AGENDA

Item 1 Attendances

Item 2 Apologies and Leave of Absence

Item 3 Public Question Time

Item 4 Confirmation of Minutes

OC01-11/03 Minutes of Ordinary Council Meeting held on
14 October 2003

That the minutes of the Ordinary Council Meeting held on 14 October 2003 be confirmed.

Item 5 Announcements by the Mayor without Discussion

Item 6 Questions from Elected Members

Item 7 Petitions

New Petitions Presented

Update on Petitions

PT01-10/03 Outdoor Basketball Court, Gumblossom Reserve

Cr Roberts presented a petition with 182 signatories proposing that a free outdoor basketball court be built at Gumblossom Reserve.

UPDATE

The issue of this petition was addressed by Council during its meeting on
14 October 2003 at Item CD04-10/03.

PT02-10/03 Boston Quay Development, Mindarie

Cr Roberts presented a petition with 228 signatories against (and 2 signatories for) the Boston Quay Development at Mindarie.

UPDATE

The issue of this petition was addressed by Council during its meeting on
14 October 2003 at Item PD08-10/03.

PT03-10/03 Capricorn Coastal Village Structure Plan

Cr McNamara presented a petition with 82 signatories in support of the Capricorn Coastal Village Structure Plan.

UPDATE

The issue of this petition was addressed by Council during its meeting on
14 October 2003 at Item PD01-10/03.

PT04-10/03 Access to Burns Beach for Fishing and Recreation

Cr McNamara presented a petition with 452 signatories requesting that Council assist the community to ensure safe access to Burns Beach for fishing and recreation.

UPDATE

The matter will be investigated and report presented to Council.

Item 8 Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Development

Town Planning Schemes and Structure Plans

PD01-11/03 Adoption of Amendment No 28 to District Planning Scheme No 2 - Various Zoning Proposals Resulting from the Finalisation of Metropolitan Region Scheme Amendment No. 1037/33

File Ref: TPS/0028

File Name: BAAdoption of Amendment No 28 to District Planning Scheme No 2 Various Zoning Proposals Resulting from Finalisation

Level 4 Approval by shb Date 23 October 2003

Level 3 Approval by shb Date 20 October 2003

Level 2 Approval by ch Date 16 October 2003

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Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: Ian Bignell

Meeting Date: 4 November 2003

Attachments 2

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Issue

To consider the public submissions and adoption of Amendment No. 28 to District Planning Scheme No.2 (DPS2).

Background

Metropolitan Region Scheme (MRS) Amendment No 1037/33 (North West Districts Omnibus No 5) was gazetted in January 2003. This MRS Amendment was the fifth major omnibus amendment prepared by the Western Australian Planning Commission (WAPC) to update the MRS. The purpose of the amendment was to incorporate changes to the zones and reservations arising from both Government and landowner proposals to maintain the currency of the MRS as the statutory region plan for Perth.

Section 35A of the Metropolitan Region Town Planning Scheme Act (1959) provides that where the MRS is amended, the relevant local government shall, within three months of the MRS Amendment taking effect, resolve to prepare an amendment to its town planning scheme, which is in accordance with and consistent with the amended MRS.

Council, at its meeting on 29 April 2003 (refer Item PD10-04/03), resolved to prepare Amendment No 28 to DPS2 to implement various zoning proposals resulting from finalisation of the MRS Amendment and advertise the amendment for a period of 42 days. The specific proposals included in Amendment No 28 are as follows:

a) Zoning a portion of the road reserve of Old Yanchep Road in Carabooda to Rural Resource.

b) Zoning and coding a portion of the Quinns Rocks Foreshore to Residential R20.

c) Zoning portions of the Orchid Road road reserve, Pt Lot 4 Mather Drive and Pt Lot 2692 Orchid Road in Neerabup to Industrial Development.

d) Rezoning Lot 6 corner Gnangara and Sydney Roads, Wangara from General Rural to General Industrial.

The land associated with proposals a) to c) above is not currently zoned under DPS2, as the MRS Amendment deleted the regional reservations that applied to these land parcels and these reservations were reflected in the City’s DPS2 pursuant to the Metropolitan Region Town Planning Scheme Act (1959).

Detail

Plans indicating the location of the subject land areas are included as Attachment 1.

The Environmental Protection Authority (EPA) advised the City on 14 July 2003 that the scheme amendment did not warrant an environmental assessment, however it did provide advice in relation to proposals a), c) and d) above. This advice reiterated that given by the EPA in relation to the MRS Amendment and is summarised as follows:

· Proposal a): In response to the EPA’s earlier concerns regarding possible impacts on significant vegetation, the (MRS Amendment) proposal was modified to include only a normal road reserve width of approximately 20 metres. This adequately addresses those concerns.

· Proposal c): Issues are raised concerning the need to consider vegetation (particularly buffer and edge effects/impacts on the abutting Bush Forever site), noise and risk associated with industrial development, and karstic landform assessments. In response, it is considered that these issues will be adequately addressed as part of the Neerabup Industrial Area Structure Plan, which was adopted by Council early this year and is now being considered by the WAPC.

· Proposal d): Issues are raised concerning the need to consider retention of locally significant vegetation (particularly mature trees) on the site, impacts on the wetland to the northwest of the site (which is protected under System 6 area M8 and the Swan Coastal Plain Lakes Environmental Protection Policy), groundwater protection (industrial development must be sewered), drainage (it is recommended that a drainage, nutrient and water management plan be prepared prior to the local scheme rezoning or subdivision occurring) and buffer setbacks to surrounding land uses as defined in the EPA Draft Policy on Industrial-Residential Buffer Areas.

The WAPC’s consent to advertise the amendment was not required in this case.

Consultation

A 42 day public advertising period was carried out between 29 July and 9 September 2003. This advertising was carried out by way of two on site signs in respect to Lot 6 Gnangara Road, Wangara, an advertisement in the local newspaper and letters to affected and nearby landowners.

The submission period closed on 9 September 2003. 29 submissions and one petition containing 254 signatures were received, all being letters of objection to the proposed rezoning of Lot 6 Gnangara Road, Wangara. No submissions were received in relation to the three other proposals.

Comment

Response to the Submissions

The main issues raised by the submissions, together with Administration comments on each are outlined below. All issues relate to the proposal to rezone Lot 6 Sydney Road, Wangara.

Issue 1

The proposal is ad hoc and does not define the broader planning for the Gnangara area.

Comment

The site forms part of the Wangara/Lansdale industrial area, which is bounded by the planned extensions of Ocean Reef Road and Mirrabooka Avenue, Wanneroo Road and the residential suburbs of Madeley and Darch. This overall industrial area was identified as ‘Industrial and Mixed Use Areas’ under the WAPC’s 1992 North West Corridor Structure Plan. The subject land and several lots affected by a wetland and significant vegetation on the western side of Sydney Road were however identified in the North West Corridor Structure Plan as a Parks and Recreation reserve.

The site also forms part of the East Wanneroo Cell 8 Agreed Structure Plan area, although under this structure plan the land is shown as subject to future planning. It was due to the outstanding environmental issues that the land was retained within the rural zone under both the MRS and DPS2. A copy of the Cell 8 Agreed Structure Plan is included as Attachment 2 to show the context of the subject site.

The planning framework for the broader area is therefore generally established, although there are a number of outstanding environmental issues associated with both the subject land and land to the west of Sydney Road.

Recommendation

That the issue be dismissed.

Issue 2

There are adequate industrial areas nearby already, so there is no need to rezone this site. Residential or business uses would be more appropriate for the site if it is to be rezoned. Preferably the site should remain rural or be reserved for conservation.

Comment

It is acknowledged that the Wangara and Landsdale industrial areas cover a large land area and substantial future industrial development capacity still remains within this area. The extent of these areas is however based on the need to provide for the manufacturing, service and employment needs of Perth’s North West Corridor. It should be noted that the strategic planning for the area (reflected in the NWCSP, the MRS and the East Wanneroo Cell 8 Agreed Structure Plan) shows the reservations of Ocean Reef Road and Mirrabooka Avenue as forming the northern and eastern extent of the Industrial zone (acknowledging that the NWCSP 1992 designated the eastern area comprising the subject land and land to the west of Sydney Road as Parks and Recreation, and the Cell 8 ASP identified this area as “Area Subject to Further Detailed Planning”).

The rational for choosing the General Industrial zone when initiating this amendment was because this zone was consistent with the surrounding portions of the industrial areas to the south and west. An assessment of the various zoning options available to Council is set out in the ‘Other Issues’ section of this report.

Recommendation

That the issue be dismissed in part and the range of zoning options that would be consistent with the MRS Industrial zone as set out in the ‘Other Issues’ section of this report be noted.

Issue 3

Concerns regarding pollution of Lake Gnangara, the nearby wetlands to the west of Sydney Road and groundwater supplies as a result of industrial development. The area is a priority groundwater area and industrial development should be restricted.

Comment

The subject site is located within the Priority 3 Underground Water Pollution Control Area for which all industrial development must be sewered. The EPA has also recommended that a drainage, nutrient and water management plan be prepared for the site prior to the local scheme rezoning or subdivision occurring. Such a management plan has not yet been prepared and it is considered that this should be undertaken prior to the City putting in place the detailed zoning for the land.

Recommendation

That the issue be upheld.

Issue 4

The proposal will result in the loss of bushland and significant vegetation and damage to this sensitive environmental area.

Comment

The EPA has raised concerns regarding the need to consider retention of locally significant vegetation (particularly mature trees) on the site. No flora and fauna assessment has been undertaken to date and it is considered that this should be undertaken prior to the City putting in place the detailed zoning for the land so that the significance or otherwise of the land can be properly considered.

Recommendation

That the issue be upheld.

Issue 5

Given the environmental issues involved the proposal should be referred to the EPA and the Water and Rivers Commission and should also be the subject of environmental assessment studies.

Comment

The proposal has been referred to the EPA as part of this amendment and its advice is summarised above. The Waters and Rivers Commission commented on the earlier MRS Amendment but had no comments on the proposal affecting this site.

Comments relating to environmental assessment studies being carried out for this site are set out in the comments under Issues 3 and 4.

Recommendation

That the issue be noted.

Issue 6

Concerns regarding noise, air and visual pollution, traffic and impacts associated with industrial development and the loss of the current ‘buffer’ between Gnangara Road and the industrial area to the south, particularly given the proximity of residential dwellings in both Sydney Road and the Landsdale residential area.

Comment

Industrial developments will be assessed in accordance with the EPA Draft Policy on Industrial-Residential Buffer Areas which specifies buffer distances between residential and industrial land uses, with the buffer distances varying depending on the specific land use involved. The subdivision design and individual developments will also need to be designed to comply with the City’s normal development and environmental health standards, which will ensure that any amenity impacts will be minimised.

Recommendation

That the issue be dismissed.

Issue 7

Residents moved to this area (being the rural and Special Rural areas to the north of the Ocean Reef Road extension) as a lifestyle choice for its quiet, unpolluted rural character and object to the intrusion of industry into this area.

Comment

As indicated in the comments under Issue 1, this land forms part of the Wangara/Landsdale Industrial area, which extends as far north as the future extension of Ocean Reef Road. This major road alignment provides for a logical and defined boundary between the industrial area and the rural/special rural land to the north. At this point in time, without either the Ocean Reef Road or Mirrabooka Avenue extensions being constructed, it is acknowledged that the boundary between the industrial and rural areas appears unclear onsite.

Recommendation

That the issue be noted.

Issue 8

Rezoning of this site will result in the value of nearby properties being devalued.

Comment

There is no evidence to suggest that the rezoning of this property will impact on the values of nearby properties, particularly as this site forms part of the Wangara/Landsdale Industrial area.

Recommendation

That the issue be dismissed.

Issue 9

The proposal will set an undesirable precedent for further rezonings in this area.

Comment

As the proposal is consistent with the established planning framework for the broader area, subject to resolution of the various environmental and detailed planning issues, it is not considered that the rezoning of this property will create an undesirable precedent for further rezonings in the area.

Recommendation

That the issue be dismissed.

Issue 10

Consultation with the community regarding the proposal has been inadequate, with issues raised including the poor location of signs limiting visibility, residents of the rural area don’t have the local newspaper delivered and residents were not informed by letter. A related concern has been that submitters have learnt that the proposal has been approved or is a fait accompli.

Comment

Consultation regarding this particular proposal involved two prominently located on-site signs (one on Sydney Road and one on Gnangara Road), an advertisement placed in the Wanneroo Times and on the City’s website and notification letters to approximately 20 property owners in close proximity to the subject site. The number of submissions received indicates that the extent of notification was effective.

The comments relating to the proposal ‘having been approved’ or a ‘fait accompli’ are likely to be related to advice given to enquirers that the property concerned has been rezoned to Industrial under the MRS and the City’s DPS2 is required to be brought into compliance with the MRS.

Recommendation

That the issue dismissed.

Other Issues

The subject site has been rezoned to Industrial under the MRS and the City is legally obliged to bring its DPS2 zoning for the site into conformity with the MRS zoning.

Council does however have several options in respect to the zone it places over the site. These options are as follows:

1. General Industrial Zone

This zone is currently proposed under Amendment 28. DPS2 states that the intent of this zone is to provide for industrial development which the Council considers would be obtrusive in or detrimental to the amenity of the Service Industrial Zone. The rational for choosing the General Industrial zone when initiating this amendment was because this zone was consistent with the surrounding portions of the industrial areas to the south and west. This zone would however potentially result in a more obtrusive form of development on this site than other options and would seem to be clearly contrary to the views of the local community.

2. Service Industrial Zone.

DPS2 provides that the intent of this zone is to provide for a wide range of business, industrial and recreational developments which the Council may consider would be inappropriate in Commercial, Business and General Industrial Zones and which are capable of being conducted in a manner which will prevent them being obtrusive, or detrimental to the local amenity.

Development in this zone generally comprises lighter forms of industry, showrooms and warehouses, entertainment and recreational activities, and complementary business services. This zone would appear to be more consistent with local resident expectations for the site, although there are still a number of environmental issues that have not been addressed to date. Zoning the site Service Industrial would also facilitate the independent subdivision and development of the land, which would prejudice the opportunity to coordinate development the land to the west of Sydney Road.

3. Business Zone.

DPS2 provides that the intent of this zone is to accommodate warehouses, showrooms, trade and professional services and small scale complementary and incidental retailing uses, as well as providing for retail and commercial businesses which require large areas such as bulky goods and category/theme-based retail outlets that provide for the needs of the community but which due to their nature are generally not appropriate to or cannot be accommodated in a commercial area. This zone has generally been used as a component of larger commercial centres, although has been used along the periphery of Industrial areas in the past, including the Wangara frontage to Wanneroo Road. Given the location of the subject site on the eastern edge of the Wangara Industrial area, with exposure to the future extension of Mirrabooka Avenue, this zone may have some merit in this case. This zone would also appear to be more consistent with local resident expectations for the site. Again however, there are still a number of environmental issues that have not been addressed to date and zoning of the site to Business would also facilitate the independent subdivision and development of the land, which would prejudice the opportunity to coordinate development the land to the west of Sydney Road.

4. Industrial Development Zone

DPS2 states that the purpose of the Industrial Development Zone is to provide for the orderly planning of larger areas of land proposed for industrial use in an integrated manner within a regional context whilst retaining flexibility to review planning with changing circumstances. This zone would require an Agreed Structure Plan to be in place (or in fact an amendment to the existing East Wanneroo Cell 8 Agreed Structure Plan), which would determine the detailed zoning for the land, prior subdivision or development proceeding. This zoning would enable the City to comply with the legislative requirement of providing a zoning under DPS2 which is consistent with the MRS Industrial zone and also enable the various outstanding environmental and planning issues to be resolved prior to subdivision or development proceeding.

5. Local Scheme Reserve

Given that one of the issues raised by the submissions was to reserve the land for conservation purposes, a local scheme reserve has also been included in this assessment of possible options. A local Scheme Reserve would not be considered to be inconsistent with the MRS Industrial zoning if the land is ultimately considered to have significant environmental value. Reserving the land under DPS2 would however expose Council to a possible claim for compensation if the development potential of the land was adversely affected because of the reservation.

Given the outstanding environmental and planning issues associated with this land and the land to the west of Sydney Road, Option 4 to rezone the land to Industrial Development and thereby require an Agreed Structure Plan to be in place prior to subdivision or development proceeding is the recommended option to proceed with. The structure planning process would provide an avenue for the outstanding issues to be resolved and would also provide a further opportunity for consultation with the local community.

It is therefore recommended that the amendment be modified to rezone Lot 6 Corner Gnangara Road and Sydney Road to Industrial Development rather than General Industrial. As no submissions were received on the remaining proposals, it is recommended that Council proceed to finalise the amendment without modification to the remaining proposals.

Statutory Compliance

The amendment process has complied with the requirements of the Town Planning Regulations.

Strategic Implications

Consideration of this scheme amendment is consistent with the goal of providing Healthy Communities under the City’s Strategic Plan and in particular, Strategy 2.2 of the Planning and Development Directorate Strategic Plan, which seeks to provide a cohesive system of integrated land use planning.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. MODIFIES Amendment No. 28 to District Planning Scheme No. 2 by changing the proposed zoning for Lot 6 corner Gnangara and Sydney Roads, Wangara from General Industrial to Industrial Development.

2. Pursuant to Town Planning Regulation 17(2) ADOPTS, the modified form of Amendment No. 28 to District Planning Scheme No.2 to:

a) Zone a portion of the road reserve of Old Yanchep Road in Carabooda to Rural Resource.

b) Zone and code a portion of the Quinns Rocks Foreshore to Residential R20.

c) Zone portions of the Orchid Road road reserve, Pt Lot 4 Mather Drive and Pt Lot 2692 Orchid Road in Neerabup to Industrial Development.

d) Rezone Lot 6 corner Gnangara and Sydney Roads, Wangara from General Rural to Industrial Development.

3. Pursuant to Town Planning Regulations 22 and 25 (a) (g) AUTHORISES the affixing of the common seal to, and endorses the signing of, the amendment documentation.

4. FORWARDS the modified amendment documentation to the Western Australian Planning Commission for its consideration REQUESTING the Hon Minister for Planning and Infrastructure grant final approval to the amendment.

5. ENDORSES the comments made in this report regarding the submissions received on this scheme amendment for inclusion in the schedule of submissions to be forwarded to the Western Australian Planning Commission and ADVISES the submitters of its decision.

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PD02-11/03 Adoption of East Wanneroo Cell 2 Local Structure Plan - Sinagra

File Ref: SP/0003V01

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Level 4 Approval by shb Date 23 October 2003

Level 3 Approval by shb Date 20 October 2003

Level 2 Approval by ch Date 16 October 2003

Level 1 Approval by ch/tpd Date 15 October 2003

Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: Tim Dawson

Meeting Date: 4 November 2003

Attachments: 4

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Issue

To consider the adoption of the East Wanneroo Cell 2 Local Structure Plan (Sinagra), incorporating modifications requested by the Western Australian Planning Commission (WAPC) and other minor changes.

Background

The preparation and on going assessment of the East Wanneroo Cells 1-8 Local Structure Plans (LSP) has a considerable history and background. The plans were originally prepared by BSD Consultants in 1997 and have been modified and advertised on two previous occasions.

The City’s former Joint Commissioners at the meeting on 28 September 1999 (item W361-09/99) considered the East Wanneroo LSP’s for Cells 1 to 8 and resolved to endorse and submit them to the WAPC for its adoption.

In June 2001, the WAPC considered the LSP for Cell 2 and resolved to adopt the statutory section of the structure plan subject to modifications. A copy of the LSP as adopted by the Joint Commissioners is included in Attachment 1.

Detail

The modifications requested by the WAPC are summarised below:

1. The infrastructure contributions being modified to include revised land acquisition costs based on independent valuation advice on the current values of the land required for acquisition.

2. Inclusion of environmental provisions relating to the issues identified in the Environmental Protection Authority’s consideration of Amendment No. 773 to the former Town Planning Scheme No. 1. These issues relate to surface water drainage, soil contamination and site remediation and validation.

3. Modifications to the LSP map addressing:

· The road design to improve permeability and legibility of the street network for motorists, cyclists and pedestrians;

· Inclusion of several additional R30 and R40 sites;

· Consistency with recent subdivision approvals;

· Reference to the Wanneroo Townsite Agreed Structure Plan; and

· Modification of the poultry farm buffer to be consistent with the subdivision approvals in the cell.

4. Modification to the Buffer precinct provisions to make reference to the WAPC’s policy; and

5. Several minor modifications to the structure plan text.

A copy of the schedule setting out the detail of the WAPC’s requested modifications is included in Attachment 2.

The Administration also considers the following additional modifications should be included in the LSP:

1. Shifting the main Pinjar Road access into the Cell from Vincent Road approximately 100 metres north;

2. Enlarging the existing Main Roads Western Australia (MRWA) drainage sump at the corner of Wanneroo Road and the current Pinjar Road to also service the realigned Pinjar Road;

3. Redistribution of the public open space areas.

Consultation

During 1997-98, along with the other East Wanneroo Local Structure Plans, Cell 2 Structure Plan was subject to an extensive public consultation process. The first draft of the LSP’s was advertised for a period of 155 days from 18 December 1997 to 22 May 1998. The public consultation process included writing to each landholder within and abutting the cells; a public display at former Joondalup Civic Centre attended by over 200 landowners; a display of the LSP maps at the Council office and the libraries; and several public meetings to discuss the plans. The modified plans, as a result of this public consultation, were again advertised for a period of 42 days closing on 16 December 1998 before being adopted by the Joint Commissioners.

Clause 9.7 of the District Planning Scheme No.2 (DSP2) provides that public notification of amendment to structure plans may be waived where the amendment is considered to be of a minor nature which does not materially alter the intent of the structure plan. The changes proposed by the WAPC and the City Administration are generally considered to be minor in nature, except in respect to the proposed enlargement of the MRWA drainage reserve affecting Lots 26 Pinjar Road and 1665 Wanneroo Road. In this instance, the affected landowners were contacted by the City and requested to comment within 14 days ending 8 August 2003. The City did not receive any comments from these land owners. It is recommended that further public notification of the amendments be waived.

Comment

Revisions to Land Valuation

The basis on which the land that is to be ceded for public open space and arterial road reserves is valued, is currently the subject of disagreement between the Administration and certain landowners in other cells.

The Administration, acting on the advice of Council’s solicitor, considers the valuations should be based on the englobo or broad hectare area of the land that is the subject of a subdivision approval, with the portion required for Cell Works being treated as a proportion of that area prior to subdivision. However, certain landowners acting on their own advice contend that the land ceded for Cell Works should be considered as separate lots that are available for further subdivision and have all services available at their boundaries.

The value to be applied to the land required for Cell Works on the basis of the Administration’s interpretation of englobo has been derived by taking the average of recent broad hectare land sales within the Cell and applying a ten per cent contingency. The indicative average value for Cell 2 is $300,000 per hectare.

Due to the different interpretation of the word “englobo” held by some developers, the Administration has conducted a static analysis exercise for each of the residential cells. A static analysis seeks to arrive at the average market value of land in its subdivided form by calculating the gross anticipated sales revenue and deducting from that the selling, holding and development costs. The static analysis approach produces a significantly higher result than the englobo sales price average. Based upon the latter approach, an average value of $455,000 per hectare is indicated for land in Cell 2.

A further allowance of ten per cent is to be added to the derived value under both approaches. This allowance, referred to as solatium is provided for in Part 10 of DPS2 and makes provision for an additional payment that may be made to owners who might be unwilling to make land available for cell purposes but are required to by the cell structure plans.

Given that the valuation approach is still subject to dispute and may not be determined for several months, the Administration considers it necessary to incorporate the higher values indicated by the static analysis approach in the cell cost estimates as an additional contingency for the purpose of calculating the infrastructure cost per lot. Should lower land values be determined, then the difference should be refunded upon determination.

If $455,000 is adopted as the base rate per hectare, and a solatium allowance of 10%, ($45,500) is applied, the estimated net value per hectare for the cell purpose land would be $500,500 per hectare.

The total estimated value of the public open space land in the cell would therefore amount to $9,719,656. The total estimated value of the road widening land would be $1,824,826.

When factored into the overall cell costs, the total nett cell cost estimate is $16,620,060, and an infrastructure cost per lot (ICPL) of $8,853.12.

The inclusion of Environmental Provisions

The WAPC has requested that the structure plan text make reference to the environmental issues identified by the Environmental Protection Authority as part of its assessment of Amendment No. 773 to the City’s former Town Planning Scheme No. 1. These issues relate to requirements to undertake soil contamination assessment and remediation and to the provision of a drainage design which will minimise any impact on adjacent wetlands. There is no objection to the requested environmental provisions being included in the LSP to highlight and reinforce these environmental requirements and the recommendation therefore provides for this.

Amendments to the Zoning Map

The changes requested by the WAPC are reflective of either subdivision approvals that have been issued since the time the LSP was last considered by Council or are considered to be minor in nature reflecting the content of WAPC policies. Discussions have been held with officers of the Department for Planning and Infrastructure to ensure the changes will meet the WAPC requirements and the modified structure plan maps are included as Attachments 3 and 4.

The modified design now improves permeability and legibility of the street network, depicts several R40 lots around the public open space areas and in vicinity of Wanneroo Road considering its proximity to public transport. The modified design is also consistent with the approved subdivisions and reflects the adopted road layout from the Wanneroo Town Centre Agreed Structure Plan.

Poultry Farm Buffer Provision

The WAPC has requested that the present provisions relating to the poultry farm buffer in the structure plan text be modified to make specific reference to the WAPC’s Poultry Farm policy. The provision seeks to preclude subdivision or development within 500 metres of an operating poultry farm unless it can be demonstrated that the poultry farm will not cause unacceptable odour or other impacts. This provision is consistent with the WAPC’s policy and therefore there is no objection to modifying the provision to make specific reference to the policy. The recommendation includes a provision for this to occur.

Pinjar Road Access

When considering the adoption of the East Wanneroo Cell 1 Local Structure Plan in December 2001 (item PD05-12/01), Council agreed to relocate a four way intersection that would provide access between Pinjar Road and both East Wanneroo Cells 1 and 2 from a point at Vincent Road to a new location approximately 100 metres north. To be consistent, this modification has been reflected in the modified Structure plan map.

Drainage Sump

In the original adopted structure plan a separate drainage sump to service Pinjar Road was proposed at the corner of the realigned Pinjar Road and Wanneroo Road adjacent to an existing MRWA drainage sump which is located at the corner of the current Pinjar Road and Wanneroo Road intersection. Due to the close proximity of these two sump sites, it was considered appropriate to combine them by enlarging the MRWA sump. The MRWA has supported this proposal in principle.

The current groundwater levels are however too close to the base of the existing MRWA sump, and as such the sump cannot be deepened. It is therefore proposed to enlarge the sump by including a portion of the Pinjar Road reserve (when Pinjar Road is realigned) and a part of Lots 26 and 1667. The affected landowners have been advised and were requested to comment on this proposal. The City did not receive any comments from the landowners.

Disposition of the POS areas

The Benara Nursery and Inghams Poultry Farm are significant landowners in the Cell and are likely to be in operation for a considerable length of time. To ensure an appropriate provision of public open space in the northern portion of the LSP area (outside the nursery site and poultry farm buffer) in the short to medium term whilst these uses are still in operation, the public open space has been distributed to ensure that the northern portion of the LSP area makes full provision for its 10% public open space requirement. This has been discussed and agreed with officers of the DPI.

Statutory Compliance

This structure plan has been processed in accordance with the requirements of DPS2.

Strategic Implications

Consideration of this Structure Plan is consistent with the Healthy Communities goal of the City’s Strategic Plan, which seeks to foster an identity that promotes lifestyle choice and the provision of quality services and infrastructure. Strategies associated with this goal in the Planning and Development Directorate Strategic Plan provide for a cohesive system of integrated land use planning and for the update and review of structure plans, policies and local laws.

Policy Implications

Nil

Financial Implications

The updated land valuation will be used to revise the cell costings and financial modelling for Cell 2. This revision and its implications will not impact on the City’s operational budget.

Voting Requirements

Simple Majority.

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Recommendation

That Council:-

1. Pursuant to Clause 9.7 of the District Planning Scheme No.2 WAIVES public notification of the modified Local Structure Plan for East Wanneroo Cell 2 as shown on Attachment 4 of this report as it considers that the modifications are a minor in nature not materially altering the intent of the Structure Plan;

2. Pursuant to Clause 9.6.1 of District Planning Scheme No. 2 RESOLVES that the modified draft East Wanneroo Cell 2 Local Structure Plan as shown on Attachments 3 and 4 of this report is satisfactory, subject to provisions addressing the following issues being incorporated in the structure plan text:

a) Environmental issues identified by the Environmental Protection Authority relating to soil contamination and remediation as well as drainage disposal methods that will minimise any impacts on nearby wetlands;

b) Specific reference to the Western Australian Planning Commission’s Poultry Farm Statement of Planning Policy No. 5:

c) Reference to portion of the structure plan area being subject to the Wanneroo Town Centre Structure Plan.

2. FORWARDS the modified Local Structure Plan to the Western Australian Planning Commission for adoption and certification;

3. ADOPTS, SIGNS and SEALS the Local Structure Plan after its certification by the Western Australian Planning Commission;

4. ADOPTS the figure of $16,620,060 as the current Estimated Nett Cell Costs to be applied in East Wanneroo Structure Planning Cell 2; and

5. AUTHORISES notification of the current Estimated Nett Cell Costs for Cell 2 pursuant to Part 10 of District Planning Scheme No. 2;

6. AUTHORISES the Director Planning and Development to determine any minor modifications to the structure plan if required by the Western Australian Planning Commission.

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PD03-11/03 Adoption of East Wanneroo Cell 7 Local Structure Plan – Wangara (South)

File Ref: SP/0008V01

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Level 4 Approval by shb Date 23 October 2003

Level 3 Approval by shb Date 21 October 2003

Level 2 Approval by ch Date 16 October 2003

Level 1 Approval by ch Date 16 October 2003

Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: Tim Dawson

Meeting Date: 4 November 2003

Attachments: 4

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Issue

To consider the adoption of the East Wanneroo Cell 7 Local Structure Plan (LSP), which incorporates modifications requested by the Western Australian Planning Commission (WAPC).

Background

The preparation and ongoing assessment of the LSP’s for the East Wanneroo Development Area has a considerable background. The plans were originally prepared by BSD Consultants in 1997 and have been modified and advertised on two prior occasions.

On 28 September 1999, the City’s former Joint Commissioners considered the East Wanneroo LSP’s and resolved to endorse and submit them to the WAPC for its adoption (W361-09/99).

The WAPC subsequently considered the LSP for Cell 7 and resolved to adopt the statutory section of the LSP, subject to several modifications. A copy of the LSP map as previously adopted by the Joint Commissioners is included as Attachment 1.

Detail

The modifications requested by the WAPC can be summarised as follows:

1. The infrastructure contributions being modified to reflect the current extent of regional roads under the Metropolitan Region Scheme and to include revised land acquisition costs based on independent valuation advice on the current values of the land required for acquisition.

2. Inclusion of provisions relating to the issues identified in the Environmental Protection Authority’s consideration of Amendment No. 773 to the City’s former Town Planning Scheme No.1. These issues relate to soil contamination and remediation, drainage and the protection of nearby sensitive land uses from the impact of industrial uses.

3. Modifications to make the LSP consistent with the subdivision approvals; to increase the reserve width of various existing roads within the cell; and to alter the name of the structure plan to reflect its agreed status.

A copy of a schedule setting out the detail of the WAPC’s requested modifications is included in Attachment 2.

In addition to the above, the possibility of deleting the 10-metre wide landscape open space buffer along Wanneroo Road in respect to Lots 7 and 8 Wanneroo Road should also be considered. This issue will be discussed in the Comment section of this report.

Consultation

During 1997-98, along with the other East Wanneroo LSP’s, the Cell 7 structure plan was subject to an extensive public consultation process. The first draft of the LSP’s was advertised for a period of 155 days from 18 December 1997 to 22 May 1998. The public consultation process included writing to each landholder within and abutting the cells; a public display at the then Joondalup Civic Centre attended by over 200 landowners; a display of the LSP maps at the Council office and the Libraries; and several public meetings to discuss the plans. The modified plans, as a result of this public consultation, were again advertised for a period of 42 days closing on 16 December 1998, before being adopted by the former Joint Commissioners.

Clause 9.7 of District Planning Scheme No.2 (DPS2) provides that public notification of amendments to LSP’s may be waived where the amendment is considered to be of a minor nature, which does not materially alter the intent of the Structure Plan. The further revisions as specified above are considered to be minor in nature and it is therefore recommended that public notification of the revisions be waived.

Comment

10-metre wide Landscape Public Open Space Strip

The lots fronting Wanneroo Road are zoned Business in the DPS2, except for a 10 metre wide strip along Wanneroo Road, which is reserved for ‘Local Scheme Reserves – Parks and Recreation’. The draft LSP proposed a 10-metre wide landscape open space strip over this Local Scheme Reserve to act as a buffer between the Business zone and Wanneroo Road and to prevent direct access on to Wanneroo Road. The acquisition of land for this landscape open space strip is identified in Schedule 9 of the DPS2 as a Cell Work for Cell 7.

The basis on which the land required for public open space and arterial road reserves is valued is currently the subject of disagreement between the Administration and a landowner who has ceded a portion of the 10 metre wide open space strip along Wanneroo Road. The Administration, acting on the advice of Council’s solicitor, consider that the valuation should be based on the englobo or broad hectare area of the land that is the subject of a subdivision approval with the portion required for Cell Works being treated as a proportion of that area prior to subdivision. However, the landowner acting on its own advice contends that the open space land should be considered as separate lots that are available for further subdivision and have all services available at their boundaries.

The value to be applied to the land required for Cell Works on the basis of the Administration’s interpretation of englobo has been derived by taking the average of recent broad hectare land sale prices in Cell 7 and applying a ten per cent contingency. The indicative average rate is $429,000.

A further allowance of ten per cent has been added to the indicative value. This allowance, referred to as solatium, is provided in Part 10 of DPS2 and makes provision for an additional payment that may be made to owners who might be unwilling to make land available for cell purposes but are required to by the Structure Plans.

The landowner concerned has however undertaken a static analysis valuation exercise for the purpose of arriving at the value of the landscape open space strip. A static analysis seeks to arrive at the average market value of land in its subdivided form by calculating the gross anticipated sales revenue and deducting from that the selling, holding and development costs. The static analysis approach produces a significantly higher result than the broad hectare sales price average and in this case it is $1,050,000 per hectare.

Given that the valuation approach is still subject to dispute and may not be determined for several months, the Administration considers it necessary to incorporate the difference between the two amounts as a further contingency. Thus the higher values indicated by the static analysis approach have been included in the cell cost estimates for the purpose of calculating the infrastructure cost per square metre that is payable by all subdividers and developers in the cell. Should lower land values be determined, then the difference should be refunded upon determination.

Most of the landscape open space strip has already been created through subdivision approvals (refer Attachment 3). The portion yet to be created is located on Lots 7 and 8 Wanneroo Road. In view of the escalating land acquisition costs in this Cell and as access to Wanneroo Road can be restricted through other mechanisms, it is considered appropriate that the landscape open space strip proposed on Lots 7 and 8 be deleted. A 0.1 metre wide pedestrian accessway should be applied to prevent access on to Wanneroo Road at the subdivision stage.

As the landscape open space strip is reserved as a ‘Local Scheme Reserve – Parks and Recreation’ under the City’s DPS2, it should only be deleted from the draft LSP after a scheme amendment to rezone the land to a zone consistent with the abutting land has been finalised. It is recommended that the City initiate an amendment to DPS2 to rezone the landscape open space strip on Lots 7 and 8 Wanneroo Road from ‘Local Scheme Reserves – Parks and Recreation’ to ‘Business Zone’.

Revisions to Land Valuation for Arterial Roads

The new alignment for Gnangara Road between its planned intersection with Hartman Drive and Wanneroo Road (not including the Wanneroo Road intersection) is a cell cost. It forms the boundary between Cell 7 (industrial) and Cell 6 (urban). In determining the value to be applied to the land required for the alignment, consideration was given to a recent acquisition by the City at the rate of $360,000 per hectare. When other elements that are particular to that acquisition are taken into account, it is considered that the current englobo sales evidence rate of $429,000 per hectare, plus solatium should adequately provide for the remaining road alignment acquisitions.

The total cost of the new Gnangara Road alignment is estimated at $3,188,781, which is to be shared equally between Cells 6 and 7. The Cell 7 portion is $1,594,391.

The new alignment for Hartman Drive between Gnangara Road and Luisini Road is a cell cost. It forms the boundary between Cell 7 and Cell 8 (industrial). The total cost of the new alignment is estimated at $1,641,079, which is to be divided equally between Cells 7 and 8. The Cell 7 portion is $820,539.

The aggregate of the land values is $3,133,210. When factored into the overall cell costs, they result in a total nett cell cost estimate of $6,654,491 and an infrastructure cost per square metre (ICPM²) of $7.57.

The inclusion of Environmental Provisions

There is no objection to the requested environmental provisions being included in the LSP to reinforce the requirement for appropriate drainage design and soil contamination assessment at the subdivision stage.

Design Changes

The design changes requested by the WAPC are of a minor nature only and no objection to including them in the structure plan is raised. The LSP has therefore been modified to depict Lancaster Road, Windsor Road, Luisini Road and portion of Parri Road between the Gnangara Road re-alignment and Luisini Road as 25 metres wide. The LSP has also been modified to conform to the subdivision approval for Lots 1-4 Wanneroo Road. A copy of the modified LSP is contained in Attachment 4.

Statutory Compliance

This structure plan has been processed in accordance with the requirements of District Planning Scheme No.2.

Strategic Implications

Policy Implications

Nil

Financial Implications

The updated land valuation will filter into the cell costings and financial modelling for Cell 7. This revision and its implications will not impact on the City’s operational budget.

Voting Requirements

Simple Majority.

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Recommendation

That Council:-

1. Pursuant to Clause 9.7 of District Planning Scheme No.2 WAIVES the requirement for public advertising of the proposed modifications to the draft East Wanneroo Cell 7 Local Structure Plan as they are considered to be of a minor nature which do not materially alter the intent of the Structure Plan or cause any significant detriment to land within or abutting the Structure Plan area.

2. Pursuant to Clause 9.6.1 of District Planning Scheme No. 2 RESOLVES that the modified draft East Wanneroo Cell 7 Local Structure Plan, as shown on Attachment 4 to this report, is satisfactory subject to the inclusion of provisions relating to soil contamination and remediation, drainage and the protection of nearby sensitive land uses from the impact of industrial uses in the statutory section of the structure plan text.

3. SUBMITS three copies of the modified structure plan documents to the Western Australian Planning Commission for its adoption and certification;

4. AUTHORISE the Director Planning and Development to determine any minor modifications to the structure plan if required by the Western Australian Planning Commission.

5. Pursuant to Clause 9.6.5 of District Planning Scheme No. 2 ADOPTS, SIGNS and SEALS the Local Structure Plan documents once certified by the Commission;

6. ADOPTS the figure of $6,654,491 as the current Estimated Nett Cell Costs to be applied in East Wanneroo Cell 7;

7. AUTHORISES notification of the current Estimated Cell Costs for Cell 7 pursuant to Part 10 of District Planning Scheme No. 2;

8. Pursuant to Section 7 of the Town Planning and Development Act 1928 (as amended) PREPARES Amendment No. 36 to District Planning Scheme No. 2 to rezone the 10 metre wide landscape buffer proposed along the western boundary of Lots 7 and 8 Wanneroo Road, Wangara from ‘Local Scheme Reserves - Parks and Recreation’ to ‘Business Zone’.

9. REFERS Amendment No. 36 to District Planning Scheme No. 2 to the Environmental Protection Authority (EPA) pursuant to Section 7A1 of the Town Planning and Development Act 1928. Should the EPA advise that the amendment does not require assessment, ADVERTISES the amendment for 42 days.

10. FORWARDS a copy of the amendment documents to the Western Australian Planning Commission.

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PD04-11/03 Proposed Amendment No.26 to District Planning Scheme No.2: Review of Structure Planning Provisions – Part 10 & Schedules 7 & 8

File Ref: TPS/0026

File Name: BAProposed Amendment No 26 to District Planning Scheme No 2 Review of Structure Planning Provisions.doc This line will

Level 4 Approval by shb Date 23 October 2003

Level 3 Approval by shb Date 20 October 2003

Level 2 Approval by shb Date 20 October 2003

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Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: Paul Sanders

Meeting Date: 4 November 2003

Attachments Nil

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Issue

Consideration of proposed Amendment No.26 to District Planning Scheme No.2 (DPS2) comprising a review of the Scheme provisions relating to Structure Plans.

Background

The various development zones (meaning the Urban Development, Centre, Industrial Development, Marina and Rural Community zones) require the preparation and adoption of Structure Plans as a pre-requisite for development and subdivision of land within these zones.

The development zones and structure planning provisions were initially introduced into former Town Planning Scheme No.1 (TPS1) through Amendment No.731 (gazetted in April 1997). With minor modifications, the relevant provisions were carried over into the City’s new DPS2, gazetted in July 2001.

The Administration has undertaken a review of the Scheme provisions relevant to Structure Plans as a result of some procedural concerns and with a view to improve the clarity of the provisions for Scheme users.

Specific advice has been sought from Council’s legal advisers on several aspects of the review and therefore, some of the proposed provisions have been drafted by them.

Detail

The review of the Structure Planning Provisions has identified that the following matters should be addressed and included in an amendment:

i) inserting a new Clause 9.1.3 to clarify the ability of Council to require a District Structure Plan and Local Structure Plans to be prepared in relation to the same area;

ii) modify Clause 9.4.1 by clarifying the requirement for proponents to undertake adequate consultation with the City, relevant Government agencies and where appropriate, the community, affected and adjoining landowners, prior to lodging a Structure Plan for the Council’s consideration;

iii) modify Clause 9.4.1 to clarify the process for Council’s consideration of a Structure Plan;

iv) modify Clause 9.4.2 to increase the time period for Council to consider a Structure Plan from 60 days to 90 days;

v) modify Clauses 9.6.3(b) and 9.6.5, as requested by the Western Australian Planning Commission (WAPC), to include the ability for the City to sign and seal a Structure Plan, prior to the submission of the Structure Plan to the WAPC for its consideration;

vi) insert a new Clause 9.6.8 to provide that Agreed Structure Plans for the same land can be automatically flagged, marked or annotated to ensure that they are cross-referenced;

vii) modify Clause 9.7 to clarify the Amendment process for Agreed Structure Plans and to provide for the deletion of the flagging, marking or annotation on Agreed Structure Plans and the Scheme Map, when the Council revokes an Agreed Structure Plan;

viii) modify Clause 9.8.1 to clarify the date an Agreed Structure Plan comes into operation;

ix) modify 9.8.3(b) & (f) to clarify the circumstances whereby provisions contained in an Agreed Structure Plan may vary or over-ride equivalent provisions in the Scheme;

x) modify Clauses 3.10.3(a), 3.13.3, 3.14.3, 3.15.3, 3.23.2, 6.1.3 and 9.11.1 to ensure that Council has the ability to consider development applications in certain circumstances in the development zones where no Agreed Structure Plan is in existence;

xi) delete reference to the Minister in Clause 9.12.3, as requested by the WAPC, as no appeal right now exists to the Minister for Planning and Infrastructure, only the Town Planning Appeal Tribunal;

xii) various modifications to Schedule 7 (Matters to be included in a Structure Plan) to improve the wording of provisions, reduce duplication, include matters that are normally required in Structure Plans and include some of the items included in the WAPC's Planning Bulletin No.37 : Draft Model Text Provisions for Structure Plans (February 2000);

xiii) modify the WAPC title and signature block in Schedule 8 (Certification of Agreed Structure Plans), as requested by the WAPC; and

xiv) several other minor modifications to Part 9 and Schedules 7 and 8 of DPS No.2 to correct typographical errors and to improve the clarity of provisions.

Consultation

All scheme amendments require public consultation. The consultation period is normally 42 days and is undertaken by way of an on-site advertising sign where appropriate, advertisements in the local newspaper and on the City’s website, as well as letters to relevant service agencies and adjacent landowners where appropriate.

The Town Planning Regulations provide that where an amendment is consistent with the Metropolitan Region Scheme (MRS) and State policies and strategies, then the consent of the Western Australian Planning Commission (WAPC) will not be required to advertise the amendment. In this instance, it is considered that the Council should request the WAPC’s consent to advertise the amendment, given that the amendment involves a number of changes to the Structure Planning provisions.

Comment

The proposed Amendment will address a number of procedural concerns and issues and provide greater clarity for Scheme users in relation to the Structure Planning requirements of DPS No.2.

New Clause 9.1.3 – Multiple Structure Plans for the Same Area

A new Clause 9.1.3 is proposed to be inserted to clarify the ability of Council to require a District Structure Plan and Local Structure Plans in relation to the same area and to ensure that there is no confusion that several Agreed Structure Plans can be operative on the same land.

Clause 9.4.1 – Consultation Prior to the Lodgement of a Structure Plan

Clause 9.4.1 requires that a Structure Plan shall be prepared by the proponent and to the extent that it is practicable, should be prepared after discussion and consultation with the Council, the Commission, other relevant government agencies and the community. Clause 9.4.1 should be modified to clarify the consultation required and ensure that adequate consultation with the City, relevant Government agencies and where appropriate, the community, affected and adjoining landowners has occurred, prior to the lodgement of a Structure Plan for consideration by Council under Clause 9.4. The proponent should be required to submit evidence to the City to demonstrate that this consultation has occurred and how the issues have been incorporated and/or addressed in the Structure Plan. This will ensure that all of the matters that the Council usually requires in Structure Planning areas are addressed and that the City and relevant Government agencies are consulted during the proponent’s process of preparing the Structure Plan.

Clause 9.4 – Submission of a Structure Plan to Council

Clause 9.4 sets out the process for the submission of a Structure Plan and the Council’s consideration of the Structure Plan. The City’s legal advisers have suggested that Clauses 9.4.1(a) & (b) be modified to clarify the decisions the Council can make on its consent for advertising of a Structure Plan and amendments to an Agreed Structure Plan. Clause 9.4.1(a) should also be modified to formalise the Council’s ability to waive public notification for a Structure Plan under Clause 9.5, when the Council considers that publicity of the proposal has already been undertaken.

Clause 9.4.2 specifies that the Council should make a determination on its consent for a Structure Plan to be advertised within 60 days of lodgement, if no such decision has been made then the proponent may deem that the Council has determined that the Structure Plan should not be agreed to and can lodge an appeal. The 60 day time period is very limited and is not considered an adequate time period for which the Council to consider complex Structure Plans, particularly District Structure Plans. The Western Australian Planning Commission is provided with 90 days within which it should make a decision on subdivision applications. Structure Plans are generally more complex and more time is required to assess structure plans than subdivision applications. As such, it is considered reasonable for Clause 9.4.2 to be modified to provide Council with a 90 day period to consider Structure Plans.

New Clause 9.6.8 – Notation of Agreed Structure Plans

Clause 9.6.7 specifies that the Scheme Map shall be appropriately flagged, marked or annotated on the Council’s copy to draw attention to the existence of Agreed Structure Plans. There are several instances within the City, where there is more than one Agreed Structure Plan on the same land. The Agreed Structure Plans are cross-referenced, however this is undertaken through an amendment to the Agreed Structure Plan.

A new Clause 9.6.8 is proposed to allow for Agreed Structure Plans for the same land to be automatically flagged, marked or annotated to ensure that they are cross-referenced and that the City does not have to undertake an Amendment to an existing Agreed Structure Plan to make such a change. The new proposed Clause 9.6.8 is proposed to read as follows:

‘9.6.8 Where more than one Agreed Structure Plan relates to the same land, the Agreed Structure Plans shall be appropriately flagged, marked or annotated on the Council’s copy to draw attention to the existence of all of the Agreed Structure Plans that affect the land, where appropriate.’

Clause 9.7 – Amendment or Revocation of Agreed Structure Plans

Clause 9.7 sets out the process for the amendment and revocation of Agreed Structure Plans. Several modifications are proposed to Clause 9.7 to clarify the Structure Plan amendment process and to make it clear that the Council has the ability to advertise an amendment to a draft Structure Plan, however the Council should not sign and seal the amendment, prior to the substantive Structure Plan being signed, sealed and certified by the Council and the Commission under Clauses 9.6.3 and 9.6.5.

