PQ01-02/20       Mr Kyle Roberts, Amos Road, WANNEROO

PS08-02/20 Consideration of Amendment No. 4 to the East Wanneroo Cell 3 Approved Structure Plan No. 5

After reading the agenda and the Council's comments on the Amendment, it should be noted that all the concerns of the residents have not been considered/ acknowledged.

One particular point I raised was asking about having a building covenant and/ or the consideration to have the development made into a 'private estate' serviced by its own road with no houses directly off High or Amos road.

This would alleviate the concerns around potential negative traffic impacts to the schools and neighbours. Additionally, by making it contained it would help it to blend in with the surrounding houses. How can the Council help support this?

Additionally the Council haven’t addressed the concern around maximum possible dwellings - once r40 has been approved what is stopping a developer going down to the minimum block size of 180m2, yielding over 100 blocks? How will this impact the community?

Can the Council please provide some comments around how they can support the community with their concerns as detailed in the document I have submitted?

Response by Planning & Sustainability:

Item PS08-02/20 was withdrawn from the Council Agenda by the Director Planning and Sustainability.  The matter will be presented at a future Council meeting with a summary of all of the issues raised in submissions included in the report.

Moved Cr Treby, Seconded Cr Cvitan

That the minutes of the Ordinary Council Meeting held on 10 December 2019 be confirmed.

Carried Unanimously

1.         Do developers apply for advertising in the same manner as everyone else to put up an advertising sign on their sand screening fences? 

Response by Director Planning & Sustainability:

Question taken on notice, noting that Administration intends to bring a revised Signs Local Planning Policy for Council’s consideration in the near future.

Further Response by Director Planning & Sustainability:

The netting used for control of sand drift often includes company branding for new land development estates. The branding itself that is typically seen on such netting is not part of an approval granted by the City.  Such branding is considered both temporary and incidental to the land development. Provided that it is not offensive and does not advertise any product other that awareness of the land estate specific approval for corporate branding on sand drift netting is not considered to constitute development. 

2.         Why is this screening added to the outside of the fence, as this does not keep the sand on their property, it is allowing it to come through their fence and onto the footpath and blow onto the roads?

Response by Director Planning & Sustainability:

Question taken on notice, noting that Administration intends to bring a revised Signs Local Planning Policy for Council’s consideration in the near future.

Further Response by Director Planning & Sustainability:

The purpose of sand drift netting is to reduce wind speeds at the boundary to minimise transport of sand outside of the site.  Wind direction changes throughout the day and as such the side of the fence that such netting is fixed to is not relevant to the operation of the netting.  Should the netting come loose or detach from the supports, the purpose of the netting would be compromised. In that situation the City’s compliance officers will contact the relevant owner and request they repair the netting as required.

Why was there no Australian flag included in the bunting at the Wanneroo Festival?

Response by Director Community & Place:

The bunting contained flags representing the largest proportion of people from different nationalities within the City. There were Australian flags at the Wanneroo Festival however the question is taken on notice to provide details on the locations of these Australian flags.

Further Response by Director Community & Place:

The Australian flag was displayed in a number of locations throughout the Wanneroo Festival.  As guests arrived at the Wanneroo Showgrounds they were welcomed to the event through an archway with ‘welcome’ signage and an Australian flag (refer Image 1) .  The main promenade from the entrance gate was decorated with flags representing the top 6 nationalities of the City of Wanneroo, including the Australian flag (refer Image 1).   Flag bunting installed in numerous locations around the venue displayed many flags, including the Australian flag. Most prominently this was hung on the fencing surrounding the fireworks arena (refer Image 2). In addition to flags arranged by the City, many food vendors displayed the Australian flag throughout food service areas (refer Images 3, 4 and 5).

The design of all event bunting reflected the Wanneroo Festival promotional poster which included flags from top nationalities in the City of Wanneroo

Image 1 – Entrance Gate and Promenade Flags

Image 2 Bunting on Fireworks Fence

Image 3, 4 & 5  Vendor flag

Cr Treby presented a petition of 10 signatories requesting the City to permanently close the Public Access Way between Nankivell Way and Mirrabooka Avenue Koondoola.

Update:

Report will be presented to the Ordinary Council Meeting on 7 April 2020.

Cr Zappa presented a petition of 105 signatories requesting the City of Wanneroo to provide canteen facilities at the Kingsway Little Athletics Centre.

