Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

Council Agenda

 

 

 

 

 

 

 

Ordinary Council Meeting

7.00pm, 19 September 2017

Council Chambers, Civic Centre, Dundebar Road, Wanneroo


PUBLIC QUESTION AND STATEMENT TIME

 

1.         TIME PERMITTED

A minimum of 15 minutes is permitted for public questions at each Council Meeting.  If there are not sufficient questions to fill the allocated time, the person presiding will move to the next item.  If there are more questions than can be considered within 15 minutes, the person presiding will determine whether to extend question time. Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each. 

 

2.         PROTOCOLS

No member of the public may interrupt the meeting’s proceedings or enter into conversation. 

 

Members of the public wishing to ask a question/s at the Council Meeting are to register on the night at the main reception desk located outside of the Chamber.  Members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting (that is by noon on the day before the meeting).

 

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so.  Members of the public wishing to ask a question should state his or her name and address before asking the question.  If the question relates to an item on the agenda, the item number should be stated.

 

3.         GENERAL RULES

The following general rules apply to public question and statement time:

·                Questions and statements should only relate to the business of the local government and should not be a statement or personal opinion.

·                Only questions relating to matters affecting the local government will be considered at an ordinary meeting, and only questions that relate to the purpose of the meeting will be considered at a special meeting. 

·                Questions may be taken on notice and responded to after the meeting.

·                Questions may not be directed at specific Elected Members or Employees.

·                Questions are not to be framed in such a way as to reflect adversely on a particular Elected Member or Employee.

·                First priority will be given to persons who are asking questions relating to items on the current meeting agenda.

·                Second priority will be given to public statements.  Only statements regarding items on the agenda under consideration will be heard.

 

DEPUTATIONS

 

An informal session will be held on the same day as the Council meeting at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations relating to items on the current agenda. To present a deputation members of the public are required to submit a request for deputation in writing at least three clear business days prior to the meeting addressed to the Chief Executive Officer.  A request for a deputation must be received by Council Support by 12 noon on the Friday before the Council Meeting.

·                                            Deputation requests must relate to items on the current agenda.

·                A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

·                Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

 

Please ensure mobile phones are switched off before entering the Council Chamber.

For further information please contact Council Support on 9405 5027.


Recording of Council Meetings Policy

 

 

Objective

 

·         To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·         To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Ordinary Council Meeting will be held at the Council Chambers, Civic Centre, Dundebar Road, Wanneroo on Tuesday 19 September, 2017 commencing at 7.00pm.

 

D Terelinck

A/Chief Executive Officer

14 September, 2017

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Public Question Time_ 1

Item  4_____ Confirmation of Minutes_ 1

OC01-09/17     Minutes of Ordinary Council Meeting held on 22 August 2017  1

Item  5_____ Announcements by the Mayor without Discussion_ 1

Item  6_____ Questions from Elected Members_ 1

Item  7_____ Petitions_ 1

New Petitions Received  1

Update on Petitions  1

UP01-09/17     Request for Traffic Signals, intersection of Hester Avenue and Baltimore Parade, Merriwa (PT01-08/17) 1

UP02-09/17     Request to Keep Right Turn Access Open on Carripan Road, Darch (PT02-08/17) 2

UP03-09/17     Objection to Application for a 24 hour Recreation Centre, 3 Avon Road, Yanchep (PT03-08/17) 2

UP04-09/17     Request to Increase Speed Limit from 60kph to 70kph, northern end of Connolly Drive, Butler PT04-08/17) 2

Item  8_____ Reports_ 3

Planning and Sustainability  3

City Growth  3

PS01-09/17      PT02-09/16: Petition for the Employment of a Town Planner/Consultant to Wanneroo City Council  3

Approval Services  8

PS02-09/17      Recommendation for Amendment No. 26 to East Wanneroo Cell 1 Approved Structure Plan No. 3 - Lot 9631 (14) Blackberry Drive, Ashby  8

PS03-09/17      Consideration of Retrospective Development application for Single House Additions and Alterations (Modifications to Existing Single House, Activity Room Building, Aviary, Pool and Outbuildings) and Ancillary Accommodation at Lot 147 (222) Caporn Street, Wanneroo. 32

Assets  52

Asset Operations & Services  52

AS01-09/17      Kingsway Stage 3 Section B - Revised Traffic Management Scheme - Community Consultation Outcomes  52

Infrastructure Capital Works  67

AS02-09/17      State Government funded projects - Local Projects, Local Jobs  67

AS03-09/17      Development of Mary Lindsay Public Open Space - Budget Variation  71

AS04-09/17      Amended Sewer Services Proposal - Ashby Operations Centre - Crown Reserve 27366  74

Community & Place  85

Community Facilities  85

CP01-09/17     Fred Stubbs shade sail design consultation outcomes  85

CP02-09/17     Community Sporting and Recreation Facilities Fund - 2018/19 Funding Round  101

Community Safety & Emergency Management Report  119

CP03-09/17     Local Emergency Management Arrangements  119

Community Services  252

CP04-09/17     Age-Friendly Strategy 2017/18 - 2020/21  252

Place Strengthening  278

CP05-09/17     Food Truck Trial Future Direction  278

Corporate Strategy & Performance  292

Business & Finance  292

CS01-09/17     Financial Activity Statement for the Period Ended 31 July 2017  292

CS02-09/17     Review of the Long Term Financial Plan 2017/18-2036/37  316

Strategic & Business Planning  368

CS03-09/17     2016/17 End of Year Corporate Business Plan and Financial Performance Report  368

Transactional Finance  396

CS04-09/17     Warrant of Payments for the Period to 31 August 2017  396

Property Services  455

CS05-09/17     Proposed lease to the Wanneroo Districts Netball Association Inc. over portion of Crown Reserve 28058  455

CS06-09/17     Proposed Lease of 10 Neville Drive, Wanneroo to The Evelyn Enrichment Foundation Ltd. 460

CS07-09/17     Proposed Lease to The Yanchep Two Rocks Home Support Group (Inc.), portion of Lot 200, Lisford Avenue, Two Rocks  465

 

 

Council & Corporate Support  473

CS08-09/17     Donations to be Considered by Council - September 2017  473

Chief Executive Office  480

Governance & Legal  480

CE01-09/17     Review and Repeal of Council Policies  480

CE02-09/17     Minor Amendment to Health (Miscellaneous Provisions) Act 1911 Delegation of Authority  565

CE03-09/17     Internal Audit Charter  569

CE04-09/17     Annual Review of the Strategic 3 Year Internal Audit Plan  576

Item  9_____ Motions on Notice_ 589

MN01-09/17    Cr Domenic Zappa – Access to School Sporting Facilities  589

Item  10____ Urgent Business_ 592

Item  11____ Confidential_ 592

CR01-09/17     City of Wanneroo v Tah Land Pty Ltd - Community Purposes Site and Other Matters  592

Item  12____ Date of Next Meeting_ 592

Item  13____ Closure_ 592

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Public Question Time

Item  4      Confirmation of Minutes

OC01-09/17       Minutes of Ordinary Council Meeting held on 22 August 2017

That the minutes of Ordinary Council Meeting held on 22 August 2017 be confirmed.

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Elected Members

Item  7      Petitions

New Petitions Received

Update on Petitions  

Cr Parker presented a petition of 228 signatures from the local community requesting that traffic lights be installed at the intersection of Hester Avenue and Baltimore Parade, Merriwa to improve safety and access when residents, visitors and service vehicles of Cambrai Retirement Village are entering and exiting the Village at Burton Drive and to facilitate the reinstalment of the bus service at Baltimore Parade used by Village residents. (TRIM 17/278100)

 

Update

 

As a report was considered by Council at its 22 August meeting, a letter advising the petition organiser. Assets is drafting a letter to the petition organiser making him aware. A copy of the report will be incorporated in the response

 

 

 

UP02-09/17       Request to Keep Right Turn Access Open on Carripan Road, Darch (PT02-08/17)

Cr Simpkins presented a petition of 393 signatures from the local community requesting that the City keep the right turn access open at Carripan Road, Darch due to traffic congestion and increased wait time for vehicles exiting Kingsway Christian College. (TRIM 17/278126)

 

Update

 

Report scheduled for 10 Oct meeting

 

UP03-09/17       Objection to Application for a 24 hour Recreation Centre, 3 Avon Road, Yanchep (PT03-08/17)

Cr Aitken presented a petition of 64 signatures from the local community objecting to the application for a 24 hour Recreation Centre at 3 Avon Road Yanchep due to operating outside of business hours and being close to residential houses, many of which have young families in residence. (TRIM 17/256918)

 

Update

 

Administration is currently undertaking a full assessment of the proposal with consideration given to the petition and submissions received. A report on the proposed development application will be presented to Council in due course.

 

 

UP04-09/17       Request to Increase Speed Limit from 60kph to 70kph, northern end of Connolly Drive, Butler PT04-08/17)

Cr Sangalli presented a petition of 759 signatures from the local community requesting the speed limit at the northern end of Connolly Drive be increased from 60kph to 70kph. (TRIM 17/277688)

 

Update

 

Report scheduled for 14 November meeting

 


Item  8      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

City Growth

PS01-09/17       PT02-09/16: Petition for the Employment of a Town Planner/Consultant to Wanneroo City Council

File Ref:                                              20525 – 17/251205

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider Petition PT02-09/16 requesting the City to undertake the further planning required for the East Wanneroo Structure Plan (EWSP) area.

Background

Council received Petition PT02-09/16 at its Meeting of 13 September 2016.  The Petition has 49 signatures and is titled ‘Petition for the Employment of a Town Planner/Consultant to Wanneroo City Council’.  A copy (minus the signatures) is provided in Attachment 1.

 

Council resolved that the Petition be received and forwarded to the relevant Directorate for action.

Detail

The main intention of the Petition involves a request to Council to amend the current Local Planning Policy 5.3: East Wanneroo (LPP 5.3) to transfer the responsibility for undertaking of all of the further steps involved in the preparation of the planning framework for this area from the developing landowners (or the ‘proponents and ratepayers’ as the Petition refers to them) to the City.  The Petition also requests that the City employ a town planner/consultant for this purpose.

 

As justification for this proposal, the Petition refers to the eight existing East Wanneroo ‘Cells’ (Cells 1 to 8) which cover the existing urban areas extending from Darch/Madeley/Landsdale in the south, to Tapping in the north (Cells 1 to 6), and the two industrial Cells at Wangara (Cells 7 and 8).  The City prepared the planning framework for those areas in order to facilitate the urbanisation and industrialisation of that land.

Consultation

As explained in the section below, it is recommended that the matter of further planning of the EWSP area be addressed through a review of LPP 5.3.  The review would include opportunity for community consultation.


Comment

 

Intent of Petition

 

In May 2014, Council adopted LPP 5.3, which set out an 8-step planning process for the preparation of a comprehensive planning framework for the East Wanneroo area, to enable the development of that area for urban purposes. The planning framework will include district and local structure planning, and provision for development contributions.

 

LPP 5.3 assigns the responsibility for all steps in the planning process to developing landowners, except for the steps which involve preparation of Development Contribution Plans (DCPs), which are assigned to the City.

 

The Petition is requesting that the City adopt a revised approach in line with that taken by the City in preparing the East Wanneroo Cell 1-8 Structure Plans, during the period from 1991 to 2001.

 

This involved the City preparing the planning framework with the assistance of a planning consultant engaged by the City. This planning framework involved district and local structure planning, DCP’s, and rezoning under the local planning scheme.  Rezoning under the Metropolitan Region Scheme (MRS) was undertaken with the Western Australian Planning Commission (WAPC) as the proponent.  The City was subsequently able to recover most of the costs it incurred in preparing the planning framework through the DCP’s.

 

It should be noted that the Petition includes reference to East Wanneroo Cell 9 (East Landsdale): Agreed Structure Plan No. 57 as an area where the City undertook planning.  Cell 9 was planned separately to and later than Cells 1 to 8, and involved a major developing landowner preparing the Local Structure Plan and DCP for this Cell, and recovering a portion of their costs through the DCP.  This is consistent with the approach outlined in LPP 5.3.

 

The Petition also refers to Eglinton Agreed Structure Plan No. 82.  Similarly to EW Cell 9, this structure plan was prepared by the landowner concerned, as is the case for all of the Local Structure Plans in the coastal growth corridor.

 

Recommended Approach to Petition

 

At its meeting of 16 September 2014 (item PS05-09/14), Council considered proposed Metropolitan Region Scheme Amendment 1263/57, which proposed to rezone a number of properties on Dundebar Road, Wanneroo from Rural to Urban Deferred.  In considering this proposal, Council noted that it involved a departure from the planning process proposed by the City through LPP 5.3. Therefore, Council resolved to seek to work with the State planning agencies to arrive at a shared approach to how the further planning of the East Wanneroo area should be progressed.  Administration has since been working with the Department of Planning, Lands and Heritage (DPLH) (former Department of Planning), on this matter. The City now has received advice from the WAPC that the DPLH will be preparing a District Structure Plan (DSP) for the East Wanneroo Structure Plan area on the Commission’s behalf.  

 

The Commission has advised that the preparation of the DSP will build upon the work that has already been undertaken as part of the East Wanneroo Structure Plan of 2011.  It also advises that:

 

“The district structure plan will be a high-level, strategic document that will provide an additional level of evaluation and detail; identify the future obligations to be addressed by subsequent planning stages; and provide the basis for the subsequent preparation of local structure plans.  The structure plan will provide strategic guidance on future land use, employment, density targets, the coordination of major infrastructure, activity centres, regional open space distribution, environmental assets and buffers.  The document will be prepared in closed consultation with the City, as well as relevant government agencies and servicing authorities.”

 

This WAPC decision provides an opportunity for Council to review its current position (as set out in LPP 5.3) on how it wishes the further planning of the East Wanneroo area to be undertaken, including the further planning required following on from DSP preparation.  This matter has been subject to initial consideration by Elected Members at a Special Forum meeting of 21 August 2017, and it is intended that further information be provided to Elected Members to assist in their deliberations on this matter.  It is anticipated that this will result in a proposed draft revised LPP 5.3 which would be released for public comment, ensuring that the community (including the petitioners) have adequate opportunity to have input in to Council’s further consideration of this matter.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.1    Working with Others

4.1.1  Build effective partnerships and demonstrate leadership in local government at regional, state and national levels

 

4.1.2  Engage, include and involve community”

Risk Management Considerations

There are no risks to the City associated with adoption of this report’s recommendation. 

Policy Implications

Council will need to consider what course of action it wishes to take on LPP 5.3 following the WAPC’s decision to prepare an MRS Amendment and a District Structure Plan for the East Wanneroo area.

Financial Implications

There are no financial implications associated with adoption of this report’s recommendation. 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES that the Western Australian Planning Commission (WAPC) has advised that the Department of Planning, Lands and Heritage will be preparing a District Structure Plan for the East Wanneroo area;

2.       In view of the above, NOTES that Administration will prepare a report to Council on the implications of this WAPC decision, including whether a review should be undertaken of Local Planning Policy 5.3: East Wanneroo;

3.       Having regard for 1 and 2 above, DOES NOT SUPPORT the petition received requesting the City employ a town planner or consultant to progress the planning for the urbanisation of East Wanneroo; and

4.       ADVISES the petitioners of Council’s decision.

 

Attachments:

1.

Petition - Attachment 1

16/325824

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                                        7

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                           8

 

Approval Services

PS02-09/17       Recommendation for Amendment No. 26 to East Wanneroo Cell 1 Approved Structure Plan No. 3 - Lot 9631 (14) Blackberry Drive, Ashby

File Ref:                                              3377-26 – 17/292307

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider submissions on the proposed Amendment No. 26 to the East Wanneroo Cell 1 Agreed Structure Plan No. 3 (ASP 3) and recommend support of the amendment.

 

Applicant

Planning Solutions

Owner

Endeavour Properties Pty Ltd

 

Location

Lot 9631 (14) Blackberry Drive, Ashby

Site Area

4 116m2

MRS Zoning

Urban

DPS 2 Zoning

Urban Development

ASP 3 Zoning

Residential R80

 

 

Background

On 5 May 2017, Planning Solutions on behalf of Endeavour Properties Pty Ltd submitted proposed Amendment No. 26 to ASP 3 for the City’s consideration. On 8 June 2017 the Director Planning and Sustainability forwarded a memorandum to all Elected Members, notifying them of Administration’s intent to advertise the proposed amendment to ASP 3. Following this, a detailed assessment was undertaken of the proposed amendment to ASP 3.

Detail

Site

 

The amendment relates to Lot 9631 (14) Blackberry Drive, Ashby (subject site). Attachment 1 contains a location plan of the subject site.

 

The subject site is located immediately north of the Ashby Neighbourhood Centre and immediately south of existing residential development with densities of R40 and R60.

 

Proposal

 

The amendment proposes to rezone the subject site from Residential to Mixed Use, while maintaining the R80 residential density coding.

 

A concept plan (Attachment 2) has been provided by the applicant showing the indicative layout of a Medical Centre, Pharmacy and Multiple Dwellings on the subject site.

 

The advertised version of the amendment Part 1 document and Structure Plan Map is included as Attachment 3.

 

A revised version of the amendment documents and the Structure Plan Map was submitted by the applicant on 8 August 2017, following discussion with Administration.

This version included predominantly minor administrative changes and does not modify the intent of the proposed amendment. The revised Part 1 document and Structure Plan Map is included as Attachment 4.

Consultation

The proposed amendment was advertised for public comment for a period of 28 days by means of a sign on site, an advertisement in the Wanneroo Times newspaper, display on the City’s website and letters written to surrounding landowners and occupiers. The submission period closed on 18 July 2017, with five submissions being received including one from the Department of Planning (DoP; now Department of Planning, Lands and Heritage). A summary of submissions received and Administration’s responses are included in Attachment 5.

The main issues raised in the submissions are as follows:

·        Inconsistency of the concept plan with the objectives of the Mixed Use zone; and

·        Increase in traffic on the surrounding road network.

The DoP also queried whether there is capacity within the Ashby Neighbourhood Centre to accommodate a Medical Centre and Pharmacy, which are shown in the concept plan.

A more detailed discussion of the major issues considered in the assessment of the proposed amendment is provided in the Comment section below.

Comment

Assessment against Liveable Neighbourhoods

 

Liveable Neighbourhoods sets out a number of overarching aims, including walkability, the provision of local services and local employment. The proposed rezoning of the subject site to Mixed Use is considered to satisfy the aims of Liveable Neighbourhoods, as it will allow for the provision of a range of residential and non-residential land uses to be located within close proximity to the surrounding residential area. This in turn will provide additional opportunities for local employment and will promote walkability within the area.

 

Compatibility of Concept Plan with Objectives of Mixed Use Zone

 

The concept plan as originally submitted by the applicant showed the indicative layout of a Medical Centre and Pharmacy on a portion of the subject site. Following Administration raising concerns that the concept plan only showed indicative land uses (Medical Centre and Pharmacy) for a portion of the subject site, the applicant amended the concept plan to include Multiple Dwellings north of the Medical Centre, thereby showing indicative development across the whole of the subject site (see Attachment 2).

 

The DoP commented that the development of a Medical Centre and Pharmacy, as indicated in the original concept plan, would be inconsistent with the objectives of the Mixed Use zone.

 

The City’s District Planning Scheme No. 2 (DPS 2), states the following in relation to the Mixed Use zone:

 

The Mixed Use zone is intended to accommodate a mixture of residential development with small scale businesses in a primarily residential scale environment. The predominant uses will be residential, office, consulting, dining and limited retail uses occupying the street frontages of lots. The zoning will provide an intermediate stage between Residential and Commercial or Business zones.

In addition to the above, DPS 2 also sets out the following objectives for the Mixed Use zone:

a)      Provide a diversity of land use and housing types;

b)      Allow appropriate businesses to locate and develop in close proximity to residential areas;

c)       Allow for services to be provided locally; and

d)      Provide a high level of amenity.

The concept plan provided in Attachment 2 has been included by the applicant to provide an indication of the potential form that development on the subject site may take, and to demonstrate the appropriateness of vehicle access from Blackberry Drive. Any future development on the subject site will be assessed as part of a development application.

Notwithstanding the indicative-only nature of the concept plan, Administration considers that the land uses included in the concept plan are compatible with the objectives and intent of the Mixed Use zone for the following reasons:

·        Within the Mixed Use zone, a Medical Centre is a Permitted “P” use, and a Pharmacy and Multiple Dwellings are discretionary “D” uses, which indicates that these land uses may be considered appropriate within the zone.

·        The development of a Medical Centre and Pharmacy on the subject site is considered to contribute to the provision of local services in close proximity to the surrounding residential areas.

·        The development of a Medical Centre and Pharmacy on the subject site is considered to provide a buffer between the Ashby Neighbourhood Centre (including the Tavern on Blackberry Drive) and the residential development to the north of the subject site.

