern lot boundary of the subject site, the City wrote to the affected landowner at Lot 28 (7) Snowy Close, Alexander Heights inviting comments on the proposal. Advertising was undertaken for a period of 14 days commencing on 8 August 2016 and closing on 22 August 2016. A submission objecting to the proposal was received from the affected landowner. The affected landowner raised concerns relating to the potential for the reduced setback of the outbuilding to be a fire hazard, privacy and a security issue. A summary of the submission and Administration’s response is included as Attachment 3.

 

Comment

Assessment of Application

In accordance with Part 2 of the R-Codes, if a proposal does not meet the 'deemed-to-comply' provisions, the City is to exercise its judgement to consider the merits of the proposal having regard to the relevant 'design principles'. As the outbuilding does not meet the 'deemed-to-comply' provision of Clause 5.1.3 of the R-Codes, it has been assessed against the corresponding 'design principle', as detailed in the table below.

Design Principle – Clause 5.1.3

Administration Comments

Reduce impacts of building bulk on adjoining properties.

The outbuilding has a maximum wall height of 2.4m. This will result in a 0.6m portion of the outbuilding being visible above the 1.8m high dividing fence from the rear adjoining property. Furthermore, the outbuilding is 3.6m in length which equates to 17.1% of the total length of the rear boundary, which is 21m. Therefore the outbuilding will result in negligible impact on building bulk on the adjoining property.

Provide adequate direct sun and ventilation to the building and open space on the site and adjoining properties.

The development on the subject site (including the existing dividing fence) will result in 7.1% total overshadowing of the southern property’s site area. This is less than the maximum overshadowing of 12.5% which is permitted under the ‘deemed-to-comply’ provisions of Clause 5.4.2 of the R-Codes, due to having a shared northern boundary with the adjoining lot.

 

The adjoining property (Lot 28 Snowy Close, Alexander Heights) has its outdoor living area located on the northern aspect of their property which is open to the winter sun and ventilation. The building of the affected property is setback approximately 7.0m from the northern boundary and the proposed outbuilding casts a shadow of 3.6m, therefore, there is no overshadowing to the building of the affected property. Due to the 7.0m distance between the proposed outbuilding and the dwelling of the adjoining property, there is sufficient space for adequate ventilation. As such, it is considered that the proposed outbuilding does not compromise the ability for direct sun and ventilation to the building and open spaces of the adjoining property.

 

 

 

Minimise the extent of overlooking and resultant loss of privacy on adjoining properties.

The outbuilding is a non-habitable structure without any windows facing the rear (southern) boundary. The privacy of the adjoining property will be maintained by the existing boundary fence.

 

In light of the above, the outbuilding setback variation is considered to meet the relevant ‘design principle’ of the R-Codes. The outbuilding also satisfies all other requirements of the R-Codes. Administration considers that the issues raised in the letter of objection have been addressed as discussed in Attachment 3 and no modification to the proposal is required. It is therefore recommended that Council approve the proposed development at Lot 57 (11) Feathertop Rise, Alexander Heights.

Statutory Compliance

Delegation to Determine Application

 

Pursuant to Part 8.3(b) of the City’s Delegated Authority Register, the application may be considered under delegation if, it is the view of the Director, Planning and Sustainability, that the objections do not raise relevant planning considerations that cannot be specifically addressed or overcome by modifications to the proposal, or imposition of appropriate conditions of approval.

 

In this instance, Administration is of the opinion that the objection raises relevant planning considerations in relation to the outbuilding being a potential fire hazard, privacy and security issue for the adjoining property. Therefore, the application cannot be considered under delegated authority and must be determined by Council.

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City’s existing risk registers which relate to the issues contained in this report.

Policy Implications

The proposed development has been assessed against the provisions of the State Planning Policy 3.1 - Residential Design Codes and the City’s Residential Development – Local Planning Policy 2.1.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Clause 68(2)(b) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, APPROVES the development application (DA2016/987) as shown in Attachment 2 for the Single House Additions (Outbuilding) at Lot 57 (11) Feathertop Rise, Alexander Heights, subject to compliance with the following conditions:

a)   This approval only relates to the proposed Single House Additions (Outbuilding), as highlighted on the approved plans.  It does not relate to any other development on the lot.

b)   Stormwater and any other water run-off from buildings or paved areas shall be collected and retained on site.

c)   This approval is only valid from the date of Council’s decision and does not retrospectively authorise any previous unapproved use of the premises.

2.       ADVISES the submitter of its decision.

 

 

Attachments:

1.

Attachment 1 - Location Plan

17/14436

 

2.

Attachment 2 - Site Plan, Floor Plan and Elevations

17/17430

Minuted

3.

Attachment 3 - Summary of Submission

17/14765

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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Assets

Asset Operations & Services

3.8    PT02-12/16 Fast Track the Dualling of Marmion Avenue to Yanchep Beach Road

File Ref:                                              3120V03 – 16/434836

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider Petition PT02-12/16 requesting the City of Wanneroo to budget for and fast track the dualling of Marmion Avenue to Yanchep Beach Road immediately to alleviate constant congestion on this road.

 

Background

Council received Petition PT02-12/16 at its Ordinary Meeting of 6 December 2016.  The petition had 378 signatories with the vast majority of these living in the City’s North Coast Ward.  The Petition reads:

 

Requests that the City of Wanneroo budget for and fast track the dualling of Marmion Avenue to Yanchep Beach Road immediately as there is constant congestion on this road even outside peak times.

 

We understand that the City is progressing the dualling of Marmion Avenue from Lukin Drive to Butler Boulevard but this needs to be fast tracked along with the dualling of Marmion Avenue to Yanchep Beach Road.  As this is a Council Road, it is a City responsibility to build this infrastructure.

 

Report AS01-12/16 regarding the reclassification of Marmion Avenue as a Primary Distributor road and detailing the City’s ongoing financial commitments over the next twenty years was considered by Council at its Ordinary Meeting of 6 December 2016 which addressed the issues raised in this petition as explained in this report below.

Detail

Marmion Avenue between Tamala Park and Yanchep Beach Road (21km) is under the City’s control as shown in Attachment 1. A breakdown of the road pavement formation for Marmion Avenue over this length is as follows;

 

-     A four-lane dual carriageway between Tamala Park and Lukin Drive;

-     A two-lane dual carriageway between Lukin Drive and Butler Boulevard;

-     A four-lane dual carriageway between Butler Boulevard and Camborne Parkway; and

-     A two-lane single carriageway between Camborne Parkway and Yanchep Beach Road.

 

Traffic volumes for Marmion Avenue range from a peak Average Weekday Traffic (AWT) volume of 52,500 vehicles per day south of Neerabup Road to around 8,000 vehicles per day in Yanchep.

Consultation

Nil

Comment

As the City’s population grows, various parts of the City’s road network are placed under pressure by increasing traffic volumes.  Congestion occurs where the capacity of the road network is not sufficient to meet traffic demand.  On arterial roads within urban areas, this generally occurs at roundabouts and signalised intersections where priority is shared with lower order roads and capacity is lower.  Within the single carriageway section of Marmion Avenue, congestion is most prevalent at the Lukin Drive and Kingsbridge Boulevard intersections.

 

Given the high levels of growth within the City and high costs associated with providing road infrastructure, the City prioritises the provision of road infrastructure to areas where it is of greatest benefit to the community within budgetary constraints.  To maximise outcomes for the community, the City makes use of external grant funding. In particular the Metropolitan Regional Road Group’s (MRRG) Road Improvement Grant funding is accessed by the City as it considers the reduction of congestion as part of the assessment criteria.

 

The long term funding of further upgrades to Marmion Avenue was considered by Council in Report AS01-12/16 at its ordinary meeting of 6 December 2016. In considering this report, Council noted the following main points:

 

·    Marmion Avenue is a an important road in the City’s road network as it provides a connection to Yanchep Strategic Metropolitan Centre;

·    Historically the City has undertaken the dualling of its major roads by securing funding under MRRG Road Improvement Program;

·    Priority of various roads selected for making applications to seek grant funding is determined based on a comprehensive assessment criteria;

·    Works to upgrade Marmion Avenue to a four-lane dual carriageway between Lukin Drive and Butler Boulevard are scheduled to take place over the 2016/17 and 2017/18 financial years;

·    The City has also applied for a MRRG Road Improvement Grant to dual Marmion Avenue between Camborne Parkway / Reflection Boulevard and Graceful Boulevard / Romeo Road which, if successful, the project will take place during the 2018/19 financial year;

·    9.8km section of Marmion Avenue north of Graceful Boulevard / Romeo Road will need to compete with other roads, namely Hartman Drive, Pinjar Road, Flynn Drive, Joondalup Drive, Yanchep Beach Road, for upgrade to dual carriageway standard;

·    Even if the City is successful in receiving continuous funding for Marmion Avenue dualling, it can take up to 2023/24 to 2025/26 to deliver the dualling of Marmion Avenue to Yanchep, depending on the level of grant funding allocated; and

·    Marmion Avenue dualling works planned over the next two financial years through to Graceful Boulevard / Romeo Road will increase capacity and address the congestion issues.