Update:

A report on this matter is presented to this Council Meeting at item CP02-02/20.

File Ref:                                              1441V02 – 19/480915

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Sangalli, Seconded Cr Cvitan

That Council:-

1.       BY ABSOLUTE MAJORITY, APPOINTS to the Environmental Advisory Committee Mr Craig Butt, Ms Vicki Joyce, Mr Rob Phillips and Mr Chris White as community representatives; and

2.       ACKNOWLEDGES and THANKS the community for the nominations received and contributions made to the Environmental Advisory Committee.

Carried BY ABSOLUTE MAJORITy

15/0

File Ref:                                              30042 – 19/456214

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Baker, Seconded Cr Parker

That Council:-

1.       NOT SUPPORT the following motion which was carried at the 7 August 2019 Annual General Meeting of the Western Australian Local Government Association:

“1.     That there be an amendment to the Third Party Appeals Process Preferred Model, being that third parties in addition to Local Governments are able to make an appeal.

2.       That there be an amendment to the Third Party Appeals Process Preferred Model, being that closely associated third parties in addition to Local Governments are able to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels.”

2.       REAFFIRMS its previous resolution carried at the 22 August 2017 Ordinary Council Meeting (PS04-08/17), which was as follows:

“That Council:-

1.       ADVISES WALGA that it does not support a comprehensive introduction of Third Party Appeals into the Western Australian planning framework, however, considers that there would be some merit in the introduction of Third Party Appeal Rights in limited circumstances where determinations have been issued by the Development Assessment Panels; and

2.       NOTES that public confidence in the DAPs decision making process is likely to be enhanced by introducing Third Party Appeal Rights in limited circumstances, particularly when transparency and accountability is clearly demonstrated in the determination process.”

3.       REAFFIRMS its position carried at the 5 February 2019 Ordinary Council Meeting (PS07-02/19) that ‘limited circumstances’ in the context of the resolution carried at the 22 August 2017 Ordinary Council Meeting (PS04-08/17) relates to extending Third Party Appeal Rights to a responsible authority for applications determined by the Development Assessment Panel in a manner inconsistent with a recommendation prepared by those parties; and

4.       ADVISES the Western Australian Local Government Association of this decision.

Carried Unanimously

File Ref:                                              20513 – 20/27035

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Newton, Seconded Cr Baker

That Council:-

1.       ENDORSES Administration’s response to the Department of Planning, Lands and Heritage provided in Attachment 3 on the draft legislative amendment to the Planning and Development (Local Planning Schemes) Regulations 2015;

2.       ADVISES the Western Australian Local Government Association of this decision.

Carried Unanimously

File Ref:                                              39936 – 20/2756

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

Moved Cr Newton, Seconded Cr Baker

1.       That Council, pursuant to Clauses 4 and 5 of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, resolves to PREPARE draft Local Planning Policy 4.28: Container Deposit Scheme Infrastructure, as contained in Attachment 4, and ADVERTISE it for public comment for a period of 21 days by way of following:

a)      An advertisement published in the Wanneroo Times newspaper at the commencement of the advertising period; and

b)      Display at the City of Wanneroo’s Civic Centre Building and on the City of Wanneroo’s website; and

2.       A copy of draft Local Planning Policy 4.28: Container Deposit Scheme Infrastructure and Council Report be FORWARDED to WALGA for their information.

Carried Unanimously

File Ref:                                              4083 – 19/365417

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Newton, Seconded Cr Baker

That Council:-

1.       Pursuant to Clause 4(1), Clause 4(2) and Clause 5 of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, PREPARES amendments to Local Planning Policy 2.6: Ancillary Accommodation, as contained in Attachment 1, and ADVERTISES the amendments for public comment for a period of at least 42 days;

2.       Pursuant to Clause 4(1)(b) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2:

a)      CONSIDERS that the amendments to Local Planning Policy 2.6: Ancillary Accommodation, as contained in Attachment 1, provide deemed-to-comply provisions for ancillary accommodation that are inconsistent with equivalent provisions for ancillary accommodation contained within State Planning Policy 7.3: Residential Design Codes Volume 1;

b)      GIVES NOTICE to the Western Australian Planning Commission when advertising the amendments to Local Planning Policy 2.6: Ancillary Accommodation pursuant to Item (1) above; and