·        The development of Multiple Dwellings on the subject site (especially the one and two bedroom dwellings indicated on the concept plan) are considered to contribute to housing diversity within the locality, which is currently dominated by Single Houses.

The consideration of appropriate built form, street interface and overall architectural design for future development on the site will be assessed as part of the development application to be submitted. This is to ensure that future development on the site achieves a high level of amenity, in accordance with the intent and objectives of the Mixed Use zone.

Further to the above, it is noted that the land uses shown in the concept plan are indicative only; other land uses which are capable of approval in the Mixed Use zone may be included as part of future development applications for the subject site.

Traffic

Concerns were raised during the advertising period regarding the increase in traffic in the locality as a result of the proposed rezoning.

Whilst the rezoning of the subject site from Residential to Mixed Use would not change the land use permissibility of Multiple Dwellings (discretionary “D” in both cases), the rezoning would allow for the development of a Medical Centre and Pharmacy, which are “X” uses in the Residential zone. In the supporting information provided with the proposed amendment, the applicant provided a traffic impact statement (TIS), providing projected traffic levels for the Medical Centre and Pharmacy, which the proposed amendment is intended to accommodate. The TIS concluded that the roads and intersections surrounding the subject site are adequate to accommodate the projected traffic volumes associated with the development of a Medical Centre and Pharmacy. These results were reviewed by the City’s Traffic and Transport service unit, who supported the findings.

The concept plan provided by the applicant (see Attachment 2) shows one crossover to Blackberry Drive from the subject site, as well as a new break in the existing median strip on Blackberry Drive to allow for a right-turn into and a right-turn out of the subject site. Currently this median strip is continuous along Blackberry Drive, allowing only a left-turn into and a left-turn out of the subject site.

The TIS submitted concluded that all traffic movements through the indicative Blackberry Drive crossover are supported, except for right turns out of the car park into Blackberry Drive (due to inadequate sightlines). The City’s Traffic and Transport service unit supports this conclusion, so long as a raised plateau is installed on Blackberry Drive, west of the proposed crossover, to slow traffic moving east around the bend.

The comments and recommendations in the TIS, as well as those provided by the Traffic and Transport service unit, are based on the land uses and crossover locations indicated in the concept plan provided by the applicant. A full assessment of traffic volumes and proposed vehicle crossovers associated with future development on the subject site, including requirements for any traffic calming devices or modifications to the median strip, will be considered as part of a development application.

Capacity within Existing Centre to Accommodate Medical Centre and Pharmacy

The DoP queried whether there is capacity within the Ashby Neighbourhood Centre to accommodate a Medical Centre and Pharmacy, which are shown in the concept plan.

As part of the approval for the Ashby Neighbourhood Centre, issued on 14 March 2012, a Medical Centre was included (with no Pharmacy component). The owner of the subject site, Endeavour Properties Pty Ltd, also owns the land within the Ashby Neighbourhood Centre. The applicant has advised that the landowners no longer intend to provide a Medical Centre within the Ashby Neighbourhood Centre, and instead seek to provide one within the subject site. The applicant contends that locating the Medical Centre within the subject site would allow for a valuable service to be provided in closer proximity to local residents and for additional retail uses to be provided within the Ashby Neighbourhood Centre.

It is noted that the Ashby Neighbourhood Centre Approved Structure Plan No. 77 (ASP 77) designates a retail floor space limit for the centre of 7100m2 net lettable area. Currently, a total of 3066m2 retail floor space has been approved within the centre. Even with the intended relocation of the Medical Centre (which is not a retail use) to the subject site, retail land uses within the centre will still be bound by the limit of the remaining retail floor space under ASP 77.

As noted in the concept plan discussion above, the development of a Medical Centre and Pharmacy on the subject site is considered to provide a buffer between the Ashby Neighbourhood Centre (including the Tavern on Blackberry Drive) and the residential development to the north of the subject site. As discussed in the ‘Liveable Neighbourhoods’ section above, the proposed rezoning of the subject site to Mixed Use is also considered to provide opportunities for local employment and promote walkability within the area.

In light of the above, the City considers that the intended relocation of the Medical Centre from the approved location in the Ashby Neighbourhood Centre to the subject site is acceptable.

Conclusion

The proposed amendment will follow the statutory process as outlined in the Planning and Development (Local Planning Scheme) Regulations 2015.

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.1    Local Jobs

2.1.1  Develop strong economic hubs locally and near transport

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Administration’s assessment of the proposed amendment has been undertaken in accordance the WAPC’s Liveable Neighbourhoods policy.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       Pursuant to subclause 20(2)(e) of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 RECOMMENDS to the Western Australian Planning Commission that the proposed Amendment No. 26 to East Wanneroo Cell 1 Agreed Structure Plan No. 3, as contained in Attachment 4, be APPROVED;

 

2.       Pursuant to subclause 20(2)(e) of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 PROVIDES a copy of the report on the proposed amendment to the Western Australian Planning Commission; and

 

3.       ADVISES the submitters accordingly.

 

 

 

Attachments:

1.

Attachment 1 - Location Plan

17/178152

 

2.

Attachment 2 - Concept Plan

17/309489

 

3.

Attachment 3 - Part 1 and Structure Plan Map Advertised

17/178144

 

4.

Attachment 4 - Revised Part 1 and Structure Plan Map

17/309522

Minuted

5.

Attachment 5 - Summary of Submissions

17/292127

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                         32

PS03-09/17       Consideration of Retrospective Development application for Single House Additions and Alterations (Modifications to Existing Single House, Activity Room Building, Aviary, Pool and Outbuildings) and Ancillary Accommodation at Lot 147 (222) Caporn Street, Wanneroo.

File Ref:                                              DA2016/1342 – 17/267649

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider and determine a retrospective development application for Single House additions and alterations (modifications to existing Single House, activity centre building, aviary, pool and outbuildings) and an Ancillary Accommodation at Lot 147 (222) Caporn Street, Wanneroo.

 

Applicant

Dickie Architects

Owner

Gamni Nihal Joseph Karunarathna and Katerine Karunarathna

Location

Lot 147 (222) Caporn Street, Wanneroo

Site Area

1.4928ha

DPS 2 Zoning

Special Rural No.3

 

Background

The subject site is 1.49ha in area and is zoned Special Rural No.3 under the District Planning Scheme No. 2 (DPS 2). A location plan of the subject site is included as Attachment 1. A Single House and adjacent pool were approved and constructed in the 1980s.

 

On the 24 June 2013 the City approved a development application for Change of Use to a Single House and Bed and Breakfast which includes an activity centre building at the subject property. Details of the application are summarised as follows:

 

·        Maximum of five guests to occupy four rooms within the main dwelling, with a maximum length of stay of four weeks. The application form noted that some visitors may have disabilities.

 

·        Activity centre building approximately 300m2 in size and included a games and activity area, storerooms, meals and preparation room, rest room, laundry, toilet and computer room.

 

·        Converted the carport/garage into two additional bedrooms.

 

Between 2013 and 2016 a number of other development applications were issued for the subject site and included the following development:

 

·        Modifications to the size, design and location of the activity centre building;

 

·        Swimming pool and fencing, located centrally on the lot, with adjacent changing rooms and decking;

 

·        Patios to the main dwelling; and

 

 

·        Aviary and associated decking (for chicken, peacocks and other birds).

 

In January 2016 the City received a complaint regarding the activity and noise from the occupants on the subject site. Following this complaint the City’s Compliance officers investigated the site and conducted a site inspection on the 5 February 2016 where it was discovered that Sunflower Care Services was operating a Respite Care Facility for people with intellectual disabilities at the subject site. At this inspection there were approximately fifteen people residing at the property in both the main dwelling and the activity centre building. This facility did not align with the Bed and Breakfast development approval and a number of other non-compliances with existing approvals and legislation, including planning, building and health, was also identified, as well as unapproved structures.


As a result of the compliance investigation, on 19 February 2016 the City issued an Emergency Building Order on the property owners on the basis the main dwelling and activity centre building did not have Occupancy Permits and were deemed dangerous or unfit for human occupation. The property owner appealed this order to the State Administrative Tribunal (SAT). As part of the SAT mediation process, the owner resolved the urgent matters regarding the swimming pool fence, and agreed to obtain all relevant approvals, with this subject application being the first of the required approvals. This approach is consistent with the City’s Local Planning Policy 4.14 – Compliance (LPP 4.14). 

 

Further meetings and correspondences between Administration and the property owner between May 2016 and July 2016 confirmed the development required a number of different approvals from the City, namely planning, building and health approvals. The first approval required is development approval, and on 27 September 2016 a retrospective development application for an Unlisted Use, being a Respite Care Facility, was lodged with the City. The details of the application included:

 

·                A facility where physically and intellectually challenged persons (clients) could reside for short or longer periods (few days to maximum of 6 - 8 months) away from their permanent home and carers. Clients require carers with them constantly.

 

·                Maximum number of 9 clients at any one time (all to reside within main dwelling).

 

·                Maximum of 12 staff on-site at any one time (including carers, caretaker and maintenance staff).

 

·                Visitors to the site would generally include parents and relatives of clients and other supervisory staff.  There is also the potential for clients from other Respite Care Facilities owned by Sunflower Care Services to visit the site for day trips.

 

·                All meals are provided to the clients. Some are prepared on-site and others prepared off-site.

 

·                The activity centre building utilised by clients for daily activities and they may rest or sleep in the building during the day. No clients will sleep in the activity room building overnight.

 

·                A maintenance caretaker who will reside in an Ancillary Accommodation.

 

The above development did not satisfy Special Rural zone No. 3 provision of DPS 2 which requires any development on the site to be for residential or horticultural purposes only and therefore is not capable of being approved. As a result the application was modified as outlined below in the Detail section of this report.

 

 

 

Detail

The development is proposed to operate as follows:

 

·        Maximum of six occupants, including the two owners of the property, who will reside permanently in the main dwelling.

 

·        One maintenance caretaker, who will reside permanently in the Ancillary Accommodation.

 

·        The occupants, except the two owners, will be physically and intellectually challenged people, and receive support and assistance in the form of personal care and not medical assistance.

 

·        Two to five carers on site during the day (depending on the needs of the occupants) and 2 carers on site during the night.

 

·        The activity centre building will be utilised by occupants for daily activities and they may rest or sleep in the building during the day. No occupants will sleep in the activity centre building overnight.

 

The development falls within the ‘Single House’ and ‘Ancillary Accommodation’ use classes as per the DPS 2. It should be noted that the land use ‘Single House’ has already been approved on the lot and therefore this land use is not the subject of this application.

 

This application also seeks approval for the following works, the majority being retrospective:

 

·        Internal modifications and additional patio to the main dwelling.

 

·        Modification to the design, size and location of the activity centre building location.

 

·        Ancillary Accommodation (caretaker’s dwelling).

 

·        Four outbuildings (sheds/stores) located on the south-eastern corner of the lot utilised for storage.

 

·        Modifications to the location and design of the aviary and associated decking (chicken coop).

 

·        Modifications to the shape, size and location of the swimming pool, being the largest pool located centrally on the subject site.

 

A copy of the proposed plans is provided in Attachment 2 and the above works are highlighted on the site plan.

Consultation

The development application was advertised for public comment for a period of 21 days by way of letters written to adjoining landowners and occupiers. The submission period commenced on the 26 July 2017 and concluded on the 16 August 2017 and no submissions were received.


 

Comment

Land Use

 

Single House

 

As previously noted the land use ‘Single House’ has already been approved on the lot and therefore the land use itself is not the subject of this application. A ‘Single House’ is defined in the Residential Design Codes (R-Codes) as:

 

‘A dwelling standing wholly on its own green title lot or survey strata lot, together with any easement over adjoining land for support of a wall or access or services and excludes dwellings on titles with areas held in common property’.

 

‘Dwelling’ is defined in the R-Codes as:

 

‘A building or portion of building being used, adapted, or designed or intended to be used for the purpose of human habitation or a permanent basis by a single person, single family, or no more than six persons who do not compromise a single family’.

 

In addition, the development is subject to Special Rural Provisions set out in Clause 3.18 and also the provisions of Schedule 13 of DPS 2 as the lot is identified as being within Special Rural Zone No. 3. One of the requirements of the Special Provisions for Special Rural Zone No. 3 is as follows:

 

‘The land the subject of this Zone may be used for residential and/or horticultural purposes only’.

 

The nature of the activities undertaken on the site is considered by Administration to fall within the definition of a ‘Single House’, and be of a residential nature, for the reasons outlined below. This position has been informed by legal advice received by Administration on a range of issues and specific aspects of the application.

 

Nature of Accommodation Provided

 

The Special Rural Provision restricts the use of the subject land to be used for residential and/or horticultural purposes only, and cannot be varied as it is a ‘prohibition’ as opposed to a ‘development standard or requirement’. It is prudent that consideration be given to the type of accommodation provided, and whether this is of a temporary or permanent nature:

 

·        The application as originally applied for by the applicant proposed the accommodation of occupants, who have physical or intellectual disabilities, for the purposes of short-term respite. This does not involve the occupants residing full time on the site. As this was considered temporary, the proposal was not capable of being approved under DPS 2.

 

·        The application has been amended to now propose for the occupants, who have physical or intellectual disabilities, to permanently reside on the site. The term permanent accommodation is not defined in planning principles, however logically this means where a person primarily resides. The owner of the property has also submitted a statutory declaration that the occupants will reside on the site full time. As this is consistent with the requirement for permanent accommodation, the proposal is capable of being approved under DPS 2.

 

Although there is no specific definition of permanent accommodation, Administration has given reference to relevant case law to determine an appropriate length of time an occupant would need to reside at a property to be considered to permanently reside there. A SAT decision in 2007 (Hope and City of Joondalup) noted in may be unclear what length of occupation would satisfy permanent accommodation, however there was little doubt that people residing at a property for six months or more would be considered to be permanent. Therefore, in order to be considered permanent accommodation all occupants should reside at the subject site for a minimum of six months.

 

In light of this, Administration is satisfied that the application proposes the permanent accommodation of its occupants.

 

Nature of Proposed Use

 

Consideration has also been given to the type of care provided to the occupants, and whether this is of a medical nature. If the care offered could be generally said to be ‘medical supervision and nursing care’, the development would be characterised as ‘Nursing Home’ and not as a ‘Single House’.

 

The applicant has advised that the type of care offered to the occupants is of a personal nature only. This care generally includes, but is not limited to assisting occupants with eating, dressing and going to the bathroom, and other activities associated with daily living. These activities are not considered to extend into medical supervision or nursing care, as the application does not propose to undertake or oversee medical treatment, including the administering of medication, on the site.   In addition, the owner of the property has submitted a statutory declaration confirming the type of assistance is limited to personal care and does not include medical supervision or nursing care.

 

In light of this, Administration is satisfied that the activities undertaken on the site are not of a medical nature, and is consistent with the definition of a ‘Single House’ and a ‘Dwelling.

 

Number of Occupants

 

As per the definition of a ‘Dwelling’ the main dwelling will accommodate a maximum of six people that will reside at the property on permanent basis, including the two owners and four physically and intellectually disabled persons. Physically and intellectually disabled persons currently reside at the property; however the applicant has not provided any information on these specific residents nor how long they have resided or plan to reside at the property, and at this stage, has not provided any details of the four occupants. To ensure consistency with this, it is recommended that a condition be imposed limiting the maximum number of occupants to six people.

 

In imposing this condition, Administration is satisfied that the proposal is consistent with the maximum number of occupants, as per the definition of a ‘Dwelling’.

 

Recommended Conditions

 

Notwithstanding, that the ‘Single House’ land use has previously been approved on the site, and is not the subject of this application, given this property has been subject to a compliance investigation and was previously operating as a Respite Care Facility, and the applicant could not confirm who will be residing at the property and for what length of time, it is considered necessary to include conditions in this approval around this use. The recommended conditions are listed below:

 

·        A maximum of six people can reside in the main dwelling (Single House).

 

·        Occupants shall reside at the subject site for a minimum of six months.

 

 

 

·        A confidential register shall be established and kept by the applicant/owner which includes the names of all occupants, their date of birth, their arrival date and if applicable their date of departure from the subject site. A copy of this register shall be provided to the City within three months of the development approval and shall be kept and updated by the owner and made available to the City to inspect upon request.

 

These conditions would ensure the development operates in accordance with the ‘Single House’ use class.

 

Ancillary Accommodation

 

The application also seeks retrospective approval for an Ancillary Accommodation. An Ancillary Accommodation is referred to as an Ancillary Dwelling under the R-Codes where it is defined as ‘self-contained dwelling on the same lot as a single house which may be attached to, integrated with or detached from the single house’.

 

The applicant has advised the Ancillary Accommodation is occupied on a permanent basis by a maintenance caretaker whom is responsible for maintaining the buildings and grounds on the subject site. The Ancillary Accommodation is a ‘D’ (discretionary) land use within a Special Rural Zone and as the caretaker resides permanently at the subject site, this development is considered residential and therefore satisfies Schedule 13 of DPS 2.

 

The development also complies with the Local Planning Policy 2.6 Ancillary Accommodation and for these reasons the Ancillary Accommodation is supported. It should be noted that the Ancillary Accommodation is a separate land use and dwelling to the main dwelling (Single House) and the occupant of this dwelling is not included in the maximum of six occupants permitted within the main dwelling.

 

Activity Centre Building

 

This application seeks retrospective approval to the design, location and size of the Activity Centre building. The building includes a centralised recreation hall (games room) with a kitchenette, laundry, bathroom and separate rest rooms and store rooms and therefore could function as a self-contained dwelling. The building received development approval for one ‘bed / rest room’, yet was constructed with five ‘bed / rest rooms’.

 

This building was approved in association with the Single House and not as a separate dwelling or land use. The applicant has advised that despite the increase in ‘bed / rest rooms’, these will not be used as bedrooms and the building will still not function as a separate dwelling. Given the residents will be disabled and intellectually challenged persons the applicant contends this building provides an additional and flexible space and will be used for daytime activity and recreation, which may include day time rest, specifically by the occupants who cannot utilise the outdoor areas.

 

It is acknowledged that this building is required and has been designed to cater for the specific needs of the occupants of the subject site. Notwithstanding this, there is still a concern that the building is designed to be self-contained and could operate as a separate dwelling. As a result a condition is recommended that the building can only function as ancillary to the main dwelling and cannot be used for human habitation which restricts occupants from using any rooms within the building as permanent bedrooms and from sleeping in the building overnight.

 

Existing Structures

 

As noted in the Detail section of this report many structures on the site either do not have development approval or have not been constructed in accordance with the relevant development approval. The development has been assessed and complies with the relevant development standards of DPS 2, with the exception of the street and boundary setback requirement. Clause 3.18.3 (d) requires all development within the Special Rural Zone is setback 25m from the street boundary and 15m from the side and rear boundaries. The following structures propose setback variations as detailed below.

 

Aviary and associated Decking (Chicken Coop)

 

The aviary structures consist of a small shed and decking within an open wired structure and is setback 16.7m from the street boundary. Given the design and size of the structure it is predominately screened from the street by existing mature trees located within street setback area and is supported.

 

Activity Centre Building

 

The activity centre building was constructed with a minimum setback of 24.5m from the street boundary and 9.9m to the western side boundary. The setback is supported for the following reasons:

 

·        The building is partially screened from the adjoining lot by mature trees located along the boundary.

 

·        The building is located adjacent to the adjoining lot’s driveway and is approximately 90m from the adjoining lot’s dwelling.

 

·        The building setback to the western boundary varies from a minimum of 9.9m to a maximum of 15.8m which assists in breaking up the building bulk.

 

·        The setback variation to the street boundary, being 0.5m is considered minor.

 

Outbuildings (sheds / stores) in the south-eastern corner

 

Specifically the setback variations are listed below:

 

·        Shed 1 is setback a minimum of 0.37m from the eastern side boundary and 5.41m from the rear boundary.

 

·        Shed 2 is setback 10m from eastern side boundary and 9.4m from the rear boundary.

 

·        Shed 3 is setback 4m from eastern side boundary.

 

·        Shed 4 is setback 4.42m from eastern side boundary.

 

It is considered these setbacks can be supported for the following reasons:

 

·        The eastern adjoining lot has a number of existing stores and sheds located within the 15m setback area and these screen the sheds / stores on the subject lot from the adjoining lot’s dwelling.

 

·        There is mature vegetation on the rear boundary to provide some level of screening to the rear adjoining lot.

 

·        The buildings on the adjoining rear lot are located in excess of 100m from the lot boundary.

 

 

 

The application was also advertised to all adjoining properties and no submissions were received. For this reason, and those listed above, it is not considered the setback variations will have an adverse impact on the street or the surrounding landowners and are supported.

 

Bushfire Requirements

 

The subject site is identified as Bushfire Prone and as a result the applicant submitted a Bushfire Attack Level (BAL) Assessment. This assessment advised that the subject site has a BAL rating of 19, which means there is a risk of ember attack and burning debris ignited by wind-borne embers and a likelihood of exposure to radiant heat.

