Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

 

 

 

BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers, Civic Centre, Dundebar Road, Wanneroo

on 20 August, 2019 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


COMMONLY USED aCRONYMS AND THEIR mEANING

Acronym

Meaning

 

 

ABN

Australian Business Number

 

 

ACN

Australian Company Number

 

 

Act

Local Government Act 1995

 

 

CBP

City of Wanneroo Corporate Business Plan

 

 

CHRMAP

Coastal Hazard Risk Management & Adaption Plan

 

 

City

City of Wanneroo

 

 

CPI

Consumer Price Index

 

 

DBCA

Department of Biodiversity Conservation and Attractions

 

 

DFES

Department of Fire and Emergency Services

 

 

DOE

Department of Education Western Australia

 

 

DOH

Department of Health

 

 

DPLH

Department of Planning Lands and Heritage

 

 

DPS2

District Planning Scheme No. 2

 

 

DLGSCI

Department of Local Government, Sport and Cultural Industries

 

 

DWER

Department of Water and Environmental Regulation

 

 

EPA

Environmental Protection Authority

 

 

GST

Goods and Services Tax

 

 

JDAP

Joint Development Assessment Panel

 

 

LTFP

Long Term Financial Plan

 

 

MRS

Metropolitan Region Scheme

 

 

MRWA

Main Roads Western Australia

 

 

POS

Public Open Space

 

 

PTA

Public Transport Authority of Western Australia

 

 

SAT

State Administrative Tribunal

 

 

SCP

City of Wanneroo Strategic Community Plan

 

 

WALGA

Western Australian Local Government Association

 

 

WAPC

Western Australian Planning Commission

 


 

 

Briefing Papers for Tuesday 20 August, 2019

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

Strategic Land Use Planning & Environment  1

3.1                         City of Wanneroo submission on draft State Planning Policy 3.6 Infrastructure Contributions  1

3.2                         Proposals to revoke Local Planning Policies  34

3.3                         Proposed Amendment No. 178 to District Planning Scheme No. 2 - Change to Specific Cell Works for East Wanneroo Cell 3  151

Approval Services  160

3.4                         DA2019/305 - Amendment to DA2016/1840 (Medical Centre, Child Care Centre and Pharmacy) at Lot 4455 (2) Boomerang Loop, Banksia Grove  160

3.5                         Consideration of DA2019/491 - Home Business - Category 2 (Bakery) at Lot 1546 (107) Piazza Link, Alkimos  171

3.6                         Review of Local Planning Policy 2.4: Site Works and Retaining for Residential Development  182

3.7                         Two Rocks Marina Draft Master Plan  218

Assets  224

Community & Place  224

Cultural Development  224

3.8                         Southern Suburbs Library - Location and Concept Designs  224

3.9                         Disposal of the City's Thornycroft Fire Appliance  234

3.10                      New Tiered Model Framework for WA Public Libraries  251

Communication, Marketing and Events  255

3.11                      Adoption of the City's Brand Strategy  255

Community Development  266

3.12                      Community Shed Policy  266

Place Activation  298

3.13                      Yanchep Lagoon Master Plan - Final  298

Corporate Strategy & Performance  386

Business & Finance  386

3.14                      Report on Matters of Significance highlighted in the 2017-18 Audit Report  386

3.15                      Financial Activity Statement for the period ended 31 July 2019  396

Transactional Finance  419

3.16                      Financial Activity Statement for the period ended 30 June 2019  419

3.17                      Warrant of Payments for the Period to 31 July 2019  448

Council & Corporate Support  519

3.18                      Donations to be Considered by Council - August 2019  519

Chief Executive Office  522

Governance & Legal  522

3.19                      Minor Review and Extension of Review Dates for Council Policies  522

Item  4_____ Motions on Notice_ 555

4.1                         Cr Dot Newton – Wanneroo Showgrounds Fencing Renewal  555

4.2                         Cr Brett Treby – Speed Zoning Review and implementation of Traffic Management Scheme in Landsdale Road (Mirrabooka Avenue to Alexander Drive  560

Item  5_____ Late Reports_ 566

Item  6_____ Public Question Time_ 566

Item  7_____ Confidential_ 566

7.1                         Submission to Select Committee Inquiry into Local Government  566

Item  8_____ Date of Next Meeting_ 566

Item  9_____ Closure_ 566

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                1

 

Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

Strategic Land Use Planning & Environment

3.1    City of Wanneroo submission on draft State Planning Policy 3.6 Infrastructure Contributions

File Ref:                                              7942 – 19/303274

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To consider the implications of draft State Planning Policy 3.6 - Infrastructure Contributions (SPP 3.6) currently being advertised by the WAPC and the City’s proposed submission.

Background

The WAPC’s draft SPP 3.6 is currently being advertised for comment.  Although the WAPC first released a draft of the policy and associated Guidelines in July 2016, the draft SPP 3.6 and the associated Guidelines have subsequently been amended following input from industry and local governments.  The WAPC released this for public comment in July 2019 (Attachment 1). 

 

The intent of draft SPP 3.6 is to strengthen the framework for the delivery of infrastructure to new and existing communities and aims to ensure greater accountability, transparency and consistency across local government areas in providing for infrastructure contributions.

 


 

There are fundamental changes between the current SPP and the draft being advertised that could have significant implications for the City’s current and future Development Contribution Plans (DCP’s). The policy will continue to enable the City to prepare DCP’s for both ‘development’ infrastructure required to facilitate development, including roads, public open space, drainage and sewerage; as well as ‘community’ infrastructure which is required for community facilities such as libraries and community centres.

 

A key change from the current policy is the introduction of a contribution upper limit or ‘cap’ for community infrastructure in DCP’s, as well as transitional arrangements for development infrastructure DCP’s. This has implications for the City’s current DCP’s which facilitate the provision of community infrastructure, such as Yanchep-Two Rocks and Alkimos-Eglinton, and for the City’s current development infrastructure DCP’s such as East Wanneroo Cells 1-8.  In addition, the future DCP’s relating to the future East Wanneroo urbanisation area (anticipated to cater for both community and development infrastructure), and the long-term developer contributions arrangements for Yanchep-Two Rocks will also be affected.

 

Administration’s assessment of the draft SPP 3.6 raises several important questions that require clarification from the DPLH, in particular in relation to the implementation of the capping of respective local, district or regional community infrastructure, as well as the implications of the transitional arrangements contained in the SPP.  The DPLH has not been able to provide clarification on these matters at this point in time.

 

Detail

 

The key elements of the draft SPP 3.6 can be summarised as follows:

 

·          A maximum levy for local community infrastructure of $2,500 per dwelling is proposed to apply, with items to be justified through a Community Infrastructure Plan;

 

·          Where district and/or regional infrastructure is also proposed, consideration may be given to increasing the maximum levy by an additional $1,000 per dwelling to a total of $3,500 for a combination of local, district and regional community infrastructure, subject to adequate justification and the support of the WAPC; 

 

·          Standard infrastructure such as 10% public open space, roads and services are still required and not subject to a cap;

 

·          Local governments will be required to set priorities, following consultation with the community, on the delivery of community infrastructure to meet the demands of a growing population. It is expected by the State Government that additional funding to deliver the full range of required community infrastructure will come from other sources including local government revenue, State and Federal funds;

 

·          As is the case with the current arrangements, annual reporting will be required by the policy via local government websites on developer contribution funds to provide a snapshot of both the delivery of infrastructure items against the timing of priorities detailed in the scheme and the current status of the fund.  It is, however, not clear how these requirements would differ from arrangements currently required;

 

·          New provisions require DCP’s to align with structure plan timing and be prepared within six months of structure plan approval;

 

·          Review of infrastructure cost estimates must be undertaken at least annually by either applying the indexes detailed in the policy (i.e. Australian Bureau of Statistics or Western Australian Local Government Association indexation relevant to the infrastructure) or published by WAPC or reviewing each DCP component and undertaking a full annual review of cost estimates;

 

·          Existing DCP’s will continue to remain valid for the lifespan of the DCP, however all DCP’s regardless of approval dates, will be required to adhere to all operational monitoring and reporting requirements of the Planning and Development (Local Planning Scheme) Regulations 2015 and SPP 3.6; and

 

·          Existing DCP’s that do not have a lifespan or review period must be amended no later than three years after this policy comes into effect, to include the anticipated lifespan of the DCP and priority and timing for delivery of infrastructure.

Draft SPP 3.6 states that for DCP’s which have a lifespan, such as the City’s Alkimos-Eglinton (25 years) and Yanchep-Two Rocks DCP’s (16 years), these will continue to remain valid for the lifespan of the DCP’s, however these will need to adhere to all operational, monitoring and reporting requirements of the Local Planning Schemes Regulations and the SPP.  The East Wanneroo Cells 1-9 do not currently have lifespans included, therefore in line with the requirements of the policy, these will have to be amended within three years of the approval of the policy in order to include specific lifespans.

Although the monitoring and reporting requirements are not considered to be problematic, it is not clear from the published document what the extent of adhering to the ‘operational’ requirements of the policy will mean, and clarification was sought from the DPLH on this.  In particular, whether the intent of the policy is for DCP’s to be immediately comply with the caps (as an operational requirement), or whether this will only be required when the scheme and DCP provisions are amended to include a lifespan. 

 

The introduction of an anticipated lifespan will need an amendment to the City’s DPS2 which requires the agreement of the WAPC and the Minister for Planning, where it is likely that the scheme provisions will be required to be aligned with the Model Scheme Text provisions contained in the Local Planning Schemes Regulations and SPP 3.6. 

 

Consultation

 

No consultation has been undertaken by the City in relation to the advertising of SPP 3.6 or the City’s proposed submission.  It is noted that in addition to the City’s submission, Administration is also contributing to a separate submission as part of the Growth Areas Perth and Peel (GAPP) Councils on the broader application of the policy. Pracsys has been commissioned by the GAPP Councils to assist in this process.

 

Comment

 

Caps on community facilities covered by DCP’s

 

The intent of the caps proposed is to limit the extent to which existing and future communities should be expected to contribute to the funding of community facilities.  It is considered that the funding of such infrastructure should largely be sourced from other funding mechanisms. The policy implies that State Government taxes, local government property rates and special area rates; State and Federal grants, and user and access fees and charges should provide the additional funding need.  This has significant implications for the provision and funding of community infrastructure.  

 

It is certain that revised SPP 3.6 will have significant implications for the preparation of future developer contribution arrangements and will likely also have implications for the City’s current DCP’s.  Administration estimates that the introduction of caps could potentially result in a funding shortfall of approximately $66 million for the City in relation to the City’s existing Yanchep-Two Rocks and Alkimos-Eglinton DCP’s; and a further shortfall of over $426 million for future community infrastructure DCP’s in the East Wanneroo urbanisation area ($300 million) and the longer-term developer contribution arrangements for Yanchep-Two Rocks ($126 million).

 

To illustrate, in Alkimos-Eglinton for example, this could mean that the City would be able to provide only some of the community infrastructure currently listed in the DCP, to the maximum that can be funded under the cap ($20 million) as proposed in the SPP: 

 

·          DCP Surf Life Saving Club, Alkimos South Coastal Village;

·          POS (Active), Alkimos Parks and Recreation Reserve;

·          Multipurpose Hard Courts, Alkimos Parks and Recreation Reserve;

·          Library, Alkimos Secondary Centre;

·          Community Centre, Alkimos Secondary Centre;

·          Indoor Recreation Centre, Alkimos Secondary Centre;

·          POS (Active), Eglinton District Centre;

·          Multipurpose Hard Courts, Eglinton District Centre;

·          Indoor Recreation Centre, Eglinton District Centre;

·          Community Centre, Eglinton District Centre; and

·          Library, Eglinton District Centre.

In relation to Yanchep-Two Rocks, the following future community facilities (covered by future DCP’s) may have to be reduced or delayed under the proposed cap:

Regional:

·          Indoor Recreation/Aquatic Centre;

·          Beach Activity Node;

·          Community Centres;

·          Indoor Recreation Centre;

·          Library x 2;

·          Multipurpose Hard Courts x 2;

·          POS (Active) x 3; and

·          Surf Life Saving Club.

 

District:

·          Beach Activity Node x 4;

·          Community Centre x 3;

·          Indoor Recreation Centre;

·          Library;

·          Multipurpose Hard Courts x 6; and

·          POS (Active) x 6

 

The result of this is that the City would be required to scale back the provision of these facilities to the community, delay the facilities, or change the way the City provides facilities for the community.  This may, for instance, lead to the provision of more local-level facilities due to the fact that funding is individually capped for local, district and regional level facilities; as the proposed cap is based towards local facilities ($2,500) which may force the City to invest more in these local facilities contrary to contemporary best practice to co-located facilities.  This would have significant implications for delivering fit-for-purpose community facilities and increase ongoing maintenance costs for the City.

The City’s current approach to facility planning uses contemporary best practice (green field areas) and promotes the co-location of facilities (primarily at a district level) to gain benefits of economies of scale for capital and maintenance costs; to enable multi-functional use of facilities, and to limit the impacts on residential amenity which is often the result in cases where local-level community facilities are being used as higher order facilities.  

This could also result in the City having to find alternative funding sources to fund community facilities.   There is limited capacity for the City to increase its funding to fund the shortfall, and consideration should be given to the State Government increasing its funding through grants and other methods.  Although the SPP mentions this, there is no firm commitment by the State Government to provide additional funding (and the extent of this funding) to enable the City to determine the real financial impact on its service delivery.

Implications for the City’s existing DCP’s

The following potential financial impact of the proposed caps for the City’s existing DCP’s are as follows:

Alkimos-Eglinton DCP

The Alkimos-Eglinton DCP is a community infrastructure-based DCP and has a lifespan to 25 years.  This DCP applies to district-level community infrastructure only, so the SPP’s $1,000 per dwelling cap would apply.  The Alkimos-Eglinton DCP utilises a square metre rate based on the nett residential area, which equates to a current contribution rate is $9.91 per sqm or approximately $6,650 per dwelling.  The proposed cap would mean a reduction of $5,650 per dwelling. When the cap is applied to the estimated 9,325 lots yet to be created in the DCP area, there would be a significant reduction in funding.  Current cost estimates indicate approximately $72 million is required to fund the infrastructure currently identified in the DCP in order to service these communities. The City currently holds approximately $10 million in funds collected and would anticipate only a further $10 million in remaining contributions under the cap. This would result in only $20 million being received if the cap was applied, translating to a shortfall in funding of approximately $52 million. 

The implication of this is for the DCP is that unless a decision is made that all of the community infrastructure currently included in the DCP will no longer be provided, these should be delayed or alternative funding sources would need to be obtained.  This would mean that the district community infrastructure provision to be funded through the current DCP could be limited to a maximum of $20 million, whilst the other $50 million infrastructure would need to be removed, delayed or funded from other sources.   As stated above, in order to maximise contributions from DCP’s under the new proposed caps for Alkimos-Eglinton, it may be necessary for the City to change the way it provides community facilities in the area by focussing on the provision of local rather than district-level facilities.  This would result in increased capital costs, increased maintenance costs and potential impacts on community amenity.   Delaying the provision of community facilities would have a significant impact on new communities and could potentially make greenfield areas that are subject to DCP’s such as Alkimos-Eglinton less desirable places to live.

District and Regional infrastructure can replace and/or supplement local community infrastructure (and vice versa) and therefore the proposed cap (maximum of $3,500) should be applied to all community infrastructure without imposing a ‘sub-cap’. Without proper consideration for the needs and feasibility of a particular area, the infrastructure sub-cap will result in the local government providing community infrastructure proportional to the sub-cap to maximise the contribution rates, rather than providing local/district/regional facilities based on best practice with consideration for the coordination and consolidation of infrastructure to promote cost effective operation and management. Comparison of the maximum cap ($1,000 for district level facilities) against the City’s Alkimos-Eglinton DCP indicates that the cap is to low and should be increased to prevent shortfalls in funding. 


 

Yanchep-Two Rocks DCP

The Yanchep-Two Rocks DCP is also a community infrastructure-based DCP and has a lifespan of 16 years, with the intent that further DCP’s would then need to be prepared after this time. This DCP provides only district-level community infrastructure, so the $1,000 per dwelling cap would apply.  The current contribution rate is $3,175.25 per lot, so the $1,000 per dwelling cap would mean a reduction of $2,175.25 per lot from the current contribution rate.   If this reduction is applied to the estimated 6,605 lots still to be created over the remainder of the 16-year lifespan of the DCP, then this could mean a significant shortfall in funding of approximately $14.4m over the current operational period.

The Yanchep-Two Rocks community infrastructure is jointly funded by the City and the DCP.  The DCP has required significant borrowing to meet its portion of the infrastructure costs. Given the extent of borrowing required by the DCP and the currently market conditions, the capping of the contribution rate may result in inadequate funds being received to meet the repayment obligations of the DCP or pay back the loan within the operating period.

There is a substantial amount of development yet to occur in the Yanchep-Two Rocks area (approximately 58,000 lots). However, a reduction of $2,175.25 per lot means the current DCP catchment would not be capable of meeting its current commitments and would need to be extended to a larger catchment to obtain the same/required funding.  If the cap is projected over the future community infrastructure shown in the City’s Community Facilities Plan, then approximately $126.4m in funding could be forgone (i.e. reduction of $2,175 over 58,000 lots).

Similar to Alkimos-Eglinton, the implication of this is that the City may have to limit the infrastructure provision to what can be funded through the current DCP with other DCP infrastructure to be removed, delayed or funded from other sources.  Similar to the Alkimos-Eglinton above, comparison of the maximum cap ($1,000 for district-level facilities) against the Yanchep-Two Rocks DCP indicates that the cap is too low and should be increased to approximately $3,175 (current rate).

East Wanneroo Cells 1-8

The East Wanneroo Cells 1-8 developer contribution arrangements are development infrastructure-based DCP’s with no specific lifespans.  Development Infrastructure is not proposed to be capped in draft SPP 3.6, however the need to align older DCP areas with the operational and reporting requirements of SPP 3.6 could potentially be problematic. In particular, the older East Wanneroo Cells 1-8 do not have operational periods and would therefore be required to comply with SPP 3.6 within three years of the policy coming into effect. The transitional provisions of SPP 3.6 indicate that new DCP provisions will be required under DPS2, including associated DCP reports for each cell to clarify and define the operational requirements of each cell. It is unclear whether the WAPC will allow fundamental differences between SPP 3.6 and the older East Wanneroo Cells.

It is recommended that the City’s submission highlight that some of the provisions with SPP 3.6 could unreasonably complicate the proper management of the City’s DCP’s to completion.   The City has a large number of older contribution schemes in operation, and these cells are at differing stages of completion, however are for the most part substantially complete. These DCP’s rely upon the interpretation and enforcement of specific scheme provisions that do not necessarily align with the draft provisions of SPP 3.6. It is not clear whether the requirement of the draft SPP for existing DCP’s to be amended to include lifespans would also require the amendment of some of the other existing provisions of these DCP’s.  This could potentially have a significant impact on these DCP’s.  This raises the issue of consistency, equity and fairness for landowners. If the fundamental provisions of the DCP were to change near to finalisation significant variations to contribution rates could occur and pass on a highly complex and difficult process onto the local government unnecessarily.

 

Although it is noted that the draft SPP include some statements in relation to the closure of DCP’s, considering the fact that many of the East Wanneroo cells are substantially developed, it is recommended that the City’s submission include a request for detailed provisions to be included in the policy to guide local governments in relation to when DCP’s can be closed and the procedures involved to facilitate this.

 

East Wanneroo Cell 9

 

The East Wanneroo Cell 9 DCP is a standard development as well as community infrastructure DCP and does not have a specific lifespan.  The draft SPP 3.6 has the same implications for Cell 9 as for the other East Wanneroo Cells.  In addition to this, however, the Cell also includes contributions for a local community centre.  In this regard, the current contribution rate for this local infrastructure item is $1,756 per lot, so this would not be affected by the proposed local community infrastructure cap of $2,500 per dwelling as proposed by the policy.

 

Future East Wanneroo urbanisation area DCP’s

 

Developer contribution arrangements will be necessary to fund development and community infrastructure over the area in East Wanneroo to be urbanised, and this will have to cover both district and regional infrastructure.  A regional/district-level DCP will need to be prepared whilst ‘local’ DCP’s will need to be prepared for each ‘precinct’ which makes up the district structure plan area, dealing with local infrastructure within each precinct.

 

The specific detail on the cost of providing future infrastructure at this stage is unknown, however, it is anticipated that the infrastructure identified as being necessary to meet the needs of the future residents is likely to be significantly higher than the cap proposed for regional and district infrastructure. Council has endorsed a draft Community Facilities Plan (CFP) which deals with district and regional community facility requirements for East Wanneroo to the amount of approximately $350 million, which has been taken into account by the State Government as part of the preparation of the District Structure Plan for the area.  The District Structure Plan is expected to be released for comment in September 2019. It is likely that the DPLH will expect the City to prepare a regional/district level DCP for the area, whilst local landowners would be responsible for the preparation of the ‘local’ DCP’s. The utilisation of the cap could result in a shortfall of up to $300 million in the funding of district-level community infrastructure.  Further, as local community infrastructure plans are still to be prepared (which will occur as part of preparation of local structure plans for each precinct), it is not possible at this time to consider the implications of the community infrastructure cap for this area.

