Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

 

 

 

BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers, Civic Centre, 23 Dundebar Road, Wanneroo

on 04 December, 2018 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


 

 

 

Briefing Papers for Tuesday 4 December, 2018

 

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

Strategic Land Use Planning & Environment  1

3.1                         Draft Wanneroo Town Centre - Activity Centre Plan No. 90  1

3.2                         Response to Petition PT04-09/18 Request Construction of Beach Access Track and Carpark Accessed off Two Rocks Road (Near Blaxland Avenue), Two Rocks  52

3.3                         Close of Advertising - Draft Revised Local Biodiversity Plan 2018/19 - 2023/24  64

3.4                         Koondoola Neighbourhood Centre Revitalisation  158

Approval Services  165

3.5                         Consideration of Amendment No.146 to District Planning Scheme No.2 and Amendment No. 10 to East Wanneroo Cell 9 - East Landsdale Approved Structure Plan No.57  165

3.6                         Proposed Amendment No. 165 to District Planning Scheme No. 2 - Review of the Mixed Use Zone  202

3.7                         Reconsideration of Amendment No. 139 to the District Planning Scheme No. 2  215

3.8                         Consideration of Amendment No. 136 to District Planning Scheme No. 2 to zone and code Lot 800 Crabtree Street, Alexander Heights  221

Assets  234

Asset Operations & Services  234

3.9                         Wanneroo Cycle Plan  234

Parks & Conservation Management  274

3.10                      Street Tree Policy  274

Community & Place  287

Cultural Development  287

3.11                      Potential Sites for Southern Suburbs Library  287

3.12                      Cultural Plan 2018/19 - 2021/22  291

Communication, Marketing and Events  326

3.13                      Sponsorship Agreements Twin Cities FM and Challenge Brass Band  326

Community Development  330

3.14                      Draft Regional Homelessness Plan  330

3.15                      Community Funding Program October 2018 Round  352

Corporate Strategy & Performance  388

Business & Finance  388

3.16                      Financial Activity Statement for the Period Ended 31 October 2018  388

Transactional Finance  417

3.17                      Review of the Long Term Financial Plan 2019/20-2038/39 and 20 Year Capital Works Program   417

Property Services  468

3.18                      Proposed excision and purchase of a 326m2 portion of Crown Reserve 39479, John Moloney Park, Lot 10776 (34) Highclere Boulevard, Marangaroo  468

3.19                      Proposed Cancellation of Crown Reserves Under the City's Management and Proposed Dedication of Land for Road - Wanneroo Road/Ocean Reef Road Intersection. 474

Council & Corporate Support  482

3.20                      Donations to be Considered by Council - December 2018  482

3.21                      Appointment of Delegate to Community Funding Working Group and Deputy Delegate to Community Safety Working Group  489

Chief Executive Office  496

Governance & Legal  496

3.22                      Delegation of Authority During the Council Recess Period  496

3.23                      Update to the Strategic 3 Year Internal Audit Plan  498

Item  4_____ Motions on Notice_ 512

Item  5_____ Late Reports (to be circulated under separate cover) 512

5.1                         Request For Proposal No 17185 - Neerabup Solar Power Development and Power Purchase Agreement  512

5.2                         Warrant of Payments for the Period to 30 November 2018  512

Item  6_____ Public Question Time_ 512

Item  7_____ Confidential_ 512

7.1                         WA Sporting Car Club Lease  512

7.2                         Appointment of Senior Employee  512

 

Item  8_____ Date of Next Meeting_ 512

Item  9_____ Closure_ 512

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1     Attendances

Item  2     Apologies and Leave of Absence

Item  3     Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

Strategic Land Use Planning & Environment

3.1    Draft Wanneroo Town Centre - Activity Centre Plan No. 90

File Ref:                                              31845 – 18/420285

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To initiate advertising of the draft Wanneroo Town Centre – Activity Centre Plan No. 90 (ACP).

 

Applicant

City of Wanneroo

Owner

Fragmented ownership

Location

Wanneroo Town Centre being land as depicted in Attachment 1

Site Area

86.5 ha

MRS Zoning

Urban, Urban Deferred

DPS 2 Zoning

Centre

 

Background

The Wanneroo Town Centre (WTC) is the historic and civic heart of the City and is undergoing a period of growth and revitalisation. WTC is diverse, the southern area is characterised by a mix of older buildings along with newer development such as the Wanneroo Central Shopping Centre, Wanneroo GP Super Clinic, and the Wanneroo Library and Cultural Centre. The northern area includes the Wanneroo Civic Centre, St Anthony’s School and a large parcel of land which remains undeveloped due to the poultry farm buffer.

 

WTC is a secondary activity centre, one of four such existing and future centres (Alkimos, Two Rocks and Clarkson) within the City of Wanneroo (City) local government area. Secondary centres share similar characteristics with higher level strategic metropolitan centres (such as Joondalup and Yanchep) but serve smaller catchments and offer a more limited range of services, facilities and employment opportunities. These centres perform an important role in the City’s economy, and provide essential services to their catchments.

 

On 12 December 2017, the City appointed consultants Taylor Burrell Barnett Town Planning and Design (TBB) to undertake a review of the Wanneroo Town Centre’s local planning framework. This included a review of the Wanneroo Town Centre - Agreed Structure Plan No. 23 (ASP 23) and Local Planning Policy 5.2 – Wanneroo Town Centre (LPP 5.2), which together form the statutory framework for the ongoing development of the WTC.

 

The current local planning framework is outdated and inconsistent with the contemporary planning practice particularly the Western Australian Planning Commission’s (WAPC) Structure Plan Framework. As such, it was recommended that an activity centre plan be prepared in accordance with State Planning Policy 4.2 – Activity Centres for Perth and Peel (SPP 4.2) to provide a framework for the development of and activation of the WTC.

Detail

The proposed ACP establishes a comprehensive planning framework which will guide the long-term future development of a vibrant, progressive and prosperous town centre which will act as a focal point for business and community activity in the Wanneroo region. It comprises 86.6 ha of land and is zoned Centre under the City’s District Planning Scheme No. 2 (DPS 2). A location plan is included in Attachment 1.

 

The  activity centre plan as shown in Attachment 2 is prepared under Part 5 of the deemed provisions of DPS 2, and has been prepared in a manner and form as outlined in SPP 4.2 and DPS 2. Accordingly, the proposed ACP is divided into two main parts:

 

·        Part One includes the statutory section of the ACP which comprises land use and built form provisions; and

 

·        Part Two provides explanatory and background/supporting information.

 

The purpose of the plan is to facilitate the redevelopment of the town centre by providing a high level plan that describes, graphically illustrates, and spatially articulates the future built form and allocation of land uses in the town centre. It also considers the provisions of transport and access networks, public open space, design principles, and development controls (such as building height, residential density, car parking and setbacks) to support decision making in relation to subdivision and development.

 

The key elements of the proposed ACP are:

 

Urban Form

 

·        Prescribes development standards for non-residential development to create a high quality built form;

 

·        Introduces increased building heights and development intensity in appropriate locations to cater for future employment and service needs and to promote the identity and sense of place of the centre;

 

·        Introduces medium residential densities (R60 to R100) at the periphery of the town centre with higher densities (R-AC3 to RAC-1) being located in the heart of the centre;

Traffic

 

·        Lays the foundation and provides sufficient development intensity and land use diversity to support future high frequency public transport by identifying two  indicative transit node location options;

 

·        Establishes/reinforces key pedestrian and cycling connections;

 

·        Creates an attractive and vibrant main street which extends along Rocca Way and Conlan Avenue by requiring a pedestrian friendly, tree lined, slow traffic speed environment with development fronting onto it;

 

Land Use

 

·        Introduces Commercial and Mixed Use zones that can cater for a wide range of land uses appropriately located near infrastructure;

 

·        Introduces a Civic and Cultural zone to cater for community and education facilities;

 

·        Increases the future range and quality of employment opportunities though a diverse land use mix to support the local economy;

 

·        Lays the foundation for the future development of the undeveloped northern portion of the centre;

 

Vegetation

 

·        Identifies areas of significant vegetation worthy of protection in the form of public open space;

 

·        Retains significant trees in both public and private land to complement the existing vegetation and reinforce a sense of place.

Consultation

Should Council determine the proposed ACP is satisfactory for the purposes of advertising for public comment, advertising must be carried out in accordance with clause 34 of the deemed provisions of the DPS 2, which states that the advertising period is not to be less than 14 days and not more than 28 days.

 

In light of the substantial detail included in the proposed ACP, it is recommended that the City advertise for the maximum 28 days by placing an advertisement in a newspaper circulating in the district, displaying a sign giving notice of the proposal on site and writing to landowners adjoining the WTC area.

 

Administration recommends that advertising commences in mid-January 2019. This will avoid public advertising occurring during the upcoming holiday season and will therefore result in a more inclusive and meaningful consultation process.

Comment

The proposed ACP has been assessed against City’s LPP 3.2 and WAPC’s SPP 4.2, in particular the requirements of the policy’s Model Centre Framework, which sets out design principles and key considerations relating to activity centre planning.


 

Land uses

 

The zones in the ACP promote a diversity and mix of land uses consistent with the centre’s classification as a secondary centre. This includes five zones, each with a different character with a mixture of retail land uses with residential, commercial and community uses, which includes residential, mixed use, commercial, civic and cultural, private club/recreation. This will result in a more vibrant, diverse, interactive and safe town centre that is active during the day and night. The diverse range of activities will mean that the town centre will be ‘in use’ for a longer portion of the day. The ACP also addresses the issue of vibrancy through prescribing a vertical and horizontal mix of compatible uses and by placing active uses at ground level to activate the public realm.

 

As ACP’s are ‘due regard’ documents and do not have statutory weight (similar to state and local planning policies), the land use permissibility cannot override the provisions of DPS 2 (a statutory document). What this means is that the ACP can provide more guidance in relation to discretionary land uses in DPS 2 but cannot prohibit a permissible land use. In line with this, the ACP includes a land use permissibility table which provides further guidance on the discretionary uses in the scheme. For instance, it does not support single dwellings and grouped dwellings (both discretionary uses in the scheme) by making these ‘non-preferred’ uses as they are inappropriate in the activity centre context.

 

The ACP promotes the principles of connectivity, flexibility and greater land use diversity by accommodating different retail formats and allowing these to change and adapt over time. The plan recognises that the Wanneroo Central Shopping Centre is a major generator of travel and is located within easy walking distance of all areas of the town centre. The key pedestrian routes connecting key sites such as the Civic Centre and the Wanneroo Shopping Centre attracts the highest foot traffic and reinforces the opportunities to create Rocca Way as a main street with direct street facing retail frontage.

 

The proposed ACP also promotes WTC as an employment hub particularly in the Commercial zone by encouraging developments that accommodate a mix of land uses that provide day and night activity. WTC will attract a greater range of employment and also enhance the centre as an entertainment hub by supporting businesses which operate outside the usual 9am to 5pm business hours. The incentives introduced by the ACP such as height and plot ratios will further encourage private investment into the area.

 

Dwellings

 

The proposed ACP envisages that the ultimate development of the centre will yield 2,000 to 3,000 dwellings. This could accommodate a total population of between 4,400 to 6,600 people based on a household size of 2.2 people per dwelling.

 

Higher density of R-AC1 is proposed in the centre core, to help achieve the desired dwelling and population targets. Medium density of R60 is proposed for development on the periphery of the centre which will ensure an appropriate interface with existing lower density residential development. More traditional lower density housing is already appropriately catered outside the town centre. The ACP acknowledges that residential development within a walkable catchment of the WTC is necessary to support commercial retail development, stimulate pedestrian movement, and encourage passive surveillance ‘eyes on the street’ outside normal business hours. As such, the plan specifically addresses the needs of a diverse community by promoting diversity of housing types and by prescribing a mix of residential densities to different areas within the centre. The R-AC1 residential density will maximise efficient use of land by permitting housing in upper storeys of mixed used developments and provide walkable access to jobs, shopping and leisure services.


 

Employment

 

The ACP is supported by an Economic, Retail and Employment Strategy in Part 2 which analyses the economic role of the centre within the context of the broader district with an aim to achieve greater employment self-sufficiency. The report provides projections for employment generation and floorspace allocation in the centre based on a 2041 year population projection. The findings revealed that employment in the centre is currently predominantly population-driven with dominant industries being retail trade, education, health care, social services, accommodation and food services. It is projected that the centres population growth will reach up to 6,600 by 2041 (full build out) which means that employment is projected to also grow along with the population increase.

 

The report also identified that the WTC has a total employment floorspace of approximately 68,000 m² with no residential floorspace. This lack of residential use within the centre is a weakness as it does not support maximising employment growth and detracts from creating a more vibrant, prosperous and progressive town centre. As mentioned, the ACP has mentioned  has addressed this issue by maximising the availability of residential and mixed use development to support the service and employment demand of the future town centre.

 

Built form

 

An ACP is the most appropriate planning instrument for built form guidance as this allows for built form planning to be integrated with land use, public realm treatments and infrastructure networks. To address this, the proposed ACP includes a robust set of development standards as well as building typology plans which convey the intended built form outcome through imagery and concepts. In this regard, the provisions of LPP 5.2 have been incorporated into the ACP which means the policy is no longer required.

 

The plan provides a number of built form elements (such as setbacks, heights, facades, weather protection, ground level activation, amenity, and landscaping), which together will address street and public spaces to promote vitality, character and sense of place. These elements promote a mix of land uses and activate frontages at ground level to maximise pedestrian flow activity at street level.

 

The building height ‘profile’ at the centre peaks at the core (area around Wanneroo Central Shopping Centre) and reduces in height towards the outer edges of the centre. In order to accommodate the necessary floorspace to accommodate a significant population in the centre to support the local economy, the ACP prescribes residential building heights to be dictated by the prescribed R-Code which, at the maximum coding of R-AC1, would be equivalent to 8 storeys. The non-residential building heights being proposed range from 3 storeys to 8 storeys.

 

The plan also specifically prescribes development standards to landmark and corner sites in order to reinforce the character and sense of place of the centre, to reinforce entryways and to attract people and businesses. These landmark and corner sites are identified as opportunity sites and require the preparation of local development plans prior to a development application being considered by the City. This will provide a greater level of development control to particular individual development sites.

 

Transport

 

Walking: The proposed ACP will help to reduce the overall need to travel by shaping the pattern of development and influencing the location, scale, density, design and mix of land uses. In particular, the plan specifically places emphasis on the quality and directness of the pedestrian routes in the centre. It recognises that having an efficient urban structure that locates groups of activities within walking distance of each other is critical in creating a town centre that focusses on people rather than cars. As such, the plan places emphasis on walking as a primary mode of transport because, as the most sustainable method of travel, it can replace short car trips at local level. To support this, it encourages activities to occur at ground level of mixed used developments in order to create more pedestrian movement and more human interaction. The development of a main street will be a key element of the more pedestrianised centre.

 

Road Network: The proposed ACP provides a layout of the street network particularly to the north of the centre where undeveloped land is located. It proposes two local road connections to the north which traverse the Servite land. This provides vehicle permeability to the Inghams buffer area that will be developed in the medium term and help distribute school traffic away from Dundebar Road. Given that these roads are located on undeveloped land, they will be further considered at the subdivision stage.

 

Public Transport: In order to reflect the Council’s priority to see a transit link provided between the WTC and the proposed main East Wanneroo public transit route to the east. The ACP lays the foundation for the future provision of high frequency public transport by identifying the locations of indicative transit node locations at the core of the centre. In addition, the plan also ensures that the centre will be in a position to provide sufficient development intensity and land use mix in particular residential developments to support high frequency public transport.

 

Car Parking: The amount of parking provided influences the way people travel to, from and within town centres. In this regard, the proposed ACP is developed in a way that encourages the use of public transport, walking, cycling and a reduced level of car use. This is achieved by prescribing a maximum car parking requirement for all non-residential development, encouraging reciprocal use of parking and the provision of end of trip facilities. This will result in parking servicing the entire area and not just individual developments; as typically found in vibrant and successful activity centres.

 

Natural environment

 

A key component of the town centre’s identity and sense of place is the extent of vegetation within the centre. This point of difference is reinforced by the activity centre plan as it proposes to retain a significant amount of vegetation in the form of public open space (POS) and street trees despite the centre being a higher order secondary centre. The Landscape Plan which informs the ACP identifies significant trees worthy of retention to add to the amenity of the centre and establishes a green link stretching from the northern POS areas and running along Senario Drive and Civic Drive. As such, the ACP designates a total of 15.6 ha (18%) as POS and further 1.4 ha (1.6%) is designated as conservation POS which means that 19.6% of the entire centre is dedicated to the preservation of the natural environment exceeding the 10% POS requirement normally applied.

 

Place Activation

 

The WTC is identified in the City’s Place Framework as a local hub where the City will take an active role in facilitating activities and services to meet local needs. This will assist in the town centre’s activation in order to realise its potential as a Secondary Centre. The review of the planning framework for the town centre has considered the most appropriate urban structure and built form to better activate public spaces into the future. The feedback received to date from the community through the planning framework review has included specific comments and suggestions relating to place activation, and these will be used to inform the development of a Local Area Plan for the centre in 2019/20. Any relevant comments received when the draft ACP is advertised for public comment will also be considered. 

 

As an outcome of the Local Area Planning process, a subsequent Place Activation Plan may be prepared for areas identified as needing specific activation interventions. In the interim, Administration is currently progressing outstanding actions from the Wanneroo Town Centre Action Plan 2016-2019, including trialling of Sunday opening hours for the Wanneroo Library, investigation of public Wi-Fi, and working with shopping centre and business community to facilitate a community market program.

 

Conclusion

 

The proposed ACP is a high level strategic plan which will facilitate the development of a vibrant, progressive and prosperous town centre. It has been prepared in line with current planning practice and legislation; and  considers the provisions of built form, transport and access networks, public open space, design principles, and development controls (such as building height, residential density, car parking and setbacks) to support decision-making in relation to subdivision and development.

 

It is recommended that the proposed ACP proceed to the public advertising stage as stipulated by clause 34 of the deemed provisions of the DPS 2.

Statutory Compliance

The preparation of an activity centre plan for the town centre is required to comply with the provisions of the State Planning Policy 4.2 – Activity Centres for Perth and Peel, WAPC Structure Plan Framework and the Planning Development (Local Planning Schemes) Regulations 2015. The activity centre plan will require approval by the Western Australian Planning Commission based on a recommendation by Council.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.2    Strategic Growth

2.2.2  Continue to activate the Wanneroo Town Centre

Risk Management Considerations

Risk Title

Risk Rating

ST-S04 Integrated Infrastructure & Utility Planning

Moderate

Accountability

Action Planning Option

Director Planning & Sustainability & Director Assets

Manage

 

 

Risk Title

Risk Rating

ST-S12 Economic Growth

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

 

Risk Title

Risk Rating

CO-O03 Land Development

Moderate

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

It is recommended that Local Planning Policy 5.2 – Wanneroo Town Centre be revoked (once the ACP is endorsed) in accordance with clause 6 of the deemed provisions of DPS 2, as the objectives, provisions and intent of LPP 5.2 have been incorporated into to the proposed ACP. This approach has been determined acknowledging the requirements of SPP 4.2 to provide a sufficient level of detail in an ACP with regards to the requirement for the preparation of an ACP for secondary centres and the deemed provisions of DPS 2.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council AUTHORISES the Director, Planning & Sustainability to INITIATE public advertising of the draft Wanneroo Town Centre – Activity Centre Plan No. 90 as included in Attachment 2, pursuant to clause 34 of the deemed provisions of the District Planning Scheme No. 2.

 

 

Attachments:

1.

Attachment 1 - Wanneroo Town Centre Location Plan

18/505105

 

2.

Attachment 2 - Draft Wanneroo Town Centre - Activity Centre Plan No. 90

18/510872

Minuted

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                            9

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                              52

3.2    Response to Petition PT04-09/18 Request Construction of Beach Access Track and Carpark Accessed off Two Rocks Road (Near Blaxland Avenue), Two Rocks

File Ref:                                              34503 – 18/478951

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Issue

To consider a petition from Acumen Development Solutions to construct a beach access track and carpark, accessed from Two Rocks Road, near Blaxland Avenue, Two Rocks. 

Background

On 12 September 2018, a petition (PT04-09/18) was received by the City from Acumen Development Solutions, which are engaged by Capricorn Village Joint Venture (CVJV) to project manage the development of Atlantis Beach, Two Rocks. 

 

The petition requests construction of a beach access track and carpark in Two Rocks, as shown in Attachment 1, and was presented at the 18 September 2018 Council Meeting.

Detail

Acumen’s cover letter and the petition header are included in Attachment 2.  The cover letter seeks assistance from Council to formally receive the petition, to have it listed on Council’s agenda, and to arrange for the petitioner to present a deputation.  The following issues are raised in the letter in support of the proposal:

 

·        Community Representation – The request for the proposed beach access is made on behalf of over 700 local residents and CVJV.

 

·        Process for provision of beach access - The formalisation of a road and carpark will stop random dune degradation and provide a safe and secure carpark within close proximity to the beach. 

 

·        Fund availability and contribution - The estimated total generation of rates, DCP fees and maintenance contributions from CVJV to the City is currently averaging in excess of $1,700,000 per annum. 

 

Administration has reviewed the petition entries and noted that there were 681 entries.  431 (63%) petitioners were from Two Rocks, including 303 (44%) from South Two Rocks and 128 (19%) from North Two Rocks.  The remainder of the petition entries (37%) were from areas outside of Two Rocks. It is noted that some of the petition entries (i.e. 135 entries) did not include their addresses or signatures and some were repeat entries.