 

State Planning Policy 3.7 – Planning in Bushfire Prone Areas requires applications to address four criteria which the applicant has demonstrated through a Bushfire Management Plan (BMP) which makes a number of recommendations to ensure on-going mitigation against bushfire risk. It is recommended as a condition of approval that the development is implemented in accordance with the BMP.

 

Other Approvals and Legislation

 

Aside from the planning issues with this development there were a number of other matters that were raised as part of the compliance investigation and additional approvals are required under separate legislation including the following:

 

·        Building Approval Certificate for the appropriate Building use class. Based on the details, specifically being accommodation for unrelated persons with disabilities, the development and the main dwelling may be considered a Class 3 building, not a standard residential building Class 1. Therefore modifications to the main house may be required including compliance with disability access standards, namely widening doorways and providing access ramps, and complying with fire standards.

 

·        Building Approval Certificate for retrospective structures, pool barriers and modifications main dwelling and activity centre building.

 

·        Aquatics Facility application needs to be submitted to the Western Australian Department of Health and modifications to the swimming pool may be required.

 

·        Adhere to the relevant requirements of health legislation.

 

The applicant is responsible for applying for these relevant approvals following any development approval. The above approvals will not alter or affect the applicant’s ability to comply with the development approval and any appropriate conditions. The development approval letter will include relevant footnotes to advise the applicant of the need to obtain these other approvals.

 

Compliance

 

In accordance with section 7 ‘Proof of Compliant Development’ of LPP 4.14 the land owner or applicant is required to certify to the City that the development has been completed in accordance with all the relevant conditions of approval. The condition is worded in LPP 4.14 to state that this certification is to be lodged with the Council within 14 days from the date of practical completion. In this case as the majority of works are retrospective and have already been constructed it is recommended that certification is provided within three (3) months from the date of this approval.

 

Notwithstanding it is recommended that this retrospective development application be approved, LPP 4.14 provides discretion for Administration to take further compliance action such as prosecution, after development approval has been granted by the City for any retrospective development.

 

As outlined in this report, the site was subject to a compliance investigation which revealed a number of non-compliances with existing approvals and legislation, including building and health. As noted above, following a development approval the applicant is required to then obtain all other relevant approvals.

 

If the conditions of this development approval are adhered to and all the other relevant approvals are obtained then it is not considered necessary to take further action such as prosecution. However, to ensure the development operates in accordance with all relevant conditions Administration intends to undertake regular inspections of the subject site.

 

Conclusion

 

The application relates to a number of retrospective additions and alterations to the existing dwelling and structures on the subject site. The development will accommodate residents that are physically and intellectually challenged and although may function in a different manner to a typical residential home, the development still falls within the land use classifications of ‘Single House’ and ‘Ancillary Accommodation’. It is recommended the development application is supported subject to conditions.

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.6    Housing Choice

3.6.1  Facilitate housing diversity to reflect changing community needs

Risk Management Considerations

Nil

Policy Implications

LPP 2.6 Ancillary Accommodation and LPP 4.14 Compliance.

Financial Implications

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Voting Requirements

Simple Majority

 


 

Recommendation

That Council:-

 

1.       Pursuant to Clause 68(2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2016/1342) for Single House Additions and Alterations (Modifications to Existing Single House, Activity Room Building, Aviary, Pool and Outbuildings) and Ancillary Accommodation, as shown in Attachment 2, for a Lot 147 (222) Caporn Street, Wanneroo subject to the following conditions:

 

a)      This approval only relates to the proposal as indicated on the approved plans. It does not relate to any other development on the lot.

 

b)      The use of the subject site shall conform to the Residential Design Codes definitions of Single House and Ancillary Dwelling.

 

c)      The maximum number of six (6) occupants shall reside in the Single House.

 

d)      All occupants shall permanently reside at the subject site for a minimum of six months.

 

e)      The owner shall keep and update a confidential register of the occupants of the Single House. This register shall:

 

I.       Include details of all occupants including full name, date of birth, date of arrival to the subject site and if applicable the date of departure from the subject site.

II.      Be provided to be City within three (3) months of the date of this approval.

III.     Be updated on an on-going basis by the owner of the land and made available to the City to inspect upon request.

 

f)       The activity centre building shall be used for purposes that are ancillary to the Single House, and shall not be used for human habitation.

 

g)      The development is to be implemented in accordance with all recommendations of the Bushfire Management Plan as prepared by Green Start Consulting, dated July 2017.

 

h)      The owner/applicant is to submit the ‘Certificate of Compliance with Development Approval Conditions’ form certifying that all of the conditions specified in the approval by the Council for the development of the land has been completed in accordance with the approved plans, and the certification is to be lodged with the City within three (3) months of the date this approval, and applies to all of the conditions, except for those conditions relating to on-going compliance.

 

i)       The approval is valid from the date of the Council's decision and does not retrospectively authorise any other unapproved use of the premises.

 

 

 

Attachments:

1.

Attachment 1 - Location Plan

17/273232

 

2.

Attachment 2 - Plans

17/273280

 

  


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                         52

 

Assets

Asset Operations & Services

AS01-09/17       Kingsway Stage 3 Section B - Revised Traffic Management Scheme - Community Consultation Outcomes

File Ref:                                              3120V03 – 17/206669

Responsible Officer:                           A/Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       6         

Issue

To consider the revised Traffic Management Scheme (TMS) for Kingsway Stage 3 Section B between Sovrano Avenue and Hartman Drive. Refer Attachment 1 for locality plan.

Background

Council, at its meeting of 24 May 2016, considered a report (Item No AS04-05/16 refers) investigating the results of the community consultation for Stage 3 of the Kingsway Traffic Management Scheme and resolved as follows;

 

“That Council:-

1.       ENDORSES the proposal to split Kingsway Stage 3 TMS into three sections due to significant infrastructure upgrades required to implement the revised Kingsway Stage 3 TMS noting that the sections are to be split as follows;

a)      Section A: Wanneroo Road to Sovrano Avenue;

b)      Section B: Sovrano Avenue to Hartman Drive; and

c)      Section C: Hartman Drive to Ashdale Boulevard.

2.       ENDORSES for implementation Section A and Section C of the revised Kingsway Stage 3 TMS as detailed in City Drawing No.’s 2950-1-1 (Attachment 3 refers) & 2950-3-1 (Attachment 5 refers);

3.       REQUESTS Administration to seek Blackspot funding for Section A and Section C of the revised Kingsway Stage 3 TMS as part of the 2017/2018 Blackspot submission round;

4.       REQUESTS Administration to undertake community consultation with directly affected properties and report back to Council in 2016/17 on the outcome of the review of Section B Sovrano Avenue and Hartman Drive with a Traffic Study investigating different access options for Kingsway Sporting Complex which may not require undertaking major infrastructure or streetlight upgrades;

5.       NOTES that an amount of $50,000 has been listed in the City’s 2016/17 Capital Works Program for;

a)      A further review of Kingsway TMS Section B: Sovrano Avenue and Hartman Drive with a Traffic Study investigating different access options for Kingsway Sporting Complex which does not require undertaking major infrastructure or streetlight upgrades;

b)      Undertake detailed design of Kingsway TMS Section A: Wanneroo Road to Sovrano Avenue; and

c)      Undertake detailed design of Kingsway TMS Section C: Hartman Drive to Ashdale Boulevard.

6.       LISTS an amount of $165,000 in the City’s Long Term Capital Works Program from 2017/2018 for constructing Section A of the Kingsway Stage 3 Traffic Management Scheme proposal (Wanneroo Road to Sovrano Avenue) as shown in City Drawing No. 2950-1-1 (Attachment 3 refers) noting that the budget may require adjustment to reflect the outcome of Blackspot Submission 2017/18;

7.       LISTS an amount of $600,000 in the City’s Long Term Capital Works Program from 2017/2018 for constructing Section C of the Kingsway Stage 3 Traffic Management Scheme proposal (Hartman Drive to Ashdale Boulevard) as shown in City Drawing No. 2950-3-1 (Attachment 5 refers) noting that the budget may require adjustment to reflect the outcome of Blackspot Submission 2017/18; and

8.       ADVISES the respondents of community consultation along Kingsway of Council’s decision.

The previous TMS for Kingsway Stage 3 Section B (Drawing No. 2950-2-1) was considered by Council as part of Item N AS04-05/16, refer Attachment 2 and involved major upgrades to infrastructure and utilities which attributed to the high costs outlined as follows;

 

·                Undergrounding the overhead power for the full length of the section and installing new street lighting in accordance with AS1158.

 

·                Widening of Kingsway along the south side for the full length of the section to accommodate a wide central median; part raised / part flush, including separated right-turn lanes to address issues of congestion.

 

·                Reinstatement and part new installation of a shared path along the south side of Kingsway for the full length of the section.

 

In accordance with Resolution 4, Administration undertook a detailed traffic and road safety review and developed a revised TMS for the 800m long section and consulted with the community.

Detail

Kingsway Sporting Complex (KSC), Kingsway Indoor Stadium (KIS) and the Brightwater Lifestyle and Nursing Home Village (BLNHV) have direct accesses from the subject section of Kingsway, along with a number of residential properties between Sovrano Avenue and Regency Avenue accessing Kingsway by three service roads on the north sides.

 

Administration commissioned the services of an external consultant to complete the traffic study and collect turning movement count data during peak times for the various accesses. The consultant was advised the busiest days for the KSC and KIS are the weekends and that no discernible peak period was applicable to the BLNHV. Subsequently, turning movement counts were undertaken on a Saturday and Sunday.

 

Turning movement counts were collected at all entry/exit to the KSC and KIS and the BLNHV entry/exit 150m west of Hartman Drive. The two specific locations which directly affect the Kingsway Stage 3 Section B TMS were;

 

·                Kingsway (road) / Sporting Drive intersection; and

·                Kingsway (road) / KIS crossover / BLNHV crossover (150m west of Hartman Dr)

 

Refer Attachment 3 for the turning movement counts collected as part of the traffic study.

 

Main Roads WA reported crash data for the 5-year period from January 2012 to December 2016 has been collected for Kingsway, between Sovrano Avenue and Hartman Drive. There had been 11 crashes in this section, three crashes required medical attention, while eight crashes were property damage only. With reference to the crash patterns report for this section, the following crash types were listed as being above the normal figures on this type of road;

·                Rear-end crashes                                                         Significantly over-represented

·                Night/Dusk/Dawn crashes – streetlights on                 Significantly over-represented

·                Medical crashes                                                            Over-represented

 

In preparing the revised TMS, Administration considered the following issues:

·          Relatively small number of recorded crashes between Sovrano Avenue and Regency Avenue;

·          Three of the 11 recorded crashes were a result of vehicles entering or exiting the BLNHV;

·          The location of the KIS and BLNHV crossovers being opposite to one another results in a four way intersection and raises safety issues that are evident by the recorded crash history at the location;

·          Sightlines at the Sporting Drive and Regency Avenue intersections were adequate on all approaches; and

·          Minor sightline improvements are required by pruning vegetation at the service road accesses.

 

With consideration of the above, a revised TMS proposal for Kingsway Stage 3 Section B, Drawing No. 2950-2-2 was developed, refer Attachment 4.

 

The key features of the revised TMS are as below:

 

·                Road widening and street light undergrounding is not required for the full length of Section B. Widening is proposed in the section between Regency Avenue and Hartman Drive. This provides a significant cost saving compared to the previously considered proposal by Council in AS04-05/16 refers;

 

·                Street lighting along the whole length of Kingsway between Sovrano Avenue and Hartman Drive is upgraded to in accordance with AS1158 requirements;

 

·                Removing right turn to the BLNHV access located 150m west of Hartman Drive;

 

·                Adding indented right turn lanes for KIS and BLNHV access;

 

·                New footpath on the south side of Kingsway between Regency Avenue and Hartman Drive;

 

·                Reconstruction of KIS crossover; and

 

·                Relocation of pedestrian crossing with median pedestrian refuge immediately east of KIS access.

 

By way of compensating the restricted access, considerable focus was placed on providing separated entry lanes and suitable pedestrian crossings for the BLNHV. Additional facilities were included as follows;

·                The construction of a dedicated right-turn slip lane entry at the BLNHV (Care Facility) entry/exit (located 90m west of Hartman Drive);

·                The construction of a staged pedestrian crossing directly outside the BLNHV connecting the existing PTA Bus Stops located on either side of Kingsway;

·                The construction of a red-asphalt median area to allow temporary storage of vehicles waiting to turn right into the minor access to BLNHV (located 40m east of Regency Avenue); and

·                The construction of a red-asphalt median area to allow temporary storage of vehicles waiting to turn right into Regency Avenue which also provides access the Main Entry to the BLNHV along Regency Avenue.

Consultation

A letter and survey questionnaire was distributed on 19 May 2017 to 50 individuals and organisations along Kingsway between Sovrano Avenue and Hartman Drive. These included owners/occupiers, KIS, BLNHV and the sporting clubs and organisations that utilise the KSC. In addition, all recipients were provided an A3 copy of the plan detailing the proposed Traffic Management Scheme, refer Attachment 4 and advice that an A1 copy of the plan had been posted within the KIS providing more detail.

 

The community consultation exercise extended for a period of four weeks and allowed respondents to provide comment in hard copy or online via survey monkey. 28 responses were received, 20 in favour, four opposed and four responses were undefined; 83% in favour to 17% opposed. A summary of the comments made by respondents is tabulated together with Administrations comments.

 

Summary of comments

Administrations Response

Is the implementation of a Traffic Management Scheme required along Kingsway?

The decision to develop a TMS along Kingsway was agreed by Council in 2010. Council’s resolution was in response to the increased traffic being experienced within the Madeley area as a result of the construction of Hartman Drive between Gnangara Road and Hepburn Avenue. The TMS is ultimately focussed on reducing through vehicles speeds, reducing congestion and improving access and connectivity for all road users. The completion of Stage 3 of the TMS for Kingsway will complete the scheme between Wanneroo Road and Mirrabooka Avenue. The TMS provides improved pedestrian facilities and creates a more appropriate road environment which will be safer and more usable by the community.

I do not support the removal of right-turn entry to the Brightwater Lifestyle and Nursing Home crossover on Kingsway approximately 150m west of Hartman Drive. Why has this access been removed?

 

 

 

 

 

In accordance with the consultation feedback, Administration has amended the TMS to retain the right turn access to BLNHV and relocated the KIS crossover.

Summary of comments

 

Administrations Response

 

The Street trees along Kingsway are a valuable asset and need to be maintained and in some cases replaced due to being hit by vehicles or having died. Can the City consider improvements in this regard?

Yes. The City’s Park Maintenance team will be requested to inspect the street trees along Kingsway and undertake maintenance as required.

Is the City also looking at addressing traffic issues on other roads which connect into Kingsway?

Yes. The City regularly collects traffic count data from roads within its network for assessment against the Local Area Traffic Management Policy. This Policy is the decision support tool used to determine which roads require infrastructure changes or increased police enforcement.

Can the City consider constructing an on-street parking area along Kingsway?

No. It is considered that allowing parking on Kingsway verge can compromise the safety of the road. In the future the City will be prohibiting parking on the verge area to encourage attendees to utilise the existing parking within the complex.

Does the proposed traffic management scheme for Kingsway consider pedestrian access across Kingsway?     

Yes. New footpaths and pedestrian crossings have been included as part of the Traffic Management Scheme. In addition, connections to public transport infrastructure and community facilities have also been considered. The installation of a central median along Kingsway will result in safer staged pedestrian crossings to be provided.

It is possible to consider a separated right-turn entry lane into Sporting Drive?

No. The provision of a separated right-turn slip lane from Kingsway into Sporting Drive would require road widening, and a significant amount of overhead power undergrounding. These works would incur significant cost and are unable to be justified given there is no evidence of crash history relating to this vehicle movement at this location.

 

In addition to the above, City officers met on-site on two occasions with a representative from the BLNHV to discuss how the proposed TMS would impact the Village. Both meetings included a detailed review of the TMS and a walk along Kingsway. Following the meeting held 29 June 2017 minor changes were made to the TMS proposal and referred through to the BLNHV representative by e-mail for comment, refer Drawing No. 2950-2-3 at Attachment 5. The representative for BLNHV was requested to provide comments and advise whether the revised changes were satisfactory. An e-mail response received on 11 July 2017 indicated that BLNHV did not support the intended changes, as a right-turn entry into the village was required along Kingsway.

 

In order to accommodate the request for right turn entry into the BLNHV, 150m west of Hartman Drive, the relocation of either the KIS crossover or BLNHV crossover is required. A review of the services located in the northern verge and on the premises of BLNHV indicated that the relocation of the BLNHV crossover is not possible. A review of the services located in the southern verge and on the premises of KIS indicated that the relocation of the crossover to the KIS crossover is possible, however does require modification of the internal layout of the carpark and the construction of an additional left-turn exit onto Kingsway. Subsequently, Administration has revised the TMS for Kingsway Stage 3 Section B accordingly.

 

Minor changes to the start and end of turning lanes, raised median islands and pedestrian crossings were also necessary to accommodate this request. The most recent revision of the TMS for Kingsway Stage 3 Section B, refer Drawing No. 2950-2-4 at Attachment 6, was sent to the representative for BLNHV on 24 August 2017. The representative for BLNHV confirmed support of the revised TMS on 25 August 2017. In addition, Administration liaised with representatives from KIS and have been advised of their support to the carpark changes proposed in Drawing No. 2950-2-4.

 

As parking prohibitions are required to improve road safety, Officers from the Community and Place Directorate will liaise with user groups of the KSC to advise of the verge parking restrictions. It is considered that there is sufficient parking available within the KSC and the parking prohibitions will have minimal impact on the operation of the KSC.

 

Administration will subsequently present the proposed parking prohibitions to Director Assets for consideration under delegated authority.

Comment

The community consultation response rate of 56% (28/50) was considered a good representation of the community.  Comments made by residents and the facilities along Kingsway were taken into consideration and minor changes made to accommodate requests where possible. Due to the need to accommodate the right-turn entry to the BLNHV, 150m west of Hartman Drive, the main entry/exit to the KIS has been relocated 15m west. In addition, the bus stop on the south side of Kingsway at this location has been relocated further west and an additional left-turn exit has been proposed.  A right-turn slip lane entry has been provided at the main entry crossover to the BLNHV care Facility, 90m west of Hartman Drive. To allow for safe median storage, the proposed red-asphalt median east of Regency Avenue has been widened to allow temporary storage of vehicles waiting to turn right into the minor access to the BLNHV, 40m east of Regency Avenue. This widening also provides for vehicles waiting to turn right into Regency Avenue the ability to store in the centre of the road allowing westbound traffic to continue unhindered.

 

The revised TMS for Stage 3 Section B has been stripped back to only address the high priority issues that exist within the section. A revised estimated cost breakdown has been prepared and is outlined as follows:

 

Project - Kingsway TMS Stage 3

Streetlight Upgrade Works

Infrastructure Works

Total Cost

Section Length

Cost per 100m

Section B (Revised TMS) 2950-2-4 Sovrano Avenue to Hartman Drive

$200,000

$550,000

$750,000

800m

$93,750

 

By Comparison, the below table details the cost breakdown associated with the former TMS for the same section.

 

Project - Kingsway TMS Stage 3

Streetlight Upgrade Works

Infrastructure Works

Total Cost

Section Length

Cost per 100m

Section B (former TMS) 2950-2-1 Sovrano Avenue to Hartman Drive

$520,000

$730,000

$1.25M

800m

$156,250

 

Costs associated with the construction of Stage 1 and 2 of the Kingsway Traffic Management Scheme (constructed in 2014/15 and 2015/16) were as follows;

 

o      Kingsway TMS Stage 1 (PR-2873) – Cost $390,000 – Length 440m

o      (cost per 100m = $88,636)

 

o      Kingsway TMS Stage 2 (PR-2981) – Cost $350,000 – Length 405m

o      (cost per 100m = $86,419)

 

The proposed Stage 3 Section B TMS has a unit cost of $93,750 per 100m which is comparable to the unit cost per 100m in the already constructed sections.

 

Administration also considered the option of funding Stage 3 Section B TMS by external funding such as Blackspot funding.

 

The primary Criteria for Blackspot submission is as follows;

 

Criteria

Australian Government Blackspot State and Local Roads

(Federal Funding)

State Blackspot

Local Roads

(State Funding)

Crash Criteria

 

Intersection or

Mid-Block or

Short Road Section

(<3 kilometres)

Three casualty crashes over five years

Metro

Five crashes over 5 years

Rural

Three crashes over five years

Funding Contribution

Usually 100%

2:1

2:1

 

A Benefit Cost Ratio (BCR) of greater than 1 is required in order for a project to be considered for State funding and greater than 2 is required for Federal funding. The BCR is a product of the crash cost savings in comparison to the project cost.

