Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

Council Agenda

 

 

 

 

 

 

 

Ordinary Council Meeting

7.00pm, 06 March 2018

Council Chambers, Civic Centre, Dundebar Road, Wanneroo


PUBLIC QUESTION AND STATEMENT TIME

 

1.         TIME PERMITTED

A minimum of 15 minutes is permitted for public questions at each Council Meeting.  If there are not sufficient questions to fill the allocated time, the person presiding will move to the next item.  If there are more questions than can be considered within 15 minutes, the person presiding will determine whether to extend question time. Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each. 

 

2.         PROTOCOLS

No member of the public may interrupt the meeting’s proceedings or enter into conversation. 

 

Members of the public wishing to ask a question/s at the Council Meeting are to register on the night at the main reception desk located outside of the Chamber.  Members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting (that is by noon on the day before the meeting).

 

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so.  Members of the public wishing to ask a question should state his or her name and address before asking the question.  If the question relates to an item on the agenda, the item number should be stated.

 

3.         GENERAL RULES

The following general rules apply to public question and statement time:

·                Questions and statements should only relate to the business of the local government and should not be a statement or personal opinion.

·                Only questions relating to matters affecting the local government will be considered at an ordinary meeting, and only questions that relate to the purpose of the meeting will be considered at a special meeting. 

·                Questions may be taken on notice and responded to after the meeting.

·                Questions may not be directed at specific Elected Members or Employees.

·                Questions are not to be framed in such a way as to reflect adversely on a particular Elected Member or Employee.

·                First priority will be given to persons who are asking questions relating to items on the current meeting agenda.

·                Second priority will be given to public statements.  Only statements regarding items on the agenda under consideration will be heard.

 

DEPUTATIONS

 

An informal session will be held on the same day as the Council meeting at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations relating to items on the current agenda. To present a deputation members of the public are required to submit a request for deputation in writing at least three clear business days prior to the meeting addressed to the Chief Executive Officer.  A request for a deputation must be received by Council Support by 12 noon on the Friday before the Council Meeting.

·                Deputation requests must relate to items on the current agenda.

·                A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

·                Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

 

Please ensure mobile phones are switched off before entering the Council Chamber.

For further information please contact Council Support on 9405 5027.


Recording of Council Meetings Policy

 

 

Objective

 

·         To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·         To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Ordinary Council Meeting will be held at the Council Chambers, Civic Centre, Dundebar Road, Wanneroo on Tuesday 6 March, 2018 commencing at 7.00pm.

 

 

 

 

 

D Simms

Chief Executive Officer

1 March, 2018

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Public Question Time_ 1

Item  4_____ Confirmation of Minutes_ 1

OC01-03/18     Minutes of Ordinary Council Meeting held on 6 February 2018  1

OC02-03/18     Minutes of Ordinary Council Meeting held on 19 September 2017  1

OC03-03/18     Minutes of Ordinary Council Meeting held on 05 December 2017  1

Item  5_____ Announcements by the Mayor without Discussion_ 2

Item  6_____ Questions from Elected Members_ 2

Item  7_____ Petitions_ 2

New Petitions Received  2

Update on Petitions  2

UP01-03/18     Request Installation of Lighting, Monaghan Park, Darch (PT01-02/18) 2

UP02-03/18     Request for Cycle/Pedestrian Track, Yanchep to Two Rocks (PT02-02/18) 2

Item  8_____ Reports_ 3

Planning and Sustainability  3

Strategic Land Use Planning & Environment  3

PS01-03/18      Draft Local Planning Policy 1.1: Conservation Reserves  3

Approval Services  9

PS02-03/18      Proposed Road Reserve Closure - Portion of Greenwich Parade, Neerabup  9

PS03-03/18      Partial closure of Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Chase in Landsdale  18

PS04-03/18      Consideration of  Amendment No.139 to District Planning Scheme No.2 and Amendment No.15 to East Wanneroo Cell 5 Approved Structure Plan No.7  37

PS05-03/18      Proposed Home Business - Category 3 ( Dog Training Activity) and retrospective approval of internal fences and light poles 32 Pennygum Place, Mariginiup  64

Assets  82

Asset Operations & Services  82

AS01-03/18      Petition PT02-08/17 - Requesting the Existing Median opening on Carripan Road, Darch to Remain Open  82

AS02-03/18      Bus Stop Infrastructure Policy  98

Infrastructure Capital Works  108

AS03-03/18      Nominations for the Wanneroo Road and Ocean Reef Road Intersection Upgrade Construction Reference Group  108

Waste Services  116

AS04-03/18      Better Bins Program Application  116

Community & Place  121

Community Facilities  121

CP01-03/18     Olympic Kingsway Sports Club (Inc) - Grandstand Funding Support Request  121

Corporate Strategy & Performance  134

Business & Finance  134

CS01-03/18     Financial Activity Statement for the Period Ended 31 January 2018  134

Strategic & Business Planning  159

CS02-03/18     Mid Year (2nd Quarter) Corporate Business Plan and Financial Performance Report (July - December 2017) 159

Transactional Finance  198

CS03-03/18     2017/18 Mid-year Review of Annual Budget  198

CS04-03/18     Draft Strategic Budget Policy  209

CS05-03/18     Warrant of Payments for the Period to 31 January 2018  224

Council & Corporate Support  284

CS06-03/18     Consideration of Motions Received at the Annual General Meeting of Electors  284

CS07-03/18     Donations to be Considered by Council - March 2018  292

CS08-03/18     Appointment of Delegates and Deputy Delegate to Committees  305

Chief Executive Office  307

Governance & Legal  307

CE01-03/18     2017 Compliance Audit Return  307

Item  9_____ Motions on Notice_ 321

Item  10____ Urgent Business_ 321

Item  11____ Confidential_ 321

CR01-03/18     Mindarie Regional Council Resource Recovery Facility Deed of Guarantee  321

CR02-03/18     Proposed lease of portion of 128 Yanchep Beach Road, Yanchep by the City of Wanneroo  321

CR03-03/18     Old Yanchep Surf Club Redevelopment Expression of Interest  321

Item  12____ Date of Next Meeting_ 321

Item  13____ Closure_ 321

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Public Question Time

Item  4      Confirmation of Minutes

OC01-03/18       Minutes of Ordinary Council Meeting held on 6 February 2018

That the minutes of Ordinary Council Meeting held on 6 February 2018 be confirmed.

 

Two administrative errors have been noted for the Minutes of the Ordinary Council Meetings held in September 2017 and December 2017. These errors are noted below and Council is requested to consider endorsing the corrections as detailed. Neither of the administrative errors change the outcome of the resolutions adopted by Council.

OC02-03/18       Minutes of Ordinary Council Meeting held on 19 September 2017

That Council ENDORSE the following amendment to Part 3 of the resolution for Item CE01-09/17 – ‘Review and Repeal of Council Policies’ of the Minutes of the Ordinary Council meeting held 19 September 2017:

 

“3.     Pursuant to clause 6(b) of the Deemed Provisions of District Planning Scheme No. 2:

a)      REVOKES the following local planning policies:

i.       Local Planning Policy 3.1 3.4: Smart Growth as set out in Attachment 13; and

ii.      Local Planning Policy 3.2 5.4: Landscape Enhancement Areas as set out in Attachment 14; and”

OC03-03/18       Minutes of Ordinary Council Meeting held on 05 December 2017

That Council ENDORSE the following amendment to the votes recorded for Item PS02-12/17 – ‘SAT Reconsideration of Development Application (DA2015/2161) for Restaurant and Rural Use at Lot 506 (272) Old Yanchep Road, Carabooda’ of the Minutes of the Ordinary Council meeting held 05 December 2017:

 

“lost

5/9 4/10

For the motion:           Cr Aitken, Cr Coetzee, Cr Fenn, Mayor  Roberts and Cr Treby

 

Against the motion:   Cr Cvitan, Cr Driver, Cr Flood, Cr Hayden, Cr Newton, Cr Nguyen, Cr Sangalli, Cr Simpkins and Cr Zappa, and Mayor Roberts”

 

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Elected Members

Item  7      Petitions

New Petitions Received

Update on Petitions  

UP01-03/18       Request Installation of Lighting, Monaghan Park, Darch (PT01-02/18)

Cr Nguyen presented a petition of 48 signatures requesting the installation of lighting to the gazebo area and playground area at Monaghan Park, Darch for safety reasons and to help prevent illegal activities. (Trim 18/37306)

 

Update

 

Administration is currently investigating the request in line with Local Planning Policy 4.3 – Public Open Space and other projects for this location and will develop a costing that can be considered within the City’s Long Term Financial Management Plan.

 

 

 

Cr Sangalli presented a petition from the Two Rocks Yanchep Residents Association of 497 signatures requesting the construction of a cycle/pedestrian track from Yanchep to Two Rocks, Seatrees and Breakwater Estate. (Trim 18/47211)

 

Update

 

Administration is currently reviewing this request and will report back to Council at a future meeting.

 

 


 

Item  8      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Strategic Land Use Planning & Environment

PS01-03/18       Draft Local Planning Policy 1.1: Conservation Reserves

File Ref:                                              8645 – 17/413198

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider draft Local Planning Policy 1.1: Conservation Reserves (LPP 1.1).

Background

The requirement for a local planning policy on Conservation Reserves was identified in Amendment No. 109 to the City's District Planning Scheme No. 2 (DPS 2).

 

Amendment No. 109 introduced a new local reserve classification titled 'Conservation'.  Prior to this, DPS 2 only permitted the classification of local reserves as 'Parks and Recreation' or 'Public Purpose'. While the 'Parks and Recreation' classification ensured that each local reserve could fulfil a number of functions, such as conservation or active recreation, the principal function of any given local reserve was not immediately evident or explicitly classified under DPS 2. The approval of Amendment No. 109 meant that areas of high quality vegetation can be reserved specifically for Conservation purposes, ensuring an extra level of protection under DPS 2 from competing uses such as playing fields, sports facilities or passive open space that would be permitted under the previous ‘Parks and Recreation’ reserve classification.

Administration has prepared draft LPP 1.1 (refer Attachment 1) to provide guidance on the classification of Conservation Reserves under DPS 2.

Detail

Draft LPP 1.1 sets out the criteria for the identification of Conservation Reserves at the Structure Planning stage.

 

The designation of an area as a Conservation Reserve is proposed to be determined by a combination of vegetation condition and area of the proposed reserve. The draft Policy proposes the minimum area of a regularly configured Conservation Reserve to be 1 hectare, which is based on existing Conservation Reserves in the City as well as the minimum area necessary to ensure their viability, as calculated in the ‘Viability Assessment’ included in Schedule 5 of the City’s Local Planning Policy 4.3: Public Open Space. This minimum area may be reduced where one or more of the following additional criteria have been met (as set out in clause 1.1.3 of draft LPP 1.1):

 

1.       Presence of significant trees as defined in City of Wanneroo Local Planning Policy 4.8: Significant Vegetation;

 

2.       Presence of declared rare flora and/ or fauna under the Biodiversity Conservation Act 2016;

 

3.       Presence of threatened or priority ecological communities under the Biodiversity Conservation Act 2016;

 

4.       The proposed reserve forms part of an ecological linkage as per the City's Local Biodiversity Strategy (2017-22);

 

5.       The proposed reserve is located within 500 metres of an existing or proposed Conservation Reserve greater than 10,000m2 (Refer to Schedule 1 of LPP 1.1); and/ or

 

6.       The proposed reserve contains Resource Enhancement or Conservation Category wetlands and/ or their buffers.

 

The criteria outlined above reflect environmental attributes that are beneficial to retain within urban areas but which might otherwise be removed if they were not included in a Conservation Reserve.  This approach therefore provides an additional mechanism to promote and retain biodiversity and vegetation characteristics within new residential estates.

Consultation

An early draft of the Policy has been presented to the Environmental Advisory Committee (EAC).  The EAC were supportive of the draft Policy and made some minor comments which were agreed could be considered through the public comment period.  The EAC recommended that Council considers the draft Policy for public advertising.

 

The draft Policy has subsequently been modified following a review by Administration of its approach to preparing local planning policies, however the intent and approach has not materially changed.

 

Administration’s revised approach involves simplifying policies to the extent that they only include those provisions necessary to make appropriate and informed decisions, with detailed guidance provided separately in associated procedures, guidelines and specifications.  This approach ensures clear, high level policy guidance and objectives, and avoids the need for policy to address every possible scenario and design possibility, which inevitably results in excessively large and complex documents.

 

Clause 4 (2) of the deemed provisions of DPS 2 requires a draft Local Planning Policy to be advertised for a minimum of 21 days. However, typically the City advertises policies of this nature for 42 days to allow sufficient time for comments to be made. If agreed by Council and in accordance with Clause 4 (1), draft LPP 1.1 will need to be advertised for public comment for a period of 42 days in the following manner:

 

1.       Advertisement in a local newspaper;

2.       Display notice of the proposal in Council offices and on the City’s website; and

3.       Letters to relevant stakeholders as determined by the Director Planning and Sustainability.

 

Following the 42 day advertising period, a summary of submissions received and Administration’s responses to those submissions will be included in a report to Council to consider final adoption of draft LPP 1.1.

 

Prior to the Policy being reported back to Council, Administration will present the findings of the public consultation and the Policy back to the Environmental Advisory Committee.

Comment

Part 1 of a local structure plan includes a schedule of all strategic POS in the structure plan area and their purpose. The associated structure plan map shows the proposed locations for future reserves. LPP 1.1 provides high level guidance on when an area of POS identified in a Local Structure Plan should be classified as ‘Conservation’ under DPS 2, and when the physical area of a proposed Conservation Reserve can be reduced to ensure the retention of high conservation value areas that may not otherwise have been able to be retained.

 

Conservation Reserves are ultimately created through the subdivision process, however, remain zoned as ‘Urban Development’ under the City’s DPS 2 until such time as a structure plan is normalised (whereby the zoning in a structure plan is formalised in the scheme through a scheme amendment), or through a future amendment to DPS 2. Until such time as they are reserved in DPS 2, these areas are protected through their identification in the adopted structure plan.

 

Draft LPP 1.1 builds upon the City’s Amendment No. 109 to DPS 2 by ensuring that Conservation Reserves identified at a Local Structure Planning stage are viable and that they retain good quality vegetation and ecological values. Areas designated ‘Conservation’ under DPS 2, or in a structure plan, will provide a greater level of protection for sites with conservation value as it will protect those sites from future development and clearing. Conservation Reserves under DPS 2 will also provide the City with further opportunities to counterbalance the loss of native vegetation associated with infrastructure projects through the provision of environmental offsets.

 

Draft LPP 1.1 provides clear guidance on how land should be identified and classified as Conservation POS. More detailed information on the specifications and management of individual Conservation Reserves would be determined through the preparation of a Conservation Area Management Plan (typically required as a condition of subdivision) which would be informed by the City’s Environmental Management Plan Guidelines, standard drawings and other specifications, which are available on the City’s website.  This Plan would typically address matters such as fencing, access (emergency and pedestrian), and vegetation and weed management.

Statutory Compliance

In accordance with Clause 3 (1) of the deemed provisions of DPS 2, Council may resolve to prepare and adopt a local planning policy to apply to any matter related to planning and development of the City. A draft policy must be advertised for public comment for a period of not less than 21 days after which time it is to be reviewed in the context of any submissions received and either adopted with or without modifications or not proceeded with.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.2    Enhanced Environment

3.2.1  Maximise the environmental value of beaches nature reserves and parklands

 

                             “3.2.3          Optimise retention of significant vegetation and habitat”

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The draft LPP 1.1 will establish a clear and consistent planning framework for the assessment of scheme amendments, structure plans and subdivision applications, where no such framework currently exists pertaining to the classification of Conservation Reserves.

Financial Implications

The costs of advertising the draft policy can be met from the existing Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council, pursuant to clauses 4(1) and 4(2) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2, ADOPTS the draft Local Planning Policy 1.1: Conservation Reserves contained in Attachment 1 for the purpose of advertising and ADVERTISES draft Local Planning Policy 1.1: Conservation Reserves, as contained in Attachment 1, for public comment for a period of 42 days, by way of the following:

 

1.       Advertisement in a local newspaper;

2.       Display notice of the proposal in Council offices and on the City’s website; and

3.       Letters to relevant stakeholders as determined by the Director, Planning and Sustainability.

 

Attachments:

1.

Draft Local Planning Policy 1.1: Conservation Reserves

17/357615

Minuted

  


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Approval Services

PS02-03/18       Proposed Road Reserve Closure - Portion of Greenwich Parade, Neerabup

File Ref:                                              29833 – 17/293102

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       6         

 Issue

To consider permanent closure of a portion of Greenwich Parade, Neerabup.

Background

The Indicative Movement Network plan of Neerabup Industrial Area Approved Structure Plan No. 17 (ASP17) shows Greenwich Parade as a north-south road connecting Flynn Drive to the south and a future east-west subdivisional road to the north (Attachment 1). Subdivision approval 134299 granted on 14 November 2007 by the Western Australian Planning Commission (WAPC) to subdivide 4122 Flynn Drive, Neerabup proposed to divert Greenwich Parade in a north-westerly direction just outside the application area as shown in Attachment 2.  A subsequent subdivision approval 152738 granted in 2016 by WAPC indicated Greenwich Parade running in a north-south direction. As a result a triangular portion of Greenwich Parade is no longer required (Attachment 3). The land adjoining the subdivision area is described as Lot 9005, Flynn Drive, Neerabup and is owned by Landcorp.

 

On 9 May 2017, the City received a request from TPG Town Planning on behalf of Landcorp to initiate a road closure process under Section 58 of the Land Administration Act 1997 to permanently close the above-mentioned portion of Greenwich Parade road reserve. Landcorp proposes to amalgamate the closed portion with the adjoining Lot 9005.

Detail

Attachment 4 is the plan showing the portion of the road to be closed, which is 135m2 in area. The applicant has requested the partial road closure for the following reason:

 

·          In ASP 17, Greenwich Parade is proposed as a north-south road connecting Flynn Drive to the south and an east-west subdivisional road to the north (Attachment 1). The WAPC’s current subdivision approval 152738 dated 8 January 2016 for this area accords with the ASP 17 proposal and the approved subdivision plan notates the subject portion of Greenwich Parade as ‘Area of Proposed Road Closure’ (Attachment 3).

Consultation

In accordance with Section 58 of the Land Administration Act 1997, a local government must not resolve to make a request to the Minister for Lands to permanently close a road until a period of 35 days has elapsed from the publication of the proposed closure in a newspaper circulating in its district and the local government has considered any objections made within that period.

 

In accordance with this legislation, Administration arranged the publication of a notice in the Wanneroo Times and North Coast Times on 20 June 2017, inviting comment for a 35 day time period concluding on 24 July 2017.

 

Administration undertook public consultation by way of sending letters to nearby landowners. Letters were also sent to the (then) Department of Lands (now the Department of Planning, Lands and Heritage (DPLH)), the Water Corporation of WA (WCWA), Western Power, ATCO Gas Australia, Telstra and WAPC. The City received submissions from Western Power, Telstra, WCWA and ATCO Gas. Western Power and Telstra did not object to the proposal. WCWA and ATCO Gas advised that their services running in the subject land need to be protected.

 

WCWA

 

WCWA in its submission advised that it cannot support the proposed road closure as the subject land contains a sewer line and a water line as shown in Attachment 5. The applicant has discussed this matter with WCWA who have advised that in the event of closing a portion of the road, a 5-metre wide sewer easement and a 3-metre wide water easement vested in the WCWA will be required.

 

ATCO Gas

 

Attachment 6 depicts the existing gas line on the subject land and the possible new line. ATCO Gas in its submission provided the following two options:

 

1.         A 3-metre wide easement to protect the ATCO Gas network in this location; or

 

2.         To realign the gas pipeline.

 

Landcorp explored the above two options and has requested ATCO Gas to consider the provision of an easement. In response ATCO Gas has agreed to the provision of an easement.

Comment

The proposed road closure will accord with the latest subdivision approval and is no longer necessary and will be incorporated into the adjacent land zoned General Industrial in the Neerabup Industrial Area.  Administration supports the proposed road closure.

 

Landcorp will cover any costs associated with the acquisition and amalgamation of the land. The DPLH will obtain a valuation of the land and if Landcorp accepts the price of the land, an Offer and Acceptance will be forwarded to them. If the closure proposal were to be successful, then the requested WCWA and ATCO Gas easements will be shown in the deposited plan at the time of amalgamating the subject land with Lot 9005.

 

Statutory Compliance

The City must comply with Section 58 of the Land Administration Act 1997 and Regulation 9 of the Land Administration Regulations 1998, dealing with public advertising, objections and service agency responses to the proposed road reserve closure and must formally resolve to ‘close the road’, prior to requesting the Minister for Lands to consider the closure request.

 

The DPLH has advised that, where a local authority makes a request under Section 58 of the Land Administration Act 1997 for the closure of a road, the local government must indemnify the Minister for Lands in respect of that closure against any claim for compensation arising from the closure.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Section 58 of the Land Administration Act 1997 REQUESTS the Minister for Lands to partially close a portion of Greenwich Parade, Neerabup as shown on Attachment 4;

2.       INDEMNIFIES the Minister for Lands against any claim for compensation arising from the closure; and

3.       ADVISES the submitters of its decision.

 

 

 

Attachments:

1.

Attachment 1 - Indicative Movement Network

18/34872

 

2.

Attachment 2 -  WAPC 134299

18/33544

 

3.

Attachment 3 - WAPC 152738

18/34828

 

4.

Attachment 4 - Proposed Road Closureof of Greenwich Parade

18/33503

Minuted

5.

Attachment 5 - WCWA

18/33814

 

6.

