Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

Council Agenda

 

 

 

 

 

 

 

Ordinary Council Meeting

6.00pm, 27 June 2017

Council Chambers, Civic Centre, Dundebar Road, Wanneroo


PUBLIC QUESTION AND STATEMENT TIME

 

1.         TIME PERMITTED

A minimum of 15 minutes is permitted for public questions at each Council Meeting.  If there are not sufficient questions to fill the allocated time, the person presiding will move to the next item.  If there are more questions than can be considered within 15 minutes, the person presiding will determine whether to extend question time. Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each. 

 

2.         PROTOCOLS

No member of the public may interrupt the meeting’s proceedings or enter into conversation. 

 

Members of the public wishing to ask a question/s at the Council Meeting are to register on the night at the main reception desk located outside of the Chamber.  Members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting (that is by noon on the day before the meeting).

 

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so.  Members of the public wishing to ask a question should state his or her name and address before asking the question.  If the question relates to an item on the agenda, the item number should be stated.

 

3.         GENERAL RULES

The following general rules apply to public question and statement time:

·                Questions and statements should only relate to the business of the local government and should not be a statement or personal opinion.

·                Only questions relating to matters affecting the local government will be considered at an ordinary meeting, and only questions that relate to the purpose of the meeting will be considered at a special meeting. 

·                Questions may be taken on notice and responded to after the meeting.

·                Questions may not be directed at specific Elected Members or Employees.

·                Questions are not to be framed in such a way as to reflect adversely on a particular Elected Member or Employee.

·                First priority will be given to persons who are asking questions relating to items on the current meeting agenda.

·                Second priority will be given to public statements.  Only statements regarding items on the agenda under consideration will be heard.

 

DEPUTATIONS

 

An informal session will be held on the same day as the Council meeting at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations relating to items on the current agenda. To present a deputation members of the public are required to submit a request for deputation in writing at least three clear business days prior to the meeting addressed to the Chief Executive Officer.  A request for a deputation must be received by Council Support by 12 noon on the Friday before the Council Meeting.

·                Deputation requests must relate to items on the current agenda.

·                A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

·                Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

 

Please ensure mobile phones are switched off before entering the Council Chamber.

For further information please contact Council Support on 9405 5027.


Recording of Council Meetings Policy

 

 

Objective

 

·         To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·         To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Ordinary Council Meeting will be held at the Council Chambers, Civic Centre, Dundebar Road, Wanneroo on Tuesday 27 June, 2017 commencing at 6.00pm.

 

 

 

 

 

D Simms

Chief Executive Officer

22 June, 2017

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Public Question Time_ 1

Item  4_____ Confirmation of Minutes_ 1

OC01-06/17     Minutes of Ordinary Council Meeting held on 30 May 2017  1

Item  5_____ Announcements by the Mayor without Discussion_ 1

Item  6_____ Questions from Elected Members_ 1

Item  7_____ Petitions_ 1

New Petitions Received  1

Update on Petitions  1

UP01-06/17     Road Safety Concerns, Charnwood Park, Two Rocks  1

Item  8_____ Reports_ 1

Corporate Business Plan and Annual Budget  2

CS01-06/17     Adoption of 2017/18 -20/21 Corporate Business Plan & 2017/18 Annual Budget  2

Planning and Sustainability  2

Assets  2

Asset Operations & Services  2

AS01-06/17      2016/17 Federal Black Spot Grant Funding  2

Assets Maintenance  7

AS02-06/17      Tender No 17034 – Provision of Electrical Maintenance Services to City Building Assets  7

AS03-06/17      Tender No 17035 – Provision of Electrical Maintenance Services To Street and Public Open Space Lighting  15

Community & Place  22

Cultural Development  22

CP01-06/17     Appointment of Artist for the Koondoola Peace Park Public Artwork  22

CP02-06/17     Metropolitan Library Courier Service - Memorandum of Understanding  37

Community Facilities  53

CP03-06/17     PT02-05/17 Consider Petition for Construction of a Pétanque Pitch  53

CP04-06/17     PT03-05/17 Request for Picnic Shelter and Shade Sails to be constructed at Fred Stubbs Park in Quinns Rocks  57

CP05-06/17     Banksia Grove Skate Park - Outcome of Community Consultation Process  60

CP06-06/17     Olympic Kingsway Sports Club - Changerooms and Spectator Seating Concept Design  87

Communication, Marketing and Events  98

CP07-06/17     Public Community Events Policy  98

Place Strengthening  106

CP08-06/17     Fee Waiver Support for Existing Partnering Arrangements  106

Corporate Strategy & Performance  110

Transactional Finance  110

CS02-06/17     Warrant of Payments for the Period to 31 May 2017  110

Property Services  169

CS03-06/17     Tender 17007 - Provision of Golf Course Management Services for Carramar and Marangaroo Golf Courses for a Period of Five Years. 169

CS04-06/17     Proposed new commercial Lease to L&C Perth Pty Ltd over a portion of Lot 511, Clarkson Library, Ocean Keys Bvd, Clarkson (Tenancy 1) 184

CS05-06/17     Proposed Lease to Child & Adolescent Health Service Over a Portion of Lot 271 (125) Willespie Drive, Pearsall  192

CS06-06/17     Proposed Dedication of Land for Road – Mitchell Freeway Extension to Hester Avenue  199

Council & Corporate Support  207

CS07-06/17     Donations to be Considered by Council - June 2017  207

Chief Executive Office  214

Advocacy & Economic Development  214

CE01-06/17     Smart Cities Grant Submission - Rail Smart Program   214

CE02-06/17     Smart Cities Grant Submission - Yellagonga Wet Lands  221

Item  9_____ Motions on Notice_ 229

MN01-06/17    Mayor Tracey Roberts – Proposed use of Minimum Passing Distance road safety stickers on Waste Fleet  229

Item  10____ Urgent Business_ 233

 

Item  11____ Confidential_ 233

CR01-06/17     HACC Services Review   233

CR02-06/17     Strategic Land Acquisition - Business Case  233

CR03-06/17     Legal and Governance Review - Report to Council CE05-05/17 Strategic Cooperation Agreement and Memorandum of Understanding - Yanchep Beach Joint Venture  233

CR04-06/17     SAT Reconsideration of Development Application – Commercial Vehicle Parking and Sea Containers (Retrospective) at Lot 158 (44) Bebich Drive, Wanneroo (DA2016/1227) 233

Item  12____ Date of Next Meeting_ 234

Item  13____ Closure_ 234

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Public Question Time

Item  4      Confirmation of Minutes

OC01-06/17       Minutes of Ordinary Council Meeting held on 30 May 2017

That the minutes of Ordinary Council Meeting held on 30 May 2017 be confirmed.

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Elected Members

Item  7      Petitions

New Petitions Received

Update on Petitions  

UP01-06/17       Road Safety Concerns, Charnwood Park, Two Rocks

Cr Parker presented a petition of 59 signatures concerning road safety issues in Charnwood Park, Two Rocks. (Trim 17/162453).

 

Update

 

Report scheduled for August Council meeting

Item  8      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

 

Corporate Business Plan and Annual Budget

CS01-06/17       Adoption of 2017/18 -20/21 Corporate Business Plan & 2017/18 Annual Budget

File Ref:                                              25974 – 17/157804

Responsible Officer:                           Director Corporate Strategy and Performance

Discosure of Interest                       Nil

Attachments                                      2

 

This report is to be to be circulated under separate cover.

 

Planning and Sustainability

Nil

Assets

Asset Operations & Services

AS01-06/17       2016/17 Federal Black Spot Grant Funding

File Ref:                                              27454 – 17/178404

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider additional Federal Black Spot grant funding for approved 2016/2017 Capital Works Budget.

Background

The City recently identified a number of issues requiring variation in funding with four of the 2016/2017 Federally Funded Black Spot Program projects. A request seeking the variation of funding for these projects was made to Main Roads Western Australia (MRWA), the agency responsible for administering the Program. The request has been approved and variations are required to reflect the revised project costs in the City’s Capital Works Program.

Detail

The City approached MRWA and requested additional funding for the four projects and sought minor changes in scope of these projects. The City received advice on 31 March 2017 that the City’s request for the additional funding and minor changes in scope has been approved by the Federal Government. This information was provided to the Elected Members on 26 May 2017.

 

Detail of scope and cost changes – Federal Black Spot Program Projects

Project No.

Original Scope

Scope Variation

Original cost

Adjustment

Revised cost

PR 4059

Pipidinny Road Federal Blackspot Funded - Install edgelines and RRPMs over length of project.  Widen pavement to provide sealed shoulders from SLK 1.10 to SLK 1.65.  Provide curve warning signs.

Install edge lines and RRPMs over length of project, widen pavement to provide sealed shoulders and install curve warning signs, approx. 450m of guardrail, lighting and asphalt overlay -– increase in the estimated cost.

$490,000

+$90,000

$580,000

PR 4060

Girrawheen Dr -  Federal Blackspot Funded - At the intersection of Marangaroo Drive - Skid resistant treatment to whole approach (South leg only)

Apply skid resistant treatment to South approach retaining existing brick pavement on a section of the approach – change in the project scope and reduction of the estimated cost

$30,000

-$13,000

$17,000

PR 4061

Hepburn Ave -  Federal Blackspot funded - At the intersection of Mirrabooka Ave  - Skid resistant treatment to through movement only on all approaches

No Change to project scope and increase in the estimated cost

$115,000

+$60,000

$175,000

PR 4062

Mirrabooka Ave -  Federal Blackspot Funded - at the intersection of Marangaroo Drive - Skid resistant treatment to through movement only (South, West and North leg)

No Change to project scope and increase in the estimated cost

$96,000

+$7,000

$103,000

TOTAL

$731,000

+$144,000

$875,000

 

Federally funded Blackspot projects receive 100% funding for the projects, so the change in costs for each of the projects has no implications for municipal funding. It is noted that 80% of the approved funding has been claimed and the remaining 20% will be claimed following the completion of all works and reconciliation of project expenses in July 2017. Therefore, all works are relating to these projects were progressed following the approval and are nearing completion.

Consultation

The City’s request seeking additional funding and minor changes to the scope of works was prepared following consultation with the relevant Services Units and Main Roads WA.

Comment

As noted earlier, Federally funded Blackspot projects receive 100% funding for the projects, so the change in expenditures for each of the projects has no implications for municipal funding. An additional $144,000 grant will be received for these Black Spot projects and this needs to be reflected in the City’s 2016/17 Capital Works Budget.

 

The change in scope for some projects provides a better outcome while maintaining the original intent of treating these black spots.

Statutory Compliance

This budget variation is in compliance with Part 6 – Financial Management of “Local Government Act and Part 2 – General Financial Management of the Local Government (Financial Management) Regulations 1996”.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Economy - Progressive, connected communities that enable economic growth and employment.

3.3     Easy to Get Around - The community is well connected and accessible with an integrated transport approach for all.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The allocation of additional funding for the Federal Blackspot projects requires no additional Municipal funding. The budget variations are required to reflect the variation in the Federal Blackspot funding noted in the Detail section of the report.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:

1.       ENDORSES an increase from $731,000 already allocated in the City of Wanneroo's 2016/2017 Capital Works Budget to $875,000, which will be funded by an increase in the 2016/17 Federal Blackspot Grant to be received in 2017/18; and

2.       NOTES the variation in scope and funding for four Federal Black Spot Projects as shown the table below;

 

Detail of scope and funding change – Federal Black Spot Program Projects

Project No.

Original Scope

Scope Variation

Original Funding/Project Budget

Adjustment

Revised Funding/ Project Budget

PR 4059

Pipidinny Road Federal Blackspot funded - install edgelines and RRPMs over length of project.  Widen pavement to provide sealed shoulders from SLK 1.10 to SLK 1.65.  Provide curve warning signs.

Install edge lines and RRPMs over length of project, widen pavement to provide sealed shoulders and install curve warning signs, approx. 450m of guardrail, lighting and asphalt overlay -– increase in the estimated cost.

$490,000

+$90,000

$580,000

PR 4060

Girrawheen Dr  - Federal Blackspot funded - at the intersection of Marangaroo Drive - Skid resistant treatment to whole approach (South leg only)

Apply skid resistant treatment to South approach retaining existing brick pavement on a section of the approach – change in the project scope and reduction of the estimated cost

$30,000

-$13,000

$17,000

PR 4061

Hepburn Ave - Federal Blackspot funded - at the intersection of Mirrabooka Avenue - Skid resistant treatment to through movement only on all approaches

No change to project scope and increase in the estimated cost

$115,000

+$60,000

$175,000

PR 4062

Mirrabooka Ave - Federal Blackspot funded - at the intersection of Marangaroo Drive - Skid resistant treatment to through movement only (South, West and North leg)

No change to project scope and increase in the estimated cost

$96,000

+$7,000

$103,000

TOTAL

$731,000

+$144,000

$875,000

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                        7

 

Assets Maintenance

AS02-06/17       Tender No 17034 – Provision of Electrical Maintenance Services to City Building Assets

File Ref:                                              29296 – 17/165254

Responsible Officer:                           Operation Manager Asset Operations and Services

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider Tender No. 17034 for the Provision of Electrical Maintenance Services to City Building Assets.

