Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

 

 

 

BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers, Civic Centre, 23 Dundebar Road, Wanneroo

on 14 August, 2018 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


 

 

 

Briefing Papers for Tuesday 14 August, 2018

 

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

Strategic Land Use Planning & Environment  1

3.1                         Draft - Final Coastal Hazard Risk Management and Adaptation Plan  1

Approval Services  295

3.2                         Proposed Amendment No. 162 to District Planning Scheme No. 2 - Portion of Lot 406 (1297) Wanneroo Road, Wanneroo  295

Assets  310

Strategic Asset Management  310

3.3                         Petition PT04-05/18 -  Meadowlands Drive, Mariginiup - Designated Local Road  310

Community & Place  318

Cultural Development  318

3.4                         Library Operational Hours - Sundays  318

Community Facilities  321

3.5                         Wanneroo Showgrounds Upgrades  321

3.6                         Charnwood Park Masterplan - Outcome of Community Consultation and Master Plan Approval  330

3.7                         Wanneroo City Soccer Club Change Rooms Extension - Concept Design  357

3.8                         Request Waiver of Fees - Yanchep Two Rocks Community Bus Management Committee  367

3.9                         Monaghan Park, Darch - Seniors Exercise Space - Outcome of Community Consultation and Concept Approval  370

3.10                      Warradale Community Centre - Restrictions of Functions Involving Alcohol  395

Community Safety & Emergency Management Report  401

3.11                      Constable Care Child Safety Foundation - Service Level Agreement 2018/2019  401

3.12                      Metropolitan North and East Recovery Group - Revised Partnering Agreement  407

3.13                      Memorandum of Understanding between the City of Wanneroo and the Department of Fire and Emergency Services  419

Corporate Strategy & Performance  436

Business & Finance  436

3.14                      Financial Activity Statement (Estimate) for the Period Ended 30 June 2018  436

Transactional Finance  460

3.15                      Warrant of Payments for the Period to 31 July 2018  460

Property Services  530

3.16                      Proposed Lease to Avivo: Live Life Inc. 530

Council & Corporate Support  535

3.17                      Donations to be Considered by Council - August 2018  535

Chief Executive Office  541

Governance & Legal  541

3.18                      Proposed Amendments to the City of Wanneroo Delegated Authority Register  541

Item  4_____ Motions on Notice_ 553

Item  5_____ Late Reports (to be circulated under separate cover) 553

5.1                         Service Delivery Review – Waste Services  553

Item  6_____ Public Question Time_ 553

Item  7_____ Confidential_ 553

7.1                         Appointment of Acting Chief Executive Officer  553

7.2                         Chief Executive Officer Performance Review 2017/18  553

Item  8_____ Date of Next Meeting_ 554

Item  9_____ Closure_ 554

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

Strategic Land Use Planning & Environment

3.1    Draft - Final Coastal Hazard Risk Management and Adaptation Plan

File Ref:                                              27038V02 – 18/296238

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       6

Previous Items:                                   3.4 - Coastal Hazard Risk Management and Adaptation Plan Part 2 Update - Forum - 21 Aug 2017 6.00pm       

Issue

To consider the draft of the final Coastal Hazard Risk Management and Adaptation Plan (CHRMAP) - Part 2.  The report outlines how the November 2017 community consultation and Quinns Rocks coastal vulnerability has been incorporated into the draft Final CHMRAP report and outlines the next steps for the implementation of the plan.

Background

In July 2013, State Coastal Planning Policy No 2.6 (SPP 2.6) was gazetted, requiring a CHRMAP to be prepared by 'responsible management authorities’ where existing or proposed developments are in an area at risk of being affected by coastal hazards over a 100 year planning timeframe.  The main purpose of a CHRMAP is to identify areas of coastline that are vulnerable to coastal hazards and to develop an adaptation plan to monitor and manage these hazards where required. 

 

The City of Wanneroo (the ‘City’) has chosen to complete the CHRMAP in two parts:

 

·     CHRMAP Part 1: Coastal Processes Analysis - Complete

 

The coastal processes analysis investigated the potential impact of sea level rise on the City’s coastline that may be at risk of being impacted in the next 100 years (Attachment 1).  The report was completed and presented to Council Forum on 19 November 2015.  Community information sessions were held in April and May 2016 in Two Rocks and Clarkson, respectively, to present the findings of the CHRMAP Part 1 and provide the opportunity for potentially impacted residents and interested stakeholders to ask relevant questions on this work. 

 

·     CHRMAP Part 2: Risk Analysis & Adaptation Planning – Complete

 

The City appointed consultants Cardno to complete CHRMAP Part 2, which involves the preparation of a risk assessment and adaptation plan for assets that have been identified through CHRMAP Part 1 as being vulnerable to coastal processes within the next 35 years.  Part 2 involves the integration of community values and feedback into the CHRMAP process to assist in the management of potential risks in the future.

 

This matter was presented at the 18 April 2017 Council Forum, where Elected Members requested Administration to provide further information relating to the costs of obtaining additional geotechnical information along the City’s coastline and examine how this would influence the current coastal hazard lines.  Elected Members also enquired into how and when the draft adaptation options would be communicated to the community.

 

Administration briefed Elected Members at Special Forum held on 21 August 2017 on the draft preliminary adaptation options for sections of the City’s coastline identified as being vulnerable to coastal inundation, and the proposed process to finalise the CHRMAP.  Elected Members were supportive of Administration proceeding to finalise the CHRMAP project as soon as possible in order to suitably address the risk and liability issues associated with withholding information on affected properties.  It was noted that the next step in this process was to commence community consultation on the draft adaptation options in November 2017.  Elected Members also requested Administration to provide further additional information on the requirement of private landowners to prepare a CHRMAP and the risk of development being approved in vulnerable parts of Quinns Rocks, which was addressed in a Briefing Note in January 2018 (Attachment 2).  As a result of responding to these queries, Administration committed to further investigate the cost and feasibility of undertaking a coastal vulnerability assessment for the Quinns Rocks coastline as part of this CHRMAP.

Detail

Progress of CHRMAP Part 2

 

Figure 1 identifies the progress towards the completion of the City’s CHRMAP process. 


 

 

 

 

 


Figure 1: CHRMAP process for City of Wanneroo

 

The progress of the CHRMAP process since the 21 August 2017 Special Council Forum has been as follows:

 

Outcomes of Community Consultation - Adaptation Options

 

In late 2017, a four week community engagement process was undertaken to further inform the community on the CHRMAP process; to present potential adaptation options for coastal hazard risks within each of the key risk areas; and to capture community feedback about these adaptation options through an “Adaptation Options Survey”.

 

The engagement period included six sessions - two at each of the Quinns Mindarie Community Centre, Butler Community Centre and the Phil Renkin Community Centre (Two Rocks).  These sessions were informal with information presented in posters with City and Cardno representatives available to discuss issues with attendees. 

 

The City received 140 survey responses, and the survey responses demonstrated support for the principles of SPP 2.6 and the draft adaptation options that were presented as part of the community engagement in late 2017, (Attachment 3).  Following consideration of community feedback, no change is proposed to the adaptation options previously presented to Council Forum in August 2017 as these were strongly supported by the community.

 

Draft Final CHRMAP

 

Following completion of community consultation, the draft Final CHRMAP report has been finalised (Attachment 4) and is now being presented for consideration.  The report includes the key information at the front of the report, supported by individual chapter reports on each of the key steps in the CHRMAP process and provided as appendices.

 

The draft Final CHRMAP report describes the CHRMAP process, summarises the methodology and results of the process, and outlines long term adaptation and management pathways for the City.  Key recommendations for implementation by the 2030 timeframe have been made, predominately relating to key vulnerable areas along the City’s coast. 

 

The CHRMAP process is designed to be ongoing, with regular updates associated with the emergence and collection of new information, such as new legislation, climatic changes, or any new information that becomes available and that significantly modifies the understanding of coastal hazards.  This information will be collected by the City to refine the accuracy of predicted risk to its assets.  It should also consider environmental factors that are largely beyond the City’s control, such as changes to mean sea level and the rate of sea level rise. 

 

Key recommendations of this CHRMAP, for implementation before 2030 and in the lead up to the next CHRMAP revision are summarised in Attachment 5.  This information includes the following key information:

 

·        Summary of the recommendation;

·        Reference to specific information in the draft Final CHRMAP (Attachment 4);

·        Further explanation of what the recommendation means for the City;

·        Estimated cost implication of the recommendation;

·        What service units will be required to implement the recommendation; and

·        The approximate time frame in which the recommendation should occur.

The City will need to further consider the timing of these recommendations, taking into account factors such as coastal vulnerability risk, resourcing and budgeting constraints. 

The information within the draft Final CHRMAP report will be used to inform the preparation of the Coastal Management Plan Part 2. 

Inclusion of Quinns Coastal Hazard Risk Mapping

Quinns Beach was not previously included in the coastal hazard assessment undertaken in Part 1 of the City’s CHRMAP. The area was excluded due to ongoing management works including the addition and extension of groynes to manage ongoing erosion.  These works will change the behaviour of the shoreline in the area going forward.  As the layout and confirmation of these works was not finalised at the time of the project, it was not considered appropriate to make future hazard predictions.

During Part 2 of the CHRMAP, Administration became aware of the current and potential rate of private residential development in close proximity to the Quinns Beach foreshore area.  It became apparent that an understanding of the coastal hazard risk in this area was required earlier to be able to provide Quinns Rocks landowners with coastal hazard information and implement planning controls, in order to reduce future risk.  As such, the City commissioned Cardno to develop coastal erosion hazard extents as part of this project.  A copy of the Briefing Note provided to Elected Members on the 13 July 2018 and the relevant hazard mapping for the area is provided in Attachment 6.

 

It must be noted that a risk and vulnerability assessment has not been undertaken for assets along the coast in the area, given that an interim ‘protect’ strategy (implementation of sand management and groyne infrastructure) for the area has already been committed to by the City.  The hazard lines, however, should be used by the City to implement planning controls to prevent future intensification of development where appropriate.  It should also be noted that a separate CHRMAP is currently being undertaken for the Quinns Caravan Park development (Lot 211 Quinns Road, Mindarie), which required the calculation of hazard extents. The lines presented in this CHRMAP should now take precedence over those calculated for the Quinns Caravan Park development CHRMAP, as they contain more recent information, as required by SPP 2.6.

Consultation

Administration has consulted regularly with the Department of Lands, Planning and Heritage (DLPH) throughout the preparation of CHRMAP to ensure alignment with SPP 2.6.

 

Since the commencement of the CHRMAP process in 2016, extensive Community Engagement has occurred to inform the development of the CHRMAP in its current form.  Administration presented the outcomes of CHRMAP Part 1 to Council Forum on 19 November 2015 and subsequently provided details of the community values survey, which ran in July 2016.

 

During the November 2017 Community Engagement and Draft Adaptation Options Survey, direct community consultation occurred using a variety of media formats including social media, newspaper advertising and letters to residents, businesses and government agencies owning property or assets located within 100m of the 100 year coastal vulnerability lines.  In addition to this, 600 randomly selected people owning properties throughout the City were consulted.  This enabled a better understanding of how potential adaptation measures may impact community members by providing an improved sample and cross reference of community members, irrespective of their proximity to the coastline. 

 

The information gathered from the community consultation has been used to inform the draft Final CHRMAP report.

 

A comprehensive Communications Plan that aligns and conforms to State Planning Policy 2.6, will be developed upon adoption of the CHRMAP by Council.  This is consistent with Recommendation 1 (Attachment 5) of the draft Final CHRMAP report.  The plan will convey how and when the final recommendations are communicated to identified stakeholders.  To mitigate identified key risk areas, the plan will cover topics such as but not confined to; how community feedback has been incorporated into the City’s overall CHRMAP and the plan for  future community consultation; the regulation of development in coastal areas; the proposed implementation and review timeframes for the City’s CHRMAP; and other considerations that relate to the implementation of the recommendations in Attachment 5 of this report. 

Comment

Given the complexity and length of the City's coast, it has been necessary to complete the CHRMAP focussing on the identified key risk areas, to be able to gain an in-depth understanding of the complexities and challenges that the CHRMAP, sea level rise and the associated legislation and policies present for the future management of the City's coastline. 

 

These key risk areas will need to be managed in accordance with the completed risk assessment process so that sites requiring more immediate attention can be prioritised.   This includes the three priority risk areas which have been identified as part of the CHRMAP process -  Residential lots on Brazier Road, Yanchep (Attachment 1 - Figure 4); Brazier Road carpark, Yanchep  (Attachment 1 - Figure 4); and Residential lots and associated assets on Sovereign Drive, Two Rocks (Attachment 1 - Figure 2).  

 

It is important to understand that some of the issues arising in these key risk areas also apply to areas outside of these focus areas.  These implications should be considered and included in the review of the CHRMAP in 5-10 years. 

 

The key recommendations from the draft Final CHRMAP, is provided below:

 

ID

Recommendation

R1

Engage the community to present the results of this CHRMAP and formally assess their willingness to contribute to funding.

R2

A detailed economic assessment should be undertaken to establish the economic value/contribution of natural assets in key vulnerable areas.

R3

Investigate and establish a fund for ongoing coastal adaptation and management, and allocate funding sources.

R4

Existing and proposed structure plans should be reviewed to ensure they adhere to SPP2.6 and account for the risks identified in this CHRMAP.

R5

DPS2 should be amended to incorporate SPP2.6 and include vulnerable areas as Special Control Areas (SCAs).

R6

Landholders that may be affected by coastal hazards by 2120 should be notified directly and by the application of notification on Certificates of Title, where possible.

R7

Initiate/continue targeted beach nourishment in vulnerable areas.

R8

Undertake a detailed options assessment for management of coastal vulnerability at Yanchep.

R9

Undertake a detailed cost-benefit analysis to accompany the existing options assessment at Two Rocks.

R10

Set up a coastal asset inventory and emergency/damage response plan to respond to potential coastal impacts.

R11

Initiate a long-term coastal monitoring program, incorporating ad hoc storm and metocean monitoring, and coastal asset condition assessments.

R12

Undertake an investigation to identify suitable sediment sources and determine available volumes for use in ongoing beach nourishment.

R13

Undertake a full revision of the City’s CHRMAP, identifying and incorporating relevant new information.

Table 1: Summary of CHRMAP recommendations for implementation, prior to 2030.

 

In addition to the above, each of the key risk areas have been assessed to identify any changes to statutory planning instruments that may be required to implement the preferred adaptation options.   This includes a range of possible implications that need to be fully considered as part of the City’s overall approach to the CHRMAP implementation, such as:

 

Regulation of development in coastal areas

 

Where the City needs to avoid or prevent intensification of development, it will need to impose greater control over development in areas of coastal vulnerability.  This would be achieved using one or more of the methods outlined below.

 

·        Amendments to District Planning Scheme No. 2 (Recommendation 5);

         

Where there is existing development in areas of coastal vulnerability the City will need to consider implementing Special Control Areas (SCAs) for the purpose of applying additional control over the use and development of the land to what already exists through the existing zones and reserves.  The SCAs may include special planning provisions relating to the requirement for notifications on certificate of title, planning approval for all types of development or time limited approvals.

 

·        Amendments to draft and agreed Local Structure Plans (LSPs) (Recommendation 4);

 

An investigation into the implications of the CHRMAP on existing and draft LSPs will need to be undertaken, with a view to identifying any LSPs that may need to be amended to include additional areas of coastal foreshore reserve to account for projected coastal processes and accommodate areas for future public amenity if projected coastal erosion eventuates.

 

·        Review of Local Planning Policies (LPP);

 

The City may need to review the provisions of LPP 4.21: Coastal Assets to ensure it is consistent with the findings of the CHRMAP.  Furthermore, LPP 3.1: Local Housing Strategy Implementation may need to be reviewed to reconsider current proposals to intensify residential development in areas that are vulnerable to coastal processes.

 

In addition, new policy provisions may be required that identify the preferred alignment of the future coastal reserve that is necessary to accommodate the impacts of projected coastal processes.  The SPP 2.6 guidelines state that an:

 

appropriate foreshore reserve will include the allowance for physical processes and appropriate width to ensure a coastal foreshore reserve is maintained should the physical processes impacts be realised over the planning timeframe “ (WAPC, 2013).

 

There are currently two cases being considered in State Administrative Tribunal concerning this issue - North Two Rocks and South Geraldton.  This issue is also being considered in plans currently being considered by the City, such as the Alkimos Coastal Node Local Structure Plan and the Capricorn Foreshore Management Plan.  These new policy provisions would inform the subsequent preparation or amendment of the Local Structure Plans mentioned above, and may be required to set out the City’s processes around placing notifications on certificate of title.

 

Implementation of notifications on title (Recommendation 6)

 

SPP 2.6 requires that notifications be placed on the certificate of title for lots in areas of coastal vulnerability to inform the current and/or future land owners that the property is subject to coastal hazard risk within the next 100 years.  This notification is usually implemented as a condition of subdivision or development, although it can be implemented outside of this process with the landowner’s permission.

 

Review and amendment of property information system

 

It is recommended that the City includes information on its property records system that identifies land in areas of coastal vulnerability and alerts anyone making enquiries into this land of the implications of coastal risk for property.  This information can then be made available to potential purchasers of land upon making land purchase enquiries.

 

Other Considerations

 

There are also a range of additional implications for areas outside these key risk areas including real life considerations for the City’s people and property.  For each adaptation option, the long and short term implications for the City and the larger community need to be considered, as well as any additional social, environmental and financial implications. 

 

For each adaptation option implemented there are equity implications to consider, i.e. who will and who will not benefit from the adaptation options.  For example, the installation of a seawall may result in the protection of several residential properties but cause the loss of the beach in this area; exacerbated erosion to the adjacent beach; possible higher rates to property owners; increased maintenance costs for the immediate and adjacent coastal areas; and restriction of the community not being able to access or use the beach.  SPP 2.6 advocates the prioritisation of more flexible adaptation options earlier in the CHRMAP process, such as avoiding further risk and planned or managed retreat.