Attachment 6 - ATCO Gas

18/33866

 

 

 


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PS03-03/18       Partial closure of Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Chase in Landsdale

File Ref:                                              30344 – 17/432151

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       6         

Issue

To consider partial closure of Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Chase in Landsdale following a public consultation period.

Background

This item was previously included in the Agenda of 30 January 2018 Council Briefing Session.  In order to allow residents who made a submission an opportunity to consider the report further, it was withdrawn and listed on this meeting agenda for Council’s consideration.

 

Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Chase are east-west roads located on the eastern side of East Wanneroo Cell 5. At the time of planning Cell 5 during the 1990s, these roads terminated at the eastern boundary of Cell 5 with an intention to extend them into East Wanneroo Cell 9 – East Landsdale when Cell 9 was developed. However, neither the City nor the developer made any arrangement to advise the prospective purchasers of the lots on these roads of a possible extension of these roads into Cell 9.

 

Council at its meeting of 11 November 2008 following public consultation of the draft Cell 9 structure plan resolved to delete road connections to Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Crescent considering the objections raised by some of the residents of these roads (Refer Item PD05-11/08). Attachment 1 is a map locating the subject roads.

In order to provide a robust and permeable road network, however, the Western Australian Planning Commission (WAPC) did not accept Council’s position and requested that these roads be connected to the road network in Cell 9. After much deliberation, the WAPC agreed to the provision of “appropriate connections” at the time of subdivision of the adjoining land in Cell 9. Pedestrian connections have been provided to Grayswood Court, Mossfiel Retreat and Strathpine Chase by the developers at the time of subdividing the adjacent land in Cell 9. Since Lot 48 Gnangara Road in Cell 9 was land locked a road connection to Kevo Place was provided.

Council at its meeting of 15 September 2015 considered the final adoption of East Wanneroo Cell 9 – East Landsdale Agreed Structure Plan No.57 and resolved, in part, as follows (Refer Item PS01/09/15):

 

1.       REQUIRES Administration to take necessary action for the partial road closure of Grayswood Court, Mossfiel Retreat and Strathpine Chase containing a pedestrian access way and to re-vest them in the Crown as pedestrian access way reserve; and

2.       REQUIRES Administration to review the current road connection to Kevo Place once the land to the immediate east of Lot 48 is developed and connected to Gnangara Road and to take necessary action for the partial road closure of Kevo Place if it is no longer required for vehicular purposes and to re-vest it in the Crown as a pedestrian access way reserve and to construct a pedestrian access way.

 

 

 

Detail

Attachment 2 is a series of aerial photographs of Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Chase identifying the proposed partial road closures.

 

A pathway is currently in place connecting Grayswood Court, Mossfiel Retreat and Strathpine Chase to the adjoining roads in Cell 9.

 

In regard to Kevo Place, the land to the immediate east of Lot 48 has now been developed and a connection to Gnangara Road was created in March 2016. The City engaged the services of a traffic consultant to assess the need for the Kevo Place road connection for vehicular purposes. The traffic report took into account Amendment No.139 to the District Planning Scheme No.2 to rezone Lots 16, 17 and 923 Grayswood Court, Lots 925 to 926 Warradale Terrace and Lot 927 Kevo Place from Special Residential to Residential R40, which, should it proceed, is likely to create approximately 106 additional dwellings. Attachment 3 is a site plan locating these lots. It is noted that Amendment No. 139 to DPS 2 is subject to a separate report being considered at the same meeting as the subject report. The traffic report concluded that Kevo Place road connection is not required for vehicular purposes as there are sufficient alternative roads in the locality to enable vehicular movements.

Consultation

Under the provisions of Section 58 of the Land Administration Act 1997, the proposal to partially close Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Chase was advertised for a period of 35 days closing on 8 September 2017.

 

In order to allow the public to make an informed submission on the partial road closure proposals, the City arranged an information session on 24 August 2017 at the Warradale Community Centre, Landsdale. The session was attended by 13 residents.

 

The City received 22 public submissions and three submissions from government agencies namely Water Corporation of WA (WCWA), Department of Planning, Lands and Heritage (DPLH) and ATCO Gas.

 

The WCWA and ATCO did not object to the proposal.

 

The DPLH:

 

·          Supported the partial road closure of Grayswood Court;

 

·          Did not support the partial road closure of Mossfiel Retreat and Strathpine Chase but supported the physical construction of pedestrian access way at Mossfiel Retreat and Strathpine Chase. This was to enable the provision of road connection if required in the future; and

 

·          Did not support the partial road closure of Kevo Place.

 

Of the 22 public submissions, six supported the partial closure of Kevo Place for the following reasons:

 

·           If partially closed,  Kevo Place will not act as a short cut from Warradale Terrace to Alexander Drive, which is the case now; and

 

·           it will be safer for children going to school.

 

 

16  submissions did not support the partial closure of Kevo Place for the following reasons:

 

·        Serious traffic congestion on The Broadview and Queensway Road that provide access to the Landsdale Primary School. A safer and less congested route to the school is via Kevo Place; and

 

·        Kevo Place is used by the residents of East Landsdale in Cell 9 to access Warradale Park, Landsdale Primary School, Mirrabooka Avenue and Landsdale Forum. Closing Kevo Place will force the traffic via either Queensway Road or Gnangara Road to access these sites.

 

None of the public submissions objected to the partial closure of Grayswood Court, Mossfiel Retreat and Strathpine Chase and to re-vest the closed portions in the Crown as pedestrian access way reserves.

 

Attachment 4 is a summary of submissions and Administration’s response and recommendation.

 

Comment

Kevo Place

During discussions between Administration and the residents of Kevo Place, the residents cited Council’s previous resolution of 11 November 2008, which was to delete road connections to Kevo Place, Grayswood Court, Mossfiel Retreat and Strathpine Chase.

 

The above mentioned traffic report was primarily undertaken to consider whether Kevo Place was required for vehicular purposes or not. The report also considered the impact of the traffic generated by the 106 dwellings that may be created as a result of Amendment No. 139 to DPS 2, on the surrounding roads including Kevo Place. This report did not state specifically how many vehicles per day (vpd) from the amendment area will be traversing through Kevo Place.

 

It is estimated that 106 dwellings are likely to generate 848 vpd at the rate of 8 vehicle trips per day per dwelling of which approximately 100 vpd is expected to traverse via Kevo Place while the remaining via Warradale Terrace and Rockdale Pass. The traffic count on Kevo Place taken by the City in 2017 was 769 vpd. The estimated volume of traffic on Kevo Place is 869 vpd.

 

The following matters are noted in regard to Kevo Place:

 

1.         If Kevo Place is open for vehicular traffic, it will carry an estimated traffic volume of 869 vpd.

 

2.         If Kevo Place is closed, it will carry an estimated traffic volume of 32 vpd generated by the four dwellings on this road.

 

3.         If Kevo Place is open for vehicular traffic, it will facilitate movement of east-west traffic particularly the school traffic generated by East Landsdale.

 

4.         If Kevo Place is closed, the traffic from the east heading west will need to traverse through Queensway Road or Gnangara Road. Attachment 5 is an aerial photograph depicting the alternative routes to the primary school via Gnangara Road and Queensway Road. The school is located on The Broadview. Some residents have advised that they are opposed to accessing the school via Gnangara Road due to the volume of traffic on this road. Gnangara Road being an ‘Other Regional Roads’ reserve under the Western Australian Planning Commission’s Metropolitan Region Scheme carries a traffic volume of about 30,000vpd.

 

5.         Generally during the peak hours, there is traffic congestion on The Broadview and Queensway Road due to school traffic. The traffic congestion could possibly worsen if Kevo Place is closed. The City’s Transport and Traffic (T & T) section has advised that reports of congestions have been reported to the City on The Broadview during the school peak drop-off/pick-up times.

 

The City has implemented parking prohibitions near the school.  However, due to the increasing number of students at the school, the traffic congestion issue prevailed. Traffic Services are not proposing any other works in the area to alleviate congestions on The Broadview or Queensway Road at this time.

 

The City’s Transport and Traffic section supports the partial closure of Grayswood Court, Mossfiel Retreat and Strathpine Chase but recommended that Kevo Place remained open for vehicular traffic.

 

The WAPC’s Liveable Neighbourhoods (LN) policy recommends a highly interconnected street network as noted below in Element 1  - Community Design of the LN policy.

 

Element 1 – Community Design

 

Objective 5

 

To provide a movement network which has a highly-interconnected street network that clearly distinguishes between arterial routes and local streets, establishes good internal and external access for residents, maximises safety, encourages walking and cycling, supports public transport and minimises the impact of through traffic.

 

Requirement 8

 

The street network should provide a high level of internal connectivity and good external linkages for local vehicle, pedestrian and bike movements. Traffic management design should aim to restrain vehicle speed, limit the negative impact of through traffic and create safe conditions for all street users.

 

In view of the above matters, Administration is of the view that if Kevo Place were to remain open for vehicular purposes as was originally envisaged in the Structure Plan for this area it will continue to facilitate easy movement of east-west traffic and contribute towards achieving a robust and permeable road network in the locality. This approach supports the views of the WAPC in its consideration of this matter previously.  Considering the benefit that Kevo Place will provide to the wider community, it is recommended that Kevo Place remains open for vehicular traffic.

 

The residents who live in Kevo Place are concerned about the likelihood of accidents on Kevo Place. Subject to Council’s approval to keep Kevo Place open to vehicular traffic, it is recommended that a safety audit be conducted to consider if any traffic management measures are required in the future.

 

Grayswood Court

 

There were no submissions from the public or government agencies, including DPLH, objecting to the partial closure of Grayswood Court and re-vesting the portion to be partially closed as road reserve. It is recommended that the partial closure of Grayswood Court be supported.

 

 

Strathpine Chase and Mossfiel Retreat

 

DPLH did not support the partial closure of Strathpine Chase and Mossfiel Retreat but supported the physical construction of the pedestrian access way. In this regard it is noted that the area surrounding these two roads in East Wanneroo Cells 5 and 9 have been fully developed. These road connections will not be required unless there is a desired east-west link through these roads. The residents on these roads have not objected to the partial closure of these roads. In other words they do not consider that there is a need for these road connections as there are other roads to provide them access to the shops, schools, and to the major roads. It is recommended that these roads be partially closed where the road reserve contains a pedestrian pathway and be re-vested as PAW reserves.

 

Attachment 6 contains the plans of Grayswood Court, Mossfiel Retreat and Strathpine Chase depicting the portions of these roads to be closed and the pedestrian access ways.

 

Conclusion

 

Council, at its meeting of 15 September 2015, resolved to partially close Grayswood Court, Mossfiel Retreat and Strathpine Chase and to re-vest the closed portion in the Crown as a pedestrian access way (PAW) reserve. At the same meeting, Council also resolved to partially close Kevo Place and re-vest the closed portion as PAW reserve if it is no longer required for vehicular purposes. Following a public comment period, it is recommended that Council requests the Minister for Lands to partially close Grayswood Court, Mossfiel Retreat and Strathpine Chase as shown in Attachment 6 and re-vest the closed portion in the Crown as a PAW reserve and that Kevo Place remains open for vehicular traffic for the reasons outlined in this report.

Statutory Compliance

Under the provisions of section 58 of the Land Administration Act 1997 the local government may request the Minister for Lands to close a road following a public comment period of 35 days. On receiving the request, the Minister may grant the request, direct the local government to reconsider the request or refuse the request.

 

The DPLH has advised that, where a local authority makes a request under Section 58 of the Land Administration Act 1997 for the closure of a road, the local government must indemnify the Minister for Lands in respect of that closure against any claim for compensation arising from the closure.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.2  Facilitate opportunities within the City to access peak and elite activities

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

 

 

Policy Implications

Nil

Financial Implications

There will be a cost associated with traffic calming measures on Kevo Place if the approach is supported by Council. This would be considered as part of the Assets Directorate’s future capital works budget.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1.       Pursuant to Section 58 of the Land Administration Act 1997 REQUESTS the Minister for Lands to partially close portions of Grayswood Court, Mossfiel Retreat and Strathpine Chase as shown on Attachment 5 and to re-vest the closed portions with the Crown as Pedestrian Access Way reserves.

2.       RESOLVES that Kevo Place, Landsdale remains open for vehicular purposes for the following reasons:

A.      There is traffic congestion on The Broadview and Queensway Road that provide access to the Landsdale Primary School from residents to the east of Kevo Place. Kevo Place provides the wider Landsdale community a safe and less congested route to the school;

B.      An alternative route from East Landsdale to the Landsdale Primary School via Gnangara Road is not preferred as it is an Other Regional Roads Reserve in the Western Australian Planning Commission’s Metropolitan Region Scheme carrying a traffic volume of about 30,000 vehicles per day. Partial closure of Kevo Place could force the east-west school traffic generated by East Landsdale via Gnangara Road, a Regional Road, which is undesirable; and

C.      Kevo Place would provide direct access to other local facilities such as Warradale Community Centre and Warradale Park for the residents to the east of Kevo Place.

3.       REQUESTS the Director Assets to undertake a traffic safety audit to consider whether any traffic calming measures are required on or in the vicinity of Kevo Place, Landsdale.

4.       INDEMNIFIES the Minister for Lands against any claim for compensation arising from the closure.

5.       ADVISES the submitters accordingly.

 

Attachments:

1.

Attachment 1 - kEVO PLACE

17/433006

 

2.

Attachment 2 -  Kevo Place, Strathpine Chase, Grayswood Court and Mossfiel Retreat, Landsdale

17/208564

 

3.

Attachment 3 - Kevo Place

17/433017

 

4.

Attachment 4 - schedule of submissions on Kevo Place

18/64191

 

5.

Attachment 5 -ALTERNATIVE routes to Landsdale Primary School

18/15952

Minuted

6.

Attachment 6  - Proposed Road Closures

18/21083

 

  


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                  37

PS04-03/18       Consideration of  Amendment No.139 to District Planning Scheme No.2 and Amendment No.15 to East Wanneroo Cell 5 Approved Structure Plan No.7

File Ref:                                              11167V01 – 17/330596

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       10         

Issue

To consider the submissions received during the public advertising of Amendment No. 139 to District Planning Scheme No. 2 (DPS 2) and Amendment No. 15 to East Wanneroo Cell 5 Agreed Structure Plan No. 7 (ASP 7).

 

Applicant

Burgess Design Group

Owner

Colin Gibson, Lynne Amelia Nolan, Peter & Kaye Huisman, Peter Anthony & Teresa Marie Stokoe, Michael & Doria Francis, Yemmy Effendi, Traian & Viorcia Stiube

Location

Lots 16, 17 and 923 Grayswood Court, Lots 924, 925 & 926 Warradale Terrace and Lot 927 Kevo Place, Landsdale

Site Area

5,000m2 (Lot 16), 5003m2 (Lot 17), 5001m2 (Lot 923), 5003m2 (Lot 924), 5005m2 (Lot 925), 5003m2 (Lot 926), 5003m2 (Lot 927)

MRS Zoning

Urban

DPS 2 Zoning

Special Residential

ASP 7 Classification

Special Residential Precinct

 

Background

This item was previously included in the Agenda of 30 January 2018 Council Briefing Session. In order to allow residents who made a submission an opportunity to consider the report further, it was withdrawn and listed on this meeting agenda for Council’s consideration.

 

Council at its meeting of 7 November 2016 considered Amendment No. 139 to DPS 2 and Amendment No. 15 to ASP 7 and resolved as follows (Item PS06-11/16):

 

That Council:-

 

1.       Pursuant to Section 75 of Planning and Development Act 2005 ADOPTS Amendment No. 139 to District Planning Scheme No. 2 to:

 

a)         rezone Lots 16, 17 & 923 Grayswood Court, Lot 924, 925 & 926 Warradale Terrace and Lot 927 Kevo Place, Landsdale from Special Residential to Residential with a density coding of R40;

 

b)         delete Special Residential 3 from Schedule 11 and renumbering the remaining items of the schedule; and

 

c)      modify the scheme map accordingly;

 

 

 

 

2.       Pursuant to Regulation 34 of the Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations) DETERMINES that Amendment 139 to the District Planning Scheme No. 2 is a Complex Amendment for the following reason:

 

“An amendment relating to development that is of a scale, or will have an impact, that is significant relative to development in the locality”;

 

3.       Pursuant to Regulation 37(2) of the Regulations SUBMITS two copies of the amendment document to the Western Australian Planning Commission (WAPC) for its consideration;

 

4.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 139 to District Planning Scheme No.2 to the Environmental Protection Authority (EPA); and

 

5.       Subject to approval from EPA and the WAPC, ADVERTISES Amendment No. 139 to District Planning Scheme No.2 for a period of not less than 60 days.

 

Detail

Site

The subject lots are bound by Kevo Place to the north, Warradale Terrace to the west, Rockdale Pass and Grayswood Court to the south and East Wanneroo Cell 9 – East Landsdale to the east (Attachment 1).  Except for Lot 926, the other lots have been developed with a single house.

Proposal

Amendment No. 139 to DPS 2

 

In DPS 2, the subject lots are zoned Special Residential 3 and are subject to special residential provisions contained in Schedule 11 of DPS 2.  One of the special provisions specifies the minimum lot size as 5,000m2.

 

The proposal seeks to amend DPS 2 by:

 

1.         Rezoning the subject lots from Special Residential to Residential with a density coding of R40;

 

2.         Removing Special Residential 3 special provisions from Schedule 11 and re-numbering the remaining items in the schedule; and

 

3.       Modifying the scheme map accordingly.

 

Attachment 2 contains the amendment plan showing the existing and proposed zoning and coding of the subject lots.

Amendment No. 15 to ASP 7

 

The proposal seeks to amend ASP 7 by:

 

1.       Amending the Agreed Structure Plan to recode the subject lots from Special Residential to Residential R40; and

 

 

2.       Deleting ‘Section 4.4 – Special Residential Precinct’ from Part 1 the Statutory section and replacing it with a new section requiring the preparation of a Local Development Plan (LDP) to guide the development of the subject lots by addressing the following criteria:

 

a)         Dwellings to address the existing streets and the internal common access ways;

 

b)         Street, boundary and garage setbacks to respond to the residential character of the area;

 

c)         Uniform fencing requirements to provide consistent and visually permeable interface to all existing roads; and

 

d)      Pedestrian movement network to be integrated across the site

 

Attachment 3 contains the ASP 7 amendment document.

Concept Plans and Development guidelines

 

Attachment 4 is a concept plan of the subject lots at full R40 development potential and Attachment 5 is a concept plan integrating the new dwellings with the existing dwellings. Each subject lot is capable of a grouped dwelling development.

 

In order to ensure that a high standard development outcome is achieved, the applicant has proposed to introduce a new section in Part 1 of ASP 7 requiring the preparation of a LDP addressing the following criteria as discussed below:

 

a.       Dwellings addressing the street.

 

Dwellings fronting a street will address the street to achieve an acceptable streetscape. Where dwellings side onto the street, it is proposed to improve the side elevation of the dwelling by incorporating architectural features. Attachment 6 is a concept design of such a dwelling. Attachment 7 is a photograph of a development demonstrating pedestrian access from the primary street.

 

b.       Street, boundary and garage setbacks to respond to the residential character of the area.

 

Where dwellings are proposed to directly orientate toward Kevo Place or Grayswood Close as shown in the concept plan, it is proposed to match the front setback of these dwellings with that of the existing dwellings on those streets in order to achieve uniformity in streetscape.

 

c.       Uniform fencing requirements to provide consistent and visually permeable interface to all existing roads.

 

A semi-permeable fence is proposed along the front boundary of the subject lots as shown in Attachment 6. The LDP is likely to provide guidance on the material of the fence.

 

d.       Pedestrian movement network to be integrated across the site.

 

In order to provide north-south connectivity between the subject lots, a pedestrian pathway between Kevo Place to the north and Grayswood Court to the south is proposed as shown in the concept plan (Attachment 4).

 

 

 

 

It is intended that a LDP addressing these criteria would be prepared in more detail spelling out each criterion clearly to achieve the desired outcome. No development would be undertaken until such time as the LDP is approved by the City.

Consultation

In accordance with the Council’s resolution, the DPS 2 amendment was referred to the Environmental Protection Authority (EPA) for comment. On 28 November 2016, the EPA advised the City that the scheme amendment should not be assessed under Part IV Division 3 of the Environmental Protection Act 1986 and that it is not necessary to provide any advice or recommendation. The Western Australian Planning Commission (WAPC) in its correspondence of 15 December 2016 advised that no modification to the documents was required.

 

A 60 day public advertising period was carried out between 17 January and 17 March 2017 by way of on-site signs, advertisement in the local newspaper, a notice in Council offices and the City’s website, and letters to the affected and nearby landowners and government agencies.

 

On 15 February 2017, an information session was held at Alexander Heights Community Centre, Alexander Heights followed by another session at the Warradale Community Centre, Landsdale in order to assist the residents to make an informed submission on the amendment proposals.

 

The City received 88 submissions including a 1162 signature petition and submissions from the Department of Planning, Land and Heritage (DPLH), the Department of Water and Environmental Regulation (DWER), the Water Corporation of WA (WCWA) and Allerding & Associates acting on behalf of Telstra.  DWER did not comment on the amendments.  20 submissions including the submission from WCWA and Allerding & Associates supported and 67 submissions did not support the amendments.

 

The 1162 signature petition did not support the amendment proposal because of the potential impact on the resident’s amenities and increase in traffic. An update on the petition was provided to Council at its meeting of 4 April 2017 advising that Administration would present a report on the matter in due course.

 

The WCWA advised that the proposed changes to the structure plan did not impact on the Water Corporation’s ability to service the area.

