Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

 

 

 

BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers, Civic Centre, Dundebar Road, Wanneroo

on 25 June, 2019 commencing at 6:00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


COMMONLY USED aCRONYMS AND THEIR mEANING

Acronym

Meaning

 

 

ABN

Australian Business Number

 

 

ACN

Australian Company Number

 

 

Act

Local Government Act 1995

 

 

CBP

City of Wanneroo Corporate Business Plan

 

 

CHRMAP

Coastal Hazard Risk Management & Adaption Plan

 

 

City

City of Wanneroo

 

 

CPI

Consumer Price Index

 

 

DBCA

Department of Biodiversity Conservation and Attractions

 

 

DFES

Department of Fire and Emergency Services

 

 

DOE

Department of Education Western Australia

 

 

DOH

Department of Health

 

 

DPLH

Department of Planning Lands and Heritage

 

 

DPS2

District Planning Scheme No. 2

 

 

DLGSCI

Department of Local Government, Sport and Cultural Industries

 

 

DWER

Department of Water and Environmental Regulation

 

 

EPA

Environmental Protection Authority

 

 

GST

Goods and Services Tax

 

 

JDAP

Joint Development Assessment Panel

 

 

LTFP

Long Term Financial Plan

 

 

MRS

Metropolitan Region Scheme

 

 

MRWA

Main Roads Western Australia

 

 

POS

Public Open Space

 

 

PTA

Public Transport Authority of Western Australia

 

 

SAT

State Administrative Tribunal

 

 

SCP

City of Wanneroo Strategic Community Plan

 

 

WALGA

Western Australian Local Government Association

 

 

WAPC

Western Australian Planning Commission

 


CITY OF WANNEROO Elected Members' Briefing Session 25 June, 2019                                                               I

 

 

Briefing Papers for Tuesday 25 June, 2019

CONTENTS

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

Strategic Land Use Planning & Environment  1

3.1                         Consideration of the Draft Wanneroo Town Centre - Activity Centre Plan No. 90  1

Approval Services  142

3.2                         Proposed Amendment No. 2 to the Alkimos - Eglinton District Structure Plan No. 18  142

3.3                         DA2019/465 - Change of Use to Take-Away Food Outlet at Lot 2006 (54) Langford Boulevard, Madeley  166

Assets  176

Asset Operations & Services  176

3.4                         Petition PT01-06/19 - Request to Provide a Footpath on the South Side of Kevo Place, Landsdale  176

3.5                         Petition PT01-05/19 - Request Access to Connolly Drive from Kingsbridge Boulevard from Butler IGA Carpark  180

Infrastructure Capital Works  201

3.6                         Tender No 19045 - Construction of Belhaven Park Sports Amentities Building  201

3.7                         Tender No 19082 - Construction of Shelvock Park Sports Amentities Building  211

Assets Maintenance  220

3.8                         Fleet Services Enterprise Agreement  220

Community & Place  222

Community Service Delivery  222

3.9                         Draft Social Strategy  222

Community Facilities  247

3.10                      Central Ward Dog Park - Outcome of Community Consultation and Concept Approval  247

3.11                      Splendid Park Skate Park - Community Consultation Outcomes  269

Communication, Marketing and Events  286

3.12                      Draft Communications Strategy 2019/20 - 2022/23  286

Corporate Strategy & Performance  306

Business & Finance  306

3.13                      Financial Activity Statement for the period 31 May 2019  306

Transactional Finance  333

3.14                      Warrant of Payments for the Period to 31 May 2019  333

Council & Corporate Support  395

3.15                      Donations to be Considered by Council - July 2019  395

3.16                      Appointment of Delegates to Mindarie Regional Council  405

Chief Executive Office  410

Item  4_____ Motions on Notice_ 410

4.1                         Cr Domenic Zappa – Motion on Notice - Community Art at Sump Sites  410

Item  5_____ Late Reports_ 414

5.1                         Adoption of Amendment No. 171 to District Planning Scheme No. 2 – Strata Lot 7 (20) Prindiville Drive, Wangara – Additional Use  414

5.2                         Three Bin Kerbside Collection System   414

Item  6_____ Public Question Time_ 414

Item  7_____ Confidential_ 414

Item  8_____ Date of Next Meeting_ 414

Item  9_____ Closure_ 414

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                      1

Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

Strategic Land Use Planning & Environment

3.1    Consideration of the Draft Wanneroo Town Centre - Activity Centre Plan No. 90

File Ref:                                              2948 – 19/39630

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5

Previous Items:                                   PS01-12/18 - Draft Wanneroo Town Centre - Activity Centre Plan No. 90 - Ordinary Council - 11 Dec 2018 5.30pm       

Issue

To consider submissions on the proposed Wanneroo Town Centre – Activity Centre Plan No. 90 (ACP), to determine the modifications required and its acceptability to forward to the WAPC for endorsement.

Background

The Wanneroo Town Centre (WTC) is the historic and civic heart of the City and is undergoing a period of growth and revitalisation. The WTC is diverse, the southern area is characterised by a mix of older buildings along with newer development such as the Wanneroo Central Shopping Centre, Wanneroo GP Super Clinic, and the Wanneroo Library and Cultural Centre. The northern area includes the Wanneroo Civic Centre, St Anthony’s School and a large parcel of land that remains undeveloped due to the poultry farm buffer.

 

The WTC is a secondary activity centre, one of four such existing and future centres in the City (the others being Alkimos, Two Rocks and Clarkson). Secondary centres share similar characteristics with higher level strategic metropolitan centres (such as Joondalup and Yanchep) but serve smaller catchments and offer a more limited range of services, facilities and employment opportunities. These centres perform an important role in the City’s economy, and provide essential services to their catchments.

 

On 12 December 2017, the City appointed consultants to undertake a review of the Town Centre’s local planning framework. This included a review of the Wanneroo Town Centre - Agreed Structure Plan No. 23 (ASP 23) and Local Planning Policy 5.2 – Wanneroo Town Centre (LPP 5.2), which together form the statutory framework for the ongoing development of the Centre.

 

The current local planning framework is outdated and inconsistent with the contemporary planning practice and the requirements of the WAPC’s Structure Plan Framework. As such, the ACP was prepared in accordance with State Planning Policy 4.2 – Activity Centres for Perth and Peel (SPP 4.2), in particular the Policy’s Model Centre Framework. Additionally, reference was made to the City’s Local Planning Policy 3.2 Activity Centres to provide a framework for the development of and activation of the WTC.

 

Council, at its meeting on 11 December 2018, resolved to publically advertise the ACP without modification.

Detail

The proposed ACP establishes a comprehensive planning framework which will guide the long-term future development of a vibrant, progressive and prosperous town centre which will act as a focal point for business and community activity in the Wanneroo region. It comprises 86.6 ha of land and is zoned Centre under the City’s DPS2 A location plan is included in Attachment 1.

 

The ACP shown in Attachment 2 is prepared under Part 5 of the deemed provisions of DPS2, and has been prepared in a manner and form as outlined in SPP 4.2 and the WAPC’s Structure Plan Framework. Accordingly, the proposed ACP is divided into two main parts:

 

·          Part One - includes the implementation section which comprises land use and built form provisions; and

·          Part Two - provides explanatory and background/supporting information.

 

The purpose of the ACP is to facilitate the redevelopment of the WTC by providing a high level plan that describes, graphically illustrates, and spatially articulates the future built form and allocation of land uses. It also considers the provisions of transport and access networks, public open space, design principles, and development controls (such as building height, residential density, car parking and setbacks) to support decision-making in relation to subdivision and development. The key elements of the proposed ACP are:

 

Urban Form:

 

·          Prescribes development standards for non-residential and mixed- use development to create a high quality built form;

·          Introduces increased building heights and development intensity in appropriate locations to cater for future employment and service needs and to promote the identity and sense of place of the centre; and

·          Introduces medium residential densities (R60 to R100) at the periphery of the town centre with higher densities (R-AC3 to RAC-1) being located in the heart of the centre.

Traffic:

 

·          Lays the foundation and provides sufficient development intensity and land use diversity to support future high frequency public transport by identifying two indicative transit node location options;

·          Establishes/reinforces key pedestrian and cycling connections; and

·          Creates an attractive and vibrant main street which extends along Rocca Way and Conlan Avenue by requiring a pedestrian friendly, tree lined, slow traffic speed environment with development fronting onto it.

 

Land Use:

 

·          Introduces Commercial and Mixed Use zones that can cater for a wide range of land uses appropriately located near infrastructure;

·          Introduces a Civic and Cultural zone to cater for community and education facilities;

·          Increases the future range and quality of employment opportunities though a diverse land use mix to support the local economy; and

·          Lays the foundation for the future development of the undeveloped northern portion of the centre.

 

Vegetation:

 

·          Identifies areas of significant vegetation worthy of protection in the form of public open space; and

·          Retains significant trees in both public and private land to complement the existing vegetation and reinforce a sense of place.

Consultation

The ACP was advertised for public comment for a period of 28 days by means of an on-site sign, an advertisement in the local newspaper, a notice on the City’s website and letters to landowners within and surrounding the Centre. The submission period commenced on 17 January 2019 and closed on 14 February 2019, with 17 submissions being received. Seven of the 17 submissions received were from State Departments or Service Agencies with ten from or on behalf of landowners within the Centre.

 

Submissions were received from the following:

 

No.

Submitter

Summary of comments

1

ATCO Gas Australia

No objection with advice

2

Department of Transport

Support with advice

3

Department of Water and Environmental Regulation

No objection with modifications relating to the environmental process.

4

Department of Communities

Support of housing initiatives.

5

Department of Education

No objection

6

MRWA

Concerned with elements of the ACP relating to Wanneroo Road and traffic signalling.

7

Department of Fire and Emergency Services

No objection with modifications relating to the bushfire management plan.

8

CLE Town Planning and Design on behalf of Town Centre Properties and Driveline Holdings (Lots 70, 502, 503, 504, 981 and 987 Wanneroo Road, Wanneroo).

Concerned with staging, land use permissibility, setbacks and access.

9

CLE Town Planning and Design on behalf of St Anthony’s School and St Anthony’s Church. (Lot 708 Dundebar Road, Wanneroo).

Concerned with inclusion of St Anthony’s Church as a heritage site of significance.

10

Mark Marando (Principal St Anthony’s School).

Support of growth development and improvement. Concerned with increased traffic flow, land use conflict, overlooking

11

IMG Town Planning and Development Solutions on behalf of the owners of Lots 63 and 64 Leach Road, Wanneroo

Requests modifications to the maximum height for Leach Road Mixed Use properties.

12

Element on behalf of Lendlease Property Management (Lakeside Joondalup Shopping Centre)

Concerned with the impact the ACP may have on surrounding activity centres.

13

Roberts Day on behalf of the Order of the Servants of Mary Incorporated (Servite Order)

Concerned with density, ground floor activation, timing of development within poultry farm buffer and bushfire management.

14

Rowe Group on behalf of the landowner of Wanneroo Central Shopping Centre (Lot 500 Wanneroo Road, Wanneroo).

Concerned with road widths and alignments through the shopping centre, land use permissibility, development standards, parking.

15

Mark McPherson (Lot 48 Noonan Drive and Lot 49 Leach Road, Wanneroo).

Concerned with the Mixed Use zoning of the land.

16

Urbis on behalf of Stockland (Lot 1665 Wanneroo Road, Sinagra).

Concerned with density, land use permissibility and public open space (POS)/ green links.

17

Town Centre Properties (Lots 70, 502-504, 997 and 998 Wanneroo Road, Wanneroo).

Concerned with aboriginal heritage matters, timing of development within poultry farm buffer, staging and land use permissibility.

 

A more detailed discussion of these submissions and the major issues considered in the assessment of the ACP is provided in the Comment section, with the submissions grouped into the following topics:

 

·          Movement/ traffic/ parking;

·          Land use/ zoning/ permissibility;

·          Built form/ density;

·          Heritage

·          Staging/ incremental change;

·          Economic; and

·          Environmental/ water/ bushfire.

 

The detailed comments are included in the Schedule of Submissions (Attachment 3).

 

Full copies of the submissions will be made available to Elected Members in the Reading Room.


 

Comment

Issues raised in submissions

 

Below is a brief overview of the main issues raised in the submissions, together with the response recommended by Administration.

 

Permissibility of land uses

 

The zones in the ACP promote a diversity and mix of land uses consistent with the WTC’s classification as a secondary centre. This includes five zones, each with a different character with a mixture of retail land uses with residential, commercial and community uses, which includes residential, mixed use, commercial, civic and cultural, private club/ recreation. This will result in a more vibrant, diverse, interactive and safe town centre that is active during the day and night.

 

As ACP’s are ‘due regard’ documents and do not have statutory weight, the land use permissibility cannot override the provisions of DPS2. The ACP can provide more guidance in relation to discretionary land uses in DPS2, but cannot prohibit a permissible land use. In line with this, the ACP includes a land use permissibility table, which provides further guidance on the discretionary uses in the Scheme by dividing these into ‘acceptable’ and ‘not preferred’ uses. Examples of not preferred uses are service stations and single and grouped dwellings in the Commercial Zone.

 

Several submissions have raised concerns with the uses ‘service station’, ‘car wash’, ‘drive through food outlet’ and ‘residential building’ being not preferred uses in the Commercial Zone. The arguments raised in the submissions included the presence of similar uses currently within the WTC and that the uses are typically found in activity centres. The ACP seeks to limit new developments of these uses in order to promote a more compact, diverse and higher density town centre.

 

After review by Administration, it is recommended that the use ‘drive though food outlet’ be changed to an acceptable use in the Commercial Zone, subject to the built form being appropriate for a town centre location and where the use is located on Wanneroo Road. This will allow for the use to be considered where it is consistent with the built form requirements of the ACP. The use ‘residential building’ (e.g. boarding house) is also recommended for inclusion as an acceptable use given that it will add diversity to the provision of residential uses within the WTC.

 

Setbacks, access and role and function of Wanneroo Road

 

The ACP seeks to integrate Wanneroo Road into the town centre over time. Measures include a mandatory nil setback to Wanneroo Road, increased pedestrian amenity and move away from direct access to rear access to properties fronting Wanneroo Road. These measures will help to change the corridor into an environment typically found in town centres.

 

There has been a request to remove the mandatory nil setback on Wanneroo Road. The submission requests that the nil setback be a minimum requirement and not be applied to incremental redevelopment of existing buildings. Existing development is predominantly setback from Wanneroo Road to include car parking and landscaping. As many of these developments are relatively recent, they are expected to remain in place indefinitely. In order to give greater certainty to landowners, Administration recommends that the mandatory nil setback only be applied to new developments and substantial redevelopment of sites rather than extensions and renovations to existing buildings. An additional modification is recommended that will strengthen the ACP provisions in relation to the mandatory nil setback.

 

MRWA has raised concerns regarding the impact of the ACP on Wanneroo Road as a primary distributor road. The ACP seeks to integrate the Wanneroo Road corridor into the town centre by redevelopment of abutting lots over time. MRWA are concerned with the detrimental impact on the role and function of Wanneroo Road of creating a more pedestrian-friendly environment. The ACP acknowledges that Wanneroo Road will continue to be a primary distributor with traffic volumes increasing by approximately 20% by 2031 for the section south of Dundebar Road. No modification of the ACP is considered necessary to address main Roads WA concerns.

 

Staging of development and interim uses

 

A point raised in the submissions related to the long-term vision of the ACP not reflecting the current development characteristics of the WTC, and that the ACP is seeking to ‘force’ significant change in the short-medium term. In this regard, the ACP provides for incremental staging of development in a manner that can accommodate existing development types while working towards the ultimate vision. This includes the expansion to land use permissibility in the WTC and higher densities and building heights to guide its long term development.

 

It is necessary to state in the ACP the ultimate development objective and vision. However, it is acknowledged that progress towards the ultimate vision will be incremental and that redevelopments will get progressively closer to the ultimate vision. Provision is made for interim land uses to be developed as an incremental change towards the ultimate vision. Other measures included in the ACP include the ability to use the ground floor of buildings for residential uses as an interim built form prior to the intended commercial activation of street frontages as the WTC grows. Similarly, provision in the ACP for single and grouped dwellings in the Mixed Use Zone facilitates the ability of these dwellings to be converted to non-residential uses in the future.

 

Activation of ground floors

 

Concerns have been raised relating to the activation of street frontages for all developments within the Commercial and Mixed Use Zones. The current provisions require all buildings to have non-residential uses on the ground floor, as well as a range of design features to ensure activation of streets. However, the submission raises concern with the ability to do this for all streets within the town centre, particularly in the short-medium term. The submission suggests an alternative solution of identifying trading and non-trading streets and then focussing activation on the trading streets.

 

Administration has reviewed the matter and recommends modifications to the ACP be undertaken to allow for residential uses as an interim use in areas where the City is satisfied that activation is premature. The ACP will allow for incremental change in land use over time by requiring developments be adaptable. For instance, allowing residential uses in the short-medium time can be supported, subject to ensuring the building design allows for commercial uses at a later date. In this regard, priority should be given to the activation of the main street in the short term, where residential use of ground floor areas will not be supported by the ACP.

 

Road requirements within Wanneroo Central Shopping Centre

 

The owners of the Wanneroo Central Shopping Centre have raised concerns over the future width and location of roads through its land holding. Widening of Rocca Way/ Conlan Avenue over and above the width currently agreed is not supported on the grounds that it is not required. Widening of Yagan Place is not supported on the grounds that this is a small town centre street and the future role and function of Yagan Place is not known at this time. Similarly, the future north-south road link between Windan Way and Wanneroo Road is not supported on the grounds of it not benefiting the community at large.

