Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

 

 

 

BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers, Civic Centre, 23 Dundebar Road, Wanneroo

on 09 October, 2018 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


 

 

 

Briefing Papers for Tuesday 9 October, 2018

 

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

Strategic Land Use Planning & Environment  1

3.1                         Close of Advertising - Draft Revised Local Biodiversity Plan 2018/19 - 2023/24  1

3.2                         Local Planning Policies - Planning and Sustainability  90

3.3                         Alkimos Eglinton Development Contribution Plan - Annual Review of Costs  144

Approval Services  156

3.4                         Consideration of Development Application (DA2018/736) for a Child Care Centre at Lot 400 (10) Harbour Elbow, Banksia Grove  156

Health & Compliance  183

3.5                         Review of the City of Wanneroo's Immunisation Program   183

Assets  194

Asset Operations & Services  194

3.6                         Proposed speed limit change within the Mariginiup area  194

Strategic Asset Management  200

3.7                         Demolition of the Wanneroo Racing Pigeon Club Building  200

Waste Services  207

3.8                         Draft Waste Education Plan  207

Community & Place  232

Community Service Delivery  232

3.9                         Community Support and Financial Assistance Framework and Working Group  232

Community Facilities  242

3.10                      Shelvock Park Sports Amenities Building Upgrade and Extension - Concept Plan  242

3.11                      Playground at Elton Park, Ashby - Community Consultation Outcomes  253

3.12                      Kingsway Aquatic Play Space - Concept Plan  271

3.13                      Gumblossom Community Centre Master Plan Outcomes  286

3.14                      North Coast Cycling Facility Master Plan  357

Community Safety & Emergency Management Report  472

3.15                      Proposed Emergency Services Levy (ESL) Boundary Changes  472

Corporate Strategy & Performance  479

Business & Finance  479

3.16                      Financial Activity Statement for the Period Ended 31 August 2018  479

Transactional Finance  505

3.17                      Warrant of Payments for the Period to 30 September 2018  505

Property Services  560

3.18                      Proposed short-term commercial licence to Suez Recycling & Recovery Pty Ltd, portion of Lot 552, Wangara  560

3.19                      Proposed sublease of portion of Lot 3, Graceful Boulevard, Alkimos by the City of Wanneroo  567

3.20                      Proposed Lease to Commonwealth of Australia (Department of Defence) over portion of Reserve 28058, Madeley  573

Council & Corporate Support  578

3.21                      Donations to be Considered by Council - October 2018  578

Chief Executive Office  584

Advocacy & Economic Development  584

3.22                      Advocacy Agenda:Fact Sheets  584

Item  4_____ Motions on Notice_ 617

Item  5_____ Late Reports (to be circulated under separate cover) 617

5.1                         Kingsway Olympic Clubrooms Tender  617

5.2                         Petition PT01-09/18 - Objection to Rates Increase from Residents of Harbourside Village Mindarie  617

Item  6_____ Public Question Time_ 617

Item  7_____ Confidential_ 617

Item  8_____ Date of Next Meeting_ 617

Item  9_____ Closure_ 617

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

Strategic Land Use Planning & Environment

3.1    Close of Advertising - Draft Revised Local Biodiversity Plan 2018/19 - 2023/24

File Ref:                                              27781 – 18/243162

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider final adoption of the City’s draft revised Local Biodiversity Plan 2018/19 – 2023/24 included in Attachment 1.

Background

The draft revised Local Biodiversity Plan (LBP) proposes a revised way forward for the future protection and enhancement of biodiversity in the City by providing up to date vegetation complex data that is used to identify priority areas for further protection. The LBP also sets out a list of actions that each aim to protect and enhance biodiversity throughout the City. In addition, the Plan is used by Administration in the assessment of planning proposals so as to provide informed advice and decision making through the planning process.

The LBP is an update to the City’s Local Biodiversity Strategy (LBS) 2011 – 2016 which provided the strategic approach to biodiversity protection in the City. Administration engaged environmental consultants 360 Environmental to review the success of the LBS and to prepare a revised, up to date Plan for the City.

The draft revised LBP was presented to Council at its meeting on 29 May 2018, where it was adopted for the purpose of advertising. A copy of the draft Plan (as advertised with tracked changes reflecting proposed amendments in response to submissions) is provided in the Council reading room.

Detail

In accordance with Council’s resolution, the draft revised LBP was advertised for public comment for a period of 42 days between 6 June 2018 and 17 July 2018.

Six submissions were received, which were generally supportive of the need for an updated approach to biodiversity protection in the City.

A number of comments requested minor changes and some additions to the revised Plan. A table detailing all of the submissions along with Administration's responses and recommended modifications is included in Attachment 2, with a summary of the key comments and recommended modifications being outlined below.

Clearer articulation for the intent of the Plan

Section 1.1 of the LBP outlines what the document is about and how it was prepared. In its submission on the LBP, Landcorp requested that the intent of the document and how it will be implemented be more clearly articulated. In response, Administration is proposing a modification to Section 1.1 of the Plan to include a clearer explanation of the intent of the Plan as well as a brief overview of how the Plan will be implemented.

Section 1.1 of the LBP is now proposed to be titled ‘Purpose of the Plan’ so that the intention of this part is clear. As such, some of the more technical information previously presented here, such as reference to biodiversity precincts (which are explained in more detail later on in the Plan) is proposed to be removed from this section.

Data and methodology

The draft revised LBP presents updated vegetation complex data that shows the extent of different vegetation complexes across the City. This data has been gathered through a comprehensive and detailed review of the previous LBS that takes into account the extent of vegetation complexes in their entirety as well as the extent of the protected areas for each complex. This, along with the prioritisation of specific areas known as ‘Priority Local Natural Areas’ means that the City can effectively plan for biodiversity protection and target actions towards the protection of these vegetation complexes and areas.

In its submission, the Quinns Rocks Environmental Group (QREG) provided a number of comments regarding the methodology used to determine Local Natural Areas (LNA’s) and vegetation data. These comments are as follows:

·    There are some discrepancies between the City’s vegetation complex data (Table 1 of the LBP) and that available through other Government agencies such as the Department of Biodiversity Conservation and Attractions (DBCA);

·    The LBP needs to acknowledge that the vegetation density mapping included in Figure 3 of the LBP and described briefly on page 7 has limitations as it does not differentiate between native and non-native vegetation; and

·    The QREG requested that the LNA prioritisation criteria be revised as well as the methodology and associated LNA mapping layer, effectively modifying the criteria used to identify priority LNA’s.

Table 1 of the LBP sets out the current and pre-European extents of vegetation complexes, as well as total areas of protection and LNA’s within the City. Administration notes that some discrepancies exist between data sets owned by different government agencies, and that slight variations between datasets obtained from different organisations are likely due to the fact that these are measured via desktop assessments only.

In addition, slight discrepancies may also be partly due to a changing landscape, with increasing urban development resulting in subtle shifts in the extent of vegetation complexes over time, which is particularly notable in and around approved local structure plan areas within the development corridor. Administration does not propose any modifications to the City’s vegetation complex dataset. However, it is recommended that some wording be added following Table 1 to note that some discrepancies may exist, and that they do not alter the scope of the LBP and its intention to improve local biodiversity protection within the City.

In regards to vegetation density mapping shown in Figure 3, Administration proposes an amendment to page 7 to include a brief statement acknowledging that the map is indicative only, and that the data shows both native and non-native vegetation.

LNA data and criteria are able to be reviewed in future reviews of the LBP, as criteria and priorities for protection change over time. It is not expected that a modification to the prioritisation criteria for determining LNA’s would have a substantial impact on the outcome of the analysis of the data and therefore the location and priority of LNA’s as seen in Figure 9 of the LBP.

As such, Administration proposes that no amendments be made to the LNA prioritisation criteria as they have been extensively workshopped by City staff across a number of professional disciplines. Revising the LNA prioritisation and the criteria used (as described on page 19 of the LBP and listed in Appendix C) would significantly delay future biodiversity protection initiatives, and would result in unforeseen additional financial and staff resources.

Draft Green Growth Plan

Section 3.3 of the draft revised LBP provides a brief overview of the Draft Green Growth Plan (GGP) and in particular the broad and specific commitments for protection that the GGP provides.

In its submission, the DBCA recommends that the LBP should acknowledge that the GGP is currently undergoing a critical review and accordingly, the broad and specific commitments outlined within the Plan should be considered with this in mind. The QREG also notes that this review of the GGP is currently being undertaken and recommends that Section 3.3 be removed.

Administration agrees with the comments provided by the DBCA and the QREG and consequently proposes that Section 3.3 of the LBP be removed. The GGP is currently not relevant to the City’s own priorities and strategies for biodiversity protection. However, should the City have the opportunity to provide further input into the GGP, the LBP can be used to inform the City’s comments regarding its priorities for biodiversity protection. To ensure consistency throughout the LBP, section 4.5 (which describes the South East Wanneroo precinct) is also proposed to be updated to remove reference to the GGP.

LBP Actions

Section 5 of the LBP outlines the strategies for biodiversity protection, with specific actions to be undertaken being presented in Table 10. The actions have been developed through a series of workshops that involved numerous staff across a variety of service units, with consideration to community expectations as they have been presented in the City’s Strategic Community Plan.

In its submission, the QREG recommend a number of additional actions be added to the LBP. However, the additional actions would potentially have an impact on Administration’s ability to deliver the LBP in an effective manner. Actions drafted by Administration have taken into account available resources; timing and responsibilities for implementation, and therefore any additional actions would significantly delay the delivery of the LBP. In addition, many of the additional actions proposed by the QREG can be undertaken as part of other approved or draft Plans and Strategies such as:

·    Energy Reduction Plan;

·    Climate Change Adaptation and Mitigation Strategy;

·    Coastal Management Plan Part 1;

·    draft Local Environmental Strategy; and

·    the City’s operational tasks.

Consultation

The draft revised LBP has been presented to the Environmental Advisory Committee (EAC), which was supportive of the Plan.

The draft revised LBP was advertised for public comment for a period of 42 days from 5 June 2018 to 17 July 2018 by way of:

·    An advertisement in a local newspaper for two consecutive weeks;

·    Display on the City’s website; and

·    Letters to relevant stakeholders, primarily State Government departments, developers and consultants active in the City of Wanneroo.

Comment

The proposed changes to the draft revised LBP assist in making the intention and purpose of the Plan clearer, and enable the Plan to accurately reflect biodiversity values and objectives for biodiversity protection across the City.

In particular, the removal of reference to the GGP which is currently under review means that the LBP can focus on City of Wanneroo priorities while being consistent with current state and federal environmental legislation. Any future change at state or federal level can be accommodated through the normal review process at the appropriate time.

The LNA’s and the criteria used to define them allow the City to focus actions on priority areas within the City in addition to using the vegetation complex data. It allows a greater emphasis on land use planning approaches to biodiversity protection and enables the City to ensure a balance between development and vegetation protection by clearly identifying those areas of highest priority to be protected.

The Priority LNA’s give the City some basis for providing informed comment on any of these potential future proposals. This will lead to better informed planning proposals in these areas, and they will allow the City to focus actions on these areas where appropriate.

The draft revised LBP reflects the City’s updated approach to biodiversity protection that focuses on identifying priority local natural areas in addition to recognising priority vegetation complexes. The LBP will be incorporated into the City’s strategic environmental framework and will ultimately sit under the Local Environmental Strategy along with other environmental plans, policies and procedures, once it is approved by Council.

The actions that are outlined in Table 10 of the Plan remain achievable and will aim to improve biodiversity protection throughout the City in a way that is consistent with community expectations. The actions identify further work that needs to be undertaken in order to properly establish an integrated system for continued biodiversity protection and enhancement in the City.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.2    Enhanced Environment

3.2.1  Maximise the environmental value of beaches nature reserves and parklands

3.2.2  Collaborate with relevant State agencies with a focus on the enhancement of the natural environment

3.2.3  Optimise retention of significant vegetation and habitat

          3        Environment (Built)

                   3.4     Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas.”

Risk Management Considerations

Risk Title

Risk Rating

Environmental Management

High

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

The City’s LBP is currently overdue for review, and so the City is relying on the existing LBS to provide guidance on protection of biodiversity. The draft LBP addresses issues related to the protection of the various vegetation complexes in the City and proposes a number of actions that aim to protect and enhance those complexes to achieve biodiversity protection over the long term.

Policy Implications

Nil

Financial Implications

Should Council adopt the draft LBP, it will likely have some budget implications for various service units across the City, such as additional staff resources in order to implement some actions. Most of the actions can be accommodated within the City’s operational capacity, and actions that require additional resources in terms of either budget or additional staff will be considered as part of the 2019/2020 budget.  

Voting Requirements

Simple Majority


 

 

Recommendation

That Council:-

1.       NOTES the submissions received in respect of the draft revised Local Biodiversity Plan 2018/19 – 2023/24;

2.       ENDORSES the modifications to the draft Plan outlined in the table of submissions included in Attachment 2;

3.       ADOPTS the final Local Biodiversity Plan 2018/19 – 2023/24 included in Attachment 1, that includes the modifications referred to in 2 above; and

4.       PUBLISHES notice of its adoption of the Plan in the Wanneroo Times and North Coast Times Community newspapers, and INFORMS those persons who made submissions of Council’s decision.

 

 

Attachments:

1.

Attachment 1 - Local Biodiversity Plan Final

18/387652

Minuted

2.

Attachment 2 - Submissions Table - Local Biodiversity Plan

18/387637

Minuted

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                          7

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                           56

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                           75

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                           90

3.2    Local Planning Policies - Planning and Sustainability

File Ref:                                              26321V03 – 18/408976

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider Local Planning Policies (LPPs) that are due for review.

Background

LPPs are prepared in accordance with Division 2 – Local Planning Policies of the deemed provisions of District Planning Scheme No. 2 (DPS 2). Administration has prepared a number of LPPs to guide or direct decision-making within the City. The City’s Procedure for the Preparation and Approval of New or Revised Policies, Procedures and Standards (the Procedure) requires all Council policies to be reviewed regularly to ensure that they remain compliant with legislation, are aligned with the City’s strategic objectives and provide sound and effective guidance in determining planning proposals.

Detail

The following twenty LPPs have most recently been identified as scheduled for review:

·    Local Planning Policy 2.1:           Residential Development

·    Local Planning Policy 2.2:           Caravan Park, Camping Grounds and Park Home

                                                           Park Planning Policy

·    Local Planning Policy 2.3:           Child Care Centres

·    Local Planning Policy 3.2:           Activity Centres

·    Local Planning Policy 3.8:           Marmion Avenue Arterial Road Access

·    Local Planning Policy 4.1:           Wetlands

·    Local Planning Policy 4.3:           Public Open Space

·    Local Planning Policy 4.4:           Urban Water Management

·    Local Planning Policy 4.5:           Subdivisional Retaining Walls

·    Local Planning Policy 4.6:           Signs Local Planning Policy

·    Local Planning Policy 4.7:           Uniform Fencing Subdivision

·    Local Planning Policy 4.8:           Tree Preservation

·    Local Planning Policy 4.9:           Subdivision of Rural Zoned Land

·    Local Planning Policy 4.11:         Pedestrian Access Way

·    Local Planning Policy 4.13:         Caves and Karstic Features

·    Local Planning Policy 4.17:         State Administrative Tribunal

·    Local Planning Policy 4.19:         Medium-Density Housing

·    Local Planning Policy 4.21:         Coastal Assets

·    Local Planning Policy 5.2:           Wanneroo Town Centre

·    Local Planning Policy 5.3:           East Wanneroo

In light of the above Administration has determined that these LPPs fall in two categories:

·    Council Policies that require minor changes and readoption; and

·    Council Policies that require substantial review prior to further consideration.

 

 

 

 

Consultation

Consultation with the community has not been conducted for these LPPs that are due for review.

Comment

Local Planning Policies that require minor changes

The following LPPs are identified as requiring minor changes and readoption:

·    Local Planning Policy 2.1:   Residential Development

·    Local Planning Policy 3.8:   Marmion Avenue Arterial Road Access

·    Local Planning Policy 4.1:   Wetlands

·    Local Planning Policy 4.9:   Subdivision of Rural Zoned Land

·    Local Planning Policy 4.13: Caves and Karstic Features

·    Local Planning Policy 4.17: State Administrative Tribunal

·    Local Planning Policy 4.19: Medium-Density Housing

Administration’s comments on the relevance of each of these policies and summaries of the proposed changes are outlined in Attachment 1. Administration considers that these policies can undergo small administrative textual changes to update them which will not affect their intent or strategic direction. The proposed changes are set out, as track changes, in Attachment 3.

Clause 5(2) of the deemed provisions of DPS 2 provides that a local government may make an amendment to a LPP without advertising the amendment if, in the opinion of the local government, the amendment is minor. Administration considers the administrative changes tracked in Attachment 3 to be of a minor nature and therefore exempt from the need to advertise.