 

Allerding and Associates representing Telstra while supporting the amendment proposal, however, recommended that the ridgeline along the eastern portion of the amendment area be coded Residential R20. Telstra is concerned that a R40 development along the ridgeline on the eastern boundary of the amendment area may have the potential to increase radio frequency emissions to Perth International Telecommunications Centre (PITC) and increase the potential risk of radio frequency interference to PITC. Therefore the lots on the ridgeline need to be coded R20 whereas the remaining area can be coded R40.

 

DPLH advised that the proposal needs to demonstrate that the amendment area is on a high frequency bus route as per the WAPC State Planning Policy 3.1 (SPP 3.1) – Residential Design Codes (R-Codes). In SPP 3.1 high frequency bus route is defined as a public transport route with timed stops that runs a service at least 15 minutes during week day peak periods (7 to 9 am and 5 to 7pm).

 

The main issues raised by those submitters objecting to the proposal are summarised as follows:

 

 

1.       The proposed amendment will generate additional traffic and parking issues on Warradale Terrace, Kevo Place and Rockdale Pass;

 

2.       The submitters are of the view the that Landsdale Primary School has reached its capacity and there may not be room for additional students; and

 

3.       The area around the amendment area is currently developed to R20 standards. Therefore R20 coding could be the more appropriate than R40.

 

Further information on this is included in the comment section of the report.

 

Attachment 8 is the schedule of submissions and Administration’s response and recommendation.

 

Comment

 

The main issues raised in the submissions are discussed below:

 

Additional traffic and parking issues

 

The traffic count taken in 2017 during school days by the City on Warradale Terrace (near its intersection with Rockdale Pass), Rockdale Pass and Kevo Place were 922, 522 and 769 vehicles per day (vpd) respectively. As a result of the proposed amendment and development, which is likely to create 106 dwellings, these roads are estimated to carry an additional traffic volume of 400, 348 and 100 vpd respectively at the rate of 8 vehicle trips per dwelling per day. Therefore the estimated volume of traffic on these roads is 1,322 (Warradale Terrace), 870 (Rockdale Pass) and 869 (Kevo Place) vpd.

                                 

Warradale Terrace is an 18-metre wide Neighbourhood Connector. Rockdale Pass and Kevo Place, which are classed as Access Streets are 18 and 20 metres wide respectively. The carriageway of all these roads is 6 metres wide. Under the provisions of the WAPC’s Liveable Neighbourhood (LN) policy the indicative volume range on Warradale Terrace, Rockdale Pass and Kevo Place is 3,000, 1,000 and 1,000 vpd respectively. Therefore these roads have the capacity to carry the estimated volume of traffic as noted above.

 

In regard to the parking issues it is noted that the development proposal of the amendment area will be assessed under the provisions of the R-Codes to provide adequate car parking on site.

 

R20 instead of R40 development

 

Council at its meeting of 7 November 2016 while considering the adoption of Amendment No. 139 to DPS 2 noted as follows, which justified the appropriateness of recoding the amendment area as Residential R40 (PS06-11/16):

 

The City’s Local Planning Policy 3.1 - Local Housing Strategy Implementation (LPP 3.1) provides a framework to guide the planning and development of increased housing density in existing suburbs identified as either Housing Precincts or Other Infill Development areas. The suburb of Landsdale is not one of the Housing Precincts. 

 

For consideration of proposals outside the Housing Precincts, under Section 9.1 b) of LPP 3.1, where the land concerned is the subject of an approved Structure Plan (in this instance ASP 7) approved under DPS 2, the application must include an assessment of how the proposal:

 

1.       Is appropriate within the broader planning framework provided by the structure plan;

2.       Satisfies the criteria in Table 3 of this policy relating to infill development and increased density; and

3.       Supports the objective and recommendations of the Local Housing Strategy.

 

The above matters are discussed below:

 

1.         The subject lots were zoned Special Residential in ASP 7 as they adjoined a buffer area between ASP 7 area and the PITC.  This buffer area has since been removed through Amendment No. 25 to DPS 2, which rezoned it from General Rural to Urban Development. Therefore the Special Residential zoning is no longer necessary.

The former buffer area is being developed as part of East Wanneroo Cell 9 – East Landsdale Agreed Structure Plan No. 57 (ASP 57). There are provisions within ASP 57 to ensure that development has minimal adverse impact upon the PITC communication facilities. Accordingly, Cell 9 has been developed to an average density of R20.

However, this provision did not apply to ASP 7 (as at the time of preparing ASP 7, PITC did not request the City and the WAPC to apply this provision of limiting the development to R20 only.) Therefore several pockets of land within ASP 7 were recoded as Residential R40 and have been developed to R40 standards. Attachment 9 is a copy of the current ASP 7 structure plan map identifying the R40 coded areas. Most of the R40 coded areas have been developed except for a portion at the north-western corner of the structure plan area. 

 

2.         The amendment proposals satisfy Table 3 of LPP 3.1 as demonstrated below:

 

No.

Criterion

Policy Application

Comment

1.

Easy access/close proximity to Activity Centres

R40 between 401 and 800 metres from an edge of Activity Centre excluding Local Centres.

The subject land is approximately 800 metres from the edge of the Landsdale Neighbourhood Centre located at 127, The Broadview, Landsdale to the south of the amendment area. The proposals satisfy this criterion.

2.

Easy access/close proximity to public transport with priority towards rail nodes and bus interchanges.

R60 within 250 metres of a high frequency bus route designated stops. High Frequency Bus Routes are defined as having a minimum of two services per hour during peak periods.

The subject land is located on bus route 376, which originates at Warradale Avenue/Rockdale Pass and terminates at Mirrabooka Bus Station with a 30 minute frequency at peak period. Thus the proposals satisfy this criterion.

 

Despite this criterion supporting a R60 development, the applicant has proposed a R40 development. Considering the magnitude of a R40 development in comparison to that of a R60 development, the applicant’s proposal is supported.

 

3.         The proposal to rezone the subject land to Residential with a density coding of R40 generally satisfies the following objectives of the City's Housing Strategy:

 

·        To address State government policy to increase housing density within the existing urban footprint of the metropolitan region and meet State Government infill housing targets.

The WAPC’s Directions 2031 seeks a 50% improvement on current infill residential development trends between 30% and 35%. The proposed amendments will encourage a more effective use of existing developed land.

 

·        To address housing affordability within the City providing a variety of housing stock.

Under the current coding of R2 the amendment area could create seven dwellings of which six have already been constructed. By recoding to R40 as shown in the concept plan a total 106 dwellings can be developed adding to the City’s housing stock.

 

·        To better utilise existing infrastructure and amenities in existing suburbs by providing additional dwellings in close proximity.

 

The amendment area is located in close proximity to the Neighbourhood Centre, Primary School and is on bus route 376.

 

·        To promote higher density development in appropriate locations.

Being located on a bus route and in close proximity to the Primary School and Neighbourhood Shopping Centre the amendment area is strategically located to promote higher density development.

 

Despite the amendment proposal satisfying the provisions of LPP 3.1, 22 submitters suggested that R20 development will be more appropriate as it will be in line with the existing R20 development in the locality. From a planning point of view Administration, however, recommends that R40 coding is considered to be more appropriate for the following reasons:

 

1.       The proposed R40 development complies with the City’s LPP 3.1 criterion with regard to proximity to public transport.  Council at its meeting on 7 November 2016 noted that the amendment area was being serviced by Bus route 376, with a 30 minute frequency at peak period. Since then the public transport service has improved as noted below.

 

The amendment area is serviced by Bus routes 352 and 376. During the peak period between,

 

·        7 and 9 am there are 11 Bus Route 376 services to Mirrabooka Bus Station and 7 Bus Route 352 services to Whitfords Train Station; and

 

·        5 and 7 pm there are 11 Bus Route 376 and 7 Bus Route 352 services to Warradale Terrace bus stop.

 

The bus services to the amendment area generally satisfies the WAPC’s SPP 3.1 which defines high frequency bus route as a service at least every 15 minutes during week day periods (7 to 9 am and 5 to 7 pm). Being in proximity to public transport it is considered appropriate to recode the amendment area as Residential R40, which will generate higher number of commuters in comparison to R20 development.

 

2.       WAPC’s Directions 2031 and Beyond strategy promotes the planning for adequate supply of housing and land in response to population growth and changing community needs. It encourages the facilitation of increased housing density, adaptability, affordability and choice. The aim of the increased infill target is to encourage a more effective use of existing development areas as well as reducing the current pressure for new land to be released in the outer sub regions and reduce the subsequent cost of providing infrastructure on the urban fringe.

 

 

 

Landsdale Primary School

 

The submitters have noted that the Landsdale Primary School has reached its capacity. In this regard the applicant has provided the following advice:

 

The Department of Education (DoE) has advised that Landsdale Primary School has a current enrolment of 802 students and a peak capacity of 1,000 students. Therefore there is an additional capacity for another 198 students. 

 

Telstra’s Comments

 

While not objecting to the proposal to recode the amendment area to R40, Telstra requested that the ridgeline along the western boundary of ASP 7 be coded R20.

 

The 16 lots in Cell 9 adjoining the ridgeline are coded R20 in the East Wanneroo Cell 9 – East Landsdale Approved Structure Plan No. 57. The full R40 development potential concept plan of the amendment area proposes 22, R40 lots on the ridgeline (Attachment 4). Allerding & Associates has been requested to demonstrate how the additional six dwellings would affect the radio frequency emissions from PITC but has not provided any further information.  Administration is of the view that any potential risk of radio interference to PITC from the additional six dwellings is not likely to be significant.  This site is located 1.5km from the nearest telecommunications dish.  There are approximately 820 dwellings located in Cell 9 East Landsdale development closer to the Telstra site.   Given the above, an additional six dwellings is not likely to significantly impact the radio frequency emissions from PITC. Therefore it is not considered necessary that the ridgeline on the eastern boundary of Cell 5 should be coded R20

 

Additional comments

 

Draft Green Growth Plan

 

Lot 926 Warradale Terrace is vacant and contains native vegetation. In the Department of the Premier and Cabinet’s draft Green Growth Plan (GGP), this 5003m2 lot is identified for ‘Broad Commitments and Values’. Administration sought the advice of DPLH on whether approval of a government agency to clear any vegetation on this lot would be required prior to issuing a building permit. 

 

In response the City received the following advice:

 

“The vegetation on Lot 926 has been identified as a draft broad commitment in the GGP, with the following environmental values:

 

·        Carnaby's feeding vegetation; and

·        Bassendean Complex Central and South (21% original extent remaining).

 

However, the GGP commitment mapping is currently in draft form, and the broad commitments in particular, are undergoing a process of refinement to determine which areas should be targeted for retention and which areas can potentially be lost.

 

Given the circumstances in this case, including:

 

·        that this lot is already zoned for urban development;

·        that a dwelling is a permitted use and would not require a planning application for a deemed-to-comply house; and

·        that the area of vegetation that would be retained is relatively small (<0.5ha),

 

it is unlikely that the vegetation over this lot would be targeted for retention in the finalisation of the commitment mapping. The draft GGP mapping in this instance would not impact the issuing of a building permit.”

 

As the draft GGP mapping would not impact the issuing of a building permit, Administration is of the view that the draft GGP mapping would not impact on the proposed rezoning of Lot 926 from Special Residential to Residential R40.

 

Review of LPP 3.1

 

While WAPC’s SPP 3.1 defines high frequency bus route as a service at least every 15 minutes during week day peak periods, the City’s LPP 3.1 defines it as every 30 minutes during week day peak periods. In preparing the revised LPP 3.1, Administration was aware of the SPP 3.1 definition.  When reviewing the criterion to require proximity to high frequency bus routes, the City’s mapping indicated that if the WAPC definition of high frequency routes were applied to the City then it would result in no areas meeting the criterion for increased density as no high frequency routes (as defined in SPP 3.1) existed.  The compromise approach was for the City to adopt a revised definition of high frequency (being two rather than four services per hour) to allow for some increased density development to occur in appropriate locations.  The City’s population has now grown and there are bus services in the City that now meet the State Government’s high frequency bus route criterion.  Administration is of the view that this matter should be considered as part of the next review of LPP 3.1, which is scheduled for review this year, to ensure alignment of the two competing policy requirements. 

Statutory Compliance

Amendment No. 139 to DPS 2 and Amendment No.15 to ASP 7 have been processed in accordance with the provisions of the Planning and Development Act 2005 and the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report. If the amendment is not supported by Council the objectives of LPP 3.1 may not be achieved.

Policy Implications

The amendment proposals have been assessed under the provisions of the City’s Local Planning Policy 3.1 – Local Housing Strategy Implementation.

 

Financial Implications

If the amendment proposals were to be successful, under the provisions of DPS 2, the future development of the subject lots will be subject to the payment of an Infrastructure Cost per lot.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         Pursuant to Regulation 41(3)(a) of Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS the complex amendment Amendment No. 139 to District Planning Scheme No. 2 without modification to;

a)    rezone Lots 16, 17 & 923 Grayswood Court, Lot 924, 925 & 926 Warradale Terrace and Lot 927 Kevo Place, Landsdale from Special Residential to Residential with a density coding of R40;

b)    delete Special Residential 3 from Schedule 11 and renumbering the remaining items of the schedule; and

c)    modify the scheme map accordingly;

2.         Pursuant to Regulation 44 of the Regulations PROVIDES the advertised Amendment No. 139 to the City of Wanneroo District Planning Scheme No. 2 to the Western Australian Planning Commission together with the schedule of submissions and the City’s response and recommendations;

3.         Pursuant to subclause 20(2)(e) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2 RECOMMENDS to the Western Australian Planning Commission that the proposed Amendment No. 15 to the East Wanneroo Cell 5 Approved Structure Plan No. 7 as contained in Attachment 3 to the report be approved;

4.         Pursuant to subclause 20(2) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2 PROVIDES a copy of the report on the proposed Amendment No. 15 to East Wanneroo Cell 5 Approved Structure Plan No. 7 to the Western Australian Planning Commission including the schedule of submissions and the City’s response and recommendations; and

5.         ADVISES the submitters of its decision.

 

Attachments:

1.

Attachment 1 - Location Plan

17/449180

 

2.

Attachment 2- Proposed Zoning

14/324162

 

3.

Attachment 3 - ASP 7 - Amdt 15 document

16/356591

Minuted

4.

Attachment 4 - Concept Plan - Full R40 development potential

15/548055

 

5.

Attachment 5 - Concept Plan - Integrating existing dwellingselopment

15/534676

 

6.

Attachment 6 -Design concept

16/197105

 

7.

Attachment 7 - Photo of an existing development

18/51950

 

8.

Attachment 8 - No name - Schedule of submissions Amdt 139

18/73986

 

9.

Attachment 9 - Current ASP 7 map

18/52051

 

10.

Attachment 10- 139 Aboriginal Heritage site

17/451960

 

 


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PS05-03/18       Proposed Home Business - Category 3 ( Dog Training Activity) and retrospective approval of internal fences and light poles 32 Pennygum Place, Mariginiup

File Ref:                                              DA2017/1038 – 18/64556

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       7         

Issue

To consider a development application for:

 

·    Home Business - Category 3 (Dog Training Activity); and 

·    Retrospective approval of internal fences and three light poles.

 

Applicant

MGA Town Planners

Owner

Jake Kenny & E R Shadbolt

Location

Lot 10 (32) Pennygum Place, Mariginiup

Site Area

1.1059 hectare

DPS 2 Zoning

Special Rural

 

Background

In January 2017, the City received complaints from the residents of Pennygum Place, Mariginiup about a dog training activity taking place at 32 Pennygum Place (the subject site). Following an investigation by the City’s compliance officers over a period of time, on 9 August 2017, the applicant submitted a development application to commence development of Home Business - Category 3 (Dog Training Activity). The owner has advised that he has ceased operation of this business while the application is being processed and determined.

In addition, the owner, without approval from the City, had constructed internal colorbond fences and erected three light poles each 6.4 metres (m) in height. The applicant has also requested retrospective approval of these works.

 

Council at its meeting of 6 February 2018 considered the development application and resolved to refer the matter back to Administration for further information and to obtain legal advice regarding the permissibility of the proposal.

 

Administration sought and obtained legal advice and also met with the landowner and their representative to clarify the nature of the proposal and how it will be conducted.

 

The report presented to Council at the 6 February 2018 meeting also addressed an existing front boundary fence.  Under District Planning Scheme No. 2 (DPS 2) boundary fences are exempt from planning approval and as a result the applicant has agreed to exclude this from the application and for it to be dealt with separately under the provisions of the City’s Fencing Local Law 2016.

Detail

Site

 

Attachments 1 & 2 contain the location plan and an aerial photograph respectively of the subject site. A dwelling and five sheds, which have been approved by the City, are located on the site. The backyard of the subject site, which the applicant has been using to train the dogs, is turfed and generally devoid of any vegetation.

 

Attachment 3 is the site plan indicating the dog training area, 1.8 to 2.1-metre high internal colorbond fences, dog housing and three light poles.

 

Dog Training Activity

 

It is proposed to train a maximum of three dogs, generally for a period of four days from 9 a.m. to 6 p.m. Therefore every four days there would be up to three new dogs at the site. As the training will be occurring every day of the week, the applicant has requested approval to conduct training seven days a week from 9 a.m. to 6 p.m.

 

 The applicant has provided the following details about the proposal:

 

·        The activity the subject of this application proposes the behavioural training of dogs, usually over a 3-4 day period. Occasionally that training may be for a longer duration, perhaps up to one week, depending upon the behavioural issues.

 

·        The purpose of the training is to train dogs to display appropriate behaviour around humans and other animals, and to obey their owner’s commands.

 

·        The dogs will remain within the kennels throughout the time that they are at the premises, and will be brought out into the training area for one-on-one training with Mr Kenny several times during the hours of 9am and 6pm. It is not intended that Mr Kenny will train more than one dog at a time, nor that his own dogs would be involved in the training.

 

·        The over-night aspect of the proposed development is important. The effectiveness of the training requires the dogs to be taken out of their normal home environment for a period of days. Sending a dog back to its home each night after training serves to ‘un-do’ much of what is taught during the day.

 

·        It should be stressed that to the extent that dogs are housed over-night, it is not for the purpose of boarding for remuneration – that is, the over-night accommodation of the dogs is integral to the training program and therefore the proposed ‘dog training’ land use.

 

·        The dogs would be dropped off by their owners at the commencement of the training and picked up when the training is completed.

 

·        The three kennels used for the overnight accommodation of the dogs for training form part of a larger structure that is used to house the Applicant’s own dogs, and for general domestic storage.

 

·        Each kennel has dimensions of 3 meters x 4.5 meters, making a total area of 40.5 square meters within this building used for the Home Business land use.

 

The extent of the proposed training area is to be 59.5 m2 that is to be shifted and rotated within a 100m2 larger area as shown in Attachment 3 and is located about 17 metres from the southern boundary of the subject site.

 

Attachment 4 is the photo of the dog housing existing on the site.

 

Two light poles are fixed to a rear shed and the third one to the dwelling as shown on Attachment 3. The light poles are 6.4m in height. The shed is located approximately 72m from the southern boundary and 10m from the northern and eastern boundaries of the subject site. The dwelling is located approximately 60m from the eastern boundary and 40m from the southern boundary of the subject site. The lights on the shed and dwelling are focused in the southerly and easterly direction respectively to light the backyard of the subject site. The light on each pole has 400 watts of power. The applicant has advised that the lights are required mainly for security reasons.

Consultation

Public consultation was undertaken for a period of 21 days from 3 to 24 November 2017 by way of writing to the adjoining and affected residents and placing a notice on the City’s website. At the conclusion of the comment period, 10 submissions were received. Nine objected to the proposal and one supported the proposal. Attachment 5 is a summary of submissions received and Administration’s responses and recommendations.

 

The main issues raised in the submissions objecting to the proposal are as follows:

 

·        The applicant intends to undertake ‘Internationale Prufungs-Ordung’ (IPO) training of the dogs;

 

·        The brightness of the lights from the light poles spills directly into the adjoining property and blinds motorists on Pennygum Place negotiating the bend just before the subject site; and

 

·        Barking of dogs on the subject site.

 

A discussion of these main issues is provided in the Comment section.

Comment

The proposal comprises two elements, being the training activity and the housing of the dogs.

 

Administration formed the view that the dog housing is incidental to the training activity and the legal advice obtained by Administration confirmed that this is an appropriate characterisation of the overall land use.  This is an important point because the housing element could arguably fall into the definition of a “kennel” under the DPS 2 which on its own is a use that is not permitted.

 

Home Business – Category 3 (Dog Training Activity)

 

The proposed dog training activity is not a use class that is listed in DPS 2, however, can be considered as a Home Business – Category 3 (Dog training activity).  An assessment against the criteria applicable to Home Business - Category 3 is provided below:

 

1.       Does not cause injury to or prejudicially affect the amenity of the neighbourhood.

 

In regard to amenity it is noted that the applicant proposes to conduct dog training from 9 a.m. to 6 p.m. seven days a week. The applicant has advised that when under the supervision of a handler it will be ensured that barking of dogs will be stopped if it occurs. Therefore training of dogs during the appointed time is not likely affect the amenity of the neighbourhood.

 

2.       Entails employment of maximum of two persons.

 

It is not proposed to employ anyone as the resident of the subject site will be training the dogs.

 

 

3.       Will not result in traffic difficulties.

 

It is proposed to train three dogs for four days.  It is intended that the three dogs to be trained and the owners two dogs will be boarding on site.  Dropping of three external dogs on ‘a’ day and picking them on the fourth day after training is not likely to create traffic difficulties on Pennygum Place.  The use will generate six vehicle trips each time dogs are dropped off or collected.