 

The widening of existing streets as proposed by the ACP is intended to provide sufficient space for road traffic and pedestrian amenity. The widths are also intended to reduce the impact of multiple story developments by increasing the separation distance between buildings. The traffic analysis for the ACP has identified the road network required in the WTC to cater for the growth in population and traffic. This analysis includes the road link between Windan Way and Wanneroo Road. No changes to the road arrangements shown in the ACP are recommended.

 

Residential density

 

Significantly increasing the residential population of the WTC is crucial for the revitalisation of the Centre. In this regard, the proposed ACP envisages that the ultimate development of the WTC will yield 2,000 to 3,000 dwellings. This could accommodate a total population of between 4,400 to 6,600 people based on a household size of 2.2 people per dwelling.

 

The ACP specifically addresses the needs of a diverse community by promoting diversity of housing types and by prescribing a mix of residential densities to different areas within the WTC. Higher density of R-AC1 is proposed in the centre core, to help maximise efficient use of land by facilitating housing in upper storeys of mixed used developments and provide walkable access to jobs, shopping and leisure services. High density of R100 is proposed for the residential areas immediately abutting the commercial and mixed use zones. Medium density of R60 is proposed for development on the periphery of the WTC which will ensure an appropriate interface with existing lower density residential development.

 

The owner of Lot 9000 (the Servite Land) has requested the densities over the Residential Zone be decreased from R60 and R100 to R30-R60 and R40-R100 respectively. The owners of Lot 1665 to the north of the WTC (Ingham’s land) have requested the R60 density be lowered to R40. Both submissions suggest that the densities proposed are ‘ambitious’ and inconsistent with prevailing densities in surrounding areas. The Servite submission concludes that the densities proposed could become a constraint to development and may sterilise surrounding opportunity. Both submissions propose lower minimum densities, whilst the Servite submission recommends a density range.

 

The R-Codes shown on the ACP are the maximum densities permitted. This provides for subdivision and development at a lower density to be considered against the objectives of the ACP. Consequently, the City is able to entertain subdivisions and developments at densities lower than the R60 or R100 shown on the ACP without the need to modify the densities. Therefore, no modification of the ACP is recommended.

 

Built form

 

An ACP allows for built form planning to be integrated with land use, public realm treatments and infrastructure networks. To address this, the proposed ACP includes a robust set of development standards as well as building typology plans which sets out the intended built form outcome through imagery and concepts. In this regard, the provisions of Local Planning Policy 5.2 – Wanneroo Town Centre have been incorporated into the ACP which means the Policy is will be longer required.

 

The ACP provides guidance on a number of built form elements including setbacks, heights, facades, weather protection, ground level activation, amenity, and landscaping. Together these will address street and public spaces to promote vitality, character and a sense of place. These elements promote a mix of land uses and activate frontages at ground level to maximise pedestrian flow activity at street level.

 

The building height ‘profile’ of the WTC peaks at the core (i.e. the area around Wanneroo Central Shopping Centre) and reduces in height towards the outer edges. A maximum of nine storeys will be supported in the core of the WTC, reducing gradually to three storeys at the outer edges.

 

The ACP also specifically prescribes development standards to landmark and corner sites in order to reinforce the character and sense of place of the WTC, to reinforce entryways and to attract people and businesses. These landmark and corner sites are identified as ‘opportunity sites’ and the City may require the preparation of local development plans prior to a development application being considered by the City. This will provide a greater level of development control to particular individual development sites.

 

There was general support in the submissions received for the building form provisions proposed. As discussion above relating to Wanneroo Road setbacks, staging and activation, there were some concerns regarding how the provisions will be implemented.

 

Modifications for Land Use Designation of City-Owned Land

 

Administration is recommending two modifications to Plan 1 relating to the land use designation of properties owned or managed by the City. In both situations, the proposed changes are intended to ensure the land use designation of the land is consistent with that shown on the current Agreed Structure Plan No. 23.

 

Administration recommends that the land use designation over Lots 58 and 59 Leach Road be changed from ‘Parks and Recreation’ in the draft ACP to ‘Mixed Use’. This is to ensure it is consistent with the remainder of the east side of Leach Road and the current ‘Business’ designation over the lots in Agreed Structure Plan No. 23. This change will require a slight modification to the public open space calculations contained in the draft ACP to remove the 2,006m² of these properties from the POS provision for the draft ACP. The overall POS provision within the WTC has been calculated at approximately 39% including the Wanneroo Showgrounds.

 

Lots 58 and 59 have been previously identified as having development potential in the current Agreed Structure Plan No. 23. It is recommended that this potential be continued in the draft ACP by making the modifications proposed. It is noted that Lot 59 is currently a Crown reserve and will be required to be converted to freehold title in order to allow for mixed use development in the future. The site is currently vacant land with a number of mature trees, but is currently not in use as an active public open space area.

 

It is recommended that the land use designation over the residential portion of Lot 500 Leach Road be changed from ‘Parks and Recreation’ to ‘Residential’. This is to reflect the current use of the site and to reflect the existing Agreed Structure Plan No. 23. The modification is required to rectify an oversight by Administration. The future land use designation of the remainder of Lot 500 will be subject to further investigation, separate to the current consideration of this ACP. Potentially, an amendment to the ACP to allow for a range of community-based uses could be considered in the future.

 

Conclusion

 

Considering the above, the proposed ACP at Attachment 4 is considered to be acceptable, subject to the modifications detailed in Attachment 5.

Statutory Compliance

The preparation of an activity centre plan for the town centre is required to comply with the provisions of the State Planning Policy 4.2 – Activity Centres for Perth and Peel, WAPC Structure Plan Framework and the Planning and Development (Local Planning Schemes) Regulations 2015. The activity centre plan will require approval by the Western Australian Planning Commission based on a recommendation by Council.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.2    Strategic Growth

2.2.2  Continue to activate the Wanneroo Town Centre

Risk Management Considerations

Risk Title

Risk Rating

CO-O03 Strategic Land

Moderate

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Issues raised in received submissions have been considered and addressed within the context of this report.

Policy Implications

It is recommended that Local Planning Policy (LPP) 5.2 Wanneroo Town Centre be revoked in accordance with clause 6 of the deemed provisions of DPS 2, as the objectives, provisions and intent of LPP 5.2 have been incorporated into the proposed ACP. It is recommended that the revocation take place upon approval of the ACP by the WAPC.

Financial Implications

Future development of the WTC north of Dundebar Road and east of Wanneroo Road is subject to the East Wanneroo Cell 2 (Sinagra) Developer Contribution Scheme (DCP). This area coincides with the majority of residential-zoned land within the WTC. The DCP requires landowners to make a contribution in accordance with Part 9 of DPS 2 at the time of subdivision or development.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         ENDORSES the Wanneroo Town Centre Activity Centre Plan No. 90 as contained at Attachment 4, including the Schedule of Submissions as contained at Attachment 3 and the Schedule of Modifications as contained at Attachment 5;

2.         REQUESTS that the Western Australian Planning Commission considers the Wanneroo Town Centre Activity Centre Plan No. 90 and Schedule of Modifications contained at Attachment 4 in accordance with clause 38 of the deemed provisions of the Planning and Development (Local Planning Schemes) Regulations 2015;

3.         REQUESTS that the Western Australian Planning Commission revokes its approval of Wanneroo Town Centre Agreed Structure Plan No. 23 in accordance with subclause 28(1)(a) of the deemed provisions of the Planning and Development (Local Planning Schemes) Regulations 2015; and

4.         REVOKES Local Planning Policy 5.2 – Wanneroo Town Centre pursuant to clause 6 of the deemed provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 in the event of Western Australian Planning Commission approval of the Wanneroo Town Centre Activity Centre Plan No. 90.

 

Attachments:

1.

Location Plan

19/212523

 

2.

Activity Centre Plan 1

19/211251

 

3.

Schedule of Submissions

19/210204

Minuted

4.

Wanneroo Town Centre Activity Centre Plan

19/236758

Minuted

5.

Schedule of Modifications

19/236338

Minuted

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                       11

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                     136

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                                  141

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  153

 

Approval Services

3.2    Proposed Amendment No. 2 to the Alkimos - Eglinton District Structure Plan No. 18

File Ref:                                              3384-02 – 19/198574

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Issue

To consider submissions received during public advertising of Amendment No. 2 to the Approved Alkimos-Eglinton District Structure Plan No. 18 (DSP 18) and adoption of the amendment.

 

Applicant

CLE Town Planning & Design

Owner

Daws & Son Pty Ltd, Khan Keath, Jane Terp, Peter Wayne Maloney, Herongate Pty Ltd, Estate of Carmen Germann, Anton Germann, Steven and Brenda Brown, Eugenio and Guiseppe Rabbone, Estate of Lola Gibbs, Frank and Heather Magatelli, Joseph and Barbara Doughty, Aswell Construction Pty Ltd, Patrick Roach

Location

·          Lot 1 (1) Taronga Place, Carabooda

·          Lot 4 (20), Part Lot 237 (27) Parakeet Rise, Eglinton

·          Lot 2 (3049), Lot 6280 (3119) Wanneroo Road, Carabooda

·          Lot 4 (73), Lot 6 (91) Lot 7 (51), Lot 8 (25)  Pipidinny Road, Eglinton

·          Lot 3 (31), Lot 5 (17), Lot 20 (23) Beonaddy Road, Eglinton

·          Lot 5002 (56) Scotthorn Drive, Alkimos

Site Area

149.35 hectares

MRS Zoning/Reserve

Urban, Rural, Primary Regional Roads, Parks and Recreation

DPS 2 Zoning/Reserve

Urban Development, General Rural, Regional Parks and Recreation

 

Background

On 17 September 2018, CLE Town Planning & Design on behalf of the landowners of part Lot 9001 (formerly Lot 6) (19) Taronga Place, Eglinton (Daws & Sons Pty Ltd) submitted Amendment No. 2 to DSP 18 for the City’s consideration. A copy of the DSP 18 map showing the location of the Amendment No. 2 area is provided as Attachment 1.

 

On 1 November 2018, Administration forwarded a memorandum to all Elected Members, to inform Council of Administration’s intent to advertise the proposal. Advertising of Amendment No. 2 to the DSP 18 commenced on 8 November 2018 and concluded on 6 December 2018.

 

On 7 May 2019, the Amendment was presented at the Ordinary Council meeting. During debate, Councillors queried whether the correct statutory planning process was being followed by amending DSP 18 to incorporate the eastern 110 hectares of land which is currently zoned Rural in the Metropolitan Region Scheme (MRS). Elected Members also queried the level of certainty that existed around rezoning of the Eastern Precinct in the MRS to enable future use of the land for Service Commercial development.


 

In light of this, the following Procedural Motion was put:

“That the Motion be deferred to have further discussion at a Council Forum with an invitation extended to the Western Australian Planning Commission to attend.”

This Motion was carried unanimously (Resolution No. PS04-05/19) and the Amendment was presented to Forum on 11 June 2019. This report is presented for Council’s consideration in following discussions with the Applicant and a representative from the DPLH.

Detail

The Site

 

The amendment area is bounded by the Railway Reserve to the west, Wanneroo Road to the east, Pipidinny Road to the north and the northern boundary of Shorehaven Estate. Mitchell Freeway Reserve runs through the amendment area separating part Lot 9001 into two portions. A part of Yanchep National Park located to the south of Pipidinny Road borders the amendment area.

 

The proposal

 

When submitted, the application comprised two elements. The first element was to redesignate 35 hectares of Service Commercial in the Central Precinct to Urban. The second element was to add an additional 110 hectares of land east of the freeway alignment to be designated as Service Commercial.

The amendment as proposed to the DSP 18 Map is included as Attachment 2.

Following the 4 June Ordinary Council Meeting the applicant advised that they would not oppose modification of the proposal to:

 

·                     Retain the existing Service Commercial in Central Precinct; and

·                     Include 110 hectares of land east of the Freeway to be designated Service Commercial

The amendment if modified as described above to the DSP 18 Map is shown as Attachment 3.

Consultation

The Amendment as originally proposed was advertised for public comment for a period of 28 days commencing 8 November 2018 and concluding on 6 December 2018. The proposal was advertised in the following forms:

 

·          Letter of notification sent to surrounding landowners and the major developers of the Alkimos/Eglinton suburbs;

·          Placement of an advertising sign on-site;

·          Wanneroo Weekender Newspaper; and

·          A link to the proposal on the City’s Community Consultation webpage.

 

A total of 12 submissions were received on the proposal. A summary of submissions received and Administration’s comments are contained within Attachment 4.

 

The main issues raised during the advertising period relate to:

 

·          MRS Amendment not being finalised prior to this Amendment being endorsed;

·          The expansion of the DSP to the Eastern Precinct to include the rural landholdings;

·          The relocation and removal of employment land within the DSP area;

·          The economic and employment statistics of DSP 18 with an oversupply of Service Commercial land within the DSP area;

·          No District Water Management Strategy being prepared for the Eastern Precinct;

·          The exclusion of the rural landholdings north of Pipidinny Road from the proposed Amendment; and

·          The loss of rural amenity and the surrounding locality as a result of the Eastern Precinct expansion.

 

A more detailed discussion of the major issues considered in the assessment of Amendment No. 2 is provided below.

Comment

The purpose of the Amendment as originally submitted is to redesignate and include two precincts within DSP 18 known as ‘Central Precinct’ and ‘Eastern Precinct’ (refer Attachment 1). The Amendment is comprised of two components with the first to reclassify the Central Precinct designation from Service Commercial to Urban to allow for residential development to occur. The second component of this Amendment is to include lots east of the future Mitchell Freeway extension within the DSP area and designate the land for Service Commercial purposes and is referred to as the Eastern Precinct. Each precinct will be discussed within individual sections for the purposes of the report, however, the relationship between these precincts is important in the context of the structure plan and should be considered as a whole.

 

The redesignation of the Central Precinct through this Amendment would result in a loss of approximately 35 hectares of Service Commercial employment generating land and enable the development of approximately 500 new dwellings.

 

The inclusion of the Eastern Precinct within the DSP area will provide 110 hectares of Service Commercial employment land (net increase of 75 hectares) resulting from the removal of the loss of existing rural land.

 

Central Precinct

 

The total extent of the Service Commercial land located between the Railway and Mitchell Freeway Reserves as proposed in DSP 18 is approximately 88 hectares. A portion of the Service Commercial land is identified as Central Precinct in the proposed amendment.

 

Amendment No. 2 to DSP 18 seeks to redesignate the Central Precinct as Urban to support future residential land uses. This precinct is zoned Urban under the MRS and Urban Development under DPS 2.

 

The Central Precinct occupies approximately 35 hectares of the total 88 hectares. 28 hectares has been allocated through Agreed Structure Plan No. 73 – North Alkimos (ASP 73) and has been designated as Precinct 4 – Transit in ASP 73. This precinct zoned Mixed Use and Business in ASP 73 is proposed to accommodate a variety of land uses including a range of residential densities and the establishment of viable and sustainable non-residential land uses namely mixed use and service commercial. This precinct has largely been developed for residential purposes and contains Northshore Christian Grammar School, which are Discretionary uses in these zones (refer Attachment 1).

 

The remaining 25 hectares of the northern portion of the Service Commercial land is located directly south of the future Eglinton District Centre, and has not yet been developed.


 

Employment

 

An Economic Employment Strategy (EES) was approved through DSP 18 in December 2010 which calculated an estimated 27,700 workers living in the DSP area. The DSP also required a minimum 40 per cent and desirable 60 per cent employment self-sufficiency target, which equates to 11,080 jobs and 16,620 jobs respectively of the estimated total 27,700 work force.

The applicant considers that the methodologies used to assess employment targets within the original DSP 18 are outdated as they were assessed using ‘WAPC Metropolitan Centres Policy Statement for the Perth Metropolitan Region (2000)’. This policy statement is now superseded by State Planning Policy 4.2 – Activity Centres for Perth and Peel. In light of this, the applicant has provided an updated Economic and Employment Assessment (EEA) to identify the employment viability of the Central and Eastern Precincts.

 

A review of DSP 18 is required every five years from the endorsement of the DSP. However, it should be noted that no subsequent economic or employment studies of DSP 18 were undertaken prior to this Amendment. The City has requested DPLH to undertake a holistic review of DSP 18 including employment statistics across the DSP area. DPLH has confirmed their intention to review the DSP, however, this review is yet to occur. Therefore, it is considered unreasonable for the review of the whole DSP to be completed prior to consideration of Amendment No. 2 given the DPLH has yet to commence this review.

 

The applicant provided the following justification in support of the proposed redesignation from Service Commercial to Residential:

 

·          The Central Precinct is not suited to its Service Commercial designation as it is significantly constrained by its topography and elongated configuration to accommodate showrooms and warehousing;

·          The precinct is located between the Alkimos Activity Centre to the south and future Eglinton Activity Centre directly to the north. The range of uses envisaged in the Central Precinct will compete with these centres both functionally and commercially;

·          The use of the Central Precinct for residential purposes will enable higher density around the Alkimos Activity Centre and future Eglinton Activity Centre. The Central Precinct could accommodate an additional 500 residential lots, resulting in approximately 1,200 residents to the area and help support the jobs required within these activity centres;

·          The removal of the future North Alkimos Train Station as part of Amendment 1 to DSP 18 has reduced the demand for Service Commercial employment land within the Central Precinct; and

·          Many of the ‘non industrial’ employment generating uses envisaged for the Central Precinct would now be encouraged within the centres themselves. Many of the ‘industrial’ employment generating uses would be better suited in large and more specialised industrial locations.