Local Planning Policies that require substantial review

Below is a table that identifies which LPPs require substantial review and their proposed timeframe for review.

Policy Name

Timeframe

1.

Local Planning Policy 2.2:      Caravan Park, Camping Grounds and Park Home Park Planning Policy

Commence review in 2018/19

2.

Local Planning Policy 2.3:      Child Care Centres

Commence review in 2018/19

3.

Local Planning Policy 3.2:      Activity Centres

Amended in 2019/20

4.

Local Planning Policy 4.3:      Public Open Space

Amended in 2019/20

5.

Local Planning Policy 4.4:      Urban Water Management

Commence review in 2018/19

6.

Local Planning Policy 4.5:      Subdivisional Retaining Walls

Commence review in 2018/19

7.

Local Planning Policy 4.6:      Signs Local Planning Policy

Amended in 2019/20

8.

Local Planning Policy 4.7:      Uniform Fencing Subdivision

Commence review in 2018/19

9.

Local Planning Policy 4.8:      Tree Preservation

Commence review in 2018/19

10.

Local Planning Policy 4.11:    Pedestrian Access Way

Commence review in 2018/19

11.

Local Planning Policy 4.21:    Coastal Assets

Amended in 2019/20

12.

Local Planning Policy 5.2:      Wanneroo Town Centre

Complete review in 2018/19

13.

Local Planning Policy 5.3:      East Wanneroo

Complete review in 2018/19

Administration considers the above LPPs to be in need of a full review in light of new issues that have arisen and/or legislative changes. It should be noted that the Advertising on Public Open Space Policy, originally prepared by Assets, will also undergo review as part of the review of Local Planning Policy 4.6: Signs Local Planning Policy. The extent of the review for each Policy is outlined in Attachment 2.

Clause 4 of the deemed provisions of DPS 2 outlines the procedure for preparing or amending LPPs. Clause 5(1) of the deemed provisions of DPS 2 provides that a local government must advertise a substantial amendment to a LPP. Clause 4(2) provides that the advertising period must be for a minimum of 21 days. The City typically advertises LPPs for 42 days to allow sufficient time for comments to be made.

There are currently no legislative requirements in place relating to timeframes in which LPPs must undergo review. The City has imposed a systematic two-year review period in which policies are to be reviewed. Administration does not consider this timeframe to be suitable for LPPs given the diverse and varying contexts and frameworks in which they apply and the extensive process involved in their review. An LPP review is a lengthy process which can take up to a year and often involve input from various stakeholders. Administration considers it more appropriate to implement a default review period of four years, noting that any policy could be reviewed within that four year period if there is a change in circumstance (e.g. changes to state and local strategies, legislation, DPS 2, relevance, accuracy, technological advancement and useability). This will enable a more consistent approach to the review of LPP’s in light of changes that affect it.

Statutory Compliance

In accordance with Clause 5(2) of the deemed provisions of DPS 2, Council may resolve to adopt an amendment to a LPP without advertising the amendment if, in the opinion of the local government, the amendment is minor.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.1  Provide transparent and accountable governance and leadership

Risk Management Considerations

Risk Title

Risk Rating

CO-C01 – Compliance Framework

Moderate

Accountability

Action Planning Option

Executive Manager Governance and Legal

Manage

“The above risk/s relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.”

 

 

 

Policy Implications

The review of the above policies is undertaken by Administration to ensure that the City achieves its strategic goals and by conforming to current statutory and legislative provisions through the use of local planning policies.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendations

That Council:-

1.       Pursuant to clause 5(2) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2, ADOPTS the following Local Planning Policies included at Attachment 3:

a)       Local Planning Policy 2.1:     Residential Development

b)       Local Planning Policy 3.8:     Marmion Avenue Arterial Road Access

c)       Local Planning Policy 4.1:     Wetlands

d)       Local Planning Policy 4.9:     Subdivision of Rural Zoned Land

e)       Local Planning Policy 4.13:   Caves and Karstic Features

f)        Local Planning Policy 4.17:   State Administrative Tribunal

g)       Local Planning Policy 4.19:   Medium-Density Housing

2.       SUPPORTS a four-year default review period for Local Planning Policies noting that any policy could be reviewed within that four year period if either Council or Administration considers it necessary.

 

 

Attachments:

1.

Attachment 1 - Local Planning Policies Due for Review (Minor Changes)

18/349330

 

2.

Attachment 2 Local Planning Policies Due for Review (Substantial Changes)

18/349335

 

3.

Attachment 3 - Local Planning Policy Tracked Changes

18/347466

Minuted

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                           94

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                           96

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                        98

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                           99

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                      104

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         132

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         142

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                         144

3.3    Alkimos Eglinton Development Contribution Plan - Annual Review of Costs

File Ref:                                              23155 – 18/413284

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the annual review of cost estimates for the Alkimos Eglinton Development Contribution Plan in accordance with the provisions of Schedules 14 and 15 of District Planning Scheme No. 2 (DPS No. 2).

Background

Amendment No. 122 to District Planning Scheme No. 2 was gazetted in September 2014, and introduced the Developer Contribution Plan (DCP) provisions into DPS No. 2.

The DCP identifies various community infrastructure and provides estimates on the cost, estimated contributions and the timing for the delivery of infrastructure within Alkimos and Eglinton. The infrastructure costs include planning, design, project management costs, site, servicing, construction costs and land acquisition costs associated with the following infrastructure;

·    Surf Life Saving Club

·    Public Open Space (Active x2)

·    Multipurpose Hard Courts (x2)

·    Community Centre (x2)

·    Library (x2)

·    Indoor Recreation Centres (x2)

In accordance with Schedule 15 of DPS No. 2, the DCP has an operation period of 25 years and during this time period the City is required to review the various elements of the DCP at  one and five year intervals as per the following;

Annually

·    DCP Cost Estimates.

·    DCP Cost Indexation.

·    Contributing Land Area.

·    Cost per Hectare.

5-yearly

·    Community Facility Plan (CFP) Assumptions and Recommendations

·    Full DCP Review.

This report is only considering the annual review requirements of the DCP to ensure that the cost contribution amount is correctly set to ensure the collection of sufficient funds to cover the cost of approved infrastructure.


 

 

Detail

2018 – Annual Review

The Alkimos Eglinton Development DCP Report’s Cost Apportionment Schedule (CAS) has been revised to reflect the latest cost estimates (refer Attachment 1).

The following provides the outcomes of each element of the annual review. The Contribution Cost amount is calculated by estimating the total cost of the facilities (including Administration costs) then subtracting any contributions received and interest generated on the scheme accounts. The remaining estimated cost is then apportioned over the remaining net contributing area. The salient figures of the review completed in September 2018, include:

1.   Contributions received  - $11,763,494

2.   Interest Generated - $1,184,142

3.   Net Contributing Area (NCA) – Reduced from 621.66 hectares to 605.34 hectares (land remaining to be charged based on Agreed Structure Plans).

4.   In accordance with Clause 11.3 of Schedule 14 of DPS No. 2 “The local government is to have such estimated costs independently certified by appropriate qualified persons and must provide such independent certification to an owner when requested to do so”.

The following costs form part of the review, including construction cost estimates provided by an independent quantity surveyor and valuer.

·    All Costs - Estimates shall include the best and latest information available to the local government, until the expenditure on the relevant item of infrastructure or administrative costs has occurred. In this regard, the City engaged Donald Cant Watts and Corke (DCWC) to provide updated information on the facility costs, which has resulted in a reduction in the total cost of the facilities from $72,367,400 to $71,243,305 which is generally reflective of more competitive pricing for construction in the current market (refer DCWC Report – Attachment 2).

·    Land Acquisition – Valuation estimates are required in accordance with Part 12 of Schedule 14 of DPS No. 2. The City engaged Brian Zucal and Associates, which retained the same valuation as 2017 at $101 per m2 (refer Attachment 3).

Consultation

In accordance with Clauses 11.5 of Schedule 14;

“11.5 - Where the review of estimated costs recommends those costs be maintained or reduced, pursuant to clauses 11.4(a) or (b), then the local government shall decide to either maintain or reduce the estimated costs and shall notify owners of its decision”.

The estimated costs have (overall) reduced and therefore consultation with affected landowners is not required.

Alkimos Eglinton DCP Technical Advisory Committee Meeting

The Alkimos Eglinton DCP Technical Advisory Committee Meeting ‘Terms of Reference’ require that the Committee shall meet at least three times a year, or ‘as determined by the nominated committee members’. The last landowner meeting was held on 3 August 2016, however, all committee members have previously confirmed that there is no current need for the committee to meet.

 

Comment

The purpose of the annual DCP review process is to ensure that sufficient funds continue to be collected from developing landowners to meet the cost of delivering these facilities. Administration has worked with landowner’s representatives through the annual DCP review process and whilst formal consultation is not required under Clause 11.5 of Schedule 15, the landowner’s representative has indicated their overall acceptance of the cost estimates.

Should Council adopt the revised cost contribution amount, it will have immediate effect and will be applied to all future subdivision and development that is required to make contributions in accordance with the Alkimos Eglinton DCP. The adopted costs will remain in place until the next annual review, or until such time as Administration considers it to be necessary to revise the cost estimates for the DCP, as a result of any other factor.

Whilst this report is only considering the annual revised cost estimates, the DCP requires the review of assumptions and recommendations every five years (next review scheduled for 2019/20). Critical to this requirement will be the investigation and formal review of the Northern Growth Corridor - Community Facility Plan (CFP), which will inform any re-prioritisation of infrastructure identified in the DCP Fundamentals and Capital Expenditure Plan.

Statutory Compliance

The annual review of the Alkimos Eglinton Cost Estimates has been completed in accordance with Part 11 of Schedule 14 of DPS No. 2, which will bring the DCP into compliance with its annual review requirements.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

CEO

Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic Risk Registers. The annual review of the DCP assists in addressing the impacts of the strategic risk relating to Long Term Financial Planning (LTFP) as it ensures that appropriate budget monitoring, timing and provisions are considered. In addition, the strategic risk relating to Stakeholder Relationships applies as a key element in the DCP review process is maintaining effective engagement with relevant stakeholders.

 

Policy Implications

Nil

Financial Implications

The DCP is subject to an annual review process to ensure that the cost contribution amount is correctly set to ensure the collection of sufficient funds to cover the cost of approved infrastructure items over the life of the DCP. The proposed revision of costs for 2018 results in a decrease in the contribution rate from $9.97 per m2 to $9.91 per m2.

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the Revised Alkimos Eglinton Development Contribution Plan Cost Estimates in accordance with Clause 11.4 of District Planning Scheme No. 2 as defined in Attachment 1, including:

a)      DCP Cost Estimates - $71,243,305

b)      DCP Cost Indexation – As reported in the cost estimates

c)      Contributing Land Area – 605.34 hectares

d)      Cost per Hectare - $99,057.36 (or $9.91 m2)

1.                     

 

Attachments:

1.

Attachment 1 - Facility Cost Apportionment (2018)

18/415727

Minuted

2.

Attachment 2 - Facility Cost Estimates (Independent Certification) 2018

18/415983

 

3.

Attachment 3 -  Land Valuation Report (2018) - Independent Certification

18/416029

 

 

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                      148

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                         156

 

Approval Services

3.4    Consideration of Development Application (DA2018/736) for a Child Care Centre at Lot 400 (10) Harbour Elbow, Banksia Grove

File Ref:                                              DA2018/736 – 18/317324

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider a development application (DA2018/736) for a Child Care Centre at Lot 400 (10) Harbour Elbow, Banksia Grove (subject site).

Applicant

MW Urban

Owner

Hindle Properties Pty Ltd

Location

Lot 400 (10) Harbour Elbow, Banksia Grove

Site Area

5003m2

DPS 2 Zoning

Special Residential

Background

On 15 June 2018 the City received a development application for a Child Care Centre at the subject site.

The subject site is bound by Greenvale Place to the south-east and Harbour Elbow to the north-west. The site is within a row of Special Residential zoned land between Special Rural zoned land to the east of Greenvale Place and Residential zoned land to the north-west. A location plan of the subject site is included in Attachment 1.

Detail

The development application proposes a Child Care Centre which is a “D” (Discretionary) use in the Special Residential zone. The details of the development are as follows:

·    A Child Care Centre with up to 120 children and 21 staff;

·    The demolition of the existing building and construction of a single storey building, split into Baby, Toddler and Kindergarten sections with various ancillary rooms (Staff rooms, change rooms and sleep rooms);

·    Operating hours of 7:00 am to 7:00 pm – Monday to Friday;

·    37 car parking bays; and

·    Modifications to the existing building envelope.

Access from the development is proposed from Greenvale Place rather than Harbour Elbow. This access will traverse land managed by the Water Corporation for the purpose of Water Supply. In order to lodge an application for this access, both Water Corporation and Department of Lands have signed off on the proposal.

The development plans under consideration are included in Attachment 2.

Consultation

Advertising of the proposal was undertaken by the City writing to all landowners and occupiers surrounding the proposal and by making available on the City’s website all plans. Advertising was initially undertaken for a period of only 14 days, in lieu of the standard 21 days, commencing 3 July 2018 and closing 16 July 2018. This was an Administrative error that was noted by the surrounding residents, who sought an extension for the public consultation period until 30 July 2018.  At this point, (9 July 2018), all supporting documentation (acoustic report and traffic report) were also placed on the City’s website.

At the conclusion of the advertising period 39 submissions were received which consisted of;

-     25 submissions objecting to the proposal;

-     13 submissions supporting the proposal; and

-     1 petition, containing 152 signatures, in support of the proposal.

A plan showing the location of those properties that made a submission are included in Attachment 3. A summary of the issues raised in the submissions, the number of submissions that raised each issue and Administration’s response is included in Attachment 4. The main issues raised during the advertising period relate to:

·    Appropriateness of a Child Care Centre in the Special Residential buffer zone;

·    Agreement/Caveat with the developer that does not permit the proposed development;

·    Significant increase in traffic that will impact the surrounding residents;

·    Impacts of noise generated from the development on surrounding residents

A more detailed discussion of the major issues considered is provided in the Comment section.

Comment

Appropriateness of the Development

In considering if the development is appropriate the City needs to consider a number of elements including compliance with the objectives of the Special Residential zone and impact of the development on the surrounding residents including traffic, noise and environmental impacts. In addition many residents raised the issue of the site acting as a buffer between the Residential zone and the Special Rural zone.

The proposal will generate noise and traffic, however these are considered by Administration to be within acceptable limits for such development. A discussion on the specific, potential impacts are discussed below.

Objectives of the Special Residential Zone

Clause 3.19.2 of the City of Wanneroo District Planning Scheme No. 2 (DPS 2) state;

‘3.19.2 The objectives of the Special Residential Zone are to:

(a)     accommodate a spacious style of living in a low density setting;

(b)     maintain important environmental and landscape values through site-sensitive design and development.’

Administration considers that the proposal meets the intent of this objective. The land use permissibility of DPS 2 contemplates non-residential uses in the Special Residential zone such as Consulting Room, Cattery and Child Care Centres as being compatible uses.  In this regard, a Child Care Centre is a ‘D’ use within the Special Residential Zone. While the proposal itself does not provide any low density residential development, as per 3.19.2 (a), it is not considered to impact the surrounding spacious style of living of the adjoining properties to the north and south. This is due to the design of the proposed development being of a scale and size compatible with other buildings in the locality, the retention of a significant amount of existing vegetation on the site and introduction of further landscaping to enhance the appearance of the development.

With regards to the environmental management the proposal aims to keep the majority of vegetation which is currently on the site. This is discussed further in the body of the report.

On this basis Administration considers that the proposal meets the objectives of the Special Residential zone.

Traffic Impacts

A number of submitters objected to the proposal as they consider it will produce a significant increase in the number of vehicles on the surrounding road network. In looking at the potential traffic impact, Administration considered both the number of vehicles capable on the road network and the impact of these vehicles. In accordance with the requirements of Local Planning Policy 2.3 Child Care Centres (LPP 2.3), a Traffic Impact Statement (TIS) was lodged by the applicant in support of the proposal.

The TIS identifies that at full occupancy the peak movements would be 61 vehicle trips per hour (vtph) in the morning peak and 54 vtph in the evening peak. It is estimated that at worst case (120 children all dropped off individually) the development will generate 522 vehicle trips per day. This is based on each child being dropped off and picked up individually, resulting in four movements per child (going to drop off, leaving from drop off, going to pick up and leaving from pick up). The child movements equate to 480 movements per day. Staff movements have been calculated on two trips per staff member (42) over the course of the day.

These figures are based on the full occupancy and spread out over the normal drop off and pick up periods. The applicant has advised, however, that the numbers would not be this high as multiple children are dropped off and picked up at the same time. The applicant has further advised that similar sized centres having approximately 350 vehicle trips per day. Notwithstanding, the surrounding road network (Viridian Drive/Turquoise Loop/Malachite Fairway) are local access streets than can cater up to 3,000 vehicle trips per day. Whilst no road traffic counts have been undertaken recently, the City’s Transport and Traffic team identify that the traffic will be adequately accommodated within the existing road network. On this basis Administration consider that there is sufficient capacity to cater for the development.

