Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

Council Agenda

 

 

 

 

 

 

 

Ordinary Council Meeting

7.00pm, 18 September 2018

Council Chambers, Civic Centre, Dundebar Road, Wanneroo


PUBLIC QUESTION AND STATEMENT TIME

 

1.         TIME PERMITTED

A minimum of 15 minutes is permitted for public questions at each Council Meeting.  If there are not sufficient questions to fill the allocated time, the person presiding will move to the next item.  If there are more questions than can be considered within 15 minutes, the person presiding will determine whether to extend question time. Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each. 

 

2.         PROTOCOLS

No member of the public may interrupt the meeting’s proceedings or enter into conversation. 

 

Members of the public wishing to ask a question/s at the Council Meeting are to register on the night at the main reception desk located outside of the Chamber.  Members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting (that is by noon on the day before the meeting).

 

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so.  Members of the public wishing to ask a question should state his or her name and address before asking the question.  If the question relates to an item on the agenda, the item number should be stated.

 

3.         GENERAL RULES

The following general rules apply to public question and statement time:

·                Questions and statements should only relate to the business of the local government and should not be a statement or personal opinion.

·                Only questions relating to matters affecting the local government will be considered at an ordinary meeting, and only questions that relate to the purpose of the meeting will be considered at a special meeting. 

·                Questions may be taken on notice and responded to after the meeting.

·                Questions may not be directed at specific Elected Members or Employees.

·                Questions are not to be framed in such a way as to reflect adversely on a particular Elected Member or Employee.

·                First priority will be given to persons who are asking questions relating to items on the current meeting agenda.

·                Second priority will be given to public statements.  Only statements regarding items on the agenda under consideration will be heard.

 

DEPUTATIONS

 

An informal session will be held on the same day as the Council meeting at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations relating to items on the current agenda. To present a deputation members of the public are required to submit a request for deputation in writing at least three clear business days prior to the meeting addressed to the Chief Executive Officer.  A request for a deputation must be received by Council Support by 12 noon on the Friday before the Council Meeting.

·                Deputation requests must relate to items on the current agenda.

·                A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

·                Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

 

Please ensure mobile phones are switched off before entering the Council Chamber.

For further information please contact Council Support on 9405 5027.


Recording of Council Meetings Policy

 

 

Objective

 

·         To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·         To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Ordinary Council Meeting will be held at the Council Chambers, Civic Centre, Dundebar Road, Wanneroo on Tuesday 18 September, 2018 commencing at 7.00pm.

 

 

 

 

 

D Simms

Chief Executive Officer

13 September, 2018

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Public Question Time_ 1

Item  4_____ Confirmation of Minutes_ 1

OC01-09/18     Minutes of Ordinary Council Meeting held on 21 August 2018  1

Item  5_____ Announcements by the Mayor without Discussion_ 1

Item  6_____ Questions from Elected Members_ 1

Item  7_____ Petitions_ 1

New Petitions Received  1

Update on Petitions  1

UP01-09/18     Proposed Child Care Centre – DA2018/736  -  10 Harbour Elbow, Banksia Grove  1

Item  8_____ Reports_ 1

Planning and Sustainability  2

Strategic Land Use Planning & Environment  2

PS01-09/18      Draft Local Environmental Strategy  2

PS02-09/18      Capricorn Yanchep Foreshore Management Plan  71

PS03-09/18      East Wanneroo District Structure Plan - Nomination for Community Reference Group  84

Approval Services  87

PS04-09/18      Consideration of Development Application (DA2018/318) for Take Away Food Outlet, Child Care Centre and Three Showrooms at Lot 2 (5) Ikara Lane, Yanchep  87

PS05-09/18      Proposed Permanent Closure of a Portion of Lambrook Way, Landsdale  105

PS06-09/18      Consideration of Local Planning Policy 4.23: Design Review Following Advertising  111

Assets  154

Asset Operations & Services  154

AS01-09/18      Bus Stop Infrastructure Policy Community Engagement Results  154

Community & Place  163

Community Facilities  163

CP01-09/18     South Ward Community Reference and Sporting User Group - Future Direction  163

CP02-09/18     John Moloney Park, Marangaroo - Sports Floodlighting Upgrade - Concept Plan  172

CP03-09/18     Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) Upgrade and Extension - Concept Plan  185

CP04-09/18     Warradale Park, Landsdale - Installation of a Universal Access Toilet - Concept Plan  195

CP05-09/18     Anthony Waring Floodlighting Upgrade  206

CP06-09/18     WA Motor Sport Strategy Review   214

CP07-09/18     Community Sporting and Recreation Facilities Fund (CSRFF) - 2019/20 Funding Round  276

Communication, Marketing and Events  293

CP08-09/18     Sponsorship Proposal - 2018/19 Community Events Season  293

Community Safety & Emergency Management Report  301

CP09-09/18     Ranger and Community Safety Service Review   301

Corporate Strategy & Performance  307

Business & Finance  307

CS01-09/18     Financial Activity Statement for the Period Ended 31 July 2018  307

Strategic & Business Planning  331

CS02-09/18     End of Year (Quarter 4) Corporate Business Plan and Financial Performance Report 2017/18  331

Transactional Finance  365

CS03-09/18     Warrant of Payments for the Period to 31 August 2018  365

Customer & Information Services  423

CS04-09/18     Tender No 18099 - Secure Network and Disaster Recovery Managed Service  423

Property Services  432

CS05-09/18     Proposed Lease to Avivo: Live Life Inc. 432

Council & Corporate Support  438

CS06-09/18     Donations to be Considered by Council - September 2018  438


 

Chief Executive Office  451

Office of the CEO Reports  451

CE01-09/18     Extraordinary Election - South Ward Vacancy  451

Governance & Legal  460

CE02-09/18     Extension of the Review Date for the Council Members Code of Conduct  460

Item  9_____ Motions on Notice_ 462

MN01-09/18    Mayor Tracey Roberts – Request to Undertake Feasibility Study for Wanneroo Recreation Centre to Identify Opportunities to Expand Facility  462

Item  10____ Urgent Business_ 469

Item  11____ Confidential_ 469

CR01-09/18     Consideration of Developer Contribution Arrangements Relating to Amendment 163 to District Planning Scheme No. 2  469

Item  12____ Date of Next Meeting_ 469

Item  13____ Closure_ 469

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Public Question Time

Item  4      Confirmation of Minutes

OC01-09/18       Minutes of Ordinary Council Meeting held on 21 August 2018

That the minutes of Ordinary Council Meeting held on 21 August 2018 be confirmed.

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Elected Members

Item  7      Petitions

New Petitions Received

Update on Petitions  

UP01-09/18       Proposed Child Care Centre – DA2018/736  -  10 Harbour Elbow, Banksia Grove

Cr Coetzee presented a petition of 153 signatures supporting a proposed child care centre at 10 Harbour Elbow, Banksia Grove. (HPE 18/300880).

 

Update

 

A report on this matter will be presented to the next Ordinary Council Meeting.

 

Item  8      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Strategic Land Use Planning & Environment

PS01-09/18       Draft Local Environmental Strategy

File Ref:                                              27777 – 18/243130

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the City’s draft Local Environmental Strategy (LES) included at Attachment 1.

Background

The City’s existing Local Environmental Plan 2009-2014 (LEP) was adopted by Council in 2009 with the purpose of guiding environmental projects across the City. Since its adoption, the Plan has been progressively implemented and is now overdue for review.  Furthermore, the LEP no longer addresses the current range of challenges and opportunities facing the City’s natural and built environment and as such a new strategic environmental direction is required.

 

Accordingly, the City’s 4-year Corporate Business Plan 2017/18 – 2020/21 identifies the development of a new environmental strategy as a key priority moving forward.

 

As such, Administration prepared an approach to the preparation of the Strategic Environmental Plan (SEP) including the key issues and risks affecting the City and presented these to the Environmental Advisory Committee (EAC) on 2 May 2017. The approach focused on addressing both the natural and the built environments, and was well received by the Committee.

 

It should be noted that, since meeting with the EAC in 2017, the SEP has undergone a name change to better reflect the high level that the document fits into at a corporate level, and is now to be referred to as the Local Environmental Strategy (LES). This is consistent with the hierarchy for strategies and plans within the Integrated Planning Framework that is used by the City.

Detail

The draft LES aims to address community expectations identified in both the ‘Natural’ and ‘Built’ Environment sub-pillars of the Strategic Community Plan (SCP) and provides clear direction for how the City will respond to the range of environmental issues and opportunities affecting the City.

 

The LES will inform the Local Planning Strategy (LPS - currently being prepared) and sit under the SCP. The LES will provide the framework for further, more detailed environmental plans, strategies, policies and projects and ensure their consistency with State planning and environmental frameworks. It will set out the strategic intent and direction for these plans to be developed.

 

The LES will sit above and coordinate existing City environmental plans and strategies such as the Energy Reduction Plan, Strategic Waste Management Plan, Water Conservation Plan, and the Draft Local Biodiversity Plan. Figure 1 illustrates the relationship between the City’s SCP, the LPS and the LES, as well as the relationship between the LES and current existing environmental strategies and plans. Future work undertaken as a result of the LES will sit alongside existing documents at this level of the strategic environmental framework.

 

 

Figure 1: Strategic Framework for the LES and related Plans and Strategies.

 

Strategic Community Plan
Local Environmental Strategy,Yellagonga Integrated Catchment Management Plan ,Local Biodiversity Plan,Energy Reduction Plan ,Water Conservation Plan,Climate Change Adaptation & Mitigation Strategy ,Coastal Management Plan ,Coastal Hazard Risk Management Adaptation Plan ,Community,Climate,Strategic Waste Management Plan ,Land & Waste,Local Planning Strategy,Sustainable Energy,Flora & Fauna,Water
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Strategic response to key issues and opportunities

 

The LES will provide strategic direction to the City’s environmental projects by identifying the key issues and opportunities affecting the City’s natural and built environments and then providing responses to these. Responses to the issues and opportunities are closely aligned to the community’s expectations set out in the SCP. Figure 2 illustrates the relationship between the SCP and the primary focus areas of the LES and then how they translate into the responses that have been prepared.

 

The key issues and opportunities affecting the City’s natural and built environments have been identified through a risk ranking exercise undertaken by Administration (in accordance with the City’s Risk Management Framework), relative to the community’s expectations set out in the SCP.

 

This in turn has resulted in the development of a comprehensive list of responses or actions which is included in Part B of Attachment 1.

 

 

 

 

 

 

Figure 2: Strategic Alignment of the Local Environmental Strategy with the Strategic Community Plan

Strategic Community Plan 2017/18 – 2026/27,Society,Economy,Civic Leadership,Environment 

 

 

 

 

 

 


Natural Environment Outcomes

Built Environment Outcomes

Resource Management

Enhanced Environment

Reduce, reuse, recycle

Activated Places

Connected and Accessible City

Housing Choice

 

Local Environmental Strategy 2018 - 2023
Themes
Flora & Fauna
Land & Waste Climate Change Community Air & Energy Water
Native Vegetation,Liveability,Sense of Place,Biodiversity,Air Quality,Water Availability,Topics,Sustainable Energy,Water Quality,The City’s Environment - Issues and Opportunities ,Waste Management,Land Contamination,Climate Change Impacts
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


                                                                    

 

LES Responses to Issues and Opportunities
Existing Projects, Plans & Strategies
 

 

 

 


Structure of the Strategy

 

Part A – Introduction

 

Part A of the LES outlines the purpose and scope, preparation process and strategic alignment of the document. Part A also describes the key built and natural environmental assets and values in the City including, but not limited to, landform, flora, fauna, groundwater, and the City’s extensive coastline. Values of the built environment include historical and current land uses, population growth, and built form.

 

The key issues and opportunities facing the City’s natural and built environments are detailed in this part of the LES and are categorised under each of their respective topics. Some of the topics include native vegetation, waste management, liveability, climate change impacts, air quality, and water availability which are illustrated in Figure 2 and outlined in Section 2.2 of the LES.

 

Part B – Strategic Approach

 

Part B details the strategic responses to each of the previously described key issues and opportunities set out in the LES. Tables 4 through to 9 in Part B correspond to the six ‘themes’ of the LES, and they are further broken down into their respective topics for ease of reference.

 

The purpose of each response is to set the high level direction to addressing the key issues and opportunities associated with each of the topics. Each response identifies further, more detailed work that is required to be undertaken separately to the LES. In this regard, it is envisaged that an action/ implementation plan will be prepared after adoption of the LES, which will deliver actions for each of the responses identified in the Strategy. The action/ implementation plan will be taken to Council for adoption and used to update Council on the progress of the LES implementation.

 

The progress of the LES implementation will be monitored through the Action Plan and reviewed in response to changes in community expectations or shifts in environmental priorities over time. This will assist the City in monitoring and reviewing the LES and its responses over time, ensuring they are effectively addressing the key issues and opportunities.

Consultation

The LES was presented again to the EAC as a discussion paper on 16 May 2018.

 

If agreed by Council the draft LES will be advertised for public comment for a period of 42 days by way of a local newspaper advertisement, City website update, and  letters to stakeholders as determined by the Director Planning and Sustainability.

 

Following the 42 day advertising period, a summary of submissions received and Administration’s responses to those submissions will be included in a report to Council to consider final adoption of the draft LES.

 

A more detailed communications strategy will be implemented once the LES has been approved by Council for public comment. A communications strategy for the LES is likely to include a media release, ‘Your Say’ article on the City’s website, and a Facebook update, and will ensure that the community is updated regarding the purpose and function of the Strategy.

Comment

The draft LES presents an integrated and strategic approach to addressing a range of environmental issues in the face of expanding urbanisation and an ongoing loss of environmental values. It promotes a balance between growth and the protection and enhancement of the natural and built environments.

 

The LES will provide the overarching framework for existing and new environmental projects under the Natural and Built Environmental pillars of the SCP. Having an up-to-date overarching environmental strategy will ensure a comprehensive and integrated approach to environmental management in the City, and that the City’s work on environmental initiatives is aligned with the expectations of the community as reflected in the SCP.

 

The LES will guide the preparation of new subsidiary environmental documents and will directly inform other key strategic work being prepared by the City such as the Local Planning Strategy.

 

Once adopted by Council, responses will be implemented through a detailed action/ implementation plan. This will deliver a measurable and achievable approach to strategic environmental management across the City embedded into the daily activities of the City.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.1    Resource Management

3.1.1  Minimise impacts of climate change

 

3.1.2  Seek alternative ways to improve energy efficiency

3.1.3  Proactively manage the scarcity of water through sustainable local water management strategies

 

3.2     Enhanced Environment

3.2.1  Maximise the environmental value of beaches nature reserves and parklands

3.2.2  Collaborate with relevant State agencies with a focus on the enhancement of the natural environment

3.2.3  Optimise retention of significant vegetation and habitat

 

3.3     Reduce, reuse, recycle waste

3.3.1  Treat waste as a resource

3.3.2  Foster a partnership with community and industry to reduce waste

3.3.3  Create and promote waste management solutions

 

3     Environment (Built)

                  

3.4     Activated Places

3.4.1  Create local area land use plans supporting our activated places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation

3.4.3  Enhance distinctive built form and spaces based on identity of areas

3.4.4  Improve local amenity by retaining and complementing natural landscapes within the built environment

                  

3.5     Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

3.5.2  Connect walking and cycling opportunities to key destinations and distinctive places

3.5.3  Advocate for major integrated transport close to communities

                  

3.6     Housing Choice

3.6.1  Facilitate housing diversity to reflect changing community needs”

Risk Management Considerations

Risk Title

Risk Rating

Water Availability

Moderate

Accountability

Action Planning Option

ELT (Director Planning & Sustainability, Director Assets)

Manage

 

Risk Title

Risk Rating

Climate Change

High

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

Risk Title

Risk Rating

Environmental Management

High

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

The City lacks an up to date, over-arching environmental strategy that links the City’s environmental projects to the community’s expectations as outlined in the Strategic Community Plan. The LES will address contemporary environmental issues in the City and will more closely align with the environmental pillar of the Strategic Community Plan that the community had significant input into, thereby reputational risk to the City.

An updated LES will also provide high level guidance to address tangible risks to the environment by providing a strategic approach to environmental management in the City. The issues and opportunities identified through the preparation process for the LES will be included within a new operational risk register.

Policy Implications

Nil

Financial Implications

The individual responses or actions in the Strategy will not in themselves raise any immediate financial implications for individual service units. Following the endorsement of the LES by Council, a detailed action plan will break the responses up into workable actions that can be resourced. Detailed funding for specific actions that come out of the action plan will need to be considered as part of the annual budgeting process.

 

Once the LES has been finalised it will be implemented through a comprehensive and detailed action plan, with individual actions being resourced and planned individually. It is anticipated that the majority of actions will be operational work and work that can be completed using staff resources, such as the preparation of policies, strategies, plans, procedures and guidelines. The LES presents a coordinated approach to environmental projects which will result in reduced duplication across City environmental initiatives and will increase overall efficiency in responding to environmental issues and opportunities.

Voting Requirements

Simple Majority

 

Recommendation

That Council ADVERTISES the draft Local Environmental Strategy, as contained in Attachment 1, for public comment for a period of 42 days by way of the following:

 

1.       Advertisement in a local newspaper;

2.       Display notice of the proposal in Council offices and on the City’s website; and

3.       Letters to relevant stakeholders as determined by the Director, Planning and Sustainability.

 

 

Attachments:

1.

Attachment 1 - Final Draft Local Environmental Strategy

18/320698

Minuted

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                        9

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                         71

PS02-09/18       Capricorn Yanchep Foreshore Management Plan

File Ref:                                              2949V02 – 18/345159

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4       

 

Issue

To approve the draft Capricorn Yanchep Foreshore Management Plan (FMP).

 

Applicant

Strategen (on behalf of owner)

Owner

Capricorn Village Joint Venture

Location

Lots 312, 2, 303 and 304

Two Rocks Road, Yanchep

Site Area

23.8 ha

DPS 2 Zoning

MRS parks and recreation reserve

ASP 44 & 75 Zoning

MRS parks and recreation reserve

Background

The Capricorn Coastal Village Local Structure Plan (LSP 44) and Capricorn Coastal Node Local Structure Plan (LSP 75) were adopted by Council at its meeting on 20 December 2005 & 6 January 2016, respectively.  LSP 44 & LSP 75 require a FMP to be prepared and approved by the City prior to development commencing within the foreshore reserve.

 

On 15 March 2017, the proponent (Strategen) submitted a FMP for approval by the City and the Western Australian Planning Commission (WAPC). Following a review the Department of Planning, Lands and Heritage (DPLH) advised the proponent to remove the detailed drawings for the public open space (POS) within the foreshore reserve, and for this to be submitted as a development application.  On this basis, the FMP will be required to be approved by Council and provided to the WAPC for information purposes only. 

 

Two development applications were required to be lodged, one for the portion of land zoned Urban under the Metropolitan Region Scheme (MRS), which required the City’s determination (reference DA2017/965), and one for the portion of land reserved for Parks and Recreation under the MRS, which required the WAPC’s approval (DA2017/1021). These applications were lodged on 17 July 2017 and 15 August 2017 respectively, along with the revised FMP on 27 July 2017. At the time of preparing this report, the WAPC was awaiting the required clearing approval from the Department of Water and Environmental Regulation (DWER) before it is able to grant approval of DA2017/1021.  Once the WAPC has approved this DA, the City will then be able to approve the relevant DA - DA2017/965, subject to conditions.  This is essential in order to ensure that conditions imposed by the City are consistent with the WAPC approval and to avoid duplication of conditions.

 

It is also noted that the preparation and approval of the FMP, and its implementation thereafter, is also required as a condition of subdivision approval WAPC 155520, granted by the WAPC on 19 December 2017. This subdivision resulted in the creation of a public road to provide access to the coastal node, as well as two Mixed Use lots and one Tourism lot, adjacent to the foreshore. Additional land along the existing foreshore is also identified as being required to be ceded for the purposes of providing additional foreshore reserve to account for coastal processes, in accordance with the WAPC’s Coastal State Planning Policy 2.6 (SPP 2.6).