 

Based on the BCR criteria Administration has determined that submission for funding for the section of Kingsway between Regency Avenue and Hartman Drive maximizes the possibility of receiving Blackspot funding. The BCR calculation for the section is as follows;

 

                             Total Cost = $492,000 (estimated)

                                      Crash Cost Savings = $1,056,102

 

BCR = 2.57 (Qualifies for State & Federal funding)

 

Considering the available external funding opportunity, Administration has applied for this portion of the revised TMS for Stage 3 Section B as part of the Blackspot funding round for 2018/2019. Should the project receive funding under Federal funding arrangements it will be 100% funded by the Federal Government. Should the project receive funding under the State funding arrangement, it will be funded on a 2:1 ratio, i.e. 2/3 of the cost covered by the program, and 1/3 of the cost to be covered by the City. If, however, the project is unsuccessful in securing Blackspot funding for 2018/2019, Council can consider undertaking the works by Municipal funding.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Due to the significant amount of design and documentation required to implement the Traffic Management Scheme along Kingsway, the project is extended over multiple years. Subsequently, Administration has tabulated the information to simplify the funding arrangement.

Budget Year: 2017/2018

Project Scope

Budget Year

Muni Allocation

Grant Funding

Stg. 3 Sect. A Construction

2017/2018

$60,000

$120,000

Stg. 3 Sect. B Design

2017/2018

$50,000

Nil

Stg. 3 Sect. C Construction

2017/2018

$590,000

Nil

 

Budget Year: 2018/2019

Project Scope

Budget Year

Muni Allocation

Grant Funding

Stg. 3 Sect. B – Sovrano Avenue to Regency Avenue Construction

2018/2019

$258,000

Nil

Stg. 3 Sect. B – Regency Avenue to Hartman Drive

2018/2019

Nil

$492,000

 

The amount of $492,000 for Stage 3 Sect. B – Regency Avenue to Hartman Drive is subject to being successful for receiving Federal funding under the Blackspot program for 2018/2019.

 

The estimated cost to implement the revised Kingsway Stage 3 Section B TMS as per City Drawing No. 2950-2-4 is $750,000. As external funding is being sourced to implement the delivery of the project, the following financial implications apply;

·                Should the City receive funding from the Federal Blackspot Program, there will be adequate funding available in the 2018/19 program and the project can proceed as detailed in Drawing No. 2950-2-4.

·                Should the City only receive funding from the State Blackspot Program, there will be a budget shortfall of $164,000 which would need to be funded by the City.

·                Should the City not receive any Blackspot funding there will be a budget shortfall of $492,000 which would need to be fully funded by the City.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the revised proposal for Kingsway Stage 3 Section B TMS as detailed in City Drawing No. 2950-2-4 (Attachment 6 refers);

2.       NOTES that Administration is seeking Blackspot funding for a portion of Stage 3 Section B TMS (Regency Avenue to Hartman Drive) in 2018/2019;

3.       NOTES that two projects are currently listed in the City’s long term Capital works program for 2018/19 for the delivery of the Stage 3 Section B TMS for Kingsway defined as being;

a)         PR-3097 Kingsway Stg 3 Sect. B TMS – Sovrano Avenue/Bellerive Boulevard to Regency Avenue ($258,000); and

b)        PR-2932 Kingsway Stg 3 Sect. B TMS – Regency Avenue to Hartman Drive ($492,000);

4.       NOTES that a separate report will be presented to Council should the budget allocation for Kingsway Stage 3 Section B require adjustment depending on the outcome of the Blackspot submission; and

5.       ADVISES the respondents of community consultation along Kingsway of Council’s decision.

 

 

Attachments:

1.

Kingsway Stage 3 Section B Locality Plan

17/279881

 

2.

2950-2-1 Kingsway Stg 3 Section B TMS

16/114628

 

3.

Kingsway Stg 3 Section B TMS Turning Movement Counts

17/287942

 

4.

2950-2-2 Kingsway Stg 3 Section B TMS

17/158491

 

5.

2950-2-3 Kingsway Stg 3 Section B TMS revised for BLNHV

17/280980

 

6.

2950-2-4 Kingsway Stg 3 Section B TMS Final Plan

17/287273

Minuted

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                         67

 

Infrastructure Capital Works

AS02-09/17       State Government funded projects - Local Projects, Local Jobs

File Ref:                                              30051 – 17/246889

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Issue

To consider State Government’s funding offers for a number of projects under the Local Projects Local Jobs program.

Background

Prior to the March 2017 State Election, the WA Labor Party committed to funding several projects within the City should it be successful. Subsequent to the election outcome, Administration has been in discussions with local Members of Parliament and several State Government agencies regarding the State Government’s goal for the City to deliver a number of local projects as part of the commitment made during the election campaign,

This report provides the details of such projects, funding implications, works schedules and the resource implications.

Detail

The City has received supplementary information from State Government agencies detailing the broad scope of works, with the majority of projects now agreed with the respective State Members of Parliament.

 

In reviewing the details of these projects the following information is provided:

·        Some further refinement of scope of works is being undertaken;

 

·        Some projects such as building projects can only be delivered over two financial years (20171/18 and 2018/19);

 

·        Detailed project mandates and plans will be required to capture all aspects of these projects;

 

·        Consultation with identified stakeholders will be undertaken during the projects’ development and delivery phases;

 

·        Additional fixed term resources will be required to fully deliver the projects; and

 

·        Specific funding requirements and reporting guidelines would need to be followed by the City.

A review of the scope of works of these projects has indicated that the City would need to appoint a Project Manager and a Project Officer to project manage these projects for a fixed term ending on 30 June 2019. Costs for these resources will be recoverable from the overall project budget. 

Consultation

Consultation with the respective State Members of Parliament representing the City has occurred and will continue as the projects develop further.

Other identified stakeholder consultation will form part of the projects development and delivery and will be undertaken as per the project plans.

Comment

The State Government funding for projects within the City is being made available for projects usually delivered by the local authorities and will be of benefit to the City’s community.

It is anticipated that the additional projects will create further employment opportunities for the local community and will meet the State Government and Council’s intention to generate more jobs within the City.

It is therefore recommended that Council accepts funding provided by the State Government for projects as detailed below. A budget variation to include these projects and associated funding as explained under the Financial Implications Section of this report is also required.

Statutory Compliance

All statutory approval as required for various projects will be identified during the projects’ development phase and secured before the commencement of construction of such projects.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation

Risk Management Considerations

Risk Title

Risk Rating

ST-S12 Economic Growth

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

CO-O15 Project Management

Low

Accountability

Action Planning Option

Executive Management Team

Manage

 

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

The above risks relating to the issue contained within this report has been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

The project development will give due consideration to appropriate policies as applicable for respective projects.

Financial Implications

The scope of works will be prepared and limited to suit the allocated funding and it is not intended to utilise any additional municipal funding.

 

The following two projects are already included in the approved 2017/2018 Budget on the basis of the information available during the budget development process and accordingly have not been included in the budget variation listed in the recommendations:

 

·        Project Number PR-4067 Two Rocks Beach Access with a total budget of $400,000  (fully grant funded); and

 

·        Project Number PR-4103 Quinns Beach Observation Tower with a total budget of $150,000 (Grant funds $70,000 and Municipal funds $80,000).

 

A budget variation, to include projects which can be scheduled for development and delivery during 2017/2018, is necessary to authorise Administration to commence the development of such projects. For projects which can only be delivered beyond 2017/2018, further funding will be included in the Long Term Capital Works Program and in the subsequent annual budgets.

 

Program

Project No

Project Description

Operating Funds

Capital Funds

Total Budget

Community

PR-TBA3

Clarkson Youth Centre Equipment Upgrades

 

$10,000

$10,000

Community

N/A

Girrawheen Hub Operations

$85,000

 

$85,000

Community

PR-TBA7

Girrawheen Hub CaLD/popup offices

 

$15,000

$15,000

Community

N/A

Girrawheen Seniors Operations

$240,000

 

$240,000

Community

PR-4084

Girrawheen Seniors Community Hall Upgrades

 

$50,000

$50,000

Community

PR-TBA8

Houghton Park Upgrade – Fitness Equipment

 

$10,000

$10,000

Community

PR-TBA12

Seniors exercise park – Madeley/Darch

 

$61,000

$61,000

Recreation & Sport

PR-TBA6

John Moloney Park, Girrawheen Eco Lighting Installation

 

$20,000

$20,000

Recreation & Sport

PR-4118

Abbeville Sports Amenities Building Upgrades

 

$10,000

$10,000

Recreation & Sport

PR-TBA11

Salitage Park, Pearsall – Shade Sails over playground

 

$30,000

$30,000

Recreation &  Sport

PR-TBA13

Tauranga Park Fitness Upgrade

 

$17,000

$17,000

Recreation &  Sport

PR-TBA14

Wanneroo Showgrounds Upgrade works and Wanneroo Football Clubrooms lighting upgrade

 

$226,000

$226,000

Recreation &  Sport

PR-TBA15

Yanchep Skate Park

 

$450,000

$450,000

Transport

PR-TBA16

Bus Shelters – Marmion Ave

 

$100,000

$100,000

Transport

PR-TBA18

Blackmore Avenue Traffic Management Scheme

 

$150,000

$150,000

Transport

PR-TBA19

Traffic management or Road Improvements -  Alexander Heights/Koondoola

 

$50,000

$50,000

Community

N/A

Place Activation Operations for Knit and Natter Club

$3,000

 

$3,000

TOTAL

 

 

$328,000

$1,199,000

$1,527,000

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       ACCEPTS State Government funding of $1,527,000 for projects as detailed in the following table:

 Program

Project No

Project Description

Operating Funds

Capital Funds

Total Budget

Community

PR-TBA3

Clarkson Youth Centre Equipment Upgrades

 

$10,000

$10,000

Community

N/A

Girrawheen Hub Operations

$85,000

 

$85,000

Community

PR-TBA7

Girrawheen Hub CaLD/popup offices

 

$15,000

$15,000

Community

N/A

Girrawheen Seniors Operations

$240,000

 

$240,000

Community

PR-4084

Girrawheen Seniors Community Hall Upgrades

 

$50,000

$50,000

Community

PR-TBA8

Houghton Park Upgrade – Fitness Equipment

 

$10,000

$10,000

Community

PR-TBA12

Seniors exercise park – Madeley/Darch

 

$61,000

$61,000

Recreation & Sport

PR-TBA6

John Moloney Park, Girrawheen Eco Lighting Installation

 

$20,000

$20,000

Recreation & Sport

PR-4118

Abbeville Sports Amenities Building Upgrades

 

$10,000

$10,000

Recreation & Sport

PR-TBA11

Salitage Park, Pearsall – Shade Sails over playground

 

$30,000

$30,000

Recreation & Sport

PR-TBA13

Tauranga Park Fitness Upgrade

 

$17,000

$17,000

Recreation & Sport

PR-TBA14

Wanneroo Showgrounds Upgrade works and Wanneroo Football Clubrooms lighting upgrade

 

$226,000

$226,000

Recreation & Sport

PR-TBA15

Yanchep Skate Park

 

$450,000

$450,000

Transport

PR-TBA16

Bus Shelters – Marmion Ave

 

$100,000

$100,000

Transport

PR-TBA18

Blackmore Avenue Traffic Management Scheme

 

$150,000

$150,000

Transport

PR-TBA19

Traffic management or Road Improvements -  Alexander Heights/Koondoola

 

$50,000

$50,000

Community

N/A

Place Activation Operations for Knit and Natter Club

$3,000

 

$3,000

TOTAL

 

 

$328,000

$1,199,000

$1,527,000

2.       APPROVES BY ABSOLUTE MAJORITY the budget amendment to include in the 2017/2018 Budget, the projects detailed in part 1 above, amounting to funding of $1,527,000 from the State Government.

 

Attachments: Nil

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                         71

 

AS03-09/17       Development of Mary Lindsay Public Open Space - Budget Variation

File Ref:                                              23240 – 17/270987

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To consider a budget variation to the approved 2017/2018 Capital Works Budget for PR-2487 Development of Mary Lindsay Public Open Space, Yanchep.

Background

The City’s 2017/2018 Capital Works Program included Carry Forward provision to complete the Development of the Mary Lindsay Public Open Space.

Detail

Horizon West Landscape Constructions was engaged by the City under Contract No. 16229 for the Development of Mary Lindsay Public Open Space (POS), Yanchep. During the process of obtaining a Building Permit for the central shelter within the POS the Building Compliance subcontractor noted that handrails with a kerb rail are required along the graded footpath to the shelter to comply with the Building Code of Australia (BCA). On this basis quotations were sought to install compliant handrails at the site. The cost to supply and install the handrails is $30,030.

 

It is noted that the works for this project commenced in 2016/17 and the estimated costs to fully complete the works in 2017/18 for PR-2487 Development of Mary Lindsay Public Open Space are summarised below:

Actual Expenditure to 31 August 2017

$71,410

Commitments

$443,383

Handrails

$30,030

Other works/contingency and project management costs

$16,000

Total  2017/18 estimated costs

$560,823

2017/18 Budget

$511,723

Funding Shortfall

$49,100

A budget variation is therefore required to allocate additional funding to fully complete works for the Development of Mary Lindsay POS. Horizon West will complete the handrail installation pending approval of the budget variation.

Consultation

No further community consultation was required for the variation for the additional handrails.

Comment

The design of the POS was undertaken by the City of Wanneroo and due allowance was made to provide universal access in accordance with the City of Wanneroo Access and Inclusion Plan. The design included a suitably graded footpath and regular landings to meet the requirements of Australian Standard AS1428.1 Design for access and mobility - General requirements for access - New building work. Whilst this addresses the aspect of wheelchair access it does not adequately meet the Standards and Code requirements for ambulant and visually impaired access. The installation of the handrail with a kerb rail fully complies with AS1428.1 and therefore the BCA.

It is proposed the additional funding required to off-set the budget variation be sourced from Municipal Fund savings realised from projects PR-2866 Ross Street and PR-2864 Trichet Road, street lighting improvement projects. The scope for these works was reviewed by Administration and the existing lighting currently exceeds the Australian Standard for this category of road. Earlier this year Western Power replaced the damaged luminaires in this vicinity and further operational works including vegetation trimming will improve sight lines and visibility. However the intersection configuration at Ross Street/Hawkins Road should be improved in the medium term and the designs for future construction are being prepared. 

Statutory Compliance

Part 6 – Financial Management of Local Government Act and Part 2 – General Financial Management of the Local Government (Financial Management) Regulations 1996 makes provision for budget variations.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

 

The proposal also aligns with the City of Wanneroo Access and Inclusion Plan mission which is to “…build an accessible and inclusive community and organisation where all people are accepted, welcomed and encouraged to participate and contribute.”

Risk Management Considerations

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

The City’s Accounting Policy Section 3(g)(c) states:

          “Circumstances:

           …the budget allocation for a capital work project is insufficient.

          Action:

In accordance with Section 6.8 of the Local Government Act 1995 by way of a report and recommendation to the Council seeking authorisation of the expenditures and to endorse the necessary budget variation.”

Financial Implications

The funding shortfall required to fully complete works at Mary Lindsay Public Open Space project can be sourced from Municipal Funds as summarised below.

 

Project No

Description

Approved Budget

From

(Municipal Funding)

To

(Municipal Funding Required)

PR-2866

Ross St Improve Street Lighting

$20,000

$20,000

 

PR-2864

Trichet Rd Improve Street Lighting

$30,000

$30,000

 

PR-2487

Development of Mary Lindsay Homestead POS

 

 

$50,000

Total

$50,000

$50,000

Voting Requirements

Absolute Majority

 

Recommendation

That Council by ABSOLUTE MAJORITY APPROVES the budget transfer of $ 50,000 as listed in the following table, pursuant to Section 6.8(1)(b) of the Local Government Act 1995.

 

Project No

From

To

Description

PR-2866

$20,000

 

Ross St Improve Street Lighting

PR-2864

$30,000

 

Trichet Rd Improve Street Lighting

PR-2487

 

$50,000

Development of Mary Lindsay Pubic Open Space

 

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                         74

 

AS04-09/17       Amended Sewer Services Proposal - Ashby Operations Centre - Crown Reserve 27366

File Ref:                                              5376V04 – 17/298985

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the Water Corporation amended sewer services proposal (Route 2B) for Reserve 27366, Lot 12302 Wanneroo Road, the Ashby Operations Centre.

Background

On 1 April 2014, Council considered a proposal by the Water Corporation to construct and upgrade sewer services running through the unconstructed portion of Scenic Drive, Lot 12302 (1204) Wanneroo Road, Ashby (Ashby Operations Centre) and Lot 12301 (29) Berlotto Drive, Ashby (Bush Forever Site No. 164).

 

As part of this proposal, the Water Corporation presented two possible routes through the Operations Centre with a common alignment through the Bush Forever Site, refer Attachment 1, Routes One and Two, respectively.

 

Council, at its meeting of 1 April 2014, considered Item No CB03-04/14 and resolved: 

1.       ACCEPTS the suggested Route Three for the unconstructed portion of Scenic Drive as shown on Attachment 1;

 

2.       If Route Three is not considered feasible by the Water Corporation, ACCEPTS Route Two instead of Route Three for the unconstructed portion of Scenic Drive as shown on Attachment 1 and NOTES the Water Corporation will be responsible for consultation with any affected residents;

 

3.       ACCEPTS Route One for the Ashby Operations Centre and Bush Forever Site No.164 as shown on Attachment 2;

 

4.       CONSENTS to the Development Application being submitted to the Department of Lands for signing for subsequent review by Planning Implementation;

 

5.       AUTHORISES the Mayor and the Chief Executive Officer to execute a Deed of Agreement and any other associated documentation in order for the sewer works to proceed; and

 

6.         NOTES a further report will be presented to Council outlining the proposed future use of the unconstructed portion of Scenic Drive.”

 

With regards Resolution 3, Route One through the Ashby Operations Centre was considered to have the least impact on the ongoing operations of the Ashby Operations Centre. 

 

Water Corporation subsequently requested to meet with Administration on 28 June 2016 to provide an update on the progress of the planned sewer main proposal for the Operations Centre site.

 

Following this meeting, the Water Corporation submitted a proposal to the City, on 18 July 2016, requesting reconsideration of Route 2 as the preferred route for the sewer, instead of the approved Route One. The proposed alignment for Route Two had been slightly modified since the original submission to Council in 2014, and is herein described as Route 2A, refer Attachment 1.

 

Water Corporation’s request for the reconsideration of Route 2A was referred to all relevant Service Units within the City for assessment and comment with the feedback being collated within the Planning and Sustainability Directorate prior to presentation to Council. 

 

On 11 November 2016, TPG Town Planning, Urban Design and Heritage submitted a Development Application (DA2016/1599) on behalf of the Water Corporation, seeking approval for the proposed sewer upgrades, with the Route 2A through the Ashby Operations Centre being the only route presented in their proposal. Upon conducting an assessment of the proposal against the relevant planning legislation, Approval Services forwarded a letter of support for the proposed application to the WAPC, on 20 December 2016, unaware of the previous resolution made by Council in April 2014 not to support the originally proposed Route 2.

 

Council's resolution on this matter was not recorded in the City's systems as an alert for this property and was therefore not captured by the assessing officers.  However, since this occurrence Administration is working to ensure all Council decisions are recorded in our systems and a review of the internal planning consultation process for these types of proposals is being undertaken.

 

The WAPC approved the development application on 20 January 2017, subject to a number of conditions. It was advised in the approval that the Water Corporation is to liaise with the City of Wanneroo prior to the preparation of the Deed of Indemnity and/or any construction works commencing. The City’s Approval Services Team subsequently notified the WAPC of the oversight in recommending support for the Development Application and noted that discussions were occurring with the Water Corporation to resolve the matter. The letter stated that the issue would be presented back to Council for reconsideration and the WAPC would be informed once an agreement had been reached between the City and the Water Corporation.

Detail

Based on the information provided by the Water Corporation to the City administration, the proposed Route 2B sewer alignment through the Operations Centre, is the more viable than Route 1 for the following factors:

 

·        reduced construction impacts in terms of disruption to the flora and fauna within the adjacent Bush Forever Site 164 on the eastern side of the Operation Centre

 

·        the DN 450 sewer provides opportunity for the Ashby Operations Centre to be redeveloped in the future, with improved sewer access and greater serviceability of the lot

 

·        additional sewer connection points (6 No., Ø225mm) on the new DN 450 sewer within the Operations Centre have been offered by Water Corporation, to allow for any future improvements or building upgrades in the Operations Centre

 

·        the sewer alignment could feasibly define the alignment of a road reserve extension from Morisot Crescent to Watkins Loop through Lots 12301 and 12302, if the lot is developed in the future 

 

·        the alternative alignment optimizes hydraulic design

·        shorter pipeline distance and shallower sewer depths will be less likely to encounter rock

 

·        reduced maintenance requirement due to less access chambers and steeper grade of sewer

 

·        construction costs, based on the Water Corporation estimate from 27th April 2017, are forecast to be reduced by at least $445,000

 

Attachment 2, Figure 4 depicts the nominal extent within the Operations Centre that could be serviced by the new sewer on the alignment as proposed by the Water Corporation (Route 2A). The area to the west of the green line cannot be serviced by the new sewer due to existing ground levels being lower in that area.  In order to service these areas via the proposed DN450 mainline the ground level would need to be raised by importing fill. Alternatively a separate, DN150 sewer extension would be required to the north along Wanneroo Road, for approximately 420m. It is probable that any future redevelopment of the depot site would include the import of fill in order to maximise development potential, including the improvement of sewer serviceability.