 

Eastern Precinct

 

Amendment No. 2 to DSP 18 seeks to include approximately 110 hectares of land to the northeast of the freeway reserve within the DSP 18 area and classify the land as Service Commercial (referred to as the Eastern Precinct). This land is currently zoned Rural under the MRS and General Rural under DPS 2. If approved, the amendment is estimated to provide 110 hectares of Service Commercial employment land and will remove the existing rural land identified within the Eastern Precinct.

 

The EES identifies the Eastern Precinct as a more suitable area to accommodate the future employment targets as originally identified within DSP 18. The applicant has provided the following justification below in support of the inclusion of the Eastern Precinct:

 

·          Amendment No. 2 effectively proposes the relocation (not removal) of 35 hectares of employment land within the Central Precinct to form part of the approximately 110 hectares of Service Commercial employment land in the Eastern Precinct. The result is approximately three times the area of the Central Precinct and presents a significant employment generating opportunity;

·          The Eastern Precinct is more appropriately located (compared to the Central Precinct), for employment generating land uses as the land is less undulating and provides a larger land mass for the delivery of industrial and commercial sized lots. Additionally, the site is further removed from residential areas which will assist in providing suitable buffers, but is still close enough to provide local employment services;

·          The Eastern Precinct benefits from strong links to major transport networks including Wanneroo Road, the future freeway extension, Pipidinny Road and the future East Wanneroo Bypass (Whiteman/Yanchep Highway). The Eastern precinct is also within 1km of the Eglinton District Centre and within 2km of the Alkimos District Centre both supported by future train stations;

·          The uses envisaged within the Eastern Precinct are intended to complement, and not compete with the traditional uses envisaged for Neerabup nor the commercial, retail, office and community uses best placed within the Alkimos and Eglinton District Centres;

·          The Eastern Precinct could accommodate the following land uses:

o    Elements of both light commercial and light industry as provided for in the Service Commercial areas of DSP 18;

o    Larger floor-plate commercial/warehouse uses which benefit from high exposure and passing traffic and typically require more land for parking than would be appropriate in a town centre. Potential uses could include large hardware and building supplies, pool shops, nursery supplies, car sales, motor vehicle related warehouses;

o    Agribusiness, rural supplies and agricultural equipment to service the eastern hinterland. Equipment, supplies, research and services;

o    Transport, storage, distribution and logistics benefitting from transport links to the broader region;

o    Major corporate offices more suited to a business park setting;

o    Technology and research development premises; and

o    Advanced manufacturing engineering and processing.

·          An Environmental Assessment Report (EAR) was provided in support of the amendment. The EAR demonstrates that any future development of the Eastern Precinct for Service Commercial will have regard for, and manage appropriately, all environmental values within the site.

 

Administration provides the following comments with respect to the applicant’s justification on the Central and Eastern Precincts:

 

·          The proposed Amendment will provide the ability for an additional 75 hectares of gross developable employment land within the DSP 18 area;

·          The revised EEA provided by the applicant considers that the remaining 35 hectares of Service Commercial land available cannot achieve the desired employment targets of DSP 18 due to the site constraints of the Central Precinct. The Central Precinct spans 1.5 kilometres from north to south and a minimum width of 230 metres from west to east with has a cross fall in heights of approximately 9 metres from west to east. Administration acknowledges the site constraints and agrees that from a lot creation perspective the land is better suited for residential development. Whilst it is possible for pre-development earthworks to assist in flattening the land to facilitate Service Commercial lots, the topography of the Eastern Precinct provides better base topography to deliver a range of larger lot sizes to support employment generating uses;

·          The Central Precinct has good exposure and road access as it is bounded by the future Mitchell Freeway extension to the east and will be serviced by future distributor roads to the north and south. However, the Eastern Precinct is considered to be better located than the Central Precinct to provide employment land as it has direct frontage and access to Wanneroo Road, the future Mitchell Freeway extension, Alkimos Drive and East Wanneroo Bypass (Whiteman/Yanchep Highway) which are all high servicing regional roads and would provide significant exposure for future businesses. Furthermore the Mitchell Freeway road reservation is situated between the Central and Eastern Precincts and will assist in providing a suitable buffer between the residential and commercial land uses;

·          The Central Precinct is situated between the Alkimos City Centre and future Eglinton District Centre station which are anticipated to provide high levels of employment land surrounding the future train stations. The redesignation of this land to provide residential development will enable the creation of an additional 500 lots. This increased population of approximately 1,200 residents would create additional demand for jobs within the locality and will complement the use of the nearby Alkimos and Eglinton Activity Centres, in addition to the Eastern Precinct;

·          The location of the Eastern Precinct is positioned further away from the Alkimos District Centre and future Eglinton District Centre and is adjacent to existing rural land uses east of Wanneroo Road within Carabooda. Administration considers the Eastern Precinct can provide a diversification of land uses which could be complementary to the existing rural land uses and would not detrimentally impact on the nearby employment centres. Furthermore, the two Activity Centres will be retail-based centres and would not be detrimental to the Service Commercial areas which are intended to be developed for large scale showrooms and warehouses;

·          Administration has reviewed the EAR provided by the applicant and provided support to the Amendment on the proviso that significant vegetation is retained and green links through the area are preserved. A future MRS Amendment, DPS 2 Amendment and Local Structure Plan (LSP) for the Eastern Precinct will be required and these documents will help to identify the key areas for retention. To note, these areas of retention do not include the Beonaddy Swamp and Yanchep National Park reserves as these are not included within the Eastern Precinct designation; and

·          Administration has reviewed the proposal and is supportive of the inclusion of the Eastern Precinct within DSP 18 to accommodate future employment given the net increase in employment generating land and the larger area of the Eastern Precinct by comparison to the Central Precinct. Additionally, AED are supportive of the potential land uses that can be accommodated within the Eastern Precinct given its nearby location to rural landholdings.

 

In addition to the above, Administration has also considered the following matters.

 

Bushfire Risk

 

The subject site is located within a Bushfire Prone Area (BPA) and is subject to the requirements of State Planning Policy 3.7 – Planning in Bushfire Prone Areas (SPP 3.7). The applicant has provided a Bushfire Management Plan (BMP) in accordance with the requirements of SPP 3.7 in support of the DSP amendment. The Department of Fire and Emergency Services (DPES) stated the BMP has adequately identified issues arising from the bushfire hazard level assessment and therefore considered it acceptable.


 

Planning Investigation Area

 

The Eastern Precinct has been identified as a Planning Investigation Area (PIA) within the North-West Sub-Regional Planning Framework (NWSRPF). The NWSRPF provides guidelines surrounding the future planning procedures for a series of PIA’s across the Perth Metropolitan Area which require further planning investigation. The boundaries of the Eastern Precinct are consistent with the ‘Eglinton East’ PIA as identified within the NWSRPF and the PIA is required to address the following key considerations:

 

·          Employment - identification/ confirmation of land for employment generating activities:

o    As stated above, the Eastern Precinct will be better located to provide Service Commercial employment for the DSP 18 area in comparison to the Central Precinct. The Service Commercial designation will ensure that commercial/light industrial based land uses will be accommodated for within the Eastern Precinct;

·          Land use transition/ interface with Parks and Recreation reserve and Bush Forever areas:

o    The Eastern Precinct is located adjacent to Beonaddy Swamp and a portion of Yanchep National Park. These areas are Regional Parks and Recreation Reserves under the MRS and are listed as Bush Forever sites. The proposal is not considered to detrimentally impact on these reserves as demonstrated through the applicant’s EAR which has been supported by Administration;

·          Relationship with the future Whiteman-Yanchep Highway:

o    The Eastern Precinct northern boundary will align with the Whiteman-Yanchep Highway which is proposed to run through Pipidinny Road. The northern most lots within the Eastern Precinct will have direct frontage onto the Whiteman-Yanchep Highway once this road is constructed and the lots are developed.

·          Access to regional road network:

o    The Eastern Precinct will have direct access to Wanneroo Road, Alkimos Drive and East Wanneroo Bypass (Whiteman/ Yanchep Highway) which are regional roads and would provide significant exposure for future businesses; and

·          Bushfire risk:

o    As stated above, the BMP provided by the applicant has adequately identified issues arising from the bushfire hazard level assessment and therefore considered it acceptable.

 

The NWSRPF states the above investigations are required to be undertaken to determine whether it is possible to rezone the land under the MRS.

 

Standard Planning Process

 

The Eastern Precinct is currently zoned Rural under the MRS and an amendment to the MRS to rezone the land to Urban, would be required prior to any Service Commercial development occurring on the land. Amendment No. 2 to DSP 18 was submitted to the City prior to an MRS Amendment being endorsed. Administration has liaised with DPLH to seek clarification on the standard planning process for the Eastern Precinct. DPLH has confirmed the process is as follows:

 

·          DSP Amendment to redesignate the Eastern Precinct to Service Commercial;

·          MRS Amendment to change the zoning from Rural to Urban (which can be undertaken concurrently with a DPS 2 Amendment to change the zoning from General Rural to Urban Development);


 

·          A new LSP to identify zoning and key strategic areas such as public open space and location of regional roads;

·          Subdivision of lots; and

·          Development applications for individual lots.

 

DPLH has confirmed they do not object to Amendment No. 2 being considered prior to an MRS amendment being initiated given that the proposal is consistent with the objectives of the NWSRPF and addresses the key considerations of the Eglinton East PIA.

 

Modification to proposed Amendment No. 2

 

Amendment No. 2, as originally submitted, proposed to redesignate 35 hectares of Service Commercial zoned land to Urban and separately add an additional 110 hectares of land to the DSP area to be zoned Service Commercial, described as the ‘Eastern Precinct’ (refer to Attachment 2).

 

Following the Council meeting held on 7 May 2019 and further discussions with Administration and DPLH, the applicant has advised Administration that it would not oppose the Amendment being modified such that only the 110 hectares of land being the Eastern Precinct is added to the DSP area as Service Commercial land. In this regard the proposal to rezone the 35 hectares of Service Commercial Land to Urban would not be pursued by the Applicant until the MRS amendment process for the Eastern Precinct has further progressed.

 

Effectively, the Central Precinct would be retained for Service Commercial purposes until such time a MRS Amendment to rezone the Eastern Precinct for Urban purposes is gazetted. This process would also ensure that the Eastern Precinct is developed for employment purposes only as a DSP would be in place if and when the land is rezoned in the MRS.

 

Should the amendment be modified as discussed and subsequently approved by the WAPC, the applicant intends to lodge a future DSP Amendment to redesignate the 35 hectares of Service Commercial land in the Central Precinct to Urban. This would then enable the land owner’s intent to develop the land for residential purposes. A future amendment to rezone the Service Commercial zoned land in the Central Precinct to Urban in the DSP would be assessed on its merits at that time.

 

A map illustrating the outcome if the Amendment is modified as detailed above is included as Attachment 3. The inclusion of the Eastern Precinct within the DSP area will provide a net increase of 110 hectares of Service Commercial employment land. The applicant has agreed to retain the Central Precinct designation (for Service Commercial) purposes and include the Eastern Precinct within DSP 18 only.

 

In consideration of these matters, Administration is supportive of the proposed approach to amending DSP 18 to include the Eastern Precinct in the DSP area for Service Commercial.

 

Impact on Rural Amenity

 

Concerns were raised from various landowners regarding the potential impact on rural amenity and loss of vegetation of the adjoining rural landholdings to the north and east of the designated Eastern Precinct area. Administration considers that any future MRS amendment and/or LSP would identify appropriate buffers (e.g. roads, landscape) between the rural land and the Service Commercial Precinct and the key strategic open space areas for vegetation retention. The applicant has advised that although he does not represent most of the land owners they have been consulted and have offered support to the amendment proposals.


 

The Amendment will result in a loss of 110 hectares of land zoned General Rural under the City’s DPS2. The rural landholdings, subject of this amendment, include a variety of rural based land uses those mainly being intensive agriculture, market gardens and small rural hobby farms. If the Amendment is approved, these rural lots within the Eastern Precinct will be designated for Service Commercial purposes in the DSP, however, it is important to note that the landowners may continue their existing rural operations until such time as they seek to redevelop the land.

 

Future planning of the DSP area through an MRS amendment or LSP will guide the future land uses within the Eastern Precinct and minimise the impact on existing rural amenity within the locality. The applicant considers that the potential future land uses within the Eastern Precinct could provide a complementary service to the existing rural lots and may include agribusiness, rural supplies and agricultural equipment type businesses.

 

The inclusion of the Eastern Precinct is considered acceptable as the redesignation of the land at the DSP level would not affect the current use of the land for rural purposes as no development of land will occur through this Amendment. Future planning stages of the Amendment area such as an MRS Amendment, LSP, subdivision and development applications would look to deliver on these services and ensure the impact on the rural amenity of the area is mitigated.

 

Department of Education

 

Eglinton Approved Structure Plan No. 82 (ASP 82) proposes a primary school which is located to the immediate west of the subject amendment area. DoE has advised that the primary school catchment area will include the Central Precinct, Eglinton suburb and lots east of Marmion Avenue within Shorehaven estate. The inclusion of 500 dwellings within the Central Precinct will result in a total yield of 2,265 lots, which is greater than the number of lots typically recommended for a primary school site.

 

In this regard the applicant has advised DOE that the adequacy of this primary school site in terms of size and final location to support the forecast dwelling yield can be determined as part of the local structure planning for the amendment area. Administration is also of the view that DOE’s concerns can be addressed through future local structure planning. DPLH has advised the City that this approach is considered appropriate stipulating that further consideration into the primary school sites will be required to be undertaken and resolved at the LSP stage.

 

Oversupply of Service Commercial land within DSP area

 

Eglinton Estates Pty Ltd in its submission has stated that an employment analysis of the ASP 82 undertaken in August 2017 has identified that there was an oversupply of Service Commercial employment zoned land within the DSP area.

 

In this regard it is noted that a holistic review of DSP 18 needs to be undertaken to identify the viability of Service Commercial and other employment land in the District Structure Plan area to meet the employment self-sufficiency target. The increase in residential density as part of this amendment and generally within the coastal growth corridor must also be taken into consideration in terms of a review of DSP 18 as the increased population may ultimately affect the amount of employment land required to achieve employment self-sufficiency.

 

Administration has stated at the time DSP 18 was approved, there was an assumption that the amount of Service Commercial land reserved for employment was appropriate. Notwithstanding, there have been significant changes since the adoption of DSP 18 including the removal of the railway stations between the Alkimos and Eglinton Activity Centres and some Service Commercial areas being developed for residential purposes. In lieu of a full detailed review of the DSP being undertaken, it is likely these factors have adversely impacted on achieving the intended employment self-sufficiency targets for the DSP area. As such, the additional 110 hectares of employment generating land as a result of this Amendment will assist in achieving the desired employment self-sufficiency target of 60% for the DSP area.

 

Connectivity between the Central and Eastern Precincts

 

DSP 18 identifies future pedestrian and cycle linkages along the future Eglinton Drive and through the future Whiteman-Yanchep Highway (north of Beonaddy Swamp). In addition, a secondary public transport system route (i.e. light rail) provides a link to the Alkimos and Eglinton Activity Centres. To note, no pedestrian, cycle or public transport linkages are shown through the future railway and Mitchell Freeway road reservation or through the Central and Eastern Precincts.

 

The development of these road reservations and associated pedestrian and cycle linkages will require consultation between the City, MRWA and the PTA where any future linkages can be designated on future LSP’s for these precincts. Further to this, a full detailed review of DSP 18 may include the readjustment of key pedestrian and public transport linkages since the Eastern Precinct is being added into the DSP area and may potentially include the extension of the secondary public transport system route through the Eastern Precinct and provide better accessibility to public transport within the locality.

 

Conclusion

CLE Town Planning and Design has requested the City to consider Amendment No. 2 to DSP 18 to designate the Eastern Precinct located between the Mitchell Freeway Reserve and Wanneroo Road as Service Commercial and to retain the Central Precinct located between the Railway and Mitchell Freeway reserves for Service Commercial purposes.

Administration recommends that Amendment No. 2 to DSP 18 be modified to retain the Central Precinct for Service Commercial purposes and include the Eastern Precinct as proposed. On the basis that Amendment No. 2 to DSP 18 be supported, an MRS Amendment can then be progressed for the Eastern Precinct to rezone this portion of land to Urban under the MRS. This process would provide greater certainty towards the delivery of Service Commercial land within DSP 18.

Statutory Compliance

This Structure Plan Amendment has been processed in accordance with the requirements of DPS 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.2    Strategic Growth

2.2.4  Protect and increase availability of employment generating land

Risk Management Considerations

Risk Title

Risk Rating

ST-S12 Economic Growth

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

CO-O03 Strategic Land

Moderate

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. The proposed Amendment No. 2 has been considered against relevant provisions of DPS 2 and DSP 18 as outlined in the report context.