 

 

 

The FMP therefore provides the planning concept against which future development applications within the area will be assessed against.  These future development applications will include the details of the infrastructure that will be implemented and will include information such as whole of life costs, detailed design, best practice asset management plans and the timing of the specific development, in accordance with the Local Planning Policy 4.21 – Coastal Assets (LPP 4.21).  It should be noted that the FMP is a high level strategic document and does not include information about the timing of the staging of the foreshore area.  The FMP does not have a regulatory timeframe for which the work needs to be completed by. 

 

The City will not be required to maintain this foreshore area until at least five years after the completion of the entire foreshore area, in accordance with, and as required by the SPP 2.6.  The timing of the implementation of the foreshore area is entirely up to the discretion of the developer. 

 

A full copy of the Capricorn Yanchep FMP is available to Elected Members and members of the public on the City’s website (refer Attachment 4).

Detail

Strategen Environment, on behalf of Capricorn Village Joint Venture (CVJV) has submitted the Capricorn Yanchep Foreshore Management Plan (FMP) for Council’s approval, in accordance with the requirements of LSP 44, LSP 75 & WAPC subdivision approval 155520.

 

The proposed development has a coastal frontage of approximately 1.3 kilometres and 23.8 hectares in area.  The overview map from the FMP, demonstrating the location of the foreshore reserve, is included as Attachment 1.  The Capricorn Foreshore Reserve (the “Study Area”) is bound to the west by the Indian Ocean and to the east by the Capricorn Coastal Village.  The northern boundary of the Study Area extends to the Regional Open Space (Reserve 32510) while the southern boundary is bound by Newman Park “A” Reserve, comprising of Yanchep lagoon.  The Study Area forms part of Bush Forever Site 397 and is zoned “Parks and Recreation” by the Metropolitan Region Scheme (MRS). This foreshore area has been classified as a district beach, in accordance with the Yanchep - Two Rocks District Structure Plan (2010).

 

The FMP has been prepared to protect and conserve the existing environmental values of the Study Area whilst facilitating the development of complementary recreational facilities and providing controlled access to and within the foreshore reserve.  The objectives of the FMP are to:

·    Ensure the Study Area is developed in accordance with relevant planning and environmental approvals, planning policies and guidelines.

·    Retain and conserve vegetation and habitat of high environmental value where possible.

·    Manage places of environmental and heritage significance to the satisfaction of the community and key stakeholders.

·    Introduce infrastructure and recreational facilities while ensuring ecological features of the Study Area are not compromised.

 

The closest residents to the Study Area are located on Capricorn Esplanade, immediately to the east of the Study Area.

 

The FMP contains information addressing the following:

·    Relevant statutory policy and context;

·    Environmental characteristics of the Study Area;

·    Coastal management guidance;

·    Proposed foreshore development, design and function;

·    Coastal Hazard Risks Management and Adaptation Planning; and

·    Management actions to address potential risks.

 

Proposed development

 

Approval of this FMP relates to the Study Area, as delineated in Attachment 1. The FMP proposes the following structural elements within the foreshore reserve, as illustrated in Attachment 2:

 

·    One coastal node, including:

-     Two beach access ways, located along existing tracks and including an emergency vehicle beach access way;

-     The provision of a range of activities including shaded rest areas, picnic settings, seating, directional and sculptural signage, electric barbecues, drink fountain, outdoor showers, pole top lights and concrete and rock sea stack structures;

-     An ocean themed play area;

-     Universal access along pathways, the provision of disabled parking and disability access to facilities;

-     Planting of tree species to provide site stabilisation, shade and protection from winds;

-     34 bay car park – use of existing lower car park as a temporary asset;

-     74 bay car park – including 4 disabled parking bays, to be built as a permanent asset; and

-     Toilet and change room facilities.

 

·    Proposed minor fixtures such as tree grates, bike racks, beach safety signage and in ground decking; 

·    One dual use path along the edge of the foreshore running north/south for the length of the development;

·    Conservation fencing around the coastal node and POS boundary to prevent unwanted pedestrian and vehicle access to conservation areas;

·    The design of passive and active surveillance in accordance with the Crime Prevention Through Environmental Design;

·    Stormwater infrastructure designed to meet the City’s specifications and consistent with Water Sensitive Urban Design principles to prevent uncontrolled drainage into the adjacent Bush Forever site;

·    Lookout structures constructed from lightweight and recyclable materials to ensure easy dismantling and relocation if necessary.

 

Coastal Hazard Risk Management and Adaptation Planning

 

Under the State Planning Policy 2.6 (SPP 2.6), coastal hazard risk management and adaptation planning is required in areas that may be at risk from coastal hazards.  As part of the planning undertaken for the proposed Capricorn development, M P Rogers & Associates were engaged by the applicant to complete a review of the coastal erosion hazard allowances for the Study Area.  This has resulted in the appropriate adaptation planning of the location of infrastructure in accordance with the identified coastal hazard vulnerability lines and aligned with the City’s Local Planning Policy 4.21 – Coastal Assets.

 

All significant public assets and private properties will be located outside of the 100 year coastal processes line, resulting in an “avoidance” management strategy (i.e. avoiding the assets being placed in a coastal erosion vulnerable area) from coastal hazards, as shown in Attachment 2.   Minor structures will be located outside the 50 year coastal vulnerability line, with the exception of beach safety signage that is required to be within zones to assist in beach safety. 

 

 

 

 

A “managed retreat” approach (i.e. placing the assets in a coastal vulnerable area, relevant to the lifecycle of the asset, and removing the risk if it becomes threatened by coastal processes) has been proposed for infrastructure such as the temporary car park, beach access points and lookout facilities.  This ensures that these facilities are able to provide improved amenity for users and to ensure that the infrastructure is functional whilst still being placed in locations that are aligned with the life cycle of the proposed infrastructure and in alignment with LPP 4.21.  The identified coastal hazard risk in this area has meant that these facilities will need to be retreated in the future.  As the shoreline decreases, the length of the beach access points and lookout facilities may no longer be required and therefore be reduced to coincide with the rate of coastal movement.  The function of the temporary car park will eventually be replaced by the permanent car parking facility, if it becomes threatened by coastal processes.  The permanent carpark is located behind the 100 year coastal vulnerability line. 

 

Beach Safety

 

Surf Life Saving Western Australia (SLSWA) completed a Coastal Aquatic Risk Assessment (CARA) in 2017 to determine beach safety risk along the Study Area’s coastline. The risk rating for the Study Area is ‘Low”.

 

The CARA identified 11 recommendations that could be applied to the proposed foreshore development, based on hazards and their individual risk to public safety.  These recommendations were reviewed as part of the FMP, to ensure that the risk treatments are appropriate and could be feasibly implemented in the Study Area.  The SLSWA recommendations has been summarised in Table 13 of the Capricorn Yanchep FMP and is included as Attachment 3.

 

Condition of Management

 

All foreshore access and community infrastructure works will be undertaken by the proponent, and then maintained for a period of 5 years after practical completion of the entire foreshore development, before being handed over to the City to manage. Handover requirements with regard to asset standard and the transfer of as-constructed drawings and assets management data will also apply.

 

Implementation Plan

 

Section 8 of the FMP includes information on how the risks of completing the work will be effectively managed.  This information is included as management actions; monitoring and reporting requirements; and contingency actions and is summarised in tables relating to the following risks:

 

·    Table 16-18 – Flora, vegetation and weed management

·    Table 20-22 – Fauna Protection

·    Table 24-25 - Construction

·    Table 26 – Bushfire management

·    Table 28 & 30 – Revegetation management

·    Table 31 – Contingency Actions

·    Table 32-33 – 35 Access  and infrastructure management; and

·    Table 36 - Public awareness and information management.

 

The management actions do not require the City to undertake any works until at least five years after practical completion of the entire foreshore development.

 

 

 

Consultation

Section 5.8 of the SPP 2.6 requires that the proponent (i.e. CVJV) provides adequate opportunity to enable informed community input in coastal planning.  In preparing the FMP, the applicant invited interested local residents of the wider Yanchep area to attend a community information session to ensure that the community were informed of the aspects and implementation of the FMP initiatives.  The applicant also prepared and published two articles in local media and online (Yanchep News Online and Community News) in September 2017, advising the community of the preparation of the FMP and inviting community members to register to attend the Community Information Session.  A total of 22 residents attended the session on the 3 October 2017.  The applicant encouraged residents to provide written feedback of the details discussed at the information session.  The intent of this feedback is to consider the information for inclusion into the FMP.

 

It should be noted that the City is not required to advertise or complete additional community engagement in relation to this FMP. 

Comment

Capricorn Village Joint Venture (CVJV) is developing the Capricorn Coastal Village and Coastal Node Precinct to deliver approximately 2 500 dwelling units including a primary school, shopping precinct, tourism accommodation facility and a retirement village.  Approximately 1 400 titled lots have already been developed under the Capricorn Coastal Village LSP 44.  The Capricorn Foreshore Reserve (the “Study Area”) provides a link between the foreshore and urban development, providing opportunities for public foreshore access, recreation, conservation, and development.  The FMP outlines how these opportunities will be introduced whilst ensuring that the ecological features and natural heritage of the Study Area are not compromised. 

 

Under the SPP 2.6 Guidelines, a district beach is defined as the following:

 

District beaches are used by people living in the vicinity and will be accessed by foot, bicycle and car.  They will have some recreational attractions in addition to the beach. Appropriate facilities will include car parks, cycle racks, toilets, showers and a kiosk. District beaches usually have a range of basic facilities, commercial activities and uses. Examples of district beaches include Mullaloo Beach, Whitfords, South Beach and Secret Harbour.

 

Administration has worked collaboratively with the Department of Planning, Lands and Heritage (DPLH), Strategen and CVJV to ensure that the amenity and infrastructure proposed within the Capricorn Yanchep foreshore corresponds with SPP 2.6 & LPP 4.21.  Administration is also cognisant of the projected impact coastal erosion and inundation may have on the Wanneroo coastline and specifically the assets proposed within the Study Area’s foreshore.

 

Administration’s approach in discussions with the developer in the assessment of the FMP is that more expensive assets such as car parks should be located in areas where they are not going to be potentially impacted by coastal processes before the end of the asset’s natural lifespan.  For example, a car park has an estimated lifespan of 50 years and therefore the car park has been located behind the 50 year coastal processes setback line to allow for the full lifespan of this asset.  This approach is consistent with the SPP 2.6; the City’s approved Final CHRMAP; and LPP 4.21.

 

The majority of the foreshore has been retained for conservation and rehabilitation. The foreshore is planned to operate as a moderate intensity, passive recreation area providing district beach access for current and future residents.

Administration considers that the Capricorn Yanchep FMP will complement the Yanchep Lagoon coastal facility, located to the south of the Study Area.

Statutory Compliance

Approval of the FMP by Council is required under the SPP 2.6. Once endorsed by Council, the Capricorn Yanchep FMP will be forwarded to the WAPC for information. All future development applications for the Capricorn Yanchep foreshore will be assessed against the approved FMP.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.2    Enhanced Environment

3.2.1  Maximise the environmental value of beaches nature reserves and parklands

Risk Management Considerations

Risk Title

Risk Rating

ST-S06 Climate Change

High

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

In accordance with SPP 2.6, a sea level rise of 0.9 metres is predicted by the year 2110. The risk to coastal infrastructure and assets is a key consideration of the Capricorn Yanchep FMP. Acknowledging these risks, Administration has requested that CVJV locates assets in areas that should not be impacted by coastal processes prior to the conclusion of the asset’s structural lifespan. Strategen on behalf of CVJV has identified adaptation options for all proposed assets.

Policy Implications

LPP 4.21 was implemented to guide the location of assets within the foreshore, in accordance with the SPP 2.6. The general approach taken by Administration is that foreshore assets should be located in areas that are not likely to be impacted by coastal erosion or inundation prior to the conclusion of the asset’s structural lifespan. The approach adopted in the FMP reflects this general approach.

 

The broader considerations of the FMP are in accordance with the State Coastal Planning Policy 2.6 (SPP 2.6).

 

As part of the development approval process further details, including asset management plans, of the assets proposed in the FMP will be required.  These assets will need to be designed and constructed in accordance with the City’s standards.  The quality and effectiveness of these assets will be considered in alignment with the City’s Assets Management Policy.

 

Financial Implications

In accordance with SPP 2.6 the proponent is responsible for the implementation of the FMP as well as funding, maintenance, monitoring and management of the foreshore works for a period not less than 5 years, commencing from the completion of all foreshore works’.

 

Following the five year maintenance period, the City is likely to be requested to accept handover of the foreshore reserve, together with the built assets.

 

At this stage of the FMP, the details in regards to the long term financial impact of the assets on the City are not known.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       APPROVES the draft Capricorn Yanchep Foreshore Management Plan as per Attachment 4; and

2.       FORWARDS a copy to the Western Australian Planning Commission for its information.

 

 

 

Attachments:

1.

Attachment 1 - Figure 1 of the Capricorn Foreshore Management Plan Location of Study Area

18/345866

 

2.

Attachment 2 Capricorn Foreshore Masterplan

18/350654

 

3.

Attachment 3  - Implementation of CARA recommendations

18/351479

 

4.

Attachment 4 – Capricorn Yanchep Foreshore Management Plan

18/380797

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                      78

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                      79

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                      80

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Capricorn Yanchep Foreshore Management Plan

 

 

 

 

 

 

 

 

 

 

 

This attachment is available through the City of Wanneroo website  under Council Meeting Dates, Agenda and Minutes – Associated documents  or via the link:

http://www.wanneroo.wa.gov.au/info/20003/council/10/council_meeting_dates_agendas_and_minutes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administration Use Only

Foreshore Management Plan – Capricorn Yanchep Part 1 -  HPE 18/380797

Foreshore Management Plan – Capricorn Yanchep Part 2 Appendices -  HPE 18/380800

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                         84

PS03-09/18       East Wanneroo District Structure Plan - Nomination for Community Reference Group

File Ref:                                              29323 – 18/350723

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider Elected Member representation on the Community Reference Group to be established by the State Government as part of the preparation of the East Wanneroo District Structure Plan (DSP).

Background

The Department of Planning, Lands and Heritage (DPLH) is preparing the East Wanneroo DSP on behalf of the Western Australian Planning Commission.

 

As part of the preparation of the DSP, the State Government is establishing a Community Reference Group (CRG) to facilitate consultation with the local community.

 

The DSP will guide the future staging of development in East Wanneroo, addressing issues raised in the East Wanneroo Structure Plan 2011 and implement the State Government’s North-West Sub-regional Planning Framework March 2018.

 

In order to assist with and inform the preparation of the plan, the CRG is being formed by the DPLH so local residents, landowners and special interest groups can contribute to overcoming issues preventing development and help plan the future of the area.

 

The DPLH recently wrote to all landowners in East Wanneroo, inviting members of the local community to nominate representatives for this group.

Detail

The CRG will be made up of approximately 35 people to reflect East Wanneroo’s diversity.  The DPLH has advised that the CRG membership will be determined by the Department.  It is likely that there will be a focus on people who represent group interests within the area.

 

The CRG will meet three times, and these workshops will enable CRG members to contribute local knowledge, ideas, suggestions, as well as consider opportunities, constraints and concepts for the plan.

 

In addition to the community representatives, the DPLH has invited the City to provide three nominations for representation on the Group, one Elected Member and two technical representatives from Administration.

 

The first meeting of the CRG was held on 29 August 2018, and Councillor Cvitan attended as Elected Member representative, prior to a formal nomination being made.  Two administration officers also attended.  This first meeting involved a workshop on ‘values and opportunities’.

 

The second meeting will be held on 19 September 2018, and will be a ‘concept definition’ workshop. 

 

 

The third and final workshop will be held after the draft DSP has been publicly advertised, to discuss any issues raised in submissions.

Consultation

A draft DSP is currently being prepared by DPLH and will be advertised formally once finalised.  As part of the preparation process, the CRG will assist with consultation with the local community.

 

The City will prepare comments on the draft DSP when it is formally advertised for 3 months from October 2018.

Comment

City representation on the CRG would be beneficial in order to ensure that effective input is being provided into the preparation of the DSP to ensure that the final Structure Plan reflects the City’s aspirations for the area.

 

In order to facilitate this, it is recommended that Council nominates an Elected Member to be on the CRG.  This would be in addition to the two technical representatives from Administration.  Accordingly, Administration is seeking advice from Elected Members on representation on the CRG.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

 

          “4      Civic Leadership

 

                   1.4     Working with Others

 

                             4.1.3  Advocate and collaborate for the benefit of the City”

Risk Management Considerations

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

“The above risk/s relating to the issue contained within this report have been identified and considered within the City’s Strategic risk register.  Action plans have been developed to manage this risk to support existing management systems.”

 

 

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council nominates Cr …………….. to be the City’s Elected Member delegate on the East Wanneroo District Structure Plan Community Reference Group, and Cr ……. to be the deputy delegate.

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                         87

 

Approval Services

PS04-09/18       Consideration of Development Application (DA2018/318) for Take Away Food Outlet, Child Care Centre and Three Showrooms at Lot 2 (5) Ikara Lane, Yanchep

File Ref:                                              DA2018/318 – 18/304682

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a development application (DA2018/318) for a Take Away Food Outlet, Child Care Centre and three Showrooms at Lot 2 (5) Ikara Lane, Yanchep (subject site).

 

Applicant

Off2Site Projects

Owner

CC Structured Finance Pty Ltd

Location

Lot 2 (5) Ikara Lane, Yanchep

Site Area

3389m2

DPS 2 Zoning

Urban Development

ASP 40 Zoning

Business

 

Background

On 13 March 2018, the City received a development application for a Take Away Food Outlet, Child Care Centre and three Showroom tenancies at the subject site.

 

The subject site abuts Yanchep Beach Road to the north, a Convenience Store (Petrol Station) to the west and a vacant lot to the east. A location plan of the subject site is included in Attachment 1. The subject site is also adjacent to land zoned Mixed Use under Agreed Structure Plan No. 40 (ASP 40) and has subsequently been developed as Single Houses, which are a Discretionary land use in the Mixed Use zone. All lot frontages and vehicle access to the Single Houses is via Avon Road to the south.

 

The lot was originally created through subdivision by the Western Australian Planning Commission (WAPC) on 6 March 2015 and was approved as a survey strata subdivision with common property. The portion of common property is known as Ikara Lane, however it is land held in private ownership and not a formalised laneway.

 

The development plans under consideration are included in Attachment 2.

Detail

The application proposes the following development:

 

·   A Take Away Food Outlet which is intended to be tenanted by Domino’s Pizza;

·   A Child Care Centre proposed to operate between the hours of 7am – 7pm Monday to Friday, and catering for up to 69 children and 13 staff;

·   A single storey building with a maximum wall height of 5.5m;

·   Three Showrooms; and

·   49 on-site car parking bays, including one ACROD bay.

 

A Take Away Food Outlet and Child Care Centre are Discretionary ‘D’ land uses and Showrooms are Permissible ‘P’ land uses under the City of Wanneroo’s District Planning Scheme No. 2 (DPS 2).

The proposal includes the following variations to DPS 2:

 

·   49 car parking bays have been provided in lieu of the 50 required in accordance with the Car Parking Standards, Part 4 Clause 4.14.1 and Table 2; and

·   The application does not propose landscaping of the road verge as per the DPS 2 Landscaping Requirements, Part 4 Clause 4.17.1.

 

Local Planning Policy 2.3: Child Care Centres

 

The application was assessed against the City’s Local Planning Policy for Child Care Centres (LPP 2.3). Upon full assessment, including review of the technical reports provided (acoustic report, soil contamination report) the application is deemed compliant with LPP 2.3.

Consultation

Advertising of the proposal was undertaken by the City writing to all landowners and occupiers adjoining Ikara Lane (5 – 51 Avon Road, Yanchep) and by making available on the City’s website all plans and supporting documentation. Advertising was undertaken for a period of 21 days commencing 7 June 2018 and closing 28 June 2018.

 

At the conclusion of the advertising period two submissions were received objecting to the proposal; although one submission included the signature of 18 other affected landowners.

A number of concerns were raised during the advertising period which have been included in the schedule of submissions and addressed by Administration in Attachment 3.