 

Attachment 3 illustrates the proximity of the proposed beach access to other beach access locations in Two Rocks.  This proposed beach access is approximately 1km south of the current Leeman’s Landing beach access and located on Crown Land.  The area directly to the south of this land is private land owned by the Tokyu Corporation and zoned under the Metropolitan Regional Scheme as Urban Deferred and Parks & Recreation and as Regional Parks and Recreation and Urban Development under the District Planning Scheme 2 (DPS2).

 

Subsequent to the petition, Acumen on 28 November 2018 wrote to the City, advising that it is prepared to offer a payment to support the construction of the beach access and car park (Attachment 4).  The offer is based on the construction estimates of $234,000 to $253,000 (excluding GST), with CVJV prepared to contribute 50% of the higher estimate (plus an escalation buffer of 10%), on condition that Council commits to construct the facilities within 12 months.

Consultation

No community consultation has been undertaken in relation to a proposed beach access or carpark near Blaxland Avenue.  

Comment

As evidenced from the petition, there is a clear demand from the Two Rocks community for an additional beach access.

 

Strategic consideration of beach access

 

The provision of beach access should ideally be undertaken in a strategic and holistic manner, taking into account the service level of beach access across the City, as well as the location of future development and population growth.  The City’s Coastal Management Plan (CMP) Part 2 will identify appropriate uses for various sections of the City’s coastline, including appropriate beach access where a need for these exists.  The CMP is planned to commence in 2019, and once endorsed by Council, Administration will work with the relevant developers to ensure additional safe beach access is provided.   

 

Feasibility study

 

In order to respond to the petition, Administration recommends that a feasibility study be undertaken to assess whether there is a need for additional beach access in the area compared to other coastal communities within the City, and if there is a demonstrated need, that the most appropriate location for this be determined.

 

The feasibility study should consider the requirements of State and Local planning and environmental policy, including the locational, infrastructure standard and procedural requirements of the relevant policies.  This includes State Government’s State Planning Policy 2.6 – State Coastal Planning Policy (SPP 2.6) and State Planning Policy 2.8 – Bush Forever and the City’s Local Planning Policy 4.21 – Coastal Assets Policy.  It is noted that a key requirement of SPP 2.6 is to prepare a Foreshore Management Plan prior to any development within the foreshore.

 

The study should take into account aspects such as topography, dune and vegetation conservation, beach safety and traffic considerations, including:

 

·        Beach safety - As required for all coastal developments, a specific Coastal Aquatic Risk Assessment would need to be completed to determine the safety of any proposed beach access and swimming beach locations.

 

·        Dune conservation - The City manages foreshore rehabilitation programs in specific foreshore areas adjacent to existing coastal foreshore infrastructure and areas within City managed land that include significantly damaged vegetation, such as blowouts.  To reduce the impacts of additional vegetation clearing, future development is considered more appropriate in areas where blowouts have occurred and it is recommended that the study investigate these blowout areas in the area.

 

·        Topography - Infrastructure within the foreshore should ideally be located in areas with gently undulating topography.  In this regard, SPP 2.6 requires development proposals to avoid battering in the foreshore reserve, as these require additional footprint for clearing, drainage and battering compared to flatter terrain. 

 

·        Vegetation preservation - Consideration should be given to the protection of vegetation, in particular Bush Forever.  Any potential locations in the area should meet the requirements of the State Planning Policy 2.8 – Bush Forever, requires a permit and potential land offset requirements for any vegetation removal.  Mitigation strategies for clearing, potential erosion sources and point source drainage, in accordance with environmental legislation and state and city planning policy, would need to be addressed through the FMP preparation.   

 

·        Traffic considerations - The feasibility study should also consider the potential traffic implications for any potential beach access locations in the area, to ensure beach access is safe in relation to traffic considerations, in particular safe distances from other intersections in the area.

 

·        Redevelopment of Two Rocks Marina - Any potential implications of the State Government’s redevelopment and potential expansion of the Marina on potential beach access locations should be considered.

 

As outlined in Financial Implications below, due to the considerable difference between Acumen and the City’s estimated cost of the construction of the proposed development, it is recommended that as part of the feasibility work, consideration be given to determine the most likely cost of the development of the facilities.

 

It is expected that once a consultant has been appointed, the study will take approximately 2-3 months to complete.  It is expected that this work will commence in early 2019. 

Statutory Compliance

SPP 2.6 requires that a coastal planning strategy or coastal Foreshore Management Plan prepared and implemented for a coastal foreshore reserve and any abutting freehold land with conservation values.  

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.2    Enhanced Environment

3.2.1  Maximise the environmental value of beaches nature reserves and parklands

Risk Management Considerations

The City has a responsibility to ensure that any proposal for a beach access and carparks conforms to the relevant state and local specifications, particularly in relation to safety and quality.

Risk Title

Risk Rating

CO-022 Environmental Management

High

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

 

 

The proposed beach access and carpark must be developed in accordance with a FMP to ensure that relevant environmental considerations are taken into account.

 

Risk Title

Risk Rating

CO-017 Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Acumen’s proposal for the City to subsidise a proportion of the total cost of the development does not form part of the City’s current Capital Works Budget or Long Term Financial Plan.  If the Feasibility Study indicates a need for the proposed beach access, and Elected Members are mindful to support this, other existing identified future capital works projects would need to be adjusted to accommodate the costs. 

Policy Implications

The City’s Local Planning Policy 4.21 – Coastal Assets Policy (LPP 4.21) stipulates that Council will not consider coastal development within the foreshore reserve unless the beach/activity node has been designated as either a local, district or regional beach in a local structure plan or specified in a Council-adopted Foreshore Management Plan. 

 

The subject area is not currently designated as a local, district or regional beach, however neighbouring beach Leeming’s Landing is designated as a district beach and The Spot as a local beach.  The preparation of a Foreshore Management Plan is expected to take approximately 2-3 months (this timeframe is dependent on whether a spring flora survey is in place and does not include preparation of a report for Council’s consideration).

Financial Implications

There is considerable difference between Acumen and the City’s estimated cost of the construction of the proposed development. 

 

Acumen’s offer to contribute to the development is based on their construction estimates of $234,000 to $253,000 (excluding GST), with CVJV prepared to contribute 50% of the higher estimate (plus an escalation buffer of 10%) in the total sum of $140,000.  The offer is based upon the Council committing to construct the facilities within 12 months.  It is noted that Acumen’s estimates do not include a contingency or the cost of the preparation of a Foreshore Management Plan.

 

Administration’s preliminary review against the City’s design specifications estimates the cost at $516,000, including a 20% contingency for detailed design and interface requirements with the adjoining road, project management and design fees.  The City’s estimate reflects the level of infrastructure required to fulfil the requirements of state and local planning policy, including the requirement to prepare a Foreshore Management Plan. 

 

Although there is currently no provision in the City’s budget to contribute towards these costs, should the City decide to partner with Acumen on this, then Council could also consider requesting a part sharing of the costs with adjacent developers.

 

The cost of a feasibility study to determine the need for an additional beach access should be considered as part of the mid-year review to facilitate the appointment of a consultant to undertake the work. 

 

Due to the considerable difference between Acumen and the City’s estimated cost of the construction of the proposed development, it is recommended that as part of the feasibility work, consideration should also be given to determine the cost of the development of the facilities.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the petition received in respect of the request to construct a beach access track and carpark accessed off Two Rocks Road, (near Blaxland Avenue) Two Rocks;

2.       REQUESTS Administration to commence a feasibility study to determine the need for an additional beach access in the Two Rocks area and if a need is determined, to assess the most appropriate location; and

3.       REQUESTS Administration to NOTIFY the petition convener of Council's decision.

 

 

Attachments:

1.

Attachment 1 - Proposed Beach Access Concept and Location

18/436195

 

2.

Attachment 2 - Petition - Blaxland Avenue Beach Access North Coast Ward

18/456525

 

3.

Attachment 3 - Proximity of proposed beach access to other nearby access locations

18/504526

 

4.

Attachment 4 - Acumen Offer 15 November 2018

18/504416

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                                57

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                          61

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                              64

3.3    Close of Advertising - Draft Revised Local Biodiversity Plan 2018/19 - 2023/24

File Ref:                                              27781 – 18/243162

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider final adoption of the City’s draft revised Local Biodiversity Plan 2018/19 – 2023/24. 

Background

The draft revised Local Biodiversity Plan (LBP) (Attachment 1) proposes a revised way forward for the future protection and enhancement of biodiversity in the City by providing up-to-date vegetation complex data that is used to identify priority areas for further protection. The LBP also sets out a list of actions that aims to protect and enhance biodiversity throughout the City. The Plan will be used by Administration in the assessment of planning proposals in order to provide informed advice and decision-making through the planning process.

The LBP is an update to the City’s current Local Biodiversity Strategy (LBS) 2011 – 2016, which provided the strategic approach to biodiversity protection in the City. Administration engaged environmental consultants 360 Environmental to review the success of the current LBS and to prepare a revised, up-to-date Plan for the City.

The draft revised LBP was presented to Council at its meeting on 29 May 2018, where it was adopted for the purpose of advertising. A copy of the draft Plan (as advertised with tracked changes reflecting proposed amendments in response to submissions) is provided in the Council reading room.

Detail

In accordance with Council’s resolution, the draft revised LBP was advertised for public comment for a period of 42 days between 6 June 2018 and 17 July 2018.

Six submissions were received, which were generally supportive of the need for an updated approach to biodiversity protection in the City.

A number of comments requested changes and additions to the revised Plan. A table detailing all of the submissions along with Administration's responses and recommended modifications is included in Attachment 2, with a summary of the key comments and recommended modifications being outlined below.

Clearer articulation for the intent of the Plan

Section 1.1 of the LBP outlines what the document is about and how it was prepared. In its submission on the LBP, Landcorp requested that the intent of the document and how it will be implemented be more clearly articulated. In response, Administration is proposing a modification to Section 1.1 of the Plan to include a clearer explanation of the intent of the Plan and how it will be implemented.

Section 1.1 of the LBP is now proposed to be titled ‘Purpose of the Plan’ so that the intention of this part is clear. As such, some of the more technical information previously presented here, such as reference to biodiversity precincts (which are explained in more detail later on in the Plan) is proposed to be removed. 

 

Data and methodology

 

The draft revised LBP presents updated vegetation complex data that shows the extent of different vegetation complexes across the City. This data has been gathered through a comprehensive and detailed review of the previous LBS that takes into account the extent of vegetation complexes in their entirety as well as the extent of the protected areas for each complex. This, along with the prioritisation of specific areas known as ‘Priority Local Natural Areas’, means that the City can effectively plan for biodiversity protection and target actions towards the protection of these most threatened vegetation complexes and areas.

In its submission, the Quinns Rocks Environmental Group (QREG) provided a number of comments regarding the methodology used to determine Local Natural Areas (LNA’s), as follows:

·        There are some discrepancies between the City’s vegetation complex data (Table 1 of the LBP) and that available through other Government agencies such as the Department of Biodiversity Conservation and Attractions (DBCA);

 

·        The LBP needs to acknowledge that the vegetation density mapping included in Figure 3 of the LBP and described briefly on page 7 has limitations as it does not differentiate between native and non-native vegetation; and

 

·        The QREG requested that the LNA prioritisation criteria be revised as well as the methodology and associated LNA mapping layer, effectively modifying the criteria used to identify priority LNA’s.

Table 1 of the LBP sets out the current and pre-European extents of vegetation complexes, as well as total areas of protection and LNA’s within the City. Administration notes that some discrepancies exist between data sets owned by different government agencies, and that slight variations between datasets obtained from different organisations are likely due to the fact that these are measured via desktop assessments only.

In addition, slight discrepancies may also be partly due to a changing landscape, with increasing urban development resulting in subtle shifts in the extent of vegetation complexes over time, which is particularly notable in and around approved local structure plan areas within the development corridor. The City’s information reflects the most updated situation in relation to this, and Administration does not propose any modifications to the City’s vegetation complex dataset. However, it is recommended that some wording be added following Table 1 to note that some discrepancies may exist, and that they do not alter the scope of the LBP and its intention to improve local biodiversity protection within the City.

With regard to vegetation density mapping shown in Figure 3, Administration proposes an amendment to page 7 to include a brief statement acknowledging that the map is indicative only, and that the data shows both native and non-native vegetation.

LNA data and criteria are able to be reviewed in future reviews of the LBP, as criteria and priorities for protection change over time. It is not expected that a modification to the prioritisation criteria for determining LNA’s would have a substantial impact on the outcome of the analysis of the data and therefore the location and priority of LNA’s as seen in Figure 9 of the LBP.

As such, Administration proposes that no amendments be made at this stage to the LNA prioritisation criteria, as these have been extensively workshopped by City staff across a number of professional disciplines and have formed the basis of the LBP.  Revising the LNA prioritisation and the criteria used (as described on page 19 of the LBP and listed in Appendix C) would significantly delay future biodiversity protection initiatives, and would result in unforeseen additional financial and staff resources. Further consideration of these will be given when the Plan is reviewed. This issue has been addressed directly with the QREG where the City’s approach on LNA protection was generally supported, despite minor reservations regarding the criteria used which Administration has assured best reflect the local biodiversity priorities for the City.

Draft Green Growth Plan

Section 3.3 of the draft revised LBP provides a brief overview of the State Government’s draft Green Growth Plan (GGP) and in particular the broad and specific commitments for protection that the GGP provides.

In its submission, the DBCA recommends that the LBP should acknowledge that the GGP is currently undergoing a critical review and accordingly, the broad and specific commitments outlined within the Plan should be considered with this in mind. The QREG also notes that this review of the GGP is currently being undertaken and recommends that Section 3.3 be removed.

Administration agrees with the comments provided by the DBCA and the QREG and consequently proposes that Section 3.3 be removed. The GGP is currently not relevant to the City’s own priorities and strategies for biodiversity protection. However, should the City have the opportunity to provide further input into the GGP, the LBP can be used to inform the City’s comments regarding its priorities for biodiversity protection. To ensure consistency throughout the LBP, section 4.5 (which describes the South East Wanneroo precinct) is also proposed to be updated to remove reference to the GGP.

LBP Actions

Section 5 of the LBP outlines the strategies for biodiversity protection, with specific actions to be undertaken being presented in Table 10. The actions have been developed through a series of workshops with consideration to community expectations as reflected in the City’s Strategic Community Plan.

In its submission, the QREG recommend a number of additional actions be added to the LBP. However, the additional actions would potentially have an impact on Administration’s ability to deliver the LBP in an effective manner. Actions drafted by Administration have taken into account available resources, timing and responsibilities for implementation, with a focus on those actions which would have the highest priority and potential impact.  Diluting these with a significant number of additional actions could potentially dilute the focus and effectiveness of the LBP and delay the delivery of the LBP. 

As the LBP mostly focusses on biodiversity, many of the additional actions proposed by the QREG relate to other aspects of the environment, which will be undertaken as part of the City’s integrated and holistic approach to environmental management.  These would be implemented through the City’s other draft plans and strategies including: 

·        Local Planning Strategy; 

·        draft Local Environmental Strategy;

·        Energy Reduction Plan;

·        Climate Change Adaptation and Mitigation Strategy;

·        Coastal Management Plan Part 1; and

·        City’s operational tasks in relation to the environment.

 

As part of the City’s integrated approach to environmental management, the Local Planning Strategy currently being prepared by the City, will be a key document to implement the LBP.  Many of the actions highlighted by the LBP are proposed to be reflected in the emerging Local Planning Strategy. This approach is consistent with the WALGA’s Local Government Biodiversity Planning Guidelines, which seeks the integration of local biodiversity plans and strategies into local planning strategies, schemes and structure plans.

 

QREG Supplementary Submission

 

In addition to the comments made during the advertising period of the LBP, a supplementary response was also received by Administration from the QREG, which raised concerns regarding Administration’s response to the QREGs previous submission. After further discussions and consultation with QREG, Administration has been able to accommodate some additional changes which are detailed in Table 2 of Attachment 2. The QREG’s additional comments are summarised below:

 

·        Figure 3 (vegetation density mapping) to show the date of the infrared image.

 

·        Reference to be made to Karli Spring.

 

·        Ecological linkage data source to be referenced.

 

·        Habitat loss to be added to the listed threats to local biodiversity. 

 

·        Update Table 3 to more accurately reflect the remaining extent of Cottesloe Central and South Complex, and the importance of Pinjar complex.

 

·        Request that criteria used to define the vegetation complexes to be protected by the LBP, be changed to recognise the regional significance of the Cottesloe Central and South vegetation complex and that threatened ecological communities listed under Commonwealth legislation be expanded on.

·        Unclear as to how additional proposed actions will be undertaken if not included in the Action Plan in the finalised LBP.

 

In addition to the above, QREG provided further feedback in the form of specific text changes.  This included the following:

 

·        Additional information relating to the limitations of the data used in the LBP.

 

·        Clarification wording in Section 3.2 relating to protection and retention due to changes to Table 3 outlined above.

 

·        Clarification of the relationship between the multi criteria assessment and the priority placed on individual Local Natural Areas.

 

·        Inclusion of an explanation that the mapping represents a snapshot in time and cannot be depended upon solely in making planning decisions. Additional work through field survey and assessment of biodiversity values is required to support individual proposals.

 

Administration has addressed the above comments from the QREG and a detailed response to each of the recommendations is included in Attachment 2. Administration has been able to accommodate the majority of the QREG’s supplementary recommendations with the exception of a request to alter the criteria used to define LNA’s. This matter has been discussed with the QREG who have since been generally supportive of the City’s approach to LNA protection.

Consultation

The draft revised LBP has been presented to the Environmental Advisory Committee (EAC), which was supportive of the Plan.

 

The draft revised LBP was advertised for public comment for a period of 42 days from 5 June 2018 to 17 July 2018 by way of:

 

·        An advertisement in a local newspaper for two consecutive weeks;

 

·        Display on the City’s website; and

 

·        Letters to relevant stakeholders, primarily State Government departments, developers and consultants active within the City. 

Comment

The proposed changes to the draft revised LBP following advertising assist in making the intention and purpose of the Plan clearer, and enable the Plan to accurately reflect biodiversity values and objectives for biodiversity protection across the City.

The draft revised LBP reflects the City’s updated approach to biodiversity protection that focuses on identifying priority local natural areas in addition to recognising priority vegetation complexes. The LBP will be incorporated into the City’s strategic environmental framework which provides an integrated and holistic way of managing the environment, and will sit under the Local Environmental Strategy along with other environmental plans, policies and procedures, once it is approved by Council.

The Local Natural Areas in the LBP and the criteria used to define these allow the City to focus actions and resources on the priority areas and vegetation complexes within the City.  Consequently, it will enable a targeted approach to the protection of these most threatened vegetation complexes and areas. It allows a greater emphasis on land use planning approaches to biodiversity protection and enables the City to ensure a balance between development and vegetation protection by clearly identifying those areas of highest priority to be protected. The Local Natural Areas will also give the City the evidence basis to enable informed assessment of planning proposals, to ensure that the highest priority vegetation will be identified and protected through the planning process. 

In particular, the removal of reference to the GGP which is currently under review means that the LBP can focus on the City’s priorities while being consistent with current state and federal environmental legislation. Any future change at state or federal level can be accommodated through the normal review process at the appropriate time.

The actions that are outlined in the Plan are considered to be focussed and achievable and will aim to improve biodiversity protection throughout the City in a way that is consistent with community expectations. These actions on biodiversity protection will supplement other actions as part of the City’s holistic approach to the environment, and have been drafted to take into account available resources, timing and responsibilities for implementation.  The actions also identify further work that needs to be undertaken in order to properly establish an integrated system for continued biodiversity protection and enhancement in the City.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

 

 

3.1    Resource Management

3.1.1  Minimise impacts of climate change

 

3.2.2  Collaborate with relevant State agencies with a focus on the enhancement of the natural environment

3.2.3  Optimise retention of significant vegetation and habitat

          3        Environment (Built)

                   3.4    Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas

Risk Management Considerations

Risk Title

Risk Rating

Environmental Management

High

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

The City’s current LBP is overdue for review, and so the City is relying on the existing LBS to provide guidance on protection of biodiversity. The draft LBP addresses issues related to environmental management in the City by providing a plan to protect various vegetation complexes in the City.

Policy Implications

Nil

Financial Implications

Should Council adopt the draft LBP, it will likely have some budget implications for various service units across the City, such as additional staff resources in order to implement some actions. Most of the actions can be accommodated within the City’s operational capacity, and actions that require additional resources in terms of either budget or additional staff will be considered as part of the 2019/2020 budget.  

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the submissions received in respect of the draft revised Local Biodiversity Plan 2018/19 – 2023/24;

2.       ENDORSES the modifications to the draft Plan outlined in the table of submissions included in Attachment 2;


 

 

3.       ADOPTS the final Local Biodiversity Plan 2018/19 – 2023/24 included in Attachment 1; and

4.       PUBLISHES notice of its adoption of the Plan in the Wanneroo Times and Wanneroo Weekender Community newspapers, and INFORMS those persons who made submissions of Council’s decision.

 

 

Attachments:

1.

Attachment 1 - Final Draft Local Biodiversity Plan 2018-19 - 2023-24

18/446513

Minuted

2.

Attachment 2 - Table of Submissions

18/446457

Minuted

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                          71

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              121

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              140

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            158

3.4    Koondoola Neighbourhood Centre Revitalisation

File Ref:                                              3678 – 18/478422

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider initiation of a scheme amendment to rezone Lot 250 (20) Burbridge Avenue, Koondoola from ‘Civic and Cultural’ to ‘Commercial’ and to increase the residential density code from ‘R20’ to ‘R60’ for the Koondoola Neighbourhood Centre; and to prepare a Local Development Plan for the Koondoola Neighbourhood Centre.

