Shade Sail, Fred Stubbs Park, Quinns Rocks

I would like to thank the City for granting the shade sail for Fred Stubbs Park and I am sure this will be welcomed by the community.

1.    I take part in the Clean Up Australia Campaign every year and this year it will be held on the 17^th of September from Mindarie to the Dog Beach. My question is would the City consider assisting with an additional North Coast Ward clean up once a year from Burns Beach to Two Rocks?

Response by Mayor Roberts

The City would certainly be able to advertise both the date and location of the Clean Up Australia Day on their Facebook page and we thank you for your involvement in this. It is suggested that you may also wish to write to the City and specifically request what type of assistance you would be seeking.

Further Response by Director, Assets

The City does assist with the Annual Clean Up Australia Day with providing some resources, however on the question of assisting with the request for an Annual Clean Up Day for the North Coast Ward I will take this question on notice.

Item AS06-07/17 Tender No. 17006 – The Provision of Golf Course Maintenance Services for a Period of Three Years

1.  My question is I note after an independent financial assessment was undertaken why

was the preferred Contractor provided with some additional time to supply information, which may have led to them improving their response?

Response by Director, Assets

As part of the City’s tendering process and after the evaluation process has been completed the City can then seek any clarification on information required.

2.     Are Councillors comfortable with awarding a long term service delivery contract for a high profile community asset to a company that has had limited experience and that has been given a marginal rating for financial capacity by an independent rating company?

Response by Mayor Roberts

The Council will be basing their decision on the information provided.

3.    Are Councillors satisfied that the $100,000 bank guarantee and regular financial monitoring by the City will overcome the high risk of the contract being awarded as recommended?

4.    Has the internal or external cost of the financial monitoring been included in the overall cost of the contract?

Response by Director, Assets

The bank guarantee provides the City with enough information to utilise if the works are not performed as agreed as the City does not make a prepayment. The works are checked before any payment is made at the end of the month. The City’s costs of the financial monitoring are part of the operational contract management of contract number 17006.

Moved Cr Treby, Seconded Cr Cvitan

That the minutes of the Ordinary Council Meeting held on 27 June 2017 be confirmed.

Carried Unanimously

I note that the Applicant has submitted some additional plans on the 19^th July. Has this effected the submissions since the City has received these revised plans and will the City be contacting those people that have made submissions so they are able to see these changes to the plans before this application is submitted to Council?

Response by Director, Assets

Yes   Yes the intention would be for Administration to make the residents that have made contact with the City aware of these changes and the City will ensure this occurs.

Cr Cvitan presented a petitioners grievance of 1 signature requesting that a decision on installation of sails at Fred Stubbs Reserve at Quinns Rocks be delayed pending investigation as to how the height of the structure can be altered to mitigate the detrimental effect on views to the homes opposite the play equipment. (TRIM 17/203630)

Update

The petitioner has been advised that there will be a consultation process held with residents in proximity to Fred Stubbs park on an initial concept design for the shade sails in late July 2017.  Once the consultation has been undertaken and design changes made (if required), a report will be presented to the September Council meeting for consideration.

Cr Guise presented a petition of 114 signatures from the local community not supporting the building of 10 units at 50A Frederick Street, Wanneroo due to severe loss of amenity. This development will cause serious safety and traffic risks to our children, elderly and disabled of the local are whom depend on Frederick Street. (TRIM 17/194496)

Update

Amended plans for the proposed Multiple Dwelling development at 50A Frederick Street were received by Administration on Wednesday 19 July 2017.  Administration will assess the amended plans and the application will be dealt with in accordance with the requirements of the City's District Planning Scheme No. 2.

File Ref:                                              27936 – 17/228604

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4  

Previous Items:                                   PS02-02/17 - Amendment No.159 to District Planning Scheme No.2 - Lot 354  (25) Capilano Avenue, Yanchep - Ordinary Council - 07 Feb 2017 7.00pm      

Moved Cr Sangalli, Seconded Cr Parker

That Council:-

1.       Pursuant to Regulation 50(2)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015 CONSIDERS the Schedule of Submissions included as Attachment 4;

2.       Pursuant to Regulation 50(3)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS, without modification, Amendment No. 159 to District Planning Scheme No. 2 to rezone Lot 354 (25) Capilano Avenue, Yanchep, from Public Use (Local Reserve) to Urban Development, as contained in Attachment 3;