 

The primary concerns raised during advertising relate to the following traffic matters:

 

·   Design standard of Ikara Lane

·   Level of transport information

·   Safety of residents

·   Service vehicle deliveries

 

A more detailed discussion of the above traffic issues and issues considered in the assessment of the application is provided in the comment section below.

Comment

 

Design Standard of Ikara Lane

 

Concern was raised during the advertising period that the projected traffic volumes for Ikara Lane exceed the maximum number for which it was designed and that two-way traffic could not be catered for. The submission states that, as a laneway, vehicle volumes should be limited to 1000 vehicles per day (vpd) as per WAPC’s Liveable Neighbourhoods Policy, Element 2 – Movement Networks.

 

Ikara Lane is common property held in private ownership by the owners of 1 and 5 Ikara Lane and not a formalised public road managed by the City. It is not subject to the street type and functions described in Element 2 - Movement Networks of Liveable Neighbourhoods.

 

The Transport Impact Statement (TIS) considers Ikara Lane, which has a pavement width of 5.75 metres, a commercial two-way access that performs the same function as the internal road network of a shopping centre where it would be normal for daily traffic volumes to exceed 1000vpd.

 

Furthermore, the subject site and surrounding lots fronting Yanchep Beach Road are zoned Business. The intent of the Business zone is to accommodate warehouses, showrooms, trade and professional services, as well as providing for retail and commercial businesses which require large areas. Limiting vehicle volumes to 1000vpd would therefore be inconsistent with the zoning and intended use of the site. Access to the site is also provided via Booderee Road and Kakadu Road, both of which are local distributor roads with an indicative capacity of 3000vpd.

 

Administration therefore considers the road network sufficient for accommodating two-way traffic and designed appropriately for its intended purpose.

 

Level of Transport Information

 

Concerns were raised during the advertising period regarding the level of transport information provided and the absence of a full Transport Impact Assessment (TIA).

 

The WAPC Transport Impact Assessment Guidelines for Individual Developments recommend a TIA be provided where a development is expected to generate vehicle volumes in excess of 100 in the peak hour. The development has been supported by a Transport Impact Statement (TIS), which is generally acceptable when development is anticipated to generate 10-100 vehicle trips in the peak hour. The primary difference between the two assessments is the requirement for a TIA to include transport modelling of nearby intersections.

 

The TIS provided has estimated the development would generate approximately 694vpd and a maximum of 78 trips during the peak hour. Administration has reviewed this information and determined that a TIS is the appropriate level of assessment. However, it was requested the TIS be updated to include traffic generated from adjoining development to provide a more holistic understanding of vehicle volumes on Ikara Lane.

 

Projected traffic volumes from the following approved developments were included in the TIS; the sites have also been highlighted on the Location Plan in Attachment 1.

 

·   Puma Convenience Store (1 Ikara Lane) – 1,304vpd

·   National Storage (103 Booderee Road) – 97vpd

·   Gym (3 Avon Road) – 134vpd

·   Medical Centre (101 Booderee Road) – 800vpd

 

Overall, the approved development in the area is projected to generate approximately 2335vpd. However, these trips will be distributed via both Booderee Road and Kakadu Road, and with consideration for the corner locations of surrounding approved development, only 645vpd are anticipated to pass the subject site.

 

Therefore, Administration does not believe additional transport information is necessary to support the proposal and considers the projected traffic volumes to be accommodated by the current design of the road network.

 

Safety of Residents & Property Damage

 

Concerns were raised during the advertising period regarding potential impacts to the boundary fences of the adjacent residential development and the safety of residents from errant vehicles.

 

Ikara Lane has been designed with a pavement width of 5.75 metres, and includes a 1.7 metre wide verge adjacent to the residential development fronting Avon Road (excluding adjacent to the Convenience Store (Petrol Station)). In response to the concerns raised, the applicant proposed to install a safety barrier adjacent to the subject site. In addition, the plans were amended to reduce the number of on-site parking bays accessed directly off Ikara Lane from 19 to 5, and designated the remaining bays as ‘Staff Parking’ only to limit their use.

 

Administration considers the installation of a safety barrier and relocation of parking, in addition to the low speed environment of Ikara Lane responds to the concerns raised and that the development will not pose any unnecessary safety risk to adjacent residents.

 

Service Vehicle Deliveries

 

Concern was raised during the advertising period regarding the safety of motorists and pedestrians from service vehicles reversing into Ikara Lane. Due to the configuration of the subject site large delivery and waste trucks were unable to turn around internally and exit in forward gear.

 

Administration agreed with this concern and considered the original configuration of the subject site inadequate for servicing by larger vehicles.  The applicant submitted revised plans to address this issue which include a designated Bin Pick-Up/Delivery Bay to accommodate 12.5m trucks in accordance with Austroads Design Standards. The applicant has also provided an illustration (vehicle swept path) that confirms the design can cater for 12.5 metre trucks.

 

In light of the revised plans and inclusion of a Waste Management Plan, Administration is satisfied that delivery vehicles can safely service the site.

 

Variations to DPS 2

 

 

Clause 4.14.1 Car Parking Standards

 

The application proposes 49 car parking bays in lieu of the 50 required as per Table 2 of DPS 2. The variation is deemed acceptable with consideration for the following:

 

·   The site has access to public transport and is located directly adjacent to a designated stop for Bus Route 491;

·   The peak operating period of the Take Away Food Outlet (Domino’s) and Child Care Centre do not coincide. Therefore, there is a level of reciprocity between the land uses in determining the amount of car parking required; and

·   The applicant has agreed to install bicycle parking to encourage active modes of travel

 

Clause 4.17.1 Verge Landscaping

 

Clause 4.17.1 requires the road verge adjacent to the subject site to be landscaped and maintained to the satisfaction of the City. However, the subject site abuts Yanchep Beach Road which has a verge width of approximately 30 metres to allow for future upgrading.

 

While there is no timing of works for the proposed widening of Yanchep Beach Road, landscaping the verge in this location is not deemed reasonable as it will be removed in future when the road is upgraded. As any landscaping would be temporary and has not been implemented on surrounding developments Administration considers it appropriate to vary this requirement of DPS 2. Notwithstanding this, the applicant has provided a 3 metre landscaping strip within the subject site adjacent to Yanchep Beach Road, as per Clause 4.17.2 of DPS 2.

Conclusion

The development application for a Take Away Food Outlet, Child Care Centre and three Showroom tenancies has been assessed against the relevant provisions of DPS 2 and the City’s Local Planning Policy 2.3 Child Care Centres and is considered to meet the requirements of these documents. Furthermore, the applicant has taken active measures to address the concerns raised during the advertising period. Administration considers that the issues raised during the advertising period have been addressed as discussed above and in the Schedule of Submissions (Attachment 3) and no further modification to the proposal is required. Therefore, it is recommended that Council approve the proposed development at Lot 2 (5) Ikara Lane, Yanchep subject to Administrations recommended conditions.

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2, Agreed Structure Plan No. 40 and Local Planning Policy 2.3 Child Care Centres.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.2    Strategic Growth

2.2.1  Activate Yanchep as a future city of the North

Risk Management Considerations

Risk Title

Risk Rating

ST-S12 Economic Growth

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Concerns in regards to traffic have been addressed in detail within the body of this report. 

Policy Implications

The application has been assessed against the relevant provisions of the following:

·   City of Wanneroo District Planning Scheme No. 2

·   Agreed Structure Plan 40: Lot 1 and 102 Yanchep Beach Road

·   Local Planning Policy 2.3: Child Care Centres

·   WAPC Planning Bulletin 72/2009: Child Care Centres

·   WAPC Transport Impact Assessment Guidelines for Individual Developments

Financial Implications

Nil

Voting Requirements

Simple Majority

 

 

Recommendation

That Council:-

1.       Pursuant to Clause 68 (2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2018/318), as shown in Attachment 2, for a Take Away Food Outlet, Child Care Centre and Three Showrooms at Lot 2 (5) Ikara Lane, Yanchep subject to the following conditions:

a)      The areas shown on the approved plan as Take Away Food Outlet, Child Care Centre and Showroom shall be used in accordance with the applicable definitions as defined in the City’s District Planning Scheme No. 2.

          A change of use from that outlined above may require the approval of the City.

b)      A maximum of 69 children and 13 staff are permitted within the Child Care Centre premises at any one time.

c)      A minimum of six bicycle parking bays are to be installed in accordance with Australian Standards in the location shown on the approved site plan (DA101).

d)      The hours of operation of the Child Care Centre shall be between the hours of 7am and 7pm Monday to Friday only.

e)      The development is to comply with the recommendations in the Herring Storer Environmental Acoustic Assessment dated April 2018 by installing and screening all mechanical fixtures on the north side of the development.

f)       The safety barrier as shown on approved plan DA101 within the Ikara Lane verge shall be installed prior to occupancy to the satisfaction of the City.

g)      Planting and Landscaping shall be carried out in accordance with the approved Landscape Plan DA102 prior to the occupation of the building and thereafter maintained to the satisfaction of the City.

h)      Parking areas, driveways and points of ingress and egress shall be designed and constructed in accordance with the Australian Standard for Offstreet Carparking (AS 2890) and shall be drained, sealed, marked and maintained to the satisfaction of the Council prior to occupation of the development.

i)       The parking areas and associated access indicated on the approved plans shall not be used for the purpose of storage or obstructed in any way at any time, without the prior approval of the City.

j)       Stormwater and any other water run-off from buildings or paved areas shall be collected and retained on site.

k)      Waste collection and management shall be undertaken in accordance with the Cardno Waste Management Plan dated 30 July 2018. All waste shall be stored within the designated bin enclosure and collected from the site by a private contractor at the cost of the owner/occupier.

l)       Adequate measures shall be undertaken during construction to minimise any adverse impacts caused by sand drift and dust from the site.

m)     A construction management plan shall be submitted for approval when application is made for a building licence. This plan is to detail how construction will be managed to minimise disruption in the area and shall include:

i)       The delivery times for materials and equipment to the site;

ii)      Storage of materials and the location and type of equipment on site;

iii)     Parking arrangements for contractors and sub-contractors;

iv)     Construction times;

v)      Measures to minimise noise impacts on surrounding residents; and

vi)     Any other matter required by the City.

2.       ADVISES the submitters of its decision.

 

 

 

Attachments:

1.

Attachment 1: Location Plan - 5 Ikara Lane, Yanchep

18/308924

 

2.

Attachment 2: Proposed Plans - Take Away Food Outlet, Child Care Centre and Three Showrooms

18/321406

Minuted

3.

Attachment 3: Schedule of Submissions - 5 Ikara Lane, Yanchep

18/321477

 

 

 

 

 

 

 

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                       105

PS05-09/18       Proposed Permanent Closure of a Portion of Lambrook Way, Landsdale

File Ref:                                              35334 – 18/307566

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the permanent closure of a portion of Lambrook Way, Landsdale.

Background

On 31 May 2018, the City received a request to partially close a triangular portion of Lambrook Way, Landsdale measuring 153m2 in area under Section 58 of the Land Administration Act 1997. Attachments 1 & 2 depict the portion of the road to be closed. Lots 719 and 9021 are located to the west and north of the subject land.

 

Lambrook Way was proposed as per the Western Australian Planning Commission’s subdivision approval 146649 dated 20 November 2012. The subject portion of Lambrook Way was not amalgamated with the adjoining Lot 719 as it would have created an odd shaped lot. Hence it was included as part of Lambrook Way. Attachment 3 is a copy of the subdivision plan indicating the portion of the road proposed to be closed. The applicant proposes to amalgamate it with the adjoining Lot 9021 Lambrook Way, Landsdale following the road closure process.

Detail

The width of Lambrook Way road reserve is 15 metres except at the subject portion of the road where it increases to approximately 29 metres. Lambrook Way is fully constructed and closure of this portion will not impact on the operation of Lambrook Way. The proposal will still enable the road reserve width to be maintained at 15 metres. The adjoining Lot 9021, 438m2 in area, is currently vacant. The proposed amalgamation will create a 591m2 lot. This lot is located in East Wanneroo Cell 9 – East Landsdale. Under the provisions of the East Wanneroo Cell 9 Approved Structure Plan No. 57, Lot 9021 is zoned Residential Precinct with a density coding of Residential 20. Therefore this lot can contain only one dwelling.

Consultation

In accordance with Section 58 of the Land Administration Act 1997, a local government must not resolve to make a request to the Minister for Lands to permanently close a road until a period of 35 days has elapsed from the publication of the proposed closure in a newspaper circulating in its district and the local government has considered any objections made within that period.

 

In accordance with this legislation, Administration arranged the publication of a notice in the Wanneroo Times on 26 June 2018 inviting comments, if any, by 31 July 2018.

 

Administration wrote to nearby landowners and the relevant government agencies inviting comments. The City received submissions from Western Power, Water Corporation of WA, ATCO Gas and the Department of Planning, Lands and Heritage (DPLH), who did not object to the proposal. No submission was received from the public.

 

Comment

Given that the service agencies did not object to the proposal and that the operation of Lambrook Way will not be affected, it is recommended that the permanent closure of a portion of Lambrook Way as shown in Attachment 1 be supported.

Statutory Compliance

The City must comply with Section 58 of the Land Administration Act 1997 and Regulation 9 of the Land Administration Regulations 1998, dealing with public advertising, objections and service agency responses to the proposed road reserve closure and must formally resolve to ‘close the road’, prior to requesting the Minister for Lands to consider the closure request.

 

The DPLH has advised that, where a local authority makes a request under Section 58 of the Land Administration Act 1997 for the closure of a road, the local government must indemnify the Minister for Lands in respect of that closure against any claim for compensation arising from the closure.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Section 58 of the Land Administration Act 1997 REQUESTS the Minister for Lands to permanently close a portion of Lambrook Way, Landsdale as shown on Attachment 1.


 

 

2.       INDEMNIFIES the Minister for Lands against any claim for compensation arising from the closure.

3.       ADVISES the submittors of its decision.

 

 

 

Attachments:

1.

Attachment 1 - Partial closure of  Lambrook Way Landsdale

18/307628

 

2.

Attachment 2  - road closure

18/352612

 

3.

Attachment 3 - subdivision approval 146649

18/307987

 

 

 

 


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PS06-09/18       Consideration of Local Planning Policy 4.23: Design Review Following Advertising

File Ref:                                              34273 – 18/261426

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       9

Previous Items:                                   PS07-05/18 - Consideration of Draft Local Planning Policy 4.23: Design Review - Ordinary Council - 01 May 2018 7.00pm       

 

Issue

To consider:

 

·    The submissions received during the public advertising of Draft Local Planning Policy 4.23: Design Review (LPP 4.23);

 

·    Preparing Amendment No. 168 to the City of Wanneroo’s District Planning Scheme No. 2 (DPS 2) for the purpose of:

 

a)   Inserting a new Clause 67 (zc) into Schedule A – Supplemental Provisions to the Deemed Provisions of DPS 2, so that any relevant recommendations of a Design Review Panel are to be given due regard in considering an application for development approval; and

 

b)   Inserting a new Clause 85A into Schedule A – Supplemental Provisions to the Deemed Provisions of the City of Wanneroo’s District Planning Scheme No. 2, which reads “the local government may appoint a Design Review Panel for the purpose of providing design advice for applications”.

Background

Council, at its meeting of 1 May 2018, considered draft LPP 4.23 and resolved as follows (refer Item PS07-05/18):

 

“That Council:-

 

          Pursuant to Clause 4(1) and 4(2) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2 ADOPTS the draft Local Planning Policy 4.23: Design Review, as contained in Attachment 1, for the purpose of advertising, and ADVERTISES it for public comment for a period of 42 days by way of:

 

a)   Advertisement in all local newspapers circulating within the City of Wanneroo for two consecutive editions;

 

b)   Display at the City’s Administration Centre Building and on the City’s website;

 

c)   Written notification to the Office of the Government Architect, the Department of Planning, Lands and Heritage, Urban Development Institute of Australia and other key stakeholders as determined by the Director Planning and Sustainability.”


 

 

Detail

Draft Local Planning Policy 4.23: Design Review

 

Draft LPP 4.23 was prepared to set out the criteria for the operation of a Design Review Panel (DRP), including:

 

·    The type and scale of developments that should be referred to the DRP;

·    The matters to be considered by the DRP;

·    The funding, number and timing of DRP meetings; and

·    The information to be provided to enable the DRP to consider an application.

 

A copy of the advertised version of Draft LPP 4.23 is included in Attachment 1.

 

Terms of Reference

 

Administration has also prepared Terms of Reference to support the policy operation (Attachment 2), which outline details relating to:

 

·    The status and role of the DRP;

·    Membership and management of the DRP; and

·    The operation of DRP meetings.

 

The Terms of Reference contained in Attachment 2 have been modified from the version included in the 1 May 2018 Council Meeting, which was previously referred to as a Management Procedure. A discussion of the modifications made is included in the Comment section below.

 

Amendment to District Planning Scheme No. 2 (DPS 2)

 

Amendment No. 168 to DPS 2 is proposed to:

 

·    Insert a new Clause 67 (zc) into Schedule A – Supplemental Provisions to the Deemed Provisions, which reads “any relevant recommendation of a Design Review Panel”; and

·    Insert a new Clause 85A into Schedule A – Supplemental Provisions to the Deemed Provisions of the City of Wanneroo’s District Planning Scheme No. 2, which reads “the local government may appoint a Design Review Panel for the purpose of providing design advice for applications”.

 

The report for proposed Amendment No. 168 to DPS 2 is included as Attachment 3.

 

In accordance with Regulation 34 of the Planning and Development (Local Planning Schemes) Regulations 2015, Amendment No. 168 to DPS 2 has been determined to be a standard amendment due to it having a minimal impact on land in the scheme area that is not subject to the amendment, namely existing development and development which is not required to be referred to the DRP for review.

Consultation

Draft LPP 4.23

 

Draft LPP 4.23 was advertised for public comment for a period of 42 days from 15 May 2018 to 26 June 2018 by way of:

 

·    An advertisement in two local newspapers for two consecutive weeks;

 

 

·    Display on the City’s website and at the City’s Administration Centre Building; and

·    Written notification to the Office of the Government Architect, the Department of Planning, Lands and Heritage, Urban Development Institute of Australia, and other key stakeholders.

 

The City received the following submissions:

 

1.   ATCO Gas Australia – no objection and no comments;

2.   Housing Industry Association (HIA) – no objection with comments;

3.   Office of the Government Architect (OGA), Department of Planning, Lands and Heritage – no objection with comments; and

4.   Department of Communities (DoC) – no objection with comments.

 

A summary of the submissions received, and Administration’s response to these, is included in Attachment 4.

 

Terms of Reference

 

It is not necessary to advertise the Terms of Reference for public comment as they outline the scope in which the City’s DRP will operate and do not outline a principle of action or policy position which requires Council endorsement. 

Amendment No. 168 to DPS 2

If Council resolves that Amendment No. 168 is a standard amendment, in accordance with Regulation 47(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, it must be subject to public consultation. The amendment will also need to be referred to the Environmental Protection Authority (EPA) to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

 

The standard amendment must be advertised for public comment for a period of 42 days.  Advertising is to occur in the following manner, consistent with the requirements of the Planning and Development (Local Planning Schemes) Regulations 2015:

 

·        Advertisement in a local newspaper for one week;

·        Display notice of the proposal in Council offices;

·        Referral in writing to affected persons/agencies.

·        Display on the City’s website;

·        Placement of a sign on affected sites, giving notice of the proposal; and

·        Any other way the local government considers appropriate.

 

Following the 42 day advertising period, a summary of submissions received and Administration’s responses to those submissions will be included in a report to Council to consider supporting Amendment No.168 to DPS 2.

Comment

Draft LPP 4.23

 

Following the advertising of LPP 4.23, Administration has identified a list of modifications to the version which was advertised. These modifications are outlined in Attachment 5, and have been made in response to some of the submissions received during the advertising period, as well as consideration of the operation of DRPs of other Local Governments. The key modifications proposed by Administration are discussed in further detail below.