 

Council resolved to seek reclassification of Marmion Avenue as a Primary Distributor Road (State Road) and a timely dualling of Marmion Avenue to Yanchep Beach Road by the State Government or alternately the provision of State funding to the City to undertake the dualling as a high priority. In response to these Resolutions, the Mayor wrote to the Premier and Minister for Transport seeking the reclassification of Marmion Avenue as a Primary Distributor Road under the care and control of the State Government and seeking a funding commitment for the dualling of Marmion Avenue from the State Government.  The City is currently waiting for a response to this request.

 

The issues raised in Petition PT02-12/16 have been considered by Council resulting in an approach to the State Government as outlined above; and no further action is warranted at this stage.

 

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.3    Easy to Get Around - The community is well connected and accessible with an integrated transport approach for all.

 

Risk Management Considerations

Risk Title

Risk Rating

CO-004 Asset Management

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

The above risk relating to the issue contained within this report have been identified and considered within the City’s Strategic Risk Registers. 

Policy Implications

Nil

Financial Implications

The cost to upgrade a road such as Marmion Avenue from two lanes to four lanes is typically in the order of $2M per kilometre. Marmion Avenue dualling through to Graceful Boulevard / Romeo Road is listed in the City’s long Term Capital Works Program with MRRG funding accounting for two thirds of the total project cost. The 9.8km section of Marmion Avenue between Graceful Boulevard / Romeo Road and Yanchep Beach Road forms part of the MRRG Road Improvement Program listed in the City’s long Term Capital Works Program.

 

Should the State Government accept the City’s request to fund the dualling of Marmion Avenue to Yanchep Beach Road, there should be very little financial implications for the City other than some minor works on intersecting roads at that time. 

 

Voting Requirements

Simple Majority

 

 

 

Recommendation

That Council:-

1.       NOTES that Marmion Avenue dualling through to Graceful Boulevard / Romeo Road is planned over the next two financial years;

2.       REAFFIRMS its decisions made at Ordinary Council Meeting held on 6 December 2016 (Item AS01-12/16) seeking:

a.       the reclassification of Marmion Avenue as Primary Distributor Road by the State Government; and

b.      a timely dualling of Marmion Avenue to Yanchep Beach Road by the State Government or alternately the provision of State funding to the City to undertake the dualling as a high priority; and

3.       ADVISES the petition organiser of Council’s decision.

 

 

 

Attachments:

1.

Marmion Location Map

17/25305

 

 

 


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Infrastructure Capital Works

3.9    Villanova Street and Wanneroo Road - Intersection Upgrade

File Ref:                                              3000V02 – 16/374976

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the need to undertake works to upgrade the Wanneroo Road / Villanova Street intersection. Refer to Attachment 1 for Location Map.

 

Background

The Wanneroo Road / Villanova Street intersection upgrade works as shown in drawing number 2776-1-A refer Attachment 2, were recommended as part of a report considered by Council at its meeting on 29 May, 2012; Item No  IN01-05/12 - Regents Estate – Backshall Place, Wanneroo – Partial Road Closure at the Intersection with Ocean Reef Road.

 

The report considered the existing partial road closure of Backshall Place, permitting only left-out and right-out traffic movements onto Ocean Reef Road, and the resulting traffic flow in the area. One of the aspects considered in the report was how the impact of access restriction would increase the number of vehicles using the Wanneroo Road / Villanova Street intersection due to it being the next closest access for vehicles approaching the area from the west. Subsequently, a proposal to upgrade the Wanneroo Road / Villanova Street intersection was listed to improve the level of service. The intersection upgrade proposed to re-construct the left turn slip lane and install a splitter island along Wanneroo Road; and the extension of the median island in Villanova Street.

 

In considering report Item IN01-05/12, Council resolved in part as follows:

4.       ENDORSES the provision of a splitter island in the left turn lane from Wanneroo Road into Villanova Street and the lengthening of the Villanova Street intersection median in accordance with the concept Drawing No. 2776-1-A;

5.       NOTES that land acquisition will be required to implement Recommendation 4 and will be the subject of a separate report to Council;

 

As a result of the above resolutions, a project is listed in the City’s 2016/17 Capital Works Program, for the design and documentation of the above intersection upgrade works.

Detail

Wanneroo Road is a Primary Distributor road carrying in excess of 42,000 vehicles per day and is under the care and control of Main Roads (MRWA). Villanova Street is a Local Access Road and carries approximately 3,000 vehicles per day. This road is under the care and control of the City of Wanneroo.

 

Currently, the Wanneroo Road / Villanova Street intersection is constructed with a left turn slip lane on Wanneroo Road without a splitter island or Give-way line.  Under the Road Traffic Code 2000, vehicles turning left from Wanneroo Road into Villanova Street have priority over vehicles turning right from Wanneroo Road. 

 

The City conducted a recent traffic count at this intersection to determine turning counts to enable an analysis of the relevant turning movements. Refer to Attachment 3 for the traffic count results. This count identified that there is considerably more traffic turning left into Villanova Street than there is turning right.

                                                

MRWA reported crashes for this intersection during the 5 years period from June 2011 to December 2015 are summarised below;

 

·    Fatal Crashes: 0

·    Hospital Crashes: 1

·    Medical Crashes: 7

·    *PDO Major Crashes: 15

·    **PDO Minor Crashes: 6

 

*PDO Major Crashes incurring >$3,000 of damage.

**PDO Minor crashes incurring <$3,000 of damage.

 

The Crash Patterns for this intersection flagged an over-representation of Rear End Crashes which, for this type of intersection, is generally the result of driver hesitation and/or sudden stopping. Only one of the crashes recorded can be partly contributed to the uncertainty as to priority (right of way) and multiple traffic interactions affecting traffic movement through the intersection.

 

If a left turn splitter island and modified slip lane are constructed at the intersection, this priority will change giving right of way to right turning traffic from Wanneroo Road. This modification with a Give-way sign on the slip lane will give clear indication as to who has priority and will have minimal effect on Wanneroo Road through traffic.

 

A SIDRA Analysis has been performed with these counts to model the effect of the proposed modifications and ascertain the changes in the Level of Service for each traffic movement. SIDRA is an intersection traffic analysis software package commonly used to determine the Level of Service, Delay and Queue length for an intersection. The Level of Service varies from ‘A’ to ‘F’ meaning from ‘free flowing’ to ‘completely congested’. The results of the SIDRA analysis for the proposed intersection modification indicate an insignificant change in the Level of Service.

 

Additionally, there is a Service Station located on the northwest corner of the Villanova Street intersection.  The Service Station has four crossovers, two on Villanova Street and two onto Wanneroo Road.  Two of these crossovers are located close to the intersection. Vehicles slowing to enter the Service Station via these crossovers are causing other motorists to hesitate which in turn are interrupting the flow through the intersection. Lengthening of the Villanova Street intersection median past the first Service Station entrance will close this entrance to right turning traffic and reduce the number of traffic interactions in the area.

 

Since Wanneroo Road is under the care and control of MRWA and Villanova Street is under the care and control of the City, it was considered appropriate to split this project into two distinct portions; with the City undertaking the portion of the project to lengthen the intersection median on Villanova Street and proposing that MRWA undertake the works on Wanneroo Road including land acquisition from the adjacent lot, refer Attachment 4. Accordingly, the City sent a letter to MRWA on 4 January 2017 requesting MRWA give consideration to facilitating the slip lane modification works and splitter island construction and land acquisition as suggested above. MRWA reply to the City’s request states:-

 

“Whilst Main Roads has reviewed the submission and support the concept for the project, funding to undertake land resumption and civil improvement works is not available and would have to be sought.

 

As I am sure you can appreciate funding is limited as such it must be spent on locations which provide the greatest benefit to all road users. Based on crash statistics recorded in the last 5 years, this intersection has a crash ranking of 1007 meaning there are 1006 intersections competing for limited funds. Additionally, there appears to be no crashes associated with the left turn, except for rear-end.

 

Main Roads also support the consolidation of the driveways on Villanova Street further away from the intersection”

 

It is noted that the works in Wanneroo Road to provide a splitter island would require land acquisition and involve major civil works due to a significant level difference. This will result in significant project costs in the order of $350,000 plus land acquisition costs.