Background

The provision of maintenance for electrical services has previously been addressed by the award of term contract covering all City assets. The previous contract expired on 30 November 2016. A public tender process was issued in October 2016 however, an independent probity review requested by the Chief Executive Officer identified a number of opportunities for improvement in the tender process and as a consequence a decision was made to decline all tenders. A short term arrangement was subsequently effected through a request for quotation process.

Improvements included a detailed review of the previous tender process and confirmation of the scope, technical specification and extent of services to be undertaken. Through this review, a decision was made to separate the electrical services into two separate contracts, one which provides electrical maintenance services to street and public open space lighting and the other which provides electrical maintenance services to building assets.

It is proposed that a new tender for the provision of electrical maintenance services to building assets be awarded for a period of three years with an option of two twelve month extension periods intended to provide budgetary and operational stability over the contract period.

Detail

Tender No. 17034 for the Provision of Electrical Maintenance Services to City Building Assets was advertised on 15 April 2017 and closed on Tuesday 9 May 2017. A copy of the tender document has been placed in the Elected Members Reading Room.

 

Essential details of the proposed contract are as follows:

Item

Detail

Contract Form

The Supply of Goods and the Provision of Services

Contract Type

Schedule of Rates

Contract Duration

For a period of Three Years with 2 x 12 Month options to extend

Commencement Date

1 July 2017

Expiry Date

30 June 2020

Extension Permitted

Yes, Two periods of 12 Months.

Rise and Fall

Maximum Perth All Groups CPI increases upon extensions.

 

Tender submissions were received from the following companies:

·        David Holden Pty Ltd trading as Holdens Electrical Contracting

·        Electritech Industries

·        Insight Electrical Technology Pty Ltd

·        KP Electric (Australia) Pty Ltd

·        Multitech Electrical Group Pty Ltd

·        Stateway Pty Ltd trading as Austec Electrical Services

·        Wanneroo Electric

 

The Tender Evaluation Panel comprised the following:

Evaluation Panel Member

Role

Manager Assets Maintenance

Panel Chairperson, Non-voting

Manager Contracts and Procurement

Undertake the qualitative scoring on Experience and Resource & Capacity

Coordinator Building Maintenance

Undertake the qualitative scoring for Price and qualitative criteria of Experience, Resource & Capacity and Safety Management

Coordinator Fleet Maintenance

Undertake the qualitative scoring on Experience, Resource & Capacity and Safety Management

OSH Officer

Undertake the qualitative scoring on Safety Management

Contracts Officer

Facilitator, Non-voting

Probity Oversight

Oversight to the tender assessment process was undertaken by an external probity advisor from William Buck, as well as the City’s Contracts officer.

Tender submissions were evaluated in accordance with the Tender Evaluation Plan (TEP).  The TEP included the following selection criteria:

Item No

Description

Weighting

1

Price

20%

2

Demonstrated Experience

30%

3

Availibity of Resources and Capacity

30%

4

Safety Management

20%

The Tender submissions from the following companies were assessed as conforming:

·        David Holden Pty Ltd trading as Holdens Electrical Contracting

·        Electritech Industries

·        Insight Electrical Technology Pty Ltd

·        KP Electric (Australia) Pty Ltd

·        Stateway Pty Ltd trading as Austec Electrical Services

·        Wanneroo Electric

The Tender submission from the following company was assessed as non-conforming and excluded from further evaluation:

·           Multitech Electrical Group Pty Ltd

 

Evaluation Criteria 1 – Price: based on estimated quantities (20%)

A detailed spreadsheet was prepared to evaluate the expected costs over the initial 3 year contract period for each tenderer based on the individual tenderer’s submitted schedule of rates. A calculation based on the City’s estimated requirement was used to provide a projected cost over the initial three year contract period. 

Based on the information provided, tenderers have been ranked as per the table below under this evaluation criterion:

Tenderer

Ranking

Electritech Industries

1

Wanneroo Electric

2

Insight Electrical Technology Pty Ltd

3

David Holden Pty Ltd trading as Holdens Electrical Contracting

4

KP Electric (Australia) Pty Ltd

5

Stateway Pty Ltd trading as Austec Electrical Services

6

 

Evaluation Criteria 2 - Demonstrated Experience: Demonstrated relevant similar experience with achievement of client expectations (30%)

Individual tender submissions were assessed to determine the tenderers demonstrated relevant similar experience in achievement of client expectations.

Wanneroo Electric provided details of the most relevant long term experience based on current works for the City of Joondalup and previous works for the City of Wanneroo. Their submission also provided details of their business and how it has been structured around providing services to local government covering both reactive and programmed maintenance. 

KP Electric (Australia) Pty Ltd provided details of long term commercial and some local government experience. Insight Electrical Technology Pty Ltd listed some State Government service works, however their submission was more aligned to civil construction projects.  Electritech Industries listed State Government and Local Government clients with limited detail of the scope of services provided.  David Holden Pty Ltd trading as Holdens Electrical Contracting provided details more aligned to major project work and civil construction works.  Stateway Pty Ltd trading as Austec Electrical Services provided details for services performed primarily in the residential sector.

The assessment of this criterion has resulted in the following ranking:

 

Tenderer

Ranking

Wanneroo Electric

1

KP Electric (Australia) Pty Ltd

2

Insight Electrical Technology Pty Ltd

3

Electritech Industries

4

David Holden Pty Ltd trading as Holdens Electrical Contracting

5

Stateway Pty Ltd trading as Austec Electrical Services

6

 

Evaluation Criteria 3 – Availability of Resources and Capacity: In the case of the performance of services, demonstrated understanding of the methodology to deliver the services and the allocation of sufficient resources to undertake the services (30%)

The tenderer’s resources as presented in their tender submission were assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support allocated to manage the contract.

KP Electric (Australia) Pty Ltd provided the most comprehensive submission outlining their capacity to deliver the services. They nominated specific resources through their organisational chart and provided a detailed methodology to deliver a 24/7 call out system as well as an electronic job management system with priority nomination. 

Wanneroo Electric provided details of their organisational structure and nominated key personnel, plant and equipment to deliver works under this tender. In addition they outlined a job allocation and management process and provided sufficient details of their ability to respond to all emergency situations.  Insight Electrical Technology Pty Ltd provided a business structure and call out system but their submission was not as detailed in how works would be allocated. 

Electritech Industries provided a job allocation and management system and sufficient plant and equipment to perform the contract requirements.  David Holden Pty Ltd trading as Holdens Electrical Contracting identified a job management system, however did not provide sufficient detail of personnel for carrying out the services. Stateway Pty Ltd trading as Austec Electrical Services did not provide as much detail with regard to identifying the specific allocated resources and capacity to meet the requirements of the contract.

The assessment of this criterion has resulted in the following ranking:

Tenderer

Ranking

KP Electric (Australia) Pty Ltd

1

Wanneroo Electric

2

Insight Electrical Technology Pty Ltd

3

Electritech Industries

4

David Holden Pty Ltd  trading as Holdens Electrical Contracting

5

Stateway Pty Ltd  trading as Austec Electrical Services

6


Evaluation Criteria 4 - Safety Management: Established Occupational Health and Safety Management systems, policies, practices and procedures and demonstrated compliance with those systems, polices, practices and procedures (20%)

Evidence of safety management policies and practices relevant to the scope and specification of this contract was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to an Occupational Health and Safety (OH&S) Management System Questionnaire included within the tender documentation and their demonstrated compliance to established OH&S systems, policies, practices and procedures.

Wanneroo Electric and Insight Electrical Technology Pty Ltd’s submissions were assessed as convincing and credible with demonstrated compliance to safety management systems, policies, practices and procedures. KP Electric (Australia) Pty Ltd’s submission was assessed as credible with an adequate demonstrated compliance to safety management systems, policies, practices and procedures.

The submissions from Electritech Industries and David Holden Pty Ltd trading as Holdens Electrical Contracting were assessed as credible but having only marginal demonstrated compliance to safety management systems, policies, practices and procedures. Stateway Pty Ltd trading as Austec Electrical Services submission was assessed as the least convincing and did not provide sufficient evidence of demonstrated compliance to safety management systems, policies, practices and procedures.

The assessment of this evaluation criterion has resulted in the following ranking:

Tenderer

Ranking

Wanneroo Electric

1

Insight Electrical Technology Pty Ltd

1

KP Electric (Australia) Pty Ltd

3

Electritech Industries

4

David Holden Pty Ltd trading as Holdens Electrical Contracting

4

Stateway Pty Ltd trading as Austec Electrical Services

6

 

Overall Weighted Assessment and Ranking

Tenderer’s submissions were reviewed in accordance with the Tender Evaluation Plan which has resulted in the following overall tender ranking:

 

Tenderer

Ranking

Wanneroo Electric

1

KP Electric (Australia) Pty Ltd

2

Insight Electrical Technology Pty Ltd

3

Electritech Industries

4

David Holden Pty Ltd trading as Holdens Electrical Contracting

5

Stateway Pty Ltd trading as Austec Electrical Services

6

Consultation

Nil

Comment

The tender submission from Wanneroo Electric achieved the highest overall ranked score in accordance with the assessment criteria and weightings as detailed in the Tender Evaluation Plan and is therefore recommended as the successful tenderer.

Wanneroo Electric demonstrated a very good understanding of the requirements of the works associated with this contract and have proven their ability to carry out similar services over an extended period of time. They have an excellent safety record with no lost time injuries in the last five years. They have been therefore been assessed to have the required experience, staff and equipment to meet the contract requirements.

 

Wanneroo Electric confirmed that all material and equipment products are compliant to applicable Australian Standards and where practicable are sourced from local suppliers. Where appropriate, energy efficient products are proposed for use in order to reduce and/or minimise the City’s energy footprint and resultant cost. Wanneroo Electric is a Western Australian business based in Clarkson with workshops in Wangara and Mariginiup and all of its employees reside locally.

 

The timely supply of services under this contract is integral to maintaining the functionality of City assets, as well as the safety, comfort and wellbeing of City staff and the community. In separating electrical services into the two separate contracts, the City is able to better align resources into contract management of the successful tenderer.

 

An Independent reference check obtained from the City of Joondalup has indicated that the recommended tenderer is very well organised in terms of efficiency and safety and they would not hesitate to recommend them. The City engaged the services of an external independent Probity Advisor to monitor and report on the evaluation of the tender process. The Probity Advisor confirmed that the evaluation undertaken by the City for tender 17034 did not indicate any non-compliance with the Probity principles of the City. A copy of the Probity Advisors report is provided as Attachment 1.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1     Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Enterprise Risk Management Considerations

Risk Title

Risk Rating

CO-O08 Contract Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s corporate risk register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

The costs associated with the Provision of Electrical Maintenance Services to City Building Assets will be met from the 2017/18 and future financial years Assets Maintenance Operational Budgets. A financial risk assessment was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Corporate Scorecard Pty Ltd advised that Wanneroo Electrics has been assessed with a satisfactory financial capacity to meet the requirements of the contract.

 

Financial risk consideration of this contract is further mitigated by the City’s invoice verification processes whereby payment to invoice claims for services provided by the contractor is only made after satisfactory completion of such services and no prepayment of any type is made where the City may be exposed to a financial risk. The City’s financial risk will be further mitigated by carrying out annual financial monitoring of the recommended tenderer.

Voting Requirements

Simple Majority

Recommendation

That Council ACCEPTS the tender submitted by Wanneroo Electric for Tender No. 17034, for the Provision of Electrical Maintenance Services to City Building Assets, as per the schedule of rates in the tender submission

 

 

Attachments:

1.

Tender 17034 - Attachments

17/193498

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                                  14


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      15

AS03-06/17       Tender No 17035 – Provision of Electrical Maintenance Services To Street and Public Open Space Lighting

File Ref:                                              29317 – 17/165271

Responsible Officer:                           Operation Manager Asset Operations and Services

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider Tender No. 17035 for the Provision of Electrical Maintenance Services to Street and Public Open Space Lighting.

Background

The provision of maintenance for electrical services has previously been addressed by the award of term contract covering all City assets. The previous contract expired on 30 November 2016. A public tender process was issued in October 2016 however, an independent probity review requested by the Chief Executive Officer identified a number of opportunities for improvement in the tender process and as a consequence a decision was made to decline all tenders. A short term arrangement was subsequently effected through a request for quotation process.

 

Improvements included a detailed review of the previous tender process and confirmation of the scope, technical specification and extent of services to be undertaken. Through this review, a decision was made to separate the electrical services into two separate contracts, one which provides electrical maintenance services to building assets and the other which provides electrical maintenance services to street and public open space lighting.