 

 

 

Development on Landmark sites to be referred to the Design Review Panel

 

Draft LPP 4.23 has been modified to specify that development which is required to incorporate a landmark feature under a Structure Plan or Local Development Plan is to be referred to the DRP prior to lodgement of a development application. This is to ensure that high quality design is provided on key landmark sites within the City.

 

Threshold for grouped dwelling applications to be referred to the Design Review Panel

 

Draft LPP 4.23 currently proposes developments of more than 10 grouped dwellings be referred to the DRP.

 

The OGA suggested that the threshold for grouped dwelling applications should be lowered to allow more of these proposals to benefit from design review, referencing a number of common design flaws with smaller-scale grouped dwelling applications, such as windowless bedrooms and lack of on-site landscaping. The OGA has suggested that the design review for developments that comprise of less than 10 grouped dwellings could be carried out by an individual with appropriate expertise, rather than the whole DRP.

 

Contrary to the OGA’s position, the HIA has raised concern with the likely cost and time implications of a DRP review for smaller-scale residential developments, and has therefore recommended that all grouped dwellings under four storeys in height be exempt from the DRP process. The timeframe and cost implications for design review are discussed in further detail below.

 

Administration supports the OGA’s position, and agrees that some smaller-scale grouped dwelling developments may benefit from a design review. Administration also agrees that the review of smaller-scale grouped dwellings could be undertaken by an individual with appropriate expertise, rather than the whole DRP. This approach is contemplated in the draft Design Review Guide, which states that ‘there will be cases where a full design review panel is not warranted, with assessment instead being carried out by an individual design review panel member’.

 

The advertised version of draft LPP 4.23 contained a provision allowing the City to exercise discretion to refer a proposal to the DRP where it considers that the proposal would likely benefit from design review. This provision has been retained in the modified version of draft LPP 4.23. If the City considers that a proposal with 10 grouped dwellings or less would benefit from design review, the proposal could be referred to the DRP in accordance with this provision.

 

The Terms of Reference has been modified to allow for design advice to be requested outside of DRP meetings. This would allow for smaller-scale proposals (such as the development of 10 grouped dwellings or less) to be referred to a single member of the DRP, avoiding the higher cost and longer time-frame associated with a full DRP meeting. This approach is consistent with the submission received from the OGA, and the draft Design Review Guide.

 

Number of design reviews which are funded by the City

 

Draft LPP 4.23 proposes that the City is responsible for funding the first design review, which is to occur prior to the lodgement of a development application (or other planning proposal). If further design reviews are required for a particular proposal, draft LPP 4.23 proposes that these be funded by the proponent.

 

In their submission on draft LPP 4.23, both the OGA and the HIA have suggested that Administration’s proposed funding arrangement may act as a disincentive for early design

 

review and that developers may submit proposals with very resolved plans as close as possible to the submission of the development application in the hope of reducing the likelihood of a subsequent design review. It is the OGA’s view that at this stage of the process, change to the proposal is more difficult and costly. Both the OGA and the HIA have suggested that the City should fund more than one design review.  The DoC also suggested that the imposition of additional fees relating to the DRP process could impact housing affordability and be a disincentive for infill development.

 

As detailed in Attachment 6, a number of other Local Governments, including the City of Joondalup, typically have only one design review per proposal. In the DRP process at the City of Joondalup, the City Officers are responsible for reviewing any amended plans and justification provided by the proponent to determine whether the comments and recommendations of the DRP have been sufficiently addressed. The application may be referred back to the DRP if the City Officers do not consider that the comments and recommendations have been sufficiently addressed.

 

Draft LPP 4.23 sets out provisions which allow for a similar approach to design review as the City of Joondalup, specifically:

 

·     Clause 4.1, which requires proponents to submit a statement detailing how, and the extent to which, the comments and recommendations of the Design Review Panel have been addressed; and

·     Clause 4.2(d), which requires applications to be referred back to the Design Review Panel where the City does not consider that the comments and recommendations of the Design Review Panel have been sufficiently addressed.

 

As detailed above, it is possible and commonplace in other Local Governments for a proposal to only be presented to a DRP meeting once, if the proponent actively works to address the comments and recommendations from the DRP meeting.

 

The draft Design Review Guide sets out three DRP funding models for consideration, being local government funded, proponent funded, or a balance of local government and proponent funded. A consideration of the advantages and disadvantages of each funding model is provided in Attachment 6.

 

Administration’s view is that the funding model proposed by draft LPP 4.23 will create a financial incentive for proponents to appoint a skilled designer and pursue good quality design from the outset, so that proposals do not need to be referred back to the DRP following the initial review.

 

Timeframe for design reviews

 

In their submission, the HIA raised concern that the design review process would add substantial time to the development assessment process. 

 

The design review process may increase the time associated with preparing applications for those proposals which will require design review under draft LPP 4.23. However, this potential time burden is considered warranted, given that it would be associated with proponents giving greater consideration to the design of the proposal at the early stages of the development, ultimately resulting in better quality developments.

 

In order to limit the time associated with the design review process itself, the Terms of Reference and draft LPP 4.23 specify the following timeframes:

 

·    Up to 10 working days for the City to provide DRP comments back to the applicant following a DRP meeting; and

 

·    Up to 10 working days for a DRP member to provide advice to the City, where advice is requested outside of a DRP meeting.

 

Attachment 7 summarises the design review process in scenarios where the matter is presented to a DRP meeting before and after the formal lodgement of an application.

 

In light of the above, the additional time burden associated with the design review process is considered to be sufficiently managed by the Terms of Reference and draft LPP 4.23.

 

The final version of LPP 4.23, which incorporates the modifications discussed above, is included in Attachment 8.

 

Clause 4(3) of the Deemed Provisions of DPS 2 states:

 

“After the expiry of the period within which submissions may be made, the local government must:

a)   Review the proposed policy in light of the any submissions made; and

b)   Resolve to –

i. Proceed with the policy without modification;

ii.       Proceed with the policy with modification; or

iii.      Not to proceed with the policy.”

 

The Deemed Provisions of DPS 2 do not outline whether advertising of LPP 4.23 following the proposed modifications is required. Notwithstanding, Administration considers that the modifications made to draft LPP 4.23 following advertising do not alter the intent or purpose of the policy, and therefore readvertising of the policy is not required. Therefore, in accordance with Clause 4(3) of the Deemed Provisions of DPS 2:

 

a)   LPP 4.23 has been reviewed in light of the submissions made, as outlined above and in Attachment 4; and

 

b)   Administration recommends that Council proceed with LPP 4.23 with the proposed modifications outlined in Attachment 5, and incorporated in the final version which is included as Attachment 8.

 

Terms of Reference

 

The only significant modification made to the Terms of Reference is specifying that the Panel members may be appointed by the Director Planning and Sustainability, rather than by the Council. This is because the DRP is not proposed to be a Committee under the the Local Government Act 1995, and therefore the appointing of Panel members by Council is not specifically required.

 

Amendment to DPS 2

 

As set out in draft LPP 4.23, it is intended for the DRP to provide technical advice and recommendations in an advisory capacity only and not to hold decision-making powers for applications.

 

The preparation of draft LPP 4.23 has been informed by the Western Australian Planning Commission’s (WAPC) draft Design Review Guide, which sets out a best practice model for Local Governments to establish and operate design review processes involving one or a number (panel) of appointed experts. Administration has also liaised with a number of other Local Governments in the Perth Metropolitan Area who have established some form of DRP, in order to discuss details on the formulation, implementation and costs of their DRPs.

 

 

Currently, DPS 2 does not include any reference to establishing a DRP, or to considering the recommendations of a DRP. As such, there is a need to amend DPS 2 to ensure that the City can establish a DRP and that the recommendations provided by the DRP has the status under DPS 2 as a matter that is to be given due regard in considering an application for development approval.

 

Amendment No. 168 to DPS 2 has been prepared to ensure that the recommendations provided by the DRP has the status under DPS 2 as a matter that is to be given due regard by the relevant decision maker in considering an application for development approval.

 

Cost and Funding of Design Review Panel Meeting

 

It is proposed to remunerate the individual members of the DRP based on their attendance at meetings as follows:

 

Chairperson: $500 per meeting

Other Panel Members: $400 per meeting

 

These costs have been established following a review of the remuneration offered by other local governments, and having regard to the time commitments necessary for each meeting.

The proposed remuneration is intended to provide payment for the DRP members pre-meeting preparation, attendance at the meeting and review of the draft meeting minutes. Each meeting is expected to run for approximately two hours, however, this period may vary dependent on the number of proposals being considered and the depth of design commentary required. It is envisaged that a maximum of three proposals would be presented to a design review meeting.

 

Based on the remuneration figures provided above, on the understanding each meeting would comprise a Chairperson and three other DRP members, each meeting will cost $1700. This cost does not include the work required to be undertaken by Administration to facilitate the meeting, including assessment of each proposal, preparation of a report, arranging the meeting and preparing minutes. An estimate of these Administration costs is provided in Attachment 9, and equates to $893 per meeting (based on three proposals per meeting). This brings the total estimated cost for operating each DRP meeting to $2593, equating to a cost of $864 per proposal (based on three proposals per meeting).

 

It is intended that the City fund one pre-lodgement DRP meeting which will provide the proponent with the advice and recommendations of the DRP. Should the proponent seek further design advice prior to lodging a development application, this would be at their expense. A fee of $400 is proposed for an additional pre-lodgement design review meeting.

 

Upon submitting a development application, the proponent will be required to provide a statement detailing how the advice and recommendations of the DRP have been incorporated into the proposal. In instances where a development application is submitted, and the City does not consider the proponent has sufficiently addressed the advice and recommendations of the DRP, the proponent will have the opportunity to present back to the DRP to obtain support for the design of the submitted proposal, at a fee of $864. This fee is reflective of the estimated cost of DRP meetings per proposal, as outlined in Attachment 9.

 

The intent of the above fee structure is to incentivise pre-lodgement design review advice.

Statutory Compliance

The making of LPP 4.23 was undertaken in accordance with Clause 4 of the Deemed Provisions of DPS 2.

 

 

 

The scheme amendment process will follow the statutory process outlined in the Planning and Development (Local Planning Scheme) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

There are no implications for other policies of the City. Notwithstanding, a number of the City’s Local Planning Policies may be reviewed to include design-related provisions in the future.

Financial Implications

Costs arising from the establishment of a DRP will have implications for the City’s financial planning. In anticipation of the DRP being established, funding of $100 000 has been included in the 2018/2019 budget.

 

Consideration of the financial implications of the establishment of a DRP, including remuneration of panel members and fees for presenting to the DRP, are outlined in Attachment 9.

 

Administration recommends that the Fees and Charges Schedule is amended to include the proposed fees for proponents presenting to the DRP.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       NOTES the submissions received as summarised in Attachment 4 in respect to  Local Planning Policy 4.23: Design Review Panel (LPP 4.23), ENDORSES Administration's responses to those submissions, and ADVISES submitters of its decision;

2.       Pursuant to Clause 4(3)(b)(ii) of the Deemed Provisions of the City of Wanneroo’s District Planning Scheme No. 2 (DPS 2) ADOPTS with LPP 4.23, as included in Attachment 8; 

3.       Pursuant to Clauses 4(4) of the Deemed Provisions of DPS 2 PUBLISHES notice of its adoption of the Policy in a local newspaper and FORWARDS a copy of the adopted Policy to the Western Australian Planning Commission (WAPC) for its information;

 

4.       Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES Amendment No. 168 to DPS 2 as contained in Attachment 3 to:

a)    Insert a new Clause 67 (zc) into Schedule A – Supplemental Provisions to the Deemed Provisions of the City of Wanneroo’s District Planning Scheme No. 2, which reads “any relevant recommendations of a Design Review Panel”; and

b)    Insert a new Clause 85A into Schedule A – Supplemental Provisions to the Deemed Provisions of the City of Wanneroo’s District Planning Scheme No. 2, which reads “the local government may appoint a Design Review Panel for the purpose of providing design advice for applications”, and renumber the Deemed Provisions accordingly.

5.       Pursuant to Section 47(2) of Planning and Development (Local Planning Schemes) Regulations 2015 ADVISES the WAPC that Amendment No. 168 to DPS 2 is a standard amendment for the following reason:

a)   It would have minimal impact on land in the scheme area that is not subject to the amendment.

6.       Pursuant to Section 81 of the Planning and Development Act 2005, REFERS Amendment No. 168 to the Environmental Protection Authority (EPA); and

7.       Subject to EPA approval, ADVERTISES Amendment No. 168 for public comment for a period of 42 days.

8.       BY ABSOLUTE MAJORITY APPROVES an amendment to the Fees and Charges Schedule to include:         

a)   A $400 fee for proponents presenting to the Design Review Panel after an initial meeting funded by the City (prior to lodgement of a development application); and

b)   An $864 fee for proponents presenting to the Design Review Panel after an initial meeting funded by the City (after lodgement of a development application).

 

 

 

Attachments:

1.

Attachment 1 - Draft Design Review Local Planning Policy 4.23 (advertised 15 May 2018 to 26 June 2018)

18/139867

 

2.

Attachment 2 - Modifications to Terms of Reference

18/355197

 

3.

Attachment 3 - Amendment No. 168 to DPS 2 Scheme Amendment Report

18/328666

Minuted

4.

Attachment 4 - Summary of Submissions

18/328989

Minuted

5.

Attachment 5 - LPP 4.23 Summary of Modifications

18/328855

 

6.

Attachment 6 - Summary of Funding Models and Number of Reviews

18/328693

 

7.

Attachment 7 - Different scenarios of Design Review

18/328714

 

8.

Attachment 8 - LPP 4.23 with modifications after advertising

18/327500

Minuted

9.

Attachment 9 - Details on Financial Implications of Design Review Panel Meetings

18/341032

 

 


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Assets

Asset Operations & Services

AS01-09/18       Bus Stop Infrastructure Policy Community Engagement Results

File Ref:                                              7242 – 18/357144

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the results of community engagement with respect to the City’s Draft Bus Stop Infrastructure Policy.

Background

At its Ordinary Meeting of 6 March 2018, Council considered a report (Item AS02-03/18 refers) on a draft Bus Stop Infrastructure Policy as detailed in Attachment 1, and resolved:

‘That Council ENDORSES the draft Bus Stop Infrastructure Policy as per Attachment 1 for the purpose of public advertising for 28 days.’

Administration has completed community engagement and this report presents the results to Council for consideration.

Detail

An initial round of public consultation was advertised in the North Coast Times and Wanneroo Times on 10 April 2018 with comments accepted until 8 May 2018. The City received one comment during this time. This comment raised concerns with the provision of bus services for students in Mindarie and did not relate to the draft Bus Stop Infrastructure Policy. As this comment related to the operation of bus services, it was referred to the PTA for action.

 

A subsequent consultation was held between 25 June 2018 and 23 July 2018 which was advertised in the North Coast Times and Wanneroo Times and in the ‘Your Say’ section of the City’s website. Additionally, letters were sent directly to the following developers:

 

·    Yanchep Beach Joint Venture

·    Pindan

·    Frasers

·    Tamala Park Regional Council

·    Prime West

·    LWP Trinity

·    Landcorp

·    Lendlease

·    Satterley

·    PEET

·    Acumen

·    Estates Development Company

·    Stockland

·    Woodsome Management

·    Flynn Drive Residential Development

The City has not received any responses to this second round of consultation.

Consultation

Two rounds of community engagement have now been completed and the City has not received any community feedback regarding the Policy.

Comment

The Bus Stop Infrastructure Policy serves to formalise and simplify the procedure used by the City to install bus stop infrastructure on a priority basis which maximises overall benefit to the community. Based on Council’s previous endorsement and the results of community engagement, Administration recommends that Council adopts the Bus Stop Infrastructure Policy as detailed in Attachment 1.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term financial Planning

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

The above risk/s relating to the issue contained within this report has been identified and considered within the City’s Strategic and Corporate Risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The development and adoption of a Bus Stop Infrastructure Policy for the City will complement other transport and traffic policies adopted by Council and provide clear guidance on the prioritisation and implementation of the City’s public transport infrastructure. 

 

The Policy will provide an objective method of investigating and assessing the need for bus stop infrastructure, and establish a prioritised list of future projects. 

Financial Implications

The installation of bus stop infrastructure is already budgeted for in the approved 2018/19 Capital Works Program and listed in the City’s Long Term Capital Works Program; and the adoption of a Bus Stop Infrastructure policy will incur no additional financial implications for the City.

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPTS the Bus Stop Infrastructure Policy as included at Attachment 1.

 

 

 

Attachments:

1.

Bus Stop Infrastructure Policy

16/191696

Minuted

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                    157

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                       163

 

Community & Place

Community Facilities

CP01-09/18       South Ward Community Reference and Sporting User Group - Future Direction

File Ref:                                              14905V02 – 18/330012

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1  

Previous Items:                                   CD02-02/14 - Update of Petition for Hudson Park, Girrawheen - Ordinary Council - 04 Feb 2014 7.30pm

                                                            CP05-11/17 - North Coast Ward Community Reference & Sporting Group - Future Direction - Ordinary Council - 14 Nov 2017 7.00pm      

 

Issue

To consider the future direction of the South Ward Community Reference and Sporting User Group.

Background

At its meeting on 4 February 2014, Council considered report CD02-02/14 and resolved the following:

 

“That Council:-

1.  NOTES the petition PT04-10/13 table to Council at its Ordinary Council Meeting held on 15 October 2013;

2.  ACKNOWLEDGES the immediate needs of Hudson Park as identified within the report and responds to those needs as a matter of priority;

3.  AUTHORISES the formation of a South Ward Community Reference and Sporting User Group, including the development of an appropriate Terms of Reference to focus initially on the needs of Hudson Park;

4.  LISTS $250,000 within the draft 2014/15 budget to address the asset and maintenance matters identified in the report and matters identified by the Reference Group; and

5.  AUTHORISES the Director Community Development to advise the petitioners.”

 

A Terms of Reference (Attachment 1) was consequently drafted and considered by Council at its meeting held on 22 May 2014 and resolved the following:

 

“That Council:-

1.  APPROVES the Terms of Reference for the South Ward Community Reference and Sporting User Group as detailed in Attachment 1;

2.  APPOINTS BY ABSOLUTE MAJORITY the Mayor and the South Ward Councillors to the South Ward Community Reference and Sporting User Group;

3.  AUTHORISES a maximum of one (1) representative from each suburb within the South Ward, for a total of seven (7) representative, and a maximum of seven representatives (7) from Sporting User Groups located within the South Ward; and

4.  NOTES an Expression of Interest will be conducted seeking representation from community members and Sporting User Group.”

 

Within the endorsed Terms of Reference, the purpose of the group has been identified as follows:

To guide the development of Master Plans for the Active Reserves in the South Ward to enable these facilities to meet the current and future needs of the Community and to inform the City's 10 Year Capital Works Program.”

 

The aims and functions of the Reference Group are as follows:

 

1.       To recommend to Council by no later than February 2015, a Master Plan to guide the development of Hudson Park, Girrawheen, as the first priority.

2.       To recommend to Council by no later than February 2015 a Master Plan to guide the development of the following Active reserves and associated facilities within the South Ward;

3.       To consider within the Master Planning process, joint use active reserves (City of Wanneroo and the Department of Education) within the South Ward.

 

As per the Terms of Reference, the Group was to consist of the following:

·        Mayor;

·        South Ward Councillors;

·        Manager Community Facilities (non-voting delegate);

·        A maximum of one (1) representatives from each suburb within the South Ward, for a total of seven (7) representatives; and

·        A maximum of seven representatives (7) from Sporting User Groups located within the South Ward.

 

Following the 2017 Local Government Elections and subsequent re-election of the Mayor and South Ward Councillors as delegates for the South Ward Community Reference and Sporting User Group (the Reference Group), Administration opened nominations for the 14 vacant community representative positions as per above, which closed on 8 December 2017. A total of two nominations were received, both of which have been approved and accepted by the Director Community and Place. No nominations were received from local sporting user group representatives.

Detail

Current Situation

The Reference Group was formed prior to the commencement of the Active Reserve Master Planning process and as a result, played a central role in the consultation with community and sporting group representatives in the identification and prioritisation of upgrades to existing active reserves within the South Ward.