Policy Implications

The proposal has been assessed against the relevant provisions of the following:

·          State Planning Policy 3.7 – Planning in Bushfire Prone Areas; and

·          State Planning Policy 4.2 – Activity Centres for Perth and Peel.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         Pursuant to Clause 20(2)(e) of the deemed provisions of the City of Wanneroo District Planning Scheme No. 2 RECOMMENDS to the Western Australian Planning Commission that Amendment No. 2 to the Approved Alkimos-Eglinton District Structure Plan No. 18 be APPROVED subject to the following modifications:

a)         Retain the portion of land between the railway and freeway reserves as ‘Service Commercial’; and

b)         Include and designate the portion of land to the northeast of the freeway reserve within the Approved Alkimos-Eglinton District Structure Plan No. 18 area shown in Attachment 3 as ‘Service Commercial’;

2.         Pursuant to Clause 20(1) of the deemed provisions of the District Planning Scheme No. 2 PROVIDES the Western Australian Planning Commission with a copy of the report including the schedule of submissions along with the City’s comments; and

3.         ADVISES the submitters of Council’s decision.


 

 

 

Attachments:

 

1.

Attachment 1 - Location Plan - Amendment No. 2 to ASP 18

18/463580

 

2.

Attachment 2 - Comparison of existing and proposed for Amendment 2 to District Structure Plan 18 (as submitted)

18/463194

 

3.

Attachment 3 - Amended Proposal Map - Amendment No. 2 to the Alkimos-Eglinton District Structure Plan No. 18

19/236719

Minuted

4.

Attachment 4 - Submission Schedule - Amendment No. 2 to the Alkimos-Eglinton District Structure Plan No. 18(2)

19/40341

 

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  169

3.3    DA2019/465 - Change of Use to Take-Away Food Outlet at Lot 2006 (54) Langford Boulevard, Madeley

File Ref:                                              DA2019/465 – 19/233136

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider a development application (DA2019/465) for a Change of Use to Take-Away Food Outlet at Lot 2006 (54) Langford Boulevard, Madeley (subject site).

 

Applicant

CF Town Planning & Development

Owner

Rocco Antonio Nardone

Location

Unit 1, Lot 2006 (54) Langford Boulevard, Madeley

Site Area

2549m2

DPS 2 Zoning

Urban Development

ASP 8 Zoning

Commercial

 

Background

The subject site is 2,549m2 in area and is zoned Urban Development under the City’s DSP2 and Commercial under Agreed Structure Plan No. 8 – East Wanneroo Cell 6 (ASP 8). A location plan is included as Attachment 1.

 

At its meeting on 6 December 2016, Council approved a development application (DA2015/2276) for 11 Shops at Lot 2006 (54) Langford Boulevard, Madeley (subject site). This development is still under construction.

 

On 10 April 2019, the City received a development application (DA2019/465) for a Change of Use to Take-Away Food Outlet for Unit 1 at the subject site.

Detail

The application proposes a Change of Use for Unit 1 from Shop to Take-Away Food Outlet, which is a discretionary ‘D’ use in the Commercial zone. This use is proposed to operate from 7am to 7pm, seven days per week, with a maximum of eight seated customers to be accommodated at any one time. There are no proposed modifications to the external façade or parking area as part of this application. Plans of the proposal are included as Attachment 2.

Consultation

Advertising was undertaken by the City in writing to the affected landowners surrounding the subject site. Advertising was undertaken for a period of 27 days commencing on 2 May 2019 and closing on 29 May 2019.

 


 

Six submissions were received in total, four objecting to the proposal, one in support and one raising concerns but not stating an overall position. The main concerns raised in the submissions were:

 

·          The proposal will exacerbate existing traffic issues in the locality;

·          Insufficient car parking is provided on-site;

·          Amenity issues associated with the proposed use, such as odours, vermin and noise; and

·          The proposed operating hours are unrealistic.

 

A summary of submissions and Administration’s comments is included as Attachment 3.

Comment

Administration has conducted an assessment of the proposal against the provisions of DPS2. Comment on the main concerns raised in the submissions is provided below.

 

Traffic

 

A Traffic Impact Statement (TIS) was provided with the original development application for the subject site (DA2015/2276). The TIS identified that the proposed development would generate up to 366 vehicle trips per day, which could be sufficiently accommodated within the existing traffic network.

 

Traffic Services has reviewed the proposed change of use to a Take-Away Food Outlet and advised that such a use is considered to have comparable traffic volumes to a Shop, and that an amended TIS was not required for this application. Therefore, traffic concerns are not considered to be substantiated for the subject site.

 

Car Parking

 

As a result of the relocation of the bin store on the subject site, which was considered under a separate development application (DA2019/324), a parking shortfall of one bay was created onsite.

 

As a result of the proposed change of use, this parking shortfall would increase to two car bays, which is considered acceptable because:

 

·          There is the possibility of reciprocal parking between the different tenancies;

·          The subject site is in the middle of a residential area, so surrounding residents are able to walk to and from the site;

·          The shortfall is minor in nature; and

·          The site is serviced by the 352 bus route which runs from Whitfords Train Station.

 

The parking provision for the site is therefore considered acceptable to accommodate the proposed change of use.

 

Amenity Issues

 

A number of potential amenity issues for surrounding residential properties were raised in the submissions, including odours, vermin and noise.

 

In relation to odours, food businesses are required to comply with the Health (Miscellaneous Provisions) Act 1911 at all times.  This includes ensuring that any chimney smoke is not permitted to be emanated in a manner that is offensive to the public, or is injurious or dangerous to health.

 

In relation to vermin, food Businesses are required to comply with the Food Act 2008 and Australia New Zealand Food Standards Code requirements to ensure that pests and animals are not attracted to, or harboured on, the property at all times.

 

In relation to noise, the proposal will need to comply with the Environmental Health (Noise) Regulations 1997 at all times.

 

As outlined above, the concerns relating to amenity issues are considered to be sufficiently addressed through compliance with the relevant health legislation.

 

Operating Hours

 

It is noted that there were no restrictions on operating hours for the 11 Shops approved under DA2015/2276.

 

The proposed operating hours of 7am to 7pm, seven days per week, will be included as a condition of any development approval issued. These hours are considered acceptable, given that the subject site is located within the Commercial zone.

 

If the operators conduct cleaning and cooking outside of these hours, they will still need to comply with the relevant health regulations for odours and noise. Therefore, concerns that such activities will take place outside of the proposed operating hours are not relevant planning considerations.

 

Conclusion

 

The development application has been subject to public consultation with four objections being received. Administration considers that the concerns raised in the objections have been sufficiently addressed. It is therefore recommended that the Change of Use to Take-Away Food Outlet be approved.

Statutory Compliance

This application has been assessed in accordance with the City of Wanneroo’s DPS2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.1    Local Jobs

2.1.2  Build capacity for businesses to grow

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

 

Voting Requirements

Simple Majority

Recommendation

That Council:-

1.         Pursuant to Clause 68(2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2019/465), as shown in Attachment 2, for a Change of Use to Take-Away Food Outlet at Unit 1, Lot , subject to the following conditions:

a)         The approval only relates to the proposed Change of Use to Take-Away Food Outlet for Unit 1, Lot 2006 (54) Langford Boulevard, Madeley, as indicated on the approved plans. It does not relate to any other development on the site;

b)         The use of the approved premises shall conform to the District Planning Scheme No. 2 definition of Take-Away Food Outlet, which states:

            “Take-Away Food Outlet: means premises used for the preparation, sale and serving of food to customers in a form ready to be eaten without further preparation, primarily off the premises, but excludes Drive Through Food Outlet.”

            A change of use from that outlined above may require the approval of the City;

c)         The hours of operation of the Take-Away Food Outlet shall be restricted to 7am to 7pm, seven days per week;

d)         A maximum of eight seated customers may be accommodated by the Take-Away Food Outlet at any one time; and

e)         The parking area and associated access indicated on the approved plans shall not be used for purposes of storage or obstructed in any way at any time, without prior approved of the City.

2.       ADVISES the submitters of its decision.

 

Attachments:

1.

54 Langford Boulevard, Madeley - Location Plan

19/233227

 

2.

54 Langford Boulevard, Madeley - Plans of Proposal

19/218582

Minuted

3.

54 Langford Boulevard, Madeley - Summary of Submissions

19/233218

 

  


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  178

 

Assets

Asset Operations & Services

3.4    Petition PT01-06/19 - Request to Provide a Footpath on the South Side of Kevo Place, Landsdale

File Ref:                                              3120V03 – 19/228141

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider petition PT01-06/19, requesting the provision of a footpath on the south side of Kevo Place in Landsdale.

Background

Council received PT01-06/19 at its meeting on 4 June 2019. The petition had 150 signatures and read as follows:

“We the undersigned, do formally request Council’s consideration on the immediate provision of a footpath along the south side of Kevo Place, Landsdale with a crossing point connecting to the footpath on Warradale Terrace, Landsdale. This footpath will connect residents to the park, community centre, primary school and public transport along Warradale Terrace, and will encourage residents of all ages to walk, be more physically active and lead healthier lifestyles.”

This report considers details of the issues within the petition and recommendations for further action. Refer Attachment 1 for a locality plan and the existing pathway network in the vicinity of Kevo Place.

Detail

The City prioritises requests for pathways utilising the scoring matrix which forms part of the City’s Pathway Policy. The City has assessed the pathway request for the connection between Warradale Terrace and Raeside Drive utilising the data collected in May 2018, this pathway has prioritisation score of 36.

 

The site assessment undertaken confirmed that it is feasible to construct a 2.5m wide footpath on the south side of Kevo Place between Warradale Terrace and Raeside Drive and will connect the current Warradale Park pathway network to the existing section of footpath within Kevo Place.

 

The City is currently constructing pathways with a prioritisation score >45; this project does not meet the criteria for construction at this time; however the City proposes to list this project for future consideration in the City’s LTFP.

Consultation

No consultation has been undertaken in preparing this report. Subject to Council’s decision, properties directly affected will be consulted as part of the detailed design/pre-construction stage of the project.

Comment

The construction or reconstruction of pathways within the City is undertaken to maximise the benefit to the community. The construction of a footpath along the south side of Kevo Place between Warradale Terrace and Raeside Drive is feasible and is recommended to be listed in the City’s Long Term Financial Plan and supporting Capital Works Program as per the priority determined using the City’s Pathway Policy. 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.2  Connect walking and cycling opportunities to key destinations and distinctive places

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

ST-S04 Integrated Infrastructure and Utility Planning

Moderate

Accountability

Action Planning Option

Executive Leadership team

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic/ Corporate risk register.

Policy Implications

The City’s Pathway Policy is applicable in assessing the petition.

Financial Implications

The construction of 150m x 1.5m wide concrete pathway along the south side of Kevo Place between Warradale Terrace and Raeside Drive is estimated at $54,000.

Voting Requirements

Simple Majority


 

Recommendation

That Council:-

1.         NOTES that the construction of a 2.5m wide pathway along the south side of Kevo Place between Warradale Terrace and Raeside Drive is feasible at an estimated cost of $54,000;

2.         LISTS the construction of a pathway along the south side of Kevo Place between Warradale Terrace and Raeside Drive in the City’s Long Term Financial Plan and supporting Capital Works Program as per the priority order determined by the Pathways Policy; and

3.         REQUESTS Administration to advise the petition organisers of Council’s decision.

 

 

Attachments:

1.

Kevo Place, landsdale - Locality Map

19/223042

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                                  179

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3.5    Petition PT01-05/19 - Request Access to Connolly Drive from Kingsbridge Boulevard from Butler IGA Carpark

File Ref:                                              3120V03 – 19/202371

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider a petition PT01-05/19, requesting improved vehicle access to Connolly Drive from the IGA Shopping Centre carpark at 104 Kingsbridge Boulevard Butler. Please refer to Attachment 1 for the location map showing the existing property driveways and movements.

Background

Council received petition PT01-05/19 at its meeting of 5 May 2019 containing 198 signatures; this petition reads as follows:

 

“We, the undersigned, do formally request Council's consideration for Access onto Connolly Drive from Kingsbridge Blvd coming out of the IGA Shopping Centre. We would like to start a petition to be able to access Connolly Drive via the entrance onto Kingsbridge helping our customers to able to have the choice to turn left or right. Not being able to have this choice is not only frustrating for the customers but very dangerous as customers are doing U-Turns at the intersection of Kingsbridge Blvd & Worchester Loop, which is a hazard to not only fellow drivers but pedestrians.”

 

This report considers details of the issues within the petition and recommendations for further action.

Detail

The property in question, 104 Kingsbridge Boulevard, Butler, is located at the south west corner of the intersection of Kingsbridge Boulevard and Connolly Drive in Butler. Kingsbridge Boulevard is classified as a Local Distributor Road and as such caters for up to 6,000 vehicles per day (vpd). Recent traffic counts have confirmed a traffic volume of 5,312 vpd for this section of Kingsbridge Boulevard. Connolly Drive is classified as a District Distributor A and as such caters for high traffic volumes. Traffic counts conducted in 2017 have identified a traffic volume of 20,500 vpd for Connolly Drive. From a planning perspective, Connolly Drive is classified as an Other Regional Road (ORR) under the MRS.

 

The intersection of Kingsbridge Boulevard and Connolly Drive is currently a single lane roundabout. Construction works for the duplication of Connolly Drive, schedule to commence later in 2019. The project includes the upgrade of this roundabout to a dual lane roundabout with dual lane approaches on Connolly Drive and single lane approaches on Kingsbridge Boulevard and Landbeach Boulevard.

 

The section of Kingsbridge Boulevard between Connolly Drive and Marchwood Boulevard has been identified through the City’s Local Area Traffic Management Policy as requiring the installation of traffic treatments to create a more suitable road environment. The City has listed an item in the Long Term Capital Works Program; $30,000 in 2020/2021 to design a traffic management scheme and $400,000 in 2021/2022 to construct a traffic management scheme.


 

The shopping centre at 104 Kingsbridge Boulevard was constructed in June/ July 2013. The development approval was supported by a Traffic Impact Assessment (TIA) supplied by Transcore Pty Ltd. Refer to Attachment 2 for TIA. This property has two vehicle access crossovers, a left-in left-out only to Kingsbridge Boulevard and a full movement crossover to Woodstock Way. The TIA considered all vehicle exiting the property towards Connolly Drive will exit via the Woodstock Way crossover traveling west turning right into Worcester Loop and then right on Kingsbridge Boulevard, traveling east to Connolly Drive.

 

A representative from Connolly Boulevard Pty Ltd, owners of the shopping centre property at 104 Kingsbridge Boulevard Butler, approached the City in November 2018, requesting the City review vehicle access to this property as prospective tenants consider access to be a barrier which deters customers from using the shopping centre.

 

The property owner has requested the City consider two options to improve vehicle access to the shopping centre.

 

Option 1

 

A left-in access from Connolly Drive, just south of the Kingsbridge Boulevard intersection.

 

Option 2

 

Requested consideration for the modification of the existing crossover on Kingsbridge Boulevard to allow full movement access. Currently, this access is restricted to a left-in/ left-out access by way of a raised median on Kingsbridge Boulevard.

 

Both options are discussed in more detail within the Comment section of this report.

Consultation

Consultation in regards to this issue will be undertaken in line with the City’s Community Engagement Policy at the appropriate time.

Comment

Option 1

 

A left-in access from Connolly Drive, just south of the Kingsbridge Boulevard intersection. Under most circumstances, direct property access to high order arterial roads, such as Connolly Drive, is not supported based on road safety and possible impacts on traffic flows. This view is supported at a State level by the DPLH and MRWA. Given the potential impacts on safety and congestion, Administration supports the view that where possible, access should be provided from a suitable side street.

 

In this case, Administration does not support direct access to Connolly Drive as a suitable access is already provided on Kingsbridge Boulevard. In addition to the potential safety and congestion issues, there are a number of site constraints such as service locations, grade differences and established trees which would restrict an access from being constructed at this location.

 

Option 2

 

Requested consideration for the modification of the existing crossover on Kingsbridge Boulevard to allow full movement access. Currently, this access is restricted to a left-in/left-out access by way of a raised median on Kingsbridge Boulevard.

As the Network Manager of the local road network, the City is responsible for ensuring a safe and efficient road network. The City has a strong commitment to supporting local businesses and permits a suitable level of property access where the safe and efficient operation of the road network can be achieved.

In order for Administration to provide informed recommendations for Council’s consideration, the landowner will need to develop a plan of their proposed network modifications, supported by a technical report that considers the potential network efficiency and safety impacts. The report will need to be evidence based and should be completed by a suitably qualified and experienced consultant on behalf of the property owner. On receipt of the technical report, Administration will conduct a full assessment of the information and consider recommendations whether the proposed network changes can be supported.

It is recommended that Administration works collaboratively with the property owners of 104 Kingsbridge Boulevard to progress this issue.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

ST-S04 Integrated Infrastructure and Utility Planning

Moderate

Accountability

Action Planning Option

Executive Leadership team

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic/ Corporate risk register.

Policy Implications

Nil

Financial Implications

There are no financial implications for the City as any modifications to the access would need to be completed at the cost of the property owner.


 

 

Voting Requirements

Simple Majority

Recommendation

That Council:-

1.         NOTES the Petition PT01-05/19 tabled at its Ordinary Council Meeting of 5 May 2019;

2.         REQUESTS Administration to continue working with the property owner; and

3.         REQUESTS Administration to advise the petition organisers of Council’s decision.

Attachments:

1.

Locality Plan for 104 Kingsbridge Boulevard Butler Shopping Centre Access

19/219438

 

2.

EA Development application for a Local Centre Lot 9031 104 Kingsbridge Blvd, Butler z3

10/25293

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  209

 

Infrastructure Capital Works

3.6    Tender No 19045 - Construction of Belhaven Park Sports Amentities Building

File Ref:                                              24677 – 19/193815

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the award of Tender No. 19045 for the construction of Belhaven Park Sports Amenities Building.

