Minutes of Ordinary Council Meeting

Minutes

Mayor Roberts declared the meeting open at 7.00pm and read the prayer.

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people. We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

Lord, We ask for your blessing upon our City, our community and our Council. Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty. May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share. We ask this in your name. Amen

Please refer to agenda for details of full reports and attachments.

Item 1 Attendances

TRACEY ROBERTS, JP Mayor

Councillors:

FRANK CVITAN, JP Central Ward

SAMANTHA FENN Central Ward

DIANNE GUISE Central Ward

DOT NEWTON, JP Central Ward

LINDA AITKEN, JP North Coast Ward

RUSSELL DRIVER North Coast Ward

GLYNIS PARKER North Coast Ward

NATALIE SANGALLI North Coast Ward

HUGH NGUYEN South Ward

LARA SIMPKINS, JP South Ward

BRETT TREBY South Ward

DOMENIC ZAPPA South Ward

Officers:

MARK DICKSON A/Chief Executive Officer

PAS BRACONE A/Director, Planning and Sustainability

GRANT CHETTLEBERGH A/Director, Assets

DEBBIE TERELINCK Director, Community & Place

NOELENE JENNINGS Director, Corporate Strategy & Performance

MUSTAFA YILDIZ Manager Governance and Legal

NATASHA SMART Manager Council & Corporate Support

DAVID NICHOLSON Operations Manager Business & Finance

HELENE HELLBERG Principal Specialist Strategic Finance

RACHAEL WRIGHT Manager Property

PAUL DUNLOP Manager Communications, Marketing and Events

SHANE SPINKS Manager Community Facilities

LOUISE SUTTON Minute Officer

Item 2 Apologies and Leave of Absence

DENIS HAYDEN South Ward (apology)

There were 10 members of the public and two members of the press in attendance.

Item 3 Public Question Time

PQ01-04/17 Mr L Flood, Ronez Elbow,Merriwa

1. Could a drop off point for caravan and 4wd recreational vehicles for refuse dumps be considered within the City of Wanneroo? At the moment there are no public facilities available within the City only private.

Response by A/Director Assets

The City does not currently provide disposal sites for human effluent from caravans and recreational vehicles. Such facilities are available in caravan parks across Perth including the Kingsway Tourist Park located in Madeley that charge a fee for this service. The City's Waste Services Team is responsible for the collection of domestic waste from residential properties, street and park bins and annual bulk junk and greens collections.

Further Response by Mayor Roberts

If there is anything we can further do to support our community we will. We will investigate and explore what you have indicated.

2. The Fred Stubbs Park still needs shade areas, will this be happening in the future?

Response by Director Community and Place

The provision of shade sails at Fred Stubbs Park is currently listed for consideration within the 2017/18 capital works budget. It is anticipated that the 2017/18 budget will be submitted for Council approval in June 2017.

Response by Mayor Roberts

We are looking at Fred Stubbs Park as part of the Council’s Budget deliberations.

3. Are there any community events on the Access and Inclusion Plan? We seem to be talking about it, but nothing appears to be happening.

Response by Director Community and Place

Yes, the City does have a current Access and Inclusion Plan that has a range of strategies to address accessibility of community events and the Access and Inclusion Plan is considered by the City whenever we are arranging community events.

The City of Wanneroo has committed to improving the accessibility and inclusiveness of events and services to ensure all people have the same opportunities to participate. Outcome one of the City’s Access and Inclusion Plan 2015-19 sets out actions for the City to implement this objective. This outcome includes the following:

· Outcome 1.1: Deliver and promote accessible services and events to residents. Actions completed to date include, but not limited to:

o Access standards included all risks assessments complete in the planning phases of events and services;

o Delivery of events such as Seniors consultations, Advanced Care Planning Workshop;

o Payments for Home and Community Care (HACC) invoices now available to be paid at Girrawheen Library as a way of improving residents accessibility to CoW services;

o Delivery of access and inclusion engagement activities at events such as Citizenship ceremony and Global Beats and Eats.

