Roadworks, cnr Alexander Drive and Marangaroo Drive

Specifically the extension of the left hand slip lane in Marangaroo Drive travelling east and also that in Alexander Drive travelling south.

1.         What is the rationale behind the decision to carry out the work and how will it benefit the community particularly in relation to making the intersection safer?

2.         What traffic or other studies were carried out prior to the City of Wanneroo applying for funding for this project?

3.         What was the cost of the project and how much did the City of Wanneroo contribute?

4.         What, if any, plans are in place to extend the right hand slip lane from Marangaroo Drive (travelling east) into Alexander Drive which at present is totally inadequate at AM peak hour times?

Response from Director, Infrastructure

1.         To reduce the number of accidents at the intersection with resulting savings to the community.

2.         In 2009, Main Roads WA undertook a microanalysis of 10 metropolitan intersections with a significant crash history based on 2004-2008 crash statistics and reported the findings to the appropriate local government.  The Alexander Drive/Marrangaroo Drive intersection was one of the intersections studied.  The report included a detailed analysis of each of the crash types and the origin and destination of the various traffic streams.

All State and Federal Road Administrations use an agreed community cost for each crash type and an agreed crash reduction factors for each remedial traffic treatment for the various crash types.

From the analysis results a list of recommendations was produced using remedial treatments which produced an acknowledged reduction in crashes.

3.         The City subsequently submitted an application for 2012/13 State Black Spot Funding using the MRWA report as a guide.  The project was estimated to cost $300,000 of which 2/3 is funded from the State Black Spot Program and 1/3 by the City.

4.         The provision of additional right turn facilities was not included in the project because while it may have reduced congestion it does not have a recognised crash reduction benefit.  Adding items to the project that don't have any crash reduction benefit would have increased the cost of the project and lowered the Benefit Cost Ratio which could have jeopardised the success of the project when competing for funding with other projects.

Coastal Management Plan

1.       According to the City of Wanneroo’s Coastal Management Plan Part 1, (CMP) there are only three dog beaches on its coast line. The City of Wanneroo extends 39 kilometres from Tamala Park to Two Rocks.

Two Rocks dog beach - 375 metres – Extension proposed??

Yanchep dog beach – 400 metres – recently extended (approx 400 metres)

Quinns Rocks Dog Beach – 1100 metres

Why would the CMP and the Wanneroo Shire increase the Quinns Rocks dog beach initially by 320 metres and finally 700 metres and not consider an alternative dog beach or extend the other two dog beaches at Two Rocks and Yanchep?

2.       Is there a specific reason why the Strategic plan recommends that the Quinns Rocks community should give up such a large percentage of its beach, particularly when there are existing houses in close proximity?  Why wasn’t Clayton's beach or Jindalee beach, which has no ocean front housing, recommended for dog beaches?

3.       The Coastal management plan states:

          These figures indicate the City of Wanneroo have about 10 dogs per metre, where City of Joondalup has 25 dogs per metre. Does the City of Wanneroo agree extending the Quinn's Dog beach at this stage is not warranted?

4.       Why has the CoW failed to address the recommendations put forward by the CMP and choose now to extend the dog beach area at Quinn's Rocks?

5.         Part of this beach has already been destroyed by erosion. Why is CoW choosing to make changes to beach usage in a vulnerable area of coastline, when the best way of protecting it has yet to be decided?

6.         As a result of erosion and imminent Coastal Protection Works beach goers have already lost beach.  Why is CoW now dedicating more of this coastline to dogs?

7.         How does a dog beach extension achieve the CoW goals of Environmental Sustainability to 'value, protect and enhance our natural environment in harmony with the growth of our city'?

8.         What criteria has CoW addressed in making this decision?

9.         On what basis - study, research etc was the decision to extend based on?  The decision contradicts the recommendations of the CMP.  What and where is the information that has been used by Council to support the decision to extend south?

10.     The hidden message from the CMP seems to indicate property developers don’t want dog beaches anywhere near their developments. This is where the population growth will be in the next 5 years. Why is there not a dog beach planned and implemented between Quinns Rocks and Yanchep?

11.      The City of Wanneroo’s “Coastal Management Plan Part1” doesn’t state who actually was tasked with putting this plan together. Was the plan done by the City of Wanneroo, consultant(s), other parties or a combination of all?

Parking Problems

12.      Current parking facilities at the Camira Way car park are not adequate. On most days, particularly weekends and public holidays, this car park (approx 20 bays – 3 taken up by the Dog Wash Lady running a business) is overflowing. This causes cars to park on the sand verge (making our suburb look second rate), park on the footpath (safety concerns – especially for children) and on nearby lawns. The Mary St carpark has only 12 car bays. Parking is a problem. An extended dog beach will only exacerbate the problem. What is the City of Wanneroo’s answer to alleviate parking problems around this area?

13.      I believe congestion is at South end only, which cannot be helped by the dog wash business conducted at the South end (Camira Way). Have councillors considered moving it to the North end where there is far more parking which is also empty at these peak times?

14.      What parking there is available at Mary Street is used by families at weekends and will still be used by families as they will still want to get to the southern side of Mary Street. Cars will more than likely park on the verges and ocean front street intersections? Is additional parking going to be provided close to Mary Street car park as there is limited parking here?

Mismanagement of Current Dog Beach

15.      The existing dog beach presents health concerns to all beach users. This is especially evident at the Camira Way/Ocean Drive carpark (Southern end of Dog Beach). There is always dog poo and urine from the carpark right down the concrete driveway to the beach. At times when the sea breeze is blowing, local residents can smell the stench of dog poo/urine in their houses. An extended dog beach will also exacerbate the problem. We believe the Health Department would seriously consider closing this dog beach due to health concerns caused by dog poo/urine.  We have been told that the Shire has not got the resources to adequately maintain a clean environment around these dog beach areas. Can the City of Wanneroo guarantee no one will suffer from this unhealthy Dog Beach area?

16.      COW have advertised their intention to extend the dog beach as per Section 31(3C)(b) of the Dog Act 1976. Given the disgraceful state of the current dog beach and access points, plus the wandering of dogs and their owners outside these boundaries, does the Mayor believe the current dog beach is under effective control or management as mentioned in this Act?

Swimming Areas

17.      The beach proposed for the extension is some of the best swimming beaches in Perth and this now has the potential of being taken away from normal beach lovers. Does the City of Wanneroo believe the remaining areas in Quinns Rocks will be suitable and adequate for use by normal swimming people?

18.      It is manifestly unfair that the residents of Quinns Rocks have to sacrifice even more of their swimming beach for the benefit of dogs. Surely the load should be shared by other areas. Do the councillors agree?

19.      'CoW introduced the "Get a Life" campaign to promote healthy lifestyles, won't reducing beach usage in a popular, family swimming beach keep community members from participating in a healthy lifestyle?'

Health

20.      How does a dog beach extension achieve the CoW goals of Healthy Communities to   'foster an identity that promotes lifestyle choice and provision of quality services and infrastructure'?

21.      Councillors at CoW have a responsibility to make just and informed decisions on behalf of all residents. These decisions impact environmental sustainability and the provision of a healthy community. Is extending dog access to Quinns Beach consistent with the goals of CoW?