Consultation

Water Corporation’s request for the reconsideration of Route 2A was referred to all relevant Service Units within the City for assessment and comment. Since first meeting with Water Corporation in July 2016 to discuss the revised proposal, the City’s administration has liaised with the Water Corporation to work collaboratively toward a mutually beneficial outcome for the project. 

 

City Administration has proactively negotiated with the Water Corporation implement measures or set parameters to ensure that any construction occurring within the City managed land will have minimal impact on the daily operations of the Ashby Operations Centre

 

A site walkover of the proposed route was undertaken in April 2017.  It was noted that the proposed route (Route 2A) would require clearing of several established trees in the Operations Centre, which should be avoided if possible.  Also, two sections of the proposed route are under or immediately adjacent to unsealed work operations areas where the ground levels are subject to change over time. This poses risk of damage to the sewer and/or restrictions on the type of activities within those areas of the Operations Centre.

 

For those reasons, in agreement with the Assets Maintenance Manager, a nominal, alternative route (Route 2B) was proposed by the Administration that seeks to construct the sewer under the existing sealed access way and car parking areas, refer Attachment 1. This should eliminate the need for clearing within the Operations Centre and place the sewer under sealed areas with less likelihood of changing ground levels.  Hence, the majority of the sewer will remain protected under hardstand and the potential for future disturbance or damage to the sewer will be significantly reduced.

 

Water Corporation have provided in-principle support for this alternate route and have undertaken preliminary design checks to confirm its feasibility from a technical perspective. Should Council endorse the proposed route (2B), the full detailed design of the sewer and any modifications to existing services will be undertaken by the Water Corporation in consultation with the City administration.

 

Water Corporation have agreed that the cost of all proposed works, including modifications to existing services or ground levels required for the sewer works, will be borne by the Water Corporation. The Water Corporation’s capital program is funded through State debt and it has an obligation to complete their works as economically as possible.

Comment

The responses received from the consultation with Water Corporation and the relevant administration Service Units has not indicated any objections to Route 2B.  Further comments are summarised below:

 

1.         Future Development - external to the Ashby Operations Centre

 

a.         Water Corporation sewer modelling based on projected population growth, and development assumed 40 new future connections annually and identified the need to construct the new sections of the Neerabup Main Sewer and Pump Station upgrade. This project will cater for future flow and anticipated development within the sewer catchment until approximately 2024.

 

b.         The Water Corporation have indicated that, until there is a pipeline upgrade and connection to the Alkimos WWTP, of which this section through the Operations Centre forms part of, no further land development can proceed in the East Wanneroo portion of the Neerabup Sewer District, refer Attachment 2, Figure 6. The sewers are currently at capacity and upgrades to the existing sewers and WWTP in Beenyup are not practicable.

 

c.         The areas in East Wanneroo that are understood to be targeted for significant development in the near future, include:

 

i.        Lot 19 Clarkson Avenue (Freshlink Export development); and

ii.       Ingham Chicken facility and surrounding land under current buffer (nominal 500 lots).

 

2.         Future Development – Ashby Operations Centre

 

a.         The proposed Route 2B will require any future improvement and/or redevelopment within Lots 12301 (Bush Forever) and 12302 (the Operations Centre) to consider the sewer alignment as future road reserve. The proposed alignment provides a feasible road connection from Morisot Crescent northward through the Operations Centre and Bush Forever sites. 

 

b.         Future redevelopment of the Operations Centre may realise financial benefits with reduced costs of connecting to the sewer main.

 

c.         Future redevelopment options may improve as the mainline sewer will have greater capacity to allow for development

 

d.         Additional sewer connection points (junctions) are to be installed by the Water Corporation within the Operations Centre as part of these works, refer Attachment 2, Figure 5, which will assist with future improvements of existing buildings and other upgrades within the Operations Centre.

 

e.       The Water Corporation will register a 5m easement centred along the sewer alignment where development will not be restricted in the future.  The easement is likely to remain in the road and in practice is therefore not likely to restrict future development opportunities

 

3.         Impacts on the Ashby Operations Centre

 

a.         It is forecast by Water Corporation that the construction work within the Operations Centre will take approximately 4 weeks. It has been determined by City Administration that concerns regarding disruptions to the Operations Centre during the construction process could be managed by staging the works and working closely with relevant staff to mitigate any operational access issues.

 

b.         A general construction corridor of approximately 15m width will be required in order to allow for trenched construction techniques and space for spoil and machinery.  This width will be reduced where possible in order to assist in maintaining operational access.

 

c.         The proposed Route 2B will not affect any existing buildings on the site.

 

d.         The northern section (~80m) of the proposed route passes under an unsealed area, currently used for stockpiling.  It is anticipated that a combination of additional fill and concrete encasement of the sewer will be required through this section. The area will return to its usual operation following construction of the new sewer.

 

e.       The Water Corporation will register a 5m easement centred along the sewer alignment to guarantee future access to the sewer for maintenance purposes.

 

4.         Bushland / Bush Forever

 

a.         The Water Corporation has indicated that Route 2B will result in significantly less (1237m2) clearing along the interface between the Operations Centre and the Bush Forever site, with the section along the eastern boundary of the Operations Centre not being required if Route 2B is adopted.

 

b.         The sewer section to the north of the Operations Centre will cross the Bush Forever Site 164 (Lot 12301) and will involve clearing of native vegetation for the installation of the DN450 gravity sewer. The Water Corporation has indicated that vegetation will be trimmed and clearing minimised wherever possible.

 

c.       The Water Corporation has also pledged to rehabilitate any areas of disturbance with appropriate vegetation to protect the habitat of the Black Cockatoo and will also provide an environmental offset for the cleared vegetation in accordance with the clearing approvals.

 

5.         Approvals

 

The Water Corporation will require a:

a.         Clearing Permit and Bush Forever approvals with relevant government departments

 

b.         Revised Development Application to the WAPC if the final agreed route differs from Route 2A

 

c.       Access and Indemnity - Prior to construction works commencing, the Water Corporation are required to enter into an Access and Indemnity Agreement with the City which incorporates access, indemnity and security provisions in accordance with Condition 1 of the approved Development Application.

 

The creation of this Agreement, should Council endorse Route 2B, will give the City the opportunity to agree to measures and set parameters to ensure there is limited impact or disruption to the ongoing operation of the Ashby Operations Centre while the works are occurring. This also provides the City the opportunity to manage how construction occurs within the landholding

Statutory Compliance

The Water Corporation will be required to resubmit a Development Application to the City once the final sewer route has been established and agreed. At that time, the City will reassess the application in accordance with the City of Wanneroo District Planning Scheme No. 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.1    Working with Others

4.1.1  Build effective partnerships and demonstrate leadership in local government at regional, state and national levels

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The Water Corporation will be responsible for all costs arising from the installation of the sewer infrastructure, including but not limited to construction, reinstatement of car parking/bitumen/infrastructure/services, survey, Landgate fees, advertising, community consultation, clearing permits, easement registration, insurances, legal fees and revegetation including the ongoing maintenance of that vegetation (where applicable).

 

As the sewer pipeline and consequential easement over the land is considered to be a disposal, the Department of Lands will engage a licensed valuer to assess the impact the easement will have on the Operations Centre.  As the Operations Centre is not classified as a Section 152 Reserve, any compensation for the required easement over the land will be payable to the Department of Lands and not the City

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       RESCINDS the Council’s previous resolution (Item No CB03-04/14) for Route One through the Ashby Operation Centre; stated as “3.  ACCEPTS Route One for the Ashby Operations Centre and Bush Forever Site No.164 as shown on Attachment 2” dated 2014;


2.       ACCEPTS Route 2B for the Ashby Operations Centre and Bush Forever Site No.164 as shown on Attachment 1, as Route 2B through the Ashby Operations Centre is considered to have manageable impact on the operations during construction, offers a significant reduction in the clearing requirements to the surrounding Bush Forever site, a feasible future road connection alignment if the lot is developed and significant construction cost savings to the state;

 

3.       CONSENTS to the Development Application being submitted to the Department of Lands for signing for subsequent review by Planning Implementation;

 

4.       AUTHORISES the Mayor and the Chief Executive Officer to execute a Access and Indemnity Agreement and any other associated documentation in order for the sewer works to proceed; and

 

5.       NOTES that Administration is undertaking a review of the internal planning consultation process and the recording of the Council decisions in its systems.

 

 

Attachments:

1.

Proposed Sewer Route

17/291363

Minuted

2.

AOC serviceability, proposed connection points and sewer catchment

17/291075

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                                      81

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                                                                         82


 


 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                         85

 

Community & Place

Community Facilities

CP01-09/17       Fred Stubbs shade sail design consultation outcomes

File Ref:                                              24891 – 17/219819

Responsible Officer:                           A/Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       5  

Previous Items:                                   CP04-06/17 - PT03-05/17 Request for Picnic Shelter and Shade Sails to be constructed at Fred Stubbs Park in Quinns Rocks - Ordinary Council - 27 Jun 2017 6.00pm

                                                            MN05-03/14 - Provision of Shade Sails at Appleby Park in Darch - Ordinary Council - 04 Mar 2014 7:00pm      

Issue

To consider the outcomes of the Fred Stubbs Park shade sail design consultation process. 

Background

At the 4 March Ordinary Council Meeting (OCM) a Motion on Notice was submitted to Council requesting the provision of shades sails at Appleby Park in Darch. In support of this request Council resolved to:

1.       SUPPORTS the annual program of providing shade sails to playgrounds in the City’s parks and community facilities installation, on a one per ward per annum basis;

2.       SUPPORTS shade sails being installed at Appleby Park in Darch (South Ward) as part of the 2014/15 program;

3.       LISTS $80,000 in the draft 2014/15 annual budget for consideration by council; and

4.       DIRECTS the City’s Administration to develop a contemporary policy for the development of quality Public Open Space and report back to Council within 6 months of this decision.

As a result PR-2484 Park Shade Structures was created as an annual program to install one shade structure per electoral ward. As there are over 200 playgrounds in the City without shade a priority list was developed based on a matrix that considered a number of factors including level of playground usage, other amenities on site, existing shade provision nearby and in the precinct and when the playground is due for replacement. The priority list is reviewed every two years and currently lists a shade sail to be installed at Fred Stubbs Park in 2017/18.

 

Fred Stubbs Park is located at 67 Ocean Drive, Quinns Rocks. The Park includes a playground (medium combination unit, double swings and double rocker), 4 benches and 2 bins. Adjacent to the park is a carpark and toilet block with access to the beach. Refer Attachment 1 for aerial map.

 

Property Type

Crown Land - COW Managed

Lot No.

15454

Reserve No.

22915

Reserve Purpose

Recreation & Parking

Lot / Park Area

11.5ha / 0.4ha

POS Hierarchy (LPP4.3)

District

A petition to install a shade sail over the playground (PT03-05/17) was tabled at the OCM on 8 May 2017. This petition contained 693 signatures, of which 680 are City of Wanneroo addresses. The petition and report CP04-06/17 was considered at the 27 June 2017 OCM, where Council resolved:

1.       NOTES the installation of a shade sail for Fred Stubbs is listed in the 2017/18 budget   as part of PR-2484 Park Shade Structures Program; and

2.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

Also tabled at the 27 June OCM, was a second petition (PT01-06/17) submitted in opposition to the installation of a shade sail with concerns it would block ocean views of the residents opposite. This petition contained 1 signature.

 

As a result of the conflicting petitions, Administration advised Council at its meeting held on 27 June 2017 that it would undertake additional consultation with residents in regards to shade sail design options, to minimise the impact on the view of residents.

Detail

Consultation Survey

An information letter with reference to an online survey was sent to 33 land owners and residents located along Ocean Drive and overlooking Fred Stubbs Park. The consultation period was open for two weeks, from 17 - 28 July 2017, and requested residents to rank and provide comment on 5 different shade sail design options for the playground equipment at Fred Stubbs Park. A copy of the survey and design options has been provided within Attachment 2.

 

Of the 33 survey requests sent to residents, two (2) responses were received by Administration, representing a 6% response rate. The ranking results and comments are provided in the table below:

 

Response

Plan A

Plan B

Plan C

Plan D

Plan E

Comments

Response # 1

1

5

3

4

2

·    The less visually obvious the better

Response # 2

5

4

3

2

1

·    Dislike all of them;

·    Home will have its ocean views substantially blocked by any sails the shire erects.

·    Move the playground to the southern end of the park where there are existing dunes and trees no views impeded.

·    Sink the playground into the park further so that the poles and sails don't go so high into the air.

·    There are six homes directly opposite that are absolutely directly affected by this proposal.

Ranking 1 (most preferred) to 5 (least preferred)

Full comments to be provided to Elected Members under separate cover.

 

As can be seen, the ranking outcomes are inconclusive with the comments of response # 2 clearly not in support of the proposed options.

 

Site Meeting

Administration met with five (5) residents/landowners located opposite to Fred Stubbs Park on Monday 31 July 2017 to discuss their concerns with the proposed shade sail installation. This meeting was schedule at the request of the residents/landowners.

 

Apart from reinforcing their general disagreement with the proposed shade sail installation, the residents/landowners outlined two alternative options in relation to changing the height of the playground (and therefore shade sail) and relocation of the playground. Safety concerns in respect to path access and the mixing of pedestrian and vehicle traffic were also raised. In response to this meeting, formal submissions were made by two residents, which have been provided to Council under separate cover.

 

The alternative options raised during the onsite meeting and subsequent submission made by residents/landowners, are outlined as per the following.

 

Alternative Option 1: Sink the entire playground so the shade sail is lower

The Australian Standard for a shade sail height is a minimum of 2m above the highest climbable playground section. To lower the playground to a suitable height to minimise the visual impact of the shade sails for residents opposite would involve:

 

·        Remove existing playground and footings;

·        Excavate sand approximately 1m;

·        Construct additional retaining walls;

·        Construct accessible entrance ramp;

·        Re-install playground and footings;

·        Install shade sail;

·        Install perimeter safety barrier; and

·        Re-landscape perimeter.

 

A rough order of cost for these works has been estimated at $141,000 (inclusive of shade sail).

 

In lowering the playground, the primary consideration needs to be maintaining accessibility, which could be achieved by installing an access ramp of 1:14m as per Australian Standards. Given the dimensions of the existing playground (10.0m x 20.0m) the inclusion of an access ramp would potentially reduce the size of the play equipment by infringing on the existing fall zones.

 

Alternative Option 1(a):

In considering Option 1, Administration has identified another way (Alternative Option 1 (a)) in which the same outcome can be achieved. Rather than sink the entire playground, Administration’s suggested approach is to remove the highest climbable section of the playground, which would lower the height of the shade sail structure by approximately 1.2m. Discussions with the playground manufacturer have indicated this could be achieved by removing the single roof section and the fireman’s pole. To offset the loss of functionality a climbing net would be put in place. These changes would see the overall height of the shade sails being reduced by approximately 1m, with the shade sails being kept on a horizontal plane as much as possible. It is anticipated that the shade sail colour would be determined based on minimalising the vista intrusion.

 

A concept design showing “before” and “after” the removal of the roof is provided in Attachment 3. This option has been costed at $27,000 (inclusive of shade sail).

 

Alternative Option 2: Relocate the playground next to the toilet block

This option involves relocating the playground from its current location to the southern end of the car park, next to the existing toilet facilities Attachment 4. For the purposes of reviewing this option, the footprint of the playground and equipment provided has been assumed to remain the same

 

The proposed relocation presents a number of challenges in relation to the topography of the site and subsequent access issues. As noted within the preliminary concept in Attachment 4, this requires substantial work to be done to achieve appropriate accessibility. Development on this site would also be subject to a clearing permit application from the Department of Water and Environmental Regulation.

 

The preliminary cost of this option has been estimated in the table below, however excludes footings, the boardwalk or engineering certification.

 

TASK

DESCRIPTION

ESTIMATE

Earthworks

Cut sand and material disposal

$3,913

Structures

Construct limestone retaining wall

$50,248

Construct boardwalk ramp

$201,600

Handrail

$65,600

Play Equipment

Combination unit and swings

$35,000

Sand softfall

$4,466

Shade sail

$25,000

SUB TOTAL

$385,827

Project Costs

Contingency (25%)

$96,457

Design (3%)

$11,575

Project Management (3%)

$11,575

Inflation (2%)

$7,717

TOTAL

$513,151

 

No allowance has been made within the City’s Long Term Financial Plan and based on this initial assessment, this option is considered not to be financially viable.

 

Alternative Option 3: Re-develop car park to include playground and passive park facilities.

This option involves the re-location of the existing playground and other current/proposed passive park amenities to the current car park site, with the entire footprint of the car park being re-designed to accommodate car parking and the passive park elements. This option also highlights consideration for separate vehicle entry and exit points as a means to more effectively manage the interaction of vehicle and pedestrian traffic. It is the view of those residents/landowners who have raised concerns that this option would be a more sustainable option in not only addressing concerns raised in respect to the shade sails, but also those raised in respect to traffic management and pedestrian safety.

 

Administration has not been able to develop a preliminary cost estimate for this proposal; however it can be noted that no allowance has been made within the City’s Long Term Financial Plan for this option.

 

Safety Concerns and Access Path

The submission made from residents/landowners has highlighted concerns in respect to access the park and playground from the car park and the resulting mix of vehicle and pedestrian traffic. Concerns have also been raised in respect to the lack of a suitable path connection and the availability of road side parking adjacent to the park, which has resulted in parking occurring on the verge and on the adjacent vacant lots. Residents/landowners have suggested that the playground and park should be re-located as suggested in alternative option 2 or 3 to address this issue.

 

In considering these concerns, it should be noted that a universal access pathway was previously listed for construction in 2013/14; however as a result of erosion damages the project was deferred until coastal protection works could be undertaken. A path connection Attachment 5 is now scheduled as part of the 2017/18 Capital Works Program. The tender was advertised at the beginning of August for a concrete footpath to run from the park down to the groyne, following the grade of the entrance to the carpark. An installation schedule will be determined as part of the contract award and is anticipated to be completed by the end of the 2017/18 summer season.

Consultation

The consultation process usually undertaken for the Shade Sail Installation Program is to ‘Inform’ local residents as to when the works are occurring.  However, in response to the two petitions received by Council, the consultation process has been escalated to a ‘Consult’ process.

 

The limited response to the design consultation did not provided sufficient data to determine a preferred design option for the shade sail configuration. Although a shade sail design is determined by the shape and size of the play equipment, a number of additional design considerations have been taken into account including:

 

·        Complement the appearance of the play equipment and surrounds;

·        Comply with Australian Standards for playground design (AS4685:2004) - note that shade sails are to be a minimum of 2m above play equipment; and

·        Enable ease of future maintenance and replacement.

 

The consultation process and subsequent on site discussion and submissions have clearly identified the concerns of residents, with alternative options identified by these residents/landowners.

Comment

The consultation process undertaken by Administration has had a limited response; however the responses received have confirmed the initial concerns raised by those residents/landowners opposite the playground site.

 

The data resulting from the consultation process (i.e. survey results) does not provide conclusive results in respect to sail shade options, however the consultation process itself has led to a number of alternative options being put forward. Of those put forward, Alternative Option 1 (a), being the reduction in height of the shade sails as a result of removing the highest climbable play equipment, is seen as the most practical option in achieving a compromise between the concerns of residents/landowners who live opposite, while still providing the shade sail amenity.

 

The other Alternative Options 2 and 3, are worthy of consideration, however are at a significant cost (which is currently unbudgeted) and require more detail planning to ascertain final cost and feasibility. Given the level of investigation required, these options would not be able to be implemented (inclusive of shade sail provision) prior to the 2017/18 summer season.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

As per Local Planning Policy 4.3: Public Open Space - the provision of shade over play areas is listed as a standard requirement. The City’s preference is for tree planting as the primary shade provider for playgrounds; however the City requires the installation of a shade sail until such a time as tree shade is adequate.

 

As per the City’s Community Engagement Policy, the consultation strategy for this project was escalated from ‘Inform’ to ‘Consult’ as outlined in the Detail and Comment sections of this report.

Financial Implications

The project is currently listed in the City’s Capital Works Budget within PR-2484 Park Shade Structures Program for $25,000.