Administration is of the view the increase in traffic associated with the development will not have a significant impact on the amenity of surrounding residential developments for the following reasons;

·    Drop off and pick up are staggered over long periods (usually 7.00am – 9.30am). There is not one set starting time or finishing time (such as a primary school) and therefore parents drop off/pick up depending on family schedules/work arrangements.

·    Younger children or children new to the centre may only do part days resulting in midday drop offs/pick ups.

·    The 120 children are based on a maximum number. The applicant has advised that this number will not be reached for some time, if at all, with constant fluctuations in the numbers of children in the area.

·    Access to the site can be from multiple routes from the east (Viridian Drive/Turquoise Loop/Malachite Fairway), south (Tumbleweed Drive/Greenvale or Viridian Drive) and potentially through the Special Rural (Coogee Drive/Lee Steere Drive). This will dilute the impact of traffic movements in the area.

·    The Special Residential lots which the traffic passes (Malachite Fairway) do not face directly onto Malachite Fairway, with the frontages of these properties onto Harbour Elbow and Turquoise Loop. In addition these residents are both setback approximately 30m from the road carriageway with significant vegetation within this area that will likely reduce the impact of passing vehicles. The Special Rural lots which the traffic passes (Greenvale Place) are setback considerably further from the road carriageway (between 60m – 100m).

Noise Impacts

A number of submitters objected to the proposal as they consider it will produce excessive noise which will negatively impact the amenity of the surrounding residential properties. An Environmental Noise Assessment was provided which considered the potential impacts from;

-     Children playing within the outside play areas of the Child Care Centre; and

-     Mechanical Services.

The report concluded that, subject to the inclusion of a 1.8m solid high fence on the northern and southern boundary, the proposed development would comply with the Environmental Protection (Noise) Regulations 1997. This report was assessed by the City’s Environmental Health Officers team who determined the report to be satisfactory. The ability to have the 1.8m solid high fence is in accordance with the City’s Fencing Local Law.

It is acknowledged that it will be likely that surrounding residents will hear children playing at the proposed development, however it is considered this will not have a significant impact for the following reasons;

-     Outdoor play time is managed so, generally, smaller groups of children will be outside at any one time; and

-     Child care practices take into consideration weather conditions and only have children outside during appropriate periods (i.e. not early in the morning or during the middle of the day). This will generally limit any noise impacts mid-morning and mid-afternoon.

In light of the above, the City considers the proposed development can comply with the Environmental Protection (Noise) Regulations 1997.

Environmental Impacts

Clause 3.19.3 (f) of DPS 2 states that, except to the extent necessary for the construction of approved buildings driveways, no land shall be cleared of vegetation without the prior written approval of the Council.

As part of the development, the applicant is proposing to remove 20 trees, as indicated on the landscape plan included in Attachment 2. Of these trees 13 are required to be removed for the construction of the driveway/car park while 7 are required to be removed to achieve compliance with the Bushfire Management Plan. The proposal retains 38 trees within the site and an additional 30 trees within the road reservation/Water Corporation land will remain. This along with the planting of additional vegetation on the site will retain the appearance of the natural environment.

Administration considers this to be an acceptable outcome as it will not have a detrimental impact on the appearance of the development as viewed from Greenvale Place or Harbour Elbow.


 

Buffer Zone

A number of submitters objected to the proposal as they consider that the land was always intended as a buffer between the Residential and Special Rural zones. The submissions identified that development should be limited to residential and on the Harbour Elbow (western) side of the lots.

Through investigation into Amendment 606 and 732 to the City of Wanneroo’s former Town Planning Scheme No. 1, which related to the subject Special Residential zoning, it was identified that this zoning was intended as a transition/buffer between the two zones. This was through the location of the building envelopes on the western side, and the restriction of uses that could be permitted. Administration believes the subject development application meets the intent of this, in that it will be similar built form and location to the surrounding Special Residential lots, and other matters (such as traffic, noise and environmental impacts) are considered to have minimal impact.

In addition, there is no formal mechanism in place to prevent a Child Care Centre in this location. On this basis, and considering the items above, Administration notes that the proposal can be supported.

Building Envelope Modification

Rather than having minimum setback distances, the Special Residential zone identifies a building envelope, to a maximum of 1,000m2, which all buildings and septic systems must be located within. Building envelopes were initially created for the entire zone and set through a development guide plan. In 2002 an application was lodged, and approved, to amend the building envelope to the current configuration. Attachment 5 shows the existing and proposed building envelope, along with the proposed setbacks to the surrounding boundaries. The proposed building envelope is 49m2 less than the approved building envelope. The location is in the same general location, however there are minor discrepancies between the two (shown on Attachment 5) are included in the table below.

Direction

Approved

Proposed

Difference (relative to boundary)

North

9.6m

17.3m

17.3m

9.6m

17m

21.6m

No Change

0.3m closer

4.3m further away

East

23.8m

23.1m

0.7m closer

South

21.8m – 27.4m

21.3m – 26.9m

0.5m closer

West

14.4m

14.4m

No Change

On the basis of the above, Administration does not consider there will be a significant difference in the building envelope to that approved and it is not considered to have any impact on the built form as viewed from the adjoining properties or the street. Development outside of the building envelope, such as car parking and play areas is not deemed to have any negative impact due to the extent of screening which is intended to be provided. As the proposed landscaping matures over time, this will serve to further screen to both the buildings, as well as ancillary development outside of the building envelope.

Contract of Sale/Agreement between developer and purchaser

The Special Residential lots are subject to an agreement between the original developer of the land (Landstart) and the land purchaser imposing a number of development requirements. The City is not party to this agreement and therefore cannot enforce the terms of the agreement. Notwithstanding, through public consultation a number of submitters stated that the proposal would not meet the following restrictions of the agreement;

c)      The purchaser shall not at any time apply to rezone the property under any Town Planning Scheme for the purpose of altering the zoning or permitted use of the property.

e)      The purchaser shall not erect or cause to erected on the land more than one (1) private single residential dwelling;

g)      No land shall be cleared of vegetation without prior approval of the Local Authority, except to the extent necessary for the construction of the approved single residential dwelling and driveway.

In this instance the Administration can only restate that it is not party to this agreement and therefore has no ability to enforce these requirements. Notwithstanding this, the proposal is not seeking any rezoning and is only seeking development approval in line with permitted uses of that zone. With regards to items e & g it is noted that these similar requirements to that covered by Clause 3.19 of DPS 2 and discussed above.

Conclusion

The development application for a Child Care Centre and building envelope modification has been assessed against the relevant provisions of DPS 2 and the City’s Local Planning Policy 2.3 Child Care Centres and is considered to meet the requirements of these documents. Administration considers that the issues raised during the advertising period have been addressed as discussed above and in the Schedule of Submissions (Attachment 4) and no further modification to the proposal is required.

Administration considers that the proposed use will not detract from the surrounding area and therefore, it is recommended that Council approve the proposed development at Lot 400 (10) Harbour Elbow, Banksia Grove subject to Administrations recommended conditions.

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s District Planning Scheme No. 2 and Local Planning Policy 2.3 Child Care Centres.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.3    Distinctive Places

1.3.3  Advocate and partner to meet changing community service expectations in place

Risk Management Considerations

Risk Title

Risk Rating

ST-S12 Economic Growth

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Concerns in regards to traffic have been addressed in detail within the body of this report.

Policy Implications

The application has been assessed against the relevant provisions of the following:

·    City of Wanneroo District Planning Scheme No. 2

·    Local Planning Policy 2.3: Child Care Centres

·    WAPC Planning Bulletin 72/2009: Child Care Centres

·    WAPC Transport Impact Assessment Guidelines for Individual Developments

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Clause 68 (2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2018/956), as shown in Attachment 2 and Attachment 5, for a Child Care Centre at Lot 400 (10) Harbour Elbow, Banksia Grove, subject to the following conditions:

a)   The Child Care Centre shall be used in accordance with the applicable definitions as defined in the City’s District Planning Scheme No. 2.

A change of use from that outlined above may require the approval of the City.

b)   A maximum of 120 children and 21 staff are permitted within the Child Care Centre premises at any one time.

c)   The hours of operation of the Child Care Centre shall be between the hours of 7am and 7pm Monday to Friday only, excluding public holidays.

d)   A 1.8m screen is to be provided on the northern and southern boundaries in accordance with the requirement of the Herring Storer Environmental Acoustic Assessment dated May 2018.

e)   Planting and Landscaping shall be carried out in accordance with the approved Landscape Plan A102 Rev E prior to the occupation of the building and thereafter maintained to the satisfaction of the City.

f)    Parking areas, driveways and points of ingress and egress shall be designed and constructed in accordance with the Australian Standard for Offstreet Carparking (AS 2890) and shall be drained, sealed, marked and maintained to the satisfaction of the Council prior to occupation of the development.

g)   The parking areas and associated access indicated on the approved plans shall not be used for the purpose of storage or obstructed in any way at any time, without the prior approval of the City.

h)   Stormwater and any other water run-off from buildings or paved areas shall be collected and retained on site.

i)    All waste shall be stored within the designated bin enclosure and collected from the site by a private contractor at the cost of the owner/occupier.

j)    Adequate measures shall be undertaken during construction to minimise any adverse impacts caused by sand drift and dust from the site.

k)   A construction management plan shall be submitted for approval when application is made for a building licence. This plan is to detail how construction will be managed to minimise disruption in the area and shall include:

i)      The delivery times for materials and equipment to the site;

ii)     Storage of materials and the location and type of equipment on site;

iii)    Parking arrangements for contractors and sub-contractors;

iv)    Construction times;

v)     Measures to minimise noise impacts on surrounding residents; and

vi)    Any other matter required by the City.

2.       ADVISES the submitters of its decision.

 

 

Attachments:

1.

Attachment 1 - Location Plan - Lot 400 (10) Harbour Elbow Banksia Grove.pdf

18/319666

 

2.

Attachment 2 - Revised Plans - 10 Harbour Elbow, Banksia Grove - DA2018/736

18/346909

Minuted

3.

Attachment 3 - Submissions for 10 Harbour Elbow, Banksia Grove

18/419065

 

4.

Attachment 4 - Schedule of Submissions following Advertising - Child ~ 10 Harbour Elbow BANKSIA GROVE

18/416608

 

5.

Attachment 5 - Building Envelope Plan - DA2018/736 - 10 Harbour Elbow

18/255821

Minuted

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         164

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         165

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         170

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         171

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         182

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                         183

 

Health & Compliance

3.5    Review of the City of Wanneroo's Immunisation Program

File Ref:                                              4287V02 – 18/354089

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider the City’s Immunisation Program to determine if the current model best suits the needs of residents.

Background

The City’s Immunisation Program complements the Western Australian Department of Health’s (DoH) Child Immunisation Program by delivering free vaccinations to young children and high school students in accordance with the Western Australian Vaccination Schedule.

The City’s Public Health Plan 2014-2017 highlighted the need to investigate the long term role of the City in the delivery of the Immunisation Program, identify the long term value for delivery of the Immunisation Program and identify opportunities to encourage and promote the uptake of immunisation in the community.

The City has been conducting the Immunisation Program since at least the early 1970’s. In recent decades, the number of General Practitioners’ across the Perth metropolitan area administering vaccinations has increased, public access to medical services has improved and the DoH has expanded its child immunisation program. As a consequence, the need for Local Government Authorities in the Perth metropolitan area to provide immunisation programs has declined and the majority have ceased to deliver this service. The City of Wanneroo, City of Joondalup and City of Bayswater are the only metropolitan Local Government Authorities that continue to deliver an immunisation program.

There are two types of immunisation services provided by the City: a Child Immunisation Clinic located at the Wanneroo Library for ages 0-5 and a Secondary School Immunisation service for Year 8 & 10 students. The Child Immunisation Program provides vaccines to young children for a range of diseases and is staged throughout the child’s development during the ages 0-5. The School Immunisation Program provides booster vaccines to Year 8 and 10 students as well as protection against Meningococcal and Human Papillomavirus. 

This report outlines how the City of Wanneroo can seamlessly transfer the delivery of its Immunisation Program to the DoH and transition into the role of an immunisation advocate rather than an immunisation provider in the future.

Detail

Immunisation is a sub-service that is delivered to the community by the City’s Health & Compliance Service Unit as part of a broader Disease Prevention service. The Australian Centre of Excellence for Local Government (ACELG) methodology for service reviews has been applied to this sub-service review to maintain consistency in Administrations approach, explore alternate methods of delivery and consider stakeholder need, cost and resource implications. 


 

CHILD IMMUNISATION CLINICS

Throughout the City of Wanneroo, the DoH operates monthly Child Immunisation Clinics at five locations; Yanchep, Merriwa, Banksia Grove, Carramar and Girrawheen. In 2016-2017, 687 children were vaccinated at these clinics.

As a complementary service, the City’s Health & Compliance Service Unit currently operates one monthly Child Immunisation Clinic at Wanneroo Library. Due to lack of demand, the City’s Child Immunisation Clinic at Merriwa, in the Jenolan Community Centre, ceased to operate in February 2018. 

In 2016/17, only 450 vaccinations were administered at the City’s Child Immunisation Clinics despite actively promoting the service on the City’s website and in local newspapers. This represents approximately 250 children as multiple vaccinations are administered to the same child.  In 2017/2018 there were fewer children vaccinated with only 364 vaccinations administered.

Census data shows that in 2016 there were 14,986 children aged 0-4 years in the City of Wanneroo, indicating that 98% of local children are immunised by other providers. It has become more popular for parents to take their infants to a local General Practitioner, often their family doctor, to obtain vaccinations, discuss other health concerns and receive a broader medical service.

As demonstrated above, the demand for the City to deliver Child Immunisation Clinics is very low. If Council agrees to cease the operation of the Wanneroo Child Immunisation Clinic, a communication strategy will be implemented and the City’s media publications and platforms will be used to inform parents of the alternative immunisation service providers that are available within the City of Wanneroo.

It is anticipated that this will not have a detrimental effect on child immunisation rates or the City’s reputation. If the City discontinues its clinic at Wanneroo, parents who currently utilise this service can be accommodated free of charge at any of the DoH’s monthly Child Immunisation Clinics at Yanchep, Merriwa, Banksia Grove, Carramar and Girrawheen.

SCHOOL IMMUNISATION PROGRAM

The City’s Health & Compliance Service Unit conducts a School Immunisation Program at all 16 secondary schools in the City of Wanneroo under a Memorandum of Understanding with the DoH.

The City administers the Western Australian Vaccination Schedule on behalf of the DoH for year eight and ten students.  The City’s School Immunisation Program includes three visits per year to each of the 16 high schools across the City of Wanneroo.

The City’s School Immunisation Program can be absorbed by the DoH’s Child and Adolescent Community Health’s School Immunisation Program that operates across the Perth metropolitan area, without disruption or a reduction in service level. Statistics provided by the DoH do not show a significant increase in the effectiveness of School Immunisation Programs delivered by three local governments administering their own programs when compared with School Immunisation Programs administered by the DoH’s Child and Adolescent Community Health (CACH) service.

A table comparing immunisation rates between Local Government providers and the DoH’s CACH service can be found in Appendix 1.


 

RESOURCE IMPLICATIONS

0.8 FTE Health Technical Officer and 0.2 FTE Administration Officer resources are allocated to the delivery of the City’s Immunisation Program. These Officers perform additional responsibilities including, but not limited to, midge larvae monitoring at Lake Joondalup and Lake Goolellal, the collection of water samples for chemical and microbial analysis from public swimming pools, Local Law compliance and general administrative duties.

The Health Services team currently delivers a range of disease prevention sub-services to the local community. Should the City’s immunisation program cease, the disease prevention service area will incorporate immunisation advocacy as below:

Service

Sub-services

Food safety

Food Premises risk assessment, Food Sampling, Food Hygiene training

Water quality

Potable Water, Recreational Water, Effluent and Liquid Waste Disposal

Disease prevention

Immunisation advocacy, Notifiable Disease investigations, Hairdressing and Skin Penetration establishments, Smoking in public places.

Pest control

Monitoring and treatment – Midge, Mosquito, Stable Fly and Rodents

Built environment

Public Building inspections, Lodging House inspections, Event inspections, Caravan Park inspections

Pollution

Noise, Asbestos, Air, Soil and Water

Table 1: 2017-18 Health & Compliance Service Plan - Health Services - Key service areas

Should the City cease to deliver an Immunisation Program, 0.8 FTE Health Technical Officer and 0.2 FTE Administration Officer resources will be utilised to deliver the City’s Light Industry Inspection Program (LIP).

