Updating Fire Permits process and Coordination between emergency services

This is an updated letter I sent to the Mayor, Mr J. Kelly, 2011-06-24, for which no action was taken or not even considered up to date.

I now resubmit it to the Wanneroo Shire GOVERNANCE / Council Agenda for consideration at the next Council meeting.

Our property at Mariginiup covers 5 acres of pasture mostly and a few large trees. During the year, I clean up and collect dead branches and garden refuse that I burn in due time and after obtaining the necessary permit from your administration.

I fully support the legal requirement to obtain a fire permit before burning and to inform the appropriate authorities. I do not question this essential requirement; I am only puzzled with the current Fire Permit process offered by the Wanneroo Shire - still in 2017 - we have to adhere to and what appears to be a lack of coordination between the Wanneroo Shire administration, FESA and DEC authorities. 

Currently, to do the burning, we do have to:

1)         Obtain a fire permit and for this, I do have to visit in person, your administration at Dundebar road where I do have to give, over the counter, to one of your busy employee, my name, address of the proposed burning, tel. contact number, and agreement in writing to a long list of conditions of permit with details of what I will burn and finally sign it. This is done by your employee on a paper form, and not yet on an electronic form.

2)     Then, and before every single authorized burning, I have to:

a.         Notify the City of Wanneroo 9405 5000 or another number after hours, and give again over the phone all the details I have already provided to obtain the Wanneroo Shire fire permit, including the unique fire permit number I am given,

b.         Notify the DEC 9405 1222, and give again over the phone all the details I have already provided to obtain the same fire permit, including the unique fire permit number I was given

c.         Notify the FESA communication centre 9 323 9333, and give again and again over the phone all the details I have already provided to obtain the same fire permit,  including the unique fire permit number I was given

All this current Fire Permit process:

-                 is long and antiquated (paper form used, no coordinated or interconnected data base available and linking the concerned emergency services, etc.),

-                 is wasting a lot of my precious time,

-                 gives a frightening idea of the very poor coordination between Emergency Services – Fire Brigade and your administration – no contact or apparent relation between all of them. We may wonder what kind of coordination between services we can expect in case of a catastrophic fire (or a large-scale emergency). 

May I suggest the Wanneroo Shire that your administration could initiate a review of the current Fire Permit system in collaboration-coordination with the services concerned to establish an updated and interconnected computerized / app procedure, i.e.?

a.         Two options:

·               The Wanneroo shire employee fill in an electronic Fire Permit form over the counter with our details. This specific Fire Permit form is then printed and we sign it, these would be immediately accessible to FESA and other relevant emergency services.

·               The Wanneroo resident fills in a Fire Permit form directly, after login in with a personal password, on a dedicated Wanneroo – FESA –DEC fire permit site /database/ app.

b.         Then – Three technical options:

·               decide on one unique phone number we have to call (FESA?) before burning so that we will provide over the phone, the Fire Permit Number only as they will have all the details on a unique coordinated Fire Permit database (Wanneroo Shire – FESA – DEC) instead of repeating personal and location details over the phone (….and getting some annoying comments about my accent!), 

·               The Wanneroo Shire, in coordination with FESA and DEC, set up a dedicated Fire Permit site where the fire permit holder would access this site log in with personal password, and then exclusively – enter the specific fire permit number and the burning date and time – linking to the relevant permit file immediately accessible to the Wanneroo shire – FESA and DEC authorities.

·               Similarly, the Wanneroo shire could also organize an “app” (everybody has a mobile phone) with the same process as above.  

c.         Seriously review and re-organize the coordination between the relevant Emergency services,

d.         And, finally, let the Wanneroo citizens knowing about this potential Fire permit management improvement and improved coordination between the relevant Emergency services.

I hope that my laborious experiences (11 years !) with your current archaic fire permit system and my many times repeated suggestions may finally help the Wanneroo Shire to offer an improved and more efficient Fire Permit service to its citizens.