 

4.       Not to occupy an area more than 50m2 but Council may approve, subject to community consultation, an area up to 100m2 or one third of the floor area of the dwelling whichever is the lesser.

 

Legal advice received states that the Council does not have the ability to vary the floor area to be used to greater than 100m2.

 

Administration discussed this matter with the applicant who has clarified that the:

 

·        The three dogs being trained will be boarding at the dog house contained within an approved shed (Attachment 6 is a copy of the approved plan) occupying a combined area of 40.5m2 at the rate of 13.5m2 per dog. Attachment 7 shows the bays to be occupied by the clients’ dogs and the owner’s two dogs and the storage areas.

 

·        The training area is proposed to be a maximum of 59.5m2. It is considered appropriate to allow the trainer to move within the 100m2 area shown in Attachment 3 by maintaining the training area to 59.5m2.  The purpose of moving the area to be used is to prevent the turf deteriorating.

 

Administration considers that the modified proposal (being reduced from 100m2 of training area) can be supported as it satisfies the intent of limiting the area to be used to 100m2.  It is, however, recommended that the following condition be imposed:

 

The proponent to mark-out the 59.5m2 training area within the 100m2 shown on Attachment 3 to the satisfaction of Manager, Approval Services.

 

Application to keep more than 2 dogs

 

The City’s Dogs Local Law limits the number of dogs to:

 

·        6 over the age of 3 months and the young of those dogs under that age if the premises are situated on a lot having an area of 4 hectares or more; and

 

·        2 over the age of 3 months and the young of those dogs under that age if the premises are situated on any other lot.

 

The total extent of the subject site is 1.1059 hectare. Therefore only 2 dogs are allowed.

 

As the applicant proposes to keep more than the allowable number of dogs under the Local Law, the applicant has recently submitted an application to seek an exemption under section 26(3) of the Dog Act. This matter is to be dealt with under the provisions of the Dog Act and Local Law by the City.  


 

 

Submitters’ concerns

 

Nature of dog training

 

The submitters are of the view that the proponent is undertaking Internationale Prufungs-Ordung (IPO) training of dogs, which includes training dogs in police work.  The applicant has advised that it is not intended to undertake IPO training of the dogs. The following information is provided on the proposed training activities.

 

1.       Teaching dogs basic obedience skills such as "sit", "down", "stay" and "recall";

 

2.       Behavioural modification to stop undesirable behaviours which could include pulling on the lead, jumping up onto people and not coming back when called;

 

3.       Tracking training using scent trails; and

 

4.       Everyday lifestyle training including teaching dogs general manners.

 

Light spillage

 

Some submitters have advised that there is spillage of light from the light poles onto their properties.

 

Light spill under clause 13 of Schedule 3.1 of the Local Government Act 2005 states as follows:

 

“Take specific measures to prevent —

                   

(a)        Artificial light being emitted from the land; or

           

(b)       Natural or artificial light being reflected from something on the land,

     

creating a nuisance.”

 

The Local Government Act does not provide the methodology to measure the light spill. However, the City utilises a Lux Meter to measure the amount of light projected onto a neighbouring property.

 

On 25 July 2017, the City’s compliance officers took light readings at 7:30 p.m. and based on the above standard, recorded that there was no spillage of light on the adjoining properties.

 

Blinding lights

 

This issue was discussed with one of the submitters whose residence is located at the northern end of Pennygum Place, which is a cul-de-sac. There is a bend in the road just before the subject site. The submitter advised that while negotiating this bend, the occupants of the car are blinded by the light.

 

There are three lights on the subject site one attached to the rear of the dwelling and the other two to a shed as indicated in Attachment 3. It is understood from the submitter that the lights on the shed could be affecting their vision. The bend in Pennygum Place is located about 140 metres from the lights on the shed. The light reading taken by the City’s compliance officers recorded that there was no spillage on the adjoining properties about 70 metres away.  The bend on Pennygum Place being 140 metres from the lights, it is not likely that the lights could blind the passing motorists.

 

 

Barking of the dogs

 

1.       At the exercise area

 

The applicant has advised that during the training of the dogs, barking will be immediately stopped if it occurs.

 

2.       Dog Housing

 

The dog housing consists of external brick wall on three sides, metal stud frame on the fourth side and a steel roof with no insulation.  The applicant has commissioned a noise assessment.  As per the recommendations of the Noise Level Assessment report submitted by the applicant, it is proposed to insulate the brick walls, the roof and the metal stud frame to reduce noise level to 29 decibels (A).  This is proposed to be included as a condition of any approval.

 

Retrospective approvals.

 

Internal fences

 

The internal colour bond fences are not noticeable from the road (Pennygum Place). The 2.1-metre high fence marked red in Attachment 3 tapers down to a height of 1.8 metres at the boundary and front fence. The internal fences do not affect the streetscape. Considering a possible 1.8-metre high open front fence as per the provisions of the Fencing Local Law, it is recommended that the internal fences be retrospectively approved.

 

Light poles

 

The applicant has sought retrospective approval of the three light poles each with 400 watts of power. Considering the matters discussed above in regard to light spillage, it is recommended that these light poles be approved subject to there being no light spillage onto the neighbouring properties.

 

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2 and the City’s Fencing Local Law 2016.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

 

Policy Implications

 

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Clause 68(2)(b) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2 APPROVES the development application submitted by MGA Town Planners on behalf of J M Kenny and E R Shadbolt for the proposed Home Business – Category 3 (Dog Training Activity) at Lot 10 (32) Pennygum Place, Mariginiup, subject to the following conditions:

a)      Permission is granted to the owners of the property 32 Pennygum Place, Mariginiup to conduct a Home Business – Category 3 (Dog Training Activity) at the above address and only whilst the owners permanently reside at the premises.

b)      The maximum number of dogs including the owners’ two dogs is limited to five only.

c)      Prior to commencing the Home Business – Category 3 (Dog Training Activity), the dog housing area is to be modified in accordance with the recommendations of the Noise Level Assessment prepared by Herring Storer Acoustics dated June 2017 submitted with the application.

d)      Hours of dog training activity shall be between 9.00 a.m. and 6.00 p.m. seven days a week.

e)      The Home Business – Category 3 shall occupy an area no greater than 100m2 consisting of 59.5m2 of training area marked out (either by line marking or corner stakes) within the 100m2 shown on Attachment 3 and 40.5m2 of the dog housing for a maximum of three dogs as shown on Attachment 7 of this report; and

2.       Pursuant to Clause 68(2)(a) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2 APPROVES unconditionally the retrospective development application for the 1.8 to 2.1-metre high internal colour bond fences as shown on the approved plans; and


 

 

3.       Pursuant to Clause 68(2)(a) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2 APPROVES the three light poles subject to there being no light spillage onto the neighbouring properties; and

4.       ADVISES the submitters of this decision.

 

 

Attachments:

1.

Attachment 1 - Location Plan

17/394638

 

2.

Attachment 2 - Aerial Photo of the site

17/400495

 

3.

Attachment 3 - Site Plan

17/398218

 

4.

Attachment 4 - Photo of the dog housing

17/426044

 

5.

Attachment 5 - Modified Schedule of submissions  and Administration s response

18/75804

 

6.

Attachment 6 - A copy of the approved plan of the 'dog housing'

17/448826

 

7.

Attachment 7 - dog house

18/75508

 

 

 

 

 

 

 


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Assets

Asset Operations & Services

AS01-03/18       Petition PT02-08/17 - Requesting the Existing Median opening on Carripan Road, Darch to Remain Open

File Ref:                                              3120V03 – 17/318145

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       7         

Issue

To consider a petition PT02-08/17 requesting Council to have the existing median opening on Carripan Road, 80m north of Kingsway, remain in place. Refer Attachment 1 for a location map of the area.

Background

Council received petition PT02-08/17 at its meeting on 22 August 2017; the petition had 196 signatures and read as follows:

 

“We the parents of the Kingsway Christian College, petition for the City to keep the right turn access open on Carripan Road.

 

This right turn access assists the visitors, kindy parents and pre-primary parents to turn right on Carripan Road when exiting the school. By changing the exit to a left turn only this will add to the traffic that is already on Carripan Road from vehicles traveling to enter carpark 3 and carpark 7. This will force all vehicles leaving carpark 2, 3 and 7 onto Carripan Road and restrict them to only have one exit point being the intersection of Carripan Road and Westport Parade. The traffic congestion will cause issues to vehicles and will also increase wait times in the traffic on Carripan Road.

 

Below is a petition list of all the people that will be affected by the closure of right had turn and we ask that the City of Wanneroo consider this when deciding on the right-hand turn access on Carripan Road. This right-hand turn assists us when we drop off and pick up our children from the school and allows parents to leave the school and connect to major roads such as Kingsway and Wanneroo Road.”

 

This report considered details of the issues highlighted in the petition and recommendations for further action.

Detail

The Carripan Road median opening, refer Attachment 2, was constructed in January 2016 as part of a development application for carpark access and improvement works undertaken by Kingsway Christian College (KCC).

 

A Traffic and Parking Study prepared by Uloth and Associates detailed traffic movements and parking demand in and around the school and recommended improvements to the internal carparks, access roads and adjacent gazetted road to assist in catering for increased numbers of students in future years, along with the addition of right-turn exit from the south-east carpark onto Carripan Road, by way of constructing a break in the median 80m north of Kingsway.

 

The modification currently provides an alternate option for parents to exit the KCC carpark in addition to turning left onto Carripan Road. The provision of the right turn assists in alleviating congestion on Carripan Road and Westport Parade.

 

Following the initial enquiry from residents on 20 January 2016, the City undertook regular on-site inspections along Carripan Road to confirm the operation of the median break during morning and afternoon peak periods. Carripan Road, Westport Parade and Kingsway in the vicinity of KCC, all operate with 40km/h school zone speed limits during these peak times.

 

In response to the number of enquiries received from the residents, a meeting was held between City representatives, the College Park developer, a strata development bordered by Kingsway, Carripan Road, Westport Parade and Macdonagh Avenue, and the residents on 15 November 2016. At the meeting the College Park developer agreed to undertake and cover the cost of a Road Safety Audit (RSA) of the median opening on behalf of the residents. The developer further advised it would contact the City at the beginning of 2017 to collect additional information in this regard.

 

The City followed up with the developer on 27 March 2017 and through subsequent discussions it was agreed the City would undertake the RSA as the traffic associated with College Park development was not utilising the median break.

 

On 30 May 2017, the City commissioned an independent consultant to complete a Road Safety Audit of the median opening to identify any infrastructure or technical deficiencies and provide recommendations for improvement. The RSA report was received by the City on 22 June 2017 indicated that sightlines on the south and north approach to the median opening were substandard and required improvement by way of clearing vegetation and removal of two embayed car parking spaces. The sightline distance requirement was highlighted as follows;

 

“The recommended minimum sight distance in a 40km/h speed environment for car drivers who are alert and the road surface is dry is a length of 41m.”

 

To achieve the sightline requirement, vegetation in the verge on the west side of Carripan Road and the median north of the opening requires selective removal. In addition, two car parking bays located south of the carpark exit crossover, were also removed.

 

The RSA also recommended that the school consider installing a giveway sign at the exit of the carpark to reinforce the giveway priority for traffic exiting onto Carripan Road.

 

Refer Attachment 3 for a drawing detailing how the above recommended works will impact the vegetation and parking bays along Carripan in the vicinity of the median opening.

 

Traffic counts undertaken along Carripan Road indicate the road is operating with a traffic volume of 1,118 vehicles per day at an average speed of 40km/h, this is appropriate for the road environment. City Administration also undertook a review of Main Roads WA reported crash data for the 5-year period from January 2012 to December 2016, no crashes occurred along Carripan Road. As the median opening was in operation from January 2016, the crash history therefore covers a 4-year period where the median was closed and a 1-year period where the median was open.

 

Median Opening – two week temporary closure

As the City was continuing to receive requests from residents to have the median opening permanently closed, it was agreed to undertake a two week temporary closure of the median to survey the impact of any potential change. As the closure would impact parents of students attending KCC, City officers met with KCC representatives on Friday 21 July 2017 to discuss a suitable start date for the closure. It was agreed that the 7 August 2017 would be suitable and allowed sufficient time for the school to notify parents of the two week temporary median closure.

 

Attachment 4 refers to the survey data for the morning peak times for the three days surveyed.

 

Attachment 5 refers to the survey data for the afternoon peak times for the three days surveyed.

 

During the temporary median closure, the City received a number of enquiries regarding the closure from parents of students attending KCC, Carripan Road residents, Elected Members and Members of Parliament, by way of phone, e-mail, and letter as shown below:

 

Enquiry Origin

Number Received

Parents of students attending Kingsway Christian College

25

Kingsway Christian College representatives

2

Carripan Road residents

1

Elected Members and Members of Parliament

7

 

Site visits undertaken by City officers identified a significant portion of parking along Carripan Road related to KCC staff. Discussions between the City and KCC identified sufficient parking is available on-site and that KCC had been requested on numerous occasions to stop using the parking bays along Carripan Road. Given this is contributing to the lack of available parking for parents in the mornings and afternoon, the City is proposing to implement 3hr parking restrictions along the school side of Carripan Road.

 

The school has indicated that there is sufficient on-site parking accessible via a service road connecting to Westport Parade only.

 

Administration has investigated the following items to improve traffic movement around KCC:

 

1.       The Road Safety Audit report recommended the closure of two parking bays and removal verge planting south of the car park exit to improve sight lines for vehicles exiting from the school car park. These works have been implemented in accordance with the Road Safety Audit.

 

2.       Evaluate the feasibility of one-way system along Carripan Road

Carripan Road is currently configured as a boulevard with a raised central median, allowing full traffic movements at both Kingsway and Westport Parade end of Carripan Road.

 

Traffic travelling north on Carripan Road from Kingsway can exit the road by:

‒        entering Kingsway Christian College

‒        entering the College Park estate; or

‒        exiting at the northernmost end onto Westport Parade.

 

Similarly, traffic travelling south on Carripan Road from Westport Parade can exit by:

‒        entering Kingsway Christian College

‒        entering the College Park estate; or

‒        exiting at the southernmost end onto Kingsway.

 

Administration considers that the boulevard layout on Carripan Road, with on-street parking, is the optimum configuration for the road given the existing property development accessing via Carripan Road and any change to restrict movement solely to one direction will negatively impact the movement of traffic in the area.

 

3.       Holistic review of internal circulation and parking arrangements

The City is continuing to meet with KCC to discuss matters relating to traffic access and parking around the school. The discussions are focussed on establishing a positive relationship with the school to ensure that the City is involved with any proposed changes which may impact access and parking around the school. The ultimate goal in establishing this relationship is to reduce traffic congestion on the surrounding road network by way of improving pick-up/drop-off during peak periods.

 

4.       Review internal staff car parking arrangements and opportunities

The KCC’s Property and Service Manager confirmed that it undertook an internal review in 2014 and is willing to complete a follow-up review in 2018.

 

5.       Review queuing on Carripan Road into Westport Parade

The traffic queue northbound on Carripan Road, on occasions, can extend the full length of the road; however this does not adversely impact the movement of traffic in the area.

Surveys undertaken by City officers identified congestion along Carripan Road and Westport Parade in the afternoon lasts for approximately 30mins; however this queue does not impact Kingsway to the south. 

The median openings along Carripan Road alleviates the volume of traffic forced to exit left from the school onto Carripan Road and Westport Parade and therefore assists in distributing traffic into the road network. This is likely to increase should changes be made to the existing configuration by way of restricting right-out exit onto Carripan Road.

 

6.       Consider the feasibility of Roundabouts at Kingsway, Westport Parade, Carripan Road and Hartman Drive

In order to improve the movement of traffic on the road network bordering KCC, Administration reviewed three nearby intersections.

 

a.       Kingsway/Carripan Road intersection - is a 3-way intersection with truncations on the north-west and north-east corners. The road reserve widths along both Kingsway and Carripan Road are 20m with insufficient road reserve to accommodate a roundabout to be installed.

 

b.       Westport Parade/Carripan Road intersection - is a 3-way intersection with a truncation on the south-west corner only. The road reserve widths along both Westport Parade and Carripan Road are 20m with insufficient road reserve to accommodate a roundabout to be installed

 

c.       Hartman Drive/Westport Parade intersection - is a 3-way intersection and with truncations on the north-east and south-east corners. Hartman Drive is configured as a 40m wide road reserve with Westport Parade being 20m road reserve. While a roundabout at this intersection is technically feasible, it will only be serviceable while Hartman Drive operates as a single carriageway in both directions due to the 40m road reserve width of Hartman Drive being design to facilitate the ultimate dual carriageway scenario with no roundabout at this location.

 

Hartman Drive’s current single carriageway provides verge space temporarily to accommodate a single-lane roundabout; however arterial roads, such as Hartman Drive, are normally considered for upgrading to dual carriageways once traffic volumes exceed 20,000 vehicles per day. Traffic counts undertaken in November 2017 recorded a daily traffic volume of 20,406 vehicles per day. The City does not currently have a project listed in the Long Term Capital Works Program for the upgrading of Hartman Drive to a dual carriageway and is continuing to seek funding from State Government under the Road Improvement Program to have Hartman Drive upgraded.  

 

d.       The estimated cost of a roundabout at the intersection of Hartman Drive/Westport Parade, is approximately $1M and potentially has less than five year operational life as it will be removed when Hartman Drive is converted to a dual carriageway in the future based on current projections. Administration also evaluated the merits of closing the right turn movement from Westport Parade onto Hartman Drive, however this will adversely impact east bound traffic.

 

7.       Review of congestion caused by three schools in close proximity with similar exit times

It is recommended that Administration facilitate the establishment of a working group with Kingsway Christian College, Ashdale Primary School and Ashdale Secondary College in an effort to alleviate the traffic congestion during morning and afternoon peak periods.

 

8.       Review embayed parking on Westport Parade

Administration has undertaken a review of the on-street parking embayments along Westport Parade and determined that the parking bays have been constructed in accordance with AustRoads WA requirements for on-street parking. As part of these investigations it was identified that a school bus also utilised a portion of the parking bays allocated for student pick up during school finish times. Administration is working closely with KCC and the bus company to insure that future pick up and drop off of students is managed within the KCC grounds.

Consultation

Consultation has been undertaken with KCC representatives and Carripan Road residents as part of the temporary median closure, traffic data collection and parking prohibitions review along Carripan Road.

Comment

The Carripan Road median opening currently facilitates a right-turn exit movement for approximately 82 vehicles during the morning peak period and 86 vehicles during the afternoon peak period. During the temporary median closure these vehicles were directed to turn left onto Carripan Road adding to the queue length on approach to the Westport Parade intersection; however a number of vehicles were observed performing illegal U-turn manoeuvres at the Carripan Road/Fontaine Street/KCC carpark entry intersection and were doing so by either mounting the kerb on the south-east corner of the intersection or by way of 3-point turn manoeuvre.

 

Attachment 6 shows an aerial map detailing the turning paths of the above vehicle movements in respect to existing infrastructure and other traffic movements.

 

Summary of options available

 

OPTION 1: Median Opening - retained

 

Advantages

Disadvantages

The independent Road Safety Audit reaffirmed that Carripan Road is geometrically suitable to allow vehicles to exit left and right safely from the south-east carpark subject to sightline improvements.

Residents in Carripan Road will continue to have concern with the median opening. 

Car parking and sightline modifications to the western verge will improve the driver’s opportunity to observe vehicle queuing to exit left or right from the KKC car park.

Requires selective clearing of approximately 15m of vegetation within the median island approaching the median break, the vegetation affects the sightlines for vehicles travelling south on Carripan Road and reduces the drivers opportunity to observe vehicles queuing to exit the south-east carpark via the median break. 

Sightline modifications within the median will improve the driver’s opportunity to observe vehicle queuing to exit right from the KKC southern car park, allowing vehicles on the southbound lane of Carripan Road to give way thus avoiding unnecessary stacking of vehicles within the median.

 

The retention of the right turn median break on Carripan Road reduces the queue length on Carripan Road on the approach to Westport Parade.

 

The retention of the median opening will discourage instances of non-compliant U-turns at other locations along Carripan Road.

 

The retention of the median opening will potentially discourage instances of erratic driver behaviour and associated kerb or infrastructure damage.

 

The retention of the median opening will reduce the potential for vehicle movements through the College Park strata development via Fontaine Street.

 

The recommended giveway sign to face traffic exiting the Kingsway Christian College carpark does not require approval from external stakeholders and can be erected by the school at the City’s request.

 

 

OPTION 2: Median Opening - permanently closed

 

Advantages

Disadvantages

Concerns raised by Carripan Road residents regarding the median opening will be addressed

KKC traffic will be directed to exit left and adding to the northbound traffic queue length on Carripan Road.

Reinstate the median and vegetation

Strong likelihood of motorists performing illegal U-turn manoeuvres at the Carripan Road/Fontaine Street intersection, requiring increased Police enforcement.

No opportunity for right turn movement out of the car park which has the potential for inappropriate driver behaviour

Likelihood of motorists turning right into the College Park strata development and using the internal road network to exit the area.

Both options 1 and 2 require the deletion of two embayed car parking spaces and clearing of vegetation on the west side of Carripan Road south of the exit from carpark to improve visibility  

Increased likelihood of driver non-compliance and erratic behaviour.

Comparing the advantages/disadvantages of the options, Administration recommends in favour of retaining the median opening based on the following.