22.      On what basis - study, research etc  was the decision to extend based on?  The decision contradicts the recommendations of the CMP.  What and where is the information that has been used by Council to support the decision to extend South?

23.      'What consideration has been given to the long term effects on environmental sustainability of this decision? Is this an informed decision, if so who has CoW consulted and where can this information be accessed by residents?

General

24.     Now that we are in a world of computers and communications, will the City of Wanneroo allow electronic online petitions such as signatures gathered on (www.change.org), together with the official COW paper petitions?

25.     Have the Councillors visited the dog beach at both North and South ends during peak periods?

26.    Beach users and residents within 1 kilometre of the Quinns Rocks beach should have been surveyed about this dog beach extension, why wasn’t this done?

27.     Why didn’t the council send out letters to affected residents informing them of the proposed changes to the Quinns Rocks Beach and not just rely on the methods used?        

28.    If this proposal goes ahead, two thirds of Quinns Beach will be dedicated to dogs. Where is the CoW policy promoting dog exercise as a priority above the needs of residents swimming, playing, fishing, strolling, jogging, body-surfing, kite-surfing, boogie-boarding, sun-bathing, reading, picnicking, relaxing enjoying the sunset and participating in the many healthy activities enjoyed at this beach?

29.    Has the CoW considered all the options currently available to dog owners?  As well as twice the dog beach of most other councils, Quinns Rocks alone has five large open spaces where dogs are free to be exercised. Are Gumblossom Park, Mintaro Park, Tapping Park, Littleham Park and Belhaven Park sufficient and suitable as defined by the Dog Act 1976?

30.   How do we explain this decision to the young children of the low-income, single mother whose only outing is playing in the sand and swimming at Mary St beach? How will she tell her children they can no longer go down to that part of the beach?

Response from Director, Planning and Sustainability

1.      The extension was intended to partly address the lack of dog beach provision between Quinns dog beach and Whitfords dog beach (which is the closest dog beach south of Quinns).

2.      The City completed a 3 month community engagement process as part of the preparation of the CMP.  As part of the responses to the community consultation,   extending Quinns dog beach was the preferred option. There is a possibility of implementing a split use dog and horse beach at Mindarie Beach, south of Claytons in the future and this was also outlined within the CMP Part 1.

3.      As the City of Wanneroo is the fastest growing local government in Australia, the CMP took into account future population growth, particularly along the coastal corridor and endeavoured to ensure adequate provisions were provided in line with this growth.

4.      The City has not 'failed' to address recommendations of the CMP and in fact is seeking to act on those recommendations by now proposing a southern extension of the Quinns dog beach.  The specific recommendation in the CMP stated that the extension to the Quinns dog beach would take place within the next 5 years from the date of adoption of the CMP Part 1 (July 2012).  

5.      The recommendation in the CMP Part 1 was to extend the Quinns dog beach by 700m to the south.  Council recently resolved to advertise a proposed lesser extension of 320m to the dog beach to avoid the area of beach that was affected by erosion in 2013.

6.      Council is proposing to extend the dog beach.  This is consistent with a recommendation from the CMP Part 1.

7.      By only allocating specific areas for dog beaches, the City is able to protect and conserve the remainder of the coastal environment. In any event, responsible and compliant use of dog beaches should not have any more impact on the environment than other uses of City of Wanneroo beaches.

8.      The City used the results of the CMP Part 1 community consultation and the formula outlined within the CMP Part 1 to establish an amount of dog beach required to maintain our current ratio of dogs per linear metre.

9.      The decision does not contradict the CMP and actually is in line with a recommendation of the CMP Part 1.

10.    The assumption in this question is incorrect.  There are a number of dog beaches planned within the new coastal developments between Quinns and Yanchep with a dog beach at North Alkimos included as a recommendation within the CMP Part 1. The Foreshore Management Plans for these areas are yet to be lodged and therefore the exact location of these dog beaches is unknown at present.

11.    This plan was developed by City Administration with extensive consultation and input from the community.

12.    Camira Way is not the only car park available to dog beach users. Car parking is also available at Queenscliff Park and the northern-most point of Waterland Point and street parking along Ocean Drive and Waterland Point.

Response by Manager, Regulatory Services

13.    The Trader has an approval to trade from this car park. The approval includes the use of two bays and the trader will be contacted to ensure this is complied with. The approved location will be reviewed before issuing the next twelve month license.

Response by Director, Planning and Sustainability

14.    The car park at Fred Stubbs Park, 400 metres south, is open to the public and this can be used if Mary Street car park is full.

Response by Manager, Regulatory Services

15.     Dog owners are responsible for cleaning up after their dogs under the Animals Local law 2003. Dog excrement and urine may be a nuisance due to the offensive odour, however, it only poses a health risk if ingested.

Response by Director, Planning and Sustainability

16.    The City has installed signs indicating the extent of the dog beach and instructions to users to pick up after their dogs.  The City provides dog poo bags at dog beaches for beach users to do this.  The City's Rangers also patrol the area to enforce the City's local laws.

17.    The extension of the dog beach does not provide exclusive use to dogs and their owners;  the beach is still able to be utilised by all community members.

18.    As the coastal corridor continues to be developed the City intends to provide a number of additional dog beaches between Quinns and Yanchep. See also response to question 17.

19.    Please see response to question 17.

20.    The proposed dog beach extension would provide recreational opportunities for dog owners as well as regular beach goers.

21.    Please see response to Questions 7 and 20.

22.    Please see response to Questions 1, 8 and 9.

23.    The City does not consider there will be any significant detrimental impact on the environment if the dog beach is extended by 320 metres.  The City undertook extensive community consultation as part of the preparation of the CMP Part 1.  This included the following:

·                Public notices in the Community Newspaper;

·                Displays in the City’s libraries;

·                Information on the City’s website;

·                A questionnaire was prepared and was available online or in hard copy from the Civic Centre or any of the City’s libraries and this was the official submission accepted;

·                A Sausage sizzles at the City’s dog beaches as well as The Spot in Two Rocks;

·                A staffed display at the Wanneroo Show;

·                Regular updates on the City’s Facebook and Twitter page notifying the public of the Plan and informing them of upcoming events; and

·                The City’s online forum “Engage” could be accessed from the CMP link on the City’s webpage; enabling the community to comment and discuss the Draft CMP Part 1 with other community members.

In terms of Quinns Beach:

·                Onsite BBQ at Quinns Dog Beach

·                Signage placed along Quinns Beach displaying all relevant information including the time and date for the BBQ. It also included a QR code that linked the community to the CMP Web Page.

Response by Director, Corporate Strategy and Performance

24.    Please see response to this question in PQ04-03/14, question 5.

25.    Please see response to this question in PQ04-03/14, question 2.

Response by Director, Planning and Sustainability

26.    Extensive community consultation occurred during preparation of the CMP.  See also response to question 23.

27.    The City is implementing a recommendation within a Council endorsed plan that was developed through the above mentioned three month consultation period.  Advertising of Council's intended extension of the dog beach is consistent with legislative requirements.

28.    Please see response to question 17.

29.    Yes.

30.    The current proposal is to extend the dog beach 320m south to the car park at Mary Street. The beach directly south of this car park is not proposed to be a designated dog beach.  Also, see response to questions 17 and 20.