City’s submission in relation to proposed caps

Based on the above, it is recommended that the City does not support the introduction of caps.  These proposed caps will have significant implications for the provision of community infrastructure and the funding of this infrastructure by local governments in the State.  This means that the provision of community facilities to communities may need to be scaled back, delayed or that alternative funding sources be found to provide the infrastructure. 

 

If a cap is maintained in the SPP, then there should be one overall cap on community infrastructure, without the ‘sub-caps’ currently proposed for local and district/regional facilities.  These would hamper the co-location of facilities and the provision of district/regional facilities by the City.  District and regional infrastructure can replace and/or supplement local community infrastructure (and vice versa) and therefore if a cap is introduced it is the City’s view that this should be applied to all community infrastructure.   Without proper consideration for the needs and feasibility of a particular area, the infrastructure sub-cap will result in the local government providing community infrastructure proportional to the sub-cap to maximise the contribution rates, rather than providing local/district/regional facilities based on best practice with consideration for the coordination and consolidation of infrastructure to promote cost effective operation and management.

 

It is not considered equitable to expect existing communities to fund the provision of community facilities in new urban areas.  Rather, it is reasonable to expect new communities to fund infrastructure provision in new areas.  The basis of DCP funding has long been based on the principle that ‘the user pays’, and in line with this the City has established developer contribution arrangements which reflect the ‘need and nexus’ between existing and future residents demands and apportioned DCP funding accordingly. DCP contributions to facilitate the provision of community facilities should be considered by local governments and be based on the needs of new communities after considering the SPP’s principles underlying infrastructure contributions.  In relation to this, it is recommended that a similar approach to the current arrangements for Yanchep be facilitated through the SPP, whereby the City contributes towards the provision of community facilities on behalf of the existing communities, whilst developers through the DCP provides the funding for the proportion generated by new communities.

Statutory Compliance

SPP 3.6 has been prepared in accordance with the Planning and Development Act 2005. Once the final policy has been approved, operative scheme provisions must be included in the City’s DPS2 to provide the framework for formulating and implementing a DCP, as provided in the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

 

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

manage

 

There are significant financial risks associated with the draft SPP 3.6, in particular if the proposed contribution caps and ‘sub-caps’ are maintained as part of the policy.   This may lead to a financial shortfall for the provision of community facilities in Yanchep-Two Rocks, Alkimos-Eglinton, the future East Wanneroo urbanisation area and long-term arrangements for Yanchep-Two Rocks.  It may also have a reputation risk to the City in the event that facilities are not provided to the community as a result of the shortfall.

Policy Implications

Nil

Financial Implications

The introduction of a cap and certain ‘sub-caps’ as currently proposed in the draft SPP will have significant financial implications for the City.  The capping of community infrastructure contributions has the greatest implications on outer metropolitan Councils such as the City,  where new infrastructure is required to meet the demand generated by rapid population growth. 

 

Although the exact extent of the financial implications on the City is unclear at this stage, the proposed imposition of a cap both on operational and future DCP’s will result in either a lower level of service in the provision for community infrastructure, a delay in infrastructure provision, or a higher burden of cost on the City or alternative funding source.

The potential shortfall in funding for community infrastructure in relation to the City’s existing DCP areas translates to approximately $66 million for the existing Yanchep-Two Rocks and Alkimos-Eglinton DCP’s; as well as a further shortfall of over $426 million the future East Wanneroo urbanisation area; and the Yanchep-Two Rocks DCP’s future.  If this shortfall cannot be covered by DCP’s or alternative funding sources, and have to be funded by Council rates, then this could equate to a potential average rates increase of 2.6% per year over the next 20 years.  

In some DCP’s such as in Yanchep-Two Rocks, the City has borrowed funds in order to pre-fund some of the infrastructure.  The capping of DCP’s could potentially prevent the DCP from obtaining adequate funds to finalise the terms of the borrowing, and in this regard, it is considered unacceptable for this to be passed onto the City.  In these instances, it is recommended that the State compensates the DCP’s for any costs incurred and makes provision for the payout of any DCP borrowing before applying a cap.  Further clarification is required from the DPLH in this regard. 

 

There are also indications that the State intends to potentially limit rate increased by local governments, which would limit the City’s ability to increase rates to cover for potential funding shortfalls. 

 

Any subsequent alignment of the draft SPP 3.6 provisions by the WAPC may have implications in relation to the City’s LTFP and will require adjustment at that time, when known.  Alternative funding sources to cover potential shortfalls in funding will therefore be crucial in mitigating the impacts of a shortfall which will require further engagement with State Government.  However, there is no guarantee that alternative funding sources will be available, putting the provision of facilities and the City’s finances under significant pressure.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         APPROVES a submission to the Western Australian Planning Commission that includes the following considerations:

a)      The City of Wanneroo does not support the introduction of caps on the provision of community facilities by Developer Contribution Plans.  These proposed caps will have significant implications for the provision of community infrastructure and the funding of this infrastructure by local governments in the State.  This means that the provision of community facilities to communities may need to be scaled back, delayed or that alternative funding sources be found to provide the infrastructure;

b)      Although it is noted in the State Planning Policy that alternative funding sources would compensate for any shortfalls in Developer Contribution Plan funding, there is no firm commitment by the State Government to provide additional funding (and the extent of this funding) to enable the City of Wanneroo to determine the real financial impact on its service delivery.  The State Planning Policy should include a strong commitment that the State is committed to increasing funding alternatives to local governments to facilitate the provision of community infrastructure;

c)      If a cap is maintained in the State Planning Policy, the State Planning Policy should have one overall cap on community infrastructure, without the ‘sub-caps’ currently proposed for local and district/regional facilities.  These would hamper the co-location of facilities and the provision of district/regional facilities by local governments, increasing capital and maintenance costs and potentially impacting on the public amenity of surrounding communities;

d)      The basis of Developer Contribution Plan funding has long been based on the established principle that ‘the user pays’, and in line with this, local governments such as the City of Wanneroo have established developer contribution arrangements which reflect the ‘need and nexus’ between existing and future residents demands and apportioned Developer Contribution Plan funding accordingly. It is not considered equitable to expect existing communities to fund the provision of community facilities in new urban areas, but rather that contributions to facilitate the provision of community facilities be considered by local governments based on the needs of new communities;

e)      Some of the transitional provisions of State Planning Policy 3.6 are seeking to align scheme provisions with State Planning Policy 3.6, which could unreasonably complicate the proper management of existing Developer Contribution Plans to completion.  The City of Wanneroo has a large number of older contribution schemes in operation, which do not currently include lifespans.  These are at differing stages of completion, however are for the most part substantially complete. These Developer Contribution Plans rely upon the interpretation and enforcement of specific existing local planning scheme provisions that do not necessarily align with the draft provisions of State Planning Policy 3.6. It is not clear whether the requirement of the draft State Planning Policy for existing Developer Contribution Plans to be amended to include lifespans would also require the amendment of some of the other existing provisions of these Developer Contribution Plans.  This could potentially have a significant impact on operation of these Developer Contribution Plans in relation to consistency, equity and fairness to landowners; and

f)       It is requested that the State Planning Policy includes detailed provisions to guide local governments in relation to when Developer Contribution Plans should be closed and the processes and procedures required to facilitate this, to ensure consistency of these provisions across the State.

 

Attachments:

1.

Attachment 1 - Draft SPP3.6

19/303348

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                              33

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                              37

3.2    Proposals to revoke Local Planning Policies

File Ref:                                              3446 – 19/301042

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Issue

To consider the proposed revocation of Local Planning Policy 3.2: Activity Centres and Local Planning Policy 3.7: Interim Local Rural Strategy following their review.

Background

All local planning policies (LPPs) adopted by Council are required to be reviewed. The purpose of the review is to ensure local planning policies remain current, relevant and continue to inform decision making. LPPs 3.2 Activity Centres and 3.7 Interim Local Rural Strategy have been recently reviewed against these criteria.

 

As a result of the review of the policies, it is proposed that Council consider revoking LPP 3.2 and LPP 3.7.

Detail

LPP 3.2: Activity Centres

 

Local Planning Policy 3.2: Activity Centres (LPP 3.2) (Attachment 1) was initially adopted by the City in March 2014, following finalisation of State Planning Policy 4.2: Activity Centres for Perth and Peel (SPP 4.2). At the time of its adoption, LPP 3.2 superseded the City’s Centres Strategy and Local Planning Policy and Strategy and LPP 3.5: Corner Stores.

 

Administration has reviewed LPP 3.2 to determine its relevance and compliance against current State policy and legislation, and its ability to achieve the desired outcomes for the City’s Activity Centres (Attachment 2).

 

Administration considers that the LPP is no longer necessary for the following reasons:

 

·          The policy objectives and provisions within the LPP are covered within the policy objectives and provisions of SPP 4.2;

·          Activity centres and the creation of structure plans and local development plans for the City’s activity centres require compliance with SPP 4.2 and the State’s operational policy Liveable Neighbourhoods;

·          Design policy objectives in the LPP are covered within State Planning Policy 7.0 Design of The Built Environment (SPP 7.0). The SPP applies to the preparation, review and assessment of activity centre plans, structure plans, local development plans, subdivisions, and development applications (all instruments which the LPP also seeks to administer within Activity Centres); and

·          A number of the provisions within the LPP replicate design requirements specified within SPP 4.2 and Liveable Neighbourhoods.

 

As all relevant provisions of the LPPs are addressed by higher-order documents, it is recommended that LPP 3.2 be revoked.

 


 

LPP 3.7: Interim Local Rural Strategy

 

The Interim Local Rural Strategy (LRS) (Attachment 3) was first adopted by Council in July 2000 to provide an interim policy position in respect to the consideration of planning issues affecting rural areas, prior to the completion and adoption of a final LRS. In December 2004, the LRS policy was adopted as a LPP under the City’s DPS 2.

 

As a final LRS has subsequently not been prepared, LPP 3.7 and the accompanying Interim LRS have remained in place.  The Interim LRS comprises two types of measures: ‘policies’ and ‘actions’. LPP 3.7 states that Council will have due regard to the Interim LRS, and it is the ‘policies’ within the Interim LRS that have now been reviewed. Comments on each of the policies within the Interim LRS are provided in Attachment 4.

 

Administration considers that these policies within the LRS are no longer appropriate, relevant and / or necessary for the following reasons:

 

·          These are based on the regional and local planning frameworks which existed around 20 years ago which have changed, making these policies out of date and therefore not appropriate to retain;

·          These are covered by provisions in DPS2 or LPPs made under DPS2, or City strategies;

·          These are covered in SPPs and associated guidelines, and other State government agency guidelines; or

·          These require actions which are undertaken (as standard) as part of alternative planning processes (such as rezoning applications); or

·          The areas concerned in the policy are no longer zoned for rural purposes; or

·          They relate to other policies that have since been revoked.

 

As all relevant provisions of the LPPs are addressed by higher-order documents, it is recommended that LPP 3.7 be revoked.

Consultation

Under Clause 6(b) of the Deemed Provisions of DPS2, notice to revoke a LPP is required to be published. Should Council resolve to revoke LPP 3.2 and LPP 3.7, it is proposed that the notice to revoke LPP 3.2 and LPP 3.7 be advertised in the following manner:

 

1.         Advertisement in a local newspaper; and

2.         Display notice of the proposal in Council offices and on the City’s website.

Comment

LPP 3.2: Activity Centres

 

The proposed revocation of LPP 3.2 is considered appropriate given the provisions of the policy are a duplication of State Planning Policy and guidelines. The State Government led Design WA initiative outlines a performance based direction for planning policy formulation and decision making. The purpose of SPP 7.0 is to oversee design quality and built form development outcomes and the Design Principles of the SPP address the design objectives sought by LPP 3.2.

 

The LPP does not provide any enhancement of State Planning Policy provisions, and duplicates provisions already outlined within Liveable Neighbourhoods. It is noted that LPP 3.2 is not currently used in practice whilst assessing proposals in activity centres. Rather, due regard is given to SPPs 4.2 and 7.0. Having regard to the Design WA initiative and the provisions of SPP 4.2, it is considered that the State’s policies satisfactorily achieve the purpose and intent of LPP 3.2.

LPP 3.7: Interim Local Rural Strategy

 

The proposed revocation of LPP 3.7 is considered appropriate given that its provisions were prepared almost 20 years ago, based on the regional and local planning frameworks current at that time. These frameworks have since changed and the policies that have been based on them are therefore now outdated as well and are no longer used in the assessment of planning proposals. Also, many of the provisions are covered by other planning processes or instruments, are no longer relevant or will soon be superseded by proposed amendments to DPS2. A new strategic planning framework for the City’s rural areas will be prepared as part of preparation of the Local Planning Strategy.

 

The remaining LPPs that have not yet been amended will continue to undergo review. These LPPs will be amended in the 2019/20 financial year.  These remaining policies consist of:

 

·          LPP 4.3: Public Open Space – is proposed to be amended to remove design specifications better addressed through alternative instruments such as Landscape Specifications;

·          LPP 4.8: Tree Preservation – is likely to be recommended for revocation in light of the preparation of a future Urban Forest Strategy, to be developed by Administration, to outline a more comprehensive and integrated approach to tree preservation measures; and

·          LPP 4.21:  Coastal Assets – a review of the policy will be done within the context of the City’s future operational requirements in light of the City’s Coastal Hazard Risk Management and Adaptation Plan and ongoing coastal development.

Statutory Compliance

In accordance with Clause 6 of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015, Council may resolve to revoke a LPP.  A policy intended to be revoked must be prepared by the local government and published in a newspaper circulating in the Scheme area.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.1  Provide transparent and accountable governance and leadership

 

Risk Management Considerations

Risk Title

Risk Rating

CO-C01 – Compliance Framework

Moderate

Accountability

Action Planning Option

Executive Manager Governance and Legal

Manage

 

The review and update of these policies will ensure that the City’s objectives are clearly outlined in order to manage expectations and compliance issues and provide adequate/appropriate provisioning where required.

Policy Implications

The review of the above policies is undertaken by Administration to ensure that the City achieves its strategic goals by conforming to current statutory and legislative provisions through the use of local planning policies.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council, pursuant to Clause 6(b) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, REVOKES Local Planning Policy 3.2: Activity Centres and Local Planning Policy 3.7: Interim Local Rural Strategy, and notifies the public by a notice of revocation by way of:

a)    Notice in all local newspapers circulating within the City of Wanneroo for two consecutive editions; and

b)    Display at the City of Wanneroo’s Administration Centre Building and on the City of Wanneroo’s website.

Attachments:

1.

LPP 3.2 Activity Centres - 2014 adopted version - attachment for Council report

19/277263

 

2.

Council report attachment Review of LPP 3 - Activity Centres

19/279291

 

3.

Local Planning Policy 3.7 Interim Local Rural Strategy

19/241210

 

4.

Local Planning Policy 3.7  Interim Local Rural Strategy Comments

19/292784

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                 44

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                 85

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               147

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               150

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            156

3.3    Proposed Amendment No. 178 to District Planning Scheme No. 2 - Change to Specific Cell Works for East Wanneroo Cell 3

File Ref:                                              38266 – 19/310934

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider an amendment to the City’s DPS2 relating to Cell Works in the East Wanneroo Cell 3 Developer Contribution Arrangements.

 

Applicant

City of Wanneroo

Owner

City of Wanneroo

Location

East Wanneroo Cell 3 Agreed Structure Plan (ASP)

Site Area

Approx. 49 Hectares

MRS Zoning

Urban

DPS 2 Zoning

Urban Development

 

Background

As part of the review of the development contribution costs for the East Wanneroo Cells, Administration has commenced assessment of the development contribution issues currently affecting East Wanneroo Cell 3. Cell 3 comprises an area of approximately 49ha in Wanneroo, generally bound by Dundebar Road, Scott Road, High Road and Steven Street – see Attachment 1.

 

At the time of establishing the cell works for Cell 3, the land to the north of Dundebar Road (opposite Cell 3) was zoned rural and therefore the Dundebar Road upgrade cost was wholly attributed to Cell 3 as 100% cell cost in DPS2. These works include land acquisition for road widening on the northern side of Dundebar Road, a single carriageway road and a Dual Use Path. In September 2018, the land to the north of Dundebar Road (opposite Cell 3) was re-zoned under the MRS to ‘Urban Deferred’ and it is anticipated that this land will develop for urban purposes in the short to medium term, as part of the urbanisation of East Wanneroo.

 

As part of its consideration of the Annual Review of Cells 2 and 4-9 on 4 June 2019 it was noted that further work is required before a review of cell costs for Cell 3 will be reported to Council. The background information for Cell 3, including remaining land to be developed, is depicted in Attachment 2.

 

The following represents the general position of Cell 3:

 

·          Cell Area – 48.9 ha;

·          Infrastructure Contributions Per Lot (ICPL) received – 450;

·          ICPL remaining – 46;

·          Remaining Area to be Developed – 9%;

·          POS Acquired – 2.67 ha (POS acquisition complete);

·          Historic POS Credit (equivalent of 769 m2) - $148k; and

·          Dundebar Road Costs (Acquisition and Construction) – $2.5 million (100% Cell 3 cost).

 


 

Detail

 

Cell 3 is predominately developed (91%) with all POS areas being acquired. Only a small area of historic POS credit remains to be compensated and will be offset against those remaining landowner’s contributions at the time of subdivision. However, based on preliminary work undertaken in relation to Cell 3, a significant increase of $29,429 has been estimated in the ICPL rate ($14,036 increasing to $43,465).

 

The increase is primarily a result of there being only a small area of undeveloped land remaining to apply costs; and cost increases associated with the City’s internal transactional Audit and remaining Dundebar Road acquisition and construction. In this regard, the internal transactional audit identified approximately $750,000 in municipal recoupment from previous project expenditure; and there is a remaining cost estimate for acquiring and upgrading this section of road in accordance with the East Wanneroo land requirement plans ($2.5 million). The upgrading of Dundebar Road is required to bring the road up to an urban standard to accommodate the future development of area as per the preliminary designs previously endorsed by Council. The cost estimate for the upgrade has been updated and is based on these drawing. Attachment 3 reflects the preliminary design for the relevant section of Dundebar Road.

 

It is recommended that an Amendment to DPS2 be initiated to reduce the Cell 3 obligation in respect to Dundebar Road from 100% to 50% and seek the balance of the cost from developers involved in the future urban precinct to the north of this road that will benefit from these works in the future. It is anticipated that a reduction (50%) of this Dundebar Road cost could reduce the Cell 3 ICPL down to approximately $16,116 ($2,000 more than the current ICPL rate – adopted 2006).  This would involve a future Development Contribution Plan (DCP) for the future urban precinct to the north of Dundebar Road after the finalisation of the district structure plan for the East Wanneroo area.  The need for the preparation of developer contribution arrangements for the future East Wanneroo urbanised areas is acknowledged by the State Government.

 

The WAPC is expected to release the draft East Wanneroo District Structure Plan in August 2019 and this is expected to include further information regarding WAPC’s expectations for DCP’s for East Wanneroo.

The upgrade to Dundebar Road meets the requirements as a reasonable DCP cost based on the current State Planning Policy 3.6 (SPP 3.6) Development Contributions for Infrastructure, as well as a draft revised SPP 3.6 which has recently been released by the WAPC for comment.

Proposal

The proposal seeks to amend DPS2 by:

 

1.       Replacing the percentage of the total cost to acquire and construct Dundebar Road as defined in Schedule 6, Clause 3 of DPS2 from 100% to 50%, as per the following:

 

“Cell 3

 

Dundebar Road (between Griffiths Road and Steven Street)

 

* 50% of the total cost to acquire the ultimate road reserve land;

* 50% of the total cost of constructing the full earthworks, one carriageway and all structures”.

 

Consultation

All scheme amendments must (by law) be subject to public consultation.  However, before doing so the amendment will need to be referred to the EPA to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

 

The Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations) set out the criteria for the various types of local planning scheme amendments; and considers an amendment to identify or amend a development contribution area or to prepare or amend a development contribution plan to be a complex amendment, which requires public advertising.

 

The amendment will also need to be referred to the EPA to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

 

Subject to no objections being received from the EPA and advertising consent being granted by the WAPC the amendment must be advertised for public comment for a period of 60 days.  Advertising is to occur in the following manner, consistent with the requirements of the Planning and Development (Local Planning Schemes) Regulations 2015:

 

·          Advertisement in a local newspaper for one week;

·          Placement of a sign on affected sites, giving notice of the proposal;

·          Display notice of the proposal in Council offices;

·          Display on the City’s website;  and

·          Referral in writing to affected persons/agencies.