 

The financial implications of the options are listed below:

 

Option

Detail

Cost Estimate

Additional funds required

Already approved

Install shade sail to existing playground

$25,000

$0

1

Sink playground and install shade sail

$141,000

$116,000

1(a)

Remove roof section and install lower shade sail

$27,000

$2,000

2

Relocate playground and install shade sail

$513,000

$488,000

3

Re-develop carpark into park

Undetermined

Undetermined

 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         ENDORSES Alternative Option 1(a) as outlined within the report, being the reduction in height of the shade sails as a result of removing the highest climbable play equipment, as shown in Attachment 3 and noting a minor budget adjustment will be required at mid-year;

 

2.       NOTES the Alternative Options 2 and 3 as identified by concerned residents/landowners via the consultation process, noting that these are at significant cost which is currently unbudgeted, require more detailed planning to ascertain the extent of cost and feasibility and would subsequently delay installation of a shade sail;

3.       AUTHORISES the Director Community and Place to advise both petitioners of the outcomes of this report; and

4.       RECOGNISES and THANKS the community for its involvement in the community consultation component of this project.

 

 

Attachments:

1.

Aerial Fred Stubbs Park, Quinns Rocks

17/231027

 

2.

Fred Stubbs Shade Sail - Survey and Designs

17/233109

 

3.

Concept Plan - Before and After Playground Height Adjustments

17/277300

Minuted

4.

Concept Plan - Relocation Option

17/264677

 

5.

Concept Plan - Beach Access Path Plan

17/284400

 

 

 

 

 

 


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CP02-09/17       Community Sporting and Recreation Facilities Fund - 2018/19 Funding Round

File Ref:                                              30193 – 17/219413

Responsible Officer:                           A/Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       6         

Issue

To consider submissions to the Department of Local Government, Sport and Cultural Industries (DLGSC) for the 2018/19 Annual and Forward Planning Round of the Community Sport and Recreation Facility Fund (CSRFF).

Background

The CSRFF is administered by DLGSC on behalf of the State Government. Each year DLGSC makes funding available to community/sporting groups and Local Government Authorities to assist in the development of sport and recreation infrastructure. The aim of the program is to increase participation in sport and recreation through an emphasis on well-planned and well-utilised facilities.

 

The 2018/19 CSRFF Annual and Forward Planning round opened on 1 June 2017 with $12million available for allocation. Annual Grants are available for projects costing between $200,001 and $500,000 and will be complete within 12 months. Forward Planning Grants are available for large scale projects over $500,001 and may require an implementation period of between one and three years.

 

The maximum grant offered for standard grant applications is one third of the total estimated project cost up to a maximum of $2million. Through a Development Bonus, some applications may be eligible for up to half of the project cost (up to a maximum of $2million). This eligibility is measured through key development principles such as regional or remote locations where the costs of construction may be higher when compared to the metropolitan area.

 

Applications are due to be submitted to DLGSC by no later than 4pm, Friday 29 September 2017.

Detail

For the 2018/19 round a total of six CSRFF grant applications have been listed for consideration, as outlined in the table below.

 

Grant Type

Project #

Description

Municipal

Cont.

CSRFF Funds (2)

Total

Cost (1)

Forward

PR-2966

Addison Floodlighting and Oval Extension

$490,000

$0

$210,000

$700,000

Forward

PR-4111

Belhaven Sports Amenities Building

$937,667

$0

$461,333

$1,399,000

Forward

PR-4031

Kingsway Netball Building

$1,900,000

$500,000

$200,000

$2,600,000

Forward

PR-4113

John Moloney Floodlighting

$494,000

$0

$220,000

$714,000

Forward

PR-4102

Shelvock Sports Amenities Building

$944,333

$0

$457,667

$1,402,000

Forward

N/A

Heath Park Floodlighting (Eastern Oval)

$0

$238,954

$119,476

$358,430

TOTALS

$4,766,000

$738,954

$1,668,476

$7,173,430

Notes:

(1)  Current total project cost estimate;

(2)  CSRFF grant amount sought based on eligible project costs.

 

Project: Addison Reserve Floodlighting and Oval Extension

Applicant: City of Wanneroo

 

Addison Reserve is a Neighbourhood Active Reserve located at 67 Baltimore Parade, Merriwa. The site consists of two Lots (12265 and 11346) on Reserve Number 41483 with a total land area of approximately 6.7ha. The reserve is shared use with the Department of Education (Merriwa Primary School) and currently used by Quinns District Junior Football Club, Quinns Districts Amateur Football Club, Quinns Rocks Junior and Senior Cricket Clubs.

 

This project is twofold:

 

1.       Upgrade existing floodlighting to meet Australian Standard AS2560 for large ball sports training (50 lux); and

2.       Extend the junior sized oval to accommodate senior AFL.

 

The upgrades will allow senior clubs to utilise the ground for matches. Refer Attachment 1 for concept plan. The current usage of the reserve is listed below:

Sports

% use of the facility

Hours per week

Football

100 (Winter)

20

Cricket

70 (Summer)

15

Soccer

30 (Summer)

6

 

 

 

 

 

 

 

This project has been captured within the City’s draft Long Term Financial Plan and was also identified as a high priority within the Active Reserve Masterplan (ARMP). In terms of the ARMP the following priorities are listed for Addison Park:

 

·        Priority 1: Floodlighting upgrade and oval extension (this project)

·        Priority 2: Drink fountain (to be attached to Changerooms)

·        Priority 3: Changerooms (listed in 2018/19)

 

The Floodlighting and Oval extension project is listed under PR-2966 in the 2017/18 Capital Works Budget and the draft Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2017/18

Sports Facilities - Design

$60,000

2018/19

Sports Facilities - Construction

$640,000

Total

$700,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $210,000 be sought in the upcoming round to be claimed in 2018/19.

 

Project:     Belhaven Reserve Sports Amenities Building

Applicant: City of Wanneroo

 

Belhaven Reserve is a Neighbourhood Active Reserve located on the corner of Belhaven and Santa Barbara Parade, Quinns Rocks. The site is on Lot 774, Reserve Number 47792 with a total land area of approximately 3.26ha. The reserve is shared use with the Department of Education (Quinns Beach Primary School) and used by Quinns Rocks Little Athletics Club, Quinns Districts Junior Football Club and Brighton Seahawks Junior Football Club.

 

 

This project is for the design and construction of sports amenities building including:

 

·        Changerooms x 2 (unisex)

·        Toilets

·        Kiosk

·        2 x standard store rooms & 1 x athletics store room

·        First aid room

·        Umpire room

·        Cleaner’s store

·        Bin store

·        Verandah

·        Drink fountain

 

Refer Attachment 2 for concept plan. The current usage of the reserve is listed below:

Sports

% use of the facility

Hours per week

Junior Football

59%

15 (Summer)

4 (Winter)

Little Athletics

19%

6 (Summer)

Senior Football

22%

7 (Winter)

 

 

 

 

 

 

 

 

This project has been captured within the City’s draft Long Term Financial Plan and was identified as a high priority within the ARMP, with the following priorities listed for Belhaven Park:

 

·        Priority 1: Sports Amenities Building (this project)

·        Priority 2: Floodlighting (listed for 2023/24)

 

The project is listed under PR-4111 in the 2017/18 Capital Works Budget and the draft Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2017/18

Sports Facilities - Design

$15,000

2018/19

Sports Facilities - Construction Stage 1

$692,000

2019/20

Sports Facilities - Construction Stage 2

$692,000

Total

$1,399,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $461,333 be sought in the upcoming round to be claimed across two financial years as follows:

 

·        2018/19 - $115,333 (25% of the grant)

·        2019/20 - $346,000 (75% of the grant)

 

Project: Kingsway Netball Building

Applicant: City of Wanneroo

 

The Kingsway Netball Building is located within the Kingsway Regional Sporting Complex at 100 Kingsway in Madeley and leased by the Wanneroo District Netball Association (WDNA).

 

This project is to upgrade the existing building and comply with Australian Standards including:

 

 

 

·        Build new public toilets, match office, umpire’s office, first aid room, equipment store and cleaner’s room to the east of the existing building;

·        Demolish existing toilet and change rooms and remove existing kitchen; and

·        Replace with unisex changerooms, multi-purpose room toilets, and commercial kitchen with cool room.

 

Refer Attachment 3 for concept plan, which has been endorsed by WDNA.

 

The project is listed under PR-2966 in the 2017/18 Capital Works Budget and the draft Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2017/18

Sports Facilities -  Masterplan & Concept

$100,000

2018/19

Sports Facilities - Detailed design & Construct

$1,000,000

2019/20

Sports Facilities - Construction

$1,600,000

Total

$2,700,000

 

Based on the eligible CSRFF components a Forward Planning Grant of $700,000 could be sought from the upcoming round.

 

It should be noted that as an election commitment of $500,000 has already been awarded to this project from the DLGSC (of which the grant agreement has been received by Administration) and it is recommended that the difference of $200,000 be sought from CSRFF and the entire $700,000 claimed across two financial years as follows:

 

·        2018/19 - $175,000 (25% of the grant)

·        2019/20 - $525,000 (75% of the grant)

 

Project: John Maloney Reserve Floodlighting

Applicant: City of Wanneroo

 

John Maloney is a Neighbourhood Active Reserve located at 34 Highclere Boulevard, Merriwa. The site is on Lot 10776 on Reserve Number 39479, with a total land area of approximately 6.9ha. The reserve is currently used by Wanneroo Softball Club, Jaguars Softball Club, West Coast Cricket Club and Kingsway Football Club.

 

This project is to install Australian Standard floodlighting for:

 

·        Large ball sports training (50 lux) on the Eastern playing area; and

·        Small ball sports training (250 lux in field to 150 lux outfield) on the Western playing area.

 

Refer Attachment 4 for concept plan. The current usage of the reserve is listed below:

Sports

% use of the facility

Hours per week

Softball

75%

20 (Summer)

16 (Winter)

Cricket

25%

12 (Summer)

 

 

 

 

 

 

 

This project has been captured within the City’s draft Long Term Financial Plan and was identified as a high priority within the ARMP, with the following priorities listed for John Maloney Reserve:

 

 

·        Priority 1: Floodlighting for small ball sports (this project)

·        Priority 2: Relocate basketball (completed August 2017)

·        Priority 3: Floodlighting for large ball sports (this project)

 

The project is listed under PR-4113 in the 2017/18 Capital Works Budget and the draft Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2017/18

Sports Facilities - Detailed design & Construct

$50,000

2018/19

Sports Facilities - Construction

$664,000

Total

$714,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $220,000 (as listed in the Capital Works Budget) be sought in the upcoming round to be claimed in 2018/19.

 

Project: Shelvock Reserve Sports Amenities Building

Applicant: City of Wanneroo

 

Shelvock Reserve is a Neighbourhood Active Reserve located at 17 Shelvock Crescent, Koondoola. The site is on Lot 9337, Reserve Number 33506 with a total land area of approximately 4.46ha. The reserve is used by Kingsway Christian United Soccer Club and Westnam United Soccer Club.

 

This project is for the design and construction of sports amenities building including:

 

·        Changerooms x 2 (unisex)

·        Toilets

·        Kiosk

·        Store rooms x 2

·        First aid room

·        Umpire room

·        Cleaner’s store

·        Bin store

·        Verandah

·        Drink fountain

 

Refer Attachment 5 for concept plan. The current usage of the reserve is listed below:

Sports

% use of the facility

Hours per week

Westnam United

55%

35 (Summer)

22 (Winter)

Kingsway United

45%

32 (Summer)

15.5 (Winter)

 

 

 

 

 

 

 

This project has been captured within the City’s draft Long Term Financial Plan and was identified as a high priority within the ARMP, with the following priorities listed for Shelvock Park:

 

·        Priority 1: Fencing along Marangaroo Drive (listed for 2017/18)

·        Priority 2: Drink fountain (to be attached to Sports Amenities Building)

·        Priority 3: Upgrade changerooms, storage and undercover area (this project)

 

 

 

The project is listed under PR-4102 in the 2017/18 Capital Works Budget and the draft Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2017/18

Sports Facilities - Design

$29,000

2018/19

Sports Facilities - Construction Stage 1

$686,500

2019/20

Sports Facilities - Construction Stage 2

$686,500

Total

$1,402,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $457,667 be sought in the upcoming round to be claimed across two financial years as follows:

 

·        2018/19 - $114,417 (25% of the grant)

·        2019/20 - $343,250 (75% of the grant)

 

Project: Heath Park Floodlighting (Eastern Oval)

Applicant: City of Wanneroo

 

Heath Park is a District level active reserve located on Cinnabar Drive, Eglinton Attachment 6, and includes temporary changerooms and toilet block, soccer goals, fitness equipment and a playground. The Park is currently used by the Alkimos Districts Cricket Club and Alkimos Rugby League Club.

 

The responsible developer, Stockland, has put forward a proposal to Administration to fund two thirds of the cost for the installation of floodlighting for large ball sports. This installation would be compliant to Australian Standard 2560.2.3, Amateur Level Ball and Physical Training, being 50 lux. This proposal has been submitted on the basis that the other one-third of the project cost is met through a successful CSRFF grant application, requiring no contribution towards the capital cost from the City of Wanneroo. 

 

Given the increased demand being experienced in the area, and the lack of existing facilities, Administration would be seeking to bring forward the floodlighting element within the draft 20 Year Capital Works Program. The project is currently listed within the draft Long Term Financial Plan under PR-SP234 Heath Park Sports Amenities Building and Floodlighting as follows:

Financial Year

Work Description

Funding Amount

2020/21

Sports Facilities - Design

$228,000

2021/22

Sports Facilities - Construction Stage 1

$1,610,500

2022/23

Sports Facilities - Construction Stage 2

$1,610,500

Total

$3,449,000

Note: The timing of the Sports Amenities Building remains unchanged.

 

The cost of the floodlighting only is estimated at $358,430. It is proposed that the developer, Stockland, will be contributing 2/3 of the overall cost ($238,954) with the remaining 1/3 ($119,476) to be applied for as a 2018/19 Annual CSRFF application.

 

Should the application be successful, a further report will be presented to Council to consider the project and related funding agreement with Stockland.

Consultation

All projects will be undertaken in line with the City’s Community Engagement Policy.

 

 

Active Reserve Master Plans

Preliminary consultation for Addison, Belhaven, John Maloney and Shelvock Reserve’s was undertaken as a part of the consultation process for the development of the City’s Active Reserve Master Plan, as outlined within report CP01-10/16. Further consultation for each project will be directly undertaken with the specific user groups throughout the design and construction phases.

 

Kingsway Netball Building Masterplan

As the primary stakeholder, Wanneroo Districts Netball Association have been involved throughout the masterplan and concept design stages and will continue to be consulted throughout the course of the project. Confirmation of acceptance of the concept as per Attachment 3 has been received via the WDNA Director Facilities and Risk Management, with Minuted endorsement of the WDNA Committee to follow.

Comment

The CSRFF grant is a vital element within the City of Wanneroo’s funding model for the provision of community level sport and recreation infrastructure. This includes floodlighting and sports amenities buildings (changerooms, storage areas, kiosk, public toilets and multipurpose/meeting room space). 

 

This infrastructure is critical in delivering new facilities and increasing the capacity of existing facilities to accommodate growth within the City and in developing sustainable clubs.  A lack of CSRFF funds increases the cost burden on the City, resulting in projects being staged, delayed or not proceeding. This directly impacts on clubs and the community.

 

In the past 12 years, the City has been able to deliver 23 projects totalling approximately $72.8M with $8.82M of CSRFF grant support. Looking forward, the expected annual total CSRFF grants to be sought by the City will be in the order of between $2M to $3M, with the municipal spend being around $17.4M per year.

 

In terms of project assessment, the projects identified for the 2018/19 grant round were assessed by Administration utilising the following philosophy and exclusion criteria established as a part of the CSRFF Review Process, as follows:

 

Philosophy

 

·        Meets a clearly demonstrated need within the community;

·        Support the City of Wanneroo’s Strategic Plan and Leisure Strategy;

·        Provide maximum benefit and value for money for the community by providing multi-purpose facilities and allow for general community uses (i.e. other community-based activities);

·        Financially viable, with the applicant able to demonstrate the ability to meet the financial commitment;

·        Increases participation;

·        Include a clear management plan; and/or

·        Facility provision to meet all relevant Australian Standards.

 

Exclusions

 

·        Deficit funding;

·        Recurrent salaries or operational costs;

·        Non-fixed equipment;

 

 

·        Projects that have already commenced or been completed;

·        The purchase of land;

·        Provision of bar facilities;

·        Development of privately owned facilities;

·        Facility maintenance; and/or

·        Clubs/Organisations who have outstanding debts with the City, or are failing to meet financial obligations with the City.

 

In addition to these criteria, the application was assessed on the basis of the CSRFF assessment principles and project rating as outlined below:

 

Assessment Principles

 

The application is to be assessed on the following principles using a scale of satisfactory, unsatisfactory and not relevant.

 

·        Project Justification;

·        Planned approach;

·        Community input;

·        Management Planning;

·        Access and Opportunity;

·        Design;

·        Financial Viability;

·        Co-ordination; and

·        Potential to increase physical activity.

 

Project Rating

 

·        Well planned and needed by the municipality;

·        Well planned and needed by the applicant;

·        Needed by the municipality, more planning required;

·        Needed by applicant, more planning required;

·        Idea has merit, more preliminary work needed; or

·        Not recommended.

 

Should one of the applications not be successful, implications for the identified project will be addressed through a further report to be provided to Council in March 2018 advising the outcomes of the CSRFF applications and any resulting implications to the City of Wanneroo.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

 

 

 

Risk Management Considerations

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

 

Policy Implications

Nil

Financial Implications

The following table identifies the financial implications for the City, with a total of $1,668,476 being sought from CSRFF:

 

Grant Type

Project #

Description

Municipal

Cont.

CSRFF Funds (2)

Total

Cost (1)

Forward

PR-2966

Addison Floodlighting and Oval Extension

$490,000

$0

$210,000

$700,000

Forward

PR-4111

Belhaven Sports Amenities Building

$937,667

$0

$461,333

$1,399,000

Forward

PR-4031

Kingsway Netball Building

$1,900,000

$500,000

$200,000

$2,600,000

Forward

PR-4113

John Moloney Floodlighting

$494,000

$0

$220,000

$714,000

Forward

PR-4102

Shelvock Sports Amenities Building

$944,333

$0

$457,667

$1,402,000

Forward

N/A

Heath Park Floodlighting (Eastern Oval)

$0

$238,954

$119,476

$358,430

TOTALS

$4,766,000

$738,954

$1,668,476

$7,173,430

 

Notes:

(1) Current total project cost estimate.

(2) CSRFF grant amount sought based on eligible project costs.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.      FORWARDS the following Community Sport and Recreation Facilities Fund applications to the Department of Local Government, Sport and Cultural Industries for the 2018/19 funding round with the following assessment, project rating and prioritisation, noting a total grant amount sought of $1,668,476:

Project

Assessment

Project Rating

Priority

PR-4031 Kingsway Netball Building

Satisfactory

Well planned and needed by the municipality

1

PR-4111 Belhaven Sports Amenities Building

Satisfactory

Well planned and needed by the municipality

2

PR-4113 John Maloney Floodlighting

Satisfactory

Well planned and needed by the municipality

3

PR-XXXX Heath Park Floodlighting (Eastern Oval)

Satisfactory

Well planned and needed by the municipality

4

PR-2966 Addison Floodlighting and Oval Extension

Satisfactory

Well planned and needed by the municipality

6

PR-4102 Shelvock Sports Amenities Building

Satisfactory

Well planned and needed by the municipality

5

 

2.      NOTES that a further report will be presented to Council in March 2018 advising the outcomes of all Community Sport and Recreation Facility Fund applications for the 2018/19 funding round and related funding implications for the City’s 20 Year Strategic Financial Management Plan.

 

 

Attachments:

1.

Addison Reserve Floodlighting and Oval Extension - Concept Plan

17/267547

 

2.

Belhaven Reserve Sports Amenities Building - Site and Concept Plans

17/282091

 

3.

Kingsway Netball Building - Concept Plan

17/282574

 

4.

John Malony Reserve - Concept Plan

14/398586

 

5.

Shelvock Sports Amenities Building - Site and Concept Plans

17/282102

 

6.

Heath Park - Site Plan

17/280756

 

 

 

 

 

 

 


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Community Safety & Emergency Management Report

CP03-09/17       Local Emergency Management Arrangements

File Ref:                                              3327 – 17/235927

Responsible Officer:                           A/Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the draft Local Emergency Management Arrangements following the completion of a scheduled legislative State Emergency Management review process.

Background

Under the Emergency Management Act 2005, local governments are required to develop and maintain effective Local Emergency Management Arrangements (LEMA) for their district to ensure they are prepared in the event of an emergency incident.

 

The purpose of the LEMA is to set out the City’s policies, strategies and priorities for emergency management.  They describe emergencies that are likely to occur, define roles and responsibilities, resources and facilities within the community, and detail recovery arrangements.