The 2017 Community Satisfaction Survey rated the community’s perception of the City’s performance as below industry standard with respect to the management of the natural environment. The introduction of a LIP program by Health Services in 2017/18 sought to address community concerns in this area. The Environment is a key theme in the City’s Strategic Community Plan with Strategy 3.2.2 stating “Collaborate with relevant State agencies with a focus on enhancement of the natural environment”.  Reallocating the equivalent of 1.0 FTE will eliminate the need to add resources to deliver a program that was introduced in 2017/18 as a new initiative to achieve objective 3.2.2 in the Strategic Community Plan 2017-2027.

In developing and implementing the LIP program, the City has collaborated with the Department of Water and Environment Regulation (DWER) who have provided training to the City’s Environmental Health Officer’s (EHOs) to audit industrial premises and educate proponents to prevent environmental pollution. Once a week, EHOs inspect approximately five medium-sized industrial businesses to prevent contamination of the City’s wetlands and ground water. All City EHOs have been fully trained at no cost to the City. The unintended consequence of the introduction of the LIP program is that five statutory Environmental Health inspections that were previously being performed are unable to be performed each week. This has increased the risk of potentially negative health outcomes to the community. The reallocation of the equivalent of 1.0 FTE resources from the Immunisation Program will effectively mitigate this risk.


 

The program is already proving to be a success as officers are preventing:   

·    Hydrocarbon, degreaser and detergent discharges to stormwater drains;

·    Hydrocarbon, degreaser and detergent discharges to unsealed ground; and

·    Inadequate storage of chemicals and liquid waste.

Consultation

Consultation with the DoH and Immunisation Alliance WA was undertaken in advance of the preparation of this report.

The City’s Health Services team has established a collaborative relationship with Immunisation Alliance WA; whose vision is to create a society in which every person who can be vaccinated is vaccinated. The City can actively promote Immunisation Alliance WA’s advocacy programs to facilitate the realisation of their vision.

The DoH Communicable Disease Control Directorate is responsible for delivering child immunisation and school based immunisation programs throughout Western Australia. Administration can maintain a strong relationship with the DoH and collaborate effectively with Immunisation Alliance WA to ensure that local immunisation services continue to be delivered effectively and local immunisation rates remain high.

If immunisation service delivery is discontinued, Health Services will transition into an immunisation advocacy role. Administration will actively promote the importance of immunisation as a preventative health promotion strategy to the community by utilising the City’s media publications and platforms.

Administration has liaised extensively with the DoH on the future options for immunisation in the event that the City stops the service. The DoH has indicated in correspondence dated 30 August 2018 (Appendix 2) that should the City divest itself of the Immunisation Service their preference is to take over the City’s School Immunisation Program at the end of the 2019 calendar year in order to better align and plan their services. Additionally, the DoH has also indicated that they may be prepared to continue the Wanneroo Child Immunisation Clinic if there is sufficient demand.

Comment

TIMEFRAME FOR CESSATION OF IMMUNISATION PROGRAM

Should the City discontinue its Immunisation Program, the following options are available to its residents in respect to immunisation services:

1.   Child clinics -

a)   Parents may take their child to their General Practitioner (GP). There are 35 GP clinics within the City and more in the adjoining local government areas; or

b)   Parents may take their child to any of the DoH’s monthly Child Immunisation Clinics at Yanchep, Merriwa, Banksia Grove, Carramar and Girrawheen; or

c)   Parents may take their child to the DoH’s Central Immunisation Clinic located at 16 Rheola Street, West Perth, which operates Mondays to Fridays; or

Due to low attendance rates at the City’s Child Immunisation Clinics and high availability of GP’s, there is no need for an extended transition period to close this service. It is recommended that this service cease on 31 December 2018.

2.   School program – The DoH’s Child and Adolescent Community Health (CACH) service has the capacity to deliver the City’s School Immunisation program utilising staff from the Northern Metropolitan Public Health Unit. 

In line with the timeframe proposed by the DoH, it is recommended that the City’s School Immunisation Program is concluded by 31 December 2019.

Administration proposes to initiate an extensive communication strategy to inform the DoH, the Australian Childhood Immunisation Register and community of the decision to cease the provision of immunisation service delivery, transition into an immunisation advocacy role and assist the DoH to incorporate the City’s Immunisation Programs within their existing state-wide immunisation service.

Statutory Compliance

Health (Miscellaneous Provisions) Act 1911, (Section 340 - Local government may provide for immunisation)

Health (Immunisation by Local Governments) Regulations 2000

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Costs for providing the City’s Immunisation Program include providing contract nurses to administer the vaccines and City Officers time in managing the program. 

The City receives approximately $6 from the Health Insurance Commission for administering vaccines to children.

The budgeted income for the 2018/19 financial year is $140,000. The City pays for services and recoups a subsidy, per vaccine administered, from the DoH.

Expenditure by the City for delivering the City’s Immunisation program exceeds the income received from DoH by an average of $32,000 per annum over the last three financial years as depicted below: 

Figure 2: Immunisation Income and Expenditure

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       AGREES to cease the Child Immunisation Clinic program by 31 December 2018;

2.       AGREES to cease the provision of the School Immunisation Program by 31 December 2019; and

3.       REQUESTS Administration to initiate a communication strategy to inform the Department of Health, the Australian Childhood Immunisation Register and the community of the decision to cease the provision of immunisation service delivery, transition into an immunisation advocacy role and assist the Department of Health to incorporate the City’s Child Immunisation Clinics and School Immunisation Program within their existing state-wide immunisation service.

 

 

Attachments:

1.

APPENDIX 1 - Review of the City's Immunisation Service

18/99697

 

2.

APPENDIX 2 - City of Wanneroo - Request for Extension to Cease School Based Immunisation Program

18/374749

 

 

 


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Assets

Asset Operations & Services

3.6    Proposed speed limit change within the Mariginiup area

File Ref:                                              3120V03 – 18/418853

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider a review of the speed limit applicable to various roads within the Mariginiup area.

Background

Council at its meeting of 21 August 2018 considered Item No AS01-08/18 - Petition PT04-05/18 - Meadowlands Drive, Mariginiup - Designated Local Road concerning the traffic issues on Meadowland Drive and Via Vista Drive, Mariginiup which made the following recommendations:

“That Council:-

1.    NOTES the updates from Urban Resources confirming that the alternative route approval process is proceeding as planned and sand mining activities will not commence until the road access issue is resolved;

2.    APPROVES the installation of advisory Local Traffic Only signage in Meadowland Drive and Via Vista Drive by the City;

3.    REQUESTS Main Roads WA to undertake a review of the current the speed limit on Meadowland Drive and Via Vista Drive; and

4.    REQUESTS Administration to continue liaison with the relevant authorities and to keep the local residents informed”

In view of public questions seeking more information from the City of Swan; and after discussion, the following procedural motion was carried:

“That the report be referred back to Administration for further investigation”.

In response to an Elected Member question regarding the Recommendation 3 above, it was advised that Administration will formally request Main Roads WA to undertake a review of the speed limit on these roads. Administration has actioned the request and this report presents the outcomes of the speed limit review for Council's further consideration. It is noted that Administration is still awaiting further information on other matters relating to Petition PT04-05/18 and a separate report will be presented to Council at a future council meeting.  

A location map of the subject site is shown at Attachment 1.

Detail

Following the approval by the Department of Mines, Industry Regulation and Safety (DMIRS) to permit sand mining in State Forest to the southeast of Meadowlands Drive, Mariginiup, the local community has expressed significant concerns to the City about the potential impact from the proposed sand mining activities on the local road network. One of the concerns raised was the speed at which vehicles are allowed to travel on Meadowlands Drive and Via Vista Drive. These roads have historically carried low traffic volumes and are predominately used by residents for property access; therefore never undergone a speed zone review and therefore operate under the State default speed limit for non-built up areas of 110km/h.

Administration contacted Main Roads WA (MRWA) in August 2018 requesting a speed limit review for Meadowlands Drive and Via Vista Drive, Mariginiup.

Consultation

Although no formal community engagement has taken place, the speed limit issues on Meadowlands Drive and Via Vista Drive were identified while investigating the issues raised in Petition PT04-05/18.

Comment

On 18 September 2018 Administration received MRWA’s response as follows:

“We have reviewed councils request and believe that rather than looking at just Via Vista and Meadowlands in isolation, a consistent approach should be applied across all similar roads in that vicinity. As such, based on data supplied by council and after taking all factors into consideration, Main Roads is proposing a that a 70km/h Area Speed Zone be applied to the following roads:

·     Via Vista Dr

·     Lord Maselle Pl

·     Zest Ct

·     Seminara Pl

·     Meadowlands Dr

·     Conductor Rtt

·     Timely Hostess Mews”

The roads proposed to be included in this 70km/h speed zone are shown at Attachment 2.

Administration held a view that 70km/h still high for these roads and that 50km/h would be more appropriate for the road environment. Consequently, Administration contacted MRWA and requested that MRWA reconsider their assessment in favour of a 50km/h speed zone on these roads especially given the short length of some of the roads proposed for inclusion in this speed zone.

This request was denied and received response as follows:

“Thanks for your feedback; unfortunately I don’t think we are going to be able to assist you in this instance. 70km/h is considered appropriate for this situation and is in keeping with other area speed zones that are currently in place and of a similar nature. 50km/h is definitely not an option that is considered appropriate and whilst other roads may/may not have lower operating speeds, it would not adjust the thinking that 70km/h is what’s appropriate overall for this area”.

Although Administration believes that 50 km/h is an appropriate speed for local access roads in the Mariginiup area, it is considered that the proposed speed limit of 70 km/h provides a significantly better outcome for the area than the existing default limit of 110 km/h.

Update information relating to Petition PT04-05/18:-

·    Response provided by City of Swan on 4 September 2018 - The City of Swan has approved a crossing onto Neaves Road for Urban Resources to access Seismic Road and haul out of the sand deposit.

·    Response provided by Department of Biodiversity, Conservation and Attractions on 6 September 2018 - Department of Biodiversity, Conservation and Attractions (DBCA) informed the City it does not support a gate, given that Silver Road is a major thoroughfare into the State Forest used by the DBCA, the Water Corporation, Forest Products Commission and others. Furthermore, a gate would not deter access into the State Forest, as this part of the State Forest can be accessed at other entry points. The City will continue to advocate with the relevant State Government agencies to reconsider this position.

·     Response provided by Department of Mines, Industry Regulation and Safety - CPS 8070/1 – Boundary Road Sand Mine Project, was approved on 19 July 2018. It was advertised and subject to a 21 day appeals period, where no appeals were received. The permit became live on 11 August 2018.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

The above risk/s relating to the issue contained within this report have been identified and considered within the City’s Strategic/Corporate risk register. Action plans have been developed to manage the risks to support existing management systems.

Policy Implications

Nil

Financial Implications

The costs associated with the implementation of new speed limits in the roads identified by Main Roads WA will be the responsibility of MRWA and the City is not required expend any funds for this purpose.

Voting Requirements

Simple Majority


 

 

Recommendation

That Council:-

1.         ENDORSES Main Roads WA's proposal to post a 70km/h speed limit on above mentioned roads within the Mariginiup area;

2.         REQUESTS Administration advise Main Roads WA of Council's endorsement of this speed reduction in the Mariginiup area; and

3.         REQUESTS Administration advises the property owners and residents of Mariginiup of its decision.

 

 

Attachments:

1.

Location map - Speed limit review within Mariginiup

18/419322

 

2.

MRWA proposal - 70km/h area speed  zoining in Mariginiup

18/419332

 

 

 


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Strategic Asset Management

3.7    Demolition of the Wanneroo Racing Pigeon Club Building

File Ref:                                              33795 – 18/395842

Responsible Officer:                           A/Manager Strategic Asset Management

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the demolition of the Wanneroo Racing Pigeon Club building located at 77 Jambanis Road, Wanneroo, refer Attachment 1 for location plan.

Background

The Wanneroo Racing Pigeon Club (WRPC) has surrendered its lease with the City due to a lack of membership and lack of sufficient monies/finance to maintain the building to the required standard. The building used by the Club at the site is presently unoccupied. The building was inspected by Administration on 9 May 2018 and it was determined that the building is in a poor state.

Over recent months the building has suffered a number of break-ins and vandal attacks. A dilapidation report was undertaken by JDI Projects in February 2018 highlighted that the building requires extensive works or alternatively be considered for demolition.

Detail

The building (No 3013) is located on Crown Land (Crown Reserve 19545) is 35 years old and managed by the City.

The building is located approximately 50m off Grisker Road, refer Attachment 2 and is concealed by trees and large shrubs making it difficult to monitor from the road. The building can be accessed via informal tracks from Jambanis Road or Grisker Road. The building is currently vacant and in poor condition, refer Attachment 3 and summarised below:

·    the majority of the ceiling has collapsed;

·    the kitchen is old and not in a useable condition;

·    water utility services have been disconnected;

·    the electrics to the building are outdated and power has been disconnected;

·    the toilets facilities for the building are via old septic tanks and only accessible from the exterior and have been vandalised/broken into on a number of occasions;

·    asbestos is also present within the building; and

·    there is no sealed access road or a sealed car park available on this site.

The building remains a target for antisocial behaviour and vandalism, due to its isolation while it is unoccupied, resulting in ongoing maintenance cost to the City associated with the safety and security of the building.

In its present state, the building is not fit for habitation; the estimated cost of such major works is in the order of $325,000, which will include:

·    electrical and plumbing replacement;

·    upgrade of the access road and car park;

·    ceiling replacements;

·    kitchen refit;

·    toilet upgrades; and

·    Other associated works.

The estimated cost to demolish the building, dispose of the materials and mulching the site is in the order $60,000.

Consultation

Administration engaged independent consultants to undertake Building Condition and Compliance Audits on the building.

Comment

Administration undertook lease inspections and identified issues with the building, which were brought to the attention of the Club, however were not acted on due to an ongoing reduction in the Club membership; this resulted in the building being allowed to deteriorate by the Club. 

Due to its isolated location, it is anticipated that commercial entities or other organisations would not be interested in leasing this site. Realistically, the only entity that could potentially be interested would be Not for Profit (NFP) entities, which under the City’s Leasing Policy, has only to pay a nominal annual maintenance fee to the City, estimated at $3,000 for this building, which would entail the City undertaking all other upgrades and maintenance obligations. The City has no future plans for this building.

Administration considers that the building is at the end of its useful life and not fit for purpose, and therefore recommends that the existing WRPC building be demolished for the following reasons:

·    the building is not fit for purpose and is considered to be at the end of its useful life;

·    the current poor state of the building and the significant cost necessary to upgrade the building to make it fit for purpose;

·    the isolated nature of the site and the ongoing security concerns associated with the vandalism experienced to the building; and,

·    the low likelihood of interest from the community to lease this building. 

Statutory Compliance

All necessary development and demolition license approvals will be required prior to undertaking the demolition work.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation


 

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

The above risk/s relating to the issue contained within this report have been identified and considered within the City’s Strategic/Corporate risk register. Action plans have been developed to manage the risks to support existing management systems.

Policy Implications

The City’s Asset Management Policy 2018 provisions apply. The proposed demolition of the WRPC building which is no longer considered fit for purpose is in accordance with this policy.

Financial Implications

The estimated cost to demolish the building, dispose of the materials and mulching the site is in the order of $60,000 and will be funded from the existing operational budgets.

Voting Requirements

Simple Majority

 

Recommendation

That Council AGREES that the Wanneroo Racing Pigeon Club building is not fit for purpose and ENDORSES its demolition.

 

 

Attachments:

1.

Wanneroo Racing Pigeon Club - Location map

18/418797

 

2.

Wanneroo Racing Pigeon Club Building - Site layout

18/418796

 

3.

Photos - Wanneroo Racing Pigeon Club_22 May 2018

18/418795

 

 

 

 

 

 

 


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Waste Services

3.8    Draft Waste Education Plan

File Ref:                                              2240 – 18/415842

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the adoption of the City’s draft City Of Wanneroo Waste Education Plan (2018/19-2022/23), refer Attachment 1.

Background

The City’s Corporate Business Plan for 2017/18 – 2020/21 includes a priority to ‘Increase community and industry awareness on waste minimisation’; an action of which is to ‘Develop and implement the 5-year Waste Education Plan in accordance with the Strategic Waste Management Plan’.

Detail

Drawing from existing best practice waste education programs and strategies, both locally and internationally, the Waste Education Plan aims to increase community awareness regarding waste management & environmental sustainability through the communication of the ‘Reduce, Reuse, Recycle’ waste education message. The importance and theory of the Waste Hierarchy features heavily, with a key outcome being the empowerment of our community to deal with their waste more sustainably.