 

Due to the wide implications of the SPP 2.6 guidelines, the City’s CHRMAP project has impacts on many other projects being either managed or considered by the City.  This includes, but is not limited to:

 

·        Future subdivision in Quinn’s Rocks, Two Rocks and Yanchep; 

 

·        All new/proposed developments along the City’s coastline with a Local Structure Plan or Foreshore Management Plan in place including Capricorn (Yanchep); North Two Rocks (SAT in 2018); 

 

·        Alkimos Coastal Node Local Structure Plan;

 

·        Proposed development of Quinn’s Caravan Park;

 

·        Proposed development of Yanchep Lagoon; and

 

·        Coastal Management Plan Part 2.

 

Due to the possible future changes in climate, policy, scientific methodology and development along the City’s coast, the preferred adaptation options identified in the CHRMAP are not necessarily locked in forever.   Circumstances can change over time, and for these reasons, if more flexible adaptation options are supported in this initial CHRMAP, more flexibility will exist for the City to manage coastal areas in the future. 

 

The CHRMAP process is an ongoing cycle of improvement and review, which will be repeated in 5-10 years, or if new information or methods become available that significantly modify the understanding of coastal hazards.  Review of the coastal hazards, associated risks and adaptation options will ensure that the City’s CHRMAP continues to align with the latest legislation, policy, scientific methodology and the available information from research and monitoring programs.

Statutory Compliance

In relation to the implementation of notifications on certificates of title and alerts on the City’s internal property management system, it is noted that undertaking such action may affect property values and expose the City to legal claims.  However, for a plaintiff to successfully make such a claim, they would first have to establish that the City owed them a duty of care and that the City breached that duty by acting unreasonably and that this breach directly led to the plaintiff to suffer an economic loss.

 

Whilst it is arguable whether the City owes such a duty, it is clear that the City does not owe a duty to protect an existing land owner’s interest above all other interests.  Rather, the City’s duty is to exercise reasonable care in gathering and disclosing information, taking into account the magnitude of the risk, its likelihood of its occurring, the expense and difficulty of highlighting or mitigating the risk, and any other conflicting responsibilities the City may have. 

 

It is important to note that the Planning and Development Act 2005 requires the City to give due regard to State Planning Policies (SPP) when undertaking planning considerations and in determining development applications, to consider the suitability of the land for the development taking into account the possible risk.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.1    Resource Management

3.1.1  Minimise impacts of climate change

Risk Management Considerations

The following risks relating to the issue contained within this report have been identified and captured as part of the existing strategic and corporate risk registers.


 

Risk Title

Risk Rating

ST-S06 Climate Change

High

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

Sea level rise poses considerable risk to the City’s private and public assets over the next 100 years.  It is considered that the implementation of well-considered risk management and adaptation planning as a component of the CHRMAP Part 2 will greatly mitigate these risks.  Ongoing assessment, monitoring and adaptation options will be required over this timeframe for the City to be able to continually adapt to sea level rise and the risks associated with it.

 

Risk Title

Risk Rating

CO-001 Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

The implementation of well-considered advocacy and community engagement as a component of the CHRMAP Part 2 will assist in positively managing the reputation of the City. 

 

Risk Title

Risk Rating

ST-G09 Long Term Financial Planning

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

The long term costs of draft Final CHRMAP recommendations have been estimated and are included in Attachment 5.  It is important that these estimated costs are included in the long term financial plan to ensure that these recommendations can be effectively budgeted and allocated for in the future. 

Policy Implications

The CHRMAP has been prepared in accordance with and in consideration of Local Planning Policy 4.21: Coastal Assets.  Local Planning Policy 4.21: Coastal Assets and Local Planning Policy 3.1: Local Housing Strategy Implementation may require review following adoption of the draft Final CHRMAP.

Financial Implications

The City has spent approximately $8.64 million on coastal management works from 1999 – present, including coastal protection at Quinns Rocks, Two Rocks, completion of CHRMAP Part 1 and the current work on CHRMAP Part 2.  The majority of this cost is attributed to coastal management work at Quinns Rocks.  This does not include associated costs for foreshore and engineering maintenance such as beach cleaning, dune rehabilitation maintenance works, coastal fencing/carpark repairs which equates to approximately $400,000 to $600,000 annually.  This figure excludes capital work expenditure for dune rehabilitation.

 

Attachment 5 includes potential cost implications of the recommendations of the draft Final CHRMAP report.  Some of these recommendations can be covered through operational costs.  Those recommendations with a cost implication will need to be budgeted for as part of the 2019-2020 annual budget process.

 

There will be ongoing financial implications that will be considered as part of the long term financial plan process, as a direct result of the CHRMAP and ongoing management of the City’s coastal environment.  Until further research and work is completed, it is difficult to determine exactly what these cost implications are.  The recommendations of the draft Final CHRMAP report (Table 1) now provide a basis for more thorough investigations to commence and can be considered as part of  future budget considerations.

 

Further work may result in either increased or decreased costs to the City depending upon several factors, such as:

 

·        The frequency and associated impacts of storm events, sea level rise and associated climate change;

 

·        Adaptation options – including ongoing monitoring, review and maintenance of these adaptation options; and

 

·        The level of community acceptance, understanding and application of this knowledge into the City’s coastal management.

 

There are various coastal financial grants that may be applied for at both a State and Federal level that may assist with the relief of some of these financial implications.

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the recommendations of the (Draft) Final Coastal Hazard Risk and Adaptation Report as contained in Attachment 5 of this report.

 

 

 

Attachments:

1.

Attachment 1 Forum report for Coastal Hazard Risk Management Draft Adaptation reports Hazard Maps

17/78652

 

2.

Briefing Note  - Elected Members - Response to CHRMAP Questions from Council Forum

17/284478

 

3.

Attachment 3 Forum report for Draft CHRMAP report May 2018 Potential Adaptation Options presented in 2017

18/160975

 

4.

Draft Coastal Hazard Risk Management and Adaptation Plan - City of Wanneroo

18/130990

 

5.

Attachment 5 – Key Recommendations of draft Final CHRMAP

18/173801

Minuted

6.

Attachment 6 CHRMAP Quinns Coastal Hazard Mapping Briefing Note

18/161623

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                           11

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                           18

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                                                              22

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                           24

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         282

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         288

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            295

 

Approval Services

3.2    Proposed Amendment No. 162 to District Planning Scheme No. 2 - Portion of Lot 406 (1297) Wanneroo Road, Wanneroo

File Ref:                                              33013 – 18/250736

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider a request to amend District Planning Scheme No. 2 (DPS 2), by rezoning the easternmost portion of Lot 406 (1297) Wanneroo Road, Wanneroo from ‘Special Residential’ to ‘Special Use’ to facilitate the establishment of a Convenience Store (petrol station) and/or Single House land uses.

 

Applicant

MGA Town Planners

Owner

ALM Super Pty Ltd

Location

Lot 406 (1297) Wanneroo Road, Wanneroo

Site Area

1.053 hectares

MRS Zoning

Urban

DPS 2 Zoning

Special Residential

 

 

Background

Lot 406 is 1.053 hectares in area, and is bounded by Wanneroo Road to the east, Ashley Road to the south, Yellagonga Regional Park to the west and one hectare rural-residential lots to the north. Lot 406 accommodates a Single House, with associated developments such as carports and sheds. A location plan is provided as Attachment 1.

 

Lot 406 was one of numerous land parcels previously subject to Amendment No. 150 to DPS 2, which was gazetted on 27 April 2018. Amendment No. 150 achieved the following:

 

·        The rezoning of much of the area affected by the City’s Drovers Place Precinct Agreed Structure Plan No. 80 (ASP 80) – including Lot 406 which was rezoned to Special Residential under DPS 2; and

 

·        Imposing a Special Control Area (SCA) to create the necessary framework to enforce locational-specific requirements. The extent of the SCA (including Lot 406) is identified on the DPS 2 map, with the SCA provisions provided as text in Schedule 17 of DPS 2.

 

Amendment No. 162 seeks to rezone the eastern portion of Lot 406 from Special Residential to Special Use. This amendment has been prepared to facilitate the establishment of a Convenience Store (petrol station) and/or Single House land uses on the eastern portion of Lot 406. In lodging Amendment No. 162 to DPS 2, the applicant has identified a deficiency in the provision of Convenience Store premises (which includes petrol stations) in the locality. The applicant recognises that Convenience Store is currently not permitted (an ‘X’ use) on Lot 406 under DPS 2, based on the current Special Residential zoning of the land.

Detail

The amendment proposal affects a 4100m2 area of land on the eastern portion of Lot 406 (1297) Wanneroo Road, Wanneroo (amendment area), and proposes the following:

 

1.       Rezone the amendment area from Special Residential to Special Use. The Special Residential zone affecting the remainder of Lot 406 is not proposed to change;

 

2.       Amend the Special Control Area boundary on the DPS 2 map (imposed through Amendment No. 150), so that the amendment area is removed from the Special Control Area;

 

3.       Amend Schedule 17 of DPS 2 (Special Provisions relating to the Special Control Area), to exclude the eastern portion of Lot 406; and

 

4.       To insert Special Provisions into Schedule 2 – Section 3 of DPS 2 (relating to Special Use zones), specifically for the amendment area. The key provisions proposed to be inserted are as follows:

 

·        To prescribe Single House (to a density of R5) as a permitted (‘P’) use, Convenience Store as a discretionary (‘D’) use, and all other land uses as not permitted (‘X’);

 

·        The matters which must be addressed by a proponent on submission of a development application for Convenience Store. Those matters are as follows:

 

o   The submission of a Transport Impact Assessment;

o   Vehicle parking and access;

o   Loading and unloading;

o   Landscaping;

o   Fencing of the development; and

o   Servicing of the site to minimise impacts on adjoining land uses.

 

·        Development requirements for Single House development, including minimum lot size (of 2000m2) and the placement of building envelopes.

 

·        For development to have a scale, built form and be located so that a visual relationship with the Yellagonga Regional Park is maintained.

 

Attachment 2 provides extracts of the Scheme amendment documents (including the scheme amendment map), outlining the full extent of the modifications proposed in this DPS 2 amendment. The full amendment documentation – including various assessments enclosed as appendices – has been made been available for Elected Members viewing on the Hub.

 

The Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) set out the criteria for the various types of local planning scheme amendments. As outlined in Attachment 2, the applicant has considered the amendment to be a ‘complex amendment’ in the context of the Regulations. Administration agrees that the amendment can only be considered as a ‘complex amendment’ to DPS 2 in accordance with Regulation 34, as the amendment would make permissible a form of development (Convenience Store, which includes a petrol station and retail sale of convenience goods) that could have an significant impact relative to the existing and future development in the surrounding Special Residential Zone.

 

Consultation

 

If initiated for the purpose of advertising (or ‘adopted’ as per the term used in the Regulations), this ‘complex amendment’ will be referred to the Western Australian Planning Commission (WAPC) for its consideration prior to any advertising. Also if adopted, the amendment will be referred to the Environmental Protection Authority (EPA); to assess the environmental impacts of the proposal, and to determine whether any formal environmental assessment is necessary. Subject to the approval of the WAPC and the EPA, an adopted complex amendment must be advertised for public comment for a period of at least 60 days, and in the following manner:

 

·        Advertisement in a local newspaper;

 

·        Placement of an on-site sign giving notice of the proposal;

 

·        Display notice of the proposal at Council offices and on the City’s website;

 

·        Writing to each public authority the City considers is likely to be affected  by the amendment proposal; and

 

·        Writing to the affected and adjoining landowners and occupiers.

 

The amendment will not be subject to advertising should Council resolve not to initiate (or ‘adopt’) it.

Comment

Context of Amendment Area in its Setting

 

The amendment area adjoins an existing Special Residential Zone to the west and north. The Special Residential Zone is intended to accommodate the development of single houses in a low density setting, whilst maintaining important environmental and landscape values through site-sensitive design and development.

 

When a previous structure plan was prepared for the area (Structure Plan No. 47, now revoked), the Special Residential Zone was considered the most appropriate zoning for Lot 406 and the surrounding land. Structure Plan No. 47 noted that while the impact of midge from Lake Joondalup would remain present, the lower density would reduce the amount of lighting required in the area, both from street lights and internal/external lighting of homes. It also allowed greater opportunity for residents to provide vegetation screening and ensure that the least number of residents possible will be impacted upon by midge. Larger lots with specified building envelopes also reduced the need for excessive retaining and filling and would ensure preservation of the natural landscape and topography.

 

If this amendment were approved, it could allow for a stand-alone commercial Convenience Store development on the eastern portion of Lot 406 that would sell petrol. The DPS 2 definition for Convenience Store is as follows:

 

convenience store : means any land and or buildings used for the retail sale of convenience goods being those goods commonly sold in supermarkets, delicatessens and newsagents but including the sale of petrol and petroleum products and motor vehicle accessories and operated during hours which include but which may extend beyond normal trading hours and providing associated parking. The buildings associated with a convenience store shall not exceed 300m2 gross leasable area.

 

Note that the Convenience Store definition above makes particular makes reference to such premises selling petrol.

 

In Administration’s opinion, a premise selling petrol (such as a Convenience Store) could generate traffic, noise and light emission to the extent that could significantly affect the amenity of existing and future development in the adjoining Special Residential Zone.

 

Comment on the Proposed Special Use Zone

 

DPS 2 does not provide objectives for the Special Use Zone. However, in considering this amendment proposal, Administration has considered the objectives for the Special Use Zone contained in Schedule 1 of the abovementioned Regulations (commonly known as the Model Scheme Text, or MST). The MST includes the following objective for the Special Use Zone:

 

To facilitate special categories of land uses which do not sit comfortably within any other zone.

 

 

The proposed amendment does not align with this MST objective, as a ‘Convenience Store’ is permissible in several zones under DPS 2. Convenience Stores (premises selling petrol) are already permissible on Lot 1 (1369) Wanneroo Road and Lot 1000 (2) Clarkson Avenue, Tapping (formerly Lot 19), and a plan showing the proximity of these sites to the amendment area is included at Attachment 3. Current and previous considerations in respect to Convenience Stores (premises selling petrol) on Lot 1 and Lot 1000 are summarised below:

 

·        Lot 1 (1369) Wanneroo Road is zoned ‘Business’ under DPS 2. There is currently a development application for Lot 1 pending consideration by the Metro North-West Joint Development Assessment Panel (JDAP) for a commercial development including a Convenience Store (petrol filling station); and

 

·        Lot 1000 (2) Clarkson Avenue, Tapping (formerly Lot 19) is zoned ‘Commercial’ under the City’s East Wanneroo Cell 1 (Tapping and Ashby) Agreed Structure Plan No. 3 (ASP 3), and is designated a Neighbourhood Centre. A previous development application for commercial development in this Neighbourhood Centre (which included a Convenience Store, a premise selling petrol) was approved by the City in 2016, but has since lapsed. The owners of the site could potentially re-apply for commercial development on this site in the future.

 

Commercial development on the lots mentioned above would be separated from, and would not adjoin, Lot 406. In Administration’s opinion, the rezoning of the amendment area to Special Use (to accommodate Convenience Store) could lead to an incremental and disjointed expansion of commercial development in the locality, which is contrary to orderly and proper planning.

 

Environmental Impacts

 

In support of the amendment proposal, the applicant provided an Environmental Site Assessment. The objectives of that Assessment are to:

 

·        Establish current environmental conditions at the site;

 

·        Assess the soil and groundwater conditions at the site to establish a baseline for the site;

 

·        Determine if contamination is present, and if any, if it represents an unacceptable health risk; and

 

·        Make recommendation for further environmental investigation and/or remedial works (if required).

 

The Environmental Site Assessment is provided for Elected Members viewing on the Hub.

 

The Environmental Site Assessment provides a detailed analysis of the existing environmental conditions of the site; however only provides a brief risk assessment in respect to a petrol station being developed in the amendment area. The risk assessment concluded that any proposed petrol station will present a low risk, provided development was in accordance with Australian Standards, manufacturer specifications and all State and Federal regulations and Codes of Practice.

 

As outlined in this Report, Administration is not recommending that this amendment be adopted (initiated for advertising). If Council were to endorse Administration’s recommendation, there would be no risk on the surrounding environment, as this form of development (Convenience Store) is currently not permitted in the Special Residential Zone. However, if this amendment was adopted by Council, the amendment would need to be referred to the Environmental Protection Authority to assess the environmental impacts of the amendment proposal, before it proceeds to advertising.

 

Conclusion

 

Administration does not support proposed Amendment No. 162 to DPS 2, to rezone the eastern portion of Lot 406 (1297) Wanneroo Road, Wanneroo to make Convenience Store (a premise selling petrol) a discretionary (‘D’) use.  Administration does not object to the aspect of the DPS 2 amendment making Single House a permitted (or ‘P’) use on the land, as Single House is already a ‘P’ use under the current Special Residential zoning of the land. Administration’s view in respect to the proposed DPS 2 amendment is outlined in the arguments above and as summarised below:

 

a)      The proposed Special Use zone is considered contrary to orderly and proper planning, as it could result in ad-hoc commercial development which would be more appropriately located elsewhere – such as within the existing Business and Commercial zoned land situated 600-700 metres further to the north; and

 

b)      Commercial land use (‘Convenience Store’) in the proposed Special Use zone could result in land use conflicts and adverse amenity impacts (as a result of traffic increase, noise and light spillage) on existing or future residential development within the proposed Special Use zone, as well as in the abutting Special Residential zone.

 

If Council does not agree with Administration’s view, Council could instead resolve to adopt the DPS 2 amendment. The adoption of the amendment (as a ‘complex amendment’) would require referral and advertising (as outlined in the Consultation section above). Following the referral and advertising processes, Council would again consider the amendment and resolve to either support (with or without modification) or not support the amendment, before it is forwarded to the WAPC. Even if Council at that point resolves to not support the amendment, the amendment will still be forwarded to the WAPC for consideration for the purpose of a recommendation being made by the WAPC to the Minister for Planning.