3.       Pursuant to Regulation 53(1) of the Planning and Development (Local Planning Schemes) Regulations 2015 , PROVIDES Amendment No. 159 to District Planning Scheme No. 2 to the Western Australian Planning Commission together with a copy of Council’s resolution and all attachments to this report, for its consideration; and

4.       ADVISES the submitters to Amendment No. 159 to District Planning Scheme No.2 of its decision.

Carried Unanimously

File Ref:                                              DA2017/361 – 17/208362

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Sangalli, Seconded Cr Parker

That Council:-

1.   Pursuant to Clause 68(2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2017/361), as shown in Attachment 2, for a Change of Use to a Residential Building at Lot 745 (126) Santa Barbara Parade, Quinns Rocks, subject to the following conditions:

a)    This approval only relates to the proposal to the proposed Change of Use to a Residential Building, as indicated on the approved plans. It does not relate to any other development on the lot.

b)    The use of the approved premise shall conform to the District Planning Scheme No. 2 definition of a Residential Building which states:

“Residential Building: means a building or portion of a building, together with rooms and outbuildings separate from such building but incidental thereto, such building being used or intended, adapted or designed to be used for the purpose of human habitation:

·    Temporarily by two or more persons; or

·    Permanently by seven or more persons, who do not comprise a single family, but does not include a hospital or sanatorium, a prison, a hotel, a motel or residential school.”

c)    This planning approval is time limited and shall expire in 12 months from the date of this approval, unless a further approval is issued by the City. If a new approval has not been issued, the property shall only be used after the expiry date as a Single House.

d)    The maximum number of guests accommodated at any one time shall be six (6).

e)    Contact details of the manager of the property shall be provided to the owners and occupiers of the adjoining properties to enable the manager to be contacted in the event of any issues arising from the use of the property. If the property manager receives a complaint, they shall attend in the first instance and advise the City of any complaints received.

f)     A minimum of 3 car parking bays shall be provided on site. Parking shall be arranged to ensure that there is no parking on the road verge or obstructing of movement onto or along the road.

g)    The approval is valid from the date of the Council's decision and does not retrospectively authorise any other unapproved use of the premises.

2.   ENDORSES Administration’s responses to the submissions as provided in Attachment 3; and

3.   ADVISES the submitters of its decision.

Carried Unanimously

File Ref:                                              4084 – 17/205888

Responsible Officer:                           Manager Approval Services

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Treby, Seconded Cr Cvitan

That Council:-

1.   NOTES that there were no submissions received in respect to draft revisions for Local Planning Policy 2.4: Site Works and Retaining for Residential Development;

2.   Pursuant to Clause 5 and Clause 4(3)(b)(ii) of the City of Wanneroo District Planning Scheme No. 2 Deemed Provisions, PROCEEDS WITH Local Planning Policy 2.4: Site Works and Retaining for Residential Development, as included in Attachment 2;

3.   Pursuant to Clause 6 of the City of Wanneroo District Planning Scheme No. 2 Deemed Provisions, REVOKES the ‘Establishing Building Pad Levels, Excavation, Fill & Retaining Associated with Residential Development Local Planning Policy’ as adopted by Council on 1 February 2005;

4.   Pursuant to Clause 5, Clause 4(4) and Clause 6 of the District Planning Scheme No. 2 Deemed Provisions, PUBLISHES notices of the following in the Wanneroo Times and North Coast Times newspapers:

a)   Of Council proceeding with Local Planning Policy 2.4: Site Works and Retaining for Residential Development (as outlined in Item (2) above); and

b)   Of Council revoking the ‘Establishing Building Pad Levels, Excavation, Fill & Retaining Associated with Residential Development Local Planning Policy’ (as outlined in Item (3) above); and

5.   FORWARDS a copy of Local Planning Policy 2.4: Site Works and Retaining for Residential Development to the Department of Planning for its information.

Carried Unanimously

Mark Dickson returned to the Chamber at 7.11pm.