Background

The Koondoola Neighbourhood Centre (the Centre) is in need of revitalisation. Administration has engaged with the wider Koondoola community on the future of the Centre prior to developing a vision and concept for the revitalisation of the Centre.

 

Extensive community consultation was undertaken during October 2017, incorporating an online survey, two drop-in sessions and a mail out to all residents within 500m of the Centre.

 

In December 2017, consultants Creative Design and Planning were appointed by the City to develop a vision and concept for the Centre informed by:

 

·        The findings of the Koondoola Plaza Retail Needs Assessment completed in May 2017;

 

·        The community engagement conducted in October 2017;

 

·        A workshop with the owners within the Centre held on 7 March 2018;

 

·        A workshop with the Mayor and Ward Councillors held on 9 March 2018;

 

·        Input from the State Member of Parliament for Mirrabooka provided on 27 March 2018; and

 

·        Discussions with the Minister for Planning, Chairman of the Western Australian Planning Commission (WAPC) and Director General of the Department of Planning, Lands and Heritage (DPLH) by Administration.

 

The vision and concept has been completed by the consultants. In order to progress with the redevelopment and revitalisation of the Centre, a Scheme Amendment is required to rezone the land owned by the City to ‘Commercial’ to match the Commercial zoning of the other land parcels in the Centre. The Scheme Amendment will also seek to change the maximum residential density of the Centre from ‘R20’ to ‘R60’ to allow future residential development to be considered. A Local Development Plan (LDP) is also necessary to provide the framework for the planning and development of the Centre.

 

The location of the amendment area and the area to be covered by the LDP is included at Attachment 1.


 

 

Detail

 

After consideration of a range of options, Administration considers the following approach as the most appropriate.

 

1.       Seek Western Australian Planning Commission (WAPC) approval to prepare a LDP

 

Clause 47(d) of the deemed provisions of the City’s District Planning Scheme No. 2 (DPS 2) allows for a LDP to be prepared where the WAPC and the City considers an LDP is required for the purposes of orderly and proper planning. The City will need to forward a request to the WAPC under this clause to obtain approval.

 

This step is likely to take place in late 2018 / early 2019, subject to Council approval.

 

2.       Prepare a LDP

 

Administration considers a LDP to be the most appropriate planning instrument to help guide the Centre’s future land use and development.

 

Once approved by the WAPC, a LDP will be prepared to guide the development of the centre and ensure coordination across the land parcels.  The LDP will set out the planning direction and context for the Centre.

 

DPS 2 outlines the City’s requirements for the preparation of a LDP. A LDP must be prepared in a manner and form approved by the WAPC and set out the standards to be applied for structures and work in the area and detail the vehicle access arrangements.

 

The preparation of the plan is likely to take place in early 2019, subject to WAPC approval. In addition to the LDP document, supporting information will be required, including a Traffic Impact Assessment.

 

3.       Prepare an amendment to DPS 2 to rezone the City-owned land from ‘Civic & Cultural’ to ‘Commercial’ and to recode the Centre from ‘R20’ to ‘R60’

 

Rezoning the City-owned land is required to allow for a wider range of land uses than can currently be developed on the site. Given the interrelationship between the LDP and the Scheme Amendment, these two processes are recommended to take place simultaneously, and will commence in early 2019.

 

The range of uses not currently permitted on the City-owned land that could be considered in the future under a Commercial zoning are illustrated below:

 

Table 1 – Uses not currently permitted on the City-owned land that would be permissible under a Commercial zoning

Aged or dependent persons’ dwelling

Convenience Store

Grouped Dwelling

Hairdresser

Home Business

Multiple Dwelling

Office

Pharmacy

Residential Building

Retirement Village

Shop

 

 

In addition to this, the following uses are currently permissible on the City-owned land and will continue to be so after the rezoning:

 

Table 2 – Uses currently permissible on the City-owned land that will continue to be so under a Commercial zoning

Civic Building

Consulting Room

Medical Centre

Nursing Home

Place of Assembly / Worship

Restaurant

 

Rezoning to Commercial will allow the City-owned land to be used for a wider range of uses. Council is not required to identify the specific uses to be placed on the land at this time, which will be identified as part of the LDP process and will be subject to extensive engagement with the Council.

 

 

Recoding of the Centre from ‘R20’ to ‘R60’ will ensure there is an appropriate density in place for future residential development. The ‘R60’ code is consistent with the surrounding residential areas, which are coded ‘R20/60’. A split code is not required for the Centre given that future development will be governed by the proposed LDP, rather than Council’s Split Coding Local Planning Policy.

 

It is anticipated that the preparation of the scheme amendment is likely to take place in early 2019 simultaneously with the LDP.

 

4.       Council to adopt for advertising purposes the LDP/scheme amendment

 

Formal consideration of the LDP by Council is anticipated in mid-2019. Prior to formal consideration, further workshopping of the proposals will take place with Council.

 

Initiation of the scheme amendment can be undertaken through an appropriate resolution of Council, and this is included in the recommendation below.

 

It is anticipated that a ‘complex’ scheme amendment will need to be prepared in accordance with Part 5 Division 2 of the Planning and Development (Local Planning Schemes) Regulations 2015. A complex amendment is required to be referred to the WAPC for examination prior to advertising. The WAPC has 60 days from the date of receipt of the amendment to make a determination on whether to allow advertising to take place.

 

5.       The City to undertake community engagement on the LDP/scheme amendment 

 

Community engagement on the LDP and scheme amendment proposals will be required. It is anticipated that additional consultation over and above the statutory public advertising will take place, in particular, further consultation with landowners within and immediately surrounding the Centre is recommended. 

 

Consultation is anticipated to take place in mid-2019.

 

6.       Council consideration of submissions received and determination of the LDP and scheme amendment

 

Consideration of any written submissions on the proposal will take place after engagement has concluded. The anticipated time for Council to consider the LDP and scheme amendment is early 2020.

 

7.       Submit the scheme amendment to the WAPC to make a recommendation to the Minister for Planning

 

Subject to Council making a favourable determination, a WAPC recommendation and Ministerial approval of the amendment will be required. The LDP does not require WAPC approval, but will assist in providing some context to the scheme amendment.

 

This stage is expected to occur in early 2020.

 

 

 

 

Consultation

 

It is proposed to advertise the scheme amendment and the LDP simultaneously, once adopted for advertising by Council (Stage 4 above). The process for advertising both documents is outlined below:

 

Statutory advertising requirements

Scheme amendment (complex)

LDP

Minimum 60 day advertising period

Minimum 14 day advertising period

Newspaper notice

Newspaper notice

Letters to affected public authorities

Letters to affected owners and occupiers

Publication on the City website

Publication on the City website

Display at City offices

Sign on site

 

Given the need for a 60-day advertising period for the scheme amendment, the LDP would be advertised for the same period, to ensure that both documents can be considered together as a single comprehensive proposal. The advertising would include those elements from the LDP requirements that are not included in the scheme amendment, including letters to affected owners and occupiers and a sign on the site.

 

In addition to the statutory advertising requirements, it is recommended that a community engagement plan be prepared to utilise other forms of engagement. These would include social media and potentially public meetings / workshops in addition to the statutory requirements.

Comment

The rezoning of the City owned land from ‘Civic and Cultural’ to ‘Commercial’, the increase in residential density from ‘R20’ to ‘R60’ and the preparation of a LDP to provide the planning framework for the centre will support the redevelopment and revitalisation of the Koondoola Neighbourhood Centre.

 

In order to facilitate an efficient process, it is recommended that Council initiate the scheme amendment so that this can be prepared and forwarded to the WAPC for its approval to advertise, whilst the LDP is being prepared by consultants. This will allow both documents to be advertised at the same time without delay.

 

The proposed scheme amendment will likely be considered to be a complex amendment by the WAPC due to it not being supported by an endorsed Local Planning Strategy (scheme amendments are standard amendments only if proposals are in line with strategic planning undertaken prior). The impact of this will be that WAPC approval to advertise will be required, which may take a minimum of 3 months.  The advertising period will also be moderately longer at 60 days compared to 42 days for a standard amendment.

Statutory Compliance

The DPS 2 amendment process is prescribed in the Planning and Development Act 2005 and the subsidiary Planning and Development (Local Planning Schemes) Regulations 2015.

Part 6 of the deemed provisions of DPS 2 outlines the process of preparing and approving a LDP.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas

Risk Management Considerations

Risk Title

Risk Rating

CO-001 Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

The implementation of well-considered advocacy and community engagement as a component of the revitalisation will significantly reduce the abovementioned risk and assist in positively managing the reputation of the City. 

 


Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Effective stakeholder relationships will assist in improved decision making that will in turn impact reputation, finances, services and appropriate adaptation strategies. 

 

Risk Title

Risk Rating

ST-G09 Long Term Financial Planning

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

The long term costs of revitalisation of the Centre will depend on the level of involvement of the City and are currently not quantifiable. At the appropriate time, any future costs will need to be reflected in the long-term financial plan to ensure the revitalisation can be effectively budgeted and allocated for in the future.

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

Nil

Financial Implications

Subject to Council approval, it is proposed to engage consultants to prepare the LDP and supporting documentation. The estimated cost of this is anticipated at approximately $50,000, depending on the extent of supporting documentation required. This amount is currently allocated for this purpose in the Planning and Sustainability consultants budget 2018/19.

 

The Scheme Amendment will be prepared and advertised by Administration.

Voting Requirements

Simple Majority

 

 

 

 

 

Recommendation

That Council:-

1.       PREPARES Amendment No. 173 to the City’s District Planning Scheme No. 2 pursuant to Section 75 of the Planning and Development Act 2005, to amend the District Planning Scheme No. 2 by:

a.       Rezoning Lot 250 (20) Burbridge Avenue, Koondoola from the ‘Civic and Cultural’ Zone to the ‘Commercial’ Zone; and

b.      Recoding Lot 250 (20) Burbridge Avenue, Koondoola and Lots 155 (20), 251 (38), 252 (34) and 253 (28) Koondoola Avenue, Koondoola from the ‘R20’ to the ‘R60’ residential density code;

2.       Pursuant to Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 173 to District Planning Scheme No. 2 is a complex amendment for the following reason:

An amendment that is not addressed by any local planning strategy;

3.       Pursuant to Regulation 37(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUBMITS two (2) copies of the Amendment No. 173 to District Planning Scheme No. 2 documentation to the Western Australian Planning Commission for its consideration;

4.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 173 to District Planning Scheme No. 2 to the Environmental Protection Authority;

5.       Subject to approval from the Environmental Protection Authority and the Western Australian Planning Commission, ADVERTISES Amendment No. 173 to District Planning Scheme No. 2 for a period of not less than 60 days pursuant to Regulation 38 of the Planning and Development (Local Planning Schemes) Regulations 2015;

6.       Pursuant to District Planning Scheme No.2 Deemed Provision 47(d) REQUESTS the Western Australian Planning Commission to approve the preparation of a Local Development Plan in accordance with Deemed Provision 48 over Lot 250 (20) Burbridge Avenue, Koondoola and Lots 155 (20), 251 (38), 252 (34) and 253 (28) Koondoola Avenue, Koondoola (Koondoola Neighbourhood Centre) for the purposes of orderly and property planning; and

7.       Subject to approval from the Western Australian Planning Commission, ADVERTISES the Local Development Plan simultaneously with the advertising of Amendment No. 173 to District Planning Scheme No. 2.

 

 

Attachments:

1.

Extent of Scheme Amendment and LDP Areas

18/488708

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        164

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            165

 

Approval Services

3.5    Consideration of Amendment No.146 to District Planning Scheme No.2 and Amendment No. 10 to East Wanneroo Cell 9 - East Landsdale Approved Structure Plan No.57

File Ref:                                              20288 – 17/296297

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       7         

Issue

To consider the submissions received during the public advertising of Amendment No. 146 to District Planning Scheme No.2 (DPS 2) and Amendment No.10 to East Wanneroo Cell 9 – East Landsdale Approved Structure Plan No. 57 (ASP 57).

 

Background

East Wanneroo Cell 9 is bound by Alexander Drive to the east, Hepburn Avenue to the south, East Wanneroo Cell 5 - Landsdale to the west and Gnangara Road to the north. The Perth International Telecommunications Centre (PITC) owned by Telstra is located to the immediate east of Alexander Drive in the City of Swan. Attachment 1 is East Wanneroo Cell 9 plan.

The PITC provides telecommunication services which are of a State and National significance. These services are susceptible to radio frequency interference generated by urban development, which could adversely affect the telecommunication services. To protect the operations of the PITC, ASP 57 includes, 

 

1.       Specific provisions on base residential density coding of Residential R20 with average lot size of 500m2 across the structure plan area; and

 

2.       General provisions on development and subdivision control.

 

In order to ensure that the specific and general provisions of ASP 57 are honoured by the developers and to protect the interests of PITC, the applicant has proposed Amendment No. 146 to DPS 2 to designate East Wanneroo Cell 9 as a Special Control Area (SCA) and to transfer all the specific and general provisions from ASP 57 into Schedule 16 of DPS 2. The benefit of incorporating the provisions into DPS 2 is that they are afforded greater statutory weight to prevent developments that may impact on the PITC

Council, at its meeting of 16 August 2016 considered the amendment proposal and resolved as follows: (refer Item PS07-08/16):

 

That Council:-

1.       Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES Amendment No. 146 to District Planning Scheme No. 2 (DPS 2) as contained in Attachment 2 for the purposes of:

a)      Inserting a new Clause 5.4.1.1(b) in the Scheme text to enable designation of Special Control Areas as SCA on the Scheme map;

b)      Inserting a new Schedule 16 to contain the provisions to apply to areas designated as Special Control Areas under Clause 5.4.1.1(b); and

c)      Including provisions in Schedule 16 to apply to the area subject to the East Landsdale Agreed Structure Plan No. 57 (ASP 57), to be designated as SCA1.

2.       Pursuant to Section 47(2) of Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) ADVISES the Western Australian Planning Commission that Amendment No. 146 to DPS 2 is a Standard Amendment for the following reasons:

a)      The proposed amendment relates to a zone or reserve that is consistent with the objectives identified in DPS 2 for that zone or reserve;

b)      The proposed amendment is consistent with the Metropolitan Region Scheme;

c)       The proposed amendment is consistent with ASP 57, which has been approved under DPS 2; and

d)      The proposed amendment is considered to have minimal impact on land in the DPS 2 area that is not the subject of this proposed amendment.

3.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 146 to DPS 2 to the Environmental Protection Authority (EPA); and

4.       Subject to EPA approval, ADVERTISES Amendment No. 146 to DPS 2 for a period of 42 days.

Attachment 2 contains the amendment document as advertised.

Detail

Previous WAPC Decisions

 

The following previous decisions by the WAPC have influenced Amendment No. 146 proposals.

 

Amendment Nos. 150 & 157 to DPS 2

 

The applicant had originally proposed to insert into DPS 2 a new sub-clause 5.4.1.1(b) and Schedule 16. But this sub-clause and the corresponding Schedule 17 (not Schedule 16) were included in DPS 2 through Amendment No. 150 relating to Drovers Place Precinct. 

 

Schedule 16 relating to land use permissibility for Structure Plans and Activity Centre Plans was created by Amendment 157 to DPS 2.

 

Considering the above mentioned amendments, the applicant has revised the Amendment 146 documents, which now proposes to include in Schedule 17 provisions relating to East Wanneroo Cell 9.

 

Amendment No. 8 to ASP 57

 

ASP 57 makes provision for the following two Commercial zones;

 

·        At the north-western corner of Landsdale Road and Alexander Drive on Lots 154 and 55 Alexander Drive (southern Commercial zone); and

 

·        On Lot 1982 Alexander Drive near the intersection of Gnangara Road and Alexander Drive (northern Commercial zone).

 

In July 2014, the City received Amendment No. 8 to ASP 57 to rezone Lots 154 and 155 entirely as Commercial. Attachment 3 is the location plan and Attachment 4 is the existing and proposed zoning of these two lots. Council at its meeting on 22 August 2017 considered the proposal and resolved to not support this amendment (refer Item PS05-08-17). However, the WAPC on 31 July 2018 considered the amendment and resolved to adopt it. 

 

In DPS 2 and ASP 57 provision is made for a Community Purpose site in Cell 9 to be located in the southern Commercial zone. In considering Amendment No. 8 to ASP 57, the WAPC rezoned Lots 154 and 155 predominantly as Commercial with a portion zoned as Civic and Cultural to accommodate the Community Purpose site. The WAPC also proposed development control provisions applicable to the Commercial zones in consultation with the representatives of Telstra. Attachment 5 is a copy of the WAPC approved ASP 57 zoning map highlighting the Commercial and Civic and Cultural zones and the development control provisions as approved by the WAPC.

 

Considering the above matters, it is noted that Part 1 of ASP 57 currently, in effect, contains the originally approved provisions and the provisions approved by the WAPC as a result of approving Amendment No. 8 to ASP 57. All these provisions are now being proposed to be transferred into Schedule 17 of DPS 2.

 

The Proposal

 

Amendment No. 146 to DPS 2

 

The proposal seeks to amend DPS 2 by:

 

1.         Designating East Wanneroo Cell 9 as SCA 2 in the DPS 2 scheme map; and

 

2.         Transferring from ASP 57 into Schedule 17 of DPS 2, the following provisions applicable to SCA 2:

 

i)        Limiting the urban land uses within the structure plan to:

 

a)      Commercial sites located,

 

·        At the north-western corner of Landsdale Road and Alexander Drive on Lots 154 and 55 Alexander Drive (southern Commercial zone); and

 

·        On Lot 1982 Alexander Drive near the intersection of Gnangara Road and Alexander Drive (northern Commercial zone);

 

b)      Primary school sites on Queensway Road and Kingsway; and

 

c)      Single House, Grouped Dwelling, Home Business Categories 1 to 3, Schools, public open space and drainage sump in Residential Precincts;

 

ii)       General Requirements on use permissibility, base density coding of R20 with an average of 500m2. Allowing R30 density on the proviso that R30 development still meets average lot area of 500m2 across the SCA 2;

 

iii)      Development Control requirements for Residential Precinct, Commercial and Civic and Cultural zones;

 

iv)      Specific provisions applicable to the northern and southern Commercial zones as approved by WAPC;

 

v)      Special provisions applicable to the Civic and Cultural zone; and

 

vi)      Subdivision requirements.

 

Attachment 6 contains the modified amendment document including the amended scheme map designating Cell 9 as SCA 2.

 

Amendment No. 10 to ASP 57

 

The purpose of the DPS 2 amendment being to transfer the specific and general provisions from ASP 57 into DPS 2, in February 2018, the applicant submitted Amendment No. 10 to ASP 57 to delete these provisions from ASP 57 and to annotate Part 1 of ASP 57 accordingly.

Attachment 7 contains the ASP 57 amendment document.

Consultation

Amendment No. 146 to DPS 2

 

In accordance with Council’s resolution, the amendment was referred to the Environmental Protection Authority (EPA) for comment. On 29 August 2016, the EPA advised the City that the scheme amendment did not warrant an environmental assessment.  Being a Standard amendment, the WAPC’s consent to advertise was not required.

 

The amendment was advertised for a period of 42 days between 20 September and 1 November 2016 by way of on-site signs, advertisement in the local newspaper, a notice in Council offices and the City’s website, and letters to the affected and nearby landowners. The City received only one submission from Rowe Group Town Planners, who did not object to the proposed amendment.

 

Amendment No. 10 to ASP 57

 

Clause 29(3) of the deemed provisions of DPS 2 states that the local government may decide not to advertise an amendment to a structure plan if, in the opinion of the local government and the WAPC, the amendment is of a minor nature. Given that Amendment No. 146 to DPS 2 was advertised and that the amendment to ASP 57 is only to transfer the relevant provisions into DPS 2 and to appropriately annotate ASP 57, the City requested the WAPC whether advertising of the structure plan amendment can be waived. The WAPC in its correspondence of 6 June 2018 advised the City that it did not consent to waive advertising of Amendment No 10 to ASP 57.

 

The amendment was advertised for a period of 28 days by placing a notice in Wanneroo Times and writing to the affected landowners inviting comments by 4 September 2018. The City received one submission objecting to the amendment for the following reasons:

 

·        Flexibility to meet changing planning requirements and community expectations should be retained; and

 

·        Each future amendment to re-code a lot to a higher density should be considered on its merits and not be stifled by a blanket ban.

 

Comment

 

The following comments are made on Amendment No. 146 to DPS 2 and Amendment No. 10 to ASP 57


 

Amendment No. 146 to DPS 2

 

Building Height

 

The amendment, as advertised, proposed in the Commercial zones a building height (wall heights) not more than 5.5 metres above the finished ground level.

 

The WAPC while considering the building heights as part of Amendment No. 8 to ASP 57 approved maximum heights as follows for the structures in the northern and southern Commercial zones.

 

Southern Commercial zone

 

·        All buildings not to exceed 7.5 metres in height;

 

·        Architectural features not to exceed 13 metres in height;

 

·        Isolated mechanical plant screening may be permitted up to 9 metres in height; and

 

·        Standalone signage shall not contain electrical/illuminated signs located higher than 6.0 metres.

 

Northern Commercial zone

 

·        All buildings not to exceed 6.0 metres in height;

 

·        Architectural features not to exceed 9.0 metres in height;

 

·        Isolated mechanical plant screening may be permitted up to 9 metres in height; and

 

·        Standalone signage shall not contain electrical/illuminated signs located higher than 6.0 metres.