 

Council could agree with Administration’s view on the proposed amendment and resolve to not adopt (initiate) the amendment. This would mean that the amendment will not be subject to further assessment or advertising. Although there are no standard rights for review (e.g. through the State Administrative Tribunal), an applicant can request the Minister take action pursuant to Section 76 of the Planning and Development Act 2005 (Act). Under that section of the Act, if the Minister is satisfied that the City failed to adopt (initiate) a local planning scheme amendment when it should have, the Minister can order for that local planning scheme amendment to be adopted (initiated).

Statutory Compliance

The DPS 2 amendment process is prescribed in the Planning and Development Act 2005 as well as the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

CO-O22 – Environmental Management

High

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate Risk Register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

The WAPC has prepared Development Control Policy 2.5: Special Residential Zone, the objectives of which are as follows:

 

·        To provide for the creation of lots of between 2,000 square metres and one hectare in suitable locations.

 

·        To ensure that the use and development of such lots are subject to appropriate standards and controls.

 

·        To protect the character and amenity of adjacent rural areas.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       REFUSES TO ADOPT proposed Amendment No. 162 to District Planning Scheme No. 2, to amend the above local planning scheme to the extent outlined in Attachment 2, for the following reasons:

 

a)      The proposed Special Use zone is considered contrary to orderly and proper planning, as it could result in ad-hoc commercial development which would be more appropriately located elsewhere – such as within the existing Business zoned land or Neighbourhood Centre situated further to the north; and

 

b)      Commercial land use (‘Convenience Store’) in the proposed Special Use zone could result in land use conflicts and adverse amenity impacts (as a result of traffic increase, noise and light spillage) on existing or future residential development within the proposed Special Use zone, as well as in the abutting Special Residential zone; and

 

2.       PROVIDES a copy of this resolution to the Western Australian Planning Commission.

 

 

 

Attachments:

1.

Attachment 1 - Amendment No. 162 to DPS2 - Location Plan

18/309478

 

2.

Attachment 2 - Extract of Scheme Amendment Document Outlining Full Extent of Proposed Modifications (Includes Scheme Amendment Map)

18/287873

Minuted

3.

Attachment 3 - Amendment No. 162 to DPS 2 - Convenience Store Map

18/309481

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                                                            302


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         303


 


 


 


 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                                                            308


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                                                            309

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            310

 

Assets

Strategic Asset Management

3.3    Petition PT04-05/18 -  Meadowlands Drive, Mariginiup - Designated Local Road

File Ref:                                              3120V03 – 18/206910

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider Petition PT04-05/18 requesting to designate Meadowlands Drive, Mariginiup as a local road only by installing Local Traffic Only signage . Refer Attachment 1 for a location map.

Background

Council received petition PT04-05/18 at its meeting of 29 May 2018 containing 151 signatures and this report addresses the issues raised in this petition.

Detail

In recent months, the Mariginiup community has expressed its concern to the City regarding a sand mining proposal, approved by the Department of Mines, Industry Regulation and Safety (DMIRS) to the southeast of Meadowlands Drive, Mariginiup. The subject land is Crown Land under the control of the Department of Biodiversity Conservation and Attractions, reserved as Parks and Recreation and State Forest and under the Metropolitan Region Scheme.

Local residents first became aware of the sand mine approval following receipt of a letter from Peritas Group, on behalf of Urban Resources, dated 11 January 2018, confirming that approval had been granted to Urban Resources for sand mining activities. Following the notification by Urban Resources, Administration and Elected Members have received numerous enquiries from local residents regarding the proposed sand mine, the process for approval and the potential impact on the surrounding amenity.

Residents’ concerns culminated in community members tabling a 158 signature petition to State Parliament in May 2018. A number of community members attended the Ordinary Council meeting on 29 May 2018 asking questions and submitted a 151 signature petition requesting the following: 

“WE, the undersigned, all being Residents of the City of Wanneroo do formally request Council's consideration for the understated.

We demand that the City of Wanneroo designate Meadowlands Drive as a Local Road Only with NO logging or mining truck access to Silver Road allowed.

Meadowlands Drive should be designated as a local road as:

(a) It is part of a SBS School Bus Service route.

(b) It is located in Our Special Rural Equestrian Estate which is a small, quiet, safe community where our residents with their children and pets, walk the streets, ride their bikes, catch the school buses and ride their horses in a very safe environment.

We need our community, especially our children, to stay safe on our local streets.”

Administration has endeavoured to assist residents with their enquiries to the extent of the City’s authority, however as the land identified for sand mining is Crown Land, the City’s Extractive Industries Local Law does not have affect. The City is therefore not responsible for granting an Extractive Industry Licence. 

The road network in the vicinity of the proposed sand mine is described as following:  

1.       Meadowlands Drive is classified as an Access Road under the Main Roads WA (MRWA) and the City’s functional road hierarchy and is not approved for Restricted Access Vehicles (RAV). Meadowlands Drive is a typical cul-de-sac road with a 6m wide sealed carriageway and 1m wide shoulders. Meadowlands Drive connects to Neaves Road with a left-turn deceleration lane on Neaves Road. Meadowlands Drive does not meet the definition of a built up area, therefore operates at the default speed limit of 110km/h. The current land use zoning for the area is Special Rural.

 

2.       Neaves Road is classified as a Regional Distributor Road under the MRWA functional road hierarchy, a District Distributor Road ‘A’ in the City's Functional Road Hierarchy and is approved by MRWA as a RAV route, which allows larger size vehicles to legally access this road using a MRWA’s permit. Neaves Road is described as an 8m wide two-way sealed carriageway with 0.5m wide sealed shoulders. Neaves Road has a posted speed of 90km/hr.

 

3.       Via Vista Drive is classified as an Access Road under the MRWA and the City’s functional road hierarchy and is not approved for RAV use by MRWA. This road is a typical 6m wide sealed carriageway with 1m wide shoulders. It connects into Meadowlands Drive and Neaves Road with a left-turn deceleration lane on Neaves Road. Similar to Meadowlands Drive, Via Vista Drive does not meet the definition of a built up area, therefore operating at the default open speed limit of 110km/h.

 

4.       Silver Road is a private road within Crown Land not managed by the City,

 

The City’s traffic data confirms that occasionally State Forest activities use Meadowlands Road and Silver Road to provide access and egress from the State Forest in support of its forestry activities. 

In response to the petitioners request for local traffic only signage on Meadowlands Drive, Administration advises that, while Meadowlands Drive and other adjoining roads are under the care and control of the City, Administration wrote to MRWA in July 2018 to request its approval for the installation of local traffic only signage, as the authority responsible for road signage. MRWA has responded to the City advising:

‘In relation to the request for the installation of Local Traffic Only signs, Main Roads has reservations about the efficacy of such signs. They are not enforceable and there is no evidence that they change driver behaviour. Meadowlands Drive is a public road with no traffic restrictions.

Additionally,  Main Roads considers that an over proliferation of signs creates not only visual pollution, but can also lead to a general ambivalence to road signage and its inherent message, which reduces the efficacy of more important signs such as regulatory signs that are essential for maintaining road safety.

MRWA does not support the installation of local traffic only signage at this or any other location.’

 

Several Ward Councillors, Administration Officers, representatives from DMIRS and the Urban Resources, attended a meeting organised by the local community on 14 March 2018. The Urban Resources representative advised the community it is currently investigating an alternative access route via Seismic Road, within the City of Swan, to access the proposed sand mine to redirect traffic away from residential properties and Meadowlands Drive, refer Attachment 2. This alternative access is proposed within State Forest and the City of Swan, and if successful will not require access via Meadowlands Drive.

 

Administration has followed up with Urban Resources in respect to proposed alternative access road and was advised that:

 

·        all Government agency applications are proceeding and hopefully will gain approval in due course;

·        a clearing application has been advertised and is under assessment;

·        the Neaves Road and Seismic Road intersection proposal has received engineering approval from City of Swan; and

·        the City of Swan has provided a verbal confirmation that an approval was given for the intersection of Neaves Road and Seismic Road.

In the event that not all the approvals for the alternative access are granted, and that Meadowlands Drive is needed to access the sand mine, Urban Resources has agreed to:

 

·        consult with the City to redesign and realign Silver Road and Meadowlands Drive intersection at a suitable distance south of Conductor Retreat;

 

·        Silver Road being sealed and extending into the site to alleviate any potential accumulation of sand material from the site. Urban Resources will maintain the road surface, along with regular sweeping; and

 

·        the Silver Road/Meadowlands Drive intersection being designed in a way that vehicles:

·        travelling west on Silver Road cannot turn left onto Meadowlands Drive; and

·        travelling north on Meadowlands Drive cannot turn right onto Silver Road.

It is considered that upgraded access arrangements with left-in and right-out configuration will improve safety and operations at this intersection, refer Attachment 3 for concept design. This measure also prevents mine traffic short cutting through Via Vista Drive.

Consultation

The City’s consultation has been limited to attendance at the community meeting organised by the residents to answer their questions and respond to this petition. Administration has also contacted Urban Resources to request an update on the current status of its negotiations with State Government agencies and the City of Swan in respect to the proposed alternative access arrangements.

Comment

The process of obtaining approval for the sand mine is managed by DMIRS. Administration is continuing to assist residents with the enquiries, in addition to liaising with Urban Resources, in respect to progress of its proposed alternative access arrangements.

 

Administration further understands that the alternative access can only be provided after various permissions and approvals are granted by the relevant Government agencies. Urban Resources is working through the relevant issues in order to be able to use an alternative access.

 

Assuming the access road may take some time to secure the necessary approvals, Urban Resources has advised Administration that any sand extraction will not commence prior to the resolution of the access issues which is anticipated to be around December 2018, or January 2019.  Should the need arise, Urban Resources is also willing to work in conjunction with the City to ensure that the Meadowlands Drive/Silver Road is designed to a left-in and right-out configuration.

 

There are no restrictions on the use of general access vehicles as of right vehicle on public roads, provided they are:

·        not a road train or b-double;

·        within regulation axle mass limits;

·        19m or less in combination length (or a maximum 12.5m for rigid vehicles);

·        total combination mass less than 42.5 tonnes;

·        width less than 2.5m (excluding mirrors and lights); and

·        height less than 4.3m.

 

The specification for an as of right vehicle is set by State legislation, therefore the City has no grounds on which to ban the movement of these as of right vehicles on the local road network. It is also anticipated that the provision of this alternative access, should it be achieved, would alleviate the residents’ concerns regarding to truck movements, as the alternative access will be located away from residential properties.

 

Notwithstanding MRWA resistance, it is proposed that the City install its own advisory Local Traffic Only signage at key locations in Meadowlands Drive and Via Vista Drive to address the petitioners concerns.

 

A recent traffic survey undertaken indicates that the 85th percentile speed in Meadowlands Drive is 67.7kmph and Via Vista Drive, 63.3kmph. It is proposed that the City requests MRWA to undertake a review of the current default speed limit on Meadowlands Drive and Via Vista Drive.

Statutory Compliance

Road Traffic (Vehicle) Regulations (2014)

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The cost of creating the alternative route or any upgrades of the existing road geometry will be met by Urban Resources.

 

The cost of the advisory signage is estimated to be in the order of $1,000 and can be met from the existing operation budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the updates from Urban Resources confirming that the alternative route approval process is proceeding as planned and sand mining activities will not commence until the road access issue is resolved;

2.       APPROVES the installation of advisory Local Traffic Only signage in Meadowland Drive and Via Vista Drive by the City;

3.       REQUESTS Main Roads WA to undertake a review of the current the speed limit on Meadowland Drive and Via Vista Drive; and

4.       REQUESTS Administration to continue liaison with the relevant authorities and to keep the local residents informed.

 

 

Attachments:

1.

Location map - Proposed sand mining operation, Mariginiup

18/297558

 

2.

Proposed alternative route map - Sand Quarry Mariginiup

18/297573

 

3.

Control over the intersection- Silver Road and Meadowlands Drive, Mariginiup

18/297586

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            318

 

Community & Place

Cultural Development

3.4    Library Operational Hours - Sundays

File Ref:                                              5918V03 – 18/308143

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To consider the opening of the Wanneroo Library on Sundays from 11.00am to 3.00pm initially for a trial period of four months from October 2018 to January 2019.

Background

City of Wanneroo Libraries are currently open normal business hours five days a week. In addition, two Libraries are open all day Saturday, two Libraries are open Saturday mornings and three Libraries have one evening opening.

 

One of the four strategic objectives of the City’s Strategic Library Services Plan 2017/18 to 2021/22 references transitioning the way we work and overcoming barriers to City services through innovative service delivery.

 

In reviewing other Local Governments, it is contemporary practice for at least one library to be open on Sundays. This enables greater customer focus and further opportunity for the community to access a library within their busy lives, outside of a standard working week.

 

Additionally, this trial will complement the inaugural Festival of Seasons Markets that is intended to further activate the Wanneroo Shopping precinct on Sundays, during the months of October and December.

Detail

The following table represents a snapshot of Local Government libraries operating on Sundays, with Wanneroo included as a source of comparison.

 

Local Government

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Wanneroo

 

 

 

 

 

 

 

Wanneroo

9 – 5.30

9 – 5.30

9 – 5.30

9 – 8

9 – 5.30

9 – 5

Closed

Joondalup

 

 

 

 

 

 

 

Joondalup

9 - 7

9 - 7

9 - 6

9 - 7

9 - 6

9.30 - 4

1 – 5

Stirling

 

 

 

 

 

 

 

Dianella

9 – 5.30

9 - 8

9 - 8

9 - 8

9 – 5.30

9 - 12

2 – 5

Karrinyup

9 – 5.30

9 - 8

9 - 8

9 - 8

9 – 5.30

9 - 12

2 – 5

Swan

 

 

 

 

 

 

 

Ellenbrook

8.30 - 7

8.30 - 5

8.30 - 7

8.30 - 5

8.30 - 5

9 - 3

1 – 4

Melville

 

 

 

 

 

 

 

Civic Square

9 - 7

9 - 7

9 - 7

9 - 7

9 - 5

9 - 3

12 - 4

 

The above table highlights the City’s current limitations in contrast to other Local Governments opening at least one library branch on a Sunday.

 

It is proposed that the Wanneroo Library be open on Sundays from 11.00am to 3.00pm for a four-month trial from October 2018 to January 2019 inclusive. These hours are of similar duration to that of other Local Governments and align to the Festival of Seasons Markets that will be operating from 11.00am.

Consultation

Other Local Governments have been consulted with respect to their Sunday operations, inclusive of staffing.

 

Preliminary discussions have been conducted with staff to inform them of the proposed trial of Sunday opening hours subject to Council approval.

Comment

A communication plan has been developed and will be implemented to maximise community awareness and visitation on Sundays.

 

A review of visitation levels for Sundays during the trial, along with opening and closing periods throughout the rest of the week will assist in assessing the relevance of operating hours to the community.

 

In addition to visitation levels, a trial period will enable a comprehensive assessment through community testing and consultation, allowing informed decisions with respect to any amendments to library service levels, operating hours and resourcing moving forward.

 

To enable a determination of transitioning the trial to a permanent basis and consideration to any other operating hours adjustments, a report will be presented to Council in November, encompassing:

 

·        Visitation levels on Sundays and other opening and closing periods during the week;

 

·        Community consultation with respect to opening hours, with a focus on evening hours, Saturdays and Sundays; and

 

·        Any resource and service implications.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s corporate risk register.

 

Identified risks have and will continue to be managed through the development of appropriate communications plans that will facilitate community engagement as well as manage staff involvement in the trial.

Policy Implications

Nil

Financial Implications

There are no additional financial implications related to staffing costs as efficiencies have enabled the required staffing levels for the trial to be met within the existing budget.

 

There may be minimal increases in operational costs such as electricity during the period of the trial that can be absorbed into the current budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council SUPPORTS a four-month trial from October 2018 to January 2019 for the Wanneroo Library to open on Sundays from 11.00am to 3.00pm to improve accessibility and service for the community.

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            321

 

Community Facilities

3.5    Wanneroo Showgrounds Upgrades

File Ref:                                              32485 – 18/284193

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       3  

Previous Items:                                   AS02-09/17 - State Government funded projects - Local Projects, Local Jobs - Ordinary Council - 19 Sep 2017 7.00pm

                                                            CP01-10/16 - City of Wanneroo Active Reserve Master Planning Report Consultation Outcomes - Ordinary Council - 11 Oct 2016 7.00pm      

Issue

To consider the status of Wanneroo Showgrounds upgrade works and Wanneroo Football Clubrooms lighting upgrade, specifically in relation to proposed toilet refurbishment and pathway connection.

Background

The Wanneroo Showgrounds is situated on Crown Land, Lot 501, 21K Ariti Avenue, Wanneroo, Reserve 12990 (Attachment 1) with the purpose of the Reserve being for Recreation.

 

In 2017 the City received a State Government Local Projects, Local Jobs grant of $226,000 towards the upgrade of facilities at the Wanneroo Showgrounds and lighting upgrade for the Wanneroo Amateur Football Club Clubrooms.

 

At its meeting held in on 19 September 2017, Council considered report AS02-09/17 State Government Funded Projects – Local Projects, Local Jobs and resolved to accept the funding for these two projects.

 

The identified upgrade works at the Wanneroo Showgrounds (Showgrounds) includes the construction of new toilet block and refurbishment of a second toilet block. The lighting upgrade for the Wanneroo Amateur Football Club Clubrooms has been progressed as a separate project. The scope of works relevant to the toilet facilities was identified within the Active Reserve Master Plan recommendations for the Wanneroo Showgrounds, which was endorsed by Council at its meeting on 11 October 2016 (CP01-10/16).