When it comes to the issue of waste, the City wishes its residents:

·    be more responsible for and mindful about their waste

·    understand the Waste Hierarchy

·    use City delivered waste services correctly

·    know what happens to their waste after it has been collected

·    help reduce dumping and littering around the City

Four strategies have been developed to support the engagement of the community on waste related issues:

1.   Increase community awareness of waste, and support and encourage waste avoidance

2.   Improve resource recovery and reduce contamination through better source separation practices

3.   Foster partnerships with all stakeholders to deliver effective waste education programs; and

4.   Develop and support waste education programmes in local schools.

Consultation

Community consultation undertaken during the development of the Strategic Waste Management Plan in 2016 supported an increase in education initiatives. Further consultation undertaken as part of the Waste Services Service Delivery Review in 2018 reinforced these findings, with an expectation of increased waste communications and education for the community.

The City’s draft Waste Education Plan (2018 – 2022) was presented to the Waste Management Advisory Committee at its meeting held on 4 September 2018 and feedback provided by members has now been incorporated in to the draft Waste Education Plan.

Comments

Waste is produced as a result of human activity, increasingly so in economically developed countries. The production of waste is promoted when the value we put on our time is greater than the price of material goods. In order to combat this waste of resources, the City will require the participation of its community in waste reduction and effective waste disposal practices.

Prior to the employment of the City’s Waste Education Officer and subsequent development of this plan, a majority of waste education has been undertaken by Mindarie Regional Council (MRC) and on an ad-hoc basis by City’s staff. The Waste Education Plan sets out a series of actions that will support and build on existing activities to improve the waste behaviours and attitudes of our residents; taking in to account the current programs of MRC.

The City’s Waste Education Plan will be implemented in collaboration with the Waste Education programs proposed/implemented by MRC. MRC’s waste education program includes delivery of the Earth Carer program, facility tours, visits to schools and community groups and displays within the community. It is anticipated that the City’s Waste Education Officer will work closely with the MRC Waste Education Team to ensure outcomes of the aforementioned programs align with the outcomes required by the City.

The delivery of the City’s Waste Education Plan initiatives/programs will be undertaken in consultation with City’s Communications, Marketing and Events Team and other internal teams which have a presence in the community.

It is noted that further consultation with MRC is continuing on their recent initiative, Face Your Waste, which promotes waste reduction within the community. Since the launch of the program in April 2018, 5 MRC member councils have participated in the clear bin initiative, a central engagement component of the program. To date, specific waste reduction and behaviour change outcomes of the program are not available.

It is noted that though MRC delivers overarching waste education programs and initiatives on behalf of member councils, all other member councils do have and have been implementing their own respective waste education programs. These individual waste education programs target respective member council’s waste management program and their own community needs. In view of this, it will be important to initiate discussions with the MRC administration to understand the need and the scale of its waste education programs and activities. This can be undertaken initially through discussions at the MRC’s Strategic Waste Management Group comprising of all member Council’s respective Directors or their delegates.

Budget/Financial Implications

Expenditure associated with the adoption and implementation of the Waste Education Plan as outlined in Section 8 of Attachment 1 and is summarised below:

Objective

2018/19

2019/20

2020/21

2021/22

2022/23

1.  Increase community awareness of waste and support and encourage waste avoidance

$82,000

$82,000

$82,000

$82,000

$82,000

2.  Improve resource recovery and reduce contamination through better source separation practices

$8,500

$11,000

$8,500

$8,500

$8,500

3.  Foster partnerships with all stakeholders to deliver effective waste education programs

$15,000

$45,000

$15,000

$15,000

$15,000

4.  Develop and support waste education programmes in local schools

$9,000

$4,000

$4,000

$3,000

$3,000

TOTAL

$122,500

$142,000

$109,500

$108,500

$108,500

The budget requirement for the 2018/19 Financial Year outlined in the Plan has been included in the approved 2018/19 Annual Budget. The proposed costs for the future years will need to be considered for allocation of funding through the City’s annual budgets.

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term financial Planning

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

The above risk/s relating to the issue contained within this report has been identified and considered within the City’s Strategic and Corporate Risk register.  Action plans have been developed to manage this risk to support existing management systems.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.3    Reduce, Reuse, Recycle, Waste

3.3.2  Foster a partnership with community and industry to reduce waste

 

Recommendation

That Council ADOPTS the Waste Education Plan 2018/19 – 2023/24 as per Attachment 1.

 

 

Attachments:

1.

City of Wanneroo Waste Education Plan (Draft)

17/237594

Minuted

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                         233

 

Community & Place

Community Service Delivery

3.9    Community Support and Financial Assistance Framework and Working Group

File Ref:                                              28302 – 18/367395

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To adopt the draft Community Support and Financial Assistance Framework and consider the establishment of the Community Assistance and Financial Support Working Group to support Stage 2 of this project.

Background

The City currently has multiple entry points through which community organisations and individuals can access financial assistance and in-kind support that are subject to twelve separate policies such as the Community Funding Policy, Sponsorships, Donations and Waiver of Fees and Charges Policy, Facility Hire and Use Policy, various sponsorships and partnering agreements amongst others.

 

An internal audit of partnering agreements highlighted issues in relation to the distribution of financial assistance, particularly fee waivers provided to the community. Although some policies and procedures are in place, the overall governance of these was noted as inconsistent with regards to approval, monitoring and review of fund distribution. In addition, there were also inconsistent processes applied in the waiver of fees which were provided outside of official partnering arrangements. These have now been reviewed and amended.

 

Recommendations from the internal audit include the need for an overarching framework or policy pertaining to the distribution of financial assistance across the City to ensure transparent governance mechanisms in relation to funding applications, approval and ongoing monitoring/review.

 

An internal project group comprising of key policy owners was established to undertake a review of the City’s current financial and in-kind support, such as fee waivers, consider potential improvements and to develop the overarching framework. The aims of the project group are to ensure that any improvements address the audit recommendations, whilst ensuring that the City continues to provide relevant support for community organisations and individuals.

 

At present, a number of the associated policies are due for review, including the Community Funding Policy; Sponsorships, Donations & Waiver of Fees and Charges Policy; and Facility Hire & Use Policy. Alongside the need to address audit recommendations, this provides an opportunity to consider the City’s position on the provision of community assistance more broadly, as well as an opportunity to consider new initiatives to support community organisations and individuals.

Detail

It is imperative that the City provides community support and financial assistance in a manner which is transparent, equitable, customer friendly and aligned to the outcomes of the Strategic Community Plan. However, as identified through the internal audit, some of the current policies and associated processes are presenting possible financial, relationship management and reputational risks for the City.

 

Due to the complexities of this project, it is proposed that actions be addressed across a number of stages:

 

Stage 1 – Consolidation of existing processes

 

Milestones

·    Establish an internal project group to map current processes, identify gaps and duplication;

·    Research approaches used by other Local Governments;

·    Use data to clarify strategic intent of the City’s community support and financial assistance provision;

·    Define guiding principles based on the City’s Strategic Budget Policy;

·    Align the City’s current financial assistance provision within specified overarching programs;

·    Develop a draft Framework that articulates vision, guiding principles, groups current programs and considers inputs and outcomes.

Timeframe

 

Completed. This report provides a summary of Stage 1 and presents a draft Framework (Attachment 1) and associated current Programs (Attachment 2) for consideration.

 

Stage 2 – Process and Other Improvements

 

Milestones

 

·    Identify improvement opportunities to further strengthen the City’s community support and financial assistance provision;

·    Consider establishment of an overarching Policy for the City’s community assistance and financial support provision;

·    Conduct a holistic review of the Community Funding Policy and Donations, Sponsorship & Waiver of Fees and Charges Policy to identify gaps in service provision, reduce duplications and improve customer service through increased accessibility, flexibility and equity;

·    Consider Policy and Procedure development for ongoing Partnering and Sponsorship development;

·    Revise governance models as required;

·    Ensure the Framework is refined to ensure inclusion of any future improvements; and

·    Consider budget allocation and associated outcomes of future opportunities.

Timeframe

 

Process and other improvements will be considered and implemented over the next 12-18 months allowing for input from Elected Members. These will be implemented through a phased approach according to agreed risk and priority and will also be considered through the annual planning and budgeting process.

 


 

Stage 3 – Implementation of improvement recommendations

 

Milestones

 

·    Realignment of associated policies and procedures;

·    Revision of Framework to incorporate relevant amendments;

·    Operationalisation of programs through restructured application processes, governance models and reporting  mechanisms; and

·    Approval of agreed budget through annual planning and budgeting process.

Timeframe

 

Implementation expected to occur within the 2020/21 annual planning and budgeting process.

 

As part of Stage 1 of this project, a draft Framework has been developed (Attachment 1) and the current means of providing financial and in-kind support to community groups and individuals have been grouped under Program categories for ease of reference (Attachment 2).

 

Community Assistance and Financial Support Working Group

 

To progress Stage 2 it is recommended that a Community Assistance and Financial Support Working Group (the Working Group) is established with membership comprising the Mayor and Elected Member representatives from each Ward. 

 

The purpose and functions of the Working Group are detailed below:

 

Purpose of the Working Group

 

·        To provide strategic advice and guidance with regard to the development of process and other improvements to facilitate community support and financial assistance for the betterment of community outcomes.

 

Aims and functions

 

·        Guide the City by identifying ideas and opportunities to support the achievement of the Community Support and Financial Assistance Framework;

·        Provide strategic direction and advice on the Community Assistance and Financial Support Framework to assist eligible applicants having regard to financial governance, accountability and reporting requirements, and desired outcomes for individuals, groups and communities within the City;

·        Identify improvement opportunities to further strengthen the City’s community support and financial assistance provision;

·        Consider policy and procedure development for ongoing partnering and sponsorship development;

·        Consider budget implications and associated outcomes for future opportunities;

·        Consider alignment of the partnering agreement audit priorities; and

·        Provide advice regarding strategies for the City’s effective engagement and collaboration with the community in regard to the City’s community support and financial assistance programs, services and opportunities.

 

Endorsement of the Terms of Reference, provided as Attachment 3, is required by Council prior to the establishment of the Working Group. 

Consultation

Consultation for Stage 2 – Process and Other Improvements will be provided for through the proposed establishment of the Working Group as well as other opportunities.

Comment

In order to adequately address the audit recommendations, a review of all current processes was undertaken to establish possible gaps and duplication in service provision, as well as reviewing programs from other Local Governments as a means of comparison. This work has informed the development of the ‘Community Support & Financial Assistance Framework’ which groups the City’s current services within a model that aims to streamline access to community support in alignment with the City’s Customer First approach.

 

To support the draft Framework, an example overarching programs structure has been proposed, taking into account the guiding principles of equity, collaboration, social inclusion and sustainability, whilst ensuring the community is supported to add value through a variety of initiatives.

 

It is anticipated that once the draft Framework and Programs have been considered by Council as part of Stage 1, Elected Members will have further opportunity to provide strategic direction through the establishment of the Community Assistance and Financial Support Working Group.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

Risk Management Considerations

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risk/s relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

As per audit recommendations, it is noted that the Community Funding Policy and Sponsorships, Donations and Waiver of Fees and Charges Policy would be reviewed in conjunction with one another to ensure ongoing alignment.

 

The Facility Hire and Use Policy will be reviewed initially through the Revenue Review Committee towards the end of 2018.

 

In order to effectively implement the Framework, it may also be necessary to review other related policies, as well as ensuring policies and procedures are in place where gaps have currently been identified.

Financial Implications

An approximate total of $3.4M in financial assistance was distributed in 2017/18 as follows:

 

Description

2017/18 Actuals

2018/19 Budget

Awards

16,200.00

-

Subsidised Use (Community Facilities)

2,998,789.09

-

Community Funding Program

96,783.65

90,000.00

Sponsorships, Donations & Waiver of Fees (total)

113,270.35

100,000.00

·    Sponsorships

64,800.00

-

·    Donations

30,258.33

-

·    Waiver of Fees & Charges

18,212.23

-

Sponsorship (Curtin Ignition Scholarships)

5,900.00

6,000.00

Sponsorship (Wanneroo Business Association)

30,000.00

27,000.00

Sponsorship (WA Vietnamese Business Association)

3,000.00

-

Sponsorship (Young Australia League Scholarship)

3,000.00

3,000.00

Sponsorship (ECU Cyber Check Me)

3,000.00

-

Sponsorship (Just Start It)

10,000.00

$10,000.00

Sponsorship (V8 Supercars)

15,000.00

15,000.00

ECU Entrepreneur & Innovation student sponsorship

1,000.00

1,000.00

Yanchep Park Pass Program

20,000.00

20,000.00

Life Saving Services

80,000.00

80,000.00

Student Scholarships (Youth Reward & Recognition)

4,045.27

10,000.00

Volunteer Bushfire Brigades

19,000.00

19,000.00

Prizes

650.00

-

Grand Total

 

$3,419,638.36

$381,000.00

 

As the finances for all programs are not managed centrally, the figures quoted may not reflect all forms of support provision. However, based on current estimates, there is approximately $381,000 allocated across multiple general ledger codes within the 2018/19 budget for financial assistance provision.

 

It is important to note that subsidised use is not currently budgeted for within individual service units and is therefore not captured as a budget provision each financial year. The distribution of subsidised use will be considered in more detail over the coming months by the Revenue Review Committee.

 

Based on future opportunities for the structure of these programs moving forward, ongoing discussions will be held in terms of aligning future budget requirements with the Framework. This will be addressed in further detail during Stage 2 of the review.

Voting Requirements

Absolute Majority


 

 

Recommendation

That Council:-

1.       ADOPTS the Community Support and Financial Assistance Framework as per Attachment 1;

2.       APPROVES the establishment of the Community Support and Financial Assistance Working Group to support the implementation of Stage 2 of the project;

3.       APPROVES the Terms of Reference for the Community Support and Financial Assistance Working Group as per Attachment 3; and

4.       APPOINTS BY ABSOLUTE MAJORITY the Mayor and:

Cr__________________ as representative of North Coast Ward;

Cr__________________ as representative of Central Ward; and

Cr__________________ as representative of South Ward

to the Community Support and Financial Assistance Working Group.

 

 

 

Attachments:

1.

Community Support and Financial Assistance Framework (Draft)

18/316259

Minuted

2.

Current Community Support and Financial Assistance Programs

18/344853

 

3.

Community Support and Financial Assistance Framework (Draft)

18/406202

Minuted

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         239

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Community Facilities

3.10  Shelvock Park Sports Amenities Building Upgrade and Extension - Concept Plan

File Ref:                                              31842 – 18/347506

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the proposed concept design and community consultation outcomes for the Shelvock Park Sports Amenities Building upgrade and extension.

Background

Shelvock Park (the Park) is located at 17 Shelvock Crescent, Koondoola (Attachment 1) and is classified as a Neighbourhood Active Reserve. The property type is Crown land vested in the City of Wanneroo for the purposes of recreation.

The Park includes two floodlit rectangular pitches and an established toilet block built in 1999. The current building comprises of toilets, a small kiosk and storage, with the toilets currently being used as a change room (Attachment 2). The park is currently used by the Westnam United Soccer Club, Kingsway United Christian Football Club (soccer) and Burbidge Primary School during school hours. Total weekly usage is approximately 29 hours per week.

The Active Reserve Master Plan report which was endorsed by Council at its meeting on 11 October 2016 (CP03-06/16) identified a number of upgrades for Shelvock Park, as listed below, which included the proposed upgrade and extension of the existing building:

·    Floodlighting of the active reserve (playing field) to large ball sport training level;

·    Fencing along Marangaroo Drive;

·    Resurface turf playing areas;

·    Upgrade change room facilities;

·    Amenities building refurbished and inclusion of storage areas and uncovered area;  

·    BBQ and seating area;

·    Outdoor fitness circuit around the perimeter of the park with exercise lighting;

·    Additional car park located on Callison Way;

·    Drink fountain; and 

·    Path network around the perimeter of the park, providing connections to the active reserve and other infrastructure in place, and with the provision of park benches on the path network.

In terms of the broader catchment for the Park, the following table provides an overview of the active reserves within the catchment and their current use:


 

Park

Size

Distance from Shelvock Park

Facilities

Current users

Level of use per week (hours)

Koondoola

5.3ha

0.46km

2 x Soccer fields, changerooms, cricket wicket, Tennis Courts, playground, Community Centre

Edmund Rice Centre Mirrabooka

3.5 (A)

 

Western United Football Club Inc.

18 (A)

Paloma

11.5ha

0.8km

2 playing areas, changerooms, toilet block, playground,

cricket nets

Landsdale Junior Cricket Club

13 (S)

Landsdale Cricket Club

6 (S)

Daniel Gros

2 (W)

Ferrara

6.9ha

0.87km

3 x Soccer fields,

sports amenities building, toilet block, 2 playgrounds, half court, cricket wicket and nets

Roseworth Primary School

8 (A)

Gortankaku Community Association Inc.)

5 (W)

Hainsworth

4.6ha

1.5km

Two soccer fields, toilet block, playground, hard Courts

Chin Migrant Centre WA Inc.

6 (A)

Emmanuel Christian Community School

14 (A)

Note: W – Winter, S – Summer, A - Annual

In respect to population growth within the catchment area, the table below outlines the anticipated growth within surrounding area. As can be seen, the level of growth over the 23 year period will be significant, with the population threshold meeting the required 1:7,000 ratio for Neighbourhood POS (Active) (Northern Coastal Growth Corridor Community Facilities Plan, 2011).