· Outcome 1.2: Develop partnerships with service providers to deliver accessible and inclusive services to the community. Actions completed to date includes, but not limited to:

o Development of a partnership agreement with Surf Lifesaving WA to coordinate multicultural BeachSAFE program for young people;

o Development of a partnership agreement with ECU- to conduct a research project on improving intercultural relations in Australia;

o Development of a partnership agreement with Catch Music to provide an inclusive program at the Clarkson Youth Centre for community members.

· Outcome 1.3: Produce access and inclusion guidelines to ensure all City services and events meet requirements. Actions completed to date includes, but not limited to:

o Development of an event procedure manual to include access and inclusion standards;

o Engagement of local community members to rate the accessibility of the ‘Live in the Amphitheatre’ and Global Beats and Eats.

Ensuring all events (including major events such as Retro Rewind, Global Beats and Eats, Living Leisure and smaller events such as Living Books, Story Time and City facilitated fitness programs) are accessible allows people with disability as well as Culturally and Linguistically Diverse community members to feel welcome and encourages participation in all aspects of the community.

Response by Mayor Roberts

The Access and Inclusion is on-going. It is something the City has developed as part of its culture.

Item 4 Confirmation of Minutes

OC01-04/17 Minutes of Ordinary Council Meeting held on 7 March 2017

Moved Cr Sangalli, Seconded Cr Parker

That the minutes of the Ordinary Council Meeting held on 7 March 2017 be confirmed.

Carried Unanimously

Item 5 Announcements by the Mayor without Discussion

OA01-04/17 Presentation for Sabine Winton

Sabine Winton (new Member for Wanneroo) was first elected to Wanneroo Council, for the then called Coastal Ward in 2013, topping the ballot paper with almost 29 per cent of the vote among five candidates.

She was already well known in the community, having as a child attended Yanchep Primary and the Wanneroo Secondary College. Sabine also campaigned hard to protect Lake Nowergup from a quarry development.

Like so many before her, Sabine came here as a migrant. Her parents bravely migrated from Germany in the 1970s to give their children a better life.

Sabine rewarded her parents by getting a teaching degree from Murdoch University and an exciting 25 year teaching career, most recently as the north metropolitan coordinator of the Primary Extension and Challenge (PEAC) program.

As a Wanneroo Councillor, Sabine was passionate in helping to get enhanced facilities for North Coast communities. Among those in recent times were the:

· Refurbished netball facilities at Gumblossom Reserve

· Yanchep’s new Surf Life Saving Club building, and the

· Active Open Space development at Yanchep

Can I also acknowledge and commend Councillors Linda Aitken and Hugh Nguyen who, while unsuccessful on this occasion, took on the challenge of winning party endorsement as state election candidates. Candidate participation underpins the strength of our democratic process.

Also can I also congratulate our former staff member Jess Stojkovski (new Member for Kingsley).

In her time as a planning professional at the City of Wanneroo, Jess was an amazing contributor to the work of the City Growth team.

She started work at the City in March 2015, and among her achievements were:

· Review and finalisation of the City’s Local Heritage Survey and Heritage Policy;

· Progression & finalisation of Amendment No. 119 to District Planning Scheme No. 2;

· Review of Local Planning Policy 3.1: Local Housing Strategy; and

· Introduction of the City’s Food Truck Trial.

I know her colleagues will miss Jess’ passion, dedication and thoroughness.

I feel confident that these two new Members of Parliament - with such a strong affinity to the City of Wanneroo - will be valuable advocates for the City in the new Government.

Indeed, I congratulate and look forward to working with all the members of the new Government from the northern suburbs including:

· The Honorable John Quigley, Attorney General and Member for Butler, who has been a staunch supporter of our Connect Wanneroo campaign.

· The irrepressible and now Honourable Minister for Agriculture and Regional Development, Alannah MacTiernan, who returns to the Legislative Council alongside her experienced colleague the Honourable Martin Pritchard.

· The Honourable Rita Saffioti, Minister for Transport, Planning and Lands, whose electorate extends to Wanneroo East and Gnangara.