 

A full list of existing infrastructure provided at the Showgrounds has been included within (Attachment 2). To support the ongoing use of the Wanneroo Showgrounds, the following projects have been completed within the last three years:

 

·        New resurfaced tennis courts in the location of the old skate park (2018);

 

·        Returfing old tennis courts footprint including  the upgrading of the playground within this layout (2018);

 

·        Sealing the limestone car park (2015);

 

·        Environmental and Heritage investigation (2017); and

 

·        Margaret Cockman Pavilion insulation (2018).

The Wanneroo Showgrounds is frequently used by seasonal sporting clubs and for one off events annually, as outlined below:

 

Club

Use

Wanneroo Amateur Football Club

AFL Senior Football

Wanneroo Junior Football Club

AFL Junior Football

Wanneroo Cricket Club

Junior & Senior Cricket

Nollamara RSL Sub Branch

Weekend Swap Meets

Fitness 4 Life

Health & Fitness Group

Pablo’s Fitness

Health & Fitness Group

City of Wanneroo

Australia Day and Concerts

Wanneroo Agricultural Society

Wanneroo Show

Casual Hirers

Tennis Courts

Vietnamese Community in Australia WA Inc

TET Festival

Detail

Concept Development

 

The identified upgrade works at the Showgrounds includes the construction of new toilet facility and refurbishment of a second toilet facility. There are three public toilets at the Showgrounds, as shown in (Attachment 1).  

 

·        East, near the existing tennis courts built in 1978 (A);

·        West, near Margaret Cockman Pavilion built in 1979 (B); and

·        North east of the Wanneroo Clubrooms, built in 1950 (C);

 

The two toilet facilities which are being planned for replacement and refurbishment are Facility A & B as indicated above, noting that Toilet Facility C was refurbished during the works of the reconstruction of the Wanneroo Showgrounds Clubrooms in 2011.

 

The proposed scope of works is as follows:

 

Toilet Facility A (north of the tennis courts)

Demolish the existing toilet block and replace with a new facility including a universal access toilet, time lock doors and a new accessible pathway linking the toilets with the internal road. This is captured within the concept plan included as (Attachment 3).

 

As the minimum, the new facilities shall include:

·        Universal Accessible Toilet (UAT);

·        Female Toilet with 2 pans; and

·        Male Toilet with 1 pan and 2 urinals.

·        1.5 metre wide veranda to provide weather protection to the doorways.

 

Toilet Facility B (east of the Margaret Cockman Pavilion)

 

The scope of works identified for Toilet Block B includes refurbishment only, as the building is in sound condition and, generally in good upkeep. These works will include replacement of the existing china toilet bowls to stainless steel, additional motion sensing lighting, installation of grab rails and fittings, time lock doors and external and internal painting.

 

 

Project Schedule

 

The proposed timeframe for the works is as follows, noting that there is a significant lead time between construction procurement (October 2018) and commencement of works (March 2019).  This has been put in place so as to not impede the main summer events held at the Showgrounds, and in consultation with event organisers.

 

Description

Planned Start

Planned Finish

Concept Design, Development and Design Approvals

12 March 2018

29 June 2018

Public / Users Information

29 June 2018

29 July 2018

Detailed Design and Construction Procurement

29 July 2018

26 Oct 2018

Onsite works unable to be undertaken on site due to summer events such as; Wanneroo Show, TET Festival, City Events

26 Oct 2018

28 Feb 2019

Undertake Detailed Design

26 Oct 2018

28 Feb 2019

Notify Hirers with confirmed works schedule

14 Feb 2019

28 Feb 2019

Demolition and Construction

1 March 2019

30 June 2019

Practical Completion and Handover

1 July 2019

31 July 2019

Consultation

In the development of the project scope and schedule, Administration has consulted with the main users of the Showgrounds.

 

In addition to this comment was sought from the Member for Wanneroo, Sabine Winton MLA in relation to the scope of the project. Comments were received on 8 June 2018 and are supportive of the proposal.

Comment

Nil

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles


 

Risk Management Considerations

Risk Title

Risk Rating

ST-S23 Stakeholder relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risk relating to the issues contained within this report has been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage this risk to improve the existing management system.

Policy Implications

The Local Planning Policy 4.12 – Heritage Places has been considered throughout the planning of this project, as the Wanneroo Showgrounds is listed on the Local Heritage Survey (Part 3) as Place number 52. The Statement of Significance is as follows:

 

·        The place has historic value for its association with the early settlement of Wanneroo as an agricultural district.

 

·        The place has social value for the many members of the community who have regularly gathered at this site for social and sporting events since the early 20th century.

 

·        The place has value as a landmark in the community for its continuity of function since 1909.

 

Local Planning Policy 4.3 – Public Open Space has also been considered within the context of this project. 

Financial Implications

The project is listed in the Capital Works Program under PR-4144 as follows, noting that the project is fully funded through the Local Projects, Local Jobs Initiative.

 

Year

Description

Total

2018/19

Detailed Design & Construction

$220,000

 

Total

$220,000

 

The project cost estimate is within budget. It should be noted that the balance of $6,000 is for the lighting upgrade for the Wanneroo Amateur Football Club Clubrooms and will be progressed as a separate project.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the following scope of works in relation to the Wanneroo Showground’s toilet facilities (Location A and B as per Attachment 1 of this report) as follows:


 

a.       Toilet Facility A  - demolish the existing toilet block and replace with a new facility including a universal access toilet, time lock doors and a new accessible pathway linking the toilets with the internal road (as per  Attachment 3 of this report);

b.      Toilet Facility B – refurbishment including upgrade to fixtures and fittings, additional motion sensing lighting, installation of grab rails and fittings, time lock doors and external and internal painting; and

2.       NOTES that construction of the proposed development is estimated to commence by March 2019 and will be concluded in June 2019.

 

 

Attachments:

1.

Wanneroo Showgrounds - Site Plan

18/286462

Minuted

2.

Wanneroo Showgrounds Existing Infrastructure

18/301261

 

3.

Wanneroo Toilet Block A - Concept Plan

18/286481

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            330

3.6    Charnwood Park Masterplan - Outcome of Community Consultation and Master Plan Approval

File Ref:                                              24909 – 18/137979

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       6  

Previous Items:                                   IN03-03/13 - Charnwood Park Redevelopment - Preliminary Concept Plan - Ordinary Council - 05 Mar 2013 7.00pm      

Issue

To consider the proposed Master Plan for the development of Charnwood Park, Two Rocks.

Background

Charnwood Park (the Park) is located on the corner of Lisford Avenue and Charnwood Avenue, Two Rocks. The Park is approximately 4.59ha, and is considered Neighbourhood Park as per the City’s Public Open Space hierarchy (Attachment 1). The details of the park (based on a GIS investigation) are as follows:

 

Item

Current Status

Park Size / Hierarchy

4.59ha / Neighbourhood Park (both Passive and Active elements)

Reserve / Lot No.

32840 / 10762

Property Type

Public recreation

Ownership

Crown Land – City of Wanneroo managed

Aboriginal Sites

None listed on GIS

Water Restrictions

Bore on site.

Bush Forever

None listed on GIS

 

Other existing public open space within a walkable catchment of the POS (400m to 800m, 5 to 10 minute walk) include:

 

Park

Location

Size

Status

Shamrock Park

Shamrock Ct, Two Rocks

3.79 ha

Passive use, developed with playground

Asche Park

Cassilda Way, Two Rocks

0.99 ha

Undeveloped Passive Park

Cassilda Park

Cassilda Way, Two Rocks

4.02 ha

Passive use, partially developed. Due for upgrade in 2024/25

Whitfield Park

Whitfield Drive, Two Rocks

5.60 ha

Passive use, partially developed. Due for upgrade in 2021/22

 

The Park currently has the capacity to double as an active reserve, with a senior-sized rectangular playing field (soccer) as part of the park area. It should be noted that there are currently no other active reserves in Two Rocks.

 

Council previously considered report IN03-03/13 Charnwood Park Re-development – Preliminary Concept Plan and as a result resolved to:

 

 

“That Council:-

 

1.       NOTES the outcome of the Charnwood Park Re-development community consultation process, indicating that the community is not supportive of the proposal to develop a senior sized active reserve (playing field) at Charnwood Park as a replacement to the proposed development of these facilities at the Yanchep Active Open Space;

 

2.       NOTES that Amendment No. 122 to District Planning Scheme No. 2 was published in the Government Gazette on 9 September 2014 (as per report PS04-12/14) and that Administration is currently in the process of finalising the costs that are to apply through the Yanchep Two Rocks Development Contribution Plan, in consultation with affected landowners, and intends to report to Council on this matter in April 2015;

 

3.       NOTES petition PT06-04/13 comprising of 479, stating that:

 

1.       “To register our strong objection and opposition to the proposal that Charnwood Reserve, Two Rocks be dug up and reconfigured as an Australian Rules Football Oval as an alternative to the development of football ovals in Yanchep.

 

2.       To urge the city of Wanneroo to immediately recommence negotiations with the Yanchep Beach Joint Venture and associated developers for the early establishment of two football ovals and associated facilities in Yanchep.”

 

4.       AUTHORISES the Director Community Development to inform the petition organiser of Council’s resolution regarding Petition PR06-04/13; and

 

5.       ACKNOWLEDGES and THANKS the Yanchep and Two Rocks Communities for their participation in the Charnwood Park Re-development community consultation process.”

Detail

The following facilities are currently provided at the Park:

 

·        Basketball Court;

·        Pathways;

·        Full size soccer field;

·        Sports floodlighting (four poles);

·        Changerooms;

·        Toilets;

·        Storage;

·        Skate Park;

·        Parking (northern side);

·        Children’s Playground;

·        Sculptures (le Buse); and

·        Public Art.

 

The park is predominantly a passive open space. The soccer field was, until recently, booked and used by Two Rocks FC (soccer club). To the City’s knowledge, the Club no longer exists and the reserve is currently not being used by a sporting club. However, the future redevelopment of the existing Sports Amenities Building has been included within the Master Plan based on anticipated future need for this facility to support organised sport at the Park.

 

 

 

 

 

Master Plan Development Approach

 

The purpose of developing a Master Plan for Charnwood Park is to:

 

·        Guide the development of the facility;

 

·        Identify current and future uses;

 

·        Identify the current and future levels of use, to inform the required infrastructure upgrades, new infrastructure provision and future management strategies;

 

·        Provide an evidence base to identify the need and feasibility for the development of infrastructure or identify the need to develop facilities to their level of use.

 

As the park already provides a degree of amenity for local residents, it was determined that the project approach would be resident and stakeholder lead. This was also in recognition of the significant resident concern expressed in 2013 when Administration undertook consultation in regards to the expansion of the existing active reserve to accommodate a single multi-purpose playing field (i.e. cricket, AFL and rectangular sports).

 

As a result, the consultation process commenced with Administration seeking resident and stakeholder ideas for the park (Attachment 2), rather than seeking feedback on a pre-determined concept plan. As outlined within the Consultation section of the report, a draft Master Plan was then developed based on the feedback received, which was then subject to further resident and stakeholder consultation.

 

Master Plan Overview

 

The final Master Plan has been included as (Attachment 6) and identifies a range of facility developments, summarised as follows:

 

Active Reserve Elements

 

·        Retain the existing rectangular playing field;

 

·        Provision of new floodlighting to the appropriate Australian Standard for large ball sport training (A.S. 2560);

 

·        Provision of a new Sports Amenities Building (on a staged basis subject to demand) to include public toilets (as a first stage), changerooms, storage, kiosk and umpires room (second stage) and 100m2 multi-purpose room (third stage subject to demand).

 

Basketball Court

 

·        Re-surface and line marking of the existing court;

 

·        Upgrade of existing lighting (with push button timer functionality);

 

·        Additional pathway connections.

 

Skate Park

 

·        Retention of the existing facility with the provision of additional seating, shelter  and hardstand to the surrounds;

 

 

·        Provision of a “pump track” to replace the existing bike track;

 

·        Upgrade of existing lighting (with push button timer functionality);

 

·        Additional pathway connections.

 

Play Ground

 

·        Retain the existing playground on the southern boundary and extend to include additional nature play elements;

 

·        Provision of additional seating (with shade), BBQ s and drink fountain;

 

·        Provision of an exercise node;

 

·        Additional pathway connections.

 

Passive Elements

 

·        Management and re-vegetation of existing perimeter trees and understory vegetation;

 

·        Development of additional informal parking on the western boundary of the Park;

 

·        Additional pathway connections to link facilities and improve access;

 

·        Maintain ‘open turf’ areas for informal play and kick about space;

 

·        Identification of site for a future dog exercise area (should it be required).

 

Master Plan Staging and Costs

 

Based on the final Master Plan (Attachment 6), the total cost estimate for the implementation of the plan is $3,894,000. The following table provides a guide as to the potential staging for the implementation of the concept plan.

 

Stage

Key Items

Estimated Total Cost ($)

1

·        Resurface existing Basketball Court

·        Retain and expand community walkway

·        New concrete pathways near sculptures

·        Extensions of footpath

·        Bollard provision

·        Tree maintenance to provide passive surveillance

·        Floodlighting provision on sports field, basketball court and skate park

651,000

2

·        Additional Trees

·        Turf Replacement

·        Provide native bush elements

196,000

3

·        Parking on Charnwood Avenue (Southern Side)

·        Additional Nature Play Elements on Playground Site

·        Shelter, seating and BBQ Installation

·        Installation of exercise nodes

368,000

4

·        Demolish existing toilet block and stage replacement

·        Toilet

·        Changerooms

·        Potential multipurpose facility

1,117,000

5

·        Minor works on Skate park (seating, tables and shelter)

·        Informal paths to skate park

·        Pump track to replace existing bike track

199,000

6

·        Potential fenced dog area

81,000

TOTAL (including contingencies and other fees)

3,894,000

 

The proposed staging is based on several factors, including:

 

·        Available funding via the City’s Long Term Financial Plan;

 

·        Ease of access to works;

 

·        Capacity to undertake work without affecting other elements;

 

·        Requirement for works to be completed before other elements can be constructed; and

 

·        Priorities in order to progress the park development to align with policy.

Consultation

The consultation process has been undertaken as per the City’s Community Engagement Policy. As indicated earlier in this report, the consultation process was undertaken in two stages to facilitate a greater degree of resident and stakeholder input.

 

The first consultation process was conducted between 13 November and 8 December 2017, and included the following:

 

·        Distribution of an information letter to residents within a walkable radius of the Park, requesting that they take part in an online survey and view the map. Hardcopy surveys and copies of a site plan were also sent;

 

·        On site community consultation held on 29 November to allow interested members of the public to view and discuss and workshop upgrade and development opportunities with Administration and Elected Members; and

 

·        Inclusion of the concept plan and comment form on the City's web site under the 'Your Say" section. 

 

To ensure residents were able to provide appropriate feedback, those consulted were provided an aerial map of the park without alterations or additions (Attachment 2). From this, they were asked to provide feedback as to how they felt the park could be better designed and utilised.

 

The City received 71 responses. Of these, 55 (77.5%) were in favour of the park being developed, with 16 (22.5%) opposed.

 

The requests through the feedback included:

 

·        Installation of Seating / Shade / gathering areas;

 

·        Upgrade of Playground Equipment;

 

·        Pathways (walking/jogging and cycle);

 

·        Upgrade of Toilet Block / Open early morning and late at night;

 

·        Refurbishment of existing structures (half-court, skate park);

 

·        Keep the green space;

 

·        Soccer field to be kept;

 

·        Additional ‘native’ trees;

 

·        Extension to car park; and

 

·        BBQs.

 

It should be noted that many of the responses that did not support development indicated they were hesitant to approve until a draft Master Plan was provided. A more detailed summary of the consultation can be viewed in (Attachment 3).

 

Following from the first consultation, a draft Master Plan was developed based on the initial consultation feedback (Attachment 4).

 

Once the draft Master Plan was finalised, Administration undertook a second consultation process, which was held between 3 April and 1 May 2018. A site meeting was held with residents on 12 April 2018.

 

The response to the concept plan was largely positive, with 65 out of 70 respondents (or 92.8%) indicating they support the concept design. Only 2 (2.8%) of the responses indicated the design was not supported, with 3 not indicating either. Those that did not support the plan requested the following:

 

·        Additional Tennis Courts;

 

·        Outdoor Pool;

 

·        Theatre area;

 

·        Expanded skate park / youth area; and

 

·        BMX / Pump track.

 

The City received some feedback with suggested improvements to the design. These include:

 

·        Additional Parking near playground (perhaps on verge);

 

·        Gravel track to be made into concrete path (as per the rest of the path network); and

 

·        Daytime access to toilets.

 

A more detailed summary of the consultation can be viewed in (Attachment 5).

 

 

In considering the responses noted above, the following advice is provided:

 

Comment

Response

Additional Tennis Courts

This would involve some clearing of the surrounding area. There was insufficient support for this in the consultation

Outdoor Pool

This item was considered too costly, and would not suit the site. Additionally, the population forecasting and planning does not demonstrate a need for a pool in the Two Rocks area until 2042

Theatre area

The large open space can be converted if required for one-off events

Expanded skate park / youth area

The skate park is considered sufficient for the space. To add the infrastructure would take away from the available open space

BMX / Pump track

There is capacity to provide in the future, but it was determined to keep the track consistent

 

Following the consultation, the feedback and requests made by residents were reviewed by Administration, with the majority of the resident and stakeholder feedback (as outlined above) incorporated into the final Master Plan (Attachment 6).

 

Items suggested by the community that were not included in the design include:

 

·        CCTV cameras;

·        Dedicated cycle ways;

·        Exercise equipment around the park;

·        Additional parking to the north of the park;

·        Moving amenities building to the north;

·        Drone obstacle course; and

·        Flying fox.

 

The above items were either considered not to be within budget capacity or were outside the City’s Local Planning Policy 4.3 – Public Open Space levels of provision.