Background

This project is listed in the 2018/19 Capital Works Program and includes the design and construction of a sports amenities building at Belhaven Park, an active neighbourhood reserve located on the corner of Belhaven and Santa Barbara Parade Quinns Rocks.

 

The site is on Lot 774 on Reserve Number 47792 with a land area of approximately 3.26ha. The use of the reserve is shared between the Department of Education, Quinns Beach Primary School, Quinns Rocks Little Athletics Club, Quinns Districts Junior Football Club and Brighton Seahawks Junior Football Club.

 

The scope of work for this contract includes the construction of a new sports facility providing the following unisex change rooms, fully fitted kiosk, timer locked public toilets, store rooms, first aid room, umpire room, cleaner’s store, electrical switchboard cupboard, verandah, enclosed bin store, provision of storm and sewer drainage, water supply, communications, external fire protection, and drink fountain.

Detail

The tender was advertised on Saturday 30 March 2019 and closed on Friday 26 April 2019.

 

A non-mandatory site inspection and tender briefing was held at 2:30pm on Thursday 4 April 2019. The tender briefing provided tenderers the opportunity to clarify any tender enquiries they have in relation to the tender prior to the closing of the tender.

 

Essential details of the proposed contract are as follows:

 

Item

Detail

Contract Form

Major Works – AS4000-1997

Contract Type

Lump Sum

Contract Duration

36 weeks

Commencement Date (Subject to Tender Award)

Two weeks after receipt of Letter of Award or Five days after the building permit is granted whichever occurs later

Date for Practical Completion

11 March 2020

Defects Liability Period

12 Months

Extension Permitted

No

Rise and Fall

No

Tender submissions were received from 11 companies as follows:

Company (full entity name)

Company (abbreviated name)

BE Projects (WA) Pty Ltd

BE Projects

Bistel Construction Pty Ltd

Bistel

B&Z Construction Pty Ltd

B&Z

Buildmark Pty Ltd

Buildmark

Devlyn Australia Pty Ltd 

Devlyn

Geared Construction Pty Ltd

Geared

LKS Constructions (WA) Pty Ltd 

LKS

McCorkell Constructions WA Pty Ltd

McCorkell

Palace Homes and Construction Pty Ltd Trading As Palace Construction

Palace

Angularem Pty Ltd Trading As Rivett Construction

Rivett

Shelford Constructions Pty Ltd 

Shelford

Tender Evaluation Panel

The Tender Evaluation Panel comprised:

·             Project Manager - Infrastructure Capital Works;

·             Building Projects Officer – Infrastructure Capital Works;

·             Project Architect – Lantern Architecture Pty Ltd; and

·             Occupational Safety & Health Officer -  People and Culture.

Tender submissions were evaluated in accordance with the following weighted selection criteria:

 

Item No

Description

Weighting

1

Organisational Experience

25%

2

Key Personnel Experience

25%

3

Methodology

25%

4

Occupational Health & Safety

25%

Price was not included in the Qualitative Criteria, however was considered as part of the Overall Value for Money assessment and the minimum acceptable baseline for Qualitative Criteria set at 50%.

Probity Oversight

Oversight to the tender assessment process was undertaken by Administration and William Buck Consulting (WA) Pty Ltd provided the external probity services and a report.

Tender submissions were evaluated in accordance with the Procurement and Evaluation Plan (PEP).  Initial review of the tender submissions by the City’s Contracts Officer confirmed that the tender submission from B&Z Construction was deemed to be a non-conforming tender due to incomplete tender submission, and excluded from further consideration. All other tender submissions were deemed to be conforming and progressed for further consideration.


 

Evaluation Criteria 1 – Organisational Experience (25%)

 

The tenderers’ organisational experience as presented in the tender submissions was assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderers' experience in supplying services of a similar nature and circumstances, with considerations given to project relevance, type, size, complexity and resourcing availability. Based on the response provided by the tenderers, the assessment of this criterion has resulted in the following ranking:

 

Tenderer

Ranking

Geared

1

Shelford

1

BE Projects

3

Devlyn

3

LKS

3

McCorkell

3

Rivett

3

Bistel

8

Palace

8

Buildmark

10

Evaluation Criteria 2 – Key Personnel Experience (25%)

The tenderer’s resources as presented in tender submissions were assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s key personnel with considerations given to project experience, type, size and complexity. Based on the response provided by the tenderers, the assessment of this criterion has resulted in the following ranking:

 

Tenderer

Ranking

Geared

1

Devlyn

2

LKS

2

McCorkell

2

Shelford

2

BE Projects

6

Bistel

6

Rivett

6

Palace

9

Buildmark

10

 


 

Evaluation Criteria 3 – Methodology (25%)

The tenderer’s methodology as presented in its tender submissions was assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s project management procedures and project methodology, as presented in their tender submissions, were assessed in order to evaluate the tenderer’s understanding, methods and construction programme to meet the relevant timeframe of the contract. Based on the response provided by the tenderers the assessment of this criterion has resulted in the following ranking:

 

Tenderer

Ranking

Geared

1

Devlyn

2

McCorkell

2

Rivett

2

Shelford

2

Bistel

6

BE Projects

6

LKS

8

Palace

8

Buildmark

10

Evaluation Criteria 4 – Occupational Health & Safety (25%)

Evidence of safety and quality management policies and practices was assessed from the tender submissions. The assessment for safety management was based on the tenderers’ responses to an Occupational Health and Safety Management System Questionnaire included in the tender documentation.  Based on the response provided by the tenderers, the assessment of this criterion has resulted in the following ranking:

 

Tenderer

Ranking

Devlyn

1

Shelford

1

Buildmark

3

LKS

3

Geared

5

McCorkell

5

Rivett

5

BE Projects

8

Bistel

8

Palace

8

Overall Qualitative Weighted Assessment and Ranking

The tenderers’ bids were evaluated in accordance with the selection criteria and were assessed for having the necessary resources, previous experience, capability, safety and quality management systems to undertake the tender. The overall qualitative weighted assessment resulted in the following tender ranking:

 

Tenderer

Ranking

Geared

1

Shelford

2

Devlyn

3

McCorkell

4

LKS

5

Rivett

5

BE Projects

7

Bistel

8

Palace Homes

9

Buildmark

10

 

The baseline for the Qualitative Criteria was set at 50% and the top eight tenderers achieved an acceptable qualitative assessment.

 

Tendered Price Ranking

 

Tenderer’s price submissions were reviewed and Confidential Attachment 1 provides the detailed price information. 

 

Overall Comment

 

Of the eight tenderers who achieved an acceptable qualitative assessment, the combined assessment of Price vs Qualitative scores was reviewed. The tender submission from Geared achieved the highest qualitative assessment ranking and the lowest price, however it didn’t meet the City’s risk assessment requirements.

 

Consequently the next lowest priced tenderer, Devlyn, provided an acceptable qualitative assessment score and is recommended as the successful tenderer.

 

The assessment and evaluation of Devlyn’s submission also noted the following:

 

·          Ranked high in all qualitative assessments; 

·          Tender price is competitive and is within the budget estimate prepared by the City’s professionally engaged Quantity Surveyors;

·          A reputable organisation with adequate backing;

·          Devlyn has a working relationship with local government systems and requirements through projects for two country local councils;

·          Previous work undertaken relating to timelines for completion of projects, project management, quality of work and overall delivery of projects is considered positive; and

·          Financial assessment shows that Devlyn has the capability to successfully deliver the project.

Consultation

Throughout the design phase of the project, the City has worked collaboratively with key stakeholders; Department of Education, internal stakeholders, sports clubs and user groups. The public comment process was undertaken July to August 2018 with nearby residents, various sporting clubs and user groups.

 

As reported in CP14-11/18 Belhaven Sports Amenities Building – Concept Design and Consultation Outcomes, the public comment period for the project was open for a period of four weeks from 30 July 2018 to 24 August 2018. An information letter (including the concept and site plan) was distributed to 575 residents within 400m radius of the park; meetings occurred with Quinns Districts Junior Football Club, Ridgewood Little Athletics Club and Quinns Rocks Little Athletics Club and liaison occurred with the Department of Education and the Quinns Beach Primary School. It is noted that three comments were received during this period.

 

Key internal stakeholders have been engaged during various stages of the design phase, and were invited to provide comment at several stages.

 

Post tender award and during the construction phase, the City will provide regular progress updates on key project milestones or events; posting of information on City’s webpage and media channels in addition notifying DOE, DLGSCI, Sports Australia, local residents, Quinns Beach Primary School, relevant sports and user groups.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Act. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

Necessary building permit application will be made by the recommended tender following the tender award.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

 

           “1     Society

                   1.1     Healthy and Active People

1.1.2    Facilitate opportunities within the City to access peak and elite activities”

           “3     Environment (Built)

3.4     Activated Places

3.4.2  Provide safe spaces, centres, and facilities through our infrastructure management and designs for community benefit and recreation”

          “3      Environment (Built)

3.4     Activated Places

3.4.4  Improve local amenity by retaining and complementing natural landscapes within the built environment”


 

Risk Management Considerations

The below risks relating to the issue contained within this tender have been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage/mitigate/accept these risks to support existing management systems.

 

Risk Title

Risk Rating

CO-O07 Purchasing

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

Risk Title

Risk Rating

CO-O08 Contract Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

Financial and Performance Risk

Financial Risk

 

A financial risk assessment was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Corporate Scorecard Pty Ltd advised that Devlyn has been assessed with a ‘sound’ financial capacity to meet the requirements of the contract and no additional risk mitigation actions are required outside of the need for a contractor to provide security as per the tender documents.

 

As per tender requirements, Devlyn is required to provide two bank guarantees with a combined total of 5.0% of the contract value, 2.5% to be returned at practical completion and 2.5% to be returned at finalisation of defects liability, to be paid to the City within 14 days of acceptance of tender.

Performance Risk

 

Devlyn has 32 permanent employees and a demonstrated track record of successfully undertaking multiple projects of considerable value and complexity.

 

Devlyn currently has no other projects through either the City or other metropolitan local authorities but has done extensive work for country local authorities including projects similar to the proposed works.

 

Independent reference checks through Architects Hodge Collard Preston and past client Woolworths have further confirmed that the recommended tenderer has provided a satisfactory level of service and delivery to its customers. 


 

Operational Risk

Operational risk and mitigation will be addressed through the risk assessment process of the project management framework.

 

Prior to the commencement of works, the appointed contractor will be inducted to the project site. Ongoing auditing of the contractor’s work practices during the course of the works will be undertaken to ensure compliance with the Operational Health & Safety requirements.

Social and Environmental (Sustainable Procurement) Considerations

The Tender brief included this consideration as a non-weighted criterion. Devlyn indicates that the company operates under an environmental management system and policy and will ensure that the construction is in accordance with the environmental requirements. They have undertaken works within a number of environmentally sensitive locations including the Perth Zoo.

Broader Economic Impact Implications for the City of Wanneroo

The Tender brief included broader economic impact implications as a non-weighted criterion through the use of a “Buy Local” questionnaire. In this context ‘local’ is defined as all suburbs within the City of Wanneroo and City of Joondalup or within a 5 kilometre radius of the project site.

 

Devlyn indicated they have two employees living locally and are committed to procuring all materials from Western Australia and will engage local suppliers and trades. They are a non-discriminatory employer and support the local Men’s Shed initiative through donations of materials and machinery. 

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial Implications

The table below summarises the available funding for the project, current expenditures and the recommended tender price by Devlyn for the provision of major works at for construction of Belhaven Park Sports Amenities Building and associated expenses:


Project Number PR-4111

Construction of Belhaven Park Sports Amenities Building in Quinns Rocks

Description

Project Costs

Project Funding

Budget:

 

Allocated Capital Works Budget for FY2017/18

 

$15,000 

Capital Works Budget for FY2018/19

 

$409,000 

Capital Works Budget for FY2019/20 - Listed

 

$975,000 

Expenditure incurred to date

$77,639

 

Commitments

$42,338

 

Project Management and Professional Fees

$50,000

 

RFT 19045 Provision of major works for construction of Belhaven Park Sports Amenities Building (Recommended Tender – Devlyn Australia Pty Ltd)

$1,054,432

 

Construction Contingency

$105,000

 

Total Expenditure (Estimate)

$1,324,409 

 $1,399,000

 

Funding allocated to the project for FY2018/19 and FY2019/20 is sufficient for Provision of Major Works for the construction of Belhaven Park Sports Amenities Building.

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Devlyn Australia Pty Ltd for Tender No. 19045, for the Construction of Belhaven Park Sports Amenities Building for the fixed lump sum price of $1,054,432.00 in accordance with the terms and conditions specified in the tender document and subject to the City receiving all necessary permits and approvals.

Attachments:

1.

Tender 19045 Belhaven Park Confidential attachment

19/225949

Confidential

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                     210

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  218

3.7    Tender No 19082 - Construction of Shelvock Park Sports Amentities Building

File Ref:                                              31843 – 19/210058

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the award of Tender No. 19082 for the construction of Shelvock Park Sports Amenities Building, Koondoola. 

Background

The project is listed in the 2019/2020 Capital Works Program and involves the design and construction of a sports amenities building at Shelvock Park, an active public recreation reserve located off Shelvock Circle, Koondoola. The site is on Lot 9337 on Reserve Number 33506 with a total land area of approximately 4.46ha and is City managed Crown land.  The reserve is used primarily by three soccer clubs:  Kingsway Christian United, Westnam United and the Karen Organisation. There is an existing changeroom facility on the site that was constructed in 1982. The building is deemed unsuitable for upgrading and will be demolished as part of the project.

 

The tender includes demolition, site preparation works, construction of the new building and fit out, and will include unisex change, kiosk, timer locked public toilets, store rooms, first aid room, umpire room, cleaner’s store, verandah, bin store and associated services.

Detail

The tender was advertised on Saturday 6 April 2019 and closed on Tuesday 14 May 2019. A non-mandatory site inspection and tender briefing was held at 11am on Friday 12 April 2019. The tender briefing provided tenderers the opportunity to clarify any tender enquiries they have in relation to the tender in person prior to the closing of the tender.

 

Essential details of the proposed contract are as follows:

 

Item

Detail

Contract Form

Major Works – AS4000-1997

Contract Type

Lump Sum

Contract Duration

40 weeks

Commencement Date

Two weeks after receipt of Letter of Award or five days after the building permit is granted whichever occurs later

Expiry Date

by 28 April 2020

Extension Permitted

No

Rise and Fall

No

 


 

Tender submissions were received from the following 13 companies:

Company (full entity name)

Company (abbreviated name)

Assemble WA Pty Ltd

Assemble

BE Projects Pty Ltd

BE

Bistel Construction Pty Ltd

Bistel

Buildon Pty Ltd

Buildon

Classic Contractors Pty Ltd

Classic

Construct 360  Pty Ltd

Construct360

Devlyn Australia Pty Ltd

Devlyn

Geared Construction Pty Ltd 

Geared

LinkBuild Pty Ltd

Linkbuild

McCorkell Construction (WA) Pty Ltd

McCorkell

Shelford Construction Pty Ltd

Shelford

Solution 4 Building Pty Ltd

Solution4

Vera Builders Pty Ltd

Vera

Shortlisting Criteria

The tender included a provision for the submissions that exceed 5% over the City’s construction pre-tender estimate may not be considered and excluded from further assessment. On that basis, the following six submissions were evaluated further: 

Company (full entity name)

Company (abbreviated name)

BE Projects Pty Ltd

BE

Classic Contractors Pty Ltd

Classic

Construct 360  Pty Ltd

Construct360

Devlyn Australia Pty Ltd

Devlyn

LinkBuild Pty Ltd

Linkbuild

Solution 4 Building Pty Ltd

Solution4

Tender Evaluation Panel

The Tender Evaluation Panel comprised:

·        Coordinator Facilities Projects - Infrastructure Capital Works;

·        Building Projects Officer – Infrastructure Capital Works;

·        Project Architect – Scatena Clocherty Architects Pty Ltd; and

·        Occupational Safety & Health Officer -  People and Culture.

Tender submissions were evaluated in accordance with the following selection criteria included in the Procurement Evaluation Plan (PEP):

Item No

Description

Weighting

1

Organisational Experience

25%

2

Key Personnel Experience

25%

3

Methodology

25%

4

Occupational Health & Safety

25%

 

Price was not included in the Qualitative Criteria, but was considered as part of the overall value for money assessment and the minimum acceptable baseline for Qualitative Criteria being set at 50%.

Probity Oversight

Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.