 

The WAPC considered the above height provisions to the satisfaction of Telstra. These heights were considered to be appropriate as they would result in added screening from the car parking areas which are to be located on the western side of the Commercial Development.  Screening of the car parking area is required because the locking and unlocking of cars could create radio frequency interference.   

 

Specific provisions

 

The following specific provision for the Commercial Zones was included to protect the interest of Telstra.

 

·        Walls facing Alexander Drive to be solid.

 

This provision would not allow windows and doors facing Alexander Drive for the reason that the radio frequency interference generated by the commercial buildings facing Alexander Drive may affect the telecommunication services. If windows and/or doors were to be proposed facing Alexander Drive then all glazing will required to be treated with Radio Frequency shielding window film as indicated in Clause 10 d) of the amendment document.

 

Civic and Cultural zone

 

The WAPC in considering Amendment No. 8 to ASP 57 did not make any specific provisions for the Civic and Cultural zone.

There are three Civic and Cultural zones in ASP 57. Two of them are school sites, namely, a private school on Queensway Road and a public primary school on Kingsway and the third one is the Community Purpose site adjoining the southern Commercial zone. The applicant has proposed the following general provisions applicable to all the three Civic & Cultural zones:

 

·        The building height must not exceed 7.5 metres;

·        All roofs must have a pitch of at least 10o: and

·        Stand-alone signage not to be higher than 6 metres.

 

In case of the Community Purpose site, the following specific provisions are proposed:

 

·        Walls facing Alexander Drive to be solid; and

·        Car parking to be located west of a building.

 

These provisions are acceptable as they are similar to those of the southern Commercial zone approved by the WAPC.

 

Amendment No. 10 ASP 57

 

Only one submission was received on the proposed Amendment No. 10 to ASP 57. The submitter is concerned that the intent of designating East Wanneroo Cell 9 as a Special Control Area is to ensure that Cell 9 is permanently coded R20 and as such no entity in the future would be able to seek an amendment to re-code a lot to a higher density. The submitter has suggested that the City seeks independent advice on this matter.

 

The applicant has provided the following response to this submission:

 

Technical reports were provided in 2006 and 2007 on the impact of Radio Frequency (RF) emissions from suburban development on PITC telecommunication services. Furthermore, in 2013, Telstra provided a submission to the WAPC titled "The impact of increased densities in LSP 57 area on the Perth Telecommunication Centre." This report concluded that increasing the density of residential development in ASP 57 area will result in an increased risk of RF interference and potential increased RF emissions to PITC. This report was independently reviewed.

 

In this regard it is noted that in February 2014, the WAPC while considering Amendment No. 3 to ASP 57 which proposed to recode Lots 71 and 72 Queensway Road entirely to Residential R30, resolved to not adopt the amendment for the following reasons:

 

a)      The proposal will increase radiofrequency interference which will result in an adverse impact on the operations of the Perth International Telecommunications Centre;  and

         

b)      The proposal does not provide for an orderly and equitable distribution of residential density throughout the East Wanneroo Cell 9 - East Landsdale Local Structure Plan No 57 area.

 

Considering the above matters it is recommended that no change be made in response to this submission.

 

It is noted that the submitter did not make a submission on Amendment No. 146 to DPS 2 when it was advertised in September-November 2016.

 

Conclusion

 

Amendment No. 146 to DPS 2 proposes to designate East Wanneroo Cell 9 – East Landsdale as a Special Control Area and to incorporate the subdivision and development control standards contained in ASP 57.  Amendment No.10 to ASP 57 is to transfer the subdivision and development control provisions to DPS 2 through Amendment No. 146 to DPS 2 and to suitably notate Part 1 of ASP 57. Amendment No. 146 to DPS 2 has been modified from what was originally advertised, as outlined in Attachment 6. It is recommended that both amendments be supported and forwarded to the WAPC for its consideration.

Statutory Compliance

Amendment No. 146 to DPS 2 and Amendment No. 10 to ASP 57 have been processed in accordance with the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1        Pursuant to Section 50(3)(a) of Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS the standard Amendment No. 146 to District Planning Scheme No. 2 WITH MODIFICATIONS as shown on Attachment 6 to this report;

 

2        AUTHORISES the Mayor and Chief Executive Officer to SIGN and SEAL the modified Amendment No. 146 to District Planning Scheme No. 2 documents in accordance with the City’s Execution of Documents Policy;

 

3        Pursuant to subclause 20(2)(e) of the deemed provisions of the District Planning Scheme No. 2 RECOMMENDS to the Western Australian Planning Commission that the proposed Amendment No. 10 to East Wanneroo Cell 9 – East Landsdale Approved Structure Plan No. 57 as shown on Attachment 7 to the report  be approved WITHOUT MODIFICATION;

4        Pursuant to subclause 20(1) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2 PROVIDES to the Western Australian Planning Commission a copy of the report on Amendment No. 10 to East Wanneroo Cell 9 – East Landsdale Approved Structure Plan No. 57; and

 

5        ADVISES the submitters of its decision.

 

 

 

 

Attachments:

1.

Attachment 1 - Location Plan

16/229572

 

2.

Attachment 2 - DPS 2 (146)

18/430144

 

3.

Attachment 3 - Location Plan of Lots 154 and 155

18/481216

 

4.

Attachment 4 - existing and proposed zoning of Lots 154 154

18/481263

 

5.

Attachment 5 - WAPC decision on Amdt 8 to ASP 57

18/479074

 

6.

Attachment 6 - Modified amendment document

18/479141

Minuted

7.

Attachment 7 - Amendment No. 10 to East Wanneroo Cell 9 ASP 57

18/204574

Minuted

 

 

 

 


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3.6    Proposed Amendment No. 165 to District Planning Scheme No. 2 - Review of the Mixed Use Zone

File Ref:                                              34108 – 18/471808

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider an amendment to the City’s District Planning Scheme No. 2 (DPS 2) relating to the City’s review of its Mixed Use Zone.

 

Background

The Corporate Business Plan lists “initiate scheme amendment to change Mixed Use Zones” as an action for this year.

 

The City’s Mixed Use Zones are dispersed as shown on the plans included as Attachment 1. Administration considers that any change to Mixed Use Zones should aim to improve land use mix and built form outcomes currently being delivered in the zone.

 

The Western Australian Planning Commission (WAPC) has advised Administration of the need for the City to increase employment self-sufficiency levels. In preparing its advice, the WAPC identified what they considered a concerning trend that Mixed Use Zoned land was being subdivided for residential purposes, rather than becoming available for employment.

 

At present, there are some Mixed Use Zoned areas of the City that are providing developments with a vertically integrated mix of land use (examples of which are provided in Attachment 2). However, the majority of areas zoned Mixed Use only provide single house or grouped dwelling development (i.e. no non-residential land uses), and have a built form indistinguishable from that found in a typical Residential zone (examples of which are provided in Attachment 3).

 

Administration considers that the Mixed Use Zone should provide a variety of active uses at the street level which are compatible with residential and other non-active uses on upper levels rather than providing only residential uses. A multi-faceted approach including a DPS 2 amendment, a new local planning policy and structure plan amendments are considered appropriate mechanisms to enable the City to achieve this outcome.

 

The purpose of Mixed Use zones is to facilitate the development of a range of uses that will contribute to the economic growth of the City and activation of places while also acting as areas of transition between activity centres and residential areas.  The proposed review seeks to ensure that this can be achieved through changes to DPS 2, various structure plans and the introduction of a local planning policy, all aimed at improving the mix of land uses and/or delivering better built form outcomes.

Detail

Administration is considering undertaking the Mixed Use Zone review in three stages, being:

·          Stage 1: Amendment to DPS 2 ;

·          Stage 2: Preparation of Local Planning Policy; and

·          Stage 3: Amendments to various structure plans.

 

 

 

 

At this stage, Administration is seeking Council’s resolution to ‘initiate’ a DPS 2 amendment. Administration will prepare the necessary structure plan amendments and local planning policy in due course, and are not subject to Council’s deliberations at this time.

A brief overview of all three stages is provided below:

Stage 1 – Amendment to DPS 2

 

Stage 1 would require two changes to DPS 2 as outlined below:

 

a)      Modify the objectives of the Mixed Use Zone

 

Administration is proposing to replace the current DPS 2 Mixed Use Zone objectives, with the objectives found in the model provisions found in Schedule 1 of the Planning and Development (Local Planning Schemes) Regulations 2015 (model provisions).

 

The objectives of the Mixed Use Zone found in the model provisions are as below:

 

·        To provide for a wide variety of active uses on street level which are compatible with residential and other non-active uses on upper levels.

 

·        To allow for the development of a mix of varied but compatible land uses such as housing, offices, showrooms, amusement centres, eating establishments and appropriate industrial activities which do not generate nuisances detrimental to the amenity of the district or to the health, welfare and safety of its residents.

 

b)   Changes to land use permissibility for non-residential development

To coincide with modified objectives for the Mixed Use Zone proposed in the DPS 2 amendment, Administration considers that there is a need to modify land use permissibility in the Mixed Use Zone, to the extent as outlined below:

 

Land Use

Current Permissibility in the Mixed Use Zone

Proposed Permissibility in the Mixed Use Zone

Amusement Facility/Parlour

X

D

Convenience Store

D

X

Dry-Cleaning Premises

X

D

Laundromat

X

D

Shop

X

 D*

Showroom

X

D

Telecommunications Infrastructure

X

D

Take-Away Food Outlet

X

D

*Limited to a maximum net lettable area of 150sqm.

Stage 2 – Preparation of Local Planning Policy

This stage will involve the preparation of a new local planning policy to guide the delivery of desired built outcomes in the Mixed Use Zone. Administration intends to commence the preparation of this local planning policy whilst the DPS 2 amendment is being processed by the City and the WAPC. Administration is anticipating that a Mixed Use Zone local planning policy will detail guidance on the following:

·        Building typologies and development requirements (e.g. minimum frontage, development height, floor-to-ceiling height, street setbacks, access/entrances, etc.) to assist in decision making within the Mixed Use Zone.

 

·        Lot size and dimensions in the Mixed Use Zone (which would be applied at subdivision stage of the planning process), to maximise the opportunity for desired built form outcomes.

 

Stage 3 – Amendments to various structure plans

 

Administration will be reviewing various structure plans to:

 

·        Identify Mixed Use zoned land which may be rezoned to ‘Residential’ where further consideration has identified rezoning may be appropriate; and

 

·        Resolve any inconsistencies or issues that may arise with the content of structure plans, as a result of the DPS 2 amendment.

 

Administration will undertake this review of structure plans following the Minister for Planning’s decision on the DPS 2 amendment.

 

DPS 2 Amendment Type

 

The Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) set out the criteria for the various types of local planning scheme amendments. Administration considers that this proposed amendment will be a ‘complex amendment’ in the context of the Regulations, as this amendment is not addressed by a local planning strategy.

Consultation

Administration has had discussion, and has led a workshop, with various stakeholders to introduce the City’s review of the Mixed Use Zone, as well as to express the outcomes that the City wanted to achieve as part of the review. Feedback from the City’s stakeholders has led to Administration’s current approach in reviewing the Mixed Use Zone in the multiple stages as outlined in the Detail section above.

 

If initiated for the purpose of advertising (or ‘prepared’ as per the term used in the Regulations), this ‘complex amendment’ will be referred to the WAPC for its consideration prior to any advertising. Also if prepared, the amendment will be referred to the Environmental Protection Authority (EPA); to assess the environmental impacts of the proposal, and to determine whether any formal environmental assessment is necessary.

Subject to the approval of the WAPC and the EPA, a prepared complex amendment must be advertised for public comment for a period of at least 60 days, and in the following manner:

a)      publish the notice in a newspaper circulating in the scheme area;

 

b)      display a copy of the notice in the offices of the local government for the period for making submissions set out in the notice;

 

c)      give a copy of the notice to each public authority that the local government considers is likely to be affected by the amendment;

 

 

 

d)      publish a copy of the notice and the amendment on the website of the local government; and

 

e)      advertise the amendment as directed by the WAPC and in any other way the local government considers appropriate.

 

In addition to the above, Administration will write to landowners and occupiers of land that it considers could be affected by the DPS 2 amendment.

Comment

As discussed above, Administration is proposing to modify the Mixed Use Zone objectives to align with the model provisions. Consideration therefore has been made on the permissibility of various land uses in the Mixed Use Zone to ensure that they align with the proposed objectives. An explanation to support the proposed changes to land use permissibility is provided below:

Land Use

Permissibility

Comment

Amusement facility/parlour;

Showroom

Current: ‘X’

Proposed: ‘D’

 

Objectives of the Mixed Use zone specifically allow amusement centres and showrooms

Convenience Store

(Petrol Station)

Current: ‘D’

Proposed: ‘X’

DPS 2 definition permits retail sale of petrol. Use not considered to meet the objectives of the Mixed Use zone.

Dry-Cleaning Premises; and

Laundromat

Current: ‘X’

Proposed: ‘D’

Aligns with the objectives of the Mixed Use zone.

Shop

Current: ‘X’

Proposed: ‘D’

Shops of a suitable size and scale are considered appropriate ground floor land uses to activate the street. A limit on 150m2 NLA would be imposed.

Telecommunications Infrastructure

Current: ‘X’

Proposed: ‘D’

Change aligns with State Planning policy 5.2 Telecommunications Infrastructure which prescribes such development should not be an ‘X’ use in any zone.

Take-Away Food Outlet

Current: ‘X’

Proposed: ‘D’

Aligns with the objectives of the Mixed Use zone.

 

Employment Generation Implications

 

The current trend of the Mixed Use Zone providing just residential development is not delivering employment generating land uses from establishing in this zone. Administration anticipates that the proposed multi-faceted approach in reviewing the Mixed Use Zone will assist in generating employment in this zone. The amendment to DPS 2 will make permissible additional non-residential land uses which will generate a level of employment within the zone. A local planning policy will then provide guidance on building typologies and lot size which would better support and encourage the establishment of non-residential land uses into the built form.

 

Statutory Compliance

 

The DPS 2 amendment process is prescribed in the Planning and Development Act 2005 as well as the Planning and Development (Local Planning Schemes) Regulations 2015.

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.1    Local Jobs

2.1.1  Develop strong economic hubs locally and near transport

Risk Management Considerations

Risk Title

Risk Rating

ST-S12 – Economic Growth

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic Risk Register. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

The DPS 2 amendment will propose to make the telecommunications infrastructure land use as a discretionary (or ‘D’) use in the Mixed Use Zone. This will align with Section 6.1 (b) of State Planning Policy 5.2: Telecommunications Infrastructure; which prescribes that telecommunications infrastructure is not to be designated as a ‘use not permitted’ (or ‘X’) by a local planning scheme in any zone.

Financial Implications

The costs in preparing this amendment to DPS 2 can be met from the current Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       PREPARES Amendment No. 165 to the City’s District Planning Scheme No. 2 pursuant to Section 75 of the Planning and Development Act 2005, to amend the local planning scheme by:

 

a)      Deleting the existing text from Clause 3.5.1 and Clause 3.5.3 and replacing it with the following:

 

3.5.1    The objectives of the Mixed Use Zone are:

 

                                   i.             To provide for a wide variety of active uses on street level which are compatible with residential and other non-active uses on upper levels.

 

 

 

ii.       To allow for the development of a mix of varied but compatible land uses such as housing, offices, showrooms, amusement centres, eating establishments and appropriate industrial activities which do not generate nuisances detrimental to the amenity of the district or to the health, welfare and safety of its residents.

 

b)      Amending Table 1 (Clause 3.2 – The Zoning Table) by:

 

i.       Modifying the permissibility of ‘Convenience Store’ from discretionary (‘D’) to not permitted (‘X’) in the Mixed Use Zone.

 

ii.      Modifying the permissibility of the following land uses from not permitted (‘X’) to discretionary (‘D’) in the Mixed Use Zone:

A.      Amusement Facility/Parlour

B.      Dry-Cleaning Premises

C.      Laundromat

D.      Shop

E.      Showroom

F.      Telecommunications Infrastructure

G.      Take-Away Food Outlet

 

iii.     Further to (ii)(D) above, showing the land use permissibility for Shop in the Mixed Use Zone as ‘D1’; and

 

iv.     Adding notation at the end of Table 1 as follows:

 

Notes:

1.   Limited to a maximum net lettable area of 150m2

 

2.       Pursuant to Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 165 to District Planning Scheme No. 2 is a Complex Amendment for the following reason:

 

                   An amendment that is not addressed by any local planning strategy.

 

3.       Pursuant to Regulation 37(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUBMITS two (2) copies of the Amendment No. 165 to District Planning Scheme No. 2 documentation to the Western Australian Planning Commission for its consideration;

 

4.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 165 to District Planning Scheme No. 2 to the Environmental Protection Authority; and

 

5.       Subject to approval from the Environmental Protection Authority and the Western Australian Planning Commission, ADVERTISES Amendment No. 165 to District Planning Scheme No. 2 for a period of not less than 60 days pursuant to Regulation 38 of the Planning and Development (Local Planning Schemes) Regulations 2015.

 

 

Attachments:

1.

Attachment 1 - Location of City of Wanneroo Mixed Use Zones

18/472252

 

2.

Attachment 2 - Examples of Built Form with Vertically Integrated Mix of Land Uses in the Mixed Use Zone Forum Report

18/469288

 

3.

Attachment 3 - Example of Single Storey Residential Development in Mixed Use Zone

18/469286

 

  


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3.7    Reconsideration of Amendment No. 139 to the District Planning Scheme No. 2

File Ref:                                              11167V02 – 18/469810

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the submissions received during the public re-advertising of Amendment No. 139 to District Planning Scheme No.2 (DPS 2) as directed by the Minister for Planning.

 

Applicant

Burgess Design Group

Owner

Colin Gibson, Lynne Amelia Nolan, Peter & Kaye Huisman, Peter Anthony & Teresa Marie Stokoe, Michael & Doria Francis, Yemmy Effendi, Traian & Viorcia Stiube

Location

Lots 16, 17 and 923 Grayswood Court, Lots 924, 925 & 926 Warradale Terrace and Lot 927 Kevo Place, Landsdale

Site Area

5,000m2 (Lot 16), 5003m2 (Lot 17), 5001m2 (Lot 923), 5003m2 (Lot 924), 5005m2 (Lot 925), 5003m2 (Lot 926), 5003m2 (Lot 927)

MRS Zoning

Urban

DPS 2 Zoning

Special Residential

 

Background

Council, at its meeting of 6 March 2018 considered the DPS 2 amendment proposal and resolved as follows (refer Item PS04-03/18):

 

That Council:-

 

1.       Pursuant to Regulation 41(3)(a) of Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS the complex amendment, Amendment No. 139 to District Planning Scheme No. 2 WITH MODIFICATION to;

 

a)      rezone Lots 16, 17 & 923 Grayswood Court, Lot 924, 925 & 926 Warradale Terrace and Lot 927 Kevo Place, Landsdale from Special Residential to Residential with a density coding of R20;

 

b)      delete Special Residential 3 from Schedule 11 and renumbering the remaining items of the schedule; and

 

c)      modify the scheme map accordingly;

 

2.       Pursuant to Regulation 44 of the Regulations PROVIDES Amendment No. 139 to the City of Wanneroo District Planning Scheme No. 2 to the Western Australian Planning Commission together with the schedule of submissions and the City’s response and recommendations.

 

Attachment 1 contains the location plan.

 

 

 

The Minister for Planning considered the amendment and directed the City to re-advertise the amendment under the provisions of Regulation 47(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) for a period for 42 days by rezoning the amendment area from Special Residential to Urban Development. The WAPC has not provided the Minister’s reason to rezone the amendment area as Urban Development. As discussed in the Comment section below, this decision would not affect Council’s decision to recode the amendment area as Residential R20 in the East Wanneroo Cell 5 Approved Structure Plan No.7.

Detail

Site

The subject lots are bounded by Kevo Place to the north, Warradale Terrace to the west, Rockdale Pass and Grayswood Court to the south and East Wanneroo Cell 9 – East Landsdale to the east (Attachment 1).  Except for Lot 926, the other lots have been developed with a single house.

Proposal

In DPS 2, the subject lots are zoned Special Residential 3 and are subject to special residential provisions contained in Schedule 11 of DPS 2.  One of the special provisions specifies the minimum lot size as 5,000m2.

 

The proposal seeks to amend DPS 2 by:

 

1.       Rezoning the subject lots from Special Residential to Urban Development as directed by the Minister;

 

2.       Removing Special Residential 3 special provisions from Schedule 11 of DPS 2 and re-numbering the remaining items in the schedule; and

 

3.       Modifying the scheme map accordingly.

 

Attachment 2 contains the modified amendment plan showing the existing and proposed zoning.

Consultation

A 42-day public advertising period was carried out between 18 September and 30 October 2018  by way of an on-site sign, advertisement in the local newspaper, a notice in Council offices and the City’s website, and letters to the affected and nearby landowners. The City received only one submission from the representative of Telstra, which did not object to the amendment proposal.

 

Comment

 

At the meeting of 6 March 2018, Council also considered Amendment No. 15 to East Wanneroo Cell 5 Approved Structure Plan No. 7 to rezone the amendment area from Special Residential to Residential R20.

 

The submitter while supporting the modified amendment to DPS 2 has requested that there should not be any change to the structure plan amendment. The structure plan amendment is currently pending with the Western Australian Planning Commission until such time Amendment No. 139 to DPS 2 is approved by the Minister and gazetted.

 

It is unclear why the Minister for Planning has required the City to rezone the amendment area to Urban Development rather than Residential as endorsed by Council in March 2018. Under the provisions of DPS 2, the Urban Development zone requires an approved structure plan to guide future subdivision of the land. In this case there is an existing ASP 7 that covers the amendment area and the surrounding areas in Cell 5.