Clause 9.7 is also proposed to be amended to include the ability for the flagging, marking or annotation of the Agreed Structure Plan on the Council’s copy of the Scheme Map under subclause 9.6.7 and an Agreed Structure Plan under subclause 9.6.8 to be removed automatically, when an Agreed Structure Plan is revoked. This will ensure that the Council does not have to undertake unnecessary scheme amendments and amendments to Agreed Structure Plans.

Clause 9.8.1- Operation Date of An Agreed Structure Plan

Clause 9.8.1 states that an Agreed Structure Plan shall come into operation on the date it is adopted by the Commission pursuant to subclause 9.6.3. Under Clause 9.6.3, the Commission may adopt the Structure Plan with or without any modifications or it may refuse to adopt the Structure Plan. There is some confusion as to the operational date of an Agreed Structure Plan, if the Commission requires modifications to the Structure Plan as part of its adoption of the Structure Plan. A more appropriate date for a Structure Plan to become an Agreed Structure Plan is the latter date when it is certified by the Commission pursuant to Clause 9.6.3 or adopted, signed and sealed by the Council under Clause 9.6.5. This provides a more appropriate operational date for an Agreed Structure Plan and will assist the Council and the Commission in ensuring that all of the steps in the Structure Planning process under Part 9 are completed, prior to the Structure Plan becoming operational.

Clauses 9.8.3(b) & (f) - The circumstances whereby provisions contained in an Agreed Structure Plan may vary or over-ride equivalent provisions in the Scheme.

Various clauses in the Scheme provide for a provision of an Agreed Structure Plan to vary or over-ride an equivalent provision of the Scheme. The Administration’s review of these Scheme provisions has identified that some ambiguity exists as to when the Scheme takes precedence over the Structure Plan and vice versa. This ambiguity mainly has its source in Clause 9.8.3(b) & (f), in which subclause (b) appears to enable a standard or requirement in an Agreed Structure Plan to prevail over a different standard or requirement in the Scheme, while subclause (f) appears to require that in the event of such differences, the Scheme is to prevail.

Council’s legal adviser has clarified the position and provided modified wordings for Clauses 9.8.3(b) and (f) to resolve this concern. The proposed changes to Clause 9.8.3(b) will, once gazetted, require that in all cases where an Agreed Structure Plan varies a standard or requirement of the Scheme, a specific statement of intent to do so will be required in the Structure Plan.

Clause 9.11.1 – Development Prior to Adoption of Structure Plan.

The Council is often requested to consider development applications prior to the adoption of a Structure Plan within the Urban Development, Industrial Development, Centre and Marina Zones. Under the City’s former TPS1, it was clear that it was possible for development to commence prior to an Agreed Structure Plan being in place. Clause 10.12 of TPS1 provided the Council with some guidance regarding considerations to have regard to in considering such an application for development approval. The relevant clauses of TPS1 were worded: ‘No subdivision or other development should be commenced or carried out in [the relevant zone] until a Structure Plan has been prepared and adopted under the provisions of part 10 of the Scheme. …’

However, due to a minor change of wording from the City’s former TPS1 to corresponding Clauses 3.10.3(a), 3.13.3, 3.14.3, 3.15.3 and 3.23.2 of DPS2, some uncertainty exists whether there is still such an ability to commence development, prior to the adoption of a Structure Plan within the Urban Development, Industrial Development, Centre, Rural Community and Marina Zones. In DPS2, the above Clauses are worded: ‘Subject to Clause 9.11, no subdivision (including strata or survey strata subdivision) should be or other development shall be commenced or carried out in [the relevant zone] until an Agreed Structure Plan has been prepared and adopted under the provisions of Part 9 of the Scheme. …’

Whilst a general presumption against development without an Agreed Structure Plan should be retained, it is considered appropriate that the ability exists for development to commence in certain circumstances in the development zones where no Agreed Structure Plan is in existence. An example would be a significant development that would be beneficial to proceed and which is consistent with a Structure Plan being processed and nearing finalisation. This amendment proposes to modify Clauses 3.10.3(a), 3.13.3, 3.14.3, 3.15.3, 3.23.2, 6.1.3 and 9.11.1 to address this issue.

Schedule 7 – Matters to be Included in a Structure Plan

Clause 9.3 requires that a Structure Plan shall have regard to or include those matters listed in Schedule 7 that are appropriate. Schedule 7 includes over 30 items that need to be considered by proponents when preparing Structure Plans for submission to the Council for its consideration for consent to advertise. More than 40 Structure Plans have been prepared and considered by the Council since April 1997, when the Structure Plan provisions were introduced into the City’s Scheme.

The Administration has undertaken a review of Schedule 7 and identified various changes required to improve the wording of provisions, reduce duplication of requirements and several additional matters that would normally be required by Council in the preparation of Structure Plans. The proposed modifications to Schedule 7 include some of the items included in the WAPC’s Planning Bulletin No.37 : Draft Model Text Provisions for Structure Plans (February 2000). The more significant proposed modifications are as follows:

i) insert a requirement that the proponent of a Structure Plan submit a schedule to the City including a summary detailing how the matters in Schedule 7 have been addressed;

ii) replace (b) in Part A with a new clause worded similar to the draft Model Scheme Text Provisions for Structure Plans to ensure a site analysis and that the key opportunities and constraints for the land are properly identified;

iii) modify (c) in Part A to include reference to the City’s Scheme and a requirement for consistency with the Metropolitan Region Scheme and City’s Scheme;

iv) delete (e) as it is now replaced by a more appropriately worded (b) and insert a new clause worded similar to the draft Model Scheme Text Provisions for Structure Plans to require a planning context and an explanation of how the proposal is to be integrated with adjoining land;

v) modify (f) to include more land uses that are usually proposed in Structure Plans and descriptions and concepts for POS areas;

vi) consolidate the retail items currently included in (f) and (x) into a revised (i) that deals with retail matters;

vii) modify (h) to emphasis the need to consider employment related matters in the preparation of Structure Plans. This is consistent with City’s Employment Policy;

viii) move (p) ‘staging of development’ to (v), which deals with the timeframe of development and staging, and insert a new (p) to require proponents to have regard to strategies, structure plans and policies of the Council when preparing Structure Plans;

ix) modify (q) to also include reference to strategies of the WAPC;

x) include a new (x) to require the proponent to provide advice as to the appropriate Scheme zoning and provisions that should be contemplated for the land, when the Agreed Structure Plan is revoked by the Council under Clause 9.7 of the Scheme and upon the replacement of the Agreed Structure Plan by an amendment to the Scheme;

xi) modify Part B (a) and (c) to require the proponent to submit any letters received from Government agencies and information relating to any other public consultation process, when submitting a Structure Plan; and

xii) several other minor modifications to Schedule 7 to improve the wording of the provisions, place in a logical order, reduce duplication and to include matters that are normally required in Structure Plans.

Modifications Requested By The WAPC

In September 2002, the Council sought the Western Australian Planning Commission’s (WAPC) consent to advertise Amendment No.17 (refer Item PD14-9102). Amendment No.17 is an Omnibus Amendment initiated by the City including over 40 minor proposals to the Scheme Text and minor rezoning proposals. The WAPC granted Amendment No.17 consent to advertise in April 2003, subject to various modifications being undertaken. The City has included the majority of the modifications in Amendment No.17. The WAPC agreed to the inclusion of four of its modifications related to the Structure Planning provisions to be included the new Amendment No.26. These modifications include:

i) modifying Clauses 9.6.3(b) and 9.6.5 to include the ability for the City to sign and seal a Structure Plan or an Amendment to an Agreed Structure Plan, prior to the submission of the Structure Plan to the WAPC for its consideration;

ii) deleting reference to the Minister in Clause 9.12.3, as there is no longer any appeal right to the Minister for Planning and Infrastructure. All appeals under the Town Planning and Development Act are now lodged with the Town Planning Appeal Tribunal;

iii) modifying Schedule 8 (Certification of Agreed Structure Plans) to include a new signature block for the Western Australian Planning Commission; and

iv) modifying Clause 9.7 to provide for the deletion of the flagging, marking or annotation on Agreed Structure Plans and the Scheme Map, when the Council revokes an Agreed Structure Plan.

The abovementioned proposals requested by the Commission are supported, as the modifications will assist in streamlining the administrative part of the Structure Planning process for the City and the Commission, reduce unnecessary delays and reduce the need for the City to undertake Amendments to its Scheme, when Structure Plans are revoked by the Council.

Other Minor Modifications

Several other minor modifications are proposed to various clauses within Part 9 to correct typographical errors and to improve the clarity of clauses associated with the procedures for preparing and adopting Structure Plans. These are set out in the Recommendation.

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Town Planning Regulations.

Strategic Implications

Consideration of the amendment is consistent with the goal of providing Healthy Communities under the City’s Strategic Plan and in particular, Strategy 2.2 of the Planning and Development Directorate Plan, which seeks to provide a cohesive system of integrated land use planning.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority.

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Recommendation

That Council:-

1. Pursuant to Section 7 of the Town Planning and Development Act 1928 (as amended) PREPARES Amendment No.26 to District Planning Scheme No.2 to amend the Structure Planning provisions contained in Part 9 as follows:

a) Inserting a new Clause 9.1.3 as follows:

‘9.1.3 The Council may require a District Structure Plan and Local Structure Plans to be prepared in relation to the same area.’;

b) Modify Clause 9.4 as follows:

(i) replace the first sentence in Clause 9.4.1 with the following: ‘A Structure Plan shall be prepared by the proponent. The proponent should ensure that adequate consultation with the City, relevant Government agencies and where appropriate, the community, affected and adjoining landowners has occurred, prior to the lodgement of a Structure Plan for consideration by Council under Clause 9.4. The proponent should submit evidence to the City to demonstrate that this consultation has occurred and how the issues have been incorporated and/or addressed in the Structure Plan.’

(ii) replace the second sentence in subclause 9.4.1(a) with the following: ‘The Council may waive public notification of a Structure Plan under Clause 9.5, when it considers that adequate publicity of the proposal has already been undertaken. Pursuant to Clause 9.7, public notification of minor amendments to Structure Plans may be waived at the discretion of Council.’;

(iii) replace subclause 9.4.1(b) with the following: ‘determine that the Structure Plan is satisfactory and shall be advertised subject to specified modifications being made and/or other specified matters being attended to by the proponent; or’; and

(iv) modify Clause 9.4.2 by replacing ‘sixty (60)’ with ‘ninety (90)’;

c) Modify Clause 9.6.1(b)(i) by inserting ‘, as appropriate’ after the words ‘the submissions’;

d) Replace the last sentence in Clause 9.6.3(b) with the following sentence: ‘If the Council has not already certified the three copies, then the Council shall certify the three copies and return one copy to the Commission.’;

e) Modify Clause 9.6.5 as follows:

(i) replace the word ‘shall’ with ‘should’;

(ii) after the words ‘in Schedule 8’ insert the following ‘and return one copy to the Commission. The Council at its discretion may adopt, sign and seal the Structure Plan in the form illustrated in Schedule 8, prior to forwarding the Structure Plan to the Commission for its consideration under subclause 9.6.3.’;

f) Insert a new Clause 9.6.8 as follows:

g) Modify Clause 9.7 as follows:

(i) include the first sentence of Clause 9.7 as a new subclause 9.7.1 and insert the following after the first sentence: ‘An amendment to a draft Structure Plan may be advertised by the Council at its discretion, however the Council should not sign and seal the amendment, prior to the substantive Structure Plan being signed, sealed and certified by the Council and the Commission under Clauses 9.6.3 and 9.6.5.’;

(ii) include the second sentence of Clause 9.7 as a new subclause 9.7.2;

(iii) include the third sentence of Clause 9.7 as a new subclause 9.7.3; and

(iv) insert a new subclause Clause 9.7.4 as follows:

‘9.7.4 When an Agreed Structure Plan is revoked, the flagging, marking or annotation of the Agreed Structure Plan on the Council’s copy of the Scheme Map under Clause 9.6.7 and an Agreed Structure Plan under Clause 9.6.8 shall be deleted.’;

h) Modify Clause 9.8.1 as follows:

(i) before the word ‘date’ insert ‘later’;

(ii) after the word ‘date’ insert ‘when’;

(iii) replace the word ‘adopted’ with ‘either certified’; and

(iv) after the words ‘subclause 9.6.3’ insert ‘or adopted, signed and sealed by the Council under subclause 9.6.5.’;

i) Modify 9.8.3(b) as follows:

(i) after the word ‘however’ insert ‘notwithstanding the provisions of paragraph (f),’; and

(ii) after the word ‘may’ insert ‘by a clear statement of intent to do so,’;

j) Modify Clause 9.8.3(f) by replacing the following: ‘in the event of there being any inconsistency or conflict between any provision, requirement or standard of the Scheme and any provision requirement or standard of an’ with ‘subject to the provision of subclause 9.8.3(b) allowing for a specific variation to a Scheme standard or requirement by a Structure Plan, if there is any other inconsistency or conflict not addressed as an intended variation by the’;

k) Modify Clause 9.11.1 as follows:

(i) replace ‘and 3.15.3’ with ‘, 3.15.3 and 3.23.2’;

(ii) delete the word ‘should’;

(iii) replace the word ‘shall’ with ‘should’;

(iv) insert ‘Rural Community,’ after ‘Marina,’; and

(v) replace ‘this’ with the word ‘that’;

l) Modify Clause 9.12.3 by deleting ‘the Minister or’;

m) Modify Schedule 7 (Structure Plans : Matters to be Considered) as follows:

(i) insert after the first sentence the following: ‘The proponent should submit a schedule to the City including a summary detailing how the following matters in Parts A and B below have been addressed.’;

(ii) replace (b) in Part A with the following: ‘a site analysis assessment and key opportunities and constraints of the structure planning area including landform, topography, hydrology, landscape, vegetation, soils, conservation and heritage values, main physical/natural features, ownership, land use, roads and public transport, and services;’;

(iii) modify (c) in Part A by deleting the words ‘land reserved by’, inserting the words ‘consistency with’ before the words ‘the Metropolitan’, and insert the words ‘ and the City’s Scheme’ after the words ‘Region Scheme’;

(iv) replace (e) in Part A with the following: ‘the planning context for the structure plan area including regional and neighbourhood structure, relevant strategies, Scheme provisions and policies and how the proposed Structure Plan is to be integrated into the surrounding area;’

(v) modify (f) in Part A by inserting ‘(including description & concepts)’ after the words ‘public open space’, insert ‘, mixed use, business, industrial’ before the words ‘and commercial’ and delete ‘(including the location and hierarchy of centres and the net lettable area of shops)’;

(vi) insert the words ‘likely employment requirements of the population residing within the structure plan area, measures proposed to establish a framework to encourage and retain local employment,’ at the start of (h) in Part A;

(vii) modify (i) in Part A by inserting ‘locations,’ after the words ‘together with’, and after the words ‘retail floor space’ insert ‘and the maximum retail net lettable area to be developed’;

(viii) insert ‘(preparation of a drainage strategy)’ after the words ‘main drainage’ in (j) in Part A;

(ix) insert the words ‘the proposed’ at the start of (k) in Part A;

(x) modify (m) in Part A by inserting the words ‘the proposed’ at the start, replace the words ‘down to the level of local distributor roads’ with the words ‘and hierarchy,’, and replace the words ‘and proposed bus routes’ with ‘, traffic modelling/strategies’;

(xi) replace (n) in Part A with the following: ‘existing and proposed public transport routes, stops, corridors and transit stations’;

(xii) replace (p) in Part A with the following: ‘strategies, structure plans and policies of the Council’;

(xiii) insert the word ‘strategies,’ before the words ‘structure plans’ in (q) in Part A;

(xiv) insert the word ‘structure’ between the words ‘by the’ and ‘plan’ in (r) in Part A;

(xv) insert ‘estimates for the staging of subdivision and development including’ before the words ‘the timeframe’ in (v) in Part A;

(xvi) insert ‘and detailed area plans’ after the word ‘provisions’ in (w) in Part A;

(xvii) replace (x) in Part A with the following: ‘advice as to the appropriate Scheme zoning and provisions that should be contemplated for the land, when the Agreed Structure Plan is revoked by the Council under Clause 9.7 of the Scheme and upon the replacement of the Agreed Structure Plan by an amendment to the Scheme;’

(xviii) insert ‘and other Government agencies’ after the word ‘authorities’ in (a) in Part B; and

(xix) insert ‘and/or details and results of any other public consultation process’ after the word ‘submissions’ in (c) in Part B;

n) Modify Schedule 8 as follows:

(i) delete the following:

‘………………………………………..

Chairperson, Western Australian Planning Commission’;

(ii) insert the following under ‘Commission on ……………..’:

‘Signed for and on behalf of the Western Australian Planning Commission

……………………………………………..

an officer of the Commission duly authorised by the Commission pursuant to section 57 of the Western Australian Planning Commission Act 1985 for that purpose, in the presence of :

…………………………………………… Witness

………………………. Date’; and

(iii) insert ‘………………. Date’ under ‘Chief Executive Officer, City of Wanneroo’;

o) Modify Clauses 3.10.3(a), 3.13.3, 3.14.3, 3.15.3 and 3.23.2 as follows:

(i) deleting the words ‘should be’ in the first sentence in Clauses 3.10.3(a), 3.13.3, 3.14.3, 3.15.3 and 3.23.2;

(ii) replace the word ‘shall’ with ‘should’ in the first sentence in Clauses 3.10.3(a), 3.13.3, 3.14.3, 3.15.3 and 3.23.2;

(iii) insert the following at the end of the last sentence in Clauses 3.10.3(a), 3.13.3, 3.14.3 and 3.15.3: ‘which is in existence at the time the application for approval of the subdivision or other development is received by the responsible authority.’; and

(iv) modify the last sentence of Clause 3.23.2 after the words ‘conformity with’ to read as follows: ‘the Special Provisions contained in Schedule 15 of the Scheme and an Agreed Structure Plan, which is in existence at the time the application for approval of the subdivision or other development is received by the responsible authority.’;

p) Delete the word ‘The’ at the start of Clause 6.1.3 and insert ‘Except in the case of the Marina Zone, the Centre Zone, the Urban Development Zone, the Industrial Development Zone and the Rural Community Zone in respect of land for which no Agreed Structure Plan is in place, the’.

2. REFERS Amendment No.26 to the City’s District Planning Scheme No.2 to the Environmental Protection Authority (EPA) pursuant to Section 7A1 of the Town Planning and Development Act 1928 (as amended).

3. Pursuant to Town Planning Regulation 13(2), SUBMITS two copies of the amendment documents to the Western Australian Planning Commission seeking its consent to advertise the amendment for public comments.

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Delegated Authority Reports

PD05-11/03 Development Applications Determined by Delegated Authority for September 2003

File Ref: S09/0009V01

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Level 4 Approval by shb Date 23 October 2003

Level 3 Approval by shb Date 20 October 2003

Level 2 Approval by hw Date 15 October 2003

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Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Attachments: 1

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Issue

Development Applications determined by Planning & Development between 1 September 2003 and 30 September 2003, acting under Delegated Authority from Council.

Background

Nil

Detail

The City of Wanneroo District Planning Scheme 2 (DPS2) provides Council with development approval powers which are designed to avoid conflict between different land uses on adjoining lots. It is also necessary to ensure the completed developments meet the required standards such as building setbacks, carparking and landscaping. Planning approvals are not generally required for single residential houses unless they seek to vary the requirements of the Residential Design Codes 2002 (R Codes.)

The City of Wanneroo continues to experience very rapid growth pressures. Since the commencement of 2003, the City has received 90 development applications on average per month in addition to an average of over 580 building licence applications.

Council has delegated some of its responsibilities for decision making on development applications to Council Administration which enables the processing of applications within the required 60 day statutory period and within normal customer expectations.

Council Administration, in assessing development proposals, attempts to extract from the relevant planning documents the key policies and requirements of Council in order to make comments and recommendations on the issues raised in the assessment of each individual development application.

Development applications determined by Planning & Development between 1 September 2003 and 30 September 2003, acting under Delegated Authority from Council are included in the attached Schedule 1.

Consultation

Nil

Comment

Nil

Statutory Compliance

A Delegated Authority Register was adopted by Council at its meeting on 03 September 2002 (item CE03-09/02 refers). The decisions referred to in schedule 1 of this report are in accordance with this register.

Strategic Implications

This report is consistent with the corporate management and development goal of the City’s Strategic Plan, which seeks to establish an organisation that is open, accountable and committed to customer service.

Policy Implications

Nil

Financial Implications

Planning applications incur administration fees which are generally based on the Town Planning (Local Government Planning Fees) Regulations and have been adopted by Council in its annual budget. The estimated cost of development for each application is listed in schedule 1. Applications where an estimated cost has not been provided, are either applications for the exercising of discretion or for a change of use.

Voting Requirements

Simple Majority.

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Recommendation

That Council NOTES the determinations made by Planning & Development Services acting under delegated authority from Council on development applications processed between 1 September 2003 and 30 September 2003.

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PD06-11/03 Subdivision Applications Determined under Delegated Authority During September 2003

File Ref: S09/0008

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Level 4 Approval by shb Date 23 October 2003

Level 3 Approval by shb Date 20 October 2003

Level 2 Approval by ch Date 14 October 2003

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Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: Chris Hewett

Meeting Date: 4 November 2003

Attachments: 14

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Issue

Determination of subdivision applications processed in the period between 1 and 30 September 2003 under delegated authority.

Detail

The West Australian Planning Commission (WAPC) is responsible for determining all subdivision applications within the State. Applications for approval are lodged with the WAPC and are referred to local governments and affected public bodies for comment. Comments are made within 42 days of receiving the application after which the Commission determines the applications. There is a right of appeal by the applicant if aggrieved with the Commission’s decision.

Council has delegated to the Chief Executive Officer its functions relating to the provision of comments to the Commission on subdivision applications. The Chief Executive Officer has in turn delegated to the Planning and Development Division this responsibility. A Land Development Unit has been established to assist with the assessment of all applications.

Those applications considered to be either controversial in nature or contrary to Council policy, are referred to Council for consideration. All other applications are dealt with in respect to the following categories.

SCU 1 Subdivision applications received which are generally consistent with an approved or Agreed Structure Plan (including Outline Development Plan and Development Guide Plan).

SCU 2 Subdivision applications previously supported, or not supported by Council and subsequently determined by the Western Australian Planning Commission (WAPC) consistent with the Council’s recommendation.

SCU 3 Applications for extension of subdivisional approval issued by the WAPC which were previously supported by Council.

SCU 4 Applications for subdivision or amalgamation which result from conditions of development approval given by or on behalf of Council.

SCU 5 Applications for subdivision or amalgamation of lots which would allow the development of the land for uses permitted in the zone within which that land is situated including applications involving the excision of land for road widening, sump sites, school sites, etc.

SCU 6 Applications for subdivision or amalgamation of lots contrary to Council or WAPC Policy or are not generally consistent with an approved or Agreed Structure Plan.

The following table provides the details of the subdivision applications dealt with under delegated authority between 1 and 30 September 2003.

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Recommendation

That Council NOTES the actions taken in relation to providing comments to the Western Australian Planning Commission on subdivision applications processed under delegated authority between 1 and 30 September 2003 as listed below:

Subdivision Application Delegations

Att	WAPC No/ Received Date	Location / Owner	DPS2 Zoning LDU Category	Advice	WAPC Advised
1	123270 22/9/2003	Lot 27 (8) St Malo Court, Mindarie Mee YL Wong	Marina SCU5	Supported	24/09/2003
2	122947 18/08/2003	Lot 605 (30) Compass Circle, Yanchep Mara Pty Ltd	Residential SCU5	Supported	17/09/2003
3	122967 29/08/2003	Lot 77 (19) Susan Road, Madeley AC, AJ, AA & L Agnello	Urban Development SCU6	Not Supported Note: within 500m of poultry farm	18/09/2003
4	121521 11/03/2003	Pt Lot 32 (1250) Connolly Drive, Butler Butler Land Co Pty Ltd & Quinns Developments Pty Ltd	Urban Development SCU1	Supported	12/09/2003
5	122732 04/08/2003	Lot 1657 (1000) Wanneroo Road, Sinagra The Order of the Servants of Mary Inc	Centre SCU1	Supported	03/09/2003
6	122895 15/09/2003	Lot 51 (127) Landsdale Road, Darch I & K Cvitan	Urban Development SCU1	Supported	23/09/2003
7	123003 26/08/2003	Lot 168 (25) Siderno Rise, Hocking Australian Pensioners League	Residential SCU5	Supported	03/09/2003
8	123094 02/09/2003	Lot 513 (56) Belgrade Road, Wanneroo BE & DR Potter	Residential SCU5	Supported	03/09/2003
9	123009 26/08/2003	Lot 81 (156) Dundebar Road, Wanneroo Carnegie Park (No. 3) Pty Ltd	Residential SCU1	Supported	16/09/2003
10	123048 26/08/2003	Lot 9002 (30) Polglase Fairway, Clarkson State Housing Commission & UPL (WA) Pty Ltd	Residential SCU1	Supported	23/09/2003
11	122902 29/08/2003	Lot 233 (30) Appleby Drive, Darch Kingsway Ministries Inc	Urban Development SCU5	Supported	02/09/2003
12	122903 29/08/2003	Lot 236 (35) Appleby Drive, Darch Kingsway Ministries Inc	Urban Development SCU5	Supported	02/09/2003
13	122900 29/08/2003	Lot 237 (11) Clifford Loop, Darch Kingsway Ministries Inc	Urban Development SCU5	Supported	02/09/2003
14	122901 29/08/2003	Lot 240 (3) Clifford Loop, Darch Kingsway Ministries Inc	Urban Development SCU5	Supported	02/09/2003

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Technical Services

Tenders

TS01-11/03 Tender No 03314 - The Construction of the Clarkson Library, Ocean Keys Boulevard, Clarkson

File Ref: PA11/003V01

File Name: AAThe Construction of the Clarkson Library Ocean Keys Boulevard Clarkson.doc This line will not be printed dont

Level 5 Approval by jan Date 29 October 2003

Level 4 Approval by jan Date 23 October 2003delete

Level 3 Approval by jan Date 21 October 2003

Level 2 Approval by jan Date 21 October 2003

Level 1 Approval by jan Date 21 October 2003

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment(s): 2

Author: Janek Sobon

Meeting Date: 4 November 2003

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Issue

To consider the assessment and recommendation of Tender No 03314 for the Construction of the Clarkson Library, on Portion of Lot 9005 Ocean Keys Boulevard, Clarkson.

Background

Council, at its meeting on 13 August 2002, considered Report No CD11-08/02 addressing the proposed development of the Clarkson Library, Ocean Keys Boulevard, Clarkson and resolved as follows: -

1. AUTHORISES the Chief Executive Officer to sign a formal agreement with LandCorp for the transfer of the ownership of the Lot 411 Key Largo Drive Clarkson with a LandCorp owned site of approximately 2,633m² opposite the entrance to the Ocean Keys Shopping Centre on Ocean Keys Boulevard;

2. APPROVES in principle the concept plans for the Clarkson Library shown in Attachment 3;

3. NOTES the appointment of the Bollig Design Group as Architect and the appointment of WT Partnership as the Quantity Surveyor;

4. APPROVES by an ABSOLUTE MAJORITY the creation of a Clarkson Library Project Working Group comprising:

§ the Mayor,

§ one Councillor from the Hester Ward and one Councillor from the Coastal Ward,

§ the Director Community Development,

§ the Director Technical Services,

§ the Manager Leisure and Library Services,

§ the Coordinator Building Projects,

§ a representative from Approval Services, and

§ a representative from the Youth Advisory Council;

5. NOMINATES BY ABSOLUTE MAJORITY Councillor Steffens and Councillor Stewart to the Clarkson Library Project Working Group;

6. ADOPTS the Terms of Reference for the Clarkson Library Project Working Group as listed in Attachment 5;

7. COMMITS $1.4M in the 2003/2004 budget to complete the project; and

8. APPROVES the preparation of tender documentation and the calling of tenders for the construction of the Clarkson Library.

This report addresses the tender result after carrying out Resolution 8.

During the planning of the Clarkson District Centre, a library site was identified and provided to the City by LandCorp at no cost. The initial site was located approximately 200 metres to the east of the present library site, on the north-eastern corner of the intersection of Ocean Keys Boulevard and Key Largo Drive.

After considering a request by LandCorp, Council at its meeting on 13 August 2002 (item CD11-08/02) agreed to relocate the library site to its present position opposite the entrance to the Ocean Keys Shopping Centre on Ocean Keys Boulevard. In February 2003 (item CD09-02/03), Council further decided to realign the library on the new site so as to create a greater frontage to Ocean Keys Boulevard.

LandCorp is currently in the process of undertaking subdivision works to create the new site, being Lot 511 Ocean Keys Boulevard, and is expected to seek subdivision clearances from the City and other service agencies toward the end of November 2003. Creation of the new title is expected early in the new year. The subdivision process has progressed to the point where there is a high degree of certainty in achieving this timeframe and LandCorp has undertaken to provide a fully serviced lot to the City, with it maintaining responsibility for all outstanding subdivision works. LandCorp has also agreed to provide the City with an early right of entry to the site and has undertaken to coordinate its contractors to ensure that the City’s contractors can undertake all necessary construction activities on the site.

Under these circumstances, although the title has not yet been created, there is considered to be sufficient arrangements in place to proceed to commence construction of the library.

Refer Attachment 1 for location plan and Attachment 2 for the building floor plan. A copy of the Tender Drawings has also been made available in the Councillors Reading Room.

Detail

Tenders Received

Public tenders for the proposed works closed at the City’s Offices at 3.00pm on Tuesday, 14 October 2003 with the receipt of the following submissions:

Tenderers	Tendered Price
Badge Constructions (WA) Pty Ltd	$2,507,000
Southdown Constructions Co Pty Ltd	$2,626,000
Perkins Builders	$2,857,000
Lakis Constructions Pty Ltd	$2,976,000

The lowest two tenders are consistent with the Quantity Surveyors, WT Partnership, pre-tender cost estimate of $2,646,000.

Badge Constructions (WA) Pty Ltd qualified its tender by excluding wall panelling, which it had valued at $5,000 and limited its allowance to $9,000 for the Water Corporation head works fees and charges. There is a price difference of $119,726 between Badge Constructions (WA) Pty Ltd and the second lowest tender price.

Clarification was sort from Badge Constructions (WA) Pty Ltd regarding the wall panelling and the Water Corporation head works fees and charges in order to remove this qualification to its tender. The adjustment to the Badge Constructions (WA) Pty Ltd tender amounted to an addition of $5,000 for the wall panelling and $40,000 for the Water Corporations head works fees and charges, as these were $49,452. Therefore the adjusted tender lump sum submitted by Badge Constructions (WA) Pty Ltd is $2,507,000 plus $45,000, which equals $2,552,000.

Tenderers	Adjusted Tendered Price
Badge Constructions (WA) Pty Ltd	$2,552,000
Southdown Constructions Co Pty Ltd	$2,626,000
Perkins Builders	$2,857,000
Lakis Constructions Pty Ltd	$2,976,000

Tender matters have been addressed with Badge Constructions (WA) Pty Ltd who has confirmed that it is prepared to undertake the Works for the adjusted tender sum.

The Tender Assessment Team comprising the City’s Manager Infrastructure Services, Manager Contracts and Property, Co-ordinator Infrastructure Projects and a staff member from WT Partnership, Quantity Surveyors, assessed the tenders in accordance with the following evaluation criteria, along with risk assessment and reference checking:

· Price for the Works offered

· Tenderer’s resources

· Tenderer’s previous experience in carrying out work similar to the Works;

(i) the Tenderer shall provide examples of work that it has constructed over the value of three million dollars and references to support the claims made;

(ii) the Tenderer shall provide its Department of Housing and Works construction classification. Note - minimum requirement of Level 3 is required; and

· Safety management.

The above weighted criteria indicated that Badge Constructions (WA) Pty Ltd be awarded the contract. This firm has a construction rating with the Department of Housing & Construction Classification Level Four-Complex.

Tender key points to note were:

· Four conforming tenders were received.

· Badge Constructions (WA) Pty Ltd submitted the lowest conforming tender.

Key Characteristics of the lowest tenderer, Badge Constructions (WA) Pty Ltd.

· Registered Builder acting under Reg. No.11193 held by the firm.

· The firm has successfully undertaken two projects for the City these being the Hainsworth Leisure Centre refurbishment and alterations and additions to the Alexander Height Community Centre.

· The firm is currently undertaking, in Perth, four projects where the completion of the new Arts & Craft Centre ($3.28M) at the Peter Moyes Anglican School in Mindarie, the Midvale Primary School ($4.10M) and the RPH & SCGH Hospitals ($0.85M) will all be achieved during December 2003 and the PMH Hospital ($1.86M) in April 2004.

· The firm’s tender breakdown information is consistent with the prices presented in the other submissions; except for its use of a non-scheduled Electrical Service Contractor and this contractor has offered a price that provides a $50,000 saving.

· A previous reference check with architectural referees confirmed Badge Construction (WA) Pty Ltd as competent and capable prime contractor.

· The firm has a national presence with its head office in Adelaide.

A company profile as previously presented to City Administration for its records.

The Manager Contracts and Property has reviewed the tender compliance and assessment process and endorses the recommendations of this report.

Consultation

The Clarkson Library Project Working Group and the Administration Technical Group have met on a regular basis during the development and preparation of the tender documentation phase of the project to ensure that what has been presented for tender is in keeping with the initial scope of work and the requirements of the City.

Comment

The tender submitted by Badge Constructions (WA) Pty Ltd has been assessed and recommended for acceptance.

Works Programme

The following milestone dates are listed for the completion of this project:

Council Approval	4 November 2003
Contractor on site-commencement (latest date)	12 December 2003
Practical completion (225 day contract period)	22 October 2004
Facility Commissioning	5 November 2004

The latest date for the contractor to commence works on site is based on the 60 day limit for which the tenderer is required to maintain the fixed lump sum tender price.

Statutory Compliance

The City’s Approval Services advised that there was no need to advertise this project for public comment, as the Clarkson Library is located in the main street of the Clarkson District Commercial Precinct.

The documentation is in compliance with the Approval to Commence Development standard conditions as issued on the 17 March 2003 and subsequently revised on the 26 May 2003.

Tender documentation has been submitted to Approval Services for its processing and issue of a Building Licence to the successful tenderer.

Strategic Implications

The construction of the Clarkson Library, Ocean Keys Boulevard, Clarkson is congruent to the City’s Strategic Plan (2002-2005) and the following strategy:

“Healthy Communities

2.6 “Provide and manage infrastructure to meet the needs of our community

2.7 Provide community focused services and lifestyle opportunities”.

Policy Implications

Nil

Financial Implications

Funding and Breakdown of Project Cost

The following table identifies all costs associated with the project.

Description	Cost to Complete the Works	Funding
Project Funding - Account No 2022		$3,127,162
Bollig Design Group - Architectural Documentation	$128,178
Bollig Design Group - Architectural Documentation	$1,875
ILC Access Consultancy - Access Audit	$560
Soil & Rock Engineering - Investigate Site Conditions	$3,400
WT Partnership - Cost Control	$15,760
Library Fitout - Furniture & Equipment	$333,629
Transfer from Fibre Optic Cable	$11,487
External signage (Directional)	$10,000
Public Art	$25,000
Building Capital Works Project Management	$37,500
Tender Advertisement & Administration Costs	$5,500
Conforming Tender – Badge Constructions (WA) Pty Ltd	$2,552,000
Total Project Cost	$3,124,889
Savings in Project funding		$2,273

City Administration recommends that the tender for the construction of the Clarkson Library be awarded to Badge Construction (WA) Pty Ltd for the adjusted tendered Lump Sum Price of $2,552,000.

It is advised that a “contingency” has not been included in the contract documentation as it is considered the need for cost variations should be minimal due to the quality of the documentation, a detailed bill of quantities and contract administration by the Bollig Design Group. It is considered that minor variations can be accommodated within the project funding, with authorisation by the project superintendent. There are still a number of other expenditures which need to be addressed outside the building contract such as the library fitout, signage, public art etc. Funding has been allowed on the project budget for these items, however there may be a need to reassess the funding allocation for this project when final costs are known. This can be considered as part of the 2004/05 budget deliberations.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ACCEPTS Tender No 03314 from Badge Construction (WA) Pty Ltd for the construction of the Clarkson Library on Portion of Lot 9005 Ocean Keys Boulevard, Clarkson for the adjusted tendered Lump Sum Price of $2,552,000.

2. NOTES that Landcorp will grant the City and its contractor ‘right of entry’ to portion of Lot 9005 Ocean Keys Boulevard to enable construction works to proceed prior to vesting in Council of Lot 511, being the lot provided for the Clarkson Library site

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ATTACHMENT 1

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ATTACHMENT 2

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TS02-11/03 Tender Number 03318 - The Construction of One Groyne and Sand Renourishment for Coastal Protection Works at Quinns Beach, Quinns Rocks

File Ref: C03318V01

File Name: AATender Number 03318 The Construction of One Groyne and Sand Renourishment for Coastal Protection Works art

Level 5 Approval by jan Date 29 October 2003

Level 4 Approval by jan Date 23 October 2003

Level 3 Approval by jan Date 21 October 2003

Level 2 Approval by jan Date 21 October 2003

Level 1 Approval by jan Date 21 October 2003

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Author: Harminder Singh

Meeting Date: 4 November 2003 Quinns.doc This line will not be printed dont delete

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Issue

To consider the assessment and recommendation of Tender Number 03318 - The Construction of One Groyne and Sand Renourishment for Coastal Protection Works at Quinns Beach, Quinns Rocks.

Background

Council has considered a number of reports on the Quinns Beach Erosion and Coastal Protection issue and at the meeting of Council on 3 September 2002 (Item TS04-09/02 refers) it was resolved as follows:-

“1. RECEIVES the Quinns Beach Erosion and Coastal Protection Study Report (August 2002) prepared by M P Rogers and Associates, which outlines the various options and recommendations for coastal management at Quinns Beach.

2. ADOPTS the construction of groynes and associated sand renourishment as the preferred coastal protection option for Quinns Beach.

3. ADVISES the Western Australian Planning Commission of the public comments in relation to the Development Application that has been lodged for the proposed coastal protection works.

4. PREPARES a submission to the Hon Minister for Planning and Infrastructure outlining the preferred option and requesting a 50% funding commitment from State Government for the proposed coastal protection works staged over a four year period from November 2002 to November 2006.

5. AUTHORISES the preparation of tender documents and calling of tenders for the Stage 1 works, conditional on Council being presented with the outcome of funding negotiations with the State Government.”

The preferred coastal protection option of the groynes and associated sand renourishment included the following stages of construction:

Year 1 (2002/03) Two southern groynes plus 104,000 tonnes sand renourishment

Year 2 (2003/04) Northern groyne plus 104,000 tonnes sand renourishment

Year 3 (2004/05) 104,000 tonnes sand renourishment

Year 4 (2005/06) Contingency Works

Following the acceptance of these recommendations by Council, M P Rogers and Associates (MPRA) was appointed to prepare a detailed design and specification for the recommended coastal management option and a comprehensive scope of works for inclusion in the tender documents.

Stage 1 works programmed for Year 1 (2002/03) were completed in April 2003 as per the terms and conditions of Contract Number 02278.

M P Rogers and Associates were commissioned again in August 2003 to review the design and prepare a scope of works and technical specification for the Stage 2 of the Quinns Beach Coastal Protection Works programmed for Year 2 (2003/04).

Detail

Tender Number 03318 for the “Construction of One Groyne and Sand Renourishment for Coastal Protection Works at Quinns Beach, Quinns Rocks,” was advertised on 20 September 2003 and at the close of tenders on 7 October 2003, two tender submissions were received. Tenderers were invited to submit a lump sum price for the scope of works specified in the tender documents. A summary of the tender submissions is tabulated below:

Tenderer	Lump Sum Price	Remarks
Roadstone	$1,273,746	Clarifications sought on Price Schedule 1B regarding the unit rates for Limestone
Western Plant Hire	$1,071,873	Alternate tender bid submitted for a Lump Sum Price of $904,173 subject to suitability and availability of sand from an alternative source from Carramar Resource Industries

The scope of works included the construction of one groyne and 86,000 tonnes of sand renourishment. A mandatory site inspection visit was organised on 1 October 2003 and it is confirmed that the two tenderers attended this site visit.

Due to the normal industry shutdown over the Christmas holiday period during the anticipated contract works period, the scope of works also includes a contract suspension period during the holiday period from 20 December 2003 to 11 January 2004. To facilitate public access to the beach form the Ocean Drive Car Park, no works will be undertaken between existing Groyne 1 and 2 from 20 December 2003 to 2 February 2004.

Subject to Council’s decision on the outcome of this tender, the contract works are programmed to commence on 12 November 2003 in the following order:

a) construction of access track near Ocean Drive / Coastal Rise intersection

b) sand renourishment (34,000 tonnes) between Groyne Numbers 1 and 2 prior to the contract works suspension period;

c) Construction of Groyne Number 3 prior to the contract works suspension period

d) Phase 1 (12,000 tonnes) of Sand renourishment south of Groyne number 3 prior to the contract works suspension period

e) Phase 2 (40,000 tonnes) of Sand renourishment south of Groyne number 3

Sand renourishment at item (b) above will commence simultaneously with the construction works at items (a) and (c) above. Once the Groyne 3 has been completed, sand renourishment will be placed between Groyne 1 & 2 and south of Groyne 3 simultaneously. In case the contractor is unable to complete item (b) mentioned above prior to the contract works suspension period, the contractor will not commence the outstanding portion of works under this item prior to 2 February 2004.

It has been estimated that nearly 20,000m3 surplus sand will be available for disposal from the development project at Lot 211, Quinns Rocks. Test results of the surplus sand samples have indicated that this sand is suitable for sand renourishment at Quinns Beach. However, the sand is generally finer than the sand required for renourishment at Quinns Beach. Therefore 20,000m3 of Lot 211 sand is considered equivalent to 12,500m3 (or 18,000 tonnes) of sand required for renourishment. Since the sand for renourishment at Quinns Beach is being supplied from suitable sources as part of the contract works it is proposed that the surplus sand from Lot 211 be used as part of the Quinns Beach Coastal Protection Works. Based on the rates submitted by Western Plant Hire, supply and delivery of 18,000 tonnes of sand would have cost the project between $147,600 (supplied from Carramar Resource Industries) and $182,700 (supplied from Rocla Quarry Products). Extraction and delivery of surplus sand from Lot 211 to Quinns beach is estimated to cost $115,000. It is therefore cost effective to accept surplus sand from Lot 211for Quinns Beach Coastal Protection Works. In view of the availability of sand from Lot 211, only 86,000 tonnes of sand renourishment has been included in the scope of works for the Tender Number 03318.

As per the scope of contract works for the proposed Lot 211 development, the contractor appointed for this project will deliver sand at the Ocean Drive car park and the City will engage contractors to spread sand along the beach south of groyne 1 using existing plant hire contracts. It is likely that the sand renourishment works by the City will be undertaken prior to the contract works suspension period over the Christmas Holiday Period.

Tenders have been evaluated by MPRA in accordance with the following assessment criteria:

· Price offered for the Works;

· Tenderer’s Resources;

· Tenderer’s previous experience in carrying out works similar to the scope of works associated with this project; and

· Safety Management.

An evaluation matrix has been prepared, which clearly rates Western Plant Hire above the other tender received. As part of the evaluation process, Western Plant Hire was interviewed on 14 October 2003 and their source of sand supply was inspected by MPRA and the City’s Coordinator Engineering Operations. Clarifications were also sought from Western Plant Hire to confirm the exact scope of works included in price schedules for some of the items and to also provide evidence regarding the company’s financial and administrative capabilities to undertake these works. Western Plant Hire’s tender price of $1,071,873 is based on supply of sand from Rocla Quarry Products. Western Plant Hire submitted an alternate tender of $904,173 based on the supply of sand from Carramar Resource Industries subject to the suitability and availability of sand from this alternate source.

Western Plant Hire provided a detailed list of projects undertaken by this company and key personnel, financial statements for 2002 and 2003, details of items included in Items 1, 2 & 3 of Price Schedule 1A and Unit Rates for items included in Price Schedule 1B. From the information provided, it is considered that Western Plant Hire has sufficient technical capacity/knowledge and resources to undertake the scope of works specified in tender number 03318. The City’s Manager Finance has checked Western Plant Hire’s financial statements and is of the opinion that Western Plant Hire has sufficient financial capacity to undertake these works. In addition, as per the provisions for payment for the contract works, payment for the value of work completed in previous month is made within 28 days of the next month. MPRA has assessed that the use of sand from Carramar Resource Industries is cost effective for use for sand renourishment at Quinns Beach.

The Department for Planning and Infrastructure’s Coastal Asset Management Section was requested to review the tender submissions and provide comments. DPI has provided written comments stating that it agrees with the assessment of the value for money represented by each sand source and supports the recommendation that City retains the right to change sand source.

Based on MPRA’s assessment of the tender submissions and written clarifications, Western Plant Hire’s tender bid which was presented as an alternate tender lump sum bid of $904,173 is recommended for acceptance. However, if the full quantity of sand is not available from Carramar Resource Industries, then the remaining quantity of sand will be supplied from Rocla Quarry Products at an additional rate of $1.95 per tonne and the Contract Sum will be adjusted accordingly. The City will reserve full rights to direct the selected contractor to supply sand from Rocla Quarry Products in case the sand supplied from Carramar Resource Industries does not meet the specification and clarification (dated 16 October 2003) submitted by Western Plant Hire. For stricter quality control, it is proposed to undertake sampling of supplied sand twice a day and test the sand samples collected over every three-day period. Western Plant Hire has confirmed in writing that this arrangement is acceptable to it.

It is noted that all the sand used in the Quinns Coastal Protection Works Stage 1 contract was supplied from Carramar Resource Industries.

Western Australian Planning Commission (WAPC) has issued approval to commence development, allowing the construction of these contract works. This approval to commence development is subject to the following conditions:

1. Native plant species are to be used to re-vegetate the access path on completion of works.

2. All stockpiles and the work area being stabilised and suitable dust suppression methods being used to prevent the movement of dust beyond the boundaries of the site.

These conditions have been incorporated into the tender specification.

The WAPC has also issued the following advice in relation to this approval to commence development:-

1. This application has been approved in the absence of a Foreshore Management Plan on the basis that there has been a commitment by the City of Wanneroo to prepare a Foreshore Management Plan. This Plan will need to be submitted and approved by the Western Australian Planning Commission. It is requested that the City of Wanneroo provide a work schedule for the Foreshore Management Plan advising when the Plan will be submitted to the Commission for approval. The City is also requested to liaise with the Department for Planning and Infrastructure's Environmental Planning Branch during the preparation of the Plan.

These requirements will be referred to the consultant undertaking the Quinns Mindarie Foreshore Management Plan on the City’s behalf.

2. To reduce the impacts of weeds or introduced plant species, it is recommended that local provenance plant species are used in any vegetation program. Local provenance refers to seed collection from natural populations growing in the same vegetation community and position in the landscape within a reasonable (closest possible) distance of the area being restored.

This condition for local provenance species will be addressed with the contractor and assistance will be sought from the Quinns Environmental Group

Consultation

DPI was consulted throughout the design, documentation and tender evaluation of the project.

Comment

MPRA has provided sufficient evidence that a thorough evaluation process has been undertaken to support their recommendation. Based on the evaluation report prepared by the consultants (M P Rogers and Associates) and comments made by DPI’s Coastal Asset Management Section, the alternate tender from Western Plant Hire provides the best value for money for the City.

The acceptance of alternate tender from Western Plant Hire is considered to be the logical recommendation as it provides the City with an opportunity to deliver the coastal protection works at the best possible cost with full control on the quality of the works.

The use of surplus sand from Lot 211 for Quinns Beach coastal protection works is also considered an excellent way of utilisation of resources with an added advantage of cost savings to both projects.

It is therefore recommended that Council accept the alternate tender from Western Plant Hire for undertaking the works in accordance with Tender No 03318 for a lump sum price of $904,173.