 

It is proposed that a new tender for the provision of electrical maintenance services to street and public open space lighting be awarded for a period of three years with an option of two twelve month extension periods intended to provide budgetary and operational stability over the contract period.

Detail

Tender No. 17035 for the Provision of Electrical Maintenance Services to Street and Public Open Space Lighting was advertised on 15 April 2017 and closed on Tuesday 9 May 2017. A copy of the tender document is available in the Elected Members Reading Room.

 

Essential details of the proposed contract are as follows:

 

Item

Detail

Contract Form

The Supply of Goods and the Provision of Services

Contract Type

Schedule of Rates

Contract Duration

For a period of Three Years with 2 x 12 month options to extend 

Commencement Date

1 July 2017

Expiry Date

30 June 2020

Extension Permitted

Yes, Two periods of 12 months.

Rise and Fall

Maximum Perth All Groups CPI increases upon extensions.

 

Tender submissions were received from the following companies:

·        David Holden Pty Ltd trading as Holden’s Electrical Contracting

 

·        Insight Electrical Technology Pty Ltd

·        Wanneroo Electric

·        KP Electric (Australia) Pty Ltd

 

The Tender Evaluation Panel comprised the following:

Evaluation Panel Member

Function

Manager Assets Maintenance

Panel Chairperson, Non-voting

Manager Contracts and Procurement

Undertake the qualitative scoring on Experience and Resource & Capacity

Coordinator Engineering Maintenance

Undertake the qualitative scoring for Price and qualitative criteria of Experience,  Resource & Capacity and Safety Management

Principal Technical Advisor Parks

Undertake the qualitative scoring on Experience, Resource & Capacity and Safety Management

OSH Officer

Undertake the qualitative scoring on Safety Management

Contracts Officer

Facilitator, Non-voting

 

Probity Oversight

Oversight to the tender process was undertaken by external probity advisor from William Buck as well as the City’s Contracts Officer.

Tender submissions were evaluated in accordance with the Tender Evaluation Plan (TEP).  The TEP included the following selection criteria:

Item No

Description

Weighting

1

Price

20%

2

Demonstrated Experience

30%

3

Availibility of Recources and Capacity

30%

4

Safety Management

20%

 

It was determined that each of the tenderers had satisfied the tender submission qualification and each tenderer was then further assessed in accordance with the Tender Evaluation Plan.

Evaluation Criteria 1 – Price: Based on estimated quantities (20%)

A detailed spreadsheet was prepared to evaluate the expected costs over the initial 3 year contract period for each tenderer based on the individual tenderer’s submitted schedule of rates. A calculation based on the City’s estimated requirement was used to provide a projected cost over the initial three year contract period. 

Based on the information provided, tenderers have been ranked as per the table below under this evaluation criterion:

 

 

Tenderer

Ranking

Wanneroo Electric

1

KP Electric (Australia) Pty Ltd

2

David Holden Pty Ltd trading as Holdens Electrical Contracting

3

Insight Electrical Technology Pty Ltd

4

 

Evaluation Criteria 2 – Demonstrated experience: Demonstrated relevant similar experience with achievement of client expectations (30%)

Individual tender submissions were assessed to determine the tenderers demonstrated relevant similar experience in achievement of client expectations.

Wanneroo Electric provided details of the most relevant long term experience based on current works for the City of Joondalup and previous works for the City of Wanneroo, their submission also provided details of their business and how it has been structured around providing services to local government covering both reactive and programmed maintenance.

KP Electric (Australia) Pty Ltd, provided details of long term commercial and some local government experience. Insight Electrical Technology Pty Ltd provided details more aligned to civil construction projects. David Holden Pty Ltd trading as Holdens Electrical Contracting provided details more aligned to major project work and civil construction works.

The assessment of this evaluation criterion has resulted in the following ranking:

Tenderer

Ranking

Wanneroo Electric

1

KP Electric (Australia) Pty Ltd

2

Insight Electrical Technology Pty Ltd

3

David Holden Pty Ltd trading as Holdens Electrical Contracting

4

 

Criteria 3 – Availability of Resources and Capacity: In the case of the performance of services, demonstrated understanding of the methodology to deliver the services and the allocation of sufficient resources to undertake the services (30%)

The tenderer’s resources as presented in their tender submission were assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract.

 

KP Electric (Australia) Pty Ltd provided the most comprehensive submission outlining their specific resources and capacity to deliver the services. They nominated specific resources through their organisational chart and provided a detailed methodology to deliver a 24/7 call out system as well as an electronic job system with priority nomination.

Wanneroo Electric provided details of their organisational structure and nominated key personnel to deliver works under this tender, they also provided details of their ability to respond to all emergency situations and job allocations. Insight Electrical Technology Pty Ltd provided a business structure and call out system but their submission was not as detailed in how works would be allocated.

 

David Holden Pty Ltd trading as Holdens Electrical Contracting was not as detailed with regard to identifying the specific allocated resources and capacity to meet the requirements of the contract.

The assessment of this evaluation criterion has resulted in the following ranking:

 

Tenderer

Ranking

KP Electric (Australia) Pty Ltd

1

Wanneroo Electric

2

Insight Electrical Technology Pty Ltd

3

David Holden Pty Ltd trading as Holdens Electrical Contracting

4

 

Evaluation Criteria 4 - Safety Management: Established Occupational Health and Safety Management systems, policies, practices and procedures and demonstrated compliance with those systems, polices, practices and procedures (20%)

Evidence of safety and quality management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to an Occupational Health and Safety Management System Questionnaire included within the tender documentation and aligned to the requirements of the works required within the scope and specification of this contract.

Insight Electrical Technology Pty Ltd’s submission was assessed as the most convincing and credible in relation to the specific asset type with excellent demonstrated compliance to safety management systems, policies, practices and procedures.

Wanneroo Electric and  KP Electric (Australia) Pty Ltd was assessed as providing convincing submissions with demonstrated compliance to safety management systems, policies, practices and procedures. The submission from David Holden Pty Ltd trading as Holdens Electrical Contracting was assessed as credible but not as convincing.

The assessment of this evaluation criterion has resulted in the following ranking:

Tenderer

Ranking

Insight Electrical Technology Pty Ltd

1

Wanneroo Electric

2

KP Electric (Australia) Pty Ltd

2

David Holden Pty Ltd trading as Holdens Electrical Contracting

4

 

Overall Weighted Assessment and Ranking

Tenderer’s submissions were reviewed in accordance with the Tender Evaluation Plan which has resulted in the following overall tender ranking:

 

Tenderer

Ranking

Wanneroo Electric

1

KP Electric (Australia) Pty Ltd

2

Insight Electrical Technology Pty Ltd

3

David Holden Pty Ltd trading as Holdens Electrical Contracting

4

Consultation

Nil

 

 

Comment

 

The tender submission from Wanneroo Electric achieved the highest overall ranked score in accordance with the assessment criteria and weightings as detailed in the Tender Evaluation Plan and is therefore recommended as the successful tenderer.

 

Wanneroo Electric demonstrated a very good understanding of the requirements of the works associated with this contract and have proven their ability to carry out similar services over an extended period of time. They have an excellent safety record with no lost time injuries in the last five years. They have been assessed to have the required experience, staff and equipment to meet the contract requirements.

 

Wanneroo Electric confirmed that all material and equipment products are compliant to applicable Australian Standards and where practicable are sourced from local suppliers. Where appropriate, energy efficient products are proposed for use in order to reduce and/or minimise the City’s energy footprint and resultant cost. Wanneroo Electric is a Western Australian business based in Clarkson with workshops in Wangara and Marginiup and all of its employees reside locally.

 

The timely supply of services under this contract is integral to maintaining the functionality of City assets, as well as the safety, comfort and wellbeing of the community and sporting groups. In separating electrical services into two separate contracts, the City is now able to better align relevant resources into contract management of the successful tenderer. 

 

An Independent reference check obtained from the City of Joondalup has also indicated that the recommended tenderer is very well organised in terms of efficiency and safety and they would not hesitate to recommend them. The City engaged the services of an external independent Probity Advisor to monitor and report on the evaluation of the tender process. The Probity Advisor confirmed that the evaluation undertaken by the City for tender 17035 did not indicate any non-compliance with the Probity principles of the City. A copy of the Probity Advisors report is provided as Attachment 1. 

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2     Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Enterprise Risk Management Considerations

Risk Title

Risk Rating

CO-O08 Contract Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

 

 

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s corporate risk register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

The costs associated with the Provision of Electrical Maintenance Services to Street and Public Open Space Lighting will be met from the 2017/18 and future financial years Assets Maintenance and Parks and Conservation Management Operational Budgets. A financial risk assessment was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Corporate Scorecard Pty Ltd advised that Wanneroo Electrics has been assessed with a satisfactory financial capacity to meet the requirements of the contract.

 

Financial risk of this contract is mitigated by the City’s invoice verification processes whereby payment to invoice claims for services provided by the contractor is only made after satisfactory completion of such services and no prepayment of any type is made where the City may be exposed to a financial risk. The City’s financial risk will be further mitigated by carrying out annual financial monitoring of the recommended tenderer. 

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Wanneroo Electric for Tender No. 17035, for the Provision of Electrical Maintenance Services to Street and Public Open Space Lighting, as per the schedule of rates in the tender submission

 

 

Attachments:

1.

Attachments - Tender 17035

17/185655

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                                  21

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      22

 

Community & Place

Cultural Development

CP01-06/17       Appointment of Artist for the Koondoola Peace Park Public Artwork

File Ref:                                              8250 – 17/170671

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To seek approval for the commissioning of artist Medhi Rasulle to undertake the Koondoola Peace Park public artwork.

Background

The new Koondoola Community Centre is located to the southern end of Koondoola Park. Its primary purpose is to provide a facility that will meet the needs of the Koondoola and Girrawheen communities. Based on community feedback, the City of Wanneroo has proposed an additional memorial style public artwork and landscaping project to be created to the immediate north-east of the Koondoola Community Centre. This area, the ‘Peace Park’, will serve two purposes:

 

·        provide a place for quiet individual reflection and,

 

·        provide a gathering space for formal commemorative community events.

 

An Artist’s Brief for this project was distributed in October 2016 with the following specifications:

 

·        There should be one original artwork (the work), which reflects the theme of a memorial to the Australian and Vietnamese servicemen and women who served in Vietnam. 

 

·        There should be a specific reference to the Battle of Long Tan (18 August 1966). It may also address the broader theme/context of the role the Vietnamese community has played in contributing to and strengthening Australia’s multicultural society.

·        The work need not be figurative in nature.

 

·        It may be heightened by underlying earthworks.

 

·        It may involve water.

 

·        There should be consideration given to lighting requirements.

 

As the artwork needs to be in keeping with the entire site, the successful artist will be working with a City of Wanneroo landscape designer. The artist may want to consider the screening and shade that can be provided by plants as well as lighting, soft-fall, pathways and seating considerations.

 

A necessary quality for the external artwork is that it be robust and able to withstand vandalism. Treatment of, or the patina of, the surface should also withstand graffiti. Materials of a sustainable nature should be considered.

 

Overall, it is envisaged that the Peace Park will include:

 

·       A central public artwork with an inscribed plaque, or other type of inscription.

 

·       Paved area or other hard stand around the central memorial artwork, which creates a space for commemoration and personal reflection.

 

·       Lighting to illuminate the artwork and surrounding landscaping.

 

·       Provision of three flagpoles.

 

·       Memorial landscaping/surrounding garden (a maximum of 100 square metres of formal garden similar to Memorial Park in Wanneroo), located within the existing irrigated turf area; and

 

·       Be suitable for individuals as well as small to medium events and larger community gatherings.

Detail

At the close of submissions on 4 February 2017, 10 artists had submitted Expressions of Interest. On Thursday 9 March 2017 the Public Art Selection Panel met and shortlisted three artists.  The artists had six weeks to complete concept development and a marquette for the consideration by the panel (including the Koondoola Peace Park Working Group). On Wednesday 26 April 2017 interviews were held for the purpose of selecting the public artwork for the Koondoola Peace Park project. 

 

The successful artist was Medhi Rasulle. His proposal (Attachment 1) is for a tall, free standing artwork that will be highly visible from the Koondoola Community Centre, the roadway and the pedestrian access. The sculpture will be 3.5 to 4 metres in height, 2.5 metres wide, 110 mm deep boxed section comprised of 3mm thick plates. It will be on a platform base with a large paved area around the artwork. The sculpture has two tall boxed panels, one of coreten steel representing Australia and the other, aluminium representing Vietnam. These are offset to create an evolving artwork as you walk around it. There are two cut-outs of soldiers adjacent to each other as well as a cut-out showing a shape representing the Long Tan cross. There is a lotus flower on the top of the sculpture, which represents Vietnam and also symbolises that something good and beautiful can come out of the dissolution of war.