Item PS02-03/14 Adoption of Amendment No. 37 to the East Wanneroo Cell 6 Agreed Structure Plan No. 8

The developer, Sam Trimboli, sold blocks in Kingsway Vista, including Lot 170, on the basis they would always be single residential blocks.  Twelve years ago we bought one and a few years ago he tried to recode blocks from R25 to R40, which was not permitted by Council.  Lot 170 is on a very busy corner with Sovrano Avenue which has two roundabouts close together.  Why should Council allow this as there would be an increase in traffic and it would be very dangerous?

Response by Director, Planning and Sustainability

Lot 170 (69) Kingsway, Madeley, is accessed from a Controlled Access Place System off Kingsway, and does not abut Sovrano Avenue.  If approved, the proposed recoding of Lot 170 (69) Kingsway, Madeley, will result in only one additional dwelling being able to be constructed on the subject lot.  Based on Main Roads Western Australia transport data, a single dwelling is assumed to generate ten vehicle trips per day.  This additional traffic is not expected to impact on the normal flow of traffic in the locality.

Quinns Rocks Dog Beach Extension

1.       Sent in 30 questions to Council on Friday which were taken on notice.  When will the      answers be available? 

2.       Would Councillors be prepared to visit the area proposed for an extension to see why     the community is upset by this proposal? 

3.       The useable length of the beach is 2.88km.  Of this, over 1km is allocated to use of dogs, leaving only 1.88km for use by the swimming public.  If a 320m extension is approved, does Council believe this will be a reasonable balance for use between swimmers and dog use?

4.       On the City's website, both the Coastal Management Plan Part 1 Information Sheet and the Frequently Asked Questions of the Coastal Management Plan Part 1, the recommendations in both those documents are totally different to the recommendations  presented in the Management Plan Part 1 draft document.  Why are the recommendations different? 

5.       One of previous questions submitted was "will the City of Wanneroo allow electronic       on-line petitions such as 'change.org' together with the official paper petitions? Can an answer be provided before the next Council meeting in April?

6.       Data on Coastal Management Plan states already adequate dog beaches to service       the needs of this area for the foreseeable future. Why seek to extend this dog beach      now?

Response by Mayor Roberts

1.         Responses to questions are generally published in the Minutes available from Friday. The Director of Planning and Sustainability will provide some background as to why this matter has been raised.

2.         Elected Members will be visiting the site on Saturday.

3.         A report will come to Council on this and submissions will be taken into consideration.

4.         Question taken on notice.

5.         Details would need to be clearly placed on the petition.

6.         As a result of previous discussion and consultation in relation to the Coastal Management Plan, it was resolved at that time that Council would investigate the community's response through community consultation.  There is a concern with the balance of family use and dog beaches.

Response by Director, Planning and Sustainability

1.       Council resolved to advertise its intention to extend the dog beach by 320m southward at its meeting on 4 February 2014.  The proposal is currently available for public comment and submissions close on 18 March.  A report will be prepared for Council to consider whether to proceed with that formal dedication of the dog beach or not, based on submissions received.

Further Response by Director, Planning and Sustainability

4.       The Coastal Management Plan Part 1 Information Sheet and Frequently Asked Questions for the Coastal Management Plan Part 1 both relate to the draft Coastal Management Plan (CMP) Part 1 that was advertised for public comment.  The City assessed all the comments received during the public comment period and amended the CMP Part 1 in response to those comments.  Council adopted the amended CMP Part 1 document at the Council Meeting in July 2012 and it is this version that is available for download from the City's website.

Response by Manager, Executive Services

5.       There is no reason why the City cannot accept electronic petitions, but it would be a decision of this Council as to whether it accepts petitions in that way. 

Response by Chief Executive Officer

5.       A report will be prepared for Council to consider the advantages and disadvantages  and controls in regards to online petitioning.

Quinns Rocks Dog Beach Extension – Foreshore Management Plan

1.         The Foreshore Management Plan states that "there is little scope for additional dog exercising areas within the study area due to potential conflicts between other users and threats to natural areas".  In the "Access and Recreation" section it states that "while there have been requests from dog owners for provision of additional dog exercising areas this is not feasible in the study as dog exercising is not compatible with many other recreational activities including walking, swimming and cycling."  Has this document been referred to in the proposal to extend the dog beach, considering what these findings have put forward?

2.         Is this Foreshore Management Plan from Mindarie and Quinns Rocks still the most up-to-date research available referring to fauna management and environmental sustainability of this area?

Response by Director, Planning and Sustainability

1.         Without seeing the basis of the report from which that information has been taken, Administration cannot comment on its role here, other than to say that the report presented to Council last month was based on Council's adopted Coastal Management Plan Part 1 which specifically contemplated a proposed extension to the dog beach.

2.         The Coastal Management Plan forms Council's adopted position for management of its coast in terms of use and future facilities.  Other foreshore management plans such as those prepared by individual developers or alternatively commissioned by the City, might have a different purpose to the City's Coastal Management Plan which covers over 30km of the City's entire coastline. 

Response by Mayor Roberts

2.       The City will take that on notice and investigate if that is the most up-to-date research.     The proposal for  a dog extension will come back to Council.

Further Response by Director, Planning and Sustainability

2.       This matter is being further investigated by City Administration.

MN05-03/14 Cr Treby – Provision of Shade Sails at Appleby Park in Darch

1.         Can Council indicate whether it values the health and safety of children who use City of Wanneroo playground equipment and accept that providing shade is a reasonable request? 

2.         Sand around the equipment should be cleaned on a regular basis, how regularly is this park cleaned?

Response by Mayor Roberts

Yes to all and understand that all parks are cleaned on a regular basis.

Response by Director, Infrastructure

2.       The City has a regime for regular cleaning, particularly sandpits.  Sometimes a mechanical siever is used, other times it is raked.  Question taken on notice for the times for cleaning of this particular park.

Further Response by Director, Infrastructure

2.       The sand pits are mechanically sieved by the City's contractor work biannually (scheduled May and October). Additional mechanical sieving is undertaken dependant of requirements identified by inspections and reports. Sandpits are also raked as part of the routine park maintenance service undertaken every three weeks.

The playground inspections are also undertaken four times per year of which two are undertaken by an external playground auditor.

Quinns Beach

1.         There are no bins at the entrance to beach and when cleaning the beach on the weekend, found a lot of sharp objects.

2.         Will there be shade cloth for parks at Quinns Rocks?

3.         Can a tractor and sieve be used at the beach?

4.         Regarding the retaining wall outside Fred Stubbs Park, children play in rocks near the car park area which is very dangerous as rocks could give way.  Can that section be closed off?

Response by Mayor Roberts

1.         Thank you for the community clean up of the beach.  The City is talking to the surf life saving club regarding more bins.

2.         If a proposal is put in for shadecloth at a particular park, the City will investigate.

Response by Director, Infrastructure

3.         The City is still looking at options of hiring suitable machines. As coastline develops there may be an opportunity for the City to purchase its own machines, but at the moment is considering contractors to undertake this work.

4.         The City will investigate and may cover with sand.

Further Response by Director, Infrastructure

4.       Fencing is currently in place to restrict direct access to the rock armoured slope from the car park. Closing off this area will require closing of beach access points and the car park. This approach is not practical as it will restrict access to the adjacent beach and potentially cause parking issues in the area.