Comment

SPP 3.6 – Development Contributions for Infrastructure includes a number of principles which development contributions must be levied in accordance with. Particularly relevant are the principles of ‘need and nexus’ and ‘equity’:

 

•           ‘need and nexus’, which is:

 

“The need for the infrastructure included in the development contribution plan must be clearly demonstrated (need) and the connection between the development and the demand created should be clearly established (nexus)”.

 

•           ‘Equity’, which is:

 

“Development contributions should be levied from all developments within a development contribution area, based on their relative contribution to need”.

         

Having regard for the above principles, it is considered reasonable that the cost of upgrading this portion of Dundebar Road should not be totally met by the Cell 3 landowners, but that the cost should also be partly met by the future urban precinct to the north of Dundebar Road. 

 

In respect to determining how the road upgrading cost should be apportioned between Cell 3 and a future DCP for the land to the north of the road (having regard to the above equity principle saying that this should be based on relative contribution to road), it is expected that the future preparation of DCP’s for the new East Wanneroo urban area will entail preparation of detailed methodologies for how such cost apportionment should be done.

 


 

At this time, with such methodologies not being available, it is considered reasonable to apportion the cost on a 50%/50% basis, on the assumption that the need for this road upgrading will be likely to be approximately equally attributable to the communities living on each side of the road. This is considered a reasonable assumption, given that Dundebar Road (as an east-west road), lies approximately midway between the other main east-west roads to the north and south (Caporn Street and Elliot Road respectively).

Once this DPS2 amendment is gazetted, Administration will complete the annual review of cell costs for Cell 3 (which will include adjustments to costs resulting from the DPS2 amendment) and report to Council on the matter. Until this occurs, the ICPL rate for Cell 3 will remain the same ($14,036).

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

There is a risk that the funds that would have otherwise been received from Cell 3 (under the current Specific Cell Works provisions for that Cell), but are being expected to be obtained through a proposed new DCP as part of the East Wanneroo area urbanisation, may not be obtained if the anticipated new DCP does not eventuate (noting that the new DCP’s will require approval of the WAPC and Minister for Planning).

 

If the expected DCP contribution from the area to the north of Cell 3 is not forthcoming, then the City will need to consider what other options are available at that time.  This could include seeking grant funding, or seeking the road upgrading as a condition of subdivision of the land abutting the road.  If none of the above options eventuate Council could consider funding the upgrade from municipal funds.

 

In respect to managing the risk that the proposed DCP may not eventuate, this may be managed by requesting that the preparation of future DCP’s for East Wanneroo includes a contribution towards the Dundebar Road upgrade. Administration has sought advice from the DPLH on this matter and can provide the following information:


 

·          Whether, as part of the DPLH’s current preparation of the East Wanneroo DSP, this section of Dundebar Road might be proposed to be of a standard significantly higher than that currently assumed (and costed under the current East Wanneroo Cell development contribution arrangements).

 

Under the current design for this section of Dundebar Road, it is proposed to be a two lane road (one lane each direction).

 

DPLH has advised that it anticipates that the draft East Wanneroo DSP will be proposing that this section of road also be two lane (one lane in each direction); and

 

·          Whether, as assumed above, a portion of the road upgrading cost should form part of a future northern precinct DCP. DPLH has advised that this would be considered appropriate, and that it would be reasonable for a recalculation to be done of what would be an equitable contribution amount from Cell 3, and with the rationale and methodology for how this adjustment is being done, being provided in a transparent manner.

Policy Implications

Nil

Financial Implications

The total cost of the road upgrading is currently estimated at $2.5 million (land acquisition and construction). The funding which would be sought through the proposed DCP is estimated at $1.25 million.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         PREPARES Amendment No. 178 to the City of Wanneroo’s District Planning Scheme No. 2 pursuant to Section 75 of the Planning and Development Act 2005, to amend the District Planning Scheme No. 2 by Replacing the percentage of the total cost to acquire and construct Dundebar Road as defined in Schedule 6, Clause 3 of District Planning Scheme No. 2 from 100% to 50%, as per the following:

“Cell 3

 Dundebar Road (between Griffiths Road and Steven Street)

* 50% of the total cost to acquire the ultimate road reserve land;

* 50% of the total cost of constructing the full earthworks, one carriageway and all structures”;

2.         Pursuant to Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 178 to District Planning Scheme No. 2 is a complex amendment because it is amending a development contribution area provisions;

3.         Pursuant to Regulation 37(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUBMITS two (2) copies of the Amendment No. 178 to District Planning Scheme No. 2 documentation to the Western Australian Planning Commission for its consideration;

4.         Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 178 to District Planning Scheme No. 2 to the Environmental Protection Authority; and

5.         Subject to approval from the Environmental Protection Authority and the Western Australian Planning Commission, ADVERTISES Amendment No. 178 to District Planning Scheme No. 2 for a period of not less than 60 days pursuant to Regulation 38 of the Planning and Development (Local Planning Schemes) Regulations 2015.

 

 

Attachments:

1.

Cell 3 Agreed Structure Plan

19/234824

 

2.

Cell 3 Background

19/316821

 

3.

Dundebar Road Land Plan

19/316819

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               157

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               158

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                            159

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            164

 

Approval Services

3.4    DA2019/305 - Amendment to DA2016/1840 (Medical Centre, Child Care Centre and Pharmacy) at Lot 4455 (2) Boomerang Loop, Banksia Grove

File Ref:                                              DA2019/305 – 19/232877

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3

Previous Items:                                   PS07-03/18 - Consideration of Development Application (DA2016/1840) for Medical Centre, Child Care Centre and Pharmacy at Lot 4455 (2) Boomerang Loop, Banksia Grove - Ordinary Council - 27 Mar 2018 7.00pm       

Issue

To consider a development application (DA2019/305) for an amendment to DA2016/1840 (Medical Centre, Childcare Centre and Pharmacy) at Lot 4455 (2) Boomerang Loop, Banksia Grove (subject site).

 

Applicant

Germano Designs Prt Lyd

Owner

Anthony L McDowell

Location

Lot 4455 (2) Boomerang Loop, Banksia Grove

Site Area

4121m2

DPS 2 Zoning

Urban Development

ASP 21a Zoning

Commercial

 

 

Background

The subject site is bound by POS to the north, Boomerang Loop to the west, Grandis Boulevard to the south and Fairywren Street to the east. The subject site is zoned Urban Development under the City’s DPS2 and Commercial under Approved Structure Plan No. 21a – Banksia Grove (ASP 21a). ASP 21a also identifies the subject site as a Local Centre. A location plan of the subject site is included in Attachment 1.

 

At its meeting on 27 March 2018, Council approved a development application (DA2016/1840) for a Medical Centre, Childcare Centre and Pharmacy at the subject site. Condition 3 of this approval specified that a maximum of eight consultants shall operate from the Medical Centre at any one time. The approved operating hours are as follows:

 

·          Child Care Centre: 6am – 6pm, Monday to Friday; and

·          Medical Centre and Pharmacy: 8am to 6pm, Monday to Sunday. 

 

At the time of writing this report, the development approved under DA2016/1840 was partially constructed, and does not yet have any occupied tenancies.

 

On 11 March 2019 the City received a development application (DA2019/305) for an amendment to DA2016/1840, seeking to modify Condition three of the approval to increase the maximum number of consultants for the Medical Centre to 12 at any one time.

 

During the advertising period for DA2019/305, a number of objections were received which raised concern with the proposed car parking shortfall. The application was subsequently amended by the applicant to reduce the proposed maximum number of consultants for the Medical Centre from 12 to 10 at any one time.

Detail

This application seeks to amend Condition three of DA2016/1840 by increasing the maximum number of consultants for the Medical Centre from eight to 10 at any one time. The application also proposes an additional five car parking bays within the verge areas of Grandis Boulevard and Fairywren Street. No physical modifications are proposed on-site. Plans of the proposal are included as Attachment 2.

Consultation

Advertising was undertaken by way of letters to surrounding landowners and a notice on the City’s website. Advertising was undertaken for a period of 23 days commencing on 5 June 2019 and closing on 28 June 2019.

 

Six submissions were received, with five objecting to the proposal, and one raising questions but not stating an overall position. A summary of submissions received and Administration’s responses are included in Attachment 3.

 

The main issues raised during the advertising period and following detailed assessment by Administration relate to:

 

·          Insufficient car parking is provided, which will create parking issues for surrounding residents; and

·          Increased vehicle and pedestrian traffic will impact the amenity of surrounding residents.

 

A detailed discussion of the issues considered in the assessment of the application is provided in the Comment section.

 

Comment

Car Parking

Council’s approval of DA2016/1840 required the provision of 74 on-site car parking bays and four on-street bays, for a total of 78. The proposed increase in consultant numbers requires a further 10 parking bays to satisfy the requirements of DPS2 (five bays per consultant), bringing the total on-site parking requirement to 84 bays and a total of 88 with four approved within the verge. The applicant does not propose any additional on-site parking bays as part of this application, however will provide a further five on-street bays. Therefore, there will be total of 83 car parking bays provided comprising of 74 on-site and nine on-street bays in lieu of 88 on-site bays which is a shortfall of five bays. 

 

Development Application

On-Site Parking

On-Street Parking

Total Bays Provided

Total Bays Required

Parking Shortfall

DA2016/1840

74

4

78

78

0

DA2019/305

74

9

83

88

5

 

The power to vary the parking standards in DPS2 is set out in Clause 4.2.1 as follows:

4.2.1 Except for the requirements set out in Clauses 3.7.3, 3.7.4, Subclause 3.13.5 and 3.13.6 of the Scheme and housing density requirements of the Residential Design Codes, if a development is the subject of an application for Development Approval and does not comply with a development standard or requirement prescribed under the Scheme or the Residential Design Codes, the Council may, notwithstanding the non compliance, approve the application conditionally or subject to such conditions as the Council thinks fit.

The applicant has provided the following justification for the proposed parking shortfall:

 

·          The expected peak period for the Child Care Centre on the subject site will be between 7.30am and 8.30am in the morning and 5.00pm and 6.00pm in the evening. The core business hours of the Medical Centre are expected to be between 9.00am and 5.00pm. Given the difference in peak operating periods, it is reasonable to conclude that the existing on-site car parking is capable of being shared without resulting in significant parking conflict between the two uses. The Child Care Centre is also only approved to operate during the week, so the Medical Centre and Pharmacy will have no competition for car parking on the weekends;

·          The development will service the local community in the immediate locality, within a walkable catchment, meaning that a portion of customers and parents will be able to walk to the site;

·          Bicycle parking has been provided on site, and local bus services are available within Banksia Grove,  allowing for alternative modes of transport to the subject site;

·          The parking shortfall is minor in nature considering the overall number of bays provided (five bays if on-street bays are also considered); and

·          On-street bays were included within the parking provisions for the previous application.

Where on-site parking shortfalls have previously been considered, the provision of on-street parking in the road verge has been accepted as contributing to the total parking requirements. This is consistent with Liveable Neighbourhoods which set out standards for provision of on-street parking for laneway developments at a rate of one per two dwellings.  The proposal to provide an additional five on-street parking bays as part of meeting the parking requirements will meet the objectives of the Scheme as the parking bays will be directly accessible from the site in close proximity to the development where people a likely to choose to park.

It is unlikely that the additional five on-street parking bays would be used for other purposes given the prevalence of on-street parking in the surrounding streets servicing the residential dwellings as required by Liveable Neighbourhoods. There will also be a significant degree of reciprocal parking between the uses on the subject site, particularly the Medical Centre and Pharmacy. These associated uses being in close proximity will result in fewer vehicle trips being required to access these services.  As the peak periods for parking demand by the Child Care Centre are outside the core operating hours for the Medical Centre, the existing on-site parking will also provide reciprocal parking opportunities for the other uses. In light of this, the proposed parking shortfall is considered to meet the objectives of the Scheme and the proposed shortfall of five parking bays will not result in a parking problem in the area for the reasons detailed above.


 

Traffic

A Traffic Impact Assessment (TIA) was provided with the original development application for the subject site (DA2016/1840). The TIA identified that the proposed development would generate approximately 1,006 vehicle trips per day, which could be sufficiently accommodated within the existing traffic network. The site is capable of up to 1,500 vehicle trips per day under ASP 21a.

 

A Traffic Impact Statement (TIS) has been provided with this application, which has assessed the proposed traffic increase as a result of the increased number of consultants at the Medical Centre. The proposal is expected to increase by 70 vehicle trips per day for each new consultant, for a total of 1,146 vehicle trips per day. The City’s Traffic Services Team has reviewed the TIS, and have advised that the increased traffic volumes could still be sufficiently accommodated within the existing traffic network.

Conclusion

The development application has been subject to public consultation with five objections being received. Administration considers that the concerns raised in the objections have been sufficiently addressed. It is therefore recommended that the proposed increase in consultant numbers for the Medical Centre be approved.

Statutory Compliance

This application has been assessed in accordance with the City’s DPS2.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.1    Local Jobs

2.1.1  Develop strong economic hubs locally and near transport

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple


 

Recommendation

That Council:-

1.         Pursuant to Clause 68(2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2019/305), including the plans in Attachment 2, to amend Condition three of DA2016/1840 by increasing the maximum number of consultants for the Medical Centre from eight to 10 at any one time; and

2.       ADVISES the submitters of its decision.

 

 

Attachments:

1.

DA2019/305 - 2 Boomerang Loop, Banksia Grove - Location Plan

19/279984

 

2.

DA2019/305 - 2 Boomerang Loop, Banksia Grove - Development Plans

19/279991

Minuted

3.

DA2019/305 - 2 Boomerang Loop, Banksia Grove - Summary of Submissions

19/282681

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                            165

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                            166



CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                            170

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            175

3.5    Consideration of DA2019/491 - Home Business - Category 2 (Bakery) at Lot 1546 (107) Piazza Link, Alkimos

File Ref:                                              DA2019/491 – 19/261236

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Issue

To consider a development application (DA2019/491) for a Home Business – Category 2 (Bakery) at Lot 1546 (107) Piazza Link, Alkimos (subject site).

 

Applicant

Connie Irving

Owner

Connie Irving

Location

Lot 1546 (107) Piazza Link, Alkimos

Site Area

372m2

DPS 2 Zoning

Residential R30

 

Background

On 5 April 2019 the City received a development application for a Home Business – Category 2 (Bakery) at the subject site. The subject site is on a laneway lot which has residential properties bordering the north and south of the site, Cheadle Lane to the west, and Piazza Link to the east. There are four on-street bays within close proximity to the subject site and are located along Piazza Link. A location plan of the subject site is included in Attachment 1.

Detail

Home Business – Category 2 (Bakery) is a “D” (Discretionary) use in the Residential zone. The details of the proposed Home Business are as follows:

 

·          Home bakery producing baked goods such as cakes, slices and biscuits which are made to order;

·          Operating within the existing kitchen of the residential dwelling;

·          Business will be managed online, customers order and pay for their goods online and are given an agreed time to collect their goods;

·          Maximum one customer at any one time and a maximum of eight clients per day; and

·          Customer collection between the hours of 5:30pm to 9:00pm Monday to Friday, 9:00am to 5:00pm on Saturday and 11:00am to 5:00pm on Sunday.

The development plans under consideration are included in Attachment 2.

Consultation

As the proposed operating hours are during unsocial hours and no customer parking is provided on site, advertising is required. Advertising of the proposal was undertaken by the City in writing to eight surrounding landowners. Advertising was undertaken for a period of 21 days commencing 7 June 2019 and closing 28 June 2019.

 

One objection was received which raised the following concerns:


 

·          The subject site and surrounds is a residential area. Businesses should be located in areas planned for such purposes;

·          The proposal will inconvenience the occupiers/owners and ill will would result;

·          Has the proposal considered environmental impacts including noise, odour and dust;

·          The on-street bays are being used by existing residents and visitors. There are inadequate on-street bays to be able to accommodate for customer parking as well, which could result in illegally parked cars such as parking in the laneway or on verges;

·          The proposal will devalue the area; and

·          Who will police this proposal.

 

A submission summary with Administration’s responses is included in Attachment 3. A more detailed discussion on the matters raised during public consultation is provided in the comment section.

 

Comment

 

Appropriateness within the Residential Zone

 

The submitter objected to the proposal as the subject site is zoned Residential under DPS2, and the proposed Home Business (Bakery) would be more appropriately located in areas planned for such purposes. The submitter also raised concerns that the proposal will cause environmental impacts such as noise, odours and dust, will decrease property values and will inconvenience surrounding landowners and occupiers.

 

A Home Business – Category 2 is a discretionary use within the Residential zone and can be considered where it is demonstrated that the proposal meets the relevant requirements under DPS2 and meets the objectives of the zone. Administration is of the view that the proposed Home Business – Category 2 (Bakery) meets the requirements under DPS2 and the objectives of the Residential zone for the following reasons:

 

·          The proposed Home Business is small scale and is intended to operate within the existing kitchen which occupies an area of approximately eight square metres;

·          There will be no external modifications to the house and no signage is proposed as part of this application which maintains the residential appearance of the dwelling;

·          The dwelling will still be occupied for residential purposes and no persons outside of the household will be employed as part of the home business; and

·          Orders for goods will be placed online and customers will be provided with a specific time to collect goods. This will be no more than one customer coming on site at any one time and a maximum of eight customers per day. Each collection will last no longer than 10 minutes and customers can park within the on-street bays that are in close proximity to the site (indicated in Attachment 4). On this basis, it will not result in a substantial increase in vehicular traffic in the vicinity and is likened to a visitor coming to the residence.

 

Additionally, the applicant will need to comply with the Environmental Protection (Noise) Regulations 1997 at all times. The business is small scale and it is not expected that it would emit noise and/or offensive odours. However, any offensive odours can be deemed a nuisance under the Health (Miscellaneous Provisions) Act 1911. Notwithstanding, if in the case that any noise or odour emitted from the property is considered offensive, a complaint can be lodged and submitted to the City’s Health and Compliance Services for investigation.

 

Dust

 

It is unlikely that dust issues would occur by conducting a food business wholly contained within a dwelling.

Property Values

 

Devaluation of property values is not a valid planning consideration.

 

Policing the Home Business

 

It is the proponent’s responsibility to comply with any approvals issued. Any non-compliance with the conditions of approval can be reported to the City’s Health and Compliance Services who will undertake an investigation of the matter.

 

In light of the above, Administration considers that the proposal is appropriate within the Residential zone and unlikely to adversely impact the adjoining properties.

 

Parking Concerns

The submitter raised concerns that there is inadequate parking on site and within the street resulting in illegally parked cars as the existing on-street bays are being used by residents and their visitors.

Vehicle access to the property is from Cheadle Lane to two residential bays on site. There is no driveway to accommodate customer parking. Customers will park within the four on-street bays on Piazza Link in close proximity.

The proposed Home Business will have a maximum of one client at any one time and up to eight clients per day. This is not expected to create an unreasonable demand for on-street parking and is considered to be acceptable in this location.

In regards to illegally parked cars, the City is unable to consider the application under the assumption of illegal behaviour which is not a relevant planning consideration. Notwithstanding, all road users are required to comply with the City’s Parking Local Law 2015. Any illegally parked vehicles can be reported to the City’s Ranger Services for compliance action.

To ensure that the proposal will not result in parking problems and sufficient on-street parking is available, a condition restricting the operating hours and the number of customers is recommended to be imposed. Should any non-compliance to the conditions arise, it can be reported to the City’s Health and Compliance Services who will undertake an investigation.

Conclusion

The application is for a small scale home bakery operating from a residential kitchen. Given the small scale and online ordering process, the activity will have no impact on the area.

 

In light of the above, the proposed Home Business – Category 2 (Bakery) satisfies the requirements under DPS2 and Administration considers the issues raised by the submitter to have been appropriately addressed and no modifications to the proposal are required. It is therefore recommended that Council approve the proposed development at Lot 1546 (107) Piazza Link, Alkimos.