Consultation

The Public Art Selection Panel interviewed the three shortlisted artists and recommended Medhi Rasulle’s concept for the project. The panel included Elected Members, City officers and members of the Koondoola Peace Park Working Group including the President of the Vietnamese community in WA.  The President of the Wanneroo RSL sub-branch, who was unable to attend the Selection Panel meeting, subsequently attended a second consultation meeting on site at Koondoola.  Following this, the Wanneroo RSL sub-branch has officially notified the City of its support for the chosen artwork.  The City’s Arts Advisory Committee has also endorsed the recommendation of the Selection Panel.

Comment

The commissioning of Medhi Rasulle’s artwork will create a sense of place for the new Koondoola Peace Park, be integral to the surrounding community and a notable addition to the Koondoola Community Centre. Mr Rasulle’s concept will not duplicate any artwork already in the Public Art Collection.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1     Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

A budget of $80,000 was committed for the public art memorial at Koondoola Park. The maximum amount available for this commission being $79,000 plus GST (an amount of $1000 already being used for the concept and marquette development of the shortlisted artist). Medhi Rasulle quoted $69,350 for the artwork in his concept development.

 

The current project budget for 2016/17 (including public artwork and initial landscaping design) is $100,000 comprising $50,000 municipal and $50,000 grant funding. Initial beliefs were that funding of $50,000 for the project would be available through the Department of Veterans Affairs. Further investigation has determined that this is not the case and the project would be eligible for a funding maximum of $4,000.  The scope of the landscape works will be reduced to offset this decrease in anticipated funding.  A funding application will be submitted and adjustments made for any grant funding received to a maximum of $4,000.  In addition, $172,000 is listed in the draft 2017/18 Capital Works program for the construction of associated landscape works. 

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the commissioning of artist Medhi Rasulle’s concept for the public artwork for the Koondoola Peace Park as outlined in Attachment 1.

 

 

Attachments:

1.

Medhi Rasulle Concept Development Koondoola Peace Park Public Art

17/181827

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                                                         25


 


 


 


 


 


 


 


 


 


 


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      37

CP02-06/17       Metropolitan Library Courier Service - Memorandum of Understanding

File Ref:                                              5918V02 – 17/178993

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider a Memorandum of Understanding (MoU) between the City of Wanneroo and the Western Australian Local Government Association (WALGA), with respect to the establishment of a Metropolitan Library Courier Service contract for metropolitan Local Governments.

Background

In Western Australia, local government is the lead provider and funder of public library services.  The Library Board of Western Australia Act 1951 and its regulations provide the governing legislation in which local governments operate public libraries in partnership with the State Government (represented by the Library Board of Western Australia).  The State Government through the Library Board and State Library of Western Australia (SLWA) allocates funds for the purchase and delivery of shelf ready stock (almost $10 million state-wide in 2016/17, of which the City’s allocation was $348,500) and providing support services to public libraries throughout the State.  Public library stock purchased with this funding is state owned and managed by local governments within guidelines established by the Library Board.

 

Following an Agency Expenditure Review (AER) undertaken by the State Government’s Department of Treasury in respect of the SLWA in 2016, the metropolitan van service for the circulation of library materials between metropolitan public libraries and SLWA, previously managed by SLWA, ceased.  This service included the transport of inter-library loans and stock to and between SLWA and metropolitan libraries.  Before this, the courier van service was jointly funded by the State Library and local governments with metropolitan local governments contributing a total of $140,000 to the running of the service in the 2015/16 financial year.  The City of Wanneroo contributed $6,400 in 2015/16.

To minimise the impact on library customers and ensure the continuation of the state-wide inter-library loan service within current local government budgets, an interim twelve month measure was established whereby the Spine and Limb Foundation (ParaQuad) provided a condensed service under a Western Australian Disability Enterprises (WADE) arrangement with the contract management by SLWA in 2016/17.  This interim arrangement was established to provide an opportunity to review services and investigate options for a continuing service post 30 June 2017.

Following discussions between the State and local government representatives, WALGA was requested to take the lead role in the development and creation of a new contractual arrangement to provide these services.  Over the past 12 months, state and local government staff have worked with WALGA to formulate a suitable procurement plan for a metropolitan library courier service.  As a result of this process, WALGA is now seeking the City’s commitment via a Memorandum of Understanding (MOU) between metropolitan members and WALGA for this service.

 

Detail

 

The MOU (Attachment 1) is to establish an agreement between the City of Wanneroo and WALGA for the purpose of arranging contracted services to provide for the:

 

·        Exchange of books between various libraries in the metropolitan area; and

 

·        Transportation of discard books to a separately contracted service provider to dispose of discard stock.

 

The deliverables of the MOU will enable a Preferred Supplier Arrangement (PSA) between WALGA and the contracted service provider to provide:

 

·        A standing offer arrangement between the contracted service provider and the Metropolitan WALGA members for the provision of courier services; and

 

·        A Head Agreement between the contracted service provider and WALGA to allow for continued management, due diligence and relationship management.

 

The PSA will provide services to the City of Wanneroo on a user pays basis, with provision of flexibility for local governments to alter services provided beyond the minimum standard.  Commitment to the MOU will:

 

·        Provide commitment to the Metropolitan Library Courier Service for an initial period of two (2) years.

 

·        Ensure continuity of services.

 

·        Ensure best value is achieved through the aggregation of buying power.

 

·        Establish a ‘standing order’ arrangement for services with the service provider.

 

·        Provide an agreement to receive invoices for service directly from the contractor for the services provided to the City of Wanneroo.

Consultation

A representative from the City of Wanneroo has been a member of the working group responsible for liaising with WALGA to establish the procurement plan for this model.  The City’s Contracts and Procurement processes have also been considered. 

Comment

The City of Wanneroo has an active agreement with the Library Board for the delivery of public library services which includes inter-library loan of State owned stock.  The MOU for the proposed contracted services offers a cost-effective solution for the next two years.

 

The proposed closed Request for Tender process will seek submissions from WADE organisations providing a positive outcome from a social procurement perspective and providing ongoing opportunities and benefits to the disability sector and disability enterprises.

Statutory Compliance

Library Board of Western Australia Act, 1951.

Library Board (Registered Public Libraries) Regulations, 1985.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1     Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

In the 2016/17 financial year $6,809 was spent on the provision of the metropolitan library van service. The budget submission for this expenditure in the 2017/18 financial year has been based on the previous year, with $6,809 budgeted. Indicative pricing has determined that this cost will potentially increase to $8,065 with further increases possible dependant on commitment in principle to the MOU from metropolitan WALGA Local Government Members.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       APPROVES the Memorandum of Understanding as shown in Attachment 1 between the City of Wanneroo and the Western Australian Local Government (WALGA) for the provision of a metropolitan library courier service; and

2.       AUTHORISES the Chief Executive Officer to negotiate any amendments to the Memorandum of Understanding, where those amendments are requested by the Western Australian Local Government (WALGA) and are supported by Administration.  

 

 

Attachments:

1.

WALGA - Metropolitan Library Courier Service

17/167416

Minuted

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                                  40


 


 


 


 


 


 


 


 


 


 


 


 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      53

 

Community Facilities

CP03-06/17       PT02-05/17 Consider Petition for Construction of a Pétanque Pitch

File Ref:                                              14683 – 17/157786

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider petition PT02-05/17 presented to Council at its meeting held on 8 May 2017 seeking construction of a Pétanque / Bocce Pitch at the Wanneroo Recreation Centre.

Background

The Wanneroo Recreation Centre (Attachment 1) is located at 275 Scenic Drive, Wanneroo.  The site forms part of Lot 39 on Reserve Number 34617 at Rotary Park.  Rotary Park has an overall land area of approximately 11 hectares classifying it as a District Park. The Park is Crown Land vested in the City of Wanneroo for the purpose of public recreation.

 

The Park is bounded by playing fields at Scenic Park to the south and Lake Joondalup Park to the north. There are also residential properties to the east, with Lake Joondalup located on the west. The northern section of the reserve has a district level playground, toilets and car parking. To the south are two playing fields at Scenic Park.

 

The Park includes the following amenities:

 

·        Wanneroo Recreation Centre;

·        Path network and Barbeque facilities

·        District Level playground

·        Universal access toilet facilities

·        Car Parking (increased in size 2016).

 

The University of the Third Age (U3A) currently meet at the Wanneroo Recreation Centre twice a month.  U3A is an international organisation offering people aged over 50 years an opportunity to expand their interest in the world, increase their knowledge by learning and pass on life experiences to others. Members come from all walks of life, levels of learning and degrees of interest.

Detail

Petition PT02-05/17 specifically seeks the following:

 

"… that Council construct a Petanque/Bocce Pitch in the proximity to the Wanneroo Recreation Centre and Rotary Park... “

 

The petition contains 153 signatures, of which 112 signatories reside within the City of Wanneroo.

 

Pétanque is a form of French boules where the goal is to throw metal balls as close as possible to a small wooden ball called a cochonnet or jack. The game is normally played on hard dirt or gravel, but can also be played on grass or other surfaces. Similar games include bocce and bowls. The playing area should be at least 15 metres long, by 4 metres wide.

 

Preliminary options for the development of Pétanque /Bocce pitch at the Wanneroo Recreation Centre have been identified in (Attachment 1).  Further detail in respect to design and location of the proposed pitch will be developed as a part of the consultation undertaken with key stakeholders.

 

The current cost estimate for the requested pitch is approximately $18,000, with this item currently listed for consideration within the draft 2017/18 Capital Works budget.

Consultation

Consultation will be undertaken as per the City’s Community Engagement Policy and will include residents surrounding the park (~400m), hirers of the Wanneroo Recreation Centre and hirers of both Scenic and Lake Joondalup Parks and the U3A.

Comment

Nil

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2     Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The City's Local Planning Policy 4.3 Public Open Spaces is used to guide the level of development within the park.

Financial Implications

An amount of $18,000 for construction of a Pétanque /Bocce Pitch near the Wanneroo Recreation Centre is listed for consideration in 2017/18 budget. 

Voting Requirements

Simple Majority

 


 

Recommendation

That Council:-

1.       NOTES the Petition PT02-05/17 tabled at its Ordinary Council Meeting of 8 May 2017;

2.       NOTES that the construction of a Pétanque /Bocce Pitch near the Wanneroo Recreation Centre is currently listed for consideration in the draft 2017/18 budget; 

3.       NOTES that Administration will investigate location in consultation with local residents (~400m), hirers of Wanneroo Recreation Centre, Lake Joondalup and Scenic Park and University of the Third Age; and

4.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

 

 

Attachments:

1.

Wanneroo Recreation Centre - Location Plan

17/158469

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                                                         56


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      57

CP04-06/17       PT03-05/17 Request for Picnic Shelter and Shade Sails to be constructed at Fred Stubbs Park in Quinns Rocks

File Ref:                                              1643 – 17/157662

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider petition PT03-05/17 presented to Council at its meeting held on 8 May 2017 requesting a picnic shelter and shade sail to be constructed over the play equipment at Fred Stubbs Park, Quinns Rocks.

Background

Fred Stubbs Park is located at 67 Ocean Drive, Quinns Rocks within Lot Number 15454 and Reserve Number 22915 (Attachment 1). While the entire Lot includes the carpark and beach front to a total area of 11.5ha, Fred Stubbs Park accounts for 0.4ha of the site.

 

The Park includes a playground (medium combination unit, double swings and double rocker), 4 x benches and 2 x bins. In 2014 the park was closed for 6 months due to coastal protection works and the reinstatement of the playground, turf and irrigation. Adjacent to the park is a carpark and toilet block with access to the beach.

Detail

Petition PT03-05/17 specifically seeks the following:

 

“…. Council’s consideration:- Shade sails constructed over the play equipment at Fred Stubbs Park in Quinns Rocks. Park benches to be provided and a long hut.”

 

The petition contains 693 signatures, of which 680 are City of Wanneroo residents.

 

Shade Sail

A shade sail structure for the Fred Stubbs playground is currently listed for consideration within the draft 2017/18 Capital Works Budget, as a part of the Park Shade Structures Program (PR-2484). The $75,000 annual program installs one shade sail per ward at existing playgrounds. Apart from Fred Stubbs Park (North Coast Ward), projects listed for the 2017/18 financial year including Greenfields Park (Central Ward) and Hainsworth Park (South Ward).

 

Picnic Shelter and Park Benches

The provision of park furniture such as a picnic shelter and park benches are guided by Local Planning Policy 4.3: Public Open Space.

 

The policy classifies Fred Stubbs as a “Pocket Park” (less than 5000m2) with the standard requirement being the provision of two benches or seating items. As there are already four benches at the park, the addition of a picnic shelter would be in excess of the Policy. It should be noted that the cost of a shelter is approximately $12,000 and that this item has not been included within the draft 2017/18 capital works budget or Long Term Financial Plan.

 

Consultation

 

Consultation for the Park Shade Structures Program is carried out on an informing basis prior to the implementation of the shade sails at the programmed parks. This includes a direct mail out to residents within the area.