This recommendation is, however, subject to approval to commence development. The conditions and advice relating to WAPC’s approval to commence development can be incorporated in the contract works and the proposed foreshore management plan for Mindarie Quinns Foreshore.

The Manager Contracts and Property Services has reviewed the tender compliance and assessment process and endorses the recommendations.

Statutory Compliance

Tenders have been invited in accordance with Section 3.57 of the Local Government Act 1995. The City has followed the statutory requirement to obtain approval to commence development from WAPC which was granted to the City on 21 October 2003.

Strategic Implications

The construction of Stage 2 of Quinns Beach Coastal Protection Works comprising of one groyne and sand renourishment is congruent with the City of Wanneroo Strategic Plan goals and strategies

“Environmental Sustainability

1.1 Conserve and enhance environmental assets”.

Policy Implications

Nil

Financial Implications

By accepting the tender from Western Plant Hire, the total estimated cost of the Stage 2 works, including the consulting fees is summarised below:

STAGE 2 COASTAL PROTECTION WORKS AT QUINNS BEACH

ITEM DESCRIPTION	AMOUNT
Construction of contract works – (Alternate) Tender Price based on sand sourced from Carramar Resource Industries	$904,173
Fee payable to Mindarie Regional Council being the cost of limestone including weighbridge costs @$0.50 per tonne	$2,500
On site management by City – One Employee for duration of contract Period	$12,500
Operational Services and Infrastructure Services Unit Charges	$16,500
Consultancy fees for design, documentation, tender process and construction supervision	$20,300
Delivery of sand from Lot 211, Quinns Rocks	$115,000
Spreading of sand delivered from Lot 211, Quinns Rocks	$15,000
Expenditure incurred on securing limestone within Tamala Park Landfill Facility	$12,000
Quality Control – Testing of Materials	$1,000
Signage, etc	$1,000
Contingency	$25,000
TOTAL	$1,124,973

Funds for this project have been allocated in the City’s 2002/2003 Capital Works Budget as detailed below:

Project Number	Budget Amount
3201	$575,190
4201	$550,000
TOTAL	$1,125,190

Sufficient funds are therefore available for undertaking these works. However, during the course of contract works, the City will be undertaking testing of sand and if the Carramar Resource Industries sand is considered unsuitable, then Western Plant Hire will need to source sand from Rocla Quarry Products at an extra cost of $1.95 per tonne. In this event, the total project cost for Stage 2 works may rise by a maximum of $167,700 to $1,292,673 resulting in a shortfall in funding of up to $167,483.

Since the quality of sand will be monitored during the execution of contract works, it is not known at this stage if there will be a requirement to source sand from Rocla Quarry Products which means that the exact shortfall in funding, if any, can not be determined until the completion of contract works.

It is therefore proposed that the Western Plant Hire’s alternate tender be accepted at a Lump Sum Price of $904,173 and if sand is sourced from Rocla Quarry Products then the Council will be presented with a further report providing the detailed project expenditures and seeking a budget amendment to increase the budget for Project Number 4201.

For effective cost management, it is proposed to transfer budgeted funds to one Project Number and a budget amendment is therefore proposed as follows:

Account	Description	From	To
3201	Quinns Beach Protection Works	$575,190
4201	Quinns Beach Coastal Management		$575,190

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ACCEPTS Tender Number 03318 submitted by Western Plant Hire for the Construction of One Groyne and Sand Renourishment at Quinns Beach, Quinns Rocks, for the fixed lump sum price of $904,173 (submitted as an alternate tender bid), in accordance with the approval to commence development conditions stipulated by the Western Australian Planning Commission and the City reserving the right to direct the contractor to supply sand from Rocla Quarry Products if the sand supplied from Carramar Resource Industries does not meet the specification and clarification (dated 16 October 2003) submitted by Western Plant Hire.

2. AUTHORISES the increase in contract sum proportionately if sand testing determines that sand needs to be sourced from Rocla Quarry Products.

3. SEEKS a further report on final expenditures if the contract sum is increased as defined in Recommendation 2.

4. NOTES the following budget amendment:-

Account	Description	From	To
3201	Quinns Beach Protection Works	$575,190
4201	Quinns Beach Coastal Management		$575,190

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TS03-11/03 Tender No 03316 – The Development of Lot 211 Quinns Road, Mindarie

File Ref: S25/0058V01

File Name: AAThe Construction of the Essential Services Building Associated Services and Carpark on Lot 211 Quinns Road Mindarie.doc

Level 5 Approval by jan Date 29 October 2003

Level 4 Approval by jan Date 23 October 2003

Level 3 Approval by jan Date 21 October 2003

Level 2 Approval by jan Date 21 October 2003

Level 1 Approval by jan Date 21 October 2003This line will not be printed dont delete

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment(s): 2

Author: Janek Sobon

Meeting Date: 4 November 2003

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Issue

To consider the assessment and recommendation of Tender No 03316 for the Development of Lot 211 Quinns Road, Mindarie.

Background

Council, at its meeting on 30 April 2002, considered Report No PD19-04/02 addressing the proposed development of a Community Building, Life Saving and Essential Services Facility, Restaurant/Cafe and Associated Car Parking on Lot 211 (2) Ocean Drive, Mindarie and resolved as follows:-

1. SUPPORTS the development application submitted by Hames Sharley, Consultants on behalf of the City of Wanneroo for the proposed Community Building, Life Saving and Essential Services Facility, Restaurant/Café and associated carparking on Lot 211 (2) Ocean Drive, Mindarie, in accordance with the plans attached to and forming part of this report and subject to the following conditions:

a) A sign in accordance with the attached specification being placed on site within thirty (30) days of the date of this approval, stating that approval has been granted; such sign to remain until the development is completed.

b) The lodging of detailed landscape plans to the satisfaction of the City, for the development site and the adjoining road verge(s) with the building licence application.

c) Landscaping and reticulation to be established in accordance with the approved plans prior to the development first being occupied and thereafter maintained to the satisfaction of the City.

d) 173 car bays is sufficient to cater for the proposed Stages 1 & 2 of the development to the City prior to the commencement of any works relating to stage 2 of the development.

e) The implementation of any recommendations of the carparking study prior to the commencement of any works on stage 2 of the development.

f) The parking bay(s), driveway(s) and points of ingress and egress to be designed in accordance with the Australian Standard for Offstreet Carparking (AS2890) unless otherwise specified by this approval. Such areas are to be constructed, drained, marked and thereafter maintained to the satisfaction of the City prior to the development first being occupied.

g) A minimum of two (2) disabled carparking bays located convenient to the building entrance and with a minimum width of 3.2 metres, to be provided to the satisfaction of the City.

h) A minimum of two (2) disabled carparking bays located at the western end of the carpark to provide the best possible access for people with disabilities to the foreshore and to view the ocean and the beach area.

i) The existing crossover(s) not required as part of this development being closed, the kerbline reinstated and the verge graded, stabilised and landscaped to the satisfaction of the City.

j) The provision of bicycle parking facilities in accordance with the attached specification shall be provided in the location/s marked in "red" on the approved plans prior to the development first being occupied.

k) The containment of all stormwater on site within immediate vicinities of the buildings to the satisfaction of the City.

l) Any roof mounted or freestanding plant or equipment such as air conditioning units to be located and/or screened so as not to be visible from beyond the boundaries of the development site.

m) A suitably screened bulk bin area is to be provided prior to the development first being occupied, in accordance with the attached specification, and in the location marked in "red" on the approved plans.

n) The submission of an acoustic consultant's report demonstrating to the satisfaction of the City that the proposed development is capable of containing all noise emissions in accordance with the Environmental Protection Act 1996.

o) Anti graffiti non-sacrificial treatment is to be applied to walls adjacent to roads or Public Open Space.

p) Retaining walls are to be provided where the angle of natural repose of the soil cannot be maintained. Drawn details, signed by a practising Structural Engineer, must be submitted for approval.

2. ADVISES the Western Australian Planning Commission and all submittors of the Council’s recommendation.

Quotations were received for the “Architectural Tender Documentation Services” on the 11 June 2002 but the commissioning of the successful consulting firm, MPS Architects, was deferred until 10 April 2003 when Western Australian Planning Commission (WAPC) approval had been received for the revised development. The project documentation delay is attributed to the receipt on the 20 August 2002 of the “Conditions of Development Approval” from the WAPC, which restrained the development of Lot 211 as it had been envisaged. To address the WAPC conditions of approval it was resolved by the Project Reference Group to undertake a Master Planning exercise for that portion of Lot 211 and its western foreshore reserve as constrained by the Caravan Park to the south and the Bush Forever land to the east.

Quotations were received for the “Master Planning Services” on the 24 January 2003 and this work was awarded to and completed by James Christou & Partners over the next two months.

The location of the Essential Services Building was revised as a result of this master planning exercise. It was designed and placed with direct access to the beach in a location to act as a noise buffer between the caravan park and the restaurant/café. In addition, allowance was made for the construction of a future community facility to sit on top of its structural frame and still conform to the height restrictions imposed on Lot 211 by the WAPC.

Approval was received from the WAPC on 3 April 2003 for the proposed changes arising from the master planning. Tender documentation for the first stage in the development of Lot 211 was then progressed.

Refer Attachment 1 for the location plan identifying the site and major components of the works as tendered. The scope of works includes:

· Essential Services Building (refer Attachment 2 for building elevations).

· Earthworks for future restaurant/café site

· Access road to caravan park

· Roundabout at McPharlin Avenue/Quinns Drive intersection

· Carpark for the Essential Services Building and the restaurant/café

· Provision of new services, ie., water. electrical, gas and communications, to the caravan park

A copy of the Master Plan for the site and the Tender Drawings have been made available in the Councillors Reading Room.

Detail

Tenders Received

Public tenders for the proposed works closed at the City’s Offices at 3.00pm on Thursday, 16 October 2003 with the receipt of the following submissions:

Tenderers	Tendered Price	Kitchen Fit out	Disposal of surplus spoil @ $/m³
Southdown Constructions Co Pty Ltd	$2,170,000	$5,995	$4.14
Lakis Constructions Pty Ltd	$2,267,350	$5,150	$1.50
Badge Constructions (WA) Pty Ltd	$2,404,500	$4,500	$5.00

The kitchen fitout sums quoted in the table above are included in the tendered price offered. It was previously agreed with the Quinns Mindarie Surf Life Saving Club (QMSLSC) that they would undertake the kitchen fitout at their cost. This portion of the works was priced in the tender as a cost option. On receipt of tenders, the QMSLSC was contacted by Administration and agreement reached that they would provide the funding to cover the fitout. A recoup of this sum will be sought from the Club.

As the bulk earth working of the works site will result in a surplus of some 20,000m³ of clean white sand, a cost/m³ option was sort from the tenderers for the removal, transportation and deposition of this material at the south side of the Quinns Beach Car Park in Ocean Drive, north of Hall Road.

The surplus sand is to be used as part of the in the City’s sand replenishment works on the Quinns Beach Coastal Protection project and this portion of the Works is to be coordinated so that it is completed by the 17 December 2003. A separate tender covers these works. Report No. TS02-11/03 on this agenda considers the tender for the Quinns Beach Coastal Protection Works.

Option matters have been addressed by Southdown Constructions Co Pty Ltd and this firm has confirmed that it is prepared to undertake the Works at the sums tendered.

The Tender Assessment Team comprising the City’s Manager Infrastructure Services, Manager Contracts and Property, Co-ordinator Infrastructure Projects and staff member from WT Partnership Quantity Surveyors assessed the tenders in accordance with the following evaluation criteria, along with risk assessment and reference checking:

· Price for the Works offered

· Tenderer’s resources

· Tenderer’s previous experience in carrying out work similar to the Works. The Tenderer shall provide examples of work that it has constructed in the past five years over the value of one million dollars and references to support the claims made; and

· Safety management.

The above weighted criteria suggested that Southdown Constructions Co Pty Ltd be awarded the contract.

Tender key points to note were:

· Three tenders were received.

· The monetary sum options called for in the tender that relate to the deletion of the Kitchen fitout and nominated per metre rate for disposal of surplus spoil from site do not have a bearing upon the submitted Lump Sum Tenders or change the status for the lowest tenderer.

· Southdown Constructions Co Pty Ltd submitted the lowest conforming tender.

Key Characteristics of the lowest tenderer, Southdown Constructions Co Pty Ltd.

· Registered Builder acting under Reg. No 5055 held by the firm.

· The firm has successfully undertaken work for the old City of Wanneroo when it constructed the Warwick Sports Centre in the public open space on Warwick Reserve.

· The firm is currently undertaking, in Perth, six major projects of which two will be completed this year, one in a years time and the other three in May/June of next year.

· The firm’s tender breakdown information is consistent with the prices presented in other submissions.

· As Southdown Constructions Co Pty Ltd is known to be competent and capable prime contractor reference checks with architectural firm referees was not undertaken.

A company profile has been presented to City Administration for its records.

The Manager Contracts and Property has reviewed the tender compliance and assessment process and endorses the recommendations of this report.

Consultation

Representatives from the QMSLSC and the Quinns Rocks Fishing Club attended the Mindarie Community Facility Project Reference Group and participated on a regular basis in the proposed development of Lot 211 and the changes to the scope of works for this project.

Comment

The tender submitted by Southdown Constructions Co Pty Ltd has been assessed and recommended for acceptance.

Works Programme

The following milestone dates are listed for the completion of this project:

Council Approval	4 November 2003
Award Contract	10 November 2003
Contractor on site-commencement	17 November 2003
Practical completion (140 day contract period)	28 May 2004
Facility Commissioning	4 June 2004

Statutory Compliance

Development Approval was received from the WAPC on 3 April 2003 for the first stage of proposed development of Lot 211 and the Works are to be actioned in compliance with the conditions.

An additional Approval to Commence Development is being sort to cover the addition of the Fire Booster Pump Set Room and documentation has been lodged with the City’s Approval Services. This Approval will need to be lodged with the WAPC and should be processed before the Fire Booster Pump Set Room work commences. The processing of this additional approval will not delay the issue of the Building License for the documented works.

Tender documentation has been submitted to the City’s Approval Services for its processing and issue of a Building Licence to the successful tenderer.

Strategic Implications

The construction of the Essential Services Building, associated services and car park on Lot 211 Quinns Road, Mindarie is congruent to the City’s Strategic Plan (2002-2005) and the following goals and strategy:

“Healthy Communities

2.6 “Provide and manage infrastructure to meet the needs of our community”.

Policy Implications

Nil

Financial Implications

Funding and Breakdown of Project Cost

The location of the Essential Services Building has resulted in the need to provide at this stage new services to the existing facilities. Similarly the extent of car parking has increase so that it will cater for the development of the proposed Restaurant/Café.

The pre tender cost estimate for the project was determined at $2,260,746 excluding land costs, legal fees, finance costs and interest charges, kitchen fit out, BBQ and loose furniture, fittings and equipment.

The Water Corporation street water main is not able to provide the design water pressure for fire fighting purposes as required by FESA. This shortcoming has required the City to install a fire service pump set in order to be able to develop Lot 211. Given the provision for this fire service pump set was introduced at a very late stage during preparation of tender documentation and as a result there is only a $125,000 Provisional Sum in the tender documentation to address this matter. The hydraulic consultant engaged by the City has subsequently advised that an estimated cost for the supply and installation of the fire service pump set and building work should be some $175,000 and as this will impact on the project funding, the additional estimated cost of $50,000 is shown as a separate item in the table below.

The following table identifies all costs associated with the project.

Description	Cost to Complete the Works	Funding
Project Funding – Project Account No 1019		$2,296,833
Mirvac Fini - Cash in Lieu Contribution Account No 51.00.01.011.8164.0001		$250,000
Caravan Park Upgrading Utility Costs Account No 51 20 27 273 6899 6896		$40,000
Quinns Beach Coastal Protection Works - Sand Replenishment – Project Account No 4201		$115,000
MPS Architects - Architectural Documentation	$48,000
MPS Architects – Additional Documentation Revisions (1) & (2)	$37,500
ILC Access Consultancy - Access Audit	$450
Volume Design Group Consultation - Check Water Mains Pressure	$450
Matelot Enterprises Pty Ltd - relocate QMSLSC	$440
James Christou & Partners - Master Planning	$9,850
WT Partnership - Cost Control	$1,200
MPS Architects - WAPC Development Approval Submission	$2,600
Building Capital Works Project Management	$51,000
Tender Advertisement & Administration Costs	$3,500
Temporary Beach Access	$30,000
Conservation Fence	$4,000
Site Signage	$7,500
Public Art	$15,000
Conforming Tender – Southdown Construction Co. Pty Ltd	$2,170,000
Additional allowance for Fire Booster Pump Set & Room	$50,000
Total Project Budget		$2,701,833
Total Project Cost	$2,431,490
Saving in Project funding		$270,343

The above table lists the journal of funds that will be required from the following accounts:

· Mirvac Fini cash in lieu contribution $250,000

· Caravan Park Account utility upgrade $ 40,000

· Quinns Beach Coastal Protection Works (sand replenishment) $115,000

This in part resolves the construction cost for the Works by the reallocation of service costs between the various on site facilities such as the Caravan Park, Restaurant/Cafe lease area, EPA monitoring station, foreshore toilet building and Essential Services Building. The service costs will be recovered from each of the existing on site facilities or from the future Lessee of the Restaurant/Café and the apportioning of cost will meet audit requirement.

The savings in Project funding amounts will be used for the:

· Lot 211, Mindarie Foreshore Landscape Design Consultancy

· Provision of directional signage within the constructed Works.

As there is no contingency sum built into the Lump Sum Tender, the saving in project funding will also be used for payment of any increases in costs over and above the following Provisional Sums that are included in the Lump Sum Tender:

· Telstra head works fees and charges $5,000

· WAWC head works fees and charges for water $13,000

· WAWC head works, fees and charges for sewerage $50,000

· Provision of a new power supply by Western Power Supply $70,000

· Installation of fire service pump set $125,000

It is noted that an additional allowance of $50,000 has been included in the Project Costs as tabled above for the installation of the fire service pump set over and above the Provisional Sum allowed for in the Tender.

City Administration recommends that the tender for the Development of Lot 211 Quinns Road, Mindarie, Tender No. 03316, be awarded to Southdown Constructions Co Pty Ltd for the tendered Lump Sum Price of $2,170,000.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ACCEPTS Tender No 03316 from Southdown Constructions Co Pty Ltd for the Development of Lot 211 Quinns Road, Mindarie for the tendered Lump Sum Price of $2,170,000.

2. Approves the following budget variation of $250,000 assigned to the project as part of the cash in lieu contribution to the development of Mindarie by the Developers Mirvac Fini.

Cost Code	From	To	Description
Account No 51.00.01.011.8164.0001	$250,000		Mirvac Fini - Cash In Lieu Contribution
Project No 1019		$250,000	Essential Services Building, Associated Services and Carpark

3. ACKNOWLEDGES that a financial contribution of $5,995, in payment for the kitchen fitout, is required from the Quinns Mindarie Surf Life Saving Club.

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TS04-11/03 Tender No. 03324 - The Supply, Installation and Maintenance of Gates and Fencing within the City of Wanneroo for a Period of Three Years

File Ref: C03324V01

File Name: AATender No 03324 The Supply Installation and Maintenance of Gates and Fencing within the City of Wanneroo for a Peri.doc

Level 4 Approval by jan Date 23 October 2003

Level 3 Approval by jan Date 21 October 2003

Level 2 Approval by jan Date 21 October 2003

Level 1 Approval by jan Date 21 October 2003This line will not be printed dont delete

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: 1

Author: John Wong

Meeting Date: 4 November 2003

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Issue

To consider the assessment and recommendation of Tender No 03324 – the Supply, Installation and Maintenance of Gates and Fencing for a period of 3 years.

Background

The of supply of materials, works and services for use on construction and maintenance projects has been addressed in the past by the issue of period contracts. As part of this process, Tender No 03324 was advertised on the 27 September 2003 for the Supply, Installation and Maintenance of Gates and Fencing for a three-year contract period, closing on the 14 October 2003.

The contract period for this contract will commence from 1 December 2003 and will remain in place until the 30 November 2006. At the expiry of the initial contract period, the City may consider extending the contract for an additional period of one year or part thereof. If the City, at its discretion, chooses to extend the contract period, such extension will be in writing and in accordance with the same terms and conditions of the original contract.

Detail

The Tender Evaluation Team comprising the Manager Operations, Coordinator Engineering Operations and the Maintenance Engineer has evaluated the tender submissions in accordance with the following selection criteria as detailed in the tender document:

· price for the services offered;

· tenderer’s resources and experience;

· tenderer’s response time; and

· safety management.

Recommendations have been made for the acceptance of tenders from the companies which have been assessed to offer the best value.

Three tender submissions were received as follows:

· Peter Wood Fencing Contractors submitted prices on all items except items 5 to 8 (ACQ treated fencing) and 18 to 25. (Chain link mesh fencing and traffic controllers)

· Treacy Fencing Company submitted prices on all items except items 5 to 8 (ACQ treated fencing) and 18 to 25. (Chain link mesh fencing and traffic controllers)

· Bakers Hill Service Contractors submitted prices on all items except items 2 to 3 (CCA treated Road Frontage / Rural and Track Pathway Fencing) and 5 to 8 (ACQ treated fencing).

None of these tenderers have submitted prices for items 5 to 8 which include the supply and installation of Alkaline Copper Quarternary (ACQ) treated timber fencing. These items were included to implement an initiative to encourage the use of ACQ treated pine timber as an alternative to copper chrome arsenate (CCA) treated pine.

The tender document included a range of items to be priced (Refer Attachment 1). The tender assessment against each of the selection criteria is explained below:

· Price for the services offered:

In order to objectively provide an indication of the overall contract cost chargeable by each tenderer, the quantity of material required annually was estimated for each of the more commonly used items on the schedules of rates. The summation of the annual costs chargeable by each of the tenderers during the three year contract period was then calculated according to the rates submitted.

The total cost over the contract period chargeable by each contractor for these items was then collated and compared.

As summarised below, Peter Wood Fencing has offered the lowest cost for the items considered both annually and over the contract period.

Items 1 to 4 (CCA treated fencing) and items 9 to 17 (installation of timber fence supplied by the City, pedestrian gates, rural gates and chain gates)

The estimated expenditures over the three year contract period based on the tenderers’ prices submitted are summarised below:

- Peter Wood Fencing is $220,681.75.

- Treacy Fencing is $350,626.80

- Bakers Hill Contractors did not submit prices for items 2 to 4 (which are significant items required for operational works) and therefore could not be objectively considered in this analysis.

Items 5 to 8 (ACQ treated fencing)

None of the tenderers have submitted prices for these optional items. Therefore these items have not been considered for further evaluation.

Items 18 to 25 (Chain link mesh fencing and traffic controllers)

Only one tenderer, Bakers Hill Contractors, has priced these items and the rates submitted were substantially much higher than those quoted by the incumbent contractor, DBS Fencing. Based on the estimated annual quantities for these items, The City would be charged over $53,000 per year as compared to approximately $29,293 per year based on the rates provided by the incumbent contractor, DBS Fencing. In view of the lack of competition and the markedly higher cost to be incurred if the City awarded these items to Bakers Hill Contractors, it is recommended that no tender be awarded for items 18 to 25.

Item 26 (Other fencing type including Pine lap, Fibre cement, Colour bond, Perimeter barriers and Steel railings)

The annual cost for this item, mainly used for maintenance purposes, has been estimated to be around $5,000.

Peter Wood Fencing quoted rates only for 1.8m high Pine lap, Fibre Cement, and Colour bond fencing in per linear metre rates. Treacy Fencing and Bakers Hill Contractors have quoted hourly labour rates and material mark up percentages for this item.

Based on the City’s previous usage pattern for pine lap, fibre cement and colour bond fencing, a scenario has been developed which resulted in the overall quantity of 100m of a mix of these fence types being required annually with 50% of the required works requiring less than two hours labour. The average cost of the material has been conservatively estimated at a low rate of $40 per metre in favour of Treacy Fencing and Bakers Hill Contractors who have quoted a price mark up for materials.

In accordance with the estimated usage scenario, Peter Wood Fencing emerged as the contractor offering the lowest annual cost to the City. In the likely event where the cost of material increases or the frequency of jobs requiring less than 2 hours to complete is more than 10 times per year, the annual cost gap between Peter Wood Fencing and the other 2 contractors will increase as well.

The analysis thus revealed that the rates offered by Peter Wood Fencing for pine lap, fibre cement and colour bond fencing are of a better value to the City.

Peter Wood Fencing has effectively submitted the best overall offer for items 1 to 4, 9 to 17, pine lap fencing, fibre cement fencing and colour bond fencing.

· Tenderer’s experience and resources:

All three tenderers have been assessed to have resources sufficient to fulfil the requirements of this tender. Peter Wood Fencing has been the City’s previous fencing contractor providing satisfactory services to the City during this period. All three tenderers have been assessed to have demonstrated experience in the provision of similar services to other authorities and have been scored equally in accordance with this criteria.

· Safety management:

All three contractors have been assessed to have suitable safety management systems in place and have included copies of their safety management policies in their submissions.

· Tenderer’s response time:

As clarified by Peter Wood Fencing, it requires (for all items quoted) an advanced notice being 5 hours during working days for urgent repair works required by the City, otherwise advance notice of 3 to 4 days prior to commencement of programmed works is necessary. Baker Hills Contractors did not complete the timber fencing portion of the schedule of rates but indicated in item 26 (for other fence types including pinelap, fibre cement and colour bond) that 5 hours advanced notice is required.

Treacy Fencing requires a slightly longer advanced notice, being 72 hours for item 26 and 5 days notice for programmed works.

Peter Wood Fencing has effectively offered the quickest response time for its services.

The results from the evaluation process indicate that the tender from Peter Wood Fencing offers the best value to the City for the items considered.

Consultation

Nil

Comment

Based on the tender evaluation results, it is recommended that the City accepts the tender from Peter Wood Fencing for items 1 to 4, 9 to 17 and the pine lap fencing, fibre cement fencing and colour bond fencing components of item 26 in Tender No 03324.

It is also proposed to invite long term quotes for the items 18 to 24 which relate to chain link mesh fencing. This approach is suitable in view of the relatively less costly expenditure (in the order of $30,000 per annum).

The Manager Contracts and Property has reviewed the tender compliance and assessment process and endorses the recommendations of this report.

Statutory Compliance

Tenders have been invited and properly evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and associated regulations.

Strategic Implications

Nil

Policy Implications

Nil

Financial Implications

The extent of expenditure associated with this tender is mostly dependent on the volume of maintenance works required by Technical Services. The cost of the works is directly charged to the Maintenance Works Operating and Capital Works Budget allocations.

Based on expenditure incurred on the provision of services included in this tender in 2002/2003, the estimated contract value will be in the order of $95,000 per annum.

Voting Requirements

Simple Majority

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Recommendation

That Council:

1. ACCEPTS Tender Number 03324 from Peter Wood Fencing for the Supply, Installation and Maintenance of Gates and Fencing within the City of Wanneroo for a period of three years as per their schedule of rates and the City’s general conditions of tendering. This is applicable to items 1 to 4 (CCA Treated fencing), 9 to 17 (Installation of Timber Fence supplied by the City, Pedestrian Gates, Rural Gates and Chain Gates), and the pinelap fencing, fibre cement fencing and colour bond-fencing components of item 26.

2. NOTES that quotations will be invited for the supply and installation of chain link mesh fencing (Items 18 to 24) on an as required basis.

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ATTACHMENT 1

PAGE 1 OF 2


	Tender 03324 - The Supply, Installation and Maintenance of Gates and Fencing within the City of Wanneroo for a period of three years.
Item no	Description
1	Supply, Delivery & Installation Of CCA treated Bollards, Posts and Rails per linear metre (Please Refer To Drawing TS-01-1-0 and TS 04-2-0)
2	Supply, Delivery & Installation Of CCA treated timber Road Frontage / Rural Fencing per linear metre (Please Refer To Drawing TS-01-3-0 and TS 01-9-0)
3	Supply, Delivery & Installation Of CCA treated timber Track-Pathway Fencing per linear metre (Please Refer To Drawing TS-01-4-0 and TS 01-9-0)
4	Supply, Delivery & Installation Of CCA treated timber Conservation Rail Fencing per linear metre (Please Refer To Drawing TS-01-7-0 and TS 01-9-0)
5	Supply, Delivery & Installation Of ACQ treated Bollards, Posts and Rails per linear metre (Please Refer To Drawing TS-01-1-0 and TS 04-2-0)
6	Supply, Delivery & Installation Of ACQ treated timber Road Frontage / Rural Fencing per linear metre (Please Refer To Drawing TS-01-3-0 and TS 01-9-0)
7	Supply, Delivery & Installation Of ACQ treated timber Track-Pathway Fencing per linear metre (Please Refer To Drawing TS-01-4-0 and TS 01-9-0)
8	Supply, Delivery & Installation Of ACQ treated timber Conservation Rail Fencing per linear metre (Please Refer To Drawing TS-01-7-0 and TS 01-9-0)
9	Pick up all materials from nominated sites, Deliver & Install Alternatively Treated Bollards, Posts and Rails per linear metre (Please Refer To Drawing TS-01-1-0 and TS 04-2-0)
10	Pick up all materials from nominated sites, Deliver & Install Alternatively Treated Timber Road Frontage / Rural Fencing per linear metre (Please Refer To Drawing TS-01-3-0 and TS 01-9-0)
11	Pick up all materials from nominated sites, Deliver & Install Alternatively Treated Timber Track-Pathway Fencing per linear metre (Please Refer To Drawing TS-01-4-0 and TS 01-9-0)
12	Pick up all materials from nominated sites, Deliver & Install Alternatively Treated Timber Conservation Rail Fencing per linear metre (Please Refer To Drawing TS-01-7-0 and TS 01-9-0)
13	Travel Surcharge - Pick up materials from the City's depot in Ashby and deliver to the nominated sites - relevant to items 9 to 12 only. (this will be treated as the minimum rate per trip)
14	In reference to item 13 :This Travel Surcharge is applicable for delivery distances of more than

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	Tender 03324 - The Supply, Installation and Maintenance of Gates and Fencing within the City of Wanneroo for a period of three years.
Item no	Description
15	Supply, Delivery & Installation Of Galvanised Steel Pedestrian Swing Gate (Please Refer To Drawing TS-01-8-0)
16	Supply, Delivery & Installation Of a set of Galvanised Chain Gate consisting of 2 Steel Bollards and a Steel Chain attached (Please Refer To Specification)
17	Supply, Delivery & Installation Of a set of standard off the shelf Galvanised Rural / Farm Gate consisting of 2 Steel Bollards and a Gate with simple locking device
18	Supply, Delivery & Erection Of Galvanised and PVC Coated Chain Link Mesh Sump Fencing (with barb wires) and Gates (Please Refer To Drawing TS-01-2-0)
19	Supply, Delivery & Erection Of 1.2m high Galvanised and PVC Coated Chain Link Mesh Fencing (Please Refer To Drawing TS 01-5-0)
20	Supply, Delivery & Erection Of 900mm high Galvanised and PVC Coated Chain Link Mesh Fencing (Please Refer To Drawing TS 01-5-0)
21	Supply, Delivery & Erection Of 1.8m high Galvanised and PVC Coated Chain Link Mesh Fencing and Gates without barb wires (Please Refer To Drawing TS-01-2-0)
22	Supply, Delivery & Erection Of 3m high Galvanised and PVC Coated Chain Link Mesh Fencing and Gates without barb wires (Please Refer To Drawing TS-01-2-0)
23	Supply, Delivery & Erection Of 3.6m high Galvanised and PVC Coated Chain Link Mesh Fencing and Gates without barb wires (Please Refer To Drawing TS-01-2-0)
24	Replacement Of Existing Galvanised and PVC Coated Chain Link Mesh Fencing without barb wires (Please Refer To Drawing TS-01-2-0)
25	ACCREDITED TRAFFIC CONTROLLERS TO BE ENGAGED AND COORDINATED BY THE CONTRACTOR
26	Supply, Delivery & Erection Of Other Fence Types inclusive of Pine Lap Fence, Fibre Cement Fence, Colour Bond Fence, Perimeter Barriers and Steel Rails.

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TS05-11/03 Tender No 03319 - The Construction, Developing and Testing of Bores within the City of Wanneroo for a Period of Two Years

File Ref: PR/0001V01

File Name: AATender for the Construction Developing and Testing of Bores Within the City of Wanneroo For a Period of Two Years.doc

Level 5 Approval by jan Date 21 October 2003

Level 4 Approval by jan Date 21 October 2003

Level 3 Approval by jan Date 20 October 2003

Level 2 Approval by jan Date 20 October 2003

Level 1 Approval by Jan Date 20 October 2003This line will not be printed dont delete

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: 1

Author: Coordinator Parks Operations

Meeting Date: 4 November 2003

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Issue

To consider the assessment and recommendation for Tender No 03319 - The Construction, Developing and Testing of Bores within the City of Wanneroo for a Period of Two Years.

Background

The City is responsible for the construction of bores in road reserves, public open space and facilities as part of maintenance works and Capital Work Projects.

Parks Operations utilises contractors for construction, developing and testing bores because they have specialist skills and equipment in this field. A total of $17,133 was expended on bore construction for contractors in 2002 / 2003.

Contract No W00130 for the Construction, Developing and Testing of Bores within the City of Wanneroo for a Period of Two Years with the option of a 12 month extension, was previously awarded to Wintergreene Drilling Pty Ltd. This contract commenced on 1 October 2000 and was extended on 30 September 2002 with no increase in rates for an additional twelve months through to the expiry of the contract on 30 September 2003.

Detail

Tender No 03319 for the Construction, Developing and Testing of Bores within the City of Wanneroo for a Period of Two Years was advertised on the 20th September 2003 and closed on the 1^st October 2003. The items for which rates were sought as part of the tender are summarised on Attachment 1.

Essential details of the new contract are as follows:

Contract Type	Schedule of Rates
Contract Duration	Two Years
Commencement Date	1 December 2003
Expiry Date	30November 2005
Extension Permitted	Yes
Rise And Fall Included	No

Tenders were received from the companies listed as follows:

· Wintergreene Drilling

· Western Irrigation Pty Ltd

Tender Evaluation

The Tender Evaluation Team consisted of the Coordinator Parks Operations, Parks Operations Officer (Maintenance) and the Contracts Officer.

The tenders were rated against the selection criteria which included price, resources, plant and equipment, previous experience in carrying out similar works and safety management.

Comments

In evaluating the submissions, both tenderers were considered to be experienced bore construction companies and scored equally on:

· Safety Management

· Tenderer’s previous experience in carrying out work similar to the service

· Tenderer’s resources

However, Wintergreene Drilling scored higher in the criteria of:

· Price for the service offered.

For example the estimated cost of construction, developing and testing a typical bore, based on tendered rates is summarised below:

Wintergreene Drilling $16,000

Western Irrigation Pty Ltd $26,000

The Tender Evaluation Team’s scores for the tenders against the criteria and weightings have resulted in the recommendation to accept the offer from Wintergreene Drilling. Wintergreene Drilling has undertaken work to a satisfactory standard for the City of Wanneroo over the past 12 years. The Health, Safety and Environmental Policy submitted is comprehensive and fully compliant with contract requirements.

The estimated price for the two-year duration of this schedule of rates contract, calculated on predicted volumes of maintenance and capital work, is $126,000. A budgeted figure of $20,000 is allocated in the 2003/2004 Parks Operations Maintenance Budget for bore construction services with an additional $6,000 estimated to be required for the Capital Works Program. Expenditure for the 2004/2005 year is anticipated to be $20,000 for maintenance plus $80,000 for capital works based on the Four Year Capital Works Programme.

Consultation

Nil

Statutory Compliance

Tenders have been invited and evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and the associated requirements of Part 4 of the Local Government (Functions and General) Regulations.

Strategic Implications

The construction, developing and testing of bores within the City of Wanneroo is in accordance with the City of Wanneroo Strategic Plan (2002-2005) goals and strategies:

“Healthy Communities

2.6 To provide and manage infrastructure to meet the needs of the community”

Policy Implications

Nil.

Financial Implications

The estimated cost of $26,000 for constructing, developing and testing bores required in the 2003/04 financial year can be accommodated within the bore construction allocation in the 2003/2004 Parks Operations Maintenance Budget ($20,000) and Capital Works Budget ($6,000). Provisions will be made in the 2004/05 Parks maintenance budget ($20,000) and Capital Works budget ($80,000) for contract bore costs that are anticipated in the second year of this schedule of Rates contract.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS Tender No 03319 from Wintergreene Drilling for the Construction, Developing and Testing of Bores within the City of Wanneroo for a Period of Two Years commencing on 1 December 2003 as per their schedule of rates the City’s general conditions of tendering.

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ATTACHMENT 1

SCHEDULE 1 - PRICE SCHEDULE

TENDER PRICES
THE CONSTRUCTION, DEVELOPING AND TESTING OF BORES WITHIN THE CITY OF WANNEROO FOR A PERIOD OF TWO YEARS
ITEM	DESCRIPTION OF WORKS	FIXED PRICE RATES
ITEM	DESCRIPTION OF WORKS	YEAR 1	YEAR 2
1A	Drilling 200mm	$ per metre	$ per metre
1B	Drilling 150mm	$ per metre	$ per metre
2A	Supply and Fit Casing - 200mm Steel	$ per metre	$ per metre
2B	Supply and Fit Casing - 150mm Steel	$ per metre	$ per metre
3A	Screen 6 ^5/8 API	$ per metre	$ per metre
3B	Screen 5 API	$ per metre	$ per metre
4	Developing	$ per hour	$ per hour
5	Supply & Set up Test Pump	$ each	$ each
6	Test Pumping inc. Water Sample	$ per hour	$ per hour
7A	Casing Shoe – 200mm	$ each	$ each
7B	Casing Shoe – 150mm	$ each	$ each
8A	Screen Fillings – 200mm	$ each	$ each
8B	Screen Fillings – 150mm	$ each	$ each
9	Mobe & Set Up	$ each	$ each
10A	Hard Rock Drilling – 200mm	$ per metre	$ per metre
10B	Hard Rock Drilling – 150mm	$ per metre	$ per metre

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TS06-11/03 Tender 03315 - The Provision of On-Site Steel and Alloy Fabrication Services for a Period of Three Years

File Ref: C03315V01

File Name: AATender 03315 The Provision of On Site Steel and Alloy Fabrication Services for A Period of Three 3 Years.doc This line

Level 5 Approval by jan Date 21 October 2003

Level 4 Approval by jan Date 21 October 2003

Level 3 Approval by jan Date 20 October 2003

Level 2 Approval by jan Date 20 October 2003

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Responsible Officer: Director Technical Services

Disclosure of Interest: Nil

Attachment(s): Nil

Author:

Meeting Date: 4 November 2003

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Issue

To consider the assessment and recommendation of Tender 03315 – The Provision of On-Site Steel and Alloy Fabrication Services for a Period of Three Years.

Background

The Building and Fleet Services Business Unit is responsible for maintenance of the City’s vehicles, plant and equipment. Any repairs involving steel or alloy fabrication requires sending the plant to a contractor, as the necessary skills are not available in the workshop. This imposes costs on the City in terms of the resources required to deliver and pick up the items of plant from the contractor and additional downtime of the plant if the contractor is unavailable to do the work when required.

In order to provide a more responsive service and to reduce costly downtime of plant, Building and Fleet Services has been trialling the provision of steel and alloy fabrication services by an on-site contractor located at the City’s Ashby depot. The provision of this service by external contract has proved successful.

Detail

Tender 03315 was advertised on 13 September 2003 and closed on 1 October 2003.

The Tender Evaluation Team, comprising Manager Building and Fleet Services, Fleet Officer, Acting Workshop Supervisor and Contracts Officer, has evaluated the tenders in accordance with the following assessment criteria as detailed in the tender document.

· Price for the Services offered;

· Tenderer’s resources;

· Tenderer’s previous experience in carrying out work similar to the Services; and

· Safety management.

There were three tenders received for the provision of on-site steel and alloy fabrication as listed below.

· Nick Del Borrello

· De Luca Engineering

· Trac-wesT Engineering Pty Ltd

Nick Del Borrello is the contractor currently providing these services on a casual basis.

The Tender Evaluation Team scored each tender against the established criteria and reported as follows:-

· Price for the Services offered.

Pricing was based on an annual fixed hourly rate over the three years of the contract pertaining to service coverage times detailed in the pricing schedule, a percentage mark-up on any materials supplied by the contractor and a percentage mark-up for any structural drawings required.

The coverage times were based on the split shift worked in the workshop Monday to Friday, works required to be carried out on Saturday and a rate for any work outside of these times.

It is estimated that the fixed hourly rate would represent 95% of the cost of the contract with percentage mark up on materials and drawings forming the remaining 5%. This ratio was utilised in assessing this criterion and resulted in the following ranking:

1. Nick Del Borrello

2. Trac-wesT Engineering

3. De Luca Engineering.

· Tenderer’s resources.

It was recognised that responses to this tender could include sole traders and as the City requires coverage for 52 weeks per year, tenderers were requested to detail resources to cover sickness or holidays.

Trac-wesT Engineering have sufficient internal resources to provide the service whilst De Luca Engineering proposes the use of sub-contractors to cover these periods. Nick Del Borrello is a sole trader and has not indicated any additional resources to fulfil the contract.

This resulted in the following ranking:

1. Trac-wesT Engineering

2. De Luca Engineering.

3. Nick Del Borrello

· Tenderer’s previous experience in carrying out work similar to the Services

Tenderers were requested to provide details of experience in carrying out similar work to that detailed in the tender document along with the name and contact details of three referees.

All three provided the required detail with Trac-wesT Engineering and De Luca Engineering providing referees. Nick Del Borrello is currently providing these services to the City on a casual basis and the quality of his workmanship is known. Therefore all tenderers are deemed to have the experience to carry out the works required by the City.

This resulted in all three tenderers receiving equal ranking.

· Safety management

The Tender Evaluation Team scored each tender against the established criteria contained within the tenderers Occupational Health and Safety Management System Questionnaire submission. This resulted in all three companies receiving equal ranking.

The Manager of Contracts and Property supports the recommendation of the tender evaluation team.

Overall Ranking

The overall ranking of the tenders based on a weighted score is:

Ranking	Tenderer	Score
1	Nick Del Borrello	88.00
2	Trac-wesT Engineering Pty Ltd	68.39
3	De Luca Engineering	44.00

Comment

Nick Del Borrello is a sole trader and has not indicated any additional resources to fulfil the contract for 52 weeks per year to cover holidays or sickness. However, if Nick Del Borrello is not available to supply the services to the City for approximately four weeks per year, taking into consideration holidays and sickness, the City would outsource the services to an alternative service provider during these times.

The table below illustrates the estimated annual costs based on a majority of the works undertaken Monday – Friday, 6am to 5pm for the three tenderers with an allowance of four weeks replacement for Nick Del Borrello at an industry standard rate:

	DeLuca Engineering	Trac-wesT Engineering P/L	Nick Del Borrello
Year 1	$101,400	$85,800	$68,815
Year 2	$106,470	$90,480	$72,775
Year 3	$111,774	$96,720	$73,255

Therefore, based on the overall ranking of tenders, it is recommended that the tender from Nick Del Borrello for the provision of on-site steel and alloy fabrication services for a period of three years be accepted.

Statutory Compliance

Tenders have been invited and evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and associated regulations.

Strategic Implications

Nil

Policy Implications

Nil

Financial Implications

Costs associated with accepting this tender are included in the 2003/2004 Building & Fleet Services – Plant Operating Cost operational budget.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS Tender No. 03315 from Nick Del Borrello for the Provision of On-Site Steel and Alloy Fabrication Services as per the schedule of rates and general conditions of tendering for a period of three years commencing 1 December 2003.

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Corporate Services

Finance

CS01-11/03 Warrant of Payments - for the Period to 30 September 2003

File Name: BAWarrant of Payments For the Period to 30 September 2003.doc This line will not be printed Please do NOT delete

Level 5 Approval by Audrey Binnie Date 23 October 2003

Level 4 Approval by Bruce Perryman Date 20 October 2003

Level 2 Approval by Mike Cole Date 10 October 2003

Level 1 Approval by Juanita Lee Date 07 October 2003

File Ref: S13/0002V01

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Attachments: Nil

Author: Juanita Lee

Meeting Date: 4 November 2003

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Issue

Presentation to the Council of a list of accounts paid for the month of September 2003, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

In addition, it must record all other outstanding accounts and include that amount with the list to be presented. The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in September 2003.

Funds	Vouchers	Amount
City of Wanneroo - Director Corporate Services Advance Account Cheque Numbers EFT Document Numbers	38867-39598 50000958 – 50001004	$6,212,835.93
City of Wanneroo – Municipal Account	08/09 22/09 30/09	$19,716,080.43
City of Wanneroo – Town Planning Scheme Accounts	CELL 6	$9,784.94

At the close of September 2003 outstanding creditors amounted to $1,701,984.38.

Consultation

Nil.

Comment

The list of cheques and the end of month total of outstanding creditors for the month of September is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation. A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

Nil.

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

EndStrip - This will not be printed so do not delete

Recommendation

That Council RECEIVES the list of cheques drawn for the month of September 2003, as summarised below: -.