 

It is understood that the Ocean Reef Road / Wanneroo Road intersection will be upgraded to a grade separated intersection by MRWA, noting that no firm timeframe for the intersection upgrade is available. Though the design details of this upgrade are not known at this stage, it is likely that some works in Wanneroo Road at its intersection with Villanova Street may be required as part of the proposed upgrade works.

Consultation

No public consultation has been undertaken for the preparation of this report.

Comment

The intent for the proposed upgrade of Wanneroo Road / Villanova Street intersection upgrade (Left turn slip lane reconstruction, splitter island and median island lengthening) was to provide for an increased traffic flow through this intersection as a result of the partial closure of Backshall Place. Traffic flows to and from the Regents Estate area have now had 6 years to stabilize and the analysis suggests that the proposed works will not improve the Level of Service significantly.

 

With only one crash in the 5 years being potentially related to the confusion of priority between Left Turn and Right Turn movements to Villanova Street, the long term crash statistics do not indicate that it can be improved by the proposed works.

 

Therefore, Administration does not recommend undertaking the works on Wanneroo Road (Left turn slip lane reconstruction and splitter island) as they provide minimal improvement to the intersection capacity. MRWA as the agency responsible for Wanneroo Road has also supported the view that these works are not required at this point of time. 

 

It is proposed to progress the design and the consultation process with relevant stakeholders for lengthening the median at Villanova Street / Wanneroo Road intersection (Attachment 4 refers).

Statutory Compliance

Nil.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.3    Easy to Get Around - The community is well connected and accessible with an integrated transport approach for all.

 

Risk Management Considerations

“There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.”

Policy Implications

Nil.

Financial Implications

The cost to undertake works associated with the lengthening the median at Villanova Street / Wanneroo Road intersection is estimated to be in the order of $80,000 and is listed in the City’s Long Term Capital Works Program.

Though this portion of the project is not recommended, it is noted that the cost to undertake works associated with the construction of splitter island and associated civil works in Wanneroo Road at Villanova Street / Wanneroo Road intersection is estimated to be in the order of $270,000 plus land acquisition costs and is not listed in the City’s Long Term Capital Works Program.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES that the proposed upgrade works to construct a splitter island for the left turn slip lane at Wanneroo Road at the intersection of Villanova Street does not improve the traffic flow or road safety aspect significantly; and

2.       AGREES to modify the Project Scope of the Current Project PR-2874 to:

a)      remove the design of the splitter island on Wanneroo Road; and

b)      proceed with the design of the extension of the median island on Villanova Street at the intersection and undertake associated public consultation.

 

Attachments:

1.

Villanova St & Wanneroo Rd Intersection Wanneroo - Upgrade of Intersection - Locality Plan

16/381120

 

2.

Villanova Street - Concept Dwg 2776

12/53118

 

3.

Villanova Street Wanneroo Road Intersection - Traffic Count

17/16422

 

4.

Villanova Street Wanneroo Road Intersection, Wanneroo - Project Modified Scope Diagram

17/19315

Minuted

 

 

 

 

 

 

 

 


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Community & Place

Place Strengthening

3.10  Fee Waiver Support For Existing Partnering Arrangements

File Ref:                                              24855 – 17/15172

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To seek support for fee waivers for use of City facilities as part of three Partnering Arrangements.

 

Background

There is an increasing need for the City to partner with government and non-government organisations to encourage resource efficiencies and higher quality service outcomes for the community. In the current economic climate funding across many sectors is diminishing, while demand for services to support vulnerable community members is increasing.

 

The City is currently engaged in a number of Partnering Arrangements with various not-for-profit organisations that include a fee waiver component for use of City facilities.

 

In particular, there are three Partnering Arrangements, two of which are due to expire in the next two months that require review as a priority as they include a waiver of fees for use of City facilities. The three Partnering Arrangements are:

 

·        Rainbow Community Church (not for profit) – Food Ministry;

·        Metropolitan Migrant Resource Centre (not for profit) – Migrant Programs; and

·        i60 (not for profit) – Friend in Need Service.

 

For the purpose of this report the term Partnering Arrangement is utilised to reference the arrangement subject to this Report. ‘Partnership Agreement’ is not a term used within the context of this report as it has been identified by as relating too closely with the State of Western Australia’s Partnership Act 1895.

Detail

The three Partnering Arrangements referred to in this report are valuable for both the City and community as they provide services that cater for either the most vulnerable individuals/families living within the City, or new and emerging migrant population groups. The organisations at the heart of these Partnering Arrangements deliver essential services that the City cannot deliver due to resource limitations. An overview of the purpose of the Partnering Arrangements is provided below:

 

·        Rainbow Community Church (not for profit) – Food Ministry (Hainsworth Community Centre) is a weekly food relief program that is free for patrons in the Girrawheen and surrounding area. This program distributes donated food to individuals and families who are in need or going through exceptional financial difficulty and also provide free sit down meals. Food Ministry are serving approximately 40 families a week.

 

·        Metropolitan Migrant Resource Centre (not for profit) – Migrant Programs (variety of City venues) provides essential services within the City of Wanneroo ranging from computer programs, youth programs, senior support groups and women’s support groups for local migrant population who have lived in Australia for less than five years. The programs cater for an estimated 50 individuals per week. The programs endeavour to bridge the gaps that new and emerging groups encounter during their settlement in Australia and work towards creating a sense of community and acceptance.

 

·        i60 (not for profit) – Friend in Need Service (Butler and Yanchep Community Centres) is a weekly food relief program that is free for patrons in the Butler and Yanchep areas. These programs provide hampers and food assistance to the most vulnerable people in the North Coast Ward serving approximately 60 families a week. The program also links community members to local financial counselling and employment services in the area.

 

Regular monitoring and evaluation of these Partnering Arrangements has ensured shared goals and objectives set out within the arrangements are being achieved and directly link to achieving the City’s Strategic Community Plan and Corporate Business Plan objectives.

Consultation

Administration has undertaken a wide body of research to better understand best practice models and existing processes adopted by other local government with regard to partnering.

 

To support this research, Administration has been working closely with internal service units to explore the number of Partnering Arrangements that are due to expire before 30 June 2017 and/or include a fee waiver component.

Comment

The City’s aim of entering Partnering Arrangements is to generate positive social outcomes that build and maintain strong communities and meet the social objectives of the City. Partnering Arrangements assist the City to promote social inclusion, build community capacity, strengthen relationships with a diverse range of community members and secure the City’s reputation and leadership in recognising and implementing social objectives.

 

A significant amount of work has been undertaken by Administration to inform the development of a draft Partnering Policy and Management Procedure with the anticipated timeframe for Policy approval of July 2017. The purpose of a Partnering Policy is to provide an aligned, integrated framework and basic guiding principles to support the decision making process, management, administration, ownership, execution and review of partnering arrangements arising between the City of Wanneroo and organisations proposing to operate within the City.

 

It is important to highlight that the request for fee waivers for the three existing Partnering Arrangements is for the remainder of the 2016/17 financial year. Support beyond this date will be accommodated through the City’s proposed Partnering Policy.

Statutory Compliance

Any Partnering Arrangement with a fee waiver component over $500 requires an Absolute Majority decision of Council pursuant to the Local Government Act 1995.

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

The proposal also aligns with the following objectives within the Strategic Community Plan 2017/18 – 2026/27:

“1      Society - Healthy and Active People.

1.1.1 Create opportunities that encourage community wellbeing and active and healthy lifestyles.

1.3     Society - Distinctive Places.

1.3.2 Create place-based access to local services;

1.3.3 Advocate and partner to meet changing community service expectations in place.

4        Civic Leadership - Working with others.

4.1.1 Build effective partnerships and demonstrate leadership in local government at regional, state and national levels;

 

4.1.2 Engage, include and involve community; and

4.1.3 Advocate and collaborate for the benefit of the City”.

Risk Management Considerations

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk/s relating to the issue contained within this report have been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

Council endorsement of the proposed fee waivers within the three partnering arrangements is required pursuant to the Local Government Act 1995 and as per the City’s Donations, Sponsorships and Waiver of Fees and Charges Policy.

 

Financial Implications

The cost associated with the three Partnering Arrangements subject to this Report, for the remainder of this financial year equates to an estimated $11,582.50. A breakdown is provided below:

 

Group / Organisation (TRIM)

Length of agreement

Fee waiver amount

(Jan – June 17)

Rainbow Community Church – Food Ministry

03/15 – 03/17

$3,887.50

($7,775 p/a)

i60 – Friend in Need Service               

02/16 – 02/17

$3,695

($7,390 p/a)

Metropolitan Migrant Resource Centre (MMRC) *

06/15 – 06/18

$4,000

($8,000 p/a)

TOTAL From January – June 2017

$11,582.50

Total per annum

$23,165 p/a

 

*This arrangement does not expire until June 2018 however the fee waiver for use of City facilities requires Council approval.