· The highly experienced Members for Girrawheen, Margaret Quirk and for Mirrabooka, Janine Freeman.

· Finally, I congratulate the new Member for Burns Beach, Mark Folkard with whom we share much common ground on the issues facing the north-western growth corridor.

Item 6 Questions from Elected Members

Nil

Item 7 Petitions

New Petitions Received

PT01-04/17 Request to Relieve Traffic Congestion in Alkimos Beach Estate

Cr Parker presented a petition (note this is an electronic petition) of 279 signatories to request Council to relieve traffic congestion in Alkimos Beach Estate. (Trim 17/81476).

PT02-04/17 Request to make Cambourne Parkway, Butler a no parking zone during school hours

Cr Parker presented a petition of 13 signatories to request Council to make Cambourne Parkway, Butler a no parking zone during school hours. (Trim 17/82650).

PT03-04/17 Objection to the proposed development at 91 Strive Loop, Girrawheen

Cr Treby presented a petition of 101 signatories objecting to the proposed development at 91 Strive Loop, Girrawheen. (Trim 17/100826).

PT04-04/17 Request Council Consideration on the Provision of Park Exercise Equipment at Warradale Park, Landsdale

Cr Zappa presented a petition of 266 signatories requesting Council consideration on the provision of park exercise equipment at Warradale Park, Landsdale. (Trim 17/114033).

Moved Cr Sangalli, Seconded Cr Aitken

That the petitions PT01-04/17, PT02-04/17, PT03-04/17 and PT04-04/17 be received and forwarded to the relevant Directorates for reporting back to Council.

CARRIED UNANIMOUSLY

Update on Petitions

UP01-04/17 Objection to Proposed Rezoning in Grayswood Court, Warradale Terrace and Kevo Place, Landsdale and to not Proceed with Proposed Amendment No. 139 to DPS No. 2. (PT01-03/17)

Cr Nguyen presented a petition of 1,313 signatories objecting to the proposed rezoning of Lots 16, 17 and 923 Grayswood Court, Lots 924, 925 and 926 Warradale Terrace and Lot 927 Kevo Place, Landsdale from Special Residential to Residential and to consider not proceeding with the proposed Amendment No. 139 to District Planning Scheme No. 2. (Trim 17/66243;17/77121).

Update

Administration is currently assessing the submissions received on the amendment proposals. A report on the matter will be presented to Council in due course.

UT02-04/17 Objection to Proposed 3 Storey Development, Lot 69 Strive Loop, Girrawheen (PT02-03/17)

Cr Zappa presented a petition of 27 signatories objecting to the proposed 3 Storey Development at Lot 69 Strive Loop, Girrawheen. (Trim 17/42410).

Update

The application for 42 Multiple Dwellings at Lot 69 (91) Strive Loop, Girrawheen was considered by the Metro North West Joint Development Assessment Panel (JDAP) on 20 March 2017, and was refused.

Item 8 Reports

Cr Treby declared an impartiality interest in Item CP03-04/17 Banksia Grove Skate Park Proposal due to being on the school board of Joseph Banks College.

Planning and Sustainability

Approval Services

PS01-04/17 SAT Reconsideration of Development Application (DA2015/2161) for Restaurant and Rural Use at Lot 506 (272) Old Yanchep Road, Carabooda

File Ref: DA2015/2161 – 17/52318

Responsible Officer: A/Director Planning & Sustainability

Disclosure of Interest: Nil

Attachments: 2

Previous Items: PS03-12/16 - Consideration of Development Application for Restaurant and Rural Use at Lot 506 (272) Old Yanchep Road, Carabooda (DA2015/2161) - Ordinary Council - 06 Dec 2016 6.00pm

Moved Cr Sangalli, Seconded Cr Guise

That Council:-

1. Pursuant to Section 31 (2) of the State Administrative Act 2004 (WA) AFFIRMS its decision dated 6 December 2016, and REFUSES the modified application for a Restaurant and Rural Use at Lot 506 (272) Old Yanchep Road, Carabooda, as shown in Attachment 2, for the following reasons:

a) The proposed Restaurant is not considered to be compatible with the surrounding Intensive Agriculture land uses and is therefore not considered to be consistent with the objectives of the Rural Resource zone; and

b) The proposed Restaurant may be impacted by the activities associated with the operations of the Intensive Agriculture uses in the surrounding area.