Funds	Vouchers	Amount
City of Wanneroo - Director Corporate Services Advance Account Cheque Numbers EFT Document Numbers	38867-39598 50000958 – 50001004	$6,212,835.93
City of Wanneroo – Municipal Account	08/09 22/09 30/09	$19,716,080.43
City of Wanneroo – Town Planning Scheme Accounts	CELL 6	$9,784.94

Warrant of Payments for the Month of September 2003

City of Wanneroo - Director Corporate Services Advance Account

CHEQUE	DATE	VENDOR	AMOUNT	DESCRIPTION
38867	01-Sep-03	R KORENHOF	$592.40	REIMBURSEMENT OF ACCOMMODATION & GENERAL EXPENSES - ATTENDING IPWEA NATIONAL CONFERENCE, HOBART – 24-28/08/03
38868	01-Sep-03	NAOMI EVANS	$158.75	REIMBURSEMENT OF EXPENSES FOR CITY TO SURF
38869	03-Sep-03	CITY ENTERTAINERS	$300.00	BOND REFUND
38870	03-Sep-03	SKILLPATH SEMINARS	$199.00	COACHING & TEAMBUILDING SKILLS SEMINAR 15/11/2003 – CR L MCNAMARA
38871	03-Sep-03	TENANTS ADVICE SERVICE (INC)	$9.00	BOOK PURCHASES FOR MOBILE LIBRARY
38872	03-Sep-03	P & B NICHOLSON	$391.67	RATES REFUND P/N 147392 - 5% DISCOUNT
38873	03-Sep-03	WA SETTLEMENTS	$496.00	RATES REFUND P/N 203461 - OVERPAYMENT
38874	03-Sep-03	DRIVESHAFT BALANCING SERVICES	$418.00	REPAIR ONE TRACTOR SHAFT FOR FLEET MAINTENANCE
38875	03-Sep-03	LOCAL GOVERNMENT MANAGERS AUSTRALIA	$275.00	LGMA 2003-2004 MEMBERSHIP SUBSCRIPTION - F BENTLEY
38876	03-Sep-03	MOW HOLDINGS PTY LTD	$78.32	INCORRECT FUEL TYPE CARD NOT REGISTERING ERROR CURRAMBINE BP 28/08/03
38877	03-Sep-03	WORKS INFRASTRUCTURE PTY LTD	$8,677.30	RETENTION AMOUNT TO RELEASE - CONSTRUCTION OF UNDERPASS IN HESTER AVENUE
38878	03-Sep-03	OCEAN SPRINGS	$590.72	RATES REFUND P/N 199302 - OVERPAYMENT
38879	03-Sep-03	DOCUMENTARY SERVICES PTY LTD	$33.00	COMPANY SEARCH (ODENE PTY LTD) FOR RATES DEPARTMENT
38880	03-Sep-03	LAURA GREEN	$42.00	VOLUNTEER PAYMENTS
38881	03-Sep-03	NORMAN CONSTABLE	$60.00	VOLUNTEER PAYMENTS
38882	03-Sep-03	SHIRLEY CAMPBELL	$60.00	VOLUNTEER PAYMENTS
38883	03-Sep-03	COMMUNITY DEVELOPMENT SUPPORT PETTY CASH	$196.40	PETTY CASH
38884	03-Sep-03	DOREEN LEIGH	$33.00	VOLUNTEER PAYMENTS
38885	03-Sep-03	MARY COLVIN	$24.00	VOLUNTEER PAYMENTS
38886	03-Sep-03	WANNEROO YOUTH CENTRE PETTY CASH	$100.65	PETTY CASH
38887	03-Sep-03	HELEN WHITMORE	$33.00	VOLUNTEER PAYMENTS
38888	03-Sep-03	CANCELLED	$0.00
38889	03-Sep-03	N TODD	$341.06	RATES REFUND P/N 111113 - OVERPAYMENT
38890	03-Sep-03	N T TYE	$300.00	VEHICLE CROSSING SUBSIDY
38891	03-Sep-03	I & S MOHAMED-ZAINI	$300.00	VEHICLE CROSSING SUBSIDY
38892	03-Sep-03	E & B C WAYMAN	$300.00	VEHICLE CROSSING SUBSIDY
38893	03-Sep-03	G & L T PASSARELLI	$389.04	RATES REFUND P/N 164072 - OVERPAYMENT
38894	03-Sep-03	IMAGE MODELS	$300.00	BOND REFUND
38895	03-Sep-03	JOONDALUP COMMUNITY PLAYGROUP	$300.00	BOND REFUND
38896	03-Sep-03	MACONDIAN SPORTS CLUB VARDAR	$300.00	BOND REFUND
38897	03-Sep-03	WARWICK GREENWOOD JNR FOOTBALL CLUB	$50.00	BOND REFUND
38898	03-Sep-03	C CHARLTON	$65.00	MUSICAL ENTERTAINMENT FOR ALEXANDER HEIGHTS CARE CENTRE
38899	03-Sep-03	G LABRAGA	$472.70	RATES REFUND P/N 203468 - OVERPAYMENT
38900	03-Sep-03	MR & MRS WALKER	$27.36	RATES REFUND P/N 182301 - OVERPAYMENT
38901	03-Sep-03	K JOSLIN	$300.00	BOND REFUND
38902	03-Sep-03	P PEARMAN	$33.00	VOLUNTEER PAYMENTS
38903	03-Sep-03	MS JAMEE-BEA STONE	$10.00	DOG REFUND - STERILISED
38904	03-Sep-03	C DODD	$12.00	DOG REFUND - DECEASED
38905	03-Sep-03	CANCELLED	$0.00
38906	03-Sep-03	K CHIDWICK	$10.00	DOG REFUND - STERILISED
38907	03-Sep-03	D MORI	$12.00	DOG REFUND - DECEASED
38908	03-Sep-03	W DUNNING	$20.00	DOG REFUND - STERILISED
38909	03-Sep-03	T TAPLIN	$12.00	DOG REFUND - DECEASED
38910	03-Sep-03	S ROOS	$20.00	DOG REFUND - STERILISED
38911	03-Sep-03	D M KAY & J H SHIELDS	$796.42	RATES REFUND P/N 196971 - OVERPAYMENT
38912	03-Sep-03	P M YARRAN	$266.85	RATES REFUND P/N 125929 - OVERPAYMENT
38913	03-Sep-03	FIRST WESTERN REALTY	$193.36	RATES REFUND P/N 170709 - OVERPAYMENT
38914	03-Sep-03	FRAMED HOMES WA PTY LTD	$130.00	REIMBURSEMENT OF SEPTIC TANK APPLICATION FEE, 31 ORCHARD REST, TWO ROCKS - TWO APPLICATIONS SENT IN ERROR
38915	03-Sep-03	AIR LIQUIDE WA PTY LTD	$226.06	RENTAL CHARGES FOR GAS BOTTLES FOR FLEET MAINTENANCE
38916	03-Sep-03	J BLACKWOOD & SON LTD	$118.61	VARIOUS ITEMS FOR DEPOT STORE STOCK
38917	03-Sep-03	BRUMAR SERVICES PTY LTD	$130.31	DIESEL PURCHASE FOR WN31913 (FUEL CARD CANCELLED)
38918	03-Sep-03	COATES HIRE OPERATIONS PTY LTD	$686.73	HIRE OF WATERFILLED CRASH BARRIERS - CORNER MONTROSE & MIRRABOOKA AVENUE, GIRRAWHEEN
38919	03-Sep-03	CRANE FORCE WA PTY LTD	$429.00	REPAIRS TO WN31078 FOR FLEET MAINTENANCE
38920	03-Sep-03	DE NEEFE SIGNS PTY LTD	$2,705.56	CoW ROAD SIGNS FOR OPERATIONAL SERVICES
38921	03-Sep-03	DELL COMPUTERS PTY LTD	$132.00	COMPUTER EQUIPMENT (OPTI MOUSE) FOR INFORMATION SERVICES
38922	03-Sep-03	GLAZEWELL P/L	$263.64	REPLACE GLASS TO WINDOW ADDISON PARK CLUBROOMS
38923	03-Sep-03	GARDEN ORGANICS	$187.00	MULTI MIX (MANURE) FOR PARKS & GARDENS
38924	03-Sep-03	HOMESTEAD CONSTRUCTIONS	$56,282.60	KINGSWAY SPORTING COMPLEX - NETBALL TOILET BUILDING
38925	03-Sep-03	HITACHI CONSTRUCTION MACHINERY (AUST) PTY LTD	$114.69	VEHICLE FILTERS FOR DEPOT STORE STOCK
38926	03-Sep-03	JOONDALUP INDUSTRIAL HEALTH	$246.40	PRE-EMPLOYMENT MEDICAL - C GRIFFITHS PRE-EMPLOYMENT MEDICALS & AUDIO - A TAYLOR & L PEZZANDO
38927	03-Sep-03	KEYNOTE CONFERENCES	$1,393.70	WASTE & RECYCLING 2003 CONFERENCE 9-12/09/03 - R ELLIOTT & A FELTON
38928	03-Sep-03	LANDFILL GAS & POWER	$660.00	REPAIRS TO & SERVICING OF BADGERUP FLARE 14/07/03 - WASTE SERVICES
38929	03-Sep-03	L COOPER	$120.00	2 HOUR YOGA CLASS AT CLARKSON YOUTH CENTRE 13/08/03
38930	03-Sep-03	PROTECTOR ALSAFE	$82.78	SAFETY BOOTS FOR DEPOT STORE STOCK
38931	03-Sep-03	QUALCON LABORATORIES	$192.50	LIMESTONE TEST - MIRRABOOKA AVENUE, GIRRAWHEEN
38932	03-Sep-03	ROCLA QUARRY PRODUCTS	$401.38	FILLING SAND - WANNEROO ROAD AND HESTER AVENUE
38933	03-Sep-03	SCHIAVELLO (WA) PTY LTD	$552.20	INFILL BENCH FOR PLANNING DEPARTMENT
38934	03-Sep-03	STAMFORDS ADVISORS & CONSULTANTS PTY LTD	$14,850.00	PROFESSIONAL SERVICE - DEVELOPMENT OF USER SPECIFICATIONS & TENDER PREPARATION
38935	03-Sep-03	TRAILER PARTS PTY LTD	$91.65	SPARE PARTS FOR FLEET MAINTENANCE
38936	03-Sep-03	VALUER GENERAL'S OFFICE	$4,756.00	GRV LAND VALUATIONS FOR RATES DEPARTMENT
38937	03-Sep-03	WANNEROO DAIRY SUPPLIES	$514.15	MILK SUPPLIES FOR CITY
38938	03-Sep-03	ALINTA GAS	$240.30	2 X RATEPAYER FINANCIAL ASSISTANCE
38939	03-Sep-03	ALEXANDER HTS ADULT DAY CARE P/CASH	$37.90	PETTY CASH
38940	03-Sep-03	ALEXANDER HEIGHTS - THE HEIGHTS COMM HOUSE PETTY CASH	$94.75	PETTY CASH
38941	03-Sep-03	ABORIGINAL SENIORS GROUP PETTY CASH	$50.00	PETTY CASH
38942	03-Sep-03	KATHY ALLISTON	$54.00	VOLUNTEER PAYMENTS
38943	03-Sep-03	CORPORATE SERVICES PETTY CASH	$629.20	PETTY CASH
38944	03-Sep-03	CABCHARGE	$169.65	CABCHARGE FOR VARIOUS DEPARTMENTS
38945	03-Sep-03	FARLEY CAMPBELL	$60.00	VOLUNTEER PAYMENTS
38946	03-Sep-03	CANCELLED	$0.00
38947	03-Sep-03	EDITH COWAN UNIVERSITY	$1,800.00	CONTRIBUTION HOME BASED BUSINESS REACH-OUT 16 JUNE 2003 - I MARTINUS
38948	03-Sep-03	STRATEGIC & EXECUTIVE SERVICES PETTY CASH	$154.30	PETTY CASH
38949	03-Sep-03	ALAN GREEN	$25.00	VOLUNTEER PAYMENTS
38950	03-Sep-03	C HIRD	$28.50	DOG REFUND - STERILISED
38951	03-Sep-03	NON-ORGANIC DISPOSALS	$2,277.00	GLASS DISPOSAL FOR WASTE SERVICES
38952	03-Sep-03	PALACE HOMES CONSTRUCTION	$72,516.20	HAINSWORTH LEISURE CENTRE - FIRE BOOSTER STATION ($32,723.90) CONSTRUCTION OF 5 BUS SHELTERS AT VARIOUS LOCATIONS ($39,792.30)
38953	03-Sep-03	PROFESSIONAL TRAVEL	$543.20	ACCOMMODATION FOR CR R STEFFENS ATTENDING GRAFFITI AND DISORDER CONFERENCE
38954	03-Sep-03	QUINNS ROCKS ADULT DAY CARE P/CASH	$52.70	PETTY CASH
38955	03-Sep-03	ROADS 2000 PTY LTD	$3,146.00	SUPPLY & LAY ASPHALT BERKLEY ROAD, MARANGAROO
38956	03-Sep-03	TELSTRA CORPORATION	$4,860.28	MOBILE NET ACCOUNT SUMMARY 1 X RATEPAYER FINANCIAL ASSISTANCE
38957	03-Sep-03	WANNEROO ELECTRIC	$1,793.64	ELECTRICAL MAINTENANCE FOR CITY FACILITIES
38958	03-Sep-03	WATER CORPORATION	$140.20	STANDPIPE AT BRACKNELL STREEET, YANCHEP 16/01/03-22/07/03 MEDIAN STRIP AT L255 SPRINGHILL PLACE, TWO ROCKS 17/01/03-9/07/03
38959	03-Sep-03	WESTERN POWER	$102,100.75	POWER SUPPLIES FOR CITY FACILITIES 2 X RATEPAYER FINANCIAL ASSISTANCE
38960	03-Sep-03	WANN LIBRARIES CENTRAL SVCS P/C	$125.05	PETTY CASH
38961	03-Sep-03	YANCHEP COMMUNITY HOUSE P/CASH	$105.95	PETTY CASH
38962	03-Sep-03	LULLFITZ	$2,817.83	ASSORTED TUBESTOCK FOR CITIZENSHIP CEREMONIES VARIOUS PLANTS FOR OPERATIONS AND PARKS & GARDENS
38963	04-Sep-03	DUNCAN CROSBIE GOLF WA PTY LTD	$22,109.85	COMMISSION FEES FOR CARRAMAR GOLF COURSE - JULY 2003
38964	04-Sep-03	DUNCAN CROSBIE GOLF WA PTY LTD	$20,810.69	COMMISSION FEES FOR MARANGAROO GOLF COURSE - JULY 2003
38965	10-Sep-03	J CLUNEY	$42.00	DOG REFUND - OVERPAYMENT
38966	10-Sep-03	AMCON SOLUTIONS PTY LTD	$1,188.00	CONSULTANCY - ORACLE, DR P WHITEHEAD FOR IT SERVICES
38967	10-Sep-03	EUROPEAN FOODS WHOLESALERS PTY LTD	$63.80	BEVERAGES FOR ELECTED MEMBERS
38968	10-Sep-03	R KUMAR	$15.00	DOG REFUND - OVERPAYMENT
38969	10-Sep-03	DAVID EVANS REAL ESTATE	$191.39	RATES REFUND P/N 182674 - OVERPAYMENT
38970	10-Sep-03	JOONDALUP & DISTRICTS DOMESTIC VIOLENCE GROUP	$75.00	REGISTRATION FEES FOR DOMESTIC VIOLENCE FORUM, SEPT. 2003 - C DAVIES, J TOVEY, P THOMPSON, D SKROZA & KD ANDERSON
38971	10-Sep-03	BEV MANNING	$300.00	EXERCISE CLASSES AT YANCHEP COMMUNITY CENTRE
38972	10-Sep-03	MARTIN GIBBS	$300.00	VEHICLE CROSSING SUBSIDY
38973	10-Sep-03	CENTURY SETTLEMENTS	$1,488.00	RATES REFUND P/N 203484 - PAID TWICE RATES REFUND P/N 203486 - PAID TWICE RATES REFUND P/N 203418 - PAID TWICE
38974	10-Sep-03	STEVEN J NORTHCOTE	$581.30	RATES REFUNDS P/N 197601 - OVERPAYMENT
38975	10-Sep-03	BRIGITTE CREIGHTON	$252.00	REIMBURSEMENT FOR 24 MOVIE VOUCHERS FOR STAFF REWARD INCENTIVES
38976	10-Sep-03	STOCKLANDS WA	$27,160.00	BOND REFUND - ASHDALE GARDENS STAGE 6, DARCH
38977	10-Sep-03	M FIELD-STAFF HUGHES	$50.00	PILATES CLASSES FOR CITY STAFF
38978	10-Sep-03	K CHIDWICK	$10.00	DOG REFUND - STERILISED
38979	10-Sep-03	COMMANDER AUSTRALIA LIMITED	$108.40	TELEPHONE SERVICE - YANCHEP TELEPHONE SERVICE - WANNEROO COMMUNITY CENTRE TELEPHONE SERVICE - WANNEROO LIBRARY
38980	10-Sep-03	E & W WOJTOWICZ	$496.00	RATES REFUND P/N 203638 - OVERPAYMENT
38981	10-Sep-03	M & A GLENDENNING	$496.00	RATES REFUND P/N 203612 - OVERPAYMENT
38982	10-Sep-03	Y SEVASTOS	$496.00	RATES REFUND P/N 203628 - PAID TWICE
38983	10-Sep-03	TB & LC PALMER	$496.00	RATES REFUND P/N 203630 - PAID TWICE
38984	10-Sep-03	E MCKENNA	$496.00	RATES REFUND P/N 143335 - OVERPAYMENT
38985	10-Sep-03	M & G FLEMING	$698.94	RATES REFUND P/N 181644 - PAID TWICE
38986	10-Sep-03	LP & B NICHOLSON	$270.24	RATES REFUND P/N 152769
38987	10-Sep-03	J & L TAYLOR	$472.70	RATES REFUND P/N203601 - OVERPAYMENT
38988	10-Sep-03	MA MARTINO	$506.92	RATES REFUND P/N 201702 - OVERPAYMENT
38989	10-Sep-03	CA & KC MIDDLETON	$477.02	RATES REFUND P/N 202266 – OVERPAYMENT
38990	10-Sep-03	M KERSHAW	$496.00	RATES REFUND P/N 203498 – OVERPAYMENT
38991	10-Sep-03	AA MYERS	$300.00	VEHICLE CROSSING SUBSIDY
38992	10-Sep-03	KL & CA PATERSON	$185.00	VEHICLE CROSSING SUBSIDY
38993	10-Sep-03	GH & SA JANSZ	$300.00	VEHICLE CROSSING SUBSIDY
38994	10-Sep-03	MF & BI RODI	$300.00	VEHICLE CROSSING SUBSIDY
38995	10-Sep-03	S ABDURAMANOSKI	$300.00	BOND REFUND
38996	10-Sep-03	H ARTEMIS	$300.00	BOND REFUND
38997	10-Sep-03	LJ BISSCHOPS & D SIMPSON	$300.00	VEHICLE CROSSING SUBSIDY
38998	10-Sep-03	BAC SEWELL	$300.00	VEHICLE CROSSING SUBSIDY
38999	10-Sep-03	DF & KF FALLOWS	$300.00	VEHICLE CROSSING SUBSIDY
39000	10-Sep-03	MK & KL BURNS	$264.28	VEHICLE CROSSING SUBSIDY
39001	10-Sep-03	WL & JM NAUDIN	$300.00	VEHICLE CROSSING SUBSIDY
39002	10-Sep-03	CANCELLED	$0.00
39003	10-Sep-03	AM & MI WELLS	$300.00	VEHICLE CROSSING SUBSIDY
39004	10-Sep-03	H & J ZABCZYK	$298.50	VEHICLE CROSSING SUBSIDY
39005	10-Sep-03	MK MCDONNELL	$154.00	VEHICLE CROSSING SUBSIDY
39006	10-Sep-03	DJ & MD KITTS	$217.65	VEHICLE CROSSING SUBSIDY
39007	10-Sep-03	ML CHIESA & MC OLIVA	$300.00	VEHICLE CROSSING SUBSIDY
39008	10-Sep-03	GJ & SA BORRETT	$300.00	VEHICLE CROSSING SUBSIDY
39009	10-Sep-03	CG SMITH & AL MURRAY	$300.00	VEHICLE CROSSING SUBSIDY
39010	10-Sep-03	LJ VAN DER VLUGHT	$300.00	VEHICLE CROSSING SUBSIDY
39011	10-Sep-03	MW BOWEN	$300.00	VEHICLE CROSSING SUBSIDY
39012	10-Sep-03	BP DIAS	$300.00	VEHICLE CROSSING SUBSIDY
39013	10-Sep-03	JA COOTE	$300.00	VEHICLE CROSSING SUBSIDY
39014	10-Sep-03	AG WILD & D WOOD	$252.00	VEHICLE CROSSING SUBSIDY
39015	10-Sep-03	MJ & JE COLLINS	$300.00	VEHICLE CROSSING SUBSIDY
39016	10-Sep-03	SECCA	$44.00	BREAKING THE TABOOS WORKSHOP 24/09/03 - L DUONG
39017	10-Sep-03	P SWARBRICK	$20.00	DOG REFUND - STERILISED
39018	10-Sep-03	S ALLEN	$12.00	DOG REFUND - DECEASED
39019	10-Sep-03	M COCKBURN	$15.00	DOG REFUND - OVERPAYMENT
39020	10-Sep-03	S BLUNTISH	$20.00	DOG REFUND - OVERPAYMENT
39021	10-Sep-03	J LEWIS	$7.50	DOG REFUND - OVERPAYMENT
39022	10-Sep-03	M WITTENSLEGER	$15.00	DOG REFUND - OVERPAYMENT
39023	10-Sep-03	E GOVES	$15.00	DOG REFUND - OVERPAYMENT
39024	10-Sep-03	BOUNCE AWAY	$148.50	SUPPLY & MANAGEMENT OF BOUNCY CASTLE FOR THE LAUNCH OF THE ALEXANDER HEIGHTS CENTRE
39025	10-Sep-03	BT EQUIPMENT PTY LTD	$277.93	GASKET FOR FLEET MAINTENANCE
39026	10-Sep-03	CLINIPATH	$16.83	SERVICES PROVIDED FOR M BRAMMER
39027	10-Sep-03	DIAMOND LOCK & KEY	$82.39	KEYS & POSTAGE FOR WANNEROO ADMINISTRATION CENTRE
39028	10-Sep-03	FAL FOOD SERVICES	$1,208.59	REFRESHMENTS/SUPPLIES FOR ELECTED MEMBERS TEA SUPPLIES FOR STAFF
39029	10-Sep-03	FAMILY PLANNING ASSOC	$120.00	SEX EDUCATION WORKSHOP FOR YANCHEP CHICZ BIZ
39030	10-Sep-03	GIBSONS & PATERSON W A PTY LTD	$269.28	GLASS PITCHERS NOT RETURNED ON CONSIGNMENT – MARKETING
39031	10-Sep-03	GLAZEWELL P/L	$213.15	REPLACE GLASS TO WINDOW - ANTHONY WARRING COMMUNITY CENTRE
39032	10-Sep-03	ICON OFFICE TECHNOLOGY	$112.94	PHOTOCOPIER METER READING FOR VARIOUS DEPARTMENTS
39033	10-Sep-03	MCLEOD & CO	$3,300.00	REDRAFT OF PARKING LOCAL LAW - T STOJANOVIC
39034	10-Sep-03	MEY EQUIPMENT	$62.50	PULLEY & EDGER SHAFT FOR MOWER WORKSHOP
39035	10-Sep-03	PLANNING INSTITUTE AUSTRALIA	$366.16	MEMBERSHIP TO PIA AND SUBSCRIPTION TO WESTERN PLANNER - CLEMENT WILLIAMS
39036	10-Sep-03	PLANNING INSTITUTE AUSTRALIA	$35.00	ATTENDANCE AT WAPC 2003 CPD PROGRAM ON 11/09/03 - C WILLIAMS & C LUXFORD
39037	10-Sep-03	SWAN TAXIS CO-OPERATIVE LTD	$121.82	TAXI SERVICE FOR CACP CLIENTS
39038	10-Sep-03	T L ENGINEERING (AUST) PTY LTD	$242.00	SUPPLY & FIT WHITE EXTERNAL SUNVISOR TO LANDCRUISER CAB LIGHT TANKER APPLIANCE
39039	10-Sep-03	TOLL TRANSPORT PTY LTD	$968.35	COURIER SERVICES
39040	10-Sep-03	THE PURSUITS GROUP	$4,404.95	PROVISION OF SERVICES FOR HACC CLIENTS
39041	10-Sep-03	VALUER GENERAL'S OFFICE	$287.52	CONSULTANCY SERVICES - VALUATION OF ROAD WIDENING LAND FROM LOT 102 BADGERUP ROAD TO HAWKINS ROAD, WANNEROO
39042	10-Sep-03	WANNEROO DAIRY SUPPLIES	$267.65	MILK SUPPLY FOR CITY
39043	10-Sep-03	AUSTRALIA POST	$49,365.83	POSTAGE FOR FINANCE AND RECORDS ($1,022.68) B PAY/MERCHANTS FEES RATES SERVICES ($48,343.15)
39044	10-Sep-03	ALINTA GAS	$9,747.85	GAS SUPPLY FOR VARIOUS SITES
39045	10-Sep-03	ALEXANDER HTS ADULT DAY CARE P/CASH	$62.85	PETTY CASH
39046	10-Sep-03	ALEXANDER HEIGHTS - THE HEIGHTS COMM HOUSE PETTY CASH	$59.00	PETTY CASH
39047	10-Sep-03	ABORIGINAL SENIORS GROUP PETTY CASH	$50.00	PETTY CASH
39048	10-Sep-03	AMP FLEXIBLE LIFETIME SUPER FUND	$807.69	PAYROLL DED: 29/08/2003
39049	10-Sep-03	BUCKINGHAM HOUSE PETTY CASH	$63.70	PETTY CASH
39050	10-Sep-03	BAPTIST CARE	$122.50	PROVISION OF SERVICES TO CACP CLIENTS
39051	10-Sep-03	CORPORATE SERVICES PETTY CASH	$404.15	PETTY CASH
39052	10-Sep-03	CITY OF WANNEROO PAYROLL A/C	$1,290.00	PAYROLL DED: 29/08/2003 RATES
39053	10-Sep-03	CITY OF WANNEROO	$287.38	CR R STEFFENS TRAVEL EXPENSES PAID TO RATES
39054	10-Sep-03	CITY OF WANNEROO	$5,790.70	CREDITED TO DEBTORS INCORRECTLY SHOULD BE UNCLAIMED MONEY A/C CITY’S PORTION OF TAMALA PARK RATES
39055	10-Sep-03	DEPT OF LAND ADMINISTRATION	$260.60	PROPERTY SEARCHES FOR AUGUST - C KING & T NEALE
39056	10-Sep-03	FINANCIAL COUNSELLORS ASSOC WA	$400.00	2003 FINANCIAL COUNCILLORS CONFERENCE REGISTRATION – A ABDULLA & H GORDON
39057	10-Sep-03	GIRRAWHEEN LIBRARY PETTY CASH	$155.90	PETTY CASH
39058	10-Sep-03	LEISURE INSTITUTE OF W A AQUATICS	$560.00	LIWA CONFERENCE REGISTRATION FOR S GOOD, D LISTER & B DEPIAZZ
39059	10-Sep-03	MERCURY FIRE SAFETY	$31.35	FIRE BLANKET SIGNAGE AND INSTALLATION ALEXANDER HEIGHTS CENTRE
39060	10-Sep-03	PALACE HOMES CONSTRUCTION	$1,645.31	MARANGAROO GOLF COURSE - CONTRACTOR PAYMENT
39061	10-Sep-03	PROFESSIONAL TRAVEL	$1,070.77	FLIGHT EXPENSES FOR M TEALE TO ATTEND JUST & VIBRANT CONFERENCE, TOWNSVILLE ON 26/07/03
39062	10-Sep-03	QUINNS ROCKS ADULT DAY CARE P/CASH	$62.65	PETTY CASH
39063	10-Sep-03	RECYCLING CO OF WA PTY LTD	$57,873.98	BADGERUP PROCESSING FEES
39064	10-Sep-03	WANNEROO ELECTRIC	$7,002.78	ELECTRICAL MAINTENANCE AT VARIOUS SITES
39065	10-Sep-03	WATER CORPORATION	$495.15	WATER SUPPLIES TO VARIOUS SITES
39066	10-Sep-03	W A LOCAL GOVT SUPERANNUATION	$341,220.94	SUPERANNUATION CONTRIBUTION FOR AUGUST 2003
39067	10-Sep-03	WESTERN POWER	$32,217.85	POWER SUPPLIES TO VARIOUS FACILITIES
39068	10-Sep-03	WANNEROO PASTRY HOUSE	$45.00	NIFTY FIFTIES BIRTHDAY CAKE - AQUAMOTION
39069	10-Sep-03	ZURICH CLIENT SERVICE	$235.38	P/N 02073765 VINCENT HUMPHRIES PAYROLL DED: 29/08/2003
39070	17-Sep-03	J ARRIGO	$91.66	KEYHOLDER - WANNEROO SENIOR CITIZENS TENNIS BOOKINGS/ KEYHOLDER - ELLIOTT ROAD COURTS
39071	17-Sep-03	ROBERT TAYLOR	$91.66	KEYHOLDER WANNEROO - RECREATION CENTRE TENNIS BOOKING OFFICER - WANNEROO SHOWGROUNDS COURTS
39072	17-Sep-03	MICHAEL HAYES	$75.00	KEY HOLDER - COCKMAN HOUSE KEY HOLDER - WANNEROO ROAD BOARD MUSEUM
39073	17-Sep-03	D HETHERINGTON	$91.66	KEYHOLDER - GIRRAWHEEN SCOUT & GUIDE HALL KEYHOLDER - HUDSON PARK CLUBROOMS TENNIS BOOKING OFFICER - HUDSON PARK COURTS
39074	17-Sep-03	FESA	$135,187.81	3.4 URBAN TANKER QUINNS ROCK BUSH FIRE BRIGADE
39075	17-Sep-03	NORTHERN SUBURBS BAILIFF	$21.85	V'S GS O'HERN - EXTRA ATTEMPTS AND TRAVEL TO SERVE SUMMONS - RATES DEPARTMENT
39076	17-Sep-03	BUSH FIRE BRIGADE	$112.40	CATERING FOR BRIGADE TRAINING - M TERACI
39077	17-Sep-03	EVAN MARTIN	$83.32	KEYHOLDER - KOONDOOLA COMMUNITY HALL KEYHOLDER - HAINSWORTH LEISURE CENTRE KEYHOLDER - ALEXANDER HEIGHTS KEYHOLDER - JOHN MOLONEY CLUBROOMS
39078	17-Sep-03	DRIVESHAFT BALANCING SERVICES	$1,026.89	VEHICLE REPAIRS FOR FLEET MAINTENANCE
39079	17-Sep-03	WESTLAND SETTLEMENTS	$1,006.80	RATES REFUND P/N 203342 - OVERPAYMENT
39080	17-Sep-03	LADYBIRD'S PLANT HIRE	$85.80	RENTAL OF INDOOR PLANTS FOR AUGUST 2003
39081	17-Sep-03	PATH TRANSIT	$28.00	PLAYGROUP PROGRAM - EXCURSION BUS RIDE/BUS WASH AND RETURN
39082	17-Sep-03	SAMANTHA LAKE	$57.00	DOG REFUND STERILISED
39083	17-Sep-03	NATASHA STONE - ART OF FUN	$160.00	SCHOOL HOLIDAY ACTIVITY 9/10/03 - TWO ROCKS YANCHEP LIBRARY
39084	17-Sep-03	LEE TAN	$41.66	KEYHOLDER - BANKSIA GROVE ZONE KEYHOLDER - PERIDOT PARK
39085	17-Sep-03	LUZIA JOHNSTONE	$41.66	KEYHOLDER - CLARKSON YOUTH CENTRE KEYHOLDER - ANTHONY WARRING CLUBROOMS & PARK
39086	17-Sep-03	JENNY GILBERT	$100.00	TENNIS BOOKING OFFICER - KOONDOOLA PARK TENNIS COURTS TENNIS BOOKING OFFICER - MONTROSE PARK TENNIS COURTS
39087	17-Sep-03	CENTURY SETTLEMENTS	$496.00	RATES REFUND P/N 203606 - OVERPAYMENT
39088	17-Sep-03	STEVE BARBARICH	$41.66	KEYHOLDER - WARRADALE COMMUNITY HALL
39089	17-Sep-03	CORAL RAYNER	$41.66	KEYHOLDER - PHIL RENKIN RECREATION CENTRE, OLDHAM PARK KIOSK & CHANGEROOMS, ST ANDREWS CLUBROOMS
39090	17-Sep-03	PATRICIA GILES CENTRE	$40.00	WOMEN'S SELF ESTEEM AND BELIEF SYSTEMS WORKSHOP FOR JENOLAN WAY COMMUNITY CENTRE COFFEE MORNING 9/09/03
39091	17-Sep-03	WANNEROO YOUTH CENTRE PETTY CASH	$95.05	PETTY CASH
39092	17-Sep-03	AMARA PRIMERO	$20.00	MUSICAL ENTERTAINMENT - AGED DAY CARE GUMBLOSSOM COMMUNITY CENTRE
39093	17-Sep-03	NGS SECURITY TRAINING SERVICES	$8,011.96	PROVISION OF PATROL GUARDS FOR THE SAFER CITIZENS PATROLS
39094	17-Sep-03	GAVIN GREIVE	$189.00	ADDITIONAL WORK ON WATER FEATURE AT QUINNS DAY CENTRE
39095	17-Sep-03	J SIMS	$91.66	KEYHOLDER - GUMBLOSSOM COMMUNITY CENTRE TENNIS BOOKING OFFICER - GUMBLOSSOM COURTS
39096	17-Sep-03	M FIELD-STAFF HUGHES	$50.00	PILATES CLASS FOR STAFF - 9/11/03
39097	17-Sep-03	S SNELL	$70.00	REFUND OF ATTENDANCE AT CARER TRAINING WEEKEND. (UNABLE TO ATTEND DUE TO HEALTH CONSTRAINTS)
39098	17-Sep-03	CALVER NOMINEES PTY LTD	$75.40	RATES REFUND P/N 203342 - OVERPAYMENT - TWICE
39099	17-Sep-03	NORTHSIDE TIGERS	$50.00	KEY BOND REFUND
39100	17-Sep-03	JR CUMMUSKEY & PD GREAVES	$300.00	VEHICLE CROSSING SUBSIDY
39101	17-Sep-03	S ALLEN	$230.00	YOUTH ART WORKSHOP AT THE WANNEROO YOUTH CENTRE’S OPEN DAY 20/09/03
39102	17-Sep-03	S HOCKEY	$482.30	RATES REFUND P/N 202588 - OVERPAYMENT
39103	17-Sep-03	MR & MRS VASIU	$649.36	RATES REFUND P/N 179456 - OVERPAYMENT
39104	17-Sep-03	C BYRNES & T RICHARDSON	$496.00	RATES REFUND P/N 203447 - OVERPAYMENT
39105	17-Sep-03	R LEACH	$193.55	RATES REFUND P/N 111849 - SHARED EQUITY KEYSTART
39106	17-Sep-03	M MILLER	$50.00	DONATION - AUSTRALIAN UNDER 17 LACROSSE CHAMPIONSHIP
39107	17-Sep-03	M ASHWORTH	$50.00	DONATION - NATIONAL IDENTIFICATION CHAMPIONSHIP IN SOCCER
39108	17-Sep-03	J PINKER	$50.00	DONATION -MENS ARTISTIC GYMNASTICS NATIONAL CLUB CHAMPIONSHIPS
39109	17-Sep-03	K J CARVER & A W FORRESTAL	$300.00	VEHICLE CROSSING SUBSIDY
39110	17-Sep-03	M J & J S TAYLOR	$300.00	VEHICLE CROSSING SUBSIDY
39111	17-Sep-03	J & C THA	$300.00	VEHICLE CROSSING SUBSIDY
39112	17-Sep-03	A P & T A HILL	$300.00	VEHICLE CROSSING SUBSIDY
39113	17-Sep-03	SJ & GA MARTIN	$682.49	RATES REFUND PN112414 - OVERPAYMENT
39114	17-Sep-03	B & D NICHOLS	$640.41	RATES REFUND PN189362 – OVERPAYMENT RATES REFUND PN189360 - PAID TWICE
39115	17-Sep-03	N CONDIPODERO	$698.11	RATES REFUND P/N 200424 - OVERPAYMENT
39116	17-Sep-03	G GREGORY	$550.00	REIMBURSEMENT FOR COSTS OF REPAIRS TO HOME DAMAGE SUSTAINED DURING CONSTRUCTION OF THE HEPBURN AVENUE EXTENSION
39117	17-Sep-03	NORTHERN SUBURBS RECONCILIATION GROUP	$80.00	REGISTRATION FEES FOR RECONCILIATION TOUR 19/09/03 - G FISHER, P ROGERS, M WEBSTER & J TOVEY
39118	17-Sep-03	T SMITH	$358.50	RATES REFUND P/N 17226 - OVERPAYMENT
39119	17-Sep-03	OCEAN KEYS REAL ESTATE	$223.32	RATES REFUND P/N 193001 - OVERPAYMENT
39120	17-Sep-03	M & S MARKOVIC	$505.60	RATES REFUND P/N 201693 - OVERPAYMENT
39121	17-Sep-03	N LUKAN	$6.00	DOG REFUND DECEASED
39122	17-Sep-03	M PERRY	$57.00	DOG REFUND STERILISED
39123	17-Sep-03	B R LOCKHART	$300.00	VEHICLE CROSSING SUBSIDY
39124	17-Sep-03	J M & M V SALAZAR	$300.00	VEHICLE CROSSING SUBSIDY
39125	17-Sep-03	C M & T J KENWARD	$300.00	VEHICLE CROSSING SUBSIDY
39126	17-Sep-03	RT & LJ LEE	$797.74	RATES REFUND P/N 183470 - OVERPAYMENT
39127	17-Sep-03	AUST AIRCONDITIONING SERVICES PTY LTD	$7,850.70	WANNEROO RECREATION CENTRE CHECK POWER TO A/C AQUAMOTION REPLACEMENT OF PLATE HEAT EXCHANGER
39128	17-Sep-03	AUST SPORTS COMMISSION	$360.00	CLUB DEVELOPMENT RESOURCES (PROGRAM SETS) - N EVANS
39129	17-Sep-03	COASTAL SERVICES	$154.00	REPAIRS TO WALL HEATER AT ALEXANDER HEIGHTS COMMUNITY CARE ACTIVITY ROOM
39130	17-Sep-03	E R S AUSTRALIA PTY LTD	$424.05	SERVICE PARTS CLEANERS FOR FLEET MAINTENANCE
39131	17-Sep-03	CANCELLED	$0.00
39132	17-Sep-03	ECO-PLASTIC SOLUTIONS	$4,125.00	COASTAL SIGNS FOR OPERATIONAL SERVICES - B CARTER
39133	17-Sep-03	GEOFF'S TREE SERVICE	$2,464.00	CUT DOWN & REMOVE ALL DEAD TREES ALONG ROAD VERGE - OCEAN REEF ROAD
39134	17-Sep-03	GRASS GROWERS	$45,368.40	SUPPLY PLANT & OPERATORS FOR SHREDDING OF GREENWASTE
39135	17-Sep-03	GLAZEWELL P/L	$138.23	WANNEROO SENIOR CITIZENS - REPLACE GLASS TO WINDOW LHS UNDER CANOPY TO MAIN ENTRANCE
39136	17-Sep-03	PEGGY GRAHAM	$80.50	BOOK PURCHASE FOR LOCAL STUDIES FOR WANNEROO LIBRARY
39137	17-Sep-03	HOMESTEAD CONSTRUCTIONS	$748.00	TOILET BUILDING & DRAINAGE - KINGSWAY SPORTS COMPLEX
39138	17-Sep-03	ICON OFFICE TECHNOLOGY	$5,593.49	METER READING TECHNICAL SERVICES MAINTENANCE AGREEMENT - 27 KYOCERA PRINTERS - 1/07/03-31/12/03
39139	17-Sep-03	KNIGHT & SONS	$162.50	FOOD FOR ANIMAL POUND - RANGER SERVICES
39140	17-Sep-03	NOVUS WINDSCREEN REPAIRS	$210.00	SUPPLY & FIT LHF DOOR GLASS FOR FLEET MAINTENANCE
39141	17-Sep-03	ORANGE	$619.07	ORANGE PAGING
39142	17-Sep-03	PARSONS BRINCKERHOFF	$3,695.56	PROFESSIONAL SERVICES - MIRRABOOKA AVENUE, MARANGAROO DRIVE TO HEPBURN AVENUE CARRIAGEWAY DESIGN AND DOCUMENTATION
39143	17-Sep-03	ROCLA QUARRY PRODUCTS	$431.60	BRICK DELIVERY TO HESTER AVENUE, MERRIWA & JACARANDA DRIVE, WANNEROO
39144	17-Sep-03	RED HOT PARCEL TAXI	$98.48	PARCEL TAXI FOR VEHICLE PARTS - FLEET MAINTENANCE
39145	17-Sep-03	SUN CITY PUBLISHING	$162.40	ADVERTISING FOR BULK REFUSE NOTICE AND CHANGE OF VENUE FOR ORDINARY COUNCIL MEETING
39146	17-Sep-03	SCENE MODEL MANAGEMENT	$1,155.00	10 GROOMING AND DEPORTMENT CLASSES FOR WANNEROO CHICZ BIZ TERM 3
39147	17-Sep-03	TRAILER PARTS PTY LTD	$5.08	SPARE PARTS FOR FLEET MAINTENANCE
39148	17-Sep-03	WANNEROO DAIRY SUPPLIES	$259.35	MILK SUPPLY FOR CITY
39149	17-Sep-03	AQUAMOTION OFFICE PETTY CASH	$133.35	PETTY CASH
39150	17-Sep-03	ALINTA GAS	$645.95	GAS SUPPLY FOR CLARKSON YOUTH CLUB AND JENOLAN WAY COMMUNITY CENTRE 5 X RATEPAYER FINANCIAL ASSISTANCE
39151	17-Sep-03	ALEXANDER HTS ADULT DAY CARE P/CASH	$45.10	PETTY CASH
39152	17-Sep-03	ALEXANDER HEIGHTS - THE HEIGHTS COMM HOUSE PETTY CASH	$107.15	PETTY CASH
39153	17-Sep-03	ALINE BRICK PAVING	$2,811.60	PAVING TO TRAFFIC ISLAND QUINNS ROAD, QUINNS ROCK
39154	17-Sep-03	ABORIGINAL SENIORS GROUP PETTY CASH	$50.00	PETTY CASH
39155	17-Sep-03	AMP FLEXIBLE LIFETIME SUPER FUND	$807.69	AN A3606010501 PAYROLL DED: 12/09/2003
39156	17-Sep-03	BUILDING & CONSTRUCTION INDUSTRY	$54,072.84	LEVY PAYMENT FOR AUGUST 2003
39157	17-Sep-03	BUILDERS REGISTRATION BOARD	$12,348.00	COLLECTION AGENCY FEE FOR AUGUST 2003
39158	17-Sep-03	COMMUNITY ARTS NETWORK WA INC	$6,600.00	CULTURAL PLANNING STAGE 2 - KRISTY COSTELLO
39159	17-Sep-03	CORPORATE SERVICES PETTY CASH	$244.40	PETTY CASH
39160	17-Sep-03	CITY OF WANNEROO CUSTOMER SERVICE FLOAT	$100.00	DEMOLITION APPLICATION FEES
39161	17-Sep-03	CUSTOM SERVICE LEASING LTD	$2,565.72	VEHICLE LEASING - FLEET SERVICES 5-30/8/03
39162	17-Sep-03	CITY OF WANNEROO PAYROLL A/C	$1,580.00	RATES PAYROLL DED 12/09/2003
39163	17-Sep-03	HOME CHEF	$2,945.18	MEALS FOR HACC CLIENTS
39164	17-Sep-03	J J HAWKINS AND COMPANY PTY LTD	$7,617.50	LOADER HIRE TO MOVE LOADING RAMP AT BADGERUP GREENWASTE TIP MULCH - CNR MARMION & TAPPING WAY AND HESTER AVENUE
39165	17-Sep-03	LEISURE & LIBRARY SERVICES PETTY CASH	$130.40	PETTY CASH
39166	17-Sep-03	NORMAN DENNIS	$41.66	KEYHOLDER - JENOLAN WAY COMMUNITY CENTRE ADDISON PARK CLUBROOMS
39167	17-Sep-03	PETER COWAN WRITERS CENTRE	$24.00	BOOK PURCHASES FOR LOCAL STUDIES AT WANNEROO LIBRARY
39168	17-Sep-03	PROFESSIONAL TRAVEL	$664.55	ACCOMMODATION AT JUPITERS CASINO FOR MARK TEALE ATTENDING THE VIBRANT COMMUNITIES CONFERENCE
39169	17-Sep-03	QUINNS ROCKS ADULT DAY CARE P/CASH	$50.20	PETTY CASH
39170	17-Sep-03	STORK ELECTRICAL	$6,670.87	INSTALLATION OF TRAFFIC SIGNALS AT MARANGAROO DRIVE AND HIGHCLERE BOULEVARD, MARANGAROO (TENDER NO. 01226)
39171	17-Sep-03	STEPHEN HART ARCHITECT	$1,100.00	PROFESSIONAL SERVICES ALEXANDER HEIGHTS COMMUNITY FACILITY REDEVELOPMENT & ADDITIONS
39172	17-Sep-03	CANCELLED	$0.00
39173	17-Sep-03	WATER CORPORATION	$1,934.50	WATER SUPPLY AT VARIOUS CITY SITES
39174	17-Sep-03	WESTERN POWER	$11,745.40	POWER SUPPLIES AT VARIOUS CITY FACILITIES 4 X RATEPAYER FINANCIAL ASSISTANCE
39175	17-Sep-03	WANNEROO HORSE & PONY CLUB	$2,000.00	ONE OFF DONATION FOR CLUB (VIA DONATIONS POLICY)
39176	17-Sep-03	WANNEROO CENTRAL NEWSAGENCY	$258.19	PERIODICALS SUBSCRIPTIONS FOR LIBRARY SERVICES
39177	17-Sep-03	CANCELLED	$0.00
39178	17-Sep-03	ZURICH CLIENT SERVICE	$235.38	PN 02073765 V HUMPHRIES PAYROLL DED: 12/09/2003
39179	17-Sep-03	W A LOCAL GOVERNMENT ASSOC.	$16,407.77	AUGUST MARKETFORCE ADVERTISING
39180	18-Sep-03	CITY OF WANNEROO	$100.00	RATES FOR MAYOR J KELLY
39181	18-Sep-03	SAM SALPIETRO	$1,125.00	MONTHLY ALLOWANCE
39182	18-Sep-03	TRACEY ROBERTS	$500.00	MONTHLY ALLOWANCE
39183	18-Sep-03	FRANK CVITAN	$500.00	MONTHLY ALLOWANCE
39184	18-Sep-03	DOROTHY NEWTON	$500.00	MONTHLY ALLOWANCE
39185	18-Sep-03	ALAN BLENCOWE	$500.00	MONTHLY ALLOWANCE
39186	19-Sep-03	ECLIPSE RESOURCES PTY LTD	$220.01	DISPOSAL OF RUBBLE FOR OPERATIONAL SERVICES
39187	25-Sep-03	A & J SALAMONE	$783.20	SAND PRODUCTS FOR OPERATIONAL SERVICES
39188	25-Sep-03	A CLASS LINEMARKING SERVICE	$33.00	REMARK HOUSE NOS. 19 & 23 SOUTHMEAD DRIVE, LANDSDALE
39189	25-Sep-03	AARON'S FLORIST	$146.00	WREATH FOR BURMA STAR VJ DAY SERVICE 16/10/03 WREATH FOR THE LATE MRS LAVINIA CRISAFULLI - CITY OF WANNEROO PIONEER
39190	25-Sep-03	ABACUS COMPUTERS & TECHNOLOGY	$297.00	REPAIR OF PHOTOCOPIER IN ALEXANDER HEIGHTS
39191	25-Sep-03	ACCESSIBLE TRANSIT SPECIALISTS	$154.50	WHEELCHAIR LIFT SERVICE - FLEET MAINTENANCE
39192	25-Sep-03	ACOOLAH HATS	$172.70	SAFETY HATS FOR DEPOT STORE STOCK
39193	25-Sep-03	ACTIMED AUSTRALIA	$684.18	FOOT STOOL FOR PODIATRY CLINIC USE FIRST AID EQUIPMENT FOR M TEALE COMMUNITY SERVICES
39194	25-Sep-03	ACTION LOCK SERVICE	$212.02	MORTICE/CAMLOCKS & KEYS FOR CARPENTERS STOCK DRAWER LOCKS & CUT KEYS FOR AGED DAY CARE SERVICES
39195	25-Sep-03	ADASOUND	$254.10	INSPECTION OF WATER AEROBICS PUBLIC ADDRESS SYSTEM REPAIR HEADSET & RECEIVER - AQUAMOTION
39196	25-Sep-03	ADLER BUSINESS GIFTS PTY LTD	$274.45	AUSTRALIAN FLAG KEY RINGS FOR MARKETING
39197	25-Sep-03	ADVANCED TRAFFIC MANAGEMENT	$3,080.00	TRAFFIC CONTROLLERS & ACCESSORIES FOR MIRRABOOKA AVENUE
39198	25-Sep-03	ADVANCED WINDOW TINTING	$258.50	TINT LANDCRUISER UTE - M TERACI
39199	25-Sep-03	AGENT SALES & SERVICES PTY LTD	$888.34	POOL CHEMICALS FOR AQUAMOTION
39200	25-Sep-03	AIBS	$88.00	MEMBER 40392 JOURNAL THE BUILDING SURVEYOR 03/04 - SUBSCRIPTION FOR APPROVAL SERVICES
39201	25-Sep-03	AIR LIQUIDE WA PTY LTD	$415.65	OXYGEN CYL FOR PARKS DEPARTMENT GAS CYLINDERS FOR DEPOT STORE STOCK
39202	25-Sep-03	ALINE BRICK PAVING	$5,779.40	ROAD REINSTATEMENT AT SOUTHMEAD & CANTRELL STREET, LANDSDALE REMOVE EXISTING GRASS & RELAY WITH PAVERS AT LOTHERTON AVENUE, HOCKING
39203	25-Sep-03	ALL RUBBER SURFACES	$63.62	INSERTION RUBBER - FLEET MAINTENANCE
39204	25-Sep-03	ALLMARK & ASSOC	$3,536.94	STAMPS FOR CITY LIBRARIES PLAQUES & ALUMINIUM STANDS - HERITAGE
39205	25-Sep-03	AMCOM PTY LTD	$808.00	INTERNET PROVIDER COSTS FOR EXECUTIVE & STRATEGIC SERVICES
39206	25-Sep-03	AMCON SOLUTIONS PTY LTD	$693.00	CONSULTANT - MR P SIMMONS FOR INFORMATION SERVICES
39207	25-Sep-03	ANGUS & ROBERTSON - WHITFORDS	$119.80	ASSORTED BOOKS PURCHASES FOR WANNEROO LIBRARY
39208	25-Sep-03	ANITECH	$5,880.06	METER CHARGE &MAINTENANCE AGREEMENT FOR KIP 2900 - PLANNING SERVICES
39209	25-Sep-03	APPLE AUSTRALIA PTY LTD	$333.17	JUNE/JULY 2003 PAYMENT FOR APPLE MAC COMPUTER RENTAL - GRAPHICS
39210	25-Sep-03	APPLIED INSTRUMENT CO.	$110.00	REMOVE & REFIT TRIPMETER - INFRASTRUCTURE SERVICES
39211	25-Sep-03	ARMSTRONG ENERGY	$351.65	SPARE PARTS FOR FLEET MAINTENANCE
39212	25-Sep-03	ARTEIL WA PTY LTD	$38.50	REPAIR TO OFFICE CHAIR (FIT NEW GAS LIFT) - STRATEGIC & EXECUTIVE SERVICES
39213	25-Sep-03	ASPHALTECH PTY LTD	$1,089.00	ROAD MATERIAL FOR OPERATIONS
39214	25-Sep-03	AUST AIRCONDITIONING SERVICES PTY LTD	$8,022.96	AIR-CONDITIONING SERVICES/CALL OUTS FOR VARIOUS FACILITIES
39215	25-Sep-03	AUST PROPERTY CONSULTANTS	$1,650.00	LAND VALUATION BY APC FOR LOT 155 AND LOT 507 WANNEROO TOWN CENTRE
39216	25-Sep-03	AUTO SMART INTERNATIONAL	$316.80	CHEMICALS FOR FLEET MAINTENANCE
39217	25-Sep-03	B & H AUSTRALIA PTY LTD	$27.50	OVERHEAD FIXED - INFORMATION SERVICES
39218	25-Sep-03	B R DURHAM & SON PTY LTD	$264.00	LIFTING KEYS FOR G MORROW
39219	25-Sep-03	B WESTON	$60.00	CLEANING OF HALL - 28 DENSTON WAY, GIRRAWHEEN
39220	25-Sep-03	BATTERIES PLUS	$1,636.80	COMPUTER ACCESSORIES FOR INFORMATION SERVICES
39221	25-Sep-03	BEAUREPAIRES	$22,420.29	TYRE FITTING SERVICES FOR FLEET MAINTENANCE
39222	25-Sep-03	BELAIR SMASH REPAIRS	$661.20	VEHICLE REPAIRS FOR INSURANCE - WN32009 & WN32017
39223	25-Sep-03	BENARA NURSERIES	$302.39	PLANTS SUPPLIED TO PARKS & GARDENS PLANTS SUPPLIED TO OPERATIONAL SERVICES
39224	25-Sep-03	BENTLEY SYSTEMS PTY LTD	$12,650.00	2 X AUTOCAD 2004 - COMPUTER EQUIPMENT FOR INFRASTRUCTURE SERVICES
39225	25-Sep-03	BERENDSEN FLUID POWER	$280.50	VEHICLE REPAIRS FOR FLEET MAINTENANCE
39226	25-Sep-03	BGC BLOKPAVE	$17,528.02	BRICK PAVERS DELIVERED TO HIGH ROAD AND AMOS ROAD, WANNEROO BRICK PAVERS DELIVERED TO MONTROSE & MIRRABOOKA AVENUE, GIRRAWHEEN
39227	25-Sep-03	BIG W	$93.87	VACUUM FOR PATROL VEHICLES - RANGER SERVICES
39228	25-Sep-03	BIKESAFE BICYCLES PLANNING CONSULTANTA	$160.00	CONSULTANCY SERVICES - PROVIDE ADVICE RE ACCOMMODATING BICYCLE TRAFFIC AT PROPOSED TRAFFIC MANAGEMENT TREATMENTS
39229	25-Sep-03	BLADON WA PTY LTD	$679.36	STUDENT CITIZENSHIP AWARDS - 70 PEWTER MEDALLIONS
39230	25-Sep-03	BOFFINS BOOKS	$98.55	BOOK PURCHASES FOR WANNEROO LIBRARY
39231	25-Sep-03	BOOK CITY OCEAN KEYS	$234.70	BOOK PURCHASES FOR WANNEROO LIBRARY
39232	25-Sep-03	BOOK SHELF	$141.65	BOOK PURCHASES FOR WANNEROO LIBRARY
39233	25-Sep-03	BORAL CONSTRUCTION MATERIALS	$2,594.50	CEMENT DELIVERED TO VARIOUS SITES FOR OPERATIONAL SERVICES
39234	25-Sep-03	BOYA MARKET GARDEN EQUIPMENT	$66.44	240LTR GARBAGE BINS FOR WASTE SERVICES
39235	25-Sep-03	BRICKWOOD HOLDINGS PTY LTD	$22,387.20	COURIER SERVICE
39236	25-Sep-03	BRING COURIERS	$49.08	SPARE PARTS FOR FLEET MAINTENANCE
39237	25-Sep-03	BT EQUIPMENT PTY LTD	$198.34	SPARE PARTS FOR FLEET MAINTENANCE
39238	25-Sep-03	BUDGET PORTABLES	$1,875.50	SECURITY CONTAINER, CHEMICAL TOILET AND LUNCHROOM HIRE AT VARIOUS LOCATIONS FOR OPERATIONAL SERVICES
39239	25-Sep-03	BUNNINGS LTD	$1,263.44	TOOL PURCHASES FOR VARIOUS DEPARTMENTS
39240	25-Sep-03	BYWEST PTY LTD	$1,618.69	MOWER SPARE PARTS FOR DEPOT STORE STOCK
39241	25-Sep-03	C & E M HARMER	$366.40	NEWSPAPER DELIVERIES FOR VARIOUS DEPARTMENTS
39242	25-Sep-03	CABCHARGE	$824.25	CABCHARGE FEES FOR VARIOUS DEPARTMENTS
39243	25-Sep-03	CADBURY SCHWEPPES	$298.67	BEVERAGES FOR ELECTED MEMBERS
39244	25-Sep-03	CAMERALAND	$213.95	PURCHASE OF DIGITAL CAMERA MEMORY CARDS FOR LEISURE & LIBRARY SERVICES
39245	25-Sep-03	CARRAMAR RESOUCES INDUSTRIES	$333.88	CLEAN YELLOW SAND FOR OPERATIONAL SERVICES
39246	25-Sep-03	CARRINGTONS TRAFFIC SERVICES	$17,751.53	TRAFFIC CONTROLLERS FOR VARIOUS OPERATIONAL SERVICES PROJECT SITES
39247	25-Sep-03	CARROLL & RICHARDSON	$202.50	AUSTRALIAN NATIONAL FLAG PAPER HANDWAVER - MARKETING SERVICES
39248	25-Sep-03	CASTLE TOOLS TYROLIT PTY LTD	$300.30	CONCRETE/ASPHALT CUTTING DISC FOR R FOSTER
39249	25-Sep-03	CASTROL AUSTRALIA PTY LTD	$315.74	GREASE CARTRIDGES FOR DEPOT STORE STOCK
39250	25-Sep-03	CHALLENGE BATTERIES WA	$961.40	VEHICLE BATTERIES FOR WORKSHOP AND DEPOT STORE STOCK
39251	25-Sep-03	CHEF EXCEL PTY LTD	$6,803.20	CATERING FOR VARIOUS CITY FUNCTIONS
39252	25-Sep-03	CHICKEN TREAT WANNEROO	$131.65	CATERING FOR FIRES, ETC - RANGER & SAFETY SERVICES
39253	25-Sep-03	CITY BUSINESS MACHINES	$138.40	COMPUTER ACCESSORIES FOR INFORMATION SERVICES
39254	25-Sep-03	CITY OF JOONDALUP	$28,903.26	LOST/DAMAGED ITEMS FEES - LIBRARY SERVICES FINES ENFORCEMENT REGISTRY INFRINGEMENTS JULY 2003 LIBRARIES SERVICE LEVEL AGREEMENT - LIBRARY AND MUSEUMS
39255	25-Sep-03	CITY PANELBEATERS	$3,269.20	VEHICLE REPAIRS FOR FLEET MAINTENANCE
39256	25-Sep-03	CLARK RUBBER BALCATTA	$519.00	YOGA MATS - AQUAMOTION
39257	25-Sep-03	CLEAN SWEEP	$1,012.00	SWEEPING OF VARIOUS SITES
39258	25-Sep-03	CLEAN SWEEP	$974.88	SWEEPING OF VARIOUS SITES
39259	25-Sep-03	COATES HIRE OPERATIONS PTY LTD	$1,655.96	HIRE OF CRASH BARRIERS FOR MIRRABOOKA AVENUE - OPERATIONAL SERVICES
39260	25-Sep-03	COCA COLA AMATIL	$129.36	BEVERAGES FOR ELECTED MEMBERS
39261	25-Sep-03	COLLINS CRAFT & SCHOOL SUPPLIES	$143.82	ASSORTED CRAFT SUPPLIES FOR MOBILE LIBRARY
39262	25-Sep-03	COMMUNITY NEWSPAPERS	$19,480.41	ADVERTISING FOR AUGUST 2003
39263	25-Sep-03	COMPUTERCORP	$159.21	CLEANING TAPE FOR INFORMATION SERVICES
39264	25-Sep-03	CONSOLIDATED BEARING CO	$624.36	VEHICLE SPARE PARTS FOR FLEET MAINTENANCE
39265	25-Sep-03	CONSTRUCTION EQUIPMENT AUST	$114.90	SPARE PARTS FOR FLEET MAINTENANCE
39266	25-Sep-03	CONTEK COMMUNICATIONS	$242.00	RAISE PIT AND DOUBLE COVER - MONTROSE & MIRRABOOKA AVENUE
39267	25-Sep-03	COTTONBAGS	$1,278.00	COTTON BAGS - WANNEROO LIBRARY
39268	25-Sep-03	COUPLERS MALAGA	$174.41	HOSE PIPE - RETIC ITEM FOR D WALFORD
39269	25-Sep-03	COURIER AUSTRALIA	$292.24	COURIER SERVICE FOR THREE RECREATION CENTRES
39270	25-Sep-03	CANCELLED	$0.00
39271	25-Sep-03	CANCELLED	$0.00
39272	25-Sep-03	COVENTRYS	$4,516.01	SPARE PARTS FOR FLEET MAINTENANCE AND DEPOT STORE STOCK
39273	25-Sep-03	CUMMINS	$1,837.71	SPARE PARTS FOR FLEET MAINTENANCE
39274	25-Sep-03	CUTTING EDGES PTY LTD	$1,821.10	SPARE PARTS FOR FLEET MAINTENANCE
39275	25-Sep-03	D & M LAUNDRY SERVICE	$187.22	LAUNDRY SERVICE FOR MARKETING SERVICES