 

The City’s current LEMA, inclusive of Recovery Arrangements, was last endorsed in May 2012 and is due for review in accordance with State Emergency Policy, Section 4.8. 

 

Since the current LEMA was implemented in 2012, there have been changes in how emergency management is administered in Western Australia.  These changes have been influenced by independent Special Inquiries into the Perth Hills, Margaret River and more recently, the Waroona/Yarloop bushfires, which have resulted in the State Emergency Management Policy, Plan, Procedure and Guidelines being revised and restructured in-line with recommendations from these reviews.

Detail

In 2016, the newly formed State Government Office of Emergency Management released guidelines to inform the development of LEMA’s across local governments for the purpose of improving consistency in documentation format and public awareness regarding emergency management responsibilities and activities.

 

Administration has prepared and reviewed the City’s current LEMA in accordance with the State Emergency Management Policies, Plans and section 41(2) of the Emergency Management Act 2005.  

 

The draft LEMA consists of four (4) main elements:

 

·        Part 1 - Local Emergency Management Arrangements       

Outlines the roles and responsibilities of public authorities, agencies and City of Wanneroo Officers involved in emergency management;

 

·        Part 2 – Local Recovery Plan

Details the strategies and priorities for effectively managing recovery at a local level, including accountability and responsibility to assist in activating the recovery process;

 

·        Part 3 – Operational Recovery Plan

Templates to assist local recovery coordination group and support management of the recovery processes subsequent to a major emergency incident; and

 

·        Part 4 – Emergency Resource Register

Details of resource information available to assist in the recovery process.

Consultation

The review of the City’s LEMA has been undertaken in consultation with the Office of Emergency Management (OEM), members of the Local Emergency Management Committee (LEMC) and the District Emergency Management Committee (DEMC).  This included stakeholders such as the Department of Fire and Emergency Services (DFES), WA Police, State Emergency Services (SES), Department of Biodiversity, Conservation and Attractions (DBCA), Department of Communities – Child Protection and Family Support (DC), Department of Agriculture and Food WA (DAFWA) and also included the LEMC Elected Member representatives from both the City of Wanneroo and the City of Joondalup.

Comment

The LEMA has been prepared in accordance with the Emergency Management Act 2005 and State Emergency Management Policies and Plans.

 

The draft LEMA was tabled and endorsed at the LEMC meeting on 9 May 2017 and noted at the DEMC meeting on 5 September 2017.  Following Council’s endorsement of the revised LEMA, a copy will be sent to the Office of Emergency Management for presentation to the next State Emergency Management Committee meeting scheduled to be held on 3 October 2017 for formal noting.

 

The changes to the draft LEMA have been influenced by recommendations made from independent Special Inquiries into recent catastrophic bushfires.  The Office of Emergency Management has consequently revised state emergency policies and procedures which includes an updated format for local governments to use when reviewing Local Emergency Management Arrangements and Recovery Plans.  

 

The main changes relate to the inclusion of Part 3 “Operational Recovery Plan” which contains assessments for recovery requirements and organisational structures for a Recovery Committee.

 

The revised LEMA will ensure that consistency is maintained between emergency responders and the City of Wanneroo.  It is equally important that the public is aware of the risks present within the community from which an emergency response may be required. 

 

Following the finalisation of the revised LEMA, Administration will prepare a public copy for inclusion on the City’s web-site.

Statutory Compliance

The revised LEMA has been developed in compliance with the requirements of the Emergency Management Act 2005 and State Emergency Management Policies and Plans.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.2    Safe Communities

1.2.1  Enable community to be prepared and to recover from emergency situations

Risk Management Considerations

Risk Title

Risk Rating

Safety of Community

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The LEMA are to be consistent with the State Emergency Management policies, the State Emergency Management Plans and in accordance with sections 41(2) and 41(4) of the Emergency Management Act 2005.

 

41(2) The local emergency management arrangements are to set out —

(a)     the local government’s policies for emergency management;

(b)     the roles and responsibilities of public authorities and other persons involved in emergency management in the local government district;

(c)     provisions about the coordination of emergency operations and activities relating to emergency management performed by the persons mentioned in paragraph (b);

(d)     a description of emergencies that are likely to occur in the local government district;

(e)     strategies and priorities for emergency management in the local government district;

(f)      other matters about emergency management in the local government district prescribed by the regulations; and

(g)     other matters about emergency management in the local government district the local government considers appropriate.

 

41(4) Local emergency management arrangements are to include a recovery plan and the nomination of a local recovery coordinator.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the revised City of Wanneroo Local Emergency Management Arrangements as shown in Attachment 1;

2.       NOTES that the revised City of Wanneroo Local Emergency Management Arrangements will be presented to the State Emergency Management Committee at its meeting to be held on 3 October 2017; and

3.       NOTES that following formal endorsements, a published public version will be placed on the City’s web-site for public viewing.

 

 

Attachments:

1.

City of Wanneroo Local Emergency Management Arrangements 2017

17/239052

 

 

 

 

 


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Community Services

CP04-09/17       Age-Friendly Strategy 2017/18 - 2020/21

File Ref:                                              21104 – 17/282501

Responsible Officer:                           A/Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the Draft City of Wanneroo Age-Friendly Strategy 2017/18 - 2020/21.

Background

The City of Wanneroo Strategic Community Plan 2017/18 – 2026/27 commits to the development of an Age-Friendly Strategy in the 2017/18 Corporate Business Plan. The City offers a range of services to its older residents through a variety of programs and services including senior forums, the Growing Old and Living Dangerously Program (GOLD), library activities and physical activity programs. It has been recognised that a broader approach is required to create an age-friendly City where older residents feel safe, connected and valued. The Age-Friendly Strategy (Attachment 1) has been developed through an extensive consultation process, to demonstrate what is essential for improving the quality life of older residents in the City as they age.

Detail

The Age-Friendly Strategy comprises of seven Age-Friendly Principles which have been designed with reference to the:

 

·        World Health Organizations (WHO) eight Age-Friendly topics;

 

·        Four priority themes and community aspirations from the City’s Strategic Community Plan 2017/18 – 2026/27; and

 

·        Findings gathered through a community engagement process.

 

These principles highlight the age-friendly opportunities for the City of Wanneroo community.

 

Principle One: Health and Wellbeing

The goal of the Health and Wellbeing Principle is that older people will have access to affordable and quality health and community services which will promote health, wellbeing and independence as they age. The City will advocate for access to health and wellbeing programs as well as health services and also work closely with carers to provide recognition and support for their services.

 

Principle Two: Lifelong Learning and Education

This principle seeks to ensure people are well informed as they age.  The City will capitalise on existing programs and services as well as work to develop partnerships with local stakeholders to build on and promote the interests and goals of older people interested in exploring formal and information learning and education.  

 

Principle Three: Social Participation and Connected Communities

Fundamental to the wellbeing of older people is the importance of staying engaged and connected, including the participation in community activities and community life. Social and emotional participation and belonging to the community are protective factors against the onset of a range of physical and mental health conditions. The City will ensure social programming is relevant as well as promotes and facilitates opportunities for older people to participate in community based intergenerational activities which reflect the diversity of our senior residents and encourage a greater participation in community life.

 

Principle Four:  Economy and Economic Participation

This principle seeks to ensure older people remain actively involved in the City’s voluntary activities and employment as they age. Being the fastest growing Local Government in Western Australia creates many opportunities for employment and volunteering. Working closely with the City’s Volunteering Services, the City will work to ensure older people remain actively involved in the City’s voluntary activities and employment as well as continuing to promote equal employment opportunities for older people.

 

Principle Five:  Age-Friendly Environment

Public outdoor spaces and buildings have a significant impact on older people’s physical, mental, emotional and social health as well as their ongoing independence. The accessibility and age-friendliness of outdoor spaces and buildings are vital. The City will work closely with relevant service units to ensure we continue to consider the needs of older people and deliver an Age-Friendly environment that will ensure seniors can fully participate in the community and explore more opportunities as they age independently. 

 

Principle Six:  Transportation

Being able to access public transport via a short walk is a high priority for seniors. Transportation, including accessible and affordable public transport, is a key factor influencing active ageing. Being able to move around the City determines social and civic participation and access to community and health services with ease. The City will advocate at all levels of government on behalf of older people to ensure the needs of older people are considered including with regard to parking, footpaths and pedestrian crossings.

 

Principle Seven:  Civil Engagement and Civic Leadership

Older people are valued and actively involved in decision making in their community throughout their life and the City plays a leadership role in supporting an Age-Friendly City. The City will work to increase opportunities for older people in participatory governance at a community level including the ongoing progress of the City’s Age-Friendly Strategy.  Empowering local organisations and the City’s services to increase representation of older people in community and celebrating their achievements will result in older people being actively involved in community engagement and volunteering activities.

Consultation

A comprehensive community engagement and consultation process occurred between April and October 2016 and involved approximately 450 seniors, service providers, carers and family members, representatives of government and non-government organisations, local business and City of Wanneroo employees.

 

The consultation process collected information to identify to what extent the City of Wanneroo is age-friendly, identified opportunities and needs to be considered and gathered information on how the City could develop into a more age-friendly community.

 

The consultation process has culminated in the development of the City’s inaugural Age-Friendly Strategy.

Comment

It is evident through global and local age-friendly forums, as well as the findings from our age-friendly community engagement that the City has a role to play in meeting the needs and aspirations of its ageing population. In alignment with the City’s Strategic Community Plan and the Corporate Business Plan this role is moving to be more strategic in nature, rather than the traditional model of direct service provision. The Age-Friendly Strategy reflects this direction and in turn will show benefits for our broader ageing community beyond those receiving City managed services or participating in City run activities.

 

The strategic outcomes of the Age-Friendly Strategy and the addition of an Age-Friendly Operational Action Plan will primarily be achieved through the development of internal and external stakeholder relationships and utilising existing opportunities that are the core business of the City.

Statutory Compliance

The Age Friendly Strategy supports and complements the following plans and strategies:

 

·        Access and Inclusion Plan

·        Reconciliation Action Plan 

·        Early Childhood Strategy 

·        Youth Strategy (currently in development)

·        Strategic Community Plan 2017/18 - 2026/27

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

 

“2.     Economy

          2.1.    Local Jobs

                   2.2.2  Build capacity for business to grow

 

          2.4     Places of Destination

2.4.1 Actively build on cultural heritage and distinctive identity to promote Wanneroo as a place to visit

 

3.       Environment

          3.4     Activated Places

3.4.2 Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation

 

          3.5     Connected and Accessible City

3.5.1 Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

3.5.3 Advocate for major integrated transport close to communities

 

          3.6     Housing Choice

                   3.6.1  Facilitate Housing Choice to reflect changing community needs

 

4.       Civic Leadership

          4.1     working with others

4.1.2 Engage, include and involve community

4.1.3 Advocate and collaborate for the benefit of the City

 

          4.2     Good governance

4.2.2 Provide responsible resource and planning management which recognises our significant future growth

 

          4.3     Progressive Organisation

                   4.3.1  Lead excellence and innovation in local government.”

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The development of the Age-Friendly Strategy is currently supported by budgeted internal resources. External funding through grant applications will be sought for the implementation of actions where additional funding is required.

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPTS the Age-Friendly Strategy as set out in Attachment 1.

 

 

 

Attachments:

1.

Age-Friendly Strategy 2017/18 - 2020/21 (DRAFT)

17/280949

Minuted

 

 

 

 

 

 


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Place Strengthening

CP05-09/17       Food Truck Trial Future Direction

File Ref:                                              27790 – 17/279118

Responsible Officer:                           A/Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1  

Previous Items:                                   PS02-12/16 - Food Truck Trial Summer 2016/17 - Ordinary Council - 06 Dec 2016 6.00pm      

Issue

To consider the future direction of the City’s Food Truck initiative following completion of a six month trial held from January to June 2017.

Background

The growing popularity of food trucks in and around the Perth metropolitan area coupled with an increased number of requests for food truck trading in the City of Wanneroo was the catalyst for the recently completed Food Truck Trial as presented to Council in December 2016 (PS02-12/16) and endorsed as follows:

 

That Council:-

 

1.       SUPPORTS the initiation of a 2016/17 Summer Food Truck Trial between December 2016 and June 2017 at locations as detailed in the report and other locations including but not limited to Warradale Park, Landsdale;

 

2.       APPROVES the Food Truck Trial Guidelines, as per Attachment 1;

 

3.       RESOLVES that no development application is required for any food trucks associated with the 2016/17 Summer Food Truck Trial in accordance with Clause 61(2)(d) of the City of Wanneroo District Planning Scheme No. 2;

 

4.       RESOLVES BY ABSOLUTE MAJORITY to modify fees & charges to pro-rata the Food Truck Trial fee to $422; and

 

5.       AUTHORISES the Chief Executive Officer to make any relevant decision in respect to the Food Truck Trial, relating to:

 

a)      Removal or addition of food truck trading sites;

 

b)      Alteration of food truck trading times; and

 

c)      Early conclusion of the food truck trial. 

 

Food Truck guidelines were prepared to provide a framework for Administration and participating Food Truck operators (Attachment 1).

 

Two models were tested as part of the initial six month Food Truck Trial.

 

Model One operated in the South Ward supporting a coordinator to organise and promote food trucks in three specific locations on set days. 

 

 

Ward

Site

Location

South

Blackmore Park

Girrawheen

South

Shelvock Park

Koondoola

South

Highview Park

Alexander Heights

 

Model Two operated across all wards based on a similar trial model run by the City of Vincent.  Pre-approved locations were identified, with each location having specific trading hours with a specific number of trucks permitted to trade. Food Truck operators were required to register with the City. Coordination, promotion and rostering were the responsibility of Food Truck operators.

 

Ward

Site

Location

South

Goal Ave, Kingsway Sporting Complex

Madeley

South

Warradale Park

Landsdale

Central

Neville Park

Wanneroo

North Coast

Avondale Park

Mindarie

North Coast

Mintaro Park

Quinns Rocks

 

Key findings from Trial experiences and engagement outcomes included the following:

 

·        In total 28 Food Trucks participated in the Trial from January to June 2017;

 

·        Almost 10,000 community members participated in or were engaged as part of the Trial through various mediums including social media participation, attendance at a cluster, and other consultation methods;

 

·        Food Truck operators strongly communicated their preference for a volunteer location coordinator/s to roster and promote the initiative;

 

·        Key contributors to the enjoyment of the Food Truck experience included access to good lighting, adequate waste management facilities and access to clean toilets;

 

·        Flexibility with regard to the size and location of Food Truck clusters needs to be built into the process to enable locations to be easily changed if unviable or not suitable; and

 

·        A Code of Conduct would provide further support to Administration in issue resolution.

 

Summary of Model One approach and locations: The more successful location under Model One was Highview Park. Limited success was seen at other Model One locations (Blackmore Park, Shelvock Park) due to antisocial behaviour and poor attendances. Feedback from the Coordinator in this Model indicated it was difficult to seek and retain support from vendors as the identified locations had limited viability.

 

Summary of Model Two approach and locations: The more successful locations under Model Two included Warradale Park and Goal Way. Limited success was seen at the other Model Two locations (Neville Park, Mintaro Park and Avondale Park) due to limited viability/low number of serves, lack of visibility and poor attendances. Feedback from vendors in this Model indicated strong support for volunteer location coordinators with responsibility of coordinating rosters and promoting Food Truck clusters.

Detail

After review of Trial successes, challenges and areas for improvement identified via internal and external stakeholder engagement, the following three options are presented for Council consideration.

 

Option 1 – Extend current Food Truck Trial (City wide) until June 2018

 

Continuing the Trial based on the Model One framework, expanded to include all wards, would enable further investigation and resolution of matters related to scalability, locations, trading period, internal management and resourcing, site and infrastructure impacts, definitions of public community events (within the new Public Community Events Policy), as well as the role of the volunteer food truck coordinator before finalisation. This would ensure the City was aligned from a strategic intent, resource capability, as well as a value for money perspective prior to embedding the program.

 

Implementation would be through an Expression of Interest (EOI) process to test the market regarding Food Truck coordination as per Model One.

As part of this option, an updated model incorporating lessons learnt and improvements is proposed to be presented to Council for consideration in the first half of 2018, to enable a 1 July 2018 launch of a new consolidated model that is anticipated to embed the operation of food trucks into the future.

Option 2 Utilise pre-trial City processes

Option Two consists of utilising pre-trial policy and permit processes within the City and would see minimal changes. This model would continue to enable Food Trucks to trade as a single vendor (no clustering of Food Trucks) across the City; or to seek event approval for ongoing Food Truck events. This option would require Food Truck events to meet criteria as per the new Public Community Events Policy, and as a result, would add further time to deliver a similar outcome to Option One above.

Option 3 – Explore options to implement new Permits

 

It is anticipated that this Option will provide a longer term, more permanent process/framework to ensure opportunities for Food Truck clusters.

 

This Option provides for scalability of Food Truck clusters and would consist of two new permits being developed. The two Permits would be additional to the existing Single Food Truck Permit and would enable the Food Truck initiative to continue on a small to medium scale.

 

This Option would require development of a clear process and preparation of relevant documentation and assessment procedures. The process and documentation could likely be in place and ready for implementation by December 2017 / January 2018 dependent upon resource prioritisation, development requirements and Council approval.

 

Proposed Option

Based on the nature of the Food Truck initiative, the need to gather further data to inform a consolidated, sustainable framework, and the requirement to re-mobilise the initiative as soon as possible, it is recommended that Option One - Extend current Food Truck Trial City wide to 30 June 2018 be supported by Council. Extending the reach of the trial to be City wide provides scope to further test existing and alternate locations prior to finalisation within a coordinated approach. As highlighted above, within this option it is proposed to present a refined model back to Council in time for a 1 July 2018 launch of an updated, consolidated Food Truck program that will be aligned to Option 3 above.  

Proposed Locations

Administration propose to continue with three of the more successful locations identified within the initial Trial, as identified below.

 

Ward

Site

Location

South

Goal Ave, Kingsway Sporting Complex*

Madeley

South

Warradale Park*

Landsdale

Central Ward

To be confirmed based on revised list below.

To be confirmed

North Coast

Avondale Park*

Mindarie

 

In addition to this, Administration will undertake further consultation with stakeholders (inclusive of Food Truck Vendors, volunteer coordinators, business, sporting groups and community), in regards to the following sites for the extended trial period (but not limited to):

 

Ward

Site

Location

South

Highview Park*

Alexander Heights

Central

Scenic Park

Wanneroo 

 

Discovery Park

Banksia Grove

 

Amery Park

Hocking

 

Neville Park*

Wanneroo

North Coast

Brampton Park

Butler

 

Kingsbridge Park

Butler 

 

Abbeville Park

Mindarie

 

Gumblossom Reserve

Quinns Rocks

 

Shorehaven Beach

Alkimos 

 

Oldham Park / Foreshore

Yanchep

 

Fisherman’s Hollow

Yanchep

*Existing trial sites

The new sites listed above have been identified for further consideration as a result of analysis of survey results, Vendor feedback and Administration review. Further advice in regards to confirmed additional trial sites, include Central Ward site(s), will be provided to Elected Members within four weeks.

Consultation

The success of the January to June 2017 Trial is evidenced by the high level of positive engagement experienced through the six month period. From the 560 survey responses received:

 

·        98.5% of respondents support Food Truck Trading within the City of Wanneroo;

 

·        79.3% of respondents support Food Truck Trading all year in Wanneroo, and 19% support summer only;

 

·        45% of respondents expressed there was sufficient variety; 37% of respondents expressed there was insufficient variety;

 

·        71% of respondents would not have visited the location if the Food Truck/s was/were not there;

 

·        88% of respondents stayed and ate at the location with 46% of respondents staying for longer than an hour; and 

 

·        35% of respondents walked to the location.

 

Administration has also actively engaged with the WA Food Vendors Association, Food Truck vendors, volunteer location coordinators, other local governments in the development and review of the trial model, and will continue engagement with these stakeholders, as well as the local community, as part of model refinement.

 

Based on the outcomes of the consultation it is evident there is strong support from the community to continue with some type of arrangement that enables Food Trucks to operate on a regular year-round basis within the City. It is imperative that a new framework focuses on the provision of healthy, diverse and accessible food options in locations that are suitable.

Comment

Food Truck Trial Guidelines and Code of Conduct

Guidelines have been updated to reflect learnings from the initial Trial, however further refinements may be required as a result of ongoing internal consultation prior to a new program starting.

 

It is proposed that a Code of Conduct will be prepared.

 

Evaluation and Value for Money

More work is required on developing an evaluation framework to determine levels of service / value for money regarding inputs, outputs and associated outcomes of the program. This will also help to inform future decision making.

 

Administration intends to monitor the Trial on a continuous basis to assess the viability of locations and the ongoing role of volunteer area coordinators. A mid-point review will also consider the possibility of adjusting the number of locations and food truck participants.  This may include removing unsuccessful locations from the Trial. An evaluation framework will be prepared to ensure a comprehensive review is undertaken.