 

Considering the above matters, it is recommended that the proposed rezoning of the amendment area to Urban Development as directed by the Minister for Planning be supported.

Statutory Compliance

Amendment No. 139 to DPS 2 has been processed in accordance with the Planning and Development Act 2005 and the Regulations. Administration recommends that Council supports Amendment No. 139 in accordance with Regulation 41(3)(a), without modification.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.         Pursuant to Regulation 41(3)(a) of Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS the complex Amendment No. 139 to District Planning Scheme No. 2 without modification to;

 

a)      rezone Lots 16, 17 & 923 Grayswood Court, Lot 924, 925 & 926 Warradale Terrace and Lot 927 Kevo Place, Landsdale from Special Residential to Urban Development as directed by the Minister for Planning;

 

b)      delete Special Residential 3 from Schedule 11 and renumbering the remaining items of the schedule; and

 

c)      modify the scheme map accordingly;

 

2.       Pursuant to Regulation 44 of the Regulations PROVIDES to the Western Australian Planning Commission the advertised version of Amendment No. 139 to the City of Wanneroo District Planning Scheme No. 2.

 

 

 

 

Attachments:

1.

Attachment 1 - LOCATION PLAN

17/449180

 

2.

Attachment 2- Modified  Zoning map

18/469948

 

 

 

 

 

 


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3.8    Consideration of Amendment No. 136 to District Planning Scheme No. 2 to zone and code Lot 800 Crabtree Street, Alexander Heights

File Ref:                                              9719 – 18/208086

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

Issue

To consider the submissions received during the public advertising of Amendment No. 136 to District Planning Scheme No.2 (DPS 2).

 

Applicant

Department of Communities

Owner

Housing Authority

Location

Lot 800 (30) Crabtree Street, Alexander Heights

Site Area

4,019 m²

MRS Zoning

Urban

DPS 2 Zoning

The subject land is not zoned or reserved under DPS 2.

 

Background

Lots 800, Crabtree Street and 691, Errina Road, Alexander Heights were originally owned by the Western Australian Planning Commission (WAPC) and the State Housing Commission respectively. Attachment 1 is the location plan. Due to the condition of the vegetation on Lot 800 being ‘poor’ and that on Lot 691 being ‘good’, a land exchange was undertaken between the government departments to enable development of Lot 800.

 

In September 2009, the WAPC amended the Metropolitan Region Scheme (MRS 1161/41) to rezone the subject site as Urban.  But DPS 2 was not amended to zone and code the land appropriately.

 

In June 2013, the City received a proposal from the former Department of Housing (DoH) to zone and code Lot 800 Crabtree Street, Alexander Heights (subject site) as Residential R40 because the subject site was unzoned and uncoded in DPS 2.  Attachment 1 contains the location plan.

 

Council, at its meeting of 29 April 2014, considered the amendment proposal and resolved as follows (refer Item PS05-04/14)):

 

That Council:-

 

1.       Pursuant to Section 75 of the Planning and Development Act 2005 INITIATES Amendment No. 136 to District Planning Scheme No. 2 to zone and code Lot 800 (30) Crabtree Street, Alexander Heights as 'Residential, R40';

2.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 136 to District Planning Scheme No. 2 to the Environmental Protection Authority (EPA) for comment;

3.       Subject to no objection being received from the Environmental Protection Authority (EPA), ADVERTISES Amendment No. 136 to District Planning Scheme No. 2 for public comment for a period of 42 days, pursuant to Regulation 25(2) of the Town Planning Regulations 1967; and

 

4.       FORWARDS a copy of Amendment No. 136 to District Planning Scheme No. 2 to the Western Australian Planning Commission for information

 

Attachment 2 contains the Scheme Amendment maps showing the proposed zoning and coding of the subject site.

 

The proposal was advertised for a period of 42 days and the City received four submissions including one from Western Power who did not comment on the proposal. The other three submissions objected to the proposal citing traffic issues.  Administration requested DoH to address the issues raised in the submission and to submit a traffic report. But the traffic report was not submitted until August 2017 by the Department of Communities (DoC) formerly DoH. Due to the lapse of time in submitting the traffic report and as per the advice from the Department of Planning, Lands and Heritage, the amendment was required to be re-advertised.

Detail

Site

The subject site is located at the south-eastern corner of Crabtree Street and La Salle Road, Alexander Heights. The site fronts predominantly Residential R20 development to the north and west with small pockets of medium density R40 development (Attachment 2). The land to the immediate east and south is reserved as Parks & Recreation in the Western Australian Planning Commission’s MRS and in the City’s DPS 2.

 

Proposal

 

The applicant’s justification for the proposal is summarised as follows:

 

1.       The site is situated approximately 500 metres from Alexander Heights Shopping Centre; and

2.       The site is within 250 metres of a high frequency bus route.

Consultation

The second round of public consultation was carried out for 42 days between 3 April and 15 May 2018 by way of erecting two on-site signs, advertisement in the Wanneroo Times and on the City’s website, and letters to the affected and nearby landowners. The City received 17 submissions all objecting to the proposal raising concerns about increase in traffic, social housing and loss of vegetation. Attachment 3 is the schedule of submissions and Administration’s response. The main issues raised in the submissions are discussed in the comment section below.

 

Comment

 

Increase in Traffic

 

Crabtree Street and La Salle Road are each 18 metres wide with an 8-metre wide carriageway and 5-metre wide verge on both sides. As per Western Australian Planning Commission's (WAPC) Liveable Neighbourhoods policy, these roads can be classified as 'Access Street B' which can carry an indicative traffic volume of 3,000 vehicles per day (vpd).

 

In June 2018, the City took a traffic count on Crabtree Street and recorded a traffic volume of 2,779 vpd. In June 2016, La Salle Road recorded a traffic volume of 900 vpd. The amendment proposal is likely to create 18 dwellings. At the rate of 8 vehicle trips per dwelling per day, the estimated total volume of traffic generated by these 18 dwellings is 144 vpd. Since these two roads have capacity to carry additional traffic, the volume of traffic generated by the amendment proposal would not impact on the normal flow of traffic on Crabtree Street and La Salle Road.

 

The City’s Traffic section has assessed the Traffic Impact Statement (TIS) submitted by the applicant and advised that the adjoining roads and intersections have sufficient capacity to carry the traffic generated by the proposed development.

 

Social Housing

 

The submitters were concerned about the possible social housing and its effect on the surrounding residents. The DoC has advised that it is committed to providing mixed housing programs including full market sales, shared equity sales (keystart) and social housing. In line with its policy, the number of social houses to be provided is not to exceed 1 for every 9 dwellings.

 

It should be noted that the amendment proposal is to zone and code the amendment area and not to determine the future residents, which is not a valid planning issue for the consideration of this amendment.

 

Loss of vegetation

 

The submitters were concerned about the loss of vegetation in the subject site. The WAPC while considering the MRS amendment to zone the subject site to Urban noted that the site has been disturbed and the vegetation is poor. The WAPC also noted that the degraded condition of the bushland in this portion and its proposed urban zoning is inconsistent with the protection of Bush Forever site 493.

 

Other Matters

 

City’s Local Planning Policy 3.1: Local Housing Strategy Implementation (LPP 3.1)

 

LPP 3.1 provides the framework to guide the planning and development of increased housing density in housing precincts identified in the policy and in other infill development areas outside the housing precincts. The amendment area is not within a housing precinct, therefore the policy provisions relevant to Other Infill Development would apply as discussed below.

 

No.

Criterion

Policy Application

Comment

1.

Easy access/close proximity to Activity Centres

R40 between 401 and 800 metres from an edge of Activity Centre excluding Local Centres.

The subject land is located approximately 500 metres from the edge of Alexander Heights Shopping Centre (Attachment 1).

 

2.

Easy access/close proximity to public transport with priority towards rail nodes and bus interchanges.

R60 within 250 metres of a high frequency bus route designated stops. High Frequency Bus Routes are defined as having a minimum of four services per hour during peak periods (7 – 9 .am. and 5 – 7 p.m).

The subject land is about 230 metres away from Errina Road which is a high frequency bus route 344 running between Morley Bus Station and Warwick Train station (Attachment 1).

 

During morning peak hours, there are 10 services to Morley Bus Station and 9 services to Warwick Train Station.

 

During afternoon peak hours, there are 10 services from Morley Bus Station and seven services from Warwick Train Station.

 

Despite this criterion supporting a R60 development, the applicant has proposed a R40 development which is acceptable.

 

From the above analysis it can be concluded that the amendment proposal satisfies the provisions of LPP 3.1. The amendment area is located within 500 metres of Alexander Heights Shopping Centre and is 230 metres from a high frequency bus route. Highview Park is about 300 metres to the east of the amendment area.

Bushfire Management Plan (BMP)

 

The WAPC’s State Planning Policy 3.7 – Planning in Bushfire Prone Areas requires the preparation of a Bushfire Management Plan (BMP) at the scheme amendment stage. Lot 800 Crabtree Street is located within a bushfire prone area.

 

The City received a BMP dated July 2018 prepared by RUIC Fire. Attachment 4 is a copy of the plan indicating BAL ratings ranging between BAL 12.5 and BAL FZ within the amendment area. Attachment 5 provides an explanation of each BAL rating. Along the boundary of the amendment area adjoining the bushland reserved as Parks and Recreation in the WAPC’s Metropolitan Region Scheme and DPS 2, the ratings are BAL 40 and FZ.

 

The following management strategies are recommended in the BMP:

 

1.       The entire site is to be established as an Asset Protection Zone in accordance with the requirements of A2.1 of the Guidelines for Planning in Bushfire Prone Areas.

 

2.       A no habitable development area of 9m wide adjacent to the eastern boundary of the site and 14m side adjacent to the southern boundary of the site (or sized to achieve a maximum radiant heat exposure of 29kW/m²) is to be provided to achieve a suitable location for development in terms of bushfire risk. The setbacks are required to be identified on an s70A Notice on Title at future planning stages.

 

3.       The two access roads are to be maintained to provide for access to and egress from the site at all times in accordance with A3.1 of the Guidelines for Planning in Bushfire Prone Areas.

 

4.       A Fire Service Access Route is to be provided adjacent to the southern and eastern boundaries of the site either as a public road or private road (in a right of carriageway/easement) in accordance with A3.7 of the Guidelines for Planning in Bushfire Prone Areas.

 

5.       The development is to be connected to the existing reticulated water supply and in accordance with the requirements of A4.1 of the Guidelines for Planning in Bushfire Prone.

 

The BMP was referred to Department of Fire and Emergency Services (DFES) who have supported the BMP subject to the following modifications:

 

a)      The District Planning Scheme amendment and BMP have adequately identified issues arising from the BMP and considered how compliance with the bushfire protection criteria can be achieved at subsequent planning stages; and

 

b)      Should the site require revegetation or management, the vegetation classification of Plot 1 of Class G Grassland may not be appropriate in perpetuity. The vegetation classification should be reviewed to ensure the worst case scenario is applied as per AS 3959. Therefore this issue should be validated within the BMP to ensure it accurately identifies the bushfire risk and necessary mitigation measures. As this issue will not affect the material considerations of the District Planning Scheme amendment, review and refinement should be undertaken prior to subsequent planning stages.

 

DFES has advised that should the site require revegetation then vegetation classification of Plot 1 of Class G Grassland proposed in the BMP may not be appropriate. This matter can be resolved at the subdivision/development stage as the developer will be required to submit a BMP at subdivision/development stage as per the provisions of SPP 3.7.

Conclusion

Lot 800 (30) Crabtree Street, Alexander Heights is currently not zoned in DPS 2. The proposal to zone and code the subject site as 'Residential R40' satisfies the provisions of LPP 3.1. The estimated volume of traffic generated by the proposal is not likely to impact on the normal flow of traffic in the locality. The land will be developed by the DoC to provide mixed housing programs including full market sales, shared equity sales (keystart) and social housing. 

 

It is recommended that the proposed amendment be supported without modification and forwarded to the WAPC for its consideration.

Statutory Compliance

Amendment No. 136 has been processed in accordance with the Planning and Development Act 2005 and the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations).

 

At the time of Council initiating Amendment No. 136 in 2014, the Regulations was not in force. Now under the Regulations there is a requirement to classify an amendment as basic, standard or complex. The subject amendment is considered to be standard for the following reasons:

 

a)      Consistent with the objectives identified in DPS 2 for Residential zone;

 

b)      Consistent with the Metropolitan Region Scheme zoning of Urban; and

 

c)      Does not result in significant environmental, social, economic or governance impacts on the land in the DPS 2 area.

 

 

 

 

 

 

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

 

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

Policy Implications

This proposal has been assessed under the provisions of the City’s Local Planning Policy 3.1 Housing Strategy Implementation policy and WAPC’s Liveable Neighbourhoods policy and State Planning Policy 3.7 Planning in Bushfire Prone Areas.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1        Pursuant to Regulation 34 of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) DETERMINES that Amendment No. 136 to District Planning Scheme No. 2 is a Standard Amendment for the following reasons:

 

a)      It is consistent with the objectives identified in DPS 2 for Residential zone;

 

b)      It is consistent with the Metropolitan Region Scheme zoning of Urban; and

 

 

c)      It does not result in significant environmental, social, economic or governance impacts on the land in the DPS 2 area.

 

2        Pursuant to Regulation 50(3)(a) of Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) SUPPORTS Amendment No.136 to District Planning Scheme No. 2 to zone and code Lot 800 Crabtree Street, Alexander Drive as Residential R40 WITHOUT MODIFICATIONS;

 

3        Pursuant to Regulation 53 of the Regulations PROVIDES the advertised amendment to the Western Australian Planning Commission together with the schedule of submissions;  and

 

4        ADVISES  the submitters of the above decision.

 

 

Attachments:

1.

Attachment 1 - Location Plan

18/208874

 

2.

Attachment 2 - existing and proposed zone

18/209904

 

3.

Attachment 3 -Schedule of submissions and Administration s response

18/475856

 

4.

Attachment 4 - Bushfire Management Plan

18/467052

 

5.

Attachment 5- BAL Ratings explained

18/484120

 

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              228

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              229

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              230

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        232

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        233

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            234

 

Assets

Asset Operations & Services

3.9    Wanneroo Cycle Plan

File Ref:                                              19420V02 – 18/479253

Responsible Officer:                          Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the draft Wanneroo Cycle Plan, refer Attachment 1

Background

In 2014, the City successfully secured funding through the West Australian Bicycle Network (WABN) to review the 2008 draft Wanneroo Cycle Plan. Council considered the outcomes of the 2014/2015 Perth Bicycle Network Program submission at its meeting on 14 October 2014, refer Item No IN04-10/14, and resolved in part to:

1.       NOTES that the only project approved by the Department of Transport as part of the 2014/2015 Perth Bicycle Network Local Government Grant Program was the preparation of a new Wanneroo Cycle Plan for the City of Wanneroo.

2.       NOTES Administration will appoint a consultant to project manage the development of the new Wanneroo Cycle Plan for the City, with a report to be presented in April/May 2015 on the draft City of Wanneroo Cycle Plan.

The City engaged Jacobs Consulting Australia Pty Ltd (Jacobs) to assist with updating the Wanneroo Cycle Plan and to consult with the community and key stakeholder groups. The Jacobs report recommended three aspirational goals including a 5% mode shift by 2031, 10% mode shift by 2051 and working towards a future of zero cyclist fatalities and serious injuries. The report potentially committed the City to $50M expenditure over the next 15 years without having regard to the number of competing priorities contained in the City’s long term financial plan. 

Detail

Administration’s approach is to create a cycle friendly environment within the City that is desirable, accessible and attractive to a variety of users and provides a credible alternative to vehicle use for 0 - 10km trips. The plan also seeks to create an integrated transport movement network to meet the future needs of the City, ensuring efficient access to the principle road and shared path network; key strategic centres, transport hubs, employment centres, recreational/sports facilities and educational precincts within the City as outlined in Attachment 2.

The draft Wanneroo Cycle Plan is an essential component of the overarching framework that underpins the City’s Strategic Plan aspiration to create a Connected and Accessible City and the City’s Long Term Financial Plan (LTFP), provides the financial framework that supports the delivery of the Strategic Community Plan outcomes over next 20 years. The Cycle Plan provides for an incremental shift to more environmentally sustainable transport outcomes and promotes the reduction in car dependency within the City.

The draft Wanneroo Cycle Plan also aligns with the following State Government Strategic Policies and underpins the City’s strategic and corporate priorities:

·        Department of Planning - Perth and Peel @3.5M (March 2018) outlines the principles and urban growth pattern for Perth to 2050;

 

·        Department of Planning – North West Sub-regional Framework (March 2018) sets out  the strategic directions and priorities for Joondalup and Wanneroo;

 

·        Department of Transport - Perth and Peel@3.5M: Transport Network (March 2018) depicts the government’s vision for Perth’s 2050 Cycling and Walking Network; and

 

·        Department of Transport – WA Bicycle Network Plan (2017).

 

City of Wanneroo Strategic and Corporate priorities: 

·        Strategic Community Plan;

·        Corporate Business Plan;

·        Place Framework; and

·        Draft Transport Strategy.

 

The draft Wanneroo Cycle Plan implementation schedule has a list of projects to be funded and delivered during 2018/19 – 2021/22:

·        Projects constructed by State Government, i.e.; freeway and rail extensions;

 

·        Projects funded by Western Australian Bicycle Network (WABN) and Road Improvement grants;

 

·        Projects constructed as part of subdivisional development;

·        Projects constructed as part of the City of Wanneroo Developer Contribution Scheme (DCP); and

·        Projects constructed as part of the City of Wanneroo Capital Works Program.

The proposed implementation plan and list of projects creates a logical framework to guide the delivery of the overall vision. The City is committed to working closely with government agencies and WALGA to secure grants and optimise network improvements arising from the State Government’s transport projects, such as the Yanchep Rail and Mitchell Freeway extension and the duplication of Wanneroo Road and Marmion Avenue.

Consultation

Administration engaged with the community, key internal and external stakeholders in March 2015. Based on the outcomes of the engagement, and the information contained in the Jacobs report, Administration has continued to refine the approach, establishing a set of guiding principles used to develop a short term implementation action plan for the next four years.  The key feedback from the community and stakeholder engagement includes:

 

·        Cyclist safety;

 

·        Education;

 

·        Training and racing facilities;

 

·        Mountain biking facilities;

·        The need to differentiate between commuting/sporting cyclists and recreational cyclist/pedestrians;

 

·        Maintenance of existing infrastructure;

 

·        Connectivity of cycle paths, including the Freeway PSP and connecting Jindalee to Yanchep;

 

•          Missing local network links in Clarkson, Merriwa and Wangara; and

 

•          Connections to train stations from Marmion Ave.

 

The draft Wanneroo Cycle Plan was presented to the City’s Roadwise Working Group and feedback received from the Group has been incorporated in the Draft Plan. As part of the ongoing review, further community consultation will be undertaken in the third year of the proposed four year plan to inform the future direction of the Wanneroo Cycle Plan. It is noted that a condensed version of the Wanneroo Cycle Plan will be developed for distribution to the community following adoption by Council.

Comment

The City has already initiated some actions in line with the original Wanneroo Cycle Plan; utilisation counts on bicycle pathways and providing pathways in accordance with the City’s Pathway Policy, noting that pathways are now considered cycling facilities under the amended Road Traffic Code.

A funding model has been developed to ensure the effective delivery of the plan while taking into consideration the competing transport priorities of the City and its capacity to deliver the cycling projects. The Wanneroo Cycle Plan potential funding sources include:

1.       Western Australian Bicycle Network Grant Funding 50/50 funding from the State Government Department of Transport and City of Wanneroo;

 

2.       Projects to be included as part of the City’s Road Improvement Grants; two thirds funded by State Government, one third funded by the City;

 

3.       Projects to be constructed as part of subdivisional land development;

 

4.       Projects to be constructed as part of the City’s Developer Contribution Scheme;

 

5.       Projects to be constructed as part of the City’s Road Resurfacing Program;

 

6.       Projects to be funded by a third party, i.e. City of Joondalup, Main Roads WA, Department of Sport and Recreation and Education or Public Transport Authority. These projects are usually included as part of State Government transport or infrastructure projects; and

 

7.       Projects to be fully funded by the City’s municipal funds.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.2  Connect walking and cycling opportunities to key destinations and distinctive places

Risk Management Considerations


Risk Title

Risk Rating

C0-023 Safety of Community

Moderate

ST-S04 Integrated Infrastructure & Utility Planning

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

The above risk/s relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate Risk register. Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

Elements of the Wanneroo Cycle Plan implementation are supported by the Pathways Policy.

Financial Implications

The Wanneroo Cycle Plan will be delivered through a combination of State Government, developer and City of Wanneroo capital projects. The exact funding allocation for each project will be listed for Council’s consideration as part of the annual budget process each year and in alignment with the Long Term Financial Plan.

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the draft Wanneroo Cycle Plan: 2018/19 to 2021/22.

 

Attachments:

1.

DRAFT Wanneroo Cycle Plan 28.11.18

18/511133

 

2.

Activity Hubs within 0 - 10km bicycle catchment areas

18/323662

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        238

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              254

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        266

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        273

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            274

 

Parks & Conservation Management

3.10  Street Tree Policy

File Ref:                                              3570 – 18/495610

Responsible Officer:                          Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 Issue

To consider the draft Street Tree Policy.

Background

At its meeting on 7 November 2016, Council considered an Item No PS03-11/16 - draft Local Planning Policy 4.10: Streetscapes (LPP 4.10) and draft Street Tree Policy and resolved to advertise the draft Street Tree Policy, refer Attachment 1, and draft LPP 4.10 Streetscapes Policy for public comment. The draft policies aim to improve the nature of streetscapes developed in the City and increase the number of trees planted on public and private land.