39276	25-Sep-03	DANIELS SHARPSMART AUSTRALIA PTY LTD	$47.63	MEDIUM YELLOW BINS - HEALTH SERVICES
39277	25-Sep-03	DATAFLOW BUSINESS SYSTEMS	$557.00	LASER CHEQUES FOR FINANCE DEPARTMENT
39278	25-Sep-03	DAVID GRAY & CO PTY LTD	$462.00	120LT DARK GREEN GARBAGE BINS FOR WASTE SERVICES
39279	25-Sep-03	DBS FENCING	$1,105.50	2 PAIR OF GATES INTO EXISTING TENNIS COURT FENCING AT MONTROSE TENNIS COURT
39280	25-Sep-03	DE NEEFE SIGNS PTY LTD	$5,636.51	SIGNS AND ACCESSORIES FOR VARIOUS DEPARTMENTS
39281	25-Sep-03	DEPARTMENT OF TREASURE & FINANCE	$178.00	CONTRACT MANAGEMENT FEE FOR THE PERIOD APRIL-JUNE 2003
39282	25-Sep-03	DIAMOND LOCK & KEY	$5,028.07	PADLOCKS AND KEYS FOR VARIOUS DEPARTMENTS
39283	25-Sep-03	DIMAS AUSTRALIA PTY LTD	$40.70	SPARE PARTS FOR FLEET MAINTENANCE
39284	25-Sep-03	DR C T WONG	$2,042.50	IMMUNISATION CLINICS FOR AUGUST 2003
39285	25-Sep-03	DRIVE IN ELECTRICS	$449.00	VEHICLE REPAIRS FOR FLEET MAINTENANCE
39286	25-Sep-03	DUTCH AGED CARE WA INC	$160.00	PROVISION OF SERVICES FOR CACP CLIENTS
39287	25-Sep-03	DY-MARK	$273.68	LINE MARKING PAINT - DEPOT STORE STOCK
39288	25-Sep-03	DYMOCKS HAY STREET	$44.12	BOOK PURCHASES FOR GIRRAWHEEN LIBRARY
39289	25-Sep-03	E & M J ROSHER	$2,371.50	VEHICLE SPARE PARTS FOR FLEET MAINTENANCE
39290	25-Sep-03	EAGLE SPORTS	$55.55	FIRST AID WHISTLES - AQUAMOTION
39291	25-Sep-03	EASIFLEET MANAGEMENT	$555.39	REMOVE & REPLACE BROKEN R/H HEADLIGHT WN31634 (NOT COVERED BY CONTRACT) EXCESS KMS CALCULATED - WN31854
39292	25-Sep-03	EASTERN PRESS PTY LTD	$1,832.20	JUST JAMMIN FLYERS - CLARKSON YOUTH CENTRE PLANT DEFECT/JOB CARD BOOKS - DEPOT STORE OFFICIAL RECEIPTS - CUSTOMER SERVICES
39293	25-Sep-03	EDGEWATER VETERINARY HOSPITAL	$292.50	EUTHANASIA OF 15 DOGS
39294	25-Sep-03	ELECTRIC STOVEMAN	$68.09	REPAIR URN BOILER - DEPOT
39295	25-Sep-03	ELLIOTTS IRRIGATION PTY LTD	$5,469.24	RETIC ITEMS FOR PARKS & GARDENS
39296	25-Sep-03	ENZED SERVICE CENTRE PERTH	$203.88	MAKE UP HYD HOSE FOR FLEET MAINTENANCE
39297	25-Sep-03	EXPRESS CHEMICALS	$517.00	20KG SHOCKRITE SPA CHEMICALS - AQUAMOTION
39298	25-Sep-03	FAL FOOD SERVICES	$947.12	TEA/COFFEE SUPPLIES FOR CITY & ELECTED MEMBERS
39299	25-Sep-03	FESA TRAINING	$1,870.00	PUBLIC BUILDING FIRE AUDIT - KARIN HOLMES
39300	25-Sep-03	FORCORP PTY LTD	$671.00	VEHICLE REPAIRS FOR FLEET MAINTENANCE
39301	25-Sep-03	FORTRON AUTO TREATMENTS	$158.40	BRAKE CLEANER FOR DEPOT STORE STOCK
39302	25-Sep-03	FRANK & SHEILA KING	$75.00	ENTERTAINMENT 21/08/03 ALEXANDER HEIGHTS SENIOR CITIZENS
39303	25-Sep-03	FUCHS LUBRICANTS (AUSTRALASIA) PTY LTD	$334.00	TITAN GEAR OIL FOR DEPOT STORE STOCK
39304	25-Sep-03	FUJI XEROX AUSTRALIA PTY LTD	$2,501.43	BLACK TONER/STAPLE CARTRIDGE FOR REPROGRAPHICS SERVICE CONTRACT FOR DOCUMENT CENTRE 490 FOR REPROGRAPHICS
39305	25-Sep-03	G M & J LOMBARDI PTY LTD	$807.84	SPARE PARTS FOR FLEET MAINTENANCE
39306	25-Sep-03	GALVINS PLUMBING PLUS	$88.84	RETIC ITEM FOR D WALFORD URINAL GRATE FOR BUILDING MAINTENANCE
39307	25-Sep-03	GATEWAY DUTY FREE	$153.80	MEMORY CARDS TO SUIT KODAK DIGITAL CAMERA FOR GRAFFITI PROGRAM
39308	25-Sep-03	GEODETIC SUPPLY & REPAIR	$365.20	2 CLINOMETERS - FOR PARKS & GARDENS
39309	25-Sep-03	GEOFF'S TREE SERVICE	$3,603.60	THIN TREE AT 58B NELLIGAN AVENUE, GIRRAWHEEN CALL OUT – FALLEN TREE OVER ROAD – GIBBS ROAD, NOWERGUP REMOVE DEAD TREE - MARANGAROO GOLF COURSE GRINDING OF STUMPS VARIOUS LOCATIONS
39310	25-Sep-03	GLOBE AUSTRALIA PTY LTD	$304.70	CHEMICALS FOR PARKS & GARDENS
39311	25-Sep-03	GPR TRUCK SALES & SERVICE	$1,111.00	VEHICLE REPAIRS FOR FLEET MAINTENANCE
39312	25-Sep-03	GRAFFITI SYSTEMS AUSTRALIA	$580.69	GRAFFITI REMOVAL AT VARIOUS LOCATIONS
39313	25-Sep-03	GRAND TOYOTA DAIHATSU	$68.10	HARNESSES FOR FIRE SERVICES
39314	25-Sep-03	GRASS GROWERS	$9,350.00	QUINNS RD - VERGE CLEARING WORKS
39315	25-Sep-03	GREEN & GOLD HIAB SERVICES	$1,155.00	RETICULATION WORK AT VARIOUS LOCATIONS FOR D WALFORD
39316	25-Sep-03	GREENWOOD LAWN MOWERS & CHAINSAW CENTRE	$18.00	SUPPLY SPARE PART FOR JIGSAW - PARKS MAINTENANCE
39317	25-Sep-03	GYMCARE	$1,316.73	TREADMILL MOTOR - AQUAMOTION
39318	25-Sep-03	HARVEY NORMAN	$742.85	TARGUS UNIVERSAL PDA SLIPCASE - P CALLEY USB/SYNC CAR CHARGER - P CALLEY MULTIMEDIA CARD - P CALLEY POCKET PC & MULTIMEDIA CARD FOR P CALLEY
39319	25-Sep-03	HITACHI CONSTRUCTION MACHINERY (AUST) PTY LTD	$3,093.47	VEHICLE FILTERS FOR FLEET MAINTENANCE AND DEPOT STORE STOCK
39320	25-Sep-03	HOME CHEF	$6,079.48	PROVISION OF SERVICES FOR HACC CLIENTS
39321	25-Sep-03	HOSEMART	$18.15	EQUIPMENT SPARE PART FOR R FOSTER - OPERATIONAL SERVICES
39322	25-Sep-03	HOSEMASTERS	$3,533.99	VEHICLE REPAIRS FOR FLEET MAINTENANCE
39323	25-Sep-03	HUGALL & HOILE JOONDALUP	$152.90	RETIC ITEMS FOR DEPOT STORE STOCK
39324	25-Sep-03	HUGALL & HOILE WANGARA - MALAGA	$1,131.05	RETIC ITEMS FOR PARKS & GARDENS
39325	25-Sep-03	ICON OFFICE TECHNOLOGY	$1,659.35	PHOTOCOPIER METER READING FOR VARIOUS DEPARTMENTS
39326	25-Sep-03	INMAN & FARRELL	$33.00	SAMPLE SUBMISSION BOOKS - HEALTH SERVICES
39327	25-Sep-03	INTEGRATED GROUP LTD	$2,737.11	CASUAL LABOUR FOR FLEET MAINTENANCE
39328	25-Sep-03	INTEGRITY CARPETS PTY LTD	$5,269.00	SUPPLY & INSTALL SHEET VINYL AND CARPET - ALEXANDER HEIGHTS COMMUNITY CENTRE
39329	25-Sep-03	INTERCITY OFFICE PARTITIONING	$484.00	REMOVE EXHAUST FANS AND REPAIR CEILING AND WALLS - HAINSWORTH COMMUNITY HALL AND ALEXANDER HEIGHTS COMMUNITY HALL
39330	25-Sep-03	J B PRECISE ENGINEERING	$3,525.10	MAKE UP SPARE PARTS FOR FLEET MAINTENANCE
39331	25-Sep-03	J BLACKWOOD & SON LTD	$270.75	GREASE GUN ITEMS FOR DEPOT STORE STOCK
39332	25-Sep-03	JASON MAZDA	$202.03	SPARE PARTS FOR FLEET MAINTENANCE
39333	25-Sep-03	JB HIFI PERTH	$2,597.52	CD & DVD PURCHASES FOR LIBRARY STOCK
39334	25-Sep-03	JCA WESTSIDE	$49.50	REPAIRS FOR FLEET MAINTENANCE
39335	25-Sep-03	JIM DAVIES & ASSOC PTY LTD	$2,200.00	TASK 3 PROGRESS SAMPLING - LAKE JOONDALUP WATER QUALITY MONITORING
39336	25-Sep-03	JMAC INDUSTRIES	$467.50	CLEANING RAGS FOR DEPOT STORE STOCK DEGREASER FOR FLEET MAINTENANCE
39337	25-Sep-03	JOHN BANKS & ASSOCIATES	$330.00	CHAINSAW COURSE FOR K BURGESS AND J STEVENS 26-27/08/03 (1 EACH DAY)
39338	25-Sep-03	JOONDALUP CITY ROOFING	$390.50	SUPPLY & FIX COLORBOND DOWNPIPE - KINGSWAY BADMINTON CENTRE
39339	25-Sep-03	JOONDALUP VETERINARY HOSPTITAL	$78.95	EUTHANASIA OF 1 DOG
39340	25-Sep-03	K & F CONCRETE	$9,082.04	REMOVE KERB AND RELAY PAVERS - BUDDHIST TEMPLE ENTRANCE REPLACE ONE FENCE SHEET - ADORA WAY, ALEXANDER HEIGHTS ERECT SHED AT DEPOT EXTENSIONS TO VARIOUS BASKETBALL COURTS
39341	25-Sep-03	K MART JOONDALUP	$198.25	COOKERY ITEMS AND FACE WASHERS FOR QUINNS DAY CENTRE
39342	25-Sep-03	KERBING WEST	$19,282.79	REPAIRS TO RETICULATION - BUCKINGHAM DRIVE, WANGARA CEMENT DELIVERED TO HIGH ROAD & SCOTT STREET, WANNEROO KERBING AT MIRRABOOKA AVENUE & ARISTOS WAY, MARANGAROO TRAFFIC CONTROL, RETIC & VERGE REPAIR AFTER ROOT BARRIER WORKS – KINGSWAY
39343	25-Sep-03	KOORONG	$385.45	BOOK PURCHASES FOR GIRRAWHEEN LIBRARY
39344	25-Sep-03	KOTT GUNNING	$1,945.56	2003 AUDIT FOR FINANCE DEPARTMENT LEGAL FEES QUINNS BEACH CAFE/RESTAURANT
39345	25-Sep-03	LANDSCAPE DEVELOPMENT	$3,258.65	LANDSCAPE MAINTENANCE SERVICE AT VARIOUS ROUNDABOUTS FOR AUGUST 2003
39346	25-Sep-03	LANDSDALE GARDENS MEDICAL CENTRE	$93.50	MEDICAL FOR STEPHEN FAULKNER (FIRE BRIGADE)
39347	25-Sep-03	LAWN DOCTOR	$32,880.76	MOWING & FERTILISING OF VARIOUS LOCATIONS FOR PARKS AND GARDENS
39348	25-Sep-03	LAWRENCE & HANS0N	$909.85	VARIOUS ITEMS FOR DEPOT STORE STOCK
39349	25-Sep-03	LIFTRITE TOYOTA	$400.40	VEHICLE FILTERS FOR FLEET MAINTENANCE
39350	25-Sep-03	LINCOLNE SCOTT	$1,430.00	HAINSWORTH LEISURE CENTRE FIRE SERVICES MAINTENANCE REVIEW AND MECHANICAL & FIRE SERVICES EQUIPMENT UPDATE NEW CIVIC CENTRE AHU STATIC PRESSURE RE-SCHEDULE
39351	25-Sep-03	LINFOX ARMAGUARD	$720.39	CASH COLLECTION FOR AQUAMOTION
39352	25-Sep-03	M & A SIMMONDS	$275.00	MANHOLE SUPPLIES FOR OPERATIONS
39353	25-Sep-03	M LAVAN	$1,500.00	CRECHE FEES FOR AQUAMOTION
39354	25-Sep-03	M P ROGERS & ASSOCIATES PTY LTD	$2,231.68	PROFESSIONAL SERVICES QUINNS PROTECTION PROJECT STAGE 2
39355	25-Sep-03	M P S ARCHITECTS	$48,950.00	REVISED PLANS FOR QUINNS MINDARIE SURF CLUB
39356	25-Sep-03	MACDONALD JOHNSTON ENG CO PTY LTD	$5,666.45	SPARE PARTS FOR FLEET MAINTENANCE
39357	25-Sep-03	MASTER CRAFT PROFESSIONAL PAINTING & DECORATING	$2,728.00	PAINTING AT ADDISON PARK CLUB ROOMS + PAINT 2 INTERNAL DOORS AND TOUCH UP FRAME
39358	25-Sep-03	MAYDAY EARTHMOVING	$48,674.45	MINI EXCAVATOR, BACKHOE, 6 WHEEL TRUCK, ROLLER, GRADER, BOBCAT, MULTI ROLLER AND 10 TON ROLLER HIRE AT VARIOUS LOCATIONS - OPERATIONAL SERVICES
39359	25-Sep-03	McCLELLANDS ENGRAVING	$1,980.00	ENGRAVE STAINLESS PEDESTAL SIGNS WITH HISTORICAL DETAILS FOR HERITAGE OFFICER
39360	25-Sep-03	MCLEOD & CO	$7,136.47	BUSH FIRE ACT PROSECUTION: ROGER W HARRISON, MARIGINIUP PARKING PROSECUTION: VAN HOE LE PROFESSIONAL SERVICES - APPEAL NO.32 OF 2003 PATANAL V COW BUSH FIRES ACT PROSECUTION: G ROCCA, MARIGINIUP PUBLIC PROPERTY LOCAL LAW & CONTROL OF OFF-ROAD VEHICLES PROSECUTION: WP ROYCE PROFESSIONAL SERVICES: STRUCTURE PLAN PROVISIONS IN DPS2 PROFESSIONAL SERVICES: WANNEROO MARKETS
39361	25-Sep-03	MEERILINGA YOUNG CHILDREN'S FOUNDATION INC	$270.00	COURSE ‘FROM IMAGE TO PRACTICE’ 19-SEP-2003 - K DALES ANDERSON AND D STERPINI
39362	25-Sep-03	MEMO COMMUNICATIONS	$324.23	INSTALL RADIO INTO IVECO TRUCK WN 31914
39363	25-Sep-03	MERRIWA CHINESE RESTURANT	$46.60	MANAGEMENT MEETING CATERING - M TERACI
39364	25-Sep-03	METAL ARTWORK CREATIONS	$218.38	NAME BADGES FOR VARIOUS STAFF
39365	25-Sep-03	METRO BRICK	$817.34	REDSTONE PAVERS DELIVERED TO VARIOUS LOCATIONS
39366	25-Sep-03	METROCOUNT	$104.00	6V WELDED BATTERY PACK FOR RALPH PERKINS
39367	25-Sep-03	MEY EQUIPMENT	$401.22	MOWER AND SMALL PLANT SPARE PARTS FOR FLEET MAINTENANCE
39368	25-Sep-03	MIKE GEARY SIGNS	$1,271.60	TENNIS COURT BOOKINGS SIGN - PAUL WHITE CORFLUTE SIGNS FOR CARAVAN TRAILER EVENT - RALPH PERKINS REFLECTIVE SIGN PANELS FOR CARAVAN INSPECTION SIGNS GROUP DWELLING SIGNS WANNEROO ROAD MADELEY
39369	25-Sep-03	MINDARIE REGIONAL COUNCIL	$108,712.05	ANIMAL, COMMERCIAL, DOMESTIC, MRF AND GENERAL WASTE DISPOSAL TAMALA PARK MEMERSHIP OBLIGATION 2003/04 – DOMESTIC WASTE ($34,276.50) MEMBERSHIP OBLIGATION 2003/04 – COMMERCIAL COLLECTION ($11,909.70)
39370	25-Sep-03	MINI PICKERS	$132.00	REMOVAL OF BANNER AT DUNDEBAR ROAD, WANNEROO
39371	25-Sep-03	MIRACLE RECREATION EQUIPMENT PTY LTD	$2,084.50	TRAINING COURSE FOR PLAYGROUND EQUIPMENT MAINTENANCE AND STANDARDS - P WHITE, T HOWLET, K JELLEFF, K HILLS, N HILL, G HARPER & C SHAYLER
39372	25-Sep-03	MORLEY MOWER CENTRE	$1,112.05	MOWER SPARE PARTS FOR FLEET MAINTENANCE AND DEPOT STORE
39373	25-Sep-03	MOTORCHARGE LTD	$22.25	CARDHOLDER SUMMARY LATE PAYMENT CHARGE
39374	25-Sep-03	MOTORLIFE	$229.68	INOX FOR DEPOT STORE STOCK
39375	25-Sep-03	MURPHY PERKINS SPRAY SERVICES PTY LTD	$26.86	ITEMS FOR PAINTERS STOCK - BUILDING MAINTENANCE
39376	25-Sep-03	MUSTANG PRINT & COPY	$124.00	LAMINATING FOR RANGER & SAFETY SERVICES COLOUR PLANS FOR TRUDGEN REPORT ON VEGETATION - PLANNING AND DEVELOPMENT
39377	25-Sep-03	MYSTERY SHOPPING INTERNATIONAL	$290.40	MYSTERY SHOPPING - LETTERS, EMAILS & TELEPHONE CALLS
39378	25-Sep-03	N E C BUSINESS SOLUTIONS PTY LTD	$2,035.29	RENEWAL OF NECARE SERVICE AGREEMENT - INFORMATION SERVICES
39379	25-Sep-03	NATIONAL PHYSICAL ACTIVITY CONFERENCE 2003	$700.00	REGISTRATION FEE FOR NATIONAL PHYSICAL ACTIVITY CONFERENCE 2003 – F BENTLEY & G WHYTE
39380	25-Sep-03	NAZZARIS HINO PARTS	$57.10	SPARE PARTS FOR FLEET MAINTENANCE
39381	25-Sep-03	NEBA INTERNATIONAL COURIERS	$23.10	COURIER SERVICE FOR FLEET MAINTENANCE
39382	25-Sep-03	NEWMART	$91.17	TEA, COFFEE & SUGAR SUPPLIES FOR QUINNS DAY CARE CENTRE
39383	25-Sep-03	NON-ORGANIC DISPOSALS	$8,134.50	DISPOSAL OF GLASS FOR WASTE SERVICES DISPOSAL OF RUBBLE FROM HIGH ROAD & MIRRABOOKA AVENUE
39384	25-Sep-03	NORTHERN DISTRICTS PEST CONTROL	$1,072.50	TREATMENT FOR VERMIN AT VARIOUS LOCATIONS
39385	25-Sep-03	NOVELL ART FRAMES	$427.22	1 X 6 SURF PRINTS FRAMED (LIVE POSTERS) FOR K COSTELLO
39386	25-Sep-03	NOVUS WINDSCREEN REPAIRS	$1,023.00	REPAIRS, SUPPLY & FIT WINDSCREENS TO VARIOUS VEHICLES
39387	25-Sep-03	NUFORD WANNEROO	$50,279.75	SERVICING & REPAIRS TO VARIOUS VEHICLES NEW VEHICLE PURCHASE - LWB VAN MAXI WN32016 ($24,030.75) NEW VEHICLE PURCHASE - BA COMMERCIAL XL WN32018 ($25,461.85)
39388	25-Sep-03	OEM GROUP PTY LTD	$77.83	SPARE PARTS FOR FLEET MAINTENANCE
39389	25-Sep-03	ONESTEEL LTD	$59.99	STEEL PRODUCTS FOR FLEET MAINTENANCE
39390	25-Sep-03	ORANGE	$563.31	A/C SUMMARY FOR M TERACI
39391	25-Sep-03	OTIS ELEVATOR COMPANY PTY LTD	$5,219.50	LIFT MAINTENANCE INSTALL FIRE SERVICE OPERATION TO LIFT UPGRADE TELEPHONE ALARM BUTTON
39392	25-Sep-03	OXFORD SURPLUS & TRADING	$170.00	JUMPERS FOR SECURITY PERSONNEL - D OSGOOD & N EMERY
39393	25-Sep-03	P R AGENCIES INDUSTRIAL PTY LTD	$2,296.14	POLAROID 600 TWIN EXTREME GLOSS FILM FOR DEPOT STORE STOCK
39394	25-Sep-03	PACIFIC BRANDS APPAREL	$10,933.33	CLOTHING ISSUE FOR OUTSIDE WORKERS
39395	25-Sep-03	PARK MOTOR BODY BUILDERS	$385.00	MODIFY TOW HITCH TO WN31395 & WN28921 FOR FLEET MAINTENANCE
39396	25-Sep-03	PAVEMENT TECHNOLOGY LTD	$3,613.50	HIRE OF 1.9MTR PROFILER/ SWEEPER FOR OPERATIONAL SERVICES
39397	25-Sep-03	PERTH HOME CARE	$439.00	PROVISION OF SERVICES TO HACC CLIENTS
39398	25-Sep-03	PHARMACY PLUS JOONDALUP	$9.95	PHOTO DEVELOPING FOR M TERACI
39399	25-Sep-03	PHONE CONTROL AUST	$374.00	INSTALLATION OF PHONE CONTROL PRESTIGE V5.5 SOFTWARE FOR INFORMATION SERVICES
39400	25-Sep-03	PHOTOLAND	$11.95	PHOTO DEVELOPMENT FOR PROGRAMS AND EXCURSIONS AT/FROM THE WANNEROO YOUTH CENTRE
39401	25-Sep-03	PK PRINT	$816.20	PRINTING OF CALENDAR OF EVENTS FOR ROSS RAYSON
39402	25-Sep-03	POTTERY PAVILION	$36.52	PLANT POTS FOR QUINNS DAY CENTRE
39403	25-Sep-03	PRESTIGE ALARMS	$1,938.95	SERVICE CALL OUT TO SECURITY ALARM SYSTEM BADGERUP GATES DEPOT ADMIN BUILDING 3 SERVICE CALL OUT TO SECURITY ALARM SYSTEM MONITORING OF SECURITY ALARM SYSTEMS AT 21 SITES
39404	25-Sep-03	PROTECTOR ALSAFE	$2,461.75	SAFETY ITEMS FOR DEPOT STORE STOCK
39405	25-Sep-03	PWE VALUATIONS PTY LTD	$3,815.24	PROPERTY VALUED: LOT 14692 WINSTON WAY, MADELEY, LOT 14669 APPLEBY DRIVE, DARCH AND PT LOT 65 RUSSELL ROAD, MADELEY
39406	25-Sep-03	QUALCON LABORATORIES	$723.25	ASPHALT & LIMESTONE TESTING - MIRRABOOKA AVENUE & MONTROSE AVENUE, GIRRAWHEEN
39407	25-Sep-03	QUICKCOPY AUDIO SERVICES	$41.25	CASSETTE, CD AND DVD BOXES FOR WANNEROO LIBRARY
39408	25-Sep-03	R & P ENGINEERING PTY LTD	$4,272.40	PROFILING AND SWEEPING ROADS AT VARIOUS LOCATIONS
39409	25-Sep-03	RAM PAPER DISTRIBUTORS	$89.05	LAMINATING POUCHES FOR ALEXANDER HEIGHTS COMMUNITY CENTRE PROGRAM ACTIVITIES
39410	25-Sep-03	RCG PTY LTD	$127.53	DISPOSAL OF MATERIAL FROM TAPPING WAY, QUINNS ROCKS
39411	25-Sep-03	READYMIX HOLDINGS PTY LTD	$12,681.83	CONCRETE PRODUCTS FOR OPERATIONAL SERVICES
39412	25-Sep-03	RECLAIM INDUSTRIES LTD	$21,474.20	RUBBER SOFTFALL SURFACING TO PLAYGROUND EQUIPMENT AT NANNATEE PARK, WANNEROO
39413	25-Sep-03	RED HOT PARCEL TAXI	$186.20	PARCEL SERVICE FOR FLEET MAINTENANCE
39414	25-Sep-03	REEKIE PROPERTY SERVICES	$38,686.54	CLEANING CHARGES FOR AUGUST 2003
39415	25-Sep-03	REPCO AUTO PARTS	$770.86	SPARE PARTS FOR FLEET MAINTENANCE
39416	25-Sep-03	REPCO AUTO PARTS	$109.20	SPARE PARTS FOR FLEET MAINTENANCE
39417	25-Sep-03	RETECH RUBBER PTY LTD	$10,890.00	SUPPLY 3 CRICKET MAT COVERS - PARKS & GARDENS
39418	25-Sep-03	RETRAVISION	$430.00	REPLACEMENT VCR/TV AGAINST STOLEN ITEMS (INSURANCE CLAIM LODGED)
39419	25-Sep-03	ROAD SAFETY SHOP	$1,558.70	TRAFFIC CONES AND BOLLARDS FOR OPERATIONAL SERVICES
39420	25-Sep-03	ROADS 2000 PTY LTD	$81,231.70	PROFILING & SWEEPING, SUPPLY AND LAY ASPHALT AND ROADBASE AT VARIOUS LOCATIONS FOR OPERATIONAL SERVICES
39421	25-Sep-03	ROCKHARD STONEMASON	$1,188.00	SUPPLY & ERECT LIMESTONE RETAINING WALL AT CANTRELL CC LANDSDALE
39422	25-Sep-03	ROCLA QUARRY PRODUCTS	$419.35	SAND SUPPLIES FOR OPERATIONAL SERVICES
39423	25-Sep-03	ROSCO'S RECAR	$770.00	REPAIRS TO RUST AND PANEL ON PLANT 96071 FOR FLEET MAINTENANCE
39424	25-Sep-03	ROSIE O	$330.00	FACE PAINTER AND BALLOON TWISTER FOR LAUNCH OF ALEXANDER CENTRE
39425	25-Sep-03	ROYAL LIFE SAVING SOCIETY AUSTRALIA	$309.60	PLG REQUAL COURSE FEE - BRIANA HEINZ LIFESAVING EQUIPMENT FOR AQUAMOTION
39426	25-Sep-03	RUSSELL LANDSCAPING WA PTY LTD	$1,489.18	LANDSCAPE MAINTENANCE FOR JUNE 2003- CLARKSON YOUTH CENTRE AND COVERWOOD PARK
39427	25-Sep-03	SAI GLOBAL LTD	$2,489.30	AUDIT VISIT - QUALITY CONTROL - BUILDING & FLEET
39428	25-Sep-03	SAMANTHA G ALLAN	$50.00	TAE BO INSTRUCTOR - CHICZ BIZ CLARKSON/YANCHEP YOUTH GROUP
39429	25-Sep-03	SARDIS PTY LTD	$7,075.20	RETICULATION ITEMS FOR PARKS & GARDENS
39430	25-Sep-03	SCHIAVELLO (WA) PTY LTD	$1,724.80	OFFICE FURNITURE FIXTURES FOR INFRASTRUCTURE SERVICES
39431	25-Sep-03	SCOTT PRINT	$8,343.50	POSTERS & FRIDGE MAGNETS - D TWEEDIE (SAFER CITIZENS) WHAT'S HAPPENING NEWSLETTERS - MARKETING SERVICES
39432	25-Sep-03	SENSIS PTY LTD	$251.90	ONLINE YELLOW & WHITE PAGES ADVERTISING FOR AQUAMOTION
39433	25-Sep-03	SHAWMAC PTY LTD	$3,850.00	HEPBURN AVENUE, MIRRABOOKA TO ALEXANDER DRIVE INTERIM A/C 8 ROAD AND STREET LIGHT DESIGN WORKS UNDERTAKEN IN JULY 2003
39434	25-Sep-03	SHELL COMPANY OF AUSTRALIA LTD	$216.96	FUEL SUPPLIES FOR CITY VEHICLES
39435	25-Sep-03	SHENTON ENTERPRISES PTY LTD	$434.39	REPAIRS TO SPA AT AQUAMOTION
39436	25-Sep-03	SINCLAIR KNIGHT MERZ	$4,235.00	PROFESSIONAL SERVICES - POS DEVELOPMENT VALUATION CELL 6 WANNEROO PROGRESS CLAIM NO. 1
39437	25-Sep-03	SJW PODIATRY PTY LTD	$6,187.50	PROVISION OF PODIATRY SERVICES TO ALEXANDER HEIGHTS, GIRRAWHEEN, QUINNS ROCKS, TWO ROCKS AND WANNEROO CLINICS
39438	25-Sep-03	CANCELLED	$0.00
39439	25-Sep-03	SKIPPER TRUCKS BELMONT	$8,652.78	SPARE PARTS FOR FLEET MAINTENANCE
39440	25-Sep-03	SOLVER PAINTS	$1,140.75	VARIOUS PAINTING PRODUCTS FOR BUILDING SERVICES
39441	25-Sep-03	SOUTHCOTT PTY LTD	$1,183.14	SUPPLY FITTINGS AND MAKE UP HOSES FOR FLEET MAINTENANCE
39442	25-Sep-03	SPEEDO AUSTRALIA PTY LTD	$495.00	TRADING STOCKS FOR FOR AQUAMOTION (JNR GOGGLES)
39443	25-Sep-03	SPORTS SURFACES	$462.00	INSTALL 2 P300 PRACTICE WICKETS AT PALOMA PARK
39444	25-Sep-03	SPOTLIGHT STORES PTY LTD	$282.86	EQUIPMENT FOR CRAFT ACTIVITY CHICZ BIZ CLARKSON & TWO ROCKS CRAFT ITEMS FOR ALEXANDER HEIGHTS AGED DAY CARE PROGRAM ACTIVITIES
39445	25-Sep-03	STAMPALIA CONTRACTORS	$119,266.40	LOADER, TIPPER, BOBCAT & COMPACTOR HIRE - WASTE SERVICES AND PARKS
39446	25-Sep-03	STANHOPE HOME NURSING SERVICES	$311.85	PROVISION OF SERVICES TO HACC CLIENTS
39447	25-Sep-03	STATE LIBRARY OF WESTERN AUSTRALIA	$3,265.70	BOOK PURCHASES AND PAYMENTS FOR LOST AND DAMAGED BOOKS FOR VARIOUS LIBRARIES
39448	25-Sep-03	STATEWIDE CLEANING SUPPLIES PTY LTD	$1,142.61	CLEANING SUPPLIES FOR DEPOT STORE STOCK
39449	25-Sep-03	STICKER WORLD	$11.00	MAGNETIC PATCHES FOR SMART GROWTH TEAM
39450	25-Sep-03	STOPMASTER BRAKES	$830.89	RELINE FRONT AND REAR BRAKE SHOES FOR FLEET MAINTENANCE
39451	25-Sep-03	SUNCITY NEWSAGENCY	$30.86	NEWSPAPER DELIVERIES FOR YANCHEP/WO ROCKS LIBRARY
39452	25-Sep-03	SUNNY BRUSHWARE SUPPLIES	$1,149.50	BROOMS FOR DEPOT STORE STOCK TRUCK BROOMS FOR FLEET MAINTENANCE
39453	25-Sep-03	SWAN TAFE	$168.00	BOOKS PURCHASED FROM MIDLAND CAMPUS FOR PARKS & GARDENS
39454	25-Sep-03	SWAN TAXIS CO-OPERATIVE LTD	$65.78	PROVISION OF SERVICES FOR CACP CLIENTS
39455	25-Sep-03	SWIM AUSTRALIA	$285.00	LEARN TO SWIM TOUR SEMINAR - R ARNOLD
39456	25-Sep-03	T L ENGINEERING (AUST) PTY LTD	$242.00	SUNVISOR PAINTED WHITE WN31951 - FIRE SERVICES
39457	25-Sep-03	TALDARA	$380.60	S/STEEL CUP DISPENSER 8OZ CUP - STRATEGIC & EXECUTIVE SERVICES DART 8OZ FOAM CUP - MARKETING SERVICES
39458	25-Sep-03	TAUBMANS	$48.71	STAIN STOP SEALER FOR GRAFFITI PROGRAM
39459	25-Sep-03	TECH ALLIANCE	$2,615.98	INSTALL GUARD RAIL CNR MONTROSE & MIRRABOOKA AVENUND, BERNARD ROAD, LANDSDALE
39460	25-Sep-03	TECHNICAL IRRIGATION IMPORTS	$4,948.32	INSTALLATION AND REPAIRS TO RETICULATION CONTROLLERS AT VARIOUS PARKS
39461	25-Sep-03	TENNANT COMPANY	$185.46	FUEL FILTER ASSY FOR FLEET MAINTENANCE
39462	25-Sep-03	THE CARERS	$3,083.08	PROVISION OF SERVICES TO HACC CLIENTS
39463	25-Sep-03	THE PRINTING FACTORY	$3,361.81	BUSINESS CARDS FOR VARIOUS STAFF MEMBERS FOOD PREMISES HEALTH RISK ASSESSMENT BOOKS FOR HEALTH SERVICES FACT SHEETS FOR PLANNING AND DEVELOPMENT SWIMMING POOL INSPECTION BOOKS - APPROVAL SERVICES
39464	25-Sep-03	THE PURSUITS GROUP	$27,429.19	PROVISION OF SERVICES TO ABORIGINAL ADULT DAY CENTRE CLIENTS PROVISION OF SERVICES FOR HACC/CACP CLIENTS
39465	25-Sep-03	THUMBPRINT PTY LTD	$547.35	T-SHIRTS FOR CITY TO SURF - TEAM WANNEROO
39466	25-Sep-03	TOLL TRANSPORT PTY LTD	$1,147.28	COURIER SERVICE
39467	25-Sep-03	TORO AUST PTY LTD	$69.73	MOWER SPARE PARTS FOR FLEET MAINTENANCE
39468	25-Sep-03	TOTAL EDEN WATERING SYSTEMS	$2,100.74	RETIC ITEMS FOR PARKS & GARDENS AND DEPOT STORE STOCK
39469	25-Sep-03	CANCELLED	$0.00
39470	25-Sep-03	TOTAL TORO	$5,919.05	VARIOUS ITEMS FOR FLEET MAINTENANCE DEPOT STORE STOCK
39471	25-Sep-03	TPS AUSTRALIA	$301.95	SERVICE AND CALIBRATION OF TPS METER FOR HEALTH SERVICES
39472	25-Sep-03	TRANSAIR TWO WAY RADIO CO	$165.00	RADIO REPAIRS FOR AQUAMOTION
39473	25-Sep-03	TROPHY HOUSE	$324.50	BRASS PLAQUE FOR REFURBISHMENT OF THE ALEXANDER HEIGHTS CENTRE
39474	25-Sep-03	TURBOMASTER PUMPS	$29,274.30	PROVIDE SPARE PARTS & SERVICE RETIC PUMPS AT VARIOUS LOCATIONS FOR PARKS & GARDENS
39475	25-Sep-03	TWIST ENGINEERING PTY LTD	$324.50	SITE MEETING AT THE MINDARIE DUCK POND TO ASSESS PROBLEMS WITH WATER QUALITY,
39476	25-Sep-03	UDIA	$1,870.00	UDIA SUSTAINABILITY FORUM 1/07/03 - S KELLY & C MEYERS (REPLACED D SIMMS) REGISTRATION - UDIA QLD STUDY TOUR JUNE 2003 - D BLAIR, J HUGHES, D SIMMS & P THOMPSON
39477	25-Sep-03	UNIVERSAL ENGINEERS SUPPLIES	$146.95	SPARE PARTS FOR FLEET MAINTENANCE
39478	25-Sep-03	VIBRA INDUSTRIAL FILTRATION AUST	$76.23	AIR FILTER CLEANED FOR DEPOT STORE STOCK
39479	25-Sep-03	VINCENT CORDEIRO	$500.00	KUNG FU SESSION - SELF-DEFENCE FOR YOUNG WOMEN'S GROUP HAINSWORTH LEISURE CENTRE 2 TAI CHI SESSIONS - CLARKSON/YANCHEP YOUTH CENTRE
39480	25-Sep-03	VOICE SYSTEMS AUSTRALIA	$99.00	SITE VISIT 29/7/03 TO ADVISE ON USAGE OF INTELLIGENT START STATE TO ALLOW MORE THAN ONE RVA TO OPERATE SIMULTANEOUSLY - (REMOTE VOICE ACTIVATION) FOR WASTE SERVICES
39481	25-Sep-03	W A ACCESS	$1,584.16	REPAIRS TO PLATFORM FOR FLEET MAINTENANCE
39482	25-Sep-03	W A LIBRARY SUPPLIES	$54.45	STATIONERY PURCHASE FOR GIRRAWHEEN LIBRARY
39483	25-Sep-03	W A LIMESTONE CO	$24,921.02	LIMESTONE DELIVERIES AT VARIOUS OPERATIONAL PROJECT SITES AND DEPOT
39484	25-Sep-03	W A LOCAL GOVERNMENT ASSOC.	$1,080.00	2003 LOCAL GOVT. WEEK REGISTRATIONS - M COLE, F CVITAN, T LOFTUS, C JOHNSON, M PEARSON & D SIMMS
39485	25-Sep-03	WACKER AUSTRALIA PTY LTD	$25.74	SPARE PARTS FOR FLEET MAINTENANCE
39486	25-Sep-03	WANNEROO AGRICULTURAL MACHINERY	$2,585.99	SPARE PARTS FOR FLEET MAINTENANCE
39487	25-Sep-03	WANNEROO CARAVAN CENTRE	$6,187.52	STEEL FABRICATION AND TRAILER REPAIRS FOR BUILDING FLEET AND PARKS & GARDENS
39488	25-Sep-03	WANNEROO DRYCLEANERS & LAUNDRETTE	$10.00	CLEANING OF 2 JUMPERS FOR RANGER SERVICES
39489	25-Sep-03	CANCELLED	$0.00
39490	25-Sep-03	WANNEROO HARDWARE	$6,024.49	TOOL AND HARDWARE PURCHASES FOR VARIOUS DEPARTMENTS
39491	25-Sep-03	WANNEROO MOTORCYCLES	$181.00	SERVICE & TUNE SUZUKI QUAD RUNNER FOR FLEET MAINTENANCE
39492	25-Sep-03	CANCELLED	$0.00
39493	25-Sep-03	WANNEROO PLUMBING	$23,000.79	PLUMBING REPAIRS AT VARIOUS LOCATIONS FOR BUILDING MAINTENANCE
39494	25-Sep-03	WANNEROO TOWING SERVICE	$1,408.00	TOWING OF ABANDONED VEHICLES FOR RANGER SERVICES
39495	25-Sep-03	WASTE MASTER	$576.21	REPAIR HYDRAULIC PUMP FOR FLEET MAINTENANCE
39496	25-Sep-03	WESFARMERS C S B P	$508.20	POOL CHEMICALS FOR AQUAMOTION
39497	25-Sep-03	WEST AUSTRALIAN NEWSPAPERS LTD	$2,491.32	STREET SMART 2004 FOR DEPOT STORE STOCK
39498	25-Sep-03	WESTBOOKS	$61.44	BOOK PURCHASES FOR GIRRAWHEEN LIBRARY
39499	25-Sep-03	WESTCARE INDUSTRIES	$2,967.34	CLOTHING FOR OUTSIDE WORKERS ISSUE
39500	25-Sep-03	WESTON REMARKING SERVICES	$2,868.80	LINEMARKING AT VARIOUS LOCATIONS FOR OPERATIONAL SERVICES
39501	25-Sep-03	WESTRAC EQUIPMENT PTY LTD	$198.45	SPARE PARTS FOR FLEET MAINTENANCE
39502	25-Sep-03	WESTSIDE CONCRETE CONTRACTORS	$17,214.73	INSTALL FOOTPATHS AND CROSSOVER AT VARIOUS LOCATIONS
39503	25-Sep-03	WH LOCATIONS	$148.50	LOCATION OF UNDERGROUND SERVICES TAPPING WAY, QUINNS ROCK 12/06/03
39504	25-Sep-03	WHITE OAK HOME CARE SERVICES PTY LTD	$742.54	PROVISION OF SERVICES TO HACC CLIENTS
39505	25-Sep-03	WILD WEST HYUNDAI	$225.00	DRAIN/FLUSH AUTO TRANSMISSION WN31515 - FLEET MAINTENANCE
39506	25-Sep-03	WILSONS SIGN SOLUTIONS	$1,083.50	SUPPLY STAINLESS STEEL TIME CAPSULE FOR ROSS RAYSON
39507	25-Sep-03	WINTERGREENE DRILLING	$13,040.50	REDEVELOP BORES AT WANNEROO SHOWGROUND, WILLESPIE PARK, VOSNARCOS PARK AND BURBRIDGE PARK
39508	25-Sep-03	WOOLRIDGES	$52.50	MERIT STICKERS FOR DOG SAFE EDUCATION PROGRAM - SAFER CITIZENS
39509	25-Sep-03	WORK CLOBBER	$521.00	SAFETY BOOTS - CHRISTINE SHAYLER SAFETY SHOES – RAY FOSTER, MIKE KER & KIM EDWARDS
39510	25-Sep-03	WORLDS BEST PRODUCTS P/L	$957.00	GRAFFITI REMOVER FOR BUILDING & FLEET MAINTENANCE
39511	25-Sep-03	WORLDWIDE ONLINE PRINTING	$692.40	PRINTING OF PLANS FOR GUMBLOSSOM COMMUNITY CENTRE RATES POSTERS FOR FINANCIAL SERVICES BUSINESS CARDS FOR CR J STEWART TECHNICAL SERVICES REPLY PAID ENVELOPES - INFRASTRUCTURE SERVICES EMPLOYEE COVERS & SPINES FOR CORPORATE RESOURCES
39512	25-Sep-03	WRIGHTWAY ROAD TRAINING	$144.10	DRIVING ASSESSMENT R LESZNSINSKI 14/08/03
39513	24-Sep-03	RENTOKIL INITIAL PTY LTD	$20.90	HAINSWORTH PARK RECREATION CENTRE SANITARY DISPOSAL UNIT
39514	24-Sep-03	BUSH FIRE BRIGADE	$8,300.00	PAYMENT FOR SERVICES PROVIDED DURING THIS FINANCIAL YEAR – QUINNS ROCKS BRIGADE
39515	24-Sep-03	BUSH FIRE BRIGADE	$8,300.00	PAYMENT FOR SERVICES PROVIDED DURING THIS FINANCIAL YEAR – WANNEROO BRIGADE
39516	24-Sep-03	LOCAL GOVERNMENT MANAGERS AUSTRALIA	$275.00	2003/04 MEMBERSHIP SUBSCRIPTIONS TO LGMA - GARRY PRUS
39517	24-Sep-03	AUSTRALIAN INSTITUTE OF ENVIRONMENTAL HEALTH	$1,978.00	ATTENDANCE AT THE 58TH STATE ENVIRONMENTAL HEALTH CONFERENCE - T SARGENT, T DONCON, D GIANFRANCESCO, E FRENCH & D SHIMMIN
39518	24-Sep-03	WANNEROO SOFCROSSE/MODCROSSE CLUB	$300.00	BOND REFUND
39519	24-Sep-03	CONCEPT MEDIA	$262.90	ADVERTISEMENT "STEP BACK IN TIME" SEPTEMBER 03 - HERITAGE
39520	24-Sep-03	CHARLES RAWLINS TAE KWON DO	$300.00	BOND REFUND
39521	24-Sep-03	LANDSDALE GARDENS PLAYGROUP	$300.00	BOND REFUND
39522	24-Sep-03	COMMUNITY DEVELOPMENT SUPPORT PETTY CASH	$149.60	PETTY CASH
39523	24-Sep-03	WEST COAST CRICKET CLUB	$300.00	BOND REFUND
39524	24-Sep-03	NORTH COAST BALL CLUB	$50.00	BOND REFUND
39525	24-Sep-03	C A PEARSON	$146.74	REIMBURSEMENT OF BRIEFCASE FOR CR STEFFENS
39526	24-Sep-03	ALEXANDER HEIGHTS SENIOR CITIZENS CLUB (INC)	$300.00	BOND REFUND
39527	24-Sep-03	C L ROE	$38.00	RATES REFUND P/N 202800 - OVERPAYMENT
39528	24-Sep-03	B MCKEOWN & J P M CURD	$300.00	VEHICLE CROSSING SUBSIDY
39529	24-Sep-03	L M JEFFERY	$275.00	VEHICLE CROSSING SUBSIDY
39530	24-Sep-03	C G & S L GARNETT	$300.00	VEHICLE CROSSING SUBSIDY
39531	24-Sep-03	F A J & P J HORLER	$300.00	VEHICLE CROSSING SUBSIDY
39532	24-Sep-03	A L & B E HENDRY	$300.00	VEHICLE CROSSING SUBSIDY
39533	24-Sep-03	I & B DJORDJIESKA	$250.00	VEHICLE CROSSING SUBSIDY
39534	24-Sep-03	I M & S F BELLAIRS	$300.00	VEHICLE CROSSING SUBSIDY
39535	24-Sep-03	P KACPEREK & A G FANCIULLI	$300.00	VEHICLE CROSSING SUBSIDY
39536	24-Sep-03	N L & B M BYASS	$300.00	VEHICLE CROSSING SUBSIDY
39537	24-Sep-03	A B & C PAPADOPOULOS	$300.00	VEHICLE CROSSING SUBSIDY
39538	24-Sep-03	L C MILES	$176.50	VEHICLE CROSSING SUBSIDY
39539	24-Sep-03	S F & I B NEVILLE	$300.00	VEHICLE CROSSING SUBSIDY
39540	24-Sep-03	T J DUNNE & J M NEWMAN	$300.00	VEHICLE CROSSING SUBSIDY
39541	24-Sep-03	D P & K L MEADE	$275.00	VEHICLE CROSSING SUBSIDY
39542	24-Sep-03	V D MAI & H K T HUYNH	$300.00	VEHICLE CROSSING SUBSIDY
39543	24-Sep-03	M J & P C O'DONNELL	$300.00	VEHICLE CROSSING SUBSIDY
39544	24-Sep-03	D D'VAUZ	$300.00	BOND REFUND
39545	24-Sep-03	WIZARD OF OZ	$300.00	BOND REFUND
39546	24-Sep-03	L KOGIOULIS	$300.00	BOND REFUND
39547	24-Sep-03	P HOTCHKIN	$300.00	BOND REFUND
39548	24-Sep-03	CAIRNGORM HOLDINGS PTY LTD	$1,257.00	RATES REFUND P/N 162432 - OVERPAYMENT
39549	24-Sep-03	L P FAIRMAN	$219.39	RATES REFUND P/N 195630 - OVERPAYMENT
39550	24-Sep-03	BARBARA ARTHUR	$40.00	HISTORY OF QUINNS ROCKS (2 COPIES) - HERITAGE OFFICER
39551	24-Sep-03	M D SILLENCE	$300.00	VEHICLE CROSSING SUBSIDY
39552	24-Sep-03	D G DAVIES	$255.75	VEHICLE CROSSING SUBSIDY
39553	24-Sep-03	RON'S RIDING RANCH	$325.00	RIDING EXCURSION OCTOBER HOLIDAYS - GUMBLOSSOM COMMUNITY CENTRE
39554	24-Sep-03	ARCHERY SOCIETY OF WA	$180.00	ARCHERY LESSON FOR 16 YOUNG PEOPLE EXCURSION - OCTOBER HOLIDAYS
39555	24-Sep-03	L M & M CRUISE	$300.00	VEHICLE CROSSING SUBSIDY
39556	24-Sep-03	LGMA (QLD)	$77.00	BOOK PURCHASE ‘THE MANAGEMENT BIBLE’ FOR D BLAIR
39557	24-Sep-03	GIBSONS & PATERSON W A PTY LTD	$64.02	CROCKERY PURCHASE FOR ELECTED MEMBERS
39558	24-Sep-03	GLAZEWELL P/L	$315.77	GLASS REPAIRS AT VARIOUS LOCATIONS
39559	24-Sep-03	IN DEPTH INVESTIGATIONS PTY LTD	$612.92	SECURITY CONSULTANCY FOR MAYOR’S OFFICE
39560	24-Sep-03	KBC VIDEO	$105.00	VHS CAMERA KIT AND TRIPOD HIRE FOR STRATEGIC AND EXECUTIVE SERVICES
39561	24-Sep-03	LINCOLNE SCOTT	$495.00	PROFESSIONAL SERVICES - NEW CIVIC CENTRE - HR SERVICES AIR DISTRIBUTION
39562	24-Sep-03	PALMS GALORE	$2,112.00	DATE PALMS FOR OPERATIONAL SERVICES
39563	24-Sep-03	PERTH AREA CONSULTATIVE COMMITTEE	$1,320.00	SEMINAR ON REGIONAL ECONOMIC DEVELOPMENT 5-7/11/03 - I MARTINUS & J RIDGWAY
39564	24-Sep-03	SANDS & MCDOUGALL OFFICE PRODUCT	$13,587.13	PURCHASES FOR JULY 2003
39565	24-Sep-03	SWAN TAFE	$612.85	SEMESTER 2 2003 - ENROLMENT FEES FOR K BURGES
39566	24-Sep-03	TRAILER PARTS PTY LTD	$138.68	SPARE PARTS FOR FLEET MAINTENANCE
39567	24-Sep-03	TURFMASTER PTY LTD	$412.50	BROADLEAF SPRAYING USING SPEARHEAD HERBICIDE - SHAMROCK PARK
39568	24-Sep-03	VALUER GENERAL'S OFFICE	$4,482.00	LAND VALUATIONS FOR RATING SERVICES
39569	24-Sep-03	WANNEROO DAIRY SUPPLIES	$240.90	MILK SUPPLY FOR CITY
39570	24-Sep-03	WANNEROO TOWING SERVICE	$93.50	TOWING OF ABANDONED VEHICLES FOR RANGER SERVICES
39571	24-Sep-03	W A LIMESTONE CO	$2,091.00	75MM LIMESTONE DELIVERED TO MIRRABOOKA AVENUE
39572	24-Sep-03	AUSTRALIA POST	$7,985.62	MAIL PREPARATION FOR AUGUST 2003
39573	24-Sep-03	ALEXANDER HTS ADULT DAY CARE P/CASH	$56.55	PETTY CASH
39574	24-Sep-03	ALEXANDER HEIGHTS - THE HEIGHTS COMM HOUSE PETTY CASH	$49.45	PETTY CASH
39575	24-Sep-03	ABORIGINAL SENIORS GROUP PETTY CASH	$50.00	PETTY CASH
39576	24-Sep-03	COURIER AUSTRALIA	$303.24	COURIER SERVICE
39577	24-Sep-03	CORPORATE SERVICES PETTY CASH	$576.60	PETTY CASH
39578	24-Sep-03	DUNCAN CROSBIE GOLF WA PTY LTD	$21,276.46	COMMISSION ON FEES COLLECTED AT CARRAMAR GOLF COURSE - AUGUST 2003
39579	24-Sep-03	DUNCAN CROSBIE GOLF WA PTY LTD	$21,153.37	COMMISSION ON FEES AT MARANGAROO GOLF COURSE - AUGUST 2003
39580	24-Sep-03	STRATEGIC & EXECUTIVE SERVICES PETTY CASH	$96.95	PETTY CASH
39581	24-Sep-03	GLOUCESTER LODGE MUSEUM P/CASH	$59.90	PETTY CASH
39582	24-Sep-03	HAINSWORTH CENTRE CRECHE	$250.00	CRECHE SUPERVISION HAINSWORTH CENTRE 1/7/03-30/9/03
39583	24-Sep-03	LOVEGROVE TURF SERVICES PTY LTD	$1,636.80	KINGSWAY SOCCER GROUNDS DECOMPACT OVALS
39584	24-Sep-03	MOBILE LIBRARY PETTY CASH	$78.50	PETTY CASH
39585	24-Sep-03	TELSTRA CORPORATION	$858.32	MOBILENET SERVICE CHARGES - INFORMATION SERVICES RAISE/LOWER PIT HEIGHT ON STH EAST CORNER TO NEW KERB KOONDOOLA
39586	24-Sep-03	TWIST ENGINEERING PTY LTD	$1,015.30	PREPARE SPECIFICATIONS AND DRAWINGS FOR MINOR BORES & PUMPS
39587	25-Sep-03	CANCELLED	$0.00
39588	24-Sep-03	WANNEROO ELECTRIC	$8,247.97	ELECTRICAL MAINTENANCE AT VARIOUS SITES
39589	24-Sep-03	WATER CORPORATION	$5,378.30	LOWER SEWERAGE BOX - CNR PINNELLI ROAD & MUNDEREE PLACE, WANNEROO WATER SUPPLIES TO BRAZIER PARK
39590	24-Sep-03	WESTERN POWER	$4,359.35	MIDGE ZAPPERS - BANYANDAH BOULEVARD, WANNEROO POWER SUPPLIES AT VARIOUS CITY LOCATIONS
39591	24-Sep-03	WANNEROO TOWNSITE COMMUNITY GROUP	$300.00	BOND REFUND
39592	24-Sep-03	WANNEROO DRY CLEANERS	$17.00	DRYCLEANING OF FIRE SERVICE UNIFORMS
39593	24-Sep-03	ZURICH	$500.00	INSURANCE EXCESS FOR WN31100 2/09/03
39594	24-Sep-03	1ST DUNCRAIG JOEY MOB	$300.00	BOND REFUND
39595	25-Sep-03	TONY MCTAGGART	$378.00	REIMBURSEMENT - WA RANGERS CONFERENCE AT THE ATRIUM MANDURAH 17-19/09/03
39596	25-Sep-03	CANCELLED	$0.00
39597	25-Sep-03	CANCELLED	$0.00
39598	25-Sep-03	PUBLIC TRANSPORT AUTHORITY OF	$1,650,000.00	FUNDING FOR QUINNS ROAD BRIDGE
50000958	03-Sep-03	ALPHAWEST 6 PTY LTD	$1,375.00	MIGRATION OF VAULT MANAGER DATA TO NEW EDMS FOR INFORMATION SERVICES
50000959	03-Sep-03	C LUXFORD	$1,176.82	PAPERWORK NOT ENTERED IN TIME BY HR/PAYROLL
50000960	03-Sep-03	IAN GOODENOUGH	$239.00	REIMBURSEMENT OF HP LASER JET TONER CARTRIDGE
50000961	03-Sep-03	NICK DEL BORRELLO	$594.00	REPAIR TRAILER/REPLACE CUTTING EDGE FOR FLEET MAINTENANCE
50000962	04-Sep-03	P ILLARI	$342.30	HRS ENTERED INCORRECTLY - UNDERPAYMENT
50000963	04-Sep-03	TERRY LOFTUS	$588.69	TRAVEL CLAIM FOR AUGUST 2003
50000964	05-Sep-03	RICHARD MILLER	$147.03	PAID AT INCORRECT HOURLY RATE - WORKERS COMPENSATION
50000965	08-Sep-03	AUSTRALIAN TAXATION OFFICE - PAYG PAYMENTS	$182,853.02	642959811651070 F/ENDING 29/8/03
50000966	09-Sep-03	W COCHRANE	$2,072.40	RESIGNATION PAY
50000967	11-Sep-03	KYM ZAGWOCKI	$1,158.75	TEMPORARY PLANNING OFFICER 1-8/09/03 - PROCESSING OF DEVELOPMENT APPLICATIONS
50000968	11-Sep-03	MODERN TEACHING AIDS PTY LTD	$30.80	REPLACEMENT DOOR FOR LITTLE TIKES LOG CABIN - BANKSIA GROVE COMMUNITY SERVICES CENTRE
50000969	11-Sep-03	NICK DEL BORRELLO	$635.80	STRENGTHEN FRONT OF TRAILER AND FIT DOOR STAYS TO MOWER TRUCK TOOL BOXES – LABOUR FOR FLEET MAINTENANCE REMOVE AND REMOUNT TOOL BOX - LABOUR FOR FLEET MAINTENANCE
50000970	16-Sep-03	DAVID WILKINS	$2,488.75	CONTRACT TRAFFIC & ROAD SAFETY - ENGINEERING SERVICES
50000971	16-Sep-03	JG & MJ SHURLOCK	$345.00	VEHICLE CROSSING SUBSIDY
50000972	16-Sep-03	MODERN TEACHING AIDS PTY LTD	$359.81	TRICYCLE SCOOTER FOR JENOLAN WAY FAMILY DAY CARE PLAYGROUP CONNECT N PLAY TABLES (SET OF 3) FOR FAMILY DAY CARE SERVICES
50000973	16-Sep-03	MUNICIPAL PROPERTY SCHEME	$126,064.40	INSURANCE RENEWAL 30/06/03 TO 30/06/04 ENDORSEMENT
50000974	16-Sep-03	NICK DEL BORRELLO	$1,034.00	REPAIR LADDER AND REMOVE DOG CAGE - LABOUR FOR FLEET MAINTENANCE
50000975	17-Sep-03	J BULLMAN	$449.71	NORMAL HOURS NOT PAID PE 12/09/03
50000976	18-Sep-03	BRETT TREBY	$500.00	MONTHLY ALLOWANCE
50000977	18-Sep-03	C MALONEY	$1,325.18	INCORRECT BANK ACCOUNT MONEY RETURNED
50000978	18-Sep-03	GLYNIS MONKS	$500.00	MONTHLY ALLOWANCE
50000979	18-Sep-03	IAN GOODENOUGH	$500.00	MONTHLY ALLOWANCE
50000980	18-Sep-03	JOHN STEWART	$500.00	MONTHLY ALLOWANCE
50000981	18-Sep-03	JON KELLY	$5,900.00	MONTHLY ALLOWANCE
50000982	18-Sep-03	JUDITH HUGHES	$500.00	MONTHLY ALLOWANCE
50000983	18-Sep-03	LOUISE MCNAMARA	$500.00	MONTHLY ALLOWANCE
50000984	18-Sep-03	MARK PEARSON	$500.00	MONTHLY ALLOWANCE
50000985	18-Sep-03	RUDI STEFFENS	$500.00	MONTHLY ALLOWANCE
50000986	18-Sep-03	TERRY LOFTUS	$500.00	MONTHLY ALLOWANCE
50000987	19-Sep-03	A HILLENBRAND	$199.14	CONTRACT EXTENSION NOT RECEIVED FROM MARKETING
50000988	19-Sep-03	FESA	$1,223,198.43	144ACWANNR - JULY 2003 & AUGUST 2003 EMERGENCY SERVICES LEVY REMITTANCE
50000989	19-Sep-03	KYM ZAGWOCKI	$681.75	PROVISION OF CONSULTING SERVICES - TEMPORARY PLANNING OFFICER
50000990	19-Sep-03	L OATES	$1,810.13	RESIGNATION PAY 19/09/03
50000991	19-Sep-03	NICK DEL BORRELLO	$1,496.00	VARIOUS REPAIRS - CONTRACT WORK FOR FLEET MAINTENANCE
50000992	22-Sep-03	AUSTRALIAN TAXATION OFFICE - PAYG PAYMENTS	$176,047.80	REF: 642959811651070 PAYROLL DED: 12/09/2003
50000993	22-Sep-03	ROMARK CONSULTING PTY LTD	$495.00	COUNCIL AGENDA PREPARATION SYSTEM - STRATEGIC AND EXECUTIVE SERVICES
50000994	23-Sep-03	V SHELFORD	$2,784.60	TERMINATED
50000995	25-Sep-03	BP AUSTRALIA LTD	$110,756.72	FUEL FOR COW VEHICLES
50000996	25-Sep-03	D BARRETT	$4,729.94	RESIGNATION 26/9/03
50000997	25-Sep-03	DAVID WILKINS	$1,320.00	CONTRACT TRAFFIC & ROAD SAFETY ENGINEERING SERVICES W/E 21/9/03
50000998	25-Sep-03	FUJITSU AUSTRALIA LTD	$214.50	COMPUTER SUNDRIES FOR INFORMATION SERVICES
50000999	25-Sep-03	INTEGRATED GROUP LTD	$32,859.93	CASUAL LABOUR FOR VARIOUS DEPARTMENTS
50001000	25-Sep-03	LULLFITZ	$154.00	VARIOUS PLANTS FOR P WHITE
50001001	25-Sep-03	NICK DEL BORRELLO	$1,804.00	VARIOUS MAINTENANCE & REPAIRS FOR FLEET MAINTENANCE
50001002	25-Sep-03	SANAX /ST ANDREWS PHARMACY	$278.47	FIRST AID SUPPLIES FOR HEALTH SERVICES
50001003	25-Sep-03	SLING RIG SALES	$3,799.40	VARIOUS LIFTING AND SAFETY ITEMS FOR BUILDING AND OPERATIONS
50001004	25-Sep-03	SUSSEX INDUSTRIES	$506.00	STAKE TIMBER SURVEY FOR DEPOT STORE STOCK
			$6,212,835.93