 

As per the Terms of Reference, the purpose of the Reference Group was “to guide the development of Master Plans for the Active Reserves in the South Ward to enable these facilities to meet the current and future needs of the Community and to inform the City's 10 Year Capital Works Program.” This purpose, along with the stated aims and functions of the Reference Group, was successfully achieved when Council resolved to adopt the Active Reserve Master Plan Report at its meeting on 11 October 2016.

 

It is worthwhile noting that since the adoption of the City’s Active Reserve Master Plan, the Reference Group has met on only two occasions to consider the implementation of the Hudson Park Master Plan and to re-assess priorities for fitness equipment provision within the South Ward. Outside of these two items, the agenda has predominantly consisted of updates on projects within the South Ward for information and discussion.

 

Administration does not anticipate that this will change in the foreseeable future, in that future projects for the South Ward are primarily driven by the City’s Active Reserve Master Plan. In respect to projects listed in the Capital Works Program for 2018/19 and beyond, each of these will be subject to their own consultation and community engagement process (i.e. with clubs who use the facility in question, the surrounding residents and other key stakeholders), which, in reality, are duplicated by the activities of the Reference Group.

 

As noted above, the community representation resulting from the nomination period undertaken in December 2017 is limited, with only two of the 14 positions filled.

 

Proposed Way Forward

 

Given that the intended purpose, aim and function of the Reference Group has been achieved with the adoption of the Active Reserve Master Plan, the limited role of the Reference Group since that time and the limited community representation, this report recommends that the Reference Group be disbanded with a different approach being undertaken in respect to the following key areas:

 

1.       Providing updates on the implementation of City of Wanneroo Active Reserve Master Plan (ARMP) projects within the South Ward;

2.       Communicating the short, medium and long term aspirations of sport within the South Ward; and

3.       Providing input into the provision of new sporting facilities within the South Ward.

 

In doing so, this report will recommend the following community engagement and consultative process being put in place.

 

Key Objective

Proposed Approach

Existing or New

1.   Update on Implementation of ARMP projects

·    Individual project updates to specific project stakeholders (i.e. State Sporting Associations, local Clubs, residents etc), via specific project web page updates, face to face communication and on site meetings;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

 

New

2.   Communication of Short, Medium and Long Term aspirations of sport within the South Ward

·    Annual Smart Clubs Survey, specifically pertaining to strategic directions at a State Sporting Association and Club level;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

New

 

3.   Input into the provision of new sporting facilities within the South Ward

·    Stakeholder engagement and consultation on a project by project basis, including reporting to Council of engagement and consultation outcomes. Stakeholders as identified in point 1 above;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

 

New

 

It should be noted that the above approach is consistent with the revised approach endorsed by Council at its meeting held on 14 November 2017 (CP05-11/17) in respect to the North Coast Ward Community Reference and Sporting User Group.

Consultation

Community engagement and consultation is currently undertaken at an individual project level and reported to Council as appropriate. In addition to this, Administration regularly communicates with sporting clubs, State Sporting Associations and other stakeholders through the City’s club development activities and through day to day contact with clubs and related stakeholders.

 

At its recent meeting on 25 July 2018, members of the South Ward Community Reference and Sporting User Group considered the future direction of the Reference Group and resolved to recommend to Council to transition the group to a similar working model to the North Coast Community Reference and Sporting User Group, as per below:

 

“That the South Ward Community Reference and Sporting User Group makes the following recommendations to Council regarding its future direction:-

 

1.       That Council DISBAND the South Ward Community Reference & Sporting User Group as the purpose within its Terms of Reference is no longer applicable;

2.       That Council APPROVE Administration to notify the former members of the South Ward Community Reference & Sporting User Group of the group’s disbandment and thank them for their participation; and

3.       That Council NOTE the below proposed approach in respect to ongoing consultation with sporting clubs and community groups within the South Ward, as it relates to sporting and community facility provision;

 

Key Objective

Proposed Approach

Existing or New

1.       Update on Implementation of ARMP projects

·    Individual project updates to specific project stakeholders (i.e State Sporting Associations, local Clubs, residents etc), via specific project web page updates, face to face communication and on site meetings;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

 

 

 

New

2.       Communication of Short, Medium and Long Term aspirations of sport within the South Ward

·    Annual Smart Clubs Survey, specifically pertaining to strategic directions at a State Sporting Association and Club level;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

New

 

3.       Input into the provision of new sporting facilities within the South Ward

·    Stakeholder engagement and consultation on a project by project basis, including reporting to Council of engagement and consultation outcomes. Stakeholders as identified in point 1 above;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

 

 

New

 

CARRIED UNANIMOUSLY.”

Comment

The Reference Group has successfully met its Terms of Reference and in doing so met on five occasions, considered 14 separate Active Reserves, identified 89 individual projects at an approximate value of $17.3M (2016), which has now been included within the City’s Long Term Financial Plan.

 

The proposed new approach includes the implementation of two project information workshops per annum. The intent of these workshops will be to provide an update to the community on current and upcoming projects in the South Ward being delivered as part of the City’s Capital Works Program, and will offer the opportunity for questions and/or discussion with Elected Members and Administration. Administration is of the view that this format of consulting with key stakeholders will more accurately and realistically reflect the needs of the community within the South Ward post the completion of the Reference Group’s task. These workshops would also coincide with existing community engagement and consultation processes already being undertaken.

 

The work of the Reference Group has been a great success and as such it is the view of Administration that the work of the Reference Group, and in particular, the Community representatives be acknowledged through an appropriate gathering of the Reference Group with formal, written acknowledgement of their work and the outcomes achieved.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

As per the City’s Committees and Working Groups Policy, Section 5.2 refers to the Disbanding of Committees and Working Groups:

 

5.2 Disbanding of Committees and Working Groups:

 

a) Directors will be responsible for the submission of a report and recommendation to Council for the disbanding of a Committee/Working Group. The Governance Officer should be contacted for advice prior to the disbanding of any Committee/Working Group.

 

b) Following disbanding, the Coordinating Officer will forward correspondence to members of the Committee/Working Group, confirming the termination of their responsibilities and thanking them for their participation.

 

The proposed approach for consultation with sporting clubs and community groups within the South Ward is consistent with the City’s Community Engagement Policy.

Financial Implications

Nil

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       DISBAND by ABSOLUTE MAJORITY the South Ward Community Reference and Sporting User Group as the requirements of its Terms of Reference have been met;

2.       NOTES that Administration will inform the former members of the South Ward Community Reference and Sporting User Group of the group’s disbandment, thank them for their participation and recognising their contribution via an appropriate gathering of the group and formal recognition; and

3.       NOTE the below proposed approach in respect to ongoing consultation with sporting clubs and community groups within the South Ward, as it relates to sporting and community facility provision:

Key Objective

Proposed Approach

Existing or New

1.       Update on Implementation of ARMP projects

·    Individual project updates to specific project stakeholders (i.e State Sporting Associations, local Clubs, residents etc), via specific project web page updates, face to face communication and on site meetings;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

 

 

 

New

2.       Communication of Short, Medium and Long Term aspirations of sport within the South Ward

·    Annual Smart Clubs Survey, specifically pertaining to strategic directions at a State Sporting Association and Club level;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

New

 

3.       Input into the provision of new sporting facilities within the South Ward

·    Stakeholder engagement and consultation on a project by project basis, including reporting to Council of engagement and consultation outcomes. Stakeholders as identified in point 1 above;

·    South Ward Community and Sporting Facilities Project Information  Workshops (up to 2 per annum)

Existing

 

 

 

 

 

New

 

 

 

Attachments:

1.

South Ward Community Reference and Sporting User Group - Terms of Reference

16/198489

 

  


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CP02-09/18       John Moloney Park, Marangaroo - Sports Floodlighting Upgrade - Concept Plan

File Ref:                                              27705 – 18/330262

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       7         

 

Issue

To consider the proposed concept plan for the replacement and upgrade of the floodlighting at John Moloney Park, Marangaroo.

Background

John Moloney Park (the Reserve) is located at 34 Highclere Boulevard, Marangaroo and is classified as a Neighbourhood level active reserve (Attachment 1). The details of the park (based on a GIS investigation) are as follows:

 

Item

Current Status

Park Size / Hierarchy

6.9ha / Neighbourhood Park (Active)

Reserve / Lot No.

39479 / 10776

Property Type / Ownership

Crown Land – City of Wanneroo Management

Aboriginal Sites

None listed on GIS

Water Restrictions

Two bores on site.

Bush Forever

None listed on GIS

Reserve Purpose

Public Recreation

 

The Reserve includes two active reserves; a multi-purpose AFL/cricket oval, and a diamond sports playing field (with cages/netting), cricket practice nets, a basketball pad, and a sports amenities building with toilet facilities. The Reserve is currently used by the Kingsway Junior Football Club in the winter for training, with the Jaguars Softball Club, Wanneroo Softball Club and West Coast Cricket Club occasionally hiring the grounds for games during the summer season. This usage has been summarised in the table below:

 

Multi-purpose AFL/Cricket oval

Club

Current Usage (per week)

Kingsway Junior Football Club

20 hours – training (winter season)

West Coast Cricket Club

6 hours – competition (summer season)

 

Diamond Sports Field

Club

Current Usage

Jaguars Softball Club

Winter Season

·    Two teams - train at Kingsway RSC (Wed 6.30-8.30pm), play Sundays – alternate weekends to Wanneroo Softball Club.

Summer Season

·    Six senior teams, one junior team - train at Kingsway RSC (Wed & Thur).

Wanneroo Softball Club

Winter Season

·    One team - train at Kingsway RSC (Wed 6.30-9.00pm), play Sunday – alternate weekends to Jaguars Softball Club.

 

The existing floodlighting is limited and not to the current Australian Standard, preventing the resident clubs from being able to use the grounds at night for training or competition purposes, therefore requiring them to use other facilities and limiting their ability to increase their playing numbers.

 

The City of Wanneroo Active Reserve Master Plan report, which was endorsed by Council at its meeting on 11 October 2016 (CP03-06/16), identified a number of upgrades for John Moloney Park as listed below, which included the proposed upgrade of floodlighting at the Reserve to meet Australian Standard AS2560 for large ball sports training on the eastern oval, and small ball sports training on the western field:

 

·        Floodlighting (2) Small Ball Sports Upgrade;

·        Relocation of Hard Courts;

·        Floodlighting (1) Large Ball;

·        Sports Car Park Extensions/Upgrades;

·        Path Network (new or extension) Bench Seating;

·        Drink Fountains;

·        Upgrade/Re-locate cricket wickets /nets;

·        Building Audit; and

·        Hydrozoning/Irrigation upgrades

 

There are currently limited facilities within the northern metropolitan area with floodlighting that meets the Australian Standards for small ball sports training and competition (i.e softball and baseball). Currently, the only facility within the City of Wanneroo that provides this level of floodlighting is at the Kingsway Regional Sporting Complex in Madeley, which is currently at capacity.

Detail

Concept Development

 

Administration has prepared a draft concept design for the upgrade of sports floodlighting at John Moloney Park, Marangaroo to meet Australian Standard AS2560 for:

 

a)   Large ball sports training (50 lux - 4 towers) on the eastern oval (Attachment 2), and

b)   Small ball sports training (250/150 lux - 6 towers) on the western field (Attachment 3).

 

The proposed new floodlighting will be designed in accordance with Australian Standard AS4282 Control of Obtrusive Effects of Outdoor Lighting, to control the level of lighting spill into surrounding properties.

 

The proposed sports floodlighting upgrade seeks to meet the operational requirements of the various sporting clubs and groups who use John Moloney Park, and will enable them to better utilise the facilities at night for both training and competition purposes.

 

The works to be completed in 2018/19 also include the construction of security lighting from the car park to the clubrooms. The security lighting has been included as part of the scope of works as a result of a State Government Local Projects, Local Jobs grant of $20,000 received during the 2017/18 financial year.

 

 

 

 

An electrical power supply and capacity assessment has confirmed that an upgraded power supply, site main switchboard and sub-main cables will be required at the Reserve as part of the works to support the proposed floodlighting upgrades.

 

Project Schedule

 

The proposed timeframes for the floodlighting upgrade at John Moloney Park is as follows:

 

Project Phase

Timeframe

Concept Design – Approved by Council

September 2018

Detailed Design and Preparation for Tender

August - September 2018

Tender

October 2018 - January 2019

Construction

February - June 2019

Practical Completion

June 2019

Consultation

In the development of the proposed concept designs, Administration undertook consultation with regular users of John Moloney Park, meeting on site on 10 July 2018 to review the draft lighting plans to ensure they would meet the operational requirements for their respective clubs. The only notable change to the plans resulting from this engagement with the clubs was the movement of one of the lighting towers due to its proximity to the cricket nets. This will be factored into the detailed design before going to tender.

 

A community information letter with an image displaying the proposed location and layout of the sports floodlighting (Attachment 4) was sent to residents within a 400m radius of the Reserve from 20 July 2018. A copy of this letter was also sent to user groups of John Moloney Park on 23 July 2018.

 

Over a period of four weeks from 20 July 2018 to 17 August 2018, comments were received from three residents regarding the proposed works. A summary of the comments received is provided below:

 

·        Existing floodlighting on the reserve is shining towards Highclere Boulevard, causing distractions to drivers at times;

·        Concerns about new lights shining into their property and impacting quality of life;

·        Suggestion that the clubs be accommodated somewhere else like Kingsway; and

·        Concerns about light spill into property and increased noise at night disturbing sleep times as they get up at 2am for work. Request for an 8:30pm curfew.

 

During the consultation period, correspondence was also received from the Jaguars Softball Club (Attachment 5), Wanneroo Softball Club (Attachment 6), and the Westside Steelers Gridiron Club as a prospective future hirer of the facility once the lights have been constructed (Attachment 7), all confirming acceptance of the concept plans and that the proposed lighting meets the operational requirements for their respective clubs.

Comment

In considering the comments noted above, the following advice is provided:

 

Comment

Response

Existing lights shining towards Highclere Boulevard

Resident advised that the old lights would be removed as part of the project and that the new lighting would be installed on taller towers and angled downwards towards the oval. New lighting will be designed in accordance with AS4282 Control of Obtrusive Effects of Outdoor Lighting.

New lights shining into property and impacting quality of life.

Resident advised of the consultation undertaken as part of the Active Reserve Master Planning process, and that the lights would be designed in accordance with AS4282 Control of Obtrusive Effects of Outdoor Lighting to control light spill into surrounding properties.

Suggestion that clubs should be accommodated somewhere else like Kingsway.

Kingsway Regional Sporting Complex diamond sports facility is at capacity.

Light spill into property and increased noise impacting sleep times for early morning shift workers. 8:30pm curfew.

Resident advised of the consultation undertaken as part of the Active Reserve Master Planning process, and that the lights would be designed in accordance with AS4282 Control of Obtrusive Effects of Outdoor Lighting to control light spill into surrounding properties.

 

The use of the floodlights will be managed in accordance with the City’s Facility Hire and Use Policy, and shall cease by no later than 10pm for weekday training bookings.

 

Administration is of the view that the proposed sports floodlighting upgrades at John Moloney Park is appropriate for a Neighbourhood level active reserve of this size, and will help to encourage active, healthy lifestyles within the community.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Under the City’s Community Engagement Policy this project is listed as inform and consult.

 

The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan.

Financial Implications

A budget of $20,000 was listed as part of the 2017/18 Capital Works Program for design, with a further $694,000 listed for construction in 2018/19 as part of the approved Capital Works Budget. The current cost estimate for the project is $684,000, subject to the completion of detail design and the tender outcome.

 

 

 

 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the John Moloney Park Sports Floodlighting Upgrade Concept Plan, shown in Attachment 2 and 3 of this report;

2.       NOTES that based on the current proposed project schedule, construction is due to commence in February 2019 and will be concluded in June 2019; and

3.       RECOGNISES and THANKS the user groups of John Moloney Park, Marangaroo for their involvement in the concept design process.

 

 

 

Attachments:

1.

Location Plan - John Moloney Park, Marangaroo

18/331241

 

2.

John Moloney Park, Marangaroo - Sports Floodlighting Upgrades - Football Oval Concept Design

18/331175

Minuted

3.

John Moloney Park, Marangaroo - Sports Floodlighting Upgrades - Baseball Field Concept Design

18/331179

Minuted

4.

John Moloney Park, Marangaroo - Sports Floodlighting - Letter to residents

18/241703

 

5.

Jaguars Softball Club Letter - Acceptance of Lighting Plan for John Moloney Park

18/293003

 

6.

Wanneroo Softball Club Letter - Acceptance of Lighting Plan for John Maloney Park

18/312380

 

7.

Westside Steelers Gridiron Club Letter - Acceptance of Lighting Plan for John Moloney Park

18/330612

 

 

 

 

 

 

 

 

 


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CP03-09/18       Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) Upgrade and Extension - Concept Plan

File Ref:                                              28576 – 18/329324

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4  

Previous Items:                                   CP01-10/16 - City of Wanneroo Active Reserve Master Planning Report Consultation Outcomes - Ordinary Council - 11 Oct 2016 7.00pm      

 

Issue

To consider the proposed concept design for the Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) upgrade and extension.

Background

Hudson Park (the Reserve) is located at 33 Hudson Avenue, Girrawheen and is classified as a Neighbourhood level active reserve (Attachment 1). The property type is Crown Land vested in the City of Wanneroo for the purposes of recreation.

 

The Reserve includes an active sports field with a four pole sports floodlighting installation (large ball sport ball and physical training level), multipurpose sports hard courts, a car park, cricket nets, a basketball pad, playground, path network, and the Dennis Cooley Pavilion clubroom building. The facilities at Hudson Park are well used by the community, with more than 10 sport and/or community groups accessing the facilities through both seasonal and annual bookings as outlined below;

 

·        Multicultural Life Energy Cultivation WA – Dennis Cooley Pavilion;

·        Westside Steelers Gridiron Club – Dennis Cooley Pavilion and Hudson Park;

·        West Coast Cricket Club – Dennis Cooley Pavilion and Hudson Park;

·        Vietnamese Culture Association – Dennis Cooley Pavilion and Hudson Park;

·        Brady St Music Inc – Dennis Cooley Pavilion;

·        Total Football Development - Hudson Park;

·        Greyhounds Christian Soccer Club Inc - Hudson Park;

·        Balga Cricket Club - Hudson Park; and

·        Congolese Soccer Club Association Inc - Hudson Park.

 

Whilst structurally sound, the existing Dennis Cooley Pavilion and toilets are aging (see Attachment 2). The toilets were built in 1976 and the clubrooms in 1984. In 2009, a set of change rooms which were attached to the toilet block were demolished due to structural issues which caused the facility to become structurally unsound.

 

The Active Reserve Master Plan report which was endorsed by Council at its meeting on 11 October 2016 (CP03-06/16) identified a number of upgrades for Hudson Park, as listed below, which included the proposed upgrade and extension of the Dennis Cooley Pavilion clubroom building:

 

·        Floodlighting (1) Large Ball Sports;

·        Path Network (new or extension);

·        Bench Seating;

·        Security Upgrades/lighting/CT;

·        Building audit – Sports Amenities Building extension;

 

·        Car Park;

·        Upgrade/Re-locate cricket wickets/nets;

·        Baseball/Softball back net;

·        Additional BBQs;

·        Outdoor fitness equipment; and

·        Upgrade of hard courts.

Detail

Concept Development

 

Administration has prepared a draft concept design (Attachment 3) for the upgrade and extension of the Sports Amenities Building (Dennis Cooley Pavilion) at Hudson Park, Girrawheen. The proposed scope of works for the building is included in the table below:

 

Element

Description

Change Rooms x 2

2 x 44m2 unisex change rooms each with 3 x partitioned, lockable showers, 2 x water closet toilets and 1 x basin

Umpire’s Room

11m2 including shower and toilet

First Aid Room

11m2 first aid room

Public Toilets

Male and female toilets with ambulant amenities

1 x universal access toilet with baby change facilities (internal access)

Universal Access Toilet

8m2 with time lock control system (external access).

Kiosk/Kitchen

23m2 with both internal and external servery.