2. ADVISES the State Administrative Tribunal, the applicant and the submitters of this decision.

Carried Unanimously

Assets

Assets Maintenance

AS01-04/17 Two Rocks Beach Access Options Assessment

File Ref: 28061 – 17/43856

Responsible Officer: A/Director Assets

Disclosure of Interest: Nil

Attachments: 3

Moved Cr Aitken, Seconded Cr Sangalli

That Council:-

1 ACCEPTS Northern Location Stairs Option 2 for the provision of a beach access at Two Rocks as recommended by the Two Rocks Beach Access Options Assessment undertaken by M P Rogers & Associates;

2 REQUESTS the Mayor to seek an urgent meeting with the Minister for Transport and Attorney General to:

a) discuss the funding of the design and construction of the recommended beach access option given that the coastal erosion issues and subsequent loss of the previous staircase is a direct result of the construction of the Two Rocks Marina;

b) seek early implementation of the long term coastal management measures as recommended in the “Two Rocks Coastal Management Study – March 2015” and/or re-design the Two Rocks Marina to address ongoing erosion issues; and

c) discuss the need for State Government consultation with the Two Rocks Community regarding future coastal management and marina development plans, through the establishment of a Community Reference Group including City of Wanneroo members;

3 AUTHORISES Administration to seek all approvals and prepare tender documents as per Item 1;

4 AUTHORISES the Chief Executive Officer to invite and award tenders for the design and construction of the Two Rocks Beach Access as per Item 1, subject to the resolution of the funding allocation for these works; and

5 REQUESTS Administration to notify the Two Rocks Action Group of Council’s Resolutions.

Carried Unanimously

AS02-04/17 Quinns Beach Long Term Coastal Management - Detailed Design

File Ref: 16989 – 17/85237

Responsible Officer: A/Director Assets

Disclosure of Interest: Nil

Attachments: 1

Moved Cr Aitken, Seconded Cr Sangalli

That Council:-

1. RECEIVES the Stage 3 Report and Detailed Design prepared by Cardno for the Quinns Beach Long Term Coastal Management Study;

2. APPROVES the following staging of Quinns Beach Long Term Coastal Management Works:

a) 2017/18: Construction of Groyne 4, beach re-nourishment and construction of a beach access ramp;

b) 2018/19: Extension of Groyne 2 and beach re-nourishment; and

c) 2019/20: Extension of Groyne 3 and beach re-nourishment;

3. NOTES the funding submission submitted to the State Government in December 2016 for the Quinns Beach Long Term Coastal Management Works and REQUESTS the Mayor to write to the State Government seeking a response as a priority to enable delivery of the Project as per Resolution No. 2;

4. AUTHORISES Administration to prepare tender documentation and advertise for the construction of the Quinns Beach Long Term Coastal Management Works, staged over three years commencing 2017/18 including:

a) 2017/18: Construction of Groyne 4, beach re-nourishment and construction of a beach access ramp;

b) 2018/19: Extension of Groyne 2 and beach re-nourishment; and

c) 2019/20: Extension of Groyne 3 and beach re-nourishment;

5. AUTHORISES Administration to prepare tender documentation and advertise for the design and construction of pedestrian beach access staircases south of Groyne 1 and at Waterland Point with construction works to be undertaken in 2017/18;

6. APPROVES the allocation of a further $1.8M in 2018/19 and $1.7M in 2019/20 from the Strategic Projects/Initiatives Reserve for Stages 2 and 3 of the Quinns Beach Long Term Coastal Management Works respectively; and

7. REQUESTS Administration to prepare Coastal Adaptation and Protection Grant Funding submissions to the Department of Transport for the Quinns Beach Long Term Coastal Management Works.