 

The findings of the Road Safety Audit reaffirmed that Carripan Road is geometrically suitable to allow vehicles to exit left and right from the south-east carpark subject to the following actions:

 

a.       Delete two embayed car parking spaces on the west side of Carripan Road south of the exit from carpark to improve visibility.

b.       Remove vegetation within the verge adjacent to the embayed car parking spaces currently affecting sightlines for vehicles exiting the carpark. The low level vegetation affecting sightlines on the verge can be replaced with larger species that have been under-pruned to minimise potential impacts on sightlines, new planting will reinstate the loss of amenity and tree canopy in this location.

c.       Selective clearing of approximately 15m of vegetation within the median island approaching the median break, the vegetation affects the sightlines for vehicles travelling south on Carripan Road and reduces the drivers opportunity to observe vehicles queuing to exit the carpark via the median break.  The low level vegetation currently affecting sightlines within the median can be replaced with larger species that have been under-pruned to minimise potential impacts on sightlines, new planting will reinstate the loss of amenity and tree canopy in this location. Current groundcover vegetation with growth characteristic less than 400mm can be retained or introduced.

In addition, Administration will:

·        continue to work with KCC to improve internal car park circulation and install the recommended giveway sign at the exit of the KCC carpark. This sign does not require approval from external stakeholders and can be erected by the school at the City’s request. Administration will also explore options with KCC to improve traffic circulation within the school grounds as a whole;

·        work with all schools in the vicinity of Carripan Road to form a working group of representatives from schools, P&C Committees of these schools and City Administration to explore ways to improve traffic flows in the area; and

·        liaise with the residents adjoining the Carripan Road median opening to consider the possibility of replacement of some sections the existing kerbing with a higher profile kerbing.

 

It is also noted that of the items investigated to improve traffic flow around Carripan Road, the planned dualling of Hartman Drive is the only item which may have an impact on improving traffic flow in and around Carripan Road.

 

The City has been made aware of a recent accident in the vicinity of median opening on Carripan Road on Monday 19 February 2018. Details of this incident are not publicly available at this stage.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The cost implications for Option 1 and Option 2 are:

OPTION 1: Median Opening - left to remain open (Recommended)

The estimated cost to implement sightline improvement works to the north and south of the median opening by way of removal/pruning of vegetation in the median and the removal of vegetation and two on-street parking bays from the western verge is in the order of $10,000. These works can be funded from PR-2656 Traffic Management Projects – Various.

OPTION 2: Median Opening - permanently closed

The estimated cost to implement sightline improvement works to the south of the median opening by way of removal of vegetation and two on-street parking bays in the western verge and closing of the median by way of installing kerbing and landscaping is in the order of $20,000. These works can be funded from PR-2656 Traffic Management Projects – Various.

Voting Requirements

Simple Majority

Recommendation

That Council:-

 

1.       NOTES the details provided in the report;

 

2.       MAINTAINS the median opening in Carripan Road as shown in Attachment 2;

 

3.       APPROVES Option 1 to implement the sightline improvement works to the north and south of the median opening by way of removal/pruning of vegetation in the median;

 

4.       REQUESTS Administration to continue to monitor the traffic flow in Carripan Road and the performance of the median opening;

5.       REQUESTS Administration to review the median opening at the time of the design/delivery of the Hartman Drive upgrade;

 

6.       REQUESTS Administration establish a working group with representatives from Kingsway Christian College, Ashdale Secondary College and Ashdale Primary School to review traffic congestion and report back to Council with findings and recommendations from the group within 12 months; and

 

7.       ADVISES the petition organiser, Kingsway Christian College, Carripan Road residents and Members of Parliament of Council’s decision.

 

 

Attachments:

1.

Carripan Rd Median Opening - Locality Plan

17/314645

 

2.

Carripan Road Median Opening - Aerial Plan

17/314627

Minuted

3.

Carripan Rd - Option 1 - Median Works

17/314940

 

4.

Carripan Rd - Morning Traffic Data - Median Opening Investigation

17/314966

 

5.

Carripan Rd - Afternoon Traffic Data - Median Opening Investigation

17/314971

 

6.

Carripan Rd - U-TURN conflict diagram - Median Opening Investigation

17/314987

 

7.

Carripan Rd - school map parking 2017

18/654

 

 

 

 

 

 


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AS02-03/18       Bus Stop Infrastructure Policy

File Ref:                                              7242 – 18/61647

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the development of a Bus Stop Infrastructure Policy to guide the prioritisation and installation of bus shelters, benches and bins at bus stops.

Background

The community as part of the development of the City’s Strategic Community Plan for 2017/18 to 2026/27 has identified the need improve public transport facilities. This is reflected under outcome 3.5 Connected and Accessible City in the Strategic Community Plan and further detailed under Strategy 3.5.1 Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility.

Bus stop infrastructure responsibilities have been unclear for some time with both the Public Transport Authority (PTA) and local authorities working together in good faith to manage bus stop assets.

Since 2008, the West Australian Local Government Association (WALGA), acting on behalf of all local authorities, has sought to develop a formal Bus Stop Infrastructure Partnership Agreement with PTA to improve consultation and communication between the PTA and local authorities by clarifying the roles and responsibilities of each party in providing and maintaining bus stop infrastructure.

Over the years, PTA and WALGA could not achieve a consensus on a mutually acceptable agreement, due in part to WALGA’s role to represent the differing views of many local authorities; however on 4 May 2015 a Bus Stop Infrastructure Partnership Agreement was adopted by all parties.

Administration is working proactively with PTA to develop an annual program of public transport improvements including upgrade of bus stops to disability standards, along with the installation of disability compliant bus shelters at bus stops.

Administration identified a need to develop a policy to prioritise the installation of bus shelters and provide guidance on the provision of infrastructure to support the community’s needs for public transport access, amenity and mobility.  

Administration has developed the Bus Stop Infrastructure Policy refer Attachment 1, which aims to guide the provision of all bus stop infrastructure within the City including bus shelters, bench seats and bins at bus stops. The Policy is intended to apply to all areas within the City including the road reserve, Crown land and any other area deemed appropriate by the City.

The City has an extensive list of bus stops which require bus shelters. This policy will provide an objective means to deliver a priority based program.

Detail

The key points of the PTA-WALGA agreement are:

·        PTA is responsible for:

-        Ensuring bus stops are positioned within the road reserve at safe locations for pedestrians and road users in accordance with the Road Traffic Code 2000;

-        Ensuring bus stops are positioned at locations that best serve the public transport needs of the community;

 

-        The installation of all core bus stop infrastructure at bus stops;

-        The upkeep and maintenance of all core bus stop infrastructure;

-        Ensuring that all of its bus stops are upgraded to comply, and continue to comply, with the access requirements of the Disability Standards by 2021; and

-        Provide patronage data for specific bus stops to local authorities when requested to enable informed decisions about bus shelters and other ancillary bus stop infrastructure to be made.

 

·        PTA will continue the Bus Stop Accessibility Works Program (BSAWP), upgrading 600 stops a year in the Metropolitan area until all of its bus stops are upgraded to disability standard. BSAWP works typically include the installation of a bus stop pole or information module in correct position, construction of a level concrete hard-stand passenger boarding area at correct kerb height, installation of tactile ground surface indicators and construction of up to three metres of connecting pathway to the existing footpath network.

 

·        Local authorities are responsible for the provision and maintenance of ancillary infrastructure including bus shelters and rubbish bins. The PTA provides 50/50 funding to local authorities under the Bus Shelter Subsidy program for the installation of bus shelters at bus stops that have a minimum patronage level of 15 boardings per day.

 

·        PTA to administer the Pathways Subsidies Program (PSP); provides funding in approved circumstances for local authorities (and other entities) for the purpose of providing sealed surface pathways to access public transport services, typically access to bus stops. Opportunities for funding assistance under the PSP are typically identified by the PTA while undertaking BSAWP works, though local authorities may apply to PTA at any time.

Administration has generally installed bus shelters at bus stops that also attract 50/50 grant funding from PTA. The Bus Stop Infrastructure Policy references the Australian Standards, Austroads Guidelines, the City’s Local Laws and other guidelines relevant to the installation of bus stop infrastructure. The policy also establishes a criteria based scoring system to prioritise bus shelter installation projects within the City’s Capital Works Program.  

The criteria based scoring system takes into consideration the patronage level of the bus stop, its proximity to attractors and walkable catchment to bus stops.  

a.       Patronage Level – levels per day of each bus stop will form the base score for bus stop. To ensure consistency patronage levels from March each year will be used, eg; should a bus stop has a patronage of 40 boardings per day, it will receive a score of 40.

 

b.      Attractors – based on proximity to Activity Centres, Major Shopping Centres, Tertiary Education institution (University or TAFE), neighbourhood centres, Tourism attractors, national parks, regional open space and Retirement home or aged care facility.

 

c.       Generators – based on the number of households within 400m walking distance of the bus stop.

The policy proposes to split the bus stop infrastructure program into two parts with Part A utilising 60% of the funds available under the Capital Works Program and Part B utilising the remaining 40% of the funds available in the Capital Works Program. As detailed in the policy Part A will consider patronage level, attractors and generators and Part B will only consider attractors and generators.

 

Consultation

 

This Policy focuses on the provision of infrastructure in close proximity to residential properties. It is intended to seek endorsement from Council to advertise the Bus Stop Infrastructure Policy for public comment in the Wanneroo and North Coast Times for two consecutive weeks and the City’s website for 28 days. Notification of the public comment period will also be displayed at the City’s libraries, community centres and customer service centres. Comments provided through the consultation process will then be presented to Council, along with the finalised Policy for endorsement.

Comment

As the City continues to grow, the demand for public transport facilities such as bus shelters will increase requiring an appropriate mechanism to manage the installation of bus shelters across the City.

Administration considers that the adoption of a Bus Stop Infrastructure Policy provides a robust methodology to prioritise PTA and City bus shelter upgrades, in addition to providing guidance to third parties on relevant standards. It is also noted that this policy does not recommend installation of bus shelters at school bus stops due to these stops having high demand for only 15 to 30 minutes each weekday in most cases. Furthermore, it is unlikely that a standard shelter will provide sufficient capacity to cater for the high demand in the short time. Infrastructure provided under a commercial arrangement to the City is also exempt from this policy except for compliance to the disability standards outlined by the PTA.

While the City would like to encourage public transport use by providing facilities at all bus stops it is committed to achieving the best result for all public transport users by funding those bus shelters which also attract 50/50 grant funding from PTA and other shelters will be funded through the City’s Capital Works Program. 

The City receives patronage data from the PTA on an annual basis to determine sites for installing bus shelters.

Each year the patronage levels at bus stops vary due to ongoing development, extension or alteration of bus routes and residents moving which creates a dynamic environment. Administration reviews the priorities and develops the recommended installation program following the receipt of PTA’s information which ensures the highest patronage sites are prioritised using the most up to date information.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility


 

 

Risk Management Considerations

 

Risk Title

Risk Rating

CO-020 Productive Communities

Moderate

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Community & Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate Risk Register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

The development and adoption of a Bus Stop Infrastructure Policy for the City will complement other transport and traffic policies adopted by Council and provide clear guidance on the prioritisation and implementation of the City’s public transport infrastructure. 

 

The Policy will provide objective method of investigating and assessing the need for bus stop infrastructure, and establish a prioritised list of future projects. 

Financial Implications

The adoption of a Bus Stop Infrastructure policy will have no additional financial implication other than the existing budgeting process

Voting Requirements

Simple majority

 

Recommendation

That Council ENDORSES the draft Bus Stop Infrastructure Policy as per Attachment 1 for the purpose of public advertising for 28 days.

 

1.                                   

 

Attachments:

1.

Bus Stop Infrastructure Policy

16/191696

 

  


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                108

 

Infrastructure Capital Works

AS03-03/18       Nominations for the Wanneroo Road and Ocean Reef Road Intersection Upgrade Construction Reference Group

File Ref:                                              33922 – 18/64439

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the nomination of Elected Members and Administration for membership and participation in the Main Roads Western Australia’s Construction Reference Group for the Intersection Upgrade at Wanneroo Road and Ocean Reef Road.

Background

The background for the intersection upgrade of Wanneroo Road and Ocean Reef Road is outlined in a recent newsletter (February 2018) produced by MRWA at Attachment 1.

 

The project includes a bridge and on and off-ramps managed with traffic signals.

 

Industry has submitted Expression of Interest proposals to MRWA for evaluation in December 2017. Requests for Proposal are expected to be issued to develop more detailed project proposals in the first quarter of 2018. Construction work is scheduled to begin in late 2018, subject to land acquisition and the competitive tender process.

 

The project seeks to address efficiency and safety issues for road users by:

 

·        Providing improved traffic movements;

 

·        Reducing congestion at the intersection and relieving pressure on the wider traffic network; and

 

·        Maximising traffic efficiency to support ongoing growth and development in the northern metropolitan area.

 

This report considers the details relating to the establishment of a Construction Reference Group by Main Roads Western Australia (MRWA) and the nomination of Elected Members and Administration for membership and participation in this Group.

Detail

As part of project, MRWA is calling for nominations from businesses and community members located adjacent to the works to join a Construction Reference Group (CRG or the Group). 

 

The Terms of Reference for the Group are listed in Attachment 2 and are summarised as follows:

 

·        Assist in identifying, discussing and providing advice on stakeholder issues associated with the project during construction;

 

·        Receive information from MRWA and the contractor for sharing with the wider community;

 

·        Provide representative stakeholder input into details such as noise wall design, landscaping, wayfinding and temporary traffic management;  and

 

·        Provide advice on any additional ways to communicate with local residents, businesses and/or other stakeholders.

 

Membership of the Group is proposed to consist of the following:

 

·        Up to 10 residents and/or business representatives;

 

·        A maximum of two elected members and one technical officer from the City of Wanneroo;

 

·        Representatives from MRWA and other key stakeholders.

 

All administration support for the Construction Reference Group will be undertaken by MRWA.

 

An email was received from MRWA, dated 13 February 2018, which formally invited the City to participate in the Construction Reference Group via the inclusion of Administration and Elected Members as members of the Group.

 

The option available to Council is to nominate two Elected Members and one City administration representative. Though the invite does not specifically state this, it will be desirable to nominate a backup Elected Member in case the nominated Elected Members are unable to attend.

Consultation

The City is committed to ongoing consultation with the community on these projects. The City was represented on the Mitchell Freeway Extension, Wanneroo Road Duplication and the Wanneroo Road/Joondalup Drive Interchange projects.

 

MRWA is also committed to engaging with the community in a number of ways including project information sheets, newsletters, local information sessions and a community Construction Reference Group. This is to ensure that regular and ongoing two-way communication activities provide relevant information and feedback about the project within the surrounding local areas during construction.

 

The establishment of a Construction Reference Group will also assist with community consultation by providing a conduit to disseminate information and feedback to and from the wider community.

Comment

The establishment of a Construction Reference Group by MRWA is expected to greatly assist with the understanding of the community preferences and concerns, ensure adjacent communities are able to have representative input into the project’s detailed design, and will provide a means of disseminating information to the wider community in relation to proposed intersection upgrade at Wanneroo Road and Ocean Reef Road.

 

This approach has already been implemented for the Mitchell Freeway Extension, Wanneroo Road Duplication and the Wanneroo Road/Joondalup Drive Interchange projects.

 

The project update provided by MRWA notes that MRWA will be engaging with the community in a number of ways. Given the significance of the project and its impact on the adjoining community, it is important that MRWA undertakes increased community engagement early in the project.  

Statutory Compliance

Clause 9.4 of the City of Wanneroo Standing Orders states that ‘Where there is no provision or insufficient provision is made in this local law, the presiding person is to determine the procedure to be observed’.

 

Therefore, the Mayor has the authority to determine the procedure for selection of the preferred nominee. When the preferred nominee has been selected, the name of that nominee will be added to the recommendation for Council’s full consideration.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

 

“3      Environment (Built)

                   3.5     Connected and Accessible City

                            3.5.1 Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility”

Risk Management Considerations

Risk Title

Risk Rating

ST-23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

CEO

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic risk register. Action plans have been developed to manage/mitigate/accept this risk to support existing management systems.

Policy Implications

Nil

Financial Implications

Costs associated with the establishment and administration of the Construction Reference Group will be the responsibility of MRWA and costs associated with Administration attendance at Construction Reference Group Meetings will be accommodated from within the City’s Operating Budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       SUPPORTS the establishment of a Construction Reference Group as part of the State Government’s intersection upgrade at Wanneroo Road and Ocean Reef Road;

2.       NOMINATES Cr…………………. and Cr……………….., as members of the Construction Reference Group for the intersection upgrade at Wanneroo Road and Ocean Reef Road Construction Reference Group;

3.       NOMINATES Cr …………………., as a deputy member for the Elected Members nominated in Item 2 above for the Construction Reference Group for the intersection upgrade at Wanneroo Road and Ocean Reef Road Construction Reference Group;

4.       REQUESTS Main Roads WA to undertake increased community engagement in the early stages of proposed grade separation at Wanneroo Road/Ocean Reef Road intersection; and

5.       NOTES the nomination of the Director Assets or his delegate as a member of the Construction Reference Group for the intersection upgrade at Wanneroo Road and Ocean Reef Road Construction Reference Group.

 

 

Attachments:

1.

Newsletter Wanneroo Road and Ocean Reef Road February 2018 Attachment 1

18/64450

 

2.

Wanneroo Road and Ocean Reef Road Terms of Reference Attachment 2

18/64456

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                            112

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                            114

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                116

 

Waste Services

AS04-03/18       Better Bins Program Application

File Ref:                                              4107 – 18/9064

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To consider a proposal to make a funding application under the State Government’s the Better Bins Kerbside Collection programme.

Background

The State Government has introduced its $20 million Better Bins Kerbside Collection Program which offers funding through the Waste Authority to local governments who implement better practice kerbside collection services.

 

‘Better Bins’ encourages the use of a three-bin system; general waste (red-lidded), co-mingled recycling (yellow-lidded) and organic/green waste (lime green-lidded)) to support greater source separation and higher recovery. The program also encourages local governments to provide households with greater recycling capacity as a proportion of total waste, and requires local governments to transition to Australian Standard bin colours (described above).

Detail

Each Better Bins project runs over a period of no less than two years to provide local governments with time to roll out the service and maximise its performance. Projects must be completed no later than 30 June 2020.

‘Better Bins’ is designed to aid local governments within WA in their efforts to promote recycling in line with the Waste Authority’s state-wide recycling targets (65% diversion from landfill by 2020); more specifically it is designed to promote the recycling of organic streams within the waste mix (green waste, food waste).

Contents of the yellow lidded bin (cardboard, paper, tins, plastics, etc.) are easily recyclable provided they are separated from the organic waste.  

Most local governments who utilise a two-bin system are forced to dispose of their potentially compostable organic wastes alongside other residual wastes in landfill, reducing their ability to meet the state-wide diversion target.

The ‘Better Bins’ program commits to paying local governments up to $30 for each household that receives a better bins kerbside collection service. Please see below a description of the two options and rebates available through this program:   

 

The Cities of Bayswater, Rockingham and Stirling, the Towns of Cambridge and Cottesloe, and the Shires of Capel, Collie and Donnybrook-Balingup have introduced this system.

A funding application is currently being prepared and will include the program objectives, community education and information program, roll out details and ongoing data collection, development of key performance indicators (KPIs) and reporting program.

Funding applications must be received before 30 March 2018 to be eligible to receive funding. Funding agreements are to be executed (signed) no later than 30 June 2018.

The successful applicants receive a portion of funding at commencement, with the remainder received over a period of time, subject to meeting the key performance indicators of the program.

The City currently employs a two-bin system to allow residents the opportunity to dispose of their normal household municipal waste at the kerbside. A yellow-lidded bin is provided for residents to dispose of co-mingled recyclable materials (hard plastics, paper, cardboard, glass bottles/jars, cans, etc.). These bins are emptied fortnightly by the City’s side-loading refuse vehicles, which then deliver the recyclable materials to a third party processing facility in South Guildford. A green-lidded bin is provided to residents to allow them to dispose of general residual waste alongside green waste (grass clippings, shrub cuttings, etc.). These bins are emptied weekly by the City’s side-loading refuse vehicles, and delivered routinely to Mindarie Regional Council’s (MRC) Resource Recovery Facility (RRF) in Neerabup or Tamala Park Landfill. The RRF is designed to compost organic materials which are deposited inside green-lidded bins without the need for separating first.

In practice, the RRF processes the organic compostable fraction of the general waste in large rotating cylinders, force-fed with hot air, prior to separating from the non-compostable materials present resulting in 51% of all materials received by the RRF being diverted from landfill. The other 49% is finally deposited at MRC’s Tamala Park Landfill. The MRC RRF has a remaining operational lifespan of around 12 years.

Consultation

Consultation has occurred with external stakeholders including the Department of Water and Environmental Regulation, Waste Authority and Western Australia Local Government Association.

Comments

In 2017 the City, in conjunction with Mindarie Regional Council, undertook an audit of green lidded household waste bins. The audit confirmed that 30 percent of the green lidded bin consisted of green waste; approximately 18,000 tonnes per annum in total. This waste is disposed of at MRC, at $180 per tonne rather than at a green waste recycling facility, at approximately $30 per tonne. Studies in other jurisdictions which informed the Waste Authority’s Better Bins Program and the experience of the City of Stirling suggest that around 20% of the contents of the green-lidded bin could be diverted in to a third bin.

 

This report recommends that the City submit an application for funding to the Waste Authority by 30 March 2018 to ensure that the application is lodged before the programme deadline. Should the City’s application be successful, the City will be required to formally accept the funding offer and execute a Funding Agreement. A detailed analysis evaluating both capital investment and ongoing operational costs of this proposed program; and its associated risk/implications is being prepared. This analysis will inform the City’s decision to implement the Better Bins Program and accept the funding, or otherwise.