3.       Pursuant to Clause 7.3.2 of State Planning Policy 7.3: Residential Design Codes Volume 1, REQUESTS approval from the Western Australian Planning Commission to amend, through Local Planning Policy 2.6: Ancillary Accommodation, the deemed-to-comply provisions for Ancillary Dwellings in Clause 5.5.1 of State Planning Policy 7.3: Residential Design Codes Volume 1, as follows:

Ancillary dwelling associated with a single house and on the same lot where:

i.       the lot is not less than 450m² in area;

ii.      there is a maximum plot ratio area of 70m²;

iii.     ancillary accommodation constructed of matching built form as the single house to which it is ancillary.

iv.     parking provided in accordance with Clause 5.3.3 C3.1 of the R-Codes; and

v.      complies with all other R-Code provisions, only as they apply to single houses, with the exception of Clauses:

(a)     5.1.1 Site area;

(b)     5.2.3 Street surveillance (except where located on a lot with secondary street or right-of-way access); and

(c)     5.3.1 Outdoor living areas.

Carried Unanimously

File Ref:                                              38398 – 19/445180

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Cvitan, Seconded Cr Baker

That Council:-

1.       Pursuant to Regulation 41(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, CONSIDERS the submissions received in respect of Amendment No. 180 to District Planning Scheme No. 2, a summary of which is included in Attachment 2;

2.       Pursuant to Regulation 41(3)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUPPORTS the prepared Amendment No. 180 to District Planning Scheme No. 2, as resolved by Council at the 30 July 2019 Ordinary Council Meeting (PS07-07/19);

3.       AUTHORISES the Mayor and the Chief Executive Officer to SIGN and SEAL Amendment No. 180 to District Planning Scheme No. 2 documents in accordance with the City’s Execution of Documents Policy;

4.       Pursuant to Regulation 44 of the Planning and Development (Local Planning Schemes) Regulations 2015 and subject to Item 2. above, PROVIDES Amendment No. 180 to District Planning Scheme No. 2 to the Western Australian Planning Commission; and

5.       ADVISES the submitters of its decision.

carried

13/2

For the motion:           Cr Baker, Cr Coetzee, Cr Cvitan, Cr Flood, Cr Miles, Cr Newton,
Cr H Nguyen, Cr V Nguyen, Cr Parker, Mayor  Roberts, Cr Sangalli, Cr Treby and Cr Zappa

Against the motion:   Cr Aitken and Cr Huntley

File Ref:                                              37190 – 20/12144

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Parker, Seconded Cr Cvitan

That Council:-

1.         Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES Amendment No. 179 to City of Wanneroo District Planning Scheme No. 2 to rezone lots 1, 2, 7, 12, 13, 36, 37 and 38 Caporn Street, Wanneroo from Rural Resource to Urban Development;

2.         Pursuant to Regulation 35 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (‘the Regulations’) RESOLVES that Amendment No. 179 to District Planning Scheme No. 2 is a standard amendment for the following reason:

“It is an amendment to the scheme so that it is consistent with a region planning scheme that applies to the scheme area, other than an amendment that is a basic assessment.”

3.         Pursuant to Section 81 of the Act, REFERS Amendment No. 179 to District Planning Scheme No. 2 to the Environmental Protection Authority; and

4.         Subject to Environmental Protection Authority approval ADVERTISES Amendment No. 179 to District Planning Scheme No. 2 pursuant to Regulation 47 of the Regulations for a period of 42 days.

Carried Unanimously

File Ref:                                              20608-04 – 18/450030

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       8         

This item was withdrawn by the Director Planning & Sustainability.

File Ref:                                              5332-C2 – 20/16846

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Baker, Seconded Cr Aitken

That Council:-

1.       Pursuant to Clause 4.3 of District Planning Scheme No. 2 RESOLVES that Amendment No. 2 to the Jindee Design Codes as outlined in Attachment 3 is SATISFACTORY without modifications;

2.       ACKNOWLEDGES Amendment No. 2 to the Jindee Design Code is a minor amendment and advertising for public comment is not required; and

3.       APPROVES Amendment No. 2 to the Jindee Design Code and REQUESTS the applicant to update the Jindee Design Code accordingly.