 

While these Partnering Arrangements provide no income component for the City, the social benefit these arrangements provide to City residents is significant. These particular arrangements support some of the City’s most vulnerable community members and the organisations do not seek income or financial gain from customers when the services are delivered.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       APPROVES BY ABSOLUTE MAJORITY the waiver of fees for use of City facilities as part the three Partnering Arrangements subject to this Report for the period of January 2017 – June 2017, specifically:

a.       $3,887.50 to support the Rainbow Community Church – Food Ministry;

b.      $3,695 to support the i60 – Friend in Need Service;

c.       $4,000 to support the Metropolitan Migrant Resource Centre; and

2.       NOTES that a $50,000 budget bid will be submitted by Administration to allocate funds within the 2017/18 Budget for the provision of fee waiver components as part of future partnering arrangements.

 

 

Attachments: Nil

 

 

   


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                            94

 

Corporate Strategy & Performance

Business & Finance

3.11  Financial Activity Statement for the Period Ended 30 November 2016

File Ref:                                              25973 – 16/414952

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider the Financial Activity Statement for the period ended 30 November 2016.

 

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2016/17 financial year Council will present the statement of financial activity by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2016/17 financial year Council will use 10% and a value greater than $10,000 for the reporting of variances.

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

 

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background above comments on material variances are provided below.

 

In reference to tables in the report the following colours have been used to categorise three levels of variance:

·        Green >+10%,

·        Orange <+/-10%, and

·        Red >-10%.

 

 

 

 

 

 

 

 

 

Summary

 

OVERALL COMMENTS ON CURRENT MONTH

 

Result from Operations

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

Result from Operations

 

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 

Detailed Analysis of Statement of Comprehensive Income (Attachment 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)      Current month comparison of actuals to budgets, and

b)      Year to date and end of year comparison of budgets to actuals

 

a)  Current Month Comparison of Actuals to Budgets

 

The below table highlights the operating performance for the current month and identifies variances of actual to budget for each category of Revenue & Expense. 

 

 

The month of November resulted in a positive variance due mainly to Non-Operating Grants received from Main Roads and the Roads to Recovery grant. Town Planning Scheme Revenues however moderately offset the variance through various cells having postponed or slowed development due to unfavourable market conditions.

 

Operating Revenues

 

The month of November displayed an unfavourable variance for operating revenues. This is mainly a result of Emergency Service Levy receipts budgeted for November however received in October. Another contributor to the variance relates to City of Joondalup bulk rubbish service income ceasing.

 

The following section outlines the income categories for the reporting month and summarises key points relating to variances. Graphs are also provided for operating items except Rates where almost the entire income is received in a single month.

 

Rates produced a positive variance of $50K (+100%) which is a result of receipt of unbudgeted interim rates (These were anticipated to be receipted from December). 

Operating Expenses

 

The unfavourable variance for November is mainly a result of higher refuse removal expenses from Mindarie Regional Council Tip fees ($-716K) as a result of prior period invoices being receipted late. This was offset by lower contract expenses due to lower domestic rubbish contractor requirements, reduced expenses for property valuations in November and reduced maintenance for golf courses and sports ground land.

 

Another contributor for the variance was depreciation ($-182K) relating to furniture and fixtures not being correctly accounted for. This has now been reviewed and controls implemented to mitigate similar risks.

 

 

Other Revenue & Expenses

 

·        The variance for November was almost entirely attributed to Non-Operating Grants, Subsidies and Contributions grants (+$5.9m). Within grants it was noted that $4.4m was received from Main Roads through progress payments on a number of capital work projects (Connolly Drive and associated road works).  Commonwealth grants totalling $2.9m were also received in November which relate to various roads eligible for the Roads to Recovery grant program.

 

·        TPS revenues presented an unfavourable variance of -$1.1m. This is a result of the cell 4 (East Road) now being completed in stages and is driven by the downturn in the property market. Cell 7 has also been postponed for similar reasons. Adjustments will be made accordingly in the mid-year review to reflect these changes. It is noted that works undertaken is not under the City’s direct control.

 

b) Year to Date and End of Year Comparison of Actuals to Budgets

 

 

Details for the variances are outlined below.

 

Operating Revenues

 

Fees and Charges (Actual $7.3m, Revised Budget $9.1m)

 

The unfavourable variance to November mainly relates to lower bulk rubbish collection fees (-$1.6m) as a result of the cessation of the uplift of bulk waste with the City of Joondalup. 

 

Other Revenue (Actual $382K, Revised Budget $296K)

 

The favourable variance to November was a result of higher than expected street signage income as well as modification income for miscellaneous roads and footpath works. This was however slightly offset by lower fire mitigation income due to seasonal conditions.

 

Operating Expenses

 

Materials and Contracts (Actual $20.4m, Revised Budget $24.8m)

 

·    The main contributor for the positive variance pertains to Contract Expenses which produced a YTD variance of (+$3.4m). This is a result of a number of factors including arterial road verge enhancement which is to re-commence in February of 2017, ongoing renovations to active sports fields due to the slow start of the growth season, some cyclical works which are yet to commence for building maintenance and engineering maintenance.

 

·    Refuse removal expenses also produced a positive variance (+$619K) to November which was a result of lower bulk rubbish collection expenditure through the cessation of Joondalup services. It is noted that the variance relating to rubbish collection fees has reduced from prior periods as a result of a delay and under accrual of invoices relating to prior months being receipted and recognised for Mindarie Regional Council Tip fees in November.

 

·    Project administration recoupment costs produced an adverse variance of -$753K to November. These are currently being collated and finalised by project managers and are expected to be captured in the December financial results.

 

 

 

 

Depreciation  (Actual $17.3m, Revised Budget $16.7m)

 

Whilst depreciation has a slightly unfavourable variance on YTD of -3% (-$580K) it is noted that this has increased more in November due to furniture and fittings within the civic centre building not being correctly depreciated at a rate of $8k per month in the financial management system since July 2015. This error has now been reviewed and controls have been initiated to mitigate similar issues in the future.

 

Interest Expenses (Actual $1.7m, Revised Budget $1.9m)

 

·    The positive variance to November is a result of the deferred drawdown of a loan for the Yanchep DCP. This loan is now in the process of being established and therefore will be accounted for in the December report.

 

Insurance Expenses (Actual $589K, Revised $660K)

 

·    The year to date positive variance of $71K is a result of annual premiums being lower than budgeted.

 

Other Revenue & Expenses

         

Non-Operating Grants, Subsidies and Contributions (Actual $8.7m, Revised Budget $7.9m)

·    The favourable variance to November is attributed to a number of Grants received in November which relate to Main Roads grants progress payments for projects related to Connolly Drive and associated road works.

·    There were also substantial receipts received for the Roads to Recovery grant program ($2.9m) in relation to various road works identified as applicable for the Commonwealth grant.

Town Planning Scheme (TPS) Revenues (Actual $8.5m, Revised Budget $11.2m)

·    The YTD adverse variance is attributed to Lot Sale contributions across various TPS Cells.  The Cells with YTD unfavourable variances are Cell 1 (-$877K), Cell 4 (-$885K), Cell 7 (-$526K) and Cell 9 (-$4.0m) which are a result of lower lot creations due to current property market conditions.

 

·    It is also noted that the cell 4 (East Road) developer advised they will now be completing the project in stages and is driven by the downturn in the property market.

 

·    Cell 7 has also been postponed under advice from the developer for which no more revenue will likely be realised in this financial year. 

 

·    These unfavourable variances were partially offset by Cell 2 which had favourable YTD activity of +$610K, Cell 5 (+$1.3m), Cell 6 (+$1.4m) and Cell 8 (+$450K). The cells with favourable variances are predominantly a result of prior period payments being recognised.

Town Planning Scheme Expenses (Actual $5K, Revised Budget $1.8m)

·    The positive YTD variance is due to a payment amount yet to be agreed relating to cells 5 and 8. This has not been paid and discussions relating to settlement amounts are ongoing.

 

 

 

Profit / Loss on Asset Disposals (Actual $685K, Revised Budget $764K)

·    The slightly unfavourable variance is a result of lower sale of asset activities than anticipated.  As the timing of asset disposals cannot be reliably estimated, results to budgets can be subject to variations.

Contributed Assets (Actual $20.1m, Revised Budget $12.5m)

·    The year to November recognised a parcel of developer contributed assets totalling $20.1m. 

·    Historically this category of income is recognised at year end however through requests to developers relevant interim data has been received and recorded. The budgets have now also been reflected quarterly.

 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Net Current Assets

When compared to the opening position as at 1 July 2016 Net Current Assets have increased by $98.5m which largely reflects the timing of Rates for 2016/17.