Carried Unanimously

Community & Place

Community Facilities

CP01-04/17 Wanneroo Showgrounds Tennis Courts - Renewal Project

File Ref: 24644 – 17/9065

Responsible Officer: Director Community & Place

Disclosure of Interest: Nil

Attachments: 4

Moved Cr Zappa, Seconded Cr Guise

That Council:-

1. APPROVES the relocation of the Wanneroo Showgrounds Tennis Courts from the existing location to the site of the old skate park as per Attachment 1 of this report;

2. NOTES that the courts will be community use and open to the public, with the design taking into account the requirements of the Wanneroo Agricultural Society and other stakeholders undertaking events at the Wanneroo Showgrounds;

3. NOTES that the proposed project scope is within the existing budget allocation of $180,302; and

4. APPROVES BY ABSOLUTE MAJORITY the following budget amendment, pursuant to Section 6.8(1)(b) of the Local Government Act 1995, to consolidate funding for the Wanneroo Showgrounds Tennis Court Resurfacing.

Project No	From	To	Description
PR-1910	154,000		Parks Asset Renewal Program
PR-2963		154,000	Wanneroo Showgrounds Tennis Court Resurfacing

Carried Unanimously

Council & Corporate Support

CS04-04/17 Donations to be Considered by Council - April 2017

File Ref: 2855V02 – 17/84566

Responsible Officer: Director Corporate Strategy and Performance

Disclosure of Interest: Nil

Attachments: Nil

Moved Cr Treby, Seconded Cr Parker

That Council:-

1. APPROVE a request for sponsorship in the sum of $1,000.00 to Keady Upton School of Irish Dancing for the participation of Caoimhe McAleer and Jade Ryan in the World Irish Dancing Championships to be held in Dublin, Ireland from 9 – 16 April 2017;

2. APPROVE a donation to Ashdale Special Families Inc. in the sum of $630.00 for the purchase of the Manual and 60 Workbooks for participants in the Sibworks Program and NOT APPROVE a donation in the sum of $300 for training of 3 members of Ashdale Special Families Inc in the Sibworks Program; and

3. NOT APPROVE a 100% waiver of fees in the sum of $2,231.70 to Narcotics Anonymous for hire of the Jenolan Community Centre from March to December 2017 to provide a weekly support group for recovering addicts.

Motion to Amend

Moved Cr Nguyen, Seconded Cr Zappa

To change recommendation 2. from “NOT APPROVE” to “APPROVE” in the latter part of the recommendation.

2. APPROVE a donation to Ashdale Special Families Inc. in the sum of $630.00 for the purchase of the Manual and 60 Workbooks for participants in the Sibworks Program and ~~NOT~~ APPROVE a donation in the sum of $300.00 for training of 3 members of Ashdale Special Families Inc in the Sibworks Program;

Carried Unanimously

Motion to Amend

Moved Cr Aitken, Seconded Cr Simpkins

To change recommendation 3. from “NOT APPROVE” to “APPROVE”

3. ~~NOT~~ APPROVE a 100% waiver of fees in the sum of $2,231.70 to Narcotics Anonymous for hire of the Jenolan Community Centre from March to December 2017 to provide a weekly support group for recovering addicts.

CARRIED UNANIMOUSLY

Substantive Motion as Amended

That Council:-

1. APPROVE a request for sponsorship in the sum of $1,000.00 to Keady Upton School of Irish Dancing for the participation of Caoimhe McAleer and Jade Ryan in the World Irish Dancing Championships to be held in Dublin, Ireland from 9 – 16 April 2017;

2. APPROVE a donation to Ashdale Special Families Inc. in the sum of $630.00 for the purchase of the Manual and 60 Workbooks for participants in the Sibworks Program and APPROVE a donation in the sum of $300.00 for training of 3 members of Ashdale Special Families Inc in the Sibworks Program.

3. APPROVE a 100% waiver of fees in the sum of $2,231.70 to Narcotics Anonymous for hire of the Jenolan Community Centre from March to December 2017 to provide a weekly support group for recovering addicts.