 

The following implications will need careful consideration before making a final decision on the implementation of the Better Bins Program:

 

·        Capital investment to procure bins; and the roll-out resources and costs;

 

·        Ongoing operational costs;

 

·        Compliance with the Better Bins program’s strict funding conditions and KPIs, as non-compliance will result in the City not receiving the funding;

 

·        Impact on the MRC gate fee and the operation of the RRF due to the potentially reduced concentration of organic waste delivered to MRC’s RRF or the overall volume to the Landfill site;

 

·        City’s contractual obligations under the contract with RRF;

 

·        Other MRC member councils’ intention to divert waste from MRC’s Landfill and/or the RRF, and its impact on the City;

 

·        The cost of service and its pay back through the cost saving from the diversion of waste from the MRC’s landfill and/or RRF;

 

·        Number of dwellings which could be considered for the provision of three bins, including potential opt –in/opt-out option; and

 

·        The householder participation rates as the amount of waste collected through the third bin will be dependent on the appropriate waste being placed in the respective bins.

 

A Service delivery review of the City’s Waste Services is currently being undertaken. This review will consider waste management and transport & collection options available to the City. It is expected that the review will also inform the City’s decision to progress a Better Bins Program or otherwise.

 

As the funding application is being developed, it is recommended that Council delegate authority to the Chief Executive Officer (CEO) to consider, approve and lodge the application to the Waste Authority.

Statutory Compliance

Waste Avoidance and Resource Recoveries Act 2008, Western Australian Waste Strategy: Creating the Right Environment.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Environment (Natural)

3.3    Reduce, Reuse, Recycle, Waste

Risk Management Considerations

Risk Title

Risk Rating

CO-O22 Environmental Management

High

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

Risk Title

Risk Rating

CO-O21 Competitive Services Costings

High

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The details and recommendation made in this report are in alignment with the Waste Management Services Policy, Strategic Waste Management Plan and Waste Local Law 2016.

Financial Implications

As this report seeks Council endorsement to make a funding application (only) through the Better Bins programme, full budget/financial implications are not available at this stage. Administration will undertake full financial analysis prior to the City formally accepting the funding offer, if offered by the Waste Authority, and the execution of a Funding Agreement. It is noted that $2.1M grant funding may be received by the City should 70,000 dwelling receive three bins.

 

Although a full analysis of the Better Bins program is yet to be undertaken, it is noted that there will likely be significant capital and operational expense to purchase and roll out the waste bins, including the extra annual cost of collection. The funding provisions would need to be made in the City’s annual budgets and Long Term Financial Plan.

Voting Requirements

Simple Majority

Recommendation

That Council:

 

1.   AUTHORISES Administration to prepare an application for funding under the Waste Authority’s “Better Bins” program for the introduction of a three bin system;

 

2.   AUTHORITISES the Chief Executive Officer to consider, approve and submit an application for the Waste Authority’s “Better Bins” program which will include the program objectives, community education and information program, roll out details and ongoing data collection, development of key performance indicators (KPIs) and reporting program;

 

3.   REQUESTS that a further report be prepared and presented to Council to provide full details of the ‘Better Bins Program’ including financial analysis, risk and implications associated with the Program before any final decision on the implementation of the Program or the acceptance of any offer of funding; and

4.   NOTES that the Director Assets will present to Council the outcome of the Waste Service Review by mid-2018 which will provide strategic direction on the preferred service model for waste and which will have a direct bearing on this application.

 

Attachments: Nil   


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                121

 

Community & Place

Community Facilities

CP01-03/18       Olympic Kingsway Sports Club (Inc) - Grandstand Funding Support Request

File Ref:                                              23810 – 18/68431

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       3

Previous Items:                                   CP06-06/17 - Olympic Kingsway Sports Club - Changerooms and Spectator Seating Concept Design - Ordinary Council - 27 Jun 2017 6.00pm       

Issue

To consider a request from the Olympic Kingsway Sport Club (Inc) (the Club) for funding support from the City in respect to the Club’s construction of a grandstand as a part of the planned development of new changerooms at the clubrooms.

Background

The Kingsway Regional Sporting Complex (the Reserve) is located at 100 Kingsway, Madeley and is classified as a Regional Active Reserve Attachment 1. The property type is Crown Land vested in the City of Wanneroo for the purposes of recreation.

 

The Club has been based at the Reserve since 1973 when the original clubroom building was constructed. Over the years several additions have been made to the building with the City recently undertaking refurbishment of key structural elements of the building in 2015.

 

The Club (and other reserve users) currently utilise an external changeroom building to the north of their clubrooms. This facility is too small for the Club’s operations and is not to the City’s current standard to support training and match play at the associated grounds, either by the Club or other users of the playing fields.

 

The club use the three soccer fields and two training areas located around the clubroom building. The Club has approximately 800 members playing across both senior and junior grades. There are a total of six senior teams and 24 junior team between the age groups of Under 8s to under 18s, there are a further 45 players in the Mini-Roos format for Under 6s and Under 7s.

 

At its meeting held on 27 June 2017, Council considered report CP06-06/17 Olympic Kingsway Sports Club – Changerooms and Spectator Seating Concept Plan and resolved to:

 

1.         ENDORSE the Olympic Kingsway Sports Club Changeroom and Spectator Seating Concept Design, shown in Attachment 3 and 4 of this report;

 

2.         NOTE that based on the current proposed project schedule, construction is due to commence in December 2017 and will be concluded in October 2018, with practical completion to occur in November 2018;

 

3.       NOTE the project funding model, inclusive of a grant of $200,000 from the Federal Department of Infrastructure and Regional Development and a contribution of $283,757 from the Olympic Kingsway Sports Club; and

4.       RECOGNISE and THANK the user groups for their involvement in the concept design process.”

 

As outlined within report CP06-06/17, at the concept development stage of the project, the Club requested that the scope of the project be extended to include facilities required for the National Premier League. This was considered as part of the design process and subsequently within the final design, specifications and tender documentation. The facilities include:

 

·        Grandstand with covered seating for 200 spectators;

·        Adequate space for future media/commentary facilities.

 

The National Premier League facility requirements are set by Football West specific to teams playing within the State’s elite competition and are above the normal level of facility provision for community sporting facilities provided by the City. The Club is not yet playing within the NPL competition however can qualify through promotion.

 

The new changerooms will provide access to suitable facilities for users of all three pitches and associated training areas. Due to the existing infrastructure and layout of the clubrooms, the new changeroom provision will be through two separate buildings (Building A and Building B) to provide access to the various fields and use the space around the current building effectively. A site plan showing the location of each building is included within Attachment 1, while the concept plans presented as a part of report CP06-06/17 has been include as Attachment 2 and 3.

 

In consideration of report CP06-06/17 and the associated funding model for the project, Council was advised that the total Club contribution was estimated at $483,757, with the Club securing a Federal Government grant of $200,000. The balance was to be funded by the Club, secured via a bank guarantee to be arranged by the Club. 

Detail

The Club formally submitted their request for funding support from the City via email on 11 December 2017, which was subsequently clarified with the Club to be a request for the City to act as a loan guarantor for the Club. While the Club is prepared to borrow the balance (after applying the $200,000 grant funding), it is understood that a lending institution would require collateral over the loan.  In this instance, as the City legally owns the club facilities, this is not possible unless private security was provided.

 

As a part of their request, the Club have provided a Strategic Business Plan in support of their request, which has been provided to Elected Members under separate cover. The document provides a projected income statement for the five year period to 2021/22 showing an increase in club revenues through two mains streams, Football Operations and Club House operations.

 

Historically the Club have presented profit and loss accounts for 2013-2016 as follows:

 

Year

Term Deposits

Profit (after tax)

2014

$162,401

$66,384

2015

$201,448

$90,203

2016

$80,965

($14,881)

 

Administration has a copy of the Club’s Constitution which states that on winding up or dissolution of the Club if any property remains it will only be distributed “after satisfaction of the debts and liabilities of the Association”.  The winding up is, by virtue of the Associations Incorporation Act (2015). This means that in terms of the ‘debts and liabilities’ of the Club, the order of priority order in resolving the debts and liabilities of an incorporated association is as follows: the costs of the winding up (legal costs, liquidator costs (if applicable)); secured creditors (if any); priority unsecured creditors employees entitlements such as wages, superannuation and redundancy payments etc); and then unsecured creditors.

 

The most recent example of the City approving a similar request was at its meeting held on 27 July 2010 (CS03-07/10), in which Council resolved to act as guarantor to a loan for the Quinns Rocks Sports Club.

 

In consideration of the requested increased scope, the Club agreed to pay additional costs associated with the development of concept and detailed designs to accommodate the additional facilities as requested. The estimated cost as a result of the additional facilities with engineering requirement to support the larger building footprint and structure was estimated to be $464,000 (approximately 17.85% of total costs based on estimates at time of negotiations). A summary of this is included within the table below:

 

Construction Costs Estimate at Negotiation

 

$2,600,000

 

 

 

Breakdown of source funding

Proportion

Value

Agreed City contribution

82.15%

$2,170,000

Agreed Club contribution, Item A

17.85%

$464,000

 

 

 

Other costs incurred

 

 

Agreed Club commitment (Concept Design), Item B

 

$8,800

Agreed Club commitment (Detailed Design), Item C

 

$10,957

 

 

 

Other Contributions, Item D

 

$0

Club contribution (Item A + B + C - D)

 

$483,757

 

The Club was awarded a grant of $250,000 from the Federal Department of Infrastructure and Regional Development towards the construction of changerooms / grandstand and air conditioning improvements to the existing clubrooms. The Club has assigned $50,000 towards the air conditioning upgrades of the building and the remainder $200,000 towards the costs of grandstand construction, which has been transferred to the City.

 

As identified earlier, the Club’s initial intention was to secure the balance of its contribution ($283,757) via a bank guarantee. However the Club has not been able to do so and as a result the Club has approached the City for support, via a request for the City to act as guarantor for a bank loan based on the business plan provided by the Club. Initial correspondence from the Club’s bank regarding the loan request has also been provided to Elected Members under separate cover.

 

Based on initial tender results, the Club’s anticipated project contribution is $435,650, inclusive of the $200,000 Federal Department of Infrastructure and Regional Development grant. The balance of $235,650 is the subject of the loan guarantor support request from the Club.

 

For Council to consider agreeing to the request, a number of issues will need to be worked through, including:

 

·        Provision of sufficient audited financial and trading statements to demonstrate the ability of the Club to meet the requirements of the funding arrangement, to the satisfaction of the Chief Executive Officer; and

 

·        Provide minutes of a legally constituted meeting of the Club demonstrating agreement to the funding arrangement.

 

Notwithstanding the Club’s request, it is considered appropriate that an alternative option (to that of the City acting as a loan guarantor) is explored and considered. This option entails the following:

 

·           The Club’s contribution is funded via the City’s existing WA Treasury Corporation Loan (2005);

 

·           The City provides a new lease to the Club with a lease payment that covers the City’s investment and costs incurred (principal and interest), over a period of time (i.e. 15 years);

 

·        The Club providing sufficient audited financial and trading statements to demonstrate the ability of the Club to meet the requirements of the funding arrangement, to the satisfaction of the Chief Executive Officer;

 

·        The Club providing minutes of a legally constituted meeting of the Club demonstrating agreement to the funding arrangement; and

 

·        The City will arrange for an independent review of the Club’s financial position and capacity to pay prior to finalising the funding arrangement.

 

As this proposal has not been considered in the current budget and is a commitment by the City that could (under extreme circumstances) have a financial impact, whilst not specifically required by the Act, it is considered that Section 6.8 (1) of the Act should be complied with.  This will ensure that the consideration reflects that these issues should not be treated lightly.

Consultation

Consultation with Olympic Kingsway Sports Club has been undertaken in the initial concept design and detailed design stages to ensure that the new facilities meet with the needs of the Club and of Football West. This consultation will continue as a part of the construction stage of the project, with a particular focus on minimising the impact on the Club whilst maintaining a safe work environment.

 

Broader community engagement has not been undertaken on the basis that the proposed development sits within the Reserve and, as such, will have minimal impact on the surrounding community.

Comment

As a principle, Council should be very cautious of entering into an arrangement to act as a loan guarantor to a community group or sports club.  By going guarantor to a loan, the City may be not be directly borrowing, however is by nature of the arrangement accepting responsibility in the event of default by the Club. 

 

The Club is recognised as a good tenant and able to manage its own affairs.  The Club has available $200,000 in the form of a grant to meet a proportion of the estimated $435,650 contribution for the construction of the grandstand facility. The Club can demonstrate over the past three years sound membership growth, turnover, profit and savings.  It is noted however that revenue for the financial year ending 31 October 2016 was impacted by the closure of the clubrooms to undertake compliance upgrades. Expenditure was also impacted by the Club’s investment in bar and kitchen upgrades as a part of the compliance upgrades works. A copy of the Club’s Balance Sheet and Profit and Loss Statement for the period 2013 to 2016 has also been circulated to Elected Members under separate cover. Based on a continuation of good governance by the Club, there is no reason this could not continue, however this would need to be independently verified.

 

It should also be noted that, as this will be a City of Wanneroo asset (by virtue of the reserve being vested in the City), it provides an opportunity to be available to other users of the reserve and further adds to the infrastructure provided at the reserve.

 

The proposed arrangement means that the principle that has been applied to other sporting clubs and community organisations about financially contributing to the provision of infrastructure and facilities that are in excess of the City’s standard facility provision will be maintained.

Statutory Compliance

The Local Government Act 1995 (the Act) is silent on the issue of a local government entering into a Guarantor arrangement.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term Financial Planning

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

ST-S04 Integrated Infrastructure & Utility Planning

Moderate

Accountability

Action Planning Option

Director P&S and Director Assets

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic risk register.  Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

It should be noted that the City does not have a Policy dealing with the provision of loans to sporting/community groups or acting as loan guarantor.

Financial Implications

If the City agreed to go loan guarantor for the Club, it will have no immediate financial impact, however the nature of a proposed arrangement is that in the event of default, the City would be financially responsible for the loan.  The funding arrangement proposed is able to be accommodated within the WA Treasury Corporation Loan (2005) and is to be repaid by the Club with principal and interest as part of the City’s leasing agreement.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       APPROVES IN PRINCIPLE the provision of funding support to the Olympic Kingsway Sports Club Inc. in the order of $235,650 for the Club to undertake extensions to their club facilities, comprising of a grandstand with covered seating for 200 spectators, via the following arrangement:

 

a.    The Club’s contribution is funded via the City’s existing WA Treasury Corporation Loan (2005);

 

b.      The City providing a new lease to the club with a lease payment that covers the City’s investment and costs incurred (principal and interest), over a period of time (i.e. 15 years);

 

2.       NOTES that the proposed arrangement as outlined in 1. above will be subject to the following:

 

a.         provision of sufficient audited financial and trading statements to demonstrate the ability of the Club to meet the requirements of the funding arrangement, to the satisfaction of the Chief Executive Officer;

 

b.         the City undertaking an independent review of the Club’s financial position and capacity to pay prior to finalising the funding arrangement; and

 

c.       provision of minutes of a legally constituted meeting of the Club demonstrating agreement to the funding arrangement.

 

3.       NOTES that the proposed use of the WA Treasury Corporation Loan (2005) to assist in the funding of the proposed grandstand is in keeping with the intent of the loan, as per Council report (SC03-07/06);

 

4.       NOTES that this arrangement will result in a new lease being entered into with the Olympic Kingsway Sports Club, as per the City’s Leasing Policy and a further report will be presented to Council for approval in due course; and 


 

5.       NOTES that the proposed expenditure relating to the construction of the proposed grandstand will be included within the 2018/19 capital budget.

 

 

 

Attachments:

1.

Olympic Kingsway Soccer Club - Location Plan

17/173920

 

2.

Olympic Kingsway Building A Layout and Elevations

17/175913

 

3.

Olympic Kingsway Building B Layout and Elevations

17/176160

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                            128

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                                                                129



CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                                                                131



  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                134

 

Corporate Strategy & Performance

Business & Finance

CS01-03/18       Financial Activity Statement for the Period Ended 31 January 2018

File Ref:                                              25974 – 18/50857

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider the Financial Activity Statement for the period ended 31 January 2018.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2017/18 financial year the statement of financial activity will be presented by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2017/18 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.

Detail

Summary

 

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

 

Result from Operations

 

 

 

 

 

Capital Program

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

 

Result from Operations

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)      Current month comparison of actuals to budgets, and

b)      Year to date and end of year comparison of actuals to budgets.

 

a)      Current Month Comparison of Actuals to Budgets

The below table highlights the operating performance for the current month and identifies variances of actual to budget for each category of Revenue & Expense. 

 

 

Total Comprehensive Income

An unfavourable variance of -$524K was observed in January.  The larger contributor of the variance was in Contributed Physical Assets which whilst lower than budgeted were the first tranche of recognised assets for 2017/18.  As these are recorded on a practical completion basis the timing of recognition is ad hoc in nature.  Town Planning Scheme expenses also saw an unfavourable variance due to final payments for outstanding development completion costs being recognised.  Operating Grants also resulted in an unfavourable variance as grant income relating to the Girrawheen Seniors Hall was initially recognised as grant income to be later moved to capital grant income.

 

Depreciation expense was favourable $503K for the month of January.  During the mid-year review Depreciation was recalculated resulting in a $5.9m reduction to the budget which equates to $491K per month.  The adjustment was due to an overstatement in asset values arising after budget preparation.

 

Employee expenses also presented a favourable variance mainly through the recognition of higher than budgeted leave provision movements for January.

 

 

 

 

 

 

 

b)      Year to Date and End of Year Comparison of Actuals to Budgets

 

Details for the variances are outlined below.

 

Operating Revenues

 

Operating Grants, Subsidies and Contributions (Actual $6.5m, Revised Budget $5.8m)

 

The positive variance to January relates to a receipt from the Department of Fire and Emergency Services relating to the Two Rocks Volunteer Bush Fire Brigade Facilities which was not anticipated.  Additionally the first two instalments for the 2017/18 Financial Assistance Grant from the State Government was higher than budgeted.  There was also a grant received in August (+$213K) from the Department of Education for school oval maintenance which was not anticipated to be received until the end of the financial year. This was partially offset by lower income in Pest Control as a result of a reduction in the requirements for midge containment.

 

Fees and Charges (Actual $9.0m, Revised Budget $10.1m)

 

The unfavourable variance relates to the reduction of facility user entry fee income at some of the City’s recreational facilities. Additional rubbish bin requests have also been lower than expected which has resulted in reduced income to January. Greenwaste collection fee income has also been unfavourably impacted due to lower than expected disposal volumes from users.

 

Operating Expenses

 

Materials and Contracts (Actual $28.6m, Revised Budget $34.4m)

 

The majority of the favourable variance relates to lower contract expenses in Parks Maintenance and Assets Maintenance.  The contract expenses in these areas have been budgeted on an assumption of equal expenditure throughout the year. The seasonal impact will be closely reviewed and embedded in the 2018/19 budget. 

 

Other variances to note include:

 

·        Within Building Maintenance there are a number of new buildings and leased sites which will become the City’s responsibility later in the financial year which have resulted in the current underspend.

 

·        The year to date underspend in Conservation is primarily related to the timing of weed control throughout the year that is based on post fire weed control and programmed seasonal weed control schedules.  Whilst there is an underspend in the year to date actuals to January 2018, it is noted that the Commitments reflect that purchase orders have been raised for works to the end of the financial year.

 

·        The year to date underspend in Parks Maintenance reflects works not yet commenced in the areas of streetscape and tree watering contracted works, ongoing turf renovations, Irrigation maintenance/repairs, weed mitigation control and beach cleaning/sand renourishment.

 

Whilst a majority of these variances are attributable to Parks and Assets maintenance it is noted that a number of service units that incur these costs and are below budget.  Contract expenses for the following units make up +$930K of the favourable variance: Advocacy and Economic Development, Waste Services, Infrastructure Capital Works, People and Culture, Customer and Information Services, Emergency Management and Safety Services, Council and Corporate Support and Communications, Marketing and Events. The favourable variance is due to delayed activities that will take place later in the financial year and during the MYR, the budget numbers were reviewed and amended accordingly.

It is noted that a number of new sites relating to public open space and street scapes are yet to be handed over to the City which also contributed to the lower expenditure to January.

 

Refuse removal expenses were also lower than budgeted due to a late invoice relating to Mindarie Regional Council tip fees being receipted after the January close off.

 

Consulting fee expenses for year to date to January were also lower than budgeted ($521K expenditure vs $1.2m budget) reflecting lower requirements than anticipated.

 

Depreciation (Actual $22.8m, Revised Budget $26.2m)

 

Depreciation presented a favourable variance to January (+$3.5m).  This is a result of the asset system being rolled over with new revaluations recorded.  It is noted that a large number of plant items have reached their written down value and have not been replaced, a greater portion of infrastructure assets are not depreciable than originally forecast with the Long Term Financial Plan.  Depreciation budgets have been reassessed during the mid-year review process to align budgets with new asset values allowing a more accurate depreciation expense calculation on a monthly basis.

 

Insurance Expenses (Actual $0.8m, Revised Budget $0.9m)

 

The favourable result for January is due to annual premiums being lower than budgeted.

 

Other Revenue & Expenses

 

Non-Operating Grants, Subsidies and Contributions (Actual $4.7m, Revised Budget $9.2m)

The unfavourable variance is related to expected grants yet to be received.  The majority of receipts are awarded on progress of capital works projects. 

 

Contributed Physical Assets (Actual $10.9m, Revised Budget $37.5m)

The year to January resulted in an adverse variance of -$26.6m. During the month of January the first recognition of contributed assets have now been recorded. This recognition was done on a practical completion basis which by nature is dependent on development progress and is ad hoc.  