Carried Unanimously

File Ref:                                              DA2019/1223 – 19/475361

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Miles, Seconded Cr Huntley

That Council:-

1.       Pursuant to clause 68(2)(a) of the deemed provisions of the City of Wanneroo District Planning Scheme No.2 GRANTS development approval for the proposed Change of Use from Shop to Restricted Premises and the associated signage at Tenancy 1 - Lot 70 (964) Wanneroo Road, Wanneroo as shown on Attachment 4 subject to the following conditions:

a)      This approval only relates to the proposed Restricted Premises and the associated signage. It does not relate to any other development on the lot.

b)      The use of the approved premises shall conform to the District Planning Scheme No. 2 definition of a “Restricted Premises” which states:

“Restricted Premises: means any premises used or designed to be used primarily for the sale by retail or wholesale, or the offer for hire, loan or exchange, or the exhibition, display or delivery of:

(a)   publications that are classified as restricted publications pursuant to the Indecent Publications and Articles Act 1902 (as amended); or

(b)  materials, compounds, preparations or articles which are used or intended to be used primarily on or in connection with any form of sexual behaviour or activities.”

c)      Operating hours shall be between 9:30 am. to 5:30 pm. Monday to Sunday.

d)      All signage is to be kept in accordance with the City’s Signs Local Planning Policy 4.6 and/or Signs Local Law (1999).

e)      The applicant/owner shall ensure that all illuminated signage shall have an boxing or casing in which it is enclosed and constructed of incombustible materials, shall not comprise of flashing, pulsating, chasing or running lights and shall not have such intensity as to cause annoyance to the public or illuminate beyond the extent of the lot boundaries.

f)       Deletion of the 2.4 metre x 1.1 metre wall sign proposed on the southern wall of the building as shown in Attachment 2 from the proposal.

2.       ADVISES all submitters of this decision.

Carried Unanimously

File Ref:                                              DA2019/885 – 19/355299

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Administration Recommendation:

That Council:-

1.       Pursuant to Clause 68(2)(c) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2 REFUSES to grant development approval for the proposed Addition of Two Digital Wall Signs to a Supermarket and Six Specialty Stores at 131 Pinjar Road, Ashby submitted by Planning Solutions on behalf of Endeavour Properties Pty Ltd for the following reasons:

a)      The proposal does not comply with Objectives 1, 2, 3, 4 and 5 of Local Planning Policy 4.6: Signs, Part 5.1 of DPS 2 Control of Advertisements or Clauses 67 (m), (n) and (r) of the Deemed Provisions of District Planning Scheme No. 2 with regard for the following:

i.        the signs are considered superfluous and unnecessary due to their size, height, prominence and visual impact on the subject site, contributing to visual clutter on the façade of the building and detracting from the appearance of the existing built form;

ii.       the signs are likely to compromise the safety of road users as they may distract drivers at the intersection of Pinjar Road/Caporn Street/Hollosy Way which is identified as a blackspot intersection;

iii.      the proposal is not commensurate with the realistic needs of commercial advertising on the site; and

iv.      the signs will detract from the amenity of the surrounding locality as the size, digital format and visibility of the signage is inconsistent with the predominantly low density residential character of the area.

b)      The proposed signage does not satisfy the general safety criteria of Main Roads’ Policy and Application Guideline for Advertising Signs as it unnecessarily introduces an additional distraction to drivers at a critical decision making time which is potentially hazardous.

2.       Advises submitters of its decision.

Procedural Motion

Moved Cr Cvitan, Seconded Cr Huntley

That the Motion be referred back to Administration for further investigation.

CARRIED UNANIMOUSLY

File Ref:                                              4116 – 19/506095

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Huntley, Seconded Cr Zappa

That Council:-

1.       Pursuant to Clauses 4 and 5 of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, PREPARES the amended Local Planning Policy 4.7: Uniform Fencing, as contained in Attachment 1, and ADVERTISES it for public comment for a period of at least 42 days by way of:

a)      An advertisement published in the Wanneroo Times newspaper at the commencement of the advertising period;

b)      Display at the City of Wanneroo’s Civic Centre Building and on the City of Wanneroo’s website; and

c)      Letters to relevant State Government agencies and other relevant stakeholders as determined by Director Planning & Sustainability.