Comment

The provision of the shade sail for Fred Stubbs Park is supported, noting that it is listed in the draft 2017/18 Capital Works budget. The provision of the park benches and picnic shelter is not supported on the basis of current provision of benches at the park and the provision standards as outlined within Local Planning Policy 4.3: Public Open Spaces.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2     Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Local Planning Policy 4.3: Public Open Space.

Financial Implications

Funding for a shade structure at Fred Stubbs Park is currently listed within PR-2484 Park Shade Structures ($75,000) in the 2017/18 Capital Works program.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the installation of a shade sail for Fred Stubbs is listed in the 2017/18 budget as part of PR-2484 Park Shade Structures Program; and

2.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

 

Attachments:

1.

Map Fred Stubbs Memorial Grove, Quinns Rocks

16/178033

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                                  59


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      60

CP05-06/17       Banksia Grove Skate Park - Outcome of Community Consultation Process

File Ref:                                              28852 – 17/159210

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       8

Previous Items:                                   CP03-04/17 - Banksia Grove Skate Park Proposal - Ordinary Council - 04 Apr 2017 7.00pm       

Issue

To consider the outcomes of the community consultation process undertaken for the  Banksia Grove Skate Park proposal.

Background

The Banksia Grove District Open Space (District Open Space) is located on Grandis Park, being Lot number 8020, 2 Grandis Boulevard, Banksia Grove (Attachment 1).  The property type is Crown land vested in the City of Wanneroo for the purposes of recreation.

At the Ordinary Council Meeting held on 4 April 2017 Council considered a report on the Banksia Grove Skate Park Proposal (CP03-04/17). As a result, Council resolved the following:

 

That Council:-

1.       ENDORSES the proposed Banksia Grove Skate Park Concept Plan, as per Attachment 4 of this report, for the purposes of community consultation;

2.       NOTES the proposed funding model as outlined within the table below, noting that Administration will submit a Lotterywest grant application for the project:

Funding Year

Funding Contribution

Detail

2017/18

$308,000

Developer Contribution (Banksia Grove Development Pty Ltd) 

2017/18

$300,000

City of Wanneroo – Municipal Funds

Total

$608,000

 

2017/18

$200,000

Lotterywest Grant Application

3.       NOTES that the project will be listed for consideration within the 2017/18 Capital Works Budget; and

4.       NOTES that a further report will be tabled to Council at the conclusion of the community consultation period.

 

As noted within report CP03-04/17, an assessment of need and feasibility was undertaken on a joint basis between the City and Banksia Grove Development Pty Ltd (Banksia Grove Development).

 

 

 

 

 

Detail

Public Comment Process

 

The public comment process for the Banksia Grove Skate Park (BGSP) was opened for a period of four weeks from 8 May to 2 June 2017.

 

A 3D model of the endorsed concept plan (Attachment 2), a location plan (Attachment 3), survey (Attachment 4) and covering letter (Attachment 5) advising of the opportunity to comment on this proposal, was sent to 2,103 residents and landowners surrounding the park.

 

The consultation period was also advertised on the City’s ‘Get Involved’ section on the website with links provided on City of Wanneroo Facebook and Youth Facebook pages. 

 

Banksia Grove Development, Banksia Grove Residents Association (BGRA), Joseph Banks Secondary College, Banksia Grove Primary School, St John Paul II Primary School and Skateboarding WA were contacted and provided with links to the consultation and survey information for distribution through their networks.

 

Public Comment Outcomes

 

At the close of the consultation period, administration received 479 responses, which is a 22.7% return rate.  Of the 479 responses, 393 (82%) supported the concept design as shown. A further 52 (10.8%) supported the project but with some minor design changes. These suggested changes included additional quarter pipes, half pipes and banks and connectivity to the bowl from the street section and water fountains. Overall, this equates to 92.8% of respondents in favour of a skate park at this location.

 

A summary of the top 7 comments received in favour of the project are as follows and have been outlined in more detail within (Attachment 6);

 

·        The success of the newly redeveloped skate park at Wanneroo is a true indication of the need to have a specific skate facility in the area. This will allow the youth of the area to use the park as it is intended and also free up space for the younger children to play at the nearby pit stop park where kids currently go. 

 

·        Outdoor facilities are always a great idea. Keep kids active in a safe environment.

 

·        It is designed with the same look and feel of Banksia Grove and looks very functional for all users.

 

·        Will be a great free activity for local kids to participate in.

 

·        Need a close skate park and a good park for families and kids to go too.

 

·        Awesome initiative for the surrounding communities to enjoy.

 

·        With demographic of suburb being geared towards family, logic dictates facilities be provided for not only younger kids but also kids growing up. Skating is a great way to support youth and encourage physical activity.

 

A summary of the top 6 comments of those who were in favour of the project, with design changes, are as follows and have been outlined in more detail within (Attachment 7):

 

·        Need more features such as ramps, jumps, hips and quarters

 

·        There is no section for starting riders to practice dropping in to anything. There needs to be quarter pipes

 

·        BMX and scooter riders seeking changes to suit their needs. A need to cater for young BMX riders there seems to be more scooter and BMX riders than skate boarders around these days

 

·        Add BBQ’s and parking to suit families

 

·        Add toilets and drink fountains

 

·        Needs some lighting.

 

Of the responses received, 34 respondents (7.2%) were against the project. A summary of the main reasons for the proposal not being supported has been included below and has been outlined in more detail in (Attachment 8):

 

·        The potential for increased antisocial behaviour;

 

·        Seeking the expenditure to be used for other amenities, such as toilets, a new primary school, pit stop park and a dog park;

 

·        Access to parking facilities; and

 

·        Proximity to Pinjar Road.

 

Residents were also asked if they would like to be kept up to date on the project and if so, provide their contact details to be added to the mail list for the project.

 

Project Schedule

 

As reported to Council’s meeting held on 4 April 2017, the current project schedule is as follows:

 

Key Tasks

Target Date

Who

Needs & Feasibility Assessment

Feb 2017

BGD

Concept & Cost Revision

Feb 2017

Both

COW Budget bid for 2017/18

March 2017

COW

Council endorsement of concept & approval for consultation

April 2017

COW

Consultation process

April/May 2017

COW

Council report – consultation outcomes and concept, cost and funding model

June 2017

COW

External Grant EOI  

June 2017

COW

Design Development

April 2017 onwards

BGD

Tender Drawings, Build Specification and Approvals.

April 2017 onwards

BGD

Tender

Sept/Oct 2017

COW

Council report – tender outcome

Dec 2017

COW

Construction – approx. 22 wks.

Feb 2018

COW

 

As previously advised, it should be noted that the project schedule will be subject to further revision as the project progresses and more detailed planning undertaken. Subject to Council’s consideration of this report, the external grant application will be submitted in June 2017.

Consultation

The consultation process has been undertaken as per the City’s Community Engagement Policy. Consultation with key stakeholders will be undertaken as a matter of course throughout the design and construction processes. 

Comment

Although the large majority of respondents are in support of the concept as presented, Administration will seek to work with Banksia Grove Development during the detail design process to consider and investigate the inclusion of the suggested design changes (i.e quarter pipes, half pipes, boxes and/or ledges). This will include working with young people within Banksia Grove and Skateboarding WA.

 

The provision of a drink fountain and access to toilets will also be further investigated by Administration, noting that Administration is actively considering the implementation of a minor design change to the Banksia Grove Sports Amenities Building Project to enable public access to the Universal Access Toilet at this building to support the use of the skate park.

 

In respect to concerns raised by respondents about anti-social behaviour, Administration will seek to mitigate this risk through the City’s Youth Services engaging with young people prior and post the completion of the project, to reinforce positive behaviours and to develop a sense of ownership to the facility. It is envisaged that this process will have a strong link to the local primary and secondary schools.

Statutory Compliance

The City will be required to secure the necessary Building Licence and Development Approvals prior to the commencement of construction.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2     Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan. The community consultation process was undertaken as per the City’s Community Engagement Policy.

Financial Implications

The funding model for this project is based on the following components, which has been listed for consideration within the draft 2017/18 Capital Works budget:

 

Funding Year

Funding Contribution

Detail

2017/18

$208,000

Developer Contribution (Banksia Grove Development Pty Ltd) 

2017/18

$200,000

City of Wanneroo – Municipal Funds

2017/18

$200,000

External Grant Application

Total

$608,000

 

 

As previously noted, the City’s contribution is to be capped at a maximum of $300,000 with the total project cost based on the review undertaken in February 2017 estimated at $608,000.

 

Administration has met with external funding agencies to advise of the City’s interest in applying for a grant for this project.  Administration is in the process of preparing the grant application which is due for submission by the end of June 2017.

 

Should the external grant application be successful, it is intended that the grant received will be deducted from the City’s and BGD contributions on an equal basis. Should the grant application not be successful, a further report will be provided to Council to outline the revised funding model for the project.

Voting Requirements

Simple Majority

 

 

 

 

Recommendation

That Council:-

1.       NOTES the outcomes of the Banksia Grove Skate Park community consultation process, which indicates overall support of 92.8% of respondents for the proposed Banksia Grove Skate Park proposal, as per Attachment 2 and 3 of this report;

2.       NOTES that Administration will be submitting a grant application for the project by the end of June 2017; and

3.       RECOGNISES and THANKS the Banksia Grove community for their participation in the consultation process for the Banksia Grove Skate Park project.

 

 

 

Attachments:

1.

Location Plan - Grandis Park Banksia Grove

17/46633

 

2.

Concept Plan - Banksia Grove Skate Park - 3D Model

17/142997

Minuted

3.

Banksia Grove Skate Park - Location Plan

17/143230

Minuted

4.

Banksia Grove (Grandis Park) Skate Park - Community Survey

17/134869

 

5.

Sample Template Letter - Banksia Grove Skate Park - Community Consultation

17/174926

 

6.

Respondents in support of the Banksia Grove Skate Park as presented in Concept Design

17/168976

 

7.

Respondents in support of the Banksia Grove Skate Park but with minor change to Concept Design

17/168985

 

8.

Respondents against the Banksia Grove Skate Park

17/168969

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      87

CP06-06/17       Olympic Kingsway Sports Club - Changerooms and Spectator Seating Concept Design

File Ref:                                              23809 – 17/173888

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

Issue

To consider the proposed concept design and funding model for provision of changeroom facilities and spectator seating at Olympic Kingsway Sports Club.

 

Background

The Kingsway Regional Sporting Complex (the Reserve) is located at 100 Kingsway, Madeley and is classified as a Regional Active Reserve (Attachment 1). The property type is Crown Land vested in the City of Wanneroo for the purposes of recreation.

 

Kingsway Olympic Sports Club has been based at the Reserve since 1973 when the original clubroom building was constructed. Over the years several additions have been made to the building with the City recently undertaking refurbishment of key structural elements within the building in 2015.

 

The club currently utilise an external changeroom building to the north of their clubrooms. This facility is too small for the Club’s current operations and is not to the City’s current standard to support training and match play at the associated grounds, either by the club or other users of the playing fields.

 

The club use the three soccer fields and two training areas located around the clubroom building. The Club has approximately 800 members playing across both senior and junior grades. There are a total of 6 senior teams and 24 junior team between the age groups of Under 8s to under 18s, there are a further 45 players in the Mini-Roos format for Under 6s and Under 7s.

Detail

The proposed new changerooms will provide access to facilities for users of all three pitches and associated training areas. Due to the existing infrastructure and layout at the club, the new changeroom provision will be through two separate buildings to provide access to the various fields and use the space around the current building effectively (Attachment 2).

 

Building A

This building (Attachment 3) provides facilities for the soccer fields to the south-east of the clubrooms and has the following amenities:

 

·        2 x Unisex Changerooms, including showers and toilets

·        Male Public Toilets

·        Female Public Toilets

·        Universal Access Toilets

·        First Aid Room

·        Umpires Room

·        Equipment Store (30m²)

·        Cleaners Store

 

The building profile looks onto the soccer fields to the south of the existing clubrooms and has close access to the existing car park to the west of the clubrooms. The level of amenity provided to the facility is consistent with the recent projects undertaken within the City.

 

Building B

This building (Attachment 4) provides facilities for the soccer fields and training areas which are to the east of the clubrooms and has the following amenities:

 

·        4 x Unisex Changerooms, including showers and toilets

·        Male Public Toilets

·        Female Public Toilets

·        Public Universal Access Toilets

·        First Aid Room

·        Umpires Room

·        3 x Equipment Stores (total 100m²)

·        Cleaners Store

·        Seated Terrace for 115 persons (to be funded by the Olympic Kingsway Sports Club).

 

The building profile looks onto the main soccer field to the east of the existing clubrooms and will incorporate a terraced seating area to be funded by Olympic Kingsway Sports Club.

 

The total estimated cost of the project is $2.69M.