Detail

The draft Street Tree Policy was advertised alongside the proposed Residential Streetscapes Local Planning Policy 4.10 (LPP4.10). LPP 4.10, which is currently being reviewed in the light of the submissions made and is anticipated to be considered further by Council in early-mid 2019.

 

Advertising for the draft policy closed on 31 January 2018; and the seven submissions received are all considered to be minor in nature and do not require any modifications to the advertised version of the draft Street Tree Policy.

Consultation

The Street and Reserves Tree Policy was advertised for public comment for a period of 42 days via:

·        Advertisement in a local newspaper;

 

·        Display notice of the proposal in Council offices and on the City’s website; and

 

·        Letters to relevant stakeholders as determined by the Director Planning and Sustainability.

Comment

No major issues were identified during advertising period of the draft Street Tree Policy; it is therefore recommended that Council adopt the draft Policy without modification. 

 

The draft Street Tree Policy will guide the management of trees on City owned/managed public open spaces and road reserves, leading to more informed decisions on the retention, removal and effective management of trees by:

 

·        managing requests for pruning or removal of City trees by residents;

·        managing the illegal removal of City trees;

·        protecting existing City trees during the development process; and

·        managing the planting and replacement of trees on existing land owned/managed by the City.

 

Planting and replacement requirements will also ensure that canopy cover is maintained where trees have been removed illegally, or for valid reasons relating to risk, health and/or safety.

 

The key implication of adopting the draft Street Tree Policy will be for a minimum of one tree to be planted in the verge adjacent to every residential property in the City.  While this obviously cannot be implemented in one project, it will inform the future planning and implementation of street tree planting programs across the City and other capital works projects involving the maintenance and upgrade of street verges. Funding of these programmes will be subject to consideration through the long term financial plan, annual budgeting and service planning process.

The processes and requirements outlined in the draft Street Tree Policy are in line with industry standards, and are largely reflective of the City’s current practices.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.2    Enhanced Environment

3.2.3  Optimize retention of significant vegetation and habitat

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Once adopted by Council, the Street Tree Policy will form part of existing Council Policies

Financial Implications

The management of the draft Street Tree Policy will be accommodated within the existing Park and Conservation Management establishment.  All costs associated with the administration of the draft Policy will be submitted for approval in the annual Parks and Conservation Management operating budgets subject to Council’s annual adoption.

Voting Requirements

Simple Majority

Recommendation

That Council ADOPTS the Street Tree Policy as shown in Attachment 1

 

 

Attachments:

1.

Draft Street Tree Policy

18/424747

Minuted

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        276

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            287

 

Community & Place

Cultural Development

3.11  Potential Sites for Southern Suburbs Library

File Ref:                                              25883 – 18/474335

Responsible Officer:                          Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil

Previous Items:                                   AS03-09/16 - Southern Suburbs Library Kingsway Concept Design - Ordinary Council - 13 Sep 2016 7.00pm      

Issue

To investigate alternative sites for the location of a library/community facility in the southern suburbs of the City of Wanneroo.

Background

The development of a new library/community facility in the southern suburbs has been under consideration for some time, with the intended location being a Community Purposes site at the Kingsway Shopping Centre.

 

In 2016 the City sought submissions from architectural consultancies to submit proposals for the “Provision of Architectural Consultancy Services for Concept Design and Concept Development Services for the Proposed Kingsway Library Facility.”

 

The Kingsway Library Facility design brief sought (in part):

 

·        The design should achieve a library that will become a focal point for the community;

 

·        The facility should be an attractive, easily identifiable, contemporary and vibrant building drawing good patronage each day;

 

·        The building should push the boundaries and master the balance between provision of traditional library activities and innovative new services;

 

·        The library will provide a dedicated early learning area for children and their families to build early development through reading, playing and programs;

 

·        To cater for and attract the youth demographic, it will include a technology and art hub;

 

·        Private spaces for customers and staff incorporated for meetings, programs, presentations and quiet spaces should be incorporated; and

 

·        Space for a café tenancy of around 90sqm should be incorporated.

 

Bollig Design Group Pty Ltd was subsequently engaged to prepare concept design plans for the proposed development of a library facility at various locations within the Kingsway Shopping Centre precinct. The design outcome was to present “an architectural ‘landmark’ for the City of Wanneroo which is critical to the user, but more importantly has been designed to present a diversity of community services within a flexible environment. The library design will be architecturally and functionally innovative but flexible to accommodate change and growth but also highly visually inviting with vibrant/active spaces.”

At its September 2016 meeting, report AS03-09/16 Council resolved to:

 

1.       ENDORSE the Southern Suburbs Library Design Development with Bollig Design Group to produce design detail sufficient for a Development Application on the basis of the concept shown at Attachment 2; and

 

2.       NOTE that the commencement of design consultancy beyond Development Application is subject to the City resolution on negotiations with Tah Land Pty Ltd.

 

Updates have subsequently been provided to Council on the negotiations with Tah Land Pty Ltd. The City is currently involved in legal proceedings with Tah Land (the owner of the Kingsway Shopping Centre site) and is seeking to enforce the terms of a deed that obligated Tah Land to subdivide and transfer the Community Purposes Site to the City for the intended purpose of a library facility.

 

Nothing in the deed prevents the City from procuring an alternative site to establish a library and community facility in the area nor would undertaking such action prejudice the current legal proceedings. Considering the protracted process of litigation, Administration has undertaken preliminary investigations into alternative development sites within the South Ward that have the capacity to accommodate a new library/community facility.

Detail

Administration has commenced investigations of both City freehold landholdings and Crown Land managed by the City to identify suitable alternative sites for the proposed facility.

 

The following high level analysis criteria will assist in identifying potential sites:

 

·        Tenure – preference for Crown Land (under existing Management Order to the City);

 

·        Zoning – appropriately zoned within the City’s District Planning Scheme No. 2 (DPS2) and Agreed Structure Plan’s where applicable;

 

·        Development Status – vacant or improved (whole or portion);

 

·        Area greater than 3,000sqmtr;

 

·        Accessibility – proximity to Major Road Distribution Networks and/or Public Transport as well as proximity to residential population without a library service nearby;

 

·        Site description – topography and features;

 

·        Vegetation – potential for environmental impacts; and

 

·        Surrounds and Catchment:

o   Existing facilities adjoining site – carparks, community facilities, commercial precinct and public open space.

 

o   Catchment – residential, commercial and/or local schools.

Consultation

No external consultation has been undertaken on alternative sites at this point in time.

Comment

Given the previously identified community need for a library/community facility in the southern suburbs and the fact that development to date has not been possible within the Kingsway Shopping Centre precinct, Administration is proposing to investigate alternative sites to enable the project to proceed.

 

The integrity of the concept design components previously endorsed by Council at its September 2016 meeting will be retained in any new design/s, developed to meet specifications (e.g. shape, topography) of an alternative site/s.

 

Following the identification of a suitable alternative site/s and development of appropriate design documentation, a further report will be presented to Council for consideration.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.2  Strengthen community and customer connectedness through community hubs

Risk Management Considerations

Risk Title

Risk Rating

CO-020 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate Risk Register. Action plans have been developed to manage these risks and to improve the existing management systems.

Policy Implications

Any potential tender process will be in accordance with the City’s Purchasing Policy.

Any potential commercial lease will be in accordance with the City’s Leasing Policy.

Financial Implications

There is currently $305,345 available in the 2018/19 budget for the design documentation and approvals for a library/community facility in the southern suburbs.  In addition, the City’s 20 Long Term Financial Plan makes the following provision for the remaining stages:

 

·        2019/20               $311,249 (detailed design and tender documentation)

·        2020/21               $3.4M (construction)

·        2021/22               $3.4M (construction)

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       REQUESTS the Chief Executive Officer to investigate alternative sites for the location of a library/community facility in the southern suburbs; and

2.       REQUESTS a further report to be presented to Council once concept designs have been developed for a suitable alternative location for a library/community facility in the southern suburbs.

 

 

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            291

 

3.12  Cultural Plan 2018/19 - 2021/22

File Ref:                                              18304 – 18/502992

Responsible Officer:                          Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the draft Cultural Plan 2018/19 – 2021/22.

Background

The City’s Corporate Business Plan previously included a priority to “develop a community cultural plan to coordinate learning communities, arts, culture and heritage programs.”

The attached plan has been developed through researching trends and strategic issues at a state, national and international level, examining demographic data, and through consultation with the community to identify community aspirations, issues and priorities.

At the Ordinary Council Meeting of 13 November, item CP01-11/18 presented the following Recommendation:

That Council ENDORSES the Cultural Plan 2018/19 – 2021/22 as per Attachment 1.

A Procedural Motion was subsequently put forward and carried:

That the Motion be DEFERRED due to concerns that the performing arts have not been substantially included within the Plan and to allow time to ensure that the matters relating to performing arts are more strongly represented within the Plan.

Detail

In the context of the Cultural Plan, ‘culture’ refers to the City’s engagement with the community through the provision of cultural assets and activities aligned to arts (visual and performing), museums, galleries, libraries, community history, heritage locations and public spaces.

The City’s inaugural Cultural Plan (Attachment 1) provides a framework for arts and culture across the City, encouraging new opportunities, enhancing existing cultural assets and allocating resources to a broad range of cultural dimensions including visual arts, performing arts, heritage, identity, cultural diversity, creativity and learning. The plan sets out a strategic four year blueprint that will be achieved through the implementation of priorities, focused actions and by working with stakeholders and the community. Actions have been encompassed within the following overarching themes:

1.       A Learning Community – Collaborating with internal and external stakeholders to provide information, access to technology, opportunities to connect, stimulate new ideas and develop skills and knowledge which is responsive to local aspirations and priorities;

 

2.       A Creative Community – Collaborative work will enhance the diversity and sustainability of our local arts and cultural sector by identifying opportunities to visually enhance infrastructure and facilities in public spaces, engage our community in sensory experiences, build creative capacity and connect individuals with community groups and agencies;

 

 

3.       A Cultural Community – Raising awareness of and engagement with our cultural facilities, assets and services, identify and respond to diverse community interests and create a sense of place. Further opportunities exist to showcase our region through positioning the City of Wanneroo as a cultural tourism destination and this will be explored during the life of this plan;

 

4.       A Community that Values its Heritage – Aiming to expand our audience and participation reach, foster a sense of belonging and provide a variety of opportunities for our diverse community to access, learn from and value our local heritage. We will continue to advocate for preservation of, and make accessible, our built, natural and cultural heritage assets and facilitate activities that promote history, heritage and cultural appreciation and understanding; and

 

5.       Management of Cultural Assets – Working within our organisation, with our community and relevant stakeholders to raise awareness of the City’s cultural assets and increase access to our collections through digitization and a focus on increasing the general accessibility of these to people of all ages, abilities and cultural backgrounds in line with our Access and Inclusion and Reconciliation Action Plan aspirations.

The City actively supports cultural facilities, activities and events, and the plan provides further direction to actively collaborate and integrate with other community initiatives.

Consultation

The draft plan has been developed to align with the vision, strategies and outcomes identified in the City of Wanneroo Strategic Community Plan, informed by community feedback through a targeted engagement process. The community engagement process was comprehensive and included a balanced online community survey (via Your Say) broadly asking the cultural activities people participate in and wish to engage with, Ideas Boards located in the Wanneroo Regional Museum and Gallery, an Industry Peer survey, interviews with local teachers, and focus groups with key stakeholders including local arts practitioners and community organisations.  Feedback obtained through the engagement process has been incorporated into the draft Cultural Plan.

The draft plan has been presented to, and is supported by the Multicultural Advisory Group, Arts Advisory Committee, Heritage Services Advisory Group and the Festival and Cultural Events Committee.

Comment

The Western Australian Local Government Association outlines how Local Governments support arts and culture in their communities, through the provision of infrastructure (galleries, libraries, art and museums), events, festivals, public installations and preservation of local history and stories.

Research undertaken indicates that 79% of Local Governments are active in supporting arts and cultural activities including: library programs, arts and cultural facilities, classes, programs and events, public art and support for arts and cultural groups.

Feedback received during the recent community engagement process indicated a high level of community satisfaction with the City’s cultural events, services and activities.

The proposed Cultural Plan focuses on two key aspects:

1.       The artistic and cultural services the City will deliver with, and on behalf of our community; and

 

2.       How the City will collaborate, support and partner with community based arts and cultural organisations, schools and other stakeholders to provide a range of artistic and cultural experiences for our community.

The City continues to make a significant investment into heritage, arts, cultural activity, collections and infrastructure and this plan provides a framework to realise the benefits of this investment in meeting the community’s aspirations.

Addressing the request to more strongly represent matters relating to performing arts, the following highlights the specific additions included in the draft Cultural Plan:

·        1.2 The Plan

o   To ensure a clear understanding that arts encompasses visual and performing – “arts (visual and performing)” has been bracketed in the first of two key principles.

o   Additionally Appendix 1 – now includes definitions for both performing arts and visual arts.

·        2. Legislation and Strategic Drivers

o   Cultural Advocacy – 2.12 Australian Government Department of Communication and the Arts has been added.

o   Additionally Appendix 2 – Legislation and Strategic Drivers (Additional Information) provides further detail on the role of the Department of Communications and the Arts

·        6.1 Cultural Facilities

o   Limelight Theatre Group and facility and “a broad range of arts and cultural community groups, ranging from dance and drama to music, art and photography, being supported through accommodation within City owned facilities.”

·        6.2 Cultural Activities and Specialist Staff

o   Reference to the City staff providing popular large scale events, encompassing performing arts, such as Live in the Amphitheatre, Wanneroo Presents Concert, Retro Rewind, etc.

o   City staff work with community members and groups to facilitate access to information and funding opportunities, activate community spaces, providing opportunities to learn, connect and achieve shared goals.

o   A number of schools, both primary and senior provide opportunities through the education curriculum, events or specialist programs for students to develop visual and performing artistic talents within the school environment, or accommodated within the City’s community and cultural facilities

·        6.3 Key Statistics

·                34 arts and cultural community groups were supported through accommodation in City facilities in 2018.

 

 

·        7.1 Learning Community

o   Provision of community facilities for the accommodation of arts and cultural groups and their importance in enabling residents to engage in a diverse range of low cost creative activities, learn new skills, and connect with others.

·        7.2 A Creative Community

o   Referencing the National Arts and Health Framework endorsed in 2013 recognising that arts programs, projects and initiatives can deliver outcomes that improve physical and mental health… – with particular benefits for at risk groups.

o   City’s annual Artspoken series which provide diverse ‘test and learn’ opportunities for residents such as opera, dance, etc.

o   Theatres and dance studios referenced as environments to engage and spark creativity, inspiration, innovation and connection.

o   City has a number of dance studios and performance academies that are successful and well patronised to meet the performing arts pursuits of youth and the broader community, be it for personal, professional or social development.

·        7.3 A Cultural Community

o   Refers to the priority of fostering appreciation for different forms of cultural expression and respond to diverse community interests.

o   Information provided in relation to annual Community Funding Program which supports local groups, and the City’s sponsorship of individuals to help them attend regional, state, national and international level competitions, festivals and exhibitions.

o   In conjunction with community groups and partner agencies, will continue to explore external opportunities to enhance cultural assets and experiences for our community, through such avenues as developer contributions, Lotterywest, Department of Local Government, Sport and Cultural Industries grants, CANWA, Department of Communications and the Arts and Propel Youth Arts WA.

·        9.2 A Creative Community (Strategies and Actions – Key Priorities)

o   Identify gaps in infrastructure and services required to support and foster community participation in performing arts. This will result in a report to Council for consideration in 2019/20.

In addition to amendments to the plan, the large majority of strategies and actions are applicable across the spectrum of artistic and cultural mediums. The strategies and underlying actions reference a diversity of creative and learning opportunities provided through partnerships, engagement, collaboration, community capacity building and sustainability within the community. These will be reviewed annually to ensure they align to the City’s strategic plans and continue to reflect the needs and aspirations of the community.

The City is committed to the ongoing support of arts and culture in order to create connection to and a sense of place, promote local identity and to foster appreciation of different forms of artistic and cultural expression. The Cultural Plan aims to facilitate opportunities for participation in a diverse range of cultural activities that embrace the richness of our community’s diverse beliefs, values, life experience, interests, and forms of cultural expression. The plan provides a two-way mechanism for both City staff and community arts and cultural groups to engage with one another in a supportive and collaborative manner.

Statutory Compliance

Not applicable

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.3  Build strong communities through the strength of cultural and heritage diversity

 

“2      Economy

2.4    Places of Destination

2.4.1  Actively build on cultural heritage and distinctive identity to promote Wanneroo as a place to visit”.

Risk Management Considerations

Risk Title

Risk Rating

CO-020 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

The above risk has been identified and considered within the City’s Corporate Risk Register. It has been addressed through a community consultation process that has informed the plan to ensure a continued provision of cultural experiences for our community through delivery, facilitation and collaboration.

Policy Implications

Nil

Financial Implications

Expenditure associated with the implementation of the Year 1 actions in the Cultural Plan can be accommodated within the City’s 2018/19 operational budget.

Expenditure associated with Years 2 to 4 of the Cultural Plan will be encompassed within future budget deliberations, further supported by seeking external funding opportunities.

Voting Requirements

Simple Majority


 

Recommendation

That Council:

1.       ENDORSES the Cultural Plan 2018/19 – 2021/22 as per Attachment 1; and

2.       NOTES the action within the Plan to identify gaps in infrastructure and services required to support and foster participation in performing arts and that a report will be presented for consideration in 2019/20 on this matter.

 

 

Attachments:

1.

Cultural Plan

18/504287

Minuted

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        297

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              310

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            326

 

Communication, Marketing and Events

3.13  Sponsorship Agreements Twin Cities FM and Challenge Brass Band

File Ref:                                              7142 – 18/504614

Responsible Officer:                          Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider entering into three year sponsorship arrangements with Twin Cities FM and the Challenge Brass Band.

Background

 

Twin Cities FM

 

During the period November 2001 to August 2008, the City of Wanneroo supported the Twin Cities FM local radio station by subsidising the value of rental space for the station at the Ashby Operations Centre. While this space was formally valued at $43,294 per annum, it was leased to Twin Cities FM at $1 per annum during this time.

 

Twin Cities FM relocated from the Ashby Operations Centre to Edith Cowan University in 2008 and since that time, Council has supported Twin Cities FM with various donations totalling $25,000 to date.

 

Challenge Brass Band

 

The Challenge Brass Band have a longstanding affiliation with the City and are regular recipients of community funding and financial support via facility hire fee waivers.

 

The Band have been utilising the Wanneroo Recreation for practice for many years. To cover the cost of facility hire, the Band receive a donation from the City, in accordance with section 6.3 of the Donations, Sponsorships and Waiver of Fees and Charges Policy. The amount funded covers their use of the Wanneroo Recreation Centre and is currently $3,080 for a full year.

 

When the ground floor of the Wanneroo Community Centre became vacant in early 2018, the City sought expressions of interest to lease the space. The Band was the only community group to respond and has requested the use of the main hall for their purposes. This is at an increased fee and the current donation provided to the Band is insufficient to cover the additional cost.

 

The Band has been using the Wanneroo Community Centre on a trial basis for the past few months. It is not yet known if this facility is suitable for band practice in the longer term, due to its proximity to nearby houses. Administration will gather community feedback and work with the Band to determine appropriate solutions if required.

Detail

Twin Cities FM

 

At the September 2018 Council meeting, a donation of $10,000 to support the annual operational costs for Twin Cities 89.7 FM (trading as Wanneroo Joondalup Broadcasting Inc.) was approved. In order to optimise the benefit of the partnership and provide funding certainty to Twin Cities, it is proposed to amend the term ‘donation’ to ‘sponsorship’ and to formalise the mutual benefits through negotiation of a sponsorship agreement for a three year period commencing in 2018/19.

 

In return for a donation of $10,000 the City currently benefits from:

 

·        City logo and link on 89.7 FM website;

·        Promotion of City of Wanneroo community news and events;

·        Monthly interviews with the Mayor.

It is proposed that additional benefits to the City will be sought if the sponsorship proposal is endorsed. The City will enter into negotiations with Twin Cities FM to ensure the City receives maximum exposure through a new three year sponsorship arrangement.  The total value of the proposed sponsorship is $30,000 with $10,000 provided annually.

A formal sponsorship agreement will be developed to reflect the responsibilities of both parties if the proposal is endorsed by Council.

 

Challenge Brass Band

 

The Challenge Brass Band receives an annual facility hire fee waiver that has been ongoing for a number of years. The Band performs pro-bono 3-4 times per year at Citizenship ceremonies and receives a fee for other performances such as Australia Day Citizenship Ceremony and Civic events such as the Queen’s Baton Relay. To support the growth of the Band in the community and optimise the benefit of the partnership, a three year sponsorship arrangement commencing in 2019 is proposed.

 

The current fee waiver for the Band totals $3,080 for a full year for use of the Wanneroo Recreation Centre.   As indicated, they are currently trialling the use of the Wanneroo Community Centre, with an additional $1,205 required for the balance of 2018 to cover the increased fee.  The waiving of this additional fee is currently being considered under delegated authority.

 

Should the Band’s booking at the Wanneroo Community Centre continue for 2019, hire fees based on three and a half hours per week equates to $7,079 for the year. If they extend to four hours per week, the fee would be $8,091 for the year.  The total cost over a three year period is as follows:

 

Year

Amount

2019

$8,091.20

2020

$8,180.20*

2021

$8,270.20*

Total

$25,613

 

*Annual fee increase based on current RBA CPI forecast increase of 1.1%.