CANCELLED CHEQUES
31207	25-Nov-02	NEWMART	-$98.19
		TOTAL RECOUP REQUIRED	-$98.19

TOWN PLANNING SCHEME - CELL 6
1111-03	27-Aug-03	PEMBER WILSON & EFTOS	$3,815.24	PROPERTY VALUATION - LOT 14692 WINSTON WAY, MADELEY, LOT 14669 APPLEBY DVE DARCH, PT LOT 65 RUSSELL RD MADELEY
DE02435	06-Aug-03	SINCLAIR KNIGHT MERZ PTY LTD	$4,235.00	PROFESSIONAL SERVICES - POS DEVELOPMENT VALUATION
9011	26-Aug-03	MCLEODS	$1,734.70	STRUCTURE PLAN PROVISIONS IN DPS 2
		SUBTOTAL	$9,784.94

		TOTAL OF RECOUP CHEQUE (MUNI)	$6,202,952.80

CITY OF WANNEROO MUNICIPAL ACCOUNT

Cheque	Date	Paid To	Amount	Details
000017	01-Oct-03	DIRECTOR CORP SERVICES ADV ACCT	$6,202,952.80	RECOUP CHEQUE NO: 38867 - 39598 EFT NO: 50000958 - 50001004

OTHERS:
	08-Sep-03	COMMONWEALTH BANK	$40.06	CREDIT CARD PAYMENT – DTS -CONFERENCE
			$4.01	GST
			$40.00	CREDIT CARD PAYMENT - DTS -CONFERENCE
			$4.00	GST
			$36.82	CREDIT CARD PAYMENT – DTS - CONFERENCE
			$3.68	GST
			$500.34	A/POST DISHONOUR
			$63.95	MERCHANT FEE
			$6.39	GST
			$765.03	MERCHANT FEE
			$76.50	GST
			$529.57	MERCHANT FEE
			$52.96	GST
			$725.74	MERCHANT FEE
			$72.57	GST
			$8,294.89	MERCHANT FEE
			$829.49	GST
			$636.36	GLS MAINT FEE
			$63.64	GST
			$2,000,000.00	TRANSFER TO INVESTMENT
			$2,500,000.00	TRANSFER TO INVESTMENT
			$2,000,000.00	TRANSFER TO INVESTMENT
			$2,500,000.00	TRANSFER TO INVESTMENT
			$552,865.24	WCC WAGES
			$6,205.64	WCC WAGE DEDUCTIONS
			$24.20	CBA POS FEE
			$2.42	GST
			$24.80	CBA POS FEE
			$2.48	GST
			$25.60	CBA POS FEE
			$2.56	GST
			$24.80	CBA POS FEE
			$2.48	GST
			$29.40	CBA POS FEE
			$2.94	GST
			$500,000.00	TRANSFER TO INVESTMENT
			$753.83	RATES DISHONOUR
		SUBTOTAL	$10,072,712.39

	22-Sep-03	COMMONWEALTH BANK	$1,000,000.00	TRANSFER TO INVESTMENT
			$665.30	RATES DISHONOUR
			$649.74	RATES DISHONOUR
			$800,000.00	TRANSFER TO INVESTMENT
			$134.90	AUTOPAY FEE
			$13.49	GST
			$4,704.73	BPAY FEE
			$470.47	GST
			$42.90	BFM FEE
			$4.29	GST
			$75.00	CASH MAINT FEE
			$7.50	GST
			$7.50	QUICKLINE
			$0.75	GST
			$53.03	LIMIT FEE
			$5.30	GST
			$1,174.93	ACC SERV FEE
			$117.49	GST
			$54.50	CASH TRANS FEE
			$5.45	GST
			$840.45	A/POST RATES DISHONOUR
			$564,832.21	WCC WAGES
			$6,263.14	WCC WAGES DEDUCTIONS
			$2.50	RETURNED ITEM FEE
			$485.27	RATES DISHONOUR
			$100.00	RATES DISHONOUR
		SUBTOTAL	$2,380,710.84

	30-Sep-03	COMMONWEALTH BANK	$500,000.00	TRANSFER TO INVESTMENT
			$899.90	RATES DISHONOUR
			$549,105.81	WAGES
			$6,222.24	WAGES DEDUCTIONS
			$123.64	CREDIT CARD - DPD - HOSPITALITY
			$12.36	GST
			$185.45	CREDIT CARD - CEO – HOSPITALITY
			$18.55	GST
			$291.32	CREDIT CARD - CEO - BOOKS
			$29.13	GST
			$275.00	CREDIT CARD - CEO - D SIMMS CONFERENCE
			$27.50	GST
			$573.64	CREDIT CARD - CEO - CR NEWTON CONFERENCE
			$57.36	GST
			$275.00	CREDIT CARD - CEO - CONFERENCE
			$27.50	GST
			$68.18	CREDIT CARD - DCS – M ROBERTS CONFERENCE
			$6.82	GST
			$500.00	CREDIT CARD - DCS – M COLE CONFERENCE
			$50.00	GST
			$70.91	CREDIT CARD - DTS - CONFERENCE
			$7.09	GST
			$797.27	CREDIT CARD - DTS - CONFERENCE
			$79.73	GST
			$6,202,952.80	ADVANCE RECOUP
		SUBTOTAL	$7,262,657.20

TOTAL MUNICIPAL ACCOUNT FOR SEPTEMBER 2003			$19,716,080.43

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CS02-11/03 Monthly Financial Report for the Period Ended
30 September 2003

File Ref: S13/0001V01

File Name: BBMonthly Financial Report for the period ended 30 September 2003.doc This line will not be printed dont delete

Level 4 Approval by Audrey Binnie Date 23 October 2003

Level 3 Approval by Bruce Perryman Date 20 October 2003

Level 2 Approval by Mike Cole Date 16 October 2003

Level 1 Approval by Mike Cole Date 16 October 2003

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: Manager Finance

Meeting Date: 4/11/2003

Attachments: 2

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Issue

To consider the monthly financial report for the period ended 30 September 2003.

Background

Regulation 34(1)(a) of the Local Government (Financial Management) Regulations 1996 requires a financial report to be presented to Council on a monthly basis.

Detail

The monthly financial report for the period ended 30 September 2003 has been completed and is attached (Attachment 1 refers).

The report comprises an Operating Statement by Program and Nature and a Cash Flow Statement for the period ended 30 September 2003, plus a Statement of Financial Position as at 30 September 2003. In addition to the above, the report includes a summary of the City’s Investment Portfolio, Rates and Sundry Debtors.

Consultation

Nil.

Comment

The report represents three months of operations for the City in 2003/04 or 25% of the year elapsed. Comments on operating revenue and expenditure as well as the Capital Works programme are provided below.

Operating Revenue and Expenditure

Operating Revenue to the end of September 2003 was $36.146 million, or 66% of Budget. This amount includes the full year recognition of Rates and Domestic Refuse Charges that were raised during the previous month.

Rates Raised

The Budget for rates was $27.06 million, comprising current year rates of $26.65 million and interim rates of $0.87 million arising from land subdivision activity and the completion of buildings and/or renovations. The Budget also allowed for a Discount for early payment of $0.46 million.

Current year rates raised to the end of September amounted to $26.39 million, with the shortfall of $0.26 million expected to be recovered during the remaining months. Interim rates are also to be raised over the remaining months and are expected to be on budget. It is noted that the amount of discount claimed by ratepayers for early payment of their rates at the close of the discount period amounted to $0.514 million, an additional $54,000 over budget.

Domestic Refuse Charges

Domestic Refuse Charges raised during the previous month amounted to $4.06 million, which has also exceeded the budget by $110,000.

Other Operating Revenue

With the exception of Rates and Domestic Refuse Charges, other Operating Revenue raised to the end of the month was 17.36% of the annual budget, which is in line with budget projections.

Operating Expenditure

Operating expenditure is currently 20% of the budget. This is summarised as follows:

· Employee Costs 21.9% Savings due in part to delays in filling vacancies

· Materials and Contracts 14.2% Expected to increase as the year progresses

· Utilities 17.5% Expected to increase as the year progresses

· Depreciation 25.0% On Budget

· Insurance 38.1% Reflects the timing of payments for insurance

More detailed comments on operating expenditure will be provided in subsequent Monthly Financial reports to Council.

Capital Works Expenditure

With regard to Capital Works expenditure, expenditure and commitments is 7.88% compared to the Management Budget. A summary is as follows:

· Building Works 8.52%

· Infrastructure – Roads 17.43%

· Infrastructure – Parks 2.93%

· Plant and Equipment Purchases 14.81%

· Furniture and Equipment 29.63%

· Capital New Initiatives 7.13%

· Developer Contributions 0% Normally recognised at year end

A more detailed summary of Capital Expenditure (Attachment 2 refers) is included and contains comments where appropriate.

Statutory Compliance

The monthly financial report for the period ended 30 September 2003 complies with Section 6.4 of the Local Government Act 1995 and Regulation 34(1)(a) of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

“Goal 4 Corporate Management and Development – Committed to proper management of our financial resources.”

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

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Recommendation

That Council NOTES the monthly financial report for the period ended 30 September 2003.

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ATTACHMENT 1

Page 1 of 7

MONTHLY FINANCIAL REPORT

FOR THE PERIOD ENDED 30 SEPTEMBER 2003

ATTACHMENT 1

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ATTACHMENT 1

Page 3 of 7

ATTACHMENT 1

Page 4 of 7

ATTACHMENT 1

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ATTACHMENT 1

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CS04-11/03 Crown Castle Lease - Option to Renew and Rental Determination

File Ref: PA5/0032V01

File Name: CACROWN CASTLE LEASE OPTION TO RENEW AND RENTAL DETERMINATION.doc This line will not be printed

Level 4 Approval by Audrey Binnie Date 23 October 2003

Level 3 Approval by Bruce Perryman Date 20 October 2003

Level 2 Approval by John Paton Date 17 October 2003

Level 1 Approval by John Paton Date 17 October 2003dont delete

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Attachments: Nil

Author: Murray Sparks

Meeting Date: 04/11/03

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Issue

To consider a market review of the annual rental applicable for the further term of the lease to Crown Castle Australia Pty Ltd over portion of Lot 118 Marmion Avenue, Tamala Park.

Background

Lot 118, Tamala Park is owned jointly by the Cities of Wanneroo, Joondalup, Perth and Stirling and the Towns of Victoria Park, Vincent and Cambridge. Income derived from the property, including leases to Mindarie Regional Council and Telecommunication Facilities is shared, with the City of Wanneroo entitled to a 1/6 share.

The current lease to Crown Castle Australia Pty Ltd (previously assigned from Vodafone Network Pty Ltd) is for a term of five (5) years and expires on 31 October 2003 but contains 2 Options of 5 years each, to be exercised by the Lessee in accordance with Clause 4.2. The rental payable at the commencement of the Lease was $8,000 per annum and increased annually by 5% to a current rental of $9,724.05 per annum.

In a letter dated 25 June 2003 the Lessee exercised it’s first option to renew for a further term of 5 years from 1 November 2003 to 31 October 2008. The rental for the further term is to be agreed between the parties and failing such agreement shall be determined by an independent arbitrator (Clause 3.2(b)). The lease renewal provisions state that the parties shall execute a Deed of Extension of Lease prepared, at the expense of the Lessee, by the Lessor’s Solicitors.

Detail

The joint owners have acknowledged receipt of the letter from Crown Castle and have requested a valuation from the Department of Land Information – Valuation Services. The subsequent Rental Valuation Report dated 18 September 2003 suggested a “fair market” rental for the subject site is $45,000 per annum (plus GST). Amongst other things, the assessment was based on the potential for the site to accommodate 3 carriers at a suggested rate of $15,000 each per annum. It is understood from discussions with officers from other owner Councils that the original lease rental was calculated on the basis of a single carrier site.

Comment

Since the option to renew the lease for a further term was granted in the original lease there is no requirement to consent to the option and the City’s acknowledgement as previously mentioned is sufficient. Crown Castle Australia Pty Ltd (previously Vodafone Network Pty Ltd) has satisfied all terms and conditions of the lease thereby entitling it to the option term.

Statutory Compliance

The current lease provides Council with the ability to conduct a market review of the rent payable. This review has been conducted in accordance with the clause contained within the lease.

Strategic Implications

The acceptance of the market review for this extension of lease to Crown Castle Australia Pty Ltd is consistent with the City’s strategic objective of responsible resource management.

Policy Implications

The affixing of the Seal and execution of the Deed of Extension of Lease is consistent with the Management Procedure for Signing of Documents Policy: Common Seal (adopted by Council 22 July 2003 - Report No CE08-07/08).

Financial Implications

The City is entitled to 1/6 share of the proposed rental $45,000 pa ($7,500) under the continuing arrangement with the Owner Councils. Such rental will be subject to annual increase of 5% in accordance with the lease.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ACKNOWLEDGES that Crown Castle Australia Pty Ltd has exercised it’s option to renew it’s lease over Portion of Lot 118 Marmion Avenue, Tamala Park for a further term of five (5) years from 1 November 2003;

2. APPROVES the rent payable by Crown Castle Australia Pty Ltd being increased to $45,000 per annum (plus GST) from 1 November 2003 in accordance with the market review; and

3. AUTHORISES the Mayor and Chief Executive Officer to execute and affix the Common Seal of the City of Wanneroo to the Deed of Extension of Lease to be prepared by the City’s Solicitors.

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CS05-11/03 Tender 03299 - Quinns Beach Cafe Development

File Ref: C03299V01

File Name: CATender 03299 Quinns Beach Cafe Development.doc This line will not be printed dont delete

Level 4 Approval by Audrey Binnie Date 23 October 2003

Level 3 Approval by nb Date 22 October 2003

Level 2 Approval by JP Date 20 October 2003

Level 1 Approval by JP Date 20 October 2003

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Attachments: Nil

Author: John Paton

Meeting Date: 4/11/03

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Issue

To consider the proposal received in response to the Request for Tender 03299.

Background

In March 2000, the City of Wanneroo appointed consultants to prepare a Structure Plan for the development of Lot 211 Quinns Road, Mindarie. The resulting Structure Plan was subject to an extended period of public consultation and following the receipt and consideration of public submissions, was adopted by Council in May 2001. The Western Australian Planning Commission (WAPC) adopted the Structure Plan in November 2001 with minor modifications relating to the preparation of an environmental management plan.

At the Council meeting held on 18 December 2001, Council considered a development proposal submitted by the City for community buildings, including the surf club facility, café and community building on Lot 211. Council agreed to advertise the proposal for a period of 42 days, resulting in a number of public submissions, generally in support of the proposal. In April 2002, the Council resolved to support the development and advise the WAPC of their recommendation.

Conditional approval for the development plan was received from the WAPC in September 2002. James Christou & Partners were appointed to review the development plan and undertake a comprehensive Master Planning exercise. This resulted in the WAPC granting a revised development approval (letter dated 3 April 2003) for the first stage works, including the Essential Services Building and car parking facilities, however the café would be subject to a separate application.

In terms of the café development, it was proposed to offer a ground lease of a suitable area of Lot 211 and thereby seek private funding of the design, construction and operation of the building, including public toilets and change rooms. At its meeting held on 26 November 2002, the Council considered a report on the draft terms and conditions for the calling of Expressions of Interest (EOI) to develop and operate the Café facility. The following resolution was adopted:

“That Council APPROVES in principle the calling of Expressions of Interest for the design, construction and leasing of a Café/Restaurant/Kiosk on Lot 211, Quinns Road, Mindarie.”

The EOI was advertised on 17 May 2003 and closed on 17 June 2003. Two submissions were received and each company was notified that they had been listed as ‘acceptable tenderers’ in accordance with Section 23(4) of the Local Government (Functions and General) Regulations.

Section 3.59 of the Local Government Act (LGA) addresses Commercial Enterprises undertaken by local governments. Under this provision, the proposed leasing of portion of Lot 211 would constitute a Major Land Transaction and therefore require the preparation and advertising of a business Plan. Accordingly, a draft business plan was prepared that broadly outlined the nature of the transaction proposed. The Council approved the draft business plan at its meeting held on 1 July 2003, which was subsequently advertised on Saturday 5 July 2003, with the public submission period closing on 19 August 2003.

Section 3.59(5) of the LGA states that:

“After the last day for submissions, the local government is to consider any submissions made and may decide to proceed with the undertaking or transaction as proposed or so that it is not significantly different from what was proposed.”

No public submissions were received in response to the advertising of the business plan, therefore the Council is now in a position to formally approve leasing of a portion of Lot 211 for the purpose of establishing a café development. In order to control the proposed development, the City’s Solicitors, Kott Gunning Lawyers drafted the following agreements (copies previously placed in Councillor’s Reading Room):

1. Agreement To Lease; covers the period of the development of the café building on the development site;

2. Lease; takes effect from Practical Completion of the development and continues throughout the Term.

In accordance with the requirements of the Town Planning and Development Act (Section 20), WAPC approval is required to be obtained for leases on buildings, where the Term exceeds 21 years (including options). Approval has been received for the draft leases, with a further approval required after execution.

Detail

The draft lease agreements were incorporated into the tender document and each of the two EOI Respondents were subsequently invited to submit a formal tender, closing 14 October 2003. At the close of tenders, only one submission was received, from Bogdanis Nominees Pty Ltd.

Bogdanis Nominees Pty Ltd are experienced restaurant owners being the current operators of Portofinos Harbourside Restaurant Café and also Centrofino Licensed Café in Forrest place. Their submission is of a high standard and has responded to all of the criteria included in the tender. In view of the complexities of the transaction and capital involved, Bogdanis Nominees Pty Ltd have included a number of conditions, generally relating to the following aspects of the tender:

1. Certain provisions in the Agreement to Lease/Lease documents.

2. Implementation of a Foreshore Management Plan (particularly dealing with management of seaweed on the beach)

3. Re-routing of the sewer line

4. Provision of a boardwalk in front of the leased area

5. Clarification of the height allowance

6. Limitation of investment to $2-2.5 million.

Consultation

The proposed development of a café on Lot 211 has been the subject of considerable public consultation, from the initial Structure Plan, through to the advertising of the Business Plan. In addition, further public consultation is required to comply with the Land Disposition provisions of the Local Government Act.

Comment

Whilst it is a little disappointing that following the EOI and subsequent tender process, only one tender was received for the development of the café, the Administration certainly has no concerns with the quality of the tender submitted or development proposed by Bogdanis Nominees Pty Ltd.

Although their tender did include a number of conditions, it is considered that these issues can be managed whilst maintaining the integrity of the tender process and minimum standards required of the development. It is therefore proposed to enter into a negotiation process to work through each of the issues, prior to formally accepting their tender and entering into a contract.

The café development consists of two elements; provision of goods and services (the building) and a land disposition (lease). Section 3.58 specifically deals with Disposing of Property and in particular the process that must be followed. In this instance, it will be necessary to give statewide public notice of the proposed disposition, prior to formally accepting the Tender.

Whilst there are a number of issues to be clarified in the tender submitted by Bogdanis Nominees Pty Ltd, it is considered that there is sufficient information available to proceed with advertising the details of the Land Transaction. Providing that the negotiations do not deviate significantly from the existing proposal (which in itself would necessitate amending the Business Plan), this will avoid unnecessary delays and a conditional acceptance of the Tender.

Statutory Compliance

For the City to enter into a lease arrangement on an area of land for the development of a café, the following statutory requirements must be addressed:

Local Government Act

· Section 3.58 Disposing of Property

This section defines the process that must be followed by local governments intending to dispose of an interest in land, including a lease. As the disposal of land element of the transaction will be negotiated by Private Treaty, to fully comply with this section of the Act, it will be necessary to give statewide public notice of the proposed disposition, prior to formally accepting a particular Tender.

· Section 3.59 Commercial Enterprises by Local Governments

This section imposes a Business Planning process on local governments proposing to undertake a major land transaction with a value greater than a defined amount. Over the Term of the lease, this criteria will be met.

A Business Plan has been advertised and no submissions were received, therefore providing the subsequent transaction is consistent with the provisions of the Business Plan, the Council can decide to proceed with the transaction.

Town Planning and Development Act

· Section 20 Plans of Subdivision to be Approved

This section requires approval by the WAPC of any Lease proposed to be entered into over buildings with a Term exceeding 10 years, including any option periods.

Strategic Implications

The leasing of a portion of Lot 211 Quinns Road, Mindarie and subsequent development and operation of a café incorporating public toilets and change rooms is consistent with the City of Wanneroo Strategic Plan (2002-2005) goals and strategies:-

“Healthy Communities

2.6 Provide and manage infrastructure to meet the needs of our community

2.7 Provide community focused services and lifestyle opportunities”

Policy Implications

Nil

Financial Implications

The construction and ongoing operation of the café development will be at the total cost of the Developer. A commercial ground lease will be negotiated, however the level of return for the City (lease fee) is likely to be related to the proposed capital expenditure incurred by the developer and corresponding pay back period.

As the café development will be rateable, there will also be additional revenue derived by the City through the collection of annual rates on the property.

Voting Requirements

Absolute Majority

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Recommendation

That Council:

1. APPROVES by an ABSOLUTE MAJORITY THE PRINCIPAL of the leasing of portion of Lot 211 Quinns Road Mindarie in accordance with the Business Plan adopted on 1 July 2003; and

2. AUTHORISES the Chief Executive Officer and Manager Contracts & Property to enter into negotiations with Bogdanis Nominees Pty Ltd in response to their submission for Tender Number 03299 – Quinns Beach Café Development and giving Statewide public notice of the proposed disposition in accordance with Section 3.58 (3) of the Local Government Act, subject to:

a) negotiations being consistent with the provisions of the tender and business plan; and

b) details of the outcomes being reported to the Council for consideration and approval.

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Community Development

Community Services

CD01-11/03 Lease Agreement for Jobs West at Hainsworth Centre

File Ref: S07/0024V01

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Level 5 Approval by Brigitte Creighton Date 30 October 2003

Level 4 Approval by Brigitte Creighton Date 23 October 2003

Level 3 Approval by Brigitte Creighton Date 20 October 2003

Level 2 Approval by Brigitte Creighton Date 20 October 2003

Level 1 Approval by Brigitte Creighton Date 20 October 2003

Responsible Officer: Director, Community Development

Disclosure of Interest: Nil

Author: Garry Fisher

Meeting Date: 4 November 2003

Attachments: 1

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Issue

To consider a proposed lease agreement between the City of Wanneroo and Jobs West for part premises located at Hainsworth Centre, Girrawheen.

Background

Jobs West is a community based, not for profit organisation whose benevolent goal is to assist individuals to maintain or return to appropriate education, training and employment. Jobs West has been delivering counselling, training, education, support and employment services since 1974, initially through the Community Youth Support Scheme (CYSS) and the Skillshare program, and more recently through a broad range of state and federal programs.

Jobs West have identified a requirement to deliver programs within the South Ward, due to clients within this area being unable to attend training centres based in Joondalup and Balcatta. Therefore, the services provided by Jobs West at Hainsworth Centre will target City of Wanneroo residents (included in lease agreement).

Detail

In response to identified need for computer training within the South Ward, Jobs West has approached the City about possible accommodation at the Hainsworth Centre facility.

Jobs West proposes to facilitate training in information and communication technologies, through the delivery of programs such as :

1. BITES (Basic IT Enabling Skills for older workers)

2. “First Click” program (designed as an introduction to computers for the technology challenged, particularly culturally and linguistically diverse people)

3. Web page design

4. Certificate 1, 2 and 3 in Information Technology

5. Training in various stand alone Microsoft applications including Word, Excel, Access and Powerpoint as well as basic competency with a personal computer and the Internet.