          The area is being regularly monitored by the City for beach erosion and unstable rocks and maintenance is being carried out to stabilise the area as required. The City is also continuing to monitor weather forecasts to ensure that appropriate measures are in place to minimise the risk of damage to this area during storm conditions.

          Note that the sand renourishment associated with the Quinns Beach Coastal Protection Works covers an approximate 100m section of the coastline north of the groyne, which includes the car park. Additional sand will be placed against the rock armoured slope, further stabilising the area and reducing the risk of unstable rocks.

Moved Cr Newton, Seconded Cr Guise

That the minutes of the Ordinary Council Meeting held on 4 February 2014 be confirmed.

Carried Unanimously

Moved Cr Newton, Seconded Cr Guise

That the minutes of the Special Council Meeting held on 25 February 2014 be confirmed.

Carried Unanimously

Mayor Roberts advised she had received a phone call from the State Member for Wanneroo expressing his concerns about the extension of the Council offices who advised that it was his understanding that the City would be split again when the population reached 200,000 and cautioned against the extension. 

Being concerned about this information Mayor Roberts spoke with the Minister for Local Government, Hon. Mr Tony Simpson as the City is currently at a population of 180,000 and growing by 8,000 per year it would not take long to reach that figure.  A letter received from the Minister was circulated to Elected Members and read out by the Mayor, which in summary advised there were no plans to change the local government boundaries of the City of Wanneroo and congratulated the City on doing a good job. 

Cr Winton presented a petition from 368 electors requesting that no extension south to the existing dog beach at Quinns Rocks be granted and that Council instead pursue other options, at other locations, for dog beaches along the City of Wanneroo coastline.

Response by Mayor Roberts

As the public consultation period closes on 18 March, hope to have the item at the 1 April 2014 meeting.

That the petition be forwarded to the Planning & Sustainability Directorate for action.

Cr Parker presented a petition from 56 electors requesting the installation of additional seating and shade trees around the oval of Abbeville Park, Mindarie.

That the petition be forwarded to the Infrastructure Directorate for action.

Cr Parker presented a petition from 13 electors requesting the installation of traffic calming measures on Ainsbury parade Clarkson to stop motorists speeding and using it as a bypass road instead of going to the roundabout on Marmion and Hester Avenues.

That the petition be forwarded to the Infrastructure Directorate for action.

Cr Hayden presented a petition from 98 electors requesting the installation of shade sails at Appleby Park in Darch.

That the petition be forwarded to the Community Development Directorate for action.

Cr Nguyen presented a petition from 328 electors requesting the matter of excessive noise and chemical emissions emanating from various local businesses located in Landsdale that are often operating outside of business hours. 

That the petition be forwarded to the City Businesses Directorate for action.

Cr Smithson presented a petition of 235 electors/ratepayers of the City of Wanneroo requesting the reopening of the section of Key Largo Drive that has been closed off prior to Christmas and requesting that Council examine the steps involved in which the road closure was approved as the consequences of the closure has been financially devastating to local business and cause great inconvenience to local business district users.

Update

After a meeting of the Mayor and the Director Infrastructure the road was opened on the weekend of the 11/12^th January 2014  and remains open.

Cr Treby presented a petition from 92 electors requesting the removal of fig trees opposite houses of 1-15 Russell Road, Madeley.

Update

Administration anticipates that a report on this matter will be presented to the 27 May 2014 Council meeting.

Cr Treby presented a petition of 170 electors requesting a bus shelter at bus stop No. 21906 on Kingsway Road Madeley opposite the Kingsway Court Facility.

Update

This matter was addressed through a Motion on Notice to the 4 February 2014 Council meeting. No further action is required.

Moved Cr Zappa, Seconded Cr Treby

That Item IN09-03/14 be discussed as the first item of business. 

CARRIED UNANIMOUSLY

File Ref:                                              1806 – 14/58902

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       6         

Recommendation

That Council:-

1.       RECEIVES the outcomes of community consultation process for the proposed limestone retaining wall along the western edge of the remaining Fred Stubbs Park;

2.       DEFERS the construction of the limestone retaining wall along the western edge of the remaining Fred Stubbs Park as part of Contract No 01352; and

3.       CONSIDERS the construction of the limestone retaining wall along the western edge of the remaining Fred Stubbs Park in 12 months time when long term coastal protection options are developed; and

4.       NOTES that the matters relating to the construction of the limestone retaining wall will be included in a further report to Council regarding long term coastal protection options in early 2015.

LAPSED FOR WANT OF A MOVER

Alternative Motion

Moved Cr Winton, Seconded Cr Driver

Item 2. was amended by Cr Treby with the consent of the Mover

That Council:-

1.         RECEIVES the outcomes of community consultation process for the proposed limestone retaining wall along the western edge of the remaining Fred Stubbs Park;

2.         AUTHORISES the construction of the limestone retaining wall along the western edge of the remaining Fred Stubbs Park and built to a sufficient and appropriate standard that is cognisant of the surrounding dunal  and foreshore environment in accordance with Separable Portion 2 of Contract No 01352;

3.         Pursuant to Section 6.8(1) of the Local Government Act 1995, APPROVES BY ABSOLUTE MAJORITY the unbudgeted expenditure of $600,000 to undertake works associated with the Construction of Limestone Retaining Wall, noting that this funding is to be sourced from the City's Strategic Projects Reserve;

4.         NOTES that based on the accepted Tender No 01352 price, the overall cost to undertake the sand bag revetment construction and sand renourishment works is less than the original estimated cost, with the surplus funds in PR-2561 able to be utilised to partly fund the construction of the Limestone Retaining Wall, leaving a shortfall of $180,000; and

5.         NOTES the following budget variation to fund the works associated with the Construction of Limestone Retaining Wall:

          EXPENDITURE

CARRIED BY ABSOLUTE MAJORITY

12/2

For the motion:           Cr Cvitan, Cr Driver, Cr Guise, Cr Hayden, Cr Hewer, Cr Newton,
Cr Nguyen, Mayor  Roberts, Cr Treby, Cr Truong, Cr Winton and Cr Zappa

Against the motion:   Cr Parker and Cr Aitken

Reason for Alternative Motion

The outcome of the community consultation was an 86% support for the construction of the retaining wall.

The Manager Planning of the Metropolitan North West Team at the Department of Planning formally advised the City on 28 February 2014 that:

"The Department is of the view that the works proposed can be considered to be public works by a local government and therefore does not require planning approval from the WAPC."

As a result of this advice, the City no longer needs to proceed with the development application that was submitted to the WAPC for approval and can instead exercise its power to construct the limestone retaining wall as a public work.