The population of Koondoola is expected to increase by 25% by the year 2041 and a 21% rise in population in the surrounding area.

Suburb

2018

2041

23-Yr Growth

Percentage Growth

Alexander Heights

8,225

8,693

468

6%

Darch

7528

8,726

1,198

16%

Girrawheen

9,145

12,789

3,644

40%

Koondoola

4,248

5,310

1,062

25%

Landsdale

14678

17,534

2,856

19%

Marangaroo

10,981

11,751

770

7%

Total

43,824

53,052

9,228

21%

Source – Population Forecast id


 

Detail

Concept Development

Administration has prepared a draft concept design (Attachment 3) for the upgrade and extension of the existing Sports Amenities Building at Shelvock Park. The proposed scope of works for the building is outlined within the table below:

Element

Description

Changerooms

2 x 45m2 changerooms each with showers, toilet, urinal and 2 basins

Storerooms

2 x 16m2 user group external storerooms

First Aid Room

12m2 first aid room

Umpires Room

9m2 includes shower and toilet

Male & Female Toilets

Male and female toilets that are separate facilities from changerooms and a separate universal access toilet.  These facilities will service the reserve hirers

Kitchen/Kiosk

23m2 with external servery

Cleaners and Electrical Rooms

4m2 + 1m2

Multi-Purpose Room

Future provision on a 100m2 multi-purpose room space.

Identified within the concept plan (Attachment 3) is the provision of a 100m2 footprint for a multi-purpose room to be included as a future second stage. This position is consistent with the recent projects at Riverlinks Park Clarkson and Edgar Griffith Reserve Wanneroo.

The concept notes that the extension of the existing Sports Amenities Building will result in the loss of 19 car parking bays. This is considered manageable given the extent of existing parking.

Project Schedule

The proposed timeframe for the Shelvock Park Sports Amenities Building upgrade and extension is as follows:

Project Phase

Timeframe

Concept Design – Approved by Council

October 2018

Detailed Design

July - December 2018

Tender Construction

December 2018 – March 2019

Construction and Practical Completion

March 2019 – November 2019

Defects Liability Period

November 2019 – November 2020

Consultation

Community consultation was undertaken with residents within 400m of the Park. These residents were provided with a community information letter as well as a copy of the site and concept plans (Attachment 4). The consultation period was open for four weeks from 17 June to 14 July 2018 and included the following:

·    Distribution of information letter and plans to residents and landowners within 400m of the Reserve, requesting that they take part by providing feedback and view the plans. This resulted in 691 letters being sent;

·    Notification to relevant sport clubs advising them of the design and an opportunity to comment;

·    A meeting was held with Westnam United Soccer Club on 3 July 2018; and

·    Inclusion of the plans on the City’s website under the ‘Your Say’ section and social media pages.

Administration received two phone calls from residents, which were primarily to discuss the potential impact of a larger Sports Amenities Building on the site. No formal written communication was received.

Administration also received written feedback from Westnam United Soccer Club in which the Club stated that they are unwilling to support the proposed concept design, without the inclusion of the multi-purpose room during the first stage of construction.

Comment

The proposed upgrade and extension of the Shelvock Park Sports Amenities Building seeks to meet the operational requirements of the various sporting clubs and community groups who use Shelvock Park, and will ensure there is an adequate provision of amenity to meet both the current and future usage at the site. The proposed facility provision is considered to be appropriate for a neighbourhood level active reserve of this size.

Although Westnam United Soccer Club has indicated their preference to include the  multi-purpose room component within the first stage, this is not supported by Administration, as it is felt that the proposed facility provision is the most appropriate given the budget restraints and current use at the Park.

It should be noted that the provision of the multi-purpose room component is listed as a second stage in Years 2023/24 and 2024/25 of the City’s Long Term Financial Plan

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Under the City’s Community Engagement Policy this project is listed as inform and consult. The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan.

Financial Implications

A summary of the project budget (PR-4102) has been outlined in the table below:

Year

Work Asset Item

Total Cost

2017/18

Sports Amenities Building - Design

29,000

2018/19

Sports Amenities Building - Construct Stage 1

450,000

2019/20

Sports Amenities Building - Construct Stage 2

923,000

TOTAL

1,402,000

The total project budget identified above is sufficient to meet the estimated cost of construction ($1,335,000) for the following facility elements:

·    Changerooms;

·    Storerooms;

·    First Aid Room;

·    Umpires Room;

·    Male & Female Toilets;

·    Kitchen/Kiosk; and

·    Cleaners and Electrical Rooms.

The cost of including the multi-purpose room component as a part of a single stage construction is an additional $525,000. Construction of the multi-purpose room component as a separate stage is estimated to be $590,000.

By comparison the provision of a multi-purpose room as a second stage to the Gumblossom Reserve (2016) and Ridgewood Reserve (2017) Sports Amenities Buildings was $316,000 and $460,000 respectively.

Voting Requirements

Simple Majority

 

Recommendation

That Council:

1.       ENDORSES the Shelvock Park Sports Amenities Building Concept Plan as shown in Attachment 3 of this report;

2.       ENDORSES the staged implementation of the Shelvock Park Sports Amenities Building Concept Plan, with the following facility elements provided within the initial stage:

Element

Description

Changerooms

2 x 45m2 changerooms each with showers, toilet, urinal and 2 basins

Storerooms

2 x 16m2 user group external storerooms

First Aid Room

12m2 first aid room

Umpires Room

9m2 includes shower and toilet

Male & Female Toilets

Male and female toilets that are separate facilities from changerooms and a separate universal access toilet.  These facilities will service the reserve hirers

Kitchen/Kiosk

23m2 with external servery

Cleaners and Electrical Rooms

4m2 + 1m2

3.       NOTES that the provision of the multi-purpose room component is listed as a second stage in Years 2023/24 and 2024/25 of the City’s Long Term Financial Plan;

4.       NOTES that construction of the initial stage is scheduled to commence in March 2019 and will be concluded in November 2019; and

5.       RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.

 

 

Attachments:

1.

Shelvock Park, Koondoola - Location Plan

18/349028

 

2.

Shelvock Park Amenities Building Concept Design Overlay

18/349169

 

3.

Shelvock Park Amenities Building Concept Design

18/349164

Minuted

4.

Shelvock Park - Sports Amenities Building - Letter to Residents

18/249788

 

 

 

 

 

 

 

 


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3.11  Playground at Elton Park, Ashby - Community Consultation Outcomes

File Ref:                                              27302V02 – 18/355512

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the installation of play equipment at Elton Park, Ashby.

Background

Elton Park (the Park) is an existing passive park located at 6 Elton Way, Ashby (Attachment 1). The Park currently includes four benches and a path network and is classified as a Pocket Park as per the Local Planning Policy – 4.3 - Public Open Space. The details of the park (based on a GIS investigation) are as follows:

Item

Current Status

Park Size / Hierarchy

0.45 ha / Pocket Park

Lot./ Reserve No

295 - 47906

Property Type

Public Recreation

Ownership

Crown Land – City of Wanneroo Managed

Aboriginal Sites

None listed on GIS

Bush Forever

None listed on GIS

Existing public open space within a walkable catchment of the Park (400m or 5 to 10 minute walk) include:

Park

Location

Comment

Mirto Park

10 Mirto Rise, Sinagra,. 315m south

Pinjar Road is a major barrier to accessing this park

Crivelli Park, Wanneroo

6 Crivelli Parkway, Ashby 472m north

Park is within walking distance from Elton Park however does not cater for those residents who live south of Elton Park

Carosa Park

54 Carosa Road, Ashby. 800m north

Considerable distance from Elton Park

Provost Park

6 Provost Way, Ashby. 1044m north

Considerable distance from Elton Park

Detail

Introduced in the 2014/2015 Capital Works Program, the New Playground Installation Program was developed to manage playground installations within City of Wanneroo parks (estimated at 80 at the inception of the program) to meet the requirements of the City’s Local Planning Policy 4.3 – Public Open Space.


 

Prioritisation of parks for new playground installations is undertaken by Administration using an assessment matrix which is based on a number of criteria including:

·    Land ownership (i.e. must be vested in the City);

·    The purpose of the surrounding land use (i.e. residential, commercial, rural);

·    Provision of other playgrounds with a 400m radius of the park; and

·    Existence of major barriers preventing access to those playgrounds.

Each criteria is given a rating (1 being the lowest and 5 being the highest), which then provides a total score which informs prioritisation and listing within the City’s Long Term Financial Plan. The program is reviewed annually to take into account the impact of each new playground installation.

For the 2018/19 year, the two parks scheduled for the installation of new play equipment were Elton Park, Ashby and Romaine Park, Darch. In respect to Elton Park, the proposed new equipment includes (Attachment 2):

·    Small Combination Unit; and

·    Basket Swing.

The initial project schedule is as follows:

Project Phase

Start

Finish

Detail Design

July 2018

August 2018

Request for Tender and Award

August  2018

October 2018

Works awarded

October 2018

October 2018

Construction

November 2018

January 2019

Defect Liability Period

January 2019

January 2020

As a result of Administration undertaking initial site planning works, a number of residents raised concerns with the proposed play equipment installation in respect to there being no children within the area that would use the new equipment and impact on existing use (i.e. dog walking).

Consultation

As a result of the concerns raised by those residents who contacted Administration, a community consultation process was conducted for a period of four weeks from 6 to 31 August 2018, which included the following:

·    Distribution of an information letter, survey and concept plan (Attachment 3) to 1,412 residents and landowners within 400m of the Park, including to 325 residents from the Lake Joondalup Lifestyle Village (1140 Wanneroo Road, Ashby); and 

·    Inclusion of the concept plan and link to the online survey on the City’s website.

Public Comment Outcomes

At the close of the community consultation period, Administration received a total of 281 responses to the survey, which is a return rate of approximately 16.1%. There were 232 submissions that supported the development of a playground at Elton Park (83.45%), and 46 that were opposed to the proposal (16.55%). Of those who answered the question on which best describes their household, 101 submissions (36%) were families with children under 12 and 79 (28.2%) responses indicates that their household were adults over 50 years.

A list of all comments received can be found in (Attachment 4), with a summary provided below.

Supportive comments include:

·    It would be nice to have a playground to take my grandchildren when they come to stay;

·    No problem with children having more places to visit;

·    At 88 years of age, I have only used the park when I have grandchildren with me;

·    Taking the dog and kids playing outdoors on equipment to improve their agility;

·    If there was play equipment at the park we would purposely go to that park so the kids can play;

·    Because I have 3 grandchildren it will be great to be able to walk around the corner to take them to a park with play equipment; and

·    Installation of play equipment would encourage wider use of Elton Park. Would be a great addition to the area.

Respondents also made a number of suggestions regarding additional elements and changes to be included within the detailed design as follows:

·    Drinking fountain would be an asset to the park;

·    A fitness circuit would be good. Close the path, then the kids can ride their scooters and bikes in a circle (it is already halfway done);

·    Prefer rubber matting over sand. You can’t see sharp objects in sand (like needles); and

·    A basketball ring would be great installed there for older children.

Non supportive comments include:

·    It will limit space to play cricket, we don’t like the play area looks terrible, more benches to sit down would be good;

·    We do not support the installation as there are not many families in the immediate vicinity with young children;  

·    Senior citizens from the retirement village exercise their dogs in safety without having to go near dangerous roads; and

·    My dog loves to play with the other dogs off leash, it’s easy for me to walk there as it’s close to where I live, and has a bench seat where I can sit,  I can’t walk very far. I don’t approve kids area in this particular park, I see the same people most days, we all know each other and if I need anything I can count on them.

A number of respondents had concerns over the park being currently used by dog owners.  The issues raised were that dog owners should be cleaning up after their dog and that dogs off lead near children are a concern.  This issue is similar to all other parks and dog owners are expected to act responsibly and have effective control of their dog at all times.

Other issues raised were that the residents from the Lake Joondalup Lifestyle Village would not want a playground at this park however the survey results suggest a mix of opinions.  There were 28 respondents who provided their residential location as that of the Lake Joondalup Lifestyle Village. Of those, 15 were supportive of the play equipment and 13 were not supportive, with the respective comments centred on looking forward to being able to take their grandchildren to the playground and those wanting a park to be able to run their dogs. 


 

 

Comment

In considering the responses from residents, noted above, the following advice is provided:

Comment

Response

Additional facilities such as drinking fountains, basketball hoop and fitness equipment

Under the standard requirements of Local Planning Policy 4.3: Public Open Space, the inclusion of these facilities would be an overprovision of amenity. The associated costs have also not been allowed for within the project budget or Long Term Financial Plan.

Installation of rubber softfall over sand softfall

Administration uses the softfall matrix system when determining the use of sand or rubber for play equipment. Consideration is given to access to the park for maintenance, history of anti-social behaviour, variety of play opportunities within an 800 metre radius.

Limits the use of the park for other ball sports such as soccer and cricket

The location of the playground in the north west corner still provides a linear section of turf for other activities such as kick about ball sports and dog walking.

There are no families within the vicinity that would use the play equipment

The survey data suggests that there are a number of families within the immediate area. The survey was sent to residents and landowners within a 400 metre radius of the park and the City received 101 responses from families with children under 12.

Residents exercise their dogs without having to go near dangerous roads

Residents will still be able to exercise their dogs at this park however as per the information supplied by Council in the “Your dog and Law” pamphlet:

Owners must carry a dog leash at all times;

Dogs may be exercised on or off a leash on most City of Wanneroo reserves. However, dogs must be kept under effective control at all times.

 

Notwithstanding the concerns expressed by residents, Administration is of the view that the installation of play equipment at Elton Park will result in increased levels of activation during the day and positive use of the park by all members of the community.

It is proposed that the following schedule will be implemented

Project Phase

Start

Finish

Detail Design

October 2018

November 2018

Request for Tender and Award

November 2018

February 2019

Works awarded

March 2019

March 2019

Construction

April 2019

June 2019

Defect Liability Period

June 2019

June 2020

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The City's Local Planning Policy 4.3 Public Open Space was used as the guiding framework for the development of the concept plan. The community consultation process was undertaken as per the City’s Community Engagement Policy.

Financial Implications

In the 2018/19 Capital Works Program there is a budget of $170,000 under PR-2568 for the installation of two new playgrounds within the City of Wanneroo.  The parks allocated for play equipment are Romaine Park, Darch and Elton Park, Ashby.  There are sufficient funds within the existing budget allocation to fund both these installations.

Voting Requirements

Simple Majority

 

Recommendation

That Council:

1.       ENDORSES the concept plan for the installation of new playground equipment at Elton Park, Ashby as shown in Attachment 2 of this report;

2.       NOTES that construction of the proposed development is planned to commence in April 2019 and be completed by June 2019; and

3.       RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.

 

 

Attachments:

1.

Elton Park - Location Plan

18/406196

 

2.

Elton Park - Concept Plan

18/416692

Minuted

3.

Elton Park - Letter - Survey and Concept

18/406912

 

4.

Comments - Installation of play equipment - Elton Park

18/407568

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                      259

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         260

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                      261

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                                                                         264

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                        265

Respondents in Support of the Installation of Play Equipment at Elton Park – Ashby

 

·      Yes – For the park

·      I would like the rubber softfall

·      Do it

·      Elton Park is used as an unofficial dog park with its own little community. I would be against the park should it mean that dogs would no longer be encouraged. It is also the only park within walking distance from Lakeside Village Retirement Community . Also could you please do something about the ants.

·      Yes - seating area for adults

·      a wonderful idea

·      I would question the use of sand as I have seen other dog walkers not pay attention to where their dog defecates and this could cause hygiene concerns with the play equipment

·      to have equipment, adults can exercise as well

·      Playground for toddlers would be great

·      we would love to see some plaSy equipment at this park. Would use it more if there was play equipment there.

·      A rubbish bin near the play equipment would be beneficial

·      Good idea improving park. Nieces and Nephews come there

·      BBQ Area :)

·      No problem with children having more places to visit

·      please have shade sails on your playgrounds, sunsmart for small kids

·      haven't moved into house yet. still building. the more parklands we have the better. More parks, ovals and bushland is great for the community. I personally love walking and cycling

·      installation of BBQs

·      Bench or picnic table would be nice near the play equipment

·      perhaps consider utilising shade from existing trees to minimise expenditure on shade sails

·      There are many people who let their dogs off lead to play at Elton Park everyday. If there was a park this may mean even more children around so dogs off the leads would need to be policed for children's safety. I have issues all the time with dogs there

·      I live too far from Elton Park for it to be any potential benefit to grandchildren visiting

·      Barbecue, picnic table and shelter

·      good idea. There are a lot of young children in the area

·      No Thank you for input/survey

·      it will be a great idea

·      consider close residents parking access. ie any obstructions near the equipment location

·      Two swings for juniors would be also be very good for us

·      The more fabulous parks, the better for variety and fun for small children outside.

