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PD04-09/08 Proposed District Structure Plan for Yanchep-Two Rocks

File Ref: SP/0054V02

File Name: BA Proposed District Structure Plan for Yanchep Two Rocks.doc This line will not be printed Please do NOT delete

Responsible Officer: Acting Director, Planning and Development

Disclosure of Interest: Nil

Attachments: 5

Author: John Corbellini

Meeting Date: 23 September 2008

Attachments: 5

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Issue

To consider submissions on the proposed District Structure Plan for the Yanchep-Two Rocks localities with a view to determining what modifications are to be required and its acceptability for final approval and forwarding to the Western Australian Planning Commission (WAPC) for endorsement.

Applicant	Tokyu Corporation represented by Roberts Day Urban Design & Town Planning
Owner	Tokyu Corporation, Yanchep Sun City and Capricorn Investment Group, St Andrews Private Estate & New Orion Investments, Fini Group, Kincardine Holdings, Western Australian Land Authority, WAPC and others.
Location	Yanchep-Two Rocks
Site Area	7550 ha
MRS Zoning	Urban, Urban Deferred, Central City Area, Rural, Industrial, Parks & Recreation, Public purposes, Transport Reserves
DPS2 Zoning	Various (in general accordance with MRS)

Background

The area covered by the Yanchep-Two Rocks District Structure Plan represents the final stage of development of the North-West Corridor, in accordance with the broad regional framework established under the Metropolitan Region Scheme (MRS). The area subject of the current District Structure Plan represents a significant portion of the area covered by the North-West Corridor Structure Plan 1992, which is currently under review by the WAPC.

The area extends northwards from Eglinton to the northern extremity of the Metropolitan Region, and includes the existing town sites of Yanchep and Two Rocks as well as the Sun City Country Club estate, the Capricorn Village estate and the new rural-residential development known as Sea Trees in the north-east of the site. Attachment 1 details the extent of the District Structure Plan area, with existing development areas identified.

The purpose of the proposed Yanchep-Two Rocks District Structure Plan is to provide a district-level framework for the coordination of more detailed planning and development at the local level. This will include a number of separate Local Structure Plans.

The draft District Structure Plan, together with a preliminary, officer-level assessment (refer Attachment 2), was considered by the Council at its meeting on 7 August 2007 at which time it was approved (conditionally) for the purpose of advertising, as follows:

That Council:-

“1. DETERMINES (pursuant to Clause 9.4.1 of District Planning Scheme No 2) that the proposed District Structure Plan is satisfactory for the purposes of advertising, having been modified in accordance with the recommendations in the Preliminary Assessment report at Attachment 2.

2. ADVISES the proponent of the determination referred to in Recommendation 1 above, but that it is required to undertake the additional work as recommended in Attachment 2 during the advertising period.

3. FORWARDS a copy of the proposed District Structure Plan to the Western Australian Planning Commission, in accordance with the provisions of Clause 9.4.1 of District Planning Scheme No 2, and provides copies also to relevant agencies, with an invitation to comment.

4. ADVERTISES the proposed District Structure Plan in accordance with the provisions of Clause 9.5.1 of District Planning Scheme No.2 for a period of 42 days. (Such advertisement and publicity is to be undertaken by the proponent in accordance with the provisions of Clause 6.7 of the Scheme, as directed by the City.)”

The submissions received during the advertisement period, and a set of recommended modifications were considered by the Council at its meeting on 29 August 2008. At this time the proponents of the proposed District Structure Plan stated their disagreement with the inclusion of staging provisions in the statutory section, Part 1, of the proposed District Structure Plan. The proponents also presented a legal letter, dated 28 July 2008, to the Councillors advising that the inclusion of staging in Part 1 of the proposed District Structure Plan was invalid. Council then resolved the following:

“That the item be referred back to Council Administration for legal advice.”

Legal Advice

Administration requested legal advice from McLeods Barristers and Solicitors regarding the 28 July 2008 legal letter from the proponents. Legal advice was received from McLeods on 14 August 2008 to the effect that the inclusion of staging in Part 1 of the proposed District Structure Plan does not have a binding statutory effect, but rather is in the nature of a guideline or policy, and that therefore there is no conflict between the staging requirement and Part 9 of the District Planning Scheme No. 2 (DPS2). The legal advice provided by McLeods did not agree with the conclusion of the proponent’s legal letter, that the staging requirement is invalid.

Further legal advice was received from McLeods on 20 August 2008 to the effect that Recommendation 1 of PD15-07/08 presented to Council at its meeting on 29 July 2008 is valid, however, its effect could be further clarified if modified slightly by making it clear in the recommendation that in the event that agreement cannot be reached with the proponents on matters still to be resolved that these be referred back to Council for determination.

Furthermore, McLeods consider that the alternative recommendation suggested by the proponent’s lawyers to be referred to Council, is not supported.

On the basis of the above legal advice it is recommended that reference to a staging strategy be included in Part 1 of the District Structure Plan (DSP) as originally proposed by Administration. The staging strategy will ensure the balanced provision of housing and employment as well as other necessary infrastructure such as public open space, schools, community facilities, retail etc. The wording of the staging strategy has yet to be prepared and if there is not agreement between the Director of Planning and Sustainability and the proponents this matter will be reported back to Council for determination prior to the DSP being forwarded formally to the Western Australian Planning Commission.

A copy of the proponent’s legal letters and the City’s legal advice is available in the Elected Members’ Reading Room.

Consultation

Submissions

In response to the advertising of the draft District Structure Plan, a total of 30 written submissions were received from external agencies and individuals, in addition to which some 33 issues were identified at an open day arranged to provide wider community input. Detailed comment has also been provided by the City’s planning, infrastructure and community development directorates.

Attachment 3 to this report includes a schedule of written submissions (Table 1) as well as the submissions put forward by participants at the open day forum (Table 2), issues raised by the City’s directorates (Table 3) and comments received from officers of DPI (Table 4), and includes:

· source of the submission (submissions from individuals are identified as ‘private’);

· summary of each of the submissions;

· officer comment on each of the matters raised; and

· recommendation as to the action (if any) which is considered appropriate.

Attachment 4 to this report includes a revised version of Part 1 of the District Structure Plan together with a revised District Structure Plan Map, showing those changes recommended in response to the submissions referred to in Attachment 3.

Issues raised in submissions cover a wide variety of matters, ranging from support for the proposal, to objections to any urban expansion, to comment on the details of design. The following are illustrative of the range of issues raised in those submissions, which included an objection or expression of concern about the proposed development (some submissions were supportive of the proposal):

· Further urban expansion is not warranted and would be detrimental;

· St Andrews is not an appropriate name for the area;

· Development will have an adverse impact on the natural environment;

· Insufficient open space is provided for recreation and flora/fauna;

· Coastal setbacks should be increased and there should be no new marinas;

· Land should not be allocated within the District Structure Plan area for large-scale general industry;

· There needs to be a significant allocation of office floorspace to provide employment;

· Some changes are required to the district road network and regional road reservations;

· Detailed design of roads through major centres needs to be reviewed;

· Alignment of the railway needs to be amended in the vicinity of the regional centre;

· Greater emphasis needs to be given to water management and use; and

· Development needs to be staged to ensure services and employment is timely.

Further detail of the submissions is summarized in Attachment 3.

Response to submissions

The comment and recommendations in Attachment 3 represent the officer-level response to each of the submissions. Changes to Part 1 (Statutory provisions) of the District Structure Plan and associated District Structure Plan Map are included in Attachment 4, while changes to Part 2 (Explanatory provisions) are proposed to be finalised following the Council’s consideration of this report, and in accordance with the general and specific recommendations in Attachment 3.

Major changes recommended to the District Structure Plan as advertised (both in relation to the preliminary assessment and in response to submissions) include:

Previously identified changes (foreshadowed in preliminary assessment and not undertaken prior to advertising)

· Re-casting of Part 1 (Statutory provisions): This has been completed, and is included in Attachment 4. It includes specific requirements relating to such matters as environment, residential density, employment, infrastructure and staging.

· Karst assessment: The updating of reference to the karst assessment has been completed and will be incorporated in the final amended version of the District Structure Plan.

· Centres classification: This requires a review of the classification of activity centres so as to accord with the system used in the City’s Centres Strategy as well as the WAPC’s Metropolitan Centres Policy (having regard to the work currently being undertaken on the review of these Strategies).

· Centres: This requires a review of the distribution of neighbourhood and local centres and the re-allocation of retail floorspace to such centres generally in accordance with the City’s Centres Strategy, the WAPC’s Metropolitan Centres Policy (having regard to the work currently being undertaken on the review of these Strategies), and Liveable Neighbourhoods.

· Employment allocation: As a consequence of the changes to the commercial centre hierarchy and associated re-allocation of retail floorspace referred to in the preceding dot point, it may be necessary to review the current economic development strategy and re-allocate employment accordingly. This work will form part of an Economic, Employment and Community Development Plan.

· Green Links: This has been completed and includes modification of the plan and inclusion of reference to local environmental values in LSP guidance.

· Editorial review: This relates to Part 2 of the District Structure Plan, and has yet to be completed. It is proposed the requirement to undertake this work will be reiterated as a condition of the approval and undertaken to the satisfaction of Director Planning and Development, before submission of the District Structure Plan to the WAPC.

Changes in response to submissions

· Name change: Reference to the District Structure Plan area as ‘St Andrews’ to be replaced by ‘Yanchep-Two Rocks’, and ‘St Andrews City Centre’ to be replaced by ‘Yanchep City Centre’.

· Economic, Employment and Community Development Plan: An Economic, Employment and Community Development Plan to be prepared and agreed to by all parties, and to include employment self sufficiency targets as a basis for monitoring performance and ensuring progress towards sustainability in terms of transport and access to employment. This will also include a review of community, sporting and recreation facilities.

· District Staging Strategy: A District Staging Strategy is to be prepared and agreed to by all parties, as a part of an Economic, Employment and Community Development Plan, prior to the approval of LSPs. The District Staging Strategy will identify the link between employment provision and residential development, and will include a mechanism for review.

· Staging: Part 1 to include staging principles and requirements, and reference to the District Staging Strategy.

· Electricity: The District Structure Plan to state that the matter of undergrounding power in areas where it abuts residential development and other sensitive land uses, will be further investigated at LSP stages.

· District Structure Plan boundary: The District Structure Plan area has been contracted to exclude land east of the Freeway reserve. The District Structure Plan boundary is now the eastern edge of the Freeway reserve.

· District Open Space: District Structure Plan to be amended to show three Regional Open Spaces, rather than one Regional Open Space and two District Open Spaces. These three areas will not contribute toward the minimum 10% Public Open Space contribution at the LSP stage.

· Significant Natural Features: A Significant Natural Features map is to be included in Part 2 and referred to in Part 1 so as to guide future development.

· Green Linkages: Part 2 to include guidelines to the design of Green Linkages at the LSP level.

· District water management: The district water management provisions to be consolidated in Part 2, under a specific District Water Management section. These provisions are to be referred to in Part 1 in order to guide Local Water Management Strategies at the LSP stage.

· Marinas: Reference to “Potential Marina” in the legend of the District Structure Plan Map to be amended to read “Possible Future Marina”.

· Coastal villages: These centres to be recognized as activity centres which perform a broader role than neighbourhood centres with commensurately increased floorspace allocations and composition.

· Caravan park: The District Structure Plan to identify the need for an investigation of the location of an interim caravan park, which may be located outside of the District Structure Plan area.

· Allocation of land for employment-generating development, including particularly industrial and commercial land, to be reviewed to ensure there is sufficient land available and that the intensity of development will be sufficient to meet employment self-sufficiency targets. This needs to be undertaken as part of the Economic, Employment and Community Development Plan.

· Regional road network: Road network and capacity to be reviewed in light of the regional transport study currently being undertaken by DPI, the employment self sufficiency targets in the Economic, Employment and Community Development Plan and the District Staging Strategy.

· Environmental impact: The District Structure Plan to make it clear that any additional requirements for environmental assessment under commonwealth environmental legislation will be further addressed at the local structure planning stage.

· Coastal development: The District Structure Plan to make it clear that reduced setbacks in accordance with State Planning Policy 2.6, may be considered for areas in the vicinity of the proposed Coastal Nodes, in order to achieve better integrated coastal development.

· Freeway noise: District Structure Plan Map to highlight the potential for traffic noise for residences located close to the freeway, which will need to be addressed through measures such as lowering the freeway and/or providing noise barriers to ameliorate traffic noise elsewhere.

· Roads through activity centres: District Structure Plan Map to be amended to delete details of specific road alignments through activity centres. This includes proposed couplets, which will be the subject of more detailed planning in conjunction with the preparation of centre plans or LSPs.

· Rail alignment: The District Structure Plan Map to be modified to reflect the alternative rail alignment to the north of the Yanchep City Centre rail station in accordance with the Draft Local Structure Plan No. 68 for the Yanchep City Centre.

· Public Transport: The District Structure Plan Map to be amended to indicate a high frequency public transport link (Secondary Transit System (Bus)) between the north-south boulevard, the coastal activity centres and along the coast.

· Yanchep District High School: District Structure Plan Map to be amended to delete the existing High School, which is proposed to be converted to a primary school when the proposed new eastern high school opens. Consequential change to Part 2 with respect to the number of high schools.

· Co-location of schools and open space: Part 1 to make it clear that schools should be co-located with open space where practicable. Detailed planning of both school sites and open space is to be undertaken at the LSP level.

· Surf life saving facility: The District Structure Plan to refer to the relocation of the Yanchep Surf Life Saving facility as discussed in the environmental assessment report accompanying the District Structure Plan.

Letter of Undertaking for Developer Contribution Arrangements

In addition to the proposed changes to the District Structure Plan referred to above, the proponent has agreed to enter into a Memorandum of Understanding (MoU) with the Council to address a range of infrastructure, servicing and developmental issues which can not be conveniently addressed within the District Structure Plan. A letter of undertaking to this effect is included, as Attachment 5, and includes a draft Developer Contributions Plan, which details the range of issues to be addressed in the MoU.

Detail

Land ownership

Of the 7550 hectares of land within the District Structure Plan area, approximately 2572 hectares are owned by Tokyu Corporation, with an additional 1500 hectares joint ventured between a Tokyu subsidiary and a third party. A further 1500 hectares is owned by, or vested in, the WAPC as reserved for Parks and Recreation. State and Local Government agencies and various other private landowners own the remainder of the District Structure Plan area.

Existing land use and environment

The District Structure Plan includes the existing townsites of Yanchep and Two Rocks, the golf course estate of Sun City Country Club and the new rural residential community of Sea Trees in the north east of the site. The balance of the site is predominantly undeveloped urban zoned land with extensive MRS Parks and Recreation reservations, including the coastal reserve, portion of Eglinton Reserve and the land reserved for Parks and Recreation in the north eastern portion of the District Structure Plan area.

Local Structure Plans have been prepared and endorsed over various portions of the study area and the subdivision is currently proceeding at the Capricorn development north of Yanchep and south of Two Rocks on land owned by P and N Landreach/Zebra Properties. Further subdivision is anticipated to commence shortly in Two Rocks under the provisions of the endorsed LSPs. The first stages of the subdivision and development of Yanchep Estates (corner Yanchep Beach Road and proposed Marmion Avenue), including a District Centre are earmarked for commencement in late 2007/08.

Existing zoning

The bulk of the area is zoned Urban and Urban Deferred under the MRS. Other major elements include a Central City Area zone for the future Yanchep Regional Centre (as identified in the North-West Corridor Structure Plan) and regional Parks and Recreation reservations covering the foreshore and two separate east-west transects. Regional reserves also define a waste water treatment facility site and regional transport routes, including major roads and the extension of the suburban railway network.

The existing MRS zoning and reservations, which were put in place via an amendment to the Region Scheme in June 2006, are largely reflected in the City’s DPS2 although some consequential amendment to the local scheme will be required to maintain consistency with the MRS. An amendment to DPS2 will be required once the District Structure Plan has been finalized.

Overview of Structure Plan

A copy of the proposed District Structure Plan map (as modified) is included as part of Attachment 4 to this report, although it is important to appreciate that the Map needs to be viewed in the context of the accompanying District Structure Plan reports (tabled). Major elements of the District Structure Plan include:

· Incorporation of the two existing townships of Yanchep and Two Rocks, as well as the Sun City Country Club estate and the rural-residential development of Sea Trees.

· Additional regional and district level open space for active recreation to complement the existing conservation and coastal reserves.

· A network of ‘green’ corridors to facilitate the retention of natural elements of the site and to create linkages between the coast and Yanchep National Park.

· A Strategic Regional (City) centre which will be the economic core of the area, and provide the majority of the high-end employment, education and community services.

· A distribution of Regional, District, Neighbourhood and Tourist Activity Centres incorporating shops, services, restaurants, community uses and housing.

· Mixed use employment areas to the south and north of the City Centre to accommodate high-tech businesses.

· A mixed use transit corridor that connects a series of activity nodes, with employment-intensive uses located in close proximity to the centres and higher density residential development between centres.

· Four tertiary institutions, including a large university within the Yanchep City Centre and adjacent to a mixed-use employment area.

· Ten public high schools and recognition of a need for five private high schools as well as around 60 primary schools (to be identified in local structure plans).

· A major regional hospital to provide both health services and training in association with other tertiary institutions.

· Two strategic locations for light and general industrial activities, to provide for industrial uses which do not fit within mixed use neighbourhoods or activity centres.

· A public transport system comprising extension of the northern rail line to the Strategic Regional (City) centre and connections to a local transit service linking the major activity centres and servicing a mixed-use corridor.

· Residential neighbourhoods with a mix of housing and a range of retail, employment, civic and cultural facilities within walking distance of most dwellings.

· An interconnected network of neighbourhood streets that provides for the safe and efficient movement of vehicles, pedestrians and cyclists.

Yanchep-Two Rocks will be the largest single urban development project in Perth, with around 70,000 dwellings, an ultimate population of around 155,000 and the potential to provide employment for up to 55,000. The City Centre will be the economic core of the area and is estimated to accommodate around 23,500 jobs, which is significantly larger than any existing regional centre in the metropolitan area, and having an employment around one-fifth that of the Perth CBD.

With a resident workforce around 72,000, this would provide a level of employment self-sufficiency of around 76%. When combined with the employment and workforce figures estimated in the consultant’s report for the adjoining Alkimos-Eglinton District Structure Plan area, this would result in a combined employment self-sufficiency in excess of the target of 72% included in the N-W Corridor Structure Plan (1992). The achievement of a relatively high level of employment self-sufficiency is not only important in terms of equitable access to services and employment, but is also critical to the management of travel demand and the consequent sustainability of the regional transport system.

North-West Corridor Structure Plan

The current District Structure Plan has been prepared and assessed with reference to the 1992 N-W Corridor Structure Plan, although the Corridor Structure Plan has been under review for several years. This review has taken the form of an Interim Structure Plan (ISP) for the N-W Coastal Corridor, which has both informed and been informed by the two District Structure Plans for this area. The City has been closely involved in this review, having actively participated in two recent workshops and provided input into the latest draft of the ISP.

Council resolved, on 11 December 2007, “not to consider the adoption of the District Structure Plans for Yanchep-Two Rocks and Alkimos-Eglinton, until the regional transport and employment issues are been resolved”. However, these issues have since been considered during two workshops, one on Economic Development on 26 March 2008 at the City of Wanneroo, and the other on Transport Implications, on 30 April 2008, at the City of Joondalup. The proposed District Structure Plan reflects the outcomes of these workshops, although a number of studies associated with this review have yet to be completed, and the results of this review have yet to be endorsed by the WAPC or released for public comment.

At this stage it is unclear how long it will be before this process is finalised. There is an immediate requirement for a strategic planning framework to be put in place in the Yanchep Two Rocks district, considering the Council resolution on 11 December 2007, “to give consideration to the processing of some local structure plans in the area of the Coastal District Structure Plans”. Accordingly, it is considered that the consideration of the District Structure Plan should not be held up further, but that the Council should note the possibility of subsequent modifications in response to the outcomes of the current transport and economic studies and other changes raised in Attachment 3.

In the assessment of the District Structure Plan a precautionary approach has been adopted in regard to the regional transport and employment issues. Accordingly, further work on both these issues to the satisfaction of the Director of Planning and Development is recommended, prior to the forwarding of the District Structure Plan to the WAPC. Depending on the final form and content of the ISP, there may be a need to make some modifications to the District Structure Plan, with reference to issues such as employment, road network, staging and developer contributions. Any such changes can be made through the process of WAPC endorsement of the District Structure Plan.

Statutory Compliance

Part 9 of DPS2 provides for the assessment and determination of Structure Plans, the preparation of which is the responsibility of the proponent (in this case a consortium of land owners). Pursuant to clause 9.4 of DPS2, following receipt of a proposed Structure Plan, the Council determined that the Structure Plan was generally satisfactory and approved it for the purposes of advertising subject to a number of specific modifications being made by the proponent prior to advertising and a number of other matters being addressed following advertising.

Subject to the satisfaction of the Council, and following advertisement of the draft District Structure Plan, the Council is now required to consider all submissions received and (in accordance with the clause 9.6 of the Scheme) may either:

(a) refuse to adopt the Structure Plan; or

(b) resolve that the Structure Plan is satisfactory with or without modifications which the Council may make or require the proponent to make, and submit the Structure Plan to the Western Australian Planning Commission for adoption and certification.

If the Council resolves to adopt the District Structure Plan, it is required to forward to the Commission:

(i) a schedule of submissions in respect of the structure plan and Council’s decisions or comments in relation to the submissions as appropriate;

(ii) Council recommendation to the Commission to adopt, modify or refuse to adopt the Structure Plan; and

(iii) any other information the Council considers may be relevant to the Commission in consideration of the Structure Plan.

Strategic Implications

The proposed DSP is consistent with the City’s Strategic Plan, which seeks to progress the sustainable development of the City and increase choice and quality of neighbourhood and lifestyle options. Progressive implementation of the District Structure Plan will make a significant contribution to satisfying land and housing demand within the City as well as contributing to the needs of the Metropolitan Region as a whole over the next 20-25 years.

The proposed District Structure Plan is consistent with the following Outcome Objectives under the City’s Strategic Plan:

“1.5 Improve the physical quality of the built environment”;

“2.1 Increase choice and quality of neighbourhood and lifestyle options”; and

“3.1 Increase availability of serviced commercial and industrial land.”

Policy Implications

Approval and endorsement of the District Structure Plan will pave the way for staged development of the N-W corridor, and provide a policy framework for the assessment of Local Structure Plans and proposals to subdivide and develop land in the Yanchep-Two Rocks localities. There are six Draft Local Structure Plans currently being assessed by the City, which fall within the District Structure Plan area:

· Draft Structure Plan No. 54 – Capricorn Neighborhood Centre

· Draft Structure Plan No. 66 - South Yanchep

· Draft Structure Plan No. 67 - Lot 102 Yanchep Beach Road District Centre

· Draft Structure Plan No. 68 - St Andrews Regional Centre

· Draft Structure Plan No. 69 - Two Rocks

· Draft Structure Plan No. 70 – Two Rocks Town Centre

Financial Implications

Nil

Voting Requirements

Simple Majority, except for Recommendation 2, which requires an absolute majority in accordance with the provisions of clause 8.6.1 of DPS2.

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Recommendation

That Council:-

1. DETERMINES (pursuant to Clause 9.6.1 of District Planning Scheme No 2) that the proposed District Structure Plan is satisfactory subject to:

a) the modifications as recommended in Attachment 3 being made, except for the recommendations to prepare a District Staging Strategy as part of an Economic, Employment and Community Development Plan, and clause 7.11 of Part 1 (Attachment 4);

b) the recommendations in Attachment 3 to prepare a District Staging Strategy as part of an Economic, Employment and Community Development Plan, and clause 7.11 of Part 1 of the District Structure Plan (Attachment 4), being reviewed by the Director Planning and Sustainability in consultation with the proponent, and once reviewed those items forming part of the modifications to the proposed District Structure Plan through the mechanism referred to below in item 2 of this resolution; and

c) the Development Contribution Plan being agreed to, and signed, by all parties.

2. BY ABSOLUTE MAJORITY, and pursuant to the provision of clause 8.6.1 of District Planning Scheme No 2. DELEGATES authority to determine the details of the modifications referred to in item 1 above, to the Director Planning and Sustainability subject to agreement being reached with the proponents. In the event that agreement cannot be reached the matter is to be referred back to the Council for determination;

3. ADVISES the proponents of the determination in Items 1 and 2 above, and that the proponent is required to effect all required modifications and submit copies of the revised District Structure Plan to the City;

4. FORWARDS a copy of the revised District Structure Plan (when received and accepted by the Director Planning and Sustainability) together with the Schedule of Submissions in Attachment 3, to the Western Australian Planning Commission, in accordance with the provisions of Clause 9.6.1 of District Planning Scheme No 2;

5. ACCEPTS the letter of undertaking received from the proponents, dated 14 July 2008, relating to the preparation of a Memorandum of Understanding between the proponent and the Council for implementation of the Development Contribution Plan;

6. ENDORSES the approach outlined in the letter referred to in Recommendation 5, above, with respect to the process to be followed in implementing the Development Contribution Plan; and

7. NOTES the current work being undertaken by the Department for Planning and Infrastructure as part of the review of the North West Corridor Structure Plan, and the possibility that this may lead to subsequent modifications to the District Structure Plan in the future.

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ATTACHMENT 2

Page 1 of 12

1. CONTEXT FOR PRELIMINARY REVIEW

Under clause 9.4 of DPS No 2, following receipt of a proposed Structure Plan, the Council may do any of the following:

(a) determine that the Structure Plan is satisfactory, send a copy to the Commission, and advertise it under the provisions of Clause 9.5;

(b) determine that the Structure Plan is satisfactory and shall be advertised subject to specified modifications being made by the proponent or the Council and/or other specified matters being attended to by the proponent; or

While DPS-2 does not contain any specific criteria for the preliminary assessment of draft Structure Plans, it is desirable to ensure the scope of the Structure Plan is satisfactory and that any obvious deficiencies or outstanding issues can be addressed either prior to, or during advertising. Where a change to the draft Structure Plan is indicated in the preliminary assessment, or where there are matters which might need to be addressed further, a determination will need to be made as to whether this is required prior to advertising or can be undertaken after the commencement of the advertising period.

As with the procedure for other significant planning instruments such as local planning schemes and amendments, outstanding issues can (where necessary) be identified and highlighted in conjunction with the advertising of the draft Structure Plan, and this can sometimes avoid delay in progressing the proposal.

2. SCOPE OF PRELIMINARY REVIEW

The purpose of this preliminary review is to ascertain whether the draft DSP is complete and suitable for stakeholder referral and community consultation, and/or what (if any) issues need to be addressed prior to advertising and/or addressed in conjunction with advertising.

A listing of matters to be included in Structure Plans is included in Schedule 7 of DPS-2, although some of these appear to be directed towards Local Structure Plans and are clearly of a level of detail not appropriate to a District Structure Plan, e.g. indicative lot patterns and general location of major buildings.

As a general principle, the structural elements of a District Structure Plan should be limited to those of district-wide significance and/or which are necessary to guide the preparation of Local Structure Plans. These include:

§ District and regional access/movement network (road, pedestrian, cycle, public transport)

§ District and regional commercial and employment facilities (retail, services, industry)

ATTACHMENT 2

Page 2 of 12

§ Residential areas, including indicative residential densities

§ District and regional open space

§ Recreation and community facilities, including district level educational facilities (secondary and tertiary)

§ District and regional infrastructure (water services, communications, energy)

In addition to the above structural elements, the DSP should address implementation issues such as:

§ Staging of development (infrastructure, subdivision, services)

§ Achievement of developmental outcomes and targets (housing, employment, services, etc)

§ Funding of infrastructure/services/works, and any arrangements for developer contributions.

3. ISSUES IDENTIFIED IN PRELIMINARY REVIEW

The following is a list of issues, which has emerged from a preliminary review of the draft DSP. The list is not meant to be definitive, and further matters are likely to be raised prior to, as well as during the consultation/notification process.

1) Statutory provisions and relationship with TPS

2) Environmental conditions

3) Yanchep Structure Plan

4) Retail floorspace

5) Centre classification

6) Employment rationale

7) Industrial land allocation

8) Greenway Corridors

9) Coastal pedestrian pathway

10) Marinas and coastal resources

11) Development contributions (funding arrangements)

12) Compliance audit

13) General and editorial

14) Status and certification

The concerns relating to each of the issues are discussed briefly below, and are intended to provide the basis for further discussion by the steering group, and (if necessary) modification of the draft DSP prior to advertising.

4. DISCUSSION OF ISSUES AND RECOMMENDATIONS

4.1 Statutory provisions and explanatory text

ATTACHMENT 2

Page 3 of 12

The draft DSP is presented in two parts and is accompanied by six technical reports (which are not referenced in the contents list of either Part, but are referred to as comprising Volume 2 of Part 2 in clause 2.0 - Structure Plan Content - in Part 1).

§ Part 1 is entitled “Statutory Provisions” and includes the Structure Plan (Map) and two pages of statutory provisions.

§ Part 2 is entitled “Explanatory Text” and includes background information, a summary of the relevant technical reports (Volume 2) and an exposition of the Structure Plan as proposed (Section 5).

The Statutory Provisions of Part 1 express the relationship between the DSP and the Scheme and with the Explanatory Text in the following terms:

The provisions, standards and requirements specified under Part 1 of this Structure Plan shall have the same force and effect as if it were a provision, standard or requirement of the Scheme. Part 2 of this Structure Plan is for explanatory purposes only, in order to provide a descriptive analysis of the Structure Plan;

The Zoning Map and Residential Density Code Maps delineate and depict the zones, reserves and residential density codes applicable to the land according to the legend thereon;

The zones, reserves and residential density codes designated under this Structure Plan apply to the land within it as if the zones, reserves and residential density codes were incorporated in the Scheme; and

The permissibility of uses in the Urban Development Zone, subject to subclauses 9.8.2 and 9.8.3, of the Scheme shall be determined in accordance with the provisions of the relevant Agreed Structure Plan.

In the event there are no ‘zones, reserves or residential density codes’ shown on the Structure Plan, although the Map legend does refer to uses, and some (not all) of these correspond to the zoning nomenclature used in the Scheme. In addition there are no provisions of the DSP which address ‘permissibility of uses’ in the Urban Development zone.

The foregoing provisions are a duplication of provisions of TPS-2 (9.8) under which Structure Plans are given effect. The Statutory Provisions also purport to override the existing statutory requirements for amendments to Structure Plans under TPS-2 (9.7), in the following terms:

. . . certain elements of the DSP may be varied at the LSP stage, with appropriate justification, to the satisfaction of the City of Wanneroo and WAPC, without requiring a

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formal amendment to the DSP that would otherwise be required by Clause 9.7 of the City of Wanneroo District Town Planning Scheme No 2.

However, the Scheme sets out the procedure for any amendments to structure plans, and these would take precedence over any provisions of the Structure Plan which purport to circumvent the formal amendment procedures.

The Structure Plan needs to set out the principles and objectives of the plan as well as the developmental targets and requirements, and this should form part of the DSP. While much of this information is included in Section 5 of the main report, the bulk of the explanatory text in the other sections is peripheral to the DSP proper.

There is a need to re-cast the various sections of the DSP Report so as to make it clear which are to be adopted as the District Structure Plan and which are to be referenced as Explanatory Text. Although it is not necessary for any fundamental change to be made prior to advertising, a recasting of the current statutory provisions prior to advertising would be desirable, with a more comprehensive consolidation of the DSP to be addressed during the advertising period.

Recommended Modification:

(1) That Part 1 (Statutory Provisions) of the draft DSP be revised by removal of those provisions which are already contained in DPS No 2, and clarification of the core proposals of the DSP. Refer Attachment B

(2) That the proponent be requested to undertake a comprehensive consolidation of the DSP during the advertising period, so as to clarify those elements which are intended for endorsement as the DSP proper, and those which comprise background material. (To be undertaken during the advertising period.)

4.2 Environmental Conditions

The environmental assessment of DPS No 2 included a number of environmental conditions, and which include a requirement that:

At the District and Local Structure Planning Stage, the landowner shall review existing geotechnical information and undertake further site investigations to confirm the nature and extent of karst landform within the amendment area.

Since the imposition of the above condition, there has been liaison with the City and DEC, culminating in a proposal by the proponent’s environmental consultant for a staged assessment of the karst. The basis of this was a district level assessment of the first three stages of the development prior to lodgement of the DSP, with subsequent and more detailed assessment being undertaken in conjunction with local structure plans.

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The results of the District level assessment was to have been discussed within the DSP, but at the time of preparation of the Structure Plan, the outcome of the assessment had still to be finalized and agreed. This is a matter which can be addressed during the course of advertising, with such additional information as may be required being included in the final documentation.

Recommendation:

That the proponent be requested to include such additional information about the kast assessment as may be required in the DSP prior to finalisation. (To be undertaken during the advertising period.)

4.3 Yanchep Structure Plan

Section 3 of the DPS report includes reference to the North-West Corridor Plan and the Yanchep Structure Plan, which was prepared as an addendum to the Corridor Structure Plan. However, there is no copy of either the N-W Corridor Structure Plan or the Yanchep Plan in the report. Furthermore there is no discussion as to how the current DSP compares with the earlier plan.

This is a similar situation to that which was identified for the Alkimos-Eglinton DSP, where the proponent was required to include this material in the advertised draft.

Recommended Modification:

That the draft DSP be modified to address the issue of compliance with (or departure from) the N-W Corridor Structure Plan and Yanchep Structure Plan, and relevant illustration of the plans be included in section 1 or 3 of the main DSP report.

4.4 Retail Floorspace Allocation

The rationale for allocation of retail expenditure and consequent distribution of retail floorspace among centres is not clear from either the DSP report or the supplementary technical report prepared by Urbis-JHD. However, it is apparent the allocation has been based on a modelling of consumer expenditure and the results indicate this has been based on turnover per unit floorspace criteria.

In the event, the allocation of retail floorspace to local/neighbourhood centres is less than one-third of that specified under the Wanneroo Centres Strategy, which has implications for the services available at the local/neighbourhood level and therefore the self-sufficiency and accessibility of convenience retail services. This is a similar result to that derived for the Alkimos-Eglinton DSP.

The Retail Assessment report seeks to explain the variation in the following terms:

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‘Detailed planning can be expected to identify appropriate locations for local corner stores and sub-local centres which are expected to result in a per capita floorspace provision broadly consistent with the aims of the Wanneroo Centre Strategy.’

Such an outcome seems unlikely, as it would involve around twice the floorspace (and twice the household expenditure) being allocated to corner stores and sub-local centres as has been allocated to Neighbourhood centres. However, there is no necessity to resolve this issue prior to advertising.

Recommendation:

That the proponent be requested to clarify the basis for retail floorspace allocation, and to consider the practicability and implications of a greater allocation of retail floorspace at the local-neighbourhood level in accordance with the City’s Local Commercial Strategy. (To be undertaken during the advertising period.)

4.5 Centre Classification

The centre hierarchy identified in the DSP does not appear to relate to function (and size) of centres as detailed in the Retail Assessment report by Urbis JHD. For example District Centre H has a total floor area of 10,537 m² (incl 3700 retail) whereas Neighbourhood Centre M has a total floor area of 17,098 m² (incl 4,700 retail).

This is not so much a problem with the centre size but rather reflects a disparity between the classification and the functional analysis in the associated technical report. However, as with the issue of floorspace allocation, this is a matter which can be addressed during the course of advertising.

Recommendation:

That the proponent be requested to review the basis for classification of Activity Centres, with reference to their size, function and composition, and where appropriate to amend the classification to accord with current practice in Western Australia or justify departures from the existing classification criteria. (To be undertaken during the advertising period.)

4.6 Employment Rationale

Neither the DSP report nor the accompanying technical report (Economic Development) appear to include any explanation as to how non-retail floorspace and associated employment has been derived and allocated to the various centres. In addition, while the reports nominate employment numbers and locations, they do not provide any basis with reference to either need or demand for such development.

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The viability of such ancillary development is critical to the overall employment strategy, and therefore the level of self-sufficiency and associated assumptions concerning transport and travel demand and associated traffic projections. While the non-retail floorspace associated with retail development appears to correspond roughly (not consistently) with the regional averages available from the Commercial survey 2001-02, there is a major difference from the regional averages for the Strategic Regional Centre (Centre A). In this instance, nearly 35% of total floorspace has been allocated to Office/Business, which compares with a region-wide average for this class of centre of just under 19%.

The District Centres also have a significantly larger Office/Business component than the regional average, having just over 20% of the total floorspace compared with the Metropolitan-wide average of just over 17% for this class of centre, i.e. 17.5% higher than the average.

Given the assumption underlying the Office/Business component for the District Centres it is unclear why a significantly larger Office component was not proposed for the northern Regional centre (Centre B). The allocation of Office/Business floorspace to this centre amounts to some 20% of the total floorspace or 22% of the overall commercial floorspace (excluding residential), which is not significantly greater than the region-wide average for this class of centre.

The proposed Office/Business floorspace component for the Neighbourhood Centres averages 10%, which compares with around 20% for this class of centre in the Alkimos-Eglinton DSP. This is not to say that 20% is necessarily ‘the right’ figure, and it appears this allocation for Alkimos-Eglinton has been based on Metropolitan-wide averages of all complexes other than Regional and District. It is doubtful whether this breakdown is reflective of Neighbourhood Centres.

Recommendation:

The proponent be advised that clarification of methodology (and if necessary further work) needs to be provided in relation to the Economic and Employment Reports so as to provide satisfactory assurances as to the need and/or demand for the proposed floorspace and employment allocations.

(There is no necessity to resolve this issue prior to advertising, and similar work will also be required for the Alkimos-Eglinton DSP.)

4.7 Industrial Land Allocation

Neither the DSP report nor any of the accompanying technical reports appear to include any rationale for allocation of land to industry. Unfortunately there is not much guidance at the regional level as to how much land is required for industry or the extent to which industrial and commercial development need to be segregated.

The DSP report describes the allocation of land for industry in the following terms:

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Two industrial zones are proposed to service the northern and southern sectors of the DSP area. southern sectors of the DSP area.

§ The southern industrial area is isolated from residential neighbourhoods and enjoys good highway access, will be suited to general industry and large-scale warehousing and distribution uses.

§ The northern area, which enjoys proximity to a district centre and is surrounded by mixed-use neighbourhoods, will be more suited to smaller-scale, light industrial, warehousing, storage and service industries that are needed to service the local population.

* * * *

It is specifically intended that these zones, as reflected in the provisions of the City of Wanneroo District Planning Scheme, will not contain any non-industrial uses that can be readily integrated into the general urban areas. This is particularly important given recent trends for non-industrial uses to locate in land set aside for industry, which is contributing to an increasing shortage of land suitable for bona fide industrial activities.

It is debatable whether this conventional approach to industrial planning is appropriate for a development with such a long time frame as Yanchep-Two Rocks. While the service industry component would appear to be justified, it is not so clear what the future demand might be for so called bone fide industrial activity, or whether such development belongs within the Yanchep-Two Rocks area. These issues can be discussed further during the course of advertising, with input particularly from Landcorp and DPI.

Recommendation:

The proponent be advised that further justification needs to be provided in relation to the amount, location and nature of industry to be provided for under the DSP. (To be undertaken during the advertising period.)

4.8 Greenway Corridors

Section 5.7 (Public Realm) of the main report, identifies ‘greenway corridors’ as a key component of the DSP, proposing that:

. . . these linear corridors will connect and form part of the site’s neighbourhoods, and link homes and workplaces to the coast, the eastern parklands and to major facilities and services. In this regard they connect playing fields, education facilities, activity centres, drainage corridors and industrial buffers and link into neighbourhood streets that are designed for pedestrians and cyclists. They will also define strategic pedestrian entry points to the eastern and northern parklands and coastal reserve.

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While the DSP Plan includes a network of such green links, in a number of instances these do not appear to provide the connectivity referred to in the report, while the spacing such linkages to the coast at almost 3 km seems somewhat excessive. The issue of green links was also raised in relation to the Alkimos-Eglinton DSP, where the proponent was required to undertake further work on this during the advertising period, and a similar approach is suggested for the Yanchep-Two Rocks DSP.

Recommendation:

That the proponent be requested to review the extent and connectivity of the proposed green links, so as to ensure an integrated network of such facilities including convenient linkages to the coastal reserves. (To be undertaken during the advertising period.)

4.9 Coastal pedestrian pathway

Section 5.9.2.5 (Non-motorised travel) of the main report, outlines a range of facilities for cycling and walking, which are generally to be provided in conjunction with the street network. However, of particular significance in terms of the regional and district pedestrian and cycle network, is the proposal for:

A regional recreational path . . . along the entire ocean frontage of Yanchep-Two Rocks.

This proposal mirrors the foreshore pathway proposed in the Alkimos-Eglinton DSP, but is currently not highlighted on the DSP Plan (as was required for Alkimos-Eglinton).

Recommendation:

That the coastal pathway referred to in the main report be illustrated on the DSP (Plan), as an element of district significance in terms of the movement-access network.

4.10 Marinas and coastal resources

Two ‘Potential’ new marinas have been identified on the DSP, and in the absence of any environmental (coastal process) assessment, it is reasonable to assume that the development of these facilities would be subject to subsequent detailed assessment and approval with reference particularly to coastal processes. The DSP (Plan) includes no reference to beach classification, although this is addressed in the accompanying Coastal Facilities report.

Given the significance of the foreshore and beach as both a resource and a destination for district and regional recreation, proposals concerning the use and classification of the foreshore should be included in the DSP. Such a requirement was imposed on the Alkimos-Eglinton DSP, and might in the present circumstances include not only the beach classification but also the two significant surf breaks (The Spot and Derrs) which have been

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identified in the accompanying technical report. One of these two surf breaks (Derrs) has not been shown on the Beach Hierarchy Plan (Figure 22) of the main DSP report, and this should be remedied at the same time.

Recommended Modification:

That the beach classification (local/district) shown on the plan in the Coastal Facilities report (Figure 2.2) together with the two surf-breaks referred to in that report (The Spot and Derrs) be included in the DSP and on the Beach Hierarchy Plan at Figure 22 of the main DSP report.

4.11 Development Contributions

The DSP currently recognises the role of a Developer Contributions Scheme (DCS) in relation to the funding of shared infrastructure, but concludes that in the present circumstances cost-sharing arrangements can be appropriately managed and implemented through direct negotiations and legal agreements between the landowners and relevant agencies.

However, it is not clear from the report at what stage such agreements would need to be finalised, and there are a number of infrastructure items excluded from the funding arrangements table in section 5.10. Unless cost sharing arrangements and proportional contributions are finalised prior to local structure planning and subdivision there is likely to be uncertainty and confusion as to when and how much contributions are to be payable.

In addition to the current items of infrastructure included in the DSP, shared infrastructure which might be expected to be included as part of developer contributions include:

§ Foreshore management plan and associated foreshore works

§ Other ROS developmental works

§ Regional and district pedestrian and cycle paths

§ District and regional (part) recreational facilities

§ District community facilities

§ District public transport facilities and operation.

Recommended Modification:

That the list of infrastructure and funding arrangements included in section 5.10 be expanded to include the above facilities and works, and that during the advertising period, additional information be provided as to the timing and assurances of infrastructure contributions.

4.12 Compliance Audit

In the case of the Alkimos-Eglinton DSP a formal compliance audit was requested by DPI officers, and the City imposed this as a prerequisite to advertising. This requirement was not recommended in the original Preliminary Assessment report, but emerged in discussion at the

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meeting with DPI officers. Although Alkimos-Eglinton proponent has completed this work, it appears to have been an onerous task, and it is debatable whether it should have been required as a prerequisite to advertising.

Recommendation:

That a formal compliance audit not be required prior to advertisement of the draft DSP, but that the proponent be requested to provide an assessment of compliance against all of the relevant statutory and policy instruments. (To be undertaken during the advertising period.)

4.13 General Editorial

The draft DSP report contains numerous editorial deficiencies and a significant amount of material which adds little to, and arguably confuses, some of the more substantive components of the DSP. While some of this material may be acceptable as part of the self-promotional element of the DSP, this is not the case for some other parts of the text.

Examples of such material are to be found in Section 5 (District Structure Plan), from which the following excerpts have been taken:

Over the past 50 years or so, growth in the metropolitan region has been characterised by planning which has largely showed little regard for the environmental, economic and social implications of development.

* * * * * *

Within a short period of time, the entire suburban development system had become codified and standardised the world over – the professions became obsessed with “capacity” at the expense of “character”.

What planners did not foresee was the outcome that would result from the endless repetition of this pattern. Instead of roads moving people swiftly from home to work to play, they became clogged with traffic. . . . . Even the simplest errands become frustrating and time-consuming experiences.

* * * * * *

Thankfully, policy-makers and the built environment professions are now making a concerted effort to re-establish the wisdom of the past.

The foregoing critique appears to be both subjective and pejorative, and it is not immediately apparent that the current proposal represents such a radical change from past planning practice or is reflective of any particular wisdom of the past. By way of example, the design parameters for the ‘pedestrian-friendly’ main North-South Boulevard (Mixed-Use Corridor) include:

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§ 6 lanes of road traffic (four carriageways) with associated cycle lanes and 2 local (service) roads with associated on-street parking;

§ Operating speeds for the through traffic of 50-60 km/h;

§ Road-traffic volume of between 35,000 and 38,000 vpd;

§ Central (public) transit facility;

§ Total width of (transport) boulevard of 61 metres.

There are a number of other editorial issues, which need to be addressed, and this can be done during the advertising period. These include discrepancies in statistical information (population, floorspace) and improvements in the Structure of section 5 of the DSP report.

Recommendation:

That the text of the DSP report be reviewed by the consultant, with a view to addressing any editorial discrepancies, and removing any unnecessary material concerning the historical state of planning in the western world. (To be undertaken during the advertising period.)

4.14 Status and certification

The DSP report includes a Certification page, which provides for the recording of its adoption by the WAPC and the Council, and while the adoption dates are left blank, there may be a misunderstanding that the substance of the document has some degree of endorsement by these agencies.

This situation is the same as that which was originally proposed for the Alkimos-Eglinton DSP, where the consultants were requested to replace this page, with text along the following lines:

This Structure Plan has been prepared and submitted to Council for approval to advertise pursuant to the provisions of Part 9 of the City of Wanneroo District Planning Scheme No. 2

On behalf of Landcorp, Eglinton Estates Pty Ltd, WR Carpenter Landholdings, Alkimos Lot 101 Joint Venture

Recommended Modification:

That the certification page of the draft DSP report be replaced by a new Title Page at the front of the document which clarifies the status of the proposed DSP.

Att	WAPC No/ Received Date	Location / Owner	DPS2 Zoning LDU Category	Advice	WAPC Advised
1	SU1235-08 24/07/2008	LOT 33 (5) QUINNS ROAD, QUINNS ROCKS WA 6030 JUVENALA A YIANNAKIS & PANAGIOTIS G YIANNAKIS	RESIDENTIAL SCU5	SUPPORTED	07/08/2008
2	SU1205-08 21/07/2008	LOT 99 (5) PEARCE STREET, QUINNS ROCKS WA 6030 ROSE-MARIE A PALMER & STEWART D PALMER	RESIDENTIAL SCU5	SUPPORTED	06/08/2008
3	SU1280-08 31/07/2008	LOT 62 (25) BURT STREET QUINNS ROCKS WA 6030 BRIAN C RYDER & PATRICIA M RYDER	RESIDENTIAL SCU5	SUPPORTED	07/08/2008
4	SU138103 18/07/2008	PART LOT 4 (240) FLYNN DRIVE NEERABUP WA 6031 CITY OF WANNEROO	REGIONAL RESERVATION – PUBLIC PURPOSES INDUSTRIAL DEVELOPMENT SCU5	SUPPORTED	04/08/2008
5	SU1191-08 18/07/2008	LOT 46 (127) KEMP STREET PEARSALL WA 6065 TRUST COMPANY LIMITED	URBAN DEVELOPMENT SCU5	SUPPORTED	21/08/2008
6	SU1115-08 11/07/2008	LOT 1084 (34) KAHANA PARKWAY BUTLER WA 6036 HELEN J PHELAN, ELIZABETH F OVERHEU, KAYE M KEAM	URBAN DEVELOPMENT SCU5	SUPPORTED	07/08/2008
7	SU136089 18/07/2008	LOT 9014 (602) TWO ROCKS ROAD YANCHEP WA 6035 YANCHEP SUN CITY PTY LTD & CAPRICORN INVESTMENT GROUP PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	21/08/2008
8	SU1266-08 30/07/2008	LOT 512 (23) PINTABONA DRIVE SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	18/08/2008
9	SU1265-08 30/07/2008	LOT 514 (19) PINTABONA DRIVE SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	18/08/2008
10	SU1267-08 31/07/2008	LOT 521 (22) PINTABONA DRIVE SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	18/08/2008
11	SU1268-08 30/07/2008	LOT 524 (16) PINTABONA DRIVE SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	18/08/2008
12	SU1261-08 30/07/2008	LOT 526 (12) PINTABONA DRIVE SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU 1	SUPPORTED	18/08/2008
13	SU1264-08 31/07/2008	LOT 536 (7) RADICI LINK SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	18/08/2008
14	SU1262-08 31/07/2008	LOT 538 (11) RADICI LINK SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	18/08/2008
15	SU1269-08 31/07/2008	LOT 539 (15) RADICI LINK SINAGRA WA 6065 JAZNA PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	18/08/2008
16	SU138033 15/07/2008	LOT 9503 (99) REEF BREAK DRIVE TWO ROCKS WA 6037 ZEBRA PROPERTIES PTY LTD AND P & N LANDREACH PTY LTD	URBAN DEVELOPMENT SCU1	SUPPORTED	14/08/2008
17	SU138193 01/08/2008	LOT 9102 (131) FLYNN DRIVE BANKSIA GROVE WA 6031 HOMESWEST VACANT	URBAN DEVELOPMENT SPECIAL RESIDENTIAL 02 REGIONAL RESERVATION – OTHER REGIONAL ROAD SCU5	SUPPORTED	25/08/2008

Infrastructure

IN01-09/08 Tender No 08031 - The Supply and Delivery of Three Trucks of Varying Configurations

File Ref: 08031V01

File Name: AA Tender No 08031 The Supply and Delivery of Three 3 Trucks of Varying Configurations.doc This line will not be printed dont delete

Responsible Officer: Director Infrastructure

Disclosure of Interest: Nil

Author: COW1065

Meeting Date: 23 September 2008

Attachment: Nil

StartStrip - This line will not be printed Please do NOT delete

Issue

To consider Tender No 08031 for the Supply and Delivery of Three Trucks of Varying Configuration.

Background

Truck Plant No 97005 was purchased in October 2004 and is used by Infrastructure – Engineering Maintenance to transport and remove materials from work sites. Truck Plant Nos 96002 and 96003 were purchased in May 2001 and are used by Infrastructure – Parks Maintenance to transport and remove materials from work sites.

The City’s Plant Replacement Program was developed by using the benchmarked replacement periods used in the civil construction and maintenance industry for specified items of plant. The program is reviewed on an annual basis and the items of plant due for replacement are assessed to ascertain their current condition, operational performance and recent maintenance history. The outcome of the assessment may determine whether the items of plant are replaced sooner rather than later in the program. As a result of the assessment it was recommended that Plant No 97005, 96002 and 96003 be replaced, noting that the changeover period can range from six to nine months

Provision was made in the City’s 2008/2009 Plant Replacement Program to replace Plant Nos. 97005, 96002 and 96003.

Detail

Tender No 08031 for the Supply and Delivery of Three Trucks of Varying Configuration was advertised on19 July 2008 and closed on 05 August 2008.

The Tender Evaluation Team comprising the Coordinator – Fleet Services, Fleet and Stores Supervisor, Fleet Support Officer, Coordinator - Engineering Maintenance and Coordinator - Parks Maintenance, evaluated the tenders in accordance with the following selection criteria:

Item	Description	Score
1	Whole of life costs	65%
2	Operational assessment	25%
3	Mechanical assessment.	10%

One Tandem Axle Tipper Truck

Price of Vehicles Offered

The tender specification required that the provision of a Comprehensive Workshop Service Manual, Spare Front Tyre with Carrier and Detroit Style Locker Differential be priced separately as options. Some of these options are standard on some of the trucks as tendered therefore the Tendered Price reported below includes the price of all of these options.

The following table summarizes the tenders received for the Supply and Delivery of One Tandem Axle Tipper Truck:

Tenderer	Tendered Price	Budget
Skipper Trucks – Mitsubishi Fuso FV51	$164,690	$180,000
WA Hino – Hino 700 Series FS 420	$182,104
WA Hino – FM 500 Series 2632	$157,580
Major Motors – Isuzu FXZ 1500 Medium	$159,063
Major Motors – Isuzu CXZ 455	$182,757

The tender specification required a truck with minimum kilowatts of Engine Power 250 Kw [Clause 1 [1.1] and a 13-speed road ranger transmission [Clause 1 [1.3]. The WA Hino submitted Hino FM 500 Series 2632 and the Major Motors submitted Isuzu FXZ 1500 Medium did not comply with these minimum specifications and therefore were not considered further.

1. Whole of Life Costs

Whole of life costs for the trucks offered, with options have been assessed as follows:

TENDERER	Skipper Trucks – Fuso FV51	Major Motors – Isuzu Giga CXZ455	WA Hino – Hino 700 Series FS420
Purchase Price	$164,690	$182,757	$182,104
Service Costs	$8,313	$5,222	$10,516
Total Costs	$173,003	$187,979	$192,620
Estimated Resale	$86,417	$91,897	$108,351
Nett WOLC	$86,586	$96,082	$84,269

Reliable fuel consumption figures could not be established for these trucks and therefore have not been included in the whole of life cost analysis.

Resale values have been estimated using the Red Book method.

The variances in Service Costs are partly attributed to manufacturers of some models specifying shorter service intervals resulting in a greater number of services being performed over the same period compared to other models.

The following table summarises the ranking of Whole Of Life Costs achieved by the tenders received:

Tender	Rank
WA Hino – Hino 700 Series FS420	1
Skipper Trucks – Mitsubishi FV51	2
Major Motors – Isuzu Giga CXZ455	3

2. Operational Assessment

Operation officers from Engineering Maintenance attended demonstrations of the WA Hino – 700 Series FS420 and the Major Motors Isuzu Giga CXZ455 at the premises of both tenderers to conduct operational assessments of these trucks.

The City currently owns and operates a Mitsubishi FV51 (Plant No. 97021) as tendered by Skipper Trucks. Operational officers conducted operational assessment upon this truck.

Cabin ergonomics and gearing of transmission were features highly regarded by Operational officers during the assessments. The size of a truck that suits the working requirements was also considered important with a preference for the truck to not be too large.

The following table summarises the ranking of operational assessments:

Tender	Rank
Skipper Trucks – Mitsubishi FV51	1
WA Hino – Hino 700 Series FS420	2
Major Motors – Isuzu Giga CXZ455	2

3. Mechanical Assessment

The Fleet Support Officer attended demonstrations of the WA Hino – 700 Series FS420 and the Major Motors Isuzu Giga CXZ455 at the premises of both tenderers to conduct mechanical assessments of these trucks.

The City currently owns and operates a Mitsubishi FV51 (Plant No. 97021) as tendered by Skipper Trucks. The Fleet Support Officer conducted a mechanical assessment upon this truck.

The Fleet Support Officer identified the Skipper Trucks – Mitsubishi FV51 as possessing the 13-speed transmission with the counter shaft brake as specified and preferred in the tender specification. A counter shaft brake system is highly regarded due to increased clutch life that this system provides in comparison to other systems the City has experienced.

The following table summarises the ranking of mechanical assessments:

Tender	Rank
Skipper Trucks – Mitsubishi FV51	1
WA Hino – Hino 700 Series FS420	2
Major Motors – Isuzu Giga CXZ455	2

Overall Weighted Score

The following table summarises the Overall Weighted Score ranking achieved by tenders received:

Tender	Rank
Skipper Trucks – Mitsubishi FV51	1
WA Hino – Hino 700 Series FS420	2
Major Motors – Isuzu Giga CXZ455	3

Two Full Forward Control Tipper Trucks

Price of Vehicle Offered

The following table summarizes the tenders received for the Supply and Delivery of Two Full Forward Control Tipper Trucks:

Tenderer	Tendered Price per truck	Budget
WA Hino – Hino Series 1527 [6 speed transmission]	$106,934	$130,000 per truck
WA Hino – Hino Series 1527 [9 speed transmission]	$111,110
Major Motors – Isuzu FTR 900 [6 speed transmission]	$108,800
Skipper Trucks – Mitsubishi Fuso Fighter 10 [6 speed transmission]	$106,650
Skipper Trucks – Mitsubishi Fuso Fighter 10 [9 speed transmission]	$109,980

1. Whole of Life Costs

Whole of life costs for the trucks offered, with options have been assessed as per truck and are summarised in the following table:

Tenderer	WA Hino – Hino Series 1527 [6 speed transmission]	WA Hino – Hino Series 1527 [9 speed transmission]	Major Motors – Isuzu FTR 900 [6 speed transmission]	Skipper Trucks - Mitsubishi Fuso Fighter 10 [6 speed transmission]	Skipper Trucks - Mitsubishi Fuso Fighter 10 [9 speed transmission]
Purchase Price	$106,934	$111,110	$108,800	$106,650	$109,980
Service Costs	$9,355	$9,355	$6,385	$6,536	$6,536
Total Costs	$116,289	$120,465	$115,185	$113,186	$116,516
Estimated Resale	$58,505	$60,790	$61,157	$62,281	$64,226
Nett WOLC	$57,784	$59,675	$54,028	$50,905	$52,290

Reliable fuel consumption figures could not be established for these trucks and therefore have not been included in the whole of life cost analysis.

Resale values have been estimated using the Red Book method.

The variances in service costs are partly attributed to manufacturers of some models specifying shorter service intervals resulting in a greater number of services being performed over the same period compared to other models.

The following table summarises the ranking of Whole Of Life Costs achieved by the tenders received:

Tender	Rank
Skipper Trucks - Mitsubishi Fuso Fighter 10 [6 speed transmission]	1
Skipper Trucks - Mitsubishi Fuso Fighter 10 [9 speed transmission]	2
Major Motors – Isuzu FTR 900 [6 speed transmission]	3
WA Hino – Hino Series 1527 [6 speed transmission]	4
WA Hino – Hino Series 1527 [9 speed transmission]	5

2. Operational Assessment

Parks Maintenance Operation officers conducted operational assessments on the tendered cab/chassis trucks at the City’s Operations Centre via demonstration cab/chassis trucks provided by tenderers.

Demonstration units provided were all equipped with 6-speed transmission. These trucks provide a significant increase in Kw of power and torque over the City’s existing trucks. Operational officers assessed that the 6-speed transmission was more than sufficient to meet the requirements of the functions to be performed. On the basis of this assessment, those trucks equipped with 9-speed transmissions were ranked equally as per the assessment made on the relevant make and model truck equipped with a 6-speed transmission.

Cabin ergonomics, visibility and ease to drive were features highly regarded by Operational officers during the assessments. The Isuzu FTR900 submitted by Major Motors was assessed as best meeting these features.

The following table summarises the ranking of operational assessments achieved by the tenders received:

Tender	Rank
Major Motors – Isuzu FTR 900 [6 speed transmission]	1
WA Hino – Hino Series 1527 [6 speed transmission]	2
WA Hino – Hino Series 1527 [9 speed transmission]	2

Tender	Rank
Skipper Trucks - Mitsubishi Fuso Fighter 10 [6 speed transmission]	4
Skipper Trucks - Mitsubishi Fuso Fighter 10 [6 speed transmission]	4

3. Mechanical Assessment

The City currently owns and operates trucks provided by all tenderers. The Fleet Support Officer conducted a mechanical assessment based on historical maintenance records and the backup product support provided to the City by all of the tenderers. All tenders have been assessed as equal for the mechanical assessment.

Following examination of the type of work the trucks are used for, the Fleet Support Officer assessed that a truck equipped with 9-speed transmission does not provide any mechanical advantage nor disadvantage in comparison to a similar truck equipped with a 6-speed transmission.

The following table summarises the ranking of mechanical assessments achieved by the tenders received:

Tender	Rank
Major Motors – Isuzu FTR 900 [6 speed transmission]	1
WA Hino – Hino Series 1527 [6 speed transmission]	1
WA Hino – Hino Series 1527 [9 speed transmission]	1
Skipper Trucks - Mitsubishi Fuso Fighter 10 [6 speed transmission]	1
Skipper Trucks - Mitsubishi Fuso Fighter 10 [9 speed transmission]	1

Overall Weighted Score

The following table summarises the Overall Weighted Score ranking achieved by tenders received:

Tender	Rank
Major Motors – Isuzu FTR 900 [6 speed transmission]	1
Skipper Trucks - Mitsubishi Fuso Fighter 10 [6 speed transmission]	2
Skipper Trucks - Mitsubishi Fuso Fighter 10 [9 speed transmission]	3
WA Hino – Hino Series 1527 [6 speed transmission]	4
WA Hino – Hino Series 1527 [9 speed transmission]	5

Consultation

Officers from the City’s Fleet Services, Parks Maintenance and Engineering Maintenance units were consulted as part of the Operational and Mechanical Assessments processes.

Comment

The Mitsubishi FV51 truck with options specified as tendered by Skipper Trucks best meets the City’s requirement for a tandem axle tipper truck and provides the City with the best value.

It is therefore recommended that Council accept the tender from Skipper Trucks (Tender No. 08031) for the Supply and Delivery of One Tandem Axle Tipper Truck with a Comprehensive Workshop Service Manual, Detroit Locker Style Differential and Spare Front Tyre with Carrier.

The Isuzu FTR900 truck with options specified as tendered by Major Motors best meets the City’s requirement for single axle tipper trucks and provides the City with the best value. It is therefore recommended that Council accept the tender from Major Motors (Tender No. 08031) for the Supply and Delivery of Two Single Axle Tipper Trucks with a Comprehensive Workshop Service Manual, Detroit Locker Style/Full Forward Control Differential and Spare Front Tyre with Carrier.

Statutory Compliance

Tenders have been invited and evaluated against the selection criteria in accordance with section 3.57 of the Local Government Act and associated regulations.

The Manager Contracts and Property has reviewed the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The provision of suitable trucks for Infrastructure – Engineering Maintenance and Parks Maintenance is consistent with the City of Wanneroo’s Strategic Plan (2006-2021) outcomes and objectives.

“Governance 4.3 Improve asset management”

Policy Implications

Nil

Financial Implications

Costs associated with accepting the tender compared to budget are contained in the following tables.

One Tandem Axle Tipper Truck

Funding

Tender

Tender Price

Budget

Variance

Under/(Over)

Plant Replacement Program 2008/2009

Skipper Trucks – Mitsubishi FV51

$ 164,690

$ 180,000

$ 15,310

Two Full Forward Control Tipper Trucks

Funding

Tender

Tender Price

Budget

Variance

Under/(Over)

Plant Replacement Program 2008/2009

Major Motors – Isuzu FTR 900 [6 speed transmission]

$ 217,600

$ 260,000

$ 42,400

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ACCEPTS the tender from Skipper Trucks (Tender No. 08031) for the Supply and Delivery of One Tandem Axle Tipper Truck with a Comprehensive Workshop Service Manual, Detroit Locker Style Differential and Spare Front Tyre with Carrier for the sum of $164,690-00; and

2. ACCEPTS the tender from Major Motors (Tender No. 08031) for the Supply and Delivery of Two Single Axle Tipper Trucks with a Comprehensive Workshop Service Manual, Detroit Locker Style Differential and Spare Front Tyre with Carrier for the sum of $ 217,600-00.

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IN02-09/08 Tender No 08035 - Design and Construction of Foreshore Pathway and Boardwalk Connecting Foreshore Vista and Compass Circle, Yanchep

File Ref: PR36/0006V01

File Name: AA Tender No 08035 Design and Construction of Foreshore Pathway and Boardwalk Connecting Foreshore Vista and Compass.doc This line will not be printed dont delete

Responsible Officer: Director Infrastructure

Disclosure of Interest: Nil

Author: Coordinator Building Project

Meeting Date: 23 September 2008

Attachment: Nil

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Issue

To consider Tender No. 08035 for the Design and Construction of Foreshore Pathway and Boardwalk Connecting Foreshore Vista and Compass Circle, Yanchep.

Background

The provision of the Yanchep Dual Use Path is a specific recommendation that has been identified as part of the Yanchep/Two Rocks Foreshore Management Plan. One of the objectives of the Plan is to create connecting path networks to form major north south links for pedestrians and cyclist movements along the foreshore.

A missing link exists between Foreshore Vista and Compass Circle due to this section traversing through a dune network along the Yanchep Foreshore. It is proposed to construct a concrete pathway with a lookout at its northern end and a boardwalk raised above the natural ground contours that will compliment the surrounding natural environment.

The construction of the proposed works is subject to a total design and construction of the works and approval being given by the Western Australian Planning Commission (WAPC), Department of Environment and Conservation (DEC) and Department of Indigenous Affairs (DIA).

The City proposes to enter into a contract with a suitably qualified, experienced and capable company to undertake the design and construction of a concrete pathway, lookout and an elevated boardwalk under a design and construct contract.

The City has been granted:

· Development Approval by the WAPC to construct the boardwalk in accordance with certain conditions; and

· Approval by the DEC to clear vegetation for footpath and boardwalk under the clearing permit - CPS 1974/1 for 0.064 hectares in accordance with certain conditions.

As there is a registered aboriginal site in the vicinity of the proposed works, the City has investigated the need for a Development Approval application with the DIA in accordance with s18 of the Indigenous Heritage Act 1972. The location of the pathway and boardwalk were plotted on the City’s GIS Network, along with details from DIA’s electronic Aboriginal Heritage Sites Register. As the distance between the closest DIA Heritage site, 17599 and the boardwalk is 17.1m, it was determined that an application to DIA was not necessary.

As the cost for the elevated boardwalk is the major component of the project cost, tenderers were required to provide two cost options related to the width of the pathway:

· Option 1 is the preferred option and this provides for a clear walkway of 2.5m horizontal distance between handrails; and

· Option 2 provides a minimal solution with a clear walkway of 2m horizontal distance between handrails. This option was included for consideration by Council should there be a funding constraint with Option 1.

Detail

Tenders Received

Public Tender No. 08035 for the Design and Construction of Yanchep Foreshore Pathway and Boardwalk was advertised on Saturday 26 July 2008 and closed at the City’s Offices at 3pm on 19 August 2008 with the receipt of the following submissions:

Tenderers	Tendered Price Option (2)	Tendered Price Option (1)
Starr Structures Pty Ltd	$497,160	$519,710.00
Crowther Family Trust T/AS Urbaneering Pty Ltd	$483,400	$566,200.00
PML Light Constructions Pty Ltd	$499,819	$571,580.00
Yarnell Pty Ltd	$524,100	$604,100.00
DME Contractors	$543,198	$621,502.00
Landscape Elements Pty Ltd	$708,431	$753,128.75
Keleman Pty Ltd	$696,725	$809,164.00
Downer EDI Works		$937,932.59

The budget funding for this project is $590,426 and as there are a number of tender submissions within this budget amount, only the tenderers prices for Option (1) with the 2.5m wide boardwalk have been considered.

Tender No 08035 specified that the DIA approval for the works may be required and the price schedule included an item ‘Penalty Cost for Stopping the project at Building Licence Stage’. The financial ramifications for the City should DIA approval not be given for the construction stage to proceed is tabled below:

Tenderers	Design Cost	Penalty Cost	Total Cost if Project Stops at Design Stage
Starr Structures Pty Ltd	$6,750	$7,255	$14,005
Crowther Family Trust T/AS Urbaneering Pty Ltd	$6,000	$5,000	$11,000
PML Light Constructions Pty Ltd	$3,500	$25,000	$28,500
Yarnell Pty Ltd	$75,000	$25,000	$100,000
DME Contractors	$8,500	$2,500	$11,000
Landscape Elements Pty Ltd	Not supplied	$0.00	$24,438
Keleman Pty Ltd	Not supplied	$0.00	$178,016
Downer EDI Works	$96,608	$6,600	$103,208

Given the cost penalties that could be applied by Keleman Pty Ltd, Downer EDI Works and Yarnell Pty Ltd should the project not proceed, special considerations in their engagement would be required should any of these firms be considered for the project.

The penalty cost is included as a scheduled item in the fixed lump sum total and now that there is no DIA approval constraint on the project proceeding, this amount can be deducted from the Tendered Price Option (1). The revised Tendered Prices Option (1) are summarised below:

Tenderers	Cost Saving to each tender if Project Proceeds	Revised Tendered Price Option (1) with Applied Saving
Starr Structures Pty Ltd	$7,255	$512,455
Crowther Family Trust T/AS Urbaneering Pty Ltd	$5,000	$561,200
PML Light Constructions Pty Ltd	$25,000	$546,580
Yarnell Pty Ltd	$25,000	$579,100
DME Contractors	$2,500	$619,002
Landscape Elements Pty Ltd	$0.00	$753,129
Keleman Pty Ltd	$0.00	$809,164
Downer EDI Works	$6,600	$931,333

Tender Assessment

The Tender Assessment Panel comprising the Coordinator Building Projects, Coordinator Projects Construction and Contracts Officer evaluated the tenders in accordance with the following selection criteria along with reference checking and risk assessment:

Design Fee and Cost of Construction

1. Including to provide a cost option for the design and construction of the boardwalk;

25%

Appreciation for overall Project proposal and project timeframe

2. Understanding of the project scope and requirements;

3. Proposed materials for the boardwalk in this coastal environment;

4. Outline the construction technique proposed that would minimise impact on the dune system;

5. Give relevant examples of previous projects undertaken that are similar in nature;

25%

Measures taken to comply with Development Approval and construction technique (environmental impact must be addressed)

6. Give a Gantt timeframe for the physical implementation of this project. The ability to complete construction by the end April 2009 will be favourably considered. Allow 4 weeks for the City to submit the design documentation for Council’s Building Approval;

7. Tenderer’s resources available for this contract

50%

a. Design Fee and Cost of Construction

Eight tenders were received with Starr Structures Pty Ltd submitting the lowest tender. The ranking of tenderers based upon Option (1) price and reduced by the cost saving (penalty price) is:

Tenderer	Ranking Based on Revised Tendered Price Option (1) with Applied Saving
Starr Structures Pty Ltd	1
PML Light Constructions Pty Ltd	2
Crowther Family Trust T/AS Urbaneering Pty Ltd	3
Yarnell Pty Ltd	4
DME Contractors	5
Landscape Elements Pty Ltd	6
Keleman Pty Ltd	7
Downer EDI Works	8

b. Appreciation for overall Project proposal and project timeframe

Starr Structures Pty Ltd and PML Light Constructions Pty Ltd were assessed as providing a higher ranking than the other tenderers in offering a sound proposal when assessed against the four qualifying criteria. Both tenderers have the background and experience to undertake the works. The ranking of tenderers based upon Option (1) price and assessment “b” is:

Tenderer	Ranking
PML Light Constructions Pty Ltd	1
Starr Structures Pty Ltd	2
Keleman Pty Ltd	3
Yarnell Pty Ltd	4
DME Contractors	5
Downer EDI Works	6
Crowther Family Trust T/AS Urbaneering Pty Ltd	7
Landscape Elements Pty Ltd	8

c. Measures taken to comply with Development Approval and construction technique (environmental impact must be addressed)

There was a lack of understanding by a majority of the tenderers of what was required in the approval by the DEC to clear vegetation for footpath and boardwalk under the clearing permit - CPS 1974/1.

Tenderers who proposed to use wheeled machinery in the fragile dune system to construct the elevated boardwalk were given a reduced assessment value.

The Tender No 08035 clause Principals’ Objective is detailed below:

“In inviting this Tender, it is the City's objective to achieve a purpose built extension to the existing Dual Use Path along the Yanchep coastal reserve that can be maintained by the City and has a reliable and efficient service life for a period of 40 years.”

The Starr Structures Pty Ltd submission utilises 35mm thick pine planking to the boardwalk and this product requires ongoing maintenance and has a 15-year service life. The Crowther Family Trust T/AS Urbaneering Pty Ltd tender gave no detailed information on what it proposed for its boardwalk stating only that it was “Hot Dip Galvanised steel framework and treated pine timber decking and handrail”.

By contrast PML Light Constructions Pty Ltd fully addressed the call of a 40 year service life by offering a low maintenance high strength aluminium framed structure and flooring system that employs the seawater-proof alloy AIMgSil (EN-AW 6082).

The ranking of Tenderers based upon assessment Option (1) price and assessment “c” is:

Tenderer	Ranking
PML Light Constructions Pty Ltd	1
Starr Structures Pty Ltd	2
Keleman Pty Ltd	3
Yarnell Pty Ltd	4
DME Contractors	5
Crowther Family Trust T/AS Urbaneering Pty Ltd	6
Downer EDI Works	7
Landscape Elements Pty Ltd	8

Overall Ranking Assessment

The overall scoring of tenders that is based on a weighted score is shown below:

Tenderer	Ranking
PML Light Constructions Pty Ltd	1
Starr Structures Pty Ltd	2
Yarnell Pty Ltd	3
DME Contractors	4
Keleman Pty Ltd	5
Crowther Family Trust T/AS Urbaneering Pty Ltd	6
Downer EDI Works	7
Landscape Elements Pty Ltd	8

PML Light Constructions Pty Ltd is ranked first for Tender No 08035. This firm offers the preferred option to the City with its lightweight, minimal foundation and long life solution to a boardwalk located in a severe marine environment.

Key Characteristics of the lowest recommended tenderer, PML Light Constructions Pty Ltd

· PML Light Constructions Pty Ltd is presently establishing an Australian presence for its parent German company and the construction of the Yanchep boardwalk will be its first local project.

· PML Light Constructions Pty Ltd is therefore gaining local experience coupling with and using an Australian Registered builder Jack Chamber acting under Reg. No.3766 as Project Manager with Landmark as its partner construction company.

· Neither PML Light Constructions Pty Ltd nor Landmark has previously undertaken any works for the City but Landmark has successfully contracted to several eastern state local authorities.

· A reference check with Gladstone Regional Council provides positive support for the performance of Landmark in Queensland. Local reference check with Shire of Bridgestone-Greenbushes confirms this positive performance by Landmark in its construction of a river bridge spanning 21 metres.

· The firm’s tender breakdown has provided the relevant information and its cost items for common work items such as site establishment; rehabilitation and maintenance are consistent with the prices presented in the other limited site impact submissions. Its primary cost saving stems mainly from its construction and installation of its lightweight aluminium boardwalk structure. Its higher costs are due to placement of that structure into the local environment.

Consultation

The contractor will be required to issue with written notification to all residents affected by the proposed works, setting out the timing of the works, advising details of any disruption, and confirming that reinstatements will be promptly addressed.

Comment

Works Program

The target programme for the design and construction of the works is as follows:

Execute Contract 08035 Tuesday 30 September 2008

Review Contractors Design Process/Programme Friday 3 October 2008

Review and Approval of Developed Concept Friday 17 October 2008

Possession of Site Monday 12 January 2009

Practical Completion (20 weeks) Friday 29 May 2009

Project Completion & Commissioning Friday 12 June 2009

Statutory Compliance

Tenders have been invited and evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and associated regulations.

The successful tenderer will be issued with a Building Licence based upon the City’s assessment. Approvals received from WAPC and DEC exist as tender conditions.

The Manager Contracts and Property has reviewed the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The Construction of Foreshore Pathway and Boardwalk Connecting Foreshore Vista and Compass Circle, Yanchep is consistent with the City of Wanneroo Strategic Plan (2006-2021) outcomes and objectives:

“1.5 Improve the physical quality of the built environment

1.5.3.1.1 Promote urban design that creates attractive and distinctive neighbourhoods;

2.1 Increase choice and quality of neighbourhood and lifestyle options;

2.1.2.1.1.1 Provide timely and functional public facilities and open spaces to meet changing community needs”.

Policy Implications

Nil

Financial Implications

Cost consideration for the design and construction of the Foreshore Pathway and Boardwalk works at Yanchep is given in the table below;

Tender No 08035 – Yanchep Foreshore Pathway and Boardwalk
Description	Project Costs	Project Funding
PR-1450 - 2008/09 Budget		$590,426
Conforming Tender – PML Light Constructions Pty Ltd	$546,580
Rehabilitation and associated works	$15,000
Contingencies	$10,000
Project Management Charges	$15,000
Tender Advertisement & Administration Costs	$1,500
Total Project Cost	$588,080
Total Project Funding 08/09		$590,426
Balance of Funding		$2,346

Administration recommends that the tender for the construction of the Foreshore Pathway and Boardwalk Works (Option 1) at Yanchep be awarded to PML Light Constructions Pty Ltd for its tender sum of $546,580.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS Tender No 08035 for the Design and Construction of Foreshore Pathway and Boardwalk Connecting Foreshore Vista and Compass Circle, Yanchep (Option 1 – 2.5m wide Boardwalk and Pathway) from PML Light Constructions Pty Ltd for the tender sum of $546,580.

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IN03-09/08 Tender No 08037 - Provision of Glass and Glazing Services for a Period of Three Years

File Ref: C08037V01

File Name: AA Tender No 08037 Provision of Glass and Glazing Services for a Period of Three Years.doc This line will not be printed dont delete

Responsible Officer: Director Infrastructure

Disclosure of Interest: Nil

Author: Mark Stevens

Meeting Date: 23 Sept 2008

Attachment(s): Nil

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Issue

To consider Tender No 08037 for the Provision of Glass and Glazing Services for the City of Wanneroo for a Period of Three Years.

Background

The provision of glass and glazing maintenance and installation services and the supply of glass and glazing related products for the City’s building assets has been addressed in the past by the awarding of term contracts. These services are currently being provided through Contract No 04390 - the Provision of Glass and Glazing Services within the City of Wanneroo, commencing from 1 October 2004 for a three year period, awarded to Mobile Glass and Glazing.

This tender is for the maintenance and installation of glass and glazing services and products for all City owned building assets.

The existing contract was reviewed at a meeting with stakeholders resulting in the following inclusions to the tender documentation:

· Additional items were included to reflect the improved materials and technology available in this industry.

· An allowance for CPI increases should an extension of contract be offered.

· Updated list of City building assets.

The objectives of the contract are to:

· Provide timely specialist glass and glazing services to the City;

· Provide effective breakdown call out response and rectification;

· Carry out and implement works to comply with statutory and legal responsibilities;

· Maintain and improve the levels of security and safety, energy efficiency and aesthetic appeal within the City’s building assets;

· Supply and replace faulty items and materials; and

· Provide a single point of responsibility for glazing maintenance and repairs.

In accordance with the existing contract a one-year extension was executed. Therefore the current contract expires on 30 September 2008 and tenders were invited for the Provision of Glass and Glazing Services for a Period of Three Years.

Detail

Tender No 08037 was advertised on 2 August 2008 and closed on Tuesday 19 August 2008.

Essential details of the new contract are shown in the following table:

Contract Type	Schedule of Rates
Contract Duration	Three years with the option of a further extension of one year
Commencement Date	1 October 2008
Expiry Date	30 September 2011
Extension Permitted	Yes - 12 months to 30 September 2012
Rise and Fall Included	No – (CPI to apply to extension)

Tenders were received from:

· O’Brien Glass Industries Ltd

· Mobile Glass and Glazing

· Wanneroo Glass

· Davey Glass

· Glazewell Pty Ltd

Tender Evaluation

A Tender Evaluation Team comprising the City’s Coordinator Building Maintenance, Contracts Officer and Building Officer has evaluated tenders in accordance with the evaluation criteria.

As part of the evaluation process and following analysis of the tender submissions an evaluation matrix has been provided in accordance with the following selection criteria and weighting:

Item	Description	Weighting
1	Price	55%
2	Technical Competence and Experience	20%
3	Capacity to Manage the Contract	15%
4	Tenderers financial position	10%

All submissions were assessed to be conforming.

The tenders were evaluated through discussion and each submission awarded a point score on a consensual basis.

Each category of the Selection Criteria was scored on the basis of the tenderer’s performance from either the submitted tender or comments from previous contracts or clients.

The Tender Evaluation Team reported as follows:

1. Price

This was assessed on the price schedules submitted by each tenderer in relation to the individual items and materials prices, labour and mark up rates, after hours minimum call out charge and percentage mark up applied to outsourced materials and labour.

An overall ranking was determined by assessing prices contained within the submission schedule. The projected quantities were developed from current maintenance usage data. These quantities were then costed against prices supplied by each contractor.

Based on the above factors and the tender submissions, the total calculated estimate of costs for the three years of the contract are as follows:

Tenderer	Total Calculated Cost
O’Brien Glass Industries Ltd	$240,271.67
Mobile Glass and Glazing	$243,695.00
Glazewell Pty Ltd	$264,137.10
Wanneroo Glass	$309,242.50
Davey Glass	$330,395.00

This criterion represents 55% of the total score and resulted in the following ranking:

Overall Price Ranking

Rank	Tenderer
1	O’Brien Glass Industries Ltd
2	Glazewell Pty Ltd
3	Mobile Glass and Glazing
4	Wanneroo Glass
5	Davey Glass

2. Technical Competence and Experience

The tenders were assessed on the tenderers’ experience with previous contracts completed of a similar size and nature, experience of key personnel and references. The assessment of this criterion also considered the resources currently available to the tenderer to fulfil the contract, including the number of personnel, direct and subcontracted labour, trade disciplines and qualifications/training of staff.

O’Brien Glass provided evidence of the required experience in this area in the form of large scale contract works in the insurance sector over a period of many years.

The experience of O’Brien Glass’ key personnel assigned to this contract and the numbers of staff in the trade and support areas available to provide services to the City was rated as high.

This criterion represents 20% of the total score and resulted in the following ranking:

Rank	Tenderer
1	O’Brien Glass Industries Ltd
2	Davey Glass
Rank	Tenderer
3	Mobile Glass and Glazing
4	Wanneroo Glass
5	Glazewell Pty Ltd

3. Capacity to Manage Contract

Assessment of this criterion considered the tenderers’ management control systems, occupation health and safety, job safety analysis, risk management, communications and staff resources at all levels including office and workshop support.

Included in the O’Brien Glass submission were examples of documents showing the risk assessments undertaken by staff and communications between staff and management.

The level of resources committed by O’Brien Glass to carry out the services within the contract included three levels of management and is highly satisfactory and deemed as more than adequate to meet the demands required.

This criterion represents 15% of the total score and resulted in the following ranking:

Rank	Tenderer
1	O’Brien Glass Industries Ltd
2	Mobile Glass and Glazing
3	Wanneroo Glass
4	Davey Glass
5	Glazewell Pty Ltd

4. Tenderer’s Financial Position

Assessment of this criterion considered the tenderers’ period of trading and financial capacity.

O’Brien Glass, Mobile Glass and Glazing and Davey Glass each provided equally rated responses and detailed information in their respective submissions.

This criterion represents 10% of the total score and resulted in the following ranking:

Rank	Tenderer
1	O’Brien Glass Industries Ltd
1	Mobile Glass and Glazing
1	Davey Glass
2	Wanneroo Glass
3	Glazewell Pty Ltd

Overall Weighted Scoring

The Tender Evaluation Team scored each tenderer against the above-established criteria. The overall ranking of the tenders based on a weighted score out of 100 is as follows:

Rank	Tenderer
1	O’Brien Glass Industries Ltd
2	Mobile Glass and Glazing
3	Glazewell Pty Ltd
4	Wanneroo Glass
5	Davey Glass

Based on the above evaluation results, O’Brien Glass Industries Ltd has provided the best value tender.

Reference Check

As O’Brien Glass Industries has not worked for the City in the past, reference checking was conducted. Referees described O’Brien Glass Industries Ltd as a strong performing company in both the operational and administration processes.

Comment

Tenders have been evaluated in accordance with evaluation criteria and O’Brien Glass Industries Ltd has provided the most suitable tender.

It is recommended that the Tender No 08037 from O’Brien Glass Industries Ltd for the Provision of Glass and Glazing Services for a Period of Three Years be accepted in accordance with the tender evaluation results. The tender submission from O’Brien Glass Industries Ltd demonstrated that it possesses the resources and capabilities to best fulfil the contract requirements.

Statutory Compliance

Tenders were invited in accordance with the requirements of section 3.57 of the Local Government Act. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

The Manager Contracts and Property has viewed the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The Provision of Glass and Glazing Services to building assets is consistent with the following City of Wanneroo Strategic Plan (2006-2021) goals and strategies:

“Governance

4.3 Improve Asset Management

Develop and apply asset management principles to support the maintenance and management of public infrastructure and other assets.”

Policy Implications

Nil

Financial Implications

The expenditure associated with glass and glazing services on City assets is an operational cost, which is accommodated in the relevant maintenance budgets each financial year.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS Tender No 08037 from O’Brien Glass Industries Ltd for the Provision of Glass and Glazing Services as per the Schedule of Rates and General Conditions of Contract, for a period of three years from 1 October 2008 to 30 September 2011, with an option to extend the contract for a further 12 months to 30 September 2012.

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IN04-09/08 Tender No. 08039 - The Supply, Delivery and Fitting of Tyres for a Period of One Year

File Ref: 08039V01

File Name: AA Tender No 08039 For The Supply Delivery and Fitting of Tyres For a Period of One 1 Year.doc This line will not be printed dont delete

Responsible Officer: Director Infrastructure

Disclosure of Interest: Nil

Author: COW1065

Meeting Date: 23 September 2008

Attachments: Nil

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Issue

To consider Tender No 08039 – The Supply, Delivery and Fitting of Tyres for a Period of One Year from 1 October 2008 to 30 September 2009.

Background

The supply, delivery and fitting of tyres for the City’s 420 owned fleet of heavy and light vehicles, plant and equipment has been addressed in the past by the awarding of term contracts.

The objectives of the contract are for:

· Supply and delivery of tyres and associated items;

· Fitting of tyres and associated items at the Ashby Operations Centre;

· Attendance to on site breakdown repairs;

· Wheel balancing at the Ashby Operations Centre; and

· Fleet tyre management inspections.

Other Local Authorities who do not have the in-house specialist tyre fitting capabilities also outsource these services under a supply, delivery and fitting contract and as part of this process the City has previously awarded the following contract:

Contract No 06050 - The Supply, Delivery and Fitting of Tyres at the City of Wanneroo, for a Period of One Year commencing 1 October 2006.

Contract No 06050 contained a one year extension option clause. Subsequently in September 2007, the following recommendation was approved by the Director Infrastructure under delegated authority:

“In accordance with clause 36 – Extension of Contracts of the City of Wanneroo delegated authority register … Director Infrastructure has granted approval to accept a 12 month extension to Contract 06050 with Beaurepaires commencing on the 1 October 2007 to the 30 September 2008, in accordance with the same terms and conditions of Contract 06050 with no increase to the current Contract rates as per the Price Schedules.”

The City also provides supply, delivery and fitting of tyres to the City of Joondalup fleet assets under a Fleet Maintenance Service Level Agreement which is due to expire in December 2008.

Detail

Tender No 08039 was advertised on 08 August 2008 and closed on Tuesday 26 August 2008.

Essential details of the new contract are shown in the following table:

Contract Type	Schedule of Rates
Contract Duration	One year with the option of a further extension of one year
Commencement Date	1 October 2008
Expiry Date	30 September 2009
Extension Permitted	Yes - 12 months to 30 September 2010
Rise and Fall Included	No

A mandatory site visit for tenderers was carried out during the tender period on a scheduled basis. Tenders were received from the companies listed as follows:

· Tyres 4U Pty. Ltd.

· Beaurepaires

· Complete Tyre Solutions

The Tender Evaluation Team comprising the Manager Waste and Fleet Services, Fleet and Stores Supervisor and Coordinator Fleet Services, has evaluated the tenders in accordance with the following selection criteria and weighting:

Item	Description	Weighting
1	Prices for the specified services offered	60%
2	Previous experience	10%
3	Tenderer’s resources	20%
4	Safety management	5%
5	Quality assurance systems	5%

The Tender Evaluation Team scored each tender against the established criteria and reported as follows:

1. Prices for the specified services offered

This was assessed on the price schedules submitted by each tenderer in relation to the base tender price for the supply of tyres and associated items, labour rates and after-hours minimum call out charge.

An overall ranking was determined by assessing prices contained within the schedules based on the nominated amounts of those products previously purchased by the City in the tender schedules and the rates submitted. Tenderers failed to submit rates for various minor items and a reasonable allowance has been made for this in the estimates.

Based on the above factors and the tender submissions, the total calculated estimated costs for the one-year contract are as follows:

Tenderer	Estimated Total Price
Tyres4U	$573,362.32
Beaurepaires	$575,018.92
Complete Tyre Solutions	$583,229.50

This criterion represents 60% of the total score and resulted in the following ranking:

Tenderer	Rank
Tyres 4U	1
Beaurepaires	2
Complete Tyre Solutions	3

2 Previous Experience

The tenders were assessed on the tenderers’ experience with previous contracts completed of a similar nature and references from satisfied clients who are willing to support the tenderer.

Beaurepaires is the City’s current contractor and has provided satisfactory supply, delivery and fitting of tyres service to the City of Wanneroo over the past 14 years. Beaurepaires also has other Contracts that include waste management vehicles, which is a specialist area that the City requires.

Each category of the Selection Criteria was awarded a point score on the basis of the tenderer’s performance from either the submitted tender or comments from their other contracts or clients.

The relevant experience each tenderer has in offering similar type services was assessed. This criterion represents 10% of the total score and resulted in the following ranking:

Tenderer	Rank
Beaurepaires	1
Complete Tyre Solutions	2
Tyres4U	2

3 Tenderers’ Resources

The tenderers’ resources were examined in order to evaluate their ability to meet the requirements of the Contract.

Beaurepaires is a large national company with a significant number of tyre fitters and stores. Beaurepaires is located near to the City, being based in Malaga, whilst Complete Tyre Solutions is based in Cockburn and Tyres4U is based in Ashfield. Tyres4U has based its tender on using a subcontractor located in Landsdale for the fitting of tyres.

This criterion represents 20% of the total score and resulted in the following ranking:

Tenderer	Rank
Beaurepaires	1
Tyres4U	2
Complete Tyre Solutions	2

4 Safety Management

Evidence of safety management policies and practices was assessed from the tender documents.

This criterion represents 5% of the total score and resulted in the following ranking:

Tenderer	Rank
Tyres4U	1
Beaurepaires	2
Complete Tyre Solutions	2

5 Quality Assurance Systems

Tenderers’ approach to quality, understanding of quality and quality systems were assessed.

Beaurepaires is one of the largest retail operations in Australia to be accredited to ISO 9001 2000 quality standards. Tyres4U is only quality assured for tyre supply and did not submit any quality assurance documentation relating to fitting services. It was not obvious in the tender documentation that Complete Tyre Solutions is quality assured.

This criterion represents 5% of the total score and resulted in the following ranking:

Tenderer	Rank
Beaurepaires	1
Tyres4U	2
Complete Tyre Solutions	3

Overall Weighted Scoring

The Tender Evaluation Team scored each tenderer against the above-established criteria. The overall scoring of the tenders based on a weighted score is as follows:

Tenderer	Rank
Beaurepaires	1
Tyres4U	2
Complete Tyre Solutions	3

Consultation

Nil.

Comment

Based on overall ranking of tenders, it is recommended that the tender from Beaurepaires for the Supply, Delivery and Fitting of Tyres for a Period of One Year be accepted. The tender from Beaurepaires is recommended as it provides the best overall value to the City.

Beaurepaires has been the tyre services contractor for the City of Wanneroo for the past 14 years and is considered to have the products, ability and resources to complete the project in accordance with the requirements of the tender documentation.

Statutory Compliance

The Manager Contracts and Property has reviewed the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The Supply, Delivery and Fitting of Tyres to the City’s fleet assets is consistent with the following City of Wanneroo Strategic Plan (2006-2021) goals and strategies:

“Governance

4.3 Improve asset management”

Policy Implications

Nil.

Financial Implications

The expenditure associated with the supply, delivery and fitting of tyres on the City’s fleet assets is an operational cost, which is accommodated in the Fleet Maintenance budgets each financial year.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS Tender No 08039 from Beaurepaires for the Supply, Delivery and Fitting of Tyres as per the schedule of rates and general conditions of tendering, for a period of one year from 1 October 2008 to 30 September 2009, with an option to extend the contract for a further 12 months to 30 September 2010 at the Council’s discretion.

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IN05-09/08 Parking Prohibitions - Rosslare Promenade, Mindarie

File Ref: R22/0011VO1

File Name: BA Parking Prohibitions Rosslare Promenade Mindarie.doc This line will not be printed dont delete

Responsible Officer: Director Infrastructure

Disclosure of Interest: Nil

Author: Russell Hewitt

Meeting Date: 23 September 2008

Attachment(s): 2

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Issue

To consider the installation of parking prohibitions in Rosslare Promenade, Mindarie.

Background

Rosslare Promenade is a 6-metre wide local access street that serves the northern head of the Mindarie Boat Harbour. The road is constructed as a cul de sac with Rosslare Park located on the northern side of the turning bulb and Rosslare Beach located on the south side.

Rosslare Promenade is further extended beyond the turning bulb by Clarecastle Retreat, which is constructed as an access place to provide access to residential lots.

Rosslare Park provides passive recreational facilities and includes a car park. Bollards are installed along the south side of the road to prevent verge parking adjacent to the beach.

Refer Attachment 1 for a location plan identifying the subject area.

Detail

Administration has been made aware, through complaints to Councillors, that local residents are concerned that users of the Rosslare Beach are parking on Rosslare Promenade rather than using the car park provided, and that this activity is causing an unsafe situation where the road becomes congested and children are crossing between parked and moving vehicles.

Consultation

These parking prohibitions were developed in response to local residents concerns for road safety, particularly that of local children who use the beach.

Comment

Administration believes that parking on Rosslare Promenade within the turning bulb and adjacent to the beach is an unsafe practice considering the adjoining land use and the number of vehicle movements that take place in the confined space. On this basis, it is proposed that “No Parking – Road or Nature Strip” (R5-2) signs be installed on Rosslare Promenade as shown on Drawing No 2392-1-0 as Attachment 2.

Council has approved two Parking Inspector positions in the 2008/2009 budget, which should assist with the enforcement of parking restrictions.

Statutory Compliance

The installation of parking prohibition signage will allow the enforcement of Part 4 Clause 38 of the City’s Parking and Facilities Local Law 2003(as amended).

Strategic Implications

The proposal installation of parking prohibitions on Rosslare Promenade, Mindarie, is consistent with the following City of Wanneroo Strategic Plan 2006-2021 outcome objectives:

“Social

2.4 Improve community safety

2.4.1 Implement a range of road safety initiatives to improve the standard of the road network and user behaviour.”

Policy Implications

Nil

Financial Implications

The estimated cost to install the proposed parking prohibitions is $600, which will be funded from Project No PR – 1431, Parking Scheme Signage and Line Marking.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPROVES the installation of “No Parking – Road or Nature Strip” (R5-2) signs on Rosslare Promenade, Mindarie, as shown in Drawing 2392-1-0 (Attachment 2 refers); and

2. ADVISES the local residents of Council’s decision.

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ATTACHMENT 2

Page 1 of 2

LOCAL GOVERNMENT AND PUBLIC PROPERTY LOCAL LAW 1999

PART 8-ACTIVITIES IN THOROUGHFARES

Permissible verge treatments

49. The owner or occupier of land adjacent to a thoroughfare may on the verge in front of such land install any one of the following treatments-

Treatment 1

Plant and maintain lawn; or

Treatment 2

Plant and maintain a garden provided that-

No part of the garden (or plant, or other vegetation making up the garden) exceeds a height of 600mm, or restricts the clear sight visibility of pedestrians or motorists in the vicinity of intersection corners and bends in the thoroughfare;

No plant or other vegetation making up the garden is of a thorny or poisonous nature or which may otherwise create a hazard;

At all times pedestrians must have a 1.5m width safe path or access way established and kept clear of vegetation at all times adjacent the kerb where there is no made footpath; and

No water pipes or connections protrude above the surface of the garden; or

Treatment 3

Install a hard surface with an acceptable material provided that storm water run off generated from the hard surface does not cause a hazard or damage to property; or

Treatment 4

Install a hard surface over a portion of the area of verge (excluding any crossover) with an acceptable material and plant and maintain either a lawn or a garden on the balance in accordance with sub-clause (1) and (2) respectively.

Owner’s or occupiers responsibilities for verge treatments

50. An owner or occupier who installs and maintains a verge treatment shall-

Indemnify the local government against all or any damage or injury caused to any person or thing including any thoroughfare, pavement, footpath or crossover or any pipe or cable and shall make good at such owner’s or occupier’s expense all such damaged caused;

Keep the verge treatment in good and tidy condition and ensure, where the verge treatment is a garden or lawn, that no obstruction of any sort (physical, sight or other) is caused to any access way, footpath, pavement or thoroughfare;

Lay, install or pave a surface with an acceptable material only;

Not place any obstruction on or around any verge treatment;

Not water or maintain a verge treatment in such a manner as to cause a nuisance or hazard to any person using the adjacent footpath, access way or thoroughfare;

ATTACHMENT 2

Page 2 of 2

Not extend the verge treatment beyond the verge immediately adjacent to the property owned or occupied, without the written approval of the owner of the adjoining property, immediately adjacent the verge to be treated.

Public works on verges

52. (1) For the purpose of carrying out any works the local government or any authority empowered by law to dig up a thoroughfare or carry out any other works, may without notice and without being liable to compensate any person, dig up all or part of a thoroughfare and disturb any verge treatment placed there by an adjacent owner or occupier.

(2) Where the local government digs up or carries out any works in a verge, which has a verge treatment, then the local government shall use its best endeavours to-

Replace and restore any reticulation pipes and sprinklers; and

Back fill with sand any garden or lawn, but otherwise shall not be liable to replace or restore any verge treatment and in particular any plant, or other vegetation or any surface in any event, shall not be liable to any person for any damage or disturbance caused.

PART 11-REMEDY FOR BREACH

63. (1) Where the local government requires works to be done to rectify a breach of any condition of approval, or to maintain public safety, facilitate public works to the footpath, street, or protect the amenity of a public place, the local government may give notice in writing to the approval holder, or adjacent owner-

Advising details of the breach of the local law or works required;

Requiring the approval holder or adjacent holder or adjacent owner, to remedy the breach or do the works required within the specified in the notice; and

Advising that where the approval holder or adjacent owner fails to comply with the requirements of the notice within the time specified, the local government may do the required work.

(2) Where the approval holder or adjacent owner fails to comply with the requirements of the notice, the local government may by its employees; agents or contractors carry out all works and do all things necessary to comply with the requirements of the notice.

(3) The local government may recover the expenses incurred in carrying out the works in accordance with sub-clause (2)-

As a charge against the secured sum lodged for the purpose in accordance with clause 61; and

From the approval holder or adjacent owner or occupier in a court of competent jurisdiction.

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Corporate Services

Finance

CS01-09/08 Warrant of Payments - For the Period to 31 August 2008

File Ref: S13/0002V20

File Name: BA Warrant of Payments For the Period to 31 August 2008.doc This line will not be printed Please do NOT delete

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: Juanita Lee

Meeting Date: 23 September 2008

Attachments: Nil

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Issue

Presentation to the Council of a list of accounts paid for the month of August, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

In addition, it must record all other outstanding accounts and include that amount with the list to be presented. The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in August:-

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – August 2008

Cheque Numbers

EFT Document Numbers

TOTAL ACCOUNTS PAID

Less Cancelled Cheques

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

70580 - 70899

784 - 795

$1,812,771.98

$8,125,448.52

$9,938,220.50

($380.07)

($159,064,71)

($9,778,775.72)

Municipal Fund – Bank A/C

Accounts Paid – August 2008

Direct Payments – Advance Recoup

Direct Payments – Bank Fees

Direct Payments – Credit Cards

Direct Payments Total

Direct Debits – Payroll

TOTAL ACCOUNTS PAID

$9,778,775.72

$4,070.29

$1,483.30

$9,784,329.31

$2,037,961.30

$11,822,290.61

Funds

Vouchers

Amount

Town Planning Scheme

Accounts Paid – August 2008

Cell 5

Cell 6

TOTAL ACCOUNTS PAID

$158,516.37

$548.34

$159,064.71

At the close of August outstanding creditors amounted to $314,476.62.

Consultation

Nil.

Comment

The list of accounts paid by cheque and electronic transfer in August 2008 and the end of month total of outstanding creditors for the month of August is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation. A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

Nil

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Recommendation

That Council RECEIVES the list of payments drawn for the month of August, as summarised below:-

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – August 2008

Cheque Numbers

EFT Document Numbers

TOTAL ACCOUNTS PAID

Less Cancelled Cheques

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

70580 - 70899

784 - 795

$1,812,771.98

$8,125,448.52

$9,938,220.50

($380.07)

($159,064,71)

($9,778,775.72)

Municipal Fund – Bank A/C

Accounts Paid – August 2008

Direct Payments – Advance Recoup

Direct Payments – Bank Fees

Direct Payments – Credit Cards

Direct Payments Total

Direct Debits – Payroll

TOTAL ACCOUNTS PAID

$9,778,775.72

$4,070.29

$1,483.30

$9,784,329.31

$2,037,961.30

$11,822,290.61

Town Planning Scheme

Accounts Paid – August 2008

Cell 5

Cell 6

TOTAL ACCOUNTS PAID

$158,516.37

$548.34

$159,064.71

WARRANT OF PAYMENTS AUGUST 2008

PAYMENT	DATE	DESCRIPTION	AMOUNT
00070580	05/08/2008	K McWilliam	$12.50
		Refund Of Multi Sport Program - Program Cancelled
00070581	05/08/2008	A Byers	$25.00
		Refund Of Multi Sport Program - Program Cancelled
00070582	05/08/2008	Blake O'Halloran	$50.00
		Dog Registration Refund – Sterilisation Rebate
00070583	05/08/2008	Joanne Buzuk	$20.00
		Dog Registration Refund – Sterilised
00070584	05/08/2008	Philip McNally	$20.00
		Dog Registration Refund – Sterilised
00070585	05/08/2008	D M Omodei	$300.00
		Vehicle Crossing Subsidy
00070586	05/08/2008	Prime Realty	$200.00
		1 x Ratepayer Financial Assistance
00070587	05/08/2008	Ghada Colton	$60.00
		Dog Registration Refund - Sterilised Rebate
00070588	05/08/2008	Allycia Patriarca	$12.00
		Dog Registration Refund - Sterilised
00070589	05/08/2008	Watson Property Group Woodvale Rise Ltd	$20.14
		Rates Refund - PN221893 16 Belcastro Way - Overpayment
00070590	05/08/2008	Office of State Revenue	$64.02
		Rates Refund PN178374 6 Gunsan Mews Mindarie - Pension Rebate
00070591	05/08/2008	Silver Circus	$2,650.00
		Bond Refund
00070592	05/08/2008	K Davey	$92.50
		Refund For Swim School Fees
00070593	05/08/2008	B & SV Karajic	$300.00
		Vehicle Crossing Subsidy
00070594	05/08/2008	K Rees	$185.00
		Refund For Swim School Fees
00070595	05/08/2008	SJ & Y Gray	$300.00
		Vehicle Crossing Subsidy
00070596	05/08/2008	Peter Moyes Anglican Community	$565.00
		Facility Hire Refund
00070597	05/08/2008	Gymnastics Western Australia	$600.00
		Sponsorship Request For R Bakewell, O Booth & C Booth To Attend Australian Trampoline Champs In Vic 01-04/07/08
00070598	05/08/2008	Woodvale Little Athletics Club	$600.00
		Sponsorship Request For C Pearming To Attend International Athletics Champs In Singapore 28/06-05/07/08
00070599	05/08/2008	Vital Gymnastics	$600.00
		Sponsorship Request For Naylor, B Naylor & K Brewer To Attend National Championships On 16/07/08
00070600	05/08/2008	KM Wakeling	$140.00
		Rates Refund PN220724 37 Carbine Loop - Payment Made In Error
00070601	05/08/2008	Carey Jan Anderson	$300.00
		Vehicle Crossing Subsidy
00070602	05/08/2008	Miten Shah	$340.00
		Facility Hire Refund
00070603	05/08/2008	Office of State Revenue	$828.89
		Rates Refund - PN141475 6 Schooner Place Yanchep - Pension Rebate
00070604	05/08/2008	Acclaimed Catering	$2,665.85
		Catering For Council Dinner 29/07/08 - Hospitality
		Catering For Adopt The Budget 25/07/08 - Hospitality
00070605	05/08/2008	Alpha First Aid Supplies Pty Ltd	$4,884.90
		First Aid Equipment - Infrastructure Projects
00070606	05/08/2008	Calidad Industries	$163.41
		Opal Acrylic Dome - Building Maintenance
00070607	05/08/2008	Dell Australia Pty Ltd	$5,742.00
		Equipment For IT
00070608	05/08/2008	Eric McCrumb	$44.00
		Wildlife Presentation To Alexander Heights Mainstream Program
00070609	05/08/2008	FOO HUA Chinese Restaurant	$83.00
		Catering For Volunteer Meeting - Re Summer Safe Program - Fire Services
00070610	05/08/2008	Heathridge IGA	$98.85
		Groceries For Buckingham House
00070611	05/08/2008	Hughan Saw Service	$62.70
		Blade Sharpening - Building Maintenance
00070612	05/08/2008	Landmark	$23.88
		Sout Barbed Staples - Parks
00070613	05/08/2008	Mindarie Regional Council	$3,658.84
		Refuse Disposal For The City
00070614	05/08/2008	Cancelled
00070615	05/08/2008	North River Caravans	$265.57
		Supply/Fit Awning - Fleet Maintenance
00070616	05/08/2008	Perth Magistrates Court	$264.00
		Sitting Fees - City Of Wanneroo VS Kennedy - Finance
00070617	05/08/2008	Shire of Chittering	$7,035.90
		Reimbursement - Long Service Leave For M Humfrey - HR
00070618	05/08/2008	City of Wanneroo	$17,464.22
		Subdivision Bond Incorrectly Receipted By Customer Relations
00070619	05/08/2008	Aboriginal Seniors Group Petty Cash	$50.00
		Petty Cash
00070620	05/08/2008	Alexander Heights Adult Day Care Petty Cash	$214.15
		Petty Cash
00070621	05/08/2008	Alinta Gas	$353.05
		Gas Supplies For The City
00070622	05/08/2008	Accounts Services Petty Cash	$205.55
		Petty Cash
00070623	05/08/2008	Landgate	$2,008.60
		Land Searches - Contracts & Property
00070624	05/08/2008	Mr E Martin	$217.70
		Keyholder Payment Aug 08
00070625	05/08/2008	Optus	$50.15
		Optus Gas Flare - Waste Services
00070626	05/08/2008	Quinns Rocks Adult Day Care Petty Cash	$362.95
		Petty Cash
00070627	05/08/2008	Alexander Heights Community House Petty Cash	$62.60
		Petty Cash
00070628	05/08/2008	Landgate	$3,426.81
		Valuations For Rating Services
00070629	05/08/2008	Yanchep Community House Petty Cash	$93.50
		Petty Cash
00070630	05/08/2008	Cancelled
00070631	05/08/2008	Cancelled
00070632	05/08/2008	Cancelled
00070633	05/08/2008	Synergy	$230,606.90
		2 x Ratepayer Financial Assistance
		Street Lighting 24/06/08-24/07/08
		Power Supplies For They City
00070634	05/08/2008	Telstra	$135.72
		1 x Ratepayer Financial Assistance
		Bigpond ADSL 26.07.08-25.08.08 – IT Services
00070635	05/08/2008	Mrs J Martin	$191.58
		Key Holder/Tennis Booking Officer Payments For Aug08
00070636	05/08/2008	Ms D Hetherington	$182.87
		Key Holder/Tennis Booking Officer Payments For Aug08
00070637	05/08/2008	Councillor Colin Hughes	$340.86
		Travel Allowance Dec07-Jun08
00070638	05/08/2008	City of Wanneroo - Rates	$272.00
		Sundry Debtor Paid To Rates In Error By Ratepayer
00070639	05/08/2008	Mr J A Baker	$43.54
		Key Holder Payment For Aug08
00070640	05/08/2008	Dept For Planning And Infrastructure	$570.90
		Search For Vehicle Ownership - Rangers
00070641	05/08/2008	Wanneroo Adult Day Centre Petty Cash	$99.85
		Petty Cash
00070642	05/08/2008	Hospitality Petty Cash	$105.20
		Petty Cash
00070643	05/08/2008	Finance Services Petty Cash	$301.65
		Petty Cash
00070644	05/08/2008	Mrs K A Haunold	$95.79
		Key Holder/Tennis Booking Officer Payment For Aug08
00070645	05/08/2008	Frank Hamilton	$87.08
		Key Holder Payment For Aug08
00070646	05/08/2008	City of Wanneroo - Yanchep Bus Trust Account	$8,588.64
		Bus Hire Charges 08/05-06/08
00070647	06/08/2008	R I Hodgkinson	$300.00
		Vehicle Crossing Subsidy
00070648	06/08/2008	Alexander Heights Adult Day Care Petty Cash	$39.70
		Petty Cash
00070649	06/08/2008	Rangers & Safety Services Petty Cash	$207.15
		Petty Cash
00070650	12/08/2008	North Coast Rugby Union Football Club	$565.00
		Bond Refund
00070651	12/08/2008	Kristy Baxter	$565.00
		Bond Refund
00070652	12/08/2008	Bhupendra Chauhan	$300.00
		Vehicle Crossing Subsidy
00070653	12/08/2008	DR Poolman	$300.00
		Vehicle Crossing Subsidy
00070654	12/08/2008	Karen Armstrong	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070655	12/08/2008	Milagros Congrene	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070656	12/08/2008	A Mason	$197.00
		Reimbursement Of Small Business Smart Business Voucher
00070657	12/08/2008	Lisa Seun	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070658	12/08/2008	Julie Stephen	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070659	12/08/2008	Brigitte Tha-Heh	$340.00
		Bond Refund
00070660	12/08/2008	Maxine Newby	$340.00
		Bond Refund
00070661	12/08/2008	Islamic Education & Social Assoc	$194.10
		Facility Hire Refund
00070662	12/08/2008	The MQ1 Land Syndicate	$165,648.90
		Refund Of Infrastructure Contribution From Lot 12 (2359) Marmion Avenue, Jindalee From Clarkson - Butler Scheme Account
00070663	12/08/2008	Wanneroo Sporting Clays	$603.90
		Donation Towards Wanneroo Sporting Clays Materials For Shade Structure
00070664	12/08/2008	Cancelled
00070665	12/08/2008	Hasryn Hajah-Mydin	$340.00
		Bond Refund
00070666	12/08/2008	Mark Anthony Carey	$150.00
		1 x Ratepayer Financial Assistance
00070667	12/08/2008	Paul Whitehead	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070668	12/08/2008	Brad Mellows	$300.00
		Vehicle Crossing Subsidy
00070669	12/08/2008	Millside Investments Pty Ltd	$300.00
		Vehicle Crossing Subsidy
00070670	12/08/2008	Quinns Rocks Primary School	$565.00
		Bond Refund
00070671	12/08/2008	Jackie Maiolo	$340.00
		Bond Refund
00070672	12/08/2008	Butler Playgroup	$340.00
		Bond Refund
00070673	12/08/2008	PJ & JA MELLOWS	$300.00
		Vehicle Crossing Subsidy
00070674	12/08/2008	BG & MN STURGESS	$300.00
		Vehicle Crossing Subsidy
00070675	12/08/2008	DANNY HLAING	$300.00
		Vehicle Crossing Subsidy
00070676	12/08/2008	SJ & KM TOTTMAN	$300.00
		Vehicle Crossing Subsidy
00070677	12/08/2008	Laden Hassan	$340.00
		Bond Refund
00070678	12/08/2008	Butler Playgroup	$16.68
		Facility Hire Refund
00070679	12/08/2008	Bev Manning	$240.00
		Yanchep Community Centre Exercise Program - Community Links
00070680	12/08/2008	City of Subiaco	$5,809.49
		Long Service Leave Payment For A Millard - HR
00070681	12/08/2008	Collector of Public Money	$1,068.25
		CCB Debt From 07 Period 1 As A Result Of Over Advance & Closure Of Service
00070682	12/08/2008	Dell Australia Pty Ltd	$1,186.24
		Equipment – IT Services
00070683	12/08/2008	Department of Sport & Recreation	$210.00
		Ern Halliday Crate Climb - Youth Services
00070684	12/08/2008	Drive Train	$25.90
		Various Items - Depot Stores
00070685	12/08/2008	Far East Express	$150.00
		Catering - Hainsworth Community Centre
00070686	12/08/2008	JB Precise Engineering	$1,069.20
		Vehicle Spare Parts - Fleet Maintenance
00070687	12/08/2008	KFC - Head Office	$66.50
		Catering - Wanneroo Maintenance Day - Fire Services
00070688	12/08/2008	Kott Gunning Lawyers	$1,400.30
		Professional Fees - Law Research & Advice - HR
		Professional Fees - AMW Preparation - HR
00070689	12/08/2008	MM Electrical Merchandising	$649.00
		Supply Electrical Conduits For Scenic Drive Wanneroo - Infrastructure Projects
00070690	12/08/2008	Non Organic Disposals	$4,080.00
		Removal Of Rubbish - Infrastructure Projects
00070691	12/08/2008	Relationships Australia	$418.00
		Employee Presentation - Conflict In Relationships - 23/07/08 - HR
00070692	12/08/2008	State Library of WA	$77.00
		Lost/Damaged Book Charges
00070693	12/08/2008	Wanneroo IGA	$1,358.89
		Groceries For Hospitality July 2008
00070694	12/08/2008	Aboriginal Seniors Group Petty Cash	$50.00
		Petty Cash
00070695	12/08/2008	Alexander Heights Adult Day Care Petty Cash	$259.65
		Petty Cash
00070696	12/08/2008	Alinta Gas	$1,243.75
		1 x Ratepayer Financial Assistance
		Gas Supplies For The City
00070697	12/08/2008	Building & Construction Industry	$98,238.64
		Building & Construction Levy Collections 01/07-31/07/08
00070698	12/08/2008	Landgate	$730.40
		Extraction Of Cadastral Data For Annual Access Licence Service Fee - Contracts & Property
00070699	12/08/2008	Michael Hayes	$40.00
		Keyholder - Cockman House For Aug08
00070700	12/08/2008	Quinns Rocks Adult Day Care Petty Cash	$327.85
		Petty Cash
00070701	12/08/2008	Alexander Heights Community House Petty Cash	$95.80
		Petty Cash
00070702	12/08/2008	Water Corporation	$11,034.01
		Requested Works At Quinns Road Quinns Rocks
		Requested Works At Ocean Drive Quinns Rocks
		Road/Footpath Reinstatement Due To Hydrant Works At FESA House
		Metered Fire Hydrant Standpipe Hires
		Water Charges For The City
		1 x Ratepayer Financial Assistance
00070703	12/08/2008	Yanchep Two Rocks Library Petty Cash	$49.15
		Petty Cash
00070704	12/08/2008	City of Wanneroo - Payroll Rates	$2,360.00
		Payroll Deduction: F/Ending 08/08/08
00070705	12/08/2008	Cancelled
00070706	12/08/2008	Synergy	$10,580.35
		Power Supplies For They City
		3 x Ratepayer Financial Assistance
00070707	12/08/2008	Telstra	$424.44
		Phone Charges For The City
		1 x Ratepayer Financial Assistance
		Mobile Broadband For Fire Services
00070708	12/08/2008	Pat Dumaresq	$110.00
		Volunteer Payment - Podiatry Clinics
00070709	12/08/2008	Ms L Stevens	$75.00
		Volunteer Payment - Day Care Centres
00070710	12/08/2008	Clarkson Library Petty Cash	$254.25
		Petty Cash
00070711	12/08/2008	Angela Genovese	$60.00
		Volunteer Payment - Buses
00070712	12/08/2008	Andy Heerkins	$220.00
		Volunteer Payment - Buses
00070713	12/08/2008	Wanneroo Adult Day Centre Petty Cash	$174.10
		Petty Cash
00070714	12/08/2008	Hospitality Petty Cash	$165.60
		Petty Cash
00070715	12/08/2008	Finance Services Petty Cash	$176.35
		Petty Cash
00070716	12/08/2008	Bruce Thompson	$200.00
		Volunteer Payment - Buses
00070717	12/08/2008	Zurich Client Service	$235.38
		Being Payroll Ded: F/Ending 08/08/08
00070718	13/08/2008	Cancelled
00070719	13/08/2008	Jeremy Tidy	$750.00
		Support For Beijing Paralympic Games In September
00070720	18/08/2008	Councillor F Cvitan	$583.33
		Councillors Allowance
00070721	18/08/2008	Councillor Dorothy Newton	$500.00
		Councillors Allowance $83.33 Paid To Rates PN136156
00070722	18/08/2008	Councillor Colin Hughes	$583.33
		Councillors Allowance
00070723	18/08/2008	City of Wanneroo - Rates	$283.33
		Monthly Allowance Paid To Rates PN136156 - For Cr D Newton ($83.33) & PN150893 For Mayor Kelly ($200.00)
00070724	19/08/2008	Karen Hinkley	$340.00
		Bond Refund
00070725	19/08/2008	Gumala Aboriginal Corporation	$340.00
		Bond Refund
00070726	19/08/2008	JP EARL	$300.00
		Vehicle Crossing Subsidy
00070727	19/08/2008	A Munro	$300.00
		Vehicle Crossing Subsidy
00070728	19/08/2008	Stirling Basketball Association	$203.20
		Refund Of Facility Hire
00070729	19/08/2008	Settlement Group	$90.10
		Rates Refund PN165555 53B Addington Way, Marangaroo - Overpayment
00070730	19/08/2008	R Fordham	$565.00
		Refund Of Facility Hire
00070731	19/08/2008	R Goldstein	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070732	19/08/2008	G Caird	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070733	19/08/2008	J Kowalski	$220.00
		Reimbursement Of Small Business Smart Business Voucher - Economic Development
00070734	19/08/2008	M Nash	$204.50
		Reimbursement Of Small Business Smart Business Voucher
00070735	19/08/2008	Cancelled
00070736	19/08/2008	G Potter	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070737	19/08/2008	GOLDLEAF HOLDINGS PTY LTD	$253.26
		Rates Refund PN221019 42 Prestige Parade, Wangara - Subdivision Refund
00070738	19/08/2008	Goldleaf Holdings Pty Ltd	$315.26
		Rates Refund PN221020 48 Prestige Parade, Wangara - Subdivision Refund
00070739	19/08/2008	Peet Ashton Heights Limited	$700.61
		Rates Refund PN222559 108 Waldburg Drive, Tapping - Subdivision Refund
00070740	19/08/2008	Lonnegal Properties P/L & Cedar Woods Properties Ltd	$979.56
		Rates Refund PN222560 2 Yandella Promenade, Tapping - Subdivision Refund
00070741	19/08/2008	LONNEGAL Properties P/L	$227.05
		Rates Refund PN163333 100 Clarkson Avenue, Tapping - Subdivision Refund
00070742	19/08/2008	Butler Land Company P/L & Quinns Developments P/L	$681.15
		Rates Refund PN222721 20 Costelloe Gardens, Butler - Subdivision Refund
00070743	19/08/2008	Justin Sonia P/L	$130.78
		Rates Refund PN219195 5 Traminer Way, Pearsall - Subdivision Refund
00070744	19/08/2008	Justin Sonia P/L	$130.78
		Rates Refund PN219208 2 Traminer Way, Pearsall - Subdivision Refund
00070745	19/08/2008	Patanal Pty Ltd	$329.76
		Rates Refund PN211174 1 Dalecross Avenue, Madeley - Subdivision Refund
00070746	19/08/2008	Quinns Developments P/L & Butler Land Company P/L	$1,962.09
		Rates Refund PN217380 960 Connolly Drive, Ridgewood - Subdivision Refund
00070747	19/08/2008	Helen O'Gradys Children's Drama Academy	$50.00
		Key Bond Refund
00070748	19/08/2008	Nesha Ontong	$340.00
		Bond Refund
00070749	19/08/2008	Adrian Collins	$565.00
		Bond Refund
00070750	19/08/2008	Michelle Taylor	$340.00
		Bond Refund
00070751	19/08/2008	Leeanne Batson	$15.00
		Dog Registration Refund - Overpayment
00070752	19/08/2008	Vicki Joyce	$20.00
		Dog Registration Refund - Sterilised
00070753	19/08/2008	Joanna Wise	$55.00
		Dog Registration Refund - Sterilised
00070754	19/08/2008	AJ & ML Walker	$300.00
		Vehicle Crossing Subsidy
00070755	19/08/2008	Jay Parmar	$565.00
		Bond Refund
00070756	19/08/2008	Maree Munrowd	$340.00
		Bond Refund
00070757	19/08/2008	Harley Hayward	$340.00
		Bond Refund
00070758	19/08/2008	C E Moore	$275.00
		Vehicle Crossing Subsidy
00070759	19/08/2008	S N Fairhurst	$300.00
		Vehicle Crossing Subsidy
00070760	19/08/2008	Anita Xavier Fernandes	$300.00
		Vehicle Crossing Subsidy
00070761	19/08/2008	GL & SA Dodd	$300.00
		Vehicle Crossing Subsidy
00070762	19/08/2008	Northside Timber Flooring	$79.00
		Rates Refund PN186923 3/10 Achievement Way - Rate Overpayment
00070763	19/08/2008	P J & J A Mellows	$573.49
		Rates Refund PN214079 7 Melita Rise - Subdivision Refund
00070764	19/08/2008	Australand Holdings Ltd	$290.19
		Rates Refund PN211028 33 Ladera Drive - Subdivision Refund
00070765	19/08/2008	R & D Tierney	$278.23
		Rates Refund PN213122 38 Sacramento Parade - Subdivision Refund
00070766	19/08/2008	Watson Property Group Complete Homes Pty Ltd	$820.95
		Rates Refund PN216957 46 Cvintan Bend - Subdivision Refund
00070767	19/08/2008	Mindarie Keys Joint Venture	$389.23
		Rates Refund PN220628 90 Alexandria View Mindarie - Subdivision Refund
00070768	19/08/2008	Matthew James Maxwell Telling	$429.56
		Rates Refund PN213429 12 Trinity Way - Subdivision Refund
00070769	19/08/2008	A & A Wisniewski	$475.26
		Rates Refund PN216419 37 Celebration Boulevard - Subdivision Refund
00070770	19/08/2008	Homeswest Vacant	$84.98
		Rates Refund PN222443 14 Rocklands Loop - Subdivision Refund
00070771	19/08/2008	Perron Developments Pty Ltd	$705.51
		Rates Refund PN219151 156 Gnangara Rd - Subdivision Refund
00070772	19/08/2008	Yanchep Sun City Pty Ltd & Capricorn Investment Group Pty Ltd	$2,153.73
		Rates Refund PN221551 599 Two Rocks Road - Subdivision Refund
00070773	19/08/2008	Century 21 Gold Key Realty	$270.00
		1 x Ratepayer Financial Assistance
00070774	19/08/2008	Lino Visintin	$15.41
		Rates Refund PN218322 15 Torrenova Way - Subdivision Refund
00070775	19/08/2008	ALC Training Pty Ltd	$629.20
		GST Was Not Paid On Paid Invoice 48533 For ITIL Essentials Course & Exam For M Grigsby, A Angus G Duran & N Friedli – IT Services
00070776	19/08/2008	Balcatta Mowers	$72.00
		Filing Kit For Conservation
00070777	19/08/2008	Charles Aldous-Ball (Aboricultural Consultant)	$3,300.00
		Arboricultural Survey For Wanneroo Town Centre - Infrastructure Projects
00070778	19/08/2008	City of Swan	$56,525.09
		June 2008 Quarter Wangara Revenue Entitlement - Waste Services
00070779	19/08/2008	Diva Flowers	$135.00
		Flowers For Office Of The Mayor
00070780	19/08/2008	Edgewater Veterinary Hospital	$470.90
		Veterinary Costs - Euthanasia 13 Dogs, Consultation & Pharmaceuticals/Procedures
00070781	19/08/2008	Environmental Industries Pty Ltd	$270,939.20
		Progress Claim 5 Innovative Playspace Area 30/07/08 - Projects
00070782	19/08/2008	FOO HUA Chinese Restaurant	$363.50
		Catering - Hazard Reduction Burning - Fire Services
00070783	19/08/2008	Kingsway Football & Sporting Club Inc	$2,040.96
		Reimburse 60% Electricity For Kingsway Football & Sporting Club - Contracts & Property
00070784	19/08/2008	Mindarie Regional Council	$418,210.51
		Refuse Disposal For The City
00070785	19/08/2008	Recreation & Sport Network Inc	$495.00
		Training Sessions Sports Connect Education - Community Services
00070786	19/08/2008	Scatena & Associates	$23,980.00
		Additions To Warradale Community Centre - Projects
00070787	19/08/2008	Seabreeze Landscape Supplies	$754.50
		Sand Deliveries For Parks
00070788	19/08/2008	Sensis Pty Ltd	$767.80
		Yellow Pages Advert 2009 - Contracts & Property
00070789	19/08/2008	State Library of WA	$279.40
		Lost/Damaged Book Charges - Library Services
00070790	19/08/2008	WA Limestone Company	$23,925.84
		Limestone/Bitumen Mix Deliveries For Engineering Maintenance
00070791	19/08/2008	Wangara Trailers, Outdoor & Boating	$478.50
		Repair Tow Hitch - Fleet Maintenance
00070792	19/08/2008	Aboriginal Seniors Group Petty Cash	$50.00
		Petty Cash
00070793	19/08/2008	Alexander Heights Adult Day Care Petty Cash	$187.45
		Petty Cash
00070794	19/08/2008	Alinta Gas	$200.00
		1 x Ratepayer Financial Assistance
00070795	19/08/2008	Amp Flexible Lifetime Super Fund	$1,068.46
		Payroll Ded: F/Ending 15/08/08
00070796	19/08/2008	Girrawheen Library Petty Cash	$95.80
		Petty Cash
00070797	19/08/2008	Hainsworth Community Centre Petty Cash	$180.70
		Petty Cash
00070798	19/08/2008	Quinns Rocks Adult Day Care Petty Cash	$379.75
		Petty Cash
00070799	19/08/2008	Alexander Heights Community House Petty Cash	$80.30
		Petty Cash
00070800	19/08/2008	Landgate	$5,840.54
		Valuations - Rating Services
00070801	19/08/2008	Wanneroo Youth Centre Petty Cash	$120.50
		Petty Cash
00070802	19/08/2008	Water Corporation	$3,274.25
		Water Charges For The City
		1 x Ratepayer Financial Assistance
00070803	19/08/2008	Cancelled
00070804	19/08/2008	Synergy	$4,911.50
		Power Supplies For The City
		2 x Ratepayer Financial Assistance
00070805	19/08/2008	Telstra	$48,770.10
		Bigpond ADSL - 05/07-04/08/08
		Phone Charges For The City
		1 x Ratepayer Financial Assistance
00070806	19/08/2008	Mr J A Baker	$21.77
		Key Holder Banksia Grove
00070807	19/08/2008	Dept For Planning And Infrastructure	$31.00
		Annual Jetty Licence From 01/08/08 - Engineering
00070808	19/08/2008	Navigator Applications Account	$112.44
		Payroll Ded: F/Ending 15/08/08
00070809	19/08/2008	HOSTPLUS Superannuation Fund	$434.81
		Payroll Ded: F/Ending 15/08/08
00070810	19/08/2008	WESTSCHEME	$1,594.29
		Payroll Ded: F/Ending 15/08/08
00070811	19/08/2008	MLC Nominees Pty Limited	$296.14
		Payroll Ded: F/Ending 15/08/08
00070812	19/08/2008	The Industry Superannuation Fund	$347.48
		Payroll Ded: F/Ending 15/08/08
00070813	19/08/2008	1OOF Portfolio Service Superannuation Fund	$136.10
		Payroll Ded: F/Ending 15/08/08
00070814	19/08/2008	Hainsworth Programme Development Petty Cash	$299.45
		Petty Cash
00070815	19/08/2008	Catholic Superannuation and Retirement Fund	$71.96
		Payroll Ded: F/Ending 15/08/08
00070816	19/08/2008	MTAA Superannuation Fund	$283.74
		Payroll Ded: F/Ending 15/08/08
00070817	19/08/2008	Wanneroo Adult Day Centre Petty Cash	$84.10
		Petty Cash
00070818	19/08/2008	AustralianSuper	$1,142.10
		Payroll Ded: F/Ending 15/08/08
00070819	19/08/2008	Western Power	$2,457.05
		Repair Underground Damage To Various Locations - Waste Services
00070820	19/08/2008	REST Superannuation	$777.39
		Payroll Ded: F/Ending 15/08/08
00070821	19/08/2008	Asgard Elements Super	$126.12
		Payroll Ded: F/Ending 15/08/08
00070822	19/08/2008	Printing Industry Superannuation Fund	$335.30
		Payroll Ded: F/Ending 15/08/08
00070823	19/08/2008	Health Super Fund	$174.11
		Payroll Ded: F/Ending 15/08/08
00070824	19/08/2008	Finance Services Petty Cash	$200.15
		Petty Cash
00070825	19/08/2008	Hesta Super Fund	$925.37
		Payroll Ded: F/Ending 15/08/08
00070826	19/08/2008	Colonial First State FirstChoice	$273.28
		Payroll Ded: F/Ending 15/08/08
00070827	19/08/2008	Hospitality Petty Cash	$231.35
		Petty Cash
00070828	21/08/2008	Australia Post	$15,869.65
		Postage Charges - July 2008
00070829	26/08/2008	Rachel King	$340.00
		Bond Refund
00070830	26/08/2008	Nimish Solanki	$340.00
		Bond Refund
00070831	26/08/2008	Tricia Gomm	$340.00
		Bond Refund
00070832	26/08/2008	Laura Simatovic	$340.00
		Bond Refund
00070833	26/08/2008	Mira Riad	$340.00
		Bond Refund
00070834	26/08/2008	Shane Larmont	$565.00
		Bond Refund
00070835	26/08/2008	Barbara Humphreys	$340.00
		Facility Hire Refund
00070836	26/08/2008	L R & M M Simpson	$387.24
		Rates Refund PN181759 53 Viridian Drive - Overpayment
00070837	26/08/2008	R B & A J Bennett	$257.60
		Rates Refund PN190553 60 Kingsway - Overpayment
00070838	26/08/2008	Ghebresus Tfgay	$565.00
		Bond Refund
00070839	26/08/2008	B & K Pinder	$2,875.03
		Rates Refund PN200117 29 Middleton Road - Overpayment
00070840	26/08/2008	Clydella Ann Isaacs	$300.00
		Vehicle Crossing Subsidy
00070841	26/08/2008	S & D R Houghton	$300.00
		Vehicle Crossing Subsidy
00070842	26/08/2008	Kim Bennetts	$60.00
		Dog Registration Refund - Sterilised & Sterilisation Rebate
00070843	26/08/2008	Robert Sotherland	$6.00
		Dog Registration Refund - Deceased
00070844	26/08/2008	Veronica Hall	$55.00
		Dog Registration Refund - Sterilisation Rebate
00070845	26/08/2008	Charles Rawlins Tae Kwon Do Academy	$565.00
		Bond Refund
00070846	26/08/2008	Shakira Berryman	$20.00
		Dog Registration Refund - Sterilised
00070847	26/08/2008	Kiran Patel	$565.00
		Bond Refund
00070848	26/08/2008	Gary Fife	$220.00
		Reimbursement Of Small Business Smart Business Voucher
00070849	26/08/2008	A D Bianco	$936.68
		Rates Refund PN195147 9 Stetson Court - Overpayment
00070850	26/08/2008	Gary Nielsen	$25.00
		Dog Registration Refund - Deceased
00070851	26/08/2008	Joan Scrivewer	$28.50
		Dog Registration Refund - Sterilised
00070852	26/08/2008	Sandi Crichton	$60.00
		Dog Registration Refund - Sterilisation Rebate
00070853	26/08/2008	Ryan Scholz	$70.00
		Dog Registration Refund - Sterilisation Rebate
00070854	26/08/2008	Louise Anderson	$10.00
		Dog Refund - Half Price Registration
00070855	26/08/2008	A & P Clarke Brickpaving & Limestone	$8,613.00
		Limestone Works & Paving At Various Parks
00070856	26/08/2008	Acclaimed Catering	$1,098.90
		Catering For Council Dinner 12/08/08 - Hospitality
00070857	26/08/2008	Arborwest Tree Farm	$660.00
		Kings Park Special - Parks
00070858	26/08/2008	ATT Radiators	$120.00
		Modify Truck Heater Tank - Fleet Maintenance
00070859	26/08/2008	Camera Repairs Morley	$88.00
		Camera Repairs - IT Services
00070860	26/08/2008	Chris O'Neill & Assoc	$19,057.50
		Consultancy Fee For St Andrews District Structure Plan - Smart Growth
		Consultancy Fee For Alkimos-Eglinton District Structure Plan - Smart Growth
00070861	26/08/2008	City of Rockingham	$22.40
		Lost & Damaged Stock For Mobile Library
00070862	26/08/2008	Dell Australia Pty Ltd	$1,868.13
		Kits For Dell Monitor - IT Services
00070863	26/08/2008	Drive Train	$90.66
		Various Items - Fleet Maintenance
00070864	26/08/2008	ECO Pressure Cleaning	$411.40
		Pressure Cleaning To Remove Skid Marks - Engineering Maintenance
00070865	26/08/2008	Harris Engines	$250.00
		Conrods - Fleet Maintenance
00070866	26/08/2008	Heatley Sales Pty Ltd	$304.93
		Hydraulic Puller - Fleet Maintenance
00070867	26/08/2008	Kidogo Art School	$1,100.00
		Kids Art Holiday Workshop July - Cultural Service
00070868	26/08/2008	Kingsway Football & Sporting Club Inc	$733.68
		Reimburse 60% Electricity For Kingsway Football & Sporting Club - Contracts & Property
00070869	26/08/2008	Kmart Joondalup	$400.00
		Gift Vouchers As Prizes For Your View Competition
00070870	26/08/2008	Mindarie Regional Council	$5,480.74
		Refuse Disposal For The City
00070871	26/08/2008	Northern Suburbs Bailiff	$151.00
		Legal Fees - Rating Services
00070872	26/08/2008	Shire of Kalamunda	$4.40
		Lost Book Charges - Library Services
00070873	26/08/2008	State Library of WA	$48.90
		Lost/Damaged Book Charges - Library Services
00070874	26/08/2008	Trevors Carpets	$675.00
		Supply/Lay Carpet At Civic Centre - Building Maintenance
00070875	26/08/2008	WA Limestone Company	$1,718.02
		Supply Bitumen Mix/Limestone - Infrastructure Projects
00070876	26/08/2008	City of Wanneroo	$90.98
		ECITF & BRB Levies For Building Licence Application For Quinns Volunteer Fire Shed Fire Engine Bays (BCITF Levy $51.98 BRB Levy $39.00)
00070877	26/08/2008	Aboriginal Seniors Group Petty Cash	$50.00
		Petty Cash
00070878	26/08/2008	Alexander Heights Adult Day Care Petty Cash	$349.70
		Petty Cash
00070879	26/08/2008	Building & Construction Industry	$22,620.94
		Building & Construction Levy Collections 01/08-15/08/08
00070880	26/08/2008	Accounts Services Petty Cash	$190.70
		Petty Cash
00070881	26/08/2008	Landgate	$1,660.50
		Title Searches - Rates & Contracts Property
00070882	26/08/2008	Girrawheen Library Petty Cash	$170.35
		Petty Cash
00070883	26/08/2008	Quinns Rocks Adult Day Care Petty Cash	$276.45
		Petty Cash
00070884	26/08/2008	Alexander Heights Community House Petty Cash	$78.40
		Petty Cash
00070885	26/08/2008	Yanchep Community House Petty Cash	$77.05
		Petty Cash
00070886	26/08/2008	Zurich Client Service	$235.38
		Being Payroll Ded: F/Ending 22/08/08
00070887	26/08/2008	City of Wanneroo - Payroll Rates	$2,608.00
		Being Payroll Ded: F/Ending 22/08/08
00070888	26/08/2008	Synergy	$7,844.20
		2 x Ratepayer Financial Assistance
		Power Supplies For They City
00070889	26/08/2008	Telstra	$11,060.98
		Phone Charges – IT Services
		1 x Ratepayer Financial Assistance
00070890	26/08/2008	Zurich Aust Insurance Ltd	$1,000.00
		Motor Vehicle Claim For 2 Council Vehicles
00070891	26/08/2008	Ms C Maloney	$50.70
		Refund Of Park Hire
00070892	26/08/2008	City of Wanneroo - Rates	$271.86
		Travel Allowance For July 08 Paid To Cr Steffens Rates PN126238
00070893	26/08/2008	Mr M J Donnelly	$105.10
		Reimbursement - Business Breakfast For Ecovision Meeting At Subiaco Hotel
00070894	26/08/2008	Wanneroo Adult Day Centre Petty Cash	$105.05
		Petty Cash
00070895	26/08/2008	Hospitality Petty Cash	$73.00
		Petty Cash
00070896	26/08/2008	Finance Services Petty Cash	$134.85
		Petty Cash
00070897	26/08/2008	City of Wanneroo - Yanchep Bus Trust	$1,000.00
		Funds To Be Transferred To Bendigo Bank
00070898	26/08/2008	Mrs J F Keelan-Wake	$174.00
		Reimbursement For Purchase Of Safety Boots Required For Employment At Recycling Facility
00070899	28/08/2008	ACP Settlements	$173,764.82
		Purchase Of 471 Gnangara Road, Gnangara & Settlement Fees

		Total Director Corporate Services Advance - Cheques	$1,812,771.98

ELECTRONIC TRANSFER LISTING
00000784	05/08/2008
		Affirmative Paving	$21,089.88
		Install Paving At Ocean Drive Quinns Rocks Parks
		AHG Paper & Magazine Delivery	$16.40
		Newspapers - Girrawheen Library
		Ambit Industries Pty Ltd	$16,863.00
		Extend Height Of Existing Interal Cages At Alexander Community Centre - Building Maintenance
		Fence Repairs - Parks
		Supply/Install Of Fencing - Building Maintenance
		Amcap Distribution Centre	$892.36
		Vehicle Spare Parts - Fleet Maintenance
		Armaguard	$554.08
		Cash Collection - Customer Relations
		Cash Collection - Leisure Services
		Arup	$6,022.50
		Engineering Services At Hartman Drive
		Aust Inst Of Building Surveyors	$55.00
		Subscription - The Australian Building Surveyor Magazine - July 2008 To June 2009 - Building Services
		Australian Airconditioning Services Pty Ltd	$8,782.13
		Airconditioning Services For The City
		Australian Government National Measurement Institute	$784.19
		Analysis Fees - Conservation Maintenance
		Australian Institute of Management	$1,155.00
		Training - Word Introduction 24/07/08 - HR
		Australian Plant Wholesalers	$387.75
		Plants - Parks
		Barnetts Architectural Hardware	$147.14
		Parts - Building Maintenance
		Beaurepaires For Tyres	$12,900.40
		Tyre Fitting Services For The City
		Benara Nurseries	$1,108.14
		Plants - Parks
		Best Consultants Pty Ltd	$858.00
		Consulting Fees For Butler Community Centre
		BGC Blokpave	$33.01
		Vistapave - Infrastructure Projects
		BGC Concrete	$181.06
		Concrete For Ocean Keys Bvld Clarkson
		Boya Equipment	$9,328.00
		Vehicle Spare Parts - Fleet Maintenance
		Bunnings Pty Ltd	$1,394.62
		Various Items - Building Maintenance
		Various Items - Alexander Heights Day Care
		Various Items - Waste Services
		Bynorm	$20.31
		Mower Spare Parts - Fleet Maintenance
		Cadbury Schweppes Pty Ltd	$324.82
		Food/Beverages - Hospitality
		CD Autos Electrics Pty Ltd	$1,003.75
		Parts Fitting - Fire Services
		Fork Lift Maintenance - Fire Services
		City Business Machines	$353.00
		Mobile Phone – IT Services
		Coca Cola Amatil Pty Ltd	$162.57
		Soft Drinks - Hospitality
		Coffee Advisory Service	$175.00
		Coffee For Elected Members - Hospitality
		Commarine	$550.00
		Parts – Fleet Services
		Commissioner of Police	$140.00
		Volunteer National Police Check June 2008
		Diamond Lock & Key	$57.89
		Locking Services - Building Maintenance
		Direct Door Service	$363.00
		Door Repairs - Ashby Depot
		DME Contractors	$23,030.15
		Claim 5 Landscaping Work For Kingsbridge Skate Park
		Dorma Movable Walls Pty Ltd	$8,305.00
		Supply/Install Panels For Operable Walls For Hainsworth Leisure Centre - Building Maintenance
		Dowsing Concrete	$7,552.99
		Supply/Install Concrete Footpath At Ocean Reef Road
		Elliotts Irrigation Pty Ltd	$6,248.07
		Reticulation Items - Parks
		Essential Fire Services Pty Ltd	$261.80
		Fire Equipment Services For The City
		Fence Hire WA	$508.20
		Fence Hire For Mary Lindsay Homestead
		Frediani Milk Wholesalers	$493.50
		Milk Deliveries For The City
		GC Sales (WA)	$389,840.00
		Recycling Bins - Waste Services
		Geldens Pty Ltd	$219.56
		Assorted Brigade Epaulettes - Fire Services
		GHD Pty Ltd	$3,190.00
		Street Lighting Design For Hepburn Avenue - Infrastructure Projects
		GM & J Lombardi Pty Ltd	$1,250.96
		Landcruiser Parts - Fleet Services
		Grand Toyota Daihatsu	$1,206.25
		Vehicle Services - Fleet Maintenance
		Gymbus Pty Ltd	$1,188.00
		Edgym Event 17/07/08 At Gumblossom Reserve - Leisure
		Edgym Event 09/07/08 At Kingsway Recreation Centre
		Halsmith Consulting	$4,650.80
		Professional Services: Mediation Between Neighbours 20/03-31/07/08
		Hanson Construction Materials Pty Ltd	$748.88
		Drainage Items Delivered To Various Locations - Engineering
		Hays Personnel Services	$1,692.06
		Health Technical Officer - Health Services
		HIA Ltd	$585.20
		Course - Residential Planning Codes – Attendee C Davidson
		Training Course - Building Code Of Aust Application Workshop 24/07/08 – Attendee M Blaquiere
		Home Chef	$304.14
		Meals For HACC/CACP Clients
		Hospitality Total Services	$1,848.00
		Consultancy - Contracts & Property
		Humes	$4,305.33
		Drainage Items Delivered To Various Locations - Engineering
		Ibolt Pty Ltd	$742.50
		Repairs To Fence & Gate At Banksia Grove Community Centre - Parks
		Ice and Oven Technologies Pty Ltd	$308.00
		Ice Machine Service - New Civic Centre
		Integrated Group Ltd - Accounts Receivable	$20,816.68
		Casual Labour Hire For Various Departments
		Intercity Office Partitioning	$1,375.00
		Repairs To Roof Leak At Civic Centre Building Maintenance
		Jason Sign Makers	$546.15
		Signage - Various Items - Fleet Maintenance
		Signage - Quinns Rocks - Fire Service
		Kelyn Training Services	$900.00
		Course - Basic Traffic Management 24/07/08 - Parks
		Kyocera Mita Aust P/L	$6,567.61
		Mono Digital Multifunction Copier - Rangers
		Photocopier Meter Reading - Leisure Services
		Various Items – IT Services
		Latitude Creative Services	$125.95
		Copies Of Wanneroo Living History DVD – Leisure Servicese
		Louie's Flyscreens Allsafe	$260.00
		Supply One-Way Vision Sheets - Building Maintenance
		Mayday Earthmoving	$20,214.98
		Heavy Equipment Hire For The City
		McLeods Barristers & Solicitors	$4,381.35
		Legal Fees - Contracts & Property
		Legal Fees - Planning Services
		Metrocount	$666.60
		Various Items - Infrastructure Planning
		Mobile Glass	$2,434.04
		Glazing Services For The City
		Morley Mower Centre	$95.20
		Vehicle Spare Parts - Fleet Maintenance
		Move It	$1,000.00
		Relocate Items - Building Maintenance
		Newscape Contractors	$12,809.78
		Landscaping - Various Locations
		North Lake Electrical Pty Ltd	$751.80
		Irrigation Repairs - Winston Park
		Nuturf Australia Pty Ltd	$821.70
		Lawn Seed For Parks
		Optima Press	$6,891.50
		Printing - MRF Docket Books – Waste Services
		Printing - Service Agreement Books – Waste Services
		Printing - A4 Base Stock - Kingsway
		Printing - Bookmarks - Libraries
		Printing - Tip Passes – Waste Services
		Paper Recycling Industries	$842.16
		Recycling Bin Exchange Services - Information Management
		Parchem Construction Supplies Pty Ltd	$883.93
		Parts For Fleet Maintenance
		Grinding Cage - Fleet Services
		Personalised Landscape & Design	$385.00
		Repairs To Gazebo - Parks
		PGS Industries	$429.00
		Parts For Parks
		Pink Healthcare Services	$356.95
		Sanitary Service - Building Maintenance
		PLE Computers	$62.60
		Memory Card - IT
		Pocket Phone	$114.75
		5 x Mobile Car Chargers – IT Services
		Prestige Alarms	$542.85
		Alarm Services For The City
		Qualcon Laboratories	$693.00
		Core Samples For Tyson Place - Infrastructure Projects
		Pavement Investigation At Wesco Rd Nowergup
		Red Hot Parcel Taxi	$48.00
		Courier Services - Fleet Maintenance
		Safety World	$121.66
		Safety Boots For Wanneroo Library
		Safetyquip	$594.00
		Trolley For Information Management
		Sanax St Andrews Pharmacy	$69.61
		First Aid Supplies - Health Services
		Schiavello Wa Pty Ltd	$976.80
		Office Furniture - Shelves/Trays/Walls
		Skipper Trucks Belmont	$815.15
		Vehicle Services For Fleet Maintenance
		Solver Paints	$212.32
		Paint Supplies - Building Maintenance
		Stampalia Contractors	$4,042.50
		Heavy Equipment Hire For The City
		Statewide Pump Services	$4,673.00
		Various Works At John Maloney Clubroom - Building Maintenance
		Sunny Sign Company	$861.39
		Various Signs For Various Departments
		Sussex Industries	$1,100.17
		Pink Flags - Parks
		Taskers	$220.00
		Service & Repair Flagpole - Building Maintenance
		Technical Irrigation Imports	$656.11
		Various Items - Parks
		The Pursuits Group	$813.78
		Support Services HACC/CACP Clients
		Total Road Services	$583.00
		Traffic Control - Quinns Rocks
		TPG Town Planning & Urban Design	$5,808.00
		Wanneroo Town Centre Structure Plan - Corporate Performance
		T-Quip	$390.10
		Vehicle Spare Parts - Fleet Maintenance
		Turfmaster Pty Ltd	$12,794.10
		Supply/Lay Turf At Gumblossom Reserve - Parks
		Vertidrain At Various Parks
		Vertical Telecoms WA Pty Ltd	$653.95
		Installed Two-Way Radios - Fleet Maintenance
		WA Local Government Assoc	$39,306.56
		Advertising For Jun08 - Various Departments
		Wanneroo Caravan Centre & Steel Fabricators	$104.50
		Steel Fabrication Works - Building Maintenance
		Wanneroo Central Newsagency	$634.89
		Magazine Renewal - Library Services
		Wanneroo Electric	$10,158.70
		Electrical Maintenance For The City
		Wanneroo Hardware	$641.10
		Hardware Purchases For Various Departments
		Westbooks	$196.87
		Book Purchases - Wanneroo Library
		Western Irrigation	$32,890.26
		Service Pumping Equipment - Parks
		Weston Road Systems	$7,462.40
		Supply Glowline - Infrastructure Projects
		Woodhouse Legal	$398.82
		Legal Fees For Contracts & Property
		Work Clobber	$1,234.37
		Staff Uniforms - Various Departments
		Worlds Best Products Pty Ltd	$3,080.00
		Various Items - Building Maintenance
		Worldwide Online Printing	$99.00
		Printing - Business Cards - Infrastructure Projects
		Wrenoil	$968.75
		Waste Oil Collection – Waste Services

00000785	05/08/2008
		Australian Library & Information Association	$396.00
		Leading Libraries Event - Library Services
		Australian Taxation Office PAYG Payments	$68,670.00
		Payroll Ded: F/Ending 01/08/08
		City of Wanneroo - Social Club	$12.00
		Payroll Ded: F/Ending 01/08/08
		Councillor Laura Gray	$730.60
		Travel And Childcare Allowance
		Councillor Robert Smithson	$134.61
		Monthly Allowance - Paid Weekly
		DG & MJ Le Cerf	$8,158.34
		Contract Management Fees For July08
		Douglas Valeriani	$43.54
		Key Holder Payment For Aug08
		IPAA WA	$120.00
		Capable Organisations Morning Forum 24/07/08 - Attendee V Barry
		Joe Arrigo	$95.79
		Key Holder/Tennis Booking Officer Payment For Aug08
		Kay Prentice	$235.12
		Key Holder/Tennis Booking Officer Payment For Aug08
		Mr Bruce Waddell	$43.54
		Key Holder Payment For Aug08
		Mr Dennis Blair	$59.00
		Reimbursement - 50% Broadband Usage 15/04/08-14/07/08
		Mr Mark Dickson	$60.00
		Reimbursement - 90% Broadband Usage 01/07/08-01/08/08
		Mrs Fung Kuen Lucia Lam	$60.00
		Reimbursement - 80% Broadband Usage 01-31/07/08
		Mrs Janette Rafferty	$139.33
		Keyholder/Tennis Booking Officer Payment For Aug08
		Mrs Vicki Hines	$1,156.11
		Reimbursement - Travel & Accommodation Expenses While Attending HR Conference In Adelaide
		Mrs Vivienne Conway	$636.00
		Study Assistance - Library & Heritage
		Ms Hazel Owen	$43.54
		Key Holder Payment For Aug08
		Ms Karen Caple	$17.48
		Reimbursement - 50% Broadband Usage 01/07-31/07/08
		Peggy Brown	$87.08
		Key Holder Payment For Aug08
		Trailer Parts Pty Ltd	$117.44
		Vehicle Spare Parts - Fleet Maintenance

00000786	12/08/2008
		Accidental First Aid Supplies	$306.18
		Supply First Aid Supplies - Infrastructure Maintenance
		Affirmative Paving	$917.40
		Install Paving At Starrs Road Quinns Rocks - Infrastructure Projects
		Allerding & Associates	$2,902.58
		Consulting Fees - Soiland Appeal For City Of Wanneroo - Planning Services
		Allpack Signs	$1,647.80
		Various Signs - Infrastructure Projects
		Keep Left Sign - Engineering
		Altus Traffic	$3,949.71
		Traffic Control At Various Locations
		Amcap Distribution Centre	$385.93
		Vehicle Spare Parts - Fleet Maintenance
		Aragon Education and Training	$3,685.00
		Performance Management Course 17 July – Human Resources
		Armaguard	$478.07
		Safe Collection - Clarkson Library
		Australian Plant Wholesalers	$114.40
		Plants - Parks
		Beaurepaires For Tyres	$804.78
		Tyre Fitting Services For The City
		Beilby Corporation	$11,940.50
		Advertising For Director Planning & Sustainability Position
		First Instalment Assignment Director Planning & Sustainability - Office Of CEO
		Belair Smash Repairs Pty Ltd	$1,983.11
		Insurance Excess For 4 Council Vehicles - Insurance Services
		Benedictine Community of New Norcia	$877.80
		Accommodation For HR Staff For Grassroots Events
		Best Roads Group	$18,231.40
		Linemarking At Ocean Reef Road
		Blyth Enterprises	$130.90
		Locking Castors For Youth Services
		Boya Equipment	$204.60
		Vehicle Spare Parts - Depot Stores
		BP Australia Ltd	$278,134.11
		Fuel Issues For July 2008
		Bring Couriers	$343.76
		Courier Services - Health Services
		Bunnings Pty Ltd	$2,016.89
		Various Items - Various Departments
		Bynorm	$2,791.58
		Mower Spare Parts - Depot Stores
		C & EM Harmer	$75.40
		Newspapers/Periodicals - Office Of CEO
		Newspapers/Periodicals - Marketing
		Cabcharge	$1,512.89
		Cabcharge Services For The City
		Car Care (WA) Mindarie	$100.00
		Cleaning Of Fire Vehicles - Fire Services
		Cathedral Office Interiors Pty Ltd	$135.26
		Whiteboard - Corporate Performance
		Cherry's Catering	$6,150.00
		- Various Council Functions - Hospitality
		- CEO's Farewell 4/07/08 - Hospitality
		City Business Machines	$353.00
		Mobile Phone - IT
		Coates Hire Operations Pty Ltd	$696.62
		Equipment Hire - Infrastructure Projects
		Complete Turf Supplies	$1,573.01
		Supply/Lay Turf At Various Locations
		Comsync Consulting	$1,287.00
		Consulting - Investigation Of Exchange Issues – IT Services
		Courier Australia	$6.61
		Courier Services - Rangers
		Coventrys	$1,468.67
		Various Items - Various Departments
		Cutting Edges Pty Ltd	$776.18
		Parts For Fleet Maintenance
		Dalcon Construction Pty Ltd	$19,573.37
		Progress Payment 7 - Animal Care Centre Additions
		Data Diction Pty Ltd	$4,400.00
		2008/2009 Membership For Local Information Network For Community Services - Corporate Performance
		Dept of Environment & Conservation	$200.00
		Clearing Permit Application For Alexander Drive Share Use Path Koondoola - Projects
		Dexion Balcatta	$217.80
		Stationary For HR
		Discus Digital Print	$566.50
		Parenting Place Banner –Children’s Services
		Downer EDI Works Pty Ltd	$308.88
		Granite Cold Mix - Engineering
		Drive In Electrics	$5,021.60
		Vehicle Electrical Repairs - Fleet Maintenance
		Eclipse Resources Pty Ltd	$1,061.50
		Disposal Of Greenwaste
		ECO Environmental Pty Ltd	$104.50
		Rental Of Hydrolab Quanta For Wangara Sump - Conservation Maintenance
		Elliotts Irrigation Pty Ltd	$1,124.75
		Reticulation Items - Parks
		E-Pak Packaging Pty Ltd	$1,409.76
		Roadside Litter Collection Bags - Parks
		Essential Office Products Pty Ltd	$82.50
		Thermal Binding Strips - Governance
		Estate Landscape Maintenance (E.L.M.)	$17,897.00
		Contract Maintenance For The Wheeled Sports Park Butler For July 2008
		Contracted Maintenance For Butler Community Centre For July 2008
		Find Wise	$707.30
		Location Of Services - Walyunga Boulevard Clarkson
		Friction Control	$268.40
		Vehicle Spare Parts - Fleet Maintenance
		Fuji Xerox Australia Pty Ltd	$5,586.34
		Various Items/Equipment Rental - Reprographics & Corporate Performance
		Gam's Mobile Welding Services	$1,045.00
		Supply/Install Awning At Butler Community Centre - Building Maintenance
		Geoffs Tree Service	$2,136.75
		Firebreak Clearing For New Fence At Franklin Park
		GHD Pty Ltd	$7,026.25
		Building Services Consultancy
		GM & J Lombardi Pty Ltd	$111.57
		Parts - Fleet Maintenance
		Graffiti Systems Australia	$4,977.50
		Graffiti Removal For Various Locations
		Grand Toyota Daihatsu	$2,447.55
		Vehicle Services - Fleet Maintenance
		Greenway Enterprises	$580.32
		Tools For Parks
		Hanson Construction Materials Pty Ltd	$7,356.98
		Drainage Items Delivered To Various Locations - Engineering
		Hays Personnel Services	$1,692.06
		Health Technical Officer - Health Services
		Home Chef	$287.70
		Meals For HACC/CACP Clients- Community Services
		Homecare Options	$21,368.26
		Support Services HACC/CACP Clients
		HOSECO - Hose & Fittings Warehouse	$66.60
		Various Items For Fleet Maintenance
		Humes	$4,836.21
		Drainage Items Delivered To Various Locations - Engineering
		Instant Marquee System	$484.00
		Hire Of Marquee - Conservation Maintenance
		Integrated Group Ltd - Accounts Receivable	$25,749.20
		Casual Labour Hire For Various Departments
		Internet Business Corporation	$3,014.00
		Service/Support For New Website - Marketing & Communication Services
		IPWEA WA	$110.00
		Forum On Public Utilities 19/08/08 - Parks
		Joondalup Drive Medical Centre	$236.50
		Medical Fees - Parks
		Joondalup Photo Design	$1,051.88
		Photography - Councillors On Location - Marketing
		Jupiter Images	$2,111.89
		Liquid Library Online 12 Months Dynamic Graphics - Marketing
		Knights	$244.55
		Animal Foodstuff – Rangers Services
		Kyocera Mita Aust P/L	$19,364.43
		Purchase Digital Multifunction Centre – IT Services
		Photocopier Meter Reading For Various Departments
		L & T Venables	$178.63
		Various Items – Waste Services
		Ladybirds Plant Hire	$157.30
		Indoor Plant Rental July 2008
		Lawn Doctor	$3,080.00
		Verge Mowing At Connolly Drive - Parks
		LGnet	$104.50
		Online Advertising For Traffic Engineer/Technical Officer - 26/05-13/06/08 – Human Resources
		Local Government Managers Australia	$1,125.00
		Membership Subscription For K Caple 2008/09 - Governance
		Membership Subscription For G Prus 2008/09 - Community Development
		Membership Subscription For J Love 2008/09 – Human Resources
		MacDonald Johnston Engineering Company Pty Ltd	$936.83
		Vehicle Spare Parts - Fleet Maintenance
		Mayday Earthmoving	$47,624.50
		Heavy Equipment Hire For The City
		McLeods Barristers & Solicitors	$9,039.67
		Legal Fees - Planning Services
		Legal Fees - Building & Health Service
		Mey Equipment	$2,667.87
		Various Items - Fleet Maintenance
		Mirco Bros Pty Ltd	$1,171.95
		Various Items - Parks
		Various Items - Conservation
		Mossys Mini Excavations	$4,488.00
		Excavation Works At Ashby Operations Centre - Building Maintenance
		Natural Area Management & Services	$4,518.80
		Plant Supply - Conservation
		Newscape Contractors	$47,246.70
		Landscaping - Yanchep/Two Rocks For July 2008 - Parks
		Landscaping - Streetscapes For July 2008
		Landscaping - Planting At Hartman Drive
		Landscaping - Wangara Streetscapes
		Landscaping - Fortnightly Mowing Of Anchorage Drive Mindarie
		Landscaping - Pearsall Streetscapes
		Landscaping - Santa Barbara Dve Quinns Rock
		NewsXpress Ocean Keys	$37.90
		Newspapers/Periodicals - Clarkson Library
		Novus Autoglass	$962.48
		Window/Windscreen Repairs On 3 Council Vehicles - Insurance Services
		Oakvale Capital Limited	$2,299.00
		Investment Advisory & Reporting Fee For July 2008 - Finance
		Optima Press	$544.50
		Printing - Business Support Kit For Planning Flyer - Economic Development
		Printing Of Castle Rascal Flyers - Cultural Services
		Orchid Cove Pty Ltd	$63.60
		Drycleaning - Fire Services
		Out and About Wine Tours Pty Ltd	$3,690.00
		Tours For Gold Program - Leisure Services
		Paper Pak WA	$393.80
		Twist Top Bags - Marketing
		Carry Bags For City Welcome Packs – Human Resources
		Parins	$1,000.00
		Insurance Excess For 2 Council Vehicles - Insurance Services
		Perth Aluminium Scaffolds Pty Ltd	$4,152.30
		Scaffolding Work At Kingsway Indoor Sports Stadium - Building Maintenance
		Perth Stripes & Signs	$7,650.00
		Supply/Fit Signage To Ranger Vehicles
		Peter Wood Pty Ltd	$910.80
		Supply/Install Rural Fencing At Montrose Park
		Port Phillip Publishing Pty Ltd	$57.00
		Employment Law Update 01/2008 – Human Resources
		PPS Australia Pty Ltd	$181.50
		Document Holder – Human Resources
		Prestige Alarms	$1,888.64
		Alarm Monitoring For July 2008
		Alarm Services For The City
		Protector Alsafe	$821.07
		Various Items - Depot Stores
		Rain Jacket - Fleet Maintenance
		Qualcon Laboratories	$1,339.53
		NDM Limestone Test - Starrs Road Quinns Rocks - Infrastructure Projects
		Pavement Investigation - Ocean Reef Road Wangara - Infrastructure Projects
		RCG Pty Ltd	$616.72
		Disposal Of Rubble - Engineering
		Roads 2000 Pty Ltd	$1,508.54
		Road Works At Various Locations - Engineering
		Roaming Technologies Pty Ltd	$1,155.00
		Remove Existing Computer From Old Vehicles & Install In New Vehicles – Rangers Services
		Royal Life Saving Society Australia	$490.00
		Resuscitation Requalification – Human Resources
		Safety World	$132.00
		Gloves For Parks
		Safetyquip	$286.22
		Safety Boots - Contracts & Property
		Schindler Lifts Aust Pty Ltd	$963.94
		Lift Services For The City
		Sealanes	$824.44
		Food/Beverages - Hospitality
		Sebel Furniture Ltd	$971.85
		Chairs - Capricorn Community House
		Sheridans For Badges	$575.02
		Badges - Marketing
		Site Architecture Studio	$1,964.33
		Professional Services For Gumblossom Reserve Changerooms - Projects
		Solver Paints	$206.01
		Paint Supplies - Building Maintenance
		Spotlight Stores Pty Ltd	$77.81
		Various Items - Community Development
		Sprayline Spraying Equipment	$142.38
		Spray Equipment - Conservation
		Stars Event Management	$363.00
		Conference - Virtualisation - The Impact Of Technology On Information Management 06/08/08 - 2 Attendees From Information Management
		Annual Conference - Australian Society Of Archivists 08/08/08 – 1 Attendee From Information Management
		Statewide Cleaning Supplies Pty Ltd	$54.45
		Cleaning Supplies - Depot Stores
		Statewide Pump Services	$7,701.00
		Depot Oil Recovery/Oil Separator - Building Maintenance
		Stewarts Laundry Service	$508.97
		Laundry Of City Linen - Hospitality
		Sun City News	$550.00
		Advertising In North Coast Link - Marketing
		Sunny Sign Company	$1,723.97
		Various Signs - Parks
		Sussex Industries	$240.92
		Wooden Stakes - Conservation
		Technifire 2000	$749.70
		Supply & Fit 2 LED Lights - Fire Services
		Technology One Ltd	$1,595.00
		Review Of Dog Register – IT Services
		Teravin Tools Pty Ltd	$1,525.70
		Tools For Fleet Maintenance
		The Basketball Man Bountiful Industry P/L	$680.00
		Backboards For Butterworth Park - Parks
		The Hire Guys Wangara	$22.00
		Lawn Roller - Parks
		The Printing Factory	$257.28
		Printing - Agenda Certificate Sheets - Governance
		Toll Transport Pty Ltd	$802.56
		Courier Services - Various Departments
		Total Road Services	$6,462.50
		Traffic Control At Various Locations
		Totally Workwear	$135.55
		Boots - Conservation
		T-Quip	$5,510.30
		Vehicle Spare Parts - Fleet Maintenance
		Turbotech Turbochargers	$2,191.13
		Turbo Charger - Fleet Maintenance
		Turfmaster Pty Ltd	$1,610.84
		Supply/Lay Turf At Various Locations
		Tyrolit Australia Pty Ltd	$685.30
		Concrete Cutting Blades - Engineering
		UES (Int'L) Pty Ltd	$34.10
		Parts - Fleet Maintenance
		United Equipment	$57,156.22
		Telehandler Hire - Fleet Maintenance
		Self Propelled Work Platform - Fleet Maintenance
		Vertical Telecoms WA Pty Ltd	$28,973.12
		Install Microwave Dish At High Road Tower - Licensed Link For 2-Way Radios – IT Services
		Tait TM8255 Programmed For Waste Truck - Fleet Services
		WA Kerbing	$20,339.55
		Lay Kerbing/Footpath - Ocean Drive
		Lay Kerbing/Footpath - Starrs Road
		Lay Kerbing/Footpath - Civic Drive
		Lay Kerbing/Footpath - Various Locations
		WA Profiling	$580.80
		Hire Of Bobcat, Profiler & Broom - Infrastructure Projects
		Wanneroo Agricultural Machinery	$23.51
		Various Parts - Fleet Maintenance
		Wanneroo Central Newsagency	$85.50
		Newspapers - Wanneroo Library
		Wanneroo Electric	$9,560.83
		Electrical Maintenance For The City
		Wanneroo Hardware	$441.85
		Hardware Purchases For Various Departments
		Wanneroo Plumbing	$1,663.15
		Plumbing Maintenance For The City
		Wanneroo Smash Repairs Pty Ltd	$1,000.00
		Insurance Excess For 2 Council Vehicles - Insurance Services
		Wanneroo Trophy Shop	$85.00
		Name Badge - Governance
		Glass Trophy – Rangers Services
		West Australian Newspapers Ltd	$93.17
		Death Notice (Campbell) - Marketing
		West Australian Nursing Agency	$1,227.94
		Immunisation Programme - Health Services
		Westrac	$75.92
		Parts - Fleet Maintenance
		Woodhouse Legal	$1,085.57
		Legal Fees - Contracts & Property
		Legal Fees - CEO Recruitment – Human Resources
		Work Clobber	$220.50
		Staff Uniforms - Infrastructure Projects
		Staff Uniforms – Waste Services
		Worldwide Online Printing	$99.00
		Printing - Business Cards - Health Services
		YMCA Youth Headquarters	$726.00
		Mobile Youth Bus Visit Hocking 29/04/08 & 01/07/08

00000787	12/08/2008
		Skipper Trucks Belmont	$690,316.10
		New Vehicle Purchases: 2 x Iveco Acco F2350G/260 6 x 4 Side Loader

00000788	12/08/2008
		Australia Post	$2,254.50
		Mail Preparation July 2008
		Billpay Fees - Rating Services
		Australian Manufacturing Workers Union	$162.90
		Payroll Ded: F/Ending 08/08/08
		Australian Services Union	$738.90
		Payroll Ded: F/Ending 08/08/08
		Australian Taxation Office PAYG Payments	$261,374.00
		Payroll Ded: F/Ending 08/08/08
		Bernice Duncan	$55.00
		Volunteer Payment - Day Care Centres
		Builders Registration Board	$16,024.50
		Collection Agency Fee - July 008
		CFMEU WA Branch	$96.00
		Payroll Ded: F/Ending 08/08/08
		Child Support Agency	$546.61
		Payroll Ded: F/Ending 08/08/08
		City of Wanneroo - Social Club	$836.00
		Payroll Ded: F/Ending 08/08/08
		Councillor Robert Smithson	$134.61
		Monthly Allowance - Paid Weekly
		Crosbie & Duncan Golf	$25,478.11
		Carramar Golf Course Commissions For July 2008
		DG & MJ Le Cerf	$277.04
		Expenditure Reimbursement For July 2008
		Duncan & Crosbie Pro Golf WA Pty Ltd	$20,721.38
		Marangaroo Golf Course Commissions For July 2008
		HBF Insurance	$2,417.00
		Payroll Ded: F/Ending 08/08/08
		LGIS Insurance Broking	$281,491.66
		Insurance - Contract Works 08/09
		Insurance - Councillors & Officers Liability 08/09
		Insurance - Personal Accident 08/09
		Insurance - Bushfire - 30/06/08-30/06/09
		Insurance - Motor Vehicles 08/09
		LGIS Liability	$195,512.35
		Insurance - Casual Hirers Liability 08/09
		Insurance - Fidelity Guarantee 30/06/08-30/06/09
		Insurance - Public Liability 30/06/08-30/06/09
		LGIS Property	$91,173.20
		Insurance - Industrial Special Risks, Multi Risks/General Property 30/06/2008-30/06/2009
		LGRCEU	$2,115.60
		Payroll Ded: F/Ending 08/08/08
		Ms Gemma French	$94.00
		Reimbursement - Fuel Costs For 95170 (Fuel Card Not In Vehicle)
		Ms Michelle Brennand	$581.60
		Reimbursement For Conference Expenses In Tamworth NSW
		Ruth Butler	$75.00
		Volunteer Payment - Day Care Centres
		Selectus Salary Packaging	$10,530.92
		Payroll Ded: F/Ending 08/08/08
		Trailer Parts Pty Ltd	$1,019.25
		Vehicle Spare Parts - Fleet Maintenance

00000789	18/08/2008
		Councillor Alan Blencowe	$583.33
		Councillors Allowance
		Councillor Anh Truong	$583.33
		Monthly Allowance
		Councillor Brett Treby	$1,833.33
		Monthly Allowance
		Councillor Glynis Monks	$583.33
		Monthly Allowance
		Councillor Ian Goodenough	$583.33
		Monthly Allowance
		Councillor Laura Gray	$583.33
		Councillors Allowance
		Councillor Maureen Grierson	$583.33
		Monthly Allowance
		Councillor Paul Miles	$583.33
		Monthly Allowance
		Councillor Rudi Steffens	$583.33
		Monthly Allowance
		Councillor Tracey Roberts	$583.33
		Councillors Allowance
		Mayor J Kelly	$5,966.67
		Mayoral Allowance $200 Paid To Rates PN150893

00000790	19/08/2008
		3 Australia	$742.08
		Pagers For Fire Services - 1/8/08-31/8/08
		Australia Post	$3,308.64
		Postage Charges - July 08
		Australian Taxation Office PAYG Payments	$3,249.00
		Payroll Ded: F/Ending 15/08/08
		Bush Fire Brigade Quinns	$445.80
		Reimbursement Of Catering Costs For Fire Fighter Training Course
		Councillor Anh Truong	$754.53
		Travel Allowances Oct 07 - Jun 08
		Councillor Paul Miles	$169.00
		Travel Allowance May 08
		Councillor Robert Smithson	$134.61
		Monthly Allowance - Paid Weekly
		FESA	$1,573.64
		50% Cost Sharing For Community Fire Manager 27/6-31/07/08
		Generations Personal Super Summit Client Service	$409.64
		Payroll Ded: F/Ending 15/08/08
		Oricle Superannuation Fund	$282.73
		Payroll Ded: F/Ending 15/08/08
		Salamanca Superannuation Fund	$436.68
		Payroll Ded: F/Ending 15/08/08
		Snowbird Gardens Superannuation Fund	$192.02
		Payroll Ded: F/Ending 15/08/08
		TPS Retirement Fund	$367.16
		Payroll Ded: F/Ending 15/08/08
		Trailer Parts Pty Ltd	$786.80
		Various Parts - Fleet Maintenance
		Trust Company Superannuation Service Limited	$65.29
		Payroll Ded: F/Ending 15/08/08
		WA Local Govt Superannuation	$404,704.99
		Payroll Ded: F/Ending 15/08/08

00000791	19/08/2008
		Accessible Transit Specialists	$225.00
		Wheelchair Hoist Service/Repair - Fleet Maintenance
		Adventure Out (Stargap Pty Ltd)	$1,350.00
		Finding My Place Program - Libraries
		Affirmative Paving	$1,540.00
		Starrs Road Paving - Infrastructure Projects
		AIBS - WA Chapter	$265.00
		Conference 07/08/08 - Approval Of Unauthorised Buildings - Attendees T Skouros, D Majoski & D Hill
		Allstamps	$30.75
		Stamp - Building & Health Services
		Ambit Industries Pty Ltd	$1,281.50
		Rewire Single Chainwire Gate To Tennis Courts Parks
		Fence Repairs At Kingsway Netball Complex
		Amcap Distribution Centre	$253.83
		Vehicle Spare Parts - Fleet Maintenance
		Another Angle Consulting & Training	$450.00
		Disability Awareness Training 07/08/08 – Human Recourse
		Australian Airconditioning Services Pty Ltd	$731.50
		Air-conditioning Service At Kingsway International Sports
		Australian Institute of Management	$1,259.50
		Training - Excel Intro 06/08/08 – Human Resources
		Australian Plant Wholesalers	$189.20
		Plants - Parks
		Auto Control Doors	$269.28
		Sliding Door Repairs At New Civic Centre
		Beaurepaires For Tyres	$15,346.08
		Tyre Fitting Services For The City
		Benara Nurseries	$746.13
		Plants - Parks
		Beryl Weston	$60.00
		Cleaning Of Hall At Girrawheen - Community Services
		Bunnings Pty Ltd	$637.13
		Various Items - Building Maintenance
		Bynorm	$29.98
		Mower Spare Parts - Fleet Maintenance
		C & EM Harmer	$659.40
		Newspapers/Periodicals – Mayor’s Office
		Challenge Batteries WA	$48.40
		Vehicle Batteries - Fleet Maintenance
		City Business Machines	$460.80
		Mobile Handset And Accessories – IT Services
		Coates Hire Operations Pty Ltd	$1,689.51
		Equipment Hire - Engineering
		Complete Turf Supplies	$443.14
		Supply/Lay Turf At Starrs Road
		Courier Australia	$12.11
		Courier Services – Ranger Services
		Coventrys	$1,243.77
		Various Items - Fleet Maintenance
		Cummins South Pacific Pty Ltd	$141.81
		Various Parts - Fleet Maintenance
		DA Information Services Pty Ltd	$63.55
		Magazine Renewal - Girrawheen Library
		Daniels Sharpsmart Australia Pty Ltd	$268.34
		Supply Immunisation Equipments - Health Services
		David Golf & Engineering Pty Ltd	$480.15
		Tournament Golf Ball Washer - Parks
		Davson & Ward Pty Ltd	$5,225.00
		Cost Planning/Quantity Surveying Services For Wanneroo Library & Regional Museum - Infrastructure Projects
		Dexion Balcatta	$1,972.52
		Various Items - Strategic Projects
		Diamond Lock & Key	$327.25
		Locking Services For The City
		Dick Smith Electronics	$99.90
		Personal Alarms - Youth Services
		Domus Nursery	$5,500.00
		Plants - Parks
		Downer EDI Works Pty Ltd	$18,534.62
		Hepburn Avenue Upgrade - Projects
		DVG Wanneroo Mitsubishi	$308.84
		Vehicle Spare Parts - Fleet Maintenance
		Edgewater Communications	$154.00
		Service Call To Clarkson Library – IT Services
		Elliotts Irrigation Pty Ltd	$23,854.98
		Reticulation Items - Parks
		Reticulation Items - Engineering
		Envirocare Systems	$1,449.62
		Washroom Cleaner & Waterless Urinal Cubes - Building Maintenance
		Estate Landscape Maintenance (E.L.M.)	$16,769.50
		Various Items - Parks
		Frediani Milk Wholesalers	$617.50
		Milk Deliveries For The City
		Fuji Xerox Australia Pty Ltd	$1,022.56
		Various Items/Equipment Rental - Reprographics
		Gecko Contracting Turf & Landscape Maintenance	$11,540.10
		Streetscape Maintenance For July 08 - Darch, Girrawheen, Koondoola, Landsdale, Madeley & Marangaroo
		Glenfords Tool Centre	$1,658.95
		Various Tools - Engineering
		Glenthorne Trailers & Sales	$10,164.00
		Trailer - Fleet Maintenance
		Graffiti Systems Australia	$10,222.30
		Graffiti Removal Various Locations - Building Maintenance
		Grand Toyota Daihatsu	$914.55
		Vehicle Services - Fleet Maintenance
		Hanson Construction Materials Pty Ltd	$2,131.31
		Drainage Items Delivered To Various Locations - Engineering
		Home Chef	$95.90
		Meals For HACC/CACP Clients
		Housing Industry Association Ltd	$286.00
		Registration For Residential Planning Codes 21/07/08 - Building Services
		Humes	$440.00
		Drainage Items Delivered To Ashby
		Integral Development	$612.92
		Executive Development Training – Human Resources
		Integrated Group Ltd - Accounts Receivable	$45,761.19
		Casual Labour Hire For Various Departments
		Integrated Records and Information Solutions	$4,114.00
		Consultancy Services - File Plan & Develop Business Classification Scheme - Corporate Performance
		Internet Business Corporation	$15,779.50
		Public Website Development Implementation Services For July 08 - Marketing
		John Atkinson	$600.00
		Entertainment For Quinns Adult Day Centre
		Joondalup Drive Medical Centre	$2,763.20
		Medical Fees - Various Departments
		Kyocera Mita Aust P/L	$166.85
		Photocopier Meter Reading For Various Departments
		MacDonald Johnston Engineering Company Pty Ltd	$5,447.66
		Vehicle Spare Parts - Fleet Maintenance
		Major Motors	$644.78
		Vehicle Services - Fleet Maintenance
		Mayday Earthmoving	$5,725.50
		Heavy Equipment Hire For The City
		McLeods Barristers & Solicitors	$5,537.46
		Legal Fees - Health Act Prosecution - Health Services
		Legal Fees - Dog Act Prosecution - Rangers
		Legal Fees - Advice Interpretation Parking Local Law – Rangers Services
		Legal Fees - Compensation Claim - Salamone Family
		Legal Fees - Planning Services
		Media Monitors WA Pty Ltd	$922.08
		Media Transcripts - Marketing
		Medical Hand	$299.20
		Immunisation Services - Waste
		Merriwa Supa IGA	$57.13
		Grocery Items - Youth Services
		Mey Equipment	$3,771.10
		Parts - Fleet Maintenance
		Mirage Industries Pty Ltd	$1,689.60
		Repair Damaged Roller Shutter To The Reception Area At Hainsworth Leisure Centre - Building Maintenance
		Mirco Bros Pty Ltd	$206.00
		Various Items - Parks
		Natural Area Management & Services	$24,431.00
		Supply Of Various Plants - Conservation Maintenance
		Coastal Rehabilitation Project Yanchep & Two Rocks - Conservation
		Supply/Install Brushing At Claytons Beach
		Professional Services - Compass Park Central
		Newscape Contractors	$28,485.06
		Landscaping - Streetscape North
		North Lake Electrical Pty Ltd	$7,980.50
		Installation Of Safety Protection - Parks
		Nuford	$40,941.38
		Vehicle Purchase Ford Ranger 4x4 WN32909
		Optima Press	$6,070.90
		Printing Of Rates Information
		Printing Of Fire Notice – Rangers Services
		Perth YMCA Youth Services	$8,288.50
		YMCA Mobile Youth Bus Visits At Various Locations - Youth Services
		PLE Computers	$36.70
		Monitor Cable – IT Services
		Prestige Alarms	$1,620.24
		24 Hour Monitoring Of Security Alarm Systems At 25 Locations 01/08-31/08/08 - Building Maintenance
		Alarm Services For The City
		PS Structures P/L	$548,900.00
		Application No 9 New Cultural & Learning Centre - Projects
		Pulse Design	$1,519.10
		Business Support Kit Previous Invoice Undercharged - Economic Development
		Quantum Multimedia Communications	$252.69
		SMS Account For Volunteer Fire Brigade
		Reekie Property Services	$74,922.83
		Cleaning Services - July 2008
		Roads 2000 Pty Ltd	$13,876.28
		Road Works At Various Locations - Engineering
		Royal Life Saving Society Australia	$150.00
		First Aid - Community Services
		RSS Signs & Safety	$9,677.25
		Park Signs - Conservations
		Safety World	$575.52
		Safety Gear - Waste
		Safetyquip	$173.80
		Equipment - Waste
		SAI Global Ltd	$3,128.40
		Surveillance Audit - Waste Services
		Schindler Lifts Aust Pty Ltd	$963.96
		Lifts Services At Various Locations
		Sign A Rama	$151.80
		Signs For IT
		Solver Paints	$219.99
		Paint Supplies - Building Maintenance
		Sound Pack Solutions	$339.57
		CD Cases - Library Services
		Stress Free Maintenance	$6,237.50
		Building Surveyor Services
		Sun City News	$550.00
		Advertising - North Coast Link - Marketing
		Sun City Newsagency	$39.90
		West Australian Newspapers Period 14/7/08 To 10/8/08 - Yanchep Library
		Sunny Sign Company	$308.00
		Various Street Names - Parks
		Technical Irrigation Imports	$2,503.60
		Controller Repairs For Carramar Golf - Parks
		The Carers	$115.50
		Support Services HACC/CACP Clients
		The Hire Guys Wangara	$160.00
		Spare Parts - Fleet Maintenance
		The Pursuits Group	$770.77
		Support Services HACC/CACP Clients
		Thiess Pty Ltd	$1,166.00
		Cherry Picker Hire - Parks
		Toll Transport Pty Ltd	$590.26
		Courier Services - Various Departments
		Total Road Services	$1,229.25
		Traffic Control Services - Engineering
		T-Quip	$67.00
		Vehicle Spare Parts - Fleet Maintenance
		Trophy Specialists	$305.00
		Plaques For Pioneers - Marketing
		Turfmaster Pty Ltd	$30,383.72
		Weed Control To Traffic Islands - Parks
		Supply/Apply Fertilisers To Various Parks
		Verti Drain Kingsway Cricket - Parks
		Lay Turf Kingsway British Soccer - Parks
		WA Local Government Assoc	$700.00
		Practice Note Files For Reprographics
		Wanneroo Central Newsagency	$779.57
		Magazine Renewals - Girrawheen Library
		Wanneroo Electric	$4,286.96
		Electrical Maintenance For The City
		Wanneroo Hardware	$133.14
		Hardware Purchases For Various Departments
		Wanneroo Plumbing	$21,008.00
		Plumbing Services For The City
		Wanneroo Towing Service	$1,353.00
		Towing Abandoned Vehicles For The City
		Wanneroo Trophy Shop	$726.00
		Name Badges For Various Staff
		Trophy/Medals For Hainsworth Table Tennis Competition - Youth Services
		Plaque - Butler Community Centre For Marketing
		West Australian Nursing Agency	$2,784.51
		Staff For Immunisation Program
		Wheelchair Sports WA Association Inc.	$900.00
		Wheelchair Basketball Session At Hainsworth Community Centre - Leisure Services
		Whelans	$819.50
		Peg Boundaries For Wall At Ocean Reef Road - Projects
		Woodhouse Legal	$217.54
		Legal Fees - ECU Tutoring Agreement - Libraries
		Worldwide Online Printing	$99.00
		Printing - Business Cards - Marketing
		Wrenoil	$414.25
		Waste Oil Disposals - Waste
		WT Partnership Australia Pty Ltd	$3,300.00
		Surveyor Consultancy Services - Aquamotion

00000792	19/08/2008
		Cobey Industries	$1,037,932.94
		Payment Certificate No.5 - Kingsway Sporting Complex Redevelopment Stage 2

00000793	26/08/2008
		Ace Industrial Distributors	$462.00
		Calibrate & Certify Tension Wrenches - Fleet Maintenance
		Aged & Community Services WA Inc	$210.00
		Food Safety Compliance Forum - Attendees N Taylor & H Ledesma
		AHG Paper & Magazine Delivery	$32.80
		Girrawheen Library Newspapers - Library Services
		Air Liquide WA Pty Ltd	$107.56
		Gas Cylinder Hire - Depot Stores
		Allwest Engineering Services	$803.00
		Drum Pump - Fleet Maintenance
		Altus Traffic	$1,687.40
		Traffic Control - Various Locations
		Ambit Industries Pty Ltd	$632.50
		Fence Repairs At Kingsway Netball Complex - Parks
		Amcap Distribution Centre	$2,135.50
		Vehicle Spare Parts - Fleet Maintenance
		Angus & Robertson Pty Ltd	$184.32
		Book Purchases - Library Services
		Arena Joondalup	$442.49
		Room Hire For Aquamotion Meeting - Leisure Services
		Pool Hire For Aquamotion Dolphin Swim Program - Leisure Services
		Asphaltech Pty Ltd	$1,160.79
		Asphalt - Engineering
		Atlas Steels Pty Ltd	$3,073.40
		Side Plate - Fleet Maintenance
		Australian Institute of Management	$3,707.00
		Training - Assertive Communication - HR
		Australian Plant Wholesalers	$663.94
		Plants - Parks
		Plants - Marketing & Communication Services
		Australian Turf Industries	$54,795.62
		Maintenance Works July 2008 - Carramar & Marangaroo Golf Courses
		Auto Control Doors	$177.10
		Service To Mobile Library Door - Library Services
		Badge Construction (WA) Pty Ltd	$6,552.26
		Payment Certificate No.11 - Butler Community Centre
		Battery World	$878.70
		Batteries - Fleet Maintenance
		Belair Smash Repairs Pty Ltd	$1,000.00
		Insurance Excess For 2 Council Vehicles - Insurance Services
		Benara Nurseries	$2,964.34
		Plants - Parks
		BGC Cement	$353.41
		Cement - Fleet Maintenance
		Boral Construction Materials Group Ltd	$1,991.76
		Drainage Items Delivered To Various Locations - Engineering
		BP Australia Ltd	$3,922.28
		Grease Gun - Depot Stores
		Vanellus - Depot Stores
		Bullivants Pty Ltd	$108.66
		Parts - Fleet Maintenance
		Bunnings Pty Ltd	$522.72
		Various Items - Various Departments
		Bynorm	$504.63
		Mower Spare Parts - Fleet Maintenance
		C & EM Harmer	$49.20
		Newspapers/Periodicals - Marketing & Communications
		C R Kennedy & Co Pty Ltd	$244.19
		Auto Level Repair - Infrastructure Projects
		Cafe Corporate	$116.60
		Cleaning Products For Elected Members Coffee Machine - Hospitality
		Carramar Resources Industries	$1,422.68
		Sand Supplies Various Locations - Parks
		CBC Bearings WA Pty Ltd	$186.96
		Parts - Fleet Maintenance
		City Business Machines	$706.00
		Mobile Phones - IT Services
		CJD Equipment Pty Ltd	$289.41
		Oil/Air Filter - Fleet Maintenance
		Clean Sweep	$1,364.00
		Roadsweeping Services For The City
		Coates Hire Operations Pty Ltd	$5,219.72
		Equipment Hire - Infrastructure Projects
		Concept Fencing	$250.00
		Repair Pine Lap Fencing Connolly Drive - Parks
		Corporate Express	$17,663.79
		Stationery For July 2008
		Courier Australia	$45.72
		Courier Services - Fleet Maintenance
		Coventrys	$904.38
		Various Items - Fleet Maintenance
		Cummins South Pacific Pty Ltd	$2,700.81
		Various Parts - Fleet Maintenance
		Cutting Edges Pty Ltd	$562.54
		Parts - Depot Stores
		Dalcon Construction Pty Ltd	$200,992.45
		Payment Certificate No.7 - Gumblossom Reserve Changerooms
		Diamond Lock & Key	$1,543.70
		Locking Services - Fleet Maintenance
		DME Contractors	$107,819.02
		Claim 2 - Ferrara Reserve
		Release Of Retention Ferrara Reserve
		E & MJ Rosher	$259.55
		Vehicle Spare Parts - Fleet Maintenance
		Eclipse Resources Pty Ltd	$6,257.90
		Disposal Of Rubble - Engineering
		Elliotts Irrigation Pty Ltd	$1,564.46
		Reticulation Items - Parks
		Estate Landscape Maintenance (E.L.M.)	$21,566.28
		Butler Landscape Maintenance For July 08
		Exceed Consulting (WA) Pty Ltd	$5,280.00
		Safety Audit & Compliance - Infrastructure Projects
		Ezi Tag Systems Pty Ltd	$119.90
		Ezitags For Book Club - Wanneroo Library
		Find Wise	$211.20
		Location Of Services For 14 Starrs Rod Quinns Rock - Infrastructure Project
		Frediani Milk Wholesalers	$1,275.00
		Milk Deliveries For They City
		Fuji Xerox Australia Pty Ltd	$6,923.18
		Equipment Rentals - Reprographics
		Gecko Contracting Turf & Landscape Maintenance	$12,598.30
		July 08 Streetscape Maintenance At Alexander Heights Parks
		Streetscape Maintenance - Additional Works July
		Streetscape Maintenance - Alexander Drive
		Gladstone MRM (Aust) Pty Ltd	$5,500.00
		Booking System - IT Services
		Greenway Enterprises	$1,144.73
		Various Items - Fleet Maintenance
		Hanson Construction Materials Pty Ltd	$724.02
		Drainage Items Delivered To Various Locations - Engineering
		Hays Personnel Services	$3,384.12
		Health Technical Officer - Health Services
		Highline	$8,773.00
		New Painter/Carpenter Shed At Ashby Operation Centre - Building Maintenance
		Hitachi Construction Machinery Pty Ltd	$1,668.21
		Vehicle Filters - Depot Store
		Home Chef	$252.00
		Meals For HACC/CACP Clients
		Humes	$5,558.25
		Drainage Items Delivered To Various Locations - Engineering
		ID Consulting Pty Ltd	$2,750.00
		Quarterly Subscription Profile.ID - IT Services
		Quarterly Subscription Forecast.ID - IT Services
		Integrated Group Ltd - Accounts Receivable	$44,609.47
		Casual Labour Hire For Various Departments
		Integrated Records and Information Solutions	$8,470.00
		Consultancy Services - Corporate Performance
		J Blackwood & Son Ltd	$308.99
		Grinder - Fleet Maintenance
		Jacksons Drawing Supplies Pty Ltd	$60.19
		Rodia Suspension Strip - Infrastructure Maintenance
		John Smart Removals	$93.50
		Dance Floor Set Up - Hospitality
		John Stevens Carpentry	$2,860.00
		Supply/Install Access Doors At Wanneroo Community Centre
		Kmart Joondalup	$269.85
		Your View Competition Prizes
		Scooter & Helmet - Youth Services
		Table Tennis Accessories - Community Links
		Landmark	$638.10
		Various Items - Conservation
		Lawn Doctor	$6,160.00
		Mowing Of Connolly Drive Verges - Parks
		Lawrence & Hanson	$592.04
		Various Items - Fleet Maintenance
		Learning Centre Link	$75.00
		Membership Renewal 08/09 For Yanchep Community Centre
		M & K Bailey Accredited Newsagents	$32.50
		Newspapers/Periodicals - Economic Development
		MacDonald Johnston Engineering Company Pty Ltd	$9,237.77
		Vehicle Spare Parts - Depot Stores
		Vehicle Spare Parts - Fleet Maintenance
		Major Motors	$359.30
		Parts - Fleet Maintenance
		Marfleet Distributing Company	$988.96
		Parts - Fleet Maintenance
		McLeods Barristers & Solicitors	$9,542.32
		Legal Fees - Rate Assessment Objection - Rates
		Merriwa Supa IGA	$119.06
		Groceries For Youth Support Programs
		Miracle Recreation Equipment Pty Ltd	$5,654.00
		Centre Board/Removal Of Shade Sails - Parks
		Supply/Install Sports Benches At Tapping
		Morley Mower Centre	$642.05
		Vehicle Spare Parts - Fleet Maintenance
		MTU Detroit Diesel Australia	$5,273.34
		Transynd Synthetic Transmission Fluid - Fleet Maintenance
		Natural Area Management & Services	$295.90
		Plant Supply - Conservation
		Northern Districts Pest Control	$264.00
		Pest Control Services For The City
		P & M Automotive Equipment	$104.50
		Service Of Electric Hoist - Fleet Maintenance
		P Rond & Co	$19,009.10
		Vosnacos Park New Bore - Parks Maintenance
		Pacific Brands	$3,579.58
		Staff Uniforms - Fleet Maintenance
		Staff Uniforms - Depot Stores
		Pirtek Malaga Pty Ltd	$5,039.45
		Vehicle Hoses For Fleet Maintenance
		PJ & CA Contracting	$18,021.11
		Works At Various Parks - Parks Maintenance
		Sandpit Cleaning - Parks Maintenance
		Podiatry Services	$6,312.90
		Podiatry Services - Community Development
		PPG Industries Australia Pty Ltd	$49.57
		Paint Supplies - Building Maintenance
		Proquip Machinery	$825.00
		Hire Of Picker - Parks
		Protector Alsafe	$5,783.41
		Various Items - Fleet Maintenance
		RCG Pty Ltd	$589.41
		Disposal Of Rubble - Infrastructure Projects
		Recall Total Information Management	$1,554.40
		Recall Services - Information Management
		Recreation Safety Australia	$748.00
		Playground Safety Audits - Parks Maintenance
		Red Hot Parcel Taxi	$99.00
		Courier Services - Fleet Maintenance
		Refresh Waters Pty Ltd	$27.00
		Water Delivery To Hainsworth Centre
		Roads 2000 Pty Ltd	$11,491.17
		Road Works At Various Locations - Engineering
		RSS Signs & Safety	$14,137.86
		Install Signage - Infrastructure Projects
		SAI Global Ltd	$71.53
		Lighting Standards Downloaded - Leisure Services
		Sanax St Andrews Pharmacy	$655.15
		First Aid Supplies - Fleet Maintenance
		Schiavello Wa Pty Ltd	$741.40
		Office Furniture (Mobile Pedestal) - Smart Growth
		Scott Print	$9,977.00
		Printing – What’s Happening Newsletter - Marketing
		Skipper Trucks Belmont	$466.30
		Vehicle Service - Fleet Maintenance
		Statewide Cleaning Supplies Pty Ltd	$402.47
		Cleaning Supplies - Depot Store
		STIHL Shop Greenwood	$286.54
		Parts - Parks
		Sun City News	$6,221.60
		Advertising For August 2008 - Marketing
		Advertising - 19/8/08 For Community Arts -Cultural Services
		Sunny Brushware Supplies	$1,034.55
		Brushware - Fleet Maintenance
		Sunny Sign Company	$5,035.97
		Post/Extra Light - Engineering
		Various Street Names - Engineering
		Tennant Company	$418.77
		Vehicle Spare Parts - Fleet Maintenance
		The Pool Table Man	$400.00
		Recloth Pool Table At Hainsworth Youth Centre
		Toll Transport Pty Ltd	$566.84
		Courier Services - Various Departments
		Total Road Services	$4,556.76
		Traffic Control Services - Engineering
		Toyota Material Handling (WA) Pty Ltd	$282.70
		Parts - Depot Stores
		Air Filter - Fleet Maintenance
		T-Quip	$358.75
		Vehicle Spare Parts - Fleet Maintenance
		Turfmaster Pty Ltd	$87,053.23
		Citywide Weed Spraying - Parks
		Weed Control At Connolly Drive Median - Parks
		Vertical Telecoms WA Pty Ltd	$1,011.56
		Two-Way Mobile Radio - Fleet Maintenance
		WA Local Government Assoc	$61,183.65
		07/08 Membership Annual Subscriptions WALGA
		Biodiversity Annual Subscription LG Act Guide
		Local Law Annual Subscription
		Tax Services Annual Subscription
		Wanneroo Agricultural Machinery	$190.81
		Various Parts - Fleet Maintenance
		Wanneroo Central Newsagency	$1,403.19
		Magazine Renewals - Library Services
		Wanneroo Hardware	$2,066.70
		Hardware Purchases For Various Departments
		Wanneroo Plumbing	$1,847.89
		Plumbing Services For The City
		Wanneroo Trophy Shop	$90.00
		Name Badges - Various Departments
		Westbooks	$150.98
		Book Purchases - Contracts & Property
		Westcare Industries	$319.00
		Safety Clothing - Fleet Maintenance
		Westernex Supply	$303.60
		Bag Polywoven - Fleet Maintenance
		Westrac	$579.03
		Parts - Fleet Maintenance
		Woodhouse Legal	$290.05
		Wanneroo BMX Raceway Club Inc - Extension Of Lease - Contracts & Property
		Work Clobber	$481.51
		Staff Uniforms - Parks
		Staff Uniforms - Fleet Maintenance
		YMCA Youth Headquarters	$2,541.00
		YMCA Bus Visit At Hocking - Youth Services
		Youth Affairs Council of WA	$350.00
		2008-2009 Organisational Membership For Youth Services

00000794	26/08/2008
		Australian Manufacturing Workers Union	$162.90
		Being Payroll Ded: F/Ending 22/08/08
		Australian Services Union	$738.90
		Being Payroll Ded: F/Ending 22/08/08
		Australian Taxation Office PAYG Payments	$262,316.00
		Being Payroll Ded: F/Ending 22/08/08
		CFMEU WA Branch	$96.00
		Being Payroll Ded: F/Ending 22/08/08
		Child Support Agency	$546.61
		Being Payroll Ded: F/Ending 22/08/08
		City of Wanneroo - Social Club	$836.00
		Being Payroll Ded: F/Ending 22/08/08
		Councillor Robert Smithson	$134.61
		Monthly Allowance - Paid Weekly
		HBF Insurance	$2,417.00
		Being Payroll Ded: F/Ending 22/08/08
		LGIS Insurance Broking	$554.40
		Insurance - Motor Vehicle 08/09
		LGIS Property	$2,366.23
		Insurance - 30.06.08 To 30.06.09
		LGRCEU	$2,115.60
		Being Payroll Ded: F/Ending 22/08/08
		Mr Geoffrey Whyte	$131.13
		Reimbursement For Foodstuffs Staff/Contractor Sausage Sizzle For Innovative Children’s Playspace
		Ms Miriam Best	$51.46
		Reimbursement Of Petrol Expenses As Fuel Card Was Not Accepted
		Selectus Salary Packaging	$10,530.92
		Being Payroll Ded: F/Ending 22/08/08
		Trailer Parts Pty Ltd	$195.43
		Vehicle Spare Parts - Fleet Maintenance

00000795	29/08/2008
		GC Sales (WA)	$1,116,510.01
		Claim 3 - Recycling Bins For Waste Services
		Final Claim - Recycling Bins For Waste Services

		Total Director Corporate Services Advance - EFT's	$8,125,448.52

CANCELLED CHEQUES FROM PREVIOUS PERIOD
00070335	08/07/2008	L Stevens	-$75.00
00070234	01/07/2008	PBTL	-$77.84
00070036	17/06/2008	PBTL	-$77.36
00069912	10/06/2008	PBTL	-$137.98
00070237	02/07/2008	PBTL	-$11.89

		TOTAL	-$380.07

TOWN PLANNING SCHEME
Cell 6	31/08/2008	McLeods Barristers & Solicitors - Legal Fees Bikini Girls Massage	$548.34

Cell 5	31/08/2008	ACP Settlements - Purchase of 471 Gnangara Road & Settlement Fees	$157,968.03
		McLeods Barristers & Solicitors - Legal Fees Bikini Girls Massage	$548.34

		Total	$159,064.71

MANUAL JOURNALS
		Recoup From 01-11 August 08	$1,142,756.42
		Recoup From 12-19 August 08	$2,424,787.16

		Total	$3,567,543.58

		Total Municipal Recoup	$ 9,778,775.72

General Fund Bank Account
		Payroll Payments August 2008:
		Payment of Wages	$22,177.39
		Payment of Wages	$997,146.42
		Payment of Wages	$8,526.74
		Payment of Wages	$998,538.49
		Payment of Wages	$11,572.26

		Payroll Total	$2,037,961.30

		Bank Fees August 2008:
		CBA Merchant Fees	$592.04
		CBA Pos Fee Waste Services Eftpos	$59.00
		CBA Pos Fee	$146.78
		GLF Trans Fee	$300.00
		Line Fee	$208.30
		Account Service Fee	$605.05
		COMMBIZ Fee	$1,160.84
		BPAY Fee	$969.27
		BPOINT Fee	$29.01

		Total Bank Fees	$4,070.29

		Credit Card Payments August 2008:
		D Blair
		Parking 2/8/08	$22.20
		Taxi 2/8/08	$34.52
		Accommodation for IPWEA Conference, Coffs Harbour	$538.00
		Taxi 5/8/08	$34.08
		IPWEA Meeting - D Blair, I Barker, H Singh, R Greening, R Hewitt	$110.00
		UDIA Conference - D Blair & I Barker 16/9/08	$570.00

		J Paton
		EMT Breakfast 25/7/08	$110.10
		Parking Fees 31/7/08	$11.40
		Parking Fees 2/8/08	$15.00
		Business Meeting - J Paton & D Simms 21/8/08	$38.00

		Total Credit Card Payments	$1,483.30

		Advance Recoup Cheque 1-11 August 2008	$1,142,756.42
		Advance Recoup Cheque 12-19 August 2008	$6,211,232.14
		Advance Recoup Cheque 20-31 August 2008	$2,424,787.16

		Direct Payment Total (Includes Advance Recoup, Credit Cards And Bank Fees)	$9,784,329.31

		Total Accounts Paid - Municipal Fund	$11,822,290.61

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CS02-09/08 Financial Activity Statement for the Period Ended 31 July 2008

File Ref: S13/0002V11

File Name: BB July Financial Activity Statement.doc This line will not be printed dont delete

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: Coordinator Management Accounting

Meeting Date: 23 September 2008

Attachments: 2

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Issue

To consider the 2008/2009 Financial Activity Statements for the period ended 31 July 2008 and adopt a percentage for the reporting of material variances.

Background

Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to prepare each month a statement of financial activity, presented according to nature and type, by program, or by business unit. Administration has opted to present the statement of financial activity by nature and type and in a similar format to that presented in the 2008/2009 Annual Budget. This format separates Revenue and Expenses from Other Revenue and Expenses and provides improved disclosure of City’s underlying Operating Result.

The Financial Activity Statement is in the form of an Income Statement, which compares year to date actual income and expenses with the year to date budget, shows variances and the adopted and revised budgets (if any). It is accompanied by information relating to Capital Projects, an Investment Portfolio Summary and Statement of Net Current Assets.

In addition to the above, Regulation 34(5) of the Local Government (Financial Management) Regulations 1996 requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances. For 2007/2008 the Council adopted 10% for the reporting of variances and the same percentage is proposed for 2008/2009.

Detail

Comments on the year to date financial performance are set out below.

Consultation

Nil

Comments

The following comments are provided on the result of the Income Statement for the period ended 31 July 2008:

Income Statement (Attachment 1 refers)

Net Result $ million

Year to Date Actual - 1.719

Year to Date Budget - 6.593

Year to Date Variance 4.874 (+74%)

Full Year Adopted Budget 49.440

Full Year Revised Budget 49.463

The following information is provided on key aspects of the year to date financial results:-

Revenues $ million

Year to Date Actual 2.529

Year to Date Budget 5.191

Year to Date Variance - 2.662 (-51%)

Full Year Adopted Budget 102.521

Full Year Revised Budget 102.522

The City’s annual Rating Income is not raised through the accounts until August however some monies ($0.010 million) have already been received year to date.

Under the Operating Grants and Subsidies area only $0.550 million has been receipted in July

(-69%). As the year progresses Administration staff will be liaising closely with funding bodies to ensure outstanding amounts are received.

As with Grants and Subsidies, the Contributions, Reimbursements and Donations are running well behind the budget for the first month of the year with only $0.054 million received, representing a -79% variance.

Other Revenue is well under budget at this point in time, to the effect of –83% ($0.286 million). This is mainly due to timing difference particularly in regards to the invoicing of external parties.

Expenses $ million

Year to Date Actual - 5.999

Year to Date Budget - 7.984

Year to Date Variance 1.985 (+25%)

Full Year Adopted Budget -105.696

Full Year Revised Budget -105.674

Employee Costs, which represents approximately 43% of the full year budgeted expenses, are below budget by $0.426 million (+13%). The main factors effecting this favourable variance are vacancies within some areas and newly created positions not yet filled. It is expected that over the course of the financial year that this variance will be minimal.

Materials and Contracts costs are well under the year to date budget estimates to the value of $1.310 million (+51%). At this early stage of the year expenditures in this area are generally slow to begin with but is still estimated to meet it’s targets by year-end.

Utilities are under budget to the value of $0.244 million (+60%), which is primarily due to the timing of the payments.

No Interest Expenses are budgeted to be paid until later in the year. These costs relate to a repayment plan to Western Australia Treasury Corporation, for the loan drawn down previously entered into for the City to assist in capital funding purposes.

Other Revenue and Expenses $ million

(excluding Contributions of Physical Assets)

Year to Date Actual 1.750

Year to Date Budget - 3.800

Year to Date Variance 5.550 (+146%)

Full Year Adopted Budget 22.615

Full Year Revised Budget 22.615

In both categories of Grants and Subsidies and Contributions, Reimbursements and Donations, no funds were expected within the month of July. However year to date figures show that the City has already received $0.298 million and $0.071 million respectively.

With Town Planning Schemes, income has been received to the City of $1.383 million, which is a 426% positive variance to budget to July. Only minimal expenses have been made ($0.002 million) year to date.

Contributions of Physical Assets $ million

Year to Date Actual 0.000

Year to Date Budget 0.000

Year to Date Variance 0.000 (0%)

Full Year Adopted Budget 30.000

Full Year Revised Budget 30.000

With regard to Physical Assets Contributed by Developers, the City has not recognised any values to July month end. It is expected for these amounts to be advised and accordingly accounted for towards the end of the financial year.

Capital Projects

The current status of the Capital Projects, for the first month of the 2009 financial year, is summarised below, by Program Category:

Capital Program Category	End of Year Current Budget	Year to Date Actual	Year to Date Commitments	Year to Date Total
Description	$ million	$ million	$ million	$ million
Community	15.286	0.006	10.682	10.688
Conservation	1.021	0.000	0.051	0.051
Corporate	6.462	0.084	0.193	0.277
Drainage	0.717	0.000	0.000	0.000
Investment	11.213	0.000	0.000	0.000
Recreation and Sport	16.809	0.702	8.796	9.498

Capital Program Category	End of Year Current Budget	Year to Date Actual	Year to Date Commitments	Year to Date Total
Description	$ million	$ million	$ million	$ million
Transport	34.152	0.320	5.369	5.689
Waste Management	8.907	1.280	2.129	3.411
Total	94.567	2.392	27.211	29.614

It should be noted that the year to date actual expenditure relates to the cash position and does not include commitments. Part of the commitments indicated above relate to works to be carried out in 2009/2010.

To further expand on the Capital Program information above, details of the top 10 projects by value have been listed in the table below:

Capital Projects	End of Year Current Budget	Year to Date Actual
Description	$ million	$ million	Comments
Wanneroo Cultural and Learning Centre	13.498	0.006	On target for June 2009 completion.
Develop Industrial Estate - Neerabup	8.407	0.000	Start delayed pending environmental report.
Kingsway Regional Sporting Complex Upgrade	6.470	0.030	Progressing well.
Mirrabooka Ave Carriageway	6.127	0.004	Start delayed due to environmental and service design issues.
Aquamotion Upgrade	5.700	0.780	On target for Oct 2008 completion.
Hartman Drive Carriageway - Madeley	5.006	0.007	Start delayed due to environmental and service design issues.
Ocean Reef Road Carriageway	4.700	0.000	On track.
Pinjar Road Realignment – Wanneroo and Carosa	3.585	0.000	Start delayed due to environmental and service design issues.
Hartman Drive Carriageway - Wangara	3.163	0.000	On track.
Pinjar Road - Carosa to Tapping	2.588	0.000	Start delayed due to environmental and service design issues.

Investment Portfolio Summary (Attachment 2 refers)

As at 30 July 2008 the City holds an investment portfolio (cash and cash equivalents) of $128,682,466. The current yield for the portfolio is weighted average at 8.45%.

Net Current Assets

The current composition of the Net Current Assets for the City is outlined below:

Year to Date End of Year

Actual Budget

$ million $ million

Current Assets

Cash & Cash Equivalents – Unrestricted 16.875 13.374

Cash & Cash Equivalents - Restricted 111.807 79.995

Receivables 8.021 5.152

Inventories 0.272 0.296

136.975 98.817

Current Liabilities

Payables and Provisions -18.286 -18.767

Net Current Assets 118.689 80.050

Less Cash & Cash Equivalents – Restricted -111.807 -79.995

Estimated Surplus/(Deficiency) carried forward 6.882 0.0550

Statutory Compliance

The monthly financial report for the period ended 31 July 2008 complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

Outcome 4 – Governance – “Leadership and Community engagement to ensure the best use of our physical, financial and human resources”.

Policy Implications

Nil.

Financial Implications

As outlined above and detailed in Attachments 1 and 2.

Voting Requirements

Simple Majority.

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Recommendation

That Council:-

1. RECEIVES the Financial Activity Statement for the period ended 31 July 2008; and

2. ADOPTS a percentage of 10% for the purposes of the reporting of material variances by Nature and Type monthly for the 2008/2009 financial year, in accordance with Regulation 34(5) of the Local Government (Financial Management) Regulations 1996.

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Contracts and Property

CS03-09/08 Proposed Lease to Wanneroo Horse and Pony Club Inc Over Portion of Reserve 40012, Wanneroo

File Ref: S25/0077V01

File Name: CA Proposed Lease to Wanneroo Horse and Pony Club Inc over Portion of Reserve 40012 Wanneroo.doc This line will not be printed dont delete

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: Property Officer

Meeting Date: 23 September 2008

Attachment(s): 1

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Issue

To consider entering into a new lease with the Wanneroo Horse and Pony Club Inc (the Club) over portion of Crown Reserve 40012.

Background

The Club premises is situated on Swan Location 10842, being portion of Crown Reserve 40012 and is adjacent to Nanovich Park, which is leased to the Wanneroo Trotting Training Club Inc (Attachment 1 refers). The land is vested to the City of Wanneroo for the purpose of “Equestrian Purposes” under a Vesting Order dated 29 July 1997 and comprises Swan Locations 10842 and 12727 with the power to lease over Swan Location 10842 only. The whole reserve is designated as Bush Forever and therefore its associated constraints apply.

The Club provides equestrian associated services and its main aims are to encourage young people to ride and enjoy all kinds of sports connected with horses and riding, to provide instruction and conduct examinations to attain equestrian certificates in riding and horse mastership and to instil in members the proper care of their animals.

It has approximately 90 active members, the majority of which are aged between 10 and 17 years, and services the equestrian interests of the northern suburbs of Perth. It meets on the second Sunday of the month and its senior riders meet on a Saturday. In addition to these meets the Club holds several events during the year to promote equestrian sport including three Closed Gymkhanas, playing host to the Adult Riding Equestrian Club during the week and supports a Show Horse Squad which meets once a month. It also has training sessions in the lead up to its Pony Club Association of WA State Events in various Olympic disciplines such as Dressage and Showjumping.

The Club has attained Provisional Status by the Riding for the Disabled and is working towards full accreditation in the coming year.

The facility has been occupied by the Club for the past 21 years under a lease that expired on 31 August 2008 and continues to occupy the premises in holdover under the same terms and conditions.

In November 2005 the West Australian Planning Commission published a draft document for public comment called the “East Wanneroo Land Use and Water Management Strategy – November 2005” (EWLUWMS) which addresses land use in relation to converting areas from rural to urban, and water management strategies in East Wanneroo. It is anticipated that the recommended outcomes are likely, in the longer term, to have an effect on the existing rural surroundings adjacent to Reserve 40012 and the future viability of the equine industry in the region.

City officers have been in general discussion with the Club since April 2007 in relation to negotiation of a new lease term and the possible impact of the EWLUWMS on the term of any new lease.

Detail

A meeting was held on 19 August 2008 to formally discuss and negotiate a proposal for a new lease. At that meeting it was requested the Club prepare a business plan outlining its projected revenue and expenditure during the lease term and any potential future capital upgrades to the facility that it may be considering.

Under the City’s Tenancy Policy, adopted by Council in 2004, the Club is considered to be a ‘Non Commercial’ entity and negotiations are to be carried out in accordance with the ‘Criteria’ outlined in the policy. The general principle to apply is that the use of the premises is on a no cost to the City basis.

Given the potential impact of urbanisation as a consequence of the EWLUWMS on the region a formal lease proposal was forwarded to the Club on 21 August 2008 outlining the essential terms of a proposed lease for a maximum total six (6) year term comprising of an initial lease term of three (3) years and an option to renew for a further three (3) years, including a requirement for the Club to produce a business plan. It has subsequently been agreed that a six (6) year lease term with no options would be more practical in this instance.

Subject to approval by Council and the Minister for Lands, it is therefore proposed that the City enter into a lease with the Club on the following essential terms:-

Lease Rental	$1.00 per annum
Lease Term	Six (6) years
Commencement Date	1 October 2008
Additional Payment (Asset Preservation Fund)	$200 per annum based on the combined value of the existing structures on the lease area in accordance with the City’s Tenancy Policy.
Rates, Taxes and Outgoings	The Lessee will be responsible for all rates, taxes, assessments, impositions and outgoings of whatsoever nature together with all outgoings for water consumption, electricity, gas, telephone used in relation to the Premises, whether billed directly or otherwise.
Insurance	Lessee responsibility.
Statutory Compliance	Lessee responsibility.
Bush Forever	The Lessee acknowledges the Premises is designated as Bush Forever and that no clearing is to be conducted on the leased area without prior consent from the City.

Comment

The Club provides an equestrian based recreational service to the northern suburbs of Perth, as does the Wanneroo Trotting Training Club Inc located on the adjoining reserve. There are very few clubs of this nature to accommodate equestrian interests in the metropolitan area north of Perth and the land’s purpose is clearly defined.

Given the uncertainty of the medium to long-term future of the equine industry as a result of the EWLUWMS Administration suggests that the term of the proposed new lease should reflect this unknown element and that a six (6) year lease term is considered the most appropriate timeframe for a new lease at this point in time. Whilst it is not proposed to make the lease conditional upon the preparation of a business plan City officers will be working with the Club to develop a six (6) year business plan in particular concentrating on the impact of the EWLUWMS and the future viability of the Club.

This will be an ongoing process during the term of the lease.

Statutory Compliance

The lease would be considered an exempt disposition under Regulation 30(2)(b) of the Local Government (Functions and General) Regulations 1996, which states:-

“30(2) A disposition of land is an exempt disposition if –

(b) the land is disposed of to a body, whether incorporated or not –

(i) the objects of which are of a charitable, benevolent, religious, cultural, educational, recreational, sporting or other like nature; and

(ii) the members of which are not entitled or permitted to receive any pecuniary profit from the body’s transactions;”

This means that a local public notice is not required before disposition.

Strategic Implications

The proposed lease is consistent with the City’s 2006 – 2021 Strategic Plan as follows:-

“2.3.1 Provide or facilitate access to services and facilities that support inclusive communities; and

4.1 Improve strategic partnerships”

Policy Implications

The proposed lease is consistent with the City’s Tenancy Policy.

Financial Implications

The lease has been negotiated on a ‘no cost to the City’ basis and would result in the recoup of such costs as rates, with the Lessee responsible for direct costs such as building maintenance, electricity, gas and telephone charges.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPROVES the leasing of Swan Location 10842 on portion of Reserve 40012, Wanneroo to the Wanneroo Horse and Pony Club Inc, for a term of six (6) years, commencing 1 October 2008, subject to the consent of the Minister for Lands; and

2. AUTHORISES the Mayor and Chief Executive Officer to affix the Common Seal of the City of Wanneroo to a lease between the City and the Wanneroo Horse and Pony Club Inc.

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CS04-09/08 Quinns Rocks Caravan Park - Long Stay Tenancy Arrangements

File Ref: P22/0418V04

File Name: CA Quinns Rocks Caravan Park Long Stay Tenancy Arrangements.doc This line will not be printed dont delete

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: Coordinator Property & Leasing

Meeting Date: 23 September 2008

Attachment(s): 1

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Issue

To consider formalising long-stay tenancy arrangements at the Quinns Rocks Caravan Park as a result of the introduction of the Residential Parks (Long-stay Tenants) Act 2006.

Background

The Quinns Rocks Caravan Park (the Park) is located on a portion of the City’s freehold Lot 211, Quinns Road, Mindarie contained in Certificate of Title Volume 485 Folio 181A being an area of approximately 2.1 hectares and zoned ‘Parks and Recreation’.

The Park, which is under management on behalf of the City, comprises an office and residence, ablution block and laundry, BBQ area, 59 powered sites and a small un-powered area at the rear of the Park. Currently the 59 powered sites are utilised as follows:

· 33 Casual Sites fees charged in accordance with the City’s Fees and Charges Schedule for use by casual/holiday users (includes 4 on-site caravans).

· 5 Semi-permanent caravans privately owned but not occupied as principle place of residence - these sites did not qualify as long term permanent residents and were not offered tenancy agreements (leases) in 2002 (CS04-07/02 refers).

· 21 Leases long-term residential tenancy agreements (leases) commencing 1 October 2002 and expiring on 31 August 2012 (CS04-07/02 refers).

The 26 sites occupied either permanently under a lease or semi-permanently are not available for use for casual/holiday use and represent 44% of the total sites at the Park. This ratio aligns closely to the requirement for the Park to have a maximum of 40% permanent residents as outlined in 2001 by the Western Australian Planning Commission (WAPC) in consideration of the Lot 211 Ocean Drive, Mindarie Structure Plan No 28.

The 44% of sites occupied to the exclusion of casual/holiday users has decreased significantly since 2002 when, at that time, sites occupied by permanents, semi-permanents and on-site vans owned by the Park Managers represented 66%. Since then permanents and semi-permanents without leases have reduced by half, some of the on-site vans are now owned by the City and available for casual/holiday use and others have been removed, and the number of leased sites has reduced from twenty eight to twenty one resulting in the overall casual sites available increasing from thirteen to thirty three.

Detail

In 2005 it was seen that tenancy circumstances of residents of residential parks (caravan parks) are distinctly different from traditional residential tenancy arrangements entered into under the Residential Tenancies Act 1987 in that there are park rules in place, provision of services for which fees may be charged and, as is the case here, where generally the dwellings are owned by the tenant with the site owned by the park operator (the City).

In late 2006 new legislation entitled the Residential Parks (Long-stay Tenants) Act 2006 was enacted and effectively applies to any tenant of a caravan park that has been living at the park for a period longer than three months. The main purpose of this legislation was to specifically regulate the relationship between the owner of a residential park and a tenant, where the tenant owns a dwelling and occupies a site owned by the park operator or the tenant occupies a dwelling owned by the park operator on a site owned by the park operator.

Whilst the existing long-term tenancy arrangements (leases) that expire in August 2012 are not affected by this new legislation, nor are the five semi-permanent sites because they are not permanently occupied as a place of residence, three of the sites set aside for casual/holiday use are or have been occupied by persons for longer than three months. As a result the occupants of these particular sites are deemed to be long-stay tenants and entitled to residential agreements in the form prescribed under the new long-stay legislation.

In February 2008, to comply with the Residential Parks (Long-stay Tenants) Act 2006, the City was bound and reluctantly offered the occupant of Site 16 a long-stay agreement for a term of three months (the minimum allowable). The tenant was at odds with the City, had refused payment of rent and would certainly not have been offered a formal tenancy had it not been required under the legislation. Fortunately the offer was not accepted and the City was able to evict this tenant after following the due processes under the new legislation.

Circumstances surrounding the other two sites, being Site 46 and Site 60 (Attachment 1 refers), are significantly different with the tenants of both sites currently paying a weekly site fee of $125 based on the rate set out in the Fees and Charges Schedule for the use of a site longer than 4 weeks, and no problems associated with their occupancy have been experienced to date. The occupant of Site 46 has been living at the Park since May 2007 with the occupant of Site 60 having been there since December 2006.

Whilst it is preferable not to have any additional tenancy agreements at the Park beyond those approved by Council in 2002 the new legislation has forced the City to recognise that there are some long-stay arrangements in place that need to be formalised.

It should be noted that it is not always known the likely duration of a tenant and a short-stay can continue on depending on circumstances, which is the case in these instances. Offers have been made to the occupants of both sites, again in compliance with the new legislation, (with the term of the agreements subject to Council approval) and it is not considered that these sites would be deemed ‘permanent’ given the relatively short term nature of the proposed agreements thereby not adversely affecting the casual site ratio.

It is therefore proposed that the long-stay tenancy agreements for Sites 46 and 60 be for a fixed term of six (6) months commencing 1 October 2008 and the agreements are ‘site-only’ agreements as the caravans are owned by the individual tenants.

Comment

There is an emphasis on keeping the Park available, as much as possible, as a tourist park together with the WAPC requirement to keep at least 60% of the sites at the Park for casual/holiday use. The situation of having a tenant remaining at the park for longer than three months should therefore be avoided in the future albeit that some tenants or seniors see a caravan park as a place that is affordable. The managers of the Park are also continually asked whether sites are available for a place of residency for fly-in fly-out workers and the like and have been instructed to ensure that only true holiday-makers be allowed to stay.

Given the long-stay tenancies are in accordance with the requirements of the Residential Parks (Long-stay Tenants) Act 2006, Administration seeks the approval of Council to the agreements being limited to six (6) months. It is not anticipated that these leases would be extended beyond that time.

Statutory Compliance

The long-stay tenancy agreements for Sites 46 and 60 are in compliance with the requirements of the Residential Parks (Long-stay Tenants) Act 2006 and the Residential Tenancy Act 1987 does not apply to them.

The land (sites) has been disposed of at the time it became occupied but for the purposes of the requirements of section 3.58 of the Local Government Act 1995 the disposition is exempt because it is the leasing of residential property (Regulation 30(2)(g) refers).

Strategic Implications

Nil

Policy Implications

The long-stay tenancy arrangements have been negotiated in accordance with the City’s Tenancy Policy in relation to residential tenancies but in compliance with the Residential Parks (Long-stay Tenants) Act 2006 rather that the Residential Tenancies Act 1987.

Financial Implications

Nil. Sites 46 and 60 are currently occupied at the fee set in the City’s Fees and Charges Policy relating to the Park at $125 per week (plus power).

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPROVES the site only long-stay tenancy agreements for Sites 46 and 60 at the Quinns Rocks Caravan Park for a fixed term of six (6) months commencing 1 October 2008 in accordance with the Residential Parks (Long-stay Tenants) Act 2006; and

2. AUTHORISES the Mayor and the Chief Executive Officer to affix the Common Seal of the City of Wanneroo to and execute the long-stay tenancy agreements between the City and the tenant of Site 46 and Site 60.

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CS05-09/08 Tender No 08028 - The Provision of Streetscape Maintenance South for a Period of Two Years

File Ref: C08028V01

File Name: EA Tennder No 08028 The Provision of Streetscape Maintenance South for a Period of Two 2 Years.doc This line will not be printed dont delete

Responsible Officer: Director, Corporate Services

Disclosure of Interest: Nil

Author: John Watson, Parks Technical Officer

Meeting Date: 23 September 2008

Attachments: Nil

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Issue

To consider Tender No 08028 for the Provision of Streetscape Maintenance South within the City of Wanneroo for a period of two years.

Background

The City is responsible for the maintenance of streetscape locations throughout the City of Wanneroo. Streetscapes include areas such as entry statements, roundabouts, median islands and verges. This service has been contracted out for the past five years to enable in-house staff and resources to be assigned to other maintenance activities such as parks maintenance and development, building surrounds and tree pruning activities.

Detail

Tenders Received

Tender No 08028 was advertised on 12July 2008 and closed in the City’s offices at 3pm on Tuesday, 29July 2008. A mandatory meeting was held at 1 pm on Tuesday, 22July 2008 at the Ashby Operations Centre. Failure to attend the mandatory information meeting disqualified the tenderer from consideration or evaluation in this tender. The five contractors that attended were Newscape Contractors, Greenworx Commercial Maintenance Pty Ltd, Gecko Contracting, DCCM and Manicured Lawns.

Details of the tender are shown in the following table.

Contract Type	Schedule of Rates
Contract Duration	Two years
Commencement Date	1 October 2008
Expiry Date	30 September 2010
Extension to Contract	Optional 12 Months or part thereof
Rise and fall included	No (CPI increase on extension)

Tender submissions were received from Newscape Contractors, Greenworx Commercial Maintenance Pty Ltd and Gecko Contracting. Manicured Lawns submitted a tender but their faxed schedule of rates was incomplete and insufficient to adequately evaluate. Manicured Lawns were contacted and asked to provide further information pertaining to their schedule of rates. They were unable to provide the additional information required in time to evaluate their submitted tender and was therefore classed as non-compliant.

The tender evaluation team, comprising of the Contracts Officer, Parks Supervisor and the Parks Technical Officer evaluated the tender submissions in accordance with the following selection criteria and weightings:

Item No	Description	Score
1.	Price for services offered	40%
2.	Tenderer’s resources assigned to this contract	20%
3.	Tenderer’s previous experience and ability to complete works with existing commitments	20%
4.	Occupational health and safety (OHS)	20%

Price for services offered

A completed schedule of rates was received from the three contractors. The schedule of rates total for years one and two was adjusted consistently to reflect a minor amendment to the scope and is identified in the table below.

N.B. It is also acknowledged that Gecko provided consent to giving the City a 2.5% discount for invoices that are paid within 14 days of receipt by the City although this is not taken into account in the evaluation of the price for services offered.

This criterion represents 40% of the total score and resulted in the following ranking:

Tenderer	Year 1	Year 2	Mean Price	Ranking
Newscape	$267,775	$283,842	$275,809	3
Greenworx	$213,382	$223,884	$218,633	1
Gecko	$249,885	$257,205	$253,545	2

Tenderer’s resources assigned to this contract

All tenderer’s provided sufficient evidence to support their resources available to this contract and were therefore awarded an equal score.

This criterion represents 20% of the total score and resulted in the following ranking:

Tenderer	Ranking
Newscape	1
Greenworx	1
Gecko	1

Tenderer’s previous experience and ability to complete works with existing commitments

All tenderers were assessed on the extent of their experience and ability to service this contract given existing commitments to their clients. Newscape Contractors, Greenworx and Gecko have relevant experience in landscape maintenance. Newscape Contractors and Gecko however showed greater experienced within the streetscape maintenance area and were therefore scored accordingly.

The criterion represents 20% of the total score and resulted in the following ranking:

Tenderer	Ranking
Newscape	1
Greenworx	2
Gecko	1

Occupational Health and Safety (OHS)

The tenderers were assessed for evidence of occupational health and safety.

Newscape Contractors and Gecko Contracting provided a comprehensive and specific occupational health and safety management system.

Greenworx provided an adequate occupational health and safety management system.

This criterion represents 20% of the total score and resulted in the following ranking:

Tenderer	Ranking
Newscape	1
Greenworx	2
Gecko	1

Summary Ranking

The overall weighted score resulted in the following ranking:

Tenderer	Ranking
Newscape	2
Greenworx	3
Gecko	1

Comment

Newscape Contractors, Greenworx and Gecko submitted tenders for Streetscape Maintenance South. It is acknowledged by the tender evaluation team that the three contractors submitted adequate evidence to enable an evaluation. Taking into account the assessment criteria and ranking, the tender evaluation team is confident that Gecko Contracting will be able to successfully service the contract for Streetscape Maintenance South and is therefore recommended as the successful tenderer.

Statutory Compliance

The tender has been evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and associated regulations.

The Manager Contracts and Property has reviewed the tender evaluation for compliance and fairness and is satisfied with the process.

Strategic Implications

The Provision of Streetscape Maintenance is consistent with the following City of Wanneroo Strategic Plan (2006-2021) goals and strategies:-

“1.5 Improve the physical quality of the built environment

1.5.3 Promote urban design that creates attractive and distinctive neighbourhoods

2.1 Increase choice and quality of neighbourhood and lifestyle options

2.1.2 Provide timely and functional public facilities and open spaces to meet changing community needs

2.3 Improve the capacity of local communities to support each other

2.3.1 Provide or facilitate access to services and facilities that support inclusive communities”

Policy Implications

Nil

Financial Implications

Tenderer

Geographic location

Price Year 1

01/10/08 – 30/09/09

Price year 2

01/10/09 – 30/09/10

Gecko

South

$249,885.

$257,205

The mean value of the tender to service Streetscape Maintenance South is $253,545 per annum. This can be accommodated within the maintenance budget allocation for each of the two years.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS the tender submitted by Gecko Contracting for Tender No 08028 for Streetscape Maintenance South, as per the Schedule of Rates and the General Conditions of Tendering for a Period of Two Years from 1 October 2008 to 30 September 2010, with an option to extend for a further 12 months or part thereof.

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Community Development

Community Services

CD01-09/08 Playspace Name Selection

File Ref: S07/0145

File Name: AA Playspace Name Selection.doc This line will not be printed dont delete

Responsible Officer: A/Director Community Development

Disclosure of Interest: Nil

Author: Kathy Christoffelsz

Meeting Date: 23 Sept 2008

Attachments: Nil

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Issue

To consider the selection of a name for the Children’s Playspace in Rotary Park, Scenic Drive, Wanneroo.

Background

In 2003, Council endorsed the concept of a “Special Needs Playground”, also known as the Accessible and Inclusive Playground (working titles only), to provide a benchmark playspace for accessibility and inclusiveness, with appeal not only for children with a disability but also the general community.

Construction of the playground is now completed, apart from electrical connection by Western Power, which will enable electric components of the playspace (barbecues and lighting) to be used. The facility is now open for public use, an official launch date has been set for 24 October 2008, and marketing and promotion of the facility has commenced. The final product is very noteworthy and the playspace is already proving extremely popular with users.

As part of the project development, The Special Needs Playground Working Group (the Working Group) endorsed at its meeting of 20 May 2008, to hold a naming competition to be held with local schoolchildren to develop a name for the playspace. This competition has now been held, has been considered by the Working Group, and is now presented to Council for consideration.

Detail

In determining an appropriate name for the new playspace, Administration have undertaken the following tasks:

§ researched the historical precedents that had been set through extensive and long-term usage of the park name;

§ development of a marketing plan, official launch date and planning for promotional signage and materials;

§ developed a sponsorship package for business and community; and

§ conducted a naming competition among students of East Wanneroo, Wanneroo and St Anthony’s Schools.

Naming

The Playspace requires a suitable name so that signage and marketing materials can be finalised and so that the community can readily identify, now and into the future, with this unique development.

Following the consultation process undertaken with local school children, a list of proposed names was presented to the Working Group for consideration at its meeting of 2 September 2008.

The Working Group have deliberated and propose that the name “Opportunity Playspace” be recommended for endorsement by Council, noting that there may be some consideration by Council of whether there is a need to further badge the facility as a City initiative e.g. “Wanneroo” Opportunity Playspace.

Marketing

The City will formally launch the Playground on 24^th October 2008. The event will host local schools, disability services and agencies, community leaders, potential sponsors and use signage, brochures, website and other promotional material to target potential users.

· Sponsorship packages have been circulated to local businesses and community groups.

· A Community Event to launch the Beach to Bush Festival will be held in the park in November 2008.

· Administration will actively seek recognition of excellence in design and concept through formal and professional associations/awards on behalf of the City.

Consultation

Youth Services staff visited children in three local primary schools and a naming competition was conducted among Year 7 students in St Anthony’s, East Wanneroo and Wanneroo Primary Schools.

The outcome of the naming competition was discussed at the Special Needs Playground Working Group meeting of 2 September 2008, where the group recommended – “that Council endorse the name Opportunity Playspace as the official name of the playspace situated at Rotary Park, on Scenic Drive in Wanneroo”.

Comment

The Playspace will draw visitors from beyond the City’s boundaries and already is quickly developing a reputation as a high quality and unique play facility of which the City can be justifiably proud. It is felt that the name Opportunity Playspace, located in Rotary Park, on Scenic Drive in Wanneroo recognises all individual contributions within the overall Rotary Park Reserve.

Use of the term “playspace” suggests creative and flexible usage of the space rather than the often-used term of “playground”. “Opportunity Playspace” suggests excitement and challenge, which is a theme used consistently through the design of the facility.

Statutory Compliance

Nil.

Strategic Implications

The provision of community infrastructure and the naming of such is congruent with the City’s Strategic Plan 2006 – 2021 as follows:

“Social

2.1 Improve choice and quality of neighbourhood and lifestyle options

2.2 Improve the City’s identity and community wellbeing through arts, culture, leisure and recreation.

Governance

4.2 Improve community engagement”

Policy Implications

Nil.

Financial Implications

Funds of $10,000 have been allocated in the Community Services 2008/09 budget for the immediate costs of the launch, signage and some promotional materials. Further costs should be minor and absorbed within the Community Services operating budget. Ongoing upkeep of the playspace will be absorbed as part of the City’s parks maintenance provision.

Voting Requirements

Simple Majority

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Special Needs Playground Working Group Recommendation – 02/09/08

That Council ENDORSES the name “Opportunity Playspace” as the official name for the play facility at Rotary Park, on Scenic Drive Wanneroo.

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Ranger & Safety Services

CD02-09/08 Annual Appointment of Bush Fire Control Officers - 2008/2009 Bush Fire Season

File Ref: S22/0012

File Name: CA Annual Appointment Of Bush Fire Control Officers 2008 2009 Bush Fire Season.doc This line will not be printed dont delete

Responsible Officer: A/Director Community Development

Disclosure of Interest: Nil

Author: Resmie Greer

Meeting Date: 23 September 2008

Attachments: Nil

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Issue

To consider the annual appointment of Bush Fire Control Officers and Permit Issuing Officers.

Background

The City’s Chief Bush Fire Control Officer annually submits nominations for Bush Fire Control Officers and Permit Issuing Officers to Council for appointment. These Officers provide a service in controlling bush fires during the fire season and/or issue burning permits during the restricted burning period.

Detail

It is recommended that the officers as listed below be appointed to the following designated positions for the 2008/2009 Bush Fire Season:

Michael Teraci

Chief Bush Fire Control Officer

FESA/Ranger Services

Ian Hammond

Darragh Wills

Gregory Kent

Deputy Bush Fire Control Officers

Volunteer Fire Brigade

Ranger Services

Michael Armstrong

Callum Arnold

Eric Ayres

Roy Bone

Carmen Taylor

Darren Cole

Paolo DiGirolami

Anthony Fisk

Anthony McTaggart

Roger Mansfield

Clayton Medders

Alexander Morrison

Michael O’Regan

Sean Pender

Mark Short

Clint Walker

Steven Winters

Mark White

Thomas Zimmerman

Lorna Gray

Kristy Sticken

Chantelle Dickerson

Lee Calder

Peter Williams

Jeffrey Hord

Bush Fire Control Officers

Ranger Services

Fire Support Volunteer Fire Brigade

Wanneroo Volunteer Fire Brigade

Two Rocks Volunteer Fire Brigade

Melwyn Vaz

Jayson Lindsay

Kim Bennetts

Resmie Greer

Kelly Temperton

Helen Jolley

Permit Issuing Officers

Yanchep Volunteer Fire Brigade

Two Rocks Volunteer Fire Brigade

Ranger and Safety Services

Consultation

The Chief Bush Fire Control Officer and the Volunteer Bush Fire Brigades have been made aware of the nominations for Fire Control Officers and Permit Issuing Officers and are supportive of these appointments.

Comment

The City’s Chief Bush Fire Control Officer is recommending that Council considers and approves the appointment of the Bush Fire Control Officers and the Permit Issuing Officers for the period 1 October 2008 to 30 September 2009.

Permit applicants must make applications in person to a Bush Fire Control Officer or Permit Issuing Officer. The Permit Officers discuss with the permit applicant the specifics of what they want to burn and where, particularly where the burn is in the vicinity of a sensitive or high risk area such as bush reserves or the pine forest.

The Permit Officer, upon issuing the permits, then ensures that the applicant is fully aware of their responsibilities under the Bush Fires Act when conducting the burn, including having water readily available, sufficient people to handle the burn and that they remain on site till the fire is extinguished. The applicant is also advised in regard to notifications that must be made prior to burning including the City, neighbours and FESA. The permit is generally valid for seven days and can only be used on days where the fire danger rating is not very high or extreme.

This personal contact ensures that the need for the burn can be confirmed and that the applicant can conduct it safely and relevant authorities are aware in the event of any accident or emergency. In addition, Rangers will be able to enforce the provisions of the Act where a permit has not been issued or the burn has not been conducted in accordance with permit conditions.

Statutory Compliance

Council is required to formalise these appointments under the Bush Fires Act 1954.

Strategic Implications

2.4 Improve Community Safety
“2.4.4 Develop and implement a range of activities that promote community safety and wellbeing.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. APPOINTS the following officers to the designated positions for the 2008/2009 Bush Fire Season:

Chief Bush Fire Control Officer – Michael Teraci;

Deputy Chief Bush Fire Control Officers – Ian Hammond, Darragh Wills, Gregory Kent;

Bush Fire Control Officers - Michael Armstrong, Callum Arnold, Eric Ayres, Roy Bone, Carmen Taylor, Darren Cole, Paolo DiGirolami, Anthony Fisk, Anthony McTaggart, Roger Mansfield, Clayton Medders, Alexander Morrison, Michael O’Regan, Sean Pender, Mark Short, Clint Walker, Steven Winters, Mark White, Thomas Zimmerman, Lorna Gray, Kristy Sticken, Chantelle Dickerson, Lee Calder, Peter Williams, Jeffrey Hord;

Permit Issuing Officers – Melwyn Vaz, Jayson Lindsay, Kim Bennetts, Resmie Greer, Kelly Temperton, Helen Jolley; and

2. NOTES that Administration will ensure that the appointment of these officers will appear in the local papers.

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CD03-09/08 Response to Petition PT03-07/08 Installation of CCTV Observatory Drive, Clarkson

File Ref: SO9/0062V02

File Name: BA Update on PT03 07 08.doc This line will not be printed dont delete

Responsible Officer: A/Director Community Development

Disclosure of Interest: Nil

Author: M. O'Regan

Meeting Date: 23 September 2008

Attachments: Nil

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Issue

To consider Petition (PT03 07/08) – Installation of a Closed Circuit Television (CCTV) camera in Observatory Drive, Clarkson, as presented at the Ordinary Council Meeting of 29 July 2008 .

Background

Council has received a nine signatory petition from residents of Observatory Drive and Cactus Link in Clarkson requesting the installation of a CCTV camera on the footpath next to 67 Observatory Drive Clarkson.

A covering letter from a resident of Observatory Drive Clarkson was attached to the petition highlighting their personal, and local resident concerns regarding antisocial problems and vandalism along the public access way (PaW) near their property.

Detail

Petition PT03-07/08 comprises of 9 signatures and seeks:

“The installation of CCTV camera, (adjacent to the) footpath next to 7 Observatory Drive, Clarkson”.

It should be noted that the location of concern has been subsequently identified as the PaW adjacent to 67 Observatory Drive, Clarkson.

Council Officers recently met with representatives from the WA Police (the Police) at one of the regular bi-monthly Police/Ranger meetings, where the concerns expressed in the petition were discussed.

The Police have advised that they were aware of anti social activity around the PaW. The Officer in Charge of the Clarkson Police Station has arranged for his staff to continue patrolling this area over the next few months.

Upon receipt of the petition, a Ranger was sent to the residence of the concerned resident to discuss their concerns. The resident has been support by the activation of regular Ranger patrols in the area.

Ranger and Safety Services also met with the North West Crime Prevention Unit and an appointment was made to interview and inspect the resident’s property to identify any potential risks or security improvements that may relieve some of the anxiety being experienced.

The resident was provided with written information on home security and contact numbers should they require them in future. The resident was also concerned about illegal vehicle access to the PaW as a result of a large pine tree having been vandalised and removed, leaving a gap wide enough for vehicle access. Administration has since arranged for bollards to be placed to prevent any further vehicle access to this location.

Following a complete inspection of the area by Police and Safety Services staff in the context of the original petition and the concerns raised, the resident was advised that a CCTV camera in the laneway was not going to necessarily resolve this particular issue. The resident was advised that a coordinated approach by them and neighbours, Police, Rangers and Homeswest was the most appropriate method of resolving their concerns. The resident was very appreciative of the assistance provided and advised that they “felt better knowing that something was going to be done”.

The Police and Rangers have also met with the other signatories to the Petition who were experiencing similar concerns and they were also advised of the Police and Rangers proposed approach on this issue. They were appreciative of the action taken to date and were also willing to form a Neighbourhood Watch group in the area. The Police have since facilitated this initiative and the City has assisted by installing Neighbourhood Watch signs in the area. The Police and the City have since been in ongoing contact with the primary concerned resident, who has also joined the Neighbourhood Watch group.

Consultation

All nine signatories have been consulted on this matter and have since formed a Neighbourhood Watch group to assist one another in the future.

Comment

The Police and Rangers will continue to monitor the area over the next few months and liaise further with stakeholders (including Homeswest) if any further complaints of antisocial behaviour are received.

Statutory Compliance

Nil

Strategic Implications

Community Engagement in dealing with issues of community safety and antisocial behaviours is congruent with the City’s strategic Plan 2006-2021:

“Social – Healthy, safe, vibrant and connected communities

2.3 Improve the capacity of local communities to support each other;

2.4 Improve community safety.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. DOES NOT install Closed Circuit Television (CCTV) in the Public Access Way at Observatory Rise Clarkson;

2. NOTES the response from Administration regarding Petition (PT03 07/08) received by Council on 29 July 2008; and

2. ADVISES Administration to advise petitioners of the decision of Council on this matter.

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CD04-09/08 People Against Vandalism - Donation Request

File Ref: S07/0057V03

File Name: AA People Against Vandalism Donation Request.doc This line will not be printed dont delete

Responsible Officer: A/Director Community Development

Disclosure of Interest: Nil

Author: Garry Prus

Meeting Date: 23 September 2008

Attachments: Nil

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Issue

To consider a request from the crime mitigation group, People Against Vandalism (PAV) for a donation of $30,000.00 towards ongoing graffiti removal and associated crime reduction strategies in the City of Wanneroo.

Background

PAV is a not for profit organisation providing graffiti removal and associated services aimed at reducing anti-social behaviours in the community.

At the Ordinary Council meeting of 7 August 2007, Council resolved to:

“AGREE to support the volunteer initiative People Against Vandalism in removing graffiti from the City’s coastal suburbs in the form of:

1. $20,000 contribution to paint and chemicals to be allocated from existing operating budgets;

2. Assistance in seeking and retaining volunteers;

3. Assistance in preparation of a joint submission to the State Government for further funding; and

4. Preparation of joint media promotions regarding People Against Vandalism’s Graffiti Busters Brigade.”

Since that time PAV have been providing a comprehensive graffiti clean up service in the suburbs of Mindarie, Quinns Rocks, Clarkson, Merriwa and Butler, as part of this Arrangement.

Administration has received a proposal from PAV seeking continued support from the City to continue to provide these services and to partner in ongoing community education and crime reduction initiatives. More specifically they are seeking a donation of $30,000.00 towards the operational costs associated with the continued delivery of their graffiti clean up services within the City for the 2008/09 financial year.

Detail

Over the past twelve months PAV have been actively providing graffiti removal services throughout the suburbs of Mindarie, Quinns Rocks, Clarkson, Merriwa and Butler.

They have been very proactive in establishing dialogues with the State Government and other stakeholders and have also undertaken the development of a comprehensive Business Plan for the period July 2007 to June 2010 (a copy of this document has been provided in the Councillors Reading Room for further information).

PAV readily acknowledges that the current reactive program of graffiti removal is only one part of broader suite of services needed to combat the continuing incidence of graffiti damage in our communities. They seek to grow their influence and actions in the areas of youth and community education and engagement, and also to grow the volunteer support for their community based initiatives.

During the 2007/08 financial year, the City complimented its own graffiti removal efforts by providing PAV with access to chemicals and paint products to the value of $28,000.

PAV have also been the recipients of two small Community Funding Grants to the value of $7,000.00 (made up from an October 2006 allocation of $5,000.00 and a subsequent March 2007 allocation of $2,000.00). These funds were used to augment their funding for graffiti removal in the City.

The current donation request presented for consideration seeks a direct contribution from Council to the value of $30,000.00 as opposed to the provision of chemicals and paint supplies. The rationale being that a straight donation to PAV will provide them with the flexibility to better manage their operations and the cash flow requirements associated with the acquisition of vital supplies and consumables. PAV have stated that operational and funding flexibility enhances their service delivery outcomes by allowing for bulk purchases and the acquisition of preferred chemicals that deliver more cost effective and efficient removal services.

Consultation

Nil

Comment

The figures below indicate the level of graffiti reported and the costs to the City attributed to graffiti clean up over the last four financial years. The figures, however, don’t include the instances of graffiti where clean up occurs without reporting to the central register. This has occurred both with PAV clean up crews and the City’s contractors where they have been tasked to “seek and destroy”, that is, clean up graffiti without waiting for formal reports.

	2007/08	2006/2007	2005/2006	2004/2005
Reports	5,151	5488	4964	2501
Costs	$278,146	$220,855	$491,444	$368,147

It is considered that the association with PAV provides significant community and cost benefits to the City and its residents. This partnership provides opportunities for community engagement and supportive actions and creates public awareness towards the issues of graffiti removal.

Reports from PAV indicate that over the last twelve months July 2007 to June 2008, they were responsible for attending 925 call outs to remove 11,462 square metres of graffiti, which equates to a conservative estimated saving to the City of $50,000.

Administration is supportive of this initiative, which involves local community members actively participating in the clean up of graffiti and taking ownership of local community spaces. Administration is also keen to pursue partnering opportunities with PAV for community and youth initiatives that acknowledges and promotes that these issues require a whole of community response.

Conversation with representatives have confirmed that should the City favourably consider this donation request, the group would adhere to acquittal and reporting requirements as determined by administration.

Statutory Compliance

Section 6.8(1)(b) of the Local Government Act 1995 requires that approval of Council by Absolute Majority is granted to authorise unbudgeted/endorsed expenditure.

Strategic Implications

“Social – Healthy, safe, vibrant and connected communities

2.3 Improve the capacity of local communities to support each other

2.4 Improve community safety.”

Policy Implications

Nil

Financial Implications

No specific funding allocation has been made in the 2008/09 Operating Budget for providing $30,000 donation to PAV. However, this funding can be made available from the 2008/09 Infrastructure Maintenance (Building, Parks and Engineering Maintenance) Operating Budget (Contract Labour and Material Expenses Accounts). A budget variation is therefore necessary as per following detail:

Cost Code	From	To	Description
728433-9399-229	$10,000		Contract Labour and Material Expenses – Parks Maintenance
728434-9399-229	$10,000		Contract Labour and Material Expenses – Engineering Maintenance
728432-9399-229	$10,000		Contract Labour and Material Expenses – Building Maintenance
728431-3231-316		$30,000	Donation, Graffiti Removal – Infrastructure Maintenance

These accounts provide funding for contract services and materials associated with a range of maintenance activities including graffiti removal.

Voting Requirements

Absolute Majority

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Recommendation

That Council:-

1. Pursuant to Section 6.8(1)(b) of the Local Government Act 1995 APPROVES by Absolute Majority unbudgeted expenditure of $30,000.00 for a donation to People Against Vandalism for the removal of graffiti within the City of Wanneroo;

2. NOTES the following budget variations to reflect the transfer of funds from Infrastructure Maintenance (Contract Labour and Materials Accounts) to Donation Account – Graffiti Removal Infrastructure Maintenance to accommodate the above; and

Cost Code	From	To	Description
728433-9399-229	$10,000		Contract Labour and Material Expenses – Parks Maintenance
728434-9399-229	$10,000		Contract Labour and Material Expenses – Engineering Maintenance
728432-9399-229	$10,000		Contract Labour and Material Expenses – Building Maintenance
728431-3231-316		$30,000	Donation Account – Graffiti Removal Infrastructure Maintenance

3. NOTES that a further report will be provided to Council acquitting the donation and detailing the outcomes from the above donation.

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Governance and Strategy

Governance

GS01-09/08 Repeal of Standing Orders Local Law 2000 and Adoption of Standing Orders Local Law 2008

File Ref: S09/0249V01

Responsible Officer: Director Governance & Strategy

Disclosure of Interest: Nil

Author: Nicky Barker

Meeting Date: 23 September 2008

Attachment(s): 1

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Issue

To consider the repeal of the Standing Orders Local Law 2000 and it’s subsequent amendments and the adoption of new Standing Orders Local Law 2008 as part of the 8 Eight Year Local Law Review process.

The purpose of the Standing Orders Local Law 2008 is to repeal the current Standing Orders Local Law 2000 as a result of the Eight Year Local Law review process, as well as to give effect to new legislation in relation to the Local Government (Rules of Conduct) Regulations 2007.

The effect of the adoption of the new Standing Orders Local Law 2008 is to permit better management and implementation of Council’s decision making process.

The purpose of the Standing Orders Local Law 2008 is to repeal the current Standing Orders Local Law 2000 as a result of the 8 Year Local Law review process as well as to give effect to new legislation in relation to the Local Government (Rules of Conduct) Regulations 2007.

~~The effect of the adoption of the new Standing Orders Local Law 2008 is to permit better management and implementation of Council’s decision-making process.~~

Background

The Local Government Act 1995 (the Act), requires that Council must, every eight years after adoption or review of any local law, conduct a review of the local law to ensure that it still retains currency.

Further justification to for a review of the Standing Orders Local Law is ~~due~~ provided by to the ~~implementation~~ introduction of

new legislation governing the conduct of council members. It is important to ensure that the City’s local laws adhere to new and current legislation, are relevant, do not contradict other local laws and are not contrary to the City’s policies, strategic direction or other plans and processes.

Detail

There are two distinct processes to follow in undertaking an 8 Eight Year Local Law Review - the first being a review under Section 3.16 of the Act, and the second being the implementation of the outcome of the review under Section 3.12 of the Act. The City’s solicitors, in consultation with other relevant stakeholders, have reviewed the Standing Orders Local Law under Section 3.16 of the Act as a separate process to that of the 8 Eight Year Local Law Review due to its significance to elected members. It was, however, still included in the state-wide advertising for community input to ensure that the process was fully compliant.

Section 3.12 of the Act ~~requires~~states as follows:-

“3.12 Procedure for making local laws

(1) In making a local law a local government is to follow the procedure described in this section, in the sequence in which it is described.

(2) At a council meeting the person presiding is to give notice to the meeting of the purpose and effect of the proposed local law in the prescribed manner.

(3) The local government is to:-

(a) give Statewide public notice stating that:

(i) the local government proposes to make a local law the purpose and effect of which is summarized in the notice;

(ii) a copy of the proposed local law may be inspected or obtained at any place specified in the notice; and

(iii) submissions about the proposed local law may be made to the local government before a day to be specified in the notice, being a day that is not less than 6 weeks after the notice is given;

(b) as soon as the notice is given, give a copy of the proposed local law and a copy of the notice to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister; and

(c) provide a copy of the proposed local law, in accordance with the notice, to any person requesting it.

(3a) A notice under subsection (3) is also to be published and exhibited as if it were a local public notice.

(4) After the last day for submissions, the local government is to consider any submissions made and may make the local law* as proposed or make a local law* that is not significantly different from what was proposed.

* Absolute majority required.

(5) After making the local law, the local government is to publish it in the Gazette and give a copy of it to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister.

(6) After the local law has been published in the Gazette the local government is to give local public notice:-

(a) stating the title of the local law;

(b) summarizing the purpose and effect of the local law (specifying the day on which it comes into operation); and

(c) advising that copies of the local law may be inspected or obtained from the local government’s office.

(7) The Minister may give directions to local governments requiring them to provide to the Parliament copies of local laws they have made and any explanatory or other material relating to them.

(8) In this section “making” in relation to a local law, includes making a local law to amend the text of, or repeal, a local law.”

Consultation

The City engaged the services of Woodhouse Legal Solicitors & & Consultants to workshop the City’s Standing Orders Local Law with elected members at the Council Forum ~~meeting~~ held on 14 August 2007. Information provided to elected members prior to ~~the 14 August 2007 Council~~this Forum ~~meeting~~ highlighted ~~the~~ various issues ~~that needed to be considered~~for consideration, and members were requested to provide their comments to Council Administration. The first phase of public advertising as required by the Act was then undertaken in late 2007, with the submission period closing in December 2007. No submissions were received.

A further workshop was held with elected members on 19 February 2008, where the City’s Solicitors provided members with additional clarification, specifically in terms of the “Dealing with Proponents” clause included in the Standing Orders Local Law. As a result of this workshop the draft Standing Orders Local Law was modified.

After an in depth consultation and submission process, ~~the Council~~ at its Ordinary ~~Council~~ Meeting on 11 March 2008, Council resolved to proceed with the repeal under Section 3.12 of the Act as follows:-

“That Council:

1. ADOPT BY ABSOLUTE MAJORITY the review of the City of Wanneroo Standing Orders Local Law under Section 3.16 of the Local Government Act 1995 and the repeal and replacement as detailed below; and

2. COMMENCE the process under Section 3.12 of the Local Government Act 1995 to repeal and replace the City of Wanneroo Standing Orders Local Law.”

As a result of the above resolution the Standing Orders Local Law 2008 was subsequently advertised for public comment., with ~~The close of~~ the 42 day submission period ~~was~~ closing on 18 July 2008. At the close of submissions, the following responses had been received:

· A petition of 33 signatories;

· A petition of 385 signatories;

· Fourteen (14) letters of the same content; and

· A letter from Mrs A Hine.

Two further submissions were received after the closing date, as follows:

· A petition of 51 signatories (received 23 July 2008); and

· A petition of 26 signatories (received 29 July 2008).

At the close of submissions a petition of 33 signatories was received “asking that Council instruct Administration to ensure Elected Councillors keep their Question Time Without Notice as we believe this is essential to ensure the required effect of the local law in regard to more open and accountable local government.

We believe it is the democratic right of our elected councillors to be able to ask questions without notice in order to help them ensure more open and accountable local government by the City of Wanneroo.”

~~A further 14 letters were received which state:-~~

“…….. better decision making by Council; orderly and efficient conduct of meetings dealing with business of the Council; greater community participation and understanding of the business of Council; an open and more accountable local government I want Elected Councillors to keep their Question Time Without Notice as I believe this is essential to ensure the required effect of the local law is achieved.

~~I believe the democratic right of our elected councillors to be able to ask questions without notice is an important right that will help to ensure more open and accountable local government.”~~

In summary, the submissions request that Elected Members’ Question Time be retained. Petitioners feel that it is the democratic right of elected members to be able to ask questions without notice in order to help them ensure more open and accountable local government, better decision making by Council and the orderly and efficient conduct of meetings. Submissions indicate that any action which prevents elected members from exercising the same rights as a ratepayer to ask questions in a public forum interferes with their ability to fully represent the interests of the public, and as such amounts to a breach of the Local Government Act 1995.

In accordance with s3.12(3)(b) of the Act, the proposed local law was also referred to the Minister for Local Government. A response was received from the Department of Local Government and Regional Development (the Department) on 14 August 2008, and these comments were subsequently referred to Woodhouse Legal for consideration. As a result, and following a further review of the document by Administration, the following amendments have been made to the draft local law:

1. The heading on page 1, and at the top of Part 1, has been amended.

2. A preamble has been included.

3. All references throughout the document to ‘Government Gazette” have been italicised.

4. All footnotes have been removed from the draft local law for the purposes of adoption and gazettal. In relation to this issue, the Department advised as follows:

“Please be informed that the Parliament’s Joint Standing Committee on Delegated Legislation (JSCDL) has indicated its concern in relation to the quoting of texts of legislation in footnotes. The JSCDL is concerned that this practice can lead to confusion and persons being misled as to their obligations/rights in the event that the relevant legislation is amended…

It is therefore highly recommended that all such footnotes be deleted from this local law and that should the City wish to quote parts of the legislation, that this be done in an ‘administration only’ version of the local law to assist the public. This administration version would be available from the City’s office, but would not be the official gazetted version of the local law.”

Woodhouse Legal have accordingly provided two versions of the draft local law, one without footnotes for adoption and gazettal which forms part of the recommendation to this report, and one including footnotes for administration reference.

5. The words ‘of the Act’ have been added to clause 3.7 following the reference to section 5.60.

6. The reference in clause 3.13(5) to subclause (5) has been changed to subclause (4).

7. The reference in clause 6.1(8) to subclause (6) of clause 3.13 has been deleted.

8. The reference in clause 6.1(9) to subclauses (7), (8) and (9) of clause 3.13 has been changed to subclauses (6), (7), (8) and (9).

9. An additional permissible procedural motion has been included in clause 7.1, as follows:

“(f) that the limitation on members speaking be suspended or that the limitation be resumed;”.

The previous 7.1(f) has been renumbered as 7.1(g).

10. Clause 7.9(6) has been deleted. In relation to this issue, the Department advised as follows:

“For clause 7.9(6), please be informed that the JSCDL has indicated that it is of the view that this clause may impose confidentiality obligations for council members in excess of the new Local Government (Rules of Conduct) Regulations 2007… The JSCDL has stated that such a clause may be in conflict with the Act and Regulations in its total prohibition on the disclosure of information discussed at a council meeting regardless of the local government’s decision that information can be disclosed.

It is therefore recommended that this clause be removed.”

Woodhouse Legal have confirmed that a member’s obligations with respect to confidentiality are set out in Regulation 10 of the Local Government (Rules of Conduct) Regulations 2007, whilst officers and employees are bound by the confidentiality provisions of the Act.

The existing clause 7.9(7) has been renumbered as clause 7.9(6).

11. A new clause 7.10 has been included, as follows:

“7.10 Limitation on members speaking be suspended or be resumed – effect of motion

(1) If a motion “that the limitation on members speaking be suspended” is carried then the operation of clause 5.8 is suspended.

(2) If a motion “that the limitation on members speaking be resumed” is carried then the operation of clause 5.8 is no longer suspended.”

The existing clause 7.10 has been renumbered as clause 7.11.

12. Clauses 8.2(2) and 8.3(1) have been amended so as not to duplicate or be in conflict with regulation 10(3) of the Local Government (Rules of Conduct) Regulations 2007.

Comment

From the submissions received there appears to be some support for the retention of Elected Members’ Question tTime. ~~Mostly~~ Tthe principal grounds for objection to the removal of ~~Councillor’s~~ Elected Members’ Question Time, as ascertained from the submissions received, weisre:-

· Reduced accountability of Administration to the Elected Members and so to the community at large; and

· Contrary to the intent of the Local Government Act 1995 as it removes the democratic right of an ~~elected~~ Elected ~~member~~Member.

It is noted that a Strategic Review undertaken some time ago by the City of Wanneroo, assisted by the Department of Local Government and Regional Development, ~~some time ago~~ suggested that Council in the interests of best practise, should adopt the format of the Department’s Guidelines on ‘The Preparation of Agendas and Minutes - A Guide for Western Australian Local Government” for its Council meetings.

Specifically, ~~contained~~ in the report provided by the Strategic Review Panel (which included representation from the Department of Local Government and Regional Development), the following comment was made in relation to ~~Councillor~~ Elected Members’ Question Time:

“Councillor Question Time – this should be removed from the agenda. All elected members can obtain information regarding issues and queries raised by ratepayers at other times rather than in ordinary meetings of council. It is a waste of time for all involved. It is an opportunity for “grandstanding” by elected members for no benefit except their own egos. It is also an opportunity to embarrass staff members who may not have enough details in front of them to answer a question.”

It is also noted that the ability of Elected Members to raise issues with Administration to ensure open and accountable local government is provided in a variety of ways, including:

· The Executive Management Team and Managers are available to take calls from Elected Members and endeavour at all times to provide sufficient information to assist in their role as a Councillor;

· Administration provides an integrated software system for processing all Councillor Enquiries;

· Briefing Sessions held a week prior to Council meetings are specifically convened to allow Elected Members to ask questions and clarify queries relating to draft reports. Briefing sessions are also open to the public; and

· The Chief Executive Officer and Directors are available to meet with Elected Members prior to each Council Briefing Session ~~each week~~.

Furthermore research has indicated that not many local governments have made provision for Elected Members Question time in their Standing Orders due to the existence of other opportunities to obtain information from Administration to effectively undertake their role as an Elected Member.

The general advice received from the Department of Local Government and Regional Development in regard to Elected Members’ Qquestion tTime ~~is to~~ acknowledges that although Elected Members are also members of the public ~~but should be encouraged to use other opportunities~~they do have many other avenues open to them to obtain information relative to their decision making function, including those listed above. These avenues are not necessarily available to the general public, hence the support for Public Question Time, as opposed to Elected Members’ Question Time, at Council meetings. ~~and that question time is provided for members of the public who do not have these opportunities available to them.~~

For the reasons stated above, few local governments now include Elected Members’ Question Time in their Standing Orders.

The Standing Orders Local Law 2008 is therefore presented to Council exclusive of Elected Members’ Question Time ~~for Elected Members~~. ~~Alternatively should~~In the event that Council wishes to include ~~the~~ this provision, consideration should be given to requesting that questions be provided in writing “with notice” to enable Administration to provide a researched and effective response to the Elected Member in the interest of effective, open and accountable local government.

In addition, the Standing Orders Local Law 2008 currently includes clause 8.4(2), which states “A member must not sit in the public gallery during a meeting.”.

It is the Department’s view that this clause could be held to be invalid, as it is imposing restrictions on Elected Members where, in some circumstances, they could have the rights of the public to attend meetings. The Department therefore recommends that this clause be deleted. However, the City’s legal adviser does not consider that where a member sits during a meeting is inconsistent with the right to attend the meeting, and therefore does not recommend deletion of the clause unless Council has a strong view to the contrary.

The Standing Orders Local Law 2008 is therefore presented inclusive of clause 8.4(2).

Statutory Compliance

Section 3.16 of the Act requires ~~the~~ Council to carry out a formal review of its Local Laws every 8 eight years.

Following the review of the Local Laws any amendments will be processed in accordance with Section 3.12 of the Act.

Strategic Implications

The review procedure supports the City’s Strategic Plan No. 4, Objective 4.7:-

“Governance: Maintain a high standard of governance and accountability.”

Policy Implications

Nil

Financial Implications

The legal costs associated with the review and repeal of the Standing Orders Local Law.

Voting Requirements

Absolute Majority

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Recommendation

That Council:-

1. NOTE the submissions received by the close of the submission period on 18 July 2008;

2. NOTE the submissions received on 23 July 2008 and 29 July 2008, following the close of the submission period on 18 July 2008;

3. NOTE the amendments made to the Standing Orders Local Law 2008; and

4. ADOPT BY ABSOLUTE MAJORITY the Standing Orders Local Law 2008, as detailed below:-

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GS02-09/08 Amendments to City of Wanneroo Local Laws

File Ref: S09/0249V01

Responsible Officer: Director Governance & Strategy

Disclosure of Interest: Nil

Author: Lee-Anne Burt

Meeting Date: 23 September 2008

Attachment(s): 1

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Issue

To give notice under section 3.12 of the Local Government Act 1995 (the Act) of the intention by the City of Wanneroo to adopt amendments to a number of local laws as a result of the recent Eight Year Local Law Review.

Background

Under the Act, every eight years Council is required to undertake a comprehensive review of its local laws. Accordingly, at its meeting on 9 October 2007, Council resolved to proceed with a review of the following local laws:

· Animals Local Law 1999;

· Bushfire Brigades Local Law 2001;

· Extractive Industries Local Law 1998;

· Health Local Law 1999;

· Local Government and Public Property Local Law 1999;

· Parking and Parking Facilities Local Law 2003;

· Private Property Local Law 2001;

· Signs Local Law 1999;

· Standing Orders Local Law 2000; and

· Trading in Public Places Local Law 1999.

Council also resolved to advertise the review in accordance with section 3.16(2) of the Act.

It should be noted that the Standing Orders Local Law 2000 has been dealt with outside the process relating to the review of the other local laws. As a consequence, a new Standing Orders Local Law has been developed and progressed separately under section 3.12 of the Act. A separate report dealing with the Standing Orders Local Law will be presented to Council at its meeting on 23 September 2008.

BHW Consultants were engaged to progress the local law review, which was advertised on 24 October 2007, with submissions closing on 7 December 2007. No submissions had been received at the close of the submission period, however an email submission was received from the Wanneroo Business Association (WBA) on 4 February 2008.

Council employees were also invited to have input into the review, resulting in a number of suggestions with respect to possible changes to Council’s local laws.

In adopting the resulting Eight Year Local Law Review Report at its meeting on 11 March 2008, Council resolved as follows:

“That Council

1. NOTE that no community submissions were received by the close of the submission period on 7 December 2007 following advertising of the review of the following local laws:

· Animals Local Law 1999;

· Bushfire Brigades Local Law 2001;

· Extractive Industries Local Law 1998;

· Health Local Law 1999;

· Local Government and Public Property Local Law 1999;

· Parking and Parking Facilities Local Law 2003;

· Private Property Local Law 2001;

· Signs Local Law 1999;

· Standing Orders Local Law 2000; and

· Trading in Public Places Local Law 1999.

2. NOTE that a late submission was received from the Wanneroo Business Association by email on 4 February 2008.

3. NOTE that as the comments from the Wanneroo Business Association did not identify specific amendments to the City of Wanneroo Local Laws further consideration will be given to their comments during the development of amendments to the respective Local Laws.

4. ADOPT BY ABSOLUTE MAJORITY the Review Report detailing the proposed changes to the Local Laws as presented at Attachment 2.

5. DETERMINE BY ABSOLUTE MAJORITY to commence the process under Section 3.12 of the Local Government Act 1995 of amending or repealing the Local Laws as laid out in the Review Report.”

In accordance with Part 5 of Council’s resolution, BHW Consultants then proceeded to formulate amendments to each of the City’s Local Laws, with the exception of the Standing Orders Local Law which has been progressed separately.

The process of compiling the Amendment Local Laws has involved extensive consultation over several months with relevant officers within the City’s Administration, who have provided a significant amount of input with respect to the proposed amendments. Where necessary, suggested amendments have also been referred to the City’s legal advisor, Woodhouse Legal, for comment.

BHW Consultants gave a presentation in relation to the draft Amendment Local Laws at the Council Forum held on 9 September 2008. As a result of discussions during the Forum, a further subclause has been added to the Local Government and Public Property Amendment Local Law prohibiting the use of model powered vehicles (see Attachment 1).

Detail

A separate amendment local law (Attachment 1) has been developed for each of the nine City of Wanneroo local laws subject to review, and broad details of the amendments proposed are listed below. Copies of the existing primary Local Laws are available in the Elected Members’ Reading Room for reference.

Within each of the proposed amendments there are changes to the legislative description, standards and consequential changes throughout the documents. The significant changes that are proposed within the amendment to each of the local laws are outlined as follows:

1. Animals Amendment Local Law 2008

The amendment for this local law includes the following:

· Substitute “environmental health officer” with “authorised officer”;

· Standardise fencing requirements for keeping of dogs across the whole City;

· Reduce the distance for the keeping of pigeons on the property where the cage is located;

· Delete clause 53, being the “Limit on Liability” clause, which has been the subject of concern from the Joint Standing Committee on Delegated Legislation (Joint Standing Committee); and

· Amend the modified penalties included in the First Schedule in relation to dogs to introduce a penalty for dangerous dogs.

2. Bush Fire Brigades Amendment Local Law 2008

The amendment for this local law includes the following:

· Insert a new First Schedule providing a Bush Fire Brigade Constitution, being the rules that govern the operation of bush fire brigades. This is required to form a part of the local law by the Joint Standing Committee;

· Delete clause 2.5, which allowed the City to vary the Constitution without the need to amend the local law. The Joint Standing Committee requires any amendments to the Constitution to be processed as an amendment to the local law; and

· Make consequential amendments to the local law to reflect the introduction of the Bush Fire Brigade Constitution.

3. Extractive Industries Amendment Local Law 2008

The amendment for this local law includes the following:

· Change the reference from “Shire” to “City” throughout the local law;

· Amend to add new requirements for information to be provided when making an application for an Extractive Industry; and

· Amend the modified penalties included in the First Schedule.

4. Health Amendment Local Law 2008

The amendment for this local law includes the following:

· Insert a new definition for “CEO” and “eating house”;

· Delete the definitions for “restaurant” and “take-away”;

· Insert new requirements for application, registration and licensing of an eating house;

· Insert new definitions relating to “liquid refuse” and “liquid waste”;

· Amend the current definition of “refuse disposal site” to allow for refuse to be disposed of at a site(s) other than Tamala Park Refuse Disposal Site;

· Insert new requirements for depositing and disposal of liquid refuse and liquid waste;

· Insert new requirements relating to the management of offensive trades; and

· Insert 17 new Schedules covering forms associated with eating house licensing, lodging house registration and offensive trade.

5. Local Government and Public Property Amendment Local Law 2008

The amendment for this local law includes the following:

· Insert in clause 25 prohibiting the flying of a model aircraft and using a model power boat in City reserves;

· Insert in clause 48 the prohibition of the use of gravel, crushed brick or loose stone in a verge treatment;

· Amend clause 53 to require the installation of a verge crossing treatment in lieu of it being optional;

· Delete clause 65 being the “Limit on Liability” clause, which has been the subject of concern from the Joint Standing Committee; and

· Amend the modified penalties included in the First Schedule. This includes introducing new penalties for changes that have been proposed in the Amendment Local Law.

During the course of developing the Local Government and Public Property Amendment Local Law 2008, it was proposed to amend the local law by including a definition of “beach” and “sand dune”. The City’s legal advisor subsequently provided the following comments with respect to this proposal:

“The Local Law is clear that it applies ‘throughout the district and in the sea adjoining the district for a distance of 200 metres seaward from the low water mark…’. (See clause 5.) It follows, in my view, that where a provision of the local law refers to a ‘beach’ or a ‘sand dune’, it is referring to a beach or a sand dune within the district. Whether or not the land on which an offence is alleged to have occurred can be said to be a ‘beach’ or a ‘sand dune’ would normally be proved by the oral testimony of the City’s witness.”

As a result of this advice and discussions between the City’s Ranger Services and the City’s legal advisor, it has been determined that the proposed definitions are not required.

6. Parking and Parking Facilities Amendment Local Law 2008

The amendment for this local law includes the following:

· Replace all the definitions in clause 3 of the local law. It was felt that, due to the number of changes required to this clause, it would be preferable to repeal the clause entirely and replace with a new set of definitions;

· Amend the First Schedule to clarify the parking control that the City has over main roads; and

· Amend the modified penalties included in the Second Schedule.

7. Private Property Amendment Local Law 2008

The amendment for this local law includes the following:

· Substitute the definition for the term “state of disrepair” to ensure that it incorporates not only a vehicle that is not licensed but one that cannot be used on the road by virtue of its condition;

· Amend clause 7.1 to correct the maximum illumination from 1 lux to 10 lux. The angle at which the light can spill has also been amended from 70 degrees from the vertical plane to 20 degrees to vertically downward;

· Amend clause 8.1 to require approval for use of “barbed wire” in fencing;

· Insert a new clause 16.1 to enable the City to set the fees and charges applicable to matters under the local law by resolution. The local law has been consequently amended to delete the current schedule of fees and charges;

· Amend the Third Schedule to include the opportunity for the City to approve alternative fences for front fences on a rural and special rural lot; and

· Amend the modified penalties included in the Fifth Schedule.

8. Signs Amendment Local Law 2008

The amendment for this local law includes the following:

· Amend clause 15 to increase the size of signs that are exempt from licensing requirements to ensure consistency with the City’s Signage Strategy (adopted by Council at its meeting on 23 November 2004); and

· Delete clause 36, being the “Limit on Liability” clause, which has been the subject of concern from the Joint Standing Committee.

During the course of developing the Signs Amendment Local Law 2008, it was proposed to amend the local law by making it an offence to erect, maintain or display a sign, the content of which has been declared “objectionable” by the City. There was a concern that it would be very difficult to readily determine objectively whether a sign was one that the City would find “objectionable”, as this requires a subjective judgement on the part of the person required to make that decision.

After legal advice, therefore, this proposal was not included in the proposed amendment.

9. Trading in Public Places Amendment Local Law 2008

The amendment for this local law includes the following:

· Replace the definitions for the terms “eating house” and “public place”;

· Amend clause 39 to allow for greater flexibility in the number of people involved in street entertainment, but at the same time maintaining a level of control over such activities;

· Delete clause 46, being the “Limit on Liability” clause, which has been the subject of concern from the Joint Standing Committee;

· Amend the wording in clause 48 with respect to public liability insurance, as the previous wording is considered unenforceable; and

· Amend the modified penalties included in the First Schedule.

Comment

The Purpose and Effect of each of the proposed amendment local laws is as follows:

1. Animals Local Law 2008

Purpose

The purpose of this amendment is to make minor changes to the operation of the Animals Local Law 1999, to remove the provision placing a limit on the City’s liability, and to review the modified penalties in respect to dogs and dangerous dogs.

Effect

The effect of this amendment is to enhance the controls over animals generally within the City of Wanneroo.

2. Bush Fire Brigades Amendment Local Law 2008

Purpose

The purpose of this amendment is to amend the Bush Fire Brigades Local Law 2001 to remove the provision allowing the Council to amend the Rules Governing the Operation of Bush Fire Brigades as incorporated in the Bush Fire Brigade Local Law, without the due process required in amending a local law, and to insert a new Bush Fire Brigade Constitution.

Effect

The effect of this amendment is to ensure that the community has the opportunity to comment on proposed changes to the Rules Governing the Operation of Bush Fire Brigades before they are introduced.

3. Extractive Industries Amendment Local Law 2008

Purpose

The purpose of this amendment is to change the reference throughout the local law from “Shire” to “City”, to require additional information to be provided to support the application for an extractive industry, and to review the modified penalties.

Effect

The effect of this amendment is to ensure that extractive industries operating in the City of Wanneroo are licensed and their operations regulated.

4. Health Amendment Local Law 2008

Purpose

The purpose of this amendment is to align the existing Health Local Law with current public health requirements, insert new requirements with respect to depositing and disposal of liquid waste and liquid refuse, insert new requirements relating to the management of offensive trades, and insert 17 new Schedules covering forms associated with eating house licensing, lodging house registration and offensive trade.

Effect

The effect of this amendment is to enable public health in the community to be adequately protected by current statutory mechanisms.

5. Local Government and Public Property Amendment Local Law 2008

Purpose

The purpose of this amendment is to prohibit certain activities on reserves, prohibit the use of certain materials as a verge treatment, require all properties to have a properly constructed verge crossing treatment, remove the provision placing a limit on the City’s liability and review the modified penalties.

Effect

The effect of this amendment is to control the use of local government property and create offences for inappropriate behaviour in or on local government property.

6. Parking and Parking Facilities Amendment Local Law 2008

Purpose

The purpose of this amendment is to adopt new definitions to reflect those used in the Road Traffic Code 2000, clarify the control of parking on main roads and review the modified penalties.

Effect

The effect of this amendment is to ensure that parking is effectively managed within the City of Wanneroo.

7. Private Property Amendment Local Law 2008

Purpose

The purpose of this amendment is to provide new definitions, clarify the maximum illumination permitted, require approval for the installation of barbed wire, allow the City to set the fees and charges by resolution, allow alternative fences to be approved on rural and special rural lots and review the modified penalties.

Effect

The effect of this amendment is to ensure that the use of private property does not impact inappropriately on the community.

8. Signs Amendment Local Law 2008

Purpose

The purpose of this amendment is to amend the size of certain signs that are classified as exempt from a license and remove the provision placing a limit on the City’s liability.

Effect

The effect of this amendment is to ensure that the licensing requirements are more appropriate to community needs.

9. Trading in Public Places Amendment Local Law 2008

Purpose

The purpose of this amendment is to amend some definitions, insert a new definition for “alfresco dining”, give greater flexibility for street entertainment activities, remove the provision placing a limit on the City’s liability, amend the wording for public liability insurance requirements for licensees and review the modified penalties.

Effect

The effect of this amendment is to ensure that licensing requirements are more appropriate to community needs.

Statutory Compliance

Local Government Act 1995

Part 3 – Functions of local governments

Division 2 – Legislative functions of local governments

Subdivision 2 – Local laws made under any Act

s3.12 – Procedure for making local laws

“(1) In making a local law a local government is to follow the procedure described in this section, in the sequence in which it is described.

(2) At a council meeting the person presiding is to give notice to the meeting of the purpose and effect of the proposed local law in the prescribed manner.

(3) The local government is to –

(a) give Statewide public notice stating that –

(i) the local government proposes to make a local law the purpose and effect of which is summarized in the notice;

(ii) a copy of the proposed local law may be inspected or obtained at any place specified in the notice; and

(iii) submissions about the proposed local law may be made to the local government before a day that is not less than 6 weeks after the notice is given;

(c) provide a copy of the proposed local law, in accordance with the notice, to any person requesting it.

(3a) A notice under subsection (3) is also to be published and exhibited as if it were a local public notice.

(4) After the last day for submissions, the local government is to consider any submissions made and may make the local Law* as proposed or make a local law* that is not significantly different from what was proposed.

*Absolute majority required.

(6) After the local law has been published in the Gazette the local government is to give local public notice –

(a) stating the title of the local law;

(b) summarizing the purpose and effect of the local law (specifying the day on which it comes into operation); and

(c) advising that copies of the local law may be inspected or obtained from the local government’s office.

(7) The Minister may give directions to local governments requiring them to provide to the Parliament copies of local laws they have made and any explanatory or other material relating to them.

(8) In this section –

“making” in relation to a local law, includes making a local law to amend the text of, or repeal, a local law.”

Strategic Implications

City of Wanneroo Strategic Plan 2006-2021

Objective 4.7

“Maintain a high standard of governance and accountability.”

Strategy 4.7.2

“Ensure compliance with relevant statutory authorities.”

Policy Implications

As a result of the proposed amendments, it may be necessary to review and amend certain Council policies.

Financial Implications

Costs associated with seeking legal advice on a number of amendments are likely. Costs will also be incurred with respect to the advertising and eventual publication in the Government Gazette of the amendment local laws.

Voting Requirements

Simple Majority

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Recommendation

That Council, in accordance with section 3.12 of the Local Government Act 1995:-

1. APPROVE the giving of Statewide public notice of the following amendment local laws:

· Animals Amendment Local Law 2008;

· Bushfire Brigades Amendment Local Law 2008;

· Extractive Industries Amendment Local Law 2008;

· Health Amendment Local Law 2008;

· Local Government and Public Property Amendment Local Law 2008;

· Parking and Parking Facilities Amendment Local Law 2008;

· Private Property Amendment Local Law 2008;

· Signs Amendment Local Law 2008; and

· Trading in Public Places Amendment Local Law 2008.

2. SUBMIT to the Minister for Local Government a copy of all the amendment local laws;

3. SUBMIT to the Minister for Emergency Services a copy of the Bushfire Brigades Amendment Local Law 2008; and

4. SUBMIT to the Minister for Health a copy of the Health Amendment Local Law 2008 and Trading in Public Places Amendment Local Law 2008.

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GS03-09/08 Amendment of Recording and Access to Tape Recordings of Council Meetings Policy

File Ref: S09/0217V01

File Name: AA Amendment of Recording and Access to Tape Recordings of Council Meetings Policy.doc This line will not be printed dont

Responsible Officer: Director Governance & Strategy

Disclosure of Interest: Nil

Author: Lee-Anne Burt

Meeting Date: 23 September 2008

Attachment(s): 1

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Issue

To consider the amendment of the Recording and Access to Tape Recordings of Council Meetings Policy, to allow for the provision of recordings to elected members.

Background

The current Policy provisions with respect to access to meeting recordings are as follows:

“Access to Recorded Tapes

(4) Members of the public may purchase a copy of the taped proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer. Costs of providing taped proceedings to members of the public will be the cost of the tape plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City’s schedule of fees and charges each year.

(5) Elected Members may listen to a recording of the Council proceedings upon request at no charge however no transcript will be produced without the approval of the Chief Executive Officer.”

A Motion on Notice with respect to this matter was presented by Cr Blencowe to the Ordinary Meeting of Council on 29 July 2008, at which time Council resolved to refer the matter back for discussion at a Council Forum.

A report was subsequently presented to the Council Forum on 12 August 2008. Following discussion, it was agreed that the Policy would be reviewed and reworded, and submitted back to Council for further consideration.

Detail

Based on the outcome of Council’s Forum discussions, the Recording and Access to Tape Recordings of Council Meetings Policy has been amended with a view to achieving the following aims:

1. To allow for the provision of copies of recorded meetings to elected members upon request.

2. To take into account recent upgrades to the recording facilities in Council Chambers, which have superseded the use of cassette tapes.

Comment

Under s5.92 of the Local Government Act 1995, elected members are entitled to access information held by the local government that is relevant to the performance of their role.

In its current format, the Policy does allow elected members to access recordings; however, if they wish to do so they are required to listen to the recording at the Civic Centre. The original Notice of Motion submitted by Cr Blencowe put forward the position that this requirement not only placed an unnecessary burden on the time of elected members, but also may occasion unnecessary expense. The provision of copies of recordings via CD, however, is now a simple and economical process that would allow elected members to more easily carry out their role and fulfil their obligations to the community.

It should be noted that the current technology does not allow for the copying of selected sections of a recording. If an elected member or member of the public requests a copy of a recording, then they will be provided with the recording of the whole meeting. Therefore, the provision of transcripts for selected sections of meetings remains the preferred option for elected members.

In addition, the revised Policy highlights that reproductions of recorded Council proceedings may be used for the purpose of Council business only.

Statutory Compliance

Local Government Act 1995

Part 5 – Administration

Division 7 – Access to Information

Section 5.92 – Access to information by council, committee members

“(1) A person who is a council member or a committee member can have access to any information held by the local government that is relevant to the performance by the person of any of his or her functions under this Act or under any other written law.”

Strategic Implications

City of Wanneroo Strategic Plan 2001-2026

Objective 4.6 – Improve support for staff, Council and volunteers

Strategy 4.6.1

“Ensure staff, elected members and volunteers are provided with adequate training and resources to perform their duties.”

Policy Implications

The proposal seeks to amend the City’s Recording and Access to Tape Recordings of Council Meetings Policy, as shown in Attachment 1.

Financial Implications

Under the City’s current Schedule of Fees and Charges, copies of meeting recordings are available at a cost of $28.00 per tape.

Voting Requirements

Simple Majority

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Recommendation

That Council ADOPT the revised Recording and Access to Recordings of Council Meetings Policy as shown below:

Recording and Access to Recordings of Council Meetings Policy

Policy Owner: Office of the CEO

Distribution: All Employees

Implementation: 14 August 2001 W342-08/01

Review 17 December 2002 - CE03-12/02

~~Reviewed:~~ 23 September 2003 – CE03-09/03

01 December 2006 – GS01-12/06

23 September 2008 – GS03-09/08

~~Next~~ Scheduled Review: September 2010

Objective

· To ensure that there is a process in place to outline access to the recorded proceedings of Council.

· To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes, and that any reproduction is for the sole purpose of Council business.

Statement

Recording of Proceedings

(1) Proceedings for meetings of the Council, Eelectors, Audit Committee and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council ~~or the Audit Committee,~~ where the Council ~~or the Committee, as the case may be,~~ closes the meeting to the public.

(2) Notwithstanding subclause (1), proceedings of a meeting of the Council ~~or of the Audit Committee~~ which is closed to the public shall be recorded where the Council ~~or the Audit Committee, as the case requires,~~ resolves to do so.

(3) No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

Access to Recordings

(4) Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer. Costs of providing recorded proceedings to members of the public will be the cost of the CD plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

(5) Elected Members may request a recording of the Council proceedings at no charge. However, no transcript will be produced without the approval of the Chief Executive Officer. All Elected Members are to be notified when recordings are requested by individual Members.

Retention of Recordings

(76) Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000 (General Disposal Authority for Local Government Records). The current requirement for the retention of recorded proceedings is thirty (30) years.

Disclosure of Policy

(7) This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors ~~and the Audit Committee~~ meetings to advise the public that the proceedings of the meeting are recorded.

Responsibility for Implementation

Office of the CEO

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GS04-09/08 Conversion of Roadwise Advisory Committee to Roadwise Working Group and Amendment of Terms of Reference

File Ref: S02/0052V01

File Name: AA Conversion of Roadwise Advisory Committee to Roadwise Working Group and Amendment of Terms of Reference.doc This

Responsible Officer: Director Governance & Strategy

Disclosure of Interest: Nil

Attachments: Nil

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Issue

To consider the proposed conversion of the Roadwise Advisory Committee to a working group, and amendment of the relevant Terms of Reference.

Background

At the recommendation of the Department of Local Government and Regional Development (the Department) in October 2007, the City undertook a review of its internal committees, with a view to minimising the number of committees formally constituted under Section 5.8 of the Local Government Act 1995 (the Act). As a result of this review, a number of committees were converted to working groups.

At that time, it was decided not to change the status of the Roadwise Advisory Committee.

This issue was discussed by the Roadwise Advisory Committee at its meeting on 20 August 2008.

Detail

Monitoring of the Committee’s agendas and minutes has revealed that, because of the nature of the issues being dealt with, it is often difficult for discussion to be confined strictly to those items listed on the agenda for a particular meeting.

Committees are appointed by Council under Clause 5.8 of the Act, and as such they are required to conduct their meetings in exactly the same manner as Council meetings. Given that none of Council’s Committees have any decision-making powers, the chief impact this requirement has on committee meetings in practice is that only items included on the Agenda for a particular meeting can be discussed at that meeting. There is no provision for General Business, or Business Arising from the Minutes.

The running of committees forms part of the annual Compliance Audit that must be submitted by the City to the Department. Instances where committees are found to be operating outside the requirements of the Act may result in a finding of non-compliance against the City.

Conversely, working groups are not formed under Section 5.8 of the Act, and therefore can adopt a more flexible approach to meetings. This can allow group members to propose ideas, ask questions and discuss issues with greater freedom than is possible where a meeting must strictly follow the provisions of the Standing Orders Local Law.

It has also become evident that although Fire and Emergency Services Authority (FESA) and the WA Police Service are identified as required committee members in the Terms of Reference, no FESA representative has attended any of the nine meetings held since the beginning of 2007. The Police Service has only been represented at four of these meetings.

Attention is drawn to Clauses 2.1 and 3.3 of the Committee’s current Terms of Reference , which state as follows:

“2.1 The committee shall consist of the following representation:

· Four Councillor representatives from the City of Wanneroo;

· Director Infrastructure or nominee (Traffic Engineer);

· A maximum of four representatives from the community;

· Police Service representative (1);

· Fire and Emergency Services Authority of WA (FESA) representative (1);

· Main Roads Western Australia (MRWA) Traffic Section representative (1);

· Western Australian Local Government Association RoadWise representative (1).”

“3.3 The quorum for a meeting shall be at least 50% of the number of endorsed members.”

Given that they are specifically identified in the Terms of Reference as “endorsed members”, the absence of FESA and Police Service representatives does have a potential impact on the ability of the Committee to form a quorum, particularly in view of the fact that two of the four available community representative positions are currently vacant.

It is suggested, therefore, that specific reference to FESA and Police Service representatives be removed from the Terms of Reference, leaving the Committee free to extend an invitation for FESA and/or the Police Service to attend as and when required.

Comment

Conversion to a working group would have no effect on the activities of the Roadwise Advisory Committee. Like committees, working groups can only be formed or disbanded by decision of Council, must operate in accordance with a Terms of Reference, must appoint a Chairperson and Deputy Chairperson, and must produce an agenda and minutes for each meeting. Working group members are also required to disclose any interests in accordance with the provisions of the Act as they apply to ordinary Council meetings.

None of the advisory committees and/or working groups formed by the City of Wanneroo have any decision making powers, and therefore recommendations arising from a meeting must be submitted as a formal report to Council for consideration, regardless of whether the originating body is a committee or a working group.

Similarly, there is no provision for “General Business” to be discussed at either committee or working group meetings, and items on the agenda must be accompanied by a meaningful recommendation seeking a specific outcome or course of action.

The benefit to be gained from conversion to a working group is in the greater flexibility available in conducting meetings within the framework of the City’s adopted Management Procedure for Working Groups. If necessary, working group meetings can be conducted without a quorum at the Chairperson’s discretion, outcomes can be reached through general consensus rather than having to be recorded as a formal motion, and discussions are not subject to the formal rules of debate set down by the Standing Orders Local Law.

In addition, working groups are not subject to the same level of scrutiny with respect to compliance as are committees. An internal audit is conducted on a quarterly basis to ensure that working groups are operating in accordance with the City’s adopted management procedure, but the results of these audits do not form part of the City’s annual compliance audit return to the Department.

With respect to the review of the Committee’s Terms of Reference, it seems counterproductive to include, as endorsed committee members, parties who are unlikely to attend meetings on a regular basis.

Statutory Compliance

1. Local Government Act 1995

Part 5 – Administration

Division 2 — Council meetings, committees and their meetings and electors’ meetings

Subdivision 2 — Committees and their meetings

Clause 5.8 - Establishment of committees

“A local government may establish* committees of 3 or more persons to assist the council and to exercise the powers and discharge the duties of the local government that can be delegated to committees.

* Absolute majority required.”

2. City of Wanneroo Standing Orders Local Law 2000

Clause 5.4.2 – Ordinary Meetings

“Only business shown on the agenda will be discussed.”

Strategic Implications

City of Wanneroo Strategic Plan 2006-2021

Objective 4.7 – Maintain a High Standard of Governance and Accountability

Strategy 4.7.2

“Ensure compliance with relevant statutory authorities.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

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Roadwise Advisory Committee Recommendation – 20/08/08

That Council:-

1. ENDORSES the conversion of the Roadwise Advisory Committee to the Roadwise Working Group; and

2. AMENDS the Terms of Reference for the Roadwise Working Group to remove specific reference to representatives of FESA and the WA Police Service as “endorsed members”.

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GS05-09/08 Donation Requests to be Considered by Council

File Ref: S07/0057V04

File Name: AA Donation requests to be considered by Council.doc This line will not be printed dont delete

Responsible Officer: Director, Governance & Strategy

Disclosure of Interest: Nil

Author: Tammy King

Meeting Date: 23 September 2008

Attachment(s): 1

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Issue

To consider a request for a donation in accordance with the City’s Donations, Sponsorships and Waiver of Fees and Charges Policy.

Background

The Donations, Sponsorships and Waiver of Fees and Charges Policy requires applications over $500 from individuals and organisations to be determined by Council. Consequently a report is prepared for Council meetings, coinciding with a period where applications of this nature have been received.

In accordance with this policy, the determination of sponsorship requests is divided as follows:-

Type of competition/exhibition/festival	Amount of sponsorship provided
Regional or State	$75 per individual
National	$200 per individual
International	$500 per individual
Capped at $600 per team

Detail

During this period, the City has received three requests for a donation to be considered by Council. The requests are summarised on the following pages. The applications have been included in an attachment to this report (Attachment 1).

Comment

Applicant 1 – Perth Diamonds Sports Inc
Request amount	$5,736.38
Description of request	Donation towards first aid services, umpires equipment for the Multicultural Softball Carnival to be held in Mirrabooka on 27 to 29 September 2008 and towards regular events.
Criteria	Evaluation
Potential for income generation	Yes
Criteria	Evaluation
Status of the applicant organisation	Not for profit
Exclusivity of the event or project	Open to the community
Alignment with Council’s existing philosophies, values and strategic direction	This request supports Strategy 2.2.1 of Council’s Strategic Plan being “Encourage, support and provide a range of recreation and leisure opportunities, both active and passive.”
Potential benefits to the Wanneroo community	Not specified.
Alternative funding sources available or accessed by the organisation	$1,100 from ‘other sources’
Contribution to the event or activity made by the applicant or organisation	$720 financial contribution $3,500 in-kind contribution
Previous funding assistance provided to the organisation by the City	Nil
Commitment to acknowledge the City of Wanneroo	Yes
Comments	The policy states that requests with entry fees other than a gold coin donation will not be supported, unless the organisation will not incur any profit or gain from the entry fee, ie the applications must specifically state what the entry fees will be used for. This has not been specified. The policy states generic fundraising requests, profit making ventures will not be supported. This request is more suited to the City’s Community Funding Program, however under this policy the purchase of equipment and wages is not supported.
Recommendation	NOT APPROVE a request in the sum of $5,736.38 to the Perth Diamonds Sports Inc for a donation towards first aid services, umpires and equipment for the Multicultural Softball Carnival to be held in Mirrabooka on 27 to 29 September 2008 and towards regular events.

Applicant 2 – Stacey Coonor-Espley
Request amount	$2,000
Description of request	Donation towards hiring judges, hiring an MC for the day and stationery expenses.
Criteria	Evaluation
Potential for income generation	There is a $10 entry fee per person, however no profit will be made from the event.
Status of the applicant organisation	Not for profit
Exclusivity of the event or project	Open to the community
Alignment with Council’s existing philosophies, values and strategic direction	This request supports Strategy 2.2.1 of Council’s Strategic Plan being “Encourage, support and provide a range of recreation and leisure opportunities, both active and passive.”
Potential benefits to the Wanneroo community	There is not an event of this nature further north of Joondalup. The population of the northern suburbs of the City are growing each day and this community event will provide residents with the opportunity to show their musical talents. Many local businesses are providing substantial support for the event.
Alternative funding sources available or accessed by the organisation	$4,100 from ‘other sources’
Contribution to the event or activity made by the applicant or organisation	Substantial in kind contribution
Previous funding assistance provided to the organisation by the City	The Butler Community Centre is being hired to hold the event and Leisure Services have provided this venue at no cost.
Commitment to acknowledge the City of Wanneroo	Yes
Comments	The policy states that requests with entry fees other than a gold coin donation will not be supported, unless the organisation will not incur any profit or gain from the entry fee, ie the applications must specifically state what the entry fees will be used for. All entry fees will be used to pay for the event, no profit will be made. Leisure Services have identified this group as a non commercial entity and have therefore provided the Butler Community Centre at no charge. A request of this nature may be considered more appropriate for the City’s Community Funding Program. The coordinator of this event has been advised of the Program and is likely to apply for next year’s Eisteddfod through the March 2009 funding round.
Recommendation	APPROVE a request for a donation in the sum of $2,000 towards the cost of hiring judges, hiring an MC for the day and stationery expenses for the Brighton Eisteddfod to be held at Butler Community Centre on 29 November 2008.

Applicant 3 – Cat Sterilisation Society Inc
Request amount	$1,000 annually
Description of request	Donation towards the cost of subsiding cat sterilisation for Wanneroo residents.
Criteria	Evaluation
Potential for income generation	Nil
Status of the applicant organisation	Registered Charity
Exclusivity of the event or project	Open to City of Wanneroo residents who use specific veterinarians in Kingsway and Yanchep and hold a Heath Care/Pension card.
Alignment with Council’s existing philosophies, values and strategic direction
Potential benefits to the Wanneroo community	No wide community benefit. Only available to cat owners of the City who hold Heath Care/Pension cards and utilise specific veterinarians in Kingsway and Yanchep.
Alternative funding sources available or accessed by the organisation	Not specified.
Contribution to the event or activity made by the applicant or organisation	Approx $20,000 in kind contribution Approx $37,000 financial contribution
Previous funding assistance provided to the organisation by the City	Nil.
Commitment to acknowledge the City of Wanneroo	Yes
Comments	This organisation operates outside of the City of Wanneroo and does not have any City of Wanneroo members. As the organisation only provides services to specific veterinarians in two out of 36 suburbs of the City of Wanneroo and is only available to those who hold a Heath Care or Pension card it may be considered that wide community benefit is not obtained. The request is for a regular annual donation.
Recommendation	NOT APPROVE a request for an annual donation in the sum of $1,000 to the Cat Sterilisation Society Inc towards the cost of subsidising cat sterilisation.

Statutory Compliance

Nil

Strategic Implications

The provision of donations is aligned with the City’s strategic direction as follows:

“2.2 Improve the City’s identity and community wellbeing through arts, culture, leisure and recreation.

2.2.1 Encourage, support and provide a range of recreation and leisure opportunities, both active and passive.”

Policy Implications

This report complies with the provisions and delegations of the Donations, Sponsorships and Waiver of Fees and Charges policy.

Financial Implications

Budget 2008/2009	$58,064
Amount expended to date Under delegated authority: By Council determination	$4,513.75 $7,954.37
Impact of approval of recommended delegated authority applications: Sponsorships: Donations and Waiver of Fees:	$0.00 $2,000.00
TOTAL	$2,000.00
Remaining Funds	$40,635.88

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. NOT APPROVE a request for the sum of $5,736.38 to the Perth Diamonds Sports Inc for a donation towards first aid services, umpires and equipment for the Multicultural Softball Carnival to be held in Mirrabooka on 27 to 29 September 2008 and towards regular events;

2. APPROVE a request for a donation in the sum of $2,000 towards the cost of hiring judges, hiring an MC for the day and stationery expenses for the Brighton Eisteddfod to be held at Butler Community Centre on 29 November 2008; and

3. NOT APPROVE a request for an annual donation in the sum of $1,000 to the Cat Sterilisation Society Inc towards the cost of subsidising cat sterilisation.

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Strategic Projects

GS06-09/08 Strategic Plan Review 2008

File Ref: S41/0022V02

File Name: A Strategic Plan Review 2008.doc This line will not be printed dont delete

Responsible Officer: Director, Governance & Strategy

Disclosure of Interest: Nil

Attachments: Nil

Author: Corporate Performance Officer Strategic Planning

Meeting Date: 23 September 2008

Attachment/s Nil

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Issue

To consider the proposed methodology for the biennial review of the Strategic Plan 2006-2021.

Background

Council endorsed the current Strategic Plan 2006-2021 on 16 May 2006 (Item GS04-05/06). The Strategic Plan supercedes the former Principal Activities Plan and is the equivalent of the “plan for the future” as required under the Local Government Act 1995.

Detail

To comply with the above regulation, the Strategic Plan must be reviewed every 2 years and is now due for review. Preliminary work commenced in July 2008 and it is expected that the review will be completed by December 2008.

An internal Strategic Plan Review Working Group consisting of key staff across the organisation has been established to assess performance to date and provide direction and advice to Executive Management and Council throughout the review process.

A consultant will be appointed to assist the City throughout the review process, facilitate workshops across the organisation and prepare a draft revised plan. A Request for Quotation has been sent to several appropriately qualified consultants and responses are currently under evaluation, with an appointment expected to made by early September.

The development of the Strategic Plan 2006-2021 has formed the basis of the methodology adopted for this review and will broadly consist of the following steps:

· Assessment of current strategies, alignment and outcomes to date;

· Review of internal and external data (surveys) for consideration;

· Series of development workshops with elected members, staff and the community;

· Development of a draft updated Strategic Plan;

· Elected members, staff and community consultation on the draft; and

· Revision and launch of the revised Strategic Plan.

Comment

It is envisaged that at least one ½ day consultant facilitated workshop will be held across all stakeholder groups and elected members as part of the collaborative approach to the review. The timings of the workshops will be confirmed shortly, however a combination of weekday, evening or weekends will be used to ensure maximum flexibility. Elected members are strongly encouraged to participate in the workshops in order to gain oversight into the process and provide valued input into the future direction of the City.

Statutory Compliance

The biennial review of the Strategic Plan 2006-2021 is a legislative requirement under the Local Government Act 1995.

Strategic Implications

A review of the Strategic Plan 2006-2021 encourages the alignment of operational and strategic activity to ensure the achievement of the City’s vision and mission.

Policy Implications

Nil

Financial Implications

An amount of $15,000 for consultancy services to assist in the review has been allocated in the 2008/09 adopted budget.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. NOTES the need for a review of the Strategic Plan under the Local Government Act 1995;

2. ENDORSES the proposed methodology of the Strategic Plan Review; and

3. NOTES the engagement of stakeholders, including elected members and the timeframe for the completion of the review.

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Human Resources

GS07-09/08 Tender No 08036 - Provision for Contract Labour Hire Services

File Ref: C08036V01

File Name: CA Tender No 08036 Provision for Contract Labour Hire Services.doc This line will not be printed dont delete

Responsible Officer: Director Governance and Strategy

Disclosure of Interest: Nil

Attachments: Nil

Author: Coordinator Human Resources

Meeting Date: 23 September 2008

Attachments Nil

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Issue

To consider Tender No 08036 for the provision of Contract Labour Hire for a period of one (1) year.

Background

Various Service Units use contract labour hire when there is a requirement for temporary increases to staffing requirements or the provision of relief staff for short periods of time. The existing contract with Integrated Workforce expires on the 30 September 2008.

As Contract Number 05526 expires on the 30 September 2008 the provision of contract labour hire for a period of one (1) year was advertised for tender.

Detail

Tender No 08036 was advertised on 26 July 2008 and closed on 12 August 2008.

Essential details of the new contract are shown in the following table:-

Contract Type	Schedule of Rates
Contract Duration	One (1) year with the option of a further three extensions of one (1) year each, or a part thereof.
Commencement Date	1 October 2008
Expiry Date	30 September 2009
Extensions Permitted	Yes – Three 12 month options, or a part thereof, up to 30 September 2012
Rise and Fall Included	Not in the contract period, but CPI is applicable on the extensions if activated.

Tenders were received from the companies listed as follows:-

· IPA Personnel;

· Axecot P/L;

· Adecco Services;

· Integrated Group Ltd;

· Red Source Personnel;

· Flexi Staff Pty Ltd;

· Drake Australia Pty Ltd;

· Richards Mining Services; and

· Green Skills/Ecojobs Environmental Personnel.

Tender Evaluation

The Tender Evaluation Team comprising of:

· Manager Human Resources;

· Human Resources Officer – Recruitment;

· Manager Waste & Fleet Services;

· A/Manager, Infrastructure Maintenance;

· Contracts Office; and

· Coordinator Human Resources.

With the exception of Greenskills as their submission was an alternative tender and not offering all the types of staff required for this contract, the above team evaluated the tender submissions in accordance with the following assessment criteria as detailed in the tender document:-

· Price for Services offered;

· Tenderers Resources;

· Tenderers Previous experience in carrying out work similar to the services; and

· Safety Management.

The Tender evaluation team scored each tender against the established criteria and reported as follows:-

1. Price for Services offered

As the price schedule included a range of salary levels in order to obtain an effective comparison tenders were compared in price in both overall terms and on those levels predominantly utilised by the City. While the ranking below indicates the final result after combining both comparisons the reality was that the top three (3) were extremely close with very minimal difference in price for the most commonly required groups.

This criteria represents 60% of the total score and resulted in the following ranking:-

Rank	Tenderer
1	Integrated Group
2	Axecot P/L
3	Flexi Staff
4	Red Source
5	IPA Personnel
6	Richards Mining
7	Adecco Services
8	Drake Australia Pty Ltd

2. Tenderers Resources

In this element the Evaluation Team were not only looking for the resources within the Company but also the methodology and technology used to source the required staff. In addition they were also looking for an indication of the resource base that the company could draw upon to provide the appropriately trained contract staff.

This criteria represents 20% of the total score and resulted in the following ranking:-

Rank	Tenderer
1	Integrated Group Ltd
1	Drake Australia
1	Red Source
1	IPA Personnel
2	Flexi Staff
3	Adecco Services
4	Skilled Group Ltd
5	Chandler-Macleod Ltd

3. Tenderers Previous experience in carrying out work similar to the services

In this element the Evaluation Team were assessing what relevant and recent experience each tenderer had and particularly in Local Government.

This criteria represents 10% of the total score and resulted in the following ranking:-

Rank	Tenderer
1	Integrated Group Ltd
1	Drake Australia
1	Flexi Staff
1	IPA Personnel
2	Red Source Personnel
3	Adecco Services
4	Richards Mining Services
5	Axecot

4. Safety Management

The Tender specifications require each Tenderer to answer 33 separate questions concerning their Occupational Safety and Health management systems and a copy of Tenderer’s Safety Policy. The questionnaire and size and content of Policies offered differed and Tenderers were therefore marked accordingly.

This criteria represents 10% of the total score and resulted in the following ranking:-

Rank	Tenderer
1	Integrated Group Ltd
1	Red Sources Personnel
1	IPA Personnel
1	Flexi Staff
Rank	Tenderer
2	Drake Australia Pty Ltd
2	Adecco Services
3	Richards Mining Services
4	Axecot P/L

Overall Weighted Scoring

The Tender Evaluation Team scored each tenderer against the above-established criteria, which resulted in the following overall ranking:-

Rank	Tenderer
1	Integrated Group Ltd
2	Flexi Staff
3	IPA Personnel
4	Red Sources Personnel
5	Axecot P/L
6	Drake Australia
7	Adecco Services
8	Richards Mining Services

Comment

Based on the overall ranking of tenders, it is recommended that the tender from Integrated Group Ltd for the provision of Contract Labour Hire for a period of one (1) year be accepted, as they provide the best overall value to the City.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

The Manager, Contracts and Property has examined the tender selection process for fairness and compliance and is satisfied with the evaluation process and result.

Strategic Implications

The supply of Contract Labour Hire is consistent with the following City of Wanneroo Strategic Plan (2006-2021) goals objectives:-

“Objective 4.6 – Ensure staff, elected members and volunteers are provided with adequate training and resources to perform their duties.”

Policy Implications

Nil.

Financial Implications

It is difficult to determine the cost of the contract, as it is variable depending on movements of the workforce and work allocation. Reference is made to the 2007/2008 actual costs for the contract last year, which equated to $1,791,208.64.

Each Service Unit has budgeted for the estimated operational costs of the contract in the 2008/2009 budget.

Voting Requirements

Simple Majority

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Recommendation

That Council ACCEPTS Tender No 08036 from Integrated Group Ltd for the provision of Contract Labour Hire for a period of one (1) year from 1 October 2008 to
30 September 2009, with options to extend the contract for a further three (3) twelve (12) month periods, or a part thereof, to 30 September 2012.

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Chief Executive Office

General

CE01-09/08 Donation Requests Considered Under the Delegated Authority of the A/Chief Executive Officer

File Ref: S07/0057V04

File Name: A Donation requests considered under the Delegated Authority of the A Chief Executive Officer.doc This line will not be printed dont delete

Responsible Officer: A/Chief Executive Officer

Disclosure of Interest: Nil

Author: Tammy King

Meeting Date: 23 Sept 2008

Attachment(s): Nil

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Issue

To note donation applications considered and determined by the A/Chief Executive Officer during August 2008, in accordance with the provisions of the Donations, Sponsorships and Waiver of Fees and Charges policy.

Background

The Donations, Sponsorships and Waiver of Fees and Charges Policy delegates the consideration and determination of requests for donations, sponsorships and the waiver of fees and charges under the value of $500 to the Chief Executive Officer.

Detail

During August 2008, the City received the following requests to be considered under the delegated authority of the Chief Executive Officer:

1. Six (6) requests for sponsorship

2. Two (2) requests for a donation

3. Nil (0) requests for a waiver of fees

Comment

In accordance with the provisions and criteria nominated in the Donations, Sponsorships and Waiver of Fees and Charges Policy, determinations were made as listed in the recommendations to this report.

Applications and assessments of each request against the policy one available in the Elected Members Reading Room for further information. Among other criteria, sponsorship is given to individuals who reside within the City of Wanneroo, are 18 years of age or under and have not already received sponsorship in the same financial year. Donations are given to groups who are located or have primary business within the City of Wanneroo and 75% or more of their membership resides within the City of Wanneroo.

Statutory Compliance

Nil

Strategic Implications

Nil

Policy Implications

This report aligns with the provisions and delegations of the Donations, Sponsorships and Waiver of Fees and Charges Policy.

Financial Implications

The financial implications of this round of requests has resulted in expenditure in the Award Governance Donations Account (717633-1207-316) of $2,985.00 from 2008/2009 budget.

Budget 2008/09	$58,064.00
Total funds awarded to date (by Delegated Authority and by Council)	$15,428.12
Remaining in Budget	$42,635.88

Voting Requirements

Simple Majority

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Recommendation

That Council NOTES the delegated determination of requests received by the City in August 2008 for donations, sponsorships and waiver of fees and charges, which are as follows:-

Organisation	Event/Activity	Recommendation	Reason
1. WA Institute of Sport	2008 Beijing Olympic Games held in China from 9 to 24 August 2008	APPROVE a sponsorship request in the sum of $500 for the participation of Daria Joura at the 2008 Beijing Olympic Games held in China from 9 to 24 August 2008.	This request satisfies the criteria of the policy.
2. Winton Warriors Inline Hockey Club	Inline Hockey National Championships to be held in Adelaide from 29 September to 4 October 2008.	APPROVE a sponsorship request in the sum of $400 for the participation of Zane Cunliffe and Jaymie McDonnell at the Inline Hockey National Championships to be held in Adelaide from 29 September to 4 October 2008.	This request satisfies the criteria of the policy.
3. Hocking Primary School	Purchase of a worm farm for year 3 students.	APPROVE a donation in the sum of $85.00 towards Hocking Primary School for the purchase of a worm farm for year 3 students.	This request satisfies the criteria of the policy.
4. North Coast Rugby Football Club	Purchase of items for the Home Carnival event held at Kingsbridge Park, Butler on 16 August 2008.	APPROVE a donation in the sum of $500 to the North Coast Rugby Football Club for the purchase of food and promotional materials for the Home Carnival held at Kingsbridge Park, Butler on 16 August 2008.	This request satisfies the criteria of the policy.
5. Associated & Catholic Colleges of WA	2008 China Stars Friendship Games to be held in Beijing from 24 September to 3 October 2008.	APPROVE a sponsorship request in the sum of $500 for the participation of Rhys Martin at the 2008 China Stars Friendship Games to be held in Beijing from 24 September to 3 October 2008.	This request satisfies the criteria of the policy.
6. Woodvale Senior High School	National Schools Basketball Tournament to be held in New South Wales from 8 to 12 December 2008.	APPROVE a sponsorship request in the sum of $400 for the participation of James Anthony and Jordan Perret at the National Schools Basketball Tournament to be held in New South Wales from 8 to 12 December 2008.	This request satisfies the criteria of the policy.
7. Australian Irish Dancing Association	Irish Dancing National Championships to be held in Hobart from 1 to 5 October 2008.	APPROVE a sponsorship request in the sum of $200 for the participation of Jade Elkin at the Irish Dancing National Championships to be held in Hobart from 1 to 5 October 2008.	This request satisfies the criteria of the policy.
8. Lacrosse West	Under 15s National Lacrosse Championships to be held at McGilvray Oval, Perth from 28 September to 5 October 2008.	APPROVE a sponsorship request in the sum of $400 for the participation of Hayley Simpson and Rebecca Bowland Curtis at the Under 15s National Lacrosse Championships to be held at McGilvray Oval, Perth from 28 September to 5 October 2008.	This request satisfies the criteria of the policy.

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CE02-09/08 Appointment of Acting Directors

File Ref: S24/0097

File Name: A Appointment of Acting Directors.doc This line will not be printed dont delete

Responsible Officer: Chief Executive Officer

Disclosure of Interest: Nil

Author: John Paton

Meeting Date: 23 September 2008

Attachments: Nil

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Issue

To consider acting arrangements for the positions of Director, Planning and Development and Director, Community Development.

Background

Council at its ordinary meeting on 1 July 2008 (CE02-07/08) endorsed the recommendation of the Chief Executive Officer:

“That Council ENDORSES the recommendation of the Chief Executive Officer to extend the appointment of Fiona Bentley as Acting Director Planning and Development and Garry Prus as Acting Director Community Development for a maximum period up to 30 September 2008.”

Detail

Under the Local Government Act (1995) Council is required to endorse the recommendation of the Chief Executive Officer to appoint senior employees and any person acting in the position.

Fiona Bentley and Garry Prus were originally appointed Acting Director, Planning and Development and Acting Director, Community Development respectively on 12 November 2007 upon the resignation of Mr Roman Zagwocki, the former Director, Planning and Development. Council has subsequently extended their appointment successively through to 30 September 2008, pending the appointment of a replacement Director Planning and Development (now retitled Director Planning and Sustainability).

Council at its ordinary meeting on 26 August 2008 (CE02-08/08) endorsed the recommendation of the Acting Chief Executive Officer:

“That Council ACCEPTS the proposal of the Acting Chief Executive Officer to appoint Mr Len Kosova to the position of Director Planning and Sustainability on a five year performance based contract, under section 5.37 of the Local Government Act 1995, with the commencement subject to negotiation.”

Indicatively a commencement date has been proposed for the commencement of the new Director, Planning and Sustainability of 1 December 2008. Accordingly, it is necessary to consider the ‘acting’ positions beyond 30 September 2008.

Section 5.39(1a) of the Local Government Act (1995) states:

“(a) an employee may act in the position of a CEO or a senior employee for a term not exceeding one year without a written contract for the position in which he or she is acting.”

In addition, Subsection (2)(a) goes on to qualify that a contract under this section:

“(a) in the case of an acting or temporary position, cannot be for a term exceeding one year.”

As a consequence, it would not be appropriate to extend the acting role for either Mrs Bentley, or Mr Prus beyond the 12 month expiry date, being 12 November 2008. The following arrangements are therefore proposed:

· Mrs Fiona Bentley is attending a conference and taking annual leave from 10 November 2008. She is currently a contracted senior employee of Council, in the position of Director Community Development. It is recommended that Council endorse an extension of Mrs Bentley’s acting responsibilities as Director Planning and Development from Wednesday 1 October 2008 until Friday 7 November 2008 inclusive. Following her period of annual leave, Mrs Bentley will return to her substantive position of Director Community Development (1 December 2008);

· Mr Shane Spinks, Manager Leisure Services be appointed Acting Director Community Development from 1 October 2008 to 1 December 2008 inclusive; and

· A further recommendation for a temporary acting Director from 8 November 2008 until the commencement of Mr Len Kosova can be dealt with at a later stage, pending confirmation of commencement date.

Comment

Mrs Fiona Bentley and Mr Garry Prus have both provided excellent service and maintained continuity at the executive management level during the protracted process of recruiting a Director Planning and Sustainability. However, due to the requirements of the Local Government Act, it is necessary to limit any extended period of acting to less than one year.

In the case of Mrs Bentley, as she is a permanent senior employee (Director Community Development) and given the timing of programmed leave for a conference and annual leave, her acting appointment can continue through to 7 November 2008.

Given that the flow on impact is that Mrs Bentley will not be returning to her substantive Director position until 1 December 2008 (including her period of leave), it is necessary to consider an alternate arrangement for the acting role. To ensure that the acting position provides a suitable period of development it is proposed that the appointment be for the full period from 1 October 2008 to 1 December 2008. During this period, it is considered that Mr Shane Spinks could undertake the role with a high degree of competency.

Statutory Compliance

Section 53.6 of the Local Government Act 1995 requires that Council appoint the Chief Executive Officer, and this extends to the appointment of an Acting Director of Planning and Development and Acting Director of Community Development. The Department of Local Government has confirmed that the Local Government Act 1995 further requires Council to endorse the recommendation of the Chief Executive Officer to appoint senior employees.

Strategic Implications

Consistent with the City’s 2006-2021 Strategic Plan and meets the following Objective –

“4.7 Maintain a high standard of governance and accountability”

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

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Recommendation

That Council ENDORSES the recommendation of the Chief Executive Officer to:

1. Extend the appointment of Mrs Fiona Bentley as Acting Director, Planning and Development from 1 October 2008 to 7 November 2008 inclusive;

2. Appoint Mr Shane Spinks as Acting Director, Community Development from 1 October 2008 to 1 December 2008 inclusive; and

3. Note that a further report will be presented at a subsequent Council meeting recommending an acting position for the Director Planning and Development for the period 7 November 2008 until the commencement of the new Director.

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CE03-09/08 Engagement of Assistance to Lobby Federal Government

File Ref: S24/0023v02

File Name: A Engagement of Assistance to Lobby Federal Government.doc This line will not be printed dont delete

Responsible Officer: Chief Executive Officer

Disclosure of Interest: Nil

Author: John Paton

Meeting Date: 23 September 2008

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Issue

To consider the engagement of Mr Graham Edwards to provide assistance to the City in lobbying Federal Ministers and Government officials.

Background

Local Government is increasingly under pressure to fund community programs, and provide social and economic infrastructure in order to remain sustainable into the future.

With the election of the Rudd Labor Government in early 2008, there has been a move away from some of the previous Government’s funding initiatives, with the announcement of new opportunities for funding for local governments.

The Federal Government provides untied funding through its Financial Assistance Grants (FAGs) legislation and tied funding directed towards priority projects including Roads to Recovery and a number of smaller health and community projects. The Federal Government has recently announced new funding programs for infrastructure provision such as the Building Australia Fund through Infrastructure Australia, the Housing Affordability Fund and the transition of the Area Consultative Committees (ACCs) into local Regional Development Australia committees.

Detail

The City, through its Advocacy Plan and Economic Development Strategy has identified a number of projects that could benefit from partnering opportunities with the Federal Government. It is also important that our Federal representatives are made aware of the hyper-growth that is continuing in the Northern Corridor of Perth, and that we have access to decision-makers in addressing an active collaborative, planned approach to the provision of community and economic infrastructure. Without critical infrastructure Wanneroo’s employment self-sufficiency and housing affordability will not improve sufficiently to keep abreast of the continuing growth in population and the expectations of residents.

Local infrastructure across Australia is under the spotlight, with Engineers Australia identifying issues such as stormwater, secondary roads and metropolitan rail systems as areas requiring urgent attention. Wanneroo is not alone in seeking additional funding and partnering opportunities, and it is considered that a strategy to lobby Cabinet Members and senior Government officials should be considered by Council. The engagement of a person with a parliamentary background to assist with introductions to Ministers and Government officials, and who is cognisant of Labor policies, is one way of lifting the profile of the City.

Comment

To effectively advocate on behalf of the City at a Federal level it is envisaged that the Mayor and the Chief Executive Officer (or nominees) should travel to Canberra or the East Coast regularly to communicate personally with Cabinet Ministers & their senior staff and senior Government officials.

To enable introductions and keep abreast of Federal policies it is recommended that the City engage a person with a high standing within the community and preferably with a parliamentary background that can assist the Mayor and the CEO in their lobbying activities. “Lobbying activities” means any oral, written or electronic communications with a Government representative in an effort to influence Government decision-making, including the making or amendment of legislation, the development or amendment of a Government policy or program, the awarding of a Government contract or grant or the allocation of funding.

“Lobbying is a legitimate activity and an important part of the democratic process. Lobbyists can help individuals and organisations communicate their views on matters of public interest to the Government and, in doing so, improve outcomes for the individual and the community as a whole”. [Australian Government; Department of Premier & Cabinet Web Site].

A lobbyist is defined in clause 3 of the Code to mean a person, company or organisation that conducts lobbying activities on behalf of a client or whose employees conduct lobbying activities on behalf of a client. These lobbyists are sometimes known as consultant lobbyists, or third party lobbyists.

Whilst the person assisting the Mayor and the CEO in their lobbying activities will not be engaged as a “lobbyist” their activities will assist with introductions and advice on government policy and therefore could be perceived as being a “lobbyist”. In relation to good governance and for public transparency and ethical reasons, an individual engaged in lobbying activities is required to register as a lobbyist under the Federal Government’s Lobbyist Register and practice under the Lobbying Code of Conduct.

For this reason the City will ask the person to register so that any communication they undertake on behalf of the City is transparent and in the public domain.

The Register of Lobbyists is a public document. It contains the following details about persons, companies and organisations that lobby Government representatives on behalf of a client:

· the business registration details and trading names of the lobbyist including, where the business is not a publicly listed company, the names of owners, partners or major shareholders, as applicable;

· the names and positions of persons employed, contracted or otherwise engaged by the lobbyist to carry out lobbying activities; and

· the names of clients on whose behalf the lobbyist conducts lobbying activities.

In engaging an individual to assist the Mayor and the CEO in their lobbying activities on behalf of the City of Wanneroo it is considered important that the individual meets the following criteria:

· a high public profile (preferably at a Federal level);

· highly regarded in the City of Wanneroo community;

· has relevant knowledge of the problems and issues facing Local Government, and in particular, the City of Wanneroo;

· has knowledge of current Federal policies, particularly in relation to partnership opportunities and Federal funding initiatives; and

· has access to Cabinet Ministers, Parliamentary Secretaries or their senior staff and senior public service Government officials and Board Chairs.

The former Federal Member for Cowan, Mr Graham Edwards (ALP), retired from Federal politics at the last election in 2007. Mr Edwards served 14 years in the WA State Parliament with a number of posts as a Cabinet Minister and as Leader of the Opposition in the Legislative Council from 1993-96. Mr Edwards left state politics at the 1996 state election, winning Cowan in 1998. Prior to his parliamentary career Mr Edwards served in the regular army for three years, and ten years in the Commonwealth Public Service.

Cowan covers an area of approximately 195 sq km from Banksia Grove in the North to Noranda in the South. The division covers parts of four local government areas – the City of Wanneroo, the City of Joondalup, the City of Swan and the City of Bayswater. Suburbs in the City of Wanneroo include: Alexander Heights, Ashby, Banksia Grove, Carramar, Darch, Girrawheen, Jandabup, Koondooola, Landsdale, Madeley, Marangaroo, part of Mariginiup, Pearsall, Sinagra, Tapping, Wangara and Wanneroo.

Mr Edwards is undoubtedly a high profile, highly regarded City of Wanneroo community representative and meets all of the considered criteria. Having recently retired he is well placed to introduce City representatives into the Federal political arena.

As the City of Wanneroo is a Local Government Authority and much of its income is derived from rates and charges and grants funding, it is considered appropriate that engagement of the individual is based on a voluntary basis – that is the individual will not receive a salary or consultancy fee – but the City will bear the costs of air fares; accommodation; meals; and incidental expenses such as taxi fares under the current Elected Members Travel Policy.

Should the recommendation to engage Mr Edwards be endorsed by Council, it is expected that the Mayor and Chief Executive Officer will travel to Canberra towards the end of the year. It is proposed that meetings be arranged to discuss the following:

· Minister for Infrastructure, Transport, Regional Development and Local Government, the Honourable Anthony Albanese MP – Building Australia Fund – major capital and community infrastructure and cost shifting to Local Government;

· Minister for Housing, the Honourable Tanya Plibersek – the Housing Affordability Fund; and

· Sir Rod Eddington, Chair of the recently established Infrastructure Australia Board, which will be conducting a national audit of significant infrastructure by the end of 2008 and developing an Infrastructure Priority List.

It is expected that the Chief Executive Officer will provide a briefing note to a Council Forum after a visit to keep all elected members informed of any developments or progress.

Statutory Compliance

An individual perceived as lobbying on behalf of an organisation must apply to be included on the Federal Government’s Register of Lobbyists and act in accordance with the Lobbyist Code of Conduct. The City will require written confirmation that an individual has been accepted onto the register before any activities are undertaken.

Strategic Implications

Without enhancing our profile at the highest political level to reinforce the specific problems faced by a high growth council, particularly in the Northern Corridor of Perth, the City may be retarded in its ability to acquire new and traditional funding, and opportunities for collaboration and partnering.

The City’s Strategic Plan Outcome 3 – Economic, states:

“A prosperous Region achieved through economic growth and employment.

3.1.1 Promote investment that advances the development of commercial and industrial areas within the City.

3.2.1 Advocate for the timely provision of infrastructure to facilitate economic growth.

3.2.3 Identify and implement t the preferred options for fast-tracking regional infrastructure.

3.5.2 Encourage workforce participation and local employment placement.”

The City’s Strategic Plan Outcome 4 – Governance, provides:

4.1.1 Establish and actively manage a range of partnerships that add value to our services and support the changing and diverse needs of the community.”

Financial Implications

Travel, accommodation, meals and incidental expenses will be met by the City of Wanneroo from the Elected Members Travel Account and in accordance with the Elected Members Travel Policy.

Mr Edwards will not receive a consulting fee in respect of his activities on behalf of the City.

The outcome of this process and increased exposure at a federal level could deliver significant funding opportunities to the City.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ENGAGE Mr Graham Edwards to assist the Mayor and the Chief Executive Officer in their lobbying activities, and ask Mr Edwards to register himself on the Australian Government’s Lobbyist Register and comply with the Lobbyist Register Code of Conduct;

2. APPROVE travel, accommodation and incidental expenses from the Elected Members Travel Account, for interstate travel by Mr Edwards based on the Elected Members Travel Policy;

3. APPROVE the interstate travel of the Mayor (or nominee) and the Chief Executive Officer to participate in meetings with Federal Government Cabinet Ministers, senior ministerial staff, or heads of departments or committees, when engaged in lobbying and advocacy meetings on behalf of the City, with funding provided through the Elected Members Travel account; and

4. NOTE that the CEO will prepare a Briefing Note to a Council Forum after interstate lobbying or advocacy visits by the Mayor and Chief Executive Officer to fully inform Council.

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Item 9 Motions on Notice

MN01-09/08 Cr Blencowe - 'U' Turn Facility on Alexander Drive, Alexander Heights

File Ref: R01/0004V01

File Name: BA U Turn Facility on Alexander Drive Alexander heights.doc This line will not be printed dont delete

Responsible Officer: Cr Blencowe

Disclosure of Interest: Nil

Author: Dennis Blair

Meeting Date: 23 September 2008

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Issue

To consider the provision of a ‘U’ turn facility in the median of Alexander Drive, Alexander Heights to service properties between 211 and 227 Alexander Drive Alexander Heights.

Background

A seagull island treatment has recently been constructed at the Alexander Drive/Greenpark Road intersection as part of the 2008/2009 State Black Spot Program. The residents along Alexander Drive were not notified of these works.

Detail

The residents on the western side of Alexander Drive and to the south of Greenpark Road have used this intersection for many years to undertake ‘U’ turns to travel south along Alexander Drive. The installation of the seagull island treatment has denied them the ability to use this intersection to travel south towards Perth.

The point of view which administration has offered that there is already a ‘U’ turn facility north of Fenchurch Street to service homes in that vicinity is not acceptable to the affected owners as it requires them to travel nearly one kilometre away from Perth in order to travel towards it.

Comment

One of the affected property owners advised that he has contacted 13 home owners in the nine homes affected and they are unanimous that they were not notified or consulted on this matter and that they are all inconvenienced by the City’s decision to proceed with the works.

There is a recent precedent for this procedure just around the corner in Beach Road where the City has constructed a ‘U’ turn facility in front of Mercy College to stop ‘U’ turns being carried out at the corner of Butterfield Road and Beach Road. There are also three similar facilities in Marangaroo Drive which has an identical scenario of homes accessing one side of the road

This motion is intended to ensure that the residents are not disenfranchised by the City’s decision to make Greenpark Road safer and that they are not denied the right they have enjoyed for many years.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. INITIATES proceedings as a matter of urgency for the provision of an additional ‘U’ turn facility in Alexander Drive, in the vicinity of Greenpark Road to service the properties between 211 and 227 Alexander Drive;

2. REQUESTS Administration to report to Council for final approval of the plans and funding source for the proposed ‘U’ turn facility; and

3. REQUESTS that the residents of the properties between 221 and 227 Alexander Drive be consulted as part of the development of plans for the proposed ‘U’ turn facility.

Administration Comment

Alexander Drive is classified as a District Distributor "A" on Council's functional road hierarchy, has a posted speed limit of 70kph and carries approximately 25,800 vehicles per day.

The intersection of Greenpark Road and Alexander Drive was identified as an accident black spot with the main accident type at this intersection being right angle crashes (four in the western carriageway and three in the eastern carriageway). The construction of a seagull island in the median break was chosen because it channelises the traffic streams and provide protection for turning vehicles.

Council at its meeting on 17 July 2007 (Item No IN06-07/07) endorsed the submission for funding in the 2008/2009 State and Federal AusLink Blackspot Program of eight projects, including:

‘Alexander Drive/Greenpark Road, Alexander Heights – construct a seagull island in the Alexander Drive median break to separate and channelise traffic streams’

The "U Turn" facility on Beach Road was primarily constructed to remove the high rate of "U-Turn" traffic from the Butterworth Avenue intersection where they were seen as probable contributors to the high accident rate at that intersection. Beach Road has a posted speed limit of 70kph and the Butterworth Avenue intersection is also equipped with a seagull island.

Seagull islands do not prevent "U turns" and making a "U turns" at one is not illegal, unless explicitly signed, but they can be more difficult to execute depending on direction of entry.

At both Butterworth Avenue and Greenpark Road the "U-turn" movement is from the same side of the median as the terminating side street. This leads to competition for the same turning slot in the median. The "U-turn" traffic also has no deceleration lane on the main road and therefore involves slowing or stopping in the outside lane of the main road, which has a high level of risk.

Alexander Drive has a "U-Turn" facility, located to the north of the Fenchurch Street intersection, that provides a safe turning facility for all residents with direct access to Alexander Drive western carriageway.

Residents on Alexander Drive to the south of Greenpark Road also have the option of using the Illawarra Crescent North intersection, which terminates from the east and is equipped with both a deceleration lane and a seagull island and is a much safer place to turn than Greenpark Road.

The recommended minimum separation distance between junctions on a District Distributor "A" category road is 150 metres (Austroads Part 5 - Intersections at Grade - Section 3.8). There is approximately 395 metres between the Greenpark Road and Illawarra Crescent North intersections which could therefore accomodate an additional "U-Turn" facility.

The construction of a "U-Turn" facility and deceleration lane on Alexander Drive between Greenpark Road and Illawarra Crescent, to serve the 9 properties south of Greenpark Road, would cost approximately $60,000 for a resulting reduction in travel distance of approximately 400 metres compared to the distance required if the turn was undertaken at the Illawarra Crescent North intersection.

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MN02-09/08 Deputy Mayor Treby - Continued Representation on
Council - Cr Paul Miles

File Ref: CF-000

Responsible Officer: Deputy Mayor Treby

Disclosure of Interest: Nil

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Issue

To address the decision by Cr Miles to remain as an elected member representing the North Ward of the City of Wanneroo following his election to State Parliament.

Background

Cr Miles was a candidate for the seat of Wanneroo in the recent Western Australian State Elections. Following the completion of the vote count, Cr Miles has been declared the successful candidate.

Detail

Having been elected to Parliament as the Member for Wanneroo, Cr Miles has confirmed that he also intends to remain as an elected member representing the North Ward of the City of Wanneroo through to October 2009.

The North Ward representation on Council will be greatly diminished due to the conflicting priorities and focus by Cr Miles towards his State responsibilities at the expense of those in the North Ward.

These conflicting priorities will deny the residents of the North Ward effective and equal representation as received by other ratepayers throughout the City.

It has been the custom and practice of Councillors successful in achieving election to higher levels of government to resign their position on Council, recognising that the interests of the ratepayers should not be compromised as a result.

Cr Miles’ position as compared to those others (in this election at the Cities of Perth, Swan and Joondalup) who have chosen to hold both positions differ greatly – as all others are in the final stages of their term of office on their respective councils, not at the start.

Statutory Compliance

Local Government Act 1995

Part 2 – Constitution of local government

Division 5 – Qualifications for holding office on the council

Section 2.20 – Members of parliament disqualified for election

“(1) A person is disqualified from being elected as a member of a council is the person is a member of parliament.

(2) In this section –

member of parliament means –

(a) a member of the Legislative Assembly;

(b) a member of the Legislative Council, including a person who has been elected as a member of that House but is not yet entitled to sit or vote in that House because of section 8(2) of the Constitution Acts Amendment Act 1899;

(c) a member of the House of Representatives; or

(d) a senator, including a person who has been elected as a senator but whose term of service as a senator has not yet begun.”

Further clarification has been received from the Department of Local Government and Regional Development, as follows:

“Does a sitting Councillor or Mayor who is elected to parliament have to resign from Council?

No, if a Councillor or (Elector) Mayor wins election to State Parliament in September 2008, then that person’s seat on Council will fall vacant at the next ordinary local government election day – ie, third Saturday October 2009.

So, if the Councillor or (Elector) Mayor wins election to State Parliament in September 2008, that person can continue to occupy the seat on Council up until October 2009, but not beyond.”

Strategic Implications

Nil

Policy Implications

Nil

Financial Implications

If a resignation is received that becomes effective prior to the third week in January 2009, then Council will be obliged to conduct an extraordinary election. Obviously there will be costs associated with this, however these cannot be calculated without a receiving a quote from the WA Electoral Commission.

If a resignation is received that takes effect during the period from the third week in January 2009 to the third week in July 2009, then Council may apply to the Electoral Commissioner for permission to delay filling the vacancy until the next ordinary local government election in October 2009.

Vacancies that occur as a result of a resignation taking effect after the third week in July 2009 will automatically be held over until the October 2009 ordinary local government elections.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. EXPRESSES its disappointment that Cr Miles has chosen to remain as a Councillor of the City of Wanneroo for the remainder of his term; and

2. NOTES that the decision by Cr Miles to remain and occupy this position is in his best interests and not those of the ratepayers of the North Ward.

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MN03-09/08 Cr Steffens - Speed Limit on Wanneroo Road in the Vicinity of Hester Avenue Nowergup

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File Ref: R24/0003V01

Responsible Officer: Cr Steffens

Disclosure of Interest: Nil

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Issue

To consider a reduction in the current speed limit of 90km/h on Wanneroo Road Nowergup to 70km/h for one kilometre on either side of the Hester Avenue intersection.

Background

The speed limit on Wanneroo Road is 90km/h, while on Hester Avenue, a distributor road, the speed limit is 70km/h. Traffic is controlled at this intersection by ‘stop’ signs on either side of the right hand lane turning into Wanneroo Road. Traffic travelling through the Hester Avenue intersection, north and south along Wanneroo Road, does so at this speed, and at times in excess of this speed. Over the past five years there have been 51 recorded crashes by Main Roads WA (MRWA).

A survey was undertaken at this intersection on 11 May 2007, from 6.30am to 8.30am. Present were representatives from MRWA, the Police Service, City of Wanneroo, Wanneroo Towing Service, a member of the public, who drives a semi trailer through this intersection on a daily basis, and myself. The survey found that 363 vehicles on Hester Avenue approaching the ‘stop’ sign at Wanneroo Road, and intending to make a right hand turn, did not stop. On five separate occasions during the period caused near misses with traffic turning right from Wanneroo Road into Hester Avenue. Of the 363 vehicles, 13 were trucks; one empty full size bus and two were motorcycles. Some 17 vehicles continued to roll through the intersection in succession

The MRWA representative advised at this meeting that the seagull island on the northern side of Hester Avenue required modification and the median island on Wanneroo Road, from the single lane to the dual lanes, needed the vegetation thinned out as large trucks using the service road where the two service stations are could not see oncoming traffic when crossing Wanneroo Road to turn north towards Hester Avenue. Up until early August 2008, MRWA had not carried out any these recommendations.

Councillor Smithson and myself carried out a further survey on 11 August 2008 at the intersection from 6.45am to 8.45 am. 405 vehicles turning right onto Wanneroo Road from Hester Avenue did not stop. Nine vehicles in succession continued to turn right without stopping. Only the traffic travelling north prevented this sequence from continuing

A recent survey of its membership by the Royal Automobile Club of Western Australia rated this intersection the second worst in the metropolitan area.

Comment

By reducing the speed limit from 90km/h to 70km/h for one kilometre to the approaches to this intersection would ensure more safety for motorists using these roads during peak hour traffic and also reduce the risk of crashes at this intersection, which continue to occur on a weekly basis.

Recommendation

That Council:-

1. REQUESTS Main Roads WA to lower the speed limit on Wanneroo Road to 70km/h for the section one kilometre either side of the Hester Avenue intersection; and

2. REQUESTS Main Roads WA to undertake the modifications to the Wanneroo Road/Hester Avenue intersection.

Administration Comment

A similar request to lower the speed limit on Wanneroo Road was dealt with by Council in 2007. Petition PT02-12/06 was received by Council at its meeting of 12 December 2006 with a request…“To reduce traffic speed on Wanneroo Road from the Ocean View Tavern to Golf Links Drive Carramar from 90km/h to 80km/h and to install traffic lights at the intersection of Wanneroo Rd and Hester Ave. Also the removal of all trees bushes in the centre island.”

Administration reiterates, that the arbitrary lowering of the speed limit does not lead to automatic compliance. Wanneroo Road at the junction with Hester Avenue is a four lane dual carriageway designed for a 90km/h speed limit.

In response to the referral of the petition to Main Roads WA and responsible Ministers the City received a reply from the Office of the Minister for Planning and Infrastructure. The relevant paragraph reads as follows: "With regard to the speed limit on Wanneroo Road between Wattle Avenue and Menchetti Road, Main Roads undertook a speed limit review on this section of road in late 2006. The recommendation of the review was to retain the 90 km/h speed limit. There has been no significant change at this location to justify a speed change or further review at this time. However, in view of the concerns raised in the petition, I have asked Main Roads to reassess the speed limit in twelve months to reaffirm its appropriateness." To date, the City has not been advised of the outcome of any speed limit review.

The 2003-2007 crash data for Wanneroo Road/Hester Avenue records there were 51 crashes at this site, with five hospitalisations and no fatalities. The majority of crashes reported were property damage only. Rear end crashes in Hester Avenue (inattentive drivers) account for 22 (43%) and right angle crashes in Wanneroo Road account for 25 (49%). In order of crash priority, this intersection ranks 217^th of the intersections in the Perth metropolitan area under the control of MRWA.

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Item 10 Urgent Business

Item 11 Confidential

Item 12 Date of Next Meeting

The next Ordinary Councillors Briefing Session has been scheduled for 6.00pm on Tuesday, 14 October 2008, to be held at the Civic Centre, Dundebar Road, Wanneroo.

Applicant	WHELANS
Owner	Sabina V Hammersmith
Location	Lots 7 (92) and 8 (94) Greenfields Circle, Hocking
Site Area	4036m²
DPS 2 Zoning	Residential Zone

Applicant	Koltasz Smith
Owner	Gucce Holding Pty Ltd
Location	Lots 9500 Paltara Way, 21 and 9401 & 9402 Elliot Road and 2 Lenore Road, Wanneroo
DPS 2 Zoning	Special Residential and Urban Development
Cell 4 ASP Zoning	Special Residential

Applicant	Taylor Robinson Architects
Owner	Ho Chan Unit Trust
Location	Lot 20 (176) Nicholas Road, Hocking
Site Area	1.9ha
DPS 2 Zoning	Urban Development and R40

Applicant	Raymond Jackson
Owner	Goldrange Pty Ltd
Location	Lot 810 (1397) Wanneroo Road, Wanneroo
Site Area	2.8 hectares
DPS 2 Zoning	General Rural

Applicant	D and T Booth
Owner	D and T Booth
Location	No. 8 (Lot 212) Tuscan Way, Gnangara
Site Area	1.1307 Hectares
DPS 2 Zoning	Special Rural

Applicant	Define Creations on behalf of Bon Levi
Owner	Gemworth Pty Ltd & Lansden Holdings Pty Ltd
Location	Unit 3A, 925 Wanneroo Road, Wanneroo
Site Area	0.34 m2
DPS 2 Zoning	Centre

Applicant	Vickie Hillary
Owner	Russell and Vickie Hillary
Location	Lot 201 (14) Marginata Place, Wanneroo
Site Area	4480sqm
DPS 2 Zoning	Special Residential

ISSUES	RESPONSE
The residents of 46,52 & 54 Hampshire Drive feel singled out because hardstand treatments of other properties that have similar verges to their own that are ‘fully paved but are very scruffy and unattractive’ and have not received letters from the City requiring them to comply.	Residents are not specifically targeted for non-compliant nature strip treatments, however the City responds to all matters reported on the issues of non-compliant treatments to rectify any compliance issues associated with the Local Law and this has been the case in this instance.
That a ‘small complaint’ from the public has resulted in threatening letters to remove the pavers within two weeks and install lawn.	The City issues a minimum of two letters and grants a minimum of 28 days for property owners to comply with the City’s Local Laws. As the obligation for the safety of residents and the public can be compromised through illegal nature strip treatments this timeframe is considered reasonable
Residents do not consider the City’s concern over trees along the verge side of the road being hazardous obstructing incoming and outgoing traffic and trees and bushes located along the walking pavement creating a potential risk as anyone could be hiding in the bushes.	The City’s Local Laws prohibit the planting of trees and shrubs 1.5m from the kerb face and any planting which exceeds a height of 600mm. This type of planting restricts the clear sight visibility of pedestrians or motorists in the vicinity of intersection corners and bends in the thoroughfare, making it non-compliant with the City’s Local Laws and should be addressed.
Despite numerous calls to the City, the empty land that had overgrown plants causing snails to cross the lawn and eat their plants and on windy days would blow sand across the street and mice entering their homes never being addressed by the City.	With respect to vacant land it is the responsibility of the developer to ensure all wind borne sand is controlled and the City’s Land Development Unit issues instructions to the responsible consulting engineers, as applicable.
Clause 63 being outdated with today’s lifestyle	Clause 63 of the Local Government and Public Property Local Law 1999, contains the City’s Remedy for Breach. This is considered vital in providing the City with the authority to rectify breaches of the local laws and is not considered out of date
Excess storm water run off from roofs not being a requirement of the City’s local laws for containment purposes.	Though there is no specific type of treatment suggested by the City in relation to the stormwater from property roofs. However, the City’s Private Property Local Law 2001 Part 13, sub section 2 states: “A Person shall not allow storm water or other waste water to discharge onto: · (a) An adjoining lot without the current approval of the adjoining owner; or · (b) On to a road reserve or other property under the care, control and management of the local government without the approval of the local government.”
The City not having adequate stormwater or recycling facility in place	The City’s stormwater facilities are considered adequate to cope with normal storm water patterns for stormwater runoff from the road surfaces.
The need to park 6 vehicles at a property	The City’s Parking and Parking Facilities Local Law 2003 contain the permitted parking allowances outside residential properties. It is however noted that the verge area should be kept clear of vehicles 1.5m from the kerb edge
Mulch had to be changed at least four times a year	All nature strip treatments that are installed require some form of maintenance. It is not uncommon for the topping up of mulch, weeding and litter removal to be undertaken as considered necessary.

City of Joondalup	Permits an area of 3.0m width x length of property to be treated as hardstand.
City of Gosnells	The installation over no more than one third of the area of the verge (excluding any vehicle crossing) of an acceptable material and the planting and maintenance of either a lawn or a garden on the balance of the verge.
City of Canning	Permits a “hard verge over a portion of the area of verge with an acceptable material and plant and maintain either a lawn or garden on the balance…”
Town of Cottesloe	Paving of generally only one third of the residential verge area, including the crossover is permitted. Verges adjacent to approved commercial premises may exceed this providing the area is broken up with landscaping to adjacent areas or around approved street trees.
City of Bayswater	The installation over no more than one third of the area of the verge (excluding any vehicle crossing) of an acceptable material and the planting and maintenance of either a lawn or a garden on the balance of the verge. – “Acceptable material – defined as any material which will create a hard surface...”
City of Belmont	The installation over no more than one third of the area of the verge (excluding any vehicle crossing) of an acceptable material and the planting and maintenance of either a lawn or a garden on the balance of the verge
Town of Victoria Park	Paving material is limited to 25 percent of the verge area, excluding the crossover.
City of Rockingham	The installation over no more than one third of the area of the verge (excluding any vehicle crossing) of an acceptable material and the planting and maintenance of either a lawn or a garden on the balance of the verge