File Ref:                                              DA2016/1208 – 17/205572

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       7         

Moved Cr Aitken, Seconded Cr Parker

That Council:-

1.       Pursuant to Clause 68(2)(b) of the Deemed Provisions of the District Planning Scheme No. 2 APPROVES the Development Application for Unlisted Use (Paragliding and Hang Gliding Launch Site) and Clearing at Lot 500 (231) Ocean Drive, Quinns Rocks as shown in Attachment 1, subject to the following conditions:

a)   This approval only relates to the proposed Unlisted Use (Paragliding and Hang Gliding Launch Site) and Clearing as highlighted on the approved plans. It does not relate to any other development or works on the lot.

b)   The approved use of the site for the purpose of a Paragliding and Hang Gliding Launch Site is time limited and shall expire in 12 months from the date of this approval, unless a further approval is issued by the City. If a new approval has not been issued, the use of the site for a Paragliding and Hang Gliding Launch Site shall not continue.

c)   The applicant shall enter into an Agreement for Access and Indemnity with the City in relation to the works to be undertaken on land managed by the City, permitting use of the land for the purpose of Paragliding and Hang Gliding activities and the implementation of signage. The Agreement for Access and Indemnity must include all measures recommended by LGIS and shall be prepared by the City in consultation with the applicant and must be executed prior to commencement of the approved works and use of the site.

d)   The approved paragliding and hang gliding launch site shall only be used between the hours of sunrise and sunset.

e)   The approved paragliding and hang gliding launch site shall be used for unpowered aircraft and shall not be used for the purpose of launching any powered aircraft. 

f)    Access to the approved paragliding and hang gliding launch site shall be gained from the access way as indicated in yellow on the approved plan.

g)   The applicant is responsible for the dust and sand drift to the satisfaction of the Manager Approval Services. Disturbed areas shall be stabilised, with stabilisation maintained to the satisfaction of the City.

h)   No burning of cleared vegetation shall be permitted without prior written approval from the City.

2.       ENDORSES Administration’s responses to the submissions as provided in Attachment 3; and

3.       ADVISES the submitters of its decision.

Carried Unanimously

File Ref:                                              21840 – 17/228578

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       8         

Moved Cr Aitken, Seconded Cr Treby

That Council:

1.       Pursuant to subclause 20(2)(e) of the Deemed Provisions of the    Planning and      Development (Local Planning Schemes) Regulations 2015 RECOMMENDS to the       Western Australian Planning Commission that the proposed Alkimos Coastal Node Local Structure Plan No. 101 be approved subject to the following           modifications:

a)      That the Part 1 text and plan be replaced by Attachment 3 to this report.

b)      Part 1 text and plan, Part 2 and the technical appendices are modified as Attachment 8.

2.       ADVISES the Western Australian Planning Commission no recommendation is      provided on the coastal foreshore reserve requirements for the proposed      Alkimos Coastal Node Local Structure Plan No. 101 and RECOMMENDS the           Western Australian Planning Commission, in consultation with the applicant and     the City,     resolves this matter in accordance with State Planning Policy 2.6           Coastal Planning, having due regard to the City’s Local Planning Policy 4.3   Coastal      Assets.

3.       FORWARDS a copy of the report on the proposed Alkimos Coastal Node Local Structure Plan No. 101 to the Western Australian Planning Commission.

4.       ADVISES the submitters of its decision.

Carried Unanimously

File Ref:                                              5597 – 17/206411

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Zappa, Seconded Cr Cvitan

That Council:-

1.       ENDORSES the revised parking prohibitions adjacent to Butler Primary School as shown on City Drawing 2315-1-6 (Attachment 4);

2.       REQUESTS Administration to inform the Principal of Butler Primary School of the Council’s decision with a request to circulate the information to the school community; and

3.       ADVISES the petition organiser of Council’s decision.

Carried Unanimously

File Ref:                                              1446V03 – 17/206439

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Zappa, Seconded Cr Cvitan

That Council:-

1.   REQUESTS Administration to prepare a report to be presented at the WALGA North Metropolitan Zone meeting requesting the establishment of a Children’s Crossing Working Group to provide expert advice to WALGA; and

2.    REQUESTS the Mayor to write to the Minister for Road Safety and Minister for Transport to establish a funding program for local governments to enable the effective installation of children’s crossings. 

Carried Unanimously

File Ref:                                              22683V02 – 17/211400

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Zappa, Seconded Cr Cvitan

That Council ACCEPTS the alternative tender submitted by Broad Construction Services (QLD) Pty Ltd for Tender No. 16231, for the Fitout of the Wanneroo Civic Centre Extension and Refurbishment of the Wanneroo Civic Centre Buildings, at the Fixed Lump Sum of $5,196,854 in accordance with the terms and conditions specified in the tender document.