Cleaner’s Store

4m2

External storage

2 x 15m2 user group external store rooms

Internal storage

2 x 5m2 user group internal store rooms

1 x 8m2 furniture store

 

The proposed upgrade and extension of the Dennis Cooley Pavilion seeks to meet the operational requirements of the various sporting clubs and community groups who use Hudson Park, and will ensure there is an adequate provision of amenity to meet both the current and future usage at the site.

 

Project Schedule

 

The proposed timeframes for the Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) upgrade and extension is as follows, noting that the schedule allows for the submission of a Department of Local Government, Sport and Cultural Industries – Community Sporting and Recreation Facilities Fund (CSRFF) application in September 2018 (subject to Council endorsement).

 

Project Phase

Timeframe

Concept Design – Approved by Council

September 2018

Grant Application

September 2018

Detailed Design

September - December 2018

Grant Outcome

February - March 2019

Tender

April - July 2019

Construction and Practical Completion

August 2019 - May 2020

Defects Liability Period

May 2020 - May 2021

 

Consultation

In the development of the proposed concept design, Administration undertook consultation with regular users of the Dennis Cooley Pavilion, meeting on site at Hudson Park on 4 July 2018 to review the draft concept design and ensure they met the operational requirements for their respective clubs/groups.

 

A community information letter with images of the building concept was sent to residents residing with 400m of the Reserve on 6 August 2018 (Attachment 4). All other user groups of Hudson Park were sent a copy of the letter to residents and concept images by email on 8 August 2018.

 

Between 6 August and 17 August 2018, no comments were received regarding the proposed works.

Comment

Administration is of the view that the proposed facility provision, being the upgrade and extension of the Sports Amenities Building (Dennis Cooley Pavilion), is appropriate for a Neighbourhood level active reserve of this size, consistent with amenities provided at other reserves and will help to encourage active, healthy lifestyles within the community.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Under the City’s Community Engagement Policy this project is listed as inform and consult.

 

The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan.

Financial Implications

Administration will be submitting a Community Sporting and Recreation Facilities Fund (CSRFF) application to the Department of Local Government, Sport and Cultural Industries in September 2018, for the amount of $394,360, one third of the eligible costs, with the outcome announced in February 2019. Administration will report to Council on the grant outcome and any implications for the project.

 

 

A summary of the project budget (PR-4034) has been outlined in the table below:

 

Year

Description

Total

2017/18

Design

$74,000

2018/19

Detailed Design & Construction

$1,079,500

2019/20

Construction

$60,000

2020/21

Defects Liability Period

$1,500

 

Total

$1,215,000

 

A budget of $74,000 was listed as part of the 2017/18 Capital Works Program for design, with a further $1,079,500 for detailed design and construction in 2018/19 as part of the approved Capital Works Budget. A further $61,500 for construction and defects liability period is listed in 2019/20 and 2020/21 respectively within the City’s Long Term Financial Plan.

 

The current cost estimate for the project is $1,270,770. Administration’s intention is to seek a CSRFF grant to fund the current $55,770 cost difference and offset the overall municipal contribution to the project. Should this application not be successful, the balance of funding will be sought through the 2019/20 budget process. 

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) Concept Plan, shown in Attachment 3 of this report;

2.       NOTES that based on the current proposed project schedule, construction is due to commence in November 2019 and will be concluded in May 2020;

3.       NOTES that Administration will be submitting a Community Sporting and Recreation Facilities Fund application to the Department of Local Government, Sport and Cultural Industries in September 2018; and

4.       RECOGNISES and THANKS the user groups of Hudson Park, Girrawheen for their involvement in the concept design process.

 

 

 

Attachments:

1.

Location Plan - Hudson Park, Girrawheen (Dennis Cooley Pavilion)

18/318918

 

2.

Photos of Dennis Cooley Pavilion, Hudson Park

18/329785

 

3.

Concept Plan - Hudson Park Sports Amenities Building (Dennis Cooley Pavilion)

18/318925

Minuted

4.

Hudson Park, Girrawheen - Dennis Cooley Pavilion Upgrade - Letter to Residents

18/303851

 

 

 

 

 


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CP04-09/18       Warradale Park, Landsdale - Installation of a Universal Access Toilet - Concept Plan

File Ref:                                              28876 – 18/331325

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the proposed concept plan for the installation of a Universal Access Toilet (UAT) at Warradale Park in Landsdale.

Background

Warradale Park (the Reserve) is located at 31 Warradale Terrace, Landsdale and is classified as a District level active reserve (Attachment 1). The property type is Crown Land vested in the City of Wanneroo for the purposes of public recreation.

 

The northern section of the Reserve includes a man-made lake with a footpath around the perimeter, spanning across Lots 13968 and 801. There is an active reserve located in the southern section of the reserve on Lot 801 with sports floodlighting across four poles (large ball sport ball and physical training level), as well as a Nature Playground, BMX track, Basketball court, cricket practice nets and a car park. Lot 800 in the southern most section of the Reserve includes the Warradale Park Community Centre and Warradale Park Clubrooms buildings, with the Landsdale Primary School property located to the south.

 

The Nature Play Area at the Reserve has become increasingly popular, with a high level of use by the community. It should be noted that there are currently no externally accessible toilets to service the Reserve, with the only toilet facilities on site located inside of the Warradale Community Centre building, which have restricted internal access.

Detail

Concept Development

 

Administration has prepared a draft concept plan (Attachment 2) for the installation of a Universal Access Toilet at Warradale Park, Landsdale.

 

As part of the concept design development process, Administration considered a number of sites at the Reserve for the UAT installation, including several locations to the north of the car park, and closer to the Nature Play Area.

 

After thorough investigation and surveying of the site, it was found that all of the required services to support a UAT (water, electricity, sewerage) were located to the south of the reserve near the Warradale Community Centre and Clubroom buildings on Lot 800. Unfortunately, none of these required services are located in the space between the car park and Nature Play Area on the western side of the reserve, meaning there would be significant additional works required to extend these services and provide connections for the UAT. The additional costs associated with these works are prohibitive and cannot be accommodated as part of the project.

 

There were also a number of drainage issues identified within this area that would likely result in complications with sanitation and waste dispersion. This is evidenced by some recent flooding that has occurred along the western side of the Reserve (Attachment 3).

 

For these reasons Administration is proposing to install the new UAT in the space between the car park and community centre, with a connection to the existing footpath to increase accessibility. The proposed location will provide a suitable, safe and accessible toilet amenity to service all users of the reserve, including those who do not use the community centre and clubrooms facilities, or those visiting at times when they are closed.

 

Project Schedule

 

The proposed timeframes for the installation of the UAT at Warradale Park, Landsdale is as follows.

 

Project Phase

Timeframe

Request for Quotation

August - September 2018

Concept Design – Approved by Council

September 2018

Construction

October - December 2018

Practical Completion

December 2018

Consultation

A community information letter with images of the concept design was sent to residents residing with 400m of the Reserve on 3 August 2018 (Attachment 4). All sporting clubs and user groups of Warradale Park were also sent a copy of the letter to residents and concept design by email on the same date.

 

Over a period of two weeks from 3 August 2018 to 17 August 2018, comments were received from twelve residents regarding the proposed works. A summary of the comments received is provided below:

 

·        Concerns about proposed location; request to install near the Nature Play Space.

·        Toilets already provided in the community centre, waste of time installing there.

·        Request to install a drink fountain and taps at the Reserve.

·        Concerns about anti-social behaviour and community safety.

·        Request to consider installation of CCTV near the UAT.

·        Enquiry about compliance and accessibility.

·        Concerns about safety of school children from Landsdale Primary.

·        Complaint about cars speeding along Southmead Drive.

Comment

In considering the comments noted above, the following advice was provided to residents:

 

Comment

Response

Concerns about proposed location. Request to install near the Nature Play Space.

Administration considered a number of sites at the Reserve for the UAT, including several locations closer to the Nature Play Area. Unfortunately, none of the required services (water, electricity, sewerage) were located to the north of the car park, so decided to install new UAT in the space between the car park and community centre. Drainage issues were also identified in this area.

Toilets already provided in the community centre, waste of time installing there.

Existing toilets have internal access only and are locked when the community centre / clubrooms are not in use. New UAT will provide external toilet access for people who do not use the community centre or those visiting at times when the building is closed.

Request to install a drink fountain and taps at the Reserve.

There is a drink fountain currently available within the Nature Play Space. The new UAT will include taps for wash down purposes.

Concerns about anti-social behaviour and community safety.

Toilets will be regularly cleaned and maintained as part of City’s ongoing maintenance program at the Reserve. The UAT will also include an automatic time lock control to provide access from 6am-8pm only and motion sensor lighting. Encouraged to report anti-social behaviour to local Police or City’s Community Safety Services to investigate intervention strategies.

Request to consider installation of CCTV near the UAT.

Administration is developing a draft CCTV plan to inform the future expansion of the CCTV network. Future provision of external cameras at Reserve would be subject to finalisation and implementation of this plan.

Enquiry about compliance and accessibility.

Information on toilet specifications provided to the residents concerned. Administration will also be undertaking minor disability access improvement works around the site.

Concerns about safety of school children from Landsdale Primary.

Department of Education were notified of project and offered opportunity to comment as an adjacent property owner, with no concerns being raised.

Complaint about cars speeding along Southmead Drive.

Encouraged to report dangerous driving in the area to WA Police.

 

Administration is of the view that the proposed installation of a UAT at Warradale Park is appropriate for a District level active reserve of this size, and will help to encourage active, healthy lifestyles within the community.

Statutory Compliance

The Universal Access Toilet will be compliant with Australian Standard AS1428.1 Design for access and mobility as a minimum.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Under the City’s Community Engagement Policy this project is listed as inform only.

 

The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan.

 

Financial Implications

A budget of $60,000 was listed as part of the 2017/18 Capital Works Program for this project, which includes a $20,000 Stronger Communities Grant. These funds have been carried forward to the 2018/19 budget.  The current cost estimate for the project is $59,788.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the Warradale Park, Landsdale – Installation of a Universal Access Toilet Concept Plan, shown in Attachment 2 of this report;

2.       NOTES that based on the current proposed project schedule, construction is due to commence in October 2018 and will be concluded in December 2018; and

3.       RECOGNISES and THANKS the community for their comments as part of the community consultation process.

 

 

 

Attachments:

1.

Location Plan - Warradale Park, Landsdale

18/331554

 

2.

Warradale Park Universal Access Toilet - Design Drawings

18/306815

Minuted

3.

Photos of Drainage and Flooding Issues - Warradale Park, Landsdale

18/331553

 

4.

Warradale Park, Landsdale - Universal Access Toilet - Letter to Residents

18/284001

 

 

 

 


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CP05-09/18       Anthony Waring Floodlighting Upgrade

File Ref:                                              13640 – 18/332438

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the Quinns Districts Junior Football Club’s (QDJFC) proposal to upgrade the floodlighting at Anthony Waring Reserve, Clarkson, from Australian Standard 2560 large ball sports training (50 lux) to large ball sports matches (100 lux).

Background

Anthony Waring Reserve (the Reserve) is located at 40 Waring Green, Clarkson and includes a single active reserve with 50 lux floodlighting, sports amenities building, carpark, two playgrounds, BMX track and passive park furniture (Attachment 1). The details of the park (based on a GIS investigation) are as follows:

 

Item

Current Status

Park Size / Hierarchy

7.5ha / Neighbourhood Park (both Passive and Active elements)

Reserve / Lot No.

42042 / 332

Property Type

Public recreation

Ownership

Crown Land – City of Wanneroo managed

Aboriginal Sites

None listed on GIS

Water Restrictions

Bore on site.

Bush Forever

None listed on GIS

Reserve Purpose

Public Recreation

 

The Reserve is used predominately by the QDJFC and the Quinns Rocks Cricket Club. The weekly use of the Reserve by the QDJFC during the 2018 winter season is as follows, with the Club accommodating 800 children between the ages of 5 and 17 years. The Club has 20 Auskick teams and 25 Junior and Youth teams:

 

Day

Booking Times

Monday

4-7.30pm

Tuesday

4-7.30pm

Wednesday

4-7.30pm

Thursday

4-7.30pm

Friday

4-7.30pm

Saturday

7.00am-3.00pm

Sunday

7.30am-6.00pm

 

 

The Club also use Addison Park, Ridgewood Reserve, Richard Aldersea Park and Belhaven Reserve to accommodate their season fixtures.

Detail

The QDJFC’s proposal for upgrading the lux levels to the existing floodlighting at the Reserve has been submitted to the City as a result of the growth currently being experience in female participation in Australian Rules Football. As outlined within the Club’s correspondence included in (Attachment 2), the Club is experiencing growth within the West Perth District’s female competition, growing from one team in 2017, to two in 2018 with plans for additional teams in coming seasons. In 2017 the competition was played at HBF Arena however this venue was not available for 2018, meaning Clubs were required to play on a limited number of active reserves within the West Perth District which have the required 100 lux lighting level.

 

The Club notes that this arrangement will not be sustainable in the future, as the competition grows. As a result, the Club is seeking the City’s assistance to upgrade the lux levels to the current floodlighting at Anthony Waring Reserve from 50 lux to 100 lux. As per the Club’s correspondence, they are seeking to fully fund this upgrade, which in their correspondence, has been estimated being between $25,000 to $45,000.

 

Administration has reviewed the proposal and developed a concept design (Attachment 3) at a preliminary cost estimate of $45,000. This has been communicated to the Club and accepted. 

 

Project Schedule

 

The proposed schedule for the upgrade of the existing floodlighting at the reserve to 100 lux is as follows:

 

Project Phase

Timeframe

Concept Design – Approved by Council

September 2018

Design and construction procurement

October - December 2018

Finalise Design

December 2018

Community Engagement

December 2018

Finalise Funding Agreement

December 2018

Construction and Practical Completion

January 2019 - March 2019

Defects Liability Period

March 2019 – March 2020

Project Closure

April 2020

Consultation

Consultation will be undertaken in line with the City’s Community Engagement Policy. As Anthony Waring is an active reserve with existing floodlighting the level of engagement will include consult with user groups and inform local residents within a 400m radius.

 

In developing their proposal the QDJFC has been in consultation with the Western Australian Football Commission (Attachment 2).

Comment

The proposed upgrade to the floodlighting at Anthony Waring Reserve is supported on the basis that it is consistent with the City’s Floodlighting Policy and will be undertaken at no cost the City.

 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

CO-O15  Project Management

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic/Corporate risk register. 

Policy Implications

The project is in line with the City’s Sports Floodlighting Policy, noting the following:

 

“Additional Levels of Sports Floodlighting

Light poles and footings should be initially designed and constructed to cater for additional levels of lighting.

 

Clubs may apply for City's approval to increase or improve illumination levels beyond the specific standard. The application shall detail:

1) the proposed standard of lighting;

2) reasons for requesting the change;

3) a plan for the courts/grounds to be changed; and

4) sources of funding.

 

Consultation in regards to this project will be undertaken as per the City’s Community Engagement Policy.

Financial Implications

The estimated cost for the upgrade of the existing floodlighting at the Reserve from Australian Standard 2560 large ball sports training (50 lux) to Australian Standard 2560 large ball sports matches (100 lux) is $45,000 (inclusive of professional fees, contingency and project management fees). As noted within this report, the Club have confirmed their willingness and ability to fully fund this upgrade.

Voting Requirements

Absolute Majority

 

 

 

Recommendation

That Council:-

1.       NOTES the Quinns District Junior Football Club’s proposal to upgrade the existing floodlighting at Anthony Waring Reserve from Australian Standard 2560 large ball sports training (50 lux) to Australian Standard 2560 large ball sports matches (100 lux) at no cost to the City; and

2.       APPROVES BY ABSOLUTE MAJORITY the following budget amendment, pursuant to Section 6.8(1)(b) of the Local Government Act 1995 to address the Upgrade of Floodlighting at Anthony Waring Reserve, noting that a new Project Number will be created upon Council endorsement:

Project Number

From

To

Description

N/A

$45,000

 

Quinns Districts Junior Football Club Contribution

PR- TBA

 

$45,000

Upgrade of Floodlighting at Anthony Waring Reserve

 

 

 

Attachments:

1.

Anthony Waring Reserve Aerial Map

18/334129

 

2.

Anthony Waring Floodlighting Upgrade - Quinns Districts Junior Football Club Proposal

18/334106

 

3.

Anthony Waring Reserve - 100 lux floodlighting design

18/334134

 

 

 

 


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CP06-09/18       WA Motor Sport Strategy Review

File Ref:                                              4558 – 18/341996

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider the draft WA Motor Sport Strategy and the City’s comments for submission to the State Government.

Background

The development of a WA Motor Sport Strategy (the Strategy) has been undertaken by the State Government through the Department of Local Government, Sport and Cultural Industries.  The Strategy was most recently considered by the Department’s Motorsport Strategy Review Workshop on 3 August 2018 (at which the City was represented), where it was agreed that the Strategy would be circulated to stakeholders for review and comment. A copy of the Strategy has been included within Attachment 1 with two hard copies being placed in the Elected Member’s Reading Room.

Detail

The stated objectives of the Strategy are to:

 

1.       Identify the infrastructure needs of road/track based motorsport activities;

2.       Develop a hierarchy of motorsport facilities from State level (Wanneroo Raceway), regional level and district level of functionality and catchment;

3.       Provide a plan that supports future investment in road/track based motorsport infrastructure;

4.       Leverage the current financial commitments; and

5.       Identify appropriate representative governance and management structures including sanctioning and licensing.

 

The Strategy is focussing on bitumen tracks which accommodate “four-wheel and two-wheel motorsport activities and where appropriate the co-location of other motorsport infrastructure”.  The methodology used in undertaking the development of the Strategy is as follows:

 

 

The Strategy focuses on the following existing and proposed motor sport venues, noting the infrastructure available at each site:

 

·        Wanneroo Raceway – Circuit/track;

·        Perth Motorplex – Drag Racing facility (and an associated dirt speedway track);

·        Collie Motorplex – circuit/track plus club based 1/8th mile drag strip;

·        Keysbrook (proposed) – Circuit/track (plus a karting track);

·        Busselton (proposed) – Circuit/track (potentially part of a broader motorsport complex);

·        Albany (proposed) – Circuit/track (part of a broader motorsport complex including drag and motocross infrastructure); and

·        Kalgoorlie (proposed) – Drag racing facility or other motorsport infrastructure.

 

In the development of the Strategy, the following previous work has been included within the analysis (ref: Table 2, p10 of the Strategy):

 

Venue

Documentation

Albany Motorsport Complex (proposed)

·    Motor Sport in the Lower Great Southern Region Feasibility Study (GHD 2017 for the City of Albany);

·    Great Southern Motorplex - Motorplex Venue Selection Criteria and site assessment of: Lot 4780 Down Road, Lot 5777 Down Road North, Lot 5772 Down Road.

Wanneroo Raceway

·    Department of Sport & Recreation Stage 3: Barbagallo Raceway Review Site Concept Plan Report, Business Case and Implementation Strategy (November 2009);

·    Driving Ambition - WASCC’s Roadmap to 2020 (PWC 7th July 2012) and supporting Documents:

Motorsport WA Complex Land Use Plan (March 2015) GHD;

Motorsport WA – A vision for motorsports in WA: Affiliate member briefing document (Sept 2016).

Collie Motorplex

·    Collie Motorplex Track Development (Coffey Dec 2011.)

Perth Motorplex

·    Expression of Interest Documentation for the sale and/or lease of Perth Motorplex by Venues West on behalf of the state government;

·    Perth Motorplex Asset Condition and Remaining Useful Life Report (23 Nov 2015); and

·    Zoning and Planning – Lot 426 Rockingham Road, Kwinana – Perth Motorplex (2017).

Keysbrook Complex (proposed)

·    Keysbrook Development Application – Planning: Shire of Serpentine Jarrahdale (2018).

Busselton Motorcycle Circuit (proposed)

·    Motorsport in the South West Region: An Economic Case Study (Motorcycling Australia)

·    Motorcycling Western Australia - Off Road Vehicle Park Road Motorsport Circuit (Peak Body Facility Master Plan Report, Ludlow, Busselton)

·    Proposed Western Australian Motorcycle Sport Complex Scoping Study Preliminary Report (Prepared June 2012 Updated February 2016).