Statutory Compliance

This application has been assessed in accordance with the City’s DPS2 and Local Planning Policy 4.14: Compliance.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.1    Local Jobs

2.1.2  Build capacity for businesses to grow

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

This application has been assessed against the relevant provisions of the following:

 

·          DPS2; and

·          Local Planning Policy 4.14: Compliance.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         Pursuant to Clause 68(2)(b) of the Deemed Provisions of District Planning Scheme No. 2, APPROVES the Development Application (DA2019/491), as shown in Attachment 2, for a Home Business – Category 2 (Bakery) at Lot 1546 (107) Piazza Link, Alkimos, subject to the following conditions:

a)         Permission is granted to the owner of the property Lot 1546 (107) Piazza Link, Alkimos to conduct a Home Business – Category 2 at the above address and only whilst the owner permanently reside at the premises.

b)        The Home Business – Category 2 shall operate in accordance with the District Planning Scheme No. 2 definition that states:

“Home Business – Category 2: means an occupation carried on in a dwelling or on land around a dwelling by a resident of the dwelling which:

i.     Does not entail the retail sale, outdoor display or hire of goods of any nature;

ii.    Does not cause injury to or prejudicially affect the amenity of the neighbourhood;

iii.   Does not detract from the residential appearance of the dwelling house or domestic outbuilding;

iv.   Entails the employment of no more than one person not a member of the occupier’s household;

v.    Does not occupy an area greater than 30 square metres;

vi.   Does not have more than one advertisement sign and the sign displayed does not exceed 0.2 square metres in area;

vii.  Will not result in the requirement for a greater number of parking facilities than normally reserved for a single dwelling and will not result in a substantial increase in the amount of vehicular traffic in the vicinity;

viii. Does not involve the servicing or repair for gain of motor vehicles; and

ix.   Does not entail the presence, parking and garaging of a vehicle of more than 3.5 tonnes tare weight.”

c)            The hours for client visitation shall be restricted to between the hours of 5:30pm to 9:00pm Monday to Friday, 9:00am to 5:00pm on Saturday and 11:00am to 5:00pm on Sunday; and

d)            Clients shall visit by prior appointment only and are restricted to a maximum of one client at any one time with a maximum of eight clients on any one day; and

2.         ADVISES the submitter of its decision.

 

 

Attachments:

1.

Attachment 1 - Location Plan - Lot 1546 (107) Piazza Link ALKIMOS

19/281893

 

2.

Attachment 2 - Development Plans - Lot 1546 (107) Piazza Link ALKIMOS

19/275572

Minuted

3.

Attachment 3 - Summary of Submission following Advertising - Lot 1546 (107) Piazza Link ALKIMOS

19/275640

 

4.

Attachment 4 - Parking Locations - Lot 1546 (107) Piazza Link ALKIMOS

19/275596

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               176

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                            180

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                            181


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            185

3.6    Review of Local Planning Policy 2.4: Site Works and Retaining for Residential Development

File Ref:                                              4084 – 19/295726

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider Local Planning Policy 2.4: Site Works and Retaining for Residential Development (LPP 2.4), which is due for review.

Background

At its 25 July 2017 meeting (PS03-07/17), Council resolved to adopt LPP 2.4. The purpose of LPP 2.4 is to provide clarity and guidance for the assessment of site works and retaining walls associated with residential development. A review of LPP 2.4 is scheduled to be conducted two years from its adoption. Review of this policy is now due.

 

LPP 2.4 has been prepared to apply to all lots where State Planning Policy 7.3: Residential Design Codes Volume 1 (R-Codes) applies. Separate to the review of LPP 2.4, Administration is currently considering how the City can apply specific planning controls which would ensure that the character of the older parts of Quinns Rocks is maintained, when assessing new development proposals. Administration intends to present the outcome of the Quinns Rocks Landform and Recoding study to Elected Members for discussion and information towards the end of the year.

 

The proposed amendments to the policy do not alter the existing operative provisions of the policy regarding establishing building pad levels on a building site. Issues regarding fill and retaining of redeveloped sites in Quinns Rocks will not arise until such time as any future up-coding of the residential densities occur in that area. The City’s Strategic Land Use Planning and Environment team will address built form including fill and retaining requirements as part of the study.  Any future change in the planning framework for Quinns Rocks will need to address how increased densities (if approved) could be accommodated without resulting in significant changes to the topography and character of the area.

Detail

Administration has commenced the review of LPP 2.4, and has prepared draft amendments to the policy as included in Attachment 1.

 

The draft amended LPP 2.4 outlines the policy’s objectives, application and purpose. The provisions will also expand on what is prescribed in the R-Codes pertaining to site works and retaining walls, by providing amended or additional deemed-to-comply provisions of the R-Codes as well as clarification to assist in the interpretation of design principles.

 

Provisions relating to the development, operation and procedure in making or amending local planning policies (LPP’s) are set out in Part 2, Division 2 of the Deemed Provisions of the City’s DPS2 (Deemed Provisions). Relevant to this Report, Administration requires Council’s resolution under the DPS2 Deemed Provisions to ‘prepare’ amendments to LPP 2.4, and for the amendments to LPP 2.4 to be advertised for 42 days. Following advertising, Administration intends to present a draft LPP 2.4 to seek Council’s resolution pursuant to the DPS2 Deemed Provisions to either:

 

·          Proceed (or adopt) the amendments to LPP 2.4, as advertised or modified in light of any submissions received through advertising; or

·          Not proceed (or not adopt) the amendments to LPP 2.4.

 

A track changes version of LPP 2.4 is provided in Attachment 2. The existing policy as adopted by Council in July 2017 is provided in Attachment 3 for information.

 

Consultation

 

In accordance with Clauses 4 and 5 of the DPS2 Deemed Provisions, it is necessary to formally advertise amendments to a LPP for a period of not less than 21 days; unless in the opinion of the local government, the amendments to the LPP are minor. The proposed amendments to LPP 2.4 are not considered by Administration to be ‘minor’, and warrant advertising.

 

Administration is proposing to advertise the proposed amendments to LPP 2.4 for a period of 42 days, which allows more time for affected stakeholders to provide their comments. Advertising will be undertaken by way of the following:

 

·          Notification in the Wanneroo Times newspaper;

·          Display at City Libraries, the Civic Centre and on the City’s website; and

·          Letters to the DPLH, as well as to other relevant stakeholders as determined by  Administration.

Comment

Part 2, Division 2 of the DPS2 Deemed Provisions prescribes that an LPP can be prepared on any matter related to the planning and development of its Scheme area. LPP’s must be based on sound town planning principles and may address either strategic or operational considerations in relation to matters to which the policy applies. Procedures in preparing and amending LPP’s are also set out in the DPS2 Deemed Provisions.

 

Key modifications Administration is proposing through the review of LPP 2.4 are as follows:

 

·          Removal of development application submission requirements for proposals that include retaining walls and site works. Specific guidance on application submission requirements is an unnecessary duplication of what is already provided for in the R-Codes, and are not needed in a policy relating to site works and retaining walls;

 

·          Removal of references to Part 6 of the R-Codes relating to multiple dwellings in areas coded R40 and above, mixed use development and activity centre development. This form of residential development is now guided through a new Volume 2 of the R-Codes. The R-Codes Volume 2 does not have ‘deemed-to-comply’ provisions, and is structured to facilitate a performance-based assessment of residential development. This does not allow LPP 2.4 to be used to enhance provisions contained within R-Codes Volume 2; and

 

·          The existing policy contains provisions relating to consultation with affected landowners and occupiers, which Administration is proposing to remove through amendments to LPP 2.4. Administration considers that the consultation provisions in LPP 2.4 to be a duplication of the R-Codes provisions and are therefore unnecessary.

 


 

The proposed changes to LPP 2.4 are based on sound planning principles and address operational considerations in the assessment of development applications for site works and retaining walls for residential development. Revisions proposed by Administration improve the legibility and clarity of LPP 2.4, and will ensure the planning framework sets appropriate controls for these types of developments.

Statutory Compliance

In accordance with Clauses 4 and 5 of the deemed provisions for local planning schemes contained within Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 (DPS2 Deemed Provisions), Council can resolve to amend an LPP. Draft amendments to a policy, which are not minor, must be advertised for public comment for a period of not less than 21 days; after which time it is to be reviewed in the context of any submissions received and either adopted with or without modifications or not proceeded with.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.4  Improve local amenity by retaining and complementing natural landscapes within the built environmental

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report. However, Administration acknowledges that unforeseen issues with applying local planning policies are more likely to arise if policies are not reviewed on a regular basis.

Policy Implications

Amendments proposed to LPP 2.4 are intended to establish revised standards for the City to assess and determine applications for development approval for site works and retaining walls in the City’s residential areas.

Financial Implications

The costs associated with undertaking the review of LPP 2.4 can be met from the current Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council, pursuant to Clauses 4 and 5 of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, resolves to PREPARE the amended Local Planning Policy 2.4: Site Works and Retaining for Residential Development, as contained in Attachment 1, and ADVERTISES it for public comment for a period of 42 days by way of following:

 

a)    An advertisement published in the Wanneroo Times newspaper at the commencement of the advertising period;

b)    Display at the City of Wanneroo’s Civic Centre Building, City Libraries and on the City of Wanneroo’s website; and

c)    Letters to the Department of Planning, Lands and Heritage, and other relevant stakeholders as determined by Administration.

 

Attachments:

1.

Attachment 1 - Draft Revised LPP 2.4 - August 2019

19/306446

Minuted

2.

Attachment 2 - Tracked Changes - Review of LPP 2.4 - August 2019

19/306447

 

3.

Attachment 3 - LPP 2.4 for Council Adoption June 2017

17/159345

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               194

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               206

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               217

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            221

3.7    Two Rocks Marina Draft Master Plan

File Ref:                                              3282 – 19/295999

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider a proposed submission to the Department of Transport on the Two Rocks Marina Draft Master Plan.

Background

The Department of Transport (DOT) is responsible for the management, maintenance and future planning of the Two Rocks Marina.  The DOT assumed responsibility of the Marina in 2014 following many years of private management.  In 2017 the Minister for Planning established the Two Rocks Marina Redevelopment Reference Group (MRG) to look at the long-term vision for the facility.  The DOT has released a draft master plan for the long term planning and development of the Two Rocks Marina and the MRG played a key role in developing the draft master plan, ensuring that community and user group interests and concerns are identified and addressed.  This report provides a summary of the master plan and a recommendation for a submission to be made by the City.  A copy of the Executive Summary is included in Attachment 1 and a copy of the full Draft Master Plan document has been made been available for Elected Members viewing on the Hub.

Detail

The draft master plan is an aspirational long term vision for the future of the existing marina.  It proposes a series of projects which are generally independent of each other but as an integrated plan each will contribute to the ongoing development and improvement of the marina over time.  The draft masterplan has developed a vision, key initiatives and development options.  The vision is:

 

“Two Rocks is an Oceanside village; the heart of tourism and maritime activity in the north-west, a centre of excellence for fresh local produce and a place for the whole community, new and existing.”

 

The key initiatives for the marina are:

 

·          A new protected swimming beach;

·          A central tourism hub;

·          A new marina boulevard and improved connectivity;

·          A connected waterfront park;

·          A southern park and neighbourhood precinct;

·          An expanded recreational boating precinct; and

·          A maritime industry hub.

 

In broad terms four precincts have been identified as part of the master plan as follows (from north to south):

 

·          Northern marine industry precinct, comprising the boat stacking facilities, cray fishing receivals and yard space;

·          Recreational boating precinct, containing the car parking and boat ramps. Sea Rescue , yacht club and associated amenities buildings;

·          Tourism and commercial precinct, comprising the beach and commercial hub; and

·          Local neighbourhood precinct, offering potential for residential development in a new parkland.

 

Two options have been prepared for the Northern Marina and Southern Marina as shown in Attachment 2.  Each option presents alternative layouts and designs that will be subject to further consideration as the planning of the marina progresses.

Consultation

The submission period commenced on 4 July and closed on 15 August 2019, but due to timing constraints a submission was not able to be prepared earlier by Administration.  Administration has, however, liaised with the DOT, who has agreed to accept a submission following the 27 August 2019 Council Meeting.

Comment

The master plan was prepared through a consultative engagement process with the MRG that was established and included the DOT and technical consultants.  The MRG was made up of a number of representatives and stakeholders from the community and local businesses and included Mayor Roberts as Chairperson and Deputy Mayor Cr Sangalli.

 

The preparation of the draft master plan is a welcome step in the future of Two Rocks as it provides the vision for the redevelopment and upgrade of the Marina that will contribute to the growth and development of the locality.

 

The marina site and infrastructure has fallen into decline and disrepair over time and the DOT has undertaken a range of works since taking over responsibility for its care and maintenance including reinforcements to the existing marina breakwater, upgrades to jetties, removal of abandoned boats and associated security fencing.  The proposed redevelopment of the marina not only represents physical upgrades and improvements that are required to replace and upgrade failing infrastructure, it provides for the creation of employment opportunities, important to the economy of the area and also recreation and tourism opportunities.

 

The completed and ongoing urgent works highlighted the need for a long term and strategic vision to provide guidance on future design and development of the marina and to ensure these works will be consistent with the long term plan for the marina.

 

The marina is recognised for its strategic importance in the Perth metropolitan region having been identified in the State Government’s Perth and Peel at 3.5 million and the North West Sub Regional Planning Framework as an employment and recreation hub.

 

The intent of the plan recognises the need for the marina to remain a working harbour, a place that supports the local fishing industry and enables community access to the waterfront.

 

The Two Rocks Town Centre Agreed Structure Plan No. 70, outlines the future development vision and plans for the Town Centre.   The master plan seeks to complement the role of the Two Rocks Town Centre and is intended to play an important role in providing employment and recreation opportunities and associated services which should lead to the creation of a cohesive activity centre.

 

Individual recommendations and concepts will require further detailed planning and investigation and redevelopment works will require approval from relevant government agencies.

 

The master plan recognises the important role that the marina has played in the Two Rocks locality through its contribution to the local community and also the significance of the “Rocks” which are proposed to be maintained in some form.  Two options have been presented for the “Rocks”, the first sees the rocks remain as a feature within the enlarged harbour.  The second option will see the area around the rocks being reclaimed and they become a feature within a parkland setting.  Further consideration of these options will be required, importantly, however is the fact that they are actively being sought to be retained.

 

The Masterplan briefly addresses the broad challenge of coastal processes but this matter will need to be dealt with as part of further detailed planning to ensure that any works are appropriately considered and subsequently managed. 

 

Administration notes that the MRG has been an effective tool in engaging the community and stakeholders on the future of the marina and its continuation as required is encouraged.

 

Overall the master plan presents a sensible and well thought out approach to addressing the existing challenges of the marina with a view to upgrading and enhancing the way in which it operates and positively contributes to the Two Rocks community.

 

Subject to detailed planning, environmental and heritage approvals as well as further investigations being undertaken as required to achieve the vision, Administration supports the master plan and recommends that it be supported by Council.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.3    Distinctive Places

1.3.1Create distinctive places based on identity of areas

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 


 

Recommendation

That Council:-

 

1.         Supports the Two Rocks Marina Draft Master Plan dated April 2019 outlining the long term strategic planning and development of the Marina, subject to the proposal achieving all environmental, heritage and other approvals required and that the development has due regard to and complements the planning framework for the Two Rocks Town Centre as set out in Agreed Structure Plan No. 70;

 

2.         Commends the Department of Transport for undertaking this important work for the strategic development of the Marina as an employment and recreation hub to serve the growing local community; and

 

3.         Encourages the Department of Transport to continue to work collaboratively with the community and the City in the ongoing planning and development of the Two Rocks Marina.

 

Attachments:

1.

Attachment 1 - Executive Summary - Two Rocks Marina Draft Master Plan Report

19/306618

 

2.

Attachment 2 - Two Rocks Marina Draft Master Plan Northern and Southern Marina Options

19/306625

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               222

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               223

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            228

 

Assets

Community & Place

Cultural Development

3.8    Southern Suburbs Library - Location and Concept Designs

File Ref:                                              25883V03 – 19/279818

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

Issue

To consider the community consultation outcomes of the draft concept designs for the Southern Suburbs Library proposed to be situated at 15 The Broadview, Landsdale.

Background

The development of a new library/community facility in the southern suburbs has been under consideration for some time. Council endorsed draft concept designs for the proposed location of 15 The Broadview, Landsdale for the purpose of community consultation in May 2019 (CP01-05/19).

 

The table below provides further detail in respect to the site of 15 The Broadview, Landsdale:

 

OWNER

State of WA (Crown Land)

MANAGEMENT ORDER

City of Wanneroo (Document No. XE L040598)

LEGAL DESCRIPTION

Lot 990 on Deposited Plan 39373

Volume: LR3134 Folio: 32

RESERVE NUMBER

47559

RESERVE PURPOSE

Community Purposes

RESERVE CLASS

C

POWER TO LEASE

Yes

LEGAL AREA

5,000m2

DPS2 ZONING

Civic & Cultural

ASP ZONING

Commercial

ASP No. 16 (Landsdale Gardens Estate Neighbourhood Centre)

DEVELOPMENT STATUS

Vacant

Detail

Noting the unique topographical features of the proposed Landsdale site, Bollig Design Group Pty Ltd has re-purposed the original concept plans that were developed for an alternative site. The concepts included as (Attachment 1, 2 & 3) were used as the basis for the consultation process, predominantly to gauge the community’s response to developing a library facility in Landsdale.

 

The concepts are broad in nature and will be refined during a detailed design phase to enable versatile, functional and contemporary designed spaces to include:

 

·          Digital Technology Hub;

·          Meeting Rooms;

·          Café;

·          Children’s Area;

·          Resources; and

·          Quiet Study Spaces

Consultation

Community Consultation Process

 

The community consultation process was undertaken in accordance with the City’s Community Engagement Policy for the period from 3 June to 5 July 2019, and included the following elements:

 

·          Promotion through local media and digital platforms, directing interested community members to the City’s Your Say webpage to view concept designs and provide feedback via a survey or comment;

·          Distribution of an information letter within a 400m radius of the site, providing details to access concept designs and the opportunity to provide feedback via a survey or comment by visiting the City’s Your Say webpage;

·          Distribution of an information letter to adjacent businesses to the site providing details to access concept designs and the opportunity to provide feedback via a survey or comment by visiting the City’s Your Say webpage; and

·          A Drop-in information session being held at the Warradale Community Centre from 6.15pm – 8.00pm on Thursday 27 June 2019.

 

Public Comment Outcomes

 

At the close of the community consultation period, Administration received a total of 21 responses through the City’s Your Say page, as detailed within Attachment 4.  The majority of the comments are supportive of the concept.

 

In addition to the Your Say comments, a survey was undertaken resulting in a total of 1,407 responses. The survey provided the option of not answering all questions and below is a summary of key responses.

 

·          Do you support the building of a library facility at the location?

 

Yes:                   82% (1,152)

No:                     11.5% (162)

                          6.5% (93 – no response)

 

·          Would you prefer the library facility to be single storey or two storey?

 

Single Storey:    35% (497)

Two Storeys:     36% (509)

                          29% (401 – no response)

 

The survey concluded with the opportunity to provide any additional comments on the proposed location and concept designs and a sample of some the comments are detailed below:


 

Supportive Comments

Space for our community to access variety of interest should be always a consideration for the growing suburbs

It would be good for university students to have somewhere to study

Emphasis on quiet areas for work/study/reading

Happy for Southern Suburbs Library to be built as long as Girrawheen Library remains open

It should also be a place inviting people rather just a library

I really like the idea of a cafe

Make it family friendly

 

Neutral/Non-Supportive

Build as many libraries as you like but don’t close down existing libraries. I have been using Girrawheen Library for decades. As the population ages distance is important. I don’t want to increase my travelling to keep up my source of reading.

More prominent location with easier access to main roads and public transport would be better, e.g. in a location such as Kingsway shopping centre or somewhere around the sporting complex.

Do you think we need one? Can’t see anything wrong with our local ones.

 

Four residents attended the drop-in information session held at the Warradale Community Centre, with all being supportive of the development of a library facility at the location.

 

Design Review Panel

 

The proposed Landsdale site and concept designs were presented to the City’s Design Review Panel (DRP) on 21 June 2019. The DRP acknowledged the concept is at an early stage and look forward to working with the project team as the design evolves.  The DRP provided the following suggested improvements:

 

·          Original concept design of another site has not yet been fully adapted to its new location;

·          A two storey approach is appropriate and supported. Proponent is encouraged to provide sectional material through the building and adjoining areas;

·          Potential to consolidate/locate the lift with the service/amenity core;

·          Build on Environmentally Sustainable Design approach;

·          Consider landscape narrative – important particularly given next to park;

·          Potential privacy and overlooking issues with the adjacent child care centre;

·          Consider two building entries in lieu of three;

·          The park itself with its wetlands gives cues for an organic response to the site;

·          Need to consider accessibility/functionality of two storey design with café;

·          Consider locating café at the street as an alternative to the park; and

·          Consider design concept narrative as a story behind the conceptual approach.

 

Additionally, the following recommendations were put forward:

 

·          Consider future development options for site next to the road in the design of this building; and

·          Integrate the park landscape into and through the site – thereby connecting the library into the park.


 

Comment

Based on community feedback to the consultation process, the majority (80%) of the community are supportive of a library facility at the site of 15 The Broadview, Landsdale.  On this basis the development of the southern suburbs library in Landsdale is recommended for progression.

 

There was no overwhelming preference from the community to whether the facility development is one or two storeys.  The preferred option of the DRP is two storeys designed to accommodate the topographical features of the site.

 

Subject to Council endorsement of the proposed site, the concept design process will be progressed with greater consideration to the site and internal layout based on feedback from the DRP, community consultation and a review of contemporary practices. A report will be provided to Council in November 2019 with design options and associated cost estimates for consideration, prior to seeking progress to Development Application (DA) Approval.