Carried Unanimously

File Ref:                                              6923 – 17/175979

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Moved Cr Zappa, Seconded Cr Simpkins

That Council ENDORSES the submission of the following projects to Main Roads WA for grant funding consideration as part of the 2018/2019 Metropolitan Regional Road Program: -

1.       Road Improvement Projects:-

2.       Road Rehabilitation Projects:-

Carried Unanimously

File Ref:                                              23805 – 17/219410

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Fenn, Seconded Cr Guise

That Council ACCEPTS the tender submitted by Shelford Constructions for Tender No. 17043, for the Construction of Grandis Park Sports Pavilion and Oval Floodlighting, at a Fixed Lump Sum of $2,329,324.20 (+GST) in accordance with the terms and conditions specified in the tender documentation.

Carried Unanimously

File Ref:                                              28832 – 17/207051

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Cvitan, Seconded Cr Fenn

1.   That Council ACCEPTS the tender submitted by Turfcare WA for Tender No. 17006, for the Provision of Golf Course Maintenance Services, at a lump sum of $3,629,853 for both golf courses over the initial 3 year term of the Contract and in accordance with the conditions of tendering;

2.   DELEGATES BY ABSOLUTE MAJORITY the Chief Executive Officer to negotiate a lease between the City of Wanneroo and Turfcare WA for the caretakers cottages at Marangaroo Golf Course and Carramar Golf Course for a period applicable to the contract term;

3.   AUTHORISES the affixing of the Common Seal of the City of Wanneroo to a lease for each caretakers cottage between the City of Wanneroo and Turfcare WA in accordance with the City’s Execution of Documents Policy;

4.   AUTHORISES the publication of a local public notice of the intention to enter into the lease for each cottage in accordance with Section 3.58 of the Local Government Act 1995; and

5.   NOTES if any submissions are received a further report will be presented to Council.

Carried Unanimously

File Ref:                                              29529 – 17/214058

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Aitken, Seconded Cr Parker

That Council ACCEPTS the tender submitted by T J Depiazzi and Sons for Tender No. 17051, for the Supply and Delivery of Pinebark Mulch or Marri Woodchip Ground Cover as per the schedule of rates in the tender submission.

Carried Unanimously

File Ref:                                              4254 – 17/216701

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Guise, Seconded Cr Aitken

That Council AUTHORISES the invitation of an Expression of Interest for the Future Use of the former Wangara Recycling Centre (WRC), located at 86 (Lot 552) Motivation Drive Wangara, specifically limiting respondents to options which promote the use of the site for waste management purposes or any other alternatives.

Carried Unanimously

File Ref:                                              19883 – 17/218097

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Aitken, Seconded Cr Guise

That Council ADOPTS the Strategic Library Services Plan as per Attachment 1.

Carried Unanimously

File Ref:                                              8802V02 – 17/220518

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Guise, Seconded Cr Fenn

That Council:-

1.       NOTES the submission received regarding the draft Community Engagement Policy and ENDORSES Administration’s responses and recommended modifications, as included in Attachment 1; and

2.       ENDORSES the marked up Community Engagement Policy, as included in Attachment 2.

Carried Unanimously

File Ref:                                              25973 – 17/221212

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

Moved Cr Cvitan, Seconded Cr Treby

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 31 May 2017, consisting of:

1.       2016/17 Annual Adopted and Revised Budget;

2.       May 2017 YTD Revised Budgets;

3.       May 2017 YTD Actuals;

4.       May 2017 Statement of Financial Position and Net Current Assets; and

5.       May 2017 YTD Material Financial Variance Notes.

Carried Unanimously

File Ref:                                              23337 – 17/221280

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Hayden, Seconded Cr Parker

That Council APPROVE the revised OSH Policy as detailed in Attachment 2.

Carried Unanimously

File Ref:                                              2093V03 – 17/196742

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Guise, Seconded Cr Simpkins

That Council:-

1.       NOTES the predominant use of Lot 10 D33000, 55 Stoney Road, Gnangara is residential.

2.       RECOMMENDS to the Minister of the Department of Local Government and Communities that, pursuant to Section 6.28 of the Local Government Act 1995, the method of valuation for the property outlined in 1. above be changed from unimproved value to gross rental value; and

3.       NOTES that the effective date of the new method of valuation for the property outlined in 1. above to be the date of gazettal.

Carried Unanimously

File Ref:                                              1859 – 17/215559

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Moved Cr Cvitan, Seconded Cr Nguyen

That Council RECEIVES the list of payments drawn for the month of June 2017, as summarised below:-