The Substantive Motion was put and

Carried Unanimously

CS05-04/17 To Seek Approval from the Western Australian Electoral Commissioner to Allow the Vacancy in the North Coast Ward to Remain Unfilled

File Ref: 11792 – 17/80060

Responsible Officer: Director Corporate Strategy and Performance

Disclosure of Interest: Nil

Attachments: Nil

Moved Cr Treby, Seconded Cr Cvitan

That Council:

1. NOTES the vacancy in the North Coast Ward as a result of Sabine Winton’s successful election to State Parliament;

2. BY ABSOLUTE MAJORITY seeks the approval of the Western Australian Electoral Commissioner, to allow the vacancy to remain unfilled;

3. subject to approval received in Part 2 above, BY ABSOLUTE MAJORITY fixes the next ordinary elections day, being Saturday 21 October 2017, as the day for holding any poll needed to fill this vacancy; and

4. ADVISES the Minister for Local Government, Culture, the Arts and Heritage of Council’s intention not to hold an extraordinary election in the North Coast Ward.

Carried BY ABSOLUTE MAJORITY

Chief Executive Office

Item 9 Motions on Notice

MN01-04/17 Cr Dianne Guise – Information and Communication Technology

File Ref: 5336 – 17/101523

Author: Cr Dianne Guise

Action Officer: Chief Executive Officer

Disclosure of Interest: Nil

Attachments: Nil

Moved Cr Guise, Seconded Cr Newton

That Council:-

1. Supports effective telecommunications coverage throughout the City of Wanneroo; and

2. Requests the Chief Executive Officer to engage in a public awareness campaign on behalf of Mariginiup residents encouraging them to nominate Mariginiup as a black spot area through the Federal Department of Communications “mobile coverage” email address; and

3. Further the public awareness campaign to also ask residents and business operators to highlight areas in Wanneroo where internet services remain a major problem; and

4. Requests the City use current data to assist the City in continuing to lobby the Federal Minister(s) to ensure these vital services are made available to our local community.

Motion to Amend

Moved Cr Aitken, Seconded Cr Fenn

Procedural Motion to Adjourn

Moved Cr Zappa, Second Cr Sangalli

That Council adjourn the meeting to allow Administration to consider the wording of an amendment recommendation.

CARRIED UNANIMOUSLY

The meeting adjourned at 8.01pm.

Moved Cr Treby, Second Cr Fenn

That the meeting be resumed.

CARRIED UNANIMOUSLY

The meeting resumed at 8.03pm.

That recommendation 3 be amended as follows:

“3. Further the public awareness campaign to also ask all residents and business operators to highlight areas in the City of Wanneroo where internet services and mobile phone coverage remain a major problem; and”

CARRIED UNANIMOUSLY

Substantive Motion as Amended

That Council:-

1. Supports effective telecommunications coverage throughout the City of Wanneroo; and

3. Further the public awareness campaign to also ask all residents and business operators to highlight areas in the City of Wanneroo where internet services and mobile phone coverage remain a major problem; and

4. Requests the City use current data to assist the City in continuing to lobby the Federal Minister(s) to ensure these vital services are made available to our local community.

The substantive motion as amended was put and

Carried Unanimously

Item 10 Urgent Business

Nil

Item 11 Confidential

Nil

Item 12 Date of Next Meeting

The next Elected Members Briefing Session has been scheduled for Tuesday, 02 May 2017, to be held at Council Chambers, Civic Centre, 23 Dundebar Road, Wanneroo.

Item 13 Closure

There being no further business, the presiding person closed the meeting at 8.08pm.

In Attendance

TRACEY ROBERTS, JP Mayor

Councillors:

FRANK CVITAN, JP Central Ward

SAMANTHA FENN Central Ward

DIANNE GUISE Central Ward

DOT NEWTON, JP Central Ward

LINDA AITKEN North Coast Ward

RUSSELL DRIVER North Coast Ward

GLYNIS PARKER North Coast Ward

NATALIE SANGALLI North Coast Ward

HUGH NGUYEN South Ward

LARA SIMPKINS, JP South Ward

BRETT TREBY South Ward

DOMENIC ZAPPA South Ward