 

Project Schedule

 

The proposed timeframes for the project is as follows.

 

Project Phase

Timeframe

Concept Design

January 2017 - March 2017

(completed)

Detailed Design

Mar 2017 - July 2017

Tender – Preparation, Advertising and Evaluation

July 2017 - November 2017

Construction

December 2017 – October 2018

Practical Completion (Handover)

November 2018

Consultation

Consultation with Olympic Kingsway Sports Club has been undertaken in the initial stages of the project to ensure that the new facilities meet with the needs of the Club and of Football West. Ongoing engagement will continue through the life of the project for both the detailed design of the facilities and through the construction stages to minimise impact on the Club whilst maintaining a safe work environment.

 

Broader community engagement has not been undertaken on the basis that the proposed development sits within the Reserve and, as such, will have minimal impact on the surrounding community.

Comment

The delivery of the proposed new changerooms will be critical in meeting the current and future needs of the resident club and other users of the adjacent playing fields. As such, it is important that the facilities provided meet the overall needs of the key stakeholders and are provided in a manner consistent with those needs (current and future) and the City’s facility provision standards.

 

 

 

Administration is of the view that the proposed changerooms will adequately meet these needs.

Statutory Compliance

The City will be required to secure the necessary Building Licence and Development Approvals prior to the commencement of construction.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2     Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

Policy Implications

Nil

Financial Implications

The funding model for the project is made up from a number of sources, principally funded by the City through municipal and loan funds and through a contribution from the Club. The loan in question is from the existing State Treasury $60M loan.

 

The Club were successful in receiving a $200,000 grant through the Federal Department of Infrastructure and Regional Development, with the grant being transferred to the City as the proponent. The remaining club contribution of $283,757 will be secured from the club under bank guarantee with a regular payment schedule to be put in place for the duration of the construction project.

 

The table below provides an overview of the project funding:


 

 

 

Municipal ($)

Loan ($)

Club Contribution/ Federal Grant ($)

Total FY ($)

2015/16

31,181

-

-

31,181

2016/17

63,000

52,600

-

115,600

2017/18

262,512

1,477,219

384,093

2,123,824

2018/19

326,707

-

99,664

426,371

Total

683,400

1,529,819

483,757

2,696,976

 

Voting Requirements

 

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the Olympic Kingsway Sports Club Changeroom and Spectator Seating Concept Design, shown in Attachment 3 and 4 of this report;

2.       NOTES that based on the current proposed project schedule, construction is due to commence in December 2017 and will be concluded in October 2018, with practical completion to occur in November 2018;

3.       NOTES the project funding model, inclusive of a grant of $200,000 from the Federal Department of Infrastructure and Regional Development and a contribution of $283,757 from the Olympic Kingsway Sports Club; and

4.       RECOGNISES and THANKS the user groups for their involvement in the concept design process.

 

 

Attachments:

1.

Olympic Kingsway Soccer Club - Location Plan

17/173920

 

2.

Olympic Kingsway Proposed Building Locations

17/175886

 

3.

Olympic Kingsway Building A Layout and Elevations

17/175913

Minuted

4.

Olympic Kingsway Building B Layout and Elevations

17/176160

Minuted

 

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                      98

 

Communication, Marketing and Events

CP07-06/17       Public Community Events Policy

File Ref:                                              29241 – 17/115927

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider a new Public Community Events Policy and Strategic Framework.

Background

The City of Wanneroo has a vibrant and diverse community and the rapid growth of the City’s population has been reflected in a significant increase in the number and variety of community and commercial events staged within the municipality. Events, whether they are large scale public events, fundraisers or neighbourhood gatherings, are key ingredients of the City’s cultural and community life. The aspiration is for the events staged in the City to invoke a sense of community pride and increase socialisation.  The aim is to provide a high standard of customer service to the community and provide a policy environment that meets the desires of local residents and traders by ensuring:

 

·        The benefits of events to the local community are maximised.

 

·        Potential negative impact of events are identified and reduced.

 

·        The events approval process is simplified and streamlined to support a ‘Customer First’ approach.

Detail

A review of the public community events process commenced in 2016 with a briefing provided to the Executive Leadership Team in November that highlighted current challenges and areas for improvement including risk and reputational issues, resourcing and process ownership, as well as other gaps and inconsistencies.

 

As a result of this briefing, a number of recommendations were endorsed including the development of a Public Community Events Policy (Attachment 1).  The policy reflects work undertaken over the past six to 12 months with a dedicated cross directorate Project Working Group to identify the way forward.

 

A definition of public community events has been included in the policy to provide guidance on the nature and scope of events.  It is not intended however that a description of every community event is articulated as this is a dynamic and changing environment and some flexibility is required. The policy applies to City-run events in that they must also follow an event application process.

 

A summary of key points contained in the policy are provided below:

 

·        Definition of a public community event;

 

·        Role and purpose of a public community event; and

 

·        Details of the event approval process including legislative compliance, risk assessment, payments, site options and exceptions to the approval process.

 

To provide context to the development of this policy, a Strategic Framework (Attachment 2) is also provided. This Strategic Framework acknowledges the important role public community events play in shaping and activating a community. It also recognises that the increasing interest in public community events is an opportunity for the City to actively explore and embrace.  Improving connections in the community, particularly between diverse parts of the community, is a key driver for the City given its significant growth and cultural diversity which in turn creates demand for building strong social cohesion and connectivity.  

Consultation

The preparation of this new policy included consultation with all internal stakeholders currently involved in processing public community event applications as well as input from the City’s Festival and Cultural Events Committee (FACE).

 

Research was also undertaken with other Local Governments.

Comment

The Public Community Events Policy is a significant piece of work in that it documents, for the first time, the City’s strategic intent with regard to managing public community events.

 

The policy provides an overarching framework as well as a shared understanding to manage the increasing demand on the City’s community infrastructure and facilities, to articulate the City’s strategic position on public community events and to ensure capacity to manage community events in a responsible manner, both now and in the future.

 

The policy also provides an equitable and transparent process as well as encapsulates recent changes to administration processes to ensure a more efficient, integrated and ‘Customer First’ approach.

 

The development of this policy acknowledges the role that public community events have to play in actively supporting and contributing to community capacity, adding vibrancy, bringing visitors, increasing community participation and inclusiveness, encouraging diversity and increasing economic activity.  

Statutory Compliance

Some aspects of the events approval process require adherence to legislation, most particularly in the Health and Compliance, and Building and Planning areas.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1     Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.  The new Public Community Events Policy and overarching Strategic Framework will set a consistent and more efficient approach across the City in undertaking community events and ensure best practice event management is undertaken to eradicate any potential public safety risk and protect community amenity.

Policy Implications

The Public Community Events Policy will be form part of the Council policy framework once adopted.

Financial Implications

There is potential for budget savings in the following areas as a result of adoption of this Policy:

 

·        Efficiencies in staff time and resources due to a simplified, online process that shifts the emphasis away from manual handling at an Administration level and delivers a more streamlined and customer-focused result.

·        Potential infrastructure maintenance/repair savings by ensuring that events are suitable for facilities (buildings, parks) and that costs can be recouped if damage occurs.

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPTS the new Public Community Events Policy as per Attachment 1 and the overarching Strategic Framework as per Attachment 2.

 

 

 

Attachments:

1.

Public Community Events Policy

17/72003

Minuted

2.

Public Community Events Framework

17/104861

Minuted

 

 

 

 

 


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Place Strengthening

CP08-06/17       Fee Waiver Support for Existing Partnering Arrangements

File Ref:                                              24855 – 17/174856

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Issue

To seek endorsement for fee waivers for the use of City facilities from 1 July 2017 to 30 June 2018 as a component of three existing Partnering Arrangements.

Background

The three Partnering Arrangements subject to this Report have previously been before Council for endorsement of the fee waiver component for a six month period from January 2017 to June 2017 (CP01-02/17). These Partnering Arrangements include:

 

·        Rainbow Community Church (not for profit) – Food Ministry;

·        i60 (not for profit) – Friend in Need Service; and

·        Metropolitan Migrant Resource Centre (not for profit) – Migrant Programs.

                                

Endorsement is requested from Council for a further 12 month period of fee waivers for use of City facilities, from 1 July 2017 to 30 June 2018.

Detail

The three Partnering Arrangements are valuable for both the City and community as they provide services that cater for the most vulnerable individuals/families living within the City, or new and emerging migrant population groups. The organisations at the heart of these Partnering Arrangements deliver essential services that the City does not deliver due to resource limitations and strategic intent. An overview of the purpose of the Partnering Arrangements is provided below:

 

·        Rainbow Community Church – Food Ministry (Hainsworth Community Centre) is a weekly food relief program that is free for patrons in the Girrawheen and surrounding areas. This program distributes donated food to individuals and families who are in need or going through exceptional financial difficulty and also provide free sit down meals. Food Ministry are serving approximately 40 families a week.

 

·        i60 – Friend in Need Service (Butler and Yanchep Community Centres) is a weekly food relief program that is free for patrons in the Butler and Yanchep areas. These programs provide essential food assistance to the most vulnerable people in the North Coast Ward serving approximately 80 families a week. The program also links community members to local financial counselling, personal development programs and employment services in the area.

 

·        Metropolitan Migrant Resource Centre – Migrant Programs (variety of City venues) provides essential services within the City of Wanneroo ranging from youth programs, women’s and senior support groups for local migrant population who have lived in Australia for less than five years. The programs cater for an estimated 50 individuals per week. The programs endeavour to bridge the gaps that new and emerging groups encounter during their settlement in Australia and work towards creating a sense of community and acceptance.

Regular monitoring and evaluation of these partnering arrangements ensures shared goals and objectives set out within the arrangements are being achieved.

Consultation

It was anticipated that a Partnering Policy would be prepared by June 2017 to assist the decision making process, however due to the identified complexity and interconnections of partnering in the City across funding, revenue, fee waiver, procurement, and associated Policies, further investigation and internal consultation is required before this document is finalised. Assisting the process is an internal audit which is currently reviewing a number of the Partnering Arrangements to identify areas of improvement.

Comment

The importance of partnering has been highlighted in the City’s proposed Corporate Business Plan 2017/18 to 2021/22 with an annual action to expand the number of partnering and collaborative arrangements to support the Place-Based delivery of services. Supporting partnering arrangements contributes towards the achievement of this objective, while ensuring provision of much needed services within the community.

 

The requested fee waivers are for the financial year 2017/18. Support beyond this date will be considered once the Partnering Policy has been developed.

 

The City will request that the community organisations who have Partnering Agreements acknowledge the support provided by the City, via use of the City logo on promotional materials and recognition at relevant events.  The community organisations will also be required to provide evidence to the City of community outputs and outcomes achieved as a result of delivery of the respective programs.

Statutory Compliance

Any Partnering Arrangements with a fee waiver component over $500 requires an Absolute Majority decision of Council pursuant to the Local Government Act 1995. The Chief Executive Officer has delegated authority to approve fee waiver amounts up to $1,000.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1     Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

Risk Management Considerations

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic/Corporate risk register.  Action plans have been developed to manage/mitigate/accept this risk to support existing management systems.

Policy Implications

Council endorsement of the proposed fee waivers within the three Partnering Arrangements is required pursuant to the Local Government Act 1995.

Financial Implications

The cost associated with the three Partnering Arrangements subject to this Report, for the financial year 2017/18 equates to an estimated $25,187. A breakdown is provided below based on the draft Fees and Charges for 2017/18:

 

Group / Organisation

Facility

Room Hire Cost

2017/18

Rainbow Community Church – Food Ministry

Hainsworth Community Centre

Weekly use

 

$9,672.00

i60 – Friend in Need Service

Yanchep & Butler

Weekly use

 

$7,435.50

Metropolitan Migrant Resource Centre (MMRC)

Various

 

$8,079.50

TOTAL Fee Waiver 2017/18

$25,187.00

 

While these Partnering Arrangements provide no direct income to the City, the social benefits they contribute to residents are significant. These particular arrangements support some of the City’s most vulnerable community members and the organisations do not seek income or financial gain from customers for the services delivered.

 

As part of the draft 2017/18 budget, $50,000 has been allocated to represent an internal expenditure and corresponding income to cover fee waiver costs associated with future Partnering Agreements, including those subject to this report.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       APPROVES BY ABSOLUTE MAJORITY the waiver of fees for use of City facilities as part of three Partnering Arrangements for the period of 1 July 2017 – June 2018, specifically:

a.       $9,672.00 to support the Rainbow Community Church – Food Ministry;

b.      $7,435.50 to support the i60 – Friend in Need Service; and

c.       $8,079.50 to support the Metropolitan Migrant Resource Centre.

2.       NOTES that $50,000 has been included within the draft 2017/18 budget to contribute towards fee waiver costs associated with future Partnering Arrangements; 

3.       NOTES that an Internal Audit is currently being undertaken to inform further development of the City’s proposed Partnering Policy; and

4.       NOTES that Partnering Arrangements will require organisations to acknowledge the City’s support, and provide evidence of community outcomes from delivery of services.