Non-Current Assets

Non-Current Assets have increased by $25.0m from 2015/16 which is attributed mainly to the recognition of contributed physical assets from developers in October as well as works in progress.

Non-Current Liabilities

Non-Current Liabilities remain unchanged with 98% of this balance being directly related to the Western Australia Treasury Corporation loan.

 

FINANCIAL PERFORMANCE INDICATORS

 

The table below presents data on relevant financial ratios, comparing the minimum standard expected per the Department of Local Government & Communities, status at beginning of financial year and year to date figures.

 

An explanation of the purpose of each ratio is also provided, together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

 

The year to date expenditure relating to carry forward projects has increased by $1.7m from October to $9.9m as at 30th November. A review of actual spend indicates that key projects involved with this underspend include the Vehicle Replacement program for Domestic Waste Management, Yanchep District Playing Fields, Enterprise Software Renewal Program and the Construction of Flynn Drive, Neerabup. Expenditure on carry forward projects increased in November, with construction commencing on multiple projects, including the Yanchep District Playing Fields which is forecast to utilise its remaining carry forward funding in December.

 

The mid-year review will address and refine any anticipated under/over spend on capital projects. 

 

To further expand on the capital works program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City only invests in the following highly secured investments:

 

1.   Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding 12 months;

2.   Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years; and

3.   Australian currency.

 

 

 

As at the current month end, the City holds an investment portfolio (cash & cash equivalents) of $380.4m (Face Value), equating to $383.2m inclusive of accrued interest.  YTD the City’s investment portfolio return has exceeded the Bank Bill index benchmark by 0.66% pa (2.77% pa vs. 2.11% pa), however it is noted that Interest Earnings were budgeted at a 3.00% yield.

 

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit), based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

 

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·    Accounting Policy

·    Strategic Budget Policy

·    Investment Policy

Financial Implications

As outlined above and detailed in Attachments 1 - 5.

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 30 November 2016, consisting of:

 

1.       2016/17 Annual Adopted and Revised Budget;

 

2.       November 2016 YTD Revised Budget;

 

3.       November 2016 YTD Income and Expenditure;

 

4.       November 2016 Statement of Financial Position and Net Current Assets;

 

5.       November 2016 YTD Material Variance Notes; and

 

 

 

Attachments:

1.

November Income Statement

16/420681

 

2.

November Balance Sheet

16/420686

 

3.

Top Projects 2016-17 - November 2016 - 20161213

16/151914[v9]

 

4.

November Inv

16/420694

 

5.

November Rate Setting Statement

16/420697

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          107


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                       108


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          109


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          110



 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          114


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                          116

3.12  Financial Activity Statement for the Period Ended 31 December 2016

File Ref:                                              25973 – 17/5541

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider the Financial Activity Statement for the period ended 31 December 2016.

 

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2016/17 financial year the statement of financial activity will be presented by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2016/17 financial year 10% and a value greater than $10,000 will be used for the reporting of variances.

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background, comments on material variances are provided below.

 

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·   Green >+10%,

·   Orange <+/-10%, and

·   Red >-10%.

 

 

 

 

 

 

 

 

 

Summary

 

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

 

Result from Operations

 

 

Capital Program

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

 

Result from Operations

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a) Current month comparison of actuals to budgets, and

b) Year to date and end of year comparison of actuals to budgets.

 

 

a)  Current Month Comparison of Actuals to Budgets

 

The below table highlights the operating performance for the current month and identifies variances of actual to budget for each category of Revenue & Expense. 

 

 

Total Comprehensive Income

 

The month of December produced a negative variance due mainly to December Non-Operating Grants already received in November from Main Roads and the Roads to Recovery grant.  Town Planning Scheme Revenues also contributed to the variance through various Cells having postponed or slowed development due to unfavourable market conditions.  Profit on Asset Disposals also produced a negative variance due to the sale of two parcels of land within Wangara being postponed as a result to adverse market conditions.  Furthermore the lack of Contributed Physical Assets also contributed to the adverse variance.

 

Operating Revenues

 

The month of December displayed a favourable variance for operating revenues.  This is a result of non-payment penalty interest and instalment interest for Rates from Interest Earnings (+$121K), and Rates which produced a positive variance of $629K (+100%) due to the receipt of unbudgeted interim rates (these were anticipated to be receipted in January).  However these were offset by the unfavourable variance of Fees & Charges due to City of Joondalup bulk rubbish service income ceasing (-$370K).

 

Operating Expenses

 

The favourable variance for December is mainly a result of lower Material & Contracts expenses, which was caused by the recoupment for the Project Administration Charges to December (+$969K), lower Consulting Fee Expenses (+$397K) and Material Expenses (+$151K).

 

 

Other Revenue & Expenses

 

The variance for December was almost entirely attributed to Contributed Physical Assets      (-$12.5m) as no additional entries were recorded for the quarter.  Another contributor to the variance was related to Non-Operating Grants, Subsidies & Contributions which produced an unfavourable variance of -$1.0m.  In the month of December $262K was received from the Department of Sport & Recreation however no other progress payments relating to capital works were received.

TPS revenues presented an unfavourable variance of -$2.2m. This is a result of the Cell 4 (East Road) now being completed in stages, driven by the downturn in the property market. Cell 7 has also been postponed for similar reasons.  Adjustments will be made accordingly in the mid-year review to reflect these changes. It is noted that works undertaken are not under the City’s direct control.

 

b) Year to Date and End of Year Comparison of Actuals to Budgets

 

 

Details for the variances are outlined below.

 

Operating Revenues

 

Fees and Charges (Actual $8.5m, Revised Budget $10.8m)

 

·    The unfavourable variance to December mainly relates to lower bulk rubbish collection fees (-$1.9m) as a result of the cessation of the uplift of bulk waste with the City of Joondalup.  This will be amended in the Mid-Year Review.

 

Other Revenue (Actual $423K, Revised Budget $351K)

 

·    The favourable variance to December was a result of higher than expected street signage income as well as modification income for miscellaneous roads and footpath works.  However, this was slightly offset by lower fire mitigation income due to seasonal conditions.

 

Operating Expenses

 

Materials and Contracts (Actual $23.8m, Revised Budget $29.7m)

 

·    The main contributor for the positive variance pertains to Contract Expenses which produced a YTD variance of (+$3.2m). This is a result of a number of factors including arterial road verge enhancement which is to re-commence in February of 2017, ongoing renovations to active sports fields due to the slow start of the growth season, and some cyclical works which are yet to commence for building maintenance and engineering maintenance.

 

·    Refuse removal expenses also produced a positive variance (+$642K) to December which was a result of lower bulk rubbish collection expenditure through the cessation of Joondalup services.

 

·    Consulting fee expenses has a favourable variance of +$777.5K due to various organisational reviews and planning consultancy which have yet to take place.

 

Interest Expenses (Actual $2.1m, Revised Budget $2.3m)

·    The positive variance to December is a result of only a portion of the loan was obtained for the Yanchep DCP whilst the interest expense for the loan was budgeted for the entire loan. 

 

Other Revenue & Expenses

         

Non-Operating Grants, Subsidies and Contributions (Actual $9.0m, Revised Budget $9.4m)

 

·    The unfavourable variance to December is attributed to a number of Grants received in November which relate to Main Roads grants progress payments for projects related to Connolly Drive and associated road works.

·    There were also substantial receipts received for the Roads to Recovery grant program ($2.6m) in relation to various road works identified as applicable for the Commonwealth grant.

 

Town Planning Scheme (TPS) Revenues (Actual $8.8m, Revised Budget $13.7m)

·    The YTD adverse variance is attributed to Lot Sale contributions across various TPS Cells.  The Cells with YTD unfavourable variances are Cell 5 (-$300K), Cell 7            (-$526K), Cell 1 (-$851K), Cell 4 (-$1.5m) and Cell 9 (-$4.0) which are a result of lower lot creations due to current property market conditions.

 

·    It is also noted that the cell 4 (East Road) developers advised they will now be completing the project in stages and is driven by the downturn in the property market.

 

·    Cell 7 has also been postponed under advice from the developer for which no more revenue will likely be realised in this financial year. 

 

·    These unfavourable variances were partially offset by Cell 6 (+$1.4m), Cell 2 (+$609K) and Cell 8 (+$410K). The cells with favourable variances are predominantly a result of prior period payments being recognised.

 

Town Planning Scheme Expenses (Actual $4.4K, Revised Budget $7.2m)

·    The positive YTD variance is due to payment for historical public open spaces for cell 1 which were budgeted for but not paid due to the lack of subdivisions within the cell.

 

·    Cell 8 has also contributed to the variance as its payment amount has yet to be agreed.  This has not been paid and discussions relating to settlement amounts are ongoing.