File Ref:                                              2037 – 12/91050

Responsible Officer:                           Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       8  

Previous Items:                                   PS05-05/12 - Draft Local Planning Policy 3.2:  Activity Centres - Ordinary Council - 29 May 2012      

Moved Cr Guise, Seconded Cr Newton

That Council:-

1.       Pursuant to subclause 8.11.3.1(c) of District Planning Scheme No. 2 ADOPTS Local Planning Policy 3.2: Activity Centres included as Attachment 5;

2.       Subject to 1. and pursuant to subclauses 8.11.3.1(d) and 8.11.3.1(e) of District Planning Scheme No. 2 PUBLISHES notice of its final adoption of Local Planning Policy 3.2: Activity Centres once in the Wanneroo Times, North Coast Times and Sun City newspapers and FORWARDS a copy of the Policy to the Western Australian Planning Commission for its information;

3.       NOTES the submissions received as summarised in Attachment 2 in respect to draft Local Planning Policy 3.2: Activity Centres, ENDORSES Administration's responses to those submissions and ADVISES submitters of its decision;

4.       NOTES and ENDORSES Administration's proposed modifications in respect to draft Local Planning Policy 3.2: Activity Centres included in Attachment 3; and

5.       Subject to 1. and pursuant to subclause 8.11.4(b) of District Planning Scheme No. 2 RESCINDS Local Planning Policy 'Centres' included as Attachment 6 and Local Planning Policy 'Corner Stores' included as Attachment 7, and PUBLISHES notice of the rescission of these Policies in the Wanneroo Times, North Coast Times and Sun City newspapers for two consecutive editions.

Carried Unanimously

File Ref:                                              3381-37 – 13/216936

Responsible Officer:                           Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Guise, Seconded Cr Cvitan

That Council:-

1.       Pursuant to Clause 9.6.1 (b) of the City of Wanneroo District Planning Scheme No. 2, RESOLVES that Amendment No. 37 to East Wanneroo Cell 6 Agreed Structure Plan No. 8, as submitted by Drescher & Associates on behalf of Justin Sonia Pty Ltd and as outlined in Attachment 2 of this report is SATISFACTORY and SUBMITS three copies to the Western Australian Planning Commission for its adoption and certification;

2.       Pursuant to Clause 9.6.5 of the City of Wanneroo District Planning Scheme No. 2, ADOPTS Amendment No. 37 to East Wanneroo Cell 6 Agreed Structure Plan No. 6, and AUTHORISES the Mayor and Director, Planning and Sustainability to SIGN and SEAL the Amendment documents once certified by the Western Australian Planning Commission; and

3.       NOTES the Schedule of Submissions received in respect of Amendment No. 37 to East Wanneroo Cell 6 Agreed Structure Plan No. 8 included as Attachment 3, ENDORSES Administration's comments and recommendations in response to those submissions, FORWARDS the Schedule of Submissions to the Western Australian Planning commission and ADVISES the submittors of its decision.

Carried Unanimously

The Director of Planning and Sustainability, Mr Len Kosova, declared an impartial interest in Item PS03-03/14 due to having employment related discussions with Gin Wah Ang, who is associated with one of the landowners involved in this structure plan proposal.

File Ref:                                              7436 – 13/154563

Responsible Officer:                           Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       7         

Moved Cr Aitken, Seconded Cr Guise

That Council:-

1.       Pursuant to Clause 9.6.1 of the City of Wanneroo District Planning Scheme No.2 RESOLVES that the North Two Local Structure Plan No. 91 dated December 2012 submitted by CLE Town Planning & Design on behalf of Atlantis @ Two Rocks Pty Ltd, New Orion (Aust) Pty Ltd and Two Rocks Investments Pty Ltd and included as Attachment 2 is SATISFACTORY, subject to the modifications specified in Attachment 3 and Attachment 4 being made to the satisfaction of the Director Planning and Sustainability;

2.       REFERS the North Two Rocks Local Structure Plan No. 91 to the Western Australian Planning Commission for its adoption and certification in accordance with Clause 9.6.1 of the City of Wanneroo District Planning Scheme No. 2;

3.       Pursuant to Clause 9.6.5 of the City of Wanneroo District Planning Scheme No. 2, ADOPTS the duly modified North Two Rocks Local Structure Plan No. 91 documents and AUTHORISES the Mayor and Chief Executive Officer to SIGN and SEAL the documents once certified by the Western Australian Planning Commission;

4.       NOTES the Schedule of Submissions included in Attachment 3 ENDORSES Administration's responses to those submissions, FORWARDS the Schedule of Submissions to the Western Australian Planning Commission, and ADVISES the submitters of its decision;  and

5.       REQUESTS that the Western Australian Planning Commission initiate an amendment to the Metropolitan Region Scheme to formally reserve the 30 hectare land parcel identified as Regional Open Space in the Yanchep Two Rocks District Structure Plan No. 43 from 'Urban' to 'Parks and Recreation'.

Amendment

Moved Cr Treby, Seconded Cr Hewer

To add recommendation 6.

That Council:-

1.       Pursuant to Clause 9.6.1 of the City of Wanneroo District Planning Scheme No.2 RESOLVES that the North Two Local Structure Plan No. 91 dated December 2012 submitted by CLE Town Planning & Design on behalf of Atlantis @ Two Rocks Pty Ltd, New Orion (Aust) Pty Ltd and Two Rocks Investments Pty Ltd and included as Attachment 2 is SATISFACTORY, subject to the modifications specified in Attachment 3 and Attachment 4 being made to the satisfaction of the Director Planning and Sustainability;

2.       REFERS the North Two Rocks Local Structure Plan No. 91 to the Western Australian Planning Commission for its adoption and certification in accordance with Clause 9.6.1 of the City of Wanneroo District Planning Scheme No. 2;

3.       Pursuant to Clause 9.6.5 of the City of Wanneroo District Planning Scheme No. 2, ADOPTS the duly modified North Two Rocks Local Structure Plan No. 91 documents and AUTHORISES the Mayor and Chief Executive Officer to SIGN and SEAL the documents once certified by the Western Australian Planning Commission;

4.       NOTES the Schedule of Submissions included in Attachment 3 ENDORSES Administration's responses to those submissions, FORWARDS the Schedule of Submissions to the Western Australian Planning Commission, and ADVISES the submitters of its decision;  and

5.       REQUESTS that the Western Australian Planning Commission initiate an amendment to the Metropolitan Region Scheme to formally reserve the 30 hectare land parcel identified as Regional Open Space in the Yanchep Two Rocks District Structure Plan No. 43 from 'Urban' to 'Parks and Recreation'.

6.       REQUESTS the Mayor and Chief Executive Officer, respectively, to write to the Minister for Planning and the Chairman of the Western Australian Planning Commission and the Premier seeking information on the State Government's schedule and priorities for acquiring Regional Open Space in the Greater Perth and Peel Metropolitan Area, and a commitment from the State Government on the intended funding and timing for acquiring the approximately 155 hectares of Regional Open Space within the City of Wanneroo, which is required for Active Open Space purposes.

carried

13/1

For the motion:           Cr Aitken, Cr Cvitan, Cr Driver, Cr Guise, Cr Hayden, Cr Hewer,
Cr Newton, Cr Nguyen, Cr Parker, Mayor  Roberts, Cr Treby, Cr Truong and Cr Zappa

Against the motion:   Cr Winton

The amendment became the substantive motion.

CARRIED

13/1

For the motion:           Cr Aitken, Cr Cvitan, Cr Driver, Cr Guise, Cr Hayden, Cr Hewer,
Cr Newton, Cr Nguyen, Cr Parker, Mayor  Roberts, Cr Treby, Cr Truong and Cr Zappa

Against the motion:   Cr Winton

File Ref:                                              6261 – 13/211113

Responsible Officer:                           Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Newton, Seconded Cr Parker

That Council:-

1.       SUPPORTS in-principle the proposed development of a portion of Lot 500, Reserve 10845, Leach Rd, Wanneroo, by the Wanneroo Community Men's Shed (Inc.) (WCMS) and AUTHORISES the Chief Executive Officer to provide and sign a letter to the WCMS to this effect to enable the WCMS to approach the Lotteries Commission to request funding to facilitate the proposed project;

2.       NOTES that the proposed development of a portion of Lot 500, Reserve 10845, Leach Rd, Wanneroo by the Wanneroo Community Men's Shed (Inc.) will require separate approval from the Minister for Lands together with the relevant Development Approval and Building Licence being granted by the City; and

3.       NOTES that should sufficient funding be sourced by the Wanneroo Community Men's Shed (Inc.) (WCMS) from the Lotteries Commission, Administration will present a further report to Council for formal consideration of an Agreement for Lease and Lease with the WCMS.

Carried Unanimously

File Ref:                                              3714 – 14/30046

Responsible Officer:                           Director, Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

Moved Cr Newton, Seconded Cr Parker

That Council:-

1.       NOTES the Department for the Environment and Department of Parks and Wildlife's revised Environmental Offset Package for clearing and development of the City's landholdings in the Neerabup Industrial Area, comprising the following:

          a)      Purchase of 650 hectares of suitable quality direct offset land within the Gingin area classified as 'good' to 'excellent';

          b)      Ceding free of cost to the Crown as a Class 'A' Nature Reserve, the 50 hectares of Lots 9000 and 41 Mather Drive, Neerabup as depicted in Attachment 2;

          c)      Ceding free of cost to the Crown as a Class 'A' Nature Reserve, the whole of Lot 24 Mary Street, Wanneroo; and

          d)      Rehabilitation of 20 hectares of the former Pinjar Park Landfill Site (Reserve11598 Old Yanchep Road, Neerabup).

2.       NOTES the cost of implementing the Environmental Offset Package referred to in 1. above is estimated to be in the order of $2.04 Million and LISTS this amount for consideration in the City's 10 Year Capital Works Program, generally in accordance with the staging in the table in Attachment 3;  and

3.       ADVISES the Department for the Environment and Department of Parks and Wildlife that Council AGREES to the revised Environmental Offset Package for clearing and development of the City's landholdings in the Neerabup Industrial Area, as outlined in 1. above, and AUTHORISES the Manager Property Services to seek to negotiate the purchase of less than 650 hectares of land for direct offset, on the basis that the ceding of 50 hectares of Lot 9000 and 41 Mather Drive, Neerabup and all of Lot 24 Mary Street, Wanneroo as Class 'A' Nature Reserves warrants a reduced requirement for offsite offset land.

Carried Unanimously

File Ref:                                              10999 – 13/208904

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Newton, Seconded Cr Guise

That Council:-

1.       NOTES the report prepared by GHD Pty Ltd entitled "Ocean Reef Road Noise Wall Options Report (January 2014)";

2.       DOES NOT SUPPORT the construction of a noise attenuation wall along the boundary of Ocean Reef Road and Shiraz Boulevard between Archer Street and Higginsville Parade, Pearsall at an estimated cost of between $1.9M and $2.7M as detailed in the report prepared by GHD Pty Ltd entitled "Ocean Reef Road Noise Wall Options Report (January 2014)"; and

3.       ADVISES property owner/occupiers of properties in Shiraz Boulevard between Archer Street and Higginsville Parade, Pearsall, of Council's decision.

Amendment

Moved Cr Treby, Seconded Cr Cvitan

To insert recommendation 3 and renumber accordingly.

That Council:-

1.         NOTES the report prepared by GHD Pty Ltd entitled "Ocean Reef Road Noise Wall Options Report (January 2014)";

2.         DOES NOT SUPPORT the construction of a noise attenuation wall along the boundary of Ocean Reef Road and Shiraz Boulevard between Archer Street and Higginsville Parade, Pearsall at an estimated cost of between $1.9M and $2.7M as detailed in the report prepared by GHD Pty Ltd entitled "Ocean Reef Road Noise Wall Options Report (January 2014)"; and

3.         REQUESTS Administration to undertake another assessment of Shiraz Boulevard in accordance with the City’s Traffic Management Investigation and Intervention Policy, six months after the completion of the Lenore Road realignment between Ocean Reef Road and Kemp Street, Pearsall, and advises Council of the outcome; and

3.4.    ADVISES property owner/occupiers of properties in Shiraz Boulevard between Archer Street and Higginsville Parade, Pearsall, of Council's decision.

Carried Unanimously

The amendment became the substantive motion.

Carried Unanimously

File Ref:                                              7819 – 13/214555

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Mayor Roberts, Seconded Cr Newton

That Council:-

1.         ENDORSES the Wanneroo Civic Centre Extension Concept Plan, City of Wanneroo Drawing No 2836-1-0, on the basis that the Wanneroo Civic Centre Extension straddles Lot 505 and Reserve 46538 and as detailed in Attachment 1;

2.         ENDORSES an amendment to the Town Centre Structure Plan to address roadwork changes to Senario Drive and Cafaggio Crescent;

3.         APPROVES the purchase of Reserve 46538, Servite Terrace, Wanneroo, for $1,000 plus GST and associated fees;

4.         AUTHORISES the affixing of the Common Seal of the City of Wanneroo to a Transfer of Land, Contract of Sale and any other associated documentation to facilitate 4. above;

5.         APPROVES the construction of the following road work linked to the road reserve adjacent to the Civic Centre site subject to Administration addressing the advertised outcome to the road closure advertisement of Cafaggio Crescent and Senario Drive based upon the construction of:

a)         A one way traffic flow system heading east from Cafaggio Crescent to Senario Drive with localised drainage and angle carparking;

b)         A one way traffic flow system heading south from Senario Drive to Dundebar Road with localised drainage and angle carparking;

c)         A mini roundabout at the intersection of Senario Drive and Dundebar Road;

d)         Localised drainage and additional carparking at the southern end of Servite Terrace;

6.         ENDORSES the preparation of tender documentation for advertising the appointment of a Cost Planner to provide cost control services for the Wanneroo Civic Centre Extension and report the tender outcome to Council;

7.         ENDORSES the preparation of tender documentation for advertising the appointment of an Architectural Design Consultant to provide design and construction services for the Wanneroo Civic Centre Extension and report the tender outcome to Council;

8.         ENDORSES the reallocation of funding assigned to project PR-2332 in the City's 10-Year Capital Works Programme to reflect the design and construction timeframe for the Wanneroo Civic Centre Extension as follows:

·          2012/2013 - $101,990 (Actual Expenditure)

·          2013/2014 - $1,098,610 (2013/2014 Mid-Year Review)

·          2014/2015 - $2.8M (Includes $800,000 released as part of the 2013/2014 Mid-Year Review)

·          2015/2016 - $20M

·          2016/2017 - $3M;

9.         NOTES that Administration will comply with the procedure prescribed in Section 3.50 of the Local Government Act 1995 concerning public notification for the proposed implementation of the one way traffic flow system and road closure from Servite Terrace to through traffic via Cafaggio Crescent into Senario Drive and into Dundebar Road;

10.       NOTES that Administration will work with management of the St Anthony's School to explore development/implementation of a traffic management plan to accommodate the proposed one-way arrangement for Senario Drive and Cafaggio Crescent to assist in controlling/distributing traffic flow during peak school drop-off and pick-up times as a possible RoadWise initiative; and

11.       NOTES that a further report will be presented to Council on the excision of an area of 1,600m² from the south-east corner of Lot 505 (ie: located on the corner of the Dundebar Road/Senario Drive intersection) as a commercial lot for potential sale.

carried

13/1

For the motion:           Cr Cvitan, Cr Driver, Cr Guise, Cr Hayden, Cr Hewer, Cr Newton,
Cr Nguyen, Cr Parker, Mayor  Roberts, Cr Treby, Cr Truong, Cr Winton and Cr Zappa

Against the motion:   Cr Aitken

File Ref:                                              5597 – 13/179304

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       5         

Moved Cr Parker, Seconded Cr Aitken

That Council:-

1.       APPROVES the removal of 2 x "NO STOPPING, ROAD OR NATURE STRIP" (R5-35(R) and R5-35(L)) signs and associated linemarking on the east side of Scenic Drive, south of Neville Drive as shown on Drawing No. 2244-1-2 (Attachment 4 refers)

2.       NOTES that embayment line marking associated with the creation of the two new parking bays will be installed as shown on Drawing No. 2244-1-2 (Attachment 4 refers).

3.       NOTES that the existing access gate will be relocated 20m north as shown on the attached aerial plan (Attachment 5 refers).

4.       NOTES that four bollards will be installed in place of the relocated gate as shown on Drawing No. 2244-1-2 (Attachment 4 refers).

Carried Unanimously

File Ref:                                              3125V02 – 13/239864

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       10         

Moved Cr Parker, Seconded Cr Aitken

That Council:-

1.       APPROVES the installation of traffic treatments along Golf Links Drive, Wanneroo, as detailed in City of Wanneroo Drawing No's. 2887-1-1 and 2887-2-1 (Attachment 9);

2.       ADVISES the residents and owners of properties on Golf Links Drive of Council’s decision; and

3.       ADVISES the respondents to the Golf Links Drive community consultation of Council’s decision.  

Carried Unanimously

File Ref:                                              7881 – 13/136972

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Parker, Seconded Cr Aitken

That Council:-

1.       APPROVES the construction of a 155m of 1.8m wide cast insitu concrete footpath on the southern side of St Fillans Bend between Appin Way and Tyne Crescent (Attachment 4 refers), Wanneroo at an estimated cost of $60,000, noting that this is subject to a detailed design and quote by Western Power for the relocation of two street lights;

2.       LISTS for consideration in the 2013/2014 Mid-Year Budget Review, the sum of $28,264 for the additional costs associated with increasing the width of the proposed footpath in St Fillans Bend and the relocation of two streetlight poles by Western Power (Attachment 4 refers);

3.       ADVISES all residents of St Fillans Bend of Council's decision; and

4.       ADVISES the petition organiser of Council's decision.

Carried Unanimously

File Ref:                                              4445 – 13/212577

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Parker, Seconded Cr Aitken

That Council;

1.       NOTES that the City has received Development Approval for the lowering and realignment of the Yanchep Boardwalk as summarised below:

a)      The State Administrative Tribunal Order issued on 30 August 2012 which enables the realignment and lowering of the northern section of the boardwalk

b)      The Western Australian Planning Commission Development Approval dated 29 January 2014 which enables the construction of the northern pathway connection to the lowered and realigned boardwalk, inclusive of the stone pitched embankment and fence relocation

2.       NOTES that a Rehabilitation Management Action Plan is being finalised for submission to the Western Australian Planning Commission for approval in accordance with the conditions of development approval; and

3.       NOTES that Yanchep Boardwalk lowering and realignment works are programmed to commence in April 2014, subject to receipt of approval of the Rehabilitation Management Action Plan.

Carried Unanimously

File Ref:                                              9713 – 13/213682

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Parker, Seconded Cr Aitken

That Council:-

1.       AGREES to undertake the proposed Mirrabooka Avenue "interim" drainage upgrade works, Marangaroo as shown on Attachment 3 at an estimated cost of $70,000;

2.       Pursuant to Section 6.8(1)(b) of the Local Government Act 1995 APPROVES BY ABSOLUTE MAJORITY the expenditure of $70,000 for the proposed Mirrabooka Avenue "interim" drainage upgrade works, Marangaroo;

3.       NOTES the following budget variation to fund the proposed Mirrabooka Avenue "interim" drainage upgrade works, Marangaroo;

4.       NOTES that Lots 170 and 333 Gaby Way, Marangaroo will no longer be required for temporary drainage disposal sites when the Mirrabooka Avenue drainage upgrade works are complete;

5.       AUTHORISES the Mayor and CEO of the City of Wanneroo to affix the seal to Withdrawal of Caveats for Lot 170 Gaby Way and Lot 333 Gaby Way once the proposed Mirrabooka Avenue "interim" drainage upgrade works have been completed and the developers associated with these lots have disconnected the drainage outfall to the temporary sump, made good the connections to the existing drainage pipe system and reinstated the lots to make them suitable for construction of housing to the satisfaction of the Director Infrastructure;

6.       LISTS in the 2014/2015 Capital Works Budget (Stormwater Drainage) $100,000 for implementation of Stage 1 of the ultimate solution associated with the proposed Mirrabooka Avenue drainage upgrade works, Marangaroo, as shown on Attachment 4;

7.       AUTHORISES Administration to commence land acquisition arrangements in relation to Lot 29 McNamarra; and

8.       NOTES that Stage 2 of the ultimate solution estimated at $450,000 is to be held in reserve pending review of performance and the degree of road flooding that arises following implementation of Stage 1 associated with the proposed Mirrabooka Avenue drainage upgrade works and if required, is to be listed on a priority basis in the 10-Year Capital Works Program for future funding consideration by Council.

CARRIED BY ABSOLUTE MAJORITY

13/0

File Ref:                                              1806 – 14/53320

Responsible Officer:                           Director Infrastructure

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Aitken, Seconded Cr Hewer

That Council by an ABSOLUTE MAJORITY RESOLVES to ESTABLISH the "Quinns Beach Long Term Coastal Protection – Community Reference Group" based on the Terms of Reference as detailed in Attachment 1.

Amendment

To include at the end of the recommendation a change of the Membership 2.2 in the Terms of Reference to remove the words "within 2km" and insert "within proximity".

That Council by an ABSOLUTE MAJORITY RESOLVES to ESTABLISH the "Quinns Beach Long Term Coastal Protection – Community Reference Group" based on the Terms of Reference as detailed in Attachment 1 subject to the deletion of the words "within 2Km radius" and insertion of the words "within proximity" in Clause 2.2 of the Membership.

carried by Absolute Majority

12/1

For the motion:           Cr Cvitan, Cr Driver, Cr Guise, Cr Hayden, Cr Hewer, Cr Newton, Cr Nguyen, Cr Parker, Mayor  Roberts, Cr Treby, Cr Truong, Cr Winton and Cr Zappa

Against the motion:   Cr Aitken

The amendment became the substantive motion.