·      Small source of water (tap) if possible with much appreciations.

·      Some equipment that differs to the new play equipment that was installed last year in Sinagra (one off pinjar, just 2mins from Elton Park) would be great. I like the idea of the basket swing.

·      Ensure you include shade sails as the park is punishing in summer. Addition of dog litter bags would be useful. Play equipment should promote agility and fitness.

·      Thank you for considering this. I've been wanting to email the city of Wanneroo for months regarding play equipment in Elton Park. Crossing Pinjar road at the traffic circle to get to the nearest park from Shipton Loop to Sinagra is very dangerous especially with a toddler. A few pieces you could consider : a flying fox (for the older kids), a wheel that turns. Its called a Pluto Carousel.( See www.playgroundcentre.com.) Wanneroo Scenic drive playground have one and the kids love it. : a see-saw is an all time favourite. I love the design of the playground. Also the Basket Seat swing is a wonderful idea and would make this playground a little bit different to the rest. Well done! Looking forward to introducing my grandson to it.

·      I think it would be good for my family

·      seat near playground would be helpful

·      Would appreciate the play equipment with climbing facility and slides also sand related equipment. suitable for younger kids - swings too

·      More educative equipment

·      really good idea for young families

·      Individual Swings instead of basket swing for safety and children's preference

·      Please consider sand - needle stick injuries. Looks great though

·      I personally do not have young kids anymore, they are young adults, but the kids who live next door and over the road play dangerously on the road, so a playground will hopefully get them off the street

·      More dog mess bags and signs. its out of control the mess people leave

·      we welcome this proposal as it would greatly improve our use of this space. it is really good and you should also add a BBQ area and more equipment

·      something to suit young kids - ground level, play, water play, water for sand play. consider distance to road/fence off to prevent running onto road.

·      a fitness circuit would be good. Close the path, then the kids can ride their scooters and bikes in a circle (it is already halfway done)

·      I think it would be a great addition to the area. The proposed location looks great and leaves plenty of open space for other activities.

·      I think it is a great idea

·      I think a playground/play equipment is a fantastic idea

·      Think it is a good idea. Another park to take my son to play at instead of just walking around it

·      I think what is planned is good for the area

·      ensure children's play area is free of dogs and faeces

·      outdoor play area for children can only be a good thing. Anything other than screen time.

·      It would be a great asset for the park.

·      Drinking fountain would be an asset to the park.

·      Install rubberised matting under equipment to prevent major injuries

·      Flying fox great for 8-13 years.

·      a slightly bigger combination unit would be great and a swing set. Thanks - this is very exciting for Ashby!!

·      I have no objection as long as it does not become a magnet for undesirable behaviour

·      If our rates are going to go up then I don't support

·      looks amazing

·      to be suitable for young children

·      No - very happy for it to go ahead

·      why not use soft rubber in all children's play areas as quite often taking our grandchildren to playgrounds the sand gets in their shoes and socks also any broken glass and needles etc are more easily detected.

·      great initiative. kids need to exercise both body and mind and appropriate play equipment encourages that

·      I am glad that the Shire has decided to install play equipment in this park as I have been hoping since I moved here 3 years ago that this park would get some play equipment

·      we think it would be great for the kids to have play equipment

·      none at all., unfortunately my children are both too old for his park now but looks like it will be great

·      I prefer the rubber base under play equipment. Safer and tidy. Sand base - objects get buried ie needles, broken glass etc becomes very messy

·      Possibly add in exercise equipment for adults to use on their run through like pull up bars etc

·      As above - You are doing a great job for the Shire

·      The combination unit and basket seat swing would be very useful for our very young grandchildren and we would take them there very often. Thank you. A car or horse on a spring stand would be very beneficial as well as not many playgrounds have them in our area

·      The children need to play including teens. eg skate board area

·      I do not think sand would be best for play area as a lot of dogs play around the park and some people do not clean up their dog poo?

·      A less basic playground set up. Ashby only has basic, tired and run down play areas at our local parks.

·      Most other councils and other suburbs are getting more interactive, sensory and nature inspired playgrounds.

·      Good for families with children that live in the area

·      My 3 grandchildren will love all this play equipment. Have been hoping for this for years

·      Suggest dog poo bags to help with the pick up

·      The families in the south western corner of Ashby have to walk for far too long to get to a playground, over 500m to Crivelli or cross Pinjar Road into Sinagra. The amount of space for the playground looks appropriate for the park and I am sure the residents will welcome it.

·      Installation of play equipment would encourage wider use of Elton Park. Would be a great addition to the area.

·      Would prefer not to use sand, as there can be too many dangers hiding. The soft foam is better

·      Nature play

·      A playground is long overdue. If able, build the playground as big and spread over a large floor area as possible

·      I am so pleased to see this is going forward as I see so many children there after school and on weekends. It will bring community and children together in a positive way.

·      I'd like to see dog owners take more responsibility in cleaning up after their dog. I'd also like to make sure the play equipment is well maintained.

·      Great for children

·      Regular swings rather than best swing. Including baby swing. The proposed playground is perfect for toddlers so would be great to include normal swings instead. Would visit from banksia grove

·      I think it would be really wonderful to have play equipment in Elton Park. My grandchildren live on Sistina Road. They would use it often. Their mother takes them to a park on a daily basis, weather permitting.

·      It might limit the random doggie does in the park left by residents daily dog exercising

·      Continuation of the footpath would be amazing, creating a closed loop for the kids to ride or scoot around, Lots of local kids use the path there for this purpose. A water fountain near the playground would be nice. Although this is listed as a pocket park, in addition to the playground which looks ideal for this location a few fitness stations similar to Alvarez Park would be great of the parents.

·      I would love to have play equipment for my grandchildren within walking distance. I was thinking of moving due to the absence of any amenities for children in this area. I am so excited at the prospect of there being some equipment I can walk them to.

·      Can't wait until the kids have another park to play in. Looks fantastic

·      If the playground could be central I feel that would be safer in the park

·      I would love to see more nature based play equipment, a swing would be nice as we haven't got one on our street (park). Always welcome sand over soft fall. Thanks!

·      Play structure with slide and monkey bars. Basket swing. A climbing frame. Or a mini obstacle course. Nature based play

·      This park is mainly used for local people to walk/let their dogs play. So many people come down with their dogs. I personally don't appose play equipment, but I just never see kids here (maybe because of the lack of equipment) most kids play at the park off Angelico Drive and I would like to suggest this park would be better fenced off and allowed to be used for dogs to run safely off lead.

·      Fencing around the edge near the playground given several cars speed along Hennessy Drive daily.

·      Prefer rubber matting over sand. You can’t see sharp objects in sand (like needles)

·      It would be a fantastic addition to the community

·      Would be great with young children to have somewhere close to play.

·      It would be great if the play equipment was aimed at toddlers (1-4yrs) as a lot of the other parks are only suitable for older children

·      As a family with 3 young children and one on the way, I fully support the construction of the new playground. We walk through this park 2-3 times per week as it is close to our home and would love to stay longer and allow the children to play and for us to meet other families in the area. I love the idea of a nature type play area and would even support it being bigger than planned!

·      Elton Park is the closest park to our home, and with 3 boys under 9 years old, it would be great to have play equipment installed. Whenever we attend the park, it is usually mostly empty, apart from a couple of people walking dogs. Having play equipment would create more community attendance & greater utilisation of this park area. I could not be more in favour of the installation of equipment.

·      I think it would be great for the Area and surrounding residents as there is alot of young families that would benefit from this. I also think a BBQ facility would be a great idea for the park as it would make it ideal for people wanting to have a small gathering with there family and friends.

·      A basket ball ring would be great installed there for older children

·      This playground is so important for this end of Ashbys kids.

·      Please bring this to Elton Park there is no other playgrounds close by!

·      Climbing frame

·      This would be an excellent addition to Ashby.

·      A one on one basketball court would be awesome.

·      Play equipment is badly needed to bring the community together. Far too many parks in other suburbs with play equipment but not in Ashby. I am in full support of the playground and it's healthier for a child and family to not have to drive to another suburb and be able to make friendships in their own community. My daughter goes to a school in a different area and it's difficult for her to see children from this area but we always meet them in Mullaloo. It's fantastic that they hopefully can meet and make strong friendships and Bring a community together in a Central Park. Thank you for taking the time to read this.

·      No - you are the experts. Though logs to climb on and walk along for balancing would be good

 

 


 

Respondents Against the Installation of Play Equipment at Elton Park, Ashby

 

·      local fun at the parks for 10-15 years. The City of Wanneroo doesn't have any zip line parks in the Wanneroo, Sinagra, Ashby area or climbing equipment for older kids which leads to boredom and vandalism.

·      more equipment for ages 10-15years would see more kids actually playing and stop vandalism. The parks are all targeted to small children only.

·      It will limit space to play cricket, we don't like the play area looks terrible, more benches to sit down would be good

·      This is the only park where our kids can play soccer, don't limit the space at Elton Park please

·      The park if perfect the way it is, no more kids parks, leave this for dog owners

·      We do not support the installation as there are not many families in the immediate vicinity with young children. Also senior citizens from the retirement village exercise their dogs in safety without having to go near dangerous roads. Also we feel it totally unfair to include homes in a 400 metre radius in the survey

·      I live right across the road, we paid a extra 10k to live across from the park, I certainly didn't pay that, for a child's play area! My front window looks onto a beautiful green park, free from clutter. It's what we paid for!! I think it's a damn cheek making people pay more, then turning the tables on us? I certainly don't want to look out my window & see this ugly design, and kids waking me up as I do night shift, we all want peace.

·      Hennessy drive is a busy road and cars speed, I advise that the play equipment is too close, and could possibly be a danger to kids 9 and under! The brown/orange walkway is and looks deplorable, it doesn't match the demographic of the community that utilise the park!

·      I've studied the documents and it looks ugly, how can you say that the park would look better than it is now! Very concerned that a play area is so close to Hennessy Road, the cars speed down there and I have personally, seen a dog get hit retrieving a ball! A play area will not look good in the middle of the park either, as it will limit running space for the older kids & dog owners, I don't think the City of Wanneroo has thought this through at all! Too dangerous???

·      I see dogs & the elderly there having fun in a beautiful park, why would you put a horrible swing/ brown contraption for kids, when I've never seen kids under 8 in the park. The kids are all 12-18 playing rugby & cricket, I personally just don't think this idea is appropriate for this park, the kids need running space and so do the dogs!

·      The people mainly using this park are the elderly & dog owners, our community gathers there to socialise, and catch up. The play equipment will only satisfy a few, who don't even go there, you need to satisfy the people that actually go there. I feel you are only directing at families, and no one else, if families want a play area, go up the road there is 3 to choose from!

·      Terrible idea! Terrible look! Terrible design!

·      The park is beautiful please don't ruin it with a brown tacky bridge! Who comes up with these ideas?

·      The proposed play area is just awful, how can that be a better idea????? It takes up valuable space and it's right near where I sit on the bench there, I can't walk to the other end of the park, children have 3 or more parks to choose from, I only have 1 to choose from!

·      I've looked at the maps and I don't like it at all, the park is green and obstacle free, easy for me to walk the short distance & sit down. The play equipment over time will look just terrible like the rest of the parks that have it! Everyone knows everyone the older kids play football, dog owners get together for a laugh, makes me feel that I'm not in my own!

·      My dog loves to play with the other dogs off leash, it's easy for me to walk there as it's close to where I live, and has a bench seat where I can sit, I can't walk very far. I don't approve kids area in this particular park, I see the same people most days, we all know each other and if I need anything I can count on them. One person told me once it's a child's play area I can't have my dog off the lead, I would understand that this won't sit well with everyone I know, that goes there on a daily basis! I know there are other under 5, swings & equipment just up the road, please leave this park the way it is as everyone in the neighbourhood is happy, we have a great community happening here!

·      A discount on household expenses and rates would be more beneficial. Not interested

·      3 parks nearby. Probably not required

·      Just leave the park the way it is maybe more wild flowers and beta seating

·      My kids go there to hang out with the other older kids from Elton Way & play football & soccer, it keeps them entertained! I don't think a child's playground is appropriate for this park, it will make the running space smaller and harder to play any sort of sport that keeps my kids away from the video games! I've driven around the area and there are quite a few child's play areas, within a very SHORT distance, I REALLY don't see the point!! The play areas around look terrible and unkept, don't ruin this green park that is perfect as it is, a BBQ area would be nice and a more sensible idea!

·      There are too many children's parks in the area, my child goes there to play football with the other older kids! It's the only park where you can run & play ball, please don't make this space any smaller, personally I really don't see any children under 5 go there? So what's the point to ruin for it for everyone else! Not a very smart idea at all, please cater for the older children!

·      I like to have my dog off leash in the park, I have read that once a child's playground goes in, I can't do that. I find this a silly idea as just up the road there is 3 children's play areas that now 3 years on they look tatty & not well maintained, the rubber is falling apart & paint is coming off, it's a eye sore, I do want to look out my window & see that in 3 years time it will take value off my house!

·      older & want to be able to run & play rugby, there is no other park that is near us that accommodates this, I don't like the idea of another children's playground in Elton park, it will ruin the park! Thankyou

·      Why put a children's park there when the dog owners won't be able to take their dogs off leash, it's the only park where you can run your dog, & feel safe with other dog owners, we have a great community here & we don't want that ruined for 1 demographic children under 5. There are 3 children's playgrounds with in 400metres just doesn't make sense! Not happy!!!

·      There are 3 children's parks up the road, why have another one when in a few years it will look like crap, all the people I know that go there do NOT want it, or want a monstocity looking out of my front window, the park is perfect the way it is

·      there are 3 parks up the road with child's play area. Leave park for dogs

·      park is too small. don't want to have the dogs on leads as their play area. Not on favour of any play equipment

·      More shaded areas

·      More shaded areas and maybe a bbq area

·      Oppose greatly to installation of play equipment. Don't want sand installed due to needles being deposited as well as dog faeces and cat urine and additional eye sore from this equipment, apart from the extra $10,000 we paid for the block for the view of the park.

·      Not many places exist to exercise dogs within walking distance, whereas there are other parks nearby with play equipment for children. I do not have a card to drive to other parks nearby to exercise my dog. This park is very lifestyle convenient for older people to walk to from the village.

·      We do not want a play area. It is the only park without one. There are 3 parks with play areas. One is only 356 metres away. No need for another one

·      The sand will encourage ants, needle stick injuries and unhygienic elements. A small BBQ/Seating area would be more appropriate for the park.

·      park is to small for such

·      Park best left as is. There will be no where left for kids to kick a football

·      A 'Fence" - 'Posts" so family's can kick a ball. It brings fathers and kids out in the fresh air. Fence to stop balls and kids running into bus/car

·      Lots of people use the park to walk their dogs which are mostly off the leads. This could prove dangerous for children playing

·      Should be left alone so every one has more space and with 3 parks just up the road from me all with play equipment

·      To parks are already up the road with play area's.. It would be nice to have no play equipment on this park as most of us like the peace and quiet

·      We won't the play equipment we won't it left the way it is

·      There are 3 parks up the road with play equipment, no need for another one

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 09 October, 2018                         272

3.12  Kingsway Aquatic Play Space - Concept Plan

File Ref:                                              30142 – 18/389362

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the proposed concept plan for the construction of an aquatic play space at the Kingsway Regional Sporting Complex in Madeley.

Background

In 2016/17 Council agreed to the inclusion of a pre-feasibility study for an Aquatic Play Space facility within the 2016/17 Corporate Business Plan.

In February 2017 Elected Members considered the proposed development of an Aquatic Play Space within the City of Wanneroo. The proposal considered a number of potential sites, focussing primarily on the Kingsway Regional Sporting Complex (Kingsway), Crown and freehold land within the South Ward and potential options within the balance of the City of Wanneroo.  A number of models of provision were considered including the following:

1.   A privately managed water park / theme park;

2.   Co-location within an existing Local Government managed leisure facility; and

3.   Co-location within Local Government managed public open space.

The agreed approach was to co-locate an Aquatic Play Space within City/stakeholder managed public open space, with Kingsway identified as the preferred option.

As a result the project was listed for consideration within the City’s Long Term Financial Plan, with the sum of $100,000 included in the 2017/18 budget (PR-4078) for design development and a further $400,000 listed in the 2018/19 budget for construction. A previous sum of $50,000 was listed in the 2016/17 budget for the development and implementation of an Expression of Interest process. As a result of the confirmed approach, these funds were directed into the design development phase of the project. 

Detail

Proposed location

As noted, the Kingsway Regional Sporting Complex was identified as the most appropriate location for the proposed Aquatic Play Space. The proposed site for the facility at Kingsway is in the area adjacent to the existing Dinosaur Park (Attachment 1).