Kalgoorlie Motorsport Precinct (proposed)

·    Kalgoorlie Boulder Drag Strip and Motorsports Precinct (Tredwell for the City of Kalgoorlie Boulder) April 2016.

 

 

The conclusions resulting from the Situational Analysis (Section 2, p.20) are summarised as follows (identifying Wanneroo Raceway implications where appropriate):

 

·        Peak motorsport bodies all have responsibilities for the development of motorsport and are focused on the development of venue infrastructure which is financially viable.

·        Effective and efficient governance is an important criterion to ensure open and equitable access to motorsport opportunities.

·        General recognition that there has been an ongoing reduction in motorsport venues and/or access to motorsport facilities which needs to be addressed. This has also impacted upon the driver and rider training opportunities.

·        The guidelines produced by the peak bodies merely guide development on site and are not explicit in the expectations of each individual site.

·        Of the existing motorsport venues currently operating within WA there are outstanding issues which need to be resolved:

o   Wanneroo Raceway: potential to extend the track to the north has been considered previously however consideration is subject to whether the Keysbrook proposal proceeds. The current loss of motorcycling activities on the site needs to be addressed in the short term.

·        Of the proposed motorsport venues, there are a number of matters which require resolution:

o   Keysbrook: Development Application approval is currently being sought. If approval is given the impact on the motorsport industry for Metropolitan Perth will be significant. The provision of an additional circuit will provide opportunities for motorcycling which are currently unavailable at Wanneroo Raceway. In addition, driver and rider training activities will be enhanced as will the opportunities for motorsport competition. This may have a direct impact in the business operations at Wanneroo Raceway, Perth Motorplex and Collie Motorplex. Peak bodies and track operators will need to work collaboratively to program the venues.

 

·        All of the potential developments will require significant input from the State Government from the perspective of land acquisition and potential capital funding.

 

Consultation outcomes as noted in the Strategy report include the following (Section 4 p. 24):

 

All [those consulted] were in favour of developing the sport; securing track infrastructure for future generations and improving communications between and within industry bodies. In particular, there was one issue which became apparent above all others. This related to the need to understand who should take ultimate responsibility for the development and management of safe track infrastructure on behalf of motorsport participants.

 

The following key considerations were also noted:

 

·        The responsibility for the development of track infrastructure, its licensing and accreditation for training, education, club use and competition should rest with the lessee’s or site owners.

·        There is however a contrary view which suggests that both the management of a facility, sanctioning and accreditation should be undertaken by a separate and independent body whilst club use and competition should rest with the operator/manager and peak bodies.

·        There is no single body with ultimate responsibility for managing and developing motorsport holistically and there is little coordination between the advice being given to the track operators and/or clubs/user groups/commercial operators who hire venues.

 

 

·        The perceived role of State Government is confused and there is little regard within the motorsport industry for the States position as having control and/or ultimate jurisdiction over land which is used for motorsport activities.

·        There are significant issues within the broader motorsport community of the role and responsibility each of the key players. Critical to all of this is the following:

o   The peak motorsport bodies have responsibility for the development of motorsport but have no control over the management of the venues.

o   The venue managers have responsibility to develop their infrastructure but are beholden to the licensing bodies.

o   Control over venues is exercised through a licensing process which the peak bodies control.

o   The peak bodies are ultimately funded via the licensing and accreditation process.

·        As a result, there is a perceived conflict of interest which creates distrust and a lack of transparency and continuity in advice provided. In order for motorsport to develop and provide open and equitable opportunities for all, the licensing process needs to be clear and unambiguous and in particular, managed by one independent body with ultimate responsibility to rationalise and interpret the advice being provided by specialist advisors.

 

In respect to the more specific issues related to current facilities and future development, the following key considerations (relevant to the City of Wanneroo where appropriate) were identified as underpinning proposed strategic interventions and subsequent recommendations:

 

·        Perth Motorplex….a commitment should be made by State Government to continue managing the facility until an alternative operator can be found with the capability of managing and developing both drag and speedway infrastructure for the benefit of the WA community.

·        WASCC in recognising the club needs to address excessive year on year losses will need to be supported in the development of a business model that aims to develop a split management responsibility for the club and track operations. This should be considered a priority.

·        The renewal of the lease at Wanneroo Raceway should be considered to provide the WASCC with greater certainty to expend necessary funds on track improvements and to meet their safety obligations…..The renewal however, should be linked to a performance based approach requiring the club to deliver key outcomes aligned to State Government and City of Wanneroo strategic objectives.

·        The issues associated with the lack of access to the Wanneroo Raceway circuit for motorcycling will need to be resolved if the venue is to maintain its status as the State level motorsport facility as identified in the State Sporting Facilities Plan. Where there is disagreement with the Hall report, this should be reviewed independently and if necessary the recommendations adjusted in accordance with best practice and undertaken through a phased investment program which may require State Government funding assistance. If the review substantiates the recommendations, measures will need to be undertaken to adhere to the identified track improvement requirements. The level of investment required will need to be clarified to ensure motorcycle competition and related activities is able to take place at the venue and where appropriate state government funding considered against a series of performance outcomes.

·        Consideration should also be given to establishing a process to accredit and license tracks/venues independently. This may require state legislation to ensure the accreditation process is fair and equitable

 

 

·        The focus on participation is important….This should be a core focus of all parties responsible for the development of motorsport [it was noted that this is embedded in the WASCC forward planning].

·        The loss of track motorcycling at Wanneroo Raceway has had a marked effect on the motor trade industry and it is therefore critical for the industry as a whole to ensure a venue is available for such activity.

·        The need for an overarching body to act as a voice for motorsport was evidenced by a number of consultees.

·        With regard to the role of local government, the City of Albany consider their role principally as being a facilitator but not a funder of motorsport activities/development, whilst State Government expects local government would provide funding for infrastructure to meet local and regional community needs. All local governments however are interested in the community return the motorsport venues are likely to offer their resident population. All local governments, to protect their obligations, seek a greater level of accountability and certainty that decisions reached with senior officers/managers/board members of sporting organisations are carried through. This requires effective governance structures to be established which are not subject to change of direction.

 

The Strategy’s proposed WA Motorsport Hierarchy (Section 6.3 p. 29-30) is as follows, noting that Wanneroo Raceway is considered as a State Facility:

 

Composition and Capability

Current or Proposed Infrastructure

State Level Bitumen Racing Circuit

·    Corporate Hospitality

·    V8 Supercars and potential for international motorcycle and motorcar competition

·    Club based motorised sport for motorcycles and motorcars

·    Driver and Rider training

·    Driver and Rider experience

Wanneroo Raceway (State Facility - Option for 2nd track subject to the Keysbrook proposal and potential funding to be secured)

Regional Level Bitumen Racing Circuit (also serving a local need)

·    Corporate Hospitality

·    Basic Club infrastructure

·    Driver and Rider training

·    Driver and Rider experience

·    State and national level motorcycle and motorcar competition

·    Club based 2 and 4 wheeled activities

Collie Motorplex

Keysbrook (proposed Stage 1)

Albany (proposed)

Drag Racing Facility

·    State and International competition

·    Community development

·    Driver and Rider training

·    Driver and Rider experience

·    1/2 mile strip - permanent

Perth Motorplex (State Facility)

Regional Level Drag Racing Facility

·    Club based 2 and 4 wheeled activities

·    Basic Club Infrastructure

·    1/8th Mile strip - permanent

Collie Motorplex

Albany (proposed)

Kalgoorlie (potential if incorporated into a broader motorsport facility)

Local Level Drag Racing Facility

·    Informal bitumen surfaces used on a temporary basis subject to appropriate health and safety controls.

None. Considered on a case by case basis subject to need.

 

Section 7 (p. 31) of the Strategy considers governance and legislation, with the identified issues including:

 

·        The licensing and accreditation of tracks by various bodies for competition use. The FIA and FIM sanctioned motorsport bodies are both responsible for sanctioning events and licensing which has the effect of the sport self-regulating. There is also a growing concern with a number of self-appointed licensing bodies which have emerged and provide a similar level of service to that offered by the FIM and FIA sanctioned bodies, who are responsible for the growth and development of the sport. This creates confusion in the market and lacks a degree of separation which an independent licensing body would offer.

·        Governance of tracks on state and/or local government land where the overarching objective is to maximise the opportunity for the local community to access and participate in motorsport and other serviced activities.

·        The relationship between state government departments and local government who are invariably in control of the land but are not the determining body with responsibility for managing and controlling all aspects of the lease/license, which rests with the relevant sanctioning body of CAMS, MA and ANDRA.

 

Section 7.2 (p. 31) of the Strategy considers race track and club governance, which looks at a number of management options. These are summarised as follows:

 

Management Option

Advantages/Disadvantages

Issues

State or Local Govt.

·    Focus on recreational benefits, diversity of use and access;

·    Ability work across govt.

·    LG capacity to manage facilities “may need to be improved

·    Govt capacity “does not exist”;

·    Clubs unlikely to relinquish control;

·    Could impact on club and volunteer base.

·    Govt capacity to develop commercial opportunities limited to that of the private sector;

·    Current govt facilities run at a substantial subsidy;

·    Current govt option is VenuesWest, who indicate they do not have capacity;

Club/Board

·    Structures already in place;

·    Understand local issues and site operations;

·    Cost effective in terms of use of existing structures;

·    Expertise within the industry and commercial understanding;

·    Long term planning focus;

·    Protection of club interest

·    Needs a clear delineation of risk and responsibility (use, maintenance, accessibility & event management);

·    Potential impact on equity of access;

·    Potential impact – turnover of Board members, resulting lack of stability.

 

·    Lack of continuity evident in most club operated facilities;

·    Lack of confidence from external investors and sponsors.

Independent Management Group

·    Access to specialist expertise & single focus;

·    Minimise public risk associated with the management of the site;

·    Long term planning likely to be a key focus;

·    Potential impact on diversity of use – commercial v club;

·    Limited number of management groups and local expertise;

·    Likely to be higher cost option;

·    Clarity of roles and responsibilities with management body and client required.

·    Considered to be an attractive option;

·    Role of sports clubs would be reduced.

Management by Independent Third Party / Board of Management

·    Management cost minimised through using an existing and expanded committee;

·    Representative of existing clubs;

·    Potential limited ability to deliver the range of programs required;

·    Limited funding capacity for future upgrades;

·    Lack of entrepreneurial flair.

·    Board would require a mixed skill set.

 

This section notes that there is a need to develop a representative body for motorsport to bring together the different disciplines.

 

Section 9 of the Strategy (p.36) identifies the following potential developments for the respective facilities, with the following noted for the Wanneroo Raceway:

 

Wanneroo Raceway

·    Development of second track to the north of the existing circuit in accordance with previous master planning considerations.

·    Development of new race infrastructure to facilitate the development of the second track as the premier racing circuit.

·    Replacement multi-function centre

·    Development of new primary pit building

·    New medical centre

·    Banking, raised spectator areas and grandstand

·    Marshalling area

·    Access roads and extensive event car parking

·    Sealed multi-use track (drifting, skid and driver training).

 

Full development costs estimated at: $56,919,479

 

Section 10 of the Strategy (p. 37) outlines the recommendations of the report, which have been summarised as follows (highlighting Wanneroo Raceway):

 

1.       Governance: An industry representative body needs to be developed to take carriage of the development of motorsport within the state.

2.       The development of a motorsport pathway within key venues:

a.       Wanneroo Raceway: Rider and Driver Training – To facilitate club and community motorsport developmental opportunities and provide for all bitumen based rider and driver training and competition ranging from local through to international competition.

3.       Develop a land-use policy framework to support the retention, development and future growth of motorsport within Western Australia.

a.       Wanneroo Raceway: Subject to the Keysbrook proposal, potentially secure land to the north of the existing circuit to extend the current track and re-align built infrastructure to align with the second track being the main FIA, FIM, CAMS and MA accredited competition circuit. This will include the gradual rationalisation of existing infrastructure over a 20 to 30 year period and development of bespoke pits, administration, corporate hospitality etc.

4.       Hierarchy of facility infrastructure:

a.       Local, state, national and international competition: Wanneroo Raceway

i.    Corporate Hospitality

ii.    V8 Supercars and potential for international motorcycle and motorcar competition

iii.   Club based motorised sport for motorcycles and motorcars

iv.  Driver and Rider training

v.   Driver and Rider experience

vi.  Option for 2nd track and potential funding to be secured (in accordance with recommendation 10 below).

5.       Undertake more detailed planning and feasibility of developing a motorsport precinct at Downs Road, Albany for regional based motorsport activity;

6.       Further investigative work is required in respect of motorsport investment in Kalgoorlie;

7.       For any future development and State Government investment to be considered, it must be underpinned by an evidenced based assessment process. For state level venues and above, a robust business case in accordance with the Department of Treasury Strategic Asset Management Framework…

8.       Develop an events strategy for motorsport aligned to a broader tourism and/or Sports Development Strategy…

9.       Opportunities exist to enhance opportunities for informal club and community drag racing infrastructure through the allocation of hard surface/bitumen tracks for such functions…;

10.     Work towards aligning all Management Order and leasehold arrangements on State Government owned and controlled land across departments. Ensure terms and conditions of current and future leases as are aligned and there is long term commitment from the motorsport management bodies and State Government of 21 years to provide existing/potential management operators with the long-term certainty of maintaining a return on any potential investment. This should be aligned to a commitment, in the case of Wanneroo Raceway, to develop the circuit for competitive motorcycling and address current deficiencies to achieve Motorcycling Australia licensing requirements.

11.     Implementation of safety standards: There is need to provide an unambiguous approval process for the sanctioning of tracks for racing from a health and safety perspective and licensing for events. This may require the introduction of legislation and the establishment of a separate body responsible for sanctioning tracks for motorsport use.

12.     The State Government provide a commitment to the ongoing management and continuation of drag racing and speedway activities at Perth Motorplex….

Consultation

Consultation occurred specifically with the City of Wanneroo through a one on one meeting between Administration and the Consultant, and through two independently facilitated Strategy Review Workshops involving key stakeholders (including City of Wanneroo representation).

Comment

Administration’s proposed response to the Strategy recommendations has been included within Attachment 2, utilising the feedback template provided.

 

In providing this feedback, the following points resulting from the consultation process should be noted:

 

 

·        Wanneroo Raceway – the previous work undertaken by the State Government (November 2009), which identified the future expansion of the track facilities to the north of the existing site, providing additional capacity for motorsport activity;

·        The impact of the loss of motorcycle activities at Wanneroo Raceway;

·        Future development of existing /new infrastructure [at the identified motorsport venues]  will require significant input by the State Government;

·        The existence of differing views in respect to track development, licensing and accreditation, with some seeing this being with the lessees or site owners, while other see that accreditation and sanctioning should be undertaken by an independent body;

·        Lack of peak representative body to develop motorsport holistically, confusion as to the role of State Government and a degree of mistrust and perceived conflict of interest as a result of the multiple roles track operators have in respect to licensing and management.

 

Specifically, the following outcomes as they relate to the Wanneroo Raceway and WA Sporting Car Club (WASCC) should be noted:

 

·        WASCC should develop a model which splits club management and track operations;

·        Renewal of the WASCC’s lease should be considered to provide greater certainty for capital investment, noting that the Strategy indicates that the renewal should be performance based on outcomes “aligned to State Government and City of Wanneroo strategic objectives”.

·        Lack of motorcycling access needs to be resolved, with the Strategy suggesting a specific approach in respect to the implementation of the Hall Report (based on independent review and phased implementation).

 

The expectations of the Strategy in respect to the role of Local Government are of concern.  The comments attributed to the City of Albany, being that they “consider their role principally as being a facilitator but not a funder of motorsport activities/development” are supported by Administration, noting that the Strategy indicates that the “State Government expects local government would provide funding for infrastructure to meet local and regional community needs.”

 

It is Administration’s view that investment within motor sport infrastructure is principally the responsibility of the lessee (given that these facilities are leased) and that of the State Government given that these facilities are deemed to be at a state, national and international level.

 

Motor sport participation is not typically viewed as being at a broad based community level, with recreational benefit (if recreational is to be considered in a broad sense) being limited given the specialised nature of the activity and the high cost of entry (comparative to other organised sports at a community level).

 

The analysis of the management options is also a cause of concern, primarily in respect to the option of State or Local Government management. The Strategy suggests that Local Government capacity “may need to be improved”, while State Government capacity “does not exist” despite the current role of VenuesWest (which also does not have capacity).

 

Suffice to say, if the State Government and its specialised venue management organisation VenuesWest do not have the capacity to manage motorsport facilities in an effective manner, then it is difficult to see the logic as to how Local Government may be able to do so given the limited resources and expertise of Local Government in motor sport activities and the broad range of existing service delivery expectations. 

 

 

 

 

In respect to the recommendations of the Strategy, the specific responses are provided in Attachment 2.  From a strategic perspective, it is recommended that the following additional comments be provided by the City:

 

·        A clearly articulated implementation plan is developed to support the delivery of the Strategy recommendations;

·        Greater clarity is provided in respect to the opportunity to further extend the Wanneroo Raceway facilities north onto the adjacent Department of Biodiversity Conservation and Attractions land parcel;

·        The State Government further investigate and implement management models other than Local Government direct management;

·        The role and expectations of Local Government are revised, taking into consideration the existing resource restraints and existing service delivery expectations; and

·        The State Government take a leading role in the implementation of the Strategy recommendations.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.2  Facilitate opportunities within the City to access peak and elite activities

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Corporate risk register.

Policy Implications

The City’s Leasing Policy is applicable in respect to the current lease arrangements between the City and the WA Sporting Car Club.

Financial Implications

Nil

 

Voting Requirements

Simple Majority

 

Recommendation

That Council:

1.       NOTES the State Government’s draft WA Motor Sport Strategy, as per Attachment 1;

2.       ENDORSES the City of Wanneroo feedback to the Department of Local Government, Sport and Cultural Industries on the WA Motor Sport Strategy recommendations, as per Attachment 2;

3.       ENDORSES the following additional comments being provided to the Department on the WA Motor Sport Strategy:

a)      A clearly articulated implementation plan is developed to support the delivery of the Strategy recommendations;

b)      Greater clarity is needed in respect to the opportunity to further extend the Wanneroo Raceway facilities, north onto the adjacent Department of Biodiversity Conservation & Attractions land parcel;

c)      The State Government further investigate and implement management models other than Local Government direct management;

d)      The role and expectations of Local Government are revised, taking into consideration the existing resource restraints and existing service delivery expectations; and

e)      The State Government take a leading role in the implementation of the Strategy recommendations.

 

 

 

Attachments:

1.

Draft WA Motorsport Strategy

18/353760

Minuted

2.

Motorsport Strategy Consultation Template

18/357908

Minuted

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                    225

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                                                       268

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                                    269

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 18 September, 2018                                       276

CP07-09/18       Community Sporting and Recreation Facilities Fund (CSRFF) - 2019/20 Funding Round

File Ref:                                              30193 – 18/321924

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       5  

Previous Items:                                   CP04-08/18 - Wanneroo City Soccer Club Change Rooms Extension - Concept Design - Ordinary Council - 21 Aug 2018 7.00pm      

 

Issue

To consider submissions to the Department of Local Government, Sport and Cultural Industries (DLGSC) for the 2019/20 Annual and Forward Planning Round of the Community Sport and Recreation Facility Fund (CSRFF).

Background

The CSRFF is administered by DLGSC on behalf of the State Government. Each year DLGSC makes funding available to community/sporting groups and Local Governments to assist in the development of sport and recreation infrastructure. The aim of the program is to increase participation in sport and recreation through an emphasis on well-planned and well-utilised facilities.

 

The 2019/20 CSRFF Annual and Forward Planning round opened on 1 June 2018 with $12M available for allocation. Annual Grants are available for projects costing between $200,001 and $500,000 and will be complete within 12 months. Forward Planning Grants are available for large scale projects over $500,001 and may require an implementation period of between one and three years.

 

The maximum grant offered for standard grant applications is one third of the total estimated project cost up to a maximum of $2M. Through a Development Bonus, some applications may be eligible for up to half of the project cost (up to a maximum of $2M). This eligibility is measured through key development principles such as regional or remote locations where the costs of construction may be higher when compared to the metropolitan area.