Evaluation Criteria 1 – Organisational Experience (25%)

Assessment of this criterion considered the tenderers experience in supply services of similar nature and circumstance with consideration given to project relevance, type, size, complexity and resourcing availability. Based on the response provided by the tenderers the assessment of this criterion has resulted in the following ranking:

Tenderer

Ranking

Devlyn

1

BE Projects

2

Solution4

3

Classic

4

Linkbuild

4

Construct360

6

Criteria 2 – Key Personnel Experience (25%)

The tenderers’ resources as presented in its tender submissions were assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s key personnel with consideration given to project experience, type, size and complexity.  Based on the response provided by the tenderers, the assessment of this criterion has resulted in the following ranking:

 

Tenderer

Ranking

BE Projects

1

Devlyn

1

Solution4

1

Classic

4

Linkbuild

5

Construct360

6

Evaluation Criteria 3 – Methodology (25%)

The tenderers’ methodology as presented in the tender submissions was assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderers’ project management procedures and project methodology, as presented in their tender submissions to evaluate the tenderers’ understanding, methods and construction programme to meet the relevant timeframe of the contract. Based on the response provided by the tenderers, the assessment of this criterion has resulted in the following ranking:

 

Tenderer

Ranking

Devlyn

1

BE Projects

2

Solution4

3

Linkbuild

4

Classic

5

Construct360

5

Evaluation Criteria 4 – Occupational Health & Safety (25%)

Evidence of safety and quality management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to an Occupational Health and Safety Management System Questionnaire included within the tender documentation. Based on the response provided by the tenderers the assessment of this criterion has resulted in the following ranking:


Tenderer

Ranking

Devlyn

1

Linkbuild

1

Solution4

3

Construct360

4

BE Projects

4

Classic

6

 

Overall Qualitative Weighted Assessment and Ranking

The tenderers’ bids were evaluated in accordance with the selection criteria and were assessed as having the necessary resources, previous experience, capability, safety and quality management systems to undertake the tender.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

 

Tenderer

Ranking

Devlyn

1

Solution4

2

BE Projects

3

Linkbuild

4

Classic

5

Construct360

6

 

The baseline for the Qualitative Criteria was set at 50% with the top four tenderers achieving acceptable qualitative assessment.

Tendered Price Ranking

Tenderers’ price submissions were reviewed and confidential Attachment 1 provides the detailed price information.

Overall Comment

Of the four tenderers who achieved an acceptable qualitative assessment, the combined assessment of Price vs Qualitative scores was reviewed. The top three that presented the best relative value for money were reviewed with the summary as below:


 

·          Linkbuild - Provided the most competitive price, however scored lowest in the qualitative assessment and did not meet the City’s risk assessment requirements;

·          Devlyn - Achieved highest rank in the qualitative assessment, however provided a higher price and did not meet the City’s risk assessment requirements, to undertake this project concurrently with the award of another City tender;

·          Solution4 - Provided the second most competitive price, an acceptable qualitative assessment score and did meet the City’s financial risk assessment requirements.

 

Solution 4 Building Pty Ltd is therefore recommended as the successful tenderer for this project.

Consultation

Throughout the design phase of the project the City worked collaboratively with key stakeholders; sports clubs and user groups. The public comment process with nearby residents, various sporting clubs and user groups was undertaken from June to July 2018.

 

As reported in CP02-10/18 Shelvock Park Sports Amenities Building Upgrade and Extension - Concept Plan, the public comment period for the project was open for a period of four weeks from 17 June to 14 July 2018. An information letter which included the concept and site plan, was posted to 691 residents within a 400m radius of the reserve. A meeting occurred with Westnam United Soccer Club on 3 July 2018. It is noted that two phone calls were received from residents during this period, however no formal written communication was received.

 

Key internal stakeholders have been engaged during various stages of the design phase, and were invited to provide comment at several stages.

 

Post tender award and during the construction phase, the City will provide regular progress updates on key project milestones or events; post information on City’s webpage and media channels in addition notifying DLGSCI, local residents, relevant sports clubs and user groups.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Act. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

Necessary building permit application will be made by the recommended tender following the tender award.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation


 

Risk Management Considerations

Risk Title

Risk Rating

CO-O07 Purchasing

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

Risk Title

Risk Rating

CO-O08 Contract Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

Financial and Performance Risk

Financial Risk

 

An independent financial risk assessment was undertaken as part of the tender evaluation process and by Corporate Scorecard Pty Ltd. The outcome of this assessment advised that whilst Solution4 is currently proposed to undertake another City project, it has been assessed for its ability to meet both projects with ‘Sound’ financial capacity to meet the requirements of the two contracts.

 

As per tender requirements, Solutions 4 Building is required to provide two bank guarantees with a combined total of 5.0% of the contract value, 2.5% to be returned at practical completion and 2.5% to be returned at finalisation of defects liability, to be paid to the City within 14 days of acceptance of tender.

 

Performance Risk

 

Solution4 undertook the works for the Mary Lindsay Homestead upgrade for the City in 2017, delivering a good quality build on schedule and within budget. No claims, disputes or notices of default are registered against the company.

 

Independent reference checks from City of Belmont, City of Vincent and Allen Davies & Trevor Chudleigh Architects confirm the recommended tenderer has achieved high results across the three reference check in relation to all categories, including but not limited to, time, quality, budget, schedule and Occupational Health and Safety.

Social and Environmental (Sustainable Procurement) Considerations

 

The Tender document included this consideration as a non-weighted criterion. Solution4 indicate they are an equal opportunity employer. Access and Inclusion has been considered in their tender submission methodology meeting Australian Standards regarding ramps, toilets, ambulant facilities and car bays.


 

Broader Economic Impact Implications for the City of Wanneroo

 

The Tender document included broader economic impact implications as a non-weighted criterion through the use of a Buy Local questionnaire.

 

In this context local is defined as all suburbs within the Cities of Wanneroo and Joondalup or within a 5 kilometre radius of the project site.

 

Solutions 4 confirmed that it have two employees and four subcontractors living and operating locally and are committed to materials and manufacturing all goods from Wanneroo and surrounds where possible. 

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

The table below summarises the available funding for the project, current expenditures and the recommended tender price by Solution 4 Building Pty Ltd for the provision of major works for construction of Shelvock Park Sports Amenities Building and Multipurpose Room and associated expenses:

PR-4102 - Shelvock Park Sports Amenities Building

Description

Expenditure

Budget

Budget:

 

 

Allocated Capital Works Budget for 2017/18 (PR-4102)

 

$11,971

Allocated Capital Works Budget for 2018/19 (PR-4102)

 

$93,029

Allocated Capital Works Budget for 2019/20 (PR-4012)

 

$2,100,000

Expenditure:

 

 

Expenditure incurred in 2017/2018

$11,970.54

 

Expenditure incurred to date (2018/2019)

$90,336.96

 

Commitment to date

$23,003.46

 

Project Management and Professional Fees

$66,500

 

RFT 19082 - For construction of Shelvock Park Sports Amenities Building and Multipurpose Room

Recommended Tender – Solution 4 Building Pty Ltd

$1,447,011.16

 

Construction Contingency

$145,000

 

Other Works (Buildings, Environmental Offsets, Art Services, etc.). 

Nil

 

Total Expenditure

$1,783,822.12

 

Total Funding

 

$2,205,000

 

Funding allocated to the project for FY2018/19 and FY2019/20 is sufficient for the construction Shelvock Park Sports Amenities Building.


 

 

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Solution 4 Building Pty Ltd for Tender No.19082, for the provision of Major Works for Construction of Shelvock Park Sports Amenities Building and Multipurpose Room at the Fixed Lump Sum Price of $1,447,011.16 in accordance with the terms and conditions specified in the tender document and subject to the City receiving all necessary permits and approvals.

 

Attachments:

1.

Tender 19082 Shelvock Park Confidential attachment

19/227428

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                     219

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  221

 

Assets Maintenance

3.8    Fleet Services Enterprise Agreement

File Ref:                                              34358 – 19/209593

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

To approve the City’s new Fleet Services Enterprise Agreement 2019.

Background

The existing Enterprise Agreement required the parties to commence negotiations for a replacement Agreement no later than six months prior its expiry (6 February 2019). The new Agreement has been negotiated within the parameters of the Federal Industrial Relations System (Fair Work Act 2009).

Detail

Negotiations for a new Fleet Services Enterprise Agreement, covering approximately 11 mechanics, commenced in August 2018. Negotiations have progressed smoothly with the parties in agreement to formally vote on the new Enterprise Agreement, following Council approval.

 

The new Enterprise Agreement will operate for a period of three years and is largely a roll-over of the existing Agreement. There are two items with financial impact: the annual salary % increases of 1.5%, 1.5% and 1.95% respectively for the three years of the Agreement and an increase to the weekly Tool Allowance from $19.00 to $19.75/ week. A copy of the new Enterprise Agreement will be placed in the Elected Members Reading Room for reference. 

 

The Enterprise Agreement has been negotiated within the budget parameters included in the City’s approved Long Term Financial Plan.

Statutory Compliance

The new Enterprise Agreement has been negotiated in accordance with the requirements set out in the Fair Work Act 2009.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth


 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Financial Implications

The annual pay increases of 1.5%, 1.5% and 1.95% over the life of the three year Enterprise Agreement and increasing the weekly Tool Allowance to $19.75 is within the City’s Annual Operating Budget / Long Term Financial Plan provisions.

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the new Fleet Services Enterprise Agreement 2019, prior to Fleet Services formally voting on the new Enterprise Agreement.

 

 

Attachments: Nil   


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  223

 

Community & Place

Community Service Delivery

3.9    Draft Social Strategy

File Ref:                                              26963 – 19/189315

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To adopt the City’s 2019 Social Strategy.

Background

The City’s inaugural draft Social Strategy was presented to the April 2019 Council Meeting where it was approved to be released for public comment.

While the Strategy will guide the City in the development and review of relevant community-directed Plans, it was acknowledged that it was important to ensure that the community understands how the City intends to achieve its strategic social outcomes through the Strategy.

Detail

The Strategy was made available for public comment between 29 April and 26 May 2019.

Feedback was sought on fundamental aspects of the Strategy, including the guiding principles, roles and approaches. This was facilitated through engagement with local residents, the City’s community working groups and other key stakeholders.

No major amendments were recommended through the consultation process. The final draft of the Social Strategy (Attachment 1) is now presented for Council endorsement.

Consultation

The consultation was promoted via the City’s social media channels, the City’s ‘Your Say’ page and through direct communications with key stakeholders and community groups.

The Strategy received 237 visits from 112 unique visitors through the Your Say consultation portal.  There were no public comments received that directly related to the Social Strategy.

Comment

Upon review and formal adoption by Council, the Social Strategy will be designed and branded for public distribution.

 

The Strategy will commence from adoption and there is provision within the Strategy to review after a period of four years.


 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Integrated Reporting

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register.  The Social Strategy has been developed in order to provide direction on how the City will achieve its strategic objectives and priorities through its various community-directed plans.

Policy Implications

Nil

Financial Implications

Implementation of the Social Strategy will be delivered through the City’s endorsed plans that are considered as part of the City’s annual budget process.

Voting Requirements

Simple Majority

 

Recommendation

That Council ENDORSES the 2019 Social Strategy.

 

 

Attachments:

1.

Social Strategy DRAFT (June 2019)

18/431726

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                     229

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  254

 

Community Facilities

3.10  Central Ward Dog Park - Outcome of Community Consultation and Concept Approval

File Ref:                                              35045 – 19/184731

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       7         

Issue

To consider the proposed concept plan for the development of a dog exercise area at Edgar Griffiths Park (the Park), Wanneroo.

Background

The Park is an existing active reserve and passive park located at 60 Garden Park Drive, Wanneroo (Attachment 1).  The amenities on the park consist of a senior size AFL reserve, floodlighting to 50 lux, playground facilities and car park.  A sports amenities building is currently under construction at the site and is expected to be completed by September 2019.  A GIS investigation indicates the following:

 

Item

Current Status

Park Size / Hierarchy

23ha

Reserve No.

36601

Lot No.

10080 & 10857

Property Type

Crown Land

Ownership

City of Wanneroo Managed

Aboriginal Sites

None listed

Bush Forever

Yes (north east corner)

 

Prior to identifying the Park as a proposed location, the City received a grant of $200,000 from the State Government as part of the Local Projects, Local Jobs initiative to develop a dog exercise area within the locality of Banksia Grove (location not defined).

 

As a result of receiving the grant, Administration undertook an investigation into potential dog exercise areas within Banksia Grove. Aspects such as location, current use, accessibility and size were assessed to determine the most suitable location. The results of this analysis has been summarised and included as Attachment 2

 

Initial discussions with the Banksia Grove Residents Association (BGRA) indicated a preference for either Viridian Park or Celadon Park. Both these sites were investigated however they are rated as bushland “very good – excellent” and were subsequently not considered appropriate due to environmental considerations.

 

It was subsequently determined that the next most suitable site was Delamare Park. Delamare Park is a 2.7ha developed park located at 71 Abbey Green Road, Banksia Grove that includes a playground, tennis court, drinking fountain, turf areas and fitness equipment.  The area that was considered for a dog exercise area was the turf area to the south along Nambi Parkway, with the proposed concept included in Attachment 3. Consequently a consultation process was undertaken in line with the City’s Community Engagement Policy for a period of four weeks from 9 May until 6 June 2018 and included the following:

 

·          Distribution of an information letter and concept design to 873 residents and landowners within 400m radius of the Park;

·          An on-site community meeting on 23 May 2018 allowing residents to view the plans and speak to Elected Members and officers; and

·          Inclusion of the concept design and online survey link on the City’s Your Say website.

 

At the close of the community consultation period Administration received 406 responses, which is a 47% return rate. Of those 160 (39.4%) were in support, while 246 (61%) were not in support. The full list of comments received through the survey has been made available in the Elected Member’s Reading Room, with a summary of these comments outlined below:

 

·          It diminishes the local residents amenity of the park significantly;

·          The traffic will increase in the area;

·          The park is well used by the local residents and this area is used as a kick about space by the local children; and

·          Concerns of smell being close to residential properties.

 

It was however noted that many of the respondents indicated that there was a need for a dog exercise area in the vicinity.

 

Subsequent to the community consultation process, Administration undertook further discussions with the BGRA in respect to the provision of a dog exercise park within Banksia Grove. This included a workshop held with BGRA members and dog owners on 13 December 2018. The key outcomes of this discussion were as follows:

 

·          Dog owners are prepared and do travel as far as Whiteman Park, Kingsway Regional Sporting Complex and designated dog beaches in the Cities of Wanneroo and Joondalup to access appropriate dog exercise facilities;

·          A suitable sized fenced area (of an appropriate height) was seen as being most important;

·          It was noted that the fence should be full length to the ground and take into consideration the wear along fence lines to avoid gaps appearing and dogs (small dogs in particular) escaping the fenced area;

·          The size of the fenced area should be large enough to enable dogs to run freely but not so large that it makes it difficult to retrieve the dog;

·          Agility equipment is seen as a lessor priority;

·          Provision of drink fountains and dog waste bags were seen as a lessor priority; and

·          Those present were of the view that the provision of a Dog Exercise Park at the Park would suit the needs of Banksia Grove residents.

 

As a result of this outcome, Administration received the endorsement of the relevant Member of Parliament who arranged the State Government funding, to transfer the balance of the project funding for the Banksia Gove Dog Exercise Area (PR-4152 Delamare Park, Banksia Grove, New Dog Exercise Area) being $190,174 to the development of the Central Ward Dog Exercise Area (the Park).

Detail

As part of the adopted 2018/19 budget, Administration has investigated the provision of a dog exercise park within the Central Ward. The project includes site identification and design (2018/19) and construction (2019/20).

 

The site identification process undertaken involved reviewing each of the 133 passive parks within the Central Ward using the following criteria:

 

·        Size and classification;

·        Amount of existing infrastructure and type;

·        Impact on existing amenities;

·        Shade;

·        Parking;

·        Walkability (connections to footpaths and neighbouring streets);

·        Available services (Water & Power).

 

As a result of this analysis, seven parks were considered for more detailed analysis, with a summary of the outcomes of this process outlined in the table below.

 

Park Name

Address

 

Comment

Amery Park

8 Wattle Mews

Hocking

·          Six land parcels of which half is drainage;

·          Minimal parking although room to increase street parking; and

·          Turf would need to be removed which takes away existing amenity however location could be central in park away from residents

Chesterfield Park

21 Chesterfield Avenue

Hocking

·          Four parcels of land;

·          Existing amenity will need to be removed (Turf); and

·          Layout of park limits space to fence an area and would also be close to residential properties.

Edgar Griffiths Park

60 Garden Park Drive

Wanneroo

·          Made up of two lots;

·          Lot 10857 has conservation areas;

·          Lot 10080 - sports ground and lighting. Good use of existing space without removing any amenity to users; and

·          Parking can accommodated.

Gungurru Park

50 Gungurru Avenue

Hocking

·          1.6ha used to the north for playground;

·          1.8ha to the south is made up of bushland and open space; and

·          Adjacent to schools.

Hinckley Park

14-16 Hinckley Parkway

Hocking

·          Park is being developed in the next two years and therefore consultation with residents in occurring now; and

·          Would be able to place an DEA centrally and away from residents.

San Teodoro Park

42 San Teodoro Avenue

Sinagra

·          Limited space and would be close to residential properties.

Willespie Park

58 Willespie Drive

Pearsall

·          Parking is limited to local street parking. There are no bays. Ocean Reef fly over could be an issue later.

 

Site Selection

 

As a result of the above analysis, the Park was identified as being the most appropriate location for the provision of a dog exercise area in the Central Ward.

 

The Park was considered to be the most suitable location based on the following:

 

·          The proposed provision of a dog exercise area is considered appropriate for a park of this type and size;

·          The Park has car parking available and the space available to develop more parking if required;

·          There is a new sports amenities building currently under construction and will have an external Universal Access Toilet (UAT) available;

·          The site locations would not have an impact on local residents;

·          The Park is currently used by local dog owners to exercise their dogs;

·          There is no requirement to remove any existing amenities to accommodate a dog exercise area;

·          The site locations are using existing unused spaces at the Park;

·          High levels of natural shade; and

·          There is enough space to develop an all dog and a small dog area.