 

It is proposed that additional benefits to the City will be sought if the sponsorship proposal is endorsed.  The City will enter into negotiations with the Challenge Brass Band to ensure the City receives maximum exposure through a new three year sponsorship arrangement.  The total value of the proposed sponsorship is $25,613 allocated annually as per the table above.

 

A formal sponsorship agreement will be developed to reflect the responsibilities of both parties if the proposal is endorsed by Council.

Consultation

When Twin Cities FM were seeking the latest donation from the City, they expressed a preference for entering into a longer term sponsorship arrangement.

 

The City has consulted extensively with the Challenge Brass Band on the proposed sponsorship arrangement.

Comment

Twin Cities FM and the Challenge Brass Band contribute significantly to the cultural richness of the City. By entering into a formal sponsorship arrangement with both parties, maximum benefit can be attributed to the City for ongoing financial support to maintain their reach into the community.

 

The City has provided significant support to both organisations for a considerable period of time on an annual basis.  There is an opportunity to leverage enhanced benefits for the City and the respective organisations by having a formalised sponsorship arrangement that extends over a three year period.

 

If there is agreement by Council to enter into sponsorship arrangements with both organisations, an appropriate sponsorship agreement will be developed.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.3  Build strong communities through the strength of cultural and heritage diversity

 

Risk Management Considerations

 

Risk Title

Risk Rating

Relationship Management

Low

Accountability

Action Planning Option

Office of CEO

Manage

 

Risk Title

Risk Rating

Financial Management

Low

Accountability

Action Planning Option

Office of CEO

Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register. Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

The Donations, Sponsorships and Waiver of Fees and Charges Policy specifies that the criteria, in part, for sponsorships includes:

·        Promotes the City of Wanneroo’s mission and objectives;

·        Significant benefits to the Wanneroo community;

·        Not-for-profit or non-government organisations.

The Policy indicates that Council must determine sponsorship applications over $500.

Financial Implications

The City’s 2018/19 budget provides funding for the first year of the proposed three year sponsorship arrangements with Twin Cities FM and the Challenge Brass Band.

 

Funding to cover the 2019/20 and 2020/21 allocations for the sponsorship arrangements will need to be considered as part of the annual budget development process.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.   APPROVES a formal three year sponsorship arrangement with Twin Cities FM (trading as Wanneroo Joondalup Broadcasting Inc.) totalling $30,000, subject to negotiations to ensure the City receives maximum benefits and exposure from the arrangement;

 

2.   APPROVES a formal three year sponsorship arrangement with the Challenge Brass Band, totalling $25,613 (based on expected CPI increases) to contribute to facility hire fee waivers, subject to negotiations to ensure the City receives maximum benefits and exposure from the arrangement.

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            330

 

Community Development

3.14  Draft Regional Homelessness Plan

File Ref:                                              32240 – 18/454804

Responsible Officer:                          Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1  

Previous Items:                                   MN06-03/15 - Homelessness and Sleeping Rough in the Northern Corridor - Ordinary Council - 31 Mar 2015 7.00pm

                                                            CD02-09/15 - Interim Update on Homelessness and Sleeping Rough in the North Western Corridor - Ordinary Council - 15 Sep 2015 7.00pm

                                                            CD03-12/15 - Update on Homelessness and Sleeping Rough in the North Western Corridor - Ordinary Council - 08 Dec 2015 7.00pm      

Issue

To consider the draft Regional Homelessness Plan.

Background

At the March 2015 Council meeting, a Motion on Notice (MN06-03/15) was raised to consider and respond to homelessness and sleeping rough in the northern corridor in conjunction with the City of Joondalup. This was prompted as a result of increased homelessness, increased unemployment and housing affordability and availability pressures within the Cities of Wanneroo and Joondalup.

 

To provide further information on the impact of homelessness in the northern metropolitan region Shelter WA was commissioned by the City of Joondalup to investigate the prevalence, contributing factors and options to reduce homelessness within the City and the northern corridor. The City of Wanneroo contributed to this report as it was recognised that the report findings could provide the City with recommendations and future direction for the City’s response to homelessness.

A report was presented to the December 2015 Council meeting (CD03-12/15) outlining key findings and recommendations provided by Shelter WA. As a result of these recommendations, Council approved the development of a Regional Homelessness Plan in conjunction with the City of Joondalup (Attachment 1).

Detail

The draft Regional Homelessness Plan has been developed in partnership with the City of Joondalup. Engagement between the Cities to develop the draft Plan has consisted of:

 

·        Participation in the Joondalup Wanneroo Ending Homelessness Group (JWEHG) to understand current levels of service provision, community needs and homelessness;

 

·        Participation in Shelter WA and WA Ending Homelessness Alliance engagement and workshops; and

 

·        Consultations with community, service providers and Elected Members;

 

The vision of the Regional Homelessness Plan is to ensure that people at risk of or experiencing homelessness have the optimum opportunity to improve their circumstances. The purpose of the plan is to articulate publicly the collaborative commitment of preventing and responding to homelessness in the region.

 

The role of the City of Wanneroo is to coordinate, advocate and facilitate responses to homelessness. Three key pillars underpin the regional vision on homelessness:

 

·        Pillar One: Building  community capacity, understanding and engagement

 

·        Pillar Two: Prevention and early intervention

 

·        Pillar Three: Responding to end homelessness

 

Since 2011 the Cities of Wanneroo and Joondalup have been founding members of the JWEHG. The group were originally named Joondalup Wanneroo Homelessness Action Group (JWHAG) but after extensive consideration, the Group renamed themselves in 2018 as Joondalup Wanneroo Ending Homelessness Group (JWEHG) to align with the WA Alliance to End Homelessness and to articulate their commitment to ending homelessness, rather than managing it.  The City plays an active role in the group, which meets on a six weekly basis and is currently chaired by Red Cross. The JWEHG has welcomed the development of the Regional Homelessness Plan and an agency that will contribute to the delivery of assigned actions and policies set out in the Plan.

 

In April 2018 the Western Australian Alliance to End Homelessness (WAAEC) released a 10 year plan, The Western Australian Strategy to End Homelessness. The WA State Government Strategy on Homelessness is currently being developed by Department of Communities and is expected to be published by the end of 2018.  The State Strategy will complement and build on work already undertaken by the Western Australian Alliance to End Homelessness. In October 2018 the City attended the Department of Communities consultations to contribute to the development of the Strategy. The Draft Regional Homelessness Plan aligns with statewide policy on homelessness.

Consultation

Information and recommendations from a number of key stakeholders contributed to the development of the key three pillars that shape the Plan.

 

In October 2016 a facilitated stakeholder workshop was jointly organised by the Cities to seek input on the structure of the Plan. Not for profit organisations, businesses, charities, faith based organisations, community members, and those with lived experience of homelessness were among those who were invited to attend. In total there were 67 attendees.

 

In August 2017 a facilitated workshop took place with the Elected Members of City of Wanneroo.  A similar workshop took place a month later with the Elected Members of the City of Joondalup. The key objective of these workshops was to seek input from the Elected Members regarding the Cities’ roles in addressing homelessness.

 

The Draft Regional Homelessness Plan was circulated for consultation to the Western Australian Local Government Association (WALGA), Shelter WA, Department of Communities and members of the JWEHG. Feedback received has been very positive, in particular by Shelter WA who applauded the Cities on their collaborative approach and by WALGA who commended the Cities on their efforts in the development of the Plan.

Comment

Development of the Draft Regional Homelessness Plan and implementation of 2018/19 actions is a commitment in the City’s Corporate Business Plan.

 

Community stakeholders have indicated strong support for the development of a Regional Homelessness Plan and welcome the benefits it will bring to the ongoing collaborative effort already taking place.

 

As the Draft Plan will be applied to the region and some aspects may not apply to the Cities of Wanneroo and Joondalup in the same way, each Local Government will develop its own implementation plan that defines operational details (in addition to the actions both Cities will collaborate on) and outlines measurable outcomes for achieving the objectives and strategies in the plan. The implementation plans will be shared across both Cities to ensure alignment in the approach to servicing, working with stakeholders and delivering on actions.

 

As part of the implementation process, actions will be regularly reviewed by internal and external working groups to ensure the plan is responsive to prevailing issues and remains current in terms of providing strategies for addressing and responding to homelessness.

 

The Plan will be appropriately designed and branded once endorsed by both Cities.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

CEO

Manage

 

Risk Title

Risk Rating

CO-017 Financial Management

Moderate

Accountability

Action Planning Option

CEO

Manage

 

CO-020 Productive Communities

Moderate

Accountability

Action Planning Option

Community & Place

Manage

 


 

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Community & Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s strategic and corporate risk registers.  Action plans have been developed to manage this risk to support existing management systems

Policy Implications

A review of relevant City policies, local laws, and procedures that may have a negative effect on those experiencing homelessness is planned once the Regional Homelessness Plan is adopted. 

Financial Implications

Financial implications will be costed and considered through the City's annual budget development process.

Voting Requirements

Simple Majority

 

Recommendation

That Council ENDORSES the Regional Homelessness Plan 2018/19 – 2021/22 as per Attachment 1.

 

 

 

Attachments:

1.

DRAFT - Regional Homelessness Plan 2018/19 - 2021/22

18/256881

Minuted

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                        334

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                                                              345

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            352

3.15  Community Funding Program October 2018 Round

File Ref:                                              19964 – 18/490427

Responsible Officer:                          Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider applications from community groups requesting funding through the City's Community Funding Program October 2018 round for specified projects, activities or events.

Background

The Community Funding Program currently offers two application rounds per year, one in October and one in March.  The October 2018 round represents the first round for the 2018/19 financial year.

 

Ten applications with the following Ward distribution were received for the October 2018 round. 

Ward

Projects

Community

Events

TOTAL

South

1

1

(including one application from outside of City of Wanneroo)

2

Central

-

1

(including one Hallmark Event)

1

North Coast

3

4

(includes two Hallmark Events)

 

7

TOTAL

4

6

10

 

Four of the applications received were from first-time Community Funding applicants.

 

A summary of each application together with Administration recommendations has been attached (Attachment 1).

Detail

The Community Funding Working Group met on 14 November 2018 to review Administration’s recommendations for the Community Funding Program October 2018 round.  The Community Funding Working Group supported the recommendations as follows:

 

1.       APPROVES $3,277.30 to Brady Street Music Incorporated for the Eat, Learn, Play – Pilot Program in the City of Wanneroo from 4 February 2019 to 28 June 2019 at the Hainsworth Centre Girrawheen and the Warradale Community Centre Landsdale via Community Development Funding SUBJECT to receipt of a renewed Certificate of Public Liability Insurance from 15 October 2018 and further supporting documentation;

 

2.       APPROVES $2,695.30 to Two Rocks Yanchep Assisted Cancer Travels Inc for the TRYACT 1 Community Awareness Project 2019 from 19 January 2019 to 30 November 2019 at the Yanchep Central Shopping Centre Yanchep via Community Development Funding SUBJECT to receipt of a renewed Certificate of Public Liability Insurance from 30 May 2019;

 

 

3.       APPROVES $3,000.00 to Connect Australia for the Find Your Inner Florist Workshops from 12 April 2019 to 21 July 2019 at the Alkimos Connect Hub, Alkimos via Community Development Funding;

 

4.       APPROVES $2,570.00 to Merriwa Advisory Group auspiced by Mercy Community Services Incorporated for Indigenous Cultural Workshops from 12 April 2019 to 21 July 2019 at the Merriwa Hub Merriwa via Community Development Funding;

 

5.       APPROVES $1,118.50 to Northern Suburbs Women’s Friendship Group for an International Women’s Day 2019 Event on 7 March 2019 at the Jenolan Way Community Centre Merriwa via Community Event Funding SUBJECT to receipt of a City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 30 January 2019;

 

6.       APPROVES $1,596.93 to Quinns Calisthenics Club Inc for a Free Family Fun Day on 2 February 2019 at the Gumblossom Community Centre Quinns Rocks via Community Event Funding, SUBJECT to receipt of a City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 31 December 2018 and confirmation that Public Liability Insurance provides event coverage;

 

7.       APPROVES $2,230.00 to the Edmund Rice Centre WA for the Local Parks Community Sports Festival on 16 April 2019 at Butterworth Park Koondoola via Community Event Funding SUBJECT to receipt of a City of Wanneroo 2019 Event Application approval, a renewed Certificate of Public Liability Insurance from 31 October 2018 and further supporting documentation including support letter from City of Wanneroo Early Childhood and Youth team;

 

8.       APPROVES $8,588.72 to the Wanneroo RSL Sub-branch for the Commemoration of ANZAC Day 2019 on 25 April 2019 at the War Memorial, Memorial Park Wanneroo via Hallmark Event Funding SUBJECT to receipt of City of Wanneroo 2019 Event Application approval, a renewed Certificate of Public Liability Insurance from 30 June 2019 and further supporting documentation with the expectation that a reduced amount is requested for future events with assistance from the City to develop event planning and group self-sufficiency;

 

9.       APPROVES $9,011.97 to the Quinns Rocks RSL Sub-branch for an ANZAC Day Commemorative Service and Gunfire Breakfast on 25 April 2019, a Vietnam Veterans Day Service and Lunch on 18 August 2019 and a Remembrance Day Service and Lunch on 11 November 2019 at Tapping Way, Quinns Rocks via Hallmark Event Funding SUBJECT to receipt of satisfactory acquittal of 2018 Hallmark Event Funding, City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 30 June 2019 with an expectation that a reduced amount is requested for future events with assistance from the City to develop event planning and group self-sufficiency; and

 

10.     APPROVES $8,915.00 to the Yanchep Two Rocks RSL Sub Branch for an ANZAC Day Commemorative Service and Gunfire Breakfast on 25 April 2019 and a Remembrance Day Commemorative Service and Luncheon on 11 November 2019 at the Yanchep National Park Memorial and the Yanchep Sport and Social Club Yanchep via Hallmark Event Funding SUBJECT to receipt of a satisfactory community funding application form with supporting documentation, satisfactory acquittal of 2018 Hallmark Event Funding, City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 30 June 2019 and with an expectation that a reduced amount is requested for future events with assistance from the City to develop event planning and group self-sufficiency.

 

 

Consultation

The Community Funding Program October 2018 round was promoted through:

·        Wanneroo Link;

·        Media Releases;

·        What’s Happening;

·        City of Wanneroo website and Facebook page;

·        Brochures and flyers displayed at the Wanneroo Library Cultural Centre and across the City’s libraries, the Girrawheen Hub and Yanchep Community Centre;

·        Office of Multicultural Interests Newsletter;

·        Existing community networks and databases.

 

Over 50 community funding enquiries were received, resulting in ten submitted applications. A register of enquiries was compiled to capture the scope of projects, events and outcomes.

 

A total of twenty five community members attended three Community Funding Information Sessions which were offered as a part of the City’s winter sufficiency workshop series at the Wanneroo Library and Cultural Centre and the Girrawheen Hub as well as a session at the Alkimos Pop-Up Library.  Telephone and in-person meetings occurred with community groups that were unable to attend a workshop.

Comment

Groups with enquiries about project or activity ideas that did not satisfactorily meet community funding eligibility criteria were provided information about other City and non-City funding opportunities, including the City’s community group self-sufficiency resources. 

 

The Community Funding Policy outlines funding categories in terms of project and type of event rather than level of funding.  This has created sustainability implications for the City in its commitment to financially support delivery of key annual Community and Hallmark Events.  An example presents in the October 2018 round whereby Hallmark Event applications received are for significantly increased amounts from previous years’ requests: 

 

Year

Wanneroo RSL Sub Branch

Quinns Rocks RSL Sub Branch

Yanchep Two Rocks RSL Sub Branch

2019 events (requested in the October 2018 round)

ANZAC Day

 

 

 

 

$8,588.72

(reduced from $12,697.42 after review of some items)

 

ANZAC Day, Vietnam Veterans Day and Remembrance Day

$9,011.97

ANZAC Day and Remembrance Day

 

 

 

$8,915.00

2018 events

 

ANZAC Day

$4,580.00   Community

                   Funding

 $2,507.12  Cultural

                   Development

 

$7,087.12

 

ANZAC Day, Vietnam Veterans Day and Remembrance Day

 

$8,673.00

 

ANZAC Day, Vietnam Veterans Day, Merchant Navy Day, Battle of Australia Day and Remembrance Day

$3,549.00

2017 events

ANZAC Day

(as the Wanneroo Joondalup RSL Sub Branch

 

 

 

$4,000.00

 

ANZAC Day, Vietnam Veterans Day and Remembrance Day

 

$8,000.00

ANZAC Day, Vietnam Veterans Day, Merchant Navy Day, Battle of Australia Day and Remembrance Day

$5,422.00

 

To strive towards reaching a more manageable arrangement, each recommendation for Hallmark Event applications in this round will indicate the City’s expectation for the relevant applicant group to identify and source additional non-City funding support as a part of its 2020 onwards event planning and offer assistance to each group to develop its event planning and self-sufficiency.  This requirement will also be written into the 2019 event Community Funding Agreement.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

 

1.4.2 Strengthen community and customer connectedness through

community hubs

 

1.4.3 Build strong communities through the strength of cultural and heritage

diversity.”

Risk Management Considerations

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register.  Action plans aligned with the Community Funding Policy have been developed to manage this risk.

Policy Implications

Administration has assessed the applications against the Community Funding Policy and provided recommendations for each application.

 

The Community Funding Policy and Program Review has been postponed pending findings and recommendations of the newly-formed Community Assistance and Financial Support Working Group.  The purpose of this group is to provide strategic advice and guidance with regard to the development of process and other improvements, to facilitate community support and financial assistance for the betterment of community outcomes. The Community Funding Policy review will be influenced as part of this work.

 

In the interim, the following changes are recommended to Categories C and D of the Community Funding Policy, which are offered for three and five-year management periods respectively:

 

·        Category C Hallmark Events has been offered annually for the previous two years pending the outcome of the policy review and it is proposed that this category continues to be offered annually pending the findings and recommendations of the newly-formed Community Assistance and Financial Support Working Group.

 

·        The final year for the five-year management period for delivery of Category D Christmas Community Celebration Events is 2018 and it is proposed that this category is offered annually pending the findings and recommendations of the newly-formed Community Assistance and Financial Support Working Group.

Financial Implications

It is noted that a total amount of $43,003.72 is recommended for distribution to ten community funding applicant groups. 

 

Following is a breakdown of funding requested in the ten submitted applications:

 

Category

No. of Applications

% Value

$ Value requested by applicants

A – Community Development Funding

4

27%

$11,542.60

B – Community Event Funding

3

11%

 $4,945.43

C – Hallmark Event Funding

3

62%

$26,515.69

TOTAL REQUESTED

10

100%

$43,003.72

 

The Community Funding Program October 2018 round is funded through the 2018/2019 adopted budget for Community Funding GL account 717253-1205-316.

 

Annual Community Funding Budget 2018/19

$90,000.00

Less 2018/19 expenditure/commitments to-date:

2018 Community Celebration Christmas Event (Category D)

 

 

 $9,569.10

Balance remaining for Community Funding in 2018/19

$80,430.90

Less value of Administration recommendations for October 2018 round

$43,003.72

Balance available for March 2019 round

$37,427.18

 

 

 

 

It is important to note that the October 2018 round of community funding has been successful in leveraging $146,809.44 for community benefit from participating groups and supporters.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       APPROVES the Community Funding Policy Review being presented to Council pending findings and recommendations of the newly-formed Community Assistance and Financial Support Working Group;

2.       APPROVES Community Funding Program Categories C and D of the Community Funding Policy being offered annually pending the Community Funding Policy Review;

3.       APPROVES $3,277.30 to Brady Street Music Incorporated for the Eat, Learn, Play – Pilot Program in the City of Wanneroo from 4 February 2019 to 28 June 2019 at the Hainsworth Centre Girrawheen and the Warradale Community Centre Landsdale via Community Development Funding SUBJECT to receipt of a renewed Certificate of Public Liability Insurance from 15 October 2018 and further supporting documentation;

4.       APPROVES $2,695.30 to Two Rocks Yanchep Assisted Cancer Travels Inc for the TRYACT 1 Community Awareness Project 2019 from 19 January 2019 to 30 November 2019 at the Yanchep Central Shopping Centre Yanchep via Community Development Funding SUBJECT to receipt of a renewed Certificate of Public Liability Insurance from 30 May 2019;

5.       APPROVES $3,000.00 to Connect Australia for the Find Your Inner Florist Workshops from 12 April 2019 to 21 July 2019 at the Alkimos Connect Hub, Alkimos via Community Development Funding;

6.       APPROVES $2,570.00 to Merriwa Advisory Group auspiced by Mercy Community Services Incorporated for Indigenous Cultural Workshops from 12 April 2019 to 21 July 2019 at the Merriwa Hub Merriwa via Community Development Funding;

7.       APPROVES $1,118.50 to Northern Suburbs Women’s Friendship Group for an International Women’s Day 2019 Event on 7 March 2019 at the Jenolan Way Community Centre Merriwa via Community Event Funding SUBJECT to receipt of a City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 30 January 2019;

8.       APPROVES $1,596.93 to Quinns Calisthenics Club Inc for a Free Family Fun Day on 2 February 2019 at the Gumblossom Community Centre Quinns Rocks via Community Event Funding, SUBJECT to receipt of a City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 31 December 2018 and confirmation that Public Liability Insurance provides event coverage;

9.       APPROVES $2,230.00 to the Edmund Rice Centre WA for the Local Parks Community Sports Festival on 16 April 2019 at Butterworth Park Koondoola via Community Event Funding SUBJECT to receipt of a City of Wanneroo 2019 Event Application approval, a renewed Certificate of Public Liability Insurance from 31 October 2018 and further supporting documentation including support letter from City of Wanneroo Early Childhood and Youth team;

10.     APPROVES $8,588.72 to the Wanneroo RSL Sub-branch for the Commemoration of ANZAC Day 2019 on 25 April 2019 at the War Memorial, Memorial Park Wanneroo via Hallmark Event Funding SUBJECT to receipt of City of Wanneroo 2019 Event Application approval, a renewed Certificate of Public Liability Insurance from 30 June 2019 and further supporting documentation with the expectation that a reduced amount is requested for future events with assistance from the City to develop event planning and group self-sufficiency;

11.     APPROVES $9,011.97 to the Quinns Rocks RSL Sub-branch for an ANZAC Day Commemorative Service and Gunfire Breakfast on 25 April 2019, a Vietnam Veterans Day Service and Lunch on 18 August 2019 and a Remembrance Day Service and Lunch on 11 November 2019 at Tapping Way, Quinns Rocks via Hallmark Event Funding SUBJECT to receipt of satisfactory acquittal of 2018 Hallmark Event Funding, City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 30 June 2019 with an expectation that a reduced amount is requested for future events with assistance from the City to develop event planning and group self-sufficiency; and

12.     APPROVES $8,915.00 to the Yanchep Two Rocks RSL Sub Branch for an ANZAC Day Commemorative Service and Gunfire Breakfast on 25 April 2019 and a Remembrance Day Commemorative Service and Luncheon on 11 November 2019 at the Yanchep National Park Memorial and the Yanchep Sport and Social Club Yanchep via Hallmark Event Funding SUBJECT to receipt of a satisfactory community funding application form with supporting documentation, satisfactory acquittal of 2018 Hallmark Event Funding, City of Wanneroo 2019 Event Application approval and a renewed Certificate of Public Liability Insurance from 30 June 2019 and with an expectation that a reduced amount is requested for future events with assistance from the City to develop event planning and group self-sufficiency.