Jobs West will charge participants minimal fees for the information and communication technology training provided. All other programs which are facilitated by Jobs West will be free of charge, unless extensive resources are required, such as booklets and handouts.

Jobs West has indicated they would prefer a lease term of 12 months in the first instance. This is also seen as desirable from the City’s point of view, as it will leave options open for future use of the premises, which may be identified through reviews of services based at the Hainsworth Centre.

Jobs West has agreed to make the facility available for use by other community groups and to provide the City with quarterly reports. This will allow the City to evaluate the services provided to the community and monitor access to the computer facility by other community groups.

A standard lease document for a period of 12 months has been prepared and requires the affixation of the common seal of the City. A copy of the proposed schedule complete with a floor plan of the subject area to be leased, is attached (please see Attachment 1). It is further proposed that the lease arrangement be reviewed three months prior to the expiry of the lease to ascertain whether it is appropriate for the arrangement to continue.

Comment

This is seen as a mutually beneficial arrangement for both parties, and indeed will be beneficial to eligible people living within the City. It has the potential to greatly increase the availability of low cost information technology training for the community in the South Ward.

The City doesn’t receive funding to provide this service to the community, and the proposed arrangement will allow the City to work collaboratively with Jobs West to provide appropriate programs for the various groups within the South Ward.

Jobs West will pay a lease fee to the City (explored further below) and is also responsible for all outgoings from the proposed lease area, as well as those other conditions that are a standard part of the City’s lease agreements. Jobs West will be responsible for the installation of required workbenches, computers, chairs, printers, cabling to network computers, Internet access and line rental and the overall maintenance of the Internet connection. Jobs West will also be responsible for minor maintenance works and the cleaning of the proposed lease portion.

Statutory Compliance

The leasing of accommodation to Jobs West is considered an exempt disposition of property under Clause 30 of the Local Government (Functions and General) Regulations 1996.

A Council resolution is required to allow the Mayor and Chief Executive Officer to execute and affix the common seal of the City of Wanneroo.

Strategic Implications

The leasing of accommodation to Jobs West at Hainsworth Centre is consistent with the City’s strategic plan in the following areas:

2.4 Support safe and secure communities;

2.5 Foster a community that finds strength in its diversity; and

2.6 Provide and manage infrastructure that meets the needs of our community; and

2.7 provide community focussed services and lifestyle opportunities.

Policy Implications

Nil

Financial Implications

The annual fee payable for the proposed lease of the premises is $812.00. This figure has been arrived at as a proportion of the total costs of running the Hainsworth facility as indicated in previous actual budgets and is being applied on a cost recovery basis. Should Council agree to lease the facility to Jobs West this figure will be reviewed towards the end of the tenure of the lease to ensure that it has been set at the appropriate level. The City will also receive a $200.00 payment to cover administration costs for administering the lease.

Given the investment to be made by Jobs West in setting up the equipment and internet support, this sum is seen as appropriate for a one year lease period. It is recommended that the rental be reviewed at the same time as other lease conditions.

It is anticipated that the leasing of the area to Jobs West will be cost neutral.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPROVES the leasing of portion of Hainsworth Centre as indicated in the attached schedule (Attachment 1); and

2. AUTHORISES the Mayor and Chief Executive Officer to execute and affix the common seal of the City of Wanneroo to the Lease Agreement between the City of Wanneroo and Jobs West for the lease of part premises located at Hainsworth Centre (as per attachment 1) for the purpose of coordination of the delivery of information and communication technology training to the community for a period of twelve months at a annual lease cost of $812.00 per annum.

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CD02-11/03 The Provision of Home and Community Care (HACC), Community Aged Care Packages (CACP) and Subsidised Podiatry Services

File Ref: S07/0004V02

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Level 5 Approval by Brigitte Creighton Date 23 October 2003

Level 4 Approval by Brigitte Creighton Date 20 October 2003

Level 3 Approval by Brigitte Creighton Date 19 August 2003

Level 2 Approval by Brigitte Creighton Date 19 August 2003

Level 1 Approval by Brigitte Creighton Date 19 August 2003delete

Responsible Officer: Director, Community Development

Disclosure of Interest: Nil

Author: Mark Teale

Meeting Date: 4 November 2003

Attachments: 1

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Issue

To consider the City’s role in the provision of Home and Community Care (HACC), Community Aged Care Packages (CACP) and Subsidised Podiatry Services.

Background

In late 2002, the City commissioned a consultant’s report to consider the City’s involvement and role in the delivery of HACC, CACP and Subsidised Podiatry services. A copy of the executive summary can be found at Attachment 1. A copy of the full report is available in the Councillors’ Reading Room.

Home and Community Care (HACC)

The City of Wanneroo Aged and Disability Services was established in the 1980’s with the inception of the Home and Community Care (HACC) program. The aim of the HACC program is to provide services to enable people to remain living at home if they so desire and to prevent inappropriate admissions to nursing homes or hostels. In the 2002/2003 financial year the City provided HACC services to 806 people. This is funded through the state Department of Health.

Community Aged Care Packages (CACP)

The City also receives funding from the Federal Department of Health and Ageing for the provision of Community Aged Care Packages and has been involved in the provision of this service for a number of years. The aim of the CACP program is to provide a tailored suite of services to individuals to enable them to remain living in the community. It provides for a much higher level of service provision than the HACC program, due to the fact that, in general, clients of the CACP program have more complex support needs than clients of the HACC program. The City provided CACP services to 30 people during the 2002/2003 financial year.

Subsidised Podiatry

The subsidised podiatry programs were initiated in 1975 through the Department of Health in an effort to reduce the impact of deteriorating foot health of the older population through diseases such as diabetes and peripheral vascular disease. The service currently provides clients with simple nail care and management of corns and calluses. Complex treatments and requirements are referred to hospitals or clients are treated privately. Currently approximately 711 clients access subsidised podiatry services within the City of Wanneroo.

This report aims to explore different models of service provision that Council may consider with regard to these identified services.

Detail

Each of the services considered in this report can be “plotted” along the continuum below, and some comments made with regard to the consequences of each model of service provision:

Completely In-house City not involved

Home and Community Care

Some possible service models for the provision of HACC services are outlined below.

Current Situation

Who Provides The Service:

· The provision of HACC services, which includes the Adult Day Centre Service and a range of Home Care services is managed, assessed and reviewed by City officers.

· Home Care services include Personal Care, Domestic Assistance, Respite and Social Support.

· City officers provide direct delivery of the Adult Day Centre service.

· The direct delivery of Home Care services in the home is contracted to an external care agency.

Industry examples:

· This service model mirrors the situation of many local government providers of HACC services.

· City of Swan and City of Stirling operate the same service model as the City of Wanneroo.

Concerns:

· There is requirement for more frequent assessment of clients receiving HACC services when contracted to external agencies.

· Community Services Officers spend significant time reviewing client Home Care services when these are provided by external agencies, sometimes resulting in inefficiencies.

· The quality of Home Care services provided in the home remains outside of the direct control of the City of Wanneroo’s Aged and Disability Services.

· There is an administrative cost related to the ongoing tender requirements for the provision of Home Care services in the home.

Benefits:

· The City is not required to recruit and manage a pool of care workers to provide Home Care services and thus avoids any inefficiencies caused by worker “down time”.

· The performance of contracted external care agencies is closely monitored through the contract process.

· The use of an agency allows for greater client choice in terms of when they receive their service.

· Provision of Home Care services can continue to be provided to clients of the HACC program at the current level.

· Provision of the Adult Day Centre service can continue to be provided at the current level.

Completely In-House

Who Provides The Service:

· City officers would continue the provision of Adult Day Centre services and assessment and program management services.

· Aged and Disability services would recruit competent staff to provide Home Care Services in the home.

Industry Examples:

· This service model mirrors many HACC service providers including local government agencies.

· City of Bayswater, City of Belmont and City of Canning operate this model of service.

Concerns:

· The ability to roster a full weeks work for each carer, ensuring the City is receiving all the services it is paying for and avoids “down time”.

· The subsequent loss of choice for clients in terms of when they receive a service.

· The additional administrative resources required to advertise for, recruit and co-ordinate the carers.

· The locking in of the City to additional employment contracts that are tied to funding.

Benefits:

· Aged and Disability Services would have the ability to directly manage the employment of competent staff.

· Aged and Disability Services could respond to changes initiated by clients in an efficient and timely manner.

· It may allow for a reduction in the frequency of assessment and review of Home Care services by City Officers, potentially reducing the cost to Council of operating the service.

If The City Is Not Involved

Who Provides The Service:

· The option exists for the City to completely remove itself from the provision of all or some of the services identified.

· This would mirror the process undertaken by the City of Joondalup, who removed themselves from the provision of services in the following areas: HACC, CACP, Family Day Care and Disability Services Commission funded programs. A new and separate not for profit organisation, Community Vision, was established and currently operates from subsidised premises provided by the City of Joondalup.

· Others service providers could “step in” to provide the HACC service for example: Silver Chain, Community Vision, Baptist Care, Churches of Christ and Volunteer Task Force.

Industry Examples:

· City of Joondalup “outsourced” the provision of HACC services to Community Vision.

· Community Vision operates this model of service and a number of other not for profit organisations also exist.

Concerns:

· It is pertinent to note that although the City of Joondalup is no longer involved in the direct provision of HACC services, some contribution is still made to the operation of the programs that have been outsourced.

· The City would have no capacity to either influence models of service provision or guarantee any level of service to its residents, including those already in receipt of services.

· There may be a perception that the City is “abandoning” its more vulnerable residents.

Benefits:

· No benefit to the City.

Community Aged Care Packages

Community Aged Care Packages are provided to older people with complex care needs who are living within the community. The City currently offers 18 packages of care.

Currently the provision of home care services for CACP clients mirrors the arrangement in place for HACC clients and is covered by the same service contract with an external provider, in terms of direct care workers. Thus, the issues identified above in relation to HACC services also have the same relevance and considerations to the provision of CACP services.

Podiatry Services

It is useful first to explore the two types of podiatry services currently provided by the City. These can be described as:

1. Domiciliary Podiatry.

Domiciliary Podiatry refers to podiatry services provided in the client’s home as part of the HACC program. Thus domiciliary podiatry should be seen as a component of the HACC program and not separate to it.

2. Subsidised Podiatry

The Subsidised Podiatry program is the program that receives funding of $16,250.00 from the Department of Health, and it is this service that is explored below. This service is provided from the following clinic locations throughout the City:

PODIATRY CLINIC	LOCATION	OPERATING DAY	FREQUENCY
Wanneroo	Wanneroo Senior Citizen Centre	Tuesday 8.30am-2.00pm	Weekly
Girrawheen	Girrawheen Senior Citizen Centre	Thursday 8.30am-2.00pm	Weekly
Alexander Heights	Alexander Heights Care Centre	Thursday 8.30am-12.00pm	Fortnightly
Yanchep/Two Rocks	Phil Renkin Centre Two Rocks	Friday 8.30am-12.00pm	Fortnightly
Quinns Rocks	Gumblossom Community Centre	Wednesday 8.30am-2.00pm	Weekly

Some possible service models for the provision of Subsidised Podiatry services are outlined below.

Current Situation

Who Provides The Service:

· The City of Wanneroo currently provides a subsidised podiatry program and is funded $16,250.00 per annum by the Department of Health. This figure will never increase.

· The City purchases consumables, plant and equipment (that will require updating in the near future) and makes a substantial financial contribution to the program.

· The City has an informal contractual arrangement with one podiatry provider.

· Currently 711 clients access the service in a year.

Industry Examples:

· This service model mirrors the situation of many of the local government providers of Podiatry services.

· Eight other councils in the Perth metropolitan area provide a subsidised podiatry program, with Armadale council having recently ceased their program.

Concerns:

· The outcomes of providing this service are not clear and not easily measured.

· The service does not provide for orthotics, thus is related to general foot and nail care only.

· If the podiatry service is continued, fee increases of between 11-20% may need to be considered to meet the expected increase in costs by the contractor, purchase of consumables and new plant and equipment. Fees have not been increased since September 2000 and are currently set at $25.00 for an initial consultation and $18.00 for all subsequent consultations.

· Discussions with a Department of Health representative confirmed that the Department of Health has no intention of further subsidising or increasing funding to the podiatry programs.

· There is a significant cost to Council to operate this program (covered in the financial implications section of this report).

Benefits:

· A small number of clients are able to access a podiatry service who may otherwise not be able to.

Completely In-House

The City could employ its own podiatrist rather than hold a contract for the provision of these services, however, it is unlikely that significant savings could be generated through such an approach. Therefore this option does not address the critical issue of the cost to the City of providing a subsidised podiatry service nor the inherent value of providing such a service.

If The City Is Not Involved or Scales Back Operations

Who Provides The Service:

· There are seven private podiatry clinics in the City of Wanneroo that provide non-domiciliary services to clients, at varying charges.

· It is considered that the Subsidised service currently provided by the City may be sustainable if fees are increased and services provided by the City are rationalised.

· Residents of the City who are eligible for HACC services could continue to access a domiciliary podiatry program.

Industry Examples:

· Eight other councils in the Perth metropolitan area provide a subsidised podiatry program, with the models of service provision varying considerably

· Armadale Council has recently devolved itself of the provision of a subsidised podiatry service. The City of Stirling recently rationalised the number of physical locations from where clinics are provided.

Concerns:

· Current users of the Podiatry service would be required to access this service from one of the seven private Podiatry clinics located within the City and at a higher cost than is presently charged, or at one of a reduced number of City clinics.

· The City has been involved in the provision of this service for some time and it is a sensitive issue for many sectors of the community.

Benefits:

· This option has the potential to reduce costs for Council and allows for the consideration of other programs that have better defined outcomes.

· The implementation of this option will not disadvantage clients requiring domiciliary podiatry. Those clients most at risk, who are unable to travel to podiatry services, would continue to have access to podiatry services within their homes at an affordable rate through the HACC program.

Consultation

Forty clients were interviewed by telephone as part of the consultant’s review. Overall, clients interviewed were extremely pleased with the services they received from the City of Wanneroo. These included the directly delivered services such as centre based day care, assessments and case planning, reviews and coordination and contracted services such as domestic assistance.

Of the 32 clients receiving the contracted services domestic assistance and respite care, only two indicated any concerns. These two people mentioned that they did not like their carers changing.

The report commissioned by the City recommended that one of the services reviewed be considered to be scaled back considerably or discontinued, that being the provision of subsidised podiatry services. It would seem particularly pertinent therefore, to undertake further consultation with recipients of this service before Council makes any final decisions with regard to the City’s future involvement.

Comment

The ongoing provision of Home and Community Care (HACC), Community Aged Care Packages (CACP) and Subsidised Podiatry Services by the City of Wanneroo is an issue that can be considered in the context of the general philosophy of Council with regard to the provision of community oriented services.

Overall, the consultant’s review process has found the City of Wanneroo Aged and Disability Services to be delivering services of a high quality that are appropriately targeted to people in need. The service has established a strong infrastructure comprising of written procedures, information technology and well-developed staff management systems characterised by a very high morale amongst staff.

The report is clear in its recommendations that the services of HACC and CACP remain operated by the City. Nonetheless a number of areas where improvements can be made have been identified and the implementation of the changes recommended in the consultant’s report have the potential to enhance the City’s ability to meet the future needs of the community effectively and efficiently.

It is relevant to note that the City, with the appropriate notice (three months in both cases) can withdraw from the contracts in place for the provision of HACC and CACP services, should the need arise.

It is also apparent that, subject to further consultation, there are a number of options available to those residents who currently utilise the subsidised podiatry service, including the use of private podiatrists and the ongoing provision by the City of HACC funded domiciliary podiatry services. It is also possible that any savings made could be directed towards increasing other available services, such as community transport, and thus redirecting resources in the area of Aged and Disability Services rather than reducing them.

The proposed consultation with regard to the provision of subsidised podiatry services is also seen to be consistent with the City’s strategic goals, most particularly in the area of Corporate Management and Development, as can be seen in the Strategic Implications section of this report.

Statutory Compliance

Nil

Strategic Implications

The consideration of the City’s role in the provision of Home and Community Care (HACC), Community Aged Care Packages (CACP) and Subsidised Podiatry Services is consistent with the City’s strategic plan in the following areas:

2.1 Achieve an understanding of our community’s needs – present and future;

2.5 Foster a community that finds strength in its diversity;

2.6 Provide and manage infrastructure to meet the needs of our community;

2.7 Provide community focussed services and lifestyle opportunities;

4.1 Review and develop policies covering governance and management of our City; and

4.3 Establish an organisation that is open, accountable and committed to customer service.

Policy Implications

Nil

Financial Implications

The City provides additional funding to support all of the programs outlined in this report and to varying degrees. The tables below outline:

1. The funding received for each program.

2. The fees collected that can be counted as income for each program.

3. The contribution made by Council to each program in the 2002/2003 financial year, including as a percentage of total grant and fees, as well as projected figures for 2003/2004.

It is relevant to note that the budgeted figures provided for the 2003/2004 year are predictive figures. There is an expectation that additional income will be collected, which will in effect reduce the cost to Council of the operation of these programs below that indicated in the tables.

Table (1) HACC Program. Representing actual income and expenditure for the 2002/2003 financial year and budgeted income and expenditure for the 2003/2004 financial year in the HACC program

REVENUE	2002/2003 (ACTUALS)	2003/2004 (BUDGET)
Grants	$1,131,444.90	$1,125,190.00
Fees	$50,860.58	$48,800.00
Total	$1,182,305.40	$1,173,990.00
EXPENDITURE
Operations *(please see explanatory notes below)	$1,213,541.80	$1,276,540.00
Administration*(please see explanatory notes below)	$230,240.45	$260,820.00
Total	$1,443,782.20	$1,537,360.00
CITY CONTRIBUTION	$261,476.80	$363,370.00
CITY CONTRIBUTION AS % OF INCOME	22.12%	30.95%

Table (2) CACP Program. Representing actual income and expenditure for the 2002/2003 financial year and budgeted income and expenditure for the 2003/2004 financial year in the CACP program

REVENUE	2002/2003 (ACTUALS)	2003/2004 (BUDGET)
Grants	$201,097.12	$195,000.00
Fees	$11,980.30	$12,500.00
Total	$213,077.42	$207,500.00
EXPENDITURE
Operations*(please see explanatory notes below)	$192,340.20	$179,680.00
Administration*(please see explanatory notes below)	$53,132.41	$74,120.00
Total	$245,472.61	$253,800.00
CITY CONTRIBUTION	$32,395.19	$46,300.00
CITY CONTRIBUTION AS % OF INCOME	15.20%	22.31%

Table (3) Subsidised Podiatry Program. Representing actual income and expenditure for the 2002/2003 financial year and budgeted income and expenditure for the 2003/2004 financial year in the Subsidised Podiatry program

REVENUE	2002/2003 (ACTUALS)	2003/2004 (BUDGET)
Grants	$16,250.00	$16,250.00
Fees	$32,934.30	$35,000.00
Total	$49,184.30	$51,250.00
EXPENDITURE
Operations*(please see explanatory notes below)	$49,261.57	$51,920.00
Administration*(please see explanatory notes below)	$88,554.02	$173,350.00 # (please see explanatory note at the bottom of this table))
Total	$137,815.59	$225,270.00
CITY CONTRIBUTION	$88,631.29	$174,020.00
CITY CONTRIBUTION AS % OF INCOME	180.20%	339.55%

# Explanatory Note: This figure does not represent a true reflection of administrative or indirect costs incurred solely by the Subsidised Podiatry Service and is currently under review, as part of the City’s broader review of administrative costs and allocations.

Table (4) Combined Programs. Representing actual income and expenditure for the 2002/2003 financial year and budgeted income and expenditure for the 2003/2004 financial year in the HACC, CACP and Subsidised Podiatry programs in total.

REVENUE	2002/2003 (ACTUALS)	2003/2004 (BUDGET)
Grants	$1,348,792.00	$1,336,440.00
Fees	$95,775.18	$96,300.00
Total	$1,444,567.10	$1,432,740.00
EXPENDITURE
Operations*(please see explanatory notes below)	$1,455,143.50	$1,508,140.00
Administration*(please see explanatory notes below)	$371,926.88	$508,290.00
Total	$1,827,070.30	$2,016,430.00
CITY CONTRIBUTION	$382,503.28	$583,690.00
CITY CONTRIBUTION AS % OF INCOME	26.48%	40.74%

Explanatory Notes

Operations (Identifiable Direct Costs)

These are costs that are incurred in the actual provision of the programs outlined. It is pertinent to note that these operational costs also meet administrative costs that are directly related to the delivery of the programs. Some examples include direct staff salary costs, postage, photocopying and printing costs and stationery. It is the aim of Administration to ensure that funding received matches the full direct cost of the delivery of the outlined programs.

Administration (Indirect Costs)

These are costs that relate to internal City administrative requirements, and are characterised as Directorate Administration charges. These include services such as governance, financial services, information technology and a suite of corporate services. If these costs can be reduced, and income sources maximised, there is a direct impact (reduction) on the level of the City’s contribution to these programs.

It is therefore proposed that the current financial year be utilised to explore ways in which to reduce administrative costs to the individual programs as well as maximising income streams, with a view to minimising the City’s contribution where possible, over the next three years. The consultant’s report outlines a number of strategies to assist in the maximisation of income, and these recommendations will be pursued energetically. This process will also involve the close monitoring of operational expenditure. It is also pertinent to note that the City is undertaking a broader review of administrative costs through its internal auditors, and this information will be vital in the review of indirect costs charged to each program.

One of the strategies outlined in the consultant’s report that may have considerable financial ramifications is for the City to consider the employment of its own direct care workers. It is pertinent to note that the City has recently changed the contracted provider of specialised care services for eligible aged and disabled residents of the City and it would appear advisable to monitor the performance of this new contractor, and ascertain the broader strategic direction of the HACC and CACP program from a state and federal perspective in this area, before further considering in-house employment of direct care workers.

It is also apparent that the funding received by the City for the provision of HACC and CACP services is considerable, and that should Council wish to divest itself of involvement in these services, significant community consultation and changeover period would be required. There is also no guarantee that the level of funding received by the City would be received by alternative organisations providing services within the City. Thus the City could not guarantee to existing clients of services that they would continue to receive those services at the current level.

There are financial implications inherent in each of the models outlined. Certainly, the sheer costs to the City of providing the subsidised podiatry service, notwithstanding the review of indirect costs, given its outcomes, lends weight to the impetus for consultation on whether the City remains involved in the provision of this service, or whether resources could be more effectively utilised through a redirection into other community service programs.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPROVES the ongoing provision of Home and Community Care and Community Aged Care Package services;

2. ENDORSES Administration entering into negotiations to secure HACC funding for a period of 3 years;

3. NOTES the recommendations outlined in the consultant’s report;

4. NOTES that these recommendations will be applied through a staged process and with due consideration to the issues of contractor performance and the broader strategic direction of the HACC and CACP programs;

5. ENDORSES the undertaking of further community consultation and full financial assessment with regard to the City’s future involvement in the provision of subsidised podiatry services;

6. NOTES that a further report will be provided to Council for consideration of the future provision of subsidised podiatry services.

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ATTACHMENT 1

PAGE 1

sECTION 1

1. SUMMARY AND RECOMMENDATIONS

The City of Wanneroo Aged and Disability Services was established in the 1980’s with the inception of the Home and Community Care (HACC) program. In 2000, when part of the local government area of Wanneroo was excised to form Joondalup, the HACC funding and service delivery were also apportioned between the two local government authorities.

Since 2000 the service has undergone major changes including the expansion of the day centre and other programs, the employment of additional staff and a review of the staffing structure. The City of Wanneroo now receives funding of $1,060,227.00 per annum from the Home and Community Care program to provide a broad range of services including:

· domestic assistance;

· personal care;

· respite care;

· delivered meals;

· adult day centres;

· social support;

· home maintenance;

· domiciliary podiatry; and

· advocacy.

The service now employs 22 full-time and part-time staff and approximately 60 volunteers and contracts out to private sector agencies services costing in excess of $300,000.00 per annum.

Overall, this review process has found the City of Wanneroo Aged and Disability Services to be delivering services of a high quality that are appropriately targeted to people in need. The service has established a strong infrastructure comprising of written procedures, information technology and well-developed staff management systems characterised by a very high morale amongst staff. Nonetheless a number of areas where improvements can be made have been identified and these are presented below. Through the implementation of the changes recommended in this report the City of Wanneroo HACC and CACP services will be well placed to meet the future needs of the community effectively and efficiently.

RECOMMENDATIONS

The recommendations within this report cover:

- strategic directions; and

- operational issues.

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The strategic recommendations relate to:

· The City’s role in the provision of podiatry services; and

· Contracted services within the Home and Community Care (HACC) program and Community Aged Care Packages (CACP) program.

The implementation of the strategic recommendations will have a significant impact on the future direction of the provision of services by the City of Wanneroo.

The operational recommendations cover:

· The delivery of HACC services including counselling, support, information and advocacy;

· Community Aged Care Packages;

· Client management;

· Aboriginal day care centre;

· Client feedback ;

· Client fees;

· Volunteer management; and

· Management and staffing.

Implementation of the operational recommendations will result in improved service delivery, efficiency and effectiveness of the Home and Community Care and Community Aged Care Packages services. In addition, the support services assisting in the provision of the HACC and CACP programs have been reviewed and recommendations have been made to enhance their effectiveness.

The strategic and operational recommendations are discussed in detail below:

STRATEGIC DIRECTIONS

Below are details of the key recommendations for Podiatry services and for the HACC and CACP programs. Our recommendations and the benefits of implementing these recommendations are described. The impacts of not implementing any changes are also described.

Podiatry Services

Recommendation: Discontinue all subsidised podiatry services except domiciliary podiatry.

The subsidised podiatry programs were initiated in 1975 through the health department in an effort to reduce the impact of deteriorating foot health of the older population through diseases such as diabetes and peripheral vascular disease.

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The service currently provides clients with simple nail care and management of corns and calluses. Complex treatments and requirements are referred to hospitals or clients are treated privately.

There are seven private podiatry clinics in the City of Wanneroo that provide non-domiciliary services to clients. Discussions with a health department representative confirmed that the health department has no intention of further subsidising or increasing funding to the podiatry programs. Eight other councils in the Perth metropolitan area provide a subsidised podiatry program, with Armadale council having recently ceased their program.

There is little recognition within the community for podiatry services as the service is not currently advertised, either in the Council Services Directory or brochures that outline the aged and disability services within the City.

The City of Wanneroo currently subsidises the podiatry program through the purchase of consumables, plant and equipment (that will require updating further in the near future), and through contributions to the program. In addition, a staff person is employed 65% of her time to manage the service. Cost efficiencies could be realised by the reduction in service to non-domiciliary podiatry clients.

The implementation of this recommendation will ensure that clients requiring domiciliary podiatry, that is those clients most at risk, would continue to have access to podiatry services within their homes at an affordable rate.

This recommendation is supported by the City of Wanneroo Strategic Plan which has as a goal Healthy Communities and supports the provision of services that provide choices and allow people to live independently in the community. The retention of domiciliary podiatry will ensure that those most in need; that is, those unable to travel to podiatry services, will have access to this service.

It is proposed that the domiciliary services continue to be provided by the current provider SJW Podiatry Pty Ltd, who has demonstrated the capacity to provide a service that meets the needs of the community at an affordable price. It is further recommended that a review of assets be completed and an asset register of equipment be developed as there is currently no asset register available detailing the equipment the council owns as part of the podiatry program.

The Alternative: Continue to provide the subsidised podiatry services.

The continuation of the podiatry services is in line with the City of Wanneroo strategic plan and will ensure that the people of the City of Wanneroo have continued access to podiatry services. However; the service is heavily subsidised by the City (the City estimates the subsidy at $115,450.00 per annum).

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If the service is continued it is proposed that the City rationalise the services to three sites; Wanneroo, Girrawheen and Quinns Rocks, to reduce service and equipment costs. In addition, a fee increase of between 11-20% for podiatry services is recommended to meet the expected increase in costs by the contractor, purchase of consumables and new plant and equipment. It is also recommended that all clients accessing services are means tested to ensure that the clients are appropriate for the subsidised program. It is considered that the service is sustainable if fees are increased and services rationalised. It is proposed that the service be provided by the current provider, SJW Podiatry Pty Ltd. A contract is required to outline the City’s requirements as there has not been a contract since 1999.

The service is not currently advertised through the Council Services Directory or brochures that outline the aged and disability services within the City. Currently 711 clients access the service in a year. It is recommended that the program, if continued, be widely advertised so that all eligible people are free to access the service.

Contracted Services

Recommendation: The City of Wanneroo directly employ home care workers to deliver domestic assistance, personal care and respite care services.

Currently the provision of home care services for HACC and CACP clients is contracted to external agencies and requires more frequent assessment of clients to ensure effective monitoring of their condition.

There is no economic advantage to directly hiring staff, however; the advantages to Wanneroo Aged and Disability Services of directly employing the home care workers would be the flexibility to select and train competent staff, to respond to changes in available care staff and to changes initiated by clients as well as being able to effectively monitor clients and maintain accurate information on the services being delivered. The quality of the service provided to clients would improve as the staff would be accountable to and monitored by the City of Wanneroo Aged and Disability Services staff.

A well trained professional group of carers will reflect very positively on the operation of the services and will bring kudos to the City of Wanneroo.

It is recommended that responsibility for coordinating home care workers be assigned to the north and south region community services officers and to the CACP community services officer as it is considered that the reduction in client assessments and reviews in the workloads of the community services officers would permit additional responsibilities. Each officer can then oversee the carers servicing their area.

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If additional administrative support is required to coordinate service delivery it be funded from the additional fees income that should result from implementing the changes recommended in this report.

The Alternative: Continue to contract out services for the provision of domestic assistance, personal care and respite care services.

Care services would continue to be provided to clients of the HACC and CACP programs at the current level, however; the quality of the services would remain outside of the direct control of the City of Wanneroo Aged and Disability Services resulting in a reduced quality of service for clients.

Under this option, significant amounts of time are spent by the community services officers in reviewing care of clients cared for by the contracted service provider resulting in inefficiencies. The variable quality of the service provided by the contracted service providers may also reflect negatively on the City of Wanneroo.

OPERATIONAL RECOMMENDATIONS

It is recommended that:

Service Delivery HACC Services

1. The City of Wanneroo immediately ascertain the most appropriate mix of services for the community and renegotiate the contracted outputs with HACC and that as client needs continue to change the contracted outputs are continually renegotiated.

2. The Volunteer Task Force be requested to deliver the 150 hours of home maintenance currently provided (at a cost of $2250.00 per annum) and that this be negotiated with HACC when renegotiating the contracted outputs.

3. The SMS be maintained up-to-date and all non-active clients be flagged as temporarily exited to ensure accurate data collection.

4. Home Chef be requested to provide, at the end of each month, a list of clients and the number of meals provided as meals have been over-recorded in SMS by 100% in the last year. This information should then be entered into SMS.

5. As a result of some client concerns with the quality of meals a monitoring system be implemented for people who cancel or reduce their usage of the meals service to explore with them the reasons why. If there are issues of quality they should be negotiated with the contractor.

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6. Clients receiving the meal preparation service be reviewed to ascertain the benefits provided that would not be provided through home delivered meals. If the benefits are not significant it is recommended that clients receive a home delivered meal. In addition, if it is found that these clients are receiving social support through the provision of meal preparation, they should be provided with services to meet this need.

7. As a result of under-recording the counselling, support, information and advocacy service staff receive instruction in recording this service and that a system be implemented to facilitate this.

8. The definition of assessments and reviews be clarified with community services officers and that the recording of assessments and reviews be closely monitored until improvements in recording these services are achieved. To ensure more accurate recording of assessment time it is also recommended that the time the assessment started and finished be included on the assessment form.

9. All staff receive training in the importance of data collection and that the City, in consultation with staff, develop systems and processes for accurately recording data. If need be, alternatives to SMS should be explored if they will facilitate more accurate recording and support the service to more accurately determine the volumes required to provide an effective service that meets the community’s needs.

10. Clear criteria be established for the calculation of the information technology fees and the directorate administration fees and that they are applied consistently across all programs in the directorate. In addition, determination of the service delivery required from the information technology team by the Aged and Disability Services team is recommended to ensure improved workability of the system.

11. A ceiling of 10% of grant monies be applied to the total of the information technology and directorate administration fees.

Service Management System

It is essential for effective planning and for negotiating relevant contracted volumes with HACC that accurate data is maintained. Additionally, the lack of accurate data has undermined the confidence of the service in billing clients for services received with the result that only a small proportion of potential fees are received. It is also a contractual requirement with HACC that accurate data be provided to the HACC National Data Repository at the end of each quarter.

It is recommended that:

12. All staff involved in the entry of data into SMS receive training on the importance of maintaining accurate data and training in the use of SMS.

13. Staff be involved in developing processes that will facilitate accurate service delivery data collection and discussions be held with the developer of the SMS to clarify that the system is being used appropriately to support accurate data collection.

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14. Responsibility for SMS service delivery data and fees management be given to the administration officer community transport/volunteers. Currently this position is paid 100% from HACC funds but undertakes non-HACC duties about 20% of the time. Hence it is also recommended that the non-HACC duties of this position be transferred to a position not funded by HACC.

15. Each permanent day centre facility have a computer with access to the SMS server in order that each activity officer can access the client care plan and alerts information. Where centres are utilized on an ad-hoc basis such as in Two Rocks, staff should carry a printed copy of the SMS care plan or a laptop based copy of the SMS. There are also difficulties in printing at remote sites and it is recommended that the service liaise with the developer of SMS to resolve this issue.

16. The number of people with access to SMS be increased to ensure accurate data collection. It is further recommended that the installation of an ISDN line to improve remote access to the SMS server be expedited.

17. Training covering the capabilities of SMS and specific functions such as invoicing, and care plans be arranged as a priority as minimal training in using SMS has been provided to staff in recent years with the result that SMS is not being utilized to its full extent.

18. Care plans are developed in SMS by the Council based community services officers to ensure all key staff have access to the same client details and care plan information.

19. The City of Wanneroo evaluates the SMS invoicing module and implements it if it is considered effective. Alternatively, it is recommended that the City review other client management systems or financial packages such as MYOB to assess their appropriateness to the effective management of client fees.

Client Management

20. All clients are assessed by the Council based community services officers with a home-based assessment to identify the client’s appropriateness for the HACC Program and the services required. (The exception to this would be the young disabled clients who attend the Community House – it is suggested that the day centre community services officer continue to assess these clients.)

21. An accurate count of clients be maintained to ensure equitable client case loads between the community services officers on an ongoing basis and the information on SMS be regularly reviewed and maintained up-to-date as 23% of clients listed did not have accurate information.

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22. Whenever a client is receiving services from the City of Wanneroo and another aged care service provider the agency with case management responsibility is clearly identified and protocols for sharing information, including regular case review meetings, are developed. In this way all agencies involved are aware of the client’s situation and the client is effectively case managed.

23. The City of Wanneroo promote the HACC and CACP services within the city, perhaps using the next rates notice mail out, to ensure that the community is aware of the range of services offered. Information should include the contact details for the transport service as many of the clients still see transport as being a service provided by the City of Wanneroo.

24. The Council based community services officers and day centre community services officers review the client information they are collecting and develop a consistent form to be used for all clients irrespective of whether they are receiving home or day centre services. This will ensure that consistent information is collected and available for staff to refer to.

25. The Council based community services officers assess all clients in their home (except the Community House young and disabled clients) to ensure consistency of assessment and care planning and holistic care delivery. In addition, it is recommended that these clients are referred to the day centre if social support and/or respite services are required.

26. Each client file have a copy of the data form generated from the SMS in their file, together with a care plan generated through the SMS.

27. The day centre community services officers continue to enter anecdotal information regarding clients into the SMS on an ongoing basis.

28. A handover sheet is developed for activity officers and day centre assistants to record any changes that require inclusion in the client’s record.

29. All clients be assessed using the WACCC assessment form together with an additional information form (agreed to by all community services officers and in consultation with the day centre staff) that provides staff with relevant information regarding medical alerts, functional abilities and next of kin details.

30. A care plan be developed for each client that describes the services provided using the SMS data base. This would ensure that staff have up to date information about clients and that the care plan would contain information relevant to service delivery.

31. The community services officers, activity officers and day centre assistants meet to determine the essential requirements of a care plan to ensure it meets each site’s needs.

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32. Reviews occur yearly unless otherwise indicated. This will ensure that all clients are assessed by a common process and that reviews and assessments are consistently completed when scheduled.

33. The privacy policy in the service policy and procedures manual be reviewed and that the policy statement on privacy in the client’s care plan document be revised to ensure that clients are clearly advised of the service privacy policy as per the requirements of the Privacy Act.

Aboriginal Day Care Service

For the Aboriginal Day Care Service to function as an effective HACC day centre it is recommended that:

· All new participants are assessed as HACC eligible prior to attending the centre and their number of attendances determined on the basis of their need;

· All participants are reviewed at least once a year;

· The program within the centre is reviewed to ensure it meets the needs of the participants and that participants are involved in deciding program content. This may or may not include making items for sale;

· All monies paid by participants are treated as HACC funds and forwarded to the City of Wanneroo (monies earned from the sale of arts and crafts could be retained as participants funds);

· The centre is advertised amongst appropriate agencies in the area to obtain referrals of Aboriginal people.

If these changes cannot be implemented it is recommended that:

34. The centre is relocated to the Alexander Heights centre and, if possible, new Aboriginal staff employed to run the centre.

35. The City of Wanneroo undertake some enquiries/research to clarify where older Aboriginal people may be living in the area and the numbers of people who need services now and who may need services in the near future. These results should direct the most appropriate location for the day centre.

Client Fees

36. The discrepancy between the estimated and collected fees in the day centres be investigated as a priority to ascertain how this discrepancy has arisen and for the period of time it has been occurring.

37. An appropriate billing and monitoring system be implemented for client fees and that all clients except those with genuine reasons for being unable to pay, be expected to pay. It is further recommended that SMS be assessed for its appropriateness and effectiveness in providing this function.

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38. Once a fee collection system is developed it is fully documented in the Aged and Disability Services policy file and that regular audits occur to ensure that key functions are properly carried out. These should include:

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· that all monies received are receipted/recorded;

· that clients are receiving receipts;

· that all monies recorded are forwarded to the City;

· that all clients except those with a waiver or reduction are paying fees;

· that the services invoiced were delivered; and

· that the fees collected approximate the amount of fees estimated to be collected.

39. A fees review panel comprising of a community services officer, a financial counselor and either the team leader or the senior community services officer be established to review all applications, both HACC and CACP, for reductions and waivers and to review and decide action on relation to non-payments.

40. Wanneroo Aged and Disability Services increase the fees for HACC clients from $4.00 per hour to $5.00 per hour. It is further recommended that in 12 months time the fees be increased to $6.00 per hour. It is further recommended that the price of meals be increased to $5.00 initially and then $6.00 in 12 months time.

41. The guidelines being used to set the fees for CACP clients are reviewed with a view to increasing the fees for clients to a level comparable to that of HACC clients.

42. Consideration be given to a system of direct debiting client fees.

43. The management and monitoring of fees is the responsibility of the administration officer community transport/volunteers and that a monthly report detailing fees outstanding are provided to the team leader for consideration and for allocation to staff for follow up as appropriate.

Volunteer Management

44. The administration officer community transport/volunteers receive training in volunteer management.

45. Volunteer position descriptions be finalised as a priority and copies distributed to each volunteer.

46. A volunteer’s handbook be developed and distributed to all volunteers.

47. Volunteers receive a generic orientation to their role with the administration officer community transport/volunteers and an orientation to their work area, with an appropriate member of staff. For example, with the community services officer and activity officer within the day centre. In addition, the day care centre community services officer should be responsible managing the day-to-day performance of the volunteers.

48. Volunteers receive appropriate training to assist them with their roles, for example, manual handling training if they are required to assist clients with mobilisation and food handling training if they are required to prepare food for clients

49. Volunteer access to information on clients is restricted to information that is absolutely necessary for them to do their job effectively. This would be facilitated through SMS based care planning and the provision of access through each day centre with appropriate security levels.

50. Annual performance reviews/supervision sessions are provided to volunteers to identify any concerns/issues and training needs.

51. A six monthly afternoon tea is provided to volunteers to facilitate contact with other volunteers and paid staff.

Service Management

52. The allocation for training be increased and funded from the additional fees income that can be achieved.

53. The senior community services officer identify the available training from the HACC training brokerage and other training providers and provide this information to the community services officers and day centre coordinators to circulate to their staff on a regular basis.

54. With regard to the task procedures, that staff are not assessed against each procedure due to the detail involved and the time required, but that the procedures inform the staff training program. This will ensure that the training for staff covers the principles included in the procedures.

55. All staff affected by the recommended changes to job roles made in Section 13: Management and Staff Structure, receive training to support their new roles.

56. All staff receive Foodsafe training to ensure safe food handling practices and to comply with the legislation when it is enacted and thereby reduce the risk of unacceptable food handling practices to the organisation.

57. A training register is kept of all training attended by staff. It is further recommended that a staff training calendar/plan be developed at the commencement of each financial year. This will also assist in the performance review process.

58. An organisation-wide fire procedure is developed for the day centres and that staff receive training in fire drills and evacuation. Records of this training should be kept.

59. The City of Wanneroo Aged and Disability Services implement an annual planning process.

60. The planning process includes input from clients, staff, volunteers and management and other key community groups. Input can be achieved through a variety of means including surveys, morning tea meetings or attendance at a planning session.

61. The petty cash floats are reviewed to better meet the needs of the individual programs and that the activity officers are able to purchase appropriate supplies, for the cheapest cost at any supplier, provided appropriate tax invoices are produced.

62. Staff use work time to purchase supplies. This may be facilitated by one activity officer from all the centres obtaining a list of required supplies and purchasing them once a month.

63. Each of the programs are reviewed by an occupational therapist to ensure that the social, cognitive and physical needs of the clients are being met by the programs and that the programs are fully coordinated with common goals to deliver good outcomes for clients. This will particularly apply in cases where programs are coordinated by more than one person as with the dementia specific program at Alexander Heights.

64. A trial of a four day week for the day centre community services officers is implemented. To support this, day centre community services officers should not have the same day off during the week and the contact person, whilst they are not in the centre, should be an allocated Council based community services officer. That is, the northern community services officer for the Quinns Rocks Day Centre and the southern community services officer for the Alexander Heights Day Centre and Community House, as these staff will have knowledge of the clients.

65. The policy and procedures be maintained up-to-date and be made easily accessible to service staff. A copy could be made available at each location or, if the number of computers is increased, made available on-line.

Management and Staffing Structure

66. The City of Wanneroo continues to sponsor the HACC and CACP services subject to a review of the information technology and directorate administration fees.

67. The senior community services officer provide professional support to the HACC and CACP programs. This can be achieved through the administration officer receiving training in and being responsible for volunteer management thus freeing the senior community services officer from this task.

68. The day centre community services officers are responsible for the management of day centre staff and volunteers to ensure on-the-ground supervision. It is also recommended that the day centre community services officer positions be re-titled day centre coordinators to avoid confusion with the Council based community services officers. It is further recommended that the day centre community services officers remain responsible to the senior community services officer.

The fortnightly team leader/community services officers’ meetings continue to be held and include the team leader, the community services officers and the day centre coordinators. This will ensure ongoing support for the implementation of the changes recommended in this report.

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Leisure & Library Services

CD03-11/03 Clarification of Policy 6.2.2 - Facility and Reserve Hire & Use – Junior Groups Use of Kitchen Facilities

File Ref: S/0078V03

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Level 5 Approval by Brigitte Creighton Date 30 October 2003

Level 4 Approval by Brigitte Creighton Date 23 October 2003

Level 3 Approval by Brigitte Creighton Date 20 October 2003

Level 2 Approval by Geof Whyte Date 20 October 2003

Level 1 Approval by Coordinator Lesiure Services Date 20 October 2003

Responsible Officer: Director, Community Development

Disclosure of Interest: Nil

Author: Shane Spinks

Meeting Date: 4 November 2003

Attachments: 1

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Issue

To consider proposed amendments to the Facility and Reserve Hire and Use Policy to clarify junior use of kitchen facilities and to further consider a waiver of hire fees as a result of this review.

Background

The current Facility and Reserve Hire and Use Policy was implemented in July 2001 and was due for renewal in March 2002. The full review of this policy will be incorporated within the current Fees and Charges Review.

This report details the revisions of the Facility and Reserve Hire and Use Policy.

Detail

The revision of the policy has sought to clarify an immediate issue in relation to clause 1.3 of the policy, which states:

“Juniors - all juniors and junior groups defined under this policy shall have free use of City facilities and reserves (subject to the provisions noted below) except when the facility is used for fund-raising purposes or when a commercial operator promotes the activity. When a facility or reserve is being used for these purposes, relevant hire and bond charges shall be applicable. Bonds applicable to facilities and reserves for the types of activities nominated in this policy shall also apply to juniors and junior groups."

Currently the use of kitchen facilities within the City’s Clubrooms by junior sporting groups is deemed to be a fund raising activity on the basis that clubs derive an income from it. As a result these clubs have been charged the adopted fee for the use of the kitchen.

The proposed policy amendment has sought to exclude the use of kitchen facilities by junior sporting clubs for conducting a canteen, as a part of their normal use of Council’s Active reserves, from the definition of ‘fund raising purposes’.

The use by other groups of Councils facilities will be further considered as part of the current review of fees and charges. The recommended change to the policy is detailed in italics on page 226 of this agenda.

Consultation

The proposed amendments to the Facility and Reserve Hire and Use Policy has gone to the Policy and Local Law Committee.

Comment

The rationale for the proposed policy amendment is based on the limited capacity of junior sporting clubs to raise funds to support their ongoing activities. The provision of a canteen facility by junior clubs is a fundamental strategy used by junior sporting groups to generate funds. The levying of a fee for the use of the City’s kitchen facilities to conduct a canteen by junior clubs restricts this capacity for fund raising.

It is Administration’s belief that the spirit of the policy is not to restrict the capacity of junior clubs to raise funds through the operation of a canteen, but is more in keeping with major fundraising events such as quiz nights, award nights etc where the sole objective is to raise funds and where various approvals (ie liquor licences) are required from the City.

The proposed policy amendment will also provide greater clarity in relation to the charging of junior groups for the use of these facilities.

It should be noted that a full review of the policy will occur as a part of the Fees and Charges Review for the City’s recreation and community facilities.

Related to the review of this policy is a request from the Quinns District Junior Football Club for the waiver of fees for the use of kitchen facilities at the Anthony Waring Clubrooms (refer Attachment 1). The club received an account for $1,258.95 for the use of the kitchen facilities for the 2003 winter season. Previously the club has not paid for the use of the kitchen facility due to confusion within Administration resulting from a turnover of staff in the Administration Officer position responsible for the management of bookings for facilities in this area.

As a result of the fact the Quinns Districts Junior Football Club have not been required to pay for the use of the kitchen facility at Anthony Waring Clubrooms in the past, it will be recommended by this report that the kitchen hire fees in this instance be waived. This matter was not discussed at the Policy & Local Law Committee Meeting.

Statutory Compliance

Nil.

Strategic Implications

The use of the City’s sporting facilities is aligned with the City’s strategic goal of developing and supporting healthy communities.

Policy Implications

The proposed amendment to the policy will mean that junior clubs will not be required to pay for the use of kitchen facilities to conduct canteens as a part of their normal seasonal use of the City’s active reserves.

Financial Implications

The financial implications of the proposed amendment will mean that the City will forgo revenue of approximately $3,760 per annum.

Voting Requirements

Absolute Majority

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Recommendation

That Council:-

1. On the recommendation of the of the Policy and Local Law Committee ADOPTS the AMENDED Facility and Reserve Hire and Use Policy as detailed below:-

6.2.2 Facility and Reserve Hire and Use Policy

Policy Owner: Leisure and Cultural Services, Community Services

Distribution: All employees — Community Development Directorate

Implementation: 24 July 2001 W30 1-07/01

Scheduled Review: March 2002

Replaces: Storage and Consumption of Alcohol at Community Recreation Facilities and Reserves

Objective

To provide a framework for the hire and use of community facilities (hereby referred to as “facilities”) and parks, beaches and reserves (hereby referred to as “reserves”) across the City of Wanneroo.