 

The detailed design tender process is expected to occur during the period of April 2020 to November 2020, with the construction tender process expected to proceed in early 2021.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.2  Strengthen community and customer connectedness through community hubs

Risk Management Considerations

Risk Title

Risk Rating

CO-020 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

ST-G09 Long Term Financial Planning

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

Any potential tender process will be in accordance with the City’s Purchasing Policy. Any potential commercial lease will be in accordance with the City’s Leasing Policy. Community consultation was undertaken in accordance with the City’s Community Engagement Policy.

Financial Implications

There is $301,249 within the 2019/20 budget for detailed design and tender documentation. In addition, the City’s LTFP makes the following provision for the remaining stages:

 

·          2020/21    $556,000 (detailed design and tender documentation); and

·          2021/22    $6,244,000 (construction)

 

The two initial scheme designs were undertaken for another site, and to date have only been re-purposed for incorporation at The Broadview, Landsdale. Further review and/or changes are envisaged following definition of scope. This will encompass consideration of the new site and its constraints to enable integration of the proposed building with the existing buildings, the surrounding neighbourhood, site boundaries, topography and landscaping. Investigations into the inclusion of a Youth Innovation Hub into the facility will be undertaken, with the possibility of attracting external funding as discussed previously with the local Member of Parliament.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         ENDORSES the site of 15 The Broadview, Landsdale for the proposed development of a new library/community facility in the southern suburbs;

2.         NOTES the schedule proposed for Detailed Design in 2019/20 – 2020/21 and Construction in 2021/22; and

3.         RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.

 

 

Attachments:

1.

1930_SK01 PLAN GROUND FLOOR - LOCATION 1 two storey.pdf - Report

19/129205

 

2.

1930_SK02 PLAN FIRST FLOOR - LOCATION 1 two storey.pdf - Report

19/129211

 

3.

1930_SK05 PLAN - LOCATION 1 one storey.pdf - Report

19/129241

 

4.

Your Say Website Responses - Southern Suburbs Library

19/314984

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                           233

Attachment 4

Southern Suburbs Library – Location and Concept Designs

“Your Say” website responses

Negative:

Why is there a need to spend $7.3M on a new library? What a waste of ratepayers money!

I don’t live in the Council area but have a property in the City of Wanneroo and pay rates. A new, modern facility that is multi purpose is a great idea however; I don’t believe there needs to be another library. Maybe Girrawheen would need to close. Alternatively, upgrade that library.

What happened to the proposed library at Kingsway shopping centre site, very disappointed. I am a resident that lives in Madeley currently paying very high rates, and it seem to me not much action happening in my local area.

A new, modern facility that is multi-purpose is a great idea however I don’t believe there needs to be another library. Maybe Girrawheen would need to close or be upgraded.

 

Positive:

Landsdale is a good location.

Library would be a great addition to the area but the current shops there at Landsdale Forum need an overhaul. The quality and look of the Forum does not match the beautiful suburb that Landsdale is.

I would love the addition of a library to Landsdale at Broadview Park. The two storey design is my preferred option. I would like to think adequate parking will be available especially given the difficulty getting parking at times at the medical centre and pharmacy. Also hopeful the Café is never given an alcohol licence given the proximity of the Landsdale Primary School, the Childcare Centre and the two over 55 private estates that back onto Broadview Park.

This would be a fantastic addition to Landsdale. A café included would also be a great meeting place.

I love the 2-storey design – it will allow for more flexibility and potential income streams later on. Please consider moving the Large print section downstairs so that you reduce the number of elderly people heading upstairs. The lack of adequate escape options for less able people is a risk. I think you could put the meeting rooms upstairs – away from the children. I love the two café option and the technology considerations. Please ensure physical safety of patrons – privacy while still being visible will increase safety and reduce vandalism.

Fantastic addition to the community. Will also be fantastic to have another local café.

Quite excited at the prospect of a library coming to Landsdale!

Yes please

Fabulous idea as long as it has a cafe

There is a desperate need for such a development in Southern suburbs, at present we have had to become members in Ellenbrook Library, in recent times there has been many new families moved into Landsdale area and this Library will benefit one and all.

Would love to see this development in our community.

Yes please we need this asap.

This is excellent idea and a good use for the available space. There is really a need for a place for lots of young family to hang out around Broadview park. We really look forward to the construction and a great boost to community.

My wife regularly attends the Ellenbrook library which is 15-20 minutes away from Landsdale. To have a library in our suburb would not only be convenient but a positive community service in our area. We are all for it!!

As part of the community of Landsdale and Manager of the ELC at the Broadview shopping centre I believe this would be a fantastic benefit to the community and for my centre.

Would love to have this library in Landsdale. Hopefully there will be some nice landscaping done to green the space around the building.

Love the 2 storey design. Having a place for coffee overlooking the park, and a place for the young adults/teens.

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            236

3.9    Disposal of the City's Thornycroft Fire Appliance

File Ref:                                              1443 – 19/314862

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       3         

Issue

To consider the potential donation of the City’s decommissioned 1962 Thornycroft Fire Truck to the WA Volunteer Bush Fire Brigades Historical Group.

Background

The Thornycroft Fire Appliance

 

Thornycroft (from Basingstoke, UK) manufactured this vehicle in December 1962. It has spent its time in Western Australia, having been purchased originally by Perth Airport. After it was made redundant by the airport, it was purchased by the then Shire of Wanneroo for use as the first heavy fire truck in the area.

 

Due to its ownership by the Airport and the City, the vehicle had a good and regular service record until it was ‘mothballed’ in 2010. As the Volunteer Bushfire Brigade acquired newer equipment over the years, the more basic Thornycroft fire truck became redundant. The vehicle remains in the ownership of the City and is currently in the care of the Wanneroo Central Bushfire Brigade who wishes to see this historic vehicle preserved, and supports its donation to the WA Volunteer Bush Fire Brigades Historical Group (Attachment 1).

Detail

In September 2018 the WA Volunteer Bush Fire Brigades Historical Group enquired about the possible donation of the Thornycroft fire truck to add to their State collection. An official expression of interest letter was received from the Group on 1 November 2018 (Attachment 2).

                                          

The Wanneroo Central Bush Fire Brigade agreed to the possible donation at their Annual General Meeting on 17 September 2018.  Administration supports this suggestion as the original intention to utilise or restore the vehicle will be realised. The vehicle is currently stored uncovered in the Wanneroo Central Bush Fire Brigade compound at the Ashby Depot.

Consultation

The WA Volunteer Bush Fire Brigades Historical Group has provided a formal request for donation. It has been established that there is no community group within the City of Wanneroo currently interested in, or able to restore and maintain the Thornycroft.  Enquiries to other organisations likely to be interested in this kind of vehicle have been unsuccessful - the Fire and Emergency Services Authority Museum is unable to take any more vehicles and the Thornycroft is outside Revolutions Transport Museum’s collection policy. The Curator at Revolutions (Whiteman Park) enquired on the City’s behalf at the Motor Museum and the Tractor Museum, also at Whiteman Park, however there is no interest.

 

The City’s Heritage Services Advisory Group considered the donation request in May 2019, and are supportive of the donation of the Thornycroft to the WA Volunteer Bush Fire Brigade Historical Group.

Comment

Three options for the future of the Thornycroft are outlined below:

 

·          Option 1 - Sell the truck via public auction;

·          Option 2 - Donate the vehicle to an appropriate not for profit organisation/historical group that has the resources and volunteer support to complete the restoration. The proviso would be that the truck retains its City of Wanneroo badging; or

·          Option 3 - Commit to the restoration of the appliance by the City– this would require funds, expertise, a pool of qualified volunteers to do the work, and the provision of an appropriate, museum quality storage facility for the truck once it is restored.

Statutory Compliance

The disposal of the Thornycroft fire truck would be similar to disposal of any other City asset completed through public auction  Any process to dispose other than public tender / auction needs to be approved by Council, and go through a separate procedure compliant with applicable regulations with appropriate sign off by the Chief Executive Officer.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.3  Build strong communities through the strength of cultural and heritage diversity

Risk Management Considerations

As the Thornycroft is currently stored uncovered at the Ashby Depot due to space constraints there is a risk to the City in terms of long term asset retention, due to the impact of ongoing environmental exposure. This will result in a decline in asset value over time as the vehicle condition deteriorates, and a corresponding increase in future restoration and maintenance or conservation costs.

Policy Implications

The donation or sale of the Thornycroft (Asset Number 200211) needs to be compliant with the Disposal of Property Other Than Buildings Management Procedure. The recommended donation of the Thornycroft to the WA Volunteer Bush Fire Brigade Historical Group requires Council approval because this not for-profit community group has a state wide membership and is located outside the boundaries of the City. 

Financial Implications

A valuation of the Thornycroft was undertaken in July 2019 by a specialist vehicle valuer established that the vehicle’s donation would represent an opportunity cost of $7,500 in terms of potential lost revenue (Attachment 3).  The vehicle is currently on the City’s Balance Sheet with a written down value of $5,000.  The donation will result in the City incurring a loss on sale for the same amount.

 

Should Council support the donation of the Thornycroft any costs related to the vehicle’s removal and transport will be covered by the WA Volunteer Bush Fire Brigade Historical Group.

 

Voting Requirements

 

Absolute Majority

 

Recommendation

That Council

 

1.         APPROVES the donation of the Thornycroft Fire Appliance to the WA Volunteer Bush Fire Brigade Historical Group on the condition that the truck maintains its City of Wanneroo badging; and

 

2.         APPROVES BY ABSOLUTE MAJORITY the loss on sale of $5,000 as a result of the donation of the Thornycroft Fire Appliance.

 

 

Attachments:

1.

Thornycroft Fire Truck images - for InfoCouncil report

19/282111

 

2.

City of Wanneroo Thornycroft Request WAVBFBHG

19/216734

 

3.

Thornycroft - Valuation

19/260615

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            254

3.10  New Tiered Model Framework for WA Public Libraries

File Ref:                                              5918V03 – 19/288206

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

A new tiered model framework to support public library service delivery in Western Australia is being introduced by the State Government through the State Library of Western Australia (SLWA).

Background

The Western Australian Public Libraries Strategy was endorsed by WALGA State Council and the Library Board of WA in July 2018. The Public Libraries Working Group (PLWG), with representatives from State and Local Governments, was established to guide the implementation of the Strategy.

 

The PLWG identified the development of a new tiered model for public library service delivery across Western Australia and support for regional and remote public library services as the initial priority. The framework for the new model, containing three tiers, primarily based on population and capacity has now been provided to Local Governments.

Detail

The three tiered model applies to a local government and not a library, i.e. all libraries within a local government will fall into the tier selected by that local government. Local governments are able to choose their desired tier based on the requirements for each tier and will be offered the opportunity to move between tiers on an annual basis if local circumstances change.

 

The following table provides the tiers of the model:

 

Proposed Framework for Tiered Model

 

Tier

Guide Population

Criteria

Key Features

Tier One

Generally, local governments with a population of over 10,000

·    Offers an advanced library service that operates independently of support from SLWA.

·    Governance, community engagement and service practices that meet or exceed minimum standards for Tier One libraries.

·    Minimum of one library qualified FTE with staff level sufficient to deliver services.

·    Offers a full range of library services and programs that support reading, literacy, learning, wellbeing, cultural and creative pursuits.

·    Receives an annual cash grant allocated by SLWA for the purchase of materials (at least 80% of the grant must be spent on library materials) and/or identified library priorities (up to 20% may be spent on identified priorities). 

·    Develops own profile for Supplier Assisted Selection.

·    Stock remains the property of the local government

·    Does not participate in a system to rotate stock, i.e. Exchange System

·    May apply for (proposed future) innovation grants for Tier One libraries.

Tier Two

Generally local governments with a population of between 1,000 and 10,000

·    Offers a mature contemporary library service that provides at least some of the services and programs provided by Tier 1 libraries, e.g. weekly Storytime, digital literacy support, etc., with support from SLWA.

·    Governance, community engagement and service practices that meet or exceed minimum standards for Tier 2.

·    Staffed by employees of the local government or contracted service, e.g. CRC, as per minimum standards for Tier 2.

·    Receives a notional annual grant allocated by SLWA for the purchase of library materials.

·    May apply for (future) grant funding for Tier Two libraries to advance promising practices for regional and remote public library services.

·    Materials provided via SLWA supplier selection process via a generic profile.

·    Participates in system to rotate stock (currently the Exchange System).

·    Has access to additional SLWA facilitated services for regional and remote public library services (this does not apply to metropolitan local governments in Tier 2).

Tier

Three

Generally, local governments with a population of fewer than 1,000

·    Offers a lending service of physical and on-line materials and distributes resources for state-wide programs with SLWA support.

·    Governance, community engagement and service practices that meet or exceed minimum standards for Tier 3.

·    Library service is managed and overseen by paid staff but access during opening hours may be facilitated by volunteers.

·    Receives a notional annual grant allocated by SLWA for the purchase of library materials.

·    Materials provided via SLWA supplier selection process via a generic profile.

·    Participates in system to rotate stock (currently the Exchange System).

·    Is not eligible to apply for innovation or grant funding.

·    Has access to additional SLWA facilitated services for regional and remote public library services.

 

The new model is to be implemented over the course of the 2020/21 financial year. An initial stage of preparation is for each Local Government to determine the appropriate tier for their public library service.

Consultation

In June 2019, as part of the initial preparation stage, the SLWA sent communication to Local Governments requesting a determination on the tier their library service is placed in. With consideration to the Guide Population, Criteria and Key Features, the City has notionally indicated Tier One as being the preferred Tier, but in doing so referenced the intention to inform Council of this determination.

 

Additionally, the SLWA, in consultation with WALGA conducted a Western Australia Public Libraries Strategy Forum on 21 June 2019. The purpose was to discuss and identify issues for Local Government with the proposed repurposing of State Government funding for library materials to enable a transition to the new model.

There was an undertaking of further consultation and provision of information on the implementation of the model in more detail throughout the 2019/20 financial year.

Comment

The City of Wanneroo received $398,000 through the State Government’s allocation system in 2018/19, which is population based funding.  This funding is for the purchase of books and other materials for all of the City’s libraries. 

 

With the introduction of the tiered model framework, there is a proposal to change the current funding model to a grant which can be split so that 20% of the funding can be used for other library priorities, rather than just physical stock.  This is a positive move as libraries transition to providing not just physical stock but also providing learning programs, particularly with Science, Technology, Engineering, Arts, and Mathematics (STEAM) to encourage the development of the library users.  This is likely to take effect in 2020/21 with funding parameters not yet announced but likely to align with the State Government priorities i.e. reading and literacy, numeracy, STEAM etc.  There is a possible scope that this funding can be used for programming, equipment and e-resources. 

 

As part of the new model, library stock will transfer into Local Government’s ownership.  In order to move to a new grants based model, the SLWA is liaising with the Department of Treasury to enable existing capital State Government funding and accounting treatment to allow a transition of stock ownership and the introduction of grants.

 

While the annual funding allocation to the sector ($9 million) is unlikely to change with Treasury agreeing in principle to transition the funding, it will change from capital funding to operational funding.  Operational funding will require a process of requesting the funding allocation on an annual basis which may create some vulnerability relative to consistency of the amount.  Ideally, the funding allocation would be confirmed over a three year period to give certainty and planning capability for Local Governments over an extended period. 

 

The Local Government sector is seeking greater clarity around the funding and a commitment from the State Government to a three year funding agreement to provide greater certainty around future grant allocations.  A recommendation of this report is a request to WALGA to lobby State Government to extend the funding agreements to three years. 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.2  Strengthen community and customer connectedness through community hubs

 


 

Risk Management Considerations

Risk Title

Risk Rating

CO-O17 Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risks relating to this issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

The City’s Library Services Policy references the State Government’s responsibility to provide library resources and a range of centralised services. Following implementation of the proposed tiered model in 2020/21, the policy will be reviewed and updated if required.

Financial Implications

The proposed Tier One that the City will sit within will not be negatively impacted in terms of the level of funding, on the proviso that the State Government maintains the level of funding currently provided on an annual basis.

 

At the WA Public Libraries Strategy Forum in June 2019, the prospect of WALGA or a collective of Local Governments proposing a funding agreement over a number of years was referenced. This was put forward as a means to provide a greater level of confidence in the annual provision of funding to library services across the state.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.         NOTES the new tiered model framework to support public library service delivery in Western Australia; and

 

2.         REQUESTS the Mayor write to Western Australian Local Government Association to advocate for the introduction of a three year funding agreement with the State Government for the City of Wanneroo and other Local Government public library services across the state to provide certainty of funding in a changing environment. 

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            257

 

Communication, Marketing and Events

3.11  Adoption of the City's Brand Strategy

File Ref:                                              7142V02 – 19/304626

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Issue

To adopt the City’s inaugural Brand Strategy 2019/20 to 2022/23.

Background

Since August 2018, the City has been working with an external consultancy to develop the inaugural Brand Strategy for the City.

 

The intention of the Brand Strategy is to capture the personality, aspirations and features that are unique to the diverse communities in the City and bring this together to recognise that while we are all different, we are all Wanneroo.

 

The development of the Strategy has involved extensive input from community focus groups, Elected Members and City staff undertaken through a staged approach:

 

1.         Discovery:  Involved consultation with the community through Focus Groups, Elected Members and staff to inform the development of a Brand Strategy;

2.         Development:  The creation of the Brand ambition and manifesto that forms the core of the Brand Strategy; and

3.         Implementation:  Creation of the City’s personality and tone of voice, a Brand Book/Style Guide and mood video that is suitable for use by the City in public forums to convey in a visual way the City’s Brand ambition and manifesto.

Detail

A Brand Strategy for 2019/20 to 2022/23 (Attachment 1) has been developed in order to articulate the City’s style and approach and includes the City’s brand ambition, manifesto and personality.

 

The Brand Strategy is strongly aligned to the City’s vision as captured in the Strategic Community Plan and provides the opportunity to articulate this vision in ways that are relatable, friendly and easily understood.

 

The intention is that the Strategy will be implemented through the creation of the Brand Book and Style Guide which will define the City’s logo, typography and visual language to ensure we continue to communicate with ‘one voice’.

Consultation

Consultation has occurred with a number of City residents through focus groups as well as a range of internal stakeholders.

Comment

The brand is owned by the City and has been designed to be embraced and activated across all levels of the organisation and our community.

The City will bring the brand to life through a consistent and planned approach to communications and marketing that includes:

 

·          Identifying and actioning communication gaps and opportunities;

·          Increasing our visibility across the community through various media channels and hosting/supporting brand-aligned events; and

·          Ensuring City representatives are the face and voice of the City.

 

The City’s brand journey will include ongoing refinement of messaging to ensure we are meeting the needs of our community. It is therefore essential that any reviews of the Strategy are undertaken alongside the City’s Communications Strategy so that ongoing synergies are captured to inform the City’s future approach.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

Risk Management Considerations

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance;

Director Community & Place

Manage

 

Risk Title

Risk Rating

Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers.  Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

Nil

Financial Implications

Funding for the development of the Brand Strategy has been allocated within the 2019/20 budgets.  Implementation costs will be considered through the City’s annual budget process.

Voting Requirements

Simple Majority

 

Recommendation

That Council ADOPTS the City of Wanneroo’s inaugural Brand Strategy 2019/20 to 2022/23 as per Attachment 1.

 

 

Attachments:

1.

Draft Brand Strategy

19/305044

Minuted

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               265

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            273

 

Community Development

3.12  Community Shed Policy 

File Ref:                                              29299V02 – 19/285304

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       2  

Previous Items:                                   MN02-08/17 - Northern Suburbs Men's Shed - Ordinary Council - 22 Aug 2017 7.00pm      

Issue

To consider the draft Community Shed Policy (Policy).

Background                                                             

Community Sheds are community-based, non-profit, non-commercial organisations. Their primary activity is the provision of a safe, friendly and welcoming environment where men and/or women are able to work on meaningful projects in the company of others. Community Sheds seek to advance the health and wellbeing of their members, promote social connection, and encourage social inclusion.

 

Over recent years, the growing number of Community Sheds in the Perth metropolitan area has increased the enquiries through Local Governments and funding bodies (such as Lotterywest) to manage requests for the provision of land, facilities, and financial support.

 

At its 22 August 2017 meeting, Council considered a Motion on Notice (MN02-08/17) requesting the development of a policy on Men’s and Women’s Sheds (Community Sheds) and resolved as follows:

 

“That Council:-

1.       REQUESTS that Administration develop a policy on the development of Men’s and Women’s Sheds within the City of Wanneroo;

2.       REQUESTS that Administration consult with WA Men’s Shed Association Inc. (WAMSA) on the development of such a policy and pursues the development of a Memorandum of Understanding (MoU) with WAMSA aligned to the policy;

3.       REQUESTS that Administration develop a report on possible financial assistance that can be considered as part of the 2017/18 mid-year budget review to support the provision of facilities for community organisations such as Men’s Sheds within the City of Wanneroo; and

4.       BY ABSOLUTE MAJORITY, APPROVES a financial contribution of $9,000 to the Northern Suburbs Men’s Shed Inc. to cover six months’ rent to enable the Men’s Shed to continue operating from their current premises with the funding to be allocated from the 2017/18 Community Funding Program.”