 

 

Attachments:

1.

Summary of Applications October 2018 round

18/495525

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 04 December, 2018                            388

 

Corporate Strategy & Performance

Business & Finance

3.16  Financial Activity Statement for the Period Ended 31 October 2018

File Ref:                                              30723V06 – 18/479389

Responsible Officer:                          Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       6         

Issue

To consider the Financial Activity Statement for the period ended 30 October 2018.

 

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit. For the 2018/19 financial year the statement of financial activity will be presented by nature and type.

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances. For the 2018/19 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.

Detail

Summary

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

Result from Operations


 

Capital Program

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

Result from Operations

Capital Program Progress

Investment Portfolio Performance

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)         Current month comparison of Actuals to Budgets, and

b)         Period to date and end of year comparison of Actuals to Budgets.

Total Comprehensive Income

Revenues

Note 1        The favourable variance is due to interim Rates of $517k being received in October 2018. This Income has been equally budgeted ($195k per month) throughout the financial year whereas the majority of Interim Rates notices have been issued in October.

Note 2        The favourable variance relates to first quarter Department of Fire and Emergency Services (DFES) grant $80k received in October 2018.

Note 3        The favourable result is mainly due to the higher than expected animal registrations for the month of October 2018 by $105k and higher application License Permit Fees than anticipated by $68k. These were offset by lower use of entry fee income at various city facilities as well as property licence income.

 

Note 4        Penalty interest late payment of Rates is $188k higher than budgeted amount of $120k.

 

Expenses

Note 5        Employee costs resulted in a balanced position.

Note 6        The unfavourable variance (-$471k) is mainly a result of increased requirements of maintenance work for City parks and road residential lands for the month of October 2018 which being partially offset by favourable variance ($123k) in Consultancy Fee expenses.

 

 

Note 7        October 2018 resulted in a favourable variance through reductions in Gas usage ($11k) due to renovations of swimming pools at Aquamortion and reductions in telephone expenses ($13k) as result of various initiatives relating to digital phone systems and mobile phones.

Note 8        Interest expenses comprise the WA Treasury Corporation loan drawn in 2006/07 and the Commonwealth Bank loan drawn in 2016/17.

 

Note 9        Insurance expenses for the month of October 2018 was unfavourable due to premium adjustment for prior year (2017/18) associated with new buildings and improvements.

Other Revenue & Expenses

Note 10      Non-Operating Grants, Subsidies & Contributions

Month - (Actual $1.4m, Revised Budget $362k)

The favourable variance relates to receipts of two direct Grants from Main Road relating to Mirrabooka Avenue, Darch/Landsdale – Upgrade $953k and Pinjar Road, Banksia Grove $253k - Construct four lane dual carriageways from Blackberry Drive to Joondalup Drive Dual Carriageway.

Year to Date – (Actual $3.5m, Revised Budget $5m)

The unfavourable variance relates to the delay in receipting $533k of the State Grant relating to Upgrades to Alexander Heights Adult Day Care Centre (PR-4025) and $766k of the Federal Government Grants for Renewal of various transport infrastructure asset on a priority basis (PR-1087).

 Note 11     Contributed Physical Assets

                   Month – (Actual $0.0m, Revised Budget $0.0m)

No variance noted for the month of October as the Budget was allocated quarterly and actual recognition is recorded on an ad hoc basis (As and when assets are handed over to the City).         

Year to Date – (Actual $0.0m, Revised Budget $10.0m)

The unfavourable variance relates to the recognition of contributed assets as the Budget was allocated quarterly and actual recognition is recorded on an ad hoc basis (As and when assets are handed over to the City).

 

 Note 12     Profit / Loss on Asset Disposals

Month - (Actual $79k, Revised Budget $97k)

The unfavourable variance in October 2018 is due to accrued profits of only $79k on Tamala Park Regional Council (TPRC) Land sales compared to the Budget of $97k.

Year to Date – (Actual $410k, Revised Budget $389k)

The monthly TPRC accrual in October 2018 was incorrectly overstated by $40k resulting in a favourable outcome. This will be corrected in month of November 2018.

Note 13      Town Planning Scheme (TPS) Revenues

Month - (Actual $857k, Revised Budget $1.6m)

The unfavourable result is due to the following two major projects with TPS,

TPS - East Wanneroo - Cell 5 Lot 201 Pollino WAPC154343- 8lots - Delayed due to land clearing.

TPS - East Wanneroo - Cell 9 lots 26 Development of Salita Estate was delayed due to unforeseen circumstance.

Year to Date – (Actual $2.5m, Revised Budget $3.0m)

Town Planning Scheme income is lower than Budgeted. This is a result of delays in major projects across various Cells.

Note 14      Town Planning Scheme (TPS) Expenses

Month - (Actual $990k, Revised Budget $2.8m)

Acquisition of Public Open Space (POS) Lot 13 Kingsway relating to Cell 8 has not progressed as expected to occur in October 2018.

Year to Date – (Actual $862k, Revised Budget $3.3m)

As a result of the delay in Acquisition of Public Open Space (POS) Lot 13 Kingsway relating to Cell 8, year to date actual expenses are lower than budgeted. 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Note 1 - Net Current Assets

When compared to the opening position Net Current Assets have increased by $115.8m which is predominately the impact of Rates and Waste Service Fees having been levied in July 2018.

Within the Current Assets, the Current Receivables of $84.2m are mainly comprised of collectable Rates and Waste Service Fees debtors of $78.1m. The majority of the remaining balance in Current Receivables relates to Emergency Services Levy collections of $2.7m.

Note 2 - Non-Current Assets

Non-Current Assets in October 2018 have decreased by $652k from June 2018 actuals (Estimated). The movement is the recognition of $13.47m accumulated depreciation being offset by an increase of $12.49m in capital related works in progress.

Within the Non-Current Assets, Receivables largely relate to Deferred Pensioner Rebates of $3.0m being funds that cannot be collected until the Pensioner ceases to reside at the Rateable property.

Note 3 - Non-Current Liabilities

Non-Current Liabilities at October 2018 have increased by $116k attributed to changes in provision balances relating to long service leave. The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan makes up 98% of total Non-Current Liabilities.


 

FINANCIAL PERFORMANCE INDICATORS

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport & Cultural Industries status at the beginning of the financial year, and year to date figures (where relevant). 

Assets Sustainability Ratio is below the benchmark because a large percentage of the City's assets are in new to very good condition with approximately 85% of the total asset base at or below condition 2 (a rating of ‘0’ represents a new asset and a ‘10’ represents an asset that has failed). Less than 1% of the asset base is at or above condition 8, which represents assets that require intervention.

With the City's current mix of old and new assets and continued high growth, a lower than average ASR is expected, and the current condition of assets and level of renewal expenditure confirms this position. As the stock ages and renewal expenditure incrementally increases the ratio should increase, however continued growth may keep it relatively lower than the industry standard.

A green highlight is used where the minimum standard is met or exceeded. Highlighted in red are below the standard for financial year ended 30 June 2018.

 

 

Note 1 - Current Ratio

The Standard has not been met primarily as a result of the internal restrictions of municipal funds. Most of the municipal funds are kept in special purpose cash backed Reserves.

 

Note 2 - Asset Sustainability Ratio

The Department of Local Government, Sport and Cultural Industries Asset Management Framework and Guidelines publication provides the following explanation in respect to the Asset Sustainability Ratio (ASR):

"If capital expenditure on renewing or replacing assets is at least equal to depreciation on average over time, then the local government is ensuring the value of its existing stock of physical assets is maintained. If capital expenditure on existing assets is less than depreciation then, unless a local government’s overall asset stock is relatively new, it is likely that it is underspending on renewal or replacement."

A large percentage of the City's assets are in new to very good condition with approximately 85% of the total asset base at or below condition 2 (a rating of ‘0’ represents a new asset and a ‘10’ represents an asset that has failed). Less than 1% of the asset base is at or above condition 8, which represents assets that require intervention.

With the City's current mix of old and new assets and continued high growth, a lower than average ASR is expected, and the current condition of assets and level of renewal expenditure confirms this position. As the stock ages and renewal expenditure incrementally increases the ratio should increase, however continued growth may keep it relatively lower than the industry standard.

Taking a long term outlook, the level of asset stock and renewal demand necessitates the development of strategies to address the future impact and ensure that the City can continue to grow and maintain its assets in a financially sustainable manner. Given that renewal expenditure is lower than the depreciation being charged and that certain years’ experience significant spikes in demand, a specific Asset Renewal Reserve has been established.

CAPITAL PROGRAM

The current status of the Capital Program is summarised by Sub-Program in the table below.

As at 31 October 2018 the City has spent $12.9m, which represents 15% of the $85.4m Budget. The City had $16.3m of committed expenditure at the end of October. The combined actual spend and commitments total $29.2m or 34.2% of the Revised Budget.

During the calendar month of October 2018 $4.2m was spent. Details of significant Actual expenditure for the month of October are included in Attachment 3.

To further expand on the Capital Works Program information above, updates in key capital projects are selected to be specifically reported on, is provided in the Top Capital Projects attachment to this report (Attachment 4).

Capital Changes

The following changes are proposed to be made to the 2018/19 Capital Works budget.

PR-4150 Wanneroo Aquamotion pool re-tiling works.

An original project budget of $806,000 was approved in the 2018/2019 budget for the completion of this project. This budget was subsequently revised to $1,454,000 to cover the tender sum price, refer Council report CP08-08/18. An additional amount of $400,000 is being sought as a result of additional costs relating to the removal of the failed existing render on the indoor main and leisure pools, application of new render and contingencies associated with the pool shells.

 

It is proposed that the additional project amount of $400,000 be funded from the Asset Renewal Reserve.

PR-4170 Royal James Park Jindalee – Install limestone track.

An additional $20k is required due to the final estimate from Western Power for service relocation being higher than expected. The additional funds will be sourced from savings from PR-2089 Banksia Grove conservation area – Environmental offset project where the maintenance work is expected to cost less than anticipated.

PR-1680 Install limestone pathways – Various locations.

An additional $17,000 is required to complete the works with higher quality product used to improve durability and user safety. The additional funds will be sourced from savings in PR-3003 Hester Avenue, Clarkson – Street landscaping, where a change in the street landscaping design to not incorporate tube-stock, reduced the cost of implementation.

INVESTMENT PORTFOLIO (Attachment 5)

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in the following highly secured investments in Australian Dollars:

1.         Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding three years;

2.         Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

As at the end of October 2018, the City holds an investment portfolio (cash & cash equivalents) of $432.6m (Face Value), equating to $436.8m inclusive of accrued interest.  The City’s year to date investment portfolio return has exceeded the Bank Bill index benchmark by 0.78% pa (2.67% pa vs. 1.89% pa), however it is noted that Interest Earnings were budgeted at a 2.50% yield.

All investments undertaken have been to provide the City with the most effective return whilst also adhering to the internal investment policy.

RATE SETTING STATEMENT (Attachment 6)

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/ (Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/ (Deficit) will balance to the reconciliation of Net Current Assets Surplus/ (Deficit) Carried Forward (detailed below).

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

As per item 2 in Background, comments on material variances have been provided.

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·          Green >+10%,

·          Orange <+/-10%, and

·          Red >-10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·          Accounting Policy;

·          Strategic Budget Policy; and

·          Investment Policy.

Financial Implications

As outlined above and detailed in Attachments 1 – 5

Voting Requirement

Absolute Majority

 

Recommendation

That Council;-

1.      RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 30 September 2018, consisting of:

          a)      October 2018 YTD Actuals;

          b)      October 2018 YTD Statement of Financial Position and Net Current Assets; and

          c)      October 2018 YTD Material Financial Variance Notes

 

2.       APPROVES BY ABSOLUTE MAJORITY the following changes to the 2018/19          Capital Works budget:     

Number

From

To

Amount

Description

A

Asset Renewal Reserve

PR-4150 Wanneroo Aquamotion pool re-tiling works

$400k

To undertake additional works identified during the construction works currently in progress.

B

PR-2089 Banksia Grove conservation area – Environmental offset project

PR-4170 Royal James Park Jindalee

$20k

Due to the final estimate from Western Power for service relocation being higher than expected.

C

PR-3003 Hester Avenue, Clarkson – Street landscaping

PR-1680 Install limestone pathways

$17k

To complete the works with higher quality product used to improve durability and safety.

 

 

Attachments:

1.

Statement of Comprehensive Income October 2018

18/485514

Minuted

2.

Statement of Financial Position October 2018

18/485520

Minuted

3.

Significant Capital Expenditure October 2018

18/485522

Minuted

4.

Top Projects - October 2018

16/151914[v31]

Minuted

5.

Investment Report October 2018

18/485528

Minuted

6.

Rate Setting Statement October 2018

18/485530

Minuted

 

 

 

 

 


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Transactional Finance

3.17  Review of the Long Term Financial Plan 2019/20-2038/39 and 20 Year Capital Works Program

File Ref:                                              36171 – 18/505934

Responsible Officer:                          Operations Manager Business & Finance

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To outline the development of the Long Term Financial Plan 2019/20-2038/39 (LTFP) and 20 Year Capital Works Program

Background

The 2018/19 Integrated Planning & Reporting (IPR) development process commenced early in 2018 with a series of workshops with Elected Members.  There were six workshops, with the subsequent adoption of the City’s Budget on the 26 June 2018.  Two additional workshops were held on the 4 September 2018 and 30 October 2018 to review the Long Term Financial Plan and discuss the Long Term Capital Works Program.  These workshops focused on the assumptions and parameters of the 20 Year Long Term Financial Plan. 

 

The October 2018 workshop considered two scenarios which provided a view of the impact of rating strategies and cost assumptions on the City’s operating result.  Upon discussion the Elected Members agreed that the 2019/20 LTFP should be based on a balanced approach scenario, referred to as Scenario 1, designed at keeping operating results within a targeted range.  Rates increases for this scenario were within the range of CPI +0.5% to CPI +1.0%, and cost increases within the range of CPI to CPI +2.5%.  Reflecting this prudent approach the municipally funded capital works program for the first four years of the plan was set within the range of $23m to $30m.  The capital works plan incorporated key strategic projects and took into account the Active Reserves Masterplan.

Detail

The Draft Long Term Financial Plan (Attachment 1) uses the 2018/19 Budget to reflect the current financial position (‘the baseline”).  The estimates for future years use this baseline as the starting point and then projects future years using assumptions from a variety of sources including:

 

·        City Strategy and Planning documents

·        Capital Works Programs

·        Asset Management Plans

·        id forecast

·        State and Federal Budgets

·        Economic Forecasts from WA Treasury Corporation and WALGA

 

These assumptions are recurring and have an ongoing impact more so than one-off capital expenditures.  However, the most important set of inputs to the plan are the City’s Strategic Community Plan, Corporate Business Plan, and Capital Works Program. 

 

The variables have been adjusted to enable the City to present a stable financial result which provides the community services and required capital works over the next 20 years.  To achieve this result a realistic Rating scenario has been developed which adjusts Rates within an acceptable range to achieve the desire outcome. 

The supporting narrative has been updated in the Long Term Financial Plan to reflect these changes.  Consideration has also been given to ensure compliance with the Local Government Act 1995, Sections 6.34 (a) and (b) that the proposed rating strategy is within the limit on income from general rates of not less than 90% or more than 110% of the budget deficiency.

 

The following assumptions form the basis upon which this Long Term Financial Plan has been constructed:

General

•        This Plan covers a period of 20 years.

 

Variables

All escalation, inflation and growth factors and percentages used in this model are summarised in the ‘Variables’ report.

Population Growth                  The population forecasts by .id Forecast have been applied from year 2022/23 (year 4) with moderate growth set at 2.0%-2.25% in the first three years.

Consumer Price Index -

(CPI)                                       Department of Treasury have provided forecast data up to 2021/22. Perth CPI was forecasted to gradually increase to 2.0% in 2019/20, then to 2.5% in the following years. We have used 2.5% throughout as this rate is used to determine: Operating Grants, Subsidies and Contributions, Fees and Charges, Other Revenue, Insurance, and Other Expenditure.

Rates Base                            Based on the current Rate increase for 2018/19 of 2.49%, with future increases set to CPI + 0.5% to 1%. This is based on a balanced approach to achieve either a small operating surplus or a minimal deficit.

Rates Growth                         Based on the population growth forecast as stated by id Forecast, which has been recently updated to reflect current conditions. 

Waste Fee                              In 2018/19 the City separated Waste from Rates and introduced three Waste Service Fees:

                                               Residential Properties - $410;

                                               Pensioner Owned Residential Properties (above minimum Rates $971 to $1,382) $365; and

Pensioner Owned Residential Properties (up to minimum Rates of $971) $312.

Operating Grants etc.            Based on the Perth CPI figures as quoted above.

Fees and Charges                 Based on the Perth CPI figures as quoted above.

Interest Yield                          Based on the current yield at 2.75% for the first two years increasing to 3.0% from 2021/22 (year 3) for the life of the Plan as economic indicators and market expectations point towards  interest rate increase in the next 1-2 years.

Other Revenue                      Based on the Perth CPI figures as quoted above.

Employee – Establishment    The City has four Enterprise Agreements and three are due to expire in the first half of 2019 calendar year with negotiations for new agreements commenced in November 2018. For the projected years the current CPI index rate is  applied with the exception of 2021/22 to 2025/26 where CPI index rate + 0.5% is applied to account for the proposed Superannuation Guarantee increases from 9.5% to 12%.

Employee – Growth               It is intended to minimise growth of employee numbers by funding improvements to technology, whilst taking into consideration the City’s expansion including new facilities. With the intention of minimising growth in employee numbers, this has been set at 0.5% every year for the first seven years and 1.0% for the rest of the LTFP life with the exception of 2032/33 (year 14) which has been set at 2.0% due to the opening of a new Regional Library.

Materials & Contracts            Based on the current CPI index rate.

Materials & Contracts

– Asset Growth                      Calculation of historical data has shown that the increase in maintenance and other materials costs has been consistently at CPI + 0.5% to 2.0%. 

Utility Charges                        With regular annual increases in Government charges, plus consistent increases in City growth, the variable has been kept at 10% for the first 10 years of the LTFP.  This is also consistent with past trends.  However from Years 11 to 20 the rate has been decreased to 7.5% based on future initiatives that will be implemented by the City.

Depreciation                           Is calculated from current asset values and future assets from the capital works program. 

Insurance                               Based on the Perth CPI figures as quoted above.

Other Expenditure                  Based on the Perth CPI figures as quoted above.

Consultation

This document has been prepared in consultation with the Executive Leadership Team and the Elected Members.

Comment

It is anticipated that the Draft 20 Year Long Term Financial Plan and associated 20 Year Capital Works Program will provide some clarity for the long term financial sustainability of the City and present the community with a timeframe of when major capital projects are likely to occur.  Through the review of this report and its supporting documents and any subsequent discussions, the Long Term Financial Plan will be prepared for adoption by Council on the 11 December 2018.

Statutory Compliance

As per the Department of Local Government, Sport and Cultural Industries guidance notes and the Integrated Planning & Reporting Framework.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

 

 

Risk Management Considerations

Risk Title

Risk Rating

Strategic Community Plan

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Integrated Reporting

Low

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

Financial Management

Low

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Strategic Asset Management

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

Policy Implications

This report and attachments are aligned to the guidelines identified with the Strategic Budget Policy.

Financial Implications

As outlined in the attachment to this report.

Voting Requirements

Absolute Majority

 

Recommendation

That Council APPROVES BY ABOULTE MAJORITY the Long Term Financial Plan 2019/20-2038/39 as detailed in Attachment 1.

 

 

Attachments:

1.

2019-20 20 Year Long Term Financial Plan

18/512338

Minuted

  


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