Statutory Compliance

Trading in Public Places

The City’s ‘Public Places and Local Government Property Local Law 2015’ stipulates that a trading licence is required for trading in public places (City owned and managed land).  The draft Food Truck Guidelines elaborate on the application process and specify conditions for the Trial.

 

Requirement for Development Approval

Clause 61(2)(d) in the Deemed Provisions of the City’s ‘District Planning Scheme No. 2’ (DPS 2) does not require development approval for any temporary use that is in existence for less than a cumulative 48 hours in any 12 month period, or longer period where agreed by the local government.

 

For the purpose of the continued Trial, it is proposed to allow the trading of approved food trucks within specific trading locations for more than a cumulative 48 hours within a 12 month period without the need for individual operators to obtain development approval. Administration considers a resolution of Council enables an exemption from this requirement.

 

Participating Food Trucks are required to hold a current Food Act 2008 Certificate of Registration from a Western Australian Local Government Authority, and a valid City of Wanneroo Trading Licence.

 

Food Trucks External to the Trial

Food Trucks operating external to the Trial are required to have a single use permit issued by the City for a 12 month period from date of registration. Licence fee is $880. Trucks external to the trial are able to trade at locations specific to the permit (including not within 500m of existing food venues) and are required to hold the relevant statutory requirements and adhere to relevant local laws. This arrangement will continue as a separate service from the Food Truck Trial.

 

Decision Making 

To support timely and flexible decision making throughout the program, Administration are requesting Council support to authorise the Chief Executive Officer (or nominee – Director Community and Place) to make relevant decisions in respect to the Food Truck Trials, relating to:

·        Removal of addition of food truck trading sites;

·        Alteration of food truck trading times; and

·        Early conclusion of the food truck trial.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

 

1.3 Distinctive Places

          1.3.2 Create place-based access to local services

1.4 Connected Communities

1.4.3 Build strong communities through the strength of cultural and heritage        diversity

2 Economy

          2.1 Local Jobs

                   2.1.2 Build capacity for businesses to grow

4 Civic Leadership

4.1 Working Together

                   4.1.3 Advocate and collaborate for the benefit of the City

          4.3 Progressive Organisation

                   4.3.1 Lead excellence and innovation in local government”

 

 

Risk Management Considerations

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director of Community & Place

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage/mitigate/accept this risk to support existing management systems.

Policy Implications

If the continued Food Truck Trial is considered successful then a Framework will be prepared based on Option Three above for Council to consider allowing Food Trucks to cluster on an ongoing basis. 

Financial Implications

Provision has been made within the 2017/18 budget to assist with general site maintenance of food truck locations, however there is no capital allocation for location improvements should they be requested. As part of model refinement, consideration will be given to potential capital costs required in future years in order to enhance and or sustain Food Truck program outcomes. These costs will be considered as part of the relevant annual budget deliberation process.

 

An income will be received from the initiative in line with the City’s Fees and Charges Schedule 2017-18:

 

·        Application fee                                                                                                    $51.00

·        Mobile Food Vending Area Trading Licence (charged pro-rata within Trial)     $844.00

·        Food Business Registration and Notification Form                                            $30.00

 

For the continuation of the Food Truck Trial until 30 June 2018, the resources required to deliver the initiative are included within the City’s 2017/18 budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES Option 1 – Extend the current Food Truck Trial (City wide) to 30 June 2018, at sites including but not limited to Warradale Park, (Lansdale), Goal Way, (Madeley), and Avondale Park, (Mindarie), noting trial site(s) for the Central Ward is to be confirmed shortly;

2.       NOTES Administration will continue refinements of the Food Truck model, with a consolidated approach to be implemented by 1 July 2018;

3.       ENDORSES the revised Food Truck Trial Guidelines, as set out in Attachment 1;

 

4.       NOTES that a development application is not required for any food trucks formally registered (and members of the WA Food Vendors Association) with the ongoing Food Truck Project in accordance with Clause 61(2)(d) of the City of Wanneroo District Planning Scheme No. 2; and

5.       AUTHORISES the Chief Executive Officer or his nominee (Director Community and Place) to make any decision in respect to the continued Food Truck Trial, relating to:

a.       Removal or addition of food truck trading sites;

b.      Alteration of food truck trading times; and

c.       Early conclusion of the food truck trial. 

 

 

 

Attachments:

1.

City of Wanneroo Food Truck Trial Guidelines - September 2017

17/299463

Minuted

 

 

 

 

 

 


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Corporate Strategy & Performance

Business & Finance

CS01-09/17       Financial Activity Statement for the Period Ended 31 July 2017

File Ref:                                              25974 – 17/257327

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider the Financial Activity Statement for the period ended 31 July 2017.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following (Noting that reallocation of account groupings have been required without affecting the net result. The accounts included a reclassification of Contract Labour and Town Planning Scheme Salary Recoveries being moved to Employee Expenses as well as Developer Contribution Income and related Interest Income/Expenses being classified under Town Planning Scheme Income/Expenses):

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2017/18 financial year the statement of financial activity will be presented by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2017/18 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.

Detail

Summary

 

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

 

Result from Operations

 

 

Capital Program

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

 

Result from Operations

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)      Current month comparison of actuals to budgets, and

b)      Year to date and end of year comparison of actuals to budgets.

 

a)      Current Month Comparison of Actuals to Budgets

The below table highlights the operating performance for the current month and identifies variances of actual to budget for each category of Revenue & Expense. 

 

 

Total Comprehensive Income

An unfavourable variance of -$5.6m was observed in July being mainly a result of no recognition of contributed assets from developers which are expected to be recorded in August.  This was offset moderately in Town Planning Schemes where revenue relating to development at Nicholson Road and Clarkson Ave were recognised earlier than anticipated as well as a payment from Starbrake Holdings which was received earlier than anticipated.

 

Materials and Contracts resulted in a favourable variance due to lower contract expenses in Parks Maintenance and Assets Maintenance. The contract expenses in these areas have been budgeted on an assumption of equal expenditure throughout the year however seasonal weather changes have resulted in the reduction of maintenance requirements for July.

 

Operating Grants also contributed to the moderate offset of the adverse variance in July. This was due to the receipt of Home and Community Care (HACC) grant funding for community services being received in July however being budgeted for receipt in September.

 

Operating Revenues

The month of July resulted in a positive variance for Total Operating Revenue of $1.1m.  The main contributor was within Operating Grants where HACC funding grants for community services was received earlier than anticipated. Fees and Charges also presented a positive variance (+$175K) through rubbish collection rates being levied in July however expected to be received throughout the year. 

 

 

 

 

 

Operating Expenses

 

The majority of the favourable variance for July relates to Materials and Contracts which is a result of lower contract expenses in Parks Maintenance and Assets Maintenance. The contract expenses in these areas have been budgeted on an assumption of equal expenditure throughout the year however seasonal weather changes have resulted in the reduction of maintenance requirements for July. General material expenses also presented a favourable variance directly as a result of the maintenance requirements related to Parks and Assets Maintenance areas.

 

A favourable variance was also observed in consulting fee expenses due to a high number of service units not requiring these services in July.

 

Refuse removal expenses were also lower than budgeted due to some late invoices being receipted however not captured within the system for July.

 

 

 

 

 

 

Other Revenue & Expenses

 

An unfavourable variance of $9.3m was observed due to no recognition of contributed assets from developers in July which are expected to be recorded in August.  This was offset moderately in Town Planning Schemes where revenue relating to development at Nicholson Road and Clarkson Ave were recognised earlier than anticipated as well as a payment from Starbrake Holdings which was received earlier than anticipated.

 

b)      Year to Date and End of Year Comparison of Actuals to Budgets

 

 

Details for the variances are outlined below.

 

Operating Revenues

 

Operating Grants, Subsidies and Contributions (Actual $1.7m, Revised Budget $0.2m)

 

The large positive variance relates to an early receipt of grants relating to Home and Community Care funding which were received in July but anticipated to be received in September.

 

Fees and Charges (Actual $1.7m, Revised Budget $1.5m)

 

A favourable variance of $175K was achieved in July due to rubbish collection fees relating to rates being levied in July with receipts having been anticipated to be received throughout the year. These were marginally offset by lower Dog registration income which was largely expected to be received in July however are still being processed. Building licence applications were also lower than budgeted which also slightly offset the favourable variance.

 

Other Revenue (Actual $0.05m, Revised Budget $0.08m)

 

July resulted in an unfavourable variance (-$35K) from unrecognised diesel fuel rebates for plant and vehicles. Another contributor was lower than expected abandoned vehicle sale income.

 

Operating Expenses

 

Materials and Contracts (Actual $2.9m, Revised Budget $4.9m)

 

The majority of the favourable variance for July relates to Materials and Contracts which is a result of lower contract expenses in Parks Maintenance and Assets Maintenance. The contract expenses in these areas have been budgeted on an assumption of equal expenditure throughout the year however seasonal weather changes have resulted in the reduction of maintenance requirements for July. General material expenses also presented a favourable variance directly as a result of the maintenance requirements related to Parks and Assets Maintenance areas.

 

A favourable variance was also observed in consulting fee expenses due to a high number of service units not requiring these services in July.

 

Refuse removal expenses were also lower than budgeted due to some late invoices being receipted however not captured within the system for July.

 

Utility Charges (Actual $0.6m Revised Budget $0.8m)

A favourable variance was observed in July through electricity expenses in Parks Maintenance due to lower maintenance requirements in July. Street lighting was lower than budget due to installation of new light fixtures yet to take place. Street light installation is not in the control of the City and has only been estimated. Civic Centre electricity expenses were also lower than budget due to a higher accrual being estimated in June.

 

Insurance Expenses (Actual $0.1m, Revised Budget $0.1m)

 

The favourable result for July is due to annual premiums being lower than budgeted.

 

Other Revenue & Expenses

 

Non-Operating Grants, Subsidies and Contributions (Actual $0.6m, Revised Budget $1.2m)

The unfavourable variance is related to expected grants yet to be received. The majority of receipts are awarded on progress of capital works projects. 

 

Contributed Physical Assets (Actual $0.0m, Revised Budget $12.5m)

The year to July resulted in an adverse variance due to no recognition of contributed assets from developers. These are expected to be recorded in August.

 

Profit / Loss on Asset Disposals (Actual $0.2m, Revised Budget $0.0m)

 

The favourable variance is a result of Tamala Park Regional Council land sale accruals being recorded while budget expectations were to receive the sale revenue in December.  As the timing of asset disposals cannot be reliably estimated results to budgets can be subject to variations.

Town Planning Scheme (TPS) Revenues (Actual $14.7m, Revised Budget $21.9m)

Town Planning Schemes had a positive variance in July due to revenue relating to development at Nicholson Road and Clarkson Ave being recorded earlier than anticipated as well as a payment from Starbrake Holdings which was also received earlier than anticipated.

 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Net Current Assets

When compared to the opening position Net Current Assets have increased by $145.6m which largely reflects the timing of Rates receipts for 2017/18.

Current Receivables are largely related to collectable Rates income ($150.8m).  The majority of the remaining current receivables relates to Emergency Services Levy collections ($20.5m) and sundry debtor accounts.

Non-Current Assets

Non-Current receivables largely relate to Deferred Pensioner Rebates; being funds that cannot be collected until the Pensioner ceases to reside at the rateable property.

Year to date Non-Current Assets have increased by $0.2m from 2016/17 estimates. Whilst the movement is immaterial it is recognised that a large portion of works in progress have now been recognised in their respective asset classes.

Non-Current Liabilities

Year to date Non-Current Liabilities have increased by $2.7m which is attributed to a draw down on the new loan facility for the Yanchep DCP.  The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan make up 98% of total Non-Current Liabilities.

 

FINANCIAL PERFORMANCE INDICATORS

 

The table below present’s data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government & Communities status at the beginning of the financial year, and year to date figures.  An explanation of the purpose of each ratio is also provided together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

 

Actual expenditure of the projects within the adopted capital works program equates to 4%, being $3.3 million, of the $82 million budget as at 31 July 2017.

 

Where, $3.3 million of works were progressed during the calendar month of July. Significant capital works undertaken in July included:

•        $1.91m Civic Centre extension

•        $240k Marmion Avenue (Lukin Dr to Butler Blvd)

•        $239k Fleet replacement

•        $155k Yanchep Active Open Space - Oval Ground Works    

•        $108k Old Yanchep Road (Trandos Rd to Wattle Ave)

•        $88k Mary Lindsay Homestead Building, Yanchep

•        $65k Quinns Surf Life Saving Club

•        $55k Enterprise Software Renewal Program   

 

To further expand on the Capital Works Program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City only invests in the following highly secured investments in Australian currency:

1.       Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding 12 months;

 

2.       Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

 

 

As at the current month end, the City holds an investment portfolio (cash & cash equivalents) of $347.4m (Face Value), equating to $351.5m inclusive of accrued interest.  The City’s year to date investment portfolio return has exceeded the Bank Bill index benchmark by 0.93% pa (2.72% pa vs. 1.79% pa), however it is noted that Interest Earnings were budgeted at a 2.75% yield.

 

The current investment portfolio does not hold an investment in National Australia Bank and Suncorp as more competitive rates were attained in other institutions.

 

It is also noted that the City’s current investment in Bank of Queensland (BOQ) is slightly over the prescribed investment threshold as per the City’s Investment Policy. This was due to an investment being rolled over with the interest component and consequently increasing the weighting of BOQ in the total portfolio. This has since been rectified and additional controls to ensure non-reoccurrence put in place.

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background, comments on material variances have been provided.

 

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·        Green >+10%,

·        Orange <+/-10%, and

·        Red >-10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

 

As noted in the Background of this report some accounts have been reallocated to new expense groups by Nature and Type in order to reflect correct allocations for reporting purposes. This has no effect on the net result presented in the budget adopted for 2017/18 financial year.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·        Accounting Policy

·        Strategic Budget Policy

·        Investment Policy

 

Financial Implications

 

As outlined above and detailed in Attachments 1 – 5

Voting Requirement

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 31 July 2017, consisting of:

1.       2017/18 Annual Adopted and Revised Budget;

2.       July 2017 YTD Revised Budgets;

3.       July 2017 YTD Actuals;

4.       July 2017 Statement of Financial Position and Net Current Assets; and

5.       July 2017 YTD Material Financial Variance Notes.

 

Attachments:

1.

July 2017 Statement of Comprehensive Income

17/261389

 

2.

July 2017 Balance Sheet

17/261395

 

3.

Top Projects 2017-18 July

16/151914[v17]

 

4.

July 2017 Rate Setting Statement

17/261391

 

5.

July 2017  Investment Report

17/261402

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                       319

CS02-09/17       Review of the Long Term Financial Plan 2017/18-2036/37

File Ref:                                              30249 – 17/295039

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To outline the development of the Long Term Financial Plan 2017/18-36/37 (LTFP).

Background

The 2017/18 Integrated Planning & Reporting (IPR) development process commenced early in 2017 with a series of workshops with Elected Members.  There were four workshops, with the subsequent adoption of the City’s Budget on the 27 June 2017.  Two additional workshops were held on the 3 July and 29 August to review the Long Term Financial Plan and discuss the Long Term Capital Works Program.  These workshops focused on the assumptions and parameters of the 20 Year Long Term Financial Plan. 

 

The August workshop considered three scenarios which provided a view of the impact of rating strategies and cost assumptions on the City’s operating result.  Upon discussion the Elected Members agreed that the 2017/18 LTFP should be based on a balanced approach scenario, referred to as Scenario 3, designed at keeping operating results within a targeted range.  Rates increases for this scenario were within the range of CPI +0.5% to CPI +2%, and cost increases within the range of CPI to CPI +2.5%.  Reflecting this prudent approach the municipally funded capital works program for the first four years of the plan was set within the range of $23m to $25m.  The capital works plan incorporated key strategic projects and took into account the Active Reserves Masterplan.

Detail

The Draft Long Term Financial Plan (Attachment 1) uses the 2017/18 Budget to reflect the current financial position (‘the baseline’).  The estimates for future years use this baseline as the starting point and then projects future years using assumptions from a variety of sources including:

 

·        City Strategy and Planning documents

·        Capital Works Programs

·        Asset Management Plans

·        id forecast

·        State and Federal Budgets

·        Economic Forecasts from WA Treasury Corporation and WALGA

 

These assumptions are recurring and have an ongoing impact more so than one-off capital expenditures.  However, the most important set of inputs to the plan are the City’s Strategic Community Plan, Corporate Business Plan, and Capital Works Program. 

 

The variables have been adjusted to enable the City to present a stable financial result which provides the community services and required capital works over the next 20 years.  To achieve this result a realistic rating scenario has been developed which adjusts rates within an acceptable range to achieve the desire outcome. 

 

The supporting narrative has been updated in the Long Term Financial Plan to reflect these changes.  Consideration has also been given to ensure compliance with the Local Government Act 1995, Sections 6.34 (a) and (b) that the proposed rating strategy is within the limit on income from general rates of not less than 90% or more than 110% of the budget deficiency.

 

The following assumptions form the basis upon which this Long Term Financial Plan has been constructed:

 

General

·        This Plan covers a period of 20 years.

 

Variables

All escalation, inflation and growth factors and percentages used in this model are summarised in the ‘Variables’ report.

Population Growth                  The population forecasts by .id Forecast have been applied.

Consumer Price Index -

(CPI)                                       Department of Treasury have provided forecast data up to 2018/19.  Perth CPI was forecasted to increase to 2.25% in 2017/18 then to 2.5% in the following years.  The rate of 2.5% has been used to determine: Operating Grants, Subsidies and Contributions, Fees and Charges, Other Revenue, Insurance, and Other Expenditure.

Rates Base                             Based on the current rate increase for 2017/18 of 2.45% with future increases set to CPI + 0.5% to 2%.  This is based on a balanced approach to achieve either a small operating surplus or a minimal deficit.

Rates Growth                         Based on the population growth forecast provided by id Forecast.  The projected figure in 2018/19 is 3.65%, decreasing over the remaining years to 2.40% by 2036/37.

Operating Grants etc.            Based on the Perth CPI figures as quoted above.

Fees and Charges                  Based on the Perth CPI figures as quoted above.

Interest Yield                          Based on the current yield at 2.75% for the life of the Plan.

Other Revenue                       Based on the Perth CPI figures as quoted above.

Employee – Establishment    Costs are based on the current Enterprise Agreement which consists of 3% in 2017/18 and 3% in 2018/19.  For the following projected years the current CPI index rate + 0.5% to 2.0% is used.  Superannuation Guarantee costs are projected to increase from 9.5% to 12% and have also been incorporated into the plan. 

Employee – Growth               It is intended to minimise growth of employee numbers by funding improvements to technology, whilst taking into consideration the City’s expansion including new facilities.  Employee growth has been set at 1.5% every year for the life of the Plan.

Materials & Contracts            Based on the current CPI index rate + 0.5% to 2.0% throughout the life of the plan.

Materials & Contracts

– Asset Growth                      Calculation of historical data has shown that the increase in maintenance and other materials costs has been consistently in the 5% range. 

Utility Charges                        With regular annual increases in Government charges plus consistent increases in City growth, this variable has been kept at 10% for the first 10 years of the LTFP.  This is also consistent with past trends.  However from Years 11 to 20 the rate has been decreased to 7.5% based on future initiatives that will be implemented by the City.

Depreciation                           Is calculated from current asset values and future assets from the capital works program.  These increases taper off from 4% in Years 2 to 5, to 3.5% in Years 6 to 14 and 3% in Years 15 to 20.

Insurance                               Based on the Perth CPI figures as quoted above.

Other Expenditure                  Based on the Perth CPI figures as quoted above.

Consultation

This document has been prepared in consultation with the Executive Leadership Team and the Elected Members.

Comment

It is anticipated that the Draft 20 Year Long Term Financial Plan and associated 20 Year Capital Works Program will provide some clarity for the long term financial sustainability of the City and present the community with a timeframe of when major capital projects are likely to occur.  Through the review of this report and its supporting documents and any subsequent discussions, the Long Term Financial Plan will be prepared for adoption by Council on the 19 September 2017.

Statutory Compliance

As per the Department of Local Government and Communities guidance notes and the Integrated Planning & Reporting Framework.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Strategic Community Plan

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Integrated Planning and Reporting

Low

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

Financial Management

Low

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Long Term Capital Works Program

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers.  Action plans have been developed to manage these risks and to support existing management systems.

Policy Implications

This report and attachments are aligned to the guidelines identified with the Strategic Budget Policy.

Financial Implications

As outlined in the attachments to this report.

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the Long Term Financial Plan 2017/18-2036/37 as detailed in Attachment 1.

 

 

 

Attachments:

1.

2017-18 20 Year Long Term Financial Plan

17/301290

Minuted

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                                    323

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 19 September, 2017                                                                                       344

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting