AGENDA

Item 1 Attendances

Item 2 Apologies and Leave of Absence

Cr Steffens Requests a leave of absence from 18 May to 25 June 2005.

Cr Monks (Leave of absence 16 May to 30 May 2005)

Item 3 Public Question Time

Item 4 Confirmation of Minutes

OC01-05/05 Minutes of Ordinary Council Meeting held on 26 April 2005

That the minutes of the Ordinary Council Meeting held on 26 April 2005 be confirmed.

OC02-05/05 Minutes of Special Council Meeting held on 9 May 2005

That the minutes of the Special Council Meeting held on 9 May 2005 be confirmed.

Item 5 Announcements by the Mayor without Discussion

Item 6 Questions from Elected Members

Item 7 Petitions

New Petitions Presented

Update on Petitions

PT05-04/05 Intersection of Flynn and Mather Drives, Flynn Drive Industrial Area

Cr Loftus presented a petition signed by 162 signatories requesting a public meeting be held concerning the intersection of Mather Drive and Flynn Drive and the need to embark on a program to clean up the intersection; erect an inexpensive but effective entry statement; establish inexpensive but effective signage; repair and maintain the road edging and access along Warman Street on the south side so workers and visitors can safely access the businesses in the street.

UPDATE

A report is scheduled for the 7 June 2005 Council Meeting.

Item 8 Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Cr Cvitan to declare a financial interest in Item CR01-05/05 due to owning property within East Wanneroo Cell 6.

Planning and Development

Town Planning Schemes and Structure Plans

PD01-05/05 Proposed Amendment No.4 to the East Wanneroo Cell 4 Agreed Structure Plan No. 6

File Ref: SP/0005/04VO1

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Level 4 Approval by shb Date 04 May 2005

Level 3 Approval by shb Date 02 May 2005

Level 2 Approval by ch Date 22 April 2005

Level 1 Approval by ch Date 22 April 2005NOT delete

Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: Chris Brady

Meeting Date: 17 May 2005

Attachments: 3

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Issue

To consider an amendment to the East Wanneroo Cell 4 Agreed Structure Plan (ASP) No. 6 in respect to Lots 4 and 49 East Road and Lot 46 Kemp Street, Pearsall.

Applicant	Koltasz Smith and Partners
Owner	A & L Radich and J Dohnt
Location	Lots 4 and 49 East Road and Lot 46 Kemp Street, Pearsall
Site Area	Approx. 15 hectares
DPS 2 Zoning	Urban Development

Background

The East Wanneroo Cell 4 ASP is shown as Attachment 1. Council resolved to adopt the ASP at its meeting of 28 September 1999 considering the modifications requested by the Western Australian Planning Commission (WAPC). The WAPC adopted and certified the ASP on 24 June 2002.

At its meeting on 16 December 2003, Council resolved to delegate authority to deal with all decisions relating to amendments to existing structure plans to the Director, Planning and Development, except where a public submission has been received following advertising of the amendment, or where an elected member has provided a written request to the Director requesting the structure plan be referred to Council.

A memo was sent to Councillors on 8 April 2005, advising that a proposal to amend the East Wanneroo Cell 4 ASP had been received and advertising consent would be determined under delegated authority unless Elected Members requested it is referred to Council for determination. Such a request was received from an Elected Member on 12 April 2005, and the proposal is therefore now presented to Council for consideration.

Detail

Koltasz Smith and Partners has requested that the ASP be amended as it relates to Lots 4 and 49 East Road and Lot 46 Kemp Street, Pearsall. The amendment involves the deletion of the 4-hectare private school from the subject site, rezoning the subject land to Residential with a density code of R20 and the inclusion of a road design to guide residential subdivision of the land. The portion of the ASP affecting the site is shown as Attachment 2. The extent and proposed road design of the amendment is shown as Attachment 3.

Consultation

Clause 9.7 of District Planning Scheme No.2 (DPS2) enables public notification of an amendment to an ASP to be waived where the amendment is considered to be of a minor nature which does not materially alter the intent of the structure plan or cause any significant detriment to land within or abutting the structure plan area.

In this case, it is considered that the amendment is not of a minor nature and should be subject to consultation. The standard 28 day advertising period is recommended. Advertising will include signs on site, an advertisement in the local newspapers and writing to the adjoining landowners.

Comment

The East Wanneroo Cell 4 ASP was prepared after extensive consultation and has been in place for a number of years, having been adopted by both Council and the Western Australian Planning Commission.

During the original consultation phase of the LSP in the late 1990s, the subject site was requested to be set aside as a 4-hectare private school site. This request was made by a private school body and was supported by Council when the structure plan design was being finalised. There are currently four school sites depicted in the ASP area, including two 4-hectare government primary schools (one each in both Hocking and Pearsall), a 10-hectare Catholic high school site on Wanneroo Road, Hocking and the subject site.

The original Cell 4 ASP did note the potential over-supply of school sites within the Cell and made mention of the possibility of the private school site on Lenore Road being removed from the LSP and replaced with residential zoning.

In mid 2003, the owner of Lot 46 Kemp Street approached the City, seeking a review of the Structure Plan to delete the school site. The approach was made on the basis that the landowners were having difficulty in selling the land to school bodies and private land developers. While no formal application was made, the City did initiate discussions with various private school providers to ascertain if there was interest in acquiring the site. The bodies contacted were the Anglican Schools Commission (ASC), the Baptist Union of WA Inc (BUWA) and the Catholic Education Committee of WA (CECWA).

The ASC advised the City that while it had no short-term interest in acquiring the site, there was interest in securing land in the area by 2010. The ASC therefore opposed the deletion of the private school site, unless another site of similar suitability was made available in the area. No responses were received from the BUWA or the CECWA, although it should be noted that the CECWA already owns a significant landholding within the Cell for a high school. The City noted the comments received and advised the landowner that for the City to progress a Structure Plan amendment over the land, a formal application was needed including payment of fees, the preparation of a revised Structure Plan design over the land and appropriate justification. The City received no additional information or application, as such no further action was taken.

Despite the considerable background on the matter, the current proposal is the first formal application the City has received to amend the ASP over the subject site. Given the length of time since the private school providers were previously consulted (approximately 2 years), the Administration requested that the proponent further liaise with the private school bodies prior to lodgement of the proposal, to determine their current commercial interest in the site. Only one response was received, which was from the ASC. In its response, the ASC advised that it no longer had an interest in the subject site and withdrew its previous objection to the deletion of the private school site.

The lack of commercial interest in the site and the over-provision of school sites within the Cell make it difficult to justify retention of the Private School zoning over the subject land. While some new residents in subdivisions around the subject site may have bought in the area expecting a private school site to be built in the future, no private school bodies have expressed an interest in acquiring and developing the site. This uncertainty over the future use of the site has subsequently created significant difficulty for the landowner in selling the land.

The Department of Education and Training (DET) is already committed to building two public primary schools in Hocking / Pearsall and would not require a third school site within such a small catchment. In addition, another private school has already been identified within the Cell, being the CEC land on Wanneroo Road. It is therefore recommended that the proposal be publicly advertised for 28 days. During the public advertising period, the City will also liaise with the New Schools Committee within the Department of Planning and Infrastructure (DPI) to determine if any other private school bodies are currently seeking school sites within East Wanneroo for immediate acquisition. The City will also again invite comment from the CEC and BUWA during public advertising.

Statutory Compliance

The proposed Amendment to the ASP will follow the statutory process outlined in Part 9 of DPS2.

Strategic Implications

Consideration of this proposal is consistent with the goal of providing Healthy Communities under the City’s Strategic Plan and in particular, Strategy 2.2 of the Planning and Development Directorate Strategic Plan, which seeks to provide a cohesive system of integrated land use planning.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority.

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Recommendation

That Council pursuant to Clause 9.7 of District Planning Scheme No. 2 RESOLVES that proposed Amendment No. 4 to the East Wanneroo Cell 4 Agreed Structure Plan, submitted by Koltasz Smith and Partners and as shown on Attachment 3 to this report, is satisfactory and ADVERTISES the proposed amendment for a period of 28 days.

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PD02-05/05 Amendment No. 52 to District Planning Scheme No.2 - Omnibus Amendment No.2

File Ref: TPS/0052V01

File Name: BAAmendment No 52 to District Planning Scheme No 2 Omnibus Amendment 2.doc This line will not be printed Please do

Level 4 Approval by shb Date 04 May 2005

Level 3 Approval by shb Date 02 May 2005

Level 2 Approval by ch Date 26 April 2005

Level 1 Approval by ch Date 26 April 2005NOT delete

Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Meeting Date: 17 May 2005

Attachments: 1

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Issue

To consider a second proposed Omnibus Amendment to District Planning Scheme No.2 to introduce various textual and mapping amendments.

Background

The City’s District Planning Scheme No.2 (DPS2) was gazetted on 6 July 2001. The first Omnibus Amendment (Amendment No.17 to DPS2) was prepared to introduce various refinements to the Scheme following the first year of its operation. That Amendment was gazetted on 13 January 2005 and included a total of 42 proposals. Ongoing review of DPS2 has identified a further seventeen (17) proposals for inclusion in the City’s second Omnibus Amendment.

Detail

This second Omnibus Amendment involves seventeen (17) individual proposals, with particulars of each outlined below.

Proposal 1: The severed portion of Reserve 28058, Madeley

This proposal involves the rezoning of the adjoining severed portion of Reserve 28058 from Local Scheme Reserve ‘Parks and Recreation’ to ‘Urban Development’ (refer Attachment 1).

In March 2004, Council resolved to change the purpose of a portion of Kingsway Reserve (Reserve 28058) from recreation to dedicated road and drainage, generally to the extent shown on Attachment 1 to this report, and to cancel the portion of Kingsway Reserve that would be severed by the proposed Skeit Road alignment, making the land available for purchase by the City. The City has proceeded to create this severed portion as a freehold lot and has sought comment from the Department for Planning and Infrastructure (DPI). Comments received from DPI have raised no objection subject to the rezoning of the subject land from ‘Parks and Recreation’ to ‘Urban Development’ under the City’s Scheme. This will allow for the future use of the land to be considered under the Cell 6 Agreed Structure Plan.

Accordingly, the City proposes to amend DPS2 by rezoning the severed portion of Reserve 28058 from ‘Parks and Recreation’ to ‘Urban Development’.

Proposal 2: Clause 3.7 - The Commercial Zone

Clause 3.7.1 and 3.7.2 of DPS2 outlines the intended use and objectives of the Commercial Zone to accommodate existing shopping and business centres. Currently, the Commercial Zone does not accommodate proposed shopping and business centres. The Centre Zone is currently used for proposed shopping and business centres.

The Centre zone requires preparation of a structure plan prior to development proceeding. On small sites/landholdings identified for shopping or business centres, this requirement is onerous and often unnecessary. In such cases, by applying a Commercial zoning to these sites the need for the preparation of a structure plan can be avoided and development can be adequately considered through the normal development approval processes.

It is therefore proposed to:

a) Modify Subclause 3.7.1 by inserting the words ‘or proposed’ following the words ‘is intended to accommodate existing’; and

b) Modify Subclause 3.7.2(a) by inserting the words ‘or proposed’ following the words ‘make provision for existing’.

Proposal 3: Clause 4.8 – Building Facades

The City’s Signage Strategy and Signs Local Planning Policy, adopted by Council at its 26 April 2005 meeting, highlighted the importance of signage being integrated with the building design. It is proposed to renumber Clause 4.8 to Subclause 4.8.1 and insert a new Subclause - Subclause 4.8.2 to incorporate provision for the integration of signage into all non rural and non residential building facades as follows:

The facade or facades of all non rural and non residential development shall have incorporated in their design, integrated panels for the purpose of signage placement.

This will ensure property developers and designers give consideration and make provision for signage panels prior to development and will avoid landowners/tenants attempting to retro-fit buildings with signage that may not complement and integrate with the design of the building. This proposal is consistent with adopted Recommendation 2 of the Signage Strategy.

Proposal 4: Subclause 4.23.3(b) – Commercial Vehicle Parking

Clause 4.23 of DPS2 deals with Commercial Vehicle Parking. Clause 4.23.1 identifies zones in which the Council may consider granting approval to park a commercial vehicle. Special Residential is identified as one of the zones in which a commercial vehicle may be parked if in accordance with the provisions set out in either subclause 4.23.2 or 4.23.3. Clause 4.23.3 (b) does not specify where a commercial vehicle may be parked on a Special Residential lot. It is considered most appropriate for a commercial vehicle on a Special Residential lot to be parked where it is not readily visible from beyond the property boundaries and located within the building envelope (if applicable) and behind the building setbacks, with adequate screening or alternatively parked within a garage.

It is therefore proposed to:

Modify subclause 4.23.3(b) by inserting the zone ‘Special Residential,’ before the zone ‘Special Rural’.

Proposal 5: State Administrative Tribunal

Legislation to introduce a new planning appeals system was promulgated on 18 April 2003. The new legislation abolished the right to appeal to the Minister for Planning and Infrastructure and introduced a revised process associated with appeals to the Town Planning Appeal Tribunal.

On 1 January 2005 the Town Planning Appeals Tribunal ceased to operate and was replaced by the State Administrative Tribunal. All planning appeals are now made to the State Administrative Tribunal.

It is therefore proposed to:

a) Modify Subclause 6.10.1 by deleting the following ‘,or the Minister’ and replacing the words ‘Town Planning Appeal Tribunal’ with ‘State Administrative Tribunal’.

b) Modify Subclause 6.11 by deleting the words ‘the Minister or’ after the words ‘given by’ and ‘imposed by’ and replacing the words ‘Town Planning Appeal Tribunal’ with ‘State Administrative Tribunal’.

c) Modify Clause 9.12.3 by replacing the phrase ‘Town Planning Appeal Tribunal’ with ‘State Administrative Tribunal’.

This will ensure the terms and references of DPS2 reflect current legislation.

Proposal 6: Subclause 9.6.3(a) – Consideration of a Structure Plan by the WAPC

Currently the Scheme, in relation to Structure Plans, provides for the Commission to convey its decision to the Council within 60 days. It is proposed to amend this subclause to provide for the Commission to also convey its decision to the proponent of the Structure Plan. Advice from the Commission can then be forwarded directly to the proponent, rather than the City being required to advise the proponent of the Commission’s decision.

This proposal involves:

Modifying Subclause 9.6.3(a) by inserting the words ‘and the proponent’ following ‘Council’.

Proposal 7: Clause 9.12 – Reconsideration and Appeal of Structure Plans

Proponents have a reconsideration right on the Council’s determination in relation to Structure Plans, however there is no such reconsideration right in regard to the WAPC’s determination of a Structure Plan. The proponent only has an appeal right against the WAPC decision on a Structure Plan, which is time consuming and unnecessary for minor matters. It is therefore proposed to include reference to the WAPC within Clause 9.12.1, to enable a proponent to request the WAPC reconsider its decision.

In relation to reconsiderations of decisions or determinations made or requirements imposed upon Structure Plans, only decisions or determinations made or requirements imposed within 35 days of a request being made, shall be the decision, determination or requirement of the Council. If made outside of the 35 day period the original determination will remain. Thirty five (35) days in many cases may be insufficient, particularly where requests may need to be forwarded to Council or require detailed consideration by Administration. Sixty (60) days is considered to be a more appropriate time period.

This proposal involves:

a) Modify Clause 9.12.1 by inserting the words ‘or Commission’ after the phrase ‘determination of the Council’ and replace the word ‘Council’ after the phrase ‘delivered to the’ with the words ‘appropriate body’.

b) Modifying Subclause 9.12.2 by replacing ‘35’ days with ‘60’ days.

To further facilitate the reconsideration process, it is also proposed to amend the delegation contained under section 40.2 of the Delegated Authority Register by providing authority to the Director, Planning & Development and Manager, Planning Services to deal with all Structure Plan reconsideration requests related to decisions or determinations made or requirements imposed by Council. Reconsiderations are generally minor in nature and could be expedited if delegation rested with the Director, Planning & Development and Manager, Planning Services.

Proposal 8: Subclause 10.10.6 - Payment of Infrastructure Contributions

Clause 10.10.6(c) requires infrastructure costs related to Cell Costs to be paid at the time of granting of development approval by the Council or the Commission for the commencement of any development on land of the Owner in a Cell involving the creation or production of any new lot or residential unit. It is proposed to delete reference to the creation or production of any new lot or residential unit as this may be misinterpreted. Deletion of this reference will allow the Council to collect contributions on a fair and equitable basis at the time it considers it appropriate.

This proposal involves:

Modifying Subclause 10.10.6(c) by deleting the words ‘involving the creation or production of any new lot or residential unit’.

Proposal 9: Subclause 11.4.6.2 – Pedestrian Crossings

Clause 11.4.6.2 requires pedestrian crossings (underpasses) to be constructed at the same time as construction of District Distributor Roads in the Clarkson-Butler Planning District. This has not always been possible. The Draft Clarkson-Butler Pedestrian Crossing Review Study has proposed traffic lights in various locations, instead of underpasses. Traffic lights are usually provided at a later time period, as such traffic lights should not have to be erected at the same time that the District Distributor Road is constructed.

This proposal involves:

Modifying Subclause 11.4.6.2 by replacing the word ‘must’ with the word ‘should’.

This would accommodate such instances and allow pedestrian crossings to be constructed at the appropriate time.

Proposal 10: Table 1 – The Zoning Table

With the introduction of DPS2, a ‘Single House’ was introduced as a discretionary use in the Rural Resource, General Rural, Special Rural and Rural Community Zone. This has required a planning application for development of a Single House and/or ancillary uses such as sheds, garages, pools, patios, extensions etc within these zones. Landowners are required to apply for both a Planning Application and a Building Licence for such development, incurring two fees and often a delay in application processing times. Such applications are generally minor in nature, have little impact on the amenity of the Rural areas and generally comply with the provisions of DPS2. By modifying the use class permissibility of a Single House to permitted ‘P’ in these zones, applicants will avoid the need for a planning application and payment of a planning fee and the City will improve the efficiency of its approval processes.

It is proposed to modify Table 1 as follows:

a) Modify the use class ‘Single House’ from a discretionary ‘D’ use in the Rural Resource, General Rural and Special Rural to a permitted ‘P’ use.

A ‘Pharmacy’ has been excluded from Mixed Use and Business zones as it has been defined in Planning Land Use Category 5 – Shop/Retail (PLUC 5) of the WA Standard Land Use Classification. DPS2 therefore categorises a Pharmacy similar to the use class ‘Shop’. Pharmacies have therefore been excluded (as ‘X’ not permitted uses) from zones that typically accommodate Medical Centres.

While the definition of Medical Centre currently incorporates incidental uses such as a pharmacy, the medical and pharmaceutical industry prevents the commercial ancillary relationship that DPS2 seeks to create between the two uses. It is therefore considered appropriate to modify the use class ‘Pharmacy’ from a use not permitted ‘X’ use in the Mixed Use and Business zones to a discretionary ‘D’ use. This will enable a Pharmacy to locate adjacent to a Medical Centre that are most commonly located in Business Zones.

It is proposed to modify Table 1 – The Zoning Table as follows:

a) Modify the use class ‘Pharmacy’ from a use not permitted ‘X’ use in the Mixed Use and Business zones to a discretionary ‘D’ use.

Amendment No.17 deleted the interpretation of ‘Communications Antenna – Domestic’ and ‘Communications Antenna – Commercial’ replacing it with the interpretation ‘Mast or Antenna’. However, Table 1 of DPS2 still refers to ‘Mast and Antenna’. This proposal involves modifying Table 1 as follows:

a) Replace the use class ‘Mast and Antenna’ with ‘Mast or Antenna’.

This will provide consistency with the Schedule 1 Interpretation of ‘Mast or Antenna’.

Proposal 11: Subclause 3.17.2(h) – Rural Resource Zone

Subclause 3.17.2(h) currently reads as follows:

“In the Rural Resource Zone, erection of a single house shall be subject to Planning Approval as contemplated under subclause 6.1.1 of this Scheme. Subclause 6.1.3(b) does not apply in this zone.”

As a result of proposed modification 10 (a) above, which seeks to modify the use class ‘Single House’ from a ‘D’ use to a ‘P’ use in the Rural Resource Zone, subclause 3.17.2(h) becomes redundant and will require deletion.

This proposal involves deleting subclause 3.17.2(h) and renumbering Subclauses 3.17.2(i), (j) and (k) to 3.17.2(h), (i) and (j) respectively.

Proposal 12: Table 2 – Car Parking

Table 2 currently outlines requirements for car parking. The current requirement for Primary Schools and Secondary Schools is two car parking spaces per classroom. This is insufficient to cater for the car parking needs associated with primary and secondary schools within the City. The current requirement makes no provision for pick up/set down facilities, off street car parking, embayed parking surrounding school sites or for visitor parking.

A taskforce committee that included representatives from the Police Department, the then Department of Planning and Urban Development, Ministry of Education, WA Municipal Association, WA Council of State School Organisations and Main Roads issued a report in 1992 entitled: “Task Force on Road Safety at Schools Report 1992’. This report outlines development standards for Primary and Secondary Schools and includes provisions related to car parking.

The parking requirements of this Task Force Report are often referred to by Administration and applicants are encouraged to meet the car parking requirements of this Report in an attempt to improve parking facilities for new schools. The requirements prescribed in this Report are considered the most appropriate for school site development.

It is therefore proposed to:

Modify the number of on-site car parking spaces from ‘2 per classroom but not less than 10’ for the use class ‘Primary School’ and ‘Secondary School’ to ‘as per Appendix F of the Task Force on Road Safety at Schools Report 1992’.

Proposal 13: Schedule 1 - Interpretations

Several modifications are proposed to Schedule 1 as follows:

a) Deletion of the last phrase contained in brackets of the definition ‘mast or antenna’.

The definition reads as follows:

mast or antenna : means any mast, aerial, satellite dish and other associated equipment used for the transmission or reception of radio or television signals or for other electronic communications. A television antenna on a dwelling roof being consistent with the predominant style and size of television antenna on other dwellings in the locality is not included, provided its vertical and horizontal dimensions do not exceed two metres. (See “communications antenna”.)

Amendment No.17 to DPS2 deleted the definition of ‘communications antenna – domestic’ and ‘communications antenna – commercial’. The definition of mast or antenna therefore requires modification to delete reference to ‘(See “communications antenna”.)’.

b) Amend the definition ‘medical centre’ by deleting the phrase ‘and may include ancillary uses such as a pathologist, radiologist and pharmacy.’

The definition reads as follows:

medical centre : means premises accommodating two or more consulting rooms and may include ancillary uses such as a pathologist, radiologist and pharmacy.

The medical and pharmaceutical industry prevents a commercial relationship between a Pharmacy and a Medical Centre. With the proposed modification of the use class ‘Pharmacy’ from an ‘X’ use to a ‘P’ use in the Mixed Use, Business and Commercial Zone, the importance of retaining a pharmacy in the definition of Medical Centre becomes redundant.

In addition, a pathologist and a radiologist are typically classified under the use class ‘consulting room’ and as such reference to these uses as ‘ancillary uses’ is incorrect and unnecessary.

c) Amend the definitions of ‘Home Business – Category 2’ and ‘Home Business – Category 3’ by adding ‘…, unless Council is satisfied in the circumstances that the scale and manner in which these activities are undertaken will not cause injury to or prejudicially affect the amenity of the neighbourhood.’ at the end of point (a) and ‘otherwise’ after the word ‘not’ in point (b).

The Scheme definition for home business – categories 2 and 3 commences as follows:

Home business – category 2 : means an occupation carried on in a dwelling or on land around a dwelling by a resident of the dwelling which:

(a) does not entail the retail sale, outdoor display or hire of goods of any nature;

(b), (c) etcetera follow….

Home business – category 3 : means a business, service, trade or similar activity carried on in a dwelling or on land around a dwelling by a resident of the dwelling which:

(a) does not entail the retail sale, outdoor display or hire of goods of any nature;

(b), (c) etcetera follow…

It is proposed to amend the definitions for home business – categories 2 and 3 to provide Council with discretion to consider home businesses involving retail sales, outdoor display and hire of goods where it is satisfied that the proposal will not adversely affect the amenity of the area surrounding the subject land. It is considered that this variation will provide flexibility for Council to consider individual cases on their merits and apply conditions to control such home businesses. For example, a home business involving administration and storage associated with retail sale or hire of goods would be able to be considered. This amendment would provide greater flexibility to consider a broader range of home businesses in keeping with the City’s emphasis on promotion of local employment and businesses.

Accordingly, it is proposed to amend the definitions for home business – categories 2 and 3 by adding ‘…, unless Council is satisfied in the circumstances that the scale and manner in which these activities are undertaken will not cause injury to or prejudicially affect the amenity of the neighbourhood.’ at the end of point (a) and ‘otherwise’ after the word ‘not’ in point (b).

The City added this proposal to Amendment No.17 to DPS2 – First Omnibus Amendment, at the final adoption stage. However, the Minister for Planning and Infrastructure required that this proposal be deleted from the Amendment No.17, as it had not been subject to community consultation. The proposal will be advertised in this new Amendment No.52.

d) Rename the definition of ‘markets (retail)’ to ‘market (retail)’.

This will provide consistency with the use class of ‘market (retail)’ listed in Table 1 – The Zoning Table.

e) Rename the interpretation of ‘motor vehicle repair’ to ‘motor vehicle repairs’.

This will provide consistency with the use class of ‘motor vehicle repairs’ listed in Table 1 – The Zoning Table.

Proposal 14: Residential Design Codes

The Residential Planning Codes (1991) was superceded by the Residential Design Codes of Western Australia in October 2002. All references to the Residential Planning Codes need to be updated to reflect the Residential Design Codes.

This proposal involves:

a) Modifying Clauses and Subclauses 1.9.1, 1.9.2, 1.9.3, 3.4.2, 4.2.1, 4.4, 4.4.1, 4.4.2, 4.4.3, 4.4.4, 4.4.6, 4.4.7, 4.5 and 4.21.1 by replacing the word ‘Planning’ before the word ‘Codes’ with the word ‘Design’;

b) Modifying the titles of Clauses 4.4 and 4.5 and titles in the Contents Page of Clauses 4.4 and 4.5 by replacing the word ‘Planning’ before the word ‘Codes’ with the word ‘Design’;

c) Replacing the word ‘Planning’ before the word ‘Codes’ with the word ‘Design’ in the definition of ‘Residential building’ and ‘Codes’ in Schedule 1.

Proposal 15: Schedule 4 - Exempted Advertisements

Council resolved on 26 April 2005 to finally adopt the Signs Local Planning Policy and the Signage Strategy Actions. The proposed amendments to Schedule 4 are proposed in accordance with Recommendation 3 of the City’s Signage Strategy and as endorsed by Council.

This proposal therefore involves:

a) Amending Schedule 4(a) by replacing the words ‘provisions of the Signs Local Law’ with ‘requirements of the City’s Signs Local Planning Policy’.

b) Amending Schedule 4(c) by replacing the figure ‘1.2m²’with ‘2m²’.

c) Amending Schedule 4(g) by inserting the following words ‘not exceeding 50% of the glazed area of any one window or 10m² in aggregate area per tenancy, whichever is the lesser,’ after the word ‘window’.

d) Amending Schedule 4(m) by inserting the following words ‘measuring up to 3m in height and 3m² in area,’ after the words ‘rural producer’s sign’.

e) Amending Schedule 4 by adding the following additional exemptions:

‘(t) an election sign which is:

(i) erected on private property with the approval of the owner of that property, where such approval has been obtained prior to the erection of the election sign;

(ii) not in excess of 0.75m² in area per property, except a corner property which may display one sign facing each thoroughfare of the corner;

(iii) erected not more than 28 days prior to the date of the election to which it relates;

(iv) erected in accordance with the restriction provisions of Clause 16 of the Signs Local Law 1999;

(v) removed within 7 days of the date of the election.

(u) a sign permanently affixed or painted on a vehicle to identify a company, business, service or product supplied or sold by that company.’

Proposal 16: Schedule 13 – Special Rural Provisions

Special Provision 11 of Special Rural Zone No.18 in Schedule 13 reads as follows:

‘Except with the approval of the Council, no fencing outside of the building envelope shall be constructed within the land the subject of this zone.’

This clause would preclude erection of a boundary fence in Special Rural Zone 18 (Emerald Valley Estate, Bailey Road Carabooda). This is considered too restrictive. It is therefore proposed to allow erection of a boundary fence of post and wire. Post and wire fencing will ensure that the rural character of this area is preserved.

This proposal involves:

Amending Special Provision 11 of Special Rural Zone No.18 in Schedule 13 by adding the following ‘with the exception of a post and wire boundary fence.’ after the word ‘zone’.

Proposal 17: Schedule 15 – Rural Community Provisions

At its 22 February 2005 meeting, Council adopted for final approval Amendment No.49 that sought to modify the use class Ancillary Accommodation from an ‘X’ use to a ‘D’ use in the General Rural, Rural Resource, Special Rural and Special Residential zones. The Rural Community Zone can be likened to a Special Rural zone. For consistency across all of the City’s rural areas, it is considered appropriate to allow Ancillary Accommodation as a ‘D’ use in the Rural Community Zone.

This proposal involves:

Modifying Special Provision No.1.1.3 Rural Community Zone No.1 of Schedule 15 by inserting the words ‘Ancillary Accommodation,’ after the phrase ‘Home Business – Categories 1, 2 & 3,’.

Consultation

The Town Planning Regulations 1967 requires that all Scheme Amendments undergo a process of advertising for public submissions, usually for a period of 42 days. This normally involves advertisements in the local paper, signs placed on site if appropriate, and notification of adjoining and nearby landowners and relevant State government agencies. The Town Planning Amendment Regulations 1999 indicate that the WAPC’s consent to advertise an amendment is not required so long as it complies with the MRS and other planning policies and strategies. In this instance, it is considered that WAPC consent to advertise is not required.

Comment

Amendment No.52 will improve the functionality of DPS2 and ensure that the Scheme remains accurate and up-to-date.

Statutory Compliance

This amendment is prepared pursuant to section 7 of the Town Planning and Development Act and the Town Planning Regulations 1967 and Town Planning Amendment Regulations 1999.

Strategic Implications

Nil.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority.

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Recommendation

That Council:-

1. In pursuance of Section 7 of the Town Planning and Development Act 1928 (as amended) PREPARES Amendment No.52 to the City of Wanneroo District Planning Scheme No.2 to implement various (omnibus) amendments to the Scheme Text and Maps as follows:

A) Proposal 1

Rezone the severed portion of Reserve 28058 from ‘Parks and Recreation’ to ‘Urban Development’.

B) Proposal 2

(i) Modify Subclause 3.7.1 by inserting the words ‘or proposed’ following the words ‘is intended to accommodate existing’.

(ii) Modify Subclause 3.7.2(a) by inserting the words ‘or proposed’ following the words ‘make provision for existing’.

C) Proposal 3

(i) Renumber Clause 4.8 to Subclause 4.8.1.

(ii) Insert a new Subclause 4.8.2 to read as follows: ‘The façade or facades of all non rural and non residential development shall have incorporated in their design, integrated panels for the purpose of signage placement.’

D) Proposal 4

Modify subclause 4.23.3(b) by inserting the zone ‘Special Residential,’ before the zone ‘Special Rural’.

E) Proposal 5

(i) Modify Subclause 6.10.1 by deleting the following ‘, or the Minister’ and replacing the words ‘Town Planning Appeal Tribunal’ with ‘State Administrative Tribunal’.

(ii) Modify Subclause 6.11 by deleting the words ‘the Minister or’ after the words ‘given by’ and ‘imposed by’ and replacing the words ‘Town Planning Appeal Tribunal’ with ‘State Administrative Tribunal’.

(iii) Modify Subclause 9.12.3 by replacing the words ‘Town Planning Appeal Tribunal’ with ‘State Administrative Tribunal’.

F) Proposal 6

Modify Subclause 9.6.3(a) by inserting the words ‘and the proponent’ following the word ‘Council’.

G) Proposal 7

(i) Modify Clause 9.12.1 by inserting the words ‘or Commission’ after the phrase ‘determination of the Council’ and replace the word ‘Council’ after the phrase ‘delivered to the’ with the words ‘appropriate body’.

(ii) Modify Subclause 9.12.2 by replacing ‘35’ days with ‘60’ days.

H) Proposal 8

Modify Subclause 10.10.6(c) by deleting the words ‘involving the creation or production of any new lot or residential unit’.

I) Proposal 9

Modify Subclause 11.4.6.2 by replacing the word ‘must’ with the word ‘should’.

J) Proposal 10

(i) Modify Table 1 – The Zoning Table as follows:

a) Modify the use class ‘Single House’ from a discretionary ‘D’ use in the Rural Resource, General Rural, Special Rural and Rural Community Zone to a permitted ‘P’ use.

b) Modify the use class ‘Pharmacy’ from a use not permitted ‘X’ use in the Mixed Use and Business zones to a discretionary ‘D’ use.

c) Rename the use class ‘Mast and Antenna’ as ‘Mast or Antenna’.

K) Proposal 11

Delete Subclause 3.17.2(h) and renumber Subclauses 3.17.2(i) to (h), 3.17.2(j) to (i) and 3.17.2(k) to (j).

L) Proposal 12

Modify Table 2 – Car Parking for the use class ‘Primary School’ and ‘Secondary School’ by deleting the number of on-site car parking spaces ‘2 per classroom but not less than 10’ and inserting ‘as per Appendix F of the Task Force on Road Safety at Schools Report 1992’.

M) Proposal 13

(i) Modify Schedule 1 – Interpretations as follows:

a) Delete the following ‘(See “communications antenna”.)’ from the definition of ‘mast or antenna’.

b) Amend the definition ‘medical centre’ by deleting the phrase ‘and may include ancillary uses such as a pathologist, radiologist and pharmacy.’

c) Amend the definitions of ‘Home Business – Category 2’ and ‘Home Business – Category 3 by adding ‘…, unless Council is satisfied in the circumstances that the scale and manner in which these activities are undertaken will not cause injury to or prejudicially affect the amenity of the neighbourhood.’ at the end of point (a) and ‘otherwise’ after the word ‘not’ in point (b).

d) Rename the definition of ‘markets (retail)’ to ‘market (retail)’.

e) Rename the definition of ‘motor vehicle repair’ to ‘motor vehicle repairs’

N) Proposal 14

(i) Modifying Clauses and Subclauses 1.9.1, 1.9.2, 1.9.3, 3.4.2, 4.2.1, 4.4, 4.4.1, 4.4.2, 4.4.3, 4.4.4, 4.4.6, 4.4.7, 4.5 and 4.21.1 by replacing the word ‘Planning’ before the word ‘Codes’ with the word ‘Design’;

(ii) Modifying the titles of Clauses 4.4 and 4.5 and titles in the Contents Page of Clauses 4.4 and 4.5 by replacing the word ‘Planning’ before the word ‘Codes’ with the word ‘Design’;

(iii) Replacing the word ‘Planning’ before the word ‘Codes’ with the word ‘Design’ in the definition of ‘Residential building’ and ‘Codes’ in Schedule 1.

O) Proposal 15

(i) Amending Schedule 4(a) by replacing the words ‘provisions of the Signs Local Law’ with ‘requirements of the City’s Signs Local Planning Policy’.

(ii) Amending Schedule 4(c) by replacing the figure ‘1.2m²’with ‘2m²’.

(iii) Amending Schedule 4(g) by inserting the following words ‘not exceeding 50% of the glazed area of any one window or 10m² in aggregate area per tenancy, whichever is the lesser,’ after the word ‘window’.

(iv) Amending Schedule 4(m) by inserting the following words ‘measuring up to 3m in height and 3m² in area,’ after the words ‘rural producer’s sign’.

(v) Amending Schedule 4 by adding the following additional exemptions:

‘(t) an election sign which is:

(i) erected on private property with the approval of the owner of that property, where such approval has been obtained prior to the erection of the election sign;

(ii) not in excess of 0.75m² in area per property, except a corner property which may display one sign facing each thoroughfare of the corner;

(iii) erected not more than 28 days prior to the date of the election to which it relates;

(iv) erected in accordance with the restriction provisions of Clause 16 of the Signs Local Law 1999;

(v) removed within 7 days of the date of the election.

(u) a sign permanently affixed or painted on a vehicle to identify a company, business, service or product supplied or sold by that company.’

P) Proposal 16

Amending Special Provision No.11 of Special Rural Zone No.18 in Schedule 13 by adding the following ‘with the exception of a post and wire boundary fence.’ after the word ‘zone’.

Q) Proposal 17

Modifying Special Provision No.1.1.3 of Rural Community Zone No.1 of Schedule 15 by inserting the words ‘Ancillary Accommodation,’ after the phrase ‘Home Business – Categories 1, 2 & 3,’.

3. REFERS Amendment No. 52 to the City’s District Planning Scheme No 2 to the Environmental Protection Authority (EPA) pursuant to Section 7A1 of the Town Planning and Development Act 1928 (as amended).

Should the EPA advise that the amendment does not require assessment, ADVERTISE the amendment for a period of 42 days.

4. FORWARD a copy of the amendment to the Western Australian Planning Commission.

5. BY ABSOLUTE MAJORITY AMENDS the delegation contained under section 40.2 of its Delegated Authority Register by providing authority to the Director, Planning and Development and the Manager, Planning Services to deal with all reconsiderations relating to Structure Plans and Structure Plan Amendments, pursuant to Part 9 of District Planning Scheme No.2.

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ATTACHMENT 1

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Delegated Authority Reports

PD03-05/05 Development Applications Determined by Delegated Authority for April 2005

File Ref: S09/0009V01

File Name: FADevelopment Applications determined by Delegated Authority for April 2005.doc This line will not be printed Please do

Level 3 Approval by shb Date 04 May 2005

Level 2 Approval by shb Date 04 May 2005

Level 1 Approval by hw Date 04 May 2005NOT delete

Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Attachments: 1

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Issue

Development Applications determined by Development and Health Services between 1 April 2005 and 30 April 2005, acting under Delegated Authority from Council.

Background

Nil

Detail

The City of Wanneroo District Planning Scheme 2 (DPS2) provides Council with development approval powers which are designed to avoid conflict between different land uses on adjoining lots. It is also necessary to ensure the completed developments meet the required standards such as building setbacks, carparking and landscaping. Planning approvals are not generally required for single residential houses unless they seek to vary the requirements of the Residential Design Codes (RD Codes.)

The City of Wanneroo continues to experience very rapid growth pressures. Since the commencement of 2005, the City has received over 80 development applications on average per month in addition to an average of over 627 building licence applications.

Council has delegated some of its responsibilities for decision making on development applications to certain officers in Administration which enables the processing of applications within the required 60 day statutory period and within normal customer expectations.

The Administration, in assessing development proposals, attempts to extract from the relevant planning documents the key policies and requirements of Council in order to make comments and recommendations on the issues raised in the assessment of each individual development application.

Development applications determined by Development and Health Services between 1 April 2005 and 30 April 2005, acting under Delegated Authority from Council are included in the attached Schedule 1.

Consultation

Nil

Comment

Nil

Statutory Compliance

A Delegated Authority Register was adopted by Council at its meeting on 31 August 2004 (item CE06-08/04 refers). The decisions referred to in schedule 1 of this report are in accordance with this register.

Strategic Implications

This report is consistent with the corporate management and development goal of the City’s Strategic Plan, which seeks to establish an organisation that is open, accountable and committed to customer services.

Policy Implications

Nil

Financial Implications

Planning applications incur administration fees which are generally based on the Town Planning (Local Government Planning Fees) Regulations and have been adopted by Council in its annual budget. The estimated cost of development for each application is listed in schedule 1. Applications where an estimated cost has not been provided, are either applications for the exercising of discretion or for a change of use.

Voting Requirements

Simple Majority.

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Recommendation

That Council NOTES the determinations made by Development and Health Services acting under delegated authority from Council on development applications processed between 1 April 2005 and 30 April 2005.

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Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA03/0957 10/10/2003 QUITO PTY LTD 403 $69,000.00 Approved

Prop address 99 KILN ROAD CARABOODA WA 6033

Land Lot 5425 DP 206216 Vol 1837 Fol 409

Description INTENSIVE AGRICULTURE - DAM ADDITION

Applicants BENARA NURSERIES

File Number P06/0094V01

DA04/0115.01 10/03/2005 DARIN R ANTONELLO & NATALIE S ANTONELLO 36 $0.00 Approved

Prop address 10 ASHLEY AVENUE QUINNS ROCKS WA 6030

Land Lot 392 P 7418 Vol 1284 Fol 040

Description HOME BUSINESS - CATEGORY 2 - HAIRDRESSING - lst RENEWAL

Applicants NS ANTONELLO

File Number P27/1570V01

DA05/0272 18/04/2005 JULIE S JAMIESON 9 $2,000.00 Approved

Prop address 6 WEDGETAIL RAMBLE QUINNS ROCKS WA 6030

Land Lot 439 P 21519 Vol 2082 Fol 791

Description HOME BUSINESS - CATEGORY 2 - PET GROOMING SERVICE

Applicants JS JAMIESON

File Number P27/1130V01

DA05/0273 18/04/2005 ROBERT D HUETT & VANESA M HUETT 9 $8,000.00 Approved

Prop address 17 CITRUS COURT TWO ROCKS WA 6037

Land Lot 9 DP 40184 Vol 2560 Fol 66

Description SINGLE HOUSE - RETAINING WALL

Applicants VM HUETT

File Number P32/0552V01

DA04/0436 29/06/2004 KERRY P TACKEN & TERENCE J TACKEN 215 $1,500.00 Approved

Prop address TALLOW ROW 9G SHALFORD WAY GIRRAWHEEN WA 6064

Land Lot 7 Vol 2522 Fol 307 S/P 42046

Description GROUP DWELLINGS - PATIO ADDITION

Applicants BE JONES, BG LONGLEY

File Number P11/0064V01

DA04/0453 05/07/2004 NATIONAL LIFESTYLE VILLAGES 119 $156,000.00 Approved

Prop address AMALGAMATED 1140 WANNEROO ROAD ASHBY WA 6065

Land Part Lot 7 D 16981 Vol 1817 Fol 460

Description PARK HOME PARK - RETROSPECTIVE APPROVAL FOR 13 ADDITIONAL SITES

Applicants NATIONAL LIFESTYLE VILLAGES

File Number P03/0021V01

DA04/0463 09/07/2004 HOMESWEST RENTALS 102 $0.00 Refused

Prop address 32 ST BARNABAS BOULEVARD QUINNS ROCKS WA 6030

Land Lot 23 P 19534

Description USE NOT LISTED - COMMUNITY HALL - ADDITIONAL AFTERSCHOOL CARE

Applicants A PALMER

File Number P27/0621V01

DA04/0469 12/07/2004 MARKET 88 PTY LTD 203 $49,995.00 Approved

Prop address VARIETY FUN PARK MARKETS 39 PRINDIVILLE DRIVE WANGARA WA 6065

Land Lot 888 DP 36352

Description MARKET (RETAIL) - ADDITIONS

Applicants DRYKA & PARTNERS ARCHIETECTS

File Number PA5/0097V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA04/0769 09/11/2004 AHMED I ELDESOUKI & ROKAYA I ELDESOUKI 108 $350,000.00 Approved

Prop address SERVICE STATION 220 GNANGARA ROAD LANDSDALE WA 6065

Land Lot 19 D 42421 Vol 1443 Fol 179

Description SERVICE STATION - CANOPY ADDITIONS X 2 - EXPANSION OF RETAIL SHOP INTO

Applicants BRIAN WRIGHT ARCHITECT PTY LTD

File Number P17/0097V01

DA04/0771 09/11/2004 BUTLER LAND COMPANY PTY LTD & QUINNS 108 $282,000.00 Approved

Prop address SUBDIVIDED 1100 CONNOLLY DRIVE BUTLER WA 6036

Land Lot 9110 DP 42957

Description PUBLIC OPEN SPACE - SOMERLY - STAGE 25

Applicants MCNALLY NEWTON LANDSCAPE ARCHITECTS

File Number P05/0656V01

DA04/0789 18/11/2004 PHUOC T LE & THI MLL LE 69 $180,000.00 Approved

Prop address SHOPPING CENTRE SITE 2 VIRIDIAN DRIVE BANKSIA GROVE WA 6031

Land Lot 530 P 23714 Vol 2172 Fol 406

Description SHOP AND TAKE AWAY FOOD OUTLET

Applicants PT LE

File Number P04/0298V01

DA04/0849 14/12/2004 GRAHAM S BISHOP & PRISCILLA D BISHOP 69 $0.00 Approved

Prop address 44 QUINNS ROAD MINDARIE WA 6030

Land Lot 340 DP 25561 Vol 2211 Fol 049

Description HOME BUSINESS - CATEGORY 2 - MANUFACTURE OF WOODEN CUTTING BOARDS

Applicants GS BISHOP

File Number P22/0698V01

DA04/0868 22/12/2004 HOMESWEST 77 $0.00 Approved

Prop address 5 KINGSBRIDGE BOULEVARD BUTLER WA 6036

Land Lot 79 DP 35592

Description CHANGE OF USE - SHOPS TO BEAUTY PARLOUR, CONSULTING ROOM, HAIRDRESSER

Applicants JONES COULTER YOUNG PTY LTD

File Number P05/1268V01

DA05/0006.02 31/03/2005 WESTECH NOMINEES PTY LTD 3 $49,000.00 Approved

Prop address WANNEROO WEEKEND MARKETS 33 PRINDIVILLE DRIVE WANGARA WA 6065

Land Lot 5 D 69997 Vol 1777 Fol 496

Description CHANGE OF USE - MARKETS (RETAIL) TO TAKEAWAY FOOD OUTLET - SUBWAY SHOP

Applicants MARTIN STEENS

File Number

DA05/0019 17/01/2005 MAINBELLE PTY LTD 40 $350,000.00 Approved

Prop address 72 RANGEVIEW ROAD LANDSDALE WA 6065

Land Lot 9000 DP 42531

Description CHILD CARE CENTRE

Applicants T LOVE

File Number P17/1023V01

DA05/0043 28/01/2005 WATSON PROPERTY GROUP ASHBY RISE LTD 27 $237,877.00 Approved

Prop address 119 CAROSA ROAD ASHBY WA 6065

Land Lot 189 DP 41693

Description GROUPED DWELLING - X 2

Applicants IMPRESSIONS THE HOME BUILDERS

File Number P03/0442V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0047 31/01/2005 HOMESWEST VACANT 57 $806,000.00 Approved

Prop address 27 BELHAVEN TERRACE QUINNS ROCKS WA 6030

Land Lot 941 DP 39545

Description AGED/DEPENDANT PERSON'S DWELLING - 9 UNITS

Applicants KENZ BUILDING DESIGN STUDIO

File Number P27/1722V01

DA05/0053 01/02/2005 CRAIG N PADFIELD & ZOE PADFIELD 45 $219,573.00 Approved

Prop address 15 LAMONT LINK PEARSALL WA 6065

Land Lot 728 DP 43670 Vol 2581 Fol 585

Description GROUPED DWELLING - X 2

Applicants VENTURA HOMES PTY LTD

File Number P25/0389V01

DA05/0069 07/02/2005 NICOLA J KING, DARREN J COOPER, DANIELLE M 41 $49,999.00 Approved

Prop address 86 OCEAN KEYS BOULEVARD CLARKSON WA 6030

Land Lot 675 DP 36273 Vol 2556 Fol 165

Description USE NOT LISTED - TEMPORARY COMMUNITY CENTRE

Applicants TAYLOR BURRELL BARNETT

File Number P08/0945V01

DA05/0093 11/02/2005 HOCKING LAND COMPANY PTY LTD 55 $3,000.00 Approved

Prop address 34 WYATT ROAD HOCKING WA 6065

Land Lot 240 DP 40060

Description USE NOT LISTED - TEMPORARY LAND SALES OFFICE

Applicants J YELLAND

File Number P13/0949V01

DA05/0113 18/02/2005 ALESSANDRO V ALESSI, ANTONIETTA COTTONE, 22 $360,000.00 Approved

Prop address 6 HERSEY PARKWAY LANDSDALE WA 6065

Land Lot 16 DP 40063 Vol 2561 Fol 770

Description SINGLE HOUSE

Applicants AV ALESSI

File Number P17/0854V01

DA05/0130 25/02/2005 GRAEME N CUMMING 28 $1,000.00 Approved

Prop address 3/11 BUCKINGHAM DRIVE WANGARA WA 6065

Land Lot 3 Vol 2078 Fol 759 S/P 31362

Description CHANGE OF USE - WAREHOUSE TO VEHICLE SALES/HIRE PREMISES

Applicants GN CUMMING

File Number P33/0076V01

DA05/0133 25/02/2005 KEVIN T D'SOUZA 16 $180,146.00 Approved

Prop address 17 SIMEON RISE PEARSALL WA 6065

Land Lot 735 DP 43686 Vol 2584 Fol 911

Description GROUPED DWELLING - X 2 UNITS

Applicants JWH GROUP (IN-VOGUE)

File Number P25/0479V01

DA05/0134 25/02/2005 YUSUF M MOHIDEEN, FATIMA MOHIDEEN, ALTAAF 28 $179,134.00 Approved

Prop address 11 SIMEON RISE PEARSALL WA 6065

Land Lot 733 DP 43686 Vol 2584 Fol 909

Description GROUPED DWELLING - 2 UNITS

Applicants JWH GROUP (IN-VOGUE)

File Number P25/0476V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0140 28/02/2005 CROWN LAND 16 $24,000.00 Approved

Prop address TAMARAMA PARK-PT RES 48046 14 TAMARAMA CRESCENT CLARKSON WA 6030

Land Lot 1019 DP 42698 Vol 3134 Fol 746

Description PARK - POS ARTWORK

Applicants PLAN E

File Number P08/1181V01

DA05/0141 24/02/2005 CHATEAUROUX INVESTMENTS PTY LTD 20 $240,000.00 Approved

Prop address 30 MARTINDALE AVENUE MADELEY WA 6065

Land Lot 396 DP 39577 Vol 2563 Fol 776

Description GROUPED DWELLING - 2 UNITS

Applicants DIMENSION CONSTRUCTIONS

File Number P18/0786v01

DA05/0143 28/02/2005 DERRICK V D'SOUZA & LOULETTA P D'SOUZA 26 $175,557.00 Approved

Prop address 15 SIMEON RISE PEARSALL WA 6065

Land Lot 734 DP 43686 Vol 2584 Fol 910

Description GROUPED DWELLING - 2 UNITS

Applicants JWH GROUP (IN-VOGUE)

File Number P25/0480V01

DA05/0144 28/02/2005 PAMELA A COLLINS 14 $4,950.00 Approved

Prop address KALLISTA GARDENS 21/5 CALABRESE AVENUE WANNEROO WA 6065

Land Lot 21 Vol 2572 Fol 733 S/P 45330

Description GROUPED DWELLING - PATIO ADDITION (UNIT 21)

Applicants NEW IMAGE HOME IMPROVEMENTS

File Number P34/0315V01

DA05/0148 02/03/2005 PARIN NOMINEES PTY LTD 27 $1,000.00 Approved

Prop address 2 PRINDIVILLE DRIVE WANGARA WA 6065

Land Lot 258 D 52483 Vol 1476 Fol 722

Description CHANGE OF USE TO UNIT 3 - SHOWROOM TO RECREATION CENTRE (WOMEN'S GYM)

Applicants P ROBERTS, L KING

File Number P33/0039V01

DA05/0152 03/03/2005 JOHN R SMITH & DALE S SMITH 27 $1,000.00 Approved

Prop address 79 WILDFLOWER DRIVE CARRAMAR WA 6031

Land Lot 176 D 72575 Vol 1794 Fol 794

Description CHANGE OF USE - SINGLE HOUSE TO BED AND BREAKFAST

Applicants DS SMITH

File Number P07/0113V01

DA05/0155 04/03/2005 AMANDA F O'BRIEN & PHILLIP D O'BRIEN 34 $10,000.00 Refused

Prop address 166 HARVEST CIRCLE TWO ROCKS WA 6037

Land Lot 127 DP 39433 Vol 2559 Fol 447

Description EQUESTRIAN ACTIVITY - KEEPING OF 3 HORSES AND DEVELOPMENT OF

Applicants PD O'BRIEN

File Number P32/0515V01

DA05/0158 08/03/2005 HOMESWEST VACANT 27 $845,000.00 Approved

Prop address AGED PERSONS UNITS SITE 7 GRASSTREE BEND BANKSIA GROVE WA 6031

Land Lot 526 P 23714

Description AGED OR DEPENDENT PERSONS' DWELLING - 11 UNITS

Applicants MORLEY DAVIS ARCHITECTS PTY LTD

File Number P04/0473V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0162 08/03/2005 CROWN - VESTED CITY OF WANNEROO 38 $2,800,000.00 Approved

Prop address BRADMAN PARK-RES 45006 26 BRADMAN DRIVE BUTLER WA 6036

Land SWAN LOC 12675

Description EDUCATION ESTABLISHMENT - CATHOLIC KINDERGARTEN, PRE-PRIMARY AND

Applicants SLAVIN ARCHITECTS

File Number PR05/0009V01

DA05/0165 11/03/2005 POWELL HOLDINGS AUSTRALIA PTY LTD 28 $50,000.00 Approved

Prop address 5/1 DELLAMARTA ROAD WANGARA WA 6065

Land Lot 5 Vol 1914 Fol 702 S/P 18070

Description SHOWROOM - DISPLAY OF FISH AQUARIUMS, REPTILE ENCLOSURES, DISPLAY OF

Applicants S MASSEY

File Number P33/0409V01

DA05/0169 14/03/2005 FRANK P SERAGUSANA & ROBYN M SERAGUSANA 29 $81,818.18 Approved

Prop address 37 DENMAN GARDENS LANDSDALE WA 6065

Land Lot 20 D 18075 Vol 1230 Fol 957

Description GROUPED DWELLING - SECOND UNIT (TRANSPORTABLE DWELLING)

Applicants FP SERAGUSANA

File Number P17/0351V01

DA05/0171 15/03/2005 PETER HERMAN 33 $337,900.00 Approved

Prop address 15 TORQUAY PASS MINDARIE WA 6030

Land Lot 338 DP 37133 Vol 2542 Fol 086

Description SINGLE DWELLING - VARIATION TO STRUCTURE PLAN 13 MINDARIE KEYS HARBOUR

Applicants MANOR HOME BUILDERS

File Number P22/0977V01

DA05/0172 15/03/2005 EASTCOURT PROPERTIES PTY LTD 30 $11,500.00 Approved

Prop address 34 HOSKINS ROAD LANDSDALE WA 6065

Land Lot 92 D 73871

Description HIRE SERVICE - WASHDOWN BAY

Applicants GABLE CONSTRUCTIONS

File Number P17/1039V01

DA05/0173 15/03/2005 THOMAS L JONES 15 $198,181.82 Approved

Prop address 73 GUNGURRU AVENUE HOCKING WA 6065

Land Lot 313 DP 40060 Vol 2562 Fol 676

Description GROUPED DWELLING - 2 UNITS

Applicants NORFOLK HOMES

File Number P13/0710V01

DA05/0174 15/03/2005 HOMESWEST RENTALS 24 $520,000.00 Approved

Prop address 48 CONNELL WAY GIRRAWHEEN WA 6064

Land Lot 509 P 10413

Description GROUPED DWELLING - CARPORT/CARBAYS/STORES ADDITIONS

Applicants AP NAUGHTIN

File Number P11/1296V01

DA05/0175 14/03/2005 STEPHEN G CHRISTIE 7 $280,000.00 Approved

Prop address 33 ASHBROOK AVENUE PEARSALL WA 6065

Land Lot 61 DP 36337 Vol 2541 Fol 392

Description GROUPED DWELLING - 2 UNITS

Applicants SG CHRISTIE

File Number P25/0208V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0176 15/03/2005 SOMERSET HOLDINGS PTY LTD 6 $280,000.00 Approved

Prop address 35 ASHBROOK AVENUE PEARSALL WA 6065

Land Lot 60 DP 36337 Vol 2541 Fol 391

Description GROUPED DWELLING - 2 UNITS

Applicants SOMERSET HOLDINGS PTY LTD

File Number P25/0214V01

DA05/0178 15/03/2005 STEVEN T TURNER 26 $455,000.00 Approved

Prop address 79 ACHIEVEMENT WAY WANGARA WA 6065

Land Lot 217 P 22161 Vol 2115 Fol 433

Description FACTORY UNIT/WAREHOUSE - 2 UNITS

Applicants CALIBRE CONSTRUCTIONS PTY LTD

File Number P33/0183V01

DA05/0179 16/03/2005 DUNCAN CW RAYDEN, CATHERINE A RAYDEN, 16 $9,000.00 Approved

Prop address 4 ALBERT COURT WANNEROO WA 6065

Land Lot 119 P 16085 Vol 1787 Fol 409

Description SINGLE HOUSE - PATIO ADDITION

Applicants PA WELLS

File Number P34/1903V01

DA05/0182 16/03/2005 DAVID MORAN & JULIE MORAN 29 $9,650.00 Approved

Prop address 15 CARRAMAR ROAD CARRAMAR WA 6031

Land Lot 41 P 12964 Vol 1545 Fol 548

Description SINGLE HOUSE - SHED ADDITION

Applicants Coastline Sheds

File Number P07/0414V01

DA05/0183 16/03/2005 DOMINICO A DE MARTE & SILVANA DE MARTE 25 $0.00 Approved

Prop address 11 CHISHOLM LINK MADELEY WA 6065

Land Lot 310 DP 33903 Vol 2531 Fol 339

Description HOME BUSINESS CATEGORY 2 - BEAUTY THERAPY

Applicants S DE MARTE

File Number P18/0235V01

DA05/0185 17/03/2005 HOMESWEST RENTALS 22 $24,000.00 Approved

Prop address 18 STEBBING WAY GIRRAWHEEN WA 6064

Land Lot 1081 P 10840

Description GROUPED DWELLING - CARPORT ADDITIONS TO UNITS 18, 20, 22, 24, 26, 28

Applicants HOMESWEST RENTALS

File Number P11/1300V01

DA05/0186 17/03/2005 PEET & CO LTD ATF YATALA UNIT TRUST 30 $10,500.00 Approved

Prop address 2 KEANEFIELD DRIVE CARRAMAR WA 6031

Land Lot 1862 DP 43209

Description USE NOT LISTED - ENTRY STATEMENT WALL INCLUDING SIGNAGE

Applicants LANDSCAPE ARCHITECTURAL SERVICES PTY LTD

File Number P07/1181V01

DA05/0187 17/03/2005 ABVIB PTY LTD 30 $45,000.00 Approved

Prop address 1/43 DELLAMARTA ROAD WANGARA WA 6065

Land Lot 1 Vol 2502 Fol 230 S/P 19430

Description SHOWROOM - 1ST FLOOR INCIDENTAL OFFICE ADDITION

Applicants ABVIB PTY LTD

File Number P33/0099V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0189 18/03/2005 SHEM PTY LTD 16 $11,000.00 Approved

Prop address 12 TULLOCH COURT JANDABUP WA 6065

Land Lot 137 P 13145 Vol 1558 Fol 673

Description SINGLE HOUSE - SWIMMING POOL ADDITION

Applicants SHEM PTY LTD

File Number P14/0041V01

DA05/0190 15/03/2005 MICHAEL J GANGEMI 32 $117,167.00 Approved

Prop address 27 ADELPHI COURT MARANGAROO WA 6064

Land Lot 210 P 20666 Vol 2051 Fol 311 S/P 46358

Description GROUPED DWELLING - ADDITION OF SECOND DWELLING

Applicants HOMEBUYERS CENTRE

File Number P19/0359V01

DA05/0192 21/03/2005 ELWYN W HAWTHORN & JULIE A HAWTHORN 20 $5,780.00 Approved

Prop address 19 BEN HALL RISE GNANGARA WA 6065

Land Lot 16 D 82107 Vol 1925 Fol 090

Description SINGLE HOUSE - STORAGE SHED ADDITION

Applicants EW HAWTHORN

File Number P12/0210V01

DA05/0196 23/03/2005 CRAIG WALSH & JOANNE WALSH 19 $214,421.00 Approved

Prop address 2 SALITAGE LINK PEARSALL WA 6065

Land Lot 740 DP 43686 Vol 2584 Fol 916

Description GROUPED DWELLING - 2 UNITS

Applicants JWH GROUP (IN-VOGUE)

File Number P25/0475V01

DA05/0197 23/03/2005 LYNETTE J ARMSTRONG 20 $7,950.00 Approved

Prop address 20A FEATHERTOP RISE ALEXANDER HEIGHTS WA 6064

Land Lot 1 Vol 2547 Fol 302 S/P 43679

Description GROUPED DWELLING - SPA ADDITION

Applicants POLY POOLS

File Number P01/0026V01

DA05/0198 23/03/2005 JAN C RUSSELL-BROWN & ROBERT A 22 $9,900.00 Approved

Prop address 10 JACARANDA DRIVE WANNEROO WA 6065

Land Lot 108 P 17827 Vol 1893 Fol 211

Description SINGLE HOUSE - PATIO ENCLOSURE ADDITION

Applicants OUTDOORWORLD

File Number P34/2291V01

DA05/0199 23/03/2005 THANH N DANG & TUYEN T NGUYEN 18 $5,400.00 Approved

Prop address 98 BENMUNI ROAD WANNEROO WA 6065

Land Lot 37 P 6292 Vol 1158 Fol 744

Description SINGLE HOUSE - PATIO ADDITION

Applicants TN DANG

File Number p34/2242v01

DA05/0201 24/03/2005 FYNN L RAJH 23 $1,800.00 Approved

Prop address 4 GIRRAWHEEN AVENUE GIRRAWHEEN WA 6064

Land Lot 3 Vol 2072 Fol 603 S/P 29148

Description GROUPED DWELLING - PATIO ADDITION

Applicants SJ COX

File Number P11/1180V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0202 24/03/2005 LANDCORP 15 $0.00 Approved

Prop address 82 OCEAN KEYS BOULEVARD CLARKSON WA 6030

Land Lot 673 DP 36273 Vol 2556 Fol 163

Description USE NOT LISTED - TEMPORARY SALES OFFICE - EXTENSION OF APPROVAL

Applicants TAYLOR BURRELL BARNETT

File Number P08/1701V01

DA05/0204 24/03/2005 LANDCORP 23 $370,000.00 Approved

Prop address 38 CALLAWAY STREET WANGARA WA 6065

Land Lot 4 D 15871 Vol 1302 Fol 548

Description WAREHOUSE AND INCIDENTAL OFFICES

Applicants SERAGUSANA NOMINEES PTY LTD

File Number P33/03277V01

DA05/0205 29/03/2005 CAROL A BARKER & ALAN J BARKER 16 $5,000.00 Approved

Prop address 24 SEMINARA PLACE MARIGINIUP WA 6065

Land Lot 4 D 86459 Vol 2095 Fol 445

Description SINGLE HOUSE - KEEPING OF 2 HORSES

Applicants AJ BARKER

File Number P20/0174V01

DA05/0206 22/03/2005 KEVIN J KENNY & MAUREEN KENNY 25 $4,700.00 Approved

Prop address 44 CASUARINA WAY WANNEROO WA 6065

Land Lot 154 D 57322 Vol 1543 Fol 757

Description SINGLE HOUSE - PATIO ADDITION

Applicants PEARCEY CONSTRUCTION

File Number P34/2292V01

DA05/0212 29/03/2005 CLIFFORD J STARK & LORRAINE E STARK 20 $2,327.00 Approved

Prop address WESTGATE GARDENS 8 SARRE PLACE MARANGAROO WA 6064

Land Lot 14 Vol 1869 Fol 981 S/P 18905

Description GROUPED DWELLING - PATIO ADDITION

Applicants HERITAGE OUTDOOR LEISURE CENTRE

File Number P19/1486V01

DA05/0213 30/03/2005 ALFREDO G AMONINI & CLARA I AMONINI 13 $250,000.00 Approved

Prop address 8 DELLAMARTA ROAD WANGARA WA 6065

Land Lot 241 P 11776 Vol 1452 Fol 255

Description FACTORY UNIT - 2 UNITS

Applicants AG AMONINI

File Number P33/0412V01

DA05/0218 31/03/2005 CARMELO COCI & MARIA COCI 14 $0.00 Approved

Prop address 12 RIGALI WAY WANGARA WA 6065

Land Lot 234 DP 38475 Vol 2554 Fol 818

Description CHANGE OF USE TO UNIT 2 - WAREHOUSE TO VEHICLE SALES/HIRE PREMISES

Applicants R CARR

File Number P33/0314V01

DA05/0226 01/04/2005 WILLIAM A DUKE & SUSAN J HUEPPAUFF 7 $0.00 Approved

Prop address 33 WILLESPIE DRIVE PEARSALL WA 6065

Land Lot 239 P 23905 Vol 2182 Fol 941

Description HOME BUSINESS - CATEGORY 2 - NURSING AGENCY

Applicants WA DUKE

File Number P25/0061V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0227 01/04/2005 VALENZA PTY LTD & TUSSON PTY LTD 19 $0.00 Approved

Prop address WANGARA CENTRE 2/34 PRINDIVILLE DRIVE WANGARA WA 6065

Land Lot 2 Vol 1886 Fol 144 S/P 20230

Description CHANGE OF USE - AMUSEMENT PARLOUR

Applicants SA KEENAN

File Number P33/0221V01

DA05/0230 05/04/2005 CARLA J BLOCKSIDGE & FRANK BLOCKSIDGE 15 $10,000.00 Approved

Prop address 9 SHILLINGTON WAY WANNEROO WA 6065

Land Lot 157 P 16085

Description SINGLE HOUSE - PATIO ADDITION

Applicants JR HALL

File Number p34/2306v01

DA05/0243 06/04/2005 YVONNE G ALEXANDER 14 $3,800.00 Approved

Prop address 3A GUMMOW WAY GIRRAWHEEN WA 6064

Land Lot 2 Vol 2073 Fol 986 S/P 31159

Description GROUPED DWELLING - PATIO TO 3A

Applicants YG ALEXANDER

File Number P11/0094V01

DA05/0245 07/04/2005 GUISEPPE LOPREIATO, STEVEN COLAVECCHIO, 13 $2,000.00 Approved

Prop address 10 UPPILL PLACE WANGARA WA 6065

Land Lot 7 P 22267

Description CHANGE OF USE TO UNIT 1 - FACTORY UNIT TO WAREHOUSE

Applicants J LOPPREIATO

File Number P33/0233V01

DA05/0247 07/04/2005 RISTO KARLOVSKI & PENKA KARLOVSKA 8 $1,500.00 Approved

Prop address 22B CONNELL WAY GIRRAWHEEN WA 6064

Land Lot 4 Vol 2583 Fol 522 S/P 46241

Description GROUPED DWELLING - PATIO TO 22B

Applicants P KARLOVSKA

File Number P11/1251V01

DA05/0248 08/04/2005 HOMESWEST RENTALS 8 $4,100.00 Approved

Prop address 37 MONTROSE AVENUE GIRRAWHEEN WA 6064

Land Lot 1319 P 10840 Vol 1388 Fol 053

Description GROUPED DWELLING - CARPORT ADDITIONS

Applicants AP NAUGHTIN

File Number P11/1317V01

DA05/0261 08/04/2005 GREGORY C WYNNE, AGNES JM WYNNE, JAMIE G 10 $302,295.00 Approved

Prop address 12 TRENT BRIDGE AVENUE MADELEY WA 6065

Land Lot 313 DP 43610 Vol 2588 Fol 034

Description GROUPED DWELLING - 2 UNITS

Applicants APG HOMES

File Number P18/0905V01

DA05/0264 13/04/2005 RAAFA ASSOCIATION INC 5 $2,700.00 Approved

Prop address CAMBRAI VILLAGE 85 HESTER AVENUE MERRIWA WA 6030

Land Lot 12 P 24265 Vol 2202 Fol 109

Description RETIREMENT VILLAGE - PATIO U135 & U134

Applicants B FIELD

File Number P21/0080V01

Development Applications determined for Period City of Wanneroo

WHERE (Issued_date BETWEEN 01/04/2005 00:00:00 AND 30/04/2005

Note: Estimated cost not provided on applications for use only or where a flat fee is applicable

Ram Id Date Owners Days Est Cost Decision

DA05/0269 14/04/2005 MEGAN L FULLER 4 $3,000.00 Approved

Prop address 18D BUNTINE WAY GIRRAWHEEN WA 6064

Land Lot 4 Vol 2541 Fol 769 S/P 43546

Description GROUPED DWELLING - PATIO TO 18D

Applicants PEARCEY CONSTRUCTIONS

File Number P11/0508V01

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Other Matters

PD04-05/05 Resignation of Community Indigenous Representative from the Local Biodiversity Planning Steering Committee

File Ref: S09/0159

File Name: HAResignation of Indigenous Representative from the Local Biodiversity Planning Steering Committee.doc This line will not be

Level 4 Approval by shb Date 04 May 2005

Level 3 Approval by shb Date 02 May 2005

Level 2 Approval by ch Date 22 April 2005

Level 1 Approval by ch Date 22 April 2005printed dont delete

Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: Dee Murray

Meeting Date: 17 May 2005

Attachments: Nil

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Issue

To consider the appointment of a replacement member to the Local Biodiversity Planning Steering Committee, following the resignation of the community indigenous member Mr Kevin Giles.

Background

The Local Biodiversity Planning Steering Committee was established in October 2004 (item PD01-10/04), following endorsement by Council in June 2004 (item PD02-06/04) to participate in the pilot program to develop a Local Biodiversity Strategy under the ‘Local Government Biodiversity Planning Guidelines for the Perth Metropolitan Region’, with the support of WALGA’s Perth Biodiversity Project. The committee’s role is to provide overall strategic advice to the City on technical and consultative issues that arise during the local biodiversity planning process.

Under the Terms of Reference, membership of the committee comprises six State Government and Community representatives, two Elected Members and the Directors of Planning & Development and Technical Services. There are three Community delegates, representing i) the conservation sector, ii) the development sector, and iii) the indigenous sector. Members were appointed to the committee for an initial term of one year or until completion of Milestones One and two, whichever is the later date. Mr Kevin Giles, of Swan Catchment Council, was appointed as one of the Community members, representing the indigenous sector.

Detail

Mr Kevin Giles tendered his resignation in a letter received on 4 April 2005. He states that he accepted the appointment with the understanding, through prior discussion with Perth Biodiversity Project, that this was a temporary appointment and that he would resign from the Committee once he had identified a suitable local indigenous representative.

Mr Kevin Giles advises that he has now identified a suitable local indigenous representative for the committee, and he has nominated Mr Gordon Cole as his replacement.

Comment

Mr Gordon Cole has a wealth of experience in representing indigenous interests, is local to the Wanneroo district, and is currently the Chairperson of the Perth Noongar Regional Council. He attended the recent Steering Committee meeting held on 14 March 2005 as Mr Kevin Giles’ nominated proxy, and has also been in discussion with officers from Perth Biodiversity Project on the role and responsibilities of members of the Local Biodiversity Planning Steering Committee.

Statutory Compliance

Section 5.8 of the Local Government Act allows Council to establish Committees and Section 5.9 of this Act allows Council, by an Absolute Majority decision, to appoint members to committees.

Strategic Implications

The formation of advisory committees to Council supports Council’s commitment to Community Consultation.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Absolute Majority.

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Recommendation

That Council APPOINTS by ABSOLUTE MAJORITY Mr Gordon Cole as the new Community Indigenous representative on the Local Biodiversity Planning Steering Committee.

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PD05-05/05 Dedication of Intersection of Ocean Reef Road and Hartman Drive, Wangara as a Road

File Ref: R33/0006V01

File Name: HADedication of intersection of Ocean Reef Road and Hartman Drive Wangara as a Road .doc This line will not be printed dont

Level 4 Approval by shb Date 04 May 2005

Level 3 Approval by shb Date 02 May 2005

Level 2 Approval by ch Date 27 April 2005

Level 1 Approval by ch Date 27 April 2005delete

Responsible Officer: Director, Planning and Development

Disclosure of Interest: Nil

Author: T Neale

Meeting Date: 17 May 2005

Attachments: 2

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Issue

To consider dedicating a section of City of Wanneroo freehold land as a road for Ocean Reef Road, Wangara.

Background

In the early 1970s the City purchased the large landholding on the east side of Wanneroo Road south of Mary Street for the purpose of the Wangara industrial estate. The City subdivided the section that is now west of Hartman Drive and sold the section east of that road to the then Western Australian Land Authority.

Land was made available for Hartman Drive and Ocean Reef Road. Hartman Drive has been constructed and dedicated for its full length but Ocean Reef Road has been constructed only between Wanneroo Road and Hartman Drive. This constructed section has been dedicated except for the intersection itself and this is due to this section having been set aside on a different survey plan.

The surveyed parcel that includes the intersection is identified as Lot 369 on Plan 12577, and it extends 463 metres east of the intersection to the limit of the City’s original land purchase. Attachment 1 refers.

Detail

Lot 369 can be dedicated to a road by Council passing a resolution under Section 56 of the Land Administration Act 1997, to request the Minister for Lands to dedicate the land. Council is required to indemnify the Minister against any claim for compensation that may be made as a result of the Minister granting the request.

The Ocean Reef Road/Hartman Drive intersection has carried a high volume of traffic for several years. The City is now preparing plans for the eastward extension of Ocean Reef Road to Badgerup Road and beyond, and is continuing to negotiate with the private land owners whose properties will be affected.

The City also owns Lot 2 Badgerup Road (refer Attachment 2), the northern portion of which is also affected by the Ocean Reef Road reservation. This northern section will be required to be dedicated for Ocean Reef Road purposes, however before this can occur, the City will be required to pursue the subdivision of Lot 2 to excise the Ocean Reef Road reservation from the balance of the lot.

Comment

Dedication of Lot 369 as a road is appropriate in order to regulate the use of the intersection for the traffic it presently carries and to provide for the future construction of Ocean Reef Road. The subdivision of Lot 2 is also appropriate to facilitate the dedication of the northern portion and the ultimate construction of Ocean Reef Road.

Statutory Compliance

Section 56 (1) (a) of the Land Administration Act 1997, provides that a local government may request the Minister for Lands to dedicate as a public road any land acquired for use by the public as a road that is described on a plan of survey. In making the request the local government is to indemnify the Minister against any claim for compensation equal to the amount of all costs and expenses reasonably incurred by the Minister. The subdivision of Lot 2 will follow the normal procedures as outlined in the Town Planning and Development Act.

Strategic Implications

The dedication of Lot 369 and subdivision of Lot 2 for road purposes is consistent with the Healthy Communities Goal of the City’s Strategic Plan by managing infrastructure to meet the needs of the community.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority.

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Recommendation

That Council:-

1. AUTHORISES a request being made to the Minister for Lands to dedicate as a road the alignment of Ocean Reef Road contained in Lot 369 on Plan 12577, and indemnifies the Minister against any claim for compensation arising from the dedication in accordance with Section 56 of the Land Administration Act 1997.

2. AUTHORISES a subdivision application being lodged with the West Australian Planning Commission to excise the reserved portion of Lot 2 for dedication as a road for the Ocean Reef Road extension.

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Technical Services

Tenders

TS01-05/05 Tender No 05500 - The Cleaning of Sand Softfall and Playground Inspections for Parks in the City of Wanneroo for a Period of Three Years

File Ref: C05500, PR/0001V03

File Name: AAThe Cleaning of Sand Softfall and Playgroun Inspections for Parks In The City Of Wanneroo For A Period of Three Year.doc

Level 4 Approval by jan Date 05 May 2005

Level 3 Approval by jan Date 03 May 2005

Level 2 Approval by jan Date 03 May 2005

Level 1 Approval by jan Date 03 May 2005This line will not be printed dont delete

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: Nil

Author: Coordinator Parks Operations

Meeting Date: 17 May 2005

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Issue

To consider Tender No 05500 for the Cleaning of Sand Softfall and Playground Inspections for Parks in the City of Wanneroo.

Background

To maintain the City’s service levels for the cleaning of softfall and the maintenance of playground equipment in playgrounds, Parks Operations prepared a detailed specification for these works. This includes the cleaning of softfall on a fortnightly basis and inspection of play equipment, incorporating minor repairs. The tender specification also stipulates the need for cleaning of sand in all softfall areas with a machine cleaner at six monthly intervals. The supply of these services in accordance with the specifications was then advertised for public tender for a two week period.

The cleaning of sand softfall and playground inspections is currently being undertaken in-house by Parks Operations. Due to the increased presence of sharps, such as glass and needles in sand softfall, service levels for cleaning sand softfall must be maintained.

Parks Operations uses in-house labour, contracts and casual labour to undertake parks maintenance. This combination provides flexibility and efficiencies to meet the short-term and long-term maintenance demands and needs to be reviewed on an annual basis in the context of the prevailing development growth demands on Parks maintenance services. A comprehensive Parks Functional Review was undertaken during 2003/2004 which was approved by the Chief Executive Officer in June 2004. This Functional Review addressed a number of key issues facing Parks Operations and the associated growth in the number of facilities being managed. One of the key issues identified was the need to meet the sharp rise in annual park maintenance liabilities during the 2004/05 financial year due to the large number of new subdivisional park handovers. Increased resource allocations and improved effectiveness was necessary and this was achieved by decreasing the pairs of park workers and creating a work team approach.

Parks Operations is therefore phasing out one-person crews, which would typically undertake such works, and phasing in four person crews. Four person crews are better equipped to undertake the general business of Parks Operations. For this reason it is more economic to outsource the cleaning of sand softfall and associated inspections. Other gains are that outsourcing will help to keep down the additional staff requirement to seven for the next financial year.

Currently playgrounds are serviced by the Parks Mowing Crews at the same time that mowing is undertaken:

· Sand softfall is raked to ensure that all debris and sharps are removed.

· Play equipment is inspected and maintenance needs referred to a General Hand trained to repair equipment.

· A general inspection of the park is undertaken which includes light works such as the removal of rubbish/tree branches, the under pruning of trees and reporting issues such as graffiti and vandalism.

Although Administration has not undertaken a detailed cost analysis of actual costs to clean softfall in playgrounds due to the reporting protocol of timesheets, the estimated cost for the City to undertake the works in-house is $194,000 per annum.

Machine cleaning of sand softfall twice a year is an increase to the City’s service levels and is in accordance with industry best practice. Cleaning sand softfall with the correct equipment to a depth of 100mm alleviates the compaction effect that occurs through normal playground use. All objects 8mm and larger are screened out and removed in the process.

As the City does not possess the necessary plant, machine cleaning of sand softfall is outsourced to a contractor. The machine cleaning of sand softfall is already outsourced at a cost of $44,000 for the current financial year. The total estimated cost for in-house softfall cleaning and playground inspections is $238,000 per annum or $714,000 over three years.

Essential details of the contract are outlined below.

Contract Type	Lump Sum and Schedule of Rates
Contract Duration	3 Years
Commencement Date	1 June 2005
Expiry Date	1 June 2008
Extension Permitted	Yes
Rise And Fall Included	No

Detail

Tender No 05500 for the Cleaning of Sand Softfall and Playground Inspections for Parks in the City of Wanneroo was advertised on 15 January 2005 and closed on 1 February 2005.

Tender submissions were received from the following:

· Swan Recycling Pty Ltd,

· PJ & CA Contracting,

· Gemlodge Pty Ltd, and

· Miracle Recreation Equipment.

The Tender Evaluation Team, comprising the Parks Operations Officer (Maintenance) and Coordinator Parks Operations has evaluated the tender submissions in accordance with the following selection criteria:

1. Price.

2. Tenderer’s Resources.

3. Tenderer’s previous experience in carrying out services similar to the service, including past record of achievement with similar contracts.

4. Safety Management.

Price

An overall ranking was determined by assessing prices contained within the schedules for the delivery of the services over a period of three years.

The total calculated costs for the term of the contract are shown in the following table:

Tenderer	Year One	Year Two	Year Three	Total Over 3 Years
PJ & CA Contracting	$158,559.00	$163,314.31	$169,842.94	$491,716.25
Miracle Recreational Equipment	$254,920.00	$265,030.00	$275,505.00	$795,455.00
Gemlodge Pty Ltd	$140,039.23	$279,877.24	$423,187.62	$843,104.09
Swan Recycling Pty Ltd	$535,782.29	$554,534.73	$573,943.37	$1,664,260.39

Resources

Only Miracle Recreation Equipment demonstrated that they have the full resources to fulfil the requirements of the contract. PJ & CA Contracting (who currently use Miracle Recreation Equipment as a sub contractor) stated it would purchase a sand-cleaning machine should it be successful with its tender submission.

Previous experience

Miracle Recreation Equipment has demonstrated that it has the necessary previous experience to undertake all the tasks set out in the tender. PJ & CA Contracting has demonstrated experience in carrying out the inspections and hand cleaning but not for the machine cleaning of sand softfall, which makes up approximately 20% of the total contract.

Safety Management

Only Gemlodge Pty Ltd demonstrated that it has an Occupational Health and Safety Management System in place. Miracle Recreation Equipment has a draft Occupational Health and Safety Management System which is currently being fully developed in consultation with a consultant. PJ & CA Contracting does not have any Occupational Health and Safety Management System in place as it is currently an owner operator business and has not previously had the need to develop a full system. The owner operator of PJ & CA Contracting has submitted that he was an elected health and safety representative when employed by the City of Swan.

Tender Summary

During the tender analysis process, the four tenderers’ submissions were reviewed with the following observations:

· The key aspect of the tender evaluation is price, which is 60% of the total weighted score.

· Demonstrated experience, safety management and possession of all of the resources necessary to undertake all the works.

· All four companies addressed the selection criteria, however only Miracle Recreation Equipment demonstrated that they have all the necessary resources to undertake the necessary works. PJ & CA Contracting demonstrated experience in the inspection of play equipment and hand cleaning of softfall aspects of the tender. Swan Recycling Pty Ltd and Gemlodge Pty Ltd have no demonstrated experience in carrying out works as stipulated in the specifications of this tender.

The overall scoring of the tenders based on the selection criteria is shown below:

Tenderer	Ranking
PJ & CA Contracting	1
Miracle Recreational Equipment	2
Gemlodge Pty Ltd	3
Swan Recycling Pty Ltd	4

Comment

The PJ & CA Contracting tender submission has been evaluated as the number one ranked tenderer in accordance with the assessment criteria and weighting as detailed in the tender document and is therefore recommended as the successful tenderer. PJ & CA Contracting has provided a consistent standard of workmanship on previous occasions when this company has undertaken works for the City, with all works conducted in a professional customer service oriented manner.

Although PJ & CA Contracting does not have an Occupational Health and Safety program in place, it has provided a letter confirming an undertaking to put such a program in place should it be successful with its tender submission. This company has given a further undertaking to acquire the necessary plant to machine clean sand softfall if Council awards PJ & CA Contracting the tender.

The selection panel discussed the various issues associated with awarding the tender to PJ & CA Contracting, which included PJ & CA Contracting having to purchase a sand cleaning machine and developing an Occupational Health and Safety Management System. After carrying out the necessary inquiries and reference checking, the panel is confident that PJ & CA Contracting will be able to fulfil the contract. As the machinery may need to be purchased from overseas it is proposed that approximately two months, ie., to the 29 July 2005, be allowed for PJ & CA Contracting to fulfil these two conditions

The acceptance of the tender, for the Cleaning of Sand Softfall and the inspections for Parks in the City of Wanneroo for a period of three years, from PJ & CA Contracting, will achieve significant savings for the City over the three year period.

Statutory Compliance

Tenderers have been invited and evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and associated Local Government (Functions and General) Regulations 1996.

The Manager Contracts and Property has reviewed the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The Cleaning of Sand Softfall and Playground Inspections for Parks in the City of Wanneroo for a Period of Three Years is consistent with the City of Wanneroo Strategic Plan (2002-2005) goals and strategies

“Environmental Sustainability

1.1 Conserve and enhance environmental assets

Healthy Communities

2.6 Provide and manage infrastructure to meet the needs of our community”

Policy Implications

Nil

Financial Implications

The costs associated with the Tender No 05500 can be accommodated through the approved budget allocation for Parks Maintenance Operations.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS Tender No 05500 from PJ & CA Contracting for the Cleaning of Sand Softfall And Playground Inspections for Parks In The City Of Wanneroo for a Period of Three Years, from the 1 June 2005 to the 31 May 2008, for an estimated cost of $491,716, subject to the purchase of mechanical cleaner and the development of Occupational Health and Safety Management system by 29 July 2005 to the satisfaction of Director Technical Services.

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TS02-05/05 Tender No 05503 - The Supply and Delivery of One Single Axle Tipping Crane Truck

File Ref: C05503V01

File Name: AATender No 05503 The Supply And Delivery Of One 1 Single Axle Tipping Crane Truck.doc This line will not be printed

Level 2 Approval by jan Date 05 May 2005

Level 1 Approval by jan Date 02 May 2005

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Author: WR

Meeting Date: 17 May 2005

Attachment: Nil

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Issue

To consider Tender No 05503 – The Supply and Delivery of One Single Axle Tipping Crane Truck.

Background

Single axle tipping crane trucks Plant Nos 96710 and 96711 were purchased in March 1998.

The City’s Plant Replacement Program was developed by taking into consideration benchmarked replacement periods used in the civil construction and maintenance industry for specified items of plant. The program is reviewed on an annual basis and the items of plant due for replacement are assessed to ascertain their current condition, operational performance and recent maintenance history. The outcome of this assessment may result in the requirement to replace the items of plant earlier or later in the program. As a result of a recent assessment it was recommended that Plant Nos 96710 and 96711 be replaced.

These trucks are used by Waste Services for kerbside bulk refuse pick up. A recent review of these operations determined that only one tipping crane truck is now required, due to the additional rear loader work crews established this year.

On this basis provision was made in the City’s 2004/2005 Plant Replacement Program to replace Plant Nos 96710 and 96711 with one tipping crane truck.

Detail

Tender No 05503 for the Supply and Delivery of One Single Axle Tipping Crane Truck was advertised on 5 February 2005 and closed on 22 February 2005.

The Tender Evaluation Team comprising Manager Building & Fleet Services, Manager Waste Services, Supervisor Bulk Pick-up and Fleet Officer, has evaluated the tenders in accordance with the following assessment criteria as detailed in the tender document:

· Price for the Vehicle(s) offered, trade in prices if applicable and whole of life costings

· Operational and mechanical maintenance evaluation

The following table summarises the tenders received:

Tenderer	Cab/Chassis	Crane Option	Purchase Price
Major Motors	Isuzu FVD950	Effer 95-2S	$196,970
		Amco Veba 911-2S	$190,146
		Hiab 099-2 Hi Duo	$201,806
		Palfinger PK9501AR2X	$202,806
WA Hino	Hino Ranger Pro 10	Effer 95-2S	$186,865
		Amco Veba 911-2S	$180,041
		Hiab 099-2 Hi Duo	$191,351
		Palfinger PK9501AR2X	$192,701
Skipper Trucks	Iveco Acco 2350G	Hiab 099-2 Hi Duo	$188,960

Machforce Pty Ltd also submitted a non conforming tender for the supply of an Amco Veba 911-2S crane only. As the tender was for supply and delivery of truck and crane, this submission was given no further consideration.

Price for the Vehicle(s) Offered, Trade in Prices if Applicable and Whole of Life Costings

Whole of life costs were based on the cab chassis offered only as no whole of life costs could be established for the cranes offered. Service costs were calculated to 200,000 kilometers, which is the estimated number of kilometers that would be achieved before replacement.

Whole of life costs for the cab chassis offered have been assessed as follows:-

	Major Motors Isuzu FVD 950	WA Hino Hino Ranger Pro 10	Skipper Trucks Iveco Acco 2350/260
Purchase Price	$140,906	$130,801	$128,410
Service Cost	$6,759	$8,197	$7,973
Whole of Life Cost	$147,665	$138,998	$136,383

Major Motors and WA Hino Sales and Service offered four crane options while Skipper Trucks offered the Hiab 099-2 Hi Duo. The following table details whole of life costs plus the cheapest crane option for Major Motors and WA Hino compared to the Skipper Trucks Hiab combination.

	Major Motors Isuzu FVD 950 / Amco Veba 911-2S	WA Hino Hino Ranger Pro 10/Amco Veba 911-2S	Skipper Trucks Iveco Acco 2350/260 /Hiab 099-2 Hi Duo
Whole of Life Cost	$147,665	$138,998	$136,383
Crane Cost	$49,240	$49,240	$60,550
Total Cost	$196,905	$188,238	$196,933

The tender from WA Hino Sales & Service for one Hino Ranger Pro 10 fitted with an Amco Veba 911-2S crane was assessed as having the lowest whole of life cost.

Operational Assessment

The City currently operates trucks from all three manufacturers within it’s Waste Services fleet. From an operational perspective all cab chassis were considered equally acceptable for the proposed bulk refuse collection role.

In terms of the crane the City’s specification required a minimum class of H1 B3. The B3 component of the classification refers to the estimated structural life of the crane with B3 describing a general goods handling crane in more demanding applications with hydraulic accessories like scrap grabs and clamshell buckets. All of the cranes offered are rated B3.

Information received from Palfinger Australia indicates that for the same rated load, cranes operating under H2 classification are able to operate at a higher speed than those rated H1.

Two of the cranes offered, the Effer 95-2S and the Palfinger PK9501AR2X are rated H1 while the Hiab 099-2 is rated H2. The Amco Veba 911-2S operates as a H1 with a hook, however it can also operate as a H2 when utilised with a rotator and grab attachment. As the City will be operating the crane with rotator and grab the Amco Veba can be considered a H2 crane.

All crane suppliers were requested to provide a demonstration to the City’s Waste Services representatives. Although no supplier was able to demonstrate the exact machine offered, similar units of the Hiab, Palfinger and Effer were demonstrated with the major difference being only lifting capacity. The Amco Veba crane is a completely new model and none were available for demonstration, however the specifications provided indicate that it has similar performance characteristics to the other cranes offered.

The cranes rated H2 have been scored slightly higher in the operational assessment as they have the potential for gains in productivity.

The following table details the rank achieved by the four cranes tendered. As the cab chassis were considered equal they have been omitted from the table.

Rank	Crane
1	Hiab 099-2 Hi Duo
1	Amco Veba 911-2S
3	Effer 95-2S
3	Palfinger PK9501AR2X

Mechanical Assessment

As the City currently operates trucks from each of the three cab chassis manufacturers in it’s Waste Services fleet, it was considered that for the type of operation this truck will be performing, none of the cab chassis was considered to have a mechanical advantage over the others. The City’s Fleet Services has limited experience with all the models truck mounted cranes offered and could not differentiate between them. All tenders were therefore scored equally:

Rank	Crane
1	Hiab 099-2 Hi Duo
1	Amco Veba 911-2S
1	Effer 95-2S
1	Palfinger PK9501AR2X

Overall Ranking

The overall ranking of the conforming tenders received, based on the whole of life cost, operational and mechanical assessment using the weighted score is:

Rank	Tenderer	Cab Chassis/ Crane
1	Hino Sales & Service	Hino Ranger Pro 10 / Amco Veba 911-2S
2	Major Motors	Isuzu FVD950 / Amco Veba 911-2S
3	Skipper Trucks	Iveco Acco 2350/260 / Hiab 099-2
4	Hino Sales & Service	Hino Ranger Pro 10 / Hiab 099-2
5	Hino Sales & Service	Hino Ranger Pro 10 / Effer 95-2S
6	Major Motors	Isuzu FVD950 / Hiab 099-2
7	Hino Sales & Service	Hino Ranger Pro 10 / Palfinger PK9501AR2X
8	Major Motors	Isuzu FVD950 / Effer 95-2S
9	Major Motors	Isuzu FVD950 / Palfinger PK9501AR2X

Consultation

The Fleet Management Steering Committee has reviewed this report and supports the recommendation.

Comment

The tender for one Hino Ranger Pro 10 with Amco Veba 911-2S from WA Hino Sales & Service is recommended as it scored the highest in the assessment and provides the best overall value to the City.

Statutory Compliance

Tenders have been invited and evaluated against the selection criteria in accordance with section 3.57 of the Local Government Act and associated regulations.

The Manager Contracts and Property has reviewed the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The provision of suitable trucks for waste collection purposes is consistent with the City of Wanneroo’s Strategic Plan (2002-2005) goals and strategies”

“Healthy Communities

2.6 Provide and manage infrastructure to meet the needs of the community”

Policy Implications

Nil

Financial Implications

Costs associated with accepting the tender from WA Hino Sales & Service for one Hino Ranger Pro 10 fitted with an Amco Veba 911-2S crane compared to budget are contained in the following table:

Tenderer

Tender Price

Budget Price

Variance

Under/(Over)

WA Hino Sales & Service

$180,041

$150,000

($30,041)

Accepting the tender from WA Hino Sales & Service will result in an over budget expenditure of $30,041. This has resulted from higher than expected prices for the cab chassis and the crane reflected in the more sophisticated electronic controls fitted to modern cranes.

The Heavy Vehicle Replacement Reserve has accumulated capital depreciation recoveries of approximately $200,000 for the replacement of plant numbers 96710 and 96711 since July 1999 and it is therefore proposed to fund the additional expenditure from this reserve.

A review of plant purchases for Waste Services vehicles in the 2004/2005 Heavy Vehicle Replacement program has highlighted a saving of $30,915 for plant No. 97697, which will also cover the over budget expenditure.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS the tender for Tender No 05503 from WA Hino Sales & Service for the supply and delivery of one Hino Ranger Pro 10 tip truck fitted with an Amco Veba 911-2S crane for the amount of $180,041 in accordance with the conditions of tendering.

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TS03-05/05 Tender No 05504 - The Provision of Streetscape Maintenance Services for the City of Wanneroo for a Period of 36 Months

File Ref: C05504

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: Nil

Author: Parks Operations Officer - Maintenance

Meeting Date: 17 May 2005

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Level 4 Approval by jan Date 05 May 2005

Level 3 Approval by jan Date 03 May 2005

Level 2 Approval by jan Date 03 May 2005

Level 1 Approval by jan Date 03 May 2005

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Issue

To consider Tender No 05504. “The Provision of Streetscape Maintenance Services Within the City of Wanneroo for a Period of 36 Months”.

Background

The City is responsible for the maintenance of streetscapes, which include entry statements and roundabouts, as part of regular operations with the objective to produce attractive, manicured gardens.

The maintenance of streetscapes has been contracted out successfully for the past two years as a result of a rapidly growing maintenance area. The contracting out of these services has enabled in-house staff to better manage other areas of parks maintenance and new developments.

In this contract, there has been a significant increase in the scope of works for two main reasons. Firstly, streetscapes have been handed over to the City by developers during the last year and secondly, additional streetscapes that were traditionally maintained by in-house staff have been added to the contract. The last tender for the maintenance of streetscapes included 162 sites at an average cost of $780 per annum per site. In this tender, numerous smaller sites were also included in the scope of works which totalled 367 sites.

Detail

Essential details of the contract are outlined below.

Contract Type	Lump Sum and Schedule of Rates
Contract Duration	36 Months Contract
Commencement Date	1 June 2005
Expiry Date	30 May 2008
Extension Permitted	Yes
Rise And Fall Included	No

Tenders were received from:

· Display Garden Services,

· DME Contractors,

· Ecosystem Management Services,

· Key Group Services,

· Landscape Development,

· Manicured Lawns,

· Russell Landscaping, and

· Works Infrastructure.

Upon initial assessment of the tenders, Manicured Lawns’ bid appeared exceptionally low and also did not demonstrate that the company had adequate experience in traffic control on major arterial roads. The company was therefore invited to substantiate these aspects of its tender bid. Manicured Lawns then formally acknowledged in writing that it sought to withdraw its tenders on the basis of its incapacity to meet the requirements of the contract for the tendered price. Manicured Lawn’s request for tender withdrawal was therefore accepted and its tender was not included in the tender evaluation assessment.

The Tender Evaluation Team comprising of the Coordinator Parks Operations, Senior Parks Operations Officer and Parks Operations Officer – Maintenance evaluated the tender submissions in accordance with the following selection criteria to determine the overall weighted score and reported as follows:

Price for goods and services offered

An overall ranking was determined by tendered prices for each schedule. The tendered price for each Tenderer in ranking order is shown below:

Tenderer	Year One	Year Two	Year Three	Total Over 3 Years	Ranking
DME Contractors	$95,800.00	$94,220.00	$92,830.00	$282,850.00	1
Russell Landscaping	$130,343.00	$127,550.00	$127,550.00	$385,443.00	2
Ecosystem Management Services	$127,368.00	$136,920.60	$143,289.00	$407,577.60	3
Landscape Development	$164,686.88	$167,980.63	$173,020.03	$505,687.54	4
Works Infrastructure	$571,596.15	$574,946.14	$580,417.77	$1,726,960.06	5
Key Group Services	$575,798.00	$610,285.00	$646,685.00	$1,832,768.00	6
Display Garden Services	$631,498.00	$677,351.00	$724,081.00	$2,032,930.00	7

Tenderer's Resources

Ecosystem Management Services, Display Garden Services, Russell Landscaping, Works Infrastructure, Landscape Development and DME Contractors clearly indicated that they have all the resources necessary to service this contract. Key Group Services was assessed to have a bare minimum of adequate resources to service this contract.

Tenderer's Previous Experience

Of the seven tenderers, Display Garden Services, Russell Landscaping, Works Infrastructure, Landscape Development, DME Contractors and Key Group Services have experience in maintaining streetscapes. Ecosystem Management Services has indicated limited experience in maintaining streetscapes.

Safety

All Tenderers submitted an Occupational Health and Safety Management System. Only one Tenderer, DME Contractors, clearly indicated an active Accident Incident Reporting System.

Overall Weighted Scoring

The ranking of the tenders based on an overall weighted score is shown below:

Tenderer	Ranking
DME Contractors	1
Russell Landscaping	2
Ecosystem Management Services	3
Landscape Development	4
Works Infrastructure	5
Key Group Services	6
Display Garden Services	7

Consultation

Nil

Comment

Administration originally estimated the price for the specified work to be $150,000 per annum based on previous prices and industry experience and the lowest priced tender is 37% lower than the estimated price for the works.

DME has been evaluated as the highest ranked tenderer in accordance with the weighted selection criteria. Although DME has submitted a very competitive price and arguably a price with marginal profit, DME has demonstrated that it had previous Local Government experience as well as previous experience in carrying out work similar to the service requirements that are specified. At a meeting with Administration, DME Contractors demonstrated possession of the necessary resources to undertake the work and provided all relevant references to support this information.

It is therefore recommended that Council accepts Tender No. 05504 from DME Contractors for the Provision of Streetscape Maintenance for a Period of 36 Months at a net cost of $282,850.

Statutory Compliance

Tenders have been invited and properly evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and associated regulations.

The Manager Contracts and Property has reviewed the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The Provision of Streetscape Maintenance within the City of Wanneroo for a Period of Three Years is consistent with the City of Wanneroo Strategic Plan (2002-2005) goals and strategies

“Environmental Sustainability

1.1 Conserve and enhance environmental assets

Healthy Communities

2.6 Provide and manage infrastructure to meet the needs of our community”

Policy Implications

Nil

Financial Implications

The costs associated with Tender No 05504 can be accommodated through the approved budget allocation for Parks Maintenance Operations.

Voting Requirements

Simple Majority

Recommendation

That Council ACCEPTS Tender No. 05504 from DME Contractors for the Provision of Streetscape Maintenance for a Period of 36 Months at a net cost of $282,850.

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Traffic Management

TS04-05/05 Roadwise Initiative - Headlights On Safety Message Signs for Neaves Road, Mariginiup

File Ref: R20/0010

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Level 4 Approval by jan Date 05 May 2005

Level 3 Approval by jan Date 03 May 2005

Level 2 Approval by jan Date 03 May 2005

Level 1 Approval by jan Date 03 May 2005

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Author: Geoff Miles

Attachment: 2

Meeting Date: 17 May 2005

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Issue

To consider a request to part fund the installation of “Headlights On” safety message signs at the western end of Neaves Road, Mariginiup.

Background

This report was presented to Council at its meeting on 15 March 2005, TS01-03/05 refers, where on a procedural motion the matter was referred back to Administration to allow further consideration by the City of Wanneroo RoadWise Advisory Committee (the Committee). The Committee considered this matter on Wednesday 20 April 2005 and fully endorsed the actions detailed in the report as follows.

A Warrant Officer from the RAAF at Bullsbrook has written to the City requesting support for encouraging motorists who use Neaves Road to travel with their vehicle headlights turned on. This safety message will assist in making drivers aware of the need to increase vehicle visibility on rural roads. It is proposed that a sign be located at each end of Neaves Road advising of the proposed message – refer to Attachment 1 for the location plan and Attachment 2 for the proposed message.

The City has been requested to consider contributing one quarter of the funding towards the cost of manufacture and installation.

The Warrant Officer initially presented the proposal to the May 2004 meeting of the Committee where it was requested the proposal be further investigated with the view of providing an update at a subsequent meeting of the Committee.

The total cost for the supply and installation of the safety message signs was quoted at $4,980, with the materials component indicated to cost $1,600 per sign and the balance being the cost of installation.

The City was requested to consider provision of one quarter of the funding at $1,250.

It is noted that support was also being requested from the City of Swan, WALGA RoadWise, Main Roads WA and the Federal Corporate Services Defence.

A progress report was presented to the February 2005 meeting of the Committee.

Detail

In update, the Warrant Officer has subsequently obtained support from four other sources, with the pledges being obtained from:

· WALGA RoadWise $1,500.

· RAAF Pearce $1,500.

· Corporate Services Defence $1,500

· Main Roads WA Installation costs - conditions apply.

The Warrant Officer has advised that the cost of purchasing and installing the safety message signs will be covered from the funds/service in kind pledged. As a consequence of this funding support the City’s contribution in this regard is now not required. Council’s support and approval for the signage is necessary, however, as the conditions of Main Roads WA support for the project is subject to the proviso that the City will be responsible for the maintenance and replacement of the sign located within its jurisdiction after the initial installation.

Comment

The Committee considers the proposal is worthy of support and discussed the potential to change the messages every three months as this has been observed to be the typical effective time span to retain driver’s attention. Suggestions included “Don’t Drive Tired” and bushfire messages, with the themes and associated wording still to be developed by the Committee. The cost of manufacture of two additional safety message signs to be located at the western end of Neaves Road (ie: within the City’s jurisdiction) is estimated at $700 each plus an additional $600 per year to changeover the signs on a quarterly basis. The initial cost of $1,400 for the supply of these signs can be funded from the 2004/2005 RoadWise budget allocation.

The level of support from the City of Swan for signage at the eastern end of Neaves Road has yet to be determined as it is still to hold its first RoadWise meeting for 2005.

Statutory Compliance

Nil

Strategic Implications

The proposal to supply and install safety message signage at the eastern and western ends of Neaves Road is consistent with the City’s Strategic Plan 2002-2005 goals and strategy:

“Healthy Communities

2.3 Support and encourage the delivery of a safe and effective transport network”

Policy Implications

Nil

Financial Implications

A total of $1,400 will need to be approved by Council from the 2004/2005 RoadWise budget allocation for the supply of three alternate safety message signs in further support of the original initiative with regard to “Headlights On” signs at both ends of Neaves Road.

The two additional safety message signs for which funding approval is being sort are to be located at the western end of Neaves Road (ie: within the City’s jurisdiction).

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPROVE and support the installation of “Headlight On” safety message signs at both the eastern (City of Wanneroo) and western (City of Swan) ends of Neaves Road.

2. ACCEPT the responsibility for maintenance and replacement as necessary for the safety message signs at the western end of Neaves Road (ie: within the City of Wanneroo’s jurisdiction).

3. PURCHASE two additional safety message signs at a cost of $1,400 exclusive of GST to be funded from the 2004/2005 RoadWise budget allocation, with these signs to be located at the western end of Neaves Road, Mariginiup.

4. ADVISE both the Warrant Officer from the RAAF at Bullsbrook and Main Roads WA of Council’s decision.

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TS05-05/05 Traffic Management - Regent Estates Precinct, Wanneroo

File Ref: SP/0010V01

File Name: BATraffic Management Regent Estatess Wanneroo.doc This line will not be printed dont delete

Level 4 Approval by jan Date 12 May 2005

Level 3 Approval by rh Date 05 May 2005

Level 2 Approval by rh Date 05 May 2005

Level 1 Approval by rh Date 05 May 2005

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: 5

Author: Geoff Miles

Meeting Date: 26 April 2005

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Issue

To consider a consultant’s report on traffic utilising the Regent Estates Precinct bound by Ocean Reef Road, Wanneroo Road, Scenic Drive and Yellagonga Regional Park, Wanneroo.

Background

Council resolved at its meeting held on 1 February 2005 to conduct a trial closure of Backshall Place and Tyne Crescent, Wanneroo. (Report No PD17-02/05 refers). A brief to engage a consultant to investigate current traffic management patterns, traffic impacts beyond average residential activity and identify traffic issues within the Regent Estates Precinct was issued on 3 February 2005. GHD Pty Ltd (GHD) was commissioned to undertake the consultancy and to prepare a report on the outcome of its investigations.

The traffic study objectives were to objectively determine:

· Whether a problem of rat running exists.

· What the existing traffic movement patterns are.

· The effect on the existing traffic patterns of trial closures of two roads, Backshall Place and Tyne Crescent.

· Issues that can be expected to change between the existing and when the precinct is fully developed.

· Recommendations if any permanent traffic treatments should be considered and cost estimates of those treatments.

The trial closures of Backshall Place and Tyne Crescent were initiated on 21 February 2005 and removed on 21 March 2005.

A copy of the Regent Estates Precinct, Wanneroo - Traffic Study - Technical Report, as prepared by GHD has been made available in the Elected Members Reading Room for more detailed perusal. Copies of this report have also been made available at the customer service counter of the Civic Centre and the Wanneroo Library.

Administration undertook to collect further traffic classification data after receiving GHD’s report, which has been used to confirm some of the conclusions contained in the report.

Detail

1. Origin Destination Results

The results of the origin destination survey undertaken before and during the trial closure of Backshall Place and Tyne Crescent indicate a significant change to the volumes of through traffic.

The benchmark traffic flows recorded before the two trial closures showed that in the two peak periods covering 4 hours 1,168 vehicles (v) entered the study zone and 484 (v) left in less than 10 minutes. That indicates 40% of the traffic was passing through the study zone.

When the two trial closures were in place, the total number of vehicles entering the area reduced to 919 (v) and of those vehicles, 157 (v) left in less than 10 minutes. This indicates only 17% of the vehicles were through traffic.

The residential or local traffic staying within the zone was 684 (v) before the trial and 762 (v) during the trial. The increase of approximately 11% can be attributed to fluctuations within the normal travel patterns and to some of the through traffic taking longer to pass through the study zone once the drivers were on unfamiliar roads.

The decrease of 249 (v) or 21% of vehicles entering the study zone while the two trial closures were in place is a positive outcome.

The morning and afternoon peak traffic flows between the three entry roads into the study zone both before and during the trial closures are shown in Attachment 1.

2. Traffic Volumes

GHD identified that the road capacity within the study zone did not exceed the design capacity for the roads of 1,800 vehicles per hour (vph) as calculated in accordance with AustRoads Guidelines. This is the physically possible number of vehicles that could pass along the road. The Western Australian Planning Commission Liveable Neighbourhoods’ limitations recognise the adjacent land use and the intended purpose of roads, therefore the desirable maximum traffic volume on any road within the study zone is 400 vph.

The utilisation of the local road network before the trial closure varied from a low of 6% to a morning high of 72% and an evening high of 86% on some sections of roads. During the trial closure the morning and afternoon peaks were the same values with the utilisation at a low of 6% and a high of 65%. The low and high values refer to the least travelled and the most travelled sections of road.

The utilisation of Ocean Reef Road varied from 50% to 68% and on Wanneroo Road varied from 115% to 175%. The maximum desirable traffic volumes on those two roads are 35,000 vehicles per day (vpd). The congestion at the Wanneroo Road and Ocean Reef Road intersection creates some delays that result in 5% of Wanneroo Road drivers and 7% of Ocean Reef Road drivers using the Regent Estates Precinct as a short cut, particularly in the peak periods.

The recorded Average Weekday Traffic Volumes are shown in Attachment 2.

Considering the study zone is not fully developed in either its subdivisional potential or the housing constructed, the roads within the study zone must have spare capacity retained to accommodate the future traffic that will be generated within the area.

The distributions of traffic at the three access roads are show in the table following:

Road	Percentage of total traffic	Without obstructions	With Obstructions	Percentage Variation
Backshall Place	45%	3,885 v	2,490 v	36%
Villanova Street	38%	3,345 v	2,490 v	26%
James Spiers Drive	17%	1,495 v	1,400 v	6%

3. Traffic Speeds

The traffic speeds discussed in this section relate to the posted speed limits 80 km/h on Ocean Reef Road, 70 km/h on Wanneroo Road, 60 km/h on Scenic Drive and 50km/h on all roads within the study zone. When 85% of the traffic travels below a speed within 2-4 km/h of the speed limit, it is a scenario that can be accommodated without urgent traffic management treatment. When significant numbers of drivers are travelling at 10 km/h or more above the speed limit then treatments should be considered.

The 85^th percentile speeds are shown on Attachment 3.

The traffic on Ocean Reef Road and Wanneroo Road display 85^th percentile speeds close, but exceeding the posted speed limits. The trial closures do not appear to have any discernable impact on the 34,865 (v) on Wanneroo Road or the 28,710 (v) along Ocean Reef Road.

Prior to the trial closure the 85^th percentile speeds on the more heavily trafficked roads within study zone exceeded the speed limit by 1 to 16 km/h. These roads were Backshall Place, Tyne Crescent and Saint Filans Bend where there are longer straight sections of road. The 85^th percentile traffic speeds recorded during the trial closure showed a general decrease in speeds within the study zone. The highest speed recorded during both surveys was on Backshall Place west of Okely Gate, although this only reduced from 66 km/h to 60 km/h after the closure. It is likely that these reductions in speed statistics are a result of a reduction in faster travelling through traffic on the internal road network.

Additional traffic classification data was also collected at 14 sites within the study zone while the obstructions were in place. At only 3 sites did the 85^th percentile speeds exceed the speed limit and those speeds were 52, 54 and 60 km/h. The speed classification data for the other 11 sites were within the range from 35 km/h to 45 km/h.

The data consistently shows that over 80% of all drivers on all internal roads are compliant with the speed limit. The majority of non-compliant drivers are travelling within the range of 1 to 10 km/h over the speed limit. There were a few drivers travelling at speeds that would have put themselves and other road users at risk, with the highest speed recorded being 109 km/h.

These additional sites were also monitored 3 weeks after the trial closures were removed and it was at the same three sites that the 85^th percentile speeds exceeded the speed limit. Speeds on this occasion were recorded at 51, 52 and 72 km/h.

4. Impacts of the Trial Closures

The trial closures in Backshall Place and Tyne Crescent have had impact on the entry roads and mostly on the roads within the study zone.

The peak traffic flows at James Spiers Drive/Scenic Drive can be considered static with the small decreases in through traffic movements being balanced by increases in local traffic movement. The Backshall Place/Ocean Reef Road traffic decreased in the morning and afternoon peak periods. The Villanova Street/Wanneroo Road had a morning decrease and almost no change in the afternoon peak period.

Through traffic trends with and without obstructions are shown on Attachment 4.

The analysis of the data during the trial closure clearly showed the preferred routes by local residents and through traffic. The highest traffic flows were monitored on roads located on the perimeter of the study zone that still have connectivity between the two access roads.

The following table summarises the traffic conditions without the trial closures in place and comments on the effects of the closure on each road. Data obtained during the road closures is shown in brackets. Data was not recorded at the locations with blank cells.

Road	Traffic vehicles	Speed km/h		Desired Type of Use	Comments
Road	Traffic vehicles	85^th%	Max.	Desired Type of Use	Comments
Andrew Turn				Local traffic	No adverse impact from trial
Appin Way	63 (345)	34 (36)	45 (48)	Local traffic	447% more traffic when Tyne Crescent was closed
Backshall Place	1,791 (715)	72 (60)	159 (109)	Major level local traffic	Speed an issue at all times
Bothwell Way	233 (603)	43 (45)	75 (70)	Local traffic	159% more traffic when Backshall Place was closed
Bowmore Drive				Medium level local traffic	Increase in traffic from both Tyne Crescent and Backshall Place closures
Calabrese Avenue				Local and business traffic	59% more traffic when Backshall Place was closed
Cluny Link	271 (1,941)	36 (37)	51 (55)	Medium level local traffic	616% more traffic when Tyne Crescent and Backshall Place were closed
Clyde Court				Street residents only	No adverse impact from trial
Crieff Gardens	116 (567)	40 (43)	55 (59)	Medium level local traffic	389% more traffic when Backshall Place was closed
Fordoun Way	69 (293)	36 (39)	49 (57)	Local traffic	324% more traffic when Backshall Place was closed
James Spiers Drive (western loop)	726 (541)	52 (54)	78 (92)	Medium level local traffic	25% less traffic when Tyne Crescent was closed
James Spiers Drive (eastern loop)	593	51	84	Medium level local traffic	More traffic when Tyne Crescent and Backshall Place were closed
Kelty Road	125 (585)	39 (40)	62 (72)	Local traffic	368% more traffic when Backshall Place was closed
Tweed Road	167 (181)	34 (35)	34 (48)	Local traffic	No adverse impact from trial
Torridon Loop				Local traffic	No adverse impact from trial
Lothian Way	546 (789)	38 (38)	59 (54)	Medium level local traffic	45% more traffic when Backshall Place was closed
Loyal Terrace	352 (292)	36 (36)	51 (49)	Local traffic	17% less traffic when Tyne Crescent and Backshall Place were closed
Mangano Place				Local and business traffic	No adverse impact from trial
Nevis Place				Local traffic	No adverse impact from trial
Okley Gate				Local traffic	No adverse impact from trial
Paul Way				Local traffic	No adverse impact from trial
Rosewell Gardens (east end)	75			Medium level local traffic	1,212% more traffic when Backshall Place was closed
Rosewell Gardens (west end)	172 (116)	50 (42)	73 (70)	Medium level local traffic	33% less traffic when Tyne Crescent was closed
Roslin Road (Rosewell Garden to St Filans Bend)				Local traffic	1,200% more traffic when Backshall Place was closed
Roslin Road (Bothwell Way to Rosewell Garden)				Local traffic	159% more traffic when Backshall Place was closed
St Filans Bend (east end)	565 (666)	51 (52)	95 (78)	Medium level local traffic	18% more traffic when Backshall Place was closed
Tyne Crescent (north end)	762 (520)	42 (43)	66 (60)	Medium level local traffic	32% less traffic when Tyne Crescent was closed
Tyne Crescent (south end)	1,425	48	69	Medium level local traffic	Closed
Villanova Street	3345 (2,490)	45 (45)		Local and business traffic	26% less traffic when Backshall Place was closed
Watson Road				Local traffic	No adverse impact from trial
Wishart Loop				Local traffic	No adverse impact from trial

5. Future Development

The Regent Waters (South) Structure Plan identifies additional roads that still need to be constructed, these being:

· from Watson Road and Wishart Loop to the west end of Backshall Place

· from Roslin Road to Bowmore Drive and to the middle of Backshall Place

These future roads will open more internal road links that would be affected by any permanent closures of existing roads. Refer to Attachment 5 for Structure Plan.

6. The GHD Technical Report Findings and Recommendations

The following comments have been extracted from the report prepared by GHD.

There are evident benefits from the closure of Backshall Place (lower volumes and speeds) and it is therefore recommended that this closure be considered for installation following a public consultation period. Consideration should be given to relocating the closure on Backshall Place to west of Okely Gate, which would provide the residents in this area with more direct access. Provision of the closure at this location will still provide the necessary deterrent to through traffic without providing unnecessary inconvenience to residents. In addition, the location of the closure should take into consideration future roads and the accessibility they provide to this area.

The 85^th percentile speeds recorded, particularly on Backshall Place west of Okely Gate are still reasonably high for a 50 kph road. The redistribution of travel patterns and amendments to driver behaviour due to changes in the road network generally take a period of 3 –4 months (or sometimes longer) to settle. It is therefore recommended that the traffic volumes and speed be surveyed again after this period to determine if there is a remaining speed issue on Backshall Place. If this proves to be the case, consideration should be given to installing Local Area Traffic Management devices such as slow points, speed humps or kerbside parking to further reduce the local traffic speeds.

The benefits of a closure on Tyne Crescent are not as evident, particularly as the percentage of through traffic from James Spiers Drive to Backshall Place actually increased after implementation of the trial closure. It is however considered that some form of traffic management is required along Tyne Crescent to make this road less attractive to through traffic. It is however considered that limiting access through a closure may not be the best solution. It is therefore recommended that consideration be given to providing local area traffic management treatments along Tyne Crescent, and that the performance of these be monitored prior to consideration of a closure on this road.

Consultation

The City has received a number of letters of objection, support and/or comments relating to the trial closures of Backshall Place and Tyne Crescent. A petition objecting to the closure of Backshall Place has also been received from the Kimo Kyro Child Care Centre on Backshall Place containing 29 signatures from parents/customers of the Child Care Centre. The petition did not include any addresses of those that signed, however the associated letter advises that some of the parents who signed the petition live in various suburbs including Beldon, Iluka and Woodvale that are located with the City of Joondalup.

The petition has been noted and it is considered that further follow up action is not required at this time as there will be an opportunity for the public to provide submissions on any proposed road closures that may be supported by Council.

The next stage of the public consultation will involve the distribution of another newsletter advising of Council’s decision and the further steps required to conclude the process.

Comment

1. Traffic Conditions

The traffic data collected in April 2005 after the trial closures were removed showed more clearly than the earlier data collected for consideration by GHD, that a significant speed control problem exists along Backshall Place. It is noted that 78% of vehicles were being driven above the speed limit and 45% of those vehicles were more than 10 km/h above the limit.

Speed control is also an issue on the following roads:

Bothwell Way

Kelty Road

James Spiers Drive (west loop)

James Spiers Drive (east loop)

Rosewell Green

Tyne Crescent

St Filans Bend

However, the percentage of vehicles travelling above the speed limit on these roads is within the 15% allowance that is usually considered an acceptable statistical variation. What is of significance is the maximum speeds recorded on many of the streets within the Regent Estates Precinct. It is noted that the control of drivers exceeding the speed limit is the responsibility of the WA Police Service, particularly when it is a small percentage of the total number of compliant drivers using the roads.

The roads within the Regent Estates Precinct that will have a higher traffic flow due to routes travelled by local residents are:

Backshall Place

Calabrese Avenue

James Spiers Drive

Lothian Way

Loyal Terrace

Okley Gate

Rosewell Gardens

St Filans Bend

Tyne Crescent

Watson Road

The number of vehicles using any of the roads within the study area does not exceed 60% of the 3,000 vpd deemed acceptable in the Liveable Neighbourhood guidelines. It is also noted that traffic treatments should not be considered solely to reduce the number of vehicles on the busier roads as the trial closures has shown that transference of traffic problems is significant, with adverse impacts noted on all of the other roads between Backshall Place and St Filan’s Bend.

2. Traffic Management

Traffic management should be considered to:

· Reduce the through traffic that is solely attempting to bypass the Ocean Reef Road/Wanneroo Road intersection

· Retain the equity of the volume of traffic across the minor roads within the study area.

· Reduce the potential for high speeds along Backshall Place

· Reduce the potential for high speeds along St Filan Bend

· Reduce the potential for high speed on Bothwell Way

· Reduce the potential for high speeds on James Spiers Drive

· Reduce the potential for high speeds on Bowmore Drive before the link road is constructed to Roslin Road

The treatment of roads parallel to Backshall Place will be necessary to avoid the transference of an existing problem from one road onto another.

3. Treatment Options

3.1. Status Quo

The option to do nothing to affect the traffic flows should be considered. The roads have the capacity to handle the present numbers of vehicles. The control of the speed of errant drivers would have to be continuously reported to the WA Police Service.

3.2. Road Closures

Road closures will stop through traffic as well as limit access for local residents, ie., closure of Backshall Place at the intersection with Ocean Reef Road will remove the major route for through traffic. However, it will increase the traffic flow concerns at the Wanneroo Road intersections with Villanova Street and Scenic Drive.

A road closure can artificially shift traffic to other roads and as a direct consequence will then adversely impact residents’ right to quiet environment.

3.3. Speed Control

Control of speed within the Regent Estates Precinct would be most appropriately controlled by the use of double or triple chicanes depending upon the lengths of straight road either side of the treatments. The chicanes in this context will comprise nib islands from the kerb plus short median islands to separate the traffic flow.

3.4. Traffic Management Treatments

Roads that could be treated with a form of traffic management, ie., road closure or other relevant treatment to be determined by appropriate design are in alphabetical order:

Backshall Place at Ocean Reef Road

Backshall Place at Calabrese Avenue

Backshall Place 150m east of Tyne Crescent

Backshall Place between Cluny Link and Okley Gate

Bothwell Way

Bowmore Drive

James Spiers Drive (west loop)

James Spiers Drive (east loop)

Rosewell Gardens

St Filans Bend between Appin Way and Tyne Crescent

St Filans Bend between Lothian Way and Calabrese Avenue

Tyne Crescent near Backshall Place

Tyne Crescent between Rosewell and St Filans Bend

Tyne Crescent north of St Filans Bend

Watson Road future extension

3.5. Wanneroo Road/Ocean Reef Road

In January 2005, Main Roads WA (MRWA) sought the City’s support for their submission of the intersection upgrade of Wanneroo Road/Ocean Reef Road as the MRWA’s project for the 2006/2007 State Black Spot Program. A report in this regard was presented to Council at its meeting held on 1 February 2005, (Report No TS01-02/05 refers). Council’s request to have the project brought forward was made to MRWA. The response from MRWA received in April 2005 was that unfortunately the 2005/2006 program had been finalised.

The determination of some drivers to circumvent the major intersection by travelling through the Regent Estates Precinct and the speeds at which they travel in order to justify the route as a “short cut” is of concern. The MRWA proposal for improvement of the intersection will permit travel times through the intersection to be reduced and as a result the benefit of short cutting will be reduced.

The request to bring the forward funding for the intersection upgrade should be made again to MRWA and also to the local member of State Parliament.

4. Future Steps – Consultation

Consultation with the residents, owners and business operators of properties within the Regent Estates Precinct is essential prior to decisions on any traffic management treatments being implemented. Administration therefore suggests the following steps form the basis of any future consultative process that may be implemented.

1. An information newsletter be distributed containing the investigation findings and possible treatment options.

2. A public forum so that the community can discuss options with Administration technical staff in attendance.

3. Short list the options most acceptable to the community.

4. Distribute a letter to each property to ascertain the single most popular option by a normal ballot method.

5. Report to Council on the findings of the ballot and seek a decision on any traffic management treatment provided.

5. Future Traffic Studies

The total potential for development of residential lots within the Regent Estates precinct is estimated at 511 lots. At present it is estimated that 68% are occupied as residences. To ascertain an accurate traffic pattern for the long term planning it is appropriate to determine the traffic trends when the residential properties are 80% to 90% occupied. The time for that to occur is dependant upon developers and the building industry, however it is possible that the occupancy rate may be about the 80% level by mid 2006.

The cost of a full traffic management study by consultants at this time is estimated to be $50,000 without the cost associated with trials of different scenarios.

Statutory Compliance

Nil

Strategic Implications

The issues of the traffic movement through the Regent Estates Precinct, Wanneroo and associated traffic management treatments on affected roads are consistent with the City of Wanneroo’s Strategic Plan 2002-2005 goals and strategies:

“Healthy Communities

2.2 Provide a cohesive system of integrated land use planning.

2.3 Support and encourage the delivery of a safe and effective transport network.

2.4 Support safe and secure communities

2.7 Provide community focused services and lifestyle opportunities.”

Policy Implications

Nil

Financial Implications

A sum of $200,000 is listed in the Draft 2005/2006 Capital Works Budget (Traffic Management) for funding consideration by Council. These monies are intended to cover works identified as a result of additional consultation with residents and owners and subject to Council’s consideration and support.

Funding for a traffic study at 80% occupancy is to be listed in the City’s Capital Works Program (Traffic Management) in 2006/2007.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. CALLS a meeting of the residents and owners of properties in the Regent Estates Precinct in June 2005 to be held at the Civic Centre.

2. DISTRIBUTES information in advance of the meeting by way of a City of Wanneroo newsletter.

3. SURVEYS the opinions of the residents and owners of properties in the Regent Estates Precinct traffic study area by mail after the public meeting in June 2005

4. REQUESTS Administration to prepare a report no later than the September 2005 meeting of Council in response to the survey.

5. SEEKS the support from the local member for Wanneroo for Main Roads WA to bring forward the funding of the upgrade of the Wanneroo Road and Ocean Reef Road intersection to enable construction to be completed in 2005/2006.

6. LISTS an amount of $50,000 in the City’s Capital Works Programme (Traffic Management) 2006/2007 for the next traffic management study of the Regent Estates Precinct.

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ATTACHMENT 2

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ATTACHMENT 5

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Waste Management

TS06-05/05 Mulch Promotion using Free Mulch Vouchers for 2005/2006

File Ref:: S34/0008V01

File Name: DAMulch Promotion Using Free Mulch Vouchers for 2005 2006.doc This line will not be printed dont delete

Level 4 Approval by jan Date 05 May 2005

Level 3 Approval by jan Date 03 May 2005

Level 2 Approval by jan Date 03 May 2005

Level 1 Approval by jan Date 03 May 2005

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: 1

Author: Robert Elliott

Meeting Date: 17 May 2005

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Issue

To consider issuing Free Mulch Vouchers for a free load of mulch from the Wangara Greens Recycling Facility with this years rates notice.

Background

At its meeting on 8 June 2004 (Item TS05-06/04 refers) Council resolved as follows:

“That Council:

1. APPROVES, on a trial basis for 12 months, a promotion of the mulch from the Wangara Greens Recycling Facility by issuing a ‘free mulch’ voucher to each property owner of the City of Wanneroo, such voucher to be valid up to the end of September 2004 during the normal operating hours of the Facility.

2. INVITES the City of Joondalup, on a trial basis for 12 months, to participate in the promotion of mulch from the Wangara Greens Recycling Facility on the basis that the City of Joondalup is responsible for the issue of a ‘free mulch’ voucher to each property owner of the City of Joondalup, such vouchers to be valid up to the end of September 2004 during the normal operating hours of the facility.

3. APPROVES, on a trial basis for 12 months, the extension of the promotion of the mulch from the Wangara Greens Recycling Facility using the issuing of ‘free mulch vouchers’ to new residents of the City of Wanneroo when they move into their new house, such vouchers valid up to the end of September 2005 during the facilities normal operating hours.

4. NOTES that the progress of this initiative will be reported through the Waste Management Advisory Committee.”

Detail

Both the City of Wanneroo and Joondalup implemented the mulch promotion. The City of Wanneroo vouchers were distributed with the rates notices at the end of July 2004. Due to an August schedule for issuing its rates notices the City of Joondalup distributed the mulch vouchers as an insert in the Joondalup Times.

The take up of the mulch offer is shown on the graph forming Attachment 1 to this report. Overall 1547 loads were issued to City of Wanneroo residents and 1712 loads to City of Joondalup residents.

Consultation

Nil

Comment

In the case of Wanneroo, nearly 5% of residents redeemed vouchers during the promotional period. This is a very strong response and clearly indicates the involvement of residents who have not previously used mulch from the Wangara Greens Facility.

The response from City of Joondalup residents was significantly less. This probably indicates that the distribution of vouchers with the rate notice, as undertaken by the City of Wanneroo is more effective than a separate letter drop.

The long term impact on mulch sales will not be known until the end of the financial year. Sales only dropped marginally during the promotional period and overall look likely to equate to 1000 loads of mulch compared with the 3259 loads issued.

Overall the mulch promotion has clearly been successful in encouraging residents to use the facility and mulch their gardens in preparation for the summer.

The promotion was well received and helped to recycle the mulch made from the greens taken to the facility.

The City of Joondalup uses the Wangara Greens Recycling Facility to process most of the greens that the City of Wanneroo collects for it from its Bulk Rubbish Collection Service. The current tipping fee is $33.86 per tonne. Joondalup also pay $164,600 for its ratepayers to be able to use vouchers to drop off greens on weekends. As the City of Joondalup contribute proportionately to the running costs of the Wangara Greens Recycling Facility it is appropriate that their ratepayers participate in the free mulch promotion.

The take up of the mulch offer to new residents has been quite small at 56 loads. A new approach to the information pack for new residents is being developed by Marketing and a better response is expected next year.

The Waste Management Advisory Committee considered this matter at its meeting on 27 April 2005 and resolved to recommend to Council that it:

1. APPROVES, on a trial basis for 12 months, the extension of the promotion of the mulch from the Wangara Greens Recycling Facility by issuing a ‘free mulch’ voucher to each property owner of the City of Wanneroo, as part of its rates notice package, such voucher to be valid up to the end of September 2005 during the normal operating hours of the Facility

2. INVITES the City of Joondalup, on a trial basis for 12 months, to participate in the extension of the promotion of mulch from the Wangara Greens Recycling Facility on the basis that the City of Joondalup, as part of its rates notice package, is responsible for the issue of a ‘free mulch’ voucher to each property owner of the City of Joondalup, such vouchers to be valid up to the end of September 2005 during the normal operating hours of the facility

3. APPROVES, on a trial basis for 12 months, the extension of the promotion of the mulch from the Wangara Greens Recycling Facility using the issuing of ‘free mulch vouchers’ to new residents of the City of Wanneroo when they move into their new house, such vouchers valid up to the end of June 2006 during the facilities normal operating hours.

4. NOTES that the progress of this initiative will be reported through the Waste Management Advisory Committee.

Statutory Compliance

The promotion of the use of mulch from the Wangara Greens Recycling Facility is consistent with the following City of Wanneroo Strategic Plan (2002-2005) goals and strategies:

“Environmental Sustainability

1.2 Develop sustainable waste management practices

1.3 Support the efficient use of water, energy and other resources”

Strategic Implications

Nil

Policy Implications

Nil

Financial Implications

At the end of March, the sale of mulch for the financial year had reached $120,515.00. This would indicate that the full year sales would reach about $140,000 compared with the budgeted target of $155,000.

Income from User/Entry Fees is up slightly at $22,419 to the end of March with a full year projection of $26,000 compared with a budget of $20,000.

If the promotion is continued this year it is likely that more residents will take advantage of it and this would have some impact on the total sales for the year. It would be prudent to budget for a sales income of $130,000.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

3. APPROVES, on a trial basis for 12 months, the extension of the promotion of the mulch from the Wangara Greens Recycling Facility using the issuing of ‘free mulch vouchers’ to new residents of the City of Wanneroo when they move into their new house, such vouchers valid up to the end of June 2006 during the facilities normal operating hours.

4. NOTES that the progress of this initiative will be reported through the Waste Management Advisory Committee.

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ATTACHMENT 1

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TS07-05/05 Extended Producer Responsibility Discussion Paper

File Ref: S34/0007V01

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Level 4 Approval by jan Date 05 May 2005

Level 3 Approval by jan Date 03 May 2005

Level 2 Approval by jan Date 03 May 2005

Level 1 Approval by jan Date 03 May 2005

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: Nil

Author: Robert Elliott

Meeting Date: 17 May 2005

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Issue

To consider the Western Australian State Government Discussion Paper on Extended Producer Responsibility.

Background

In December 2004, the Department of Environment (DoE) released for public comment a discussion paper on Extended Producer Responsibility (EPR) in WA. EPR is a policy approach in which a producer’s responsibility for a product is extended to the post-consumer stage of the product life cycle.

The issue of EPR has been of concern to local government for many years. In Australia, the responsibility for the disposal of solid post-consumer waste has historically fallen on local government authorities (LGAs). In response to pressure to reduce the environmental impact of waste materials, LGAs have introduced recycling and other waste-reduction programs. These programs have generally targeted specific products of simple composition (such as aluminium cans), and are at the mercy of trends in manufacturing and packaging. For example, in recent years there has been a significant shift in the packaging of milk from glass and liquid paperboard to HDPE plastic containers.

There is additional complexity with different manufacturers using different materials and standards to produce goods having the same function; for example, soft drink manufacturers make use of HDPE, LDPE, PVC, various types of paperboard, glass, steel and aluminium for beverage containers, and usually use a different material for caps and labels. They frequently change packaging shape, size and composition for marketing purposes, and regularly introduce new products (with new types of packaging). All of these factors increase the difficulty and expense of kerbside recycling programs.

Another problem with local recycling programs is that they are relatively ineffective at managing goods made of many different materials, such as whitegoods or electronics. A boost in cheap manufacturing capacity in other countries has led to an ever-increasing volume of these goods being disposed of in Australia. Goods such as these often contain hazardous materials and can be difficult or expensive to dispose of. The cost to dispose of such materials is not usually visible at the time of sale, and represents an unfunded liability for the management of the waste at the end of the product’s life. This cost is unevenly distributed throughout the community, with the rubbish component of LGA rates subsidising the disposal costs for affluent consumers through activities such as bulk verge collections, hazardous waste collections, etc.

There are two related features of EPR policy:

1. The shifting of responsibility upstream to the producer and away from municipalities.

2. To provide incentives to producers to incorporate environmental considerations in the design of their products.

The purpose of an EPR scheme is to encourage producers to integrate the disposal stage of a product’s life cycle into their business process (along with materials acquisition, manufacturing, delivery, etc). The potential benefits of EPR schemes include:

· Better integrated environmental management through consideration of a product’s life cycle.

· Reduced disposal to landfills and waste treatment facilities, and associated environmental impacts.

· Reduced incidences of illegal dumping of waste products, with associated pollution.

· Reduced use of hazardous materials in products.

The idea of EPR has arisen out of the view that it is no longer appropriate that the responsibility for post-consumer wastes is largely left to local and regional councils to manage. To obtain a good outcome for the environment in a cost effective manner, responsibility should be shifted toward producers because they have the greatest control over the composition of their products (this can also include anyone else in the product chain, such as distributors and wholesalers). This results in a shifting of disposal costs from ‘municipalities pay’ (through rubbish rates) to ‘consumers pay’ (through the cost of each product).

Detail

There are many examples of EPR systems in Australia and overseas, with varying levels of success. Programs are generally specific to a product or industry, and have usually been implemented through a combination of community awareness, government pressure and industry innovation.

DrumMuster is a national program for the collection and recycling of empty, cleaned, non-returnable farm chemical containers. Farm chemical users pay a levy of four cents per litre or kilogram of chemical. Farm users return empty cleaned containers to designated collection points run by local councils. The levy funds the DrumMuster program, and is used to refund participating councils for the costs of running collection programs. The program was developed by the National Farmers Federation, Avcare, the Veterinary Manufacturers and Distributors Association and the Australian Local Government Association. DrumMuster collections in WA to date have recovered over 1,172,000 containers, weighing over 1,600 tonnes.

The Product Stewardship for Used Oil Program was introduced by the Australian federal government to increase the recycling of used engine oil. This program is funded by a 5.4 cent per litre levy on new engine oil. The levy is used to provide infrastructure for the collection and storage of used engine oil, and as benefit payments to oil recyclers who reprocess or re-refine used oil. With the assistance of this program, approximately 194 million litres of used engine oil were recycled in Australia in 2003.

The Australian Retailers Association has produced a voluntary code of the management of plastic bags by its members. In association with Clean Up Australia, this code aims to reduce the number of plastic bags issued by 50% by the end of 2005. The code involves recycling of used bags, education, and the provision of alternatives by retailers. Results so far have seen a reduction in use of plastic bags by 20.4% to the end of 2004.

The National Packaging Covenant (NPC) is a voluntary five-year agreement between packaging suppliers and all spheres of government in Australia, which aims to manage the environmental impacts of consumer packaging. The NPC is the voluntary component of a co-regulatory arrangement for managing the environmental impacts of consumer packaging in Australia. The success of the NPC was reviewed in 2004, with a mixed report:

“When contextually viewed…the Covenant has been a limited and qualified success. On the one hand, it has partially achieved its stated objectives, particularly increased engagement of the packaging supply chain in the sphere of environmental performance. On the other hand, there is limited quantitative evidence of achievement of its indirect objectives of increasing product stewardship and improving kerbside recycling. Indeed, there is a wide range of performance to non-performance by different players in the packaging supply chain.” (Nolan-ITU, Evaluation of the Covenant Volume One, 2004)

A draft proposal to update and strengthen the NPC has been released for public comment.

In Japan, the “Household Appliances Recycling Law” came into force in April 2001. The law covers four types of electrical appliances: air-conditioners, televisions, refrigerators and washing machines. It requires retailers to collect used appliances and deliver them to the manufacturer for recycling. Customers are asked to bear the cost for disposal of the used appliances (fees vary for the type of appliance). Under this producers are required to account for how their applicable products will be collected and recycled, and to meet specified targets (50-60% of units recovered).

There are a number of mechanisms by which an EPR scheme can operate. These can include:

· Take-back schemes – where the specific products are returned to the producer at the end of life.

· Advance disposal fee – where a fee is paid at the point of sale on products to fund their recycling or disposal.

· Deposit & refund fees – where a payment is made at point of sale which is refunded when the product or packaging is later returned.

· Cleaner production – where producers reduce the amount of hazardous materials in a product, or from production processes.

· Tradeable permits/certificates – process to assign a “property right” to activities that have no direct value, in order to encourage these activities.

· Levies/taxes – fees applied to discourage the disposal of certain products.

· Subsidies – financial payments to improve the viability of recycling programs or other activities.

· Compliance measures – penalties for non-performance with EPR schemes.

EPR schemes can be both voluntary (industry-driven) or mandatory (government-driven). The term “co-regulation” is sometimes applied to EPR schemes. This type of EPR scheme is generally developed and operated by producers in response to minimum requirements that are defined by the government, who retains the authority to impose penalties on those producers who fail to meet performance targets. Co-regulation is used in order to guarantee an agreed level of performance, and to prevent the problem of “free riders” (where producers might gain a competitive advantage by not implementing the EPR scheme).

Consultation

Nil

Comment

It is clear that, in order to meet the goal of zero waste to landfill in WA by 2020, all sections of the community must become involved in the waste minimisation process. EPR policies and schemes represent an important tool for the prevention of waste and recycling of waste materials. Implemented correctly, EPR schemes can allow industry to undertake self-initiated, flexible, and cost-effective programs with a minimum level of government regulation.

The State Government is currently in the process of introducing legislation that addresses a broad range of waste management issues in WA. It will be a number of years before there is another opportunity to legislate for EPR, so it is essential that the “head powers” for EPR be included in this legislation. It is understood that certain types of mandatory EPR schemes would need to be established nationally to have a legal and practical basis. It is also acknowledged that different types of schemes must be applied to different products to be effective.

The State Government should structure EPR legislation to be a general framework for implementation, and not to delay its introduction in order to develop specific mechanisms. Successful EPR schemes vary greatly in detail, and are developed to meet local circumstances. The “Statement of Strategic Direction for Waste Management in WA” indentifies a number of priority areas for waste minimisation. This strategy can be used as a basis for identifying waste streams suitable for EPR schemes, rather than legislation. Legislation should be drafted to permit the broadest possible range of schemes to be implemented. The state framework should also support federally coordinated EPR schemes, and ensure that they are delivered in a timely fashion.

The Waste Management Advisory Committee considered this matter at its meeting on 27 April 2005 and resolved to recommend to Council that it supports the State Government Discussion Paper on Extended Producer Responsibility, and encourages the State Government to promptly introduce waste minimisation legislation that includes head powers for an Extended Producer Responsibility framework.

Statutory Compliance

Nil

Strategic Implications

EPR is an important part of achieving the goal of zero waste to landfill in WA by 2020, and is consistent with the City of Wanneroo Strategic Plan goals and strategies:

“Environmental Sustainability

1.2 Develop sustainable waste management options

1.3 Support efficient use of energy, water and other resources”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Recommendation

That Council ADVISES the Hon Minster for the Environment that it supports the State Government Discussion Paper on Extended Producer Responsibility, and encourages the State Government to promptly introduce waste minimisation legislation that includes head powers for an Extended Producer Responsibility framework.

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Other Matters

TS08-05/05 Centralised Irrigation System Review

File Ref: PR/0001V03

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Level 4 Approval by jan Date 05 May 2005

Level 3 Approval by jan Date 02 May 2005

Level 2 Approval by jan Date 08 April 2005

Level 1 Approval by jan Date 08 April 2005

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachments: Nil

Author: Brett Carter

Meeting Date: 17 May 2005

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Issue

To consider the City’s centralised irrigation system used for park irrigation.

Background

A centralised irrigation system (CIS) is an irrigation management approach to monitor, troubleshoot and make changes to any section of an irrigation system from a centrally located desktop/laptop computer. The system can also be used for other park management functions such as lighting control.

A CIS is an office based computer system with either radio or telephone linking parks throughout the City in an integrated manner, or a stand alone centralised irrigation system (SACIS) which links localised parks via underground cables to a computer and can individually be accessed via the internet on a locality basis when required, eg; the irrigation system in the Brighton Estate at Butler.

Table One below summarises the CIS infrastructure presently contained within the City’s parks.

Table One

ITEM	No
Irrigated Parks	110
Parks with antennas	90
Parks connected to CIS	27
Parks connected to CIS that are currently operational	19

The existing CIS was purchased nine years ago to assist in controlling irrigation at City parks and was only connected to 27 of the City’s 110 irrigated parks with only 19 currently fully operational due to problems such as hardware failure, age and ongoing maintenance.

A survey of four metropolitan local governments utilising CIS was undertaken to establish whether the problems being experienced with the City’s CIS are isolated. The survey revealed that most systems utilised were reliable though concerns were raised in relation to system communication breakdown.

Administration subsequently determined that the City would no longer support the CIS until a full investigation was undertaken to determine the merit of either upgrading or replacing the system with a stand alone controlled irrigation system on a ‘park by park’ basis as previously used.

An Irrigation Consultant was commissioned by Administration in October 2003 to review the system with the aim to achieve “Best Practice” for the management of irrigation at the City’s parks. After considering a report on the status of the CIS and estimated costs to restore the CIS to a fully operational condition, Administration is of the opinion that the current CIS cannot be remedied to a fully operational status without the risk of ongoing system failures.

Detail

The City’s CIS is currently valued at approximately $50,000 whereas a fully functional CIS controlling the City’s 110 irrigated parks would have an initial capital cost of around $208,000 and would necessitate a maintenance expenditure of around $80,000 per annum. Ongoing costs to establish new parks on the system are estimated to be approximately $4,000 per park. These costs demonstrate that the purchase and ongoing maintenance of a CIS is a significant decision for the City. It is noted that these costs do not include the cost of subsequent upgrades to the operating system.

As a consequence of the City regularly taking over irrigated parks from developers and continuously upgrading its own unirrigated parks, additions to the CIS would need to be made on a regular basis.

Developers fund the initial capital costs for the installation of the hardware for the CIS as they develop irrigated parks. Developers are currently only receiving approval to install certain components for irrigation control in order to integrate new installations so that it is possible to connect them into the CIS if and when the CIS is properly repaired.

CIS infrastructure, collectively valued at around $36,000, is currently installed in approximately 90 of the City’s 110 irrigated parks. This infrastructure will become redundant should the City not re-establish its CIS. This infrastructure would be retained on site for possible future reuse.

The survey of other local authorities using a CIS did reveal that some of the benefits of a CIS are possible reductions in staff numbers, water and energy savings, improved report writing, central control and fault finding. One CIS system recently installed in an outer metropolitan City is proving to be simplistic in nature but has been frustrating to staff due to the complications associated with commissioning of the system. The staff have indicated that once the system was debugged, they did not experience any further problems.

Another local authority recently rejected all tenders for a CIS as they had not clearly defined the method of communication. Consequently different suppliers put forward different options that made it difficult to compare the various systems. At the time, that local authority was undertaking a review of its entire communication strategy, however the emphasis was more focused on the ability to monitor use and demonstrate changes / reductions in the watering practices rather than using the CIS to control the irrigation system.

The City employs nine Irrigation Technicians to maintain the irrigation systems in its parks. It is the task of these Technicians to inspect the reticulation on each of the City’s irrigated parks three times per week during the summer and once per week during the rainy season. A typical inspection includes the following actions:

· Check controller.

· Check for high and low water pressure (On Controller)

· Run each station for about 5 minutes.

· Repair sprinklers that are functioning incorrectly.

· Undertake the preventative maintenance programme

· Check bore filter systems and rotate where necessary.

The Technicians also maintain the various bore pumps and undertake electrical/breakage repairs. The cost to retain the services of the staff involved, including vehicle costs, is approximately $400,000 per annum.

The age of the City’s CIS and the growth in park numbers requires a major injection of funds to be allocated in order to upgrade the system to operate at an adequate level.

Information from a CIS enables those managing it to accurately report on water and power use, bore failure, the effectiveness of the different irrigation systems in each park and so forth. By using CIS, operational changes can be made to any part of the irrigation network from any workstation that has access to the system. However, a function unable to be undertaken by CIS is indication as to whether a sprinkler is functioning properly. Therefore, reticulated parks still need to be inspected.

Consultation

The following municipalities were consulted through meetings and a telephone survey to assess the industry norm in relation to the effectiveness of established CIS:

· City of Canning

· City of Melville

· City of Stirling

· City of Gosnells

· City of Mandurah

Comment

Due to the ongoing problems with the City’s CIS, a decision needs to be made whether to: -

1. Decommission the current CIS completely and maintain systems using in-house Irrigation Technicians;

2. Upgrade and support the current CIS;

3. Re-establish a CIS utilising another make of CIS or;

4. To monitor and control irrigation through the use of SACIS controllers.

It has been assessed that perseverance with maintaining and supporting the current CIS in any form would be a high risk strategy for the following reasons:

· Further expansion of the existing system with development growth would require investment in new assets that are reliant on unreliable existing CIS infrastructure that may continue to perform poorly.

· The technical support for the existing CIS cannot be secured through competitive open market arrangements but must be sourced through the local supplier of the system despite ongoing difficulties in restoring the existing system to a fully functional condition. Technical support for the current system, based on considerable previous failed attempts to fully restore the system is therefore assessed to be inadequate to maintain the entire system in a failsafe operable condition.

Administration therefore recommends the current CIS be decommissioned and the irrigation systems throughout the City be maintained by the Irrigation Technicians.

The establishment of SACIS controllers throughout the City that can eventually be monitored and controlled on one central PC is considered to be the most suitable strategy for the City to adopt. It has been assessed that there needs to be a balanced performance specification developed that permits newly developed types of controllers and ensures that parts and labour maintenance servicing can readily be sourced from the local market when necessary. Available SACIS controllers can then be scrutinised and selected based on a new performance based City of Wanneroo Standard Irrigation Specification criteria following decommissioning of the existing CIS.

Developers could incorporate the SACIS systems, when establishing parks, at no cost to the City. Council previously supported a SACIS installation with approval for part funding of the SACIS at Butler (Report TS 07-08/04 refers). A review of this system has deemed that it to be functioning well.

Significant advantages to the City through the introduction of performance specification compliant SACIS include:

· competitive pricing

· ability to trial one system against another

· competition in servicing by competitors to the suppliers of CIS/SACIS systems

· reduction of risk through non reliance on only one manufacturer

· increase in choice for developers

· introduction of new technology on a regular basis

Statutory Compliance

Nil

Strategic Implications

Review of the functionality of the Centralised Irrigation System is consistent with the City of Wanneroo Strategic Plan (2002-2005) goals and strategies as follows:

“Environmental Sustainability

1.3 Support efficient use of water, energy and other resources

Healthy Communities

2.6 Provide and manage infrastructure to meet the needs of our community”

Policy Implications

Nil

Financial Implications

The cost to upgrade the City’s CIS to service all of its irrigated parks (110 in total) is approximately $208,000. However, Administration is not confident that the current CIS can be restored to a fully operational system.

An assessment has been made of the water and energy savings generated from effective irrigation management practices. Alterations can be made to irrigation periods in response to evaporation gauge readings. These adjustments can be made in the field without the need for a CIS. Evaporation gauges are currently being established each year in accordance with the strategic objective to conserve energy and water. These are funded through annual budget provisions. The “rain off” function of the CIS enables all systems to be turned off during rainy days. As most rainy days occur during winter when the irrigation systems are not operational, most savings would occur only during the rainy cancelled irrigation periods in summer. These rainy periods are rare and where SACIS systems are established, it will be possible to centrally access each system via the internet if necessary.

It has been determined from this assessment that water and energy savings from a fully operational CIS would not cover the estimated $80,000 annual maintenance costs of a CIS that services all of the City’s irrigated parks.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. SUPPORTS decommissioning of the existing Centralised Irrigation System.

2. DELETES clauses in City of Wanneroo Standard Irrigation Specification referring to the existing Centralised Irrigation System.

3. SUPPORTS modifying the City of Wanneroo Standard Irrigation Specifications to a performance based specification for Stand Alone Centralised Irrigation System controllers.

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TS09-05/05 Yellagonga Integrated Catchment Management Plan

File Ref: PR/0005V01

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Level 4 Approval by jan Date 05 May 2005

Level 3 Approval by jan Date 03 May 2005

Level 2 Approval by jan Date 03 May 2005

Level 1 Approval by jan Date 03 May 2005

Responsible Officer: Director, Technical Services

Disclosure of Interest: Nil

Attachment: 1

Author: Danielle O'Neil

Meeting Date: 17 May 2005

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Issue

To consider the proposed process for the development of an Integrated Catchment Management (ICM) Plan that aims to improve the health of the wetlands in Yellagonga Regional Park.

Background

The City of Wanneroo (CoW), City of Joondalup (CoJ) and Department of Conservation and Land Management (DCLM) have shared responsibilities for the management of the wetlands in Yellagonga Regional Park. The health of the wetlands in Yellagonga Regional Park is determined by the condition of the catchment, which extends well beyond the boundaries of the park, refer Attachment 1. All land uses within the catchment influence the quality and quantity of water entering the wetland system.

The wetlands in Yellagonga Regional Park have been adversely affected by:

· Low water levels due to groundwater abstraction and dry climate

· Removal of wetland fringing vegetation

· Contamination of groundwater by septic tank effluent, agriculture and other land uses

· Increase in hard surface areas surrounding the wetlands

· Stormwater drainage from residential and industrial areas

Due to poor wetland health and increasing urbanisation, the Wanneroo and Joondalup communities have been affected by severe plagues of non-biting midge originating from Lakes Joondalup and Goollelal in recent years. In response to ratepayer pressure to address this problem, CoW, CoJ and DCLM carry out annual midge control via aerial pesticide spraying of Lake Joondalup. It is noted that this is a short-term management strategy that is addressing the effect, not the cause of the problem.

In an attempt to minimise nutrient loading to the lakes via stormwater drainage, CoW was engaged in a program to upgrade stormwater outfalls in Yellagonga Regional Park. During 2001/02 Outfall 12 (Ariti Avenue Catchment) was upgraded to include the provision of a constructed wetland as an end-of-pipe treatment of stormwater. A similar upgrade of Outfalls 9/10 (Church Street Catchment) was planned for 2002/03 but the Department of Environment (DoE) intervened, advising CoW that the concept designs were inconsistent with the DoE’s current approach to stormwater management (refer to TS06-02/04).

Consequently, Council resolved at its meeting on 3February 2004 to defer programmed upgrades of Lake Joondalup stormwater outfalls (anticipated total cost of $1.6 million) pending an investigation into a whole of catchment approach, including the development of an ICM plan for Yellagonga Regional Park.

The community-based Yellagonga Catchment Group (YCG) was established in early 2001 with a mission to facilitate an integrated catchment management process for the Yellagonga wetlands. Since its conception, the two Cities have supported the local community’s drive towards the ‘whole of catchment approach’ by jointly funding the employment of a Yellagonga Catchment Coordinator. The role of this position has been to coordinate the YCG’s activities and, in particular, to facilitate the implementation of community-based projects aimed at improving the health of the Yellagonga wetlands (involving revegetation, water monitoring and education).

Detail

ICM involves an holistic approach towards the management of natural resources within a catchment. The ICM planning process seeks to integrate the views of all sectors of government and community that use and manage water, land, vegetation and other natural resources on a catchment basis. ICM can only be achieved by harbouring cooperation and coordination between stakeholders and the ICM plan must be able to reflect many different perspectives. The resulting ICM plan will outline strategies that will be implemented by various stakeholders to address problems associated with stormwater, groundwater, vegetation and land use in the catchment.

It is anticipated that the Yellagonga ICM planning process will take approximately two years and will involve the following actions:

Phase 1 (July 2005 – December 2005): Scoping

§ Appoint a project officer (fixed-term contract) to coordinate the development of the ICM plan

§ Prepare a Memorandum of Understanding between CoW, CoJ and DCLM

§ Host information sessions for Administration and Elected Members from CoW and CoJ

§ Establish a Steering Committee comprising representatives from CoW, CoJ, State government agencies (including DCLM and DoE), Regional NRM Bodies (Swan Catchment Council and North Metro Catchment Group) and the local community (including the YCG)

Phase 2 (January 2006 – December 2006): Information Gathering

§ Collate information on the past and present states of the catchment

§ Arrange stakeholder workshops to identify and prioritise catchment management issues (relating to water quality/quantity, vegetation, biodiversity, community use, planning and development)

Phase 3 (January 2007 – August 2007): Preparing the ICM Plan

§ Identify strategies to address catchment management issues

§ Develop targets/indicators for catchment health

§ Develop an implementation plan (including actions, priorities, responsibilities and costs)

§ Release draft ICM plan for public comment

It is proposed that a Project Officer be employed to work with various stakeholders, represented on a Steering Committee, to develop the Yellagonga ICM Plan. It is envisaged that the Yellagonga Catchment Coordinator would then be responsible for implementing some of the on-ground actions specified in the plan.

Consultation

Administration has liaised with representatives from CoJ Administration, DCLM, Swan Catchment Council (SCC), North Metro Catchment Group (NMCG) and the YCG regarding the development of the Yellagonga ICM Plan. DCLM has advised that the proposal is consistent with the strategies contained in the Yellagonga Regional Park Management Plan 2003-2013. The City has been informed that the SCC and NMCG will be actively involved in the facilitation of this process so that the Yellagonga ICM Plan is aligned with the Commonwealth-accredited Swan Region Strategy (and therefore meets the requirements for external grants).

The SCC and NMCG have advised that NRM Officers will support the CoW and CoJ through the development and implementation of the Yellagonga ICM Plan. The NRM Officers can provide advice on issues relating to natural diversity, water management, sustainable production and indigenous heritage. Furthermore, the two Cities can benefit from resources provided by existing NRM projects, such as the ‘Wangara Industry Education Project’ and ‘Water Wise on the Farm’, which will assist in improving catchment health.

Comment

It is recommended that a Project Officer (rather than an external consultant) be employed on a two-year fixed term contract to coordinate the development of the Yellagonga ICM Plan. In light of the foreseen difficulties with coordinating stakeholders involved in ICM, it is believed that the employment of a Project Officer will achieve the best outcome for CoW and CoJ.

Preliminary discussion with the SCC has highlighted an opportunity for the peak NRM body of the Swan Region to manage the Project Officer, on behalf of CoW and CoJ. Given its considerable experience and knowledge in NRM, the SCC would be better positioned to recruit a suitable officer for this purpose. The Project Officer would operate between the two Cities and would be managed on a similar basis to the current Yellagonga Catchment Coordinator position. This management arrangement would also assist in strengthening the partnership between the two Cities, the SCC and other stakeholders involved in NRM.

The CoW and CoJ jointly funds the employment of a permanent, full-time Yellagonga Catchment Coordinator to assist the YCG and other stakeholders with on-ground catchment management activities. It is noted that the City’s 50% financial contribution towards this position has been included in the Draft 2005/06 Operating Budget. It is understood from recent discussions between the two Cities’ Administrations that the CoJ proposes to use the allocated budget for the Yellagonga Catchment Coordinator (who has recently resigned from the position) to provide a 50% financial contribution towards the employment of a Project Officer to coordinate the development of the Yellagonga ICM Plan.

Administration recommends that Council continue to fund the Yellagonga Catchment Coordinator position to implement on-ground catchment management projects in the City of Wanneroo. However, it is envisaged that the current role of the position will be altered to become a ‘Wetlands Officer’ and funded through the allocation in the Draft 2005/06 Operating Budget.

This officer would work with various community groups (including the YCG and Friends of Yellagonga), schools and other stakeholders (such as DCLM and NMCG) to implement community-based projects, without giving the officer responsibility for managing, or reporting to, the YCG Committee (an independent, community-based organisation).

Statutory Compliance

Draft Water Resources Policy 2004 – Statement of Planning Policy 2.9

Draft Bushland Policy for the Perth Metropolitan Region 2004 – Statement of Planning Policy 2.8

Revised Draft Environmental Protection (Swan Coastal Plain Wetlands) Policy 2004

Environmental Protection (Swan Coastal Plain Lakes) Policy 1992

Strategic Implications

The development of the Yellagonga ICM Plan is consistent with the following goals and strategies of the City of Wanneroo Strategic Plan 2002-2005:

“Environmental Sustainability

1.1 Conserve and enhance environmental assets

1.2 Develop sustainable waste management options

1.3 Support efficient use of water, energy and other resources

1.4 Foster a culture of environmental awareness, ownership and action within the community and the organisation

Healthy Communities

2.1 Achieve an understanding of our community’s needs – present and future

2.6 Provide and manage infrastructure to meet the needs of our community

Corporate Management and Development

4.2 Create harmony and unity through open communication, participation and ownership”

The development of the Yellagonga ICM Plan is also consistent with the City of Wanneroo Local Environmental Strategy 2002:

“Resource and Conservation Management

Action Item 39: Develop a whole of catchment approach to stormwater management

Action Item 40: Continue research with the City of Joondalup and Department of Conservation and Land Management into water quality control and midge management methods

Community Participation and Environmental Awareness

Action Item 45: Council initiate and promote community participation in environmental awareness events”

Policy Implications

City of Wanneroo Policy 7.3.7 Stormwater Drainage Into Wetlands

Financial Implications

It is likely that the Project Officer would be employed on a salary equivalent to Local Government Award Level 7 (currently $50,590-$53,758 per annum for the City of Wanneroo). The estimated cost of employing the Project Officer over a two-year period (including 25% on-costs) is $126,475 with each City contributing approximately $31,620 in 2005/06 and 2006/07.

Council approved a 2004/05 Strategic Initiative for the Yellagonga ICM Plan at a cost of $40,000 (for a consultancy). Administration has since determined that it is in the City’s best interest that a Project Officer, rather than a consultant, be employed to coordinate the development of the ICM Plan. It is therefore noted that the 2004/05 budget allocation for the Yellagonga ICM Plan has not been expended and there will be a saving of $40,000 on the project.

It is noted that there will be additional costs associated with the implementation of the ICM Plan, including the upgrade of stormwater outfalls in the future.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. SUPPORTS the development of the Yellagonga Integrated Catchment Management (ICM) Plan, in conjunction with the City of Joondalup.

2. ENDORSES the proposal to jointly appoint a Project Officer on a two-year fixed term contract to coordinate the development of the Yellagonga ICM Plan.

3. LISTS for consideration in the Draft 2005/06 Budget an amount of $31,620 for the employment of the Yellagonga ICM Project Officer for a fixed-term contract period of two years, subject to a matching financial contribution from the City of Joondalup.

4. SUPPORTS the future employment of the Yellagonga Catchment Coordinator as a part-time ‘Wetlands Officer’ to implement on-ground catchment management projects in the City of Wanneroo.

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ATTACHMENT 1

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Corporate Services

Finance

CS01-05/05 Monthly Financial Report for the Period Ended 31 March 2005

File Ref: S13/0002V01

File Name: BBMonthly Financial Report for the Period ended 31 March 2005.doc This line will not be printed dont delete

Level 5 Approval by Bruce Perryman Date 05 May 2005

Level 4 Approval by Bruce Perryman Date 04 May 2005

Level 3 Approval by Bruce Perryman Date 02 May 2005

Level 2 Approval by Mike Cole Date 29 April 2005

Level 1 Approval by Mike Cole Date 29 April 2005

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: Manager Finance

Meeting Date: 17 May 2005

Attachments: 2

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Issue

To consider the monthly financial report for the period ended 31 March 2005.

Background

Regulation 34(1)(a) of the Local Government (Financial Management) Regulations 1996 requires a financial report to be presented to Council on a monthly basis.

Detail

The monthly financial report for the period ended 31 March 2005 has been completed (Attachment 1 refers).

The report comprises an Operating Statement by Program and Nature and a Cash Flow Statement for the period ended 31 March 2005, plus a Statement of Financial Position as at 31 March 2005. In addition to the above, the report includes a summary of the City’s Rates, Sundry Debtors and Investment Portfolio as at 31 March 2005.

Consultation

Nil.

Comment

The report represents nine (9) months of operations for the City in 2004/05 or 75% of the year elapsed. Comments on operating revenue and expenditure are provided below -

Operating Revenue

Operating Revenue to the end of March 2005 was $57.2 million, or 88.6% of Budget. However, this included Rates and Domestic Refuse Charges for 2004/05 that was raised during August.

Rates Raised

The Budget for rates was $32.2 million, comprising current year rates of $31.46 million and interim rates of $1.1 million arising from land subdivision activity and the completion of buildings and/or renovations. The Budget also allowed for a Discount for early payment of $350,000.

Current year rates raised to the end of March amounted to $32.2 million, which includes discount for early payment of $516,000.

As at 31 March 2005, the City’s Rate Debt, including Emergency Services Levy, Domestic Refuse and Swimming Pool inspection fees was $5.144 million. A more detailed summary of the City’s Rates is included in Attachment 1 (Attachment 1 Page 6 of 6 refers).

Domestic Refuse Charges

Domestic Refuse Charges raised to‑date amount to $4.9 million, compared to the Budget of $4.8 million.

Other Operating Revenue

With the exception of Rates and Domestic Refuse Charges, other operating revenue raised to the end of March was $25.0 million or 78.4% of Budget, which is in line with Budget projections.

Non-operating Revenue

Non-operating revenue, comprising capital grants and contributions for the development of assets is 30.3% of Budget. A major component is Developer Contributions of $30.1 million, which are brought to account during the course of the financial year.

Operating Expenditure

Operating expenditure incurred to 31 March 2005 represents approximately 51.5% of the budget, which is consistent with operating expenditure trends from previous years. This is summarised as follows:-

· Employee Costs 67.3% (Savings due in part to delays in filling vacancies)

· Materials and Contracts 49.5% (Expected to be in line with Budget towards year end)

· Utilities 66.5%

· Depreciation 76.0%

· Insurance 76.4% (Reflects the timing of payments for insurance.)

Capital Works Expenditure

With regard to Capital Works expenditure (excluding Developer Contribution Assets), expenditure and commitments stand at 55.2% compared to the Management Budget. A summary is as follows:-

· Regional Infrastructure Projects 66%

· Building Works 53%

· Engineering Works – Roads etc 44%

· Parks Works 47%

· Plant and Equipment 74%

· Strategic Projects - Capital 79%

· Developer Contributions 0%

A more detailed summary of Capital Expenditure is included and contains comments where appropriate (Attachment 2 refers).

Investment Portfolio

As at 31 March 2005, the City’s Investment Portfolio amounted to $58.2 million, compared to $46.9 million as at the same time last year.

The Investment Portfolio is comprised of:

Municipal Funds $18.9 m

Reserve Funds $12.5 m

Town Planning Schemes $26.8 m

The City's Financial Advisors, Grove Research and Advisory commented that March’s monthly return for the City of Wanneroo’s investment portfolio was relatively subdued after the strong performance in February. Following recommendations from Grove, the portfolio composition was changed during the month. This change and associated transactions costs have detracted from the return.

The portfolio returned a net 5.65% p.a in March, marginally below the benchmark of 5.67%p.a. Longer-term returns remain very good, with the total portfolio now 0.49% p.a. above the index after all fees over the last six months and 0.42% over the last twelve months.

A more detailed summary of the Investment Portfolio is included in Attachment 1 (Attachment 1 Page 6 of 6 refers).

Statutory Compliance

The monthly financial report for the period ended 31 March 2005 complies with Section 6.4 of the Local Government Act 1995 and Regulation 34(1)(a) of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

“Goal 4 Corporate Management and Development – Committed to proper management of our financial resources.”

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

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Recommendation

That Council NOTES the Monthly Financial Report for the period ended 31 March 2005.

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ATTACHMENT 1

Page 1 of 7

MONTHLY FINANCIAL REPORT

FOR THE PERIOD ENDED 31 MARCH 2005

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CS02-05/05 Wanneroo BMX Club - Partial Waiver of Rates and New Lease Arrangements

File Ref: P34/0733V01 and S28/0008V01

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: Manager Finance

Meeting Date: 17 May 2005

Attachments: Nil

File Name: BBWanneroo BMX Club Partial Waiver of Rates and New Lease Arrangments.doc This line will not be printed dont delete

Level 5 Approval by Bruce Perryman Date 05 May 2005

Level 4 Approval by Bruce Perryman Date 04 May 2005

Level 3 Approval by Bruce Perryman Date 02 May 2005

Level 2 Approval by Mike Cole Date 29 April 2005

Level 1 Approval by Mike Cole Date 29 April 2005

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Issue

To consider the partial waiver of rates and the proposed new lease arrangements for the Wanneroo B.M.X. Raceway Club Inc, Lot 21 Mary Street, Wanneroo.

Background

The Wanneroo B.M.X.Raceway Club Inc (the Club) currently leases portion of Lot 21 Mary Street Wanneroo from the City of Wanneroo. The original lease dated 26 February 1992 was for a term of three (3) years expiring on 31 December 1994 and has been in holdover on a year to year basis ever since. Under the terms of the lease, the Club is responsible for rent, building insurance, Rates and the Emergency Services Levy (ESL). In addition to the above, the City provides the Club with a commercial refuse service.

While the Club has regularly met their commitments for commercial refuse charges, the Club had not paid their insurance premium for 2004/05 of $1,284.80 and annual rental of $616.48. More significantly, the Club owed the City $12,063.92 in Rates and ESL. Its total indebtedness to the City amounted to $13,965.20 as at 8 April 2005.

The current holdover term expires on 31 December 2005 and under normal circumstances would be renewed on an annual basis. Administration met with officials from the Club in March 2004 in order to discuss the outstanding rates debt and the lease. Issues and/or outcomes noted from that meeting included:-

1. The Club sought to continue their lease of the site for a period of five (5) years.

2. Administration gave an undertaking to present a report to Council recommending a change to the basis of rating the property from Unimproved Value (UV) to Gross Rental Value (GRV). Such a change would result in a considerable reduction in future rates, but was unlikely to impact on the current debt to the City as the Minister would be unlikely to back date approval.

3. Administration asked the Club to provide a copy of its Constitution and their most recent Annual Financial Statements (preferably audited) along with an achievable debt repayment plan. Subject to this information being received, Administration undertook to seek the Council’s approval to partially waive previous rates (ie the difference between the rates charged using the Unimproved Valuation method and rates that would have been charged had the method of valuation been GRV).

The information sought by the City would provide a better understanding of the Club’s financial position and its management structure. This would enable the City’s administration to assess the Club’s ability to meet existing debts and future cost. Some details were subsequently provided but not to an extent to allow the City to gain a full understanding of the financial position of the Club. The Club offered to pay $125 per month ($1,500 per annum) towards its debt to the City, although no such payments had been received.

On 10 August 2004, Council agreed to recommend to the Director General of the Department of Local Government and Regional Development that the basis for rating the land be changed from UV to GRV. The request was subsequently approved and changed with effect 1 October 2004. Following the change to GRV, the rates were reduced by $842.59. The current balance outstanding as noted above was $12,063.92.

Administration advised the Club of this approval and reiterated its position that a partial waiver of previous rates would continue to depend on the provision of the information already sought and an achievable debt reduction plan.

Detail

A further meeting was held with the Club on Friday 8 April 2005. Discussion at that meeting mainly focused on the following issues:-

1. The outstanding monies owing by the Club to the Council;

2. The future of the Wanneroo BMX Club (Inc) at the Mary Street location; and

3. The need to formalise the leasing arrangements by entering into a new lease pursuant to the City’s current Tenancy Policy, as either a community facility or ‘land only’ lease.

In general terms, the City’s administration agreed to present a report to the Council recommending that a three (3) year ‘land only’ lease be offered to the Club provided that the Club agrees to the payment of all amounts owing for the current year (2005/2006), fifty percent (50%) of monies owing for the years prior to 30 June 2004 and a commitment by the club to meet all future financial commitments. Administration noted that the land upon which the BMX Club operates is a significant freehold asset of the City and the current use may not continue to be appropriate for the site. Hence, a three (3) year lease term is offered in preference to the five (5) year term being sought by the Club.

The following is a summary of the Club’s current indebtedness to the City:-

Total amount outstanding

$13,965.20

Made up of –

2004/2005 Council Rates

1/7/04 to 30/9/04 (UV based)

1/10/04 to 30/6/05 (GRV based)

2004/2005 Emergency Services Levy (ESL)

Annual lease rental 1/1/05 to 31/12/05

Buildings Insurance (ISR) 1/7/04 to 30/6/05

Rates and Charges (pre 2004/2005)

TOTAL

$563.27

$828.85

$ 1,392.12

$ 220.50

$ 616.48

$ 1,284.80

$10,451.30

$13,965.20

The conditional offer proposed by the City was:-

The City will (subject to Council approval) rebate –
the difference between the actual 2004/2005 Rates and the 2004/2005 Rates had they been calculated on GRV for the full year 50% of 2005 lease rental (to start of new lease-1/7/2005) 50% of amounts owing for the period prior to 2004/2005 Total Amount Rebated	$1,392.12 $1,108.15	$ 283.97 $ 308.24 $5,225.65 $5,817.86
Leaving a balance outstanding of		$8,147.34
The Club was therefore required to pay – Immediately Current year rates (2004/2005) as rebated above 2004/2005 Emergency Services Levy (ESL) Annual lease rental to 30/6/05 (50%) Buildings Insurance (ISR) 1/7/04 to 30/6/05		$ 1,108.15 $ 220.50 $ 308.24 $ 1,284.80
		$ 2,921.69
By monthly or quarterly repayments (without interest)		$ 5,225.65
*Monthly option* An initial monthly payment on 1 July 2005 35 monthly payments (1st of each month) *Quarterly option* An initial quarterly payment on 1 July 2005 11 quarterly payments 1st July, Oct, Jan, etc	$150.65 $145.00 $440.65 $435.00

Note – the above figures only relate to amounts due under the current lease – commercial refuse collection charges are not included.

The City’s Tenancy Policy provides for the City to lease property to community organisations/sporting clubs on the basis of a community facility lease where the City has an interest in preserving its improvements on the land or a “land only” lease where the City does not necessarily seek to retain the improvements on its land at the expiry or sooner determination of the lease.

The arrangements in respect of each lease form are:-

	Community Facility	Land only
Lease Rental	$1 pa	$1 pa
Building Insurance at Club’s cost	Compulsory	Optional
Asset Preservation levy 0.2% of insurable value of improvements Rates and other outgoings	Club to Pay Club to Pay	Not Applicable Club to Pay

Hence, a new lease will result in the Club having to pay a peppercorn ($1 pa) rental, as opposed to an annual rental in the vicinity of $600 under the current arrangement, and under a “land only” lease the Club will avoid the City’s Asset Preservation Levy as well as insurance costs (at the Club’s discretion). Rates and outgoings will continue to be the Club’s responsibility under either form of lease.

Consultation

Administration has consulted with the Executive Members of the Club and relevant Elected Members. The outcomes of the meeting held on 8^th April 2005 have been incorporated into this report.

Comment

The Club has accepted the administration’s offer and payment of $2,921.69 has been received.

The partial waiver of rates recognises that the Club provides a valuable recreational facility for youth within the City. The proposal also takes into account the reduction of rates that would have arisen had the land always been rated on the basis of rating of the Gross Rental Valuation.

Statutory Compliance

In accordance with Section 6.47 of the Local Government Act 1995, subject to the Rates and Charges (Rebates and Deferments) Act 1992, a local government may at the time of imposing a rate or service charge or at a later date resolve to waive* a rate or service charge or resolve to grant other concessions in relation to a rate or service charge.

* Absolute majority required.

The lease would be considered an exempt disposition under Regulation 30(2)(b) of the Local Government Act 1995, which states:

“30(2) A disposition of land is an exempt disposition if –

(b) the land is disposed of to a body, whether incorporated or not –

(i) the objects of which are charitable, benevolent, religious, cultural, educational, recreational, sporting or other like nature; and

(ii) the members of which are not entitled or permitted to receive any pecuniary profit from the body’s transactions;”

Strategic Implications

The proposed lease is consistent with the City’s Strategic Plan as follows:

“2.6 Provide and manage infrastructure to meet the needs of our community”

Policy Implications

Financial Implications

The partial waiver of rates will result in a loss of rate income of $5,509.62.

Voting Requirements

Absolute Majority

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Recommendation

That Council:-

1. In accordance with Section 6.47 of the Local Government Act 1995, WAIVES BY AN ABSOLUTE MAJORITY the amount of $5,509.62 in rates debt for Lot 21 Mary Street, Wanneroo;

2. AGREES to a three (3) year ‘land only’ lease for the Wanneroo B.M.X. Raceway Club Inc for portion of Lot 21 Mary Street, Wanneroo, commencing from 1 July 2005; and

3. AUTHORISES the Mayor and Chief Executive Officer to affix the Common Seal of the City of Wanneroo to and execute the lease between the City and the Wanneroo B.M.X. Raceway Club Inc.

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Contracts and Property

CS03-05/05 Proposed Subdivision of Lot 4 Flynn Drive, Neerabup – Business Plan

File Ref: P23/0010V01

File Name: CALot 4 Flynn drive Neerabup.doc This line will not be printed dont delete

Level 3 Approval by Bruce Perryman Date 05 May 2005

Level 2 Approval by Bruce Perryman Date 04 May 2005

Level 1 Approval by John Paton Date 02 May 2005

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: John Paton

Meeting Date: 17 May 2005

Attachments: 3

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Issue

To consider commencing a subdivision development of Lot 4 Flynn Drive, Neerabup.

Background

Lot 4 Flynn Drive, Neerabup was purchased by the City of Wanneroo in 1976 with a long term development potential. The following land details are relevant:

ADDRESS: 240 Flynn Drive, Neerabup

AREA: 203.91 hectares

TITLE: Vol. 1963 Folio 202

ZONING (DPS2): Industrial Development

The property is unimproved, with a portion fronting Flynn Drive of approximately 17 hectares being affected by Bush Forever (Attachment 1 refers). The Lot is covered by the Neerabup Industrial Area (NIA) Structure Plan, which was adopted by the Western Australian Planning Commission on 11 January 2005.

The NIA represents an opportunity for the development of a strategic General Industrial estate within the northwest corridor and is expected to meet the short-term industrial land supply needs within 2-5 years, extending longer term to 20-30 years.

The area under the structure plan (Attachment 2 refers) comprises approximately 1,000 hectares, with 40% being owned either by the City of Wanneroo (Lot 4) or LandCorp. Some development is already occurring in the area, with the recent establishment of the Wesbeam LVL Plant and proposed Mindarie Regional Council Secondary Waste Treatment Plant.

With the adoption of the Structure Plan, it is now practical to consider the subdivision process, to ensure that appropriate land areas can be made available to meet emerging demand. It is likely that the City and LandCorp will jointly lead the subdivision process in this area.

Preliminary discussions have been held with LandCorp regarding the development of the City’s land and potential coordination with their works.

As a result, LandCorp have provided an Interim Development Report, (copy in Councillors’ reading room), to “provide a strategic overview that will establish the current status of the City of Wanneroo’s landholdings within the NIA and recommend a practical strategy for further development, highlighting the statutory, physical, economic and environmental factors that need to be addressed prior to any subsequent development of the land”.

Detail

The timing of industrial development within the NIA will be impacted by four factors:-

· Fragmented land ownership, and the varying intentions of individual landowners;

· The substantial potential of much of the area for basic raw material extraction as an interim to the end industrial use;

· Proximity to service infrastructure; and

· Rate of industrial demand.

The following table provides an indicative timeframe of activities required prior to stage 1 earthworks commencing on site. Many of the activities listed can occur concurrently, such as the Scheme Amendment, Preliminary Planning and Detailed Planning and Design.

Activity	Description	Timescale (Mths)	Commencement Date
Scheme Amendment	Includes Cell Works, Service Concept Plan, Drainage and Nutrient Management Plan	18	May 2005
Preliminary Planning and Engineering*	Indicative Concept Planning and Engineering	2	June 2005
Detailed Design	Identify detailed engineering costs and Lot yield/mix for subdivision application	6	July 2005
Planning Approvals	Approval of subdivision plan	3	January 2006
Resource Extraction	To finished ground levels recommended in Structure Plan	18	July 2005
Clearing Permits	To clear land after subdivision approval	3	April 2006
Contract Tendering	Tendering and awards of contract to Consultants and Contractors	6	May 2006
Works	Standard earthworks, civil, services and landscaping	9	January 2007

Whilst it is expected that subdivision development could occur by January 2007, the main constraint will be the lack of a suitable water and sewerage system to the estate. Individual bores and septic tanks serve the current developed area on Mather Drive, however the lots created within the NIA Structure Plan area will require full servicing. Although planning is still in the preliminary stage, the following is understood:-

Sewerage System

· Provision of a gravity sewer system. The system will gravitate to two pump stations proposed to be located at the west and east boundaries of the NIA.

· Water Corporation’s preferred option would be to connect the two pump stations by pressure mains to the Burns Beach Main Sewer in Connelly Drive, however subject to the rate of development within the NIA, temporary connections may be required through to Carramar and Banksia Grove estate.

Potable Water

· Provision of a water distribution system. Ultimately, this area will be serviced from a high level tank proposed for Nowergup, however this involves major headworks, for which Water Corporation has yet to derive a full scheme.

· An interim measure being considered by Water Corporation is a supply from the Wanneroo Tank, via Banksia Grove. Water Corporation’s timeframes for implementation of these services extends to late 2007.

Given the size of the City’s landholding, the subdivision should take place in stages, which can be determined by resource extraction rates and market demand. A suitable first land release would be in the order of 20 hectares, with the most logical location being the land north of Bush Forever site 295, fronting Mather Drive and Pederick Roads. This area comprises City and LandCorp land, with an approximate 80/20 split.

Initial stages of the subdivision would ideally provide for an optimum lot mix from 1500m² to 2 hectares. The larger lots would attract industrial occupiers who are unable to find suitable premises within the smaller lot subdivisions at Wangara and Malaga. This would have the effect of establishing the estate and then attracting ancillary uses. In the event that larger lots were required, these could be accommodated in the area east of Pederick Road.

In order to identify resource extraction potential, drilling is proposed across the City’s Lot 4, including west of the Mather Drive alignment between the existing industrial development and Barbagallo Raceway. This area is the most likely to contain suitable limestone deposits and should be extracted to enable subsequent subdivision staging. Subject to the findings of the drilling exercise and how quickly the extraction can be implemented, it is possible that some income can be achieved in 2005/06, although it is more likely to be in the subsequent financial year.

Whilst the area proposed for stage 1 of the subdivision is unlikely to contain limestone deposits, it will potentially provide sand resource suitable for extraction. The value of this resource could offset the cost of clearing and levelling to achieve the desired contours.

In order to minimise the cost of initial development and to promote a composite approach to the ongoing development of the estate, LandCorp have proposed that the City consider a joint venture arrangement with them. Their preferred model is for a Project Management arrangement.

Under this arrangement, the City retains 100% ownership of its land. LandCorp is appointed to act as project manager and has responsibility for the day-to-day management and conduct of the development and sale of the land. LandCorp is responsible for the payment of all project costs, which it is entitled to recoup, from the sale proceeds of lots. All project costs will be recouped from the initial sales. The City and LandCorp together establish a Project Committee that is responsible for the overall supervision and management of the joint venture.

As consideration for LandCorp acting as project manager and in addition to the project costs, LandCorp is entitled to receive a project management fee that is normally assessed on a specified percentage of lots that have been developed and sold by the joint venture. Following payment of taxes, settlement fees, legal costs, project costs and LandCorp’s project management fees, the City is entitled to receive all of the remainder of the monies from the sale of its lots.

It is considered advantageous that the two primary land holders, the City and LandCorp, should lead the subdivision process and proceed in conjunction (and in liaison) with each other. The project management arrangement proposed by LandCorp is one of a number of options that the City can consider. The ultimate decision on project management methodology will however be the subject of a further report to the Council after the expiry of the Statutory Advertising period.

Consultation

The NIALSP has already been subject to an extensive consultation process by means of an advertisement in the local newspapers, on-site signs, and letters to the landowners within and near the structure plan area and to all the relevant agencies.

In addition, undertaking a project of this nature would be defined as a major land transaction and require the publication of a business plan. (See statutory section)

Comment

There has already been some interest expressed in acquiring portions of Lot 4 Flynn Drive, Neerabup, however to date, two major issues have impeded negotiations:-

· the status of the NIA Structure Plan and in particular the issue of cell costs and ultimate levels; and

· scheme water supply

With the adoption of the Structure Plan and progress being made by the Water Corporation in identifying interim supply opportunities, it is now appropriate to consider introducing a process for the strategic development and release of industrial land in the Neerabup area.

Whilst negotiations are ongoing with LandCorp regarding the arrangements that would be involved in a joint venture, including the project management fees that would be applied, it is considered that the proposal provides significant opportunities and advantages for the City, due to:-

· LandCorp’s expertise in project managing quality subdivisions;

· apart from costs associated with the preliminary site investigation works, the Project Management Arrangement as proposed would have cash flow advantages, as LandCorp would fund the development and recover the costs from the revenue received from the initial land sales;

· the economies of scale and improved coordination by undertaking the subdivision of the City and LandCorp land concurrently; and

· the subdivision works will be expedited, as LandCorp would be able to access existing contracts for various components of the work and not be delayed by the City’s tendering requirements.

Given that the preliminary site investigation works are preparatory to the development of the land, prior to committing to these works, it is necessary to prepare a business plan and advertise it in accordance with Section 3.59 of the Local Government Act (the Act). The attached Business Plan - Proposed Subdivision of Lot 4 Flynn Drive, Neerabup (Attachment 3 refers) outlines the relevant details involved in the proposal.

Statutory Compliance

The subdivision of Lot 4 Flynn Drive, Neerabup would be deemed a Major Land Transaction in accordance with Section 3.59 of the Act. Accordingly, prior to entering into a major land transaction, the City is required to prepare a business plan and give statewide public notice, detailing its intention to commence the proposal and inviting public submissions.

At the conclusion of the public submission period, the Council is then in a position to decide whether to proceed with the proposal (land development).

Section 3.57 of the Act prescribes that “a local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to provide goods or services”. This would ordinarily include the types of contracts required for the works associated with a land development. However, under Section 11 (2)(e) of the Local Government (Functions and General) Regulations 1996, an exemption is provided for goods and services “supplied by or obtained through the government of the State or the Commonwealth or any of its agencies”. This would include works and services undertaken by and through LandCorp.

Strategic Implications

This project has the potential to address a number of the goals and strategies as defined in the City of Wanneroo’s Strategic Plan (2002-2005), including:-

“Healthy Communities

2.6 Provide and manage infrastructure to meet the needs of the community

Economic Development

3.2 Identify, support and respond to the needs of existing and new industries

3.3 Encourage employment growth within the community”

Policy Implications

Nil

Financial Implications

The likely expenditure to be incurred by the City in 2005/06 in the preliminary development of its landholding is detailed below.

Activity	Description	Costs	Date to be Incurred
Scheme Amendment	Includes cell works, service concept plan, drainage and nutrient management plan	$66,000	July 2005
Preliminary Planning and Engineering	Indicative concept planning and engineering	$24,000	July 2005
Detailed Design	Identify detailed engineering costs and Lot yield/mix for subdivision application	$200,000	Sept 05 – June 06
Planning Approvals	Approval of subdivision plan	$16,000	Feb 06 – June 06
Clearing Permits	Spring survey and clearing permits	*$20,000	Jan 05 – June 06
Drilling Programme	To determine resource extraction level	$30,000	July 2005
Survey Costs	Mather Drive realignment and detailed design	$30,000	July 05 – June 06
TOTAL		$386,000

* The spring survey work has partially commenced but will need to be progressed to address the clearing requirements.

A Strategic Initiative has been listed for consideration on the 2005/06 Annual Budget to meet the above listed tasks.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ENDORSES the Business Plan “Proposed Subdivision of Lot 4 Flynn Drive, Neerabup” as detailed in Attachment 3 to the Officers Report;

2. AUTHORISES the Chief Executive Officer to advertise a public notice in the Western Australian Newspaper, promoting the availability of the Business Plan in 1) above in accordance with Section 3.59 of the Local Government Act; and

3. NOTES that a further report will be presented to the Council at the conclusion of the Statutory Advertising period seeking further consideration of the proposed subdivision and outlining the various project management options available.

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Community Development

Leisure & Library Services

CD01-05/05 Establishment of Temporary 'Museum and Heritage Centre' at Wanneroo Recreation Centre

File Ref: PA13/0004V01

File Name: BAEstablishment of Temporary Museum and Heritage Centre at Wanneroo Recreation Centre.doc This line will not be printed

Level 4 Approval by Brigitte Creighton Date 05 May 2005

Level 3 Approval by Brigitte Creighton Date 03 May 2005

Level 2 Approval by Brigitte Creighton Date 03 May 2005

Level 1 Approval by Brigitte Creighton Date 03 May 2005

Responsible Officer: Director, Community Development

Disclosure of Interest: Nil

Author: Philippa

Meeting Date: 17 May 2005

Attachments: Nil

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Issue

To consider the establishment of a temporary 'Museum and Heritage Centre' at Wanneroo Recreation Centre and the non-renewal of the City’s contract with West Coast College of TAFE.

Background

With the closure of Gloucester Lodge as the City's Municipal Museum, a temporary facility is required to enable on-going public contact and access to the stories of Wanneroo's heritage. The new facility, which will be required until the completion of a new regional Museum, will house the Museum Curator (for total heritage collection), the Program Coordinator (for Buckingham and Cockman House) and the curatorial assistants. The Curator and assistants will be displaced from their current accommodation at Gloucester Lodge and the Program Coordinator currently 'hot-desks' (uses any spare desk available) at the Civic Centre. The main move from Gloucester Lodge will occur in June / July 2005.

The temporary 'Museum and Heritage Centre' will need to accommodate staff workstations, a conservation treatment area and a display preparation area as well as public contact and museum display areas. With much of the heritage collection being placed in accessible storage, there is the opportunity for small but changing displays and for conservation work to repair damage caused in the inappropriate environmental conditions at Gloucester Lodge.

Detail

Activity Room 1 on the western side of the Wanneroo Recreation Centre is 9.2m x 6.1m and would provide sufficient space for the majority of the requirements. Its location in the central Wanneroo area is a significant advantage. Some minor works are needed to make the space environmentally suitable for the display and conservation of artifacts, e.g. painting, floor coverings and improved lighting.

Provision of IT services, together with a telephone installation in this room is required. Equipment is provided for in the present budget together with an amount of $1500 specifically for the provision of IT services. This building is already linked to the City of Wanneroo network and the room is cabled for internal network.

This room is currently leased by West Coast College of TAFE whose three year contract is due to expire on 30 June 2005. Given the low proportion of hours booked by TAFE (and, therefore, unavailable for other user bookings) that are actually used in delivering educational programs, it is proposed that the overall contract with TAFE not be renewed.

The present income generated by the agreement in so far as the Wanneroo Recreation Centre is concerned is in the order of $736 per annum.

Discussions are presently being held with TAFE with respect to the service contract as a whole with Leisure Services being of the view it should not be renewed City wide as there appears to be very little value gained.

With the relocation of the Administration Officer (Facilities) to the Administration Centre the office space is now vacant. This small area has a workspace, some storage shelving, as well as a toilet and sink. The use of this office will facilitate conservation treatment work to be undertaken without risk of contamination from other untreated items. No work is required to adapt the office for this purpose.

Additional storage for artifacts will still be required and it is proposed to acquire a 6metre seatainer and house this at the Depot. Only items able to withstand such conditions e.g. metal agricultural implements will be housed in this way.

The use of the office at the Wanneroo Recreation Centre is predicated on the basis that the office for Wanneroo and Districts Historical Society will not be located within this building.

It is anticipated that the relocation of material from Gloucester Lodge will not take place until after building modifications are completed. Work will need to be undertaken promptly as the lease on Gloucester Lodge expires in August. Building modifications will not commence until TAFE vacates the space at the end of June. As a result it is necessary that the finance for the budget items associated with the set up of the temporary museum will need to be carried forward to 2005/6.

Comment

New premises are required as soon as possible for a temporary museum facility, with a preference for a central Wanneroo facility. The shortage of available space within the immediate Wanneroo area has resulted in Activity at Wanneroo Recreation Centre being the only space located that can be made suitable.

The expiration of the contract with the present user of Activity Room 1, West College of TAFE, on 30 June 2005 provides the opportunity to evaluate the contract. Only a small income is earned by the City from the present use of the room, and given the exclusive use by TAFE of this room, it is proposed that the contract with TAFE not be renewed.

Statutory Compliance

Nil

Strategic Implications

This proposal supports the objective:

· Conserve our heritage for future generations.

The cessation of TAFE-run leisure activities does not prevent the achievement of:

· Provide a range of accessible and affordable services to meet the leisure and recreational needs of the community.

Policy Implications

Nil

Financial Implications

The cost estimates to carry out improvements to Activity Room 1 ie painting, floor coverings and improved lighting. amount to $7500. This includes an internal Management Fee of 4.5% and a contingency of 10%. However work cannot occur until TAFE ceases to use the facility at the end of June 2005. There are no costs associated with preparation of the former office as a conservation work space.

Funding is available in the following accounts in the 2004/5 operating budget:

Account 84404-3603 Fixture & Fittings Internal $1500

Account 84404-3630 Rental/Hire Accommodation $5000

Account 84404-3801 Office Telephone and Faxes $1500

A 6metre seatainer at an approximate cost of $2500 will be acquired from the 2005-06 allocation.

The present income generated by the TAFE agreement in so far as the Wanneroo Recreation Centre is concerned is in the order of $736 per annum.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ENDORSES the establishment of a temporary 'Museum and Heritage Centre' at Wanneroo Recreation Centre with the approval to carry-forward funds of $8000 from 2004/5 to 2005/6 for the preparation works and

2. ENDORSES the non-renewal of the City’s contract with West Coast College of TAFE and the subsequent development of alternative mutually beneficial facility arrangements, in consultation with West Coast College of TAFE.

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CD02-05/05 Wanneroo Lifestyles Community Development Strategy

File Ref: S41/0011V01

File Name: DAWanneroo LIFEstyles Community Development Strategy.doc This line will not be printed dont delete

Level 4 Approval by Alan McGregor Date 05 May 2005

Level 3 Approval by Y. Heath Date 05 May 2005

Level 2 Approval by Y. Heath Date 05 May 2005

Level 1 Approval by Y. Heath Date 05 May 2005

Responsible Officer: Director, Community Development

Disclosure of Interest: Nil

Attachments: 1

Author: Janelle Tovey

Meeting Date: 17 May 2005

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Issue

To consider Wanneroo LIFEstyles, the City’s Community Development Strategy.

Background

Shortly after it’s establishment in July 2003, the Smart Growth Team and Community Development Directorate identified that the City lacked a coordinated approach to community development across the organisation. To address this, it was proposed to develop a Community Development Strategy (CDS).

At its meeting of 16 September 2003 Council’s Smart Growth Steering Committee endorsed the proposal to develop a Community Development Strategy. From here, the establishment of a Community Development Strategy staff working group ensured that input into the development of the plan was representative of the whole organisation.

Strategy

The strategy is not an action plan but a collection of guiding principles, each of which represents an important focus for the City and its role in nurturing a healthy community. The action component of these objectives will be reflected in the area-specific plans that are developed across the organisation. Refer to attached document “2005-2008 Wanneroo Lifestyles – Community Development Strategy”.

Consultation

At its meeting of 24 September 2004 the City’s Community Consultation Review Panel approved the consultation strategies proposed for the draft CDS. These strategies included:

Feature in Wanneroo Link to promote draft strategy and its purpose
Draft strategy available online, on CD, at libraries, at main Customer Service and other City facilities with additional hard copies on request
Elected members consulted via the Smart Growth Steering Committee
Copy of draft strategy provided to each elected member and via email to City of Wanneroo staff
Distribution to key developers, service providers, government agencies and community groups for comment

· Working group members available to meet with specific business units, external groups or individuals on request

The Community Development Strategy was also discussed with Elected Members at the Council Forum meeting on 30 November 2004.

The public comment period ended on 1 February and both the internal and external response rate was relatively small.

Comment

Assessment of Submissions

Thirteen (13) internal and external submissions were received in response to the Community Development Strategy.

External Submissions

Ten (10) external submissions were received.

1. Water Corporation – No changes made to document see Attachment 1 for further details

2. Department of Environment – No changes made to document see Attachment 1 for further details

3. Western Australian Council of Social Service (WACOSS) – No changes made to document see Attachment 1 for further details

4. Masterplan Consultants – No changes made to document see Attachment 1 for further details

5. Heritage Council of WA – No changes made to document see Attachment 1 for further details

6. Mofflyn – No changes made to document see Attachment 1 for further details

7. Department of Local Government and Regional Development – No changes made to document see Attachment 1 for further details

8. Department of Indigenous Affairs – see Attachment 1 for further details

9. Disability Services Commission. It advises:

§ Overall support for the strategy

§ It is encouraging that the major principles refer to equity and inclusiveness and that access for people with disabilities is referred to in various parts of the document

§ Inclusion for people with disabilities could be more comprehensively addressed by:

Stating that the strategy is available in alternative formats on request at the front of the document and in other relevant information
In section one the types of households anticipated in the future should mention the fact that there will be a significant increase in the number of people with disabilities.

Also in section one there should be mention of the increase in number of people with disabilities within the ‘How are we ageing?’ part. It advises to include that it is increasingly important that public services and facilities are accessible to people with disabilities. According to ABS data, currently one in five people in WA have a disability. This number is set to rise throughout the state as the likelihood of having a disability significantly increases with age. Someone under the age of five years, for example, has about a 4% chance of having a disability while this percentage rises to 56% for people aged over 65, and 66% for those over 75. Because of this linkage, the Commission anticipates that the number of people with disabilities in WA will rise by 48% between 2001 and 2021, while the general population level will increase by 29%”.

2004

Inclusion has been made of points 1 and 3 above.

10. Friends of Yellagonga Regional Park. Advises:

1. Within Section nine – relating to Developers and Government Agencies. It should stress that the development in question should be viewed as part of the overall picture, not in isolation – regionally significant bushland should have linkages or corridors connecting to other ecosystems where possible. It should be ensured that it addresses the need for regional bushland and other conservation areas.

2. Within Section six - Does the plan address the need for regional marine facilities?

3. Developers should be required to do their environmental homework operating with the environmental conditions that exist today, such as acid sulphate soils, a lowered water table, a loss of ecosystems and therefore loss of biodiversity

4. Is it possible to refer to the group’s Bush care Manual in the resources section?

Point 3 has been included as an example within the relevant checklists to ensure current environmental conditions are considered.

Internal Submissions

Three (3) internal submissions were received from Community Development and Planning and Development – No changes made to document see Attachment 1 for further details.

Summary

All the feedback received has been considered in the preparation of the final document being presented to Council.

The Community Development Strategy is intended to be a living document that is reviewed and updated on an ongoing basis. This will ensure that the strategy is in line with current trends and is responsive to the needs of the community. The strategy will act as a framework for community development across the organisation and will guide the development of action plans and service planning for the City.

The Community Development Strategy will also provide guidance to the development industry in defining the City’s expectations and resources in relation to the cost of community development initiatives.

It is proposed that the CDS working group will organise an internal launch of the strategy for invited staff to present a practical demonstration of the usefulness of the document and how it may apply to their work. Hard copies of the strategy will be sent to Elected Members and senior management, while all staff will receive a copy via email and will be able to receive a hard copy upon request. The strategy will be made available to the public online at the City’s website, in the City’s libraries and upon request. Copies of the strategy will also be sent to key stakeholders within the City.

Statutory Compliance

Nil.

Strategic Implications

Wanneroo LIFEstyles Community Development Strategy is consistent with the goals of the City’s Strategic Plan, particularly

“2. Healthy Communities:

2.1 Achieve an understanding of our community’s needs – present and future

2.4 Support safe and secure communities

2.5 Foster a community that finds strength in its diversity

2.6 Provide and manage infrastructure to meet the needs of our community

2.7 Provide community focussed services and lifestyle opportunities”

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

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Recommendation

That Council ADOPTS Wanneroo LIFEstyles, the City’s Community Development Strategy, as attached.

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ATTACHMENT 1

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Summary of Submissions:

External Submissions

Submission by the Water Corporation. It advises that:

§ It sees the Community Development Strategy as providing a sound background to the composition of the City of Wanneroo community

§ It believes it will assist the Corporation in its endeavours to plan water related infrastructure to meet the needs of urban development in the City.

§ It was pleased that the strategy recognised that water resources are finite and precious and that the community has a key role to play in protecting water through sensible and conservative lifestyle practices

It suggests that:

§ The potential for embedding water conservation values into the daily values and ethics of the Wanneroo community by promoting water-wise planning in all Council sponsored projects should be considered.

§ Offering incentives for land owners to deploy water conserving devices in the design of their homes and neighbourhood facilities should be mentioned

Submission by the Department of Environment. It was pleased that there was inclusion of an environmental focus within the strategy.

It suggests that where appropriate, the incorporation of the key principles as outlined within the WA State Sustainability Strategy should be considered.

Submission from the Western Australian Council of Social Service (WACOSS). This commends the City of Wanneroo for its commitment to developing distinct and attractive communities with a strong sense of place and providing services and facilities that meet the needs of the community.

Submission by Masterplan Consultants. It advises that:

An increase in City of Wanneroo and government documentation and requirements could lead to increasing time and cost of developments within the City. This could in turn increase development costs and the potential to improve the quality of the urban environment and services for future residents of the City
There is the possibility of conflicting expectations
There is the potential to price a proportion of the community out of the market
There is concern that it maybe premature to attempt to apply the Smart Growth Strategy in the absence of substantial details and further work to test the validity of that Strategy before its implementation – therefore it maybe premature to link Wanneroo LIFEstyles to the Smart Growth Strategy

ATTACHMENT 1

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References are made to the Smart Growth Assessment Tool (SGAT) however this has not yet been made available for comment. Therefore SGAT must be made available for scrutiny before Wanneroo LIFEstyles can be commented on
There is confusion as to the role of the Community Development Checklists – do they have a statutory role or are they intended just to be an internal assessment mechanism with no implication
Clarification is required as to the status of the strategy and its associated documentation within the development approval process

Comment

The SGAT has now gone out for its public comment period.

Submission by the Heritage Council of WA. Advises that the potential for the City’s sustainable economic development relies on the retention of a reasonable proportion of heritage structures:

Conservation and adaptation of heritage places are often a drawcard for new opportunities such as tourism ventures and businesses
A list of 12 properties of State significance in the Wanneroo LGA should be included

Submission from Mofflyn. It requests that access to Council facilities should be made easier for organisations working with disadvantaged families.

. It advises that:

It is impressed with the provision of Submission by Department of Local Government and Regional Development detail and thought in planning for the present and future
Some thought should be given to the development of leaders at all levels within the community
Possibility of some consideration to attracting professional, motivated and enthusiastic people to stand as Councillors in elections.

Submission by the Department of Indigenous Affairs. Advises that the document does not address Aboriginal heritage which is vital and should be considered in all strategy documents developed by the City, particularly those concerning the growth and development of the City.

Comment

Suggestion has been noted and inclusion of Aboriginal heritage has been included, where appropriate, within the checklists.

ATTACHMENT 1

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Internal Submissions

Internal submissions from Community Development and Planning and Development advise:

Within Section 8 an additional challenge be added in the context of urban growth - to also balance the conservation of cultural heritage with urban growth

Section 9.3 Objectives should include social factors such as the contribution to the natural and cultural heritage of the region
Inclusion of cultural heritage in the staff checklist
No inclusion of promotion of cultural events and opportunities such as classical music

When discussing that the ageing population presents a challenge benefits could also be included such as an increase in volunteering rates.
The elected members checklist seems a bit limited – perhaps add some additional questions from the Community group’s checklist.

Summary

These submissions should be noted and will be considered when implementing the various actions of the strategy.

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Governance and Strategy

Governance & Customer Relations

GS01-05/05 Community Funding Allocations - March 2005 Round

File Ref: S17/0109V01

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Level 3 Approval by Rhonda Phillips Date 05 May 2005

Level 2 Approval by Rhonda Phillips Date 05 May 2005

Level 1 Approval by Rhonda Phillips Date 05 May 2005

Responsible Officer: Director, Governance & Strategy

Disclosure of Interest: Nil

Author: Rhonda Phillips

Meeting Date: 17 May 2005

Attachments: 1

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Issue

To consider recommendations from the Community Funding Working Party for the current round of Community Development and Community Event Sponsorship Funding within the City of Wanneroo’s Community Funding Program.

Background

Council offers two rounds of Community Funding to the community each financial year, in October and in March. The Funding provides an opportunity for community organisations to apply for funding to support community events, activities and projects.

Detail

The number of applications received in this round totalled 36 with 23 of these applications for the Community Development Funding category and 13 applications for the Community Event Sponsorship category. Copies of these applications have been placed in the Elected Members Reading Room for further information.

The Community Funding Working Party met on Tuesday, 3 May 2005, to assess all applications received.

Recommendations made by the Working Party with regard to the 36 applications received are summarised in Attachment 1.

Consultation

Groups were invited to attend information sessions to increase the effectiveness of their applications and ensure that eligibility requirements were clear to those applying.

Comment

All applicants will be advised in writing of the outcome of their application.

Recommendations made by the Working Party are also detailed in the Officers Recommendation.

The table below details what wards the applications for this round have come from.

Ward	Number of Applications
North	6
Coastal	3
Hester	1
Central	4
Wanneroo	6
Alexander	2
South Ward	3
Outside City of Wanneroo	11

The Working Party also considered the acquittal for the grant allocation to the Rawlinson Primary School P & C Association Inc for the Rawlinson Primary School Open Day held on 26 April 2005. The acquittal was received in February 2005 and it appeared that the Association spent more than the approved amount on a donation to the Rawlinson Primary School for the purchase of promotional items.

Administration had concerns as to the appropriateness of the expenditure of the funds the resulting acquittal and requested further information from the group. Whilst Council approved an amount of $1,500 within the ratified budget to be donated to the Rawlinson Primary School for promotional items the group spent $1,000.00 more on this donation that was originally stated. This is considered a large variation from the originally approved budget, therefore, advice was sought from the Community Funding Working Party as to the appropriate course of action to be taken. It should be considered that the P & C Association did not exceed the total funding allocation. The outcome of this consideration is detailed in the recommendations to this report.

Consideration was also given to the provision of support to the Wanneroo Joondalup RSL for a dedication ceremony for the relocated war memorial on Remembrance Day, 11 November 2005. As a part of the Wanneroo Town Centre Master Plan project and the revitalisation of Memorial Park the Wanneroo War Memorial is currently being relocated. Discussions with the RSL indicate that it would be fitting to have a dedication ceremony for the relocated war memorial and that 11 November 2005 would be an appropriate day to hold this ceremony. The outcome of this consideration is detailed in the recommendation to this report.

Statutory Compliance

Nil

Strategic Implications

The Community Funding Program is supportive of Councils strategic direction regarding the development and support of Healthy Communities.

Policy Implications

Nil

Financial Implications

Category	Amount Requested	Amount Recommended
Community Development	$54,633.99	$16,303.00
Event Sponsorship	$39,291.00	$19,086.00
Total	$93,924.99	$35,389.00

Summary of Community Funding 2004/2005
	Total
Total 2004/2005 Budget Allocation	$60,000.00
Plus unused funding allocations	$987.17
Total 2004/2005	$60,987.17
Less Grants recommended October 2004	$23,704.20
Budget remaining	$37,282.97
Less Grants recommended March 2005	$35,389.00
Budget remaining	$1,893.97

All Community Funding grants are allocated from the Community Funding Account
(05801 0001 4401). An amount of $1,000.00 has been recommended for the Wanneroo Joondalup RSL Sub Branch from this same account. This will leave a balance of $893.97 in this account.

Voting Requirements

Simple Majority

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Recommendation

That Council ENDORSES the recommendations of the Community Funding Working Party, made at the Community Funding Working Party Meeting on Tuesday, 3 May 2005, as indicated below:-

a) NOTE that the over expenditure of $1,000 for promotional items associated with the Rawlinson Primary School Open Day was not in accordance with the approved budget, however as it is related to the purpose of the open day no further action be taken.

b) DOES NOT SUPPORT funding via Community Development Funding to the Creative and Therapy Activities Disabled Group Inc for the purchase of display boards.

c) ENDORSES funding of $600.00 via Community Development Funding to the Cheers Community Development Network with Scripture Union to support the Cheerios Kids Holiday Club and Café.

d) DOES NOT SUPPORT funding via Community Development Funding to the Cheers Community Development Network with Scripture Union for the Cheers Family Camp.

e) DOES NOT SUPPORT funding via Community Development Funding to the Constable Care Child Safety Foundation for Community Safety, Crime Prevention and Respect Education.

f) DOES NOT SUPPORT funding via Community Development Funding to the Derbarl Yerrigan Health Service Inc for Aqua Motion.

g) DOES NOT SUPPORT funding via Community Development Funding to Girrawheen-Koondoola Senior Citizens Club Inc for the purchase of a computer package and multi-function printer.

h) ENDORSES funding of $2,602.00 via Community Development Funding to the John Bryant House to support a sensory garden project on the condition of proof of adequate public liability insurance and that quotes be sought from local suppliers.

i) DOES NOT SUPPORT funding of $2,000.00 via Community Development Funding to the Koondoola Community Kindergarten for the purchase and erection of shade sails, however LIST the item for consideration in the 2005/2006 budget as a priority 1A.

j) DOES NOT SUPPORT funding of $3,000.00 via Community Development Funding to the Koondoola Primary School P & C for a Cultural Bushwalk, however LIST the item for consideration in the 2005/2006 budget as a priority 1A.

k) ENDORSES funding of $500.00 via Community Development Funding to the Malubillai Wildlife Carers Network Inc to support the public awareness of the wildlife network.

l) DOES NOT SUPPORT funding via Community Development Funding to the Parents and Friends Association St Anthony’s Wanneroo for a project to promote literacy and numeracy development in early childhood years.

m) DOES NOT SUPPORT funding via Community Development Funding to the Perth Geckos Handball Club Inc for advertising for the club.

n) ENDORSES funding of $986.00 via Community Development Funding to the Peter Cowan Writers Centre to support The Patchwork Christmas Tree project.

o) ENDORSES funding of $2,500.00 via Community Development Funding to the St John of God Lighthouse to support the re-establishment of Wanneroo Natural Environment.

p) ENDORSES funding of $500.00 via Community Development Funding to The City Entertainers to support costs of costumes for the concerts to be held in October 2005 on the condition of proof of adequate public liability insurance.

q) ENDORSES funding of $2,000.00 via Community Development Funding to The Compassionate Friends of Western Australia Inc to support Grief and The Community.

r) ENDORSES funding of $2,000.00 via Community Development Funding to The Northern Suburbs Stroke Support Group Inc to support the rehabilitation for seniors new skills on the condition that only City of Wanneroo residents will benefit from this funding for this particular project and the provision of proof of public liability insurance

s) DOES NOT SUPPORT funding via Community Development Funding to The Rare Budgerigar Club of WA Inc for the Wanneroo Agricultural Show.

t) DOES NOT SUPPORT funding of $1,085.00 via Community Development Funding to the Two Rocks Yanchep Resident’s Association Inc for the historical interpretation plaques, however LIST the item for consideration in the 2005/2006 budget as priority 1.

u) ENDORSES funding of $2,000.00 via Community Development Funding to the Wanneroo Amateur Football Club to support the production of the Twenty Years for Wanneroo Amateur Football Club book on the condition that the City is provided with complimentary copies of the book for the City’s libraries.

v) DOES NOT SUPPORT funding of $1,804.55 via Community Development Funding to the Wanneroo Senior Citizens Club for the purchase of a TV DVD/VCR Combination, however LIST the item for consideration in the 2005/2006 budget as priority 1A.

w) ENDORSES funding of $615.00 via Community Development Funding to the Wanneroo Senior High School P & C Association to support the Class Act Theatre Group performing “Skin Deep” on the condition of proof of incorporation.

x) ENDORSES funding of $2,000 via Community Development Funding to the Yanchep Two Rocks Recreation Association to support the July School Holiday Program.

y) DOES NOT SUPPORT funding via Community Event Sponsorship to the Alexander Ward Residents and Ratepayers Association Inc for the Best Kept Street and Best Kept Garden.

z) ENDORSES funding of $2,880.00 via Community Event Sponsorship to the Ashdale Gardens Residents Association Inc to support the Ashdale Gardens Rock in the Park event on condition of proof of adequate public liability insurance.

aa) ENDORSES funding of $200.00 via Community Event Sponsorship to Carers Association of WA Inc for a waiver of fees to support the Practical Matter Forum on the condition of approval of the group’s acquittal for previous funding received.

bb) ENDORSES funding of $4,000.00 via Community Event Sponsorship to Carramar Primary School P & C Inc to support the Carramar Primary School Open Day and Community Fair subject to the group providing a detailed budget for the event which is to be approved by the Chief Executive Officer.

cc) ENDORSES funding of $2,156.00 via Community Event Sponsorship to Disability and Disadvantage in the Arts Australia to support the Fancy Dress Ball on the condition of proof of adequate public liability insurance.

dd) ENDORSES funding of $2,500.00 via Community Event Sponsorship to the Quinns Beach Primary School P & C to support the Quinns Beach School Community Fair on the condition of proof of adequate public liability insurance.

ee) ENDORSES funding of $2,000.00 via Community Event Sponsorship to the Quinns Mindarie Surf Lifesaving Club Inc to support the Junior Surf Lifesaving Carnival on the condition of proof of adequate public liability insurance.

ff) ENDORSES funding of up to $350.00 via Community Event Sponsorship to the Sun City Access Centre as a waiver of fees to support the TRY Enterprise Forum.

gg) ENDORSES funding of $4,000.00 via Community Event Sponsorship to the Wanneroo BMX Raceway Inc to support the 2005 State BMX Championships subject to prior payment of all outstanding debts to the City being settled.

hh) DOES NOT SUPPORT funding via Community Event Sponsorship to the Wanneroo Senior High School P & C Association for the ‘Youth Oz’ School production written and performed by the students.

ii) DOES NOT SUPPORT funding via Community Event Sponsorship to the Yanchep District High School P & C Association Inc for World Week.

jj) ENDORSES funding of $1,000.00 via Community Event Sponsorship to the Yanchep Districts Junior Football Club to support the Junior Football Gala Day.

kk) DOES NOT SUPPORT funding via Community Event Sponsorship to the Yanchep Two Rocks Recreation Association Inc for the Free Community Open Day although the application could be considered as part of Beach to Bush Festival Funding to be offered in July 2005.

ll) ENDORSES funding of $1,000.00 via Community Event Sponsorship to the Wanneroo Joondalup RSL Sub Branch to support a dedication ceremony for the relocated war memorial in the Wanneroo Memorial Park on Remembrance Day.

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ATTACHMENT 1

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Application Number	1
Applicant	CATA (Creative and Therapy Activities) Disabled Group Inc
Project Summary	Display Boards for the Art Group of CATA Disabled Group to be part of the presentation of work at the CATA Open Week and launch and on other occasions throughout the year
Project Location	Warwick Community Care Centre
Date	Various
Amount Requested	$1,350.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

Application Number	2
Applicant	Cheers Community Development Network with Scripture Union
Project Summary	Cheerios Kids Holiday Club and Café
Project Location	Banksia Grove Community Centre
Date	5 - 7 July 2005
Amount Requested	$600.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $600.00
Conditions and/or Comments (if applicable)

Application Number	3
Applicant	Cheers Community Development Network with Scripture Union
Project Summary	Cheers Family Camp
Project Location	Camp Geographe, Busselton
Date	30 September - 4 October 2005
Amount Requested	$600.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

ATTACHMENT 1

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Application Number	4
Applicant	Constable Care Child Safety Foundation
Project Summary	Community Safety, Crime Prevention & Respect Education
Project Location	Primary Schools in the City of Wanneroo
Date	4 July 2005 - 30 June 2006
Amount Requested	$5,170.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

Application Number	5
Applicant	Derbarl Yerrigan Health Service Inc
Project Summary	Aqua Motion
Project Location	Aquamotion, Wanneroo
Date	j July 2005 - 30 June 2006
Amount Requested	$1,232.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

Application Number	6
Applicant	Girrawheen-Koondoola Senior Citizens Club Inc
Project Summary	Purchase of Computer Package and Multi-Function Unit
Project Location	Girrawheen Senior Citizens Centre
Date	Once funding is available
Amount Requested	$1,830.98
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

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Application Number	7
Applicant	John Bryant House
Project Summary	Sensory Garden Project
Project Location	John Bryant House, Marangaroo
Date	Once funds are available
Amount Requested	$2,602.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,602.00
Conditions and/or Comments (if applicable)	The condition of proof of adequate public liability insurance and that quotes from local suppliers are sought.

Application Number	8
Applicant	Koondoola Community Kindergarten
Project Summary	Sun Safe Shade Sails
Project Location	Koondoola Community Kindergarten
Date	Once funds are available
Amount Requested	$2,000.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)	Listed for consideration as priority 1A in the 2005/2006 budget

Application Number	9
Applicant	Koondoola Primary School P & C
Project Summary	Cultural Bushwalk
Project Location	Bushland between Koondoola Primary School and Burbridge Primary School
Date	ongoing - December 2006
Amount Requested	$3,000.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)	Listed for consideration as priority 1A in the 2005/2006 budget

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Application Number	10
Applicant	Malubillai Wildlife Carers Network Inc
Project Summary	Public Awareness of Wildlife Network
Project Location	All suburbs, particularly the northern corridor
Date	Once funding is available
Amount Requested	$4,984.46
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $500.00
Conditions and/or Comments (if applicable)

Application Number	11
Applicant	Parents and Friends Association St Anthony's Wanneroo
Project Summary	To promote literacy and numeracy development in early childhood years
Project Location	St Anthony's School, Wanneroo
Date	September - November 2005
Amount Requested	$3,000.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

Application Number	12
Applicant	Perth Geckos Handball Club Inc
Project Summary	Advertising for Club
Project Location	Kingsway International Sports Stadium
Date	Once funds are available
Amount Requested	$5,000.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

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Application Number	13
Applicant	Peter Cowan Writers Centre
Project Summary	The Patchwork Christmas Tree
Project Location	Banksia Room, City of Wanneroo Civic Centre
Date	11 October - 1 November 2005
Amount Requested	$986.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $986.00
Conditions and/or Comments (if applicable)

Application Number	14
Applicant	St John of God Foundation "Lighthouse"
Project Summary	Re-establish Wanneroo Natural Environment
Project Location	1000 Wanneroo Rd Wanneroo
Date	June to December 2005
Amount Requested	$5,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,500.00
Conditions and/or Comments (if applicable)

Application Number	15
Applicant	The City Entertainers Concert Group Inc
Project Summary	Memories are made of this
Project Location	TBC
Date	October 2005
Amount Requested	$2,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $500.00
Conditions and/or Comments (if applicable)	Condition of proof of adequate public liability insurance

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Application Number	16
Applicant	The Compassionate Friends of Western Australia Inc
Project Summary	Grief and The Community
Project Location	Banksia Room in the City of Wanneroo Civic Centre
Date	26-27 August 2005
Amount Requested	$4,344.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,000.00
Conditions and/or Comments (if applicable)

Application Number	17
Applicant	The Northern Suburbs Stroke Support Group Inc
Project Summary	Rehabilitation for Seniors New Skills
Project Location	In homes of each candidate
Date	Once funding is available
Amount Requested	$2,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,000.00
Conditions and/or Comments (if applicable)	Condition of proof of adequate public liability insurance and that only City of Wanneroo residents will benefit from this funding for this particular project.

Application Number	18
Applicant	The Rare Budgerigar Club of WA Inc
Project Summary	Wanneroo Agricultural Show
Project Location	Wanneroo Showground
Date	TBC
Amount Requested	$1,930.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

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Application Number	19
Applicant	Two Rocks Yanchep Resident's Association Inc
Project Summary	Historical Interpretation Plaques
Project Location	Two Rocks
Date	Once funding is available
Amount Requested	$1,085.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)	Listed as priority 1 for consideration in the 2005/2006 budget

Application Number	20
Applicant	Wanneroo Amateur Football Club
Project Summary	Twenty Years of Wanneroo Amateur Football Club
Project Location	N/A
Date	2004-2005
Amount Requested	$2,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,000.00
Conditions and/or Comments (if applicable)	Condition that complimentary copies are provided to the City to be placed in the City of Wanneroo libraries

Application Number	21
Applicant	Wanneroo Senior Citizens Club Inc
Project Summary	TV DVD/VCR Combo
Project Location	Community Hall, Wanneroo
Date	TBC
Amount Requested	$1,804.55
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)	Listed for consideration as priority 1A in the 2005/2006 budget

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Application Number	22
Applicant	Wanneroo Senior High School P & C Association
Project Summary	Class Act Theatre Group to Perform "Skin Deep"
Project Location	Performing Arts Theatre - Wanneroo SHS
Date	October 2005
Amount Requested	$615.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $615.00
Conditions and/or Comments (if applicable)	Condition of proof of incorporation

Application Number	23
Applicant	Yanchep Two Rocks Recreation Association
Project Summary	July School Holiday Program
Project Location	Phil Renkin Centre and Yanchep Community Centre
Date	5 - 14 July 2005
Amount Requested	$1,500.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,000.00
Conditions and/or Comments (if applicable)

Application Number	24
Applicant	Alexander Ward Residents and Ratepayers Association Inc
Event Summary	Best Kept Street and Best Kept Home Garden
Event Location	Various
Date	September - October 2005
Amount Requested	$1,000.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

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Application Number	25
Applicant	Ashdale Gardens Residents Association Inc
Event Summary	Ashdale Gardens Rock in the Park
Event Location	Four Seasons Park at Monagahan Circle, Darch
Date	15 October 2005
Amount Requested	$3,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,880.00
Conditions and/or Comments (if applicable)	Condition of proof of adequate public liability insurance

Application Number	26
Applicant	Carers Association of WA Inc
Event Summary	Practical Matter Forum
Event Location	City of Wanneroo Banksia Room
Date	August 2005
Amount Requested	$2,950.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $200.00
Conditions and/or Comments (if applicable)	Waiver of fees for the hire of the City of Wanneroo facility

Application Number	27
Applicant	Carramar Primary School P & C Inc
Event Summary	Carramar Primary School Open Day and Community Fair
Event Location	Carramar Primary School
Date	September 2005
Amount Requested	$4,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $4,000.00
Conditions and/or Comments (if applicable)

ATTACHMENT 1

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Application Number	28
Applicant	Disability and Disadvantage in the Arts Australia
Event Summary	Fancy Dress Ball
Event Location	Gumblossom Community Hall
Date	10 December 2005
Amount Requested	$2,156
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,156.00
Conditions and/or Comments (if applicable)	Condition of proof of adequate public liability insurance

Application Number	29
Applicant	Quinns Beach Primary School P & C
Event Summary	Quinns Beach School Community Fair
Event Location	Quinns Beach Primary School
Date	5 November 2005
Amount Requested	$3,920.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,500.00
Conditions and/or Comments (if applicable)	Condition of proof of incorporation

Application Number	30
Applicant	Quinns Mindarie Surf Lifesaving Club Inc
Event Summary	Junior Surf Lifesaving Carnival
Event Location	Quinns/Mindarie Beach (new club building)
Date	TBC
Amount Requested	$5,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $2,000.00
Conditions and/or Comments (if applicable)	Condition of proof of adequate public liability insurance

ATTACHMENT 1

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Application Number	31
Applicant	Suncity Access Centre Incorporated
Event Summary	TRY Enterprise Forum
Event Location	Phil Renkin Recreation Centre, Two Rocks
Date	19 August 2005
Amount Requested	$2,375.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $350.00
Conditions and/or Comments (if applicable)	Waiver of fees for the hire of the City’s facility

Application Number	32
Applicant	Wanneroo BMX Raceway Inc
Event Summary	2005 State BMX Championships
Event Location	Wanneroo BMX Club
Date	24 September - 3 October 2005
Amount Requested	$5,000.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $4,000.00
Conditions and/or Comments (if applicable)	Subject to prior payment of all outstanding debts to the City being settled.

Application Number	33
Applicant	Wanneroo Senior High School P & C Association
Event Summary	Youth Oz' School Production
Event Location	Drama Room - Wanneroo Senior High School
Date	Term 1 - Term 3 2005
Amount Requested	$3,495.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

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Application Number	34
Applicant	Yanchep District High School P & C Association Inc
Event Summary	World Week
Event Location	Yanchep District High School and Yanchep Community Centre
Date	27 June - 1 July 2005
Amount Requested	$2,000.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)

Application Number	35
Applicant	Yanchep Districts Junior Football Club
Event Summary	Junior Football Gala Day
Event Location	Oldham Oval, Yanchep
Date	TBC
Amount Requested	$2,595.00
Working Party Assessment	Supported
Recommendation	Funding BE APPROVED: $1,000.00
Conditions and/or Comments (if applicable)

Application Number	36
Applicant	Yanchep Two Rocks Recreation Association
Event Summary	Free Community Open Day
Event Location	Charnwood Oval, Two Rocks
Date	23 October 2005
Amount Requested	$1,800.00
Working Party Assessment	Not supported
Recommendation	Funding NOT BE APPROVED: $0.00
Conditions and/or Comments (if applicable)	The application could be considered as part of Beach to Bush Festival Funding to be offered in July 2005

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GS02-05/05 Donation Requests to be Considered by Council

File Ref: S07/0057V02

File Name: BADonations to be Considered by Council.doc This line will not be printed dont delete

Level 3 Approval by Rhonda Phillips Date 05 May 2005

Level 2 Approval by Rhonda Phillips Date 05 May 2005

Level 1 Approval by Rhonda Phillips Date 05 May 2005

Responsible Officer: Director, Governance & Strategy

Disclosure of Interest: Nil

Author: Rhonda Phillips

Meeting Date: 17 May 2005

Attachments: 1

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Issue

To consider requests for donations in accordance with the City’s Donations, Sponsorships and Waiver of Fees and Charges Policy.

Background

Council endorsed the reviewed Donations, Sponsorships and Waiver of Fees and Charges Policy at its ordinary meeting held on 20 July 2004.

This policy requires applications for over $500.00 from individuals and organisations to be determined by Council. Consequently a report is prepared for Council meetings, coinciding with a period where applications of this nature have been received.

Detail

During this period the City has received three requests for sponsorship and one request for a donation to be considered by Council. These requests are summarised on the following pages. The applications are included as an attachment to this report (Attachment 1).

Comment

Applicant 1 – John Cleary Dance Co

Name of Individual/s

Reside in City of Wanneroo

18 years of age or under

Nicole Ostler, Kelley Andrews, Brittany Forsyth, Brooke Holtom, Emily Manchester, Joanna Mee, Lisa Mitchell, Michael Romanelli, Rachel Stichling, Brianna Wimbridge, Melanie Cullen and Leah Cullen

Yes – Various suburbs

Yes – Various ages

Event details

Grand National Eisteddfod of Australia, Royal South Street Competitions to be held in Ballarat from the 16 – 30 September 2005

Commitment to providing a written report regarding the event

Yes

Commitment to acknowledgement of the City of Wanneroo

Yes – Recognition in annual concert programme and big screen advertising at concert and in any newspaper articles

Eligibility level

$200.00 each participant to a maximum of $600.00

Recommendation

APPROVE a donation of $600.00 to the John Cleary Dance Co for sponsorship of participants in the Grand National Eisteddfod of Australia, Royal South Street Competitions to be held in Ballarat from the 16 – 30 September 2005.

Applicant 2 – Vikings Softball Club Inc

Reside in City of Wanneroo

18 years of age or under

Yes – various suburbs

No – all over 40

Event details

World Masters Games in softball in Canada in July 2005

Commitment to providing a written report regarding the event

Not specified

Commitment to acknowledgement of the City of Wanneroo

Various opportunities available for appropriate acknowledgement of the City’s support

Eligibility level

Nil – The policy only supports sponsorship for individuals who are 18 years or under

Comments

This request is for sponsorship of between $500 and $5,000 with seven residents of the City of Wanneroo making up the team.

All of these residents are over the age of 18 and the policy only supports requests for sponsorship for individuals who are 18 years or under.

Recommendation

NOT SUPPORT a request for sponsorship from the Vikings Softball Club Inc to support the participation of seven City of Wanneroo residents in the World Masters Games in Canada in July.

Applicant 3 – Indoor Sports Western Australia

Reside in City of Wanneroo

18 years of age or under

Yes – Wanneroo

Yes – 16 and 17

Event details

Australian Open Indoor Cricket Championships held in Queensland from the 22 – 28 May 2005

Commitment to providing a written report regarding the event

Yes

Commitment to acknowledgement of the City of Wanneroo

Yes

Eligibility level

$200.00 per participant to a maximum of $600.00

Recommendation

APPROVE a donation of $600.00 to Indoor Sports Western Australia as sponsorship for Joshua Price, Jarrad Leach and Andrew Payne-Sivewright supporting their participation in the Australian Open Indoor Cricket Championships to be held in Queensland from the 22 – 28 May 2005.

Applicant 4 – Wanneroo Amateur Football Club
Request Amount	$810.00
Description of Request	Request donation towards the costs of the wood to re-vamp the outdoor seating at the Wanneroo Showgrounds.
Criteria	Evaluation
Potential for income generation	Nil
Status of the applicant organisation	Not for profit
Exclusivity of the event or project	This project will benefit the broader community who utilise the showgrounds
Alignment with Council’s existing philosophies, values and strategic direction.	This request supports the Healthy Communities initiative in the City’s Strategic Plan
Potential benefits to the Wanneroo community	This project will provide safe seating for all users of the showgrounds
Alternative funding sources available or accessed by the organisation	None specified
Contribution to the event or activity made by the applicant or organisation	This organisation along with the help of West-Net Employment Services have painted the seating and carried out some other repairs
Previous funding assistance provided to the organisation by the City	A Community Funding application for the amount of $2,000 is pending
Commitment to acknowledgement of the City of Wanneroo	Yes – Wanneroo Times and informing the members
Comments	This organisation have completed most of the work required to improve the standard of the seating however, some of the wooden slats need to be replaced to complete the project. Leisure Services support this request as the group are undertaking a worthwhile project at one of the City’s facilities and require a small amount of support to complete it.
Recommendation	APPROVE a donation of $810.00 to the Wanneroo Amateur Football Club towards the costs of the wood to re-vamp the outdoor seating at the Wanneroo Showgrounds.

Statutory Compliance

Nil

Strategic Implications

The provision of donations is aligned with the City’s strategic goals of developing and supporting Healthy Communities as follows:

“2. Healthy Communities

Foster an identity that promotes lifestyle choices and the provision of quality services and infrastructure

Goal 2.5: Foster a community that finds strength in its diversity

Goal 2.6: Provide community focused services and lifestyle opportunities.”

Policy Implications

This report complies with the provisions and delegations of the Donations, Sponsorships and Waiver of Fees and Charges Policy.

Financial Implications

Budget 2004/2005 Elected Members Donations		$40,000.00
Amount expended to date:- · Under delegated authority: · By Council Determination:	$15,875.69 $6,023.36	$21,899.05
Impact of approval of recommended application Donations and Sponsorships:		$2,010.00
Remaining Funds:		$16,090.95

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPROVE a donation of $600.00 to the John Cleary Dance Co for sponsorship of participants in the Grand National Eisteddfod of Australia, Royal South Street Competitions to be held in Ballarat from the 16 – 30 September 2005.

2. NOT SUPPORT a request for sponsorship from the Vikings Softball Club Inc to support the participation of seven City of Wanneroo residents in the World Masters Games in Canada in July.

3. APPROVE a donation of $600.00 to Indoor Sports Western Australia as sponsorship for Joshua Price, Jarrad Leach and Andrew Payne-Sivewright supporting their participation in the Australian Open Indoor Cricket Championships to be held in Queensland from the 22 – 28 May 2005.

4. APPROVE a donation of $810.00 to the Wanneroo Amateur Football Club towards the costs of the wood to re-vamp the outdoor seating at the Wanneroo Showgrounds.

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Strategic Projects

GS03-05/05 Strategic Plan Quarterly Performance Report

File Ref: S09/002V01

Responsible Officer: Director Governance and Strategy

Disclosure of Interest: Nil

Attachments: 1

Author: Alan McGregor

Meeting Date: 17 May 2005

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Level 3 Approval by Y. Heath Date 05 May 2005

Level 2 Approval by Y. Heath Date 05 May 2005

Level 1 Approval by Y. Heath Date 05 May 2005

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Issue

To consider the March 2005 Quarterly Report on the implementation of the City of Wanneroo Strategic Plan 2002-2005.

Background

At the Council meeting held on 21 May 2002, the Strategic Plan for the City of Wanneroo 2002-2005 “Our People, Our Future 2002-2005” was adopted. The Plan was the result of a very extensive community consultation and engagement process.

Detail

In order to ensure that the Strategic Plan sets the direction for Council, Elected Members and Administration developed a series of Directorate Business Plans and Annual Business Unit Plans, for the five directorates of Council being:

· Governance and Strategy

· Corporate Services

· Community Development

· Planning and Development

· Technical Services

These Business Plans and Annual Plans detail how Council will achieve the goals and strategies in the Strategic Plan and how as an organisation we will measure our performance against the Strategic Plan.

Attachment 1 is the tenth quarterly report on the implementation of the Strategic Plan. It allows both the Council and the community to track the implementation progress of all strategic projects over the next 12 months.

The quarterly report is arranged around the four main goals of the Strategic Plan being:

1. Environmental Sustainability

2. Healthy Communities

3. Economic Development

4. Corporate Management and Development

Additional information is provided on the strategic achievements of the Plan to date, major policy statements, corporate scorecard and capital works program.

Comment

It is essential for the City of Wanneroo to develop corporate reporting systems to ensure that the actions required in the strategic plan are delivered. Currently, the Quarterly Performance Report is the only corporate document that details the progress of all the strategic initiatives and projects currently undertaken by the City.

However, there are a range of mechanisms to link actions to the Strategic Plan including:

· Performance Agreements with management linked to strategic project completion,

· Certified Workplace Agreements for the City’s staff that are linked to key performance measures in the Strategic Plan and,

Strategic Initiatives Databases which track the progress of strategic initiatives and feeds this information into the Quarterly Performance Report.

Statutory Compliance

Whilst the Local Government Act 1995 does not require Councils to complete a Strategic Plan, it does require Councils to plan for large financial expenditures through the development of a Principal Activity Plan.

The current review of the Local Government Act proposes to delete the requirements to prepare a Principal Activity Plan and replace it with the development of a Strategic Plan. The city is well placed to meet these requirements.

Strategic Implications

The Strategic Plan and Quarterly Reports will become the reference point for all policy formulation and review. Several actions within the Strategic Plan relate to the formation of several key policies and statements

Policy Implications

Financial Implications

The Strategic Plan is the guiding document for future expenditure for the City.

Voting Requirements

Simple Majority

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Recommendation

That Council ADOPT the 2005 March Quarter Report on the implementation of the City of Wanneroo Strategic Plan 2002-2005 - “Our People, Our Future” as detailed in Attachment 1.

To view Attachment 1 please click here.

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Chief Executive Office

General

CE01-05/05 Donation Requests Determined under Delegated Authority

File Ref: S07/0057V02

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Level 4 Approval by Y. Heath Date 05 May 2005

Level 3 Approval by Charles Johnson Date 03 May 2005

Level 2 Approval by Nicky Barker Date 03 May 2005

Level 1 Approval by Rhonda Phillips Date 03 May 2005

Responsible Officer: Chief Executive Officer

Disclosure of Interest: Nil

Attachments: Nil

Author: Rhonda Phillips

Meeting Date: 17 May 2005

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Issue

To note donations applications considered and determined by the Chief Executive Officer during April 2005, in accordance with the provisions of the Donations, Sponsorships and Waiver of Fees and Charges Policy.

Background

Council endorsed the reviewed Donations, Sponsorships and Waiver of Fees and Charges Policy under which these requests were considered, at their ordinary meeting held on 20 July 2004.

This policy delegates the consideration and determination of requests for donations, sponsorships and the waiver of fees and charges under the value of $500.00 to the Chief Executive Officer.

Detail

During April 2005, the City received the following requests to be considered under the delegated authority of the Chief Executive Officer:-

· Five (5) requests for sponsorship,

· Two (2) requests for a donation, and

· One (1) request for a waiver of fees.

Comment

In accordance with the provisions and criteria nominated in the Donations, Sponsorships and Waiver of Fees and Charges Policy, determinations were made as listed in the recommendations to this report.

A complete list of original applications and assessments of each against the policy is available in the Elected Members Reading Room for further information.

Statutory Compliance

Nil

Strategic Implications

Nil

Policy Implications

This report complies with the provisions and delegations of the Donations, Sponsorships and Waiver of Fees and Charges Policy.

Financial Implications

The financial implications of this round of requests has resulted in expenditure in the Governance Donations Account (05201 0001 4402) of:-

· $1,361.00 from the 2004/2005 budget.

A remaining balance of $18,100.95 is available for the 2004/2005 financial year.

Voting Requirements

Simple Majority

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Recommendation

That Council NOTES the delegated determination of requests received by the City in April 2005 for donations, sponsorships and waiver of fees and charges, which are as follows:-

	Organisation / Individual	Event/Activity	Action	Reason
1.	Wanneroo Senior Citizens Club	Wanneroo Senior Citizens Club Farewell Party	SUPPORT a donation of $500.00 to the Wanneroo Senior Citizens Club to assist in the catering costs for the Farewell Party to be held on 28 May 2005.	It is considered that a further contribution to this event is reasonable due to the valuable contribution that this group provides to the community.
2.	Jollettes Gymnastics Display Team	Gym Festival and State Competition to be held in Broom from the 23 –29 September 2005.	APPROVE a donation of $75.00 to Jollettes Gymnastics Display Team for the sponsorship of Allix Gordon to support her participation in the gym festival and State Competition to be held in Broome from the 23 – 29 September 2005.	This request satisfies the criteria of the policy
3.	Lauren Hands	National Little Athletics Competition held in Hobart on the 23 April 2005.	NOT SUPPORT a request for sponsorship for Lauren Hands to support her participation in the National Little Athletics Competition held in Hobart on the 23 April 2005.	This request does not satisfy the criteria of the policy, as this individual is not a resident of the City of Wanneroo.
4.	Wanneroo BMX Raceway Inc	Australian BMX Championships held in Cairns from the 27 - 28 March 2005	NOT SUPPORT a request for sponsorship from the Wanneroo BMX Raceway Inc to support Alyce Patroni in her participation in the Australian BMX Championships held in Cairns from the 27 – 28 March 2005.	The policy states that the City will not consider applications for sponsorship of athletes or performers if an application is made on a retrospective basis. This request was received on the 12 April and the event was in March.
5.	Kingsway Little Athletics Centre	International Track and Field Competition to be held in Kuala Lumpur in July 2005	APPROVE a donation of $500.00 to the Kingsway Little Athletics Centre for sponsorship of Amy Roddy in her participation in the International Track and Field Competition to be held in Kuala Lumpur in July 2005.	This request satisfies the criteria of the policy.

6.	Poseidon Primary School	Request for donation of vouchers, posters, stickers etc as prizes to students for their outstanding contribution towards the Pastoral Care Program	NOT APPROVE a donation request of vouchers, posters, stickers etc to the Poseidon Primary School towards prizes for students in the Pastoral Care Program.	The policy states that government agencies will not be funded unless substantial community benefit is established and as this school is not in the City of Wanneroo, this community benefit cannot be established.
7.	Duncan Middlemass – Australia’s Biggest Morning Tea	Request for a waiver of fees for the hire of the Warradale Hall on 21 May 2005 to hold Australia’s Biggest Morning Tea to raise awareness and funds for cancer research.	NOT SUPPORT a request of $80.00 as a waiver of fees for the hire of the Warradale Hall by Duncan Middlemass to hold Australia’s Biggest Morning Tea.	There is an entry fee for this event therefore it does not meet the criteria of the policy.
8.	Western Spirit State U18’s Indoor Cricket	Request for a waiver of fees for the hire of the Wanneroo Showgrounds Football Club for a quiz night held on 29 April 2005 to raise funds to send the team to Queensland to compete for the National Titles in Indoor Cricket.	NOT SUPPORT a donation request from the Western Spirit State U18’s Indoor Cricket team for a waiver of fees to the value of $109.50 for the hire of the Wanneroo Showgrounds Football Club Rooms for a quiz night held on 29 April 2005.	This request does not support the criteria of the policy as this organisation is charging an entry fee to the event.

Wanneroo Cricket Club

Request for half of the costs towards running the Charity Cricket Match held in January to raise funds for the Tsunami Relief Appeal.

APPROVE a donation of $286.00 to the Wanneroo Cricket Club as half the costs of the bouncy castle, t-shirts and pa hire for the running of the Charity Cricket Match to raise funds for the Tsunami Relief Appeal.

Due to the significant impact that the tsunamis have had it is deemed appropriate that the City of Wanneroo provide support to this event as a contribution to the many donations provided from people throughout the world.

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CE02-05/05 Proposed State Land Redevelopment and Renewal Authority

File Ref: S/0071v02

File Name: AProposed State Land Redevelopment and Renewal Authority.doc This line will not be printed dont delete

Level 1 Approval by Chief Executive Officer Date 12 May 2005

Responsible Officer: Chief Executive Officer

Disclosure of Interest: Nil

Attachments: 2

Author: Charles Johnson

Meeting Date: 17 May 2005

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Issue

To consider a proposal by the State Government to establish a Land Redevelopment and Renewal Authority.

Background

The Minister for Planning and Infrastructure, Hon Alannah MacTiernan has proposed that a single Land Redevelopment and Renewal Authority be established to undertake specific regional or urban renewal projects around the State.

Mayor Jon Kelly and Chief Executive Charles Johnson attended a briefing on the proposals held at Parliament House on 3 May 2005. This briefing was arranged by Western Australian Local Government Association (WALGA) following meetings between the President of the Association Bill Mitchell and the Minister.

The Minister has indicated that she would welcome the input of both individual Councils and WALGA on the establishment of the proposed Authority. She has requested that comment be submitted to her office within one month. Her intention is to have an agreement on the establishment of the Authority endorsed by Cabinet by 30 June 2005 and the necessary legislation through Parliament by December 2005.

WALGA hopes to establish a common position on this matter through its own consultation processes. The City should provide input to this process and also make a direct submission.

Detail

The briefing provided by the Minister for Planning and Infrastructure outlined two models for the establishment of the new Authority. Copies of the models are included as Attachment 1 and 2. Both models have received Cabinet endorsement for consultation with stakeholders.

The Minister explained her preferred model (Model 1) would see the amalgamation of the State Government’s land and property development agency LandCorp, with the Subiaco and East Perth Redevelopment Authorities, to form a new Authority operating under a Global Board.

The reasons given by the Minister for establishing the Authority included:

· Creating a single pool of expertise resulting in the better use of personnel and resources;

· Provision of a pool of staff that could provide advice to stakeholders on urban renewal;

· Possible use of Redevelopment Authorities to undertake other urban renewal projects including Cockburn coast; and

· Creation of an Urban Renewal Division focussing on brownfields development and infill projects.

In the context of additional Redevelopment Authorities reference was made to the potential for the Cockburn coastal area and also for projects in the vicinity of the Claremont Showgrounds. Although not specifically mentioned by the Minister, the project involving the redevelopment of Perry Lakes Stadium would have to come into consideration.

The Minister has acknowledged that there has not been a substantial amount of analysis undertaken to support the proposed Models and that she welcomed advice and input on improvements to the proposed arrangements.

In order to provide the basis for discussing the preferred Model (Model 1) it is necessary to restate what some of the roles of the key agencies, including LandCorp and the Redevelopment Authorities.

LandCorp

LandCorp was established under an Act of Parliament in 1992. This Act has been amended over time so that LandCorp’s key functions are now to:

(i) Provide sufficient industrial land to ensure the growth of Western Australia’s economy;

(ii) Undertake major urban and regional projects, and

(iii) Help Government maximise economic returns, and social and environmental benefits, from Government-owned land.

In addition to industrial development and government asset management, LandCorp has a focus on urban development. This focus includes urban infill, urban renewal, transit-orientated development, major regional centres, infrastructure provision and addressing land needs of country towns.

LandCorp has built a reputation for innovative urban projects with a focus on triple-bottom line accountability. From 1993-2004 LandCorp’s annual revenue grew from $39 million to $200 million. Over the same period the net assets went from $177 million to more than $400 million. At the current time they manage more than 100 projects with a small core staff.

In recent years LandCorp has endeavoured to create partnerships with local government and the private sector based on joint venture models. The main models include equity share arrangements, structured sales arrangements, and project management.

Redevelopment Authorities

Within Western Australia four Redevelopment Authorities have been established under specific Acts of Parliament. These authorities are:

· East Perth Redevelopment Authority;

· Subiaco Redevelopment Authority;

· Midland Redevelopment Authority; and

· Armadale Redevelopment Authority

Although each of these Redevelopment Authorities focuses on different parts of the City, they have very similar legislation, which directs their functions. Within their defined areas their primary objectives are to:

· Regenerate the area;

· Rehabilitate its environment;

· Attract investment and expand the economic base; and

· Demonstrate advanced forms of urban development.

The Authorities have been given extensive powers for land assembly and lands sales. In addition they undertake public works and provide planning and development control. In effect they become both developer and planning authority for the area concerned. Their Acts provide them with the ability to create their own planning schemes, which over-ride both the provisions of the Metropolitan Region Scheme (MRS) and the local government Town Planning Schemes (TPS).

Each Authority is administered by a Board, with Local Governments having two representatives on a board of five or seven people. A Chief Executive Officer and administrative staff support the Board. In recent years the East Perth Redevelopment Authority has administered the operations of the Subiaco Redevelopment Authority. The Midland and Armadale Redevelopment Authorities are more recent and act independently.

Redevelopment Authorities are intended to have a short-term life and be wound up when their activities are completed. Provisions in their Acts provide for normalisation procedures where planning controls are handed back to local governments. There are also provisions requiring five-year reviews to ensure that their operations are still justified. The Subiaco Redevelopment Authority is a case in point where its operations should be wound up shortly, as it is completing its redevelopment program.

The East Perth Redevelopment Authority is in a different situation in that it is now undertaking the development of the Gateway to the City of Perth and projects in Northbridge. It has normalised planning functions in other parts of its operations where development work has been completed.

Both the East Perth and Subiaco Redevelopment Authorities have been widely applauded for the success of their renewal projects. It is often forgotten however, that they took many years to plan prior to the creation of the Authority. The establishment of the Authorities could in one way be considered as the implementation mechanism. The original visions for the projects had already been established although they are amended by the Authorities.

Proposed Models

Model 1 for the WA Land Redevelopment and Renewal Authority establishes an Urban Renewal Division. This Division would allow for planning powers over legislated precincts. It would include the East Perth and Subiaco Redevelopment Authorities.

The Minister indicated in her briefing that the legislation to establish the Authority would provide for the creation of more redevelopment authorities through enabling regulations, which would be subject to Parliamentary review.

The Model being proposed would include only two redevelopment authorities at this stage. Due to the more recent creation of the Midland and Armadale authorities, they were not included in order to allow them to focus solely on their own activities.

The State Government does not currently have an agency specifically focussing on urban renewal although there are elements of this function within a number of agencies including LandCorp, the Redevelopment Authorities, the Department of Housing and Works (DHW), (the DHW has had a long term involvement in the redevelopment and revitilisation of public housing estates through its New Living Programme including the suburbs of Girrawheen and Koondoola) and the Department of Planning and Infrastructure (DPI). DPI has, for a number of years, officers working on significant urban regeneration projects often in cooperation with local government. They have had early involvement in the establishment of a number of projects including Midland, Armadale and Gosnells.

In general, opportunities for urban renewal have been taken by government on an ad hoc basis. The Government is in a position of responding to ideas and initiatives rather than creating the vision that will allow them to flourish. The establishment of a division dedicated to this task would be beneficial. In allocating resources to projects there could be a much more consistent way of doing this through a rigorous evaluation process.

An illustration of a major lot opportunity for urban renewal is Leighton Beach. In this project politics and local protest groups led to a far from optimal use of a disused railway. Only four of 17 hectares were selected for development.

Comment

The proposal to establish a Western Australian Land Redevelopment and Renewal Authority has considerable merit although the reasons for its establishment need to be more rigorously investigated. The establishment of the Authority cannot be justified simply on the basis of creating a single pool of expertise or identification of potential future projects which could be managed by a Redevelopment Authority. A clear rationale for the authority needs to be established in consultation with all stakeholders including other government agencies and local government. The new Authority needs to add value to, or replace existing arrangements rather than duplicate roles or resource allocations. It, for example, should not duplicate the state planning functions of the WAPC but should include the renewal functions of DPI and DHW.

A number of improvements to the Minister’s preferred Model can be made including the more active participation of local government in this process. In the context of this report, comments are being made on Model 1 as it is argued that there are substantial benefits with including LandCorp in this process.

The Authority’s Role and Function

The Authority should focus on actions and strategies, which create more sustainable city forms and sustainable regional areas.

In this regard it should draw upon the existing initiatives of government including the State Sustainability Strategy and the Network City document. The focus of the Authority should aim at demonstrating how sustainability can be implemented through best practice regional and urban development projects. There is a common theme in the operations of LandCorp and the redevelopment authorities, in that they are often endeavouring to innovate and explore new markets and opportunities which the private sector does not or cannot achieve without support.

It is recommended that the overall role of the Authority should be to plan and foster the development of sustainable or smart growth demonstration projects in partnership with other State agencies and local government. The focus should be on demonstration projects, which can lead to revitalising neighbourhoods or regions. In the context of the metropolitan area this could relate to implementing some aspects of Network City where they are supported by local governments.

The City of Wanneroo’s Smart Growth strategy provides a guide to the approach that should be taken. Many sustainability approaches focus on biophysical aspects without a balance of social and economic issues such as building community cohesion, housing choice and employment.

Reflecting the role of the Authority in partnership formation, its Global Board should have significant representation from local government. Its function should be strategic, focussing on:

· Outcomes which are clearly improvements on current development practices;

· Linking development processes to the individual problems being faced, i.e. there should be no “one size fits all” approach. All means to achieve outcomes should be examined;

· Generating the kind of future we would like to have;

· Partnering with stakeholders, most importantly local government, in a transparent and accountable way; and

· Monitoring the strategies and actions being developed.

Project Creation and Assessment

The new Authority should have a team of people that can both create and implement projects, in urban and regional frameworks. The emphasis should be on creating partnerships and working with local governments and local communities to create solutions that are tailor-made for the individual circumstances involved. In many instances a Redevelopment Authority will not be the recommended solution where other mechanisms are more appropriate. These include:

· Individual partnership agreements involving local government;

· Joint Venture arrangements or project agreements involving private sector land developers; and

· Less formal approaches involving Memorandums of Understanding and community envisioning projects.

To illustrate this point reference is made to the potential for partnerships between State and local governments. In December 2002, the State Government and WALGA signed a Protocol for the creation of partnerships and since that time there have been a number created, including the Maddington-Kenwick Sustainable Communities Initiative, and the Memorandum of Understanding between the City of Wanneroo and the State Government over the revitalisation of the Wanneroo Town Site.

Funding Support for Sustainability Projects

The new Authority should, under the control of its Global Board, establish a funding program to support local sustainability initiatives relating to demonstration projects for urban renewal and greenfields development. These funds should be available in grant form to:

· Undertake investigations of potential projects;

· Create project visions and engage the community; and

· Implement projects by way of Joint Venture arrangements.

The grants should be available to stakeholders including local governments on a competitive basis and they should replace the existing ad hoc system of allocating grants to projects which are often based more on political expediency than sound financial and planning justifications.

In the allocation of grants a strong eligibility criteria should be established based on the achievement of sustainability relating to environmental, social and economic outcomes. Applicants should be required to prepare sustainable or smart growth development plans and policies, and monitor progress towards agreed outcomes in each case. To be effective the Authority should receive an annual grant allocation from Treasury of $10-$20 million per year.

The major advantage of creating a competitive grants application process is that it would encourage local authorities to work with their communities to put projects forward. Any grant allocation would need to be tied to local contributions to achieve a high degree of local ownership and commitment.

Best Practice Studies

In creating the Land Redevelopment and Renewal Authority the opportunity should be taken to look at some of the methods used by other countries to implement urban renewal and development. For example, in the United States a number of cities have established Development Commissions which have a similar function. One of the best known is the Portland Development Commission (PDC). The PDC’s three primary objectives are:

1 Revitalisation of the central city;

2 The improvement of housing throughout the City; and

3 The advancement of economic development and employment.

The PDC is not supported from general revenues but from a number of funding sources including the use of Tax Increment Financing (TIF). TIF allows cities to create special districts and to make public improvements within those districts that will generate private sector development. During the development period, the tax base is frozen at the predevelopment level.

Property taxes continue to be paid, but taxes derived from increases in assessed values (the tax increment) resulting from new development either go into a special fund created to retire bonds issued to originate the development, or leverage future growth in the district.

Other mechanisms commonly used in other parts of the world include the creation of Economic Improvement Districts with their own programs and funding sources as well as Business Enterprise Zones. These mechanisms are targeted at making business easier and attracting investment through simplified development control mechanisms, and positive planning arrangements.

Expansion of LandCorp’s Functions

The valuable role, which LandCorp already plays in industrial development and strategic regional projects, is acknowledged. Its role could be expanded to cover more general economic initiatives relating to sustainable urban development projects, particularly in greenfield areas. A focus should be on creating innovative solutions to the provision of housing choice and employment opportunities.

It is argued that LandCorp should not be in competition with the private sector developers but focussed on the creation of innovative practices which can lead the industry. These practices can be introduced through partnership arrangements with local governments.

One area of concern in LandCorp’s operations is the fact that they do not contribute to Council rates although they have significant landholdings. LandCorp’s legislation should be amended to require them to pay rates directly to Council’s rather than pay a rate equivalent to the State Government which is currently the case.

Use of Redevelopment Authorities

Redevelopment Authorities are only one mechanism for implementation of urban renewal. Unfortunately they often held up as a panacea for urban renewal where their creation may not be justified or needed.

In reality there are often many years of work undertaken prior to the creation of a Redevelopment Authority. In the case of East Perth the East Perth Land Use and Landscape Committee preceded the Authority as did the East Perth Project established under LandCorp. It was these bodies that created the vision for East Perth and provided the feasibility analysis that lead to the Authority’s creation. The skills needed in this work may be quite different from those that are now contained in a Redevelopment Authority. In addition much of the original work was carried out by external consultancy teams.

In some instances the operations of redevelopment authorities have been controversial in that they have taken planning approval powers away from local councils. In the establishment of these Authorities the only place where their creation was not initially supported by the local government was the East Perth Redevelopment Authority. In all other cases the local government actively lobbied for the establishment of an authority. One of the most significant advantages of an Authority is that it is able to take the hard decisions about urban renewal, which may be difficult for a range of government agencies, or a local council which has a multitude of competing interests.

Redevelopment Authorities are able to make decisions under their legislation which may not always be the most politically expedient to the local community. These decisions are made for longer term objectives within their financial means. They have the advantage of being at arms length from both the government and the local authority. They must always be transparent however and well argued on sustainability and demonstration grounds.

The history of Redevelopment Authorities is that although they have consultation processes they do not necessarily feel obliged to respond to community concerns even if these appear to be in the majority. They are less focussed on local community desires although they can be influenced by the priorities and objectives of the State Government of the day.

From the local government perspective it is important to state that in almost all cases Redevelopment Authorities should only be created with their support and endorsement. Without a strong level of cooperation there is always the potential for political conflict. It is acknowledged however that there may be exceptional circumstances in which the government may find it necessary to establish an Authority against the wishes of the local council. The legislation for the new Authority needs to make it clear that these circumstances would have to be exceptional and relate to the provision of major regional infrastructure or facilities as the core reason for the project. The ownership of significant state government land should not in itself be the criteria for establishing an authority.

Recommended Improvements to Model 1 for the Establishment of a WA Land Redevelopment and Renewal Authority

Based on the comments already made, in principle support is given to the establishment of a WA Land Development and Renewal Authority, however, the following improvements are recommended:

1 Agreement on the Charter of the Authority, which should be based on the demonstration of best sustainability practices in land development and urban renewal. It should adopt a partnership approach where local government is strongly represented on the global board.

2 The establishment of a grants system for initiating and implementing sustainable development projects. This system should be administered by the Global Board and replace the existing ad hoc allocation of funds with a competitive process based on established criteria.

3 Strict limitations must be placed on the introduction of Redevelopment Authorities, which over-ride local planning powers. Without local government support they should only be contemplated where major State regional infrastructure projects or facilities form the core of the project.

4 The recognition that Redevelopment Authorities are only one mechanism for implementing urban revitalisation. The Authority should specifically be focussed on developing other approaches including:

· Partnership approaches with local government based on formal agreements and MOU’s;

· Specific project agreements with key stakeholders;

· Advisory and facilitation services aimed at community visioning exercises and consultation processes.

5 Amendments to LandCorp’s functions to provide a broader focus on creating sustainable development projects in greenfields areas involving economic, environmental and social outcomes. In addition, LandCorp should be required to pay local government rates in line with other developers.

Statutory Compliance

Nil.

Strategic Implications

In the context of the City of Wanneroo the established of the Authority could have a number of benefits for the City’s Smart Growth Strategy. The development of LandCorp’s holdings particularly in Alkimos/Eglinton could be more directly linked to broader economic and social outcomes.

In an urban renewal context the new Authority could become involved in projects like the Wanneroo Town Centre Revitalisation the ‘New North’, and the Koondoola Plaza project. This would not necessarily involve the establishment of a Redevelopment Authority but provide a better focus for the partnership initiatives that are already underway.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ADVISES the Minister for Planning and Infrastructure that the City of Wanneroo supports in principle the establishment of a WA Land Development and Renewal Authority subject to the accommodation of the comments and recommendations made in this report to Council;

2. ADVISES the Western Australian Local Government Association (WALGA) of its response to the Minister for Planning, and requests that Council’s position is taken into consideration during formation of a common local government position.

Lease Rental	$1.00 per annum
Lease Term	Five (5) years
Commencement Date	1 June 2005
Rates & Taxes	Lessee’s responsibility
Outgoings	Lessee’s responsibility
Building Insurance	Lessee’s responsibility
Building & Surrounds Maintenance	Lessee’s responsibility
Statutory Compliance	Lessee’s responsibility
Asset Preservation Fund Levy	Lessee’s responsibility