 

A draft Community Shed Policy was presented to Council for consideration in July 2018. At this meeting a procedural motion was moved to defer a decision on this matter to allow for further clarification on some elements of the draft Policy.

 


 

Further to Council’s resolution, Administration has been working closely with a number of Community Sheds located within the City to better understand their needs and future direction; as such a revised draft Community Shed Policy has been prepared for Council’s consideration (refer Attachment 1).

Detail

Community Sheds are a valuable resource in the community. A major objective of Community Sheds is to advance the health and wellbeing of members and to encourage diversity and social inclusion.

 

Policy Development

 

The draft Community Shed Policy outlines how:

 

·          The City will support the development, sustainability, and operation of Community Sheds within the City;

·          Clarify the City’s role in supporting and facilitating Community Sheds, including the allocation of resources, facilities, and land; and

·          Clarify the roles and responsibilities of the City and Community Sheds.

 

The City is committed to supporting the development of sustainable, proactive and community focused Sheds and provides a range of ongoing support to these groups. This includes a dedicated point of contact within Administration to act as a liaison providing:

 

·          Assistance with building capacity to improve governance practices and developing partnerships within the community;

·          Assistance with attracting and retaining members and volunteers;

·          Advice about funding opportunities, applications and approaches;

·          Developing connections with other organisations that could potentially assist with the provision of facilities and/or land;

·          Detailed research into, and reports on, potential sites for Shed location(s) on City land;

·          Provision of leased land, financial contributions and furniture; and

·          Liaison with peak bodies such as the Men’s Sheds of WA (MSWA) to clarify broader Community Shed considerations.

 

Council has also provided financial contributions to Community Sheds in the past including contributions towards rent relief, fee waivers, and peppercorn lease arrangements.

 

Community Sheds are strongly encouraged to collaborate and seek partnerships with other Community Sheds, agencies and community organisations to ensure sustainability and facilitate common objectives and outcomes such as:

 

·          Advance health and wellbeing;

·          Be socially safe and inclusive;

·          Finance ongoing expenses and build up working capital;

·          Collaboration on community projects;

·          Participation (stable or growing membership and broader community involvement); and

·          Ensure a safe physical environment.

 


 

The City will ensure that fair and transparent processes are used in relation to the establishment and ongoing support of a Community Sheds on land or facilities managed by the City. The draft Policy outlines the requirements of Community Sheds including the encouragement of multiuse and/or co-location of shared land use or facilities.  Due to limited availability and competing priorities for land use and development, the draft Policy outlines that the City will support the allocation of a maximum of three City managed land parcels for Community Sheds.

 

The draft Policy acknowledges the importance of establishing the financial capacity of Community Sheds, particularly towards acquiring a long term facility for their operations.  A long term facility assists towards Community Sheds membership growth, increasing operations and creating a stable environment for community health and wellbeing of its members.

 

The Wanneroo Community Men’s Shed has achieved this through many elements including the provision of external funding support, the City’s previous financial support in offering a peppercorn lease on City managed land and the donation of the City’s decommissioned computers. These elements have resulted in the Shed being in position in 2018/19 to purchase a factory unit located in Wangara.

 

To help build the financial capacity of Community Sheds who have not received external funding support for their facilities, the provision of an Establishment Fund (Fund) has been included in the draft Policy. The proposed Fund will provide financial assistance to three existing Community Sheds (Eligible Sheds) named as Northern Suburbs Men’s Shed, Yanchep Community Men’s Shed and Quinns Men’s Shed.  

 

The purpose of the Fund is to provide financial support for their facilities over a three year fixed term funding period, whilst they increase their capacity to financially contribute and/or seek alternative funding sources towards a long term facility for their operations.

 

The Fund offers up to $45,000 for each of the three Sheds over a three year fixed term period to contribute towards:

 

·          Purchase or building of a facility;

·          Extension to a facility for the purpose of increasing Community Shed membership or colocation with a community organisation; or

·          Net effective rental towards privately owned facilities.

 

The Fund is subject to satisfactory evidence being provided to support the funding allocation and other requirements as outlined in the draft Policy and Community Shed Establishment Fund Guidelines (Guidelines) and will only be in place for the inaugural term of this Policy (three year period).  After this point, it is proposed that the Fund will cease to exist.  During the three year term of this Policy the City will work with the three Community Sheds to explore alternative options for a permanent facility. 

 

The Guidelines document will be developed as a community and administration resource which outlines in the Fund criteria, assessment and acquittals processes.

 

Men’s Shed WA Memorandum Of Understanding (MoU)

 

The 22 August 2017 Motion on Notice, requests that Administration pursue the development of an MoU with MSWA aligned to the Policy.  Administration has held discussions with MSWA whom have indicated there is no benefit in establishing a MoU as this is outside of their normal working practices. As such, Administration recommends this not be pursued.

 

Should Council adopt the draft Community Shed Policy, it is recommended that this be provided to MSWA requesting their support to align any existing or future Community Sheds operating within the City of Wanneroo to the City’s Policy.  MSWA has advised that they are available to work with the City in implementing this Policy.

Consultation

Consultation had previously occurred on the Community Shed Policy that was presented to Council for consideration in July 2018. Comments were received back from MSWA, all four active Community Sheds (Yanchep Community Men’s Shed, Northern Suburbs Men’s Shed, Quinns Men’s Shed, Wanneroo Community Men’s Shed), 16 WA Local Governments, Lotterywest, and relevant City staff.  These comments were taken into consideration when revising the current draft Policy.

 

The current draft Policy was open for comment and all four active Community Sheds (Yanchep Community Men’s Shed, Northern Suburbs Men’s Shed, Quinns Men’s Shed, Wanneroo Community Men’s Shed) responded with comments along with MSWA. A total of 27 comments were received.

 

The feedback received through the comment period resulted in changes to the language and formatting of the draft Policy to aid in its interpretation and strengthen understanding of the information presented. A full summary of the feedback received and Administration’s response to those comments is included in (Attachment 2).

Comment

The City acknowledges that Community Sheds are a valuable resource in the community. A major objective of Community Sheds is to advance the health and wellbeing of members and to encourage diversity and social inclusion.

 

The City is in the unique position of having four active Community Sheds, with three of these sheds currently investigating options for suitable land and/or facilities in their local area. In comparison, other Local Governments have at most one or two active sheds and none of the Local Governments researched had a dedicated Community Shed Policy. Four Community Sheds operating within the City of Wanneroo is considered sufficient to meet ongoing demand.

 

Administration is committed to supporting the development of sustainable, proactive and community-focused sheds. The process of investigating potential sites has been a substantial piece of work that has:

 

·          Engaged a large number of internal and external stakeholders;

·          Involved intensive support from Administration through site and facility investigations;

·          Established a greater awareness of the limited availability and competing priorities of suitable sites; and

·          Spanned a number of years.

 

The challenge for the City is to balance the benefits and needs of Community Sheds with the capacity of the City to sustain such financial and resource support, while being equitable in its approach with other community groups.

 

The City provides capacity building support to community groups ultimately guiding them to become financially stable, build their membership capacity and have long term sustainability. Funding is usually supported for community group events or programs that meet the Community Funding Policy or the Donations, Sponsorship and Waiver of Fees and Charges Policy criteria.

Community Sheds are strongly encouraged to work with other agencies and community groups to support the resourcing, development and operation of a Community Shed and/or identify and develop opportunities for partnerships and co-location of land or facilities; all of which enables them to raise the necessary funds and meet ongoing operational costs towards the purchase or construction of a long term facility.

 

MSWA provide resources for Community Sheds and have a Strategic and Business Plan 2017 that includes information and ideas Community Sheds can adopt and adapt for their purposes.  MSWA acknowledge that funding applications now routinely ask for information about sustainability (how Community Sheds are going to raise money in the future?) as many funders help with the start-up of projects and services and not ongoing support.

 

Previous advice from both MSWA and Lotterywest indicates that single use facilities do not represent best practice for the sustainability of community groups such as Community Sheds. Additionally, single use facilities are also less likely to be funded by external bodies. Funding bodies have a preference towards multiuse and co-location facilities that may include the sharing of resources, equipment, land and meeting space.

 

The draft Policy is considered to be a necessary tool to guide further interaction with Community Sheds and to provide clarity on the level of support and assistance that the City is able to provide.  The Guidelines document will be developed following Council’s adoption of the Policy.

 

Establishment Fund

 

Desktop research was undertaken to investigate rental values of industrial properties across the City in order to determine an appropriate dollar value to include as an Establishment Fund for the Eligible Sheds.

 

Rental of industrial properties in Yanchep and Wangara/Landsdale are advertised between $70-$115 per metre square per annum, plus GST. Applying this advertised rental rate to a building of 300m2, the annual rental would be between $21,000 (for $70psm) and $34,500 (for $115psm).  Advertised rental is open to negotiation therefore the effective net rental will be less than the advertised rental.

 

The proposed Fund can be provided as an annual instalment of up to $15,000 to contribute towards net effective rental towards privately owned facilities for a period of three years. Therefore if the Policy was adopted by Council the City would contribute to approximately half the average annual rental for an industrial property of approximately 300m2 within the City.

 

The City will not be a guarantor on any financial loan or be a party to any commercial lease contracts and encourages Community Sheds to undertake due diligence when considering a private lease to ensure lease terms are consistent with market conditions.

 

City’s Prior Financial Support to Community Sheds

 

Wanneroo Community Men's Shed (WCMS):

 

·          Through the Leasing Policy subsidies were applied for their occupancy at Daisy House and Buckingham House;

·          $339 donation was provided in 2009 to cover cost of applying for incorporation;

·          $1,856.40 waiver of fees in 2010 to run the WCMS at Hainsworth Centre for the distribution of computers to disadvantaged individuals and community groups;

·          $4,410 waiver of fees in 2011 for hire of Wanneroo Library and Cultural Centre’s community education lab for a period of one year; and

·          The City continues to support WCMS by donating the City’s decommissioned computers to WCMS annually whereby WCMS recycle materials or refurbish which contributes towards their income generation and donations to those in need.

 

Northern Suburbs Men's Shed (NSMS):

 

·          Through 22 August 2017 Motion on Notice and Community Funding Program budget, $9,000 was provided to NSMS for rental assistance.

 

Quinns Men’s Shed (QMS):

 

·          Administration are supporting QMS to lease the City-owned shed located at Gumblossom Park, once a signed lease agreement has been completed, subsides will apply as per the City’s Leasing Policy.

 

Yanchep Community Men’s Shed (YCMS):

 

·          YCMS sought support from Council for rent relief and received $9,000 in December 2017 via the City’s Community Funding Program;

·          $100 donation to a BBQ for International Men’s Health Week, June 2017; and

·          $150 donation in 2017 towards BBQ and speaker to support International Men’s health Week, June 2018.

Statutory Compliance

It is necessary for the Establishment Fund to be facilitated in accordance with the City’s endorsed budget to ensure that public funds are distributed transparently in accordance with the Act.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

 

“1      Society

1.1     Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles”

 

“4      Civic Leadership

4.1     Working With Others

4.1.2  Engage, include, and involve community”

Risk Management Considerations

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Strategic Land

Moderate

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Community Shed Policy

 

This Policy will be a new Council Policy and relates to or complements the City’s Leasing Policy, Facility Hire and Use Policy and Local Planning Policies.

 

Community Funding Policy

 

This policy relates to community events or projects and excludes capital equipment or projects over the value of $1,000.  This policy currently does not support the provision of funds for the procurement of a building or lease arrangements.

 

Donations and Waiver of Fees and Charges Policy

 

The implementation of this policy is supported by funds allocated through the annual budget and Council has demonstrated a long term commitment to the provision of donations to community groups and individuals through the implementation of this policy.

 

Strategic Budget Policy

 

The Policy’s Objective and points related to 4.7 Intergenerational Equity and 4.8 New Initiatives support Administration’s advice that the City has no funds budgeted or available for the benefit of a club with few members and has restricted membership criteria.

 

Leasing Policy

 

Any leasing or sub-leasing arrangements would be need to be in accordance with the City’s Leasing Policy.

Financial Implications

The cost of providing support under the Establishment Fund would incur a $135,000 budget allocation over a period of three years (assuming each of the Eligible Shed’s applies for the full allocation of funding). There is currently no budget allocation for Community Sheds in the City’s 2019/20 operational budget or the LTFP.

 

If the Policy is adopted, eligible Community Sheds will be able to apply for the Fund this financial year; therefore an increase of $45,000 in the City’s 2019/20 operational budget is required or savings will need to be identified through the mid-year review process; noting that no savings have been identified to-date.

 

Budget allocation for the remaining financial years (2020/21 and 2021/22) will be considered as part of the City’s annual budget development process.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         NOTES the feedback received through the consultation on the draft Community Shed Policy as set out in Attachment 2;

2.         ADOPTS the Community Shed Policy as per Attachment 1;

3.         APPROVES $45,000 of unbudgeted expenditure to be deducted from the 2019/20 Community Funding budget for the Community Shed Establishment Fund;

4.         NOTES that an additional $45,000 may be requested in the 2019/20 Mid-Year Review to replace the deducted funds from the Community Funding budget;

5.         SUPPORTS the Community Shed Establishment Fund for the inaugural term (three year period) of the Community Shed Policy and APPROVES that after this point the Fund will cease to exist;

6.         REQUESTS Administration to work with the Community Sheds to explore options for facility provision over the next three years; and

7.         REQUESTS Administration to notify responders to the consultation and affected stakeholders of Council’s decision.

 

Attachments:

1.

Draft Community Shed Policy (August 2019)

19/299231

Minuted

2.

Consultation Responses on Draft Community Shed Policy - July 2019

19/290146

Minuted

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                               280

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                                                                            297

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 20 August, 2019                            304

 

Place Activation

3.13  Yanchep Lagoon Master Plan - Final

File Ref:                                              27871V03 – 19/215236

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider final endorsement of the Yanchep Lagoon Master Plan (Master Plan).

Background

At its Ordinary Meeting on 5 March 2019 (CS06-03/19), Council considered the draft Master Plan and resolved as follows:

 

“That Council:-

1.  ENDORSES the Draft Masterplan for the Yanchep Lagoon and surrounds for public advertising for a period of 6 weeks, as shown as Attachment 2;

2.  NOTES Council will be notified of feedback from the publicly advertised Draft Masterplan;

3.  NOTES the recommendations of the draft Masterplan and implementation actions outlined in Attachments 2 and 5 will commence immediately (pending community feedback and support); and

4.  NOTES that a Foreshore Management Plan will be prepared and submitted to relevant State Government departments for approval, suitable to enable commencement of the first stages of development.”

 

The draft Master Plan was subsequently advertised for public comment from 8 March to 19 April 2019.

Detail                 

A total of 17 comments were received on the draft Master Plan during the public comment period, with only two of the 17 comments from community members who attended the Planning and Design Forum (PDF) in November 2018.  A summary of the comments received and Administration’s response to those comments is set out in Attachment 1.

 

All of the 17 comments received were positive and supportive of the draft Master Plan. Many comments provided additional feedback for consideration during the planning and implementation phases.  Accordingly, no modifications are recommended to the Master Plan as a result of submissions received.

 

It is worth noting that in addition to formal submissions received on the draft Master Plan, a further 49 comments relating to the Yanchep Lagoon area were received during the community engagement process for the Yanchep Two Rocks Local Area Plan (LAP). These comments were broadly consistent with the formal submissions received on the draft Master Plan, with 48 positive comments and only one negative comment received.

 


 

Administration Modifications

 

A number of minor typographic corrections have been made to the final draft Master Plan.

 

In addition, one minor modification is recommended to the section titled ‘Strategy B5 – Develop a detailed design brief for proposed buildings’ on page 67 of the Master Plan, to remove reference to the old surf club site redevelopment.

 

Plans for this redevelopment are already proceeding in advance of the finalisation of the Master Plan.  Given that the proponents were involved in the Master Plan process and that extensive ongoing liaison with them is already occurring to ensure the detailed building design and concept is consistent with the Master Plan, it is not considered necessary to prepare a separate design brief for this key site.

 

A final draft Master Plan, inclusive of Administration’s typographical corrections and recommended modification, is included at Attachment 2 for Council’s consideration.

Consultation

Significant community and stakeholder engagement was undertaken throughout the development of the Master Plan, including:

 

·          A digital engagement program undertaken between 24 October and 16 November 2018, involving:

o   A dedicated ‘Your Say’ project page on the City’s website – project information and community comments;

o   A community survey (via Survey Monkey);

o   Social PinPoint (an interactive tool where comments / likes & dislikes / ideas can be expressed); and

o   An Expression of Interest process, where community members could register their interest in participating in a PDF.

·          A PDF to inform the development of the Master Plan. This intensive engagement process involved residents, relevant City Officers, State government representatives and community groups and allowed the City to partner with key stakeholders to create a vision and key priorities for the locality; and

·          A Community Open Evening on 17 December 2018 to present the draft Master Plan to the wider Yanchep and Two Rocks community.

 

Following Council’s resolution of 5 March 2019, the draft Master Plan was advertised for public comment between 8 March and 19 April 2019 by way of:

 

·          The Yanchep Lagoon ‘Your Say’ project page on the City’s website;

·          Email to community members registered on our database;

·          Exhibition and meet-greet at the Retro Rewind event in March 2019;

·          Media release; and

·          Facebook and Twitter.

 

Administration has also maintained engagement with the DPLH regarding the outcomes of the Master Plan concept design and development expectations.  Administration understands that the DPLH remains supportive of a village-style development node, with bespoke tourism opportunities. The City will continue to closely involve the DPLH as the implementation of the Master Plan progresses.

Comment

The Yanchep Lagoon Precinct (YLP) and surrounding area currently lacks adequate development, but has the potential to provide current and future locals and visitors to the area with a range of services and community activities if appropriately enhanced.

 

The public comment period resulted in a number of positive comments, reflecting a strong desire from the community to see the Master Plan implemented, and development and enhancement works commence as soon as possible.

 

The place-led Master Plan is cognisant of the Place Framework adopted by Council in 2018 and will assist in guiding future community and economic development and planning of the area, with the aim of activating the YLP, attracting revenue and creating jobs.  The Master Plan will also provide potential investors in the vicinity of the YLP with the security that the City is focused on a carefully planned precinct.

 

The Master Plan will provide the City with appropriate tools to adequately control the built form, landscape, public amenity and place activation to ensure they are reflective of the vision/s developed by key stakeholders for the YLP. These guidance tools will relate to controlling footprint extent; ensuring built form is cognisant of the coastal environment and providing context to land use; commercial opportunities; proposed service offerings and amenity; and community events.  The Master Plan will ensure ad-hoc development does not continue in this precinct and that future opportunities and capital works projects are consistent with Master Plan outcomes.

 

The high level of community involvement throughout the Master Plan process, through both the PDF and broader community engagement processes, ensured that the plan itself strongly reflects the community’s aspirations for this iconic destination.

 

Implementation of the Master Plan

 

Administration has already commenced work on planning for and progressing key initiatives in the implementation of the Master Plan.

 

Foreshore Management Plan

 

A critical early step is the development of a Foreshore Management Plan (FMP), which is required as the statutory assessment tool by the WAPC for development proposals in the foreshore reserve.  The FMP will be considerate of the necessary detailed technical inputs (e.g. flora / vegetation surveys, Coastal Hazard Risk Management Adaptation Plan, economic feasibility, etc.) and decisions made on the most suitable strategy for staging development opportunities. 

 

There are a range of documents and studies needing to be prepared to inform the FMP, and these are set out in Attachment 3. Requests for Quotation are currently being prepared for the priority Economic Feasibility Study and Level 2 Flora and Vegetation Survey.  It is intended that these two portions of work will commence early in the 2019/20 financial year, informing the preparation of the FMP, which is expected to commence early in 2020.

 

Negotiations with the DPLH regarding the inclusion (or otherwise) of the privately-owned Nursery Corner in the FMP has established that future planning over this area will need to be undertaken via a separate planning document (e.g. a Local Structure Plan or Local Development Plan) to ensure the FMP can progress through the approvals process in a timely manner.  The City will need to undertake specific engagement with these landowners in the medium to long term as a separate exercise.

 

Following WAPC approval of the FMP, any future Development Applications that are consistent with the FMP will be able to be determined by the City, unless the proposal involves the clearing of Bush Forever.

 

Planning and Land Administration

 

The YLP is currently identified as a ‘District Beach Node’ in the Yanchep Two Rocks District Structure Plan, with potential ‘Regional Beach Nodes’ located further north at future coastal tourist activity centres such as Club Capricorn.  Following preliminary discussions with the DPLH, the intention is to consider characterising this location as a ‘Regional Beach Node’, to allow for a greater range of amenity and investment opportunities to be considered, in the context of greater Perth and the long term tourism vision for the locality.