Comment

As a result of the consultation process there was a strong response from the community that the current amenities available in the park (large green space, open areas, skate park and playground etc.) were enjoyed by the community and should be retained. That being said improvements to the existing park elements were requested, such as resurfacing the basketball court, construction of a path network and improvement to the toilet facility.

 

Administration is of the view that the resulting Master Plan provides a balance between retaining the existing amenity and further development to meet future community needs.

Statutory Compliance

The City will be required to secure the necessary Development Approvals prior to the commencement of construction.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

 

 

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to improve the existing management system.

Policy Implications

The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan.

 

The community consultation process was undertaken as per the City’s Community Engagement Policy.

Financial Implications

As noted, the estimated cost of the Master Plan is $3.9M, with an indicative staging as outlined in the table below.

 

Stage

Estimated Total Cost ($)

1

651,000

2

196,000

3

368,000

4

1,117,000

5

199,000

6

81,000

TOTAL

3,894,000

 

The cost estimates identified above include contingencies, design and project management costs.

 

 

 

Currently there is no allowance made within the existing Capital Works Budget for the implementation of the Master Plan outcomes. It is Administration’s intention to list the implementation of the Master Plan (based on the proposed schedule outlined within this report) for consideration within the City’s Long Term Financial Plan (LTFP). This will include consideration of re-prioritising existing North Coast Ward projects within the LTFP to accommodate the Master Plan outcomes or adding these to the out years of the LTFP.

 

Grant funding is available for projects of this nature and it is envisaged that applications would be made for each stage through relevant funding bodies. 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the Charnwood Park Master Plan as shown in Attachment 6 of this report, as the guiding document for the future development of Charnwood Park;

2.       NOTES that Administration will list the individual projects identified within the Master Plan for consideration within the City’s Long Term Financial Plan, based on the priorities identified within the report; and

3.       RECOGNISES and THANKS the community for its involvement in the community consultation process.

 

 

 

Attachments:

1.

Charnwood Park, Two Rocks

18/302522

 

2.

Letter to Residents - Charnwood Master Plan Consultation 1

17/379272

 

3.

Consultation Summary - Charnwood Park Master Plan - Consultation 1

17/432640

 

4.

Charnwood Reserve Master Plan for Consultation

18/212082

 

5.

Consultation Summary - Charnwood Park Master Plan - Second Consultation

18/163090

 

6.

Charnwood Reserve Master Plan -  Final Concept Design

18/212097

Minuted

 

 

 

 


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3.7    Wanneroo City Soccer Club Change Rooms Extension - Concept Design

File Ref:                                              28879 – 18/294907

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider the proposed concept design for the Wanneroo City Soccer Clubrooms change rooms extension.

Background

Kingsway Regional Sporting Complex (the Reserve) is located at 100 Kingsway, Madeley and is classified as a Regional Active Reserve. The property type is Crown Land vested in the City of Wanneroo for the purposes of recreation.

 

The Wanneroo City Soccer Club (the Club), formed in 1975, has been based at the Kingsway Regional Sporting Complex since 1986 after relocating from their previous home bases at Scenic Drive in Wanneroo and the Wanneroo Showgrounds. The Club’s facilities are located in the south west corner of the Reserve (Attachment 1), including the existing clubroom building for which the Club holds a lease.

 

A summary of the facilities available to the Club is provided below:

 

·          Clubrooms – function space;

·          2 x Change Rooms (internal);

·          2 x Change Rooms (transportables);

·          Kitchen;

·          Bar;

·          Male and Female Toilets;

·          Store Room;

·          External storage shed; and

·          3 x senior sized soccer pitches.

 

The Club currently has 19 junior teams and 13 senior teams, including seven men’s and six women’s teams, however there are only two permanent change rooms and two temporary change rooms (without shower or toilet amenities) available.

 

The temporary transportable changing facilities were provided by the City during the 2017 winter season to assist in addressing their immediate needs in the short term, with these facilities to be re-located to another site once the change room extension project is complete.

Detail

Concept Development

 

Administration has prepared a draft concept design (Attachment 2) for the provision of six multipurpose change rooms, a store room and a Universal Access Toilet to be constructed to the north of the existing Wanneroo City Soccer Clubrooms (Attachment 3) as a separate structure, connected by a covered breezeway between the two buildings.

 

The proposed scope of works for the building is included in the table below:

 

 

Element

Description

Change Rooms x 6

6 x unisex change room facilities to service 3 home and 3 away teams (male and female).

40m2 = 25m2 changing area + 15m2 wet area in each.

Storage Room

Storage space of 24m2, to include a tap and floor waste area for equipment cleaning purposes.

Universal Access Toilet

Compliant universal access toilet (6.5m2).

Bin Store

To be located to the south of existing clubrooms as a separate structure, away from the entrance (11.2m2). 

 

The proposed change rooms extension building seeks to meet the operational requirements of the Wanneroo City Soccer Club (the Club), and to ensure there is an adequate provision of sports amenities to meet both the current and future usage at the site. There are three soccer fields used by the Club, and on a regular match day can have up to six teams requiring access to changing, toilet and shower facilities at any one time.

 

The proposed facility provision is considered to be appropriate for a regional level active reserve and for the activities of the Club. The facility design has taken into consideration the level of facility provision proposed for the Olympic Kingsway Sports Club as part of the new change rooms facility project also being delivered as part of the 2018/19 Capital Works Program. It should be noted that the room sizes and functionality are based on the Club’s needs for both competition and training days.

 

Project Schedule

 

The proposed timeframes for the Wanneroo City Soccer Club Change Rooms Extension is as follows, noting that the schedule allows for the submission of a Department of Local Government, Sport and Cultural Industries – Community Sporting and Recreation Facilities Fund (CSRFF) application in September 2018.

 

Project Phase

Timeframe

Concept Design – Approved by Council

August 2018

Grant Application

August - September 2018

Detailed Design

August - October 2018

Grant Outcome

February - March 2019

Tender

April - June 2019

Construction

November 2019 - May 2020

Practical Completion

May 2020

Defects Liability Period

May 2021

Project Closure

June 2021

Consultation

In the development of the proposed concept design, Administration undertook consultation with the Wanneroo City Soccer Club, meeting with club representatives on site on two occasions throughout May-June 2018 to review the draft drawings and obtain feedback.

 

Administration held a third and final consultation meeting with the Club and Elected Members on 2 July 2018 at the Civic Centre to present the revised drawings including 3D Image Views (Attachment 4) and concept for the Club’s approval. A number of comments were raised by the Club during the meeting regarding the proposed designs, which are provided below as a summary:

 

·        Two change rooms closest to the pitch - missing the toilet icons/images.

 

 

·        Windows at the rear of the building should be raised higher to maximise natural light, ventilation, and for increased privacy/security reasons.

 

·        The two middle change rooms should include a “sky light” to provide natural lighting due to the lack of external windows.

 

·        Storage area to include a wet space with a drain and tap in the corner to assist with cleaning of their line marking equipment.

 

·        City to consider painting the exterior of the existing building to match the finish of the new building (budget permitting).

 

The above comments were addressed and factored into the final version of the Concept Design attached to this report.

 

Administration received correspondence from the Club via email confirming acceptance of the concept designs on 20 July 2018. A subsequent letter was then received from the Club on 30 July 2018 providing official confirmation of acceptance of the plans (Attachment 5).

 

Broader community engagement has not been undertaken on the basis that the proposed development sits within the Reserve and, as such, will have minimal impact on the surrounding community.

Comment

The extension of the Wanneroo City Soccer Clubrooms to allow for additional changing and storage facilities was identified as a high priority within the Revised Kingsway Master Plan Review (2011), to meet the current and future needs of the Club and their growing membership.

 

Since the development of the Master Plan report, the Wanneroo City Soccer Club’s membership has continued to grow, particularly in relation to the number of women’s and girl’s teams registered. It is therefore imperative that the new changing facilities are designed as unisex, for use by both male and female teams, with appropriate design features to maximise security and privacy.

 

Administration is of the view that the proposed concept plan for the Wanneroo City Soccer Club Change Rooms Extension will adequately meet the current and future needs of the Club, supporting their continued growth and encouraging active, healthy lifestyles within the community.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

 

 

 

Risk Management Considerations

Risk Title

Risk Rating

Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risk relating to the issues contained within this report has been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

Nil

Financial Implications

In 2016, the Wanneroo City Soccer Club was awarded a $150,000 grant for the construction of additional change rooms at the facility, funded through the Federal Government Department of Infrastructure and Regional Development’s Community Development Grants Program. The Club has transferred this grant over to the City to be used as part of the change rooms extension project.

 

Administration will be submitting a Community Sporting and Recreation Facilities Fund (CSRFF) application to the Department of Local Government, Sport and Cultural Industries in September 2018, for the amount of $250,000 with the outcome not advised until February 2019. Administration will report to Council in either March or April 2019 on the grant outcome and implications for the project. Should the grant application not be successful, additional funding will be sought through the 2019/20 budget process.

 

A summary of the project budget (PR-4108) has been outlined in the table below:

 

Year

Description

Total

2017/18

Design

$80,000

2018/19

Detailed Design & Construction

$200,000

2019/20

Construction

$650,000

 

Total

$930,000

 

A budget of $80,000 was listed as part of the 2017/18 Capital Works Budget for design, with a further $200,000 for detailed design and construction in 2018/19 as part of the approved Capital Works Budget. A further $650,000 for construction is listed in 2019/20 within the City’s Long Term Financial Plan, of which $400,000 is proposed as grant funding from the previously mentioned sources. The current cost estimate for the project is $930,000.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         ENDORSES the Wanneroo City Soccer Club Change Rooms Extension Concept Plan, shown in Attachment 2 of this report;

 

 

2.       NOTES that based on the current proposed project schedule, construction is due to commence in November 2019 and will be concluded in May 2020;

3.       NOTES that an additional $650,000 for construction is listed in 2019/20 within the City’s Long Term Financial Plan, which includes a $400,000 of grant funds through both Federal and State Government funding programs;

4.       RECOGNISES and THANKS the Wanneroo City Soccer Club for their involvement in the concept design process.

 

 

 

Attachments:

1.

Wanneroo City Soccer Club - Location Map

18/301904

 

2.

Wanneroo City Soccer Club Change Rooms Extension - Concept Plan

18/299105

Minuted

3.

Wanneroo City Soccer Club Change Rooms Extension - Proposed Location

17/12879

 

4.

Wanneroo City Soccer Club - Change Rooms Extension - 3D Views

18/299114

 

5.

Letter - Wanneroo City Soccer Club - Change Room Extension - Concept Plan Acceptance

18/302521

 

 

 

 

 

 

 

 


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3.8    Request Waiver of Fees - Yanchep Two Rocks Community Bus Management Committee

File Ref:                                              125 – 18/297921

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

fIssue

To consider a request from the Yanchep Two Rocks Community Bus Management Committee (the Committee) to waive facility hire fees.

Background

The Committee has been operating at the Phil Renkin Recreation Centre for many years and was originally established in 1990 as a Committee of Council by the former City of Wanneroo. The Committee aims to deliver a cost effective transport service for those in need and where there is no alternative service for the benefit of individuals and community groups in the Yanchep and Two Rocks area.

 

Upon the split of the former City of Wanneroo, all Committees of Council were cancelled and it appears that the Committee was not reinstated by the newly formed Shire of Wanneroo. In 2001, the Committee requested a review of the ‘Instrument of Appointment Delegation’ and was subsequently listed on the Committee Register 2001. The Committee is currently listed as an External Committee within the City of Wanneroo Committee Register, although it appears that it continues to operate in line with the service intent of the 1990 Instrument of Appointment and Delegation. This situation is currently being reviewed by Administration through a Governance Review of the Committee (as recommended by Executive in December 2017).

 

The Committee has been operating under an MOU developed in 2009, which outlines the roles, responsibilities and expectations as they relate to provision of the Yanchep and Two Rocks bus service.  In 2016, a letter was sent to the Committee proposing that the terms of the MOU continue to apply until such time as a replacement MOU can be agreed. The existing MOU does not have any clauses relating to either facility use or to waiver of fees for facility use and therefore the current agreement does not provide for guidance on fee waivers. Review of the MOU forms part of the current Governance Review being undertaken.

Detail

The Committee currently have two facility hire booking types for the Phil Renkin Community Centre, being a monthly meeting and a weekly bingo evening, which is a fundraiser for the replacement of the bus. The cost of these two bookings for the 2017/18 financial year and for the 2018/19 financial year to date (YTD) is as follows:

 

Booking Type

2017/18

2018/19 (YTD)

Monthly Meeting

$270.60

Nil*

Weekly Booking

$9,668.75

$1,755

Total

$9,939.35

$1,755

 

*Note – subsidised use applied.

 

Administration can confirm that the money raised at the bingo nights is not sufficient to cover the hire costs of the facility.

 

 

The Committee has been receiving a 100% subsidy through the previous arrangement, which is not compliant with the City’s current policy framework. This was not identified when finalising the Committee’s contract of hire for the 2017 and 2018 calendar years (annual hire contracts run on a calendar year).

 

In order to remain compliant with policy, this report will seek a waiver of fees for the 2017/18 financial year and the 2018/19 financial year to date, at a value of $11,694.35.

 

To resolve this issue and to accommodate the needs of the Committee moving forward, this report will recommend that the Facility Hire and Use Policy be reviewed to accommodate the group within the section 2.3.2 Service Clubs and Charitable Institutions and Emergency Service Organisation. This will then provide the Committee with a 100% waiver for their regular bookings, being their monthly meetings and weekly bingo evenings.

Consultation

Consultation has been ongoing with the Committee.

Comment

The Committee is operated by volunteers and includes Council representation. Monthly meetings are held to discuss the management of the bus, and are minuted by a City representative who provides administrative support to the Committee as per the MOU.

 

The bingo nights are a historical fundraising activity undertaken by the Committee, in order to raise monies towards periodic replacement of the bus which is listed and managed as a City asset. The Committee has informed the City that it does not raise enough money at these weekly events to cover the facility hire costs.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

 

 

 

Policy Implications

The Donations, Sponsorships and Waiver of Fees and Charges Policy states that Council will not consider:

 

·        2.3 Retrospective applications.

 

·        4.6 Requests for continuous or ongoing waiver of fees and charges although a one-off 50% waiver of fees (covering one financial year) may be provided to not-for-profit groups hiring Council facilities. This will be available to groups as short-term support.

 

The City’s Facility Hire and Use Policy outlines the application and subsidy of fees and charges. Section 2.3 Subsidised Use outlines applicable subsidised use for junior and senior clubs of up to 100% of hire fees. Section 2.3.2 Service and Charitable Clubs and Emergency Organisations provides for a subsidy of 50% on general facility hire fees and a 100% subsidy for regular meetings, for organisations defined within the policy.

Financial Implications

A total waiver of $11,694.35 is being sought for the 2017/18 financial year and the 2018/19 financial year to date, being for the Committee’s monthly meetings and weekly bingo evenings.

 

Funds raised at the weekly bingo evenings go into a City reserve account for the replacement of the Committee’s bus, which has a balance for 2018/19 of $113,251. The estimated cost of replacing the existing bus is between $120,000 and $160,000 based on a like for like replacement (the current bus is a Higer Munro 7.6).

 

Under the original MOU set up to govern the operation of the Committee, it states "The City will manage the investment of group-generated funds into a reserve account established specifically, and quarantined for, the ongoing delivery of the service" (Item 3.1.2b Financial Management of Reserve Account).  At item 3.3 it states "Vehicle replacement is to be funded through income generated by donations and fundraising endeavours to be undertaken and coordinated by the YTRCBMC (the Committee)".

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       APPROVES the retrospective waiver of fees and charges to the value of $11,694.35, being the Yanchep Two Rocks Community Bus Management Committee’s monthly meetings and weekly bingo evenings for the 2017/18 financial year and the 2018/19 financial year to date (July and August 2018); and

2.       APPROVES the amendment of the Facility Hire and Use Policy, Section 2.3.2 Service and Charitable Clubs and Emergency Organisations, to specifically list the Yanchep Two Rocks Community Bus Management Committee as being eligible for 100% subsidised use of facilities for their regular bookings, defined as monthly Committee meetings and weekly bingo evenings.

 

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            370

3.9    Monaghan Park, Darch - Seniors Exercise Space - Outcome of Community Consultation and Concept Approval

File Ref:                                              32706 – 18/298109

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider the proposed concept plan for the development of a seniors exercise space at Monaghan Park, Darch.

Background

Monaghan Park (the Park) is an existing passive reserve located at 82 Monaghan Circle, Darch (Attachment 1). The Park currently includes four benches, a path network and a children’s playground with a swing, two combination units and two activity units. The details of the park (based on a GIS investigation) are as follows:

 

Item

Current Status

Park Size / Hierarchy

2.7ha / Neighbourhood Passive Park

Reserve / Lot No.

14579

Property Type

Public Recreation

Ownership

Crown Land – City of Wanneroo Managed

Aboriginal Sites

None listed on GIS

Water Restrictions

Park sits within the Whitfords groundwater sub-area which is currently over allocated by the Department of Water. No additional groundwater resources are available in this area.

Bush Forever

None listed on GIS

 

Existing public open space within a walkable catchment of the Park (400m - 800m or 5 to 10 minute walk) include:

 

Park

Location

Comment

Ashdale Park

99 Ashdale Boulevard, Darch. 400m north west

Located adjacent to and used by Ashdale Primary School.

Longford Park

3 Longford Circuit, Darch. 195m north

Passive park with play equipment, sporting goals and path network.

Romaine Park

17 Romaine Loop, Darch. 450m east

Local passive park, currently undeveloped.

Landsdale Park

120 Landsdale Road, Landsdale. 750m south

Conservation.

Appleby Park

82 Monaghan Circle, Darch. 438m south

Kingsway Road is a major barrier to accessing this park.

Bowood Park

2 Bowood Road, Darch. 530m south west

Less than 75% of land parcels managed by the City.

 

 

 

 

Detail

In 2017, the City received a $61,000 grant through the State Government’s Local Projects, Local Jobs program to develop a senior’s exercise park within the Madeley or Darch areas. Given the broad definition of the location and scope of the facility, Administration undertook a preliminary investigation to determine the type of equipment to be included in the design and a suitable location within these two suburbs for the park to be developed.

 

The investigation included a site visit to Mandurah Silverchain where there is a purpose built seniors’ exercise park on site that is used to support rehabilitation programs and services with Silverchain clients. Whilst on site, City officers consulted with staff on the type of considerations to be made when selecting a suitable location for the facility, who suggested such things as shade, parking, accessibility, and public transport. It was also suggested that locating the facility close to a medical centre or physiotherapy clinic would enable health professionals to utilise the equipment to support the development of flexibility and mobility with their senior clients / patients.

 

For the purposes of this project, a seniors’ exercise park has been defined as the provision of free standing exercise equipment which is specifically designed to assist in the improvement in balance, flexibility and mobility for seniors and those with limited mobility.

 

Site Selection

Selection of a preferred location took into consideration the following factors relating to suitability, accessibility, and proximity to services:

 

·        Size and classification

·        Amount of existing infrastructure and type

·        Shade

·        Parking

·        Walkability (connections to footpaths and neighbouring streets)

·        Proximity to public transport

·        Location – proximity to other services (medical centres, lifestyle villages, shops, etc.)

 

A total of seven sites were considered as a part of this analysis, with a summary of the results provided in the below table. It should be noted that only one known seniors’ lifestyle village exists within the Madeley/Darch area being the Brightwater Care Lifestyle Village (Kingsway Court Residents Association) on the corner of Kingsway and Hartman Drive. A location map displaying all considered sites and relevant services is provided within (Attachment 2).

 

Park Name

Comment

Rank

Monaghan Park, Darch

Good parking and accessibility. Close to Darch Medical Centre and public transport.

1

Amstel Park, Madeley

Conservation bushland on most of site. Southern Lot already developed with existing fitness equipment.

2

Appleby Park, Darch

Being developed as part of a separate project in 2018/19.

3

Belvoir Park, Darch

Poor access to public transport and services, minimal parking.

4

Rufus Park, Madeley

Conservation bushland. Not suitable.

N/A

Susan Park, Madeley

Conservation bushland. Not suitable.

N/A

Winston Park, Madeley

Too small, poor access to public transport and footpaths. Inadequate parking. Not suitable.

N/A

 

Monaghan Park in Darch was selected as the most suitable location to install the seniors exercise park. This is as a result of the amount of parking available on site (approximately 15-20 bays), connections throughout the park and surrounding streets via path networks, proximity to the Darch Plaza which includes a medical centre and physiotherapy, and proximity to public transport with a bus route running close by along Ashdale Boulevard to the west and Driver Road to the east. Having the seniors exercise space located close to the local medical centre and physiotherapist in Darch also presents an opportunity for practitioners to utilise the equipment for rehabilitation purposes with clients experiencing mobility issues.

 

Amstel Park in Madeley was also considered as a possible location for the seniors exercise space given its proximity to public transport with a bus route running along Susan Road to the west, as well as the level of parking available close by (approximately 10-12 bays). However, the park is already fully developed with an existing playground, nature play area, open kick-about space, and four exercise equipment stations available at the site around the path network. The proximity to Madeley Primary School to the east would also present access and safety issues for senior residents due to the level of traffic during school pick up and drop off times, which would cause access to the park and the designated parking bays to be significantly impacted.

 

Concept Development

Administration prepared a concept plan for consideration by the community (Attachment 3) which includes the option for either a larger combination unit or a number of individual equipment stations within the space. As outlined earlier within the report, the proposed equipment within the concept plan is specifically designed to help improve balance, flexibility and mobility (with a seniors focus) for the community, and includes the following elements:

 

·        Balance spring / beam

·        Rope footbridge

·        Dexterity bar

·        Core twister

·        Supported step and calf

·        Supported sit and up platform

·        Shoulder wheel.

 

The concept will also include the provision of rubber soft fall for improved accessibility, with the areas being covered by a shade sail.

 

The draft concept plan allows for the development of the park in a single stage, with the current budget of $81,000 which includes the $61,000 the Local Projects Local Jobs grant and an additional $20,000 of municipal funds as part of the 2018/19 Capital Works Budget. The proposed schedule will see construction commence in February 2019 and be completed by May 2019.

Consultation

The consultation process has been undertaken in line with the City’s Community Engagement Policy. Community consultation was conducted for a period of four weeks from 30 April until 28 May 2018 and included the following consultation strategy:

 

·        Distribution of an information letter and concept plan (Attachment 4) to 579 residents and landowners within 400m of the Park;

 

·        Direct communication with the following external stakeholder groups / networks:

 

o   Kingsway Court Residents Association

o   Alexander Heights Senior Citizens Club

o   New Life Christian Centre

o   Girrawheen/Koondoola Seniors Club

o   Vietnamese Seniors Association of WA

o   Gujarati Seniors

o   Members of the G.O.L.D Program

 

·        Direct email communication with the following external industry stakeholders:

 

o   Silver Chain Group

o   Darch Physio

o   Darch Medical Centre – Spectrum Health

o   Landsdale Medical Centre

 

·        Inclusion of the concept plan and link to the online survey on the City’s website.

 

Administration met with the Member for Girrawheen, Mrs Margaret Quirk MLA on 4 April 2018 to discuss and gain support for the proposed site and concept plan.

 

Public Comment Outcomes

At the close of the community consultation period, Administration received a total of 78 responses to the survey, which is a return rate of approximately 13.5%. There were 48 submissions that supported the development of a seniors exercise space within the local area (62%), and 30 that were opposed to the proposal (38%). Of those in favour of the project, 96% (46) supported the development of the seniors exercise space at Monaghan Park.

 

Respondents in support of the proposal were asked to indicate their preference for the type and layout of the seniors exercise equipment with 65% selecting the provision of individual equipment stations as their preferred option over a larger combination unit (33%). One respondent to this question chose neither option.

 

A list of all comments received can be found in (Attachment 5), with a summary provided below:

 

·        Excellent idea as it provides a space for elderly people to undertake physical activity;

·        The elderly need exercise facilities just as much as young children do;

·        Great addition to the park, will complement existing walking track and playground;

·        Seniors can use the space throughout the day during school hours; and

·        Individual stations preferred as it will allow more people to use the space at once.

 

Respondents also made a number of suggestions relating to additional elements and changes to be included within the detailed design. A summary of these suggestions is provided below:

 

·        Remove the word “seniors” from the title of the space to make it more inclusive;

·        Scatter the equipment around the path network to provide exercise stations;

·        The site should be closer to the playground in the south-east corner;

·        Include additional exercise equipment with more challenging options;

·        Bike stands;

·        Water fountain;

·        Additional seating; and

·        Universal Access Toilet.

 

There were also a number of concerns and comments received from the 30 respondents who did not support the proposal. A summary of these comments is provided below:

 

 

·        Security lighting and CCTV is a priority for the Park to deter anti-social behaviour;

·        Project is a waste of ratepayers’ funds, residents want security lighting instead;

·        The park is only used by children and young families, no seniors live nearby;

·        No one has asked for a seniors exercise space, the equipment will not get used;

·        Existing views and amenities of the park will be impacted; and

·        The seniors exercise space will increase anti-social behaviour and will get vandalised.

 

Administration included a question in the survey asking respondents to identify their age. This was to provide an insight into who was responding to the online survey, and to ensure there was sufficient engagement with senior members of the community as part of this consultation. A summary of these responses is provided below:

 

·        10% were aged 35 years or under (8 respondents);

·        23% were aged between 35 and 44 years (18 respondents);

·        24% were aged between 45 and 54 years (19 respondents);

·        22% were aged between 55 and 64 years (17 respondents); and

·        21% were aged 65 years or over (16 respondents).

 

As detailed above, 21% of survey respondents were aged 65 years or over, representing the main target audience for the seniors exercise space at Monaghan Park in Darch. Whilst all members of the community are invited to utilise the proposed seniors exercise space at the Park, the equipment is designed specifically to help senior members of the community to improve their balance, flexibility and mobility.

 

South Ward Community Reference and Sporting User Group

At the Briefing Session on 19 June 2018, Council considered report 3.16 Monaghan Park, Darch – Seniors Exercise Space – Outcome of Community Consultation and Concept Approval, where a number of questions were raised about the contents of the report. As a result, Administration withdrew the report to provide an opportunity for further discussion at the South Ward Community Reference and Sporting User Group (the Reference Group) meeting held on 25 July 2018.

 

At the Reference Group meeting, Administration provided an overview of the proposed seniors exercise space development at Monaghan Park, including the process undertaken in relation to site selection, concept development and community consultation. As a result of the Reference Group’s discussion, members agreed that the report be progressed to the Ordinary Council Meeting to be held on 21 August 2018 for consideration.

Comment

In considering the responses from residents, noted above, the following advice is provided:

 

Comment

Response

Security lighting and CCTV is a priority for the Park to deter anti-social behaviour.

The provision of security lighting at Monaghan Park has been listed for consideration as a separate project within the City’s Long Term Financial Plan as a result of Council’s consideration of Petition PT01-02/18, considered at its meeting held on 27 March 2018. This petition sought the provision of lighting to the gazebo and playground area of Monaghan Park.

Project is a waste of ratepayers’ funds, residents want security lighting instead.

This project is partly funded by a $61,000 grant through the State Government’s Local Projects Local Jobs program. As above, the provision of security lighting is being considered as a separate project within the Long Term Financial Plan.

 

Park is only used by children and young families, no seniors live nearby.

2016 Census data lists a total of 655 residents over the age of 60 years living in Darch. This exercise space is intended to be used by seniors and/or people with lower mobility from throughout Darch and surrounding suburbs. It is also located in close proximity to the Darch medical centre and nearby seniors lifestyle villages.

Remove the word “seniors” from the title of the space to make it more inclusive;

As this space is intended to be used by both senior citizens and people with lower mobility of all ages, Administration will consider an alternative title for the space.

Scatter the equipment around the path network to provide exercise stations.

The seniors exercise space is designed as one inclusive space. The provision of individual pieces of equipment throughout the park will result in the duplication of costs associated with groundworks, landscaping, reticulation modification, turf replacement, kerbing, edging, shade sails and soft fall installation at each of the sites. This cannot be accommodated within the project budget.

The site should be closer to playground in the south-east corner.

Movement of the site closer to the playground to the south of the pathway will be considered as part of the detailed design process.

Include additional exercise equipment with more challenging options.

This is outside the scope of this project and has not been included within the design. The costs to install additional exercise equipment cannot be accommodated within the project budget.

Include a bike stand and drink fountain.

The costs for a bike stand and drink fountain (including water connection) are estimated at $20,000. These costs have not been allowed for within the project budget or Long Term Financial Plan.

Include additional seating.

The cost to install additional seating is estimated at approximately $8,000. This will be considered as part of the detailed design process, dependent on final costings.

Install a Universal Access Toilet.

Under the standard requirements of Local Planning Policy 4.3: Public Open Space, the inclusion of a Universal Access Toilet would be an overprovision of amenity. The associated costs have also not been allowed for within the project budget or Long Term Financial Plan. The cost to install a toilet (inclusive of power, water and sewerage connection) is estimated at $90,000.

 

As noted above, a number of comments received made reference to Petition PT01-02/18 which was considered by Council at its meeting on 27 March 2018. As a result of Council’s consideration of this Petition, the provision of security lighting at Monaghan Park in Darch has been included within the City’s Long Term Financial Plan, currently proposed to be delivered during the 2019/20 financial year.

 

With construction of the seniors exercise equipment currently scheduled to be completed in May 2019, the provision of security lighting at Monaghan Park could potentially follow shortly after if approved by Council as part of the 2019/20 Capital Works Budget.

 

In consideration of the above petition, Council also resolved that Administration would pursue a number of intervention strategies to deter the occurrence of anti-social behaviour at Monaghan Park, including:

 

·        Liaison with WA Police to raise awareness of community concerns at the location;

·        Increased security patrols;

·        Deployment of the City’s mobile CCTV trailer; and

·        Site visits from the City’s Youth Outreach Services.

 

Administration is continuing to progress with the implementation of various strategies to address the concerns raised by residents.

 

Many comments were also received about the suburb demographics, suggesting there are very few seniors living near Monaghan Park. A review of 2016 Census data revealed that approximately 9.3% (655) of the Darch population are aged 60 years and over, which is slightly lower than the City of Wanneroo average of 13.8%. Whilst this may be the case, the seniors exercise space is intended to be used by seniors and people with lower mobility from throughout the broader community, as this will be the first facility of its kind within the City of Wanneroo. Administration is proposing to design and construct a seniors’ exercise space within both the Central and North Coast Wards as part of the Long Term Financial Plan.

 

Notwithstanding the concerns expressed by residents, Administration is of the view that the installation of the seniors exercise space within Monaghan Park will result in increased levels of activation during the day and more positive use of the park by senior members of the community, which will assist in deterring anti-social behaviour.

Statutory Compliance

The City will be required to secure the necessary Development Approvals prior to the commencement of construction.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

The City's Local Planning Policy 4.3 Public Open Space was used as the guiding framework for the development of the concept plan. The community consultation process was undertaken as per the City’s Community Engagement Policy.

 

 

 

The design of the proposed park development will also take into account the City’s Access and Inclusion Plan.

Financial Implications

A budget of $61,000 from grant funds was listed in the 2017/18 Capital Works Program for the development of a seniors exercise park in Madeley/Darch, with a further $20,000 of municipal funds approved as part of the 2018/19 Capital Works Budget. The total estimated cost for the project is $80,983 including design and construction.

 

Council has previously endorsed the receipt of the above mentioned grant as part of report AS02-09/17 considered at its meeting held on 19 September 2017.

 

Administration has established a formal “Local Projects Local Jobs” Grant Agreement with the Department of Local Government, Sport and Cultural Industries for this project.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the Monaghan Park, Darch – Seniors Exercise Park Concept Plan, as shown in Attachment 3 of this report;

2.       NOTES receipt of $61,000 grant from the State Government to develop a seniors exercise park in Madeley/Darch;

3.       NOTES that an additional $20,000 of municipal funds was approved as part of the 2018/19 Capital Works Budget to support the construction of the seniors exercise space at Monaghan Park;

4.       NOTES that construction of the proposed development is planned to commence in February 2019 and be completed by May 2019; and

5.       RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.

 

 

Attachments:

1.

Monaghan Park, Darch - Location Plan

17/398747

 

2.

Location Map - Madeley/Darch Area (Seniors Exercise Park)

18/164869

 

3.

Monaghan Park, Darch - Seniors Exercise Park - Concept Plan

18/163178

Minuted

4.

Monaghan Park, Darch - Seniors Exercise Park - Letter to residents

18/199486

 

5.

Monaghan Park, Darch - Seniors Exercise Space - Survey Results Summary

18/202212

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            395

3.10  Warradale Community Centre - Restrictions of Functions Involving Alcohol

File Ref:                                              33186 – 18/305870

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To consider the results of the community consultation regarding the current 9.00pm restrictions placed on all functions involving the consumption of alcohol at the Warradale Community Centre in Landsdale.

Background

Council first considered restrictions on functions involving the consumption of alcohol at the Warradale Community Centre at its meeting held on 12 August 2003 (Report CD 01-08/03). As a result of this meeting Council resolved to:

 

“1.     CONFIRMS the implementation of a six-month trial period from 1 July 2003 to 1 January 2004, in which functions involving the consumption of alcohol are restricted to a 9.00pm finish time. 

 

2.       NOTES that a further report will be presented to Council in 2004 with the outcomes of the six month trial arrangements.”

 

Consequently, the trial was undertaken and the results reported to Council at its meeting of 8 June 2004 (CD04-06/04), where Council resolved to:

 

“1.     ENDORSES the existing trial period for alcohol restrictions art Warradale Community Centre to be extended for a period of two years expiring on 31 May 2006.

 

 2.      NOTES that a further report evaluating the outcome of this trial will be presented to Council in July 2006.”

 

A further report was presented to Council at its meeting held on 30 January 2007 (CD02-01/07), where Council resolved to:

 

“1      NOTES the results of the Warradale Community Centre Community Needs Survey.

 

2        ENDORSES the continuation of the 9.00pm finish time for all bookings and functions involving the sale or consumption of alcohol at the Warradale Community Centre.

 

3        NOTES that the 9.00pm finish time for all bookings and functions involving the sale or consumption of alcohol at the Warradale Community Centre will be reviewed by Administration every two years.”

Detail

As outlined above, the restrictions at the Warradale Community Centre have been in place since 2004. Since that time there have been a number of upgrades undertaken at Warradale Reserve including the following:

 

·        In 2010 the Warradale Sports Amenities Building (multi-purpose room, kiosk and storage) extensions was added to the existing Community Centre;

 

·        In late 2015 the additional car park was constructed, providing a further 42 parking bays for the users of the reserve; and

 

·        In mid-2016 the existing playing field was extended to senior AFL size, an additional two floodlighting towers were installed and four new cricket nets were constructed.