 

·    The positive variance was partially offset by Cell 9 (-$1.1m) due to the finalisation of the interim arrangement with developers.

 

Profit / Loss on Asset Disposals (Actual $959K, Revised Budget $1.4m)

·    The unfavourable variance is a result of lower sale of asset activities than anticipated.  As the timing of asset disposals cannot be reliably estimated, results to budgets can be subject to variations.

 

Contributed Assets (Actual $20.1m, Revised Budget $25.0)

·    The year to December recognised a parcel of developer contributed assets totalling $20.1m. 

 

·    Historically this category of income is recognised at year end. However through requests to developers relevant interim data has been received and recorded. The budgets have now also been reflected quarterly.

 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

 

Net Current Assets

When compared to the opening position as at 01 July 2016 Net Current Assets have increased by $85.0m which largely reflects the timing of Rates receipts for 2016/17.

Non-Current Assets

Year to date Non-Current Assets have increased by $26.6m from 2015/16 which is attributed mainly to the recognition of contributed physical assets from developers in October as well as capital works in progress.

Non-Current Liabilities

Year to date Non-Current Liabilities have increased by $3.2m which is mostly attributed to the new loan facility for the Yanchep DCP. The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan make up 98% of total Non-Current Liabilities.

 

FINANCIAL PERFORMANCE INDICATORS

 

The table below presents data on relevant financial ratios, comparing the minimum standard expected per the Department of Local Government & Communities, status at beginning of financial year and year to date figures.

 

An explanation of the purpose of each ratio is also provided, together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

 

The year to date expenditure relating to Carry Forward Projects has increased in December from $1.6m to $11.5m.  A review of the actual spend indicates that key projects involved with this underspend include the Vehicle Replacement program for Domestic Waste Management, Enterprise Software Renewal Program and the Construction of Flynn Drive, Neerabup.

 

Construction of the Yanchep District Amenities Building and the Sports Floodlighting at both Shelvock Park and Lake Joondalup Park are all scheduled to commence within the next month, with the three projects accounting for $1.02m of the unexpended carry forward funds.

 

As noted last month, the Yanchep District Playing fields was forecast to utilise its remaining carry forward funding in December and this has been completed with all $1.24m in carried forward funds being expended.

 

To further expand on the capital works program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

The mid-year review will address and refine any anticipated under/over spend on capital projects. 

 

 

 

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City only invests in the following highly secured investments in Australian currency:

 

1.   Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding 12 months;

2.   Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

 

 

As at the current month end, the City holds an investment portfolio (cash & cash equivalents) of $366.6m (Face Value), equating to $369.7m inclusive of accrued interest.  YTD the City’s investment portfolio return has exceeded the Bank Bill index benchmark by 0.69% pa (2.76% pa vs. 2.07% pa), however it is noted that Interest Earnings were budgeted at a 3.00% yield.

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

 

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·    Accounting Policy

·    Strategic Budget Policy

·    Investment Policy

Financial Implications

As outlined above and detailed in Attachments 1 - 5.

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 31 December 2016, consisting of:

 

1.       2016/17 Annual Adopted and Revised Budget;

 

2.       December 2016 YTD Revised Budgets;

 

3.       December 2016 YTD Actuals;

 

4.       December 2016 Statement of Financial Position and Net Current Assets; and

 

5.       December 2016 YTD Material Financial Variance Notes.

 

 

Attachments:

1.

December Income Statement

17/13070

 

2.

December Balance Sheet

17/13075

 

3.

Top Projects December 2016

16/151914[v10]

 

4.

December Investments

17/10984

 

5.

December Rate Setting Statement

17/13083

 

 

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          128


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                       129


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          130


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          132


 


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                                                                          135

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 31 January, 2017                          136

 

Transactional Finance

3.13  Warrant of Payments for the Period to 31 December 2016

File Ref:                                              1859 – 17/2819

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To consider the list of accounts paid for the month of December 2016, including a statement as to the total amounts outstanding at the end of the month.

 

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in December 2016:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – December 2016

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

107969 - 108258

2743 - 2767

 

 

$1,505,272.50

$23,587,782.35

$25,093,054.85

 

($5,109.69)

$6,977.90

($4,372,377.87)

$20,722,545.19

Municipal Fund – Bank A/C

Accounts Paid – December 2016

Muni Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$20,722,545.19

$45,494.64

$3,395,321.35

$24,163,361.18

Town Planning Scheme

Accounts Paid – December 2016

                           Cell 1

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9

                           Cell Berkley

TOTAL ACCOUNTS PAID

 

 

 

 

$27,968.50

$1,856,460.40

$1,320,210.40

$36,022.00

$1,131,550.77

$165.80

$4,372,377.87

 

At the close of December 2016 outstanding creditors amounted to $2,721,023.94

 

Consultation

Nil

Comment

The list of payments (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of December 2016 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

 

 

Risk Management Considerations

Risk Title

Risk Rating

Warrant of Payments Information Only

Low

Accountability

Action Planning Option

Acting Transactional Finance Manager

Accept

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of December 2016, as summarised below:-

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – December 2016

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

107969 - 108258

2743 - 2767

 

 

$1,505,272.50

$23,587,782.35

$25,093,054.85

 

($5,109.69)

$6,977.90

($4,372,377.87)

$20,722,545.19

Municipal Fund – Bank A/C

Accounts Paid – December 2016

Muni Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$20,722,545.19

$45,494.64

$3,395,321.35

$24,163,361.18

Town Planning Scheme

Accounts Paid – December 2016

                           Cell 1

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9

                           Cell Berkley

TOTAL ACCOUNTS PAID

 

 

 

 

$27,968.50

$1,856,460.40

$1,320,210.40

$36,022.00

$1,131,550.77

$165.80

$4,372,377.87

 

WARRANT OF PAYMENT DECEMBER 2016

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00107969

01/12/2016

Bradley Fletcher 

$850.00

 

 

  Bond Refund

 

00107970

01/12/2016

Kylee Peters 

$850.00

 

 

  Bond Refund

 

00107971

01/12/2016

Srong Sroy 

$100.00

 

 

  Bond Refund

 

00107972

01/12/2016

Yee Ping Liu 

$100.00

 

 

  Bond Refund

 

00107973

01/12/2016

Urvi Sanghavi 

$100.00

 

 

  Bond Refund

 

00107974

01/12/2016

Hipolito Sebuc 

$100.00

 

 

  Bond Refund

 

00107975

01/12/2016

Cancelled

 

00107976

01/12/2016

Bashir Bame 

$502.30

 

 

  Bond Refund

 

00107977

01/12/2016

Dia-Yoga 

$79.30

 

 

  Refund - Hire Fees

 

00107978

01/12/2016

Dia-Yoga 

$30.50

 

 

  Refund - Annual Hire Fee

 

00107979

01/12/2016

J Radnjanski 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00107980

01/12/2016

ED Martinez 

$233.47

 

 

  Vehicle Crossing Subsidy

 

00107981

01/12/2016

Gemmill Homes 

$540.02

 

 

  Refund - Building Variation Fees - Variation Cannot Be Supported By A Development Application

 

00107982

01/12/2016

D L Blackford 

$50.00

 

 

  Dog Registration Refund - Sterilised

 

00107983

01/12/2016

CJ Somerville Department of Education 

$500.00

 

 

  Refund Bond For Arts Trailer Hire

 

00107984

01/12/2016

L Gray 

$85.68

 

 

  Refund - Swimming Lessons - Term 4 2016

 

00107985

01/12/2016

Dia Yoga 

$12.20

 

 

  Refund - Annual Hire Fee

 

00107986

01/12/2016

Dia Yoga 

$12.20

 

 

  Refund - Annual Hire Fee

 

00107987

01/12/2016

Landsway Developments Pty Ltd

$94,974.91

 

 

  Bond Refund - Lot 170 Kingsway Landsdale WAPC 142052 & 146782

 

00107988

01/12/2016

Rates Refund

$255.45

00107989

01/12/2016

Lowkush Budloo 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00107990

01/12/2016

Rates Refund

$65.28

00107991

01/12/2016

Carl Caton 

$42.50

 

 

  Dog Registration Refund - Sterilised

 

00107992

01/12/2016

Sherrie Hodge 

$30.00

 

 

  Dog Registration Refund - Sterilised

 

00107993

01/12/2016

Dorothy Laughton 

$25.00

 

 

  Dog Registration Refund - Overpayment

 

00107994

01/12/2016

Loan Pietrariu 

$51.00

 

 

  Refund - Impounded Vehicle Sold In Error

 

00107995

01/12/2016

Wanneroo Residents & Ratepayers Association 

$3,000.00

 

 