Concept Development

Administration has prepared a draft concept plan (Attachment 2) for the development of the Aquatic Play Space at Kingsway. The draft concept is based on a traditional zero-depth splash pad similar to the facility provided at Aquamotion and aims to provide a range of interactive experiences for all ages. The water play concept is also intended to reflect the prehistoric/dinosaur themes of the neighbouring dinosaur park and will include a number of highlight features such as prehistoric creature elevated sprays, botanical (tree) elevated sprays and various ground sprays and jets.

In respect to the associated water treatment and infrastructure, the draft concept includes a two underground concrete tanks, required as part of the water collection and treatment system, which will be located in the area between the Aquatic Play Space and equipment room (to be contained within the existing amenities block). Underground pipework will run between the equipment room, the underground tanks and Aquatic Play Space.

Existing regulations also require a number of additional amenities to be provided for users of the facility and have been included for consideration within the concept development, as follows:

·    Sanitary facilities including toilets and showers;

·    Potable water drinking fountains;

·    Diversion system (connections to storm water drains) for cleaning and winterisation;

·    Filtration system; and

·    Controls and remote telemetry.

The provision of toilets, showers and drinking fountains has not been included within the concept design or the associated project cost estimates as there is an existing amenities block that provides for male and female toilets and showers, Universal Access Toilet and drinking fountain that will be available to service the Aquatic Play Space.

The allocation of water to support the operation of the facility is able to be supported within existing water allocations for the Kingsway Regional Open Space.

A second concept option was developed to explore opportunities to reflect a more distinct “dinosaur theme” to complement the adjacent Dinosaur Park. These concept options are included within (Attachment 3), noting that they are largely limited to the range of existing prefabricated water features and that the cost of these options is estimated at $483,000, which is in excess of the existing budget.

Cost Estimates

A breakdown of estimated capital cost based on the draft concept plan (Attachment 2) is provided in the table below:

Component

Cost

Building and Landscape

$18,000

Waterplay Structure (i.e. hard stand)

$75,000

Water Treatment

$120,000

Water Feature Supply

$177,500

Surface Finishes

$9,500

Total

$400,000

In addition to the above costs, an estimate of $40,000 has been made to provide shade sails to cover the Aquatic Play Space area. This cost is in addition to the estimate provided above (and current project budget) and would require consideration of project funding in the 2019/20 budget.

Project Schedule

The proposed timeframes for the balance of the project is as follows.

Key Tasks / Milestones

Anticipated Start

Anticipated Finish

Detail Design

October 2018

October 2018

Tender

October 2018

December 2018

Appointment of contractor

January 2018

January 2018

Construction

February 2019

June 2019

Defects Liability Period

June 2019

June 2020

Consultation

A community information letter with images of the concept design was sent to residents within 400m of the Reserve (1,666 households) on 10 August 2018 (Attachment 4). All sporting clubs and user groups located at the Kingsway Sporting Complex were also sent a copy of the letter and concept design by email on 21 August 2018.

Over a period of four weeks from 10 August 2018 to 7 September 2018, a total of two comments were received regarding the proposed works. A summary of these comments is provided below:

·    Proposed location of the aquatic play space will take away valuable space within the picnic area; and

·    Current concept design is considerably different from what was originally proposed within the literature provided to residents in 2016.

Comment

In considering the comments noted above, the following advice was provided to residents:

Comment

Response

Proposed location of the aquatic play space will take away valuable space within the picnic area.

·    The intention of the Aquatic Play Space is to provide an exciting new facility for families to enjoy during the summer months and to complement the existing amenities at the site. The respondent was advised of the Council meeting timeframes for considering the concept design and outcomes of community consultation.

Current concept design is considerably different from what was originally proposed within the literature provided to residents in 2016.

·    Respondent was advised of the process undertaken in the development of a concept design.

·    The respondent was advised of the Council meeting timeframes for considering the concept design and outcomes of community consultation.

Administration is of the view that the proposed construction of the Kingsway Aquatic Play Space is appropriate for a regional level active reserve of this size, and will help to encourage active, healthy lifestyles within the community. The proposed facility will augment the existing Dinosaur Park and passive park facilities, providing a focal point for passive recreational activity and link into the existing Food Truck program which occurs at the site.

Statutory Compliance

Water splash grounds are a non-standard aquatic facility classified as a ‘Group 4’ under the Code of Practice for Aquatic Facilities 2015. There are a number of regulatory items that must be addressed to gain approval from the Department of Health before proceeding to construction. These items include filtration, water treatment and pumping (circulation) equipment, as well as an equipment room to house the above mentioned items.

The utilities/services room within the nearby amenities block is proposed to be used for this purpose and will require some additional works to meet requirements.  The requirements have been factored into the project cost estimate. 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City’s existing risk registers which relate to the issues contained within this document.

Policy Implications

Under the City’s Community Engagement Policy this project is listed as inform only. The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan.

Financial Implications

A budget of $100,000 was listed as part of the 2017/18 Capital Works Program to undertake concept design development for an aquatic play space facility at Kingsway Regional Sporting Complex. A further $400,000 is listed this financial year for construction of the Kingsway Aquatic Play Space. The current cost estimate for the project is estimated at $400,000.

As noted previously, an estimate of $40,000 has been made in respect to the provision of shade sails to cover the Aquatic Play Space area. This cost is in addition to the estimate provided above (and current project budget) and would require further project funding in the 2019/20 budget.

Further consideration will also be given to minor refurbishment requirements to the existing toilet and shower amenities on site.

The ongoing operational costs for the facility, assuming a winterisation of four months per year, are estimated at $95,625 per annum. A breakdown of these estimated operational costs is provided in the table below, noting that these costs will need to be included within future operating budgets.

Element

Annual Cost

Energy

$10,515

Water

$965

Chemicals

$5,000

Subcontracted Maintenance

$4,400

Operational Labour

$47,450

Asset Sinking Fund

$27,295

Total

$95,625

 

Voting Requirements

Simple Majority

 

Recommendation

That Council:

1.       ENDORSES the Kingsway Aquatic Play Space Concept Plan, as shown in Attachment 2 of this report;

2.       NOTES that a further budget of $40,000 will be sought in the 2019/20 financial year for the provision of shade sails for the Kingsway Aquatic Play Space;

3.       NOTES that based on the current proposed project schedule, construction is due to commence in February 2019 and will be concluded in June 2019; and

4.       RECOGNISES and THANKS the community for their comments as part of the community consultation process.

 

 

Attachments:

1.

Kingsway Aquatic Play Space - Location Plan

18/390950

 

2.

Kingsway Aquatic Play Space - Concept Design

18/390953

Minuted

3.

Kingsway Aquatic Play Space - Preliminary Draft Concept Design Images

18/417276

 

4.

Kingsway Aquatic Play Space - Letter to residents

18/247009

 

 

 

 

 

 

 

 

 

 

 

 


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3.13  Gumblossom Community Centre Master Plan Outcomes

File Ref:                                              28909 – 18/169058

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider the outcomes of the Gumblossom Community Centre Master Plan.

Background

The Gumblossom Community Centre (the Centre) is located at 17 Tapping Way, Quinns Rocks. The Centre was first constructed in 1979 starting with the playgroup building (former craft room), followed by the construction of a sports hall in 1990 and then Community Centre in 1994. A site plan of the current facilities has been included within (Attachment 1).

As parts of the Centre are close to 40 years old, a Master Plan has been undertaken to ensure the facility remains functional, meeting the current and future needs of the community. The project was listed in the adopted 2017/18 budget as an operational project.

Detail

The Master Plan methodology included the following stages:

·    Facility audit and Standards of Provision;

·    Demographics and population forecasts;

·    Usage analysis;

·    Consultation;

·    Concept Design;

·    Costings; and

·    Recommendations.

A copy of the Master Plan Report has been included in (Attachment 2). 

Facility Audit and Standards of Provision

The existing Gumblossom Community Centre facilities included within the scope of the Master Plan are as follows:

Facility

Amenity

Users

Community Centre

Senior’s Centre, function room, lounge, office/meeting rooms, hairdresser, toilets and storage.

Seniors groups, church groups and hairdresser.

Sports Hall

Hardcourt, games room, kitchen, toilets and storage.

Basketball, badminton, martial arts, calisthenics, girl guides and fitness groups.

Playgroup

Playgroup, changerooms, storage and outdoor play area.

Playgroup, art classes and private functions e.g. birthday parties.

Carpark

101 + 3 accessible bays

Various

As per the City’s Facility Hierarchy for Standards of Provision, the Gumblossom Community Centre is classified as a Local Community Centre, servicing a population of up to 7,500 and/or a geographical catchment within 2km.

Demographics and Population Forecasts

The catchment population of the Centre includes the suburbs of Quinns Rocks, Merriwa, Ridgewood, Mindarie and Clarkson. A population analysis was undertaken using the City’s Forecast ID statistics at present day, +5 years and +10 years. At present the catchment population is 42,293 and is projected to grow to 49,198 within the next 10 years, representing a 16% increase.

In terms of future facility requirements, the relatively small population growth within the area indicates that there is not necessarily the need for additional/new facilities but rather the need to focus on existing facilities that are up to the required standard to support future uses and flexible enough to accommodate changing needs within the community. It is also worth noting that in 2016 the Quinns Mindarie Community Centre was constructed 1.5km away and consequently provides additional capacity to meet the demand growth within the area. 

As a result, it is critical that an evidence base and prioritised program of infrastructure upgrades and/or new infrastructure development requirements is developed to ensure these facilities meet the current and future needs of the community.

Usage Analysis

A usage breakdown based on the 2017/18 facility bookings of each space is outlined in the table below:

Room

Average Weekly Use (2017/18)

% Utilised

Sports Hall

40.75

28%

Activity 1

35

24%

Activity 2

42

29%

Function Room

43

30%

Lounge

16

11%

Playgroup

34.5

24%

Games Room

16.5

11%

Hairdresser

19.5

14%

TOTAL

247.25

 

These figures indicate an average weekly utilisation of 33%. This figure is based on the total average use of Gumblossom Community Centre per week (247 hours) divided by the total hours available for hire per week (18 hours per day (8.30am - 10pm every day) x 7 days per week x 8 hirable spaces = 756 hours). While there is a high level of use throughout the week, there is still significant capacity available in each of the spaces.

Consultation

Consultation was undertaken in line with the City’s Community Engagement Policy. Relevant user groups and stakeholders were asked to complete an online survey, with a follow up meeting scheduled if required. The survey sought to identify potential development/improvement opportunities and any gaps in the current facility provision. Responses were received from the following groups:

·    Butler Toastmasters Club

·    Quinns Calisthenics Club

·    DADAA

·    Quinns Rocks Badminton Club

·    Girl Guides WA – Quinns Rocks

·    Quinns Rocks 3 Year Old Programme

·    Gumblossom Hairdresser

·    Quinns Rocks Playgroup

·    Keep Fit with Nina

·    Quinns Rocks Senior Citizens Club

·    Northside Baptist Church

·    Quinns Taekwondo

·    Phoenix Basketball Club

·    Quinns Tennis Club

The outcomes of the consultation were collated, reviewed and prioritised to inform the development of the concept designs. A summary of the key outcomes has been outlined within the table below:

Internal Upgrade Comments

·    Universal access improvements as per the Accessibility Audit

·    Temperature control in the Games Room - currently use floor fans and heaters

·    Kitchens are old and outdated

·    New carpets and paint

·    Upgrade to LED lighting throughout

External Comments

·    Differentiate entrances between Seniors’ and Community Centre

·    Refurbish external toilet block

·    Activate BBQ area near playgroup

Operations/Maintenance Comments

·    Rubbish needs to be cleaned regularly

·    Roller door on playgroup difficult to open

General Comments

·    Whole Centre is ageing and requires “face-lift”.

·    I think it is great the way it is – new a/c and card keys are fantastic.

·    Everything seems to be working well at the moment.

Concept Design

Based on the consultation outcomes above, Administration has prepared a concept design (Attachment 3) which has also been developed based on the following design principles:

·    Environmental impact and sustainability;

·    Smart building initiatives;

·    Functionality;

·    Universal access;

·    Ease of management;

·    Increase durability and minimise maintenance;

·    Aesthetics; and

·    Compatibility with surrounding land and uses.

A summary of the proposed works resulting from the implementation of the concept design is outlined within the table below:


 

 

Community Centre

Facility

Amenity

Entrance

·    Differentiate between “Community Centre” entrance and “Aged Care” entrance.

Function Room

·    Convert kitchenette into storage;

·    Replace roller door with hardwood;

·    Provide AV system and replace tables;

·    Provide shade in courtyard and replace benches.

Function Room Kitchen

·    Refurbish bench tops, cupboards etc;

·    Motorise kiosk opening;

·    Replace extractor fan with range hood;

·    Upgrade appliances.

Admin Office

·    Convert to Communications Room;

·    Remove roller door opening.

Office and Store

·    Convert into larger meeting room with kitchenette.

Toilets

·    Refurbish and upgrade as per Universal Accessibility Audit.

Aged Care Centre

Facility

Amenity

All areas

·    This area is leased out to Amana Living and with the exception of universal access, upgrades had been removed from the scope of the Masterplan.

Sports Hall

Facility

Amenity

Hard court

·    More natural light;

·    Tidy up look of roof.

Kitchen

·    Refurbish bench tops, cupboards etc;

·    Motorise kiosk opening;

·    Upgrade appliances.

Games Room

·    Upgrade A/C.

Playgroup

Facility

Amenity

Craft Room

 

·    Provide TV aerial;

·    Replace external storage roller door with hardwood.

Toilets

 

·    Refurbish and convert to public toilets.

Changerooms

 

·    Convert to storage rooms.

Outdoor BBQ Area

 

·    Provide additional shelter;

·    Relocate bins.

Staging and Costs

Based on the concept design developed as a result of the Master Plan process, the total estimated cost of plan is $1,093,000.

The proposed staging of works, total cost estimate and staging of the concept design has been outlined within the table below. As noted, the proposed implementation has been developed based on four stages to assist with scheduling, cash flow and minimising displacement to users of the Centre. With the exception of the accessibility works, there were no identified safety concerns with the existing facility. Stages have been provided as indicative only and can be reprioritised as required.

Stage

Work Asset Item

Total Estimated Cost

Funding Source

Council

Grants*

Cont.

1

Detail Design

109,300

109,300

0

0

2

Construct Playgroup

181,800

75,268

106,532

0

3

Construct Sports Hall

288,900

183,173

105,727

0

4

Construct Community Centre

513,000

325,260

187,740

0

TOTAL

1,093,000

693,000

400,000

0

In the development of the above information, the following assumptions have been made:

·    These works are not currently listed in the City’s Long Term Financial Plan;

·    A nominal 10% of the total project cost has been assumed for detailed design;

·    Costs have not been escalated for Years 2, 3 or 4; and

·    The works would be eligible to apply for a Community Buildings grant from Lotterywest. A request of $400,000 is based on similar past projects where the City has been successful in securing grant funding. The grant assessment process can typically take up to three months and will need to be factored into the project schedule.

Consultation

Consultation was undertaken in line with the City’s Community Engagement Policy and as outlined within this report.

Comment

The Gumblossom Community Centre currently provides access to facilities for a catchment of 42,000 residents. The facility was built in a number of stages and sections of the building are close to 40 years old. The facility requires updating to support the ongoing needs of the community which is expected to grow by 16% over the next 10 years. As well as updating the facility, there is a need to better use some of the existing spaces to maximise the levels of use and as such minor building adjustment works are recommended.

It is anticipated that the aesthetic and functional improvements will increase the current level of occupancy within the building.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

ST-G09 Long Term Financial Planning

Low

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The community consultation process was undertaken as per the City’s Community Engagement Policy.

Financial Implications

As noted, the estimated cost for the implementation of the Master Plan is in the order of $1,093,000 inclusive of contingencies, design and project management fees. The project is not currently listed in the City’s Long Term Financial Plan.

The cost of completing the Master Plan was $15,770 and has been met by an existing budget allocation. 

Stage

Work Asset Item

Total Estimated

Cost

Funding Source

Council

Grants*

Cont.

1

Detail Design

109,300

109,300

0

0

2

Construct Playgroup

181,800

75,268

106,532

0

3

Construct Sports Hall

288,900

183,173

105,727

0

4

Construct Community Centre

513,000

325,260

187,740

0

TOTAL

1,093,000

693,000

400,000

0

Voting Requirements

Simple Majority


 

 

Recommendation

That Council:

1.         ENDORSES the Gumblossom Community Centre Master Plan Report as shown in Attachment 2 of this report;

2.         NOTES that Administration will list the individual projects identified within the Master Plan for consideration within the City’s Long Term Financial Plan, based on the priorities identified within the report; and

3.         RECOGNISES and THANKS the community for its involvement in the community consultation process.

 

Attachments:

1.

Gumblossom Community Centre - Location Plan

17/226763

 

2.

Gumblossom Community Centre Masterplan Report

18/411099

Minuted

3.

Gumblossom Community Centre Masterplan - Concept Plans

18/416226

 

 

 

 

 


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