 

Profit / Loss on Asset Disposals (Actual $1.4m, Revised Budget $0.5m)

 

The favourable variance is a result of Tamala Park Regional Council land sales.  The sale proceeds have been higher than advised during the budget development. 

 

Town Planning Scheme (TPS) Income (Actual $14.4m, Revised Budget $6.6m)

TPS Income had a positive variance to January due to revenue received relating to development at Nicholson Road and East Road not budgeted for this financial year.  Income related to lots 25/26 at Rangeview Road have been recognised however not budgeted until 2021/22.  Finally there were contributions deferred by deed relating to Cell 9 however were repaid earlier than expected.

 

Town Planning Scheme (TPS) Expenses (Actual $10.1m, Revised Budget $6.5m)

The adverse variance to January largely relates to the 22 East Road development which was originally budgeted for 2016/17 however applications were received late leading to expenditure being recognised in the current financial year.  It is also noted that the variance was partially offset by an underspend in Cell 9 due to lots 56 and 57 no longer proceeding this financial year.

 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Net Current Assets

When compared to the opening position Net Current Assets have increased by $81.4m which largely reflects the timing of Rates receipts for 2017/18.

Current Receivables are mainly comprised of collectable Rates income ($39.7m).  The majority of the remaining current receivables relates to Sundry Debtor accounts ($1.4m) and Emergency Services Levy collections ($1.9m).

Non-Current Assets

Year to date Non-Current Assets have increased by $14.2m from 2016/17 actuals.  The movement is mainly the recognition of capital related works in progress.

Non-Current receivables largely relate to Deferred Pensioner Rebates; being funds that cannot be collected until the Pensioner ceases to reside at the rateable property.

Non-Current Liabilities

Year to date Non-Current Liabilities have increased by $2.7m which is mainly attributed to a draw down on the new loan facility for the Yanchep DCP.  The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan make up 98% of total Non-Current Liabilities.

 

FINANCIAL PERFORMANCE INDICATORS

 

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport & Cultural Industries status at the beginning of the financial year, and year to date figures.  An explanation of the purpose of each ratio is also provided together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

 

As at 31 January 2018 the City had spent $26.1m, which represents 30% of the revised $85.5m budget. The City had $ 17.5m of committed expenditure to the end of January.

 

During the calendar month of January, $3.0m was spent. Significant capital expenditure for works undertaken in January included:

 

·        $750K  Domestic Waste Plant Replacement Program

·        $340K  Banksia Grove Sports Ground

·        $242K  Mary Lindsay Homestead Building

·        $190K  Sovereign Drive Beach Access

·        $199K  Quinns Rocks Beach Coastal Protection Works

·        $112K  Yanchep Surf Life Saving Club

·        $93K    Parks Asset Renewal Program

·        $93K    Little Athletics Building, Kingsway RSC

·        $89K    Kingsway Stage 3 Traffic Treatments

·        $87K    Old Yanchep Road

·        $82K    City Entry Statements

 

Significant (LTD) commitments in the capital works program as at 31st January included:

 

·        $4.1m  Civic Centre Extension

·        $1.8m  Quinns Rocks Beach Coastal Protection Works

·        $1.8m  Banksia Grove Sports Ground, Banksia Grove

·        $734K  Domestic Waste Vehicle Replacement

·        $713K  Upgrade Mirrabooka Ave, Darch/Landsdale

·        $634K  Aquamotion Building Asset Renewal Program

·        $496K  Irrigation Infrastructure Replacement Program

·        $484K  Mary Lindsay Homestead Building, Yanchep

·        $381K  Kingsway Stage 3 Traffic Treatments

·        $355K  Kingsway Netball Facility – Eastern Floodlights

·        $317K  CCTV Kingsway Regional Sporting Complex

 

As at 31 January 2018, the City had outlaid $7.07m (57%) of the $12.4m adjusted carry forward budget from 2016/2017.

 

Significant commitments against carry forward projects included: 

 

·        $1.8m  Banksia Grove Sports Ground

·        $734K  Domestic Waste Vehicle Replacement

·        $634K  Aquamotion Building Asset Renewal Program

·        $496K  Irrigation Infrastructure Replacement Program

·        $484K  Mary Lindsay Homestead Building, Yanchep

·        $355K  Kingsway Netball Facility – Eastern Floodlights

·        $317K  CCTV Kingsway Regional Sporting Complex

·        $268K  Little Athletics Building, Kingsway RSC

·        $230K  Parks Asset Renewal Program

·        $178K  Connolly Drive – Neerabup Rd to Hester Ave

 

To further expand on the Capital Works Program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in the following highly secured investments in Australian currency:

1.         Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding three years;

 

2.       Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

 

As at the current month end, the City holds an investment portfolio (cash & cash equivalents) of $406.7m (Face Value), equating to $411.2m inclusive of accrued interest.  The City’s year to date investment portfolio return has exceeded the Bank Bill index benchmark by 0.77% pa (2.53% pa vs. 1.75% pa), however it is noted that Interest Earnings were budgeted at a 2.75% yield.

All investments undertaken have been to provide the City with the most effective return whilst also adhering to the internal investment policy.

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background, comments on material variances have been provided.

 

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·        Green >+10%,

·        Orange <+/-10%, and

·        Red >-10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·        Accounting Policy

·        Strategic Budget Policy

·        Investment Policy

 

Financial Implications

 

As outlined above and detailed in Attachments 1 – 5

Voting Requirement

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 31 January 2018, consisting of:

1.       January 2018 YTD Actuals;

2.       January 2018 YTD Statement of Financial Position and Net Current Assets; and

3.       January 2018 YTD Material Financial Variance Notes.

 

 

Attachments:

1.

January 2018 Statement of Comprehensive Income

18/53251

 

2.

January 2018 Statement of Financial Position

18/53255

 

3.

Top Projects January 2018

16/151914[v23]

 

4.

January 2018 Investments

18/53285

 

5.

January 2018 Rate Setting Statement

18/53259

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                            152


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                                                                153


 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                159

 

Strategic & Business Planning

CS02-03/18       Mid Year (2nd Quarter) Corporate Business Plan and Financial Performance Report (July - December 2017)

File Ref:                                              29891 – 18/65421

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider and adopts the 2017/18 Quarter 2 (Mid-Year) Corporate Business Plan (CBP) and Financial Performance Report (1 July - 31 December 2017).

Background

The Corporate Business Plan (CBP) 2016/17-2019/20 identifies the 59 priorities (over four years) and 92 annual actions (for 2017/18) to be delivered; these align to the outcomes and strategies of the Strategic Community Plan 2013/14-2022/23 (SCP). In accordance with the published reporting arrangements, this report provides details of the status of the CBP priorities and annual actions, and the progress made against these for the second quarter of 2016/17.

Section 5.56(1) and (2) of the Local Government Act (1995) requires that each local government is “to plan for the future of the district” by developing plans in accordance with the regulations. This is supported by the Local Government (Administration) Regulations 1996.  In addition, the Integrated Planning and Reporting Framework and Guidelines also recommend that the Local Government Administration provides quarterly reporting on progress against the Corporate Business Plan.

 

Regulation 33A of the Local Government (Financial Management) Regulations 1996 requires a local government to carry out a review of its Annual Budget for that year between 1 January and 31 March in each year.  Within 30 days after the review is carried out, the review report is to be submitted to the Council for consideration and to determine whether or not to adopt the review, any part of the review or any recommendations made in the review. 

 

Updates on the City’s performance (against CBP Priorities & Budgets) are provided on a quarterly basis to the Audit & Risk Committee with the second (mid-year) report and fourth quarter (end of year) report also being submitted to Council; this is in accordance with the reporting arrangements detailed in the CBP.  The attached report (Attachment 1) is the second quarterly report for the 2017/18 financial year and provides an integrated performance report of the CBP and Budget status as at 31 December 2017.  This is presented against the Outcomes and Strategies of the Strategic Community Plan 2017/18 – 2026/27 to demonstrate how the City is working towards delivering on key community priorities and outcomes.  The Revised Budgets resulting from the Mid-Year Review are inclusive of previously endorsed amendments from Council and Mid-Year Review recommendations.

Detail

The mid-year report presents improvements in performance across both the CBP and the Budget and includes a number of recommendations. Some of the key highlights include:

·        The CBP performance status as at 31 December 2017 is 75% compared to the performance status of 69% at the same time last year;

·        Three annual actions are recommended for deletion;

·        Twenty three annual actions for 2017/18 are recommended to be deferred to 2018/19; 

·        The year to date expenditure represents 28% of the 2017/18 original adopted budget, compared to 30% spent as at the same time the previous financial year;

·        As at 31 December 2017, the City had spent 48% ($5.9m) of the adopted carry forward budget from 2016/17;

·        Looking ahead, a detailed review of the year to date (YTD) actual and forecast expenditure for the next (3rd) Quarter has identified a significant number of projects currently within the procurement phase or at imminent tender award phase.  Administration will continue to monitor progress against planned expenditure across all sub-programs, individual projects and carry forwards, to ensure the Capital Works program delivery remains on track;

·        In relation to the Operating Budget, the variance for the end of December 2017 was +$0.3million when compared against the original budget. The overall total operating income presents a close to balanced outcome to December;

·        The total variance to December 2017 when compared to original budget was +$8.8m. This favourable outcome is a result of:

o   Reduced expenditure on Materials & Contracts, due to the impact of seasonal weather on parks & engineering maintenance work, and Consulting Expenses yet to be incurred across various service areas;

o   A reduction in Depreciation Expenses. This was in relation to a large number of plant items having reached their minimum written-down value and not being replaced, and recognition of a greater portion of infrastructure assets which are not further depreciable (as they are already fully depreciated) than what was originally forecast within the Long Term Financial Plan.

Detailed information on each of these areas is contained in the attached Report.

Consultation

The Executive Leadership Team and Managers have been engaged in the preparation of this report by providing information on the status and progress made against the Corporate Business Plan Priorities and Annual Actions.

Comment

This report follows the new structure of presenting strategic views of performance as first provided in the Quarter One CBP and Financial Performance report for 2017/18 to the Audit & Risk Committee meeting on 22 November 2017.  In seeking to continue to improve the quality of performance reporting, further feedback is welcomed from the Audit & Risk Committee on the format and level of detail that is presented.

Statutory Compliance

The Corporate Business Plan performance reporting complies with Section 5.56(1) and (2) of the Local Government Act (1995) and is supported by the Local Government (Administration) Regulations 1996.

The financial performance reporting complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.1  Provide transparent and accountable governance and leadership

Risk Management Considerations

Risk Title

Risk Rating

Strategic Community Plan

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Integrated Planning and Reporting

Low

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate Risk Registers respectively.  Action plans have been developed to manage these risks and to support existing management systems.

Policy Implications

Nil.

Financial Implications

Financial implications are captured within the proposed Revised Budget as detailed in Attachment 1.

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPTS the 2017/18 Quarter 2 (Mid-Year) Corporate Business Plan and Budget Review Report (1 July – 31 December 2017).

 

 

Attachments:

1.

2017/18 Quarter 2 CBP & Financial Performance Report_COMBINED FULL REPORT

18/49602

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                            162

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                                                                183

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                198

 

Transactional Finance

CS03-03/18       2017/18 Mid-year Review of Annual Budget

File Ref:                                              32361 – 18/75026

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider the Mid-Year Review (MYR) of the Annual Budget for 2017/18.

Background

Regulation 33A of the Local Government (Financial Management) Regulations 1996 requires a local government to carry out a review of its Annual Budget for that year between 1 January and 31 March in each year.  Within 30 days after the review is carried out, the review is to be submitted to the Council for consideration. Council is to consider the review and determine whether or not to adopt.  The Revised Budgets resulting from the Mid-Year review are detailed in Attachments 1, 2 and 3 and are inclusive of endorsed amendments from Council and Mid-Year review recommendations.

Detail

The MYR of the Annual Budget was undertaken during the month of January 2018 based on data as at 31December 2017.  Commentaries on Revised Budgets as a result of the MYR are provided below.

 

The overall adjustments captured through the MYR reflect a favourable impact to the Result from Operations of $6.4m, with the end of year Result from Operations post MYR reducing from an Original Budget Deficit of -$2.9m to a surplus of +$3.5m.  This is primarily the result of recalculating Depreciation.

 

With the Capital Program, the Revised Budget post MYR is projected to be $75.0m, representing a $10.5m reduction.

 

Budgeted Transfers from Reserves have reduced by $5.3m which is attributable to the decreased requirement towards Capital Projects.

Income Statement (Attachment 1)

Operating Income

Rates

The full year forecast has increased the Rating Income by $57k to $152m.  This is due to growth in the number of rateable properties, valuations taking place after original budgets being approved and revising of rates to be charged. 

Operating Grants, Subsidies and Contributions

The City is expected to experience a reduction in government funded grants and other income of $882k. 

The major accounts affecting this decrease are:

 

·        The annual funding for Aged & Disability In Home Services is expected to be reduced by -$550k.

 

·        The annual funding for Adult Day Services is expected to be reduced by -$380k.

 

·        Midge income reduced by -$143k that was anticipated from City of Joondalup (COJ) and Department of Biodiversity, Conservation and Attractions (DBCA) due to treatment not being required.  This is offset by relevant costs in Materials & Contracts for Pest Control.

Fees and Charges

The full year forecast is revised down by -$447k (-2.8%) with the major accounts affecting income under this category being:

·        Application licence fee income decreased by -$270k mainly through lower than anticipated activity levels within Building Assessment Services, Structure Planning and Development Assessment Services.

 

·        Cancellation of term 3 Education Department swim school.

Interest Earnings

Based on the current forecast of available investment funds and interest rates for the balance of the financial year, the budget forecast will be increased by $940k as the Council enjoyed higher than budgeted balance of available investment funds.  It is noted that pooled investments at the beginning of the financial year were $360m, growing to $410.1m by the end of December 2017.  The prevailing interest rates are ranging between 2.76% in July 2017 and 2.67% in December 2017 which are comparable with the rate used for setting the interest earnings budget.

 

 


 

Operating Expenses

Employee Costs

The full year forecast for Employee Costs is a decrease of 0.4% ($298k) to $70.7m due to the cessation of Home and Community Care (HACC).

Materials and Contracts

The full year Materials and Contracts budget is revised to $56.9m, being a decrease of $472k compared to Adopted Budget.  Explanations of the larger areas of change are outlined below:

 

Legal Fee Expenses (+$620k): Increase to cover pending legal cases.  

 

Contract Expenses (+$145k): Increases across multiple business units taking into account business needs. 

 

Material Expenses - General (+$250k): Increases required for Fleet, domestic waste, and smart cities and decreases for people and culture.

Utility Charges

The outcome of analysis at MYR produced an increase expected by year-end of $146k being driven by an increase of $126k in electricity costs.  This is mainly attributed to new facilities such as Ridgewood multipurpose room, Yanchep Surf Club and Yanchep Active Open Space which was not budgeted for in full.  The increase is also due to upgrade to air conditioning facilities at Gumblossom (moved from evaporative to reverse cycle) and the increased use of community centres since opening (e.g. Pearsall Hocking Community Centre).  It should be noted that the increase in use is not represented by an increase in fees.

Depreciation

Based on year to date trend, the expected end of year forecast for Depreciation will be a decrease of $6.0m.  When the budget was prepared based on the Fixed Assets Register (FAR) as it stood in March 2017, the depreciation costs were calculated at $40m which was then reviewed to allow for new assets including developer contributed assets and infrastructure asset revaluations.  The Depreciation budget included ~$1m for developer contributions that did not come to fruition in entirety.  Further the infrastructure asset revaluation took place during last financial year 2016/2017 and the initial forecast was a ~$500m increase in asset values, however the final revaluation came in at ~$300m as revaluation did not apply to some assets resulting in ~$200m shortage in revaluation.  This reduction accounts for ~$5m expected deficit of 2017/18 Depreciation actuals. 

Interest Expenses

The Interest Expenses directly relate to the fixed interest repayments of the $61m loan agreement entered into with Western Australia Treasury Corporation in 2006 and an additional loan to facilitate the construction of the Yanchep Active Open Space of $8.3m

Insurance

The MYR for Insurance identified expenditure below budget reflecting reduced premiums and as a consequence this cost has been reduced by $129k.

Non-Operating Grants, Subsidies & Contributions

The forecast end of year figure represents an overall decrease of -$2.9m due to general reduction in government funded grants.

 

Contributions of Physical Assets    

As at the end of December 2017 no contributed assets were recorded against the annual budget of $50m.  During the mid-year review it was identified that $9.8m can now be recognised which has been processed in January 2018.

Town Planning Schemes (TPS)

Latest planning activities have indicated developers’ contributions will be higher than the annual budget by $9.8m.  This is a result of estimates on remaining lots in Cell 4, Cell 5, Cell 6, Cell 8 and Cell 9 developments being higher than anticipated. 

These increases have been moderately offset by lower than anticipated lot creations in Cell 1.  This reduction will not affect operations as funds received in this category are held separately in restricted reserve accounts for future Scheme use.

TPS is experiencing a $6.7m increase in total Scheme expenses of this, $3.8m increase in expenses is attributable to the following:

·        $1.0m increase in cost allocation – TPS Funding Municipal works

·        $2.8m increase in cost allocation – DCP loan transfers.

The remaining balance of the increase is related to contract expenses, consulting fees and cost allocation – legal costs.

Profit/(Loss) on Asset Disposals

When assessing the end of year forecasts an adjustment of -$900k has been identified attributed to sales at Tamala Park. 

Capital Projects (Attachment 2)

Review of the Capital Program has produced various adjustments to projects as detailed in Attachment 2.  These adjustments have resulted in a net reduction in the capital program of $10.5m, with the post MYR Revised Budget projected to be $75.0m.

 

With particular attention paid to the timing of the spending on large projects, there have been a number of projects relinquishing funds in 2017/18 for consideration during the 2018/19 Capital Budget development deliberations.

 

Some of the major deferrals, and the explanations for them, are as follows:

 

Project

Amount Deferred

Reason

Neerabup Industrial Area –  Offset package and environmental consultant

$854,000

(Reserves)

Offset costs have been more accurately costed, with these funds not required in this financial year.

Quinns Rocks Caravan Park redevelopment

$500,000

(Municipal)

Decision on preferred development option has not yet been finalised, therefore the funds are not required in 2017/18.

Vehicle Replacement – Domestic Waste

$926,697

(Reserves)

A review of the verge collection business identified that the trucks were not required to be replaced in 2017/18.

Pinjar Park – Contaminated site investigation/remediation

$1,050,000

(Reserves)

Funds are no longer required as the site was deleted from the Neerabup environmental offset agreement, so remediation is not required.

Kingsway Olympic clubrooms

$1,095,044

(Loan 417k)

&(Contributions $384k)

Delays to finalising the funding agreement with the club have resulted in an amendment to the building works schedule.

Butler North DOS development

$2,200,000

(Grants $500k, Contributions $539k & Reserves 1.16m)

Type of contract to be delivering the project has changed, resulting in a change to the cash flow required.

Neerabup industrial area development

$617,000

(Reserves)

Delays to the resource extraction project have resulted in the funds not being required in 2017/18.

 

Rate Setting Statement (refer to Attachment 3)

The Rate Setting Statement outlined in Attachment 3 represents a composite view of the finances of the City.  It is based on the movement of operations and capital works revenue and expenditure providing an indication of the required rating income.

Consultation

Internal stakeholders.

Comment

Total changes submitted through the MYR equate to a favourable movement of +$6.4m with the Result from Operations post MYR now reflecting a Surplus of +$3.5m.

 

Of the $10.5m reduction in the Capital Program budget a large proportion is deferred for consideration in 2018/19.  With regard to the financial impact on Municipal Funds a reduced draw of $5.3m is identified for this financial year.

 

In summary, the City has recognised a favourable impact through the MYR and is now forecasting a Surplus Result from Operations for the full year.

Statutory Compliance

Regulation 33A of the Local Government (Financial Management) Regulations 1996 requires a local government to carry out a review of its Annual Budget for that year between 1 January and 31 March in each year.  Within 30 days after the review is carried out, the review is to be submitted to the Council for consideration. Council is to consider the review and determine whether or not to adopt.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.3    Progressive Organisation

4.3.1  Lead excellence and innovation in local government

Risk Management Considerations

The tables below outline the Strategic and Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

 

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risks relating to the issues within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage the risks and to improve the existing management systems.

Policy Implications

The MYR has been undertaken in accordance with the requirements detailed in the City’s Accounting Policy and Strategic Budget Policy.

Financial Implications

As outlined above and detailed in Attachments 1, 2 and 3.

Voting Requirements

Absolute Majority

 

Recommendation

That Council on the recommendation of the Audit and Risk Committee ADOPTS by ABSOLUTE MAJORITY the Mid-Year Review of the Annual Budget for the 2017/18 financial year in accordance with Regulation 33A of the Local Government (Financial Management Regulations 1996.

 

 

 

Attachments:

1.

INCOME STATEMENT 2017/18 MID-YEAR REVIEW

18/57450

 

2.

Capital Project

18/57472

 

3.

Rate Setting Statement

18/57459

 

  


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CS04-03/18       Draft Strategic Budget Policy

File Ref:                                              32361 – 18/60037

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the draft Strategic Budget Policy (the Policy) (Attachment 1 & 2).

Background

The City adopted the Integrated Planning and Reporting Framework (IPR) in 2013.  Whilst the IPR has provided business improvement and better corporate governance it was recognised that a Strategic Budget Policy was also required. 