Carried Unanimously

File Ref:                                              38655 – 19/506284

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Huntley, Seconded Cr Zappa

That Council:-

1.       Pursuant to Clauses 4 and 5 of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, PREPARES the amended Local Planning Policy 4.5: Subdivisional Retaining Walls, as contained in Attachment 1, and ADVERTISES it for public comment for a period of at least 42 days by way of:

a)      An advertisement published in the Wanneroo Times newspaper at the commencement of the advertising period;

b)      Display at the City of Wanneroo’s Civic Centre Building and on the City of Wanneroo’s website; and

c)      Letters to relevant State Government agencies and other relevant stakeholders as determined by Administration.

Carried Unanimously

File Ref:                                              34175 – 19/501507

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Zappa, Seconded Cr Treby

That Council:-

1.       That Council ACCEPTS Tender No 19275 submitted by Ralmana Pty Ltd trading as RJ Vincent, for the Construction of Hartman Drive Duplication from Hepburn Avenue to Gnangara Road, Kingsway for the fixed lump sum price of $3,358,988.73 in accordance with the terms and conditions specified in the tender document; and

2.       LISTS $2,100,000 funding in the Draft 2020/2021 Capital Works Program to enable the completion of Hartman Drive Duplication works.

Carried Unanimously

File Ref:                                              14888 – 20/19990

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Sangalli, Seconded Cr Baker

That Council APPROVES by ABSOLUTE MAJORITY the amended Quinns Beach Long Term Coastal Protection Community Advisory Group Terms of Reference as per Attachment 3.

Carried BY ABSOLUTE MAJORITy

15/0

Name:

Quinns Beach Long Term Coastal Protection – Advisory Group

Role/Purpose:

To have input into the development and implementation of long term coastal protection measures for the Quinns Rocks coastline.

Definition:

Advisory Group: The role of an Advisory Group is to act in an Advisory capacity, providing the City’s Administration and the Council with its views and/or proposals relevant to the objectives for which the group was established.

It is put together to get opinions and make Recommendations and/ or provide key information and materials to the Council, usually of a strategic nature.  It may be ongoing (standing) or ad hoc (one-time) in nature. In operation, the Advisory Group cannot direct City Employees, expend monies, direct Volunteers or do anything, which is the responsibility of the City.

Aims & Functions:

The Advisory Group needs to understand the scope and limitations of the task and responsibilities delegated to it.  It needs to know definitely what is expected of it and appreciate its aims and function in relation to the body’s whole operation.

Responsibilities need to be defined as to both scope and limitations and needs to state what the specific requirement of the Advisory Group is, e.g. to make a Recommendation; or to come to a decision and then initiate an action; or some other specific objective.

1.1    To receive information at the key stages of the Quinns Beach Long Term Coastal Management Project.

1.2    To provide input in to the development and implementation of long term coastal protection measures for the Quinns Rocks coastline.

1.3    To present community views to the Group.

Membership:

2.1     The Advisory Group shall consist of the following representation:

o  The Mayor;

o  North Coast Ward Elected Members or their delegates;

o  Director Assets;

o  Manager Assets Maintenance;

o  Specialist Coastal Engineer;

o  Representative from the Department of Transport;

o  A maximum of six representatives from the community/community groups.

2.2     Community representatives are to be approved by the appropriate Director and shall be:

o  the residents or property owners within proximity from the Quinns Beach car park off Ocean Drive;

o  able to demonstrate an understanding of this significant project and willing to contribute;

o  able to demonstrate their community network through local community organisations.

2.3      Membership shall be for a period of up to two years terminating on the    day of the Ordinary Council Elections, with retiring members eligible to apply.

2.4     Members must comply with the City’s Code of Conduct.

2.5     The Advisory Group have authority to second individuals from outside of the Advisory Group, on a voluntary basis, for their expert advice.

o  Consideration will not be given to any nomination received from a person who is currently serving as an Elected Member of a neighbouring Council.

Operating procedures:

3.1     Chairperson:

a)      The members of an Advisory Group are to elect a Chairperson and Deputy Chairperson from amongst themselves at the first meeting of the Group. (For transparency and accountability it is recommended that City Officer’s not be appointed to the position of Chairperson and Deputy Chairperson.)

b)      The Chairperson will preside at all meetings.

c)      In the absence of the Chairperson, the Deputy Chairperson will assume the Chair, and in their absence, a person is to be elected by the Advisory Group present to assume the Chair.

d)      The Chairperson is responsible for the proper conduct of the Advisory Group.