 

Concept Development

 

A concept of the proposed development of the Central Ward dog exercise area at the Park has been included within Attachment 4. The concept plan identifies two location options, both of which include the following elements:

 

·          Separate small and large dog areas;

·          Drink fountains with tippable bowls;

·          Picnic shelters and tables;

·          Limestone seating;

·          Dog agility equipment including bridges, hurdles and sit/stay platforms;

·          Sand digging areas;

·          1.8m high fencing;

·          Double gated entrance; and

·          Internal path networks.

 

Location Option 1 is situated on the southern boundary of the Park, on the corner of Garden Park Drive and Casuarina Way. The existing car park is to the north of the proposed dog park with a double gated entrance proposed on the eastern side, with a path connection to the existing car park. Toilets would close by with access provided to the newly constructed UAT within the Sports Amenities Building, currently under construction.

 

Location Option 2 is situated on the eastern boundary of the Park, on Casuarina Way. This location is further away from the main car park however there will be stabilised limestone off street parking on Casuarina Way. The two entrances will be adjacent to the off street car parking. Toilets would accessible via the newly constructed UAT within the Sports Amenities Building, currently under construction.

Consultation

The consultation process has been undertaken in line with the City’s Community Engagement Policy.

 

Community consultation on the Park option was conducted for a period of four weeks from 19 April to 17 May 2019 and included the following consultation strategy:

 

·          Distribution of an information letter (Attachment 5) and the concept plan illustrating the two design options and locations.  This was mailed to 360 residents and landowners within 400m of the Park;

·          A community meeting at the Park on 9 May 2019 allowing community members to view the plans onsite and speak to Elected Members and officers; and

·          Inclusion of the concept designs and online survey link on the City’s website and advice that a hard copy plans and surveys (Attachment 6) could be sent directly.

 

Public Comment Outcomes

 

At the close of the community consultation period, the City received a total of 97 responses to the survey, which is a return rate of approximately 38%.  Of the responses, 80 (83%) support the provision of dog exercise area at thes Park noting that there were 16 responses (17%) against the proposal.  There was also one incomplete survey submitted. 

 

The survey asked respondents to indicate which of the two location options they preferred, with fifty three (53) submissions (69.75%) supporting Option 1 – Southern Boundary and twenty three (23) submissions (30.25%) supporting Option 2 – Eastern Boundary.

 

A summary of the main comments received in favour of the proposed dog exercise park are as follows:

 

·          The park is accessible to the community and is currently being used as a dog park; 

·          The location of the proposed fenced dog park is considered to be safe from traffic hazard;

·          The construction of a dog park would separate the dogs from the sporting activities; and

·          The park will increase socialising with other dogs.

 

A summary of the main comments received not in favour of the proposed dog exercise park are as follows:

 

·          There is some disappointment from local residents that the Park is being developed.

·          Concerns have been raised regarding dog parks causing dog fights due to dogs not being able to move away from aggressive dogs;

·          As there is no turf in the design, feedback from the respondents is that the area will turn into a dust bowl; and

·          The parking situation is currently an issue and needs to be addressed.

 

A full list of comments has been provided within Attachment 7.

 

Onsite Community Consultation

 

On 9 May 2019, Elected Members and officers attended an onsite meeting where approximately 35 community members attended and had the opportunity to review the two options, compare the locations and raise any questions or concerns. Feedback provided by residents on the day was consistent with some of the comments received through the survey. 

Comment

In considering the responses noted above, the following advice is provided:

 

Comment

Response

The provision of additional parking

Administration will investigate options for the provision of additional car parking at the Park, including the extension of the existing formal car parking areas and the provision of additional off street car parking. It is intended that these options will be considered within future budgets.

The provision of turf

The provision of turf within the dog exercise areas is dependent upon the capacity of existing water allocations within the area. The current water licence for the area is fully allocated, however Administration is reviewing current use to ascertain the ability to free some existing capacity to put towards turf at the proposed dog exercise area.

 

Project Schedule

 

The current project schedule is as follows:

 

Key Tasks / Milestones

Anticipated Timeframes

Community Consultation

19 April to 17 May 2019

Report to Council –

Consultation outcomes and concept approval

2 July 2019

Procurement and Award

July to October  2019

Proposed Construction

October  2019 to March 2020

Practical Completion

April 2020

Statutory Compliance

The City will be required to secure the necessary development approvals prior to the commencement of construction.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

The community consultation process was undertaken as per the City’s Community Engagement Policy. The design of the proposed dog exercise area will take into account the City’s Access and Inclusion Plan.

Financial Implications

Funds of $30,000 are listed within the 2018/19 budget for design, with a further $140,000 of municipal funds proposed for construction in 2019/20 within the City’s Long Term Financial Plan. The current cost estimate for construction is $327,400 which is within the existing budget as outlined within the table below, noting the use of the balance of the State Government grant from the Banksia Grove Dog Exercise Area project.

 

 Budget

 

2018/19 Design

 

Municipal

$30,000

2019/20 - Construction

 

Municipal

$140,000

Grant (balance of PR 4152)

$190,713

Total

$360,713

Expenditure To Date - Design

$9,287

Budget Balance

$351,426

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.         ENDORSES the New Dog Park, Central Ward Concept Plan at Edgar Griffiths Park (Option 1), as shown in Attachment 4 of this report;

2.         NOTES that Administration will investigate parking options at Edgar Griffiths Park for consideration within the Long Term Financial Plan;

3.         NOTES that construction of the proposed development is planned to commence in October 2019 and be concluded by March 2020;

4.         NOTES that the proposed project scope is within the existing budget allocation of $360,000;

5.         APPROVES BY ABSOLUTE MAJORITY the following budget amendment, pursuant to Section 6.8(1)(b) of the Local Government Act 1995, to consolidate funding for the New Dog Park, Central Ward:

Project No

From

To

Description

PR-4152

190,713

 

Delamere Park, Banksia Grove, New Dog Exercise Area

PR-2984

 

190,713

New Dog Park, Central Ward (Edgar Griffiths Park)

6.         RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.


 

Attachments:

 

1.

Location Plan - Edgar Griffiths Park

19/210157

 

2.

Banksia Grove Dog Exercise Park - Site Analysis

19/227302

 

3.

Banksia Grove Dog Park, Delamare Park - Concept Design

18/407665

 

4.

Edgar Griffiths Park Dog Exercise Area -  Concept Plan

19/101132

Minuted

5.

Community Consultation Letter - Edgar Griffiths Park (Central Ward) Dog Exercise Park

19/210170

 

6.

Central Ward Dog Park - Public Comment Form - February 2019

19/66654

 

7.

Edgar Griffiths Park - All Comments

19/228447

 

 

 

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  274

3.11  Splendid Park Skate Park - Community Consultation Outcomes

File Ref:                                              25887 – 19/187359

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4  

Previous Items:                                   CP06-11/18 - Proposed Yanchep Skate Park - Site Analysis - Ordinary Council - 13 Nov 2018 6.30pm

                                                            CP03-05/19 - Concept Design - Results of Community Workshops - Splendid Park Skate Park, Yanchep - Ordinary Council - 07 May 2019 7.00pm      

Issue

To consider the outcomes of the community consultation process undertaken for the Splendid Park Skate Park proposal.

Background

Splendid Park (the Park) is located on Splendid Avenue Yanchep (Attachment 1). The Park has an overall land area of approximately 12.8 hectares, classifying it as a district park. The Park is Crown Land vested to the City of Wanneroo for the purpose of public recreation.

The Park is bounded by residential properties to the west and bushland to the north, east and south. Residents to the west are separated by the road reserve for the future Marmion Avenue extension.

The Park includes the following amenities:

·                    Two multi-purpose ovals catering for athletics and junior and senior Australian Rules Football (AFL), Soccer, Rugby and Cricket;

·                    Two multipurpose hard courts accommodating Basketball and Netball;

·                    Floodlighting to the required Australian Standard for large ball sports;

·                    Cricket nets;

·                    Long jump pits;

·                    1.8 metre perimeter fence;

·                    Sports Amenities Building; and

·                    Playground adjacent to the amenities building.

At the City’s Annual General Meeting (AGM) held on 27 January 2016, a motion in regards to the provision of a skate park in Yanchep was put to the meeting as follows:

“That the City of Wanneroo consider in their 2016/17 budget the design and installation of a skate plaza together with a family friendly park amenities in Yanchep that caters for all ages and levels of experience and includes community input into the design.  Additionally, a youth working reference group be formed.”

In response to the motion, the City undertook to consult with young people in Yanchep in regards to their needs for leisure facility provision and broader service delivery needs. This was undertaken via the City’s Y-Speak survey which was completed in late 2017. A key outcome for the Y-Speak survey was as follows:

“The community has identified the need for an increase in youth services and facilities. Community consultation indicates that facilities and services for families and young people to access which are open and safe for the community to utilise are valued. Statistics demonstrate the top ranked facilities for young people in Yanchep include the following:

·             Recreational facility;

·             Youth centre;

·             Training facility;

·             Community centre; and

·             BMX, Skate and Scooter facility.”

In February 2017, the City was awarded State Government funding of $300,000 towards the construction of a skate park within Yanchep. This was later increased to $450,000 as part of the Local Projects, Local Jobs Program. 

On 13 November 2018, Council considered Report CP16-11/18 Proposed Yanchep Skate Park – Site Analysis and resolved the following:

            “1.   NOTES the outcome of the site analysis process;

            2.    ENDORSES site Option A at Splendid Park (as per Attachment 5 of this report) being pursued for the development of the proposed Yanchep Skate Park;

            3.    NOTES that further negotiation is to occur with the land owner, Yanchep Beach Joint Venture, in respect to the City’s existing lease over Splendid Park and the proposed skate park development;

            4.    NOTES that the additional sum of $210,000 will be required for the project, to be sourced from external grant funds; and

            5.    CONSIDERS the inclusion of CCTV at the design stage of the proposed Yanchep Skate Park, to ensure that adequate surveillance is provided to the City’s assets.”

At the Ordinary Council Meeting held on 7 May 2019, Council considered a report on the Concept Design – Results of Community Workshops – Splendid Park Skate Park, Yanchep (CP03-05/19). As a result, Council resolved the following:

“That Council:-

1.       ENDORSES the Splendid Park Skate Park Concept Design as shown in Attachment 2 of this report, for the purpose of broader community consultation;

2.       NOTES that based on the current proposed schedule, consultation with the broader community will take place from May 2019 through to June 2019, with the outcomes to be reported to Council by July 2019;

3.       NOTES that the City will apply for additional external grant funding of $250,000 towards the project; and

4.       RECOGNISES and THANKS the focus group workshop participants for their involvement in the concept design development process.

Detail

Public Comment Process

The public comment process for the Splendid Park Skate Park was opened for the period of 8 May to 7 June 2019.


 

The endorsed concept plan (Attachment 2) was advertised for public consideration and a consultation letter (including a location plan) (Attachment 3) advising of the opportunity to comment on this proposal, was sent to 572 properties that surround the Park. This information was also made available to the previous workshop participants and students from the local high school.

The consultation period was advertised on the City’s ‘Your Say’ section on the website with links provided on the City’s Facebook and Youth Facebook pages.

An on-site community consultation meeting was also held on 23 May 2019 with Elected Members and officers in attendance, to allow community members to review the proposed concept and raise any questions or concerns.

Public Comment Outcomes

At the close of the consultation period, Administration received 47 responses, which comprised of 44 via online feedback and three submitted by hard copy.  Of the 47 responses, 90 (86.96%) supported the concept design or were undecided. Six (13.04%) respondents did not support the concept plans – some related to design changes or other reasons. One respondent did not answer the question.

While the extension to Marmion Avenue is anticipated to occur in the near future, there are streets that are currently directly adjacent to the park, and the skate park location. These include:

·          Cave Loop (one response – support the design);

·          McClements Drive (No responses);

·          Current St (five responses – two support the design and three did not);

·          Lindsay Beach Boulevard (No responses);

·          Lunar Street (one response – does not support the design); and

·          Starboard Rd (No responses).

A summary of the top five comments received in favour of the project are as follows:

·                     It is a well-rounded concept, with plenty of options for beginners-experts;

·          I especially love that it looks to have easier design features for the younger/beginner skaters to learn on. Being based at the open space is a huge plus as well as it encourages the whole family to be together and to use the park for multiple purposes in one visit. I also think the placement of security cameras is a huge plus and should be done at all new CoW park facilities to keep people from ruining the facilities for other families;

·          I support opportunities to give children and teenager to exercise and let off steam;

·          Looks great. Been riding bmx for 15 years look forward to this; and

·          Good to have a skate park.”

A summary of further comments regarding design changes are as follows:

·          Needs to be suitable for all ages;

·          Seating and Shading;

·          More complex obstacles;

·          Addition of CCTV for security; and

·          Additional Rubbish bins.”


 

A summary of the main reasons for the proposal not being supported has been included below:

·          Too small and not complex enough to keep kids interested;

·          Promote anti-social behaviour of teens;

·          Should be located somewhere safer (not near a main road);

·          Increase in noise; and

·          Needs more challenging obstacles.

 

A full summary of comments can be found in Attachment 4.

Project Schedule

The current project schedule is as follows:

Key Tasks / Milestones

Anticipated

Start

Anticipated

Finish

Community  consultation  –  survey  on  concept

design

 

May 2019

 

June 2019

Report to Council – consultation outcomes

July 2019

July 2019

Grant Application

July 2019

August 2019

Detailed Design

June 2019

August 2019

Construction Tender Preparation and

Implementation

 

August 2019

 

November 2019

Construction and Practical Completion

December 2019

June 2020

Defects Liability Period

July 2020

June 2021

As previously advised, the project schedule will be subject to further revision as the project progresses and more detailed planning is undertaken.

Consultation

The consultation process has been undertaken as per the City’s Community Engagement Policy. Consultation with key stakeholders will be undertaken as a matter of course throughout the design and construction processes.

Comment

Although the large majority of respondents are in support of the concept as presented, the City will seek to work with key stakeholders and the appointed contractors during the detailed design process to consider and investigate the inclusion of the suggested design changes.

In respect to concerns raised by respondents about anti-social behaviour, the City will seek to mitigate this risk through engaging with young people prior and post the completion of the project, to reinforce positive behaviours and develop a sense of ownership to the facility. It is envisaged that this process will have a strong link to the local schools.

It should also be noted that the transfer of Splendid Park from the Yanchep Beach Joint Venture to the City of Wanneroo is scheduled to occur in September 2019.


 

 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The City's Local Planning Policy 4.3 Public Open Spaces was used as the guiding framework for the development of the draft concept plan. The community consultation process was undertaken as per the City’s Community Engagement Policy.

Financial Implications

Funds of $40,000 are listed within the 2018/19 budget for design and surveying, with a further $660,000 listed for construction in 2019/20 within the City’s Long Term Financial Plan. The current cost estimate for construction of the new facility is $679,500 which is within the existing budget as outlined within the table below:


 

 

Budget

 

2018/19 Design

$40,000

2019/20 - Construction

$660,000

Total

$700,000

Expenditure To Date

 

Geo Tech Survey

$3,876

Design

$16,600

Budget Balance

$679,524

An estimate for the provision of CCTV as a subsequent stage has been put at $35,000. This has not been included within the current project cost. If CCTV was to be considered it will be undertaken as a subsequent stage.

The City has communicated with external funding bodies to notify them of the City’s interest in submitting a grant for this project. The City is in the process of preparing the grant application which is due for submission by the end of August 2019.

Should the grant application not be successful, a further report will be provided to Council to outline the revised funding model for the project.

Voting Requirements

 

Simple Majority

 

Recommendation

That Council:-

1.         NOTES the outcomes of the Splendid Park Skate Park community consultation process, which indicates that 86.96% support the concept design or were undecided pending suggested design changes;

2.         ENDORSES the development of the Splendid Park Skate Park as shown within Attachment 2 of this report;

3.         NOTES that Administration will be submitting a grant application for the project by the end of August 2019, NOTING that the construction budget is listed for the 2019/20 financial year; and

4.         RECOGNISES and THANKS the community for their participation in the consultation process for the Splendid Park Skate Park project.

 

 

Attachments:

1.

Splendid Park - Site Plan

19/132092

 

2.

Splendid Park - Final Concept Design

19/144396

Minuted

3.

Community Consultation Letter - Splendid Park Skate Facility

19/218598

 

4.

Consultation Summary - Splendid Park Skate Park Concept Design

19/208230

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  288

 

Communication, Marketing and Events

3.12  Draft Communications Strategy 2019/20 - 2022/23

File Ref:                                              4781 – 19/221588

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1        

Issue

To consider the draft Communications Strategy 2019/20 – 2022/23 for adoption.

Background

In accordance with an action in the City’s CBP and also as part of a strategic review of the City’s Communications function requested in mid 2018, a draft Communications Strategy for 2019/20 – 2022/23 has been developed.

 

Following a Request for Quotation (RFQ) for a consultancy to assist with undertaking this work, Riley Mathewson Public Relations was appointed to work with the City to develop a Communications Strategy. 

Detail

Initial feedback from Elected Members focused the intent of the draft Communications Strategy on addressing the following areas:

 

1.       Strategy Objectives

 

·          Proactive/quicker off the mark;

·          Greater control of messaging;

·          Consistent external messaging; and

·          Targeted engagement of 15 to 40 year old demographic via increased use of digital/social media.

 

2.       Action Points

 

·          Focus approach on communicating with Wards (e.g. what is important to residents in each Ward);

·          Aim is to ensure consistent professional advice and ‘live’ awareness of activities that will require communications action; and

·          Ensure strategic communications are informed by and reflective of the City’s brand.