 

 

Attachments: Nil

 

   


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 27 June, 2017                                                    110

 

Corporate Strategy & Performance

Transactional Finance

CS02-06/17       Warrant of Payments for the Period to 31 May 2017

File Ref:                                              1859 – 17/177963

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Issue

Presentation to the Council of a list of accounts paid for the month of May 2017, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council Meeting.

Detail

The following is the Summary of Accounts paid in May 2017:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – May 2017

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Town Planning Scheme

Manual Journal

RECOUP FROM MUNICIPAL FUND

 

 

109374 - 109607

2877 - 2903

 

 

$288,530.68

$15,609,280.93

$18,897,811.61

 

($4,943.18)

($16,267.03)

($702,141.63)

$15,174,459.77

Municipal Fund – Bank A/C

Accounts Paid – May 2017

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$15,174,459.77

$19,447.62

$3,478,021.04

$18,671,928.43

Town Planning Scheme

Accounts Paid – May 2017

                           Cell 1

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9                       

TOTAL ACCOUNTS PAID

 

 

 

 

$4,060.01

$1,500.01

$1,500.01

$1,500.01

$1,500.01

$1,500.01

$1,707.01

$1,500.01

$1,499.95

$16,267.03

 

At the close of May 2017 outstanding creditors amounted to $782,971.10.

Consultation

Nil

Comment

The list of payment (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of May 2017 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3     A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

Risk Management Considerations

Risk Title

Risk Rating

Warrant of Payments Information Only

Low

Accountability

Action Planning Option

Acting Transactional Finance Manager

Accept

 

“There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of May 2017, as summarised below:-

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – May 2017

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Town Planning Scheme

Manual Journal

RECOUP FROM MUNICIPAL FUND

 

 

109374 - 109607

2877 - 2903

 

 

$288,530.68

$15,609,280.93

$18,897,811.61

 

($4,943.18)

($16,267.03)

($702,141.63)

$15,174,459.77

Municipal Fund – Bank A/C

Accounts Paid – May 2017

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$15,174,459.77

$19,447.62

$3,478,021.04

$18,671,928.43

Town Planning Scheme

Accounts Paid – May 2017

                           Cell 1

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9                       

TOTAL ACCOUNTS PAID

 

 

 

 

$4,060.01

$1,500.01

$1,500.01

$1,500.01

$1,500.01

$1,500.01

$1,707.01

$1,500.01

$1,499.95

$16,267.03

 

WARRANT OF PAYMENTS MAY 2017

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00109374

02/05/2017

Rates Refund

$940.70

00109375

02/05/2017

Rates Refund

$385.54

00109376

02/05/2017

Rates Refund

$15,788.40

00109377

02/05/2017

Rates Refund

$1,094.16

00109378

02/05/2017

Rates Refund

$1,094.16

00109379

02/05/2017

Geraldine Taseff 

$540.00

 

 

  Bond Refund

 

00109380

02/05/2017

Sharon Cook 

$100.00

 

 

  Bond Refund

 

00109381

02/05/2017

Ashishkumar Kaneria 

$100.00

 

 

  Bond Refund

 

00109382

02/05/2017

Kathryn Geiles 

$540.00

 

 

  Bond Refund

 

00109383

02/05/2017

Alesha Rochford 

$540.00

 

 

  Bond Refund

 

00109384

02/05/2017

Quinns Rocks Senior Cricket Club 

$850.00

 

 

  Bond Refund

 

00109385

02/05/2017

Gortankaku Community Association WA 

$100.00

 

 

  Bond Refund

 

00109386

02/05/2017

West Coast Cricket Club 

$850.00

 

 

  Bond Refund

 

00109387

02/05/2017

RYDA  Group PL Trading As Carnival Nomine 

$850.00

 

 

  Bond Refund

 

00109388

02/05/2017

S Kocovski 

$148.00

 

 

  Hire Fee Refund

 

00109389

02/05/2017

Rates Refund

$150.00

00109390

02/05/2017

Rates Refund

$150.00

00109391

02/05/2017

Western Australian Blind Golf Association 

$500.00

 

 

  Sponsorship Request - 1 X Member - British And Irish Blind Golf Open 2017 Ireland  25.06.2017 - 07.07.2017

 

00109392

02/05/2017

HALPD Pty Ltd Trading As Affordable 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00109393

02/05/2017

Alan Burgess 

$30.00

 

 

  Refund - Food Business Notification Fee - Previously Paid

 

00109394

02/05/2017

C & F Wright 

$210.00

 

 

  Vehicle Crossing Subsidy

 

00109395

02/05/2017

Gwyn Ellis 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109396

02/05/2017

B Mohamad 

$147.00

 

 

  Reimbursement - Development Application Fees - Withdrawn

 

00109397

02/05/2017

Wilt Design 

$560.00

 

 

  Reimbursement - Development Application Fee - Not Required

 

00109398

02/05/2017

Peet Funds Management Ltd 

$197.31

 

 

  Partial Refund - Fees Not Expended Processing Amendment No. 2 - Yanchep City Agreed Structure Plan No. 68

 

00109399

02/05/2017

Dilini Balaratchchi 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109400

02/05/2017

Western Australian Table Tennis Association 

$200.00

 

 

  Sponsorship - 1 X Member - Australian Table Tennis Para Championships Mornington VIC 03 - 07.02.2017

 

00109401

02/05/2017

Jellybeanstreet 

$140.00

 

 

  Refund - Finger Painting Workshop - Facilities

 

00109402

02/05/2017

Ridgewood Little Athletics Centre 

$400.00

 

 

  Sponsorship - 2 X Members - U13 Australian Little Athletics Championships Sydney 22.04.2017

 

00109403

02/05/2017

Amy Hand 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109404

02/05/2017

Danielle Louise Hewett 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109405

02/05/2017

Sally Finch 

$80.00

 

 

  Cat Registration Refund - Deceased

 

00109406

02/05/2017

Jean Kenny 

$80.00

 

 

  Dog Registration Refund - Deceased

 

00109407

02/05/2017

Rebecca Joyce 

$150.00

 

 

  Dog Registration Refund - Sterilised

 

00109408

02/05/2017

Aquatic Leisure Technologies Trading As  Aqua Technic Pool

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00109409

02/05/2017

Buckingham House Petty Cash 

$69.80

 

 

  Petty Cash

 

00109410

02/05/2017

Girrawheen Library Petty Cash 

$120.25

 

 

  Petty Cash

 

00109411

02/05/2017

Museum Petty Cash 

$43.10

 

 

  Petty Cash

 

00109412

02/05/2017

Water Corporation 

$7,904.47

 

 

  Water Supplies For The City

 

 

 

  Works - Ainsbury Parade - Projects

 

00109413

02/05/2017

Telstra 

$2,539.77

 

 

  Phone Charges For The City

 

00109414

04/05/2017

Building & Construction Industry 

$64,696.82

 

 

  Collection Levy Payments April 2017 - Finance

 

00109415

09/05/2017

Lorena Glavinas 

$540.00

 

 

  Bond Refund

 

00109416

09/05/2017

V Botengan 

$540.00

 

 

  Bond Refund

 

00109417

09/05/2017

J Abraham 

$540.00

 

 

  Bond Refund

 

00109418

09/05/2017

M Padilla 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109419

09/05/2017

E Perkins 

$15.00

 

 

  Refund - Dog Registration - Sterilised

 

00109420

09/05/2017

G West 

$377.00

 

 

  Hire Fee Refund

 

00109421

09/05/2017

Soul'd Out City Incorporated 

$17.30

 

 

  Hire Fee Refund

 

00109422

09/05/2017

Rates Refund

$3,000.00

00109423

09/05/2017

Rates Refund

$968.52

00109424

09/05/2017

Margaret-Anne Manifis 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109425

09/05/2017

Rates Refund

$669.28

00109426

09/05/2017

Capricorn Village Joint Venture

$414.88

 

 

  Partial Refund - Fees Not Expended Processing Amendment No 11 To The Capricorn Coastal Village Agreed Structure Plan No 44

 

00109427

09/05/2017

Craig Lupton 

$540.00

 

 

  Bond Refund

 

00109428

09/05/2017

Kantua Myers 

$540.00

 

 

  Bond Refund

 

00109429

09/05/2017

Tanya Yahiya 

$100.00

 

 

  Bond Refund

 

00109430

09/05/2017

Gillian West 

$850.00

 

 

  Bond Refund

 

00109431

09/05/2017

Emma McCarthy 

$100.00

 

 

  Bond Refund

 

00109432

09/05/2017

Julia Richardson 

$100.00

 

 

  Bond Refund

 

00109433

09/05/2017

Deborah Makinson 

$540.00

 

 

  Bond Refund

 

00109434

09/05/2017

Nebras Abdurreda 

$540.00

 

 

  Bond Refund

 

00109435

09/05/2017

Abdel H Mohamed 

$100.00

 

 

  Bond Refund

 

00109436

09/05/2017

Mary Wanjiku 

$540.00

 

 

  Bond Refund

 

00109437

09/05/2017

Multicultural Life Energy Cultivation

$84.00

 

 

  Key Bond Refund

 

00109438

09/05/2017

Rainbow Community Church Incorporation 

$84.00

 

 

  Key Bond Refund

 

00109439

09/05/2017

Rawlins Taekwondo Academy Incorporation

$84.00

 

 

  Key Bond Refund

 

00109440

09/05/2017

Smart Centre of Excellence Incorporation 

$84.00

 

 

  Key Bond Refund

 

00109441

09/05/2017

Ryan Rajendran 

$84.00

 

 

  Key Bond Refund

 

00109442

09/05/2017

Ryan Rajendran 

$84.00

 

 

  Key Bond Refund

 

00109443

09/05/2017

Weight Watchers Australasia 

$84.00

 

 

  Key Bond Refund

 

00109444

09/05/2017

TX & R NGO Tang 

$84.00

 

 

  Key Bond Refund

 

00109445

09/05/2017

K Renfrey 

$50.00

 

 

  Dog Registration Refund - Declared As Dangerous Dog

 

00109446

09/05/2017

A Mahdi 

$576.00

 

 

  Reimbursement - Development Application Fee - Rejected

 

00109447

09/05/2017

Celebration Homes 

$644.06

 

 

  Reimbursement Of Development Application Fee - Rejected

 

00109448

09/05/2017

L Sutton 

$10.00

 

 

  Refund - School Holiday Program - Urban Zombie Apocalypse

 

00109449

09/05/2017

Child & Adolescent Community Health 

$84.00

 

 

  Key Bond Refund

 

00109450

09/05/2017

Edmund Rice Centre Mirrabooka 

$84.00

 

 

  Key Bond Refund

 

00109451

09/05/2017

Landsdale Community Wesleyan Methodist Church 

$84.00

 

 

  Key Bond Refund

 

00109452

09/05/2017

Giuseppina Newton 

$84.00

 

 

  Key Bond Refund

 

00109453

09/05/2017

Landsdale Gardens Playgroup Incorporated 

$84.00

 

 

  Key Bond Refund

 

00109454

09/05/2017

Landsdale Gardens Playgroup Incorporated 

$84.00

 

 

  Key Bond Refund

 

00109455

09/05/2017

Landsdale Netball Club 

$84.00

 

 

  Key Bond Refund

 

00109456

09/05/2017

Landsdale Netball Club 

$84.00

 

 

  Key Bond Refund

 

00109457

09/05/2017

Loan T Nguyen 

$1,225.00

 

 

  Partial Bond Refund

 

00109458

09/05/2017

Riverina Pools & Spas 

$96.00

 

 

  Refund - Building Application - Duplicate

 

00109459

09/05/2017

KJ & SA Langlands 

$951.50

 

 

  Reimbursement - Repairs For Damaged Power Dome & Bollards - Waste

 

00109460

09/05/2017

Ventura Homes Trading As Smart Homes 

$508.96

 

 

  Refund - Building Application - Land Not Yet Released

 

00109461

09/05/2017

Blueprint Homes 

$531.38

 

 

  Refund - Development Application - Cancelled

 

00109462

09/05/2017

Celebration Homes 

$1,040.10

 

 

  Refund - Building Application - Cancelled

 

00109463

09/05/2017

Homebuyers Centre 

$1,007.04

 

 

  Refund - Building Application - Land Not Yet Released

 

00109464

09/05/2017

Aquatic Leisure Technologies Trading As Buccaneer Pools 

$6,000.00

 

 

  Refund - Street & Verge Bonds X 3

 

00109465

09/05/2017

Aquatic Leisure Technologies Trading As Sapphire Pools 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00109466

09/05/2017

Oldfield Knott Architects 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00109467

09/05/2017

Australian Outdoor Living (WA) Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00109468

09/05/2017

I & D Talevska 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109469

09/05/2017

D Stevens 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109470

09/05/2017

M & L Gregory 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109471

09/05/2017

M Arrigoni 

$216.00

 