 

These facility developments have been undertaken to accommodate growth within the Landsdale area (being the primary catchment of the Warradale Reserve), which now accommodates a range of sporting clubs and user groups as outlined below:

 

·    Warradale Clubrooms

Brady St Music Inc

Hindu Swayamsevak Sangh Inc

Kingsway Junior Football Club

Landsdale Comm Wesleyan Methodist Church

Landsdale Craft

Landsdale Junior Cricket Club Inc

Landsdale Netball Club

Smart Centre of Excellence Inc

·    Warradale Community Centre

Black Swan Taekwondo Inc

Christian Power of Pentecost Church Inc

Jelly Tots Perth

Konga with Bec

Landsdale Comm Wesleyan Methodist Church

Landsdale Gardens Playgroup Inc

SEMAS Academy Wanneroo

Smart Centre of Excellence Inc

Wanneroo Wanderers 4WD Club Inc

·    Warradale Park

Kingsway Junior Football Club

Landsdale Christian School

Landsdale Comm Wesleyan Methodist Church

Landsdale Junior Cricket Club Inc

Landsdale Primary School

North Coast Marine Modellers Inc

 

In particular there has been significant growth within the Landsdale Junior Football Club, Junior Cricket Club and the Senior Cricket Club. As a result of this growth and based on feedback received from the resident sporting clubs (who advised that the current restrictions was impacting on their capacity to hold fundraising events), Administration sought to review the current restrictions involving functions including the consumption of alcohol.  

Consultation

In reviewing the restrictions on functions at the Centre, Administration undertook an online survey which opened 2 February and closed 2 March 2018. The aim was to gather feedback regarding the current 9.00pm restriction, which has been in place since 2004, prior to the upgrades to the facility. The survey involved mailing out information to residents within 400m of the Community Centre.

 

 

Details from the online survey are listed below:

 

·        From 553 letters, there was 129 responses (23% return rate);

 

·        In total 89 (69%) of the 129 respondents opposed the restrictions and 40 (31%) supported it in its current form;

 

·        21 of the 129 respondents were residents who lived opposite the Park, and of those 12 supported the current restrictions, while 9 opposed the restrictions; 

 

·        51 of the respondents were members of a local sporting club, all of which opposed the current restrictions of functions involving the consumption of alcohol;  and

 

·        35 of the total respondents were irregular users of the centre and 43 were regular users of the facilities at Warradale.

 

As a result of the survey, the key concerns raised were as follows:

 

·        Concerns about the impact on residents should the restrictions be lifted, primarily noise and anti-social behaviour; and

 

·        Impact on resident user groups in respect to fundraising activities (i.e quiz nights).

 

After the results of the survey were analysed, Administration sought to establish a Focus Group to consider options in relation to the alcohol restrictions. This was primarily due to the sensitive nature of the issue and in recognition that any change to the restrictions needed to be community lead rather than mandated by the City.

 

As a result 103 letters were sent out residents who were in the immediate vicinity of the Park. The letter sought nominations to join the Focus Group, which was to include an equal amount of people supporting and opposing the current restrictions (a maximum of 5 each). As a result of this process three nominations were received from residents who supported the existing restrictions, whilst three nominations were received from existing user groups who were opposed to the continuation of the restrictions.

 

The Focus Group met at the Warradale Community Centre on 23 July 2018 and included three residents, a representative from the Warradale Junior Football Club, Warradale Junior Cricket Club and the Warradale Cricket Club (senior). The purpose of the meeting was to examine options which take into consideration concerns of both groups and to identify an agreeable outcome.

 

Key points discussed within meeting included:

 

·        Consideration of the different user types, casual and regular hirers. Residents were quite supportive of the regular hirers, such as the clubs, with their main concern relating to the casual hirers;

 

·        The Clubs outlined that the current restriction required any functions to be clear of the centre by 9.00pm, with the sale of alcohol ceasing by around 8:30pm. As a result, Clubs found that their members would then leave the facility and congregate in the car park. This also limited their capacity to hold fundraising functions;

 

·        The Focus Group discussed that the management of the existing restrictions consider allowing Clubs to continue their booking and for members to remain in the centre after the sale of alcohol has stopped, to reduce noise in the car park and allow time for individuals to continue to socialise;

 

·        Clubs were empathetic towards the concerns of the residents and were seeking an amendment to the restrictions to support club operations (includes annual hirers), whilst protecting the local residents from bookings carrying a higher risk; and

 

·        Clubs sought the ability to have the restrictions amended for a specific number of functions per season, suggested between 2 and 3, with a later curfew (suggested 10.30pm/11.00pm).

 

As a result of the Focus Group discussion, the following amendments to the existing restrictions were agreed by the group:

 

·        That the existing 9.00pm restriction remain in place for all casual hirers, being that the function is required to be concluded and the centre vacated by 9.00pm;

 

·        No high risk functions permitted at the Centre as per the City’s Conditions of Hire – Community Facilities;

 

·        Revise the existing 9.00pm restriction to allow regular annual or seasonal users to cease the consumption of alcohol at 9.00pm and continue their booking up until 11.00pm at the latest; and

 

·        Revise the existing 9.00pm restriction to allow each annual or seasonal hirer up to three bookings per year/season (i.e. fundraising/social activities) where the booking and alcohol consumption can continue up until 11.00pm, with the facility to be vacated by 12.00 midnight.

 

It was agreed that there will be a review process put in place with the Focus Group where feedback will be sought at the end of the 2018/19 summer season (March) to understand how the amended restriction is working. However, it was noted that the Focus Group will be able to raise issues with Administration as they arise, which will allow ongoing dialogue between Administration, residents and regular users. It was also noted that the revised arrangements can be reviewed should there be any significant issues arise, with this being reported to Council on an as required basis.

 

It was noted that Administration will inform residents of the above outcomes post consideration by Council.

Comment

The revised restrictions, as outlined above, has been endorsed by resident and club representatives on the Focus Group and is fully supported by Administration. This is on the basis that the proposed revised arrangements take into consideration the needs of both residents and user groups, with an appropriate review mechanism in place.

Statutory Compliance

The sale of alcohol is regulated by the Department of Racing, Gaming and Liquor WA. The clubs are required to adjust their liquor licence accordingly.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

 

Accountability

Action Planning Option

Director Corporate Strategy and Performance

manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The restrictions are listed within the City’s Conditions of Hire – Community Facilities which will be amended to reflect the recommendations of this report, should these be approved by Council.

Financial Implications

There are no financial implications in respect to amendment of the current arrangements relating functions at the Warradale Community Centre which involve the consumption of alcohol.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       APPROVES amendment to the existing 9.00pm restriction for all functions involving the consumption of alcohol at the Warradale Community Centre and Clubrooms as follows:

a.       Revise the existing 9.00pm restriction to allow regular annual or seasonal users to cease the consumption of alcohol at 9.00pm and continue their booking up until 11.00pm at the latest; and

b.      Revise the existing 9.00pm restriction to allow each annual or seasonal hirer up to three bookings per year/season (i.e. fundraising/social activities) where the booking and alcohol consumption can continue up until 11.00pm, with the facility to be vacated by 12.00 midnight.

 

 

2.       NOTES that the following restrictions remain unchanged for the consumption of alcohol at the Warradale Community Centre and Clubrooms:

a.       That the existing 9.00pm restriction remains in place for all casual hirers, being that the function is required to be concluded and the centre vacated by 9.00pm; and

b.      No high risk functions permitted at the Centre as per the City’s Conditions of Hire – Community Facilities.

3.       NOTES that Administration will continue liaise with the Focus Group and that a review process will put in place where feedback will be sought at the end of the 2018/19 summer season (March 2019) to review the effectiveness of the changes to the restrictions prosed above; and

4.       RECOGNISES and THANKS the community and Focus Group members for their involvement in the consultation process.

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            401

 

Community Safety & Emergency Management Report

3.11  Constable Care Child Safety Foundation - Service Level Agreement 2018/2019

File Ref:                                              3077 – 18/288650

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To enter into a new Community Champion Service Level Agreement for 2018-2019 between the City of Wanneroo and Constable Care Child Safety Foundation (CCCSF).

Background

The City has partnered with CCCSF continuously over the past eight years through a Community Champion partnership program. This is due to the Foundation’s commitment to develop new models of interactive performance in schools and the positive impact these performances are having on students.  The CCCSF utilises applied theatre and interactive drama to engage children and young people aged between 4 to 17 years in self-learning strategies focussing on safety, protective behaviours, crime prevention, mental health and better decision making.

Detail

Between 1 July 2017 and 30 June 2018, CCCSF delivered 128 theatre-in-education performances to 9,916 children and young people aged between 4 and 17 years in 72 visits to pre-primary, primary and secondary schools and other venues within the City. Since January 2013 CCCSF has delivered 580 performances to in excess of 50,000 young people in 281 schools.

 

During 2017-2018, 34% of all students participated in programs that targeted the City’s priority focus areas of cultural understanding, violence prevention and drug and alcohol abuse, exceeding the minimum 20% performance benchmark. 

 

Performances conducted by priority theme are listed below:

 

·        Road Safety;

·        Mental Health;

·        Protective Behaviours;

·        Cyber Safety;

·        Bullying and Cyberbullying;

·        Cultural Understanding;

·        Alcohol and Drug Abuse;

·        Crime Prevention;

·        Violence Prevention

 

The program has been able to achieve positive outcomes in the changes to students’ knowledge and attitude towards the topics addressed, and the positive perception by teachers of the educational and engagement value of the programs delivered. This perception has been reinforced by the teachers at participating schools.

 

Media coverage received during the year included 172 media reports across on-line, print, radio and television platforms.  All media reports were positive in nature, telling “good news” stories about community events, Constable Care’s activity at local events and the presence of WA Police in these family-friendly, engaging environments.  Social media stories were published on all the commonly used platforms such as Facebook, Twitter, Instagram and Linked-in. Key social media coverage achievements include:

 

·        51% increase in Facebook followers from last financial year (1,487 to 2,252);

 

·        268% increase in website hits from Facebook from last financial year (1,214 to 4,473);

 

·        188,399 impressions on Twitter (up 211%);

 

·        Increase of 295% of followers on Instagram (from 200 to 790); and

 

·        21,389 impressions on 90 posts on LinkedIn in FY17/18.

 

A significant number of media stories were identified in platforms with distribution within the City of Wanneroo including:

 

Joondalup Times – 20/02/18

Article and photo about Wanneroo Secondary College performance of Candy Shop

Joondalup Times – 20/03/18

Article about CCCSF’s new performance in schools on drug abuse

The West Australian – 22/05/18

Report about Your Call youth crime prevention film competition

The West Australian – 22/09/17

Report about the launch of the new Constable Clare mascot

The West Australian – 30/01/18

Article on Back to School with road safety tips form Constable Care

Curtin FM – 30/01/18

Interview about back to school road safety with CCCSF CEO

Sunshine FM – 30/01/18

Interview about back to school road safety with CCCSF CEO

The West Australian – 5/04/18

Article about launch of Your Call youth crime prevention film competition

The West Australian – 22/05/18

Article about launch of Your Call youth crime prevention film competition

Consultation

Nil

Comment

The partnership with Constable Care supports the City’s strategic intent to foster safe communities, as well as supports our preferred approach to work proactively and in partnership with stakeholders to enhance community safety.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.2    Safe Communities

1.2.1  Enable community to be prepared and to recover from emergency situations

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s Strategic/Corporate risk register.

Policy Implications

Nil

Financial Implications

The cost of a Community Champion Partnership with Constable Care has been $25,000 per annum. However, recent notification advised of a 5% increase.  The additional cost has been attributed to the rise in inflation and Consumer Price Index (CPI) over the past two years where the SLA price has remained consistent.  The cost for 2018/19 is $26,250.

 

An amount of $25,000 is provided in the 2018/19 budget for this purpose.  During mid-year budget review, Administration will seek an adjustment for the additional $1,250 to cover the SLA for 2018/19.

Voting Requirements

Absolute Majority

 

Recommendation

That Council AUTHORISES the Chief Executive Officer to sign the Service Level Agreement for 2018/2019 with the Constable Care Child Safety Foundation.

 

 

Attachments:

1.

Community Champion Partner SLA - City of Wanneroo - CCCSF 2018-19

18/288925

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         404

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            407

3.12  Metropolitan North and East Recovery Group - Revised Partnering Agreement

File Ref:                                              123 – 18/291275

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider an extension of the Metropolitan North and East Recovery Group Partnering Agreement for the provision of mutual aid for recovery during emergencies for a further four years.

Background

In 2004 the City of Wanneroo was involved as a key stakeholder throughout the development of the Metropolitan North and East Recovery Group Partnering Agreement, the purpose of which was to formalise arrangements between participating local governments to provide mutual aid during emergency events affecting the community.

 

It was considered that the long term benefits of a regional coordinated approach to recovery management would be:

 

·        clarity and uniformity of recovery arrangements and approaches;

 

·        lead to the development of an improved networking of agencies and stakeholders;

 

·        provide a significantly enhanced pool of resources to local government in case of emergencies;

 

·        provide better availability of specific resources that may not be available to an affected local government; and

 

·        provide a consistent approach in dealings between the participating local governments in times of emergency.

 

Council at its meeting of 31 August 2004 (resolution memo TS19-08/04 refers) resolved to:

 

1.         ENDORSE the revised Partnering Agreement; and

 

2.       AUTHORISES the Chief Executive Officer to execute the Metropolitan North and East Recovery Group Partnering Agreement for the provision of mutual aid for recovery during emergencies.

 

The document was revised in February 2010 and the original seven local governments plus the Shire of Kalamunda agreed to extend the original agreement for a further four years.

 

At subsequent meetings of the partnering local governments held in June 2014 and February 2018, all agreed to extend the original agreement (with minor changes to reflect current naming protocols and a change to the administration of the document) for a further four years.

 

The participating signatories to the Partnering Agreement are:

 

 

·        City of Wanneroo

·        City of Joondalup

·        City of Stirling

·        City of Bayswater

·        City of Swan

·        Town of Bassendean

·        Shire of Mundaring

·        City of Kalamunda

 

The current Partnering Agreement is due to lapse on 7 October 2018.

Detail

The City has a statutory obligation under the Emergency Management Act 2005 to be prepared in response to all emergencies and to manage recovery following an emergency affecting the community.  This Partnering Agreement allows the City to improve its ability to better access and/or provide appropriate resources specific to recovery should such an incident occur.

Consultation

As part of the review process, consultation has been conducted with the partnering local governments (Cities of Joondalup, Stirling, Bayswater, Swan, Kalamunda, Town of Bassendean and Shire of Mundaring).

 

The Executive of both the Local Emergency Management Committee (LEMC) and the District Emergency Management Committee (DEMC) have no objections to supporting the intent of the Partnering Agreement. 

 

The City’s Chief Bush Fire Control Officer (CBFCO) has been made aware of these arrangements and will brief the Volunteer Bush Fire Brigades accordingly.

Comment

As the Partnering Agreement is due to lapse in October 2018, it is recommended that the City acknowledge the revised Partnering Agreement and that the Chief Executive Officer executes the document to enable the arrangement to be retained for a further four year duration.

 

It should be noted that the Partnering Agreement may be terminated by mutual agreement of all parties in writing at any time.

Statutory Compliance

The following Sections are relevant to this Partnering Agreement in regard to local governments performing functions outside their districts:

 

Section 3.19 of the Local Government Act 1995 – “Places to be regarded as within the district”, states:

 

(1)     For the purposes of the performance by a local government of any of its executive functions, its district is to be regarded as including –

 

(a)     any part of another district in relation to which it has been given approval by the local government of that district to perform that function.

 

 

Section 3.20 of the Local Government Act 1995 – “Performing functions outside the district”, states:

 

(1)     Things done by a local government in performing its executive functions may be done outside its own district but before it can do anything on land outside its own district that is not local government property of that local government it is required to have obtained the consent of –         

 

(a)       the owner of the land;

 

(b)       if the land is occupied, the occupier of the land; and

 

(c)     if the land is under the control or management of any other person, that other person.

 

Section 44 of the Bush Fires Act 1954 – “Powers and authorities of officers of bush fire brigade”, provides for Brigade Members if the need occurs to enter on land or into premises which may be on fire for the purpose of taking such steps as is deemed necessary for the control or extinguishment or for the prevention of the spread or extension of the fire.

 

This Partnering Agreement has also been reviewed in accordance with the Emergency Management Act 2005.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.2    Safe Communities

1.2.1  Enable community to be prepared and to recover from emergency situations

Risk Management Considerations

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Nil

Financial Implications

Through the Western Australian Natural Disaster Relief and Recovery Arrangement (WANDRRA), the State Government provides a range of relief measures to assist communities recover from an eligible natural event (bushfire, cyclone, earthquake, flood, landslide, storm, storm surge, tornado and tsunami). 

 

 

The Department of Premier and Cabinet, as the State Administrator, will activate the WANDRRA for those types of events if the anticipated cost of eligible measure will exceed the small disaster criterion (currently $240,000).

 

The Commonwealth has released the new Disaster Recovery Funding Arrangement, referred to as the DRFA. These new arrangements will commence on 1 November 2018. 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       SUPPORTS the continuation of the Metropolitan North and East Partnering Agreement for a further four years; and

2.       AUTHORISES the Chief Executive Officer to execute the Metropolitan North and East Recovery Group Partnering Agreement for the provision of mutual aid for recovery during emergencies.

 

 

Attachments:

1.

Metropolitan North & East Recovery Group Partnering Agreement

18/291277

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         411

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            419

3.13  Memorandum of Understanding between the City of Wanneroo and the Department of Fire and Emergency Services

File Ref:                                              33004 – 18/302063

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1  

Previous Items:                                   CP04-06/18 - Memorandum of Understanding between the City of Wanneroo and the Department of Fire and Emergency Services - Ordinary Council - 26 Jun 2018 7.00pm      

Issue

To consider the draft Memorandum of Understanding (MoU) between the City of Wanneroo and the Department of Fire and Emergency Services (DFES) for the management of bushfire services and emergency management responsibilities.

Background

The City of Wanneroo and DFES have a MoU to identify and document the respective roles and responsibilities of the City, DFES and the Chief Bush Fire Control Officer/Community Emergency Services Manager (CBFCO/CESM) as considered necessary to manage Wanneroo’s bushfire services and emergency management responsibilities.