 

Applications are due to be submitted to DLGSC by no later than 28 September 2018.

 

There are several new policy changes for the 2019/20 round that include:

·        Prioritising projects that improve access to sporting facilities for female participants (e.g. female friendly change rooms) including setting aside funding specifically for this purpose;

·        Increased focus on ensuring sporting facilities are well planned, well maintained, sustainable, and fit for purpose; and

·        Prioritise funding towards facilities that:

o   include a financial contribution from all key stakeholders; and

o   are planned, operated and maintained with an accountable whole of life asset program.

Detail

For the 2019/20 round a total of seven CSRFF grant applications have been listed for consideration, as outlined in the table below:

 

Grant Type

Project #

Description

Municipal

Cont.

CSRFF Funds (2)

Total

Cost (1)

Forward

PR-2967

Addison Reserve Building Extension

$688,470

$0

$292,825

$981,295

Forward

PR-2792

Dalvik Park Sports Amenities Building

$1,185,682

$0

$445,578

$1,631,260

Forward

PR-4156

Hainsworth Park - Sports Floodlighting Installation

$255,000

$0

$105,000

$360,000

Forward

PR-4034

Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) Upgrade and Extension

$876,410

$0

$394,360

$1,270,770

Forward

PR-2968

Koondoola Park - Sports Floodlighting Installation

$252,000

$0

$110,000

$362,000

Forward

PR-2990

Leatherback Park Sports Amenities Building Design and Construction

$940,666

$0

$461,334

$1,402,000

Forward

PR-4108

Wanneroo City Soccer Club Change Rooms Extension

$530,000

$150,000

$250,000

$930,000

TOTALS

$4,728,228

$150,000

$2,059,097

$6,937,325

Notes:

(1)  Current total project cost estimate;

(2)  CSRFF grant amount sought based on eligible project costs.

 

Project: Addison Reserve Building Extension

Applicant: City of Wanneroo

 

Addison Reserve is a Neighbourhood Active Reserve located at 67 Baltimore Parade, Merriwa. The site consists of two Lots (12265 and 11346) on Reserve Number 41483 with a total land area of approximately 6.7ha. The reserve is shared use with the Department of Education (Merriwa Primary School) and currently used by Quinns District Junior Football Club, Quinns Districts Amateur Football Club, Quinns Rocks Junior and Senior Cricket Clubs.

 

This project was identified in the City’s Active Reserve Masterplan (ARMP) and is to extend the building to include (Attachment 1):

·        2 x unisex changerooms and universal accessible toilet (UAT);

·        3 x store rooms;

·        First aid room; and

·        Umpire’s room.

 

The first aid and umpire’s room have been added to ensure that the building in line with the City’s standard level of provision for a Neighbourhood Active Reserve. The additional budget request of approximately $372,300 will be submitted for consideration in the 2019/20 budget process.

 

Financial Year

Work Description

Funding Amount

2018/19

Design

$60,900

2019/20

Construction (current budget)

$548,100

Construction (additional funding to be sought)

$372,295

Current Total

$609,000

Revised Total

$981,295

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $292,825 be sought in the upcoming round to be claimed in 2019/20.

 

Project: Dalvik Park Sports Amenities Building

Applicant: City of Wanneroo

 

Dalvik Park is a Neighbourhood Active Reserve located at 20 Dalvik Avenue, Merriwa. The site sits on Lot 1019, Reserve 48091 with a total land area of approximately 5.7ha. The reserve is used by the Alkimos Baptist College. Due to the lack of appropriate infrastructure the City does not currently take organised sports bookings for the reserve. A number of clubs have expressed their interest in Dalvik over the years looking for additional training venues. This project will assist to alleviate the ground usage pressures on nearby reserves that are at capacity. A floodlighting upgrade is also scheduled for the reserve in 2021/22 (design) and 22/23 (construct).

 

The sports amenities building and carpark will include the City’s standard level of provision:

·        2 x unisex changeroom;

·        Public toilets (male, female and UAT);

·        2 x store rooms;

·        First aid room;

·        Umpire’s room;

·        Kiosk;

·        Carpark; and

·        Bin store.

 

A copy of the concept plan in included in (Attachment 2). The project is listed under PR-2792 in the 2018/19 Capital Works Budget and the Long Term Financial Plan as follows:

 

Financial Year

Description

Total

2018/19

Design

$160,526

2019/20

Construction

$936,040

2020/21

Construction

$354,694

Total

$1,631,260

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $445,578 be sought in the upcoming round to be claimed in 2019/20 and 2020/21.

 

Project: Hainsworth Park Floodlighting

Applicant: City of Wanneroo

 

Hainsworth Park is a Neighbourhood Active Reserve located at 55 Salcott Rd, Girrawheen. The site is on Lot 9221 on Reserve Number 33184, with a total land area of approximately 4.64ha. The reserve is currently used by the Chin Migrant Centre WA Inc. (soccer).

 

 

This project is to install Australian Standard floodlighting - AS2560 - Large ball sports training (50 lux). It is anticipated a concept design will be available in late September, in time for the application deadline.

 

This project has been captured within the City’s draft Long Term Financial Plan and was identified as a high priority within the ARMP, with the following priorities listed for Hainsworth Park:

 

·        Priority 1: Installation of Fitness Equipment (complete);

·        Priority 2: Floodlighting for large ball sports (this project);

·        Priority 3: Hard Court / Basketball Upgrade / Relocation (listed for Year 2);

·        Priority 4: Path Network (listed for Year 2); and

·        Priority 5: Sports Amenities Building Construction (Listed for design in Year 8).

 

The project is listed under PR-4156 in the 2018/19 Capital Works Budget and the draft Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2018/19

Design

$36,000

2019/20

Construct

$324,000

Total

$360,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $105,000 be sought in the upcoming round to be claimed in 2019/20.

 

Installation of floodlights at Hainsworth Park will allow the reserve to become available for night time training for local clubs. There is currently a need for additional floodlit active reserves in the area, as highlighted on the table below.

 

Reserve

Club(s) and hours per week

Butterworth Park

(not to standard)

Eritrean Association of Perth Inc. - 2

Edmund Rice Centre Mirrabooka – 2

Ferrara Park

(not to standard)

Roseworth Primary School – 8

Gortankaku Community Association Inc. - 5 (W)

Hudson Park

(meets standard)

Westside Steelers gridiron Club – 4 (S) and 5.5 (W)

West Coast Cricket Club – 16 (S)

Vietnamese Culture Association Inc. – 10 (S) and 8 (W)

Congolese Soccer Club Association Inc. – 2 (S) and 2 (W)

Greyhounds Christian Soccer Club Inc. – 2.5 (W)

Total Football Development – 12 (W)

Paloma Park

(not to standard)

Landsdale Junior Cricket Club - 13 (S)

Landsdale Cricket Club - 6 (S)

Danijel Gros – 2 (W)

*(S) – Summer, (W) – Winter. Otherwise all year.

 

The balance of the active reserves listed within the ARMP will be subject to further review based on current demand and anticipated need, as is the case for all ARMP projects within the City.

 

 

 

 

 

 

 

Project: Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) Upgrade and Extension

Applicant: City of Wanneroo

 

Hudson Park is located at 33 Hudson Avenue, Girrawheen and is classified as a Neighbourhood level active reserve. The property type is Crown Land vested in the City of Wanneroo for the purposes of recreation.

 

The Reserve includes an active reserve with sports floodlighting (across four poles), multipurpose sports hard courts, a car park, cricket nets, a basketball pad, playground, path network, and the Dennis Cooley Pavilion clubroom building.

 

Whilst structurally sound, the existing Dennis Cooley Pavilion and toilets are aging, as they were built back in 1984 and 1976 respectively. In 2009, a set of change rooms which were attached to the toilet block were demolished due to structural issues which caused the facility to become structurally unsound.

 

This project is for the upgrade and extension of the Dennis Cooley Pavilion Sports Amenities Building with a copy of the concept plan included in (Attachment 3). As per the City’s standard level of provision for a neighbourhood level active reserve, the Sports Amenities Building will include:

 

·        2 x Unisex change rooms (includes partitioned / lockable showers and toilets);

·        Umpire’s room;

·        First aid room;

·        Cleaner’s store;

·        Public toilets (male, female, accessible);

·        Universal Access Toilet – external access;

·        Kiosk/Kitchen;

·        2 x external storage rooms;

·        2 x internal storage rooms; and

·        Furniture store.

 

The facilities at Hudson Park are well used by the community, with more than 10 sport and/or community groups accessing the facilities through both seasonal and annual bookings. The current usage of the reserve is listed below:

 

Sport/community groups

% use of the facility

Hours per week

Cricket

25%

18 (summer)

Soccer

35%

6 (annual)

Community Organisation

40%

26 (annual)

 

The Active Reserve Master Plan report which was endorsed by Council at its ordinary meeting on 11 October 2016, identified a number of upgrades for Hudson Park, including the upgrade and extension of the Dennis Cooley Pavilion clubroom building.

 

Administration is of the view that the proposed facility provision, being the upgrade and extension of the Sports Amenities Building (Dennis Cooley Pavilion) is appropriate for a neighbourhood level active reserve of this size and will help to encourage active, healthy lifestyles within the community. The project also seeks to meet the operational requirements of the various sporting clubs and community groups who hire Hudson Park, and will ensure there is an adequate provision of amenity to meet both the current and future usage at the site.

 

 

 

The project is listed under PR-4034 in the 2018/19 Capital Works Budget and the Long Term Financial Plan as follows:

 

Financial Year

Description

Total

2017/18

Design

$74,000

2018/19

Detailed Design & Construction

$1,079,500

2019/20

Construction

$60,000

2020/21

Defects Liability Period

$1,500

Total

$1,215,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $394,360 be sought in the upcoming round to be claimed in 2019/20.

 

The current cost estimate for the project is $1,270,770. If successful, Administration intends to use the CSRFF grant to fund the current $55,770 cost difference and offset the overall municipal contribution to the project.

 

Project: Koondoola Park Floodlighting

Applicant: City of Wanneroo

 

Koondoola Park is a Neighbourhood Active Reserve located at 90 Koondoola Ave, Koondoola. The site is on Lot 335 on Reserve Number 33504, with a total land area of approximately 5.26ha. The reserve is currently used by Edmund Rice Centre Mirrabooka and Western United Football Club, both for soccer for 42 hours per week.

 

This project is to install Australian Standard floodlighting - AS2560 - Large ball sports training (50 lux). The concept design is currently being finalised and will be available in late September, in time for the application deadline.

 

This project has been captured within the City’s Long Term Financial Plan and was identified as a high priority within the City’s Active Reserve Master Plan.

 

The project is listed under PR-2968 in the 2018/19 Capital Works Budget and the Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2018/19

Design

$30,000

2019/20

Construct

$332,000

Total

$362,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $110,000 be sought in the upcoming round to be claimed in 2019/20.

 

Project: Leatherback Park Sports Amenities Building Design and Construction

Applicant: City of Wanneroo

 

Leatherback Park is a Neighbourhood Active Reserve located at 1 Fairy Parade, Alkimos. The site is located on Lot 443 (Reserve Number 51873) with a total land area of approximately 3.98ha. The reserve is shared use with the Department of Education (Alkimos Beach Primary School) and currently used by Alkimos Pirates Lacrosse Club, Brighton Seahawks Junior Football Club and West Perth District Football Development

 

 

 

This project is for the construction of a Sports Amenities Building, with a copy of the concept plan included in (Attachment 4). As per the City’s standard level of provision for a neighbourhood level active reserve, the Sports Amenities Building will include:

 

·        2 x Unisex change rooms (includes partitioned / lockable showers and toilets);

·        Umpire’s room;

·        First aid room;

·        Cleaner’s store;

·        Public toilets (male, female, accessible);

·        Universal Access Toilet – external access

·        Kiosk/Kitchen;

·        4 x internal storage rooms;

·        Multipurpose Room; and

·        Furniture store.

 

The current usage of the reserve is listed below:

 

Sport/community groups

% use of the facility

Hours per week

Lacrosse

13%

4 (Winter)

Brighton JFC

65%

20 (Winter)

West Perth District Football Development

22%

3.5 (Annual)

 

The project is listed under PR-2990 in the 2018/19 Capital Works Budget and the Long Term Financial Plan as follows:

 

Financial Year

Description

Total

2018/19

Design

$18,000

2019/20

Detailed Design & Construction

$692,000

2020/21

Construction

$692,000

Total

$1,402,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $461,334 be sought in the upcoming round to be claimed in 2019/20.

 

Project: Wanneroo City Soccer Club Change Rooms Extension

Applicant: City of Wanneroo

 

Kingsway Regional Sporting Complex is located at 100 Kingsway, Madeley and is classified as a Regional Active Reserve. The property type is Crown Land vested in the City of Wanneroo for the purposes of recreation.

 

The Wanneroo City Soccer Club was formed in 1975 and has been based at the Kingsway Regional Sporting Complex since 1986. Their facilities are located in the south west corner of the Reserve and include the existing clubroom building for which they hold a lease. The Club currently has 19 junior teams and 13 senior teams, including 7 men’s and 6 women’s teams, however there are only two permanent change rooms and two temporary change rooms (without shower or toilet amenities) available.

 

This project is for the provision of six new unisex multipurpose change rooms, a store room and UAT to be constructed to the north of the existing clubrooms. A copy of the concept plan is included in (Attachment 5), which was approved by Council at its meeting held on 21 August 2018 (CP04-08/18)

 

 

The proposed facility provision is considered to be appropriate for a regional level active reserve and for the activities of the Club, ensuring there is an adequate provision of sports amenities to meet both the current and future usage at the site. There are three soccer fields used by the Club, and on a regular match day can have up to six teams requiring access to changing, toilet and shower facilities at any one time, which equates to up to 35 hours per week. The provision of unisex change rooms will ensure the club have access to suitable facilities to support their growing number of female teams and participants, both now and well into the future.

 

The extension of the Wanneroo City Soccer Clubrooms to allow for additional changing and storage facilities was identified as a high priority within the Revised Kingsway Master Plan Review (2011), to meet the current and future needs of the Club and their growing membership. Since the development of the Master Plan report, the Wanneroo City Soccer Club’s membership has continued to grow, particularly in relation to the number of women’s and girl’s teams registered. It is therefore imperative that the new changing facilities are designed as unisex, for use by both male and female teams, with appropriate design features to maximise security and privacy. Administration is of the view that the Wanneroo City Soccer Club Change Rooms Extension will adequately meet the current and future needs of the Club.

 

The project is listed under PR-4108 in the 2018/19 Capital Works Budget and the Long Term Financial Plan as follows:

Financial Year

Work Description

Funding Amount

2017/18

Design

$80,000

2018/19

Detailed Design & Construction

$200,000

2019/20

Construction

$650,000

Total

$930,000

 

Based on the eligible CSRFF components this report recommends that a Forward Planning Grant of $250,000 be sought in the upcoming round to be claimed in 2019/20.

 

Consultation

All projects will be undertaken in line with the City’s Community Engagement Policy.

Active Reserve Master Plans

Preliminary consultation for Addison, Dalvik, Hainsworth, Hudson and Koondoola Reserves was undertaken as a part of the consultation process for the development of the City’s Active Reserve Master Plan, as outlined within report CP01-10/16. Further consultation for each project will be directly undertaken with the specific user groups throughout the design and construction phases.

 

Revised Kingsway Master Plan Review (2011)

 

The extension of the Wanneroo City Soccer Clubrooms to allow for additional changing and storage facilities was identified as a high priority within the Revised Kingsway Master Plan Review (2011), to meet the current and future needs of the Club and their growing membership. The review and revision of this document involved a series of one on one meetings with the existing clubs and proposed users of the Kingsway Regional Sporting Complex to support the ongoing redevelopment of the Reserve.

 

Comment

The CSRFF grant is a vital element within the City of Wanneroo’s funding model for the provision of community level sport and recreation infrastructure. This includes floodlighting and sports amenities buildings (changerooms, storage areas, kiosk, public toilets and multipurpose/meeting room space). 

 

This infrastructure is critical in delivering new facilities and increasing the capacity of existing facilities to accommodate growth within the City and in developing sustainable clubs.  A lack of CSRFF funds increases the cost burden on the City, resulting in projects being staged, delayed or not proceeding. This directly impacts on clubs and the community.

 

In the past 13 years, the City has been able to deliver 29 projects totalling approximately $76.9M with $10.4M of CSRFF grant support. Looking forward, the expected annual total CSRFF grants to be sought by the City will be in the order of between $2M to $3M, with the municipal spend being around $17.4M per year.

 

In terms of project assessment, the projects identified for the 2019/20 grant round were assessed by Administration utilising the following philosophy and exclusion criteria established as a part of the CSRFF Review Process, as follows:

 

Philosophy

 

·        Meets a clearly demonstrated need within the community;

·        Support the City of Wanneroo’s Strategic Community Plan;

·        Provide maximum benefit and value for money for the community by providing multi-purpose facilities and allow for general community uses (i.e. other community-based activities);

·        Financially viable, with the applicant able to demonstrate the ability to meet the financial commitment;

·        Increases participation;

·        Include a clear management plan; and/or

·        Facility provision to meet all relevant Australian Standards.

 

Exclusions

 

·        Deficit funding;

·        Recurrent salaries or operational costs;

·        Non-fixed equipment;

·        Projects that have already commenced or been completed;

·        The purchase of land;

·        Provision of bar facilities;

·        Development of privately owned facilities;

·        Facility maintenance; and/or

·        Clubs/Organisations who have outstanding debts with the City, or are failing to meet financial obligations with the City.

 

In addition to these criteria, the application was assessed on the basis of the CSRFF assessment principles and project rating as outlined below:

 

Assessment Principles

 

The application is to be assessed on the following principles using a scale of satisfactory, unsatisfactory and not relevant.

 

 

·        Project Justification;

·        Planned approach;

·        Community input;

·        Management Planning;

·        Access and Opportunity;

·        Design;

·        Financial Viability;

·        Co-ordination; and

·        Potential to increase physical activity.

 

Project Rating

 

·        Well planned and needed by the municipality;

·        Well planned and needed by the applicant;

·        Needed by the municipality, more planning required;

·        Needed by applicant, more planning required;

·        Idea has merit, more preliminary work needed; or

·        Not recommended.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Should one of the applications not be successful, implications for the identified project will be addressed through a further report to be provided to Council in March 2019 advising the outcomes of the CSRFF applications and any resulting implications to the City of Wanneroo.

Policy Implications

Nil

Financial Implications

The following table identifies the financial implications for the City, with a total of $2,059,097 being sought from CSRFF:

 

Grant Type

Project #

Description

Municipal

Cont.

CSRFF Funds (2)

Total

Cost (1)

Forward

PR-2967

Addison Reserve Building Extension

$688,470

$0

$292,825

$981,295

Forward

PR-2792

Dalvik Park Sports Amenities Building

$1,185,682

$0

$445,578

$1,631,260

Forward

PR-4156

Hainsworth Park - Sports Floodlighting Installation

$255,000

$0

$105,000

$360,000

Forward

PR-4034

Hudson Park Sports Amenities Building (Dennis Cooley Pavilion) Upgrade and Extension

$876,410

$0

$394,360

$1,270,770

Forward

PR-2968

Koondoola Park - Sports Floodlighting Installation

$252,000

$0

$110,000

$362,000

Forward

PR-2990

Leatherback Park Sports Amenities Building Design and Construction

$940,666

$0

$461,334

$1,402,000

Forward

PR-4108

Wanneroo City Soccer Club Change Rooms Extension

$530,000

$150,000

$250,000

$930,000

TOTALS

$4,728,228

$150,000

$2,059,097

$6,937,325

Notes:

(1) Current total project cost estimate.

(2) CSRFF grant amount sought based on eligible project costs.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.      FORWARDS the following Community Sport and Recreation Facilities Fund applications to the Department of Local Government, Sport and Cultural Industries for the 2019/20 funding round with the following assessment, project rating and prioritisation, noting a total grant amount sought of $2,059,097:

Project

Assessment

Project Rating

Priority