Statement

The overall objective of facilities and reserves across the City of Wanneroo is to provide spaces and places for a variety of functions, events, and activities for the community.

In order to ensure that conditions related to the hire and use of facilities and reserves throughout the City are applied consistently, this policy outlines:

· Fees and charges applicable to facilities and reserves across the City (including bonds)

· Circumstances under which fees and charges may be waived

· Subsidised use of facilities and reserves

· Measures for the storage and consumption of alcohol at facilities

· Conditions of hire

Definitions

Key definitions for terms used throughout this policy are as follows:

Casual hirers	Casual hirers are those users of the City’s facilities and/or reserves that hire for a one-off specific event or intermittent and/or irregular meetings during any given year.
Permanent or regular hirers	Permanent or regular hirers are those users of the City’s community facilities and/or reserves that hire on a regular or continual basis. Availability of rooms for these types of users is assessed each year through an expression of interest process administered by the City’s Leisure and Cultural Services Department. As part of this process, every attempt is made to accommodate ongoing year by year users or hirers of facilities and/or reserves.
Juniors	Juniors are defined as residents of the City of Wanneroo aged 18 years and under.
Junior Clubs, organisations or groups	Junior Clubs, organisations or groups are defined as those organisations whose principal purpose is to provide activities for residents of the City aged 18 years or under. Junior clubs, organisations or groups must be based within the City of Wanneroo to be eligible for special conditions noted under this policy.
Seniors	Seniors are defined as residents of the City of Wanneroo aged 55 years or over.
Senior Clubs, organisations or groups	Seniors Clubs, organisations or groups are defined as those organisations where the majority of members are residents of the City of Wanneroo and aged 55 years or older. Senior Clubs, organisations or groups must be based within the City of Wanneroo to be eligible for special conditions noted under this policy.
Service Clubs, Charitable Institutions and Emergency Service Organisations	Charitable institutions are those organisations recognised as licensed charities by the Charitable Collections Advisory Committee and officially listed by the Ministry of Fair Trading in their listing of licensed charities in Western Australia. Service Clubs are defined as those organisations where members may volunteer to Perform community services and where these activities form a principal part of the organisation’s objectives and goals. Funds raised by these groups, to be eligible under this Service Club definition, must be donated to a charitable cause and/or research designed to improve standards and overall quality of life. Examples of service clubs include Rotary Clubs, Lions Clubs, and Apex Clubs. Specific emergency service organisations included in this definition are the State Emergency Service and volunteer Bushfire Brigades based within the City of Wanneroo.
Facilities	Facilities are defined, for the purposes of this policy, as multipurpose community and recreation venues supplied by the City and available for hire. This policy DOES NOT APPLY to the City’s: · Administration and Civic Centre at 23 Dundebar Rd, Wanneroo · Aquamotion Centre in Wanneroo · Golf courses located at Marangaroo and Carramar · Any facility throughout the City currently under a lease agreement with a specific organisation/s.
Reserves	Reserves are defined as all of those areas under the City’s control set aside for passive recreation. This definition includes parks, other passive reserves, foreshore reserves, and beaches. This policy does not include the use of ACTIVE reserves (such as sportsgrounds) across the City, which are governed in a separate policy document.

Scope or Policy

This policy applies to the hire of facilities and reserves throughout the City for events, activities or functions that are deemed to fall within the existing capacity of the venue involved or of a nature that falls within the normal operations of the facility or reserve.

All other events, activities and functions shall be referred to the Manager, Leisure and Cultural Services and may be subject to the provisions of other City policies, including Policy 6.2.4 — Circuses Policy.

Detail

1. Fees and Charges

Fees and charges applicable to all community facilities and reserves defined in this policy will be in accordance with the Schedule of Fees and Charges adopted by Council annually as part of the budget and amended from time to time.

1.1 Application for the waiver of fees and charges

Applications to waive fees and charges for special events or activities should be made, in the first instance, through the City’s Community Funding Program, governed by the City’s Community Funding Policy.

If an application to waive fees and charges falls outside of the City’s Community

Funding Program’s application period, written applications will be considered by

Council.

Bonds for the events, functions, or activities defined under this policy cannot be waived in any circumstance.

1.2 Bonds applicable to facility and reserve hire

Bonds detailed in the City’s Schedule of Fees and Charges will be applied to the following categories of hire in addition to regular hire charges:

· Hire of a facility for the conduct of social functions

· Any function or event where alcohol is consumed or sold

· Any major event such as carnivals, fetes or fairs

· Fundraising events

The supervisory staff of the Leisure and Cultural Services Unit or Parks and Gardens Unit may, where in their opinion circumstances warrant such action, withhold a bond as payment towards any damages arising from misuse of a facility or reserve hired.

If damages exceed the amount of the bond, supervisory staff of the Leisure and Cultural Services Unit or Parks and Garden Unit will invoice the organisation or individual nominated on the facility hire form for additional amounts owed. In circumstances where any of the above events, activities or functions have taken place and an inspection of the facility shows no damage or additional cleaning expenses, the bond shall be refunded to the hirer in full.

1.3 Subsidised use of Facilities and Reserves

In line with the City’s current practice. subsidised use of facilities and reserves defined in this policy arc available to the following groups:

Juniors

All juniors and junior groups defined under this policy shall have free use of City facilities and reserves (subject to the provision noted below) except when the facility is used for fund-raising purposes or when a commercial operator promotes the activity.

In this instance the term ‘fundraising purposes’ does not include the operation of a canteen during a club’s regular season booking. It does however include major functions and social events such as quiz nights, award nights and the conduct of other social events with the expressed view of raising funds for the organisation.

When a facility or reserve is used for these purposes, relevant hire and bond charges shall be applicable. Bonds applicable to facilities and reserves for the types of activities nominated in this policy shall also apply to juniors and junior groups.

Seniors

Groups

All seniors and seniors groups defined under this policy shall have free use of the City’s facilities and reserves (subject to the provision noted below) except when the facility or reserve is used for fund raising purposes or when the activity is promoted by a commercial operator. When a facility or reserve is used for these purposes, the relevant hire and bond charges shall be applicable. Bonds applicable to facilities and reserves for the types of activities nominated in this policy shall also apply to seniors groups.

Service Clubs, Charitable Institutions and Emergency Service organisations

All Service Clubs, Charitable Institutions and Emergency Service organisations defined under this policy shall be eligible to hire any of the City’s facilities and reserves at 50% of the community rate nominated in Council’s Fees and Charges Schedule, except when the facility or reserve is used for fund raising purposes or when the activity is promoted by a commercial operator. When a facility or reserve is used for these purposes, the relevant hire and bond charges shall be applicable. Bonds applicable to facilities for the types of activities nominated in this policy shall also apply to Service Clubs, Charitable Institutions and Emergency Service

organisations.

The following list of service clubs, charitable institutions and emergency organisations shall be exempt from this provision and have free use of facilities for their regular meetings:

Red Cross

Wanneroo Volunteer Bushfire Services

Wanneroo Volunteer Emergency Services

Sea Rescue Services

Progress and Ratepayers Associations

Recreation Management Committees

This exemption only applies to regular meetings, with all other activities and events held by these organisations subject to the provisions for Service Clubs. Charitable Institutions and Emergency Service organisations.

The City’s Community Development Directorate shall supply to Council, on a quarterly basis, a full financial schedule of subsidised use for all facilities and reserves defined in this policy.

2. Storage and consumption of alcohol at community facilities and reserves

2.1 Consumption of alcohol

The consumption of alcohol at any of the facilities or reserves defined in this policy is subject to prior approval from the City’s Leisure and Cultural Services Manager or nominee.

As noted in this policy, any event, activity or function held at a Council facility involving the consumption of alcohol is subject to bond charges in additional to normal fees or charges, as per the City’s Schedule of Fees and Charges.

2.2 Sale of Alcohol

Any club/group or individual wishing to hold an event, activity or function at the City’s facilities or reserves which involves the sale of alcohol to attendees must apply to the Chief Executive Officer in writing for approval prior to the activity, event or function.

Approval for the sale of alcohol will only be considered for those clubs/groups or individuals which have been granted either an Occasional, Club or Club Restricted Liquor Licence from the Office of Racing and Gaming (Liquor Licencing Division).

2.3 Storage of Alcohol

The storage of alcohol is NOT PERMITTED at any of Council’s facilities that are multipurpose in nature and defined in this policy.

The storage of alcohol will only be permitted at those facilities across the City which are leased by clubs/groups for exclusive use.

Conditions related to the storage of alcohol at exclusive use facilities under lease will be outlined in the lease agreement held between the City and the club/group/organisation involved.

2.4 Restricted Licence Approvals

The Chief Executive Officer is the delegated authority to support applications for restricted liquor liccnses under the following conditions:

· Where the applicant is the lessee of the premises;

· Where the applicant seeks a liquor license for regular bookings;

· Where the applicant is limited to within the following hours:

- Thursdays - to 11pm

- Fridays - to 12 midnight

- Saturdays - to 12 midnight

- Sundays - to 10pm

Where, in the view of the Chief Executive Officer, the application may have an unacceptable influence on local amenity, the matter may be referred to Council for decision.

Support for applications for an unrestricted Club Licence will be referred to Council for decision.

3. Conditions of Hire

Conditions of Hire applicable to all users of the City’s community facilities and reserves defined in this policy shall be made available to all prospective hirers when booking enquiries are made and signed by the prospective hirer prior to the function, event or activity date.

Conditions of Hire forms and procedures are similar for all community facilities and reserves defined in this policy and outline:

· Payment procedures

· Cancellation fees

· Procedures for set tip, clearing away and cleaning of the facility after use

· Applicable bonds and fees associated with damage to the facility or reserve

· Policy requirements for the consumption or sale of alcohol

· Statutory requirements

· Emergency contacts

· Any other special conditions

General conditions of hire applicable to all facilities and reserves nominated in this policy are as follows:

3.1 Age

· All hirers must be over 18 years of age and be legally responsible for the function, event or activity nominated on the hire form.

· The hirer or their nominated representative (over 18 years of age) must be in attendance for the duration of the function, activity or event and be available to present hire forms and other relevant details to any Council officer who reasonably requests their presentation.

· Any function, activity or event where the hirer or their nominated representative (over 18 years of age) is not present will give rise to the event being cancelled by a relevant Council officer and the attendees requested to leave the facility or reserve immediately.

In this situation, the hirer or any representative of the hirer shall not have cause to request the return or partial return of hire fees, however any applicable bonds shall be returned subject to the provisions of Clause 1.2 - Bonds applicable to facility and reserve hire, above.

3.2 Hire Fees

All hire fees associated with the facility or reserve must be paid PRIOR to the activity, event or function, with the exact date for payment nominated on the facility hire form and conditions of hire

3.3 Noise

· If amplification equipment is to be used at the venue or reserve hired, the prospective hirer must liaise with the City’s Environmental Health Service concerning this use.

· The hirer of a facility or reserve may be required to monitor the noise level during the event, activity or function at those property boundaries most likely to be adversely affected by noise emissions from the facility or reserve at the City’s discretion.

· The City’s Facilities Co-ordinator retains the delegated authority to restrict the hours of social functions, activities or events to 12.00am if, in their opinion, it is considered necessary.

· The costs of an Environmental Health “call out” to the facility or reserve during its period of use shall be deducted from the hirer’s bond should noise levels exceed the provisions of the Environmental Protection (Noise) Regulations 1997.

All bookings for facilities shall be made through the relevant contact officer for that facility or reserve.

The availability of bookings for certain types of hirers is as follows:

3.4 Permanent bookings

All facilities and reserves defined under this policy shall be available for permanent or regular bookings from Sunday morning to Thursday evenings and on Saturday mornings. Friday and Saturday evenings shall not be booked on a permanent or regular basis by any group or individual.

4. Casual bookings

Friday and Saturday evenings shall be reserved for casual social functions, event or activities at the facilities and reserves nominated in this policy and no permanent or regular booking shall be taken for either of these nights.

No social function, event, or activity conducted in facilities or on reserves defined in this policy shall be permitted to continue later than 2.00am (including clean-up of facility or reserve).

If different to that defined in this policy, times to which each facility or reserve may be available for use will be noted in the Conditions of Hire for that facility or reserve.

5. Policy exemptions

Due to a long standing agreement related to the control of Wanneroo Showgrounds, the Wanneroo Agricultural Society is exempt from Section 1 of this policy, Fees and Charges, for the purposes of the annual Wanneroo Show.

For the conduct of the annual Wanneroo Show, the Wanneroo Agricultural Society shall
be entitled, under the delegated authority of the Chief Executive Officer, to the following:

· Eight days use of Wanneroo Showgrounds, inclusive of the duration of the annual Show and set-up and clean-up days. This use shall be free from any fees or applicable bonds

· Assistance by the City with reasonable clean-up procedures associated with the annual Show, to a total in-kind value of $1000.00.

The Wanneroo Agricultural Society shall, however, be subject to all other provisions of this policy and provide sufficient annual notice (at least 6 months) of Show Day bookings to the relevant Council officer.

6. Other

In all cases, Council reserves the right, at its discretion, to refuse entry or subsidised use of a facility or reserve to an individual or group.

Responsibility for Implementation

Manager, Leisure and Cultural Services

Manager, Community Services

2. WAIVES by an ABSOLUTE MAJORITY the sum of $1,285.95 for the hire of the kitchen facilities at the Anthony Waring Clubrooms by the Quinns Districts Junior Football Club for the 2003 winter season only.

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Ranger & Safety Services

CD04-11/03 Application to Keep More than Two Dogs

File Ref: P22/0677V01

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Level 4 Approval by Brigitte Creighton Date 23 October 2003

Level 3 Approval by Brigitte Creighton Date 20 October 2003

Level 2 Approval by Brigitte Creighton Date 20 October 2003

Level 1 Approval by Brigitte Creighton Date 20 October 2003

Responsible Officer: Acting Director, Community Development

Disclosure of Interest: Nil

Author: Resmie Greer

Meeting Date: 4 November 2003

Attachments: Nil

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Issue

To consider an application for an exemption to Council’s Local Laws made under Section 26(3) of the Dog Act 1976 to keep more than two dogs.

Background

Clause 14 of the City of Wanneroo Animal Local Laws 1999 stipulates:

“A person shall not keep or permit to be kept on any premises more than:

a) 2 dogs over the age of 3 months and the young of those dogs under that age; or

b) 6 dogs over the age of 3 months and the young of those dogs under that age if the premises are situated within a rural area or comprise of a lot in a special rural area having an area of 4 hectares or more;

unless the premises is licensed as an approved kennel establishment or has been granted an exemption pursuant to section 26(3) of the Dog Act 1976 and have planning approval under the Town Planning Scheme.”

Detail

The following application has been made under the Dog Act 1976 and is submitted for consideration:

Address of Applicant

Description of Dogs

22 Ramsgate Retreat, Mindarie

Female Sterilised Tan/White Silky Terrier Cross

Male Sterilised Black Poodle Cross

Male Sterilised White Poodle

A Ranger inspected the property to ensure that means exist on the premises at which the dogs will ordinarily be kept for effectively confining the dogs within the premises.

Address of Applicant

Property Zoning

Size of Property

22 Ramsgate Retreat, Mindarie

Residential

0.0948ha

Consultation

It has been the practice where an application is received by the City to keep more than two dogs, that residents immediately adjoining the applicant’s property in question have been consulted by letter to ascertain if they have any objections.

On this occasion the following objections have been received:

22 Ramsgate Retreat, Mindarie

Number of residents consulted: 4

Number of objections received: 2

(The objections received relate to noise ie barking and odours during the summer season. The neighbour complaining about the alleged barking states the offending dog is an Alsatian, please note that there is no dog of this description registered to the above address.)

Comment

In considering these applications for exemption, the following two options are available:

a) Council may grant an exemption pursuant to Section 26(3) of the Dog Act 1976 subject to conditions;

b) Council may refuse permission to keep more than two dogs.

22 Ramsgate Retreat, Mindarie

A check of the City’s records reveals that prior to this application being made no previous complaints have been lodged with Ranger and Safety Services in relation to the dogs at the premises. With reference to the two objections received, the inspecting Ranger has advised that whilst attending the property there was no evidence of dogs barking and he was also unable to detect any noticeable odours. The barriers, fencing and gates provided are adequate to contain the dogs. The applicant advised that the dogs sleep in the house at night. The Ranger has recommended that an exemption to the City of Wanneroo Local Laws 1999 made under Section 26(3) of the Dog Act 1976 be granted.

Statutory Compliance

The application for exemption to Council’s Local Laws made under Section 26(3) of the Dog Act 1976 has been detailed in this report.

Strategic Implications

2. Healthy Communities

“To foster an identity that promotes lifestyle choice and provision of quality services and infrastructure

Goal 2.5 Foster a community that finds strength in its diversity

Goal 2.7 Provide community focussed services and lifestyle opportunities.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. GRANTS an exemption to the City of Wanneroo Animal Local Laws 1999 made under Section 26(3) of the Dog Act 1976 to keep three dogs at the premises known as number 22 Ramsgate Retreat, Mindarie, subject to the following conditions:

a) If any one of the dogs die or is no longer kept on the property, no replacement is to be obtained;

b) Any barking by the subject dogs is to be kept to a minimum;

c) This exemption may be varied or revoked if any complaints are received which are considered reasonable.

2. RESERVES THE RIGHT to vary or revoke, at any future date, the exemption given to the applicant should any relevant conditions be contravened.

3. ADVISES the adjoining neighbours of this decision.

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Chief Executive Office

Strategic & Executive Services

CE01-11/03 Approval of Council Meeting Dates for 2004

File Ref: S09/0066V01

Responsible Officer: Chief Executive Officer

Disclosure of Interest: Nil

Author: Nicky Barker

Meeting Date: 04 November 2003

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Level 2 Approval by NB Date 23 October 2003

Level 1 Approval by nb Date 21 October 2003

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Issue

To consider the schedule of meeting dates for 2004.

Background

Council, at its meeting on 01 July 2003 resolved to adopt a Policy and Local Laws Committee to develop and review Council’s strategic policies and local laws and to rename the Policy Forum to Council Forum. The meeting schedule for both the Policy and Local Laws Committee and Council Forum was set at every six weeks alternatively or as otherwise required.

Detail

It is not proposed to review the updated 2003 meeting cycle for 2004.

Comment

Detailed in the Officers Recommendation is the suggested Meeting Schedule for 2004, inclusive of the dates for the Policy and Local Laws Committee and the Council Forum for Council approval.

Statutory Compliance

Local Government (Administration) Regulations 1996

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. CONTINUE with the three weekly meeting cycle comprising a briefing session (week one) full council meeting (week two) and a Council Forum, alternating every six weeks with a Policy and Local Laws Committee (week three) for a further twelve month period and Audit Committee meetings, comprising all councillors, to meet on an as needs basis during 2004;

2. ADOPT the following meeting schedule for 2004:-

ORDINARY COUNCIL MEETING SCHEDULE

JANUARY – DECEMBER 2004

Full Council Briefing Session	Full Council Meeting	Council Forum	Policy & Local Laws Committee
27 January	03 February	10 February
17 February	24 February		02 March
09 March	16 March	23 March
30 March	06 April		13 April
20 April	27 April	04 May
11 May	18 May		25 May
01 June	08 June	15 June
22 June	29 June		06 July
13 July	20 July	27 July
03 August	10 August		17 August
24 August	31 August	07 September
14 September	21 September		28 September
05 October	12 October	19 October
26 October	02 November		09 November
16 November	23 November	30 November
07 December	14 December

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CE02-11/03 Delegation of Authority to Mayor and Chief Executive Officer

File Ref: S09/0056V01

Responsible Officer: Chief Executive Officer

Disclosure of Interest: Nil

Author: Nicky Barker

Meeting Date: 04 November 2003

Attachments: Nil

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Level 5 Approval by NB Date 23 October 2003

Level 4 Approval by nb Date 21 October 2003

Level 3 Approval by rharkins Date 23 October 2002

Level 2 Approval by rharkins Date 23 October 2002

Level 1 Approval by rharkins Date 23 October 2002

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Issue

To enable the Mayor and Chief Executive Officer to make decisions on behalf of Council during the Christmas/New Year recess in the event of an emergency.

Background

The December Ordinary Council meeting is scheduled for 16 December 2003 and the next meeting will be on 03 February 2004. This is a common time for elected members to be absent or unavailable for council meetings. Should a decision be required during this period that does not require and Absolute or Special Majority under the Local Government Act 1995, or any other act empowering the local government, it is suggested that the Council delegate to the Chief Executive Officer the authority to make any decisions on behalf of Council on the basis that he first consult with the Mayor (or in his absence, the Deputy Mayor) and both persons are in agreement. Such decisions would be documented and reported to Councillors.

Detail

The purpose of the delegation is to avoid having to delay matters, which may come before the City or require a decision, which in the view of the Chief Executive Officer and Mayor (or in his absence, the Deputy Mayor), would be supported by the majority of elected members. The delegation would commence from 17 December 2003 and conclude on 02 February 2004.

During this period, the Director of Technical Services has been recommended to Council for appointment as Acting Chief Executive Officer.

Comment

This is a common procedure that is provided for in most local governments and has been supported by this Council in previous years.

Statutory Compliance

Section 5.42 of the Local Government Act 1995 allows Council to delegate to the Chief Executive Officer any of its powers or the discharge of any of its duties under the Act except those powers or duties that are specified in Section 5.43 of the Act which include:-

a) any power or duty that requires an absolute or special majority of Council

b) accepting a tender in excess of $100,000.

Strategic Implications

Nil

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Absolute Majority

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Recommendation

That Council by ABSOLUTE MAJORITY, DELEGATE to the Chief Executive Officer the power to make decisions on behalf of the local government with the exemption of those powers or decisions that are detailed in Section 5.43 of the Local Government Act 1995, commencing on 17 December 2003 and concluding on 02 February 2004. The delegation is subject to any decisions being made by agreement with the Mayor (or in his absence the Deputy Mayor) and a report on those decisions being provided to Council at the conclusion of the delegation period.

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CE03-11/03 Adoption of the 2002/03 Annual Report and Audited Financial Statements for the City of Wanneroo

File Ref: S09/0086V01

Responsible Officer: Chief Executive Officer

Disclosure of Interest: Nil

Author: Daniel Simms

Meeting Date: 04 November 2003

Attachments: 2

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Level 2 Approval by NB Date 23 October 2003

Level 1 Approval by nb Date 21 October 2003

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Issue

To adopt the 2002/03 Annual Report for the City of Wanneroo.

Background

In accordance with the Local Government Act 1995 a local government is required to prepare an Annual Report on its operations for the preceding financial year by 31^st December 2003.

Detail

The Annual Report has been prepared by Council’s Administration and it includes the consolidated Annual Financial Statements audited by Council’s auditors as detailed in Attachment 1.

The report has been prepared based on the priorities and direction set in the previous Principal Activities Plan where available, performance indicators are provided or comparative indicators as appropriate.

Section 5.53 of the Local Government Act 1995 requires Council prepare an Annual Report, which is to contain:-

(a) A report from the Mayor;

(b) A report from the CEO;

(d) An assessment of the local government’s performance in relation to each principal activity;

(e) An overview of the principal activities that are proposed to commence or to continue in the next financial year;

(f) The financial report for the financial year;

(g) Such information as may be prescribed in relation to the payments made to employees;

(h) The auditor’s report for the financial year; and

(i) Such other information as may be prescribed.

The adoption of the Annual Report is to include (f) the financial report for the financial year. The Local Government (Financial Management) Regulations 1996 regulation 36 set out the type of information that is to be included in the financial report.

The full set of Audited Financial Statements are detailed in Attachment 2. It is common practice in local government to present the Financial Statements in a concise format together with a concise Audited Statement in the Annual Report with copies of the full Audited Annual Financial Statements being available to the public without charge on request.

Section 5.27 on the Local Government Act states that a general meeting of the electors is to be held once every financial year and not more than 56 days after the local government accepts the annual report.

The Mayor has approved the holding of the General Meeting of Electors on Friday 21 November 2003 commencing at 6.00pm.

Consultation

Section 5.55 of the Local Government Act 1995 requires that Council give local public notice of the availability of the annual report once adopted by Council. This will be carried out by advertisements in the Wanneroo Times and notices placed on Council’s Public Notice Boards.

Similar to last year the publication of the Annual Report will be by way of a two page summary of the Annual Report in the Wanneroo Times.

Statutory Compliance

As detailed in the report the Local Government Act 1995 requires:

1. Section 5.53: What information shall be included in the Annual Report.

2. Section 5.54: Council must accept the annual report.

3. Section 5.55: Local public notice must be given of the availability of the Annual report once adopted by Council.

Local Government (Financial Management) Regulations 1996 regulation 36 specifies the information that is to be included in the Annual Financial Statements.

Comment

The Chief Executive Officer will provide comment after the Financial Statements have been presented. Further minor amendments may be made to the Annual Report prior to presentation at the Annual Electors Meeting.

Strategic Implications

The Annual Report provides the community with a report on the progress Council has made against the City’s Strategic Plan – Our People – Our Future.

Policy Implications

Nil

Financial Implications

As detailed in the Annual Report.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ADOPT the City of Wanneroo Annual Report for the year ending the 30June 2003 as detailed in Attachment 1.

2. ADOPT the Annual Audited Financial Statements for the City of Wanneroo for the year ending the 30 June 2003 as detailed in Attachment 2.

3. NOTE that the Annual General Electors Meeting will be held at 6.00pm on Friday 21 November 2003 in Council Chambers.

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Lessor	Water Authority of Western Australia	Landcorp
Land	Part of Lot 101 on Plan 15760	Part of Lot 102 on Plan 15760
Term	5 years from 29/07/1990	Two (2) years from 1/12/1991
Rent	One peppercorn	One Dollar ($1)
Options	-	1 year
Purpose	Wilderness youth camp site and vehicle storage area	Wilderness youth camp site and vehicle storage area

	2001/02	2002/03	2003/2004 Projected
Total No. of rateable properties	34,476	37789	38000
Rates revenue net of discount	$22,098,732	$24,131,709	$27,060,830
Fees charges received	$12,555,058	$14,404,491	$14,023,060
Total revenue from ordinary activities	$49,001,313	$54,617,530	$54,617,530
Revenue for the development of assets	$36,094,215	$35,721,670	$62,563,360
Rate coverage ratio	0.45:1	0.44:1	0.49:1
Total assets WDV	$387,472,123	$445,571,862	$482,838,096
City Equity	$415,948,984	$472,366,145	$501,582,326
Operating expenditure inc borrowing costs	$49,687,715	$57,917,295	$64,894,360
Debt ratio	0.03:1	0.03:1	0.03:1
Debt servicing ratio	0.002:1	0.003:1	0.004:1
Clinic & School immunisation	2,925	3,677	6,800
Sub Division Applications approved	116	151	150
Building applications approved	5,718	6,264	6,700
No. of refuse & recycling services provided per annum	6,101,000	6,200,000	6,583,000
No. of parks and reserves	200	211	247
Registered dogs	12,315	13,300	14,500
Library membership	20,269	18,569*	20,500
Loan of library books/resources	309,132	310,513	320,000
Library Reference Enquiries	14,119	14,689	15,300

Principal Activity	Objectives	Performance Indicators	Progress Previous	Progress	Next Year
Environment
Community Development	Responsible Pet Ownership	Level of dog registrations	10 780	Increase in number of dogs registered 3,135	Increase in number of dogs registered 585
		Dogs impounded as a percentage of total dog registrations 8.6%	Base line data being developed	Decrease percentage of registered dogs impounded 19.4%	Decrease percentage of registered dogs impounded 18.7%
		Number of dogs euthanised vs re-homed 256	33% euthanised down from 39% in 2000/2001	23% dogs euthanised	Reduction of dogs euthanised by 10%
	Fire Services	Fire break infringements	267 in 2001/2002 205 in 2000/2001	250 in 2002/03	Decrease number of infringements by 17 due to increased awareness
		Level of community awareness regarding fire preparedness in rural areas	No Base Line Data	Base Line Data to be developed. Separate fire notice forwarded to all residents of COW.	Introduction of rural education program – volunteer brigades undertaking education forums for the various rural areas.
		Preparation of fire management plans for new rural estates as part of the structure planning process	Developing consultation framework for fire management plans in rural estates	2 plans completed	2 rural estates expected in 2004/05
Planning & Development	Implementation of key environmental objectives	Completion of various strategies and stakeholder feedback	No overall strategy relating to the environment in place	Local Environmental Strategy now adopted by Council following widespread community consultation	Undertake Local Environmental Strategy Year One Action Items
	Implementation of Local Environmental Strategy	Number of recommendations progressed and/or implemented	No action or priority list	Adopted Local Environmental Strategy incorporates an implementation schedule for all action items	Undertake year one action items
Technical Services	Implementation of Local Environmental Strategy	Number of recommendations progressed and/or implemented	No action or priority list	· Action items implemented 1,11,19 (Quinns) 29 · Action items commenced 8, 14, 15, 22, 23, 25, 26, 27, 28 (MRC), 30, 31, 32, 34, 35, 39, 44, 45, 46, 58	· Responsibility level for implementation of outstanding activities needs to be resolved.
	Environmental Monitoring	Monitoring completed in time	No Program	Priority Actions · Leachate at Wangara, Pinjar and Mindarie (MRC) · Water quality at Yellagonga Stormwater Outfalls · Weed and exotic plant encroachment into natural areas	95% monitoring program completed on time
	Water Use monitoring	Irrigated park water use	No audit information and no annual benchmark litres/m²target	Audit of park irrigation commenced in June 2003	Audit water use at each irrigated park and develop target annual litres/m²benchmark
	Coordinate friends and school groups involvement in conservation areas.	Number of hours worked by volunteers.	No hours recorded.	Volunteer hours established to 30 June 2003 was 2176 calculated hours of volunteer time.	Increase volunteer time by 500 hours.
Community
Community Development	Community Events	Participation rates at community events	33% of residents have attended a COW event (Hides Consulting Group)	45% of residents attending a COW event. Council endorsement Of 2002/2003 events program	Maintain level of attendance at COW events Council endorsement of 2003/04 Community Events programme
		Customer satisfaction with community events	70% of respondents are satisfied with events held in the City	80% of respondents are satisfied with events held in the City.	Maintain satisfaction levels
		Value for money Investment versus participation for major COW events		Development of broader events concept framework and themes	Continual development of satisfaction levels based upon responses from event evaluation surveys.
	Community Consultation	Level of community consultation and input in decision making	Base line data developed. Community Consultation Review Panel established	30 proposals were considered by the Panel	Increase trend in Community Consultation programs presented to the community.
	Community Facility Operation and Management	- Occupancy rates of community facilities - Usage rates of community facilities (numbers of people using) - Types of use of community facilities - Revenue from community facilities	No data currently collected	Detailed usage analysis completed Comprehensive fees and charges review commenced.	Data will be subject to comparison on an annual basis Review will be completed during 2003-04.
	Provision of community information	Level of community awareness of Community Development services, facilities, programs and events	No awareness data currently collected	Develop or incorporate awareness data collection	Unit marketing plans to be developed
	Partnerships	Levels of external funding for projects, services and activities	2001/2002 financial year – no existing database	Database developed	Increase in number of non-recurrent funding agreements
		Development of strategic alliances/accords to provide/improve Community Development services		Number of strategic alliances/agreements held with external agencies increased	Continue development of strategic alliances
	Community Services	- Maintenance of lifestyle choices for aged residents and people with a disability who wish to remain living at home	Limited waiting lists for services	Increase in performance	No waiting lists for aged and disabled services
	Library Services	Level of satisfaction with library services	Performance measures in Auspoll survey leading to a customer satisfaction index (CSI) of 63. Limited base line data	Increase in CSI to 65 Development of base line data collection framework	Increase in CSI. Development of base line data collection framework
		Total Library membership	20,269 as at 30/6/02	18,569 as at 30/6/03 due to the deletion of a large number of expired memberships	Increase in library membership
	Community Infrastructure	Level of user satisfaction with new or refurbished community infrastructure	No community consultation policy formalised	Infrastructure Assessment Policy developed	Project Evaluation Process to be initiated.
		Level of community consultation and input in the feasibility , design and construction of community facilities		Project commenced to develop Project Procurement Process involving internal and external stakeholders.	Project to be completed.
	Safety and Security of the community	Perceived levels of safety and security in the community Level of community awareness of City safety and security program	Currently 68% of City of Wanneroo residents feel fairly safe (50%) or very safe (18%) living in the City of Wanneroo	Maintenance of existing levels of safety and security	An increase in the percentage of residents feeling fairly or very safe living in the City of Wanneroo
Planning & Development	Land Development Unit (LDU) stakeholder participation	Level of stakeholder attendance at Land Development Unit meetings and feedback	Stakeholders invited to attend Land development Unit as required	Land Development Unit held weekly depending upon need. Stakeholders invited to attend as required	Stakeholders invited to attend Land development Unit as required
	Community consultation	Level of community feedback in decision making process	No Community Consultation Policy	Community Consultation and Engagement Policy adopted	Undertake consultation on for planning proposals in accordance with the Community Consultation and Engagement Policy
Technical Services	Infrastructure Capital Works Program	Final expenditure result in comparison with budget for projects completed	Not measured	86% of budgeted funds for completed projects expended +15% target met	+15% of budgeted funds for completed project expended
	Infrastructure Capital Works Program	Percentage of projects completed	Not measured	80% of the total budgeted number of projects completed. Number of projects carried forward to 2003/04. Target 85%	80%
	Appropriate standards, specifications and procedures in place for the development of infrastructure	Documents reviewed in accordance with schedule	Only some areas documented	Only part review of existing documents completed due to staff resourcing constraints. Of the documentation reviewed issues to be addressed have been identified and scheduled for follow up.	Complete review of existing documentation, identify need for any additional documentation, finalise the schedule for follow up and progress as per schedule.
	Minor Building Works Program	Percentage of projects completed	Not measured	89% of Minor Building Works completed. 4 minor projects carried forward into 2003/2004 financial year.	95%
	Federal and State funding initiatives	Submissions prepared and submitted on time	Annual submissions prepared or are being prepared	Submissions prepared and submitted on time	Submissions prepared and submitted on time
	City building asset inspections	Annual maintenance inspections carried out of all City operated and leased building assets	90% of City operated buildings completed.	88% of City operated buildings completed. Currently in the process of developing a leased building inspection program with Contract and Property Services, which is to commence in 2003/2004.	93% of City operated buildings completed. 40% of leased buildings completed.
	Graffiti Removal	Removal of Graffiti within a 24-48hour timeframe	95% attended to within specified priority	95% attended to within specified priority	97% attended to within specified priority
	Road Safety Awareness and Accident Prevention	Traffic Safety Management Plans	Traffic Safety Management Plans are developed for each Engineering Construction Project	Measure number of, and severity of accidents on works sites based on insurance claims received. One insurance claim was received for a tyre blowout from impact with kerb during the Beach Rd/Alexander Drive intersection improvement construction project.	Achieve 5% less traffic accidents on work sites (no per annual program value) Nil insurance claims on Operations road construction worksites in 2003/04 is an achievable target that should result from comprehensive traffic management and worksite safety plans.
Office of the CEO	Civic Functions & Hospitality	Attendance levels & satisfaction of attendees at Civic Functions & Corporate Hospitality Events	Baseline not available. Ad hoc letters of thanks.	Positive feedback received by Elected Members and City staff.	Style of service is not suited to formal measures of satisfaction – this indicator will no longer be measured.
Economic Development
Community Development	Childcare options	Maintenance of lifestyle choices for families through the provision of childcare options	Current waiting list for child placements	Increase number of carers Decrease waiting lists Provide 15 EFT within home care program	Increase number of carers Decrease waiting lists Maintain EFT levels
Planning & Development	Partnerships and alliances with Stakeholders	Stakeholder satisfaction	The City has been developing a consultative 4 year strategy highlighting key areas of focus including 60 action items within the various secitons. All actions align to the major objective of council for strategic investment attraction leading to greater local employment generation	Economic Development Strategy and Employment Policy drafts prepared and distributed to Elected Members	Undertake Economic Development Strategy action items and enforce employment policy objectives
Organisational Management
Community Development	Customer Services	Customer Satisfaction Surveys - Internal	Not measured	Employee attitude survey completed
		Attitude of employees Succession planning Training and development Mentoring	No baseline data	Exit interviews to be undertaken Development of survey tools and implementation development of base line data	Increase in levels of satisfaction
		Completion of OSH Audits	Varying levels of audits undertaken across Directorate	Meet targets set by Safety Committee Achieve 40% completion rate	Achieve 100% completion rate.
Corporate Services	Adoption of the Budget in July 2002	Adoption by Council by 31 August – in line with Statutory Requirement.	Met – 10 August 2001	Target met – 19 July 2002	Target met - 18 July 2003
	Annual Financial Statements	Delivery to Auditors by 30 September each year.	Met – 30 September 2001	Target met – delivered to Auditors mid-Sept. 2002	Target - September 2003
	Obtaining Unqualified Audit Report	Unqualified Audit Report received.	Target met 2000/2001 (October 2001)	Target met – unqualified opinion received 1 November 2002	Target - October 2003
	Proper monitoring of contracts	Six monthly contract performance monitoring and timely notification to clients of contract expiry and renewal.	85% of contracts to have contractor performance reports completed every six months	Annual contractor performance reports initiated	All contracts to have a contractor performance report completed on the anniversary of each contract
	Purchasing and Stores	Distribute a purchasing survey to ascertain clients’ needs in relation to implementing a centralised system of obtaining quotations.	De-centralised purchasing	Internal Audit undertaken into Purchasing/Accounts Payable processes	Implement recommendations of Audit Report
	Property Services – Effective property management	Establish a database of lessees and lessors obligations and timely lease renewal.	No centralised matrix of rent reviews and insurance renewals for lessees obligations	Programme initiated to inform lessees on an annual basis of their specific rights and obligations under the terms of their lease.	95% compliance of lessees obligations
	General Insurance	Timely co-ordination and monitoring of insurance claims and inquires by regular reporting.	Claims sent to insurer and acknowledgement to the claimant with 48 hours of receipt	90% of claims sent to insurer and acknowledgement to the claimant with 48 hours of receipt	95% of claims sent to insurer and acknowledgement to the claimant with 48 hours of receipt
	Percentage of helpdesk calls reduced through the provision of training	Reduction in the percentage of helpdesk calls as a result of lack of training.	40%	Reduced by 5% per year	Reduce by 5% per year
	Increase utilisation of corporate records reporting	Volume of electronic documents stored and number of users.	5% of potential user base actually use present system	70+% usage by current users.	80+% usage.
	Number of Loss Time Injuries as a percentage of hours worked		31 loss time accidents per million hrs worked for 2000/01	19	15
	Monthly Reports to Managers on up-coming Performance Reviews	By end of each month.	100%	100%	100%
	Quarterly Reports on Recruitment Lead Times (date from resignation to date of appointment letter)		10 weeks	7½ weeks	6 weeks
	Quarterly Reports on Percentage of training actively aligned to strategic goals		Unknown	95%	98%
Planning & Development	Customer Service	Increase trend in Customer Satisfaction	No Customer Service Charter	Corporate Customer Service Charter adopted	Increase level of Customer satisfaction
Technical Services	Quality Assurance	Quality Assured Certification to ISO 9002	Currently B&FS and EWS certified	Continued Quality Assured Certification	Update procedures and documentation to comply with new standard
	Ratings and feedback from internal and external customers via customer surveys	Customer Satisfaction with services provided	Limited surveys undertaken	80% of survey group satisfied with service No surveys undertaken except for Staff Opinion survey	80% of survey group satisfied with service
	Performance management	Complete reviews within four weeks of due date	unknown	90% Not achieved	80%
Office of the CEO	Meeting all statutory obligations	Level of Compliance in Annual Compliance Return Unqualified internal and external auditors report.	Three issues of non-compliance for the 2001/02 being: 1. On one occasions Council incurred expenditure prior to authorisation. Authorisation by an Absolute Majority of Council occurred at the first opportunity after expenditure had occurred. 2. Council staff did not submit the required financial reports to Council. 3. Inspections of private swimming pools were not all completed due to access problems.	Three issues of non-compliance for the 2002/03 being: 1. Council approved the appointment of a consultant without calling tenders first. This related to a major road project and every effort was made to reduce non-compliance 2. One tender was opened without the correct procedure being followed. 3. The Annual Report for the City was submitted to the Minister for Local Government 17 days after the due date.	Not repeat any previous issues of Full compliance.
	Local Government knowledge in organisation	Number of staff attending in-house training session on issues relating to Local Government Number of Information sheets provided to the organisation explaining legislative changes Information contained on Intranet on management policies and procedures. Number of workshop opportunities made available to elected members	Baseline not available Scheduled developed Work commenced 3 conducted	Introduction - 19 Advanced – 27 Committee Module - 27 CEO, All Directorate policies & procedures on intranet. All Government Gazette’s relating to the City of Wanneroo downloaded from the WEB and circulated. Schedule development	Further training schedule to be developed. 50% on Intranet 6 workshop opportunities offered
	Streamlined Agenda and Minutes system	Compliance with legislative requirements Development of a series of standard report formats All Committees agendas and minutes run on ROMARK Councillors satisfaction on quality and timeliness of	Currently Exceed best practice Basic report framework Audit Committee Unknown	Currently Exceed best practice 3 new standard reports	Currently Exceed best practice All Committees are automated through Romark
	Customer Satisfaction	Development of Total Quality Customer Plan Customer satisfaction levels as expressed in a variety of feedback mechanisms	Nil Satisfaction Auspoll – 58.5% Hides – 45% Vgood/Good; 36% Adequate;	Customer Care Plan adopted. Staff Trained. Measurement systems in place Customer satisfaction results pending	Increase trend in Customer Satisfaction levels as expressed in the annual customer satisfaction survey and mystery shopper surveys
	Awareness of the community on services provided by the City	Participation in Community events Awareness of council services and facilities in specific target groups as expressed in the Customer Survey	Hides 32% attendance Awareness baseline not available; Provision of service info, Hides p95 More info on events 72%; services/facilities 45%	Increase trend Include awareness measures in mkt research. Collect baseline. Link research to marketing plans	Increase trend Increase trend
	Organisational knowledge of the strategic plan	Random discussions with staff on knowledge of council’s strategic direction and how they may contribute	Sound level of staff involvement in plan	Employee Attitude Survey confirmed high awareness of strategic plan.	Increase participation rates within all business units in the review of Business Unit Plans
	Communications (internal publications)	Satisfaction of staff & elected members of the quality and frequency of corporate communications (public relations newsletters, promotions & initiatives eg: Kangaroo Paw, Councillor's Clipboard)	No baseline (employees) Cr Survey, 50% response rate. 81%	Collect baseline – Employee/ Councillor Satisfaction Survey Employee Attitude Survey identified opportunity to improve internal communication	Increase trend in communication satisfaction as expressed in Employee Attitude Survey
	Corporate Communications	Satisfaction of residents in the quality and frequency of corporate communications (Newsletters, brochures, advertising, radio)	No quality or frequency measure. Quantity of information: measures: Hides p94 67% Auspoll 63%	In augural ‘City of Wanneroo Effectiveness of Communication Methods’ market research completed. Feb-June. Included ‘What’s Happening’, Council Service Directory, Wanneroo Link, website, information requirements of residents (new & existing), process of obtaining information. Changes implemented to: · 89.7 Radio Programming. City Voice reduced to half hour show. · Acceptance of length of programme – 51.6% half hour; 22.6% hour. Show scheduled every three weeks. · Timeslot changed to Friday Noon, as opposed to weekend (week days polled 73.7%-79.6%; Sat 28.5%, Sun 26.9%); Heartbeat modified to become events calendar). What’s Happening’ proposed changes: · Move from newspaper lift out, to 8 page full colour magazine (65.3% indicate preference for change). · Pre-testing of draft document during in-depth interviews. ‘Unanimously considered better version”. · Comments included, ‘brighter, more attractive, with a better layout’, ‘would last longer in the home’, focus on longer term issues’. · Development of new look “What’s Happening’ (Rates edition) underway. Distribution with rates August 2003.	Analysis of report to be completed by Marketing Manager detailing key recommendations and proposals for implementation. New version “What’s Happening” to be distributed Aug & Dec 2003 in line with research. Website redevelopment underway – in line with Market Research. Council Service Directory distributed July 2003. 2004 development to further refine directory in line with research. Display and banner material development underway. Wanneroo Show 2003, City display to be developed with consideration to Communications and Customer Satisfaction market research. Wanneroo Link – evaluation of effectiveness undertaken weekly. Business Units providing feedback on numbers of enquiries/attendances resulting from advertising. Communications measures to be developed by Marketing Services for 2003 Customer satisfaction Survey in liaison with Strategic and Executive Services.

Individual	Event/Activity	Action
1. Matthew Schmechtig	Donation to support Matthew’s participation in the Australian team for an International Basketball Tour to New Zealand in December 2003.	APPROVE $100.00
2. Robert Lockwood	Donation to support Robert’s participation in the National Ice Skating Championships in Brisbane in December 2003.	APPROVE $50.00
3. Stephanie Graskoski	Donation to support Stephanie’s participation in the Applecross Tennis Team to compete at the Southern Skies Challenge in Brisbane from the 7 – 14 December 2003.	APPROVE $50.00

Organisation	Event/Activity	Action
4. Yanchep Little Athletics Club	Donation towards the purchase of several items of athletics equipment for the club.	APPROVE a donation to the Yanchep Little Athletics Club for the amount of $441.35 for the purchase of several items of equipment for the club.
5. Australian Breastfeeding Association	Donation to support the attendance of a counsellor to the Australian Breastfeeding Association state conference in New Norcia in March 2004.	APPROVE a donation of $180.00 to the Australian Breastfeeding Association to support the attendance of a Landsdale resident at the state conference to be held in March 2004.
6. Quinns Mindarie Surf Life Saving Club (Inc)	Donation of a six month peak membership to Aquamotion, to be auctioned at a fundraising event to be held by the Quinns Mindarie Surf Life Saving Club and the Quinns Rocks Fishing Club in February 2004.	APPROVE a donation of a six month membership to Aquamotion to the value of $330.00 in support of fundraising activities for the Quinns Mindarie Surf Life Saving Club (Inc) and Quinns Rocks Fishing Club.
7.Quinns Rocks Environmental Group Inc	Request for a waiver of fees for the use of a room for the group’s meetings at the Gumblossom Community Centre.	APPROVE a donation of $106.00 to the Quinns Rocks Environmental Group for the waiver of fees for the use of a room at the Gumblossom Community Centre for the group’s meetings.
8. OK Country	Donation for a waiver of fees for the use of the Hainsworth Community Centre Function Room 2 for the band to practice in.	NOT APPROVE a donation of $285.30 to OK Country for a waiver of fees for the use of the Function Room 2 at the Hainsworth Community Centre.
9. 6030 Community Connect	Donation for a waiver of fees for the use of the Anthony Waring Park Clubrooms for the “6030 Celebrate Your Culture Day” event on the 2 November 2003.	APPROVE a donation of $177.60 for a waiver of fees for the hire of the Anthony Waring Clubrooms on Sunday 2 November for the “6030 Celebrate Your Culture Day”.

Councillors	Electors AGM(1)	Special (2)	Audit (1)	Policy Forum (12)	Briefing Session (16)	Ordinary Council (16)
A Blencowe	1	2	1	12	16	16
F Cvitan	1	2	1	10	16	16
I Goodenough	1	2	1	12	15	16
J Hughes	1	2	1	11	16	16
J Kelly	1	2	1	9	14	16
T Loftus	1	2	1	12	16	16
L McNamara	1	2	1	11	11	14
G Monks	1	2	1	11	16	16
D Newton	1	2	1	10	15	15
S Salpietro	1	2	1	10	14	16
R Steffens	1	2	1	12	16	16
J Stewart	1	2	1	8	16	16
B Treby	1	2	1	11	14	16
Retired Elected Members
Cr Grierson (May 03)	1	2	1	9	12	14
Cr O’ Grady (Feb 03)				3	6	6
Elected to Council May 2003
Cr Roberts		1		2	2	2
Cr Pearson		1		1	3	2