 

  Reimbursement - Development Application - Not Required

 

00109472

09/05/2017

Ian Kay 

$7,500.00

 

 

  Prize - Open Award - Acquisitive - Art Awards

 

00109473

09/05/2017

Susan Hoy 

$2,000.00

 

 

  Award - Best Resident - Art Awards

 

00109474

09/05/2017

Nikki-Marie Rogers 

$1,000.00

 

 

  Award - Highly Commended Resident - Art Awards

 

00109475

09/05/2017

Eric Hynynen 

$1,400.00

 

 

  Award - Painting - Art Awards

 

00109476

09/05/2017

Penny Bovell 

$500.00

 

 

  Award - Painting High Commended - Art Awards

 

00109477

09/05/2017

Leesa Padget 

$1,400.00

 

 

  Award - Sculpture Winner - Art Awards

 

00109478

09/05/2017

Ernie Feldmann 

$500.00

 

 

  Award - Sculpture Highly Commended - Art Awards

 

00109479

09/05/2017

Eve Wolfe 

$1,400.00

 

 

  Award - Works On Paper Winner - Art Award

 

00109480

09/05/2017

Kimberly Rae 

$500.00

 

 

  Award - Works On Paper Highly Commended - Art Awards

 

00109481

09/05/2017

Mr Stephen Freeborn 

$60.00

 

 

  Volunteer Payment

 

00109482

09/05/2017

Girrawheen Library Petty Cash 

$36.90

 

 

  Petty Cash

 

00109483

09/05/2017

Facility Officer WLCC Petty Cash 

$45.75

 

 

  Petty Cash

 

00109484

09/05/2017

Water Corporation 

$9,617.02

 

 

  Water Supplies For The City

 

00109485

09/05/2017

Wanneroo Adult Day Centre Petty Cash 

$356.05

 

 

  Petty Cash

 

00109486

09/05/2017

Australia Post 

$355.00

 

 

  Underpaid Mail - Elected Members

 

00109487

09/05/2017

The Spiers Centre Incorporated 

$232.32

 

 

  Crèche Hours - Tuning In To Kids - Library Services

 

00109488

10/05/2017

Cr F Cvitan 

$2,577.86

 

 

  Monthly Allowance

 

00109489

10/05/2017

Cr D Newton 

$2,477.86

 

 

  Monthly Allowance

 

00109490

16/05/2017

Rates Refund

$726.16

00109491

16/05/2017

Rates Refund

$748.05

00109492

16/05/2017

Rates Refund

$288.70

00109493

16/05/2017

Rates Refund

$263.39

00109494

16/05/2017

Rates Refund

$288.70

00109495

16/05/2017

Rates Refund

$75.48

00109496

16/05/2017

Rates Refund

$891.68

00109497

16/05/2017

All World Gayatri Parivar 

$540.00

 

 

  Bond Refund

 

00109498

16/05/2017

Kantua Myers 

$540.00

 

 

  Bond Refund

 

00109499

16/05/2017

Abdullah Rafatee 

$540.00

 

 

  Bond Refund

 

00109500

16/05/2017

Vaishali Halai 

$540.00

 

 

  Bond Refund

 

00109501

16/05/2017

Godfrey Nyirenda 

$540.00

 

 

  Bond Refund

 

00109502

16/05/2017

Aqua Attack Swimming Club 

$540.00

 

 

  Bond Refund

 

00109503

16/05/2017

Erin Knight 

$540.00

 

 

  Bond Refund

 

00109504

16/05/2017

Cassandra Henderson 

$100.00

 

 

  Bond Refund

 

00109505

16/05/2017

Eldric Nicomedes 

$540.00

 

 

  Bond Refund

 

00109506

16/05/2017

Wanneroo Secondary College 

$540.00

 

 

  Bond Refund

 

00109507

16/05/2017

Greyhounds Christian Soccer Club Incorporated 

$84.00

 

 

  Key Bond Refund

 

00109508

16/05/2017

Jaguars Softball Club 

$84.00

 

 

  Key Bond Refund

 

00109509

16/05/2017

Landsdale Junior Cricket Club Incorporated 

$84.00

 

 

  Key Bond Refund

 

00109510

16/05/2017

Geoff Harrison 

$84.00

 

 

  Key Bond Refund

 

00109511

16/05/2017

Geoff Harrison 

$84.00

 

 

  Key Bond Refund

 

00109512

16/05/2017

V Dziegielewski & D Dean & B Trimme 

$540.00

 

 

  Bond Refund

 

00109513

16/05/2017

Mariana Sidom 

$30.00

 

 

  Refund - Aquamotion Membership Fees

 

00109514

16/05/2017

Rates Refund

$26.41

00109515

16/05/2017

Rates Refund

$26.42

00109516

16/05/2017

Rates Refund

$26.42

00109517

16/05/2017

Madelyne Antonello 

$157.00

 

 

  Vehicle Crossing Subsidy - Re-Issue Of Stale Cheque 105245

 

00109518

16/05/2017

Green Start Consulting 

$157.65

 

 

  Reimbursement - Building Application Fees - Existing Structure Cannot Be Assessed

 

00109519

16/05/2017

A Saleh 

$235.00

 

 

  Reimbursement - Damages To Tyre When Collecting Mulch Form Wangara Greens Facility 29.04.2017

 

00109520

16/05/2017

Susan Phillips 

$25.00

 

 

  Refund - Art Awards Entry - Withdrawn

 

00109521

16/05/2017

K & K Jamvold 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109522

16/05/2017

Damien McKenna 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109523

16/05/2017

Alison Margaret Stringer 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109524

16/05/2017

C & D Makin

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109525

16/05/2017

Samantha Brown - Zumba

$131.40

 

 

  Hire Fee Refund

 

00109526

16/05/2017

Aldo Martino 

$2,000.00

 

 

  Return - Street & Verge Bond

 

00109527

16/05/2017

Greg Hawkins 

$10.00

 

 

  Refund - Copies Of Plans

 

00109528

16/05/2017

Kristian Barton 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109529

16/05/2017

Cassandra Lowe 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109530

16/05/2017

Karamjit Singh 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109531

16/05/2017

Mrs Rose Vassila 

$100.00

 

 

  Bond Refund

 

00109532

16/05/2017

Romanian Orthodox Church 

$850.00

 

 

  Bond Refund

 

00109533

16/05/2017

Aquatic Leisure Technologies Trading As Aqua Technic 

$4,000.00

 

 

  Bond Refund - Street & Verge X 2

 

00109534

16/05/2017

Aquatic Leisure Technologies Trading As Buccaneer Pools 

$6,000.00

 

 

  Bond Refund - Street & Verge X 3

 

00109535

16/05/2017

Aquatic Leisure Technologies Trading As Sapphire Pools 

$6,000.00

 

 

  Bond Refund - Street & Verge X 3

 

00109536

16/05/2017

Aveling Homes Pty Ltd 

$684.25

 

 

  Refund - Development Application - Overpaid

 

00109537

16/05/2017

Laura Olivero 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109538

16/05/2017

Landsdale Netball Club 

$425.60

 

 

  Bond Refund

 

00109539

16/05/2017

Clarkson Youth Centre Petty Cash 

$98.65

 

 

  Petty Cash

 

00109540

16/05/2017

Hainsworth Youth Services Petty Cash 

$238.70

 

 

  Petty Cash

 

00109541

16/05/2017

Wanneroo Youth Centre Petty Cash 

$68.30

 

 

  Petty Cash

 

00109542

16/05/2017

Water Corporation 

$1,887.34

 

 

  Water Charges For The City

 

00109543

23/05/2017

Romanian Orthodox Church 

$344.50

 

 

  Hire Fees Refund

 

00109544

23/05/2017

Jutci Oosthuizen 

$30.00

 

 

  Dog Registration Refund - Sterilised

 

00109545

23/05/2017

William Hooijer 

$136.00

 

 

  Refund - Food Business Registration Fee

 

00109546

23/05/2017

Lee Nokes 

$100.00

 

 

  Infringement Notice Refund - Withdrawn

 

00109547

23/05/2017

Rates Refund

$50.44

00109548

23/05/2017

Rates Refund

$1,000.00

00109549

23/05/2017

Rates Refund

$638.70

00109550

23/05/2017

Rates Refund

$104.65

00109551

23/05/2017

Rates Refund

$1,852.85

00109552

23/05/2017

Michelle C Dettmer 

$97.92

 

 

  Refund - Swimming Lessons Term 2 2017

 

00109553

23/05/2017

Weight Watchers Customer Operation 

$244.80

 

 

  Hire Fee Refund

 

00109554

23/05/2017

James Browne 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109555

23/05/2017

Myrtle Grayson 

$25.00

 

 

  Dog Registration Refund - Pensioner Concession Card

 

00109556

23/05/2017

Blueprint Homes (WA) Pty Ltd 

$1,231.09

 

 

  Reimbursement - Building Application Fees - Land Not Released As Yet

 

00109557

23/05/2017

101 Residential 

$1,925.21

 

 

  Reimbursement - Development Application Fee - Cancelled

 

00109558

23/05/2017

Celebration Homes 

$306.00

 

 

  Refund - Building Application - Not Required

 

00109559

23/05/2017

Rates Refund

$501.88

00109560

23/05/2017

Sonia Palucci 

$850.00

 

 

  Bond Refund

 

00109561

23/05/2017

Rebecca O' Connor 

$100.00

 

 

  Bond Refund

 

00109562

23/05/2017

Walter Eatts 

$100.00

 

 

  Bond Refund

 

00109563

23/05/2017

All World Gayatri Pariwa Australia 

$540.00

 

 

  Bond Refund

 

00109564

23/05/2017

Daniel Annett-Stuart 

$850.00

 

 

  Bond Refund

 

00109565

23/05/2017

Amanda Weadley 

$100.00

 

 

  Bond Refund

 

00109566

23/05/2017

Christian Ross 

$100.00

 

 

  Bond Refund

 

00109567

23/05/2017

Roney Oommen 

$100.00

 

 

  Bond Refund

 

00109568

23/05/2017

Llowellan van den Heever 

$850.00

 

 

  Bond Refund

 

00109569

23/05/2017

Fiona Zimmermann 

$30.00

 

 

  Dog Registration Refund - Sterilised

 

00109570

23/05/2017

Rates Refund

$235.54

00109571

23/05/2017

Sevinc Groeneschey 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109572

23/05/2017

BGC Residential Pty Ltd 

$657.99

 

 

  Reimbursement - Development Application - Withdrawn

 

00109573

23/05/2017

Peet Alkimos Pty Ltd

$1,170.58

 

 

  Partial Refund Of Fees Not Expended Processing Amendment No 1 To The North Alkimos Agreed Structure Plan No 73

 

00109574

23/05/2017

Peet Alkimos Pty Ltd

$545.10

 

 

  Partial Refund Of Fees Not Expended Processing Amendment No 2 To The North Alkimos Agreed Structure Plan No 73

 

00109575

23/05/2017

Danny O'Loghlen 

$500.00

 

 

  1st Prize Winner - Discover Wanneroo Photography

 

00109576

23/05/2017

Colin Wimbridge 

$400.00

 

 

  2nd Prize Winner - Discover Wanneroo Photography

 

00109577

23/05/2017

Carolyn Wise 

$350.00

 

 

  3rd Prize Winner - Discover Wanneroo Photography

 

00109578

23/05/2017

Georgia Russell 

$350.00

 

 

  1st Prize Winner - Discover Wanneroo Photography

 

00109579

23/05/2017

Mikaela Juan Eyre 

$150.00

 

 

  3rd Prize Winner - Discover Wanneroo Photography

 

00109580

23/05/2017

Jesse Chance 

$500.00

 

 

  Instagram Most Liked Image - Discover Wanneroo Photography

 

00109581

23/05/2017

Benn Tudor-Roberts 

$500.00

 

 

  Mayors Choice Award - Discover Wanneroo Photography

 

00109582

23/05/2017

A Tocha 

$28.00

 

 

  Dog Registration Refund - Deceased Re-Issue Of Cancelled Cheque

 

00109583

23/05/2017

Aquatic Leisure Technologies Trading As Sapphire Pools

$2,511.37

 

 

  Refund - Street Verge Bond Permit

 

00109584

23/05/2017

Aquatic Leisure Technologies Trading As Aqua Technic Pools

$2,000.00

 

 

  Refund - Street Verge Bond Permit

 

00109585

23/05/2017

Aquatic Leisure Technologies Trading As Buccaneer Pools

$1,505.00

 

 

  Refund - Street Verge Bond Permit

 

00109586

23/05/2017

Kirsti Dolby 

$2,000.00

 

 

  Refund - Street Verge Bond Permit

 

00109587

23/05/2017

Ko Yuen Pik Debbie 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109588

23/05/2017

First Western Realty 

$40.75

 

 

  Bond Refund

 

00109589