 

The current MoU was due for renewal on 30 June 2018 however the City was not satisfied that the current document meets appropriate governance and accountability requirements given that the respective roles and responsibilities for the Community Emergency Services Manager (CESM) and Chief Bush Fire Control Officer (CBFCO), the City and DFES have been ambiguous in the past.  This is particularly the case as the MoU provides for the CESM to also be appointed as the CBFCO and there have been a number of occasions where the accountability for the functions has not been clear. This resulted in the City exchanging correspondence with DFES on a number of occasions over the past 12 months seeking to establish clarity on response activities and safety responsibilities for the CBFCO and VBFB members and City staff, particularly when on a fire ground, with limited success.   This was not an ideal situation, particularly where response activities were involved, and had the potential to compromise both employee and volunteer safety, and potentially leave the City exposed in a high risk environment. 

 

In June 2018, Council endorsed the CEO to commence negotiations with DFES to enter into a new Memorandum. The outcomes of these negotiations are reflected in the draft MoU as (Attachment 1).

Detail

The negotiation of a new MoU with DFES has provided an opportunity to address the following issues:

 

·        Clarify that the CESM will be appointed as the CBFCO to allow the CESM to undertake the functions of the Fire Control Officer under the Bush Fires Act 1954 and to assist the City to undertake its obligations under the Act.

 

·        Acknowledge that the CBFCO is a critical role for the City to:

o      deliver emergency management services;

 

 

 

o      discharge its statutory obligations in the Bush Fires Act 1954 and the Emergency Management Act 2005; and

 

o   manage the Volunteer Bush Fire Brigades (VBFBs).

 

·        Provide for the CESM to perform their CBFCO appointment duties and role under the supervision and lawful instruction of the City.

 

·        Recognises that the City will utilise the CESM as Incident Controller where the complexity of City incidents require and that the role will exercise full control and management of the incident, the response, the VBFBs and relevant City staff.

 

·        Provide, as far as is reasonably possible, continuity of the person appointed to the CESM role.

 

·        Provide for the CESM to be assigned to Wanneroo for the majority of the time, particularly during bush fire season, while recognising the need for opportunities for professional development.

 

·        Recognise the importance of regular reporting and accountability against the CESM Annual Business Plan to both the City and DFES.

 

·        Acknowledge that the CESM is expected to uphold and reflect the values of the City and DFES.

 

·        The MoU will be in force for a period of three years with an option to extend for three one year periods by agreement of all parties.

 

·        Continue a number of previous provisions that outline the objectives of the MoU; the undertakings for both DFES and the City across the Prevention, Preparedness, Response and Recovery (PPRR) spectrum; financial provisions; and dispute resolution.

 

A number of other issues that will address the City’s accountability and governance requirements, and provide clarity will be contained in the CESM Annual Business Plan.  It is intended that the Annual Business Plan will be finalised within one month of the new MoU being executed to ensure that these requirements are addressed through this mechanism.  DFES has indicated preliminary support for the matters that the City is seeking to address through the Annual Business Plan.

 

One of the important issues that has been identified in the recent independent review of the Neerabup peat fire is the definition around “exhausted resources” for Level 1 (Local Government) incidents.  Further work is needed to provide clearer definitions of “exhausted resources” for the purposes of Section 13 of the Bush Fire Act 1954.  As this is an issue that potentially affects not only the City of Wanneroo but a number of other Local Governments, the City will seek to work with the WA Local Government Association to progress this matter.  DFES has indicated that this matter does not align with the purpose and objectives of the MoU and would need to be progressed separately by the City.

Consultation

Consultation and negotiation has occurred with DFES on the new MoU.  The City’s Bush Fire Advisory Committee (BFAC) will be presented with the MoU for information at their next meeting.

 

 

 

Comment

The review of the City’s Emergency Management model, the implications of the creation of a Rural Fire Division of DFES, the previous endeavours by the City to seek clarity on roles and responsibilities under the existing MoU with limited success, and the findings from an independent review of a recent peat fire necessitated the City undertaking a major review of the existing MoU with DFES for the management of bushfire services and emergency management responsibilities.

 

The new MoU addresses a number of issues that have been identified, noting that further work is needed on the CESM Annual Business Plan and an approach to WALGA for a broader sector discussion around definitions for “exhausted resources”. 

 

In accordance with the June Ordinary Council recommendations, it is confirmed that the Chief Executive Officer is satisfied with the content of the new MoU and DFES is supportive of progressing with the MoU provided as (Attachment 1).

Statutory Compliance

There is a requirement through the Bush Fires Act 1954 Section 38 that the Local Government or the FES Commissioner appoints a CBFCO. 

 

The CBFCO role is as stipulated in legislation and discharges any statutory obligation in respect of the Bush Fires Act 1954.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.2    Safe Communities

1.2.1  Enable community to be prepared and to recover from emergency situations

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and performance

Manage

 

 

 

 

 

Risk Title

Risk Rating

CO-O13 Workplace Health and Safety

Low

Accountability

Action Planning Option

Director Corporate Strategy and performance

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic/Corporate risk register.  The CSEM/CBFCO Annual Business Plan is intended to address the following issues and risks that are not specifically addressed in the MoU:

 

·        Bush fire risk management and mitigation plans are developed and endorsed for the City of Wanneroo;

 

·        Clear responsibility to manage the City’s volunteer bush fire brigades including provision of required training and administration;

 

·        Compliance with the City’s procurement and purchasing requirements;

 

·        Administration of the Local Government Grant Scheme for capital and operational grants; and

 

·        Management and reporting of OSH incidents, hazards and near misses.

 

The role of the CBFCO, as prescribed in the Bush Fire Act and as agreed with DFES, is the officer responsible for the City’s response to a bush fire incident including ensuring that the City’s volunteer bush fire brigades undertake their duties in a safe manner and to ensure a safe working environment.

Policy Implications

Nil

Financial Implications

The City jointly funds the position of CBFCO/CESM to the value of 50% through a service contract.  These funds have been allowed for in the 2018/19 budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:

1.   ENDORSES the Memorandum of Understanding between the City of Wanneroo and the Department of Fire and Emergency Services as per Attachment 1 and AUTHORISES the CEO to execute the document accordingly;

2.   NOTES that the Annual Business Plan that accompanies the Memorandum of Understanding seeks to further address the City’s accountability and governance requirements, and provide clarity to roles and responsibilities and will be negotiated and agreed by the City and DFES within a one month period of the MOU being executed.

 

 

3.   NOTES that Administration will approach the WA Local Government Association to work with affected Local Governments on defining “exhausted resources” for the purposes of Section 13 of the Bush Fires Act 1954.

 

 

Attachments:

1.

MOU - COW and DFES - CBFCO-CESM - Execution Version - 030818

18/289728

Minuted

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         424

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         435

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                            436

 

Corporate Strategy & Performance

Business & Finance

3.14  Financial Activity Statement (Estimate) for the Period Ended 30 June 2018

File Ref:                                              25974 – 18/269201

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider the Financial Activity Statement (Estimate) for the period ended 30 June 2018.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2017/18 financial year the statement of financial activity will be presented by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2017/18 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.

Detail

Summary

 

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

 

Result from Operations

 

 

 

Capital Program

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

 

Result from Operations

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)      Current month comparison of Actuals to Budgets, and

b)      Year to date and end of year comparison of Actuals to Budgets.

 

 

 

 

a)      Current Month Comparison of Actuals to Budgets

The below table highlights the operating performance for the June 2018 and identifies variances of Actual to Budget for each category of Revenue & Expense. 

 

 

Total Comprehensive Income

 

1)      A favourable variance of $9.9m resulted in June 2018.

 

2)      The key contributor to the variance relates to Developer Contributed Assets as a parcel of lots for $6.2m was recognised however budgets have been determined on a quarterly basis resulting in the favourable variance. However in current context capitalisation happens on and when practical completion is received.

 

3)      Rates income was unfavourable due to lower than expected interim rates as well as Valuer General Rates reclassifications taking place leading to adjusted rates income in June.

 

4)      Operating Grants were favourable $3.3m as a result of the early partial receipt for the 2018/19 Financial Assistance Grant.

 

 

5)      Employee costs resulted in a favourable variance through the refund of balances relating to the City’s workers compensation insurers provisions for the past 2 years.  Excluding this refund, Employee costs would have resulted in a $600k favourable variance.

 

 

 

 

 

 

 

 

 

 

 

6)      Materials and Contracts expenses were unfavourable through increased Asset Maintenance and Parks Maintenance activities reflecting previously deferred works.

 

 

7)      Town Planning Scheme income was lower than Budget due to deferred income not being received for the 17/18 financial year relating to Cell 5.

 

8)      Town Planning Scheme expenses were lower than budget due to no contractor requirements in Cell 5 and Cell 8 for June 2018.

 

9)      Non-Operating Grants were favourable due to the receipt of Main Roads grants relating to progression payments for multiple projects.

 

 

 

 

 

 

 

 

 

 

 

 

 

b)      Year to Date and End of Year Comparison of Actuals to Budgets

 

 

Details for the variances are outlined below.

 

Operating Revenues

 

Operating Grants, Subsidies and Contributions (Actual $12.9m, Revised Budget $8.1m)

 

The positive variance to June 2018 relates to an early partial receipt of the 2018/19 Financial Assistance Grant of $3.6m. Additionally the 2017/18 Financial Assistance Grant was higher than expected by $573k. The City also received a grant from the Department of Fire and Emergency Services for Two Rocks Volunteer Bush Fire Brigade Facilities of $204k which was not anticipated.

 

Fees and Charges (Actual $14.0m, Revised Budget $15.5m)

 

The year to date unfavourable variance comprises a number of areas as follows;

 

·        Domestic waste bins provided to residents have been lower than anticipated; these budgets include new residential development bin uptake requirements as well as additional bins requested by existing residents. 

·        Memberships at community recreation facilities have been lower than expected due to competitive market conditions.  Advertising has been undertaken to encourage community participation and interest at the facilities in order to improve participation. Additionally swim school class income has been impacted due to maintenance work being carried out at the pool facilities.

 

·        Application licence permit income has also resulted in an unfavourable variance due to subdued market conditions not facilitating building application volumes as originally anticipated.

 

Operating Expenses

 

Employee Costs (Actual $67.9m, Revised Budget $70.7m)

 

The year to June 2018 resulted in a favourable variance of $2.8m. The larger contributor to the variance was due to the refund of balances relating to the City’s workers compensation insurers provisions for the past 2 years.  The City’s policy has been to provide for the maximum possible amount for workers compensation.  As a result of improved Occupational, Safety and Health processes the City’s claims history has improved leading to the insurers finalising open insured years and as a result of this the City reduced its provision by $2.2m.

 

Materials and Contracts (Actual $54.4m, Revised Budget $56.9m)

 

The result to June 2018 was a favourable variance of $2.5m. The main contributor to the variance was consultancy fee expenses due to various requirements originally budgeted for no longer being required.

 

Equally impacting the variance was refuse removal expenses, particularly domestic refuse removal due to lower than expected waste tonnage directed to Mindarie Regional Council.

 

Insurance Expenses (Actual $1.2m, Revised Budget $1.5m)

 

The favourable result for June 2018 is due to annual premiums being lower than budgeted reflecting claims experience in all insurance classes.

 

Other Revenue & Expenses

 

Contributed Physical Assets (Actual $21.2m, Revised Budget $50.0m)

The year to June 2018 resulted in an adverse variance of $28.9m.  Recognition of asset contributions is on practical completion which by nature is dependent on development progress.

 

Profit / Loss on Asset Disposals (Actual $1.7m, Revised Budget $1.4m)

 

The favourable variance is a result of Tamala Park Regional Council land sales exceeding anticipated results during the annual and mid-year budget development.

 

Town Planning Scheme (TPS) Expenses (Actual $13.0m, Revised Budget $17.1m)

 

TPS Expenses resulted in a favourable variance to June 2018 of $4.1m.  This is the result of lower than anticipated Developer Contribution Plan expenditure.  Additionally there are some consultancy costs relating to Cell 9 which are yet to be finalised which has also contributed to the favourable variance. These costs are expected to be recognised in the 2018/19 financial year.

 

 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Net Current Assets

When compared to the opening position Net Current Assets have increased by $23.1m which is the combined impact of the balance of outstanding Rates debtors and delayed Capital expenditure.

Current Receivables are mainly comprised of collectable Rates debtors of $12.5m.  The majority of the remaining current receivables relates to Sundry Debtors of $1.6m and Emergency Services Levy collections of $1.3m.

Non-Current Assets

Year to date Non-Current Assets have increased by $34.4m from 2016/17 actuals.  The movement is mainly the recognition of capital related works in progress.

Non-Current receivables largely relate to Deferred Pensioner Rebates of $2.5m being funds that cannot be collected until the Pensioner ceases to reside at the rateable property.

Non-Current Liabilities

Year to date Non-Current Liabilities have increased by $2.7m which is mainly attributed to a draw down on the new loan facility for the Yanchep DCP.  The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan make up 98% of total Non-Current Liabilities.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL PERFORMANCE INDICATORS

 

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport & Cultural Industries status at the beginning of the financial year, and year to date figures.  An explanation of the purpose of each ratio is also provided together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

 

As at 30 June 2018 the City had spent $53.0m, which represents 71% of the revised $75.1m budget. The City had $ 11.0m of committed expenditure as at the end of June.

During the calendar month of June, $6.6m was expended. Significant Actual expenditure for works undertaken in June included:

 

·        $650k   Upgrade Mirrabooka Ave, Darch/Landsdale

·        $616k   Park Assets Renewal Program

·        $434k   Civic Centre Extension

·        $359k   Banksia Grove Sports Ground

·        $341k   Coastal Protection Works, Quinns Rocks Beach

·        $320k   Wangara Industrial Drainage Upgrade Program

·        $189k   Irrigation Infrastructure Replacement Program (100%)

·        $179k   WSSC Shed & Toilets

·        $163k   Upgrade IT Equipment & Software

·        $152k   Road Resurfacing Program

·        $150k   New IT Equipment & Software

 

Significant (LTD) commitments in the capital works program as at 30 June included:

 

·        $1.66m Upgrade Mirrabooka Ave, Darch/Landsdale

·        $1.23m Carramar Golf Course – Replace Main and Arterial Reticulation       

·        $460k    Flynn Dve, Mather to Old Yanchep Road - Contribution

·        $420k    Light Vehicle Replacement

·        $393k    Domestic Waste Vehicle Replacement

·        $389k    Wangara Industrial Drainage Upgrade Program

·        $386k    Park Assets Renewal Program

·        $364k    Mary Lindsay Homestead Building (100%)

·        $347k    Marmion Avenue Dualling

·        $332k    Coastal Protection Works, Quinns Rocks Beach

·        $315k    Banksia Grove Sports Ground

·        $299k    Develop Picnic Cove, Yanchep

·        $260k    Motivation Drive, Wangara

 

As at 30 June 2018, the City had expended $9.37m (75%) of the $12.44m adjusted carry forward budget from 2016/2017. Significant Actual (YTD) expenditure against carry forward projects include (% shown as Actual expenditure against Carry Forward budget only): 

 

·        $1.5m    Domestic Waste Vehicle Replacement (100%)

·        $860k    Light Vehicle Replacement (100%)

·        $589k    Yanchep Surf Life Saving Club (100%)

·        $577k    Mary Lindsay Homestead Building (100%)

·        $511k    Mary Lindsay Homestead POS (100%)

·        $416k    Irrigation Infrastructure Replacement Program (100%)

·        $372k    Develop Industrial Estate – Neerabup (64%)

·        $351k    Quinns SLSC Community Centre (75%)

·        $318k    Installation of Entry Statements (100%)

·        $269k    Parks Asset Renewal Program (100%)

·        $250k    Enterprise Software Renewal Program (100%)

 

To further expand on the Capital Works Program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

Minor Capital Changes

The following minor change is proposed to be made to the 2018/19 Capital Works budget.

 

PR-3040 Elliot Rd Clubrooms – Upgrade of pathway and universal access between the clubrooms and the tennis courts. The project currently has a budget of $161,320 in 2018/19, funded by the City. The Wanneroo Tennis Club has approached the City about adding a viewing platform to the works, which will cost an additional $7,500. This amount will be paid for with a contribution from the club, resulting in no additional cost to the City.

 

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in the following highly secured investments in Australian Dollars:

1.         Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding three years;

 

2.       Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

 

As at the end of June 2018, the City holds an investment portfolio (cash & cash equivalents) of $372.8m (Face Value), equating to $377.7m inclusive of accrued interest.  The City’s year to date investment portfolio return has exceeded the Bank Bill index benchmark by 0.84% pa (2.61% pa vs. 1.77% pa), however it is noted that Interest Earnings were budgeted at a 2.75% yield.

All investments undertaken have been to provide the City with the most effective return whilst also adhering to the internal investment policy.

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background, comments on material variances have been provided.

 

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·        Green >+10%,

·        Orange <+/-10%, and

·        Red >-10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·        Accounting Policy

·        Strategic Budget Policy

·        Investment Policy

 

Financial Implications

 

As outlined above and detailed in Attachments 1 – 5

Voting Requirement

Absolute Majority

 

Recommendation

That Council;-

1.      RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 30 June 2018, consisting of:

          a)      June 2018 YTD Actuals;

          b)      June 2018 YTD Statement of Financial Position and Net Current   Assets; and

          c)      June 2018 YTD Material Financial Variance Notes

2.       APPROVES BY ABSOLUTE MAJORITY the following change to the 2018/19          Capital Works budget:

          To increase PR-3040 Elliot Rd Clubrooms – Upgrade of pathway budget by $7,500, to be funded by a contribution from the Wanneroo Tennis Club

 

Attachments:

1.

June 2018 Statement of Comprehensive Income

18/275862

 

2.

June 2018 Statement of Financial Position

18/275867

 

3.

Top Projects 2017-18 - June 2018 - 20180716

16/151914[v28]

 

4.

June 2018 Investment Report

18/275872

 

5.

June 2018 Rate Setting Statement

18/275864

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                                                            452

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                         453

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                                                            454

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 14 August, 2018                                                                            456

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