  Community Funding Program - Christmas Celebration Event 11.12.2016

 

00107996

01/12/2016

Louise Burton 

$14.25

 

 

  Refund - Client Overcharged By Online Booking System

 

00107997

01/12/2016

Rates Refund

$998.48

00107998

01/12/2016

Rates Refund

$351.32

00107999

01/12/2016

Rates Refund

$384.90

00108000

01/12/2016

Rates Refund

$1,196.89

00108001

01/12/2016

Rates Refund

$944.34

00108002

01/12/2016

Rates Refund

$319.77

00108003

01/12/2016

Rates Refund

$209.78

00108004

01/12/2016

Rates Refund

$1,502.62

00108005

01/12/2016

Rates Refund

$4,745.37

00108006

01/12/2016

Rates Refund

$815.37

00108007

01/12/2016

Rates Refund

$454.10

00108008

01/12/2016

Wanneroo Secondary College 

$400.00

 

 

  Refund - Hall Hire

 

00108009

01/12/2016

Rates Refund

$1,971.15

00108010

01/12/2016

S Marshall 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108011

01/12/2016

C & J Sharrock 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108012

01/12/2016

Leanne Tran 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108013

01/12/2016

Neha Shinghal 

$100.00

 

 

  Bond Refund

 

00108014

01/12/2016

Nicholas M Raynor 

$441.00

 

 

  Reimbursement - Development Application - Application Withdrawn

 

00108015

01/12/2016

Plunkett Homes (1903) Pty Ltd 

$781.85

 

 

  Reimbursement - Development Application - Application Withdrawn

 

00108016

01/12/2016

Western Power 

$430.20

 

 

  Fees For Preparation And Registration Of Western Power Easement Required As A Condition Of Subdivision For The Excision Of A Road Widening From Lot 506 (1) Trandos Road Neerabup

 

00108017

01/12/2016

T Wilson 

$70.00

 

 

  Dog Registration Refund - Overpayment

 

00108018

01/12/2016

R McGovern 

$30.00

 

 

  Dog Registration Refund - Deceased

 

00108019

01/12/2016

F Parrella 

$14.00

 

 

  Dog Registration Refund - Deceased

 

00108020

01/12/2016

Torotow Pty Ltd 

$270.00

 

 

  Refund - Annual Food Business Safety Service Charge

 

00108021

01/12/2016

Rates Refund

$246.21

00108022

01/12/2016

Rates Refund

$14,005.65

00108023

01/12/2016

Aboriginal Seniors Group Petty Cash 

$147.15

 

 

  Petty Cash

 

00108024

01/12/2016

Alinta Gas 

$187.20

 

 

  Gas Supplies For The City

 

00108025

01/12/2016

Clarkson Youth Centre Petty Cash 

$157.60

 

 

  Petty Cash

 

00108026

01/12/2016

Girrawheen Library Petty Cash 

$163.20

 

 

  Petty Cash

 

00108027

01/12/2016

Cancelled

 

00108028

01/12/2016

Cancelled

 

00108029

01/12/2016

Water Corporation 

$34,794.76

 

 

  Water Supplies For The City

 

00108030

01/12/2016

Yanchep Community Centre Petty Cash 

$84.75

 

 

  Petty Cash

 

00108031

01/12/2016

Cancelled

 

00108032

01/12/2016

Cancelled

 

00108033

01/12/2016

Synergy 

$122,546.00

 

 

  Power Supplies For The City

 

00108034

01/12/2016

Telstra 

$16,707.89

 

 

  Phone Charges For The City

 

00108035

01/12/2016

City of Belmont 

$14,630.24

 

 

  Reimbursement Of Long Service Leave - People & Culture

 

00108036

01/12/2016

City of Busselton 

$2,090.49

 

 

  Reimbursement Of Long Service Leave - People & Culture

 

00108037

01/12/2016

Cooldrive Distribution 

$77.44

 

 

  Vehicle Spare Parts - Fleet

 

00108038

01/12/2016

Harvey Norman AV/TI Superstore 

$54.00

 

 

  Camera Batteries For Museum

 

00108039

01/12/2016

Joydie Fiona Farley 

$400.00

 

 

  Music On The Move - Funded Services

 

00108040

01/12/2016

Little Gumnuts Nature Programme 

$480.00

 

 

  Nature Craft Activity - Expo 16 - Communications & Events

 

00108041

01/12/2016

Logiudice Property Group 

$764.48

 

 

  Payment Of Notice Of Levies For Mindarie Medical Centre - Property

 

00108042

01/12/2016

Pedders Suspension 

$2,654.50

 

 

  Vehicle Spare Parts - Fleet

 

00108043

01/12/2016

RAC Motoring & Services Pty Ltd 

$95.00

 

 

  Callout - WN 33589 - Fleet

 

00108044

01/12/2016

Repco Auto Parts 

$394.63

 

 

  Vehicle Spare Parts - Fleet

 

00108045

01/12/2016

Cancelled

 

00108046

01/12/2016

Stephen McKee 

$5,300.00

 

 

  Repair Works - Various Locations - Waste

 

00108047

01/12/2016

Sue Sutherland Consulting 

$2,100.00

 

 

  Digital Development Plan - Preparation Of Final Report - Cultural Development

 

00108048

01/12/2016

West Australian Newspapers Ltd 

$35.20

 

 

  Newspapers - Mayors Office

 

00108049

01/12/2016

Aussie Natural Spring Water 

$1,008.00

 

 

  Water - Wanneroo Central Bush Fire - Rangers

 

00108050

02/12/2016

Rates Refund

$1,170.60

00108051

02/12/2016

Bianca Packham 

$540.00

 

 

  Bond Refund

 

00108052

06/12/2016

Pham Thi 

$20.00

 

 

  Refund - Copies Of Floor Plans - Not Available

 

00108053

06/12/2016

F & R Ross 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108054

06/12/2016

Kenneth Jordon 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108055

06/12/2016

Joondafurn Pty Ltd 

$850.00

 

 

  Bond Refund

 

00108056

06/12/2016

Helen  O'Connor 

$100.00

 

 

  Bond Refund

 

00108057

06/12/2016

Riaan Van Der Merwe 

$540.00

 

 

  Bond Refund

 

00108058

06/12/2016

E J Vidal & T G Chinen 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108059

06/12/2016

Jessica Bhudia 

$535.00

 

 

  Bond Refund

 

00108060

06/12/2016

Daniela Mastrocola 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108061

06/12/2016

Shini Nazeer 

$100.00

 

 

  Bond Refund

 

00108062

06/12/2016

Joyce Simpson 

$850.00

 

 

  Bond Refund

 

00108063

06/12/2016

Edmund Rice Centre Mirrabooka 

$540.00

 

 

  Bond Refund

 

00108064

06/12/2016

C Davies & D-A Brown 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108065

06/12/2016

Wanneroo Civic Choir Incorporated 

$535.00

 

 

  Bond Refund

 

00108066

06/12/2016

L Mckeag 

$303.00

 

 

  Vehicle Crossing Subsidy

 

00108067

06/12/2016

Ketan Jesani 

$540.00

 

 

  Bond Refund

 

00108068

06/12/2016

P D Hyman & S A Stiglmayer 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108069

06/12/2016

Barry O'Loughlin 

$830.00

 

 

  Bond Refund

 

00108070

06/12/2016

J & M Davidowitz 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108071

06/12/2016

Quinns Rocks Playgroup 

$535.00

 

 

  Bond Refund

 

00108072

06/12/2016

Quinns Districts Amateur Football Club 

$850.00

 

 

  Bond Refund

 

00108073

06/12/2016

Christian Power of Pentecost Church 

$540.00

 

 

  Bond Refund

 

00108074

06/12/2016

Darren Ford 

$400.00

 

 

  Bond Refund

 

00108075

06/12/2016

Therese Vickers 

$400.00

 

 

  Bond Refund

 

00108076

06/12/2016

Emo 'Ya M'mbondo of WA Incorporated 

$375.00

 

 

  Bond Refund

 

00108077

06/12/2016

Banksia Grove Development Nominees 

$65,333.95

 

 

  Bond Refund - Banksia Grove Stage 40 Banksia Grove, WAPC 147816

 

00108078

06/12/2016

B Wynhoven 

$15.00

 

 

  Refund - Swimmiing Credit Term 4 2016

 

00108079

06/12/2016

T Bonciani 

$1,200.00

 

 

  Sale Of Artwork - The Primed Artists Group Exhibition

 

00108080

06/12/2016

R Chineegadoo 

$200.00

 

 

  Sale Of Artwork - The Primed Artists Group Exhibition

 

00108081

06/12/2016

C Robinson 

$120.00

 

 

  Sale Of Artwork - The Primed Artists Group Exhibition

 