 

3.       Messages and Narratives

 

·          City’s role and goals;

·          Community value proposition;

·          Transparency, accountability, knowledgeable;

·          Vibrant, Progressive, Prosperous;

·          Take people with us/ speak to people’s specific interests;

·          Explain why City is planning on doing rather than advising after it has started;

·          Rates - where $ go and why;


 

·          Employment;

·          Community wellbeing; and

·          Community involvement in City.

 

4.       Incident Communications

Strategy (and process) is required to ensure established protocols and processes are followed.

5.       Communications Channels

·          Owned and Paid - Ramp-up digital (social media, web, etc.); and

·          Newspaper and What’s Happening useful for non-digital demographic, focus on quality content and coverage.

Based on these insights, the City’s inaugural Communications Strategy 2019/20 to 2022/23 has been developed.  The objective of the Strategy is to provide a strategic framework for communications that is:

·          Proactive wherever possible;

·          Consistent, clear and accurate;

·          Informative, engaging and engenders the trust of our target audiences;

·          Reflects and enhances the City’s brand strategy; and

·          Complies with and promotes the City’s vision and Strategic Community Plan at the broader level to key community stakeholder groups. 

The Strategy aligns to the City’s Customer Service Commitment, Code of Conduct and Corporate Values and will:

·          Support the implementation of the City’s SCP and CBP;

·          Inform the development and execution of City service units business and action plans;

·          Guide the City’s daily interactions and communications with external audiences;

·          Integrate with the City’s proposed brand strategy; and

·          Comply with the Act in respect of the Mayor’s role as City’s media spokesperson.

The Strategy also identifies and addresses the City’s key audiences and communications channels, proposes an approach to issues and incident communications, and identifies how the Strategy will be monitored for relevance and success.

Consultation

As the purpose of the draft Communications Strategy is essentially to provide direction from Council to the organisation in terms of manner and methods to be used in communications with the community and stakeholders, there has not been any external consultation undertaken.

Comment

In accordance with the City’s CBP for 2018/19, and as part of a strategic review of the City’s Communications function, a draft Communications Strategy 2019/20 - 2022/23 has been developed and is presented for adoption by Council.

It is acknowledged that there is a strong link between the Communications Strategy and the Brand project that is currently being undertaken.  This alignment has been recognised in the draft Communications Strategy and it is expected that as the City evolves in its communications and brand journey, a combined Strategy will be developed for the next iteration.

Statutory Compliance

The Act requires that the Mayor is the spokesperson on behalf of the City.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.1  Provide transparent and accountable governance and leadership

Risk Management Considerations

Risk Title

Risk Rating

Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance/Director Community & Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

It is anticipated that the Communications Strategy will require development of new Policies and/or the revision of existing Policies such as the Social Media Policy.

Financial Implications

The City’s current budget has provision for communications through various channels.  Any new initiatives resulting from the Communications Strategy will require consideration through the annual budget process.

Voting Requirements

Simple Majority

Recommendation

That Council ADOPTS the draft Communications Strategy 2019/20 – 2022/23 (Attachment 1).

 

Attachments:

1.

Draft Communications Strategy 2019/20 - 2022/23

19/185994

Minuted

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                                                     305

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 25 June, 2019                                  321

 

Corporate Strategy & Performance

Business & Finance

3.13  Financial Activity Statement for the period 31 May 2019

File Ref:                                              30723V06 – 19/224542

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       6         

 

Issue

To consider the Financial Activity Statement for the period ended 31 May 2019.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

“Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit. For the 2018/19 financial year the statement of financial activity will be presented by nature and type.

Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances. For the 2018/19 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.”

Detail

Summary

Result from Operations

 

 

Capital Program

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

Result from Operations

 

Capital Program Progress

Investment Portfolio Performance

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)         Current month comparison of Actuals to Budgets; and

b)         Period to date and end of year comparison of Actuals to Budgets.


 

Total Comprehensive Income (Further detail in Attachment 1)

Revenues

Note 1        Rates

Month - (Actual $143k, Revised Budget $28k)

The favourable variance of $115k is mainly due to higher Interim Rates on Residential Properties.

Note 2        Operating Grants, Subsidies & Contributions

Month - (Actual $1.3m, Revised Budget $918k)

The favourable variance of $363k mainly relates to the following:

·                    Financial Assistant Grant for the 4th quarter was $95k higher than anticipated;

·                    Early receipt of Main Roads WA contribution of $117k for maintenance of Wanneroo Road;

·                    Electricity charges subsidy for street lighting on Highways and Main Roads of $91k was received in May 2019 but expected to receive $6k on a monthly basis over the 12 months period; and

·                    Reclassification of $60k of contribution for Bus Shelter Advertising from Other Revenue.

Year to Date – (Actual $6.7m, Revised Budget $5.5m):

The favourable variance of $1.2m is mainly attributable to:

·          Higher than anticipated Rates Recovery Court Fees reimbursements of $458k;

·          Receipt of higher than budgeted Financial Assistant Grants $380k;

·          Early receipts of Main Roads WA contribution of $117k for maintenance of Wanneroo Road and State Government Grant of $125k for Quinns Beach development; and

·          Electricity charges subsidy for street lighting on Highways and Main Roads of $91k was received in May 2019 but expected to receive $6k on a monthly basis over the 12 months period.

Note 3        Fees & Charges

Month - (Actual $1.3m, Revised Budget $1.3m)

The monthly variance is not material and within the reporting threshold.

Note 4        Interest Earnings

Month - (Actual $689k, Revised Budget $837k)

Interest Earnings are adverse by $148k as a result of lower than expected Interest Income on Municipal funds by $124k mainly due to lower investment portfolio balance and $24k in lower default Interest on late Rates payments due to lower than expected defaults.

 

Note 5        Other Revenue

Month - (Actual $1k, Revised Budget $45k)

Unfavourable variance for the month is primarily due to reclassification of $60k contribution for Bus Shelter Advertising under Operating Grants, Subsidies & Contributions.

Expenses

Note 6        Employee Costs

Month - (Actual $6.4m, Revised Budget $6.5m)

The monthly variance is not material and within the reporting threshold.

Note 7        Materials & Contracts

Month - (Actual $4.7m, Revised Budget $5.3m)

The favourable variance of $607k for the month is mainly attributable to:

·          Contract and Material Expenses for Maintenance of Roads and Parks are favourable by $377k due to lower requirements than budgeted;

·          Plant utilisation was $98k lower than anticipated due to recent Waste collection rounds review resulting in efficiencies; and

·          Waste removal fee of $89k due to lower than expected collection of Waste tonnage.

Year to Date – (Actual $51.7m, Revised Budget $55.2m)

The favourable variance of $3.5m is mainly attributable to:

·          Lower Consultancy fee of $1.1m primarily due an underspend on various projects of which major components were made up of $100k in Customer & Information Services for Cloud Security Standards and Smart Cities; $130k in Community Facilities due to allow for various projects that are not required; $324k in Planning Services to do with the setup of Design Committee which has been delayed and delays in various specialised Town Planning assessments;

·          Engineering Maintenance was lower than anticipated by $481k in Parks and Roads areas;

·          Underspend of $300k in Legal fees due to deferral of significant cases;

·          Lower Adverting expenses in recruitment of staff; promotion of “Wanneroo Link” and Waste Management educational awareness programmes by $173k;

·          Waste removal fee of $154k due to lower than expected collection of Waste tonnage; and

·          External printing expenses of $126k mainly due to delay in printing Waste guides.

Note 8        Utility Charges

Month - (Actual $756k, Revised Budget $862k)

Favourable variance is mainly due to reduction in electricity usage by $116k relating to lower consumption on street lighting which was partially offset by $11k higher water consumption at the New Civic Centre.

Note 9        Insurance

Month - (Actual $91k, Revised Budget $119k)

The favourable result reflects improved claims.

Year to Date – (Actual $1.0m, Revised Budget $1.4m)

Overall Insurance premiums were $303k lower than the Budget to May 2019 due to a combination of better claims experience on the Property and Minor insurance classes and the receipt of dividends from surplus declared against the 2017/18 Scheme Insurances.

Other Revenue & Expenses

Note 10      Non-Operating Grants, Subsidies & Contributions

Month - (Actual $309k, Revised Budget $140k)

The favourable variance primarily relates to Capital Grant of $56k from MRWA, for Wanneroo Road pavement, which was not expected during this financial year and late receipt of Metropolitan Regional Road Group (MRRG) Grant of $114k for Mirrabooka Avenue and Girrawheen Road - Rehabilitation and Asphalt resurfacing project.

Note 11      Contributed Physical Assets

Month – (Actual $2.2m, Revised Budget $0)

Favourable variance is due to the phasing of the Budget which is allocated at the end of each quarter and actual asset recognition which is recorded as and when assets are handed over to the City.

Year to Date – (Actual $13.9m, Revised Budget $10.0m)

The favourable variance is due to higher than anticipated level of asset handovers from developers.

 Note 12     Profit / Loss on Asset Disposals

Month – (Combined Actual ($19k), Combined Revised Budget $31k)

The unfavourable variance relates to lower than anticipated Tamala Park Regional Council (TPRC) lot sales for the current month by $10k and the balance relating to various Plant disposals.

Year to Date – (Actual $595k, Revised Budget $343k)

TPRC lot sales were higher than anticipated to May 2019.

Note 13      Town Planning Scheme (TPS) Revenues

Month – (Actual $990k, Revised Budget $704k)

The favourable result is due to receipts of Scheme Contribution for Cell 2 (Vincent Road developments) of $438k and Scheme Contribution for Cell 8 of $224k which were not expected to be received during this financial year. This favourable variance was partially offset by $395k Revenue not received due to delays in Scheme Contribution for Cell 6 (Lot 12 Kingsway Subdivision).

Year to Date – (Actual $11.6m, Revised Budget $10.2m)

The favourable result is mainly due to $1.4m of additional developer contributions received for Cell 9.

Note 14      Town Planning Scheme (TPS) Expenses

Year to Date – (Actual $3.5m, Revised Budget $4.5m)

The favourable variance is a result of overall delay in development of lots relating to Cell 5 and Woodvale Structure Plan.


 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

 

Note 1 - Net Current Assets

When compared to the opening position at 30 June 2018 Net Current Assets have increased by $27.2m which is predominately the impact of 2018/19 Rates and Waste Service Fees levied.

Within the Current Assets, Current Receivables of $18.2m are mainly comprised of collectable Rates and Waste Service Fees debtors of $14.2m with the remaining balance attributed to General Debtors $2.7m and Emergency Services Levy outstanding of $1.3m.

Note 2 - Non-Current Assets

Non-Current Assets as at 31 May 2019 have increased by $21.1m from 30 June 2018 Actuals. The movement is primarily due to:

·          Capital Works less accumulated depreciation and net movements in disposal of assets $21.3m; and

·          Partially offset by reduction in Other Non-Current Assets movements in Deferred Pensioner Rates and Investments amounting to $0.2m.

Note 3 - Non-Current Liabilities

Non-Current Liabilities as at 31 May 2019 have increased by $78k attributed to changes in provision balances relating to long service leave. The existing loan with the Western Australia Treasury Corporation remains unchanged making up 98% of total Non-Current Liabilities.

FINANCIAL PERFORMANCE INDICATORS

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the DLGSCI status at the beginning of the financial year, and year to date figures (where relevant).

A green highlight is used where the minimum standard is met or exceeded. Highlighted in red are below the standard for financial year ended 30 June 2018.

The following comments with regard to Ratios relates to the benchmarks not met for the period 30 June 2018.

Note 1 - Current Ratio

The Standard was not met primarily as a result of the internal restrictions of municipal funds. Most of the municipal funds are kept in special purpose cash backed Reserves.


 

Note 2 - Asset Sustainability Ratio

The DLGSCI Asset Management Framework and Guidelines publication provides the following explanation in respect to the Asset Sustainability Ratio (ASR):

"If capital expenditure on renewing or replacing assets is at least equal to depreciation on average over time, then the local government is ensuring the value of its existing stock of physical assets is maintained. If capital expenditure on existing assets is less than depreciation then, unless a local government’s overall asset stock is relatively new, it is likely that it is underspending on renewal or replacement."

A large percentage of the City's assets are in new to very good condition with approximately 85% of the total asset base at or below condition 2 (a rating of ‘0’ represents a new asset and a ‘10’ represents an asset that has failed). Less than 1% of the asset base is at or above condition 8, which represents assets that require intervention.

With the City's current mix of old and new assets and continued high growth, a lower than average ASR is expected, and the current condition of assets and level of renewal expenditure confirms this position. As the stock ages and renewal expenditure incrementally increases the ratio should increase, however continued growth may keep it relatively lower than the industry standard.

Taking a long term outlook, the level of asset stock and renewal demand necessitates the development of strategies to address the future impact and ensure that the City can continue to grow and maintain its assets in a financially sustainable manner. Given that renewal expenditure is lower than the depreciation being charged and that certain years’ experience significant spikes in demand, a specific Asset Renewal Reserve has been established.

CAPITAL WORKS PROGRAM

The current status of the Capital Works Program is summarised by Sub-Program in the table below.

As at 31 May 2019 the City has spent $49.0m, which represents 62% of the $78.5m Budget. The City forecasts spend of $60.8m by 30 June 2019 which represents a completion rate of 77.5%.

 

During the calendar month of May 2019, $9.1m was spent. Details of significant Actual Capital expenditure for the month of May are included in Attachment 3.

 

To further expand on the Capital Works Program information above, updates on key capital projects are provided in the Top Capital Projects (see Attachment 4).

Capital Changes

No change is proposed to be made to the 2018/19 Capital Works Budget in this month.

INVESTMENT PORTFOLIO (Attachment 5)

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in Authorised Deposit taking Institutions (ADIs):

At the end of May 2019, the City holds an investment portfolio (cash & cash equivalents) of $402.9m (Face Value), equating to $407.9m inclusive of accrued interest. The City’s year to date investment portfolio return has exceeded the UBS Australia Bank Bill rate index benchmark by 0.61% pa (2.60% pa vs. 1.99% pa), however it is noted that Interest Earnings were budgeted at a 2.50% yield.

RATE SETTING STATEMENT (Attachment 6)

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus / (Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus / (Deficit) will balance to the reconciliation of Net Current Assets Surplus / (Deficit) Carried Forward (detailed below):

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The Budget figures within this report incorporate all previously approved Budget amendments. Comments on material variances have been provided.

In reference to Statement of Comprehensive Income in the report, the following colours have been used to categorise three levels of variance:

Revenues:

·          Green > 0%;

·          Amber -0% to -10%; and

·          Red < -10%.

Expenses:

·          Green > 0%;

·          Amber -0% to -10%; and

·          Red < -10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Act and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

·          Accounting Policy;

·          Strategic Budget Policy; and

·          Investment Policy.

Financial Implications

As outlined in the report and detailed in Attachments 1 – 6.

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 31 May 2019 consisting of:

a)         May 2019 year to date Actuals;

b)        May 2019 year to date Statement of Financial Position and Net Current Assets; and

c)         May 2019 year to date Material Financial Variance Notes.


 

Attachments:

 

1.

Statement of Comprehensive Income May 2019

19/221966

 

2.

Statement of Financial Position May 2019

19/222007

 

3.

Significant Capital expenditure may 2019

19/222010

 

4.

Top Projects 2018-19 - May 2019 - 20190611

16/151914[v38]

 

5.

Investment Report May 2019

19/222014

 

6.

Rate Setting Statement May 2019

19/222029

 

 

 

 

 

 

 

 

 

 

 

 

 


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Transactional Finance

3.14  Warrant of Payments for the Period to 31 May 2019

File Ref:                                              1859 – 19/214631

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

Presentation to the Council of a list of accounts paid for the month of May 2019, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in May 2019:

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – May 2019

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journal

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

116642 - 116903

3507 – 3537

 

 

$1,662,376.56

$15,768,080.36

$17,430,456.92

 

($9,807.37)

($678,084.27)

($34,750.00)

($16,707,815.28)

Municipal Fund – Bank A/C

Accounts Paid – May 2019

Recoup – Advance A/C

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$16,707,815.28

$34,391.98

$3,657,507.71

$20,399,714.97

Town Planning Scheme

Accounts Paid – May 2019

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$4,500.00

$3,000.00

$4,500.00

$3,000.00

$5,750.00

$4,250.00

$4,500.00

$5,250.00

$34,750.00

 

At the close of May 2019 outstanding creditors amounted to $1,908,030.33.

Consultation

Nil

Comment

The list of payment (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of May 2019 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.3    Progressive Organisation

4.3.2  Ensure excellence in our customer service

Risk Management Considerations

 There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of May 2019, as summarised below: -

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – May 2019

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journal

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

116642 - 116903

3507 – 3537

 

 

$1,662,376.56

$15,768,080.36

$17,430,456.92

 

($9,807.37)

($678,084.27)

($34,750.00)

($16,707,815.28)

Municipal Fund – Bank A/C

Accounts Paid – May 2019

Recoup – Advance A/C

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$16,707,815.28

$34,391.98

$3,657,507.71

$20,399,714.97

Town Planning Scheme

Accounts Paid – May 2019

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$4,500.00

$3,000.00

$4,500.00

$3,000.00

$5,750.00

$4,250.00

$4,500.00

$5,250.00

$34,750.00

 

WARRANT OF PAYMENTS MAY 2019

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00116642

07/05/2019

Amy Williams 

$51.66

 

 

  Dog Registration Refund - Sterilised

 

00116643

07/05/2019

Michael Arti