3.2     Meetings:

a)      The Advisory Group shall meet on a quarterly basis.

b)      All meeting dates are to be provided in the Elected Members Diary in the ‘Wanneroo Wrap’ and in the City’s Corporate Calendar.

c)      A Notice of Meetings including an Agenda to be circulated to the Group members (including Deputy Delegates) at least 72 hours prior to each meeting where possible. 

d)      The Chairperson shall ensure that detailed Minutes of all meetings are kept and that copies are made available to all Group members (including Deputy Delegates) as soon as practicable after the meeting. The Minutes are to be available for public inspection.

e)      Copies of all Minutes are to be forwarded electronically, through HPE Content Manager (the City’s electronic record keeping system), to Council Support for filing in the Elected Members’ Reading Room, and a copy placed on the Elected Members Hub Portal.

f)       All Agenda and Minute documentation to be generated through Council’s InfoCouncil software reporting system.

g)      A Group Recommendation does not have effect, unless it has been made by simple majority.  A simple majority is the agreement of not less than half of the votes present at the meeting.

h)      All endorsed members (or the proxy or Deputy Delegate attending in lieu of the Elected Member) of the Group will have one vote.  The Chairperson will have the casting vote and simple majority will prevail.

3.3     Quorum:

A meeting can be conducted without a quorum if necessary. However, every endeavour should be made to achieve a quorum (50% of voting Delegates) or at least to ensure a reasonable spread of representation in the Group. Particularly in circumstances where Recommendations will be made for Councils consideration.

3.4     Administration:

3.4.1  Advisory Group Administrator Support

An Advisory Group Administrator for the Group will be provided by the City of Wanneroo. That support person will be Director Assets’ Personal Assistant or their delegate.

3.4.2  Motions on Notice

A Group member may raise at a meeting any business that the member considers appropriate and which is relevant to the purpose of the Committee, in the form of a Motion, of which seven days notice has been given in writing to the Group Administrator prior to the compilation of the Agenda for that meeting. 

An Administration Comment is to be added at the end of Motions on Notice and signed off by the appropriate Director.

Delegated Authority:

4.1     The Advisory Group has no delegated power and has no authority to implement its recommendations without approval of Council.

4.2     The Advisory Group has no delegated authority to commit Council to the expenditure of monies.

4.3     Matters requiring Council consideration will be subject to separate specific reports to Council.

File Ref:                                              34228V02 – 20/6580

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       7  

Previous Items:                                   CP02-03/19 - Progress Report - North Coast Aquatic and Recreation Facility Needs and Feasibility Assessment - Ordinary Council - 05 Mar 2019 7.00pm

                                                            CP06-04/19 - PT01-03/19 - Support for Early Provision of an Aquatic Facility - Ordinary Council - 09 Apr 2019 7.00pm      

Moved Mayor Roberts, Seconded Cr Sangalli

That Council:-

1.       ENDORSES the North Coast Aquatic and Recreation Centre Needs and Feasibility Study, as per Attachments 1 and 2; and

2.       NOTES the development of a detailed Business Case to consider the development of a proposed facility at Yanchep and/or Alkimos, with the Business Case considering various development options inclusive of a 25m or a 50m indoor pool as per the draft scope in Attachment 7.

Motion to Amend

Moved Cr Coetzee, Seconded Cr Aitken

That part 1. of the recommendation be amended as follows:

1.    ENDORSES The North Coast Aquatic and Recreation Centre needs and feasibility study, as per Attachment 1 and Attachment 2; and delivers the North Coast Aquatic Centre by 2026;

Procedural Motion

Moved Cr Zappa, Seconded Cr Treby

That the Motion to Amend be put.

The Procedural Motion was put and

LOST

2/13

For the motion:           Cr Zappa and Cr Treby

Against the motion:   Cr Aitken, Cr Baker, Cr Coetzee, Cr Huntley, Cr Miles and
Cr H Nguyen Cr Cvitan, Cr Flood, Cr Newton, Cr V Nguyen,
Cr Parker, Mayor Roberts and Cr Sangalli

The Motion to Amend was put and

lost

5/10

For the motion:           Cr Aitken, Cr Baker, Cr Coetzee, Cr Miles and
Cr H Nguyen

Against the motion:   Cr Cvitan, Cr Flood, Cr Newton, Cr Huntley, Cr V Nguyen, Cr Parker,
Mayor Roberts, Cr Sangalli, Cr Treby and Cr Zappa