Carried by Absolute Majority

13/0

Cr Treby returned to Chambers at 8:48pm.

Name:

Quinns Beach Long Term Coastal Protection – Community Reference Group

Role/Purpose:

To have input into the development of long term options for Quinns Beach coastal protection.

Aims & Functions:

·   Receive information at the key stages of the development and detailed design of the options for Quinns Beach long term coastal protection.

·   To provide input in to the development of the long term options for Quinns Beach coastal protection.

·   To present community views to the Group.

Membership:

2.1     The Group shall consist of the following representation:

·   The Mayor

·   Coastal Ward Elected Members or their delegates;

·   Director Infrastructure;

·   Manager Infrastructure Maintenance;

·   Project Manager – Coastal Projects;

·   Representative from the Department of Transport;

·   A maximum of six representatives from the community/community groups.

2.2    The community representatives shall be:

1.   the residents or property owners within 2Km radius within proximity from the Quinns Beach car park off Ocean Drive;

2.   able to demonstrate an understanding of this significant project and willing to contribute;

3.   able to demonstrate their community network through local community organisations.

2.3    Membership shall be for a period of up to two years or until the detailed design is completed and terminating on the day of the Ordinary Council elections, with retiring members eligible to apply.

2.4    Group membership shall be appointed or removed by the Director Infrastructure.

2.5     Members must comply with the City’s Code of Conduct.

2.6     The Group has authority to second individuals from outside of the         group, on a voluntary basis, for their expert advice.

Operating procedures:

3.1     Chairperson:

a)      The members of a Group are to elect a Chairperson and deputy Chairperson from amongst themselves at the first meeting of the Group and in accordance with the Local Government Act 1995, Schedule 2.3, Division 1. (For transparency and accountability it is recommended that Council officers not be appointed to the position of Chairperson and deputy Chairperson.)

b)      The CEO or delegated nominee will attend the first meeting to conduct the election of the Chairperson or at a subsequent meeting if a new Chairperson is to be elected.

c)      The Chairperson will preside at all meetings.

d)      In the absence of the Chairperson, the Deputy Chairperson will assume the chair, and in his absence, a person is to be elected by the Group members present to assume the Chair.

e)      The Chairperson is responsible for the proper conduct of the Group.

3.2     Meetings:

a)      The Group shall meet on a quarterly basis as a minimum.

b)      All meeting dates are to be provided in Councillors Clipboard and in the City of Wanneroo diary.

c)      A Notice of Meetings including an agenda will be circulated to the Group members (including deputy delegates) at least 72 hours prior to each meeting where possible. 

d)      The Chairperson shall ensure that detailed minutes of all meetings are kept and shall, not later than five business days after each meeting, provide the Group members (including delegates) with a copy of such minutes.  The minutes are to be available for public inspection.

e)      Copies of all minutes are to be forwarded electronically, through TRIM the City’s electronic record keeping system, to Governance for filing in the elected members’ reading room.

f)       All agenda and minute documentation to be generated through Council’s Infocouncil software reporting system.

g)      The Group outcome or recommendation will have effect if it is supported by general consensus of the meeting or through vote made by the simple majority. A Simple majority is the agreement of not less than half of the votes present at the meeting.

h)      In the event that a vote is taken, all endorsed members (or delegates attending in lieu of the endorsed Elected Members) of the Group will have one vote. The Chairperson will have the casting vote and simple majority will prevail.

3.3     Quorum:

The quorum for a meeting shall be at least 50% of the number of endorsed members.

3.4     Administration:

3.4.1  Administration Support

Administration support for the group will be provided by the City of Wanneroo.  That support person will be the Director Infrastructure's Personal Assistant or her delegate as appointed from time to time.

3.4.2  Items for Discussion:

A Group member may request for an item for consideration at a meeting which is relevant to the purpose of the group. Such requests shall be made in writing to the Director Infrastructure 7 days prior to the compilation of the Agenda for that meeting. 

Delegated Authority:

4.1     The Group has no delegated power and has no authority to implement any agreed actions other than the dissemination of information to the Community.

4.2     The Group has no delegated authority to commit Council to the expenditure of monies.

4.3     Matters requiring Council consideration will be subject to separate specific reports to Council.

File Ref:                                              5801 – 14/38589

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Newton, Seconded Cr Guise

That Council APPROVES the Volunteering Policy as documented in Attachment 1.

Carried UNANIMOUSLY

File Ref:                                              3965 – 14/20334

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Newton, Seconded Cr Guise

That Council SUBMITS the Community Sport and Recreation Facilities Fund application for the Wanneroo Shooting Complex Inc.  – Upgrade of Fencing and Signage to the Department of Sport and Recreation for the 2014 Small Grants Funding Round with the following assessment, project rating and prioritisation:

Carried Unanimously

File Ref:                                              5943 – 14/28477

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Newton, Seconded Cr Guise

That Council:-

1.    ENDORSES the Pearsall Hocking Community Centre Needs and Feasibility Study Review draft report, confirming the need for a community facility located at the community purpose site on Willespie Drive in Pearsall;

2.    NOTES the estimated project cost of $3,182,500, which is currently $374,000 in excess of the current project budget listed in the 2013/14 10 Year Capital Works Program;

3.    APPROVES the development and submission of a Lotterywest grant application for the approximate sum of $500,000; and

4.    NOTES that a further report will be provided to Council on the project at pre-tender stage.

Carried unanimously

File Ref:                                              5644 – 14/34513

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Newton, Seconded Cr Guise

That Council:-

1.       APPROVES the continuation of the partnership agreement between the City of Wanneroo and the Edmund Rice Centre Mirrabooka Inc., as detailed in Attachment 1, for the use of the Butler Community Centre, Kingsbridge Park  Amphitheatre, Butterworth Park, Hainsworth Park and Peridot Park to deliver sports based programs for young people at risk and associated activities, for the period of one year from February 2014; and

2.       AUTHORISES the CEO or his nominee to sign the agreement on behalf of the City of Wanneroo.

Carried Unanimously

File Ref:                                              3370V02 – 14/28067

Responsible Officer:                           Director Community Development

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Newton, Seconded Cr Guise

That Council pursuant to Section 6.12(1)(c) of the Local Government Act 1995 WRITES OFF BY ABSOLUTE MAJORITY the outstanding amount of $2,575.06 for facility debtors, as detailed below.

Carried BY ABSOLUTE MAJORITY

14/0

File Ref:                                              4063 – 14/63378

Responsible Officer:                           Director, Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Zappa, Seconded Cr Hayden

That Council:-

1.       NOTES that the Disclosure of Financial Ratios in the 2012/2013 Annual Financial Report was reviewed by the Audit Committee on 18 February 2014;

2.       RECEIVES this report and NOTES the recommendation from the Department in relation to the calculation of ratios in future years per Attachment 1, 3 and 4;

3.       NOTES Administration will be updating the response provided to the Department in Attachment 2 to incorporate the subsequent agreement as acknowledged by the Department in Attachment 3.

Carried Unanimously

File Ref:                                              1859 – 14/25786

Responsible Officer:                           Director, Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Zappa, Seconded Cr Hayden

That Council RECEIVES the list of payments drawn for the month of January, as summarised below:-