00108082

06/12/2016

S Macauslane 

$200.00

 

 

  Sale Of Artwork - The Primed Artists Group Exhibition

 

00108083

06/12/2016

Nando's Australia Pty Ltd 

$540.00

 

 

  Refund - Food Premise Annual Renewal Fees - Paid Twice

 

00108084

06/12/2016

Rates Refund

$369.10

00108085

06/12/2016

Quinns Rocks Playgroup 

$104.00

 

 

  Bond Refund

 

00108086

06/12/2016

Y Kakkad 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108087

06/12/2016

C Mottram 

$15.00

 

 

  Dog Registration Refund - Sterilised

 

00108088

06/12/2016

Alinta Gas 

$24.60

 

 

  Gas Supplies For The City

 

00108089

06/12/2016

Girrawheen Library Petty Cash 

$76.80

 

 

  Petty Cash

 

00108090

06/12/2016

Mr Evan Martin 

$279.50

 

 

  Keyholder Payment

 

00108091

06/12/2016

Water Corporation 

$358.67

 

 

  Water Supplies For The City

 

00108092

06/12/2016

Synergy 

$44,695.25

 

 

  Power Supplies For The City

 

00108093

06/12/2016

Telstra 

$58,873.86

 

 

  Phone/Internet Charges For The City

 

 

 

  Relocation Of Telstra Assets - Projects

 

00108094

06/12/2016

Mrs Jennifer Martin 

$246.00

 

 

  Keyholder/Tennis Booking Officer

 

00108095

06/12/2016

Clarkson Library Petty Cash 

$135.65

 

 

  Petty Cash

 

00108096

06/12/2016

Ashby Operations Centre Petty Cash 

$200.00

 

 

  Petty Cash

 

00108097

06/12/2016

Ms Jodie Walter 

$111.80

 

 

  Keyholder Payment

 

00108098

06/12/2016

Funded Services Petty Cash 

$204.40

 

 

  Petty Cash

 

00108099

06/12/2016

Mr Curtis Butcher 

$270.00

 

 

  Reimbursement - Austswim Renewal To Maintain Role

 

00108100

06/12/2016

Building & Construction Industry 

$80,298.16

 

 

  Collection Levy Payments 01.11 - 30.11.2016 - Finance

 

00108101

06/12/2016

Landgate 

$165.80

 

 

  Lodgement Fee For Merge Of Easement Lot 29 McNamara Place Marangaroo - Land & Leasing

 

00108102

06/12/2016

City of Gosnells 

$5,500.00

 

 

  Switch Your Thinking Subscription Fee 2016 / 2017 - Planning

 

00108103

07/12/2016

Autospark Joondalup 

$3,063.25

 

 

  Vehicle Services - Fleet

 

00108104

07/12/2016

City of Fremantle 

$1,916.59

 

 

  Long Service Leave - Helen Sarcich - People And Culture

 

00108105

07/12/2016

CNW Electrical Wholesale & Energy 

$427.91

 

 

  Electrical Items For Projects

 

00108106

07/12/2016

Hyatt Regency Perth 

$705.00

 

 

  Reservation - 3 X Twin Rooms - Communications And Events

 

00108107

07/12/2016

RAC Motoring & Services Pty Ltd 

$190.00

 

 

  Call Out Fees - Fleet

 

00108108

07/12/2016

West Australian Newspapers Ltd 

$126.72

 

 

  Newspapers 6 Month Subscription - Marketing

 

00108109

13/12/2016

Nada Radi 

$6.00

 

 

  Bond Refund - Overpayment

 

00108110

13/12/2016

Rainbow Community Church Incorporated 

$540.00

 

 

  Bond Refund

 

00108111

13/12/2016

Farhad H Mugul 

$100.00

 

 

  Bond Refund

 

00108112

13/12/2016

Righty Johny 

$540.00

 

 

  Bond Refund

 

00108113

13/12/2016

Sarah-Ann Nicholson-Holden 

$535.00

 

 

  Bond Refund

 

00108114

13/12/2016

Nada Radi 

$540.00

 

 

  Bond Refund

 

00108115

13/12/2016

No Limits Perth Incorporated 

$850.00

 

 

  Bond Refund

 

00108116

13/12/2016

Chetankumar Patel 

$540.00

 

 

  Bond Refund

 

00108117

13/12/2016

Emma Dean 

$100.00

 

 

  Bond Refund

 

00108118

13/12/2016

Pearsall IGA 

$850.00

 

 

  Bond Refund

 

00108119

13/12/2016

Tasha Scholes 

$540.00

 

 

  Bond Refund

 

00108120

13/12/2016

Melanie Torrance

$540.00

 

 

  Bond Refund

 

00108121

13/12/2016

Katrina White 

$100.00

 

 

  Bond Refund

 

00108122

13/12/2016

Emil Bacanaru 

$540.00

 

 

  Bond Refund

 

00108123

13/12/2016

Teneeka Sanford 

$540.00

 

 

  Bond Refund

 

00108124

13/12/2016

Chantelle Rees 

$30.00

 

 

  Dog Registration Refund - Sterilised

 

00108125

13/12/2016

Aquatic Education Services Trust 

$136.00

 

 

  Refund - Food Business Registration - Exempt

 

00108126

13/12/2016

ADM Taekwondo & Martial Arts Incorporated 

$67.50

 

 

  Refund - Facility Hire

 

00108127

13/12/2016

S Patel 

$132.50

 

 

  Refund - Facility Hire

 

00108128

13/12/2016

Stillitano Brothers Family Trust 

$74,745.00

 

 

  Refund - Finalisation Of Contribution Arrangements For Cell 9 Final Rate Adopted By Council - Balance Of Contingency To Be Returned

 

00108129

13/12/2016

Bovcan Nominees Pty Ltd 

$461,186.00

 

 

  Refund - Development Of Land (Pos) - Lot 73 And 74 Queensway Road, Landsdale And Adjustment To Contribution Rate By Minister Of Planning

 

00108130

13/12/2016

Yanchep Two Rocks Community Recreation Association 

$3,000.00

 

 

  Community Funding Program - Carols In The Park 2016 At Charnwood Reserve On 10.12.2016 - Community Christmas Celebration Event

 

00108131

13/12/2016

True North Church 

$3,300.00

 

 

  Community Funding Program - Somerly Carols By Candlelight On The 11.12.2016 Community Christmas Celebration Event

 

00108132

13/12/2016

Julie Carter 

$400.00

 

 

  Bond Refund

 

00108133

13/12/2016

Andrew Kemp 

$270.00

 

 

  Refund - Annual Food Safety Service - Duplicated Payment

 

00108134

13/12/2016

Highclere Fish N Cafe 

$270.00

 

 

  Refund - Annual Food Safety Service - Duplicate Payment

 

00108135

13/12/2016

Emmanuel Christian Community School 

$140.00

 

 

  Refund - Public Building Application Fee

 

00108136

13/12/2016

Rates Refund

$200.00

00108137

13/12/2016

Rates Refund

$1,378.79

00108138

13/12/2016

Watson Property Group Northern Aspect 

$43,570.00

 

 

  Bond Refund - Chianti Stage 2 Woodvale WAPC 140038

 

00108139

13/12/2016

JPJ Landzone Pty Ltd 

$5,824.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108140

13/12/2016

Partco Development Holdings 

$17,056.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108141

13/12/2016

Vertical Asset Pty Ltd 

$5,824.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108142

13/12/2016

Santoro Family

$5,824.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108143

13/12/2016

Riverside Developments Co Pty Ltd 

$24,752.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108144

13/12/2016

Rates Refund

$380.95

00108145

13/12/2016

Chesma Martinovich 

$25.00

 

 

  Refund - Swimming Lessons Term 4 2016

 

00108146

13/12/2016

N & A Prestipino and M & R Cottone 

$2,288.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108147

13/12/2016

Perron Developments Pty Ltd 

$28,704.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108148

13/12/2016

Cancelled

 

00108149

13/12/2016

Landsdale Property Pty Ltd 

$12,064.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108150

13/12/2016

Rates Refund

$750.00

00108151

13/12/2016

Kingfield Pty Ltd 

$6,448.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108152

13/12/2016

Justin Sonia Pty Ltd 

$5,824.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108153

13/12/2016

Indoor Gardens Pty Ltd 

$832.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108154

13/12/2016

M & R Casella Property Development 

$4,992.00

 

 

  Cell 9 Proposed Cell Work - Wetland Core Compensation Deleted By WAPC As A Result The Cost Per Lot Has Reduced From $32,413 To $32,205 Per Lot Each Developer To Be Refunded Difference For Lots Previously Paid

 

00108155

13/12/2016

Wanneroo Secondary College 

$185.50