 

The DPLH has advised the City that any strategic documents relating to this location should include language explaining that the beach fronting the Yanchep Lagoon Master Plan area is being considered as having Regional Beach potential.  Relevant documents include, but are not limited to:

 

·          Yanchep Lagoon FMP;

·          Yanchep Two Rocks Local Area Plan;

·          Yanchep Two Rocks District Structure Plan; and

·          Coastal Management Plan - Part 2.

 

As these documents are prepared or reviewed, justification for the reclassification of the YLP as a Regional Beach should be considered and included where possible.

 

The majority of land within the YLP is reserved for Parks and Recreation with a mix of classifications.  In order to progress certain development within the YLP it may be necessary to undertake land excisions to convert A-Class reserves into C-Class reserves.  The key location where this is likely to occur is a narrow strip of land which currently houses the Orion Café and some carpark infrastructure.  Although the area between the old and new surf club sites west of Brazier Road (comprising Picnic Cove and the carparks) is also classified as an A-Class reserve, these areas are already cleared of native vegetation and there may be little benefit in undertaking a complex Ministerial approval process for development to occur in this location.  Detailed investigation into this matter has already commenced by Administration.

 

Project Governance

 

A proposed governance model has been prepared to provide structure for the successful implementation of the Master Plan.  The proposed model is included at Attachment 4 and includes two key groups:

 

·          Yanchep Lagoon Community Working Group:

 

The main function of the Yanchep Lagoon Community Working Group will be to consider strategies to encourage community ownership and involvement in the development of the Yanchep Lagoon, build local leadership and ensure local community connections are sustained. The Group will receive updates on the project progress and be asked to consider key strategic objectives that require high level support and early community input. The Group may also consider and implement local awareness of key project issues relevant to the community and drive local activation initiatives.  A further report will be presented to Council to consider the draft Terms of Reference, membership and Elected Member representation on the proposed Working Group early in 2020; and


 

·          Internal Place Leadership Team:

 

This cross-directorate team will comprise key staff from across Administration to drive the implementation of the Master Plan and ensure that development proposals and enhancement works stay true to the Yanchep Lagoon Vision.  This team will ensure collaboration, consistency, achievement of project milestones and successful delivery within key deadlines.  Project progress will be reported through this group to the City’s Executive and Elected Members.

 

The proposed governance model aims to ensure relevant expert advice informs the planning phases of the project, that there is a strong connection between the relevant stakeholders and the local community and that local involvement and ownership of the project is maintained.

 

Early Activation

 

Administration is currently looking at opportunities to provide early activation of the YLP, as well as gaining clarity on proposed development staging, that will largely be determined via outcomes of the Economic Feasibility Strategy.  Examples of initiatives currently being considered include:

 

·          Provision of night markets, food trucks and/or pop-up cafés, including potential collaboration with Capricorn Estate;

·          Working with local artists to showcase their talent, through concerts and/or gallery style displays (e.g. working with the artists-in-residence at Mary Lindsay Homestead);

·          Considering the installation of pop-up bollards at either end of the lagoon precinct to facilitate the trial of a safe pedestrian space along the lagoon section of Brazier Road during events;

·          A competition or showcase for enhancement of the ‘blue park bench’ that used to reside at the old surf club site. It has become clear through the engagement process that this bench has significant meaning for the local community and has provided a great place for respite overlooking the beach.  The aim is to have the community enhance this bench (which has recently been neglected and subject to vandalism) and reuse it within the YLP; and

·          Provision of local community engagement and capacity building seminars/workshops to gain insight into what the community want at Yanchep Lagoon at a more detailed level.

 

While it is envisaged that some of these early activation opportunities would be facilitated by the City, the proposed Community Working Group is seen as an essential component of improving opportunities for the local community to lead quick/low risk activation initiatives within the YLP. 

 

As part of the investigations currently underway, it will be important to understand the long term scheduling and strategy, so as to ensure any ‘quick wins’ are focused and make a contribution to delivering on the overall vision and strategy for the area, and maintain trust with the local community that their input is valued.

Statutory Compliance

Legislation to be complied with during the implementation of the Master Plan includes:

 

·          The Act  – Section 3.58;

·          Planning and Development Act 2005;

·          Environmental Protection Act 1986;

·          Commercial Tenancy (Retail Shops) Agreements Act 1985;

·          Land Administration Act 1997; and

·          Aboriginal Heritage Act 1972.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.3    Distinctive Places

1.3.1Create distinctive places based on identity of areas

Risk Management Considerations

Risk Title

Risk Rating

ST-S12 Economic Growth

Moderate

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

Risk Title

Risk Rating

CO-O01 Relationship Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

CO-022 Environmental Management

High

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk register.  Action plans have been developed to manage this risk to support existing management system.

Policy Implications

It is expected at a minimum that the City will need to consider and align with the following policies:

 

·          State Planning Policy 2.8 – Bushland Policy for the Perth Metropolitan Region;

·          State Planning Policy 2.6 – State Coastal Planning Policy;

·          Yanchep Two Rocks District Structure Plan;

·          The City’s Coastal Hazard Risk Management & Adaptation Plan; and

·          The City’s Leasing Policy.

 


 

Financial Implications

An amount of $100,000 has been included in the 2019/20 Budget to commence implementation of the Master Plan.  These funds will be sufficient to progress the Economic Feasibility Study (expected to be in the order of $40,000 - $50,000) and Level 2 Flora and Vegetation Survey (expected to be approximately $25,000).

An additional $50,000 has been included in the 2019/20 Budget for the preparation of the FMP and associated documents.  Additional work undertaken to develop the scope of this project indicates that this is unlikely to be sufficient and that approximately $120,000 - $150,000 will be required to develop a FMP to the required standard.  Additional funds will be listed for consideration as part of the 2019/20 mid-year budget review process.

 

Funds are also available for place activation initiatives, including at the Yanchep Lagoon.  These funds are being considered for the implementation of early activation, with the likely initiatives and associated scheduling still to be confirmed.

 

Budget allocation in future years will be determined once initial further planning studies are completed.

 

Voting Requirements

 

Simple Majority

 

Recommendation

That Council:-

1.         NOTES the summary of community comments received during the public comment period on the draft Yanchep Lagoon Master Plan and Administration’s response to those comments, as included at Attachment 1;

2.         ENDORSES the final Yanchep Lagoon Master Plan, as shown in Attachment 2 and ADVISES community and key stakeholders of Council’s decision;

3.         NOTES that work has commenced on the preparation of an Economic Feasibility Study, Level 2 Flora and Vegetation Survey and Foreshore Management Plan as part of the implementation of the Yanchep Lagoon Master Plan; and

4.         NOTES the proposed governance structure to support implementation of the Yanchep Lagoon Master Plan as included at Attachment 4 and NOTES that a further report will be presented to Council to consider establishing a Yanchep Lagoon Community Working Group.

Attachments:

1.

Attachment 1 - Summary of Community Comments

19/178464[v3]

Minuted

2.

Attachment 2 - Yanchep Lagoon Masterplan - Final June 2019

19/245994

Minuted

3.

Attachment 3 - Foreshore Management Plan - Inputs & Approvals

19/79900

 

4.

Attachment 4 - Governance Structure - Master Plan Implementation

19/238344[v3]

Minuted

 

 


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Corporate Strategy & Performance

Business & Finance

3.14  Report on Matters of Significance highlighted in the 2017-18 Audit Report

File Ref:                                              35363 – 19/314827

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       2         

Issue

To consider the matters identified as significant by the Office of the Auditor General (OAG) as part of the 30 June 2018 Independent Auditors Report. Specifically, adverse trends of some of the reportable Ratios which were calculated in-line with reporting requirements as specified in the guidelines issued by the DLGSCI.

 

The matters require specific action and disclosure as per section 7.12A(4) and (5) of the Act which has not been met. This report is to remedy this compliance oversight.

Background

As part of the Statutory Audit process of the Annual Financial Statements, the OAG is required to report of any matters relating to Legal and Regulatory Requirements that come to their attention.  For the City’s Annual Financial Statement for the year ended 30 June 2018, the OAG identified the City was not compliant with the Current Ratio and the Asset Sustainability Ratio standard set by the DLGSCI for the past three years, which was highlighted in their Independent Auditor’s Report dated 15 November 2018 (Attachment 1).

 

On 20 June 2019, the DLGSCI brought to the City’s attention (Attachment 2) that it has not fulfilled its requirement under the Act as noted below:

 

Under section 7.12A(4) and (5) of the Act,  Duties of local government with respect to audits:

      (4)     A local government must —

                  (a)     prepare a report addressing any matters identified as significant by the auditor in the audit report, and stating what action the local government has taken or intends to take with respect to each of those matters; and

                  (b)     give a copy of that report to the Minister within 3 months after the audit report is received by the local government.

(5)      Within 14 days after a local government gives a report to the Minister under subsection (4)(b), the CEO must publish a copy of the report on the local government’s official website.

This report is to remedy the above matter which has been an oversight by the City.

Detail

As indicated above, the OAG has highlighted under the heading, ‘Report on Other Legal and Regulatory Requirements’ in the Independent Auditor’s Report dated 15 November 2018 that the Current Ratio and the Asset Sustainability Ratio have been below the DLGSCI set standard for the past three years.

 

The adverse position has been presented to the Audit and Risk Committee on the 13 November 2018 and Council on the 27 November 2018.  Explanation of this position is detailed below.

 

Description

2017/18

2016/17

2015/16

Benchmark

 

 

 

 

 

Current Ratio

0.85:1

0.86:1

0.88:1

1.00:1

Extract from the DLGSCI Guidelines on Ratio’s:

 

“Current Ratio = (Current Assets MINUS Restricted Assets) /

                        (Current Liabilities MINUS Liabilities Associated with Restricted Assets)

 

Purpose: This is a modified commercial ratio designed to focus on the liquidity position of a local government that has arisen from past year’s transactions.

 

Standards: The standard is not met if the ratio is lower than 1:1 (less than 100%) The standard is met if the ratio is greater than 1:1 (100% or greater) A ratio less than 1:1 means that a local government does not have sufficient assets that can be quickly converted into cash to meet its immediate cash commitments. This may arise from a budget deficit from the past year, a Council decision to operate an overdraft or a decision to fund leave entitlements from next year’s revenues.

 

This ratio is used to determine if a Local Government (LG) has sufficient assets to meet its short term commitments. A ratio of less than 1 would mean that the LG may struggle to meet its short term commitments.”

 

The City does not believe the above generalised view is correct as it deems “unrestricted” cash as un-accessible.  While it is acknowledged that the City’s Special Purpose Cash Backed Reserves are set aside for a specific purpose, the City has a detailed cash flow forecasting model in place which tracks all operating and capital inflows and outflows including the realisation of investments and transfers from/ to restricted reserves.  It has managed its payment commitments without any recorded delay’s in its payment cycles for creditor and staff commitments.

 

The City’s cash holdings (restricted and un-restricted) have been progressively improving as noted below:

 

2014/15

2015/16

2016/17

2017/18

$316.9m

$338.7m

$340.8m

$363.5m

 

The City has a deliberate strategy to improve its Cash Backed Reserves Balances to enable financially sustainable and responsible management of the deliverability of large multi-year projects and long term liabilities.  This strategy enables the City to ensure that it has the capacity to manage future General Rate rises/declines.

 

An additional benefit of having the cash holdings in Reserves is that interest income from investments can be maximised providing an additional income stream thereby reducing the need to raise additional funds from General Rates.

 

It should be noted that Council has the ability to transfer funds from a number of restricted reserves (e.g. Strategic Project/Initiatives Reserve) to unrestricted cash holdings should the need arise to meet cash shortfalls.

 

Nevertheless as it stands the City does not meet the DLGSI guidelines. However as noted above, it is by choice to ensure the City has appropriate reserves which will help smoothen General Rate rises/declines in the future.

 

Asset Sustainability Ratio

0.34:1

0.32:1

0.45:1

0.90:1

 

The DLGSCI Asset Management Framework and Guidelines publication provides the following explanation in respect to the Asset Sustainability Ratio (ASR):

"If capital expenditure on renewing or replacing assets is at least equal to depreciation on average over time, then the local government is ensuring the value of its existing stock of physical assets is maintained. If capital expenditure on existing assets is less than depreciation then, unless a local government’s overall asset stock is relatively new, it is likely that it is underspending on renewal or replacement."

A large percentage of the City's assets are in new to very good condition with approximately 85% of the total asset base at or below condition two (a rating of ‘0’ represents a new asset and a ‘10’ represents an asset that has failed).  Less than 1% of the asset base is at or above condition eight, which represents assets that require intervention.

With the City's current mix of old and new assets and continued high growth, a lower than average ASR is expected, and the current condition of assets and level of renewal expenditure confirms this position.  As the stock ages and renewal expenditure incrementally increases the ratio should increase, however continued growth may keep it relatively lower than the industry standard.

Taking a long term view, the level of asset stock and renewal demand necessitates the development of strategies to address the future impact and ensure that the City can continue to grow and maintain its assets in a financially sustainable manner.  Given that renewal expenditure is lower than the depreciation being charged and that certain years’ experience significant spikes in demand, a specific Asset Renewal Reserve has been established.

Consultation

The timing of the report has been discussed with DLGSCI and at the Audit and Risk Committee held on the 13 August 2019.

Comment

Necessary controls and training has been provided to the relevant staff to ensure that such future compliance reporting requirements are better managed.

 

On receipt of this report, the Chief Executive Officer (CEO) must notify the Minister of the action taken and ensure the same is published on the City’s website within 14 days of issuance of the letter.

 

DLGSCI has allowed 60 days from 20 June 2019 to complete these requirements.  Given the Council meeting cycle the City sought extension to this deadline and informed the DLGSCI that this report will be provided upon Council endorsement.

 

The above non-compliance will be required to be notified on the compilation of the Compliance Audit Return for 2018/19.

 

Given the City is unable to meet these ratios and it is further believed to be an industry issue, it is intended that we write to the DLGSCI explaining this situation and entering into dialogue to have these ratios reviewed.

Statutory Compliance

Local Government Act 1995, Part 7

Local Government (Audit) Regulations 1996

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.1  Provide transparent and accountable governance and leadership

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate Risk Register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.         NOTES the matters identified in the Independent Auditors Report to the City of Wanneroo Council for the year ended 30 June 2018, as shown in Attachment 1;

2.         NOTES that the City of Wanneroo is in breach of Section 7 12A (4) and (5) of the Local Government Act 1995 as detailed in the letter from Department of Local Government, Sports and Cultural Industries dated 23 June 2019 as shown in Attachment 2;

3.         APPROVES this report identifying reasons for matters identified as significant by the Office of Auditor General in their Independent Auditors Report dated 15 November 2018; and


 

4.         REQUESTS the Chief Executive Officer to submit a report to the Minister for Local Government, Sports and Cultural Industries commenting on the reasons for the deficiencies noted by the Office of the Auditor General and actions to be taken, and publish this report on the City of Wanneroo’s website within 14 days of submitting the report to the Minister.

Attachments:

1.

Independent Auditors Report (OAG Audit Opinion) - City of Wanneroo - For year ended 30 June 2018

18/494853

Minuted

2.

Request Report - Audit Report 2017-18 - 15 November 2018

19/255916

Minuted

 

 


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3.15  Financial Activity Statement for the period ended 31 July 2019

File Ref:                                              30723V06 – 19/302370

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       6         

Issue

To consider the Financial Activity Statement for the period ended 31 July 2019.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

“Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit. For the 2019/20 financial year the statement of financial activity will be presented by nature and type.

Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances. For the 2019/20 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.”

Detail

Summary:

Executive Summary – Month to Date

Council adopted the Annual Budget for the 2019-20 financial year on 28 June 2019 (SCS01-06/19). The figures in this report are compared to the adopted budget.

 

The Financial Activity Statement Report for July 2019 shows an overall favourable variance from Operations before adjusting Other Revenue & Expenses, of $2.5m for the period when compared to the adopted budget.

 

The favourable variance is mainly arising from underspends in Materials & Contracts and Employment Costs, partially offset by lower revenue registered against Operating Grants, Subsidies & Contributions, Fees & Charges and Rates. The detail is provided in the report.

 

There are a number of factors influencing the favourable variance, but it is predominantly due to the timing of revenue and expenditure compared to budget estimate.

 

It should be noted that this variance does not represent a projection of the end of year financial results or that these funds are surplus to requirements. It represents the financial results up to 31 July 2019 due to number of factors identified in the report.

 

 

 


 

Results from Operations

 

 

Capital Program

 

 

 

Investment Portfolio Performance

 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME

(ATTACHMENT 1)

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)         Current month comparison of Actuals to Budgets; and

b)         Period to date of Actuals to Budgets being the first month of the financial year, there will be no year to date comments.


 

Total Comprehensive Income (Further detail in Attachment 1)

 


 

Revenues

Note 1        Rates

Month - (Actual $133.1m, Revised Budget $133.2m)

The unfavourable variance of $72k is due to amended valuations received from Landgate.

Note 2        Operating Grants, Subsidies & Contributions

Month - (Actual $240k, Revised Budget $401k)

The unfavourable variance of $161k is mainly due to delay in receiving Operating Grant from State Government for Bush Fire Services of $80k and Domestic Rubbish of $41k; delay of receipt of Cash Contributions for Parks Maintenance Services of $20k and lower than anticipated Court Fee Reimbursements of $18k.

          

Expenses

Note 3        Materials & Contracts

Month - (Actual $3.1m, Revised Budget $5.7m)

The favourable variance of $2.6m for the month is mainly attributable through lower utilisation of expenditure than expected for the following categories:

·          Contract expenses of $1.4m due to timing of expenditure on maintenance for various areas, namely Infrastructure of $757k,  Park Structure of $368k and Building of $162k;

·          Consultancy Fees of $478k due to delay in projects such as the Smart Cities Project of $300k, Constable Care Program by $27k, Advocacy costs on federal funding on sport facilities of $30k, and various other project based consultancies of $121k which are expected to occur during the year;

·          Refuse Removal expense of $208k due to lower than expected collection of waste tonnage on Bulk Refuse Removal of $161k and Domestic Recycled Refuse Removal of $34k;

·          Fuel and Oil expenses of $112k due to an under-accrual; and

·          Various expenses of $360k due to underspend on Materials, Plant Vehicles and Advertising.

 

   

 

Note 4        Insurance

Month - (Actual $91k, Revised Budget $124k)

The favourable variance of $32k reflects improved claims.

               

 

 

Other Revenue & Expenses

Note 5-6     Profit / Loss on Asset Disposals

Month – (Combined Actual $65k, Combined Revised Budget $14k)

The favourable variance relates to profit relating to Tamala Park Regional Council (TPRC) lot sales for the current month higher than anticipated by $50k.

Note 7        Town Planning Scheme (TPS) Revenues

Month – (Actual $1.2m, Revised Budget $1.5m)

The unfavourable result is due to deferral in contributions expected for Cell 1.

STATEMENT OF FINANCIAL POSITION (Attachment 2)

 

 

Note 1 - Net Current Assets

When compared to the opening position at 30 June 2019 Net Current Assets have increased by $130.5m which is predominately due to the impact of 2019/20 Rates and Waste Service Fees levied.

Within the Current Assets, Current Receivables of $196.8m are mainly comprised of collectable Rates and Waste Service Fees debtors of $167.2m and Emergency Services Levy of $25.4m, with the remaining balance attributed to General Debtors of $5.2m.

Note 2 - Non-Current Assets

Non-Current Assets as at 31 July 2019 have increased by $399k from 30 June 2019 Actuals. The movement is due to Capital Works of $3.8m less accumulated depreciation of $3.4m (estimated).

Note 3 - Non-Current Liabilities

Non-Current Liabilities as at 31 July 2019 have increased by $4.8m attributed to increase in Payables.

The existing loan with the Western Australia Treasury Corporation remains unchanged making up 91% of total Non-Current Liabilities.

FINANCIAL PERFORMANCE INDICATORS

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport and Cultural Industries (DLGSCI) status at the beginning of the financial year, and year to date figures (where relevant).

A green highlight is used where the minimum standard is met or exceeded.

The three Asset Ratios (Asset Consumption Ratio, Asset Sustainability Ratio and Asset Renewal Funding Ratio) are not in the table above as they are not yet calculated due to the 30 June 2019 year and adjustments yet to be processed.


 

CAPITAL WORKS PROGRAM

The current status of the Capital Works Program is summarised by Sub-Program in the table below.

As at 31 July 2019 the City has spent $3.8m, which represents 4.2% of the $91.2m budget.

 

During the calendar month of July, $3.8m was spent. Details of significant Actual expenditure for the month of July included are included in Attachment 3.

 

To further expand on the Capital Works Program information above, updates in key capital projects are selected to be specifically reported on, is provided in the Top Capital Projects attachment to this report (Attachment 4).