 

The concept and considerations for a Strategic Budget Policy were discussed as part of the 2018/19 budget Workshop 1 on 5th February 2018, with key elements raised relating to:

 

1.       Rates;

2.       Cost increases;

3.       Fees and charges.

 

It was noted that the principles of Zero Based Budgeting were introduced in the 2016/17 budget preparations and these will continue to be used in preparing the 2018/19 budget. 

Detail

The overarching guidance of a Strategic Budget Policy will enhance the internal process in achieving desired outcomes and reassure ratepayers that suitable governance controls are in place.

 

The annual budget planning and development process, through the development of the assets management plan, workforce plan and fees and charges strategy, is designed to achieve a common goal of long term financial sustainability that meets community needs at present and in the future. 

 

It is acknowledged that the City applies a contemporary, integrated approach to its budget development which is an extension of the strategic community planning processes.  The recognition of the links between these processes is fundamental in providing clear direction.

 

The Policy is reviewed as part of the Annual IPR development process to ensure that it is appropriate and relevant to the current economic climate and compliant with legislation. The Policy was presented to the elected members as part of budget workshop 1 held on 5th February 2018.

 

In February 2018, the Policy review process was undertaken. This resulted in some minor changes being incorporated and the Policy updated with the latest information from PricewaterhouseCoopers (PWC) in relation to rate increases.  This has resulted in a recommended change to Policy to rates increases from CPI plus 2%-3%, to CPI plus a minimum of 2%.  All proposed changes can be seen in Attachment 1.

 

 

Consultation

 

Relevant stakeholders were consulted at the initial development stage of this Policy.

Comment

The Strategic Budget Policy will provide guidance for 2018/19 budget preparation. 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.3    Progressive Organisation

4.3.1  Lead excellence and innovation in local government

Risk Management Considerations

Risk Title

Risk Rating

Long Term Financial Planning

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

 

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate Risk Register.  Action plans are in place to manage these risks to improve the existing management systems.

Policy Implications

This Policy will guide the development of the City’s budget.

Financial Implications

This Policy will be a key internal reference point for guidance in the development of budgets, ensuring consistency and transparency in approach.  This Policy provides sound, compliant and solid guidelines to the community, Elected Members and City staff in respect of the financial management of the City.

Voting Requirements

Simple Majority

 

 

 

 

 

Recommendation

That Council ADOPTS the proposed revised Strategic Budget Policy as shown in Attachment 2.

 

 

 

Attachments:

1.

Strategic Budget Policy with track changes

15/156551[v2]

 

2.

Strategic Budget Policy

15/156551[v3]

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 06 March, 2018                                                224

CS05-03/18       Warrant of Payments for the Period to 31 January 2018

File Ref:     1859 – 18/75792

Responsible Officer:     Director Corporate Strategy and Performance

Disclosure of Interest:   Nil

Attachments:       Nil       

 

Issue

Presentation to the Council of a list of accounts paid for the month of January 2018, including a statement as to the total amounts outstanding at the end of the month.

 

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in January2018

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – January 2018

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Town Planning Scheme

Manual Journal

RECOUP FROM MUNICIPAL FUND

 

 

111575 - 111913

3102 - 3135

 

 

$1,522,485.91

$12,853,405.03

$14,375,890.94

 

($10,857.83)

 ($1,370,101.67)

($462,361.00)

$12,532,570.44

Municipal Fund – Bank A/C

Accounts Paid – January 2018

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$12,532,570.44

$40,633.88

$5,350,400.52

$17,923,604.84

Town Planning Scheme

Accounts Paid – January 2018

                           Cell 5

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$150,267.32

$312,093.68

$462,361.00

 

At the close of January 2018 outstanding creditors amounted to $1,403,508.31.

 

Consultation

Nil

Comment

The list of payments (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of January 2018 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4               Civic Leadership

 

4.3              Progressive Organisation

 

4.3.2                     Ensure excellence in our customer service”

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council RECEIVES the list of payments drawn for the month of January 2018, as summarised below:-

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – January 2018

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Town Planning Scheme

Manual Journal

RECOUP FROM MUNICIPAL FUND

 

 

111575 - 111913

3102 - 3135

 

 

$1,522,485.91

$12,853,405.03

$14,375,890.94

 

($10,857.83)

 ($1,370,101.67)

($462,361.00)

$12,532,570.44

Municipal Fund – Bank A/C

Accounts Paid – January 2018

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$12,532,570.44

$40,633.88

$5,350,400.52

$17,923,604.84

Town Planning Scheme

Accounts Paid – January 2018

                           Cell 5

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$150,267.32

$312,093.68

$462,361.00

 

WARRANT OF PAYMENTS JANUARY 2018

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00111575

02/01/2018

Supreme Court of Western Australia 

$462,285.85

 

 

  Compensation - Lot 6 (359) Gnangara Road, Wangara - Land & Leasing

 

00111576

03/01/2018

Matina Sanders 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111577

03/01/2018

Cancelled

 

00111578

03/01/2018

Maureen Wright 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111579

03/01/2018

Stephen Kennedy 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111580

03/01/2018

Takura K Kaseke 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111581

03/01/2018

S Kalgaonkar 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00111582

03/01/2018

J & B Armstrong 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111583

03/01/2018

H Francis & R Govindasamy 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00111584

03/01/2018

Nina Waterhouse 

$30.00

 

 

  Dog Registration Refund - Sterilised

 

00111585

03/01/2018

MSEH Enterprises Pty Ltd ATF MSEH Trust 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00111586

03/01/2018

Eglinton Estates Pty Ltd 

$327.07

 

 

  Partial Refund - Fees Not Expended Processing Amendment No 3 To The Eglinton Agreed Structure Plan No 82

 

00111587

03/01/2018

Malcolm Skeggs 

$20.00

 

 

  Refund - Gold Program Christmas Lights

 

00111588

03/01/2018

Quinns FC Incorporated 

$161.85

 

 

  Refund - Overpayment Of Casual Bookings - Facilities

 

00111589

03/01/2018

Classic Home & Garage Innovations Pty Ltd 

$296.73

 

 

  Reimbursement - Development Application Fee - Withdrawn

 

00111590

03/01/2018

Nastaran Bolouki 

$34.44

 

 

  Refund - Cashless Money On Account - Aquamotion

 

00111591

03/01/2018

John Hammerton 

$100.00

 

 

  Bond Refund

 

00111592

03/01/2018

Simone Allen 

$100.00

 

 

  Bond Refund

 

00111593

03/01/2018

Shauna Deboni 

$540.00

 

 

  Bond Refund

 

00111594

03/01/2018

Yanchep Red Hawks Cricket Club 

$540.00

 

 

  Bond Refund

 

00111595

03/01/2018

Street Hassle Events 

$540.00

 

 

  Bond Refund

 

00111596

03/01/2018

Sicilia Tewo 

$540.00

 

 

  Bond Refund

 

00111597

03/01/2018

Kevin Francis 

$850.00

 

 

  Bond Refund

 

00111598

03/01/2018

Selly Radjagukguk 

$100.00

 

 

  Bond Refund

 

00111599

03/01/2018

Curtis Kaio 

$850.00

 

 

  Bond Refund

 

00111600

03/01/2018

Janet Hodgson 

$850.00

 

 

  Bond Refund

 

00111601

03/01/2018

Ibtahal Minhaj 

$540.00

 

 

  Bond Refund

 

00111602

03/01/2018

Yvonne Glasgow 

$100.00

 

 

  Bond Refund

 

00111603

03/01/2018

Patricia Sykes 

$100.00

 

 

  Bond Refund

 

00111604

03/01/2018

Hind Ghannam 

$540.00

 

 

  Bond Refund

 

00111605

03/01/2018

Vietnamese Culture Association Incorporated 

$850.00

 

 

  Bond Refund

 

00111606

03/01/2018

Rates Refund

$8,519.42

00111607

03/01/2018

Rates Refund

$8,057.21

00111608

03/01/2018

Northern Jaguars Netball Club 

$850.00

 

 

  Bond Refund

 

00111609

03/01/2018

Caodaist Overseas Missionary Australia 

$540.00

 

 

  Bond Refund

 

00111610

03/01/2018

Marilou Espiritu 

$540.00

 

 

  Bond Refund

 

00111611

03/01/2018

Sandra Elliott 

$540.00

 

 

  Bond Refund

 

00111612

03/01/2018

Albert James Raureti 

$100.00

 

 

  Bond Refund

 

00111613

03/01/2018

Siti Junup 

$540.00

 

 

  Bond Refund

 

00111614

03/01/2018

Banksia Grove Development Nominees 

$850.00

 

 

  Bond Refund

 

00111615

03/01/2018

Ioana Maghiar 

$100.00

 

 

  Bond Refund

 

00111616

03/01/2018

Russell May 

$840.00

 

 

  Bond Refund

 

00111617

03/01/2018

John Clarke 

$850.00

 

 

  Bond Refund

 

00111618

03/01/2018

Barbara Caporossi 

$540.00

 

 

  Bond Refund

 

00111619

03/01/2018

Vietnam Veteran Descendants WA 

$850.00

 

 

  Bond Refund

 

00111620

03/01/2018

Christian Power of Pentecost Church 

$540.00

 

 

  Bond Refund

 

00111621

03/01/2018

Ayah Al Saad 

$540.00

 

 

  Bond Refund

 

00111622

03/01/2018

Brian Hibbitt 

$540.00

 

 

  Bond Refund

 

00111623

03/01/2018

Maren Scriven 

$540.00

 

 

  Bond Refund

 

00111624

03/01/2018

Anthony Smithurst 

$540.00

 

 

  Bond Refund

 

00111625

03/01/2018

Rates Refund

$3,765.20

00111626

03/01/2018

Rates Refund

$701.95

00111627

03/01/2018

Cancelled

 

00111628

03/01/2018

Rates Refund

$696.04

00111629

03/01/2018

Wanneroo Patios 

$147.00

 

 

  Refund - Development Application Fee - Rejected

 

00111630

03/01/2018

Efficient Site Services (WA) 

$147.00

 

 

  Refund - Development Application - Withdrawn

 

00111631

03/01/2018

Swan Patios 

$147.00

 

 

  Refund - Development Application - Withdrawn

 

00111632

03/01/2018

Ideal Homes Pty Ltd 

$642.34

 

 

  Refund - Development Application - Withdrawn

 

00111633

03/01/2018

John Hoo Robertson Hayles Lawyers Pty Ltd 

$73.00

 

 

  Refund - Planning Request Fees - Withdrawn

 

00111634

03/01/2018

Paradise Builders (WA) Pty Ltd 

$73.00

 

 

  Refund - Planning Request Fees - Withdrawn

 

00111635

03/01/2018

Dale Alcock Homes 

$657.20

 

 

  Refund - Development Application - Rejected

 

00111636

03/01/2018

BGC Residential Pty Ltd 

$712.01

 

 

  Refund - Development Application - Cancelled

 

00111637

03/01/2018

Sandy Olsen 

$20.50

 

 

  Refund - Copies Of Plans - Not Available

 

00111638

03/01/2018

Ahmed Mohammed Hasan Hasan 

$51.50

 

 

  Refund - Copies Of Plans - Not Available

 

00111639

03/01/2018

Cancelled

 

00111640

03/01/2018

Sarah Almuslihi 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00111641

03/01/2018

Martina Gericke

$720.00

 

 

  Vehicle Crossing Subsidy

 

00111642

03/01/2018

Mary Calpak & Terrance Pallot 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00111643

03/01/2018

Montrose Park Tennis Club 

$876.20

 

 

  Facility Hire Refund

 

00111644

03/01/2018

Suzanne Imrie 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00111645

03/01/2018

Kanubha M Vahhela 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111646

03/01/2018

Alexander Heights Day Centre Room One 

$71.00

 

 

  Petty Cash

 

00111647

03/01/2018

Clarkson Youth Centre Petty Cash 

$154.80

 

 

  Petty Cash

 

00111648

03/01/2018

Accounts Services Petty Cash 

$509.65

 

 

  Petty Cash

 

00111649

03/01/2018

Girrawheen Library Petty Cash 

$58.10

 

 

  Petty Cash

 

00111650

03/01/2018

Museum Petty Cash 

$40.90

 

 

  Petty Cash

 

00111651

03/01/2018

Quinns Rocks Social Centre Petty Cash 

$180.35

 

 

  Petty Cash

 

00111652

03/01/2018

Ventura Home Group Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111653

03/01/2018

Wanneroo Library Petty Cash 

$293.60

 

 

  Petty Cash

 

00111654

03/01/2018

Water Corporation 

$11,234.75

 

 

  Water Charges For The City

 

00111655

03/01/2018

Yanchep Community Centre Petty Cash 

$197.35

 

 

  Petty Cash

 

00111656

03/01/2018

Telstra 

$2,565.62

 

 

  Phone Charges For The City

 

00111657

03/01/2018

Barclays Building Services (WA) Pty Ltd

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111658

03/01/2018

Wanneroo Social Centre Petty Cash 

$111.90

 

 

  Petty Cash

 

00111659

03/01/2018

Building & Health Petty Cash 

$147.30

 

 

  Petty Cash

 

00111660

03/01/2018

Quinns Districts Calisthenics Club 

$600.00

 

 

  Kidsport Voucher X 3 Children

 

00111661

03/01/2018

Prime Projects Construction Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111662

03/01/2018

Essential First Choice Homes Pty Ltd

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111663

03/01/2018

Blueprint Homes (WA) Pty Ltd 

$4,000.00

 

 

  Refund - Street & Verge Bond X 2

 

00111664

03/01/2018

Halpd Pty Ltd T/A Affordable Living 

$4,000.00

 

 

  Refund - Street & Verge Bond X 2

 

00111665

03/01/2018

Aquatic Leisure Technologies 

$2,000.00

 

 

  Refund - Street & Verge Bond X 2

 

00111666

03/01/2018

Ashmy Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111667

03/01/2018

HVT Construction Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111668

03/01/2018

Essential First Choice Homes Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111669

03/01/2018

Factory Pools Perth 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111670

04/01/2018

Supreme Court of Western Australia 

$75.15

 

 

  Compensation - Lot 6 (359) Gnangara Road, Wangara - Land & Leasing

 

00111671

05/01/2018

Rates Refund

$9,700.00

00111672

09/01/2018

Interim Projects 

$140.00

 

 

  Refund - Public Building Application - Not Required

 

00111673

09/01/2018

Mr Alan Louw 

$844.00

 

 

  Refund - Trading Licence Fee - Not Required

 

00111674

09/01/2018

Thi Ngoc Nguyen 

$140.00

 

 

  Refund - Health Assessment Fee - Assessment Not Carried Out

 

00111675

09/01/2018

Hoang Ke Tran 

$270.00

 

 

  Refund - Food Safety Service Charge - Business Sold Prior To Payment

 

00111676

09/01/2018

Medhanie Ghebregziabher 

$80.70

 

 

  Hire Fee Refund

 

00111677

09/01/2018

Ban H Htan 

$807.00

 

 

  Hire Fee Refund

 

00111678

09/01/2018

Rates Refund

$459.59

00111679

09/01/2018

Softball WA 

$75.00

 

 

  Sponsorship - 1 X Member - Under 15 Girls Regional Championships - Perth - 06 - 12.01.2018

 

00111680

09/01/2018

Basketball WA 

$200.00

 

 

  Sponsorship - 1 X Member - 2018 Ivor Burge Junior Championships - NSW - 07- 11.02.2018

 

00111681

09/01/2018

Ice Hockey Australia 

$500.00

 

 

  Sponsorship - 1 X Member - IIHF U18 Women's World Championship - Poland - 06 - 13.01.2018

 

00111682

09/01/2018

Baseball WA 

$200.00

 

 

  Sponsorship - 1 X Member - National U18 Baseball Championships - Sydney - 05 - 14.01.2018

 

00111683

09/01/2018

Cancelled

 

00111684

09/01/2018

M M Raziur Rahman 

$540.00

 

 

  Bond Refund

 

00111685

09/01/2018

Louise Norman 

$100.00

 

 

  Bond Refund

 

00111686

09/01/2018

Darminder Singh Virdee 

$850.00

 

 

  Bond Refund

 

00111687

09/01/2018

Jipson Alex 

$540.00

 

 

  Bond Refund

 

00111688

09/01/2018

Medhanie Ghebregziabher 

$540.00

 

 

  Bond Refund

 

00111689

09/01/2018

Steen Mueller 

$21.00

 

 

  Refund - Multisport North Youth Program - Program Cancelled

 

00111690

09/01/2018

Marnie Haslett-Tullett 

$15.75

 

 

  Refund - Multisport North Youth Program - Program Cancelled

 

00111691

09/01/2018

Mr Khiet Minh Nguyen 

$270.00

 

 

  Refund - Food Business Annual Food Safety Service Charge - Business Sold

 

00111692

09/01/2018

Sonia Venosi 

$793.00

 

 

  Refund - Trading Licence Fee - Incorrectly Charged

 

00111693

09/01/2018

Scouts WA

$3,850.00

 

 

  Community Funding - 2018 Australia Day Breakfast In The Park - Wanneroo Showgrounds

 

00111694

09/01/2018

Rates Refund

$240.00

00111695

09/01/2018

Rates Refund

$279.61

00111696

09/01/2018

Gary Malcolm Endall 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111697

09/01/2018

Janet Ellis 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111698

09/01/2018

Steven Braack 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111699

09/01/2018

Daniel Anthony Falcone 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00111700

09/01/2018

Beti Mangovski 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00111701

09/01/2018

J.A.D.R. Nishan De Saram 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00111702

09/01/2018

M. Jackson 

$200.00

 

 

  Refund Dog Registration - X 2 Dogs Already Registered For Lifetime

 

00111703

09/01/2018

Draft Nominees Pty Ltd

$9,731.32

 

 

  Subdivision Bond Refund Lot 152 Landsdale Road - WAPC 152809

 

00111704

09/01/2018

Christen McSweeney 

$148.00

 

 

  Partial Refund - Development Application - Withdrawn

 

00111705

09/01/2018

Buckingham House Petty Cash 

$97.25

 

 

  Petty Cash

 

00111706

09/01/2018

Mr Stephen Freeborn 

$60.00

 

 

  Volunteer Payment

 

00111707

09/01/2018

Girrawheen Library Petty Cash 

$9.85

 

 

  Petty Cash

 

00111708

09/01/2018

The Heights Community Club Petty Cash 

$130.60

 

 

  Petty Cash

 

00111709

09/01/2018

Water Corporation 

$9,721.13

 

 

  Water Charges For The City

 

00111710

09/01/2018

Telstra 

$181.22

 

 

  Phone Charges For The City

 

00111711

09/01/2018

Clarkson Library Petty Cash 

$333.45

 

 

  Petty Cash

 

00111712

09/01/2018

Alexander Heights Day Centre Room Two 

$129.80

 

 

  Petty Cash

 

00111713

09/01/2018

SSB Pty Ltd 

$12,000.00

 

 

  Refund - Street And Verge Bond X 6

 

00111714

09/01/2018

Department of Water and Environment 

$200.00

 

 

  Ground Water Licence Transfer Between Doe & Banksia Grove Nominees - Parks

 

00111715

09/01/2018

Stoneridge Nominees Pty Ltd 

$511,968.67

 

 

  Subdivision Bond Refund - Crest @ Landsdale Stage 1 - WAPC 152820

 

00111716

11/01/2018

Building & Construction Industry 

$68,349.44

 

 

  Collection Levy Payments 01 - 31.12.2017 - Finance

 

00111717

12/01/2018

D M Hamon 

$1,662.00

 

 

  Wedding Services In Response To Queenscliffe Park Groyne Works - Facilities

 

00111718

12/01/2018

Rates Refund

$4,223.64

00111719

16/01/2018

Mrs Coralie Joyce Akers 

$18.00

 

 

  Refund - Overpayment Of HACC Account - Finance

 

00111720

16/01/2018

Northwest Shedmasters Pty 

$147.84

 

 

  Refund - Development Application - Duplicated

 

00111721

16/01/2018

Jindee Development Pty Ltd

$5,291.55

 

 

  Subdivision Bond Refund - Lot 9036 Jindee Stage 1 WAPC 149286

 

00111722

16/01/2018

Michael Hoare 

$75.00

 

 

  Dog Registration Refund - Deceased

 

00111723

16/01/2018

Mario Fazio 

$150.00

 

 

  Dog Registration Refund - Sterilised

 

00111724

16/01/2018

Charles Alfred Ward 

$80.00

 

 

  Dog Registration Refund - Sterilised

 

00111725

16/01/2018

Rates Refund

$420.79

00111726

16/01/2018

Hasibullah Noory 

$540.00

 

 

  Bond Refund

 

00111727

16/01/2018

Jason Blight 

$100.00

 

 

  Bond Refund

 

00111728

16/01/2018

Duc Van Dinh 

$850.00

 

 

  Bond Refund

 

00111729

16/01/2018

Nicole Powell 

$850.00

 

 

  Bond Refund

 

00111730

16/01/2018

Medhanie Ghebregziabher 

$540.00

 

 

  Bond Refund

 

00111731

16/01/2018

Modus Compliance Pty Ltd 

$159.35

 

 

  Refund - Building Application - Incorrect Application Type

 

00111732

16/01/2018

Mahmoud Almady 

$464.45

 

 

  Bond Refund

 

00111733

16/01/2018

Yanchep Two Rocks Recreation Association 

$850.00

 

 

  Bond Refund

 

00111734

16/01/2018

Hayley McGreal 

$850.00

 

 

  Bond Refund

 

00111735

16/01/2018

Susanne Willshire 

$30.00

 

 

  Refund - Penguin Island - Gold Program

 

00111736

16/01/2018

M Gallagher 

$147.00

 

 

  Refund - Development Application - Not Required