The Substantive Motion was put and

Carried UNANIMOUSLY

File Ref:                                              13130V02 – 19/500402

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Zappa, Seconded Cr Treby

That Council:-

1.       NOTES Petition PT02-12/19 tabled at its Ordinary Council Meeting of 10 December 2019;

2.       NOTES that the sum of $10,000 will be listed for consideration in the 2020/21 budget to further investigate suitable options for the provision of a canteen facility for the Kingsway Little Athletics Club; and 

3.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

Carried Unanimously

File Ref:                                              27871V05 – 19/364553

Responsible Officer:                           Director Community and Place 

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Aitken, Seconded Cr Baker

That Council:-

1.       NOTES the requirement for additional parking at the Yanchep Lagoon Precinct;

2.       SUPPORTS the construction of additional parking bays along Capricorn Esplanade north of the Brazier Road – Capricorn Esplanade roundabout (east of the old surf club site, Lot 10603 Brazier Road, Yanchep), as shown in Attachment 2;

3.       ENDORSES the initial construction of temporary parking bays, with the construction of permanent bays to be considered following the completion of the Yanchep Lagoon Infrastructure Assessment;

4.       NOTES that $12,000 municipal funds from the obsolete PR-2495 Yanchep Trails and Pathways project will be listed for reallocation during the 2019/20 Mid-Year Budget Review process, to cover expenses associated with concept design preparation and regulatory approvals; and

5.       NOTES that funds for construction of the additional parking will be listed for consideration in the 2020/21 Capital Works Budget.

Carried Unanimously

File Ref:                                              35722 – 20/11961

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Zappa, Seconded Cr Treby

That Council:-

1.       NOTES the progress update provided on the Girrawheen Hub;

2.       APPROVES BY ABSOLUTE MAJORITY the subsidised use of the Girrawheen Hub by eligible multicultural groups by waiving hire fees to a maximum value of $25,000 per year following the expiry of the Local Projects Local Jobs grant in June 2020, until such time as a decision can be made on the future of the Girrawheen Hub building;

3.       NOTES that an allocation of $25,000 per year will be listed for consideration in the 2020/21 – 2022/23 financial years’ budget considerations to provide continued service delivery at the Girrawheen Hub under the current model; and

4.       NOTES that an allocation of $50,000 per year will be listed for consideration in the 2020/21 and 2021/22 financial years’ budget considerations to support the investigation into the Rebuild, Renew or Upgrade of the Girrawheen Hub as a Precinct Model.

Carried BY ABSOLUTE MAJORITy

15/0

File Ref:                                              36171V02 – 20/12358

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Baker, Seconded Cr Cvitan

That Council APPROVES by ABSOLUTE MAJORITY:

1.       The Mid-Year Review of the Annual Budget for the 2019/20 financial year in accordance with Regulation 33A of the Local Government (Financial Management) Regulations 1996, as shown in Attachments 1, 2 and 3;

2.       The extension of the Commonwealth Bank of Australia loans tenure to fund the Yanchep/ Two Rocks Development Contribution Plan to 2 December 2030; and

3.       The proposed changes to the Corporate Business Plan 2019/20–2022/23 outlined in the Mid-Year Corporate Business Plan Review report, as shown in Attachment 4.

Carried by Absolute Majority

15/0

File Ref:                                              30724V04 – 19/481406

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       6         

Moved Cr Baker, Seconded Cr Cvitan

That Council:

1.         RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 30 November 2019 consisting of:

a)      November 2019 year to date Actuals;

b)      November 2019 year to date Statement of Financial Position and Net Current Assets; and

c)      November 2019 year to date Material Financial Variance Notes.

Carried Unanimously

File Ref:                                              30724V05 – 20/8604

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       6         

Moved Cr Baker, Seconded Cr Cvitan

That Council:

1.       RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 31 December 2019 consisting of:

a)      December 2019 year to date Actuals;

b)      December 2019 year to date Statement of Financial Position and Net Current Assets; and

c)      December 2019 year to date Material Financial Variance Notes.

Carried Unanimously

File Ref:                                              1859V02 – 20/707

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Baker, Seconded Cr Newton

That Council RECEIVES the list of payments drawn for the month of December 2019, as summarised below: -