Capital Changes

The following changes are proposed to be made to the 2019/20 Capital Works budget.

 

PR-2561 Quinns Beach, Quinns Rocks, New Long Term Coastal Management Works – The City has been successful with its application for grant funds to assist with the beach erosion works at Quinns Beach, which will result in a decrease of Reserve Funds required for the program in 2019/20 by $300,000.  The Coastal Adaptation and Protection (CAP) grant was one of three that the City was successful in procuring, representing 39% of the total budget available in all of Western Australia.

 

PR-2984 Edgar Griffiths Park, Wanneroo, Dog Exercise Area – As per Council report CP02-07/19 the budget from PR-4152 Delamere Park, Banksia Grove dog exercise area of $190,713 is to be transferred to construct a dog park at Edgar Griffiths Park, with community consultation determining this to be the most appropriate site.

 

PR-4183 Wanneroo Central Volunteer Fire Brigade, New Transportable Change Rooms – The City has been successful with its application for grant funding of $62,100 from the DFES to assist with the installation of a new transportable ablution building.  This will mean that there will be no additional requirement for funds from the City to complete the project.

 

Operating Changes

 

The following changes are proposed to be made to the 2019/20 Operating Budget.

 

The City was also successful with two grant applications relating to operating projects as part of the CAP grant funding process.  The City will receive $21,600 to assist with undertaking surveys of the City’s coastline, and $88,785 to assist with beach re-nourishment works at the Quinns and Yanchep Beaches.  This money will reduce the amount of Municipal funding required to undertake the works, resulting in a saving to the City.

INVESTMENT PORTFOLIO (Attachment 5)

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in Authorised Deposit taking Institutions (ADIs):

At the end of July 2019, the City held an investment portfolio (cash & cash equivalents) of $357.7m (Face Value), equating to $362.7m inclusive of accrued interest.  The City’s year to date investment portfolio return has exceeded the UBS Australia Bank Bill rate index benchmark by 0.71% pa (2.61% pa vs. 1.90% pa), however it is noted that Interest Earnings were budgeted at a 2.25% yield.

RATE SETTING STATEMENT (Attachment 6)

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus / (Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus / (Deficit) will balance to the reconciliation of Net Current Assets Surplus / (Deficit) Carried Forward (detailed below):

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

In reference to Statement of Comprehensive Income in the report, the following colours have been used to categorise three levels of variance:

Revenues:

·          Green > 0%;

·          Amber -0% to -10%; and

·          Red < -10%.

Expenses:

·          Green > 0%;

·          Amber -0% to -10%; and

·          Red < -10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Act and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

·          Accounting Policy;

·          Strategic Budget Policy; and

·          Investment Policy.

Financial Implications

As outlined in the report and detailed in Attachments 1 – 6.

Voting Requirements

Absolute Majority

 

Recommendation

That  Council:

1.         RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 31 July 2019 consisting of:

a)      July 2019 year to date Actuals;

b)      July 2019 year to date Statement of Financial Position and Net Current Assets; and

c)      July 2019 year to date Material Financial Variance Notes.


 

 

2.         APPROVED BY ABSOLUTE MAJORITY the following changes to the 2019/20 Capital Works and Operating Budget:

a)      Capital Works – Change in Funding Source;

Number

From (Funding Source)

To (Project/Funding Source)

Amount

Description

PR-2561

State Government Grants

Strategic Projects/Initiatives Reserve

$300,000

Change of funding source - Grant application successful

PR-4183

State Government Grants

PR-4183 Wanneroo Central Volunteer Fire Brigade, new transportable change rooms

$62,100

Funding of budget deficit - Grant funding application approved

b)      Capital Works – Budget Transfers; and

Number

From

To

Amount

Description

PR-2984

PR-4152 Delamere Park, Banksia Grove dog exercise area

PR-2984 Edgar Griffiths Park, Wanneroo dog exercise area

$190,713

Transfer of budget as per Council report CP02-07/19

c)      Operating Budget

Number

From

To

Amount

Description

GL: 631740.8999.141

State Government Grants

Beach Re-nourishment at Quinns and Yanchep Beaches

$88,785

Grant funding application approved

GL: 631740.8999.141

State Government Grants

Coastal Surveys

$21,600

Grant funding application approved

 


 

Attachments:

1.

Statement of Comprehensive Income July 2019

19/306569

 

2.

Statement of Financial Position July 2019

19/306585

 

3.

Significant Capital Expenditure July 2019

19/306289

 

4.

Top Projects 2019-20 July 2019

16/151914[v40]

 

5.

Investment Report July 2019

19/306284

 

6.

Rate Setting Statement July 2019

19/306285

 

 

 

 

 


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Transactional Finance

3.16  Financial Activity Statement for the period ended 30 June 2019

File Ref:                                              30723V06 – 19/285771

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       6         

 

Issue                                                                                 

To consider the Financial Activity Statement for the period ended 30 June 2019.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

“Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit. For the 2018/19 financial year the statement of financial activity will be presented by nature and type.

Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances. For the 2018/19 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.”

Detail

Summary:

Executive Summary – Month to Date

As its meeting held on 26 June 2018 (CS01-06/18 refers), Council adopted the Annual Budget (the Budget) for the 2018/19 financial year. Council subsequently revised the Budget at its meeting held on 5 March 2019 (CS05-03/19 refers). The figures in this report are compared to the Revised Budget.

The June 2019 monthly Financial Activity Statement Report shows an overall favourable result from operations before adjusting Other Revenue & Expenses of $1.2m.  The favourable variance is mainly arising from underspend in Employment Costs, Materials & Contacts and lower Depreciation, partially offset by lower revenue registered against Fees & Charges and Interest Earnings.  Detail is provided in the report.

The unfavourable variance of $27.9m in “Other Revenue & Expenses” is mainly due to return of excess funds of $22.6m of Town Planning Scheme Cell 1.

It should be noted that this report represents the financial position prior to late financial year-end adjustments and is subject to change.

 

 

Result from Operations

Capital Program

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

Result from Operations

 

Capital Program Progress

 

 

 

Investment Portfolio Performance

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)         Current month comparison of Actuals to Budgets; and

b)         Period to date and end of year comparison of Actuals to Budgets.


 

Total Comprehensive Income (Further detail in Attachment 1)

 

 

 


 

Revenues

Note 1        Rates

Month - (Actual ($4k), Revised Budget $9k)

The unfavourable variance of $13k is mainly due to adjustments made to Interim Rates on Residential Properties.

Note 2        Operating Grants, Subsidies & Contributions

Month - (Actual $4.5m, Revised Budget $4.5m)

The monthly variance is not material and within the reporting threshold.

Year to Date – (Actual $11.2m, Revised Budget $9.9m):

The favourable variance of $1.3m is mainly attributable to:

·          Higher Rates Recovery Court Fees reimbursements of $403k; and

·          Receipts of higher than budgeted Financial Assistant Grants of $924k.

 

Note 3        Fees & Charges

Month - (Actual $1.1m, Revised Budget $1.5m)

The unfavourable variance of $453k is mainly due to the following reasons:

·          Loss of $137k lease Income budgeted for leasing ground floor of the new Civic Centre Building;

·          Waste Service Fee was lower than budgeted by $126k caused by lower Interim Rates; and

·          Green Fee and Driving Range income from Golf Courses were lower than budgeted due to inclement weather conditions.

 

Note 4        Interest Earnings

Month - (Actual $637k, Revised Budget $837k)

Interest Earnings were adverse by $200k as a result of lower than expected Interest Income on Municipal funds and Reserves by $122k mainly due to lower investment portfolio balance and $78k in lower Penalty Interest on late Rates payments.

 


Expenses

Note 5        Employee Costs

Month - (Actual $5.3m, Revised Budget $6.1m)

The favourable variance is mainly due to higher costs allocation to Projects by $658k than anticipated and staff vacancies.

Note 6        Materials & Contracts

Month - (Actual $6.6m, Revised Budget $7.1m)

The favourable variance of $506k for the month is mainly attributable to:

·          Lower waste removal fee of $256k due to lower than expected collection of waste tonnage; and

·          Lower Consultancy fee of $278k primarily due to underspend on Service Unit review and project contingencies.

Year to Date – (Actual $58.2m, Revised Budget $62.2m)

The favourable variance of $4.0m is mainly attributable to:

·          Lower Consultancy fee of $1.4m primarily due to an underspend on various projects of which major components are as detailed below:

o   $100k in Customer & Information Services for Cloud Security Standards and Smart Cities; $130k in Community Facilities for various projects that are not required; $144k in Office of Chief Executive projects; $324k in Planning Services for the setup of a Design Committee which has been delayed and various specialised Town Planning assessments delays;

·          Underspend of $353k in Legal fees due to deferral of significant cases;

·          Lower Software maintenance support & licence of $337k due to deferral of IT Software implementations into 2019/20;

·          Lower Advertising expenses in recruitment of staff; promotion of “Wanneroo Link” and Waste Management educational awareness programmes by $173k;

·          Waste removal fee of $410k due to lower than expected collection of waste tonnage; and

·          Lower Material expenses for domestic waste bins of $102k mainly due to lower requirement of bins than budgeted.

Note 7        Utility Charges

Month - (Actual $819k, Revised Budget $727k)

Unfavourable variance is mainly due to increase in electricity usage by $85k relating to Sporting Club buildings & Community Centres, Aquamotion and street lighting; and $18k higher water consumption at the New Civic Centre.

Note 8        Deprecation

Month - (Actual $2.9m, Revised Budget $3.4m)

Favourable variance is due to reversal of depreciation of $480k related to assets below $5k, which were acquired prior to 1 July 2018, in-line with the City’s revised Accounting Policy.

Note 9        Insurance

Month - (Actual $90k, Revised Budget $119k)

The favourable result reflects improved claims.

Year to Date – (Actual $1.1m, Revised Budget $1.5m)

Overall Insurance premiums were $333k lower than the Budget to June 2019 due to a combination of better claims experience on the Property and Minor insurance classes and the receipt of dividends from surplus declared against the 2017/18 Scheme Insurances. (Offset by Local Government Insurance Service Scheme (LGIS) against 2018/19 scheme Insurance costs).

Other Revenue & Expenses

Note 10      Non-Operating Grants, Subsidies & Contributions

Month - (Actual $1.5m, Revised Budget $5.1m)

The unfavourable variance primarily relates to delay in construction of the following Projects and the subsequent acquittal claims:

·          $1.5m (PR-4098 - 2nd Carriageway upgrade - Pinjar Rd, Banksia Grove, Blackberry Dr to Joondalup Dr); and

·          $820k (PR-4031 - Sport Facility upgrade – Kingsway Netball Building).

Further, delay in Cash contribution of $1.2m budgeted for Butler North District Open Space Masterplan. 

Year to Date – (Actual $9.2m, Revised Budget $12.8m)

The unfavourable variance of $3.6m to June 2019 is primarily due to above mentioned reasons.

Note 11      Contributed Physical Assets

Month – (Actual $2.7m, Revised Budget $1.5m)

Favourable variance is due to the phasing of the Budget which is allocated at the end of each quarter and actual asset recognition which is recorded as and when assets are handed over to the City.

Year to Date – (Actual $16.7m, Revised Budget $11.6m)

The favourable variance is due to higher than anticipated level of asset handovers from developers.

Note 12      Profit / Loss on Asset Disposals

Month – (Combined Actual ($1.3m), Combined Revised Budget $31k)

The unfavourable variance relates to various Plant disposals at a loss of $1.4m which relates to the write-off of assets below the $5,000 threshold.  This was partially offset by lot-sales profit relating to Tamala Park Regional Council (TPRC) which was higher than anticipated.

Year to Date – (Actual ($745k), Revised Budget $374k)

The unfavourable variance primarily relates to sub-$5k asset write-offs at loss of $1.5m which was partially offset by profit relating to TPRC lot sales higher than anticipated by $413k.

Note 13      Town Planning Scheme (TPS) Revenues

Month – (Actual ($318k), Revised Budget $1.8m)

The unfavourable result is primarily due to delay in the development of Yanchep/Two Rocks Community Facilities.

Year to Date – (Actual $11.3m, Revised Budget $12.0m)

The unfavourable variance of $719k relates to contributions for headworks for Cells 1, 2, 3 and 7 not yet received.

Note 14      TPS Expenses

Year to Date – (Actual $23.4m, Revised Budget $1.3m)

The unfavourable variance is relates to return of TPS Cell 1 excess funds of $22.6m. This return of excess fund was finalised accordance with Clause 9.13.3 of DPS2, and adopted by Council (PS02-06/19).

Year to Date – (Actual $26.8m, Revised Budget $5.7m)

The unfavourable result to June 2019 is primarily due to the above mentioned reason.

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Note 1 - Net Current Assets

When compared to the opening position at 30 June 2018 Net Current Assets have increased by $10.5m which is predominately due to the impact of 2018/19 Rates and Waste Service Fees levied.

Within the Current Assets, Current Receivables of $16.2m are mainly comprised of collectable Rates and Waste Service Fees debtors of $11.6m with the remaining balance attributed to General Debtors $3.4m and Emergency Services Levy outstanding of $1.2m.

Note 2 - Non-Current Assets

Non-Current Assets as at 30 June 2019 have increased by $28.3m from 30 June 2018 Actuals. The movement is primarily due to:

·          Capital Works less accumulated depreciation and net movements in disposal of assets $28.1m; and

·          Increased in Other Non-Current Assets movements in Deferred Pensioner Rates and Investments amounting to $0.2m.

Note 3 - Non-Current Liabilities

Non-Current Liabilities as at 30 June 2019 have increased by $78k attributed to changes in provision balances relating to long service leave. The existing loan with the Western Australia Treasury Corporation remains unchanged making up 98% of total Non-Current Liabilities.

FINANCIAL PERFORMANCE INDICATORS

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the DLGSCI status at the beginning of the financial year, and year to date figures (where relevant).

A green highlight is used where the minimum standard is met or exceeded. Highlighted in red are below the standard for financial year ended 30 June 2018.

 

 

 

The following comments with regard to Ratios relates to the benchmarks not met for the period 30 June 2018.

Note 1 - Current Ratio

The Standard was not met primarily as a result of the internal restrictions of municipal funds. Most of the municipal funds are kept in special purpose cash backed Reserves.

Note 2 - Asset Sustainability Ratio

The DLGSCI Asset Management Framework and Guidelines publication provides the following explanation in respect to the Asset Sustainability Ratio (ASR):

"If capital expenditure on renewing or replacing assets is at least equal to depreciation on average over time, then the local government is ensuring the value of its existing stock of physical assets is maintained. If capital expenditure on existing assets is less than depreciation then, unless a local government’s overall asset stock is relatively new, it is likely that it is underspending on renewal or replacement."

A large percentage of the City's assets are in new to very good condition with approximately 85% of the total asset base at or below condition 2 (a rating of ‘0’ represents a new asset and a ‘10’ represents an asset that has failed). Less than 1% of the asset base is at or above condition 8, which represents assets that require intervention.

With the City's current mix of old and new assets and continued high growth, a lower than average ASR is expected, and the current condition of assets and level of renewal expenditure confirms this position. As the stock ages and renewal expenditure incrementally increases the ratio should increase, however continued growth may keep it relatively lower than the industry standard.

Taking a long term outlook, the level of asset stock and renewal demand necessitates the development of strategies to address the future impact and ensure that the City can continue to grow and maintain its assets in a financially sustainable manner. Given that renewal expenditure is lower than the depreciation being charged and that certain years’ experience significant spikes in demand, a specific Asset Renewal Reserve has been established.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAPITAL WORKS PROGRAM

The current status of the Capital Works Program is summarised by Sub-Program in the table below.

As at 30 June 2019 the City has spent $57.2m, which represents 73% of the $78.5m Budget.

 

During the calendar month of June 2019, $8.2m was spent. Details of significant Actual Capital expenditure for the month of May are included in Attachment 3.

 

To further expand on the Capital Works Program information above, updates on key capital projects are provided in the Top Capital Projects (see Attachment 4).

 

An amount of $14.2m has been identified to be carried forward into 2019/20 for various reasons. 

 

The City prepaid $1.1m for Western Power on Capital Works Program.

Capital Changes

No change is proposed to be made to the 2018/19 Capital Works Budget in this month.

INVESTMENT PORTFOLIO (Attachment 5)

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in Authorised Deposit taking Institutions (ADIs):

At the end of June 2019, the City held an investment portfolio (cash & cash equivalents) of $376.2m (Face Value), equating to $381.4m inclusive of accrued interest. The City’s year to date investment portfolio return has exceeded the UBS Australia Bank Bill rate index benchmark by 0.62% pa (2.61% pa vs. 1.99% pa), however it is noted that Interest Earnings were budgeted at a 2.50% yield.

RATE SETTING STATEMENT (Attachment 6)

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus / (Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus / (Deficit) will balance to the reconciliation of Net Current Assets Surplus / (Deficit) Carried Forward (detailed below):

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The Budget figures within this report incorporate all previously approved Budget amendments. Comments on material variances have been provided.

It should be noted that this report represents the financial position prior to late financial year end adjustments and is subject to change.

In reference to Statement of Comprehensive Income in the report, the following colours have been used to categorise three levels of variance:

Revenues:

·          Green > 0%;

·          Amber -0% to -10%; and

·          Red < -10%.

Expenses:

·          Green > 0%;

·          Amber -0% to -10%; and

·          Red < -10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Act and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

·          Accounting Policy;

·          Strategic Budget Policy; and

·          Investment Policy.

Financial Implications

As outlined in the report and detailed in Attachments 1 – 6.

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 30 June 2019 consisting of:

1.         June 2019 year to date Actuals;

2.         June 2019 year to date Statement of Financial Position and Net Current Assets; and

3.         June 2019 year to date Material Financial Variance Notes.

 

Attachments:

1.

Statement of Comprehensive Income June 2019

19/287473

 

2.

Statement of Financial Position June 2019

19/287486

 

3.

Significant Capital expenditure June 2019

19/287495

 

4.

Top Projects 2018-19 - June 2019

16/151914[v39]

 

5.

Investment Report June 2019

19/287502

 

6.

Rate Setting Statement June 2019

19/287510

 

 


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3.17  Warrant of Payments for the Period to 31 July 2019

File Ref:                                              1859V01 – 19/297231

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Issue

Presentation to the Council of a list of accounts paid for the month of July 2019, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in July 2019:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – July 2019

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

117165 - 117480

3571 - 3600

 

 

$703,529.90

$24,441,011.64

$25,144,541.54

 

($5,527.99)

($688,064.16)

($1,839,994.73)

$22,610,954.66

Municipal Fund – Bank A/C

Accounts Paid – July 2019

Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$22,610,954.66

$24,592.74

$5,352,754.83

$27,988,302.23

Town Planning Scheme

Accounts Paid – July 2019

                           Cell 1

TOTAL ACCOUNTS PAID

 

 

 

 

$1,839,994.73

$1,839,994.73

 

At the close of July 2019 outstanding creditors amounted to $1,247,332.83.

Consultation

Nil

Comment

The list of payment (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of July 2019 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.3    Progressive Organisation

4.3.2  Ensure excellence in our customer service

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of July 2019, as summarised below:-

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – July 2019

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

117165 - 117480

3571 - 3600

 

 

$703,529.90

$24,441,011.64

$25,144,541.54

 

($5,527.99)

($688,064.16)

($1,839,994.73)

$22,610,954.66

Municipal Fund – Bank A/C

Accounts Paid – July 2019

Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$22,610,954.66

$24,592.74

$5,352,754.83

$27,988,302.23

Town Planning Scheme

Accounts Paid – July 2019

                           Cell 1

TOTAL ACCOUNTS PAID

 

 

 

 

$1,839,994.73

$1,839,994.73

 

WARRANT OF PAYMENTS JULY 2019

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00117165

02/07/2019

Rates Refund

$569.69

00117166

02/07/2019

Banksia Grove Development Nominees 

$1,276.41

 

 

  Partial Refund - Fees Not Expended Processing Amendment No. 3 To The Banksia Grove Agreed Structure Plan No. 21A

 

00117167

02/07/2019

Roberts Day 

$159.35

 

 

  Refund - Building Application - Not Required

 

00117168

02/07/2019

Northside Bible Church Incorporated 

$696.42

 

 

  Hire Fee Refund

 

00117169

02/07/2019

Jessica Rogers 

$100.00

 

 

  Dog Registration Refund - Sterilised

 

00117170

02/07/2019

Brian Boylan 

$62.90

 

 

  Refund - Copies Of Plans - Not Available

 

00117171

02/07/2019

Santana Tuoro 

$62.90

 

 

  Refund - Copies Of Plans - Not Available

 

00117172

02/07/2019

John Wheeldon 

$75.00

 

 

  Dog Registration Refund - Sterilised

 

00117173

02/07/2019

Rates Refund

$304.52

00117174

02/07/2019

Rates Refund

$114.93

00117175

02/07/2019

Rates Refund

$700.95

00117176

02/07/2019