I would appreciate a response in writing.

Response by Director, Community & Place

Question taken on notice.

Further Response by Director, Community & Place

The above questions are currently under investigation and a response will be provided in the Minutes of the next Ordinary Council Meeting and provided in writing to Dr Gintzburger and Elected Members.

Further Response by Director, Community & Place

The City of Wanneroo has recently commenced a review of its Emergency Management model, including policies, systems, processes and operating business model. As part of this work, the City's Senior Rangers & Chief Bush Fire Control Officer are currently reviewing the bush fire processes relating to Fire Breaks, Burning Permit Times and Restricted and Prohibited Times with the aim of improving these areas where possible. This suggestions will be taken into account as part of this review.  As part of this review we will be working with both DFES and DPAW to ensure alignment of processes.

Further, the Office of Bush Fire Risk Management is currently reviewing the permit process with Local Governments in order to be more effective.

Request for CCTV Camera, Capricorn Park Yanchep

Could the City of Wanneroo consider placing prominent and visible CCTV cameras in the vicinity of this very special and irreplaceable “Grass Tree” feature which has just been created in “Capricorn Park” Yanchep this year. I feel morally obliged to make this suggestion after reading of the horrific act of vandalism recently when a stately 70 year old Flame Tree was deliberately damaged with a chainsaw on the South Perth foreshore. Visable CCTV camera towers may not prevent deliberate damage to this truly magnificent Grass Tree feature however they would surely and at least be a deterrent.

Response by Director, Community and Place

Question taken on notice.

Further Response by Director, Community and Place

Thank you for your enquiry regarding the provision of CCTV cameras to protect the grass tree feature at Capricorn Park. The City has an ongoing program that continually assesses areas that are experiencing various types of anti-social behaviour and they are prioritised depending on the issues.

The available funding for these programs is then distributed to the areas that are in most need of the expansion of the fixed CCTV network to ensure that sites chosen for the future installation of CCTV cameras are identified as having the greatest need and benefit for the wider community. Your request has been assessed against the City's "Guidelines for the Deployment of CCTV”, the CCTV Management and Operation Manual and also the "Surveillance Devices Act 1998".

Unfortunately, the installation of fixed CCTV cameras in Capricorn Park, Yanchep do not fall into the priority list and cannot be considered at the present time.

Please report any antisocial behaviour or acts of damage to City property to us on 9405 5000 or on 1300 13 83 93 after hours, or alternatively by emailing enquiries@wanneroo.wa.gov.au

Any future reports of damage to City property or other antisocial type of behaviour will be considered at the time of reporting for the possibility of mobile CCTV being deployed if it is deemed a suitable location.

Any criminal behaviour should be reported to the WA Police on 131444 or Crimestoppers on 1800 333 000.

Item CR04-06/17 SAT Reconsideration of Development Application – Commercial Vehicle Parking and Sea Containers (Retrospective) at Lot 158 (44) Bebich Drive, Wanneroo (DA2016/1227)

This question was asked at Briefing last week, but I would like to ask it again. It is in relation to an application by the owner at 44 Bebich Drive for permission to seek a transport operation on his property. Is Council aware of the escalation of activities at the property since they made their original application on 6 December in contravention of District Planning Scheme No 2 as they relate to special rural properties? If not will Council undertake to update their knowledge before deliberation?

Response by Director, Planning and Sustainability

At the last Briefing Session I did outline that I was not personally aware of any escalation of activity, however Administration did send a Compliance Officer to look at the property and observed there were a number of vehicles on the property, and that was included in the Action Notes for tonight’s meeting in terms of what was observed. It was noticed that since the last time Administration looked at the site that there has been a marginal increase in the number of vehicles that were parked there since July/August 2016. Although it was noticed that there was a number of vehicles there it was not obvious that there was an escalation of activity. Administration has not been monitoring the site to determine if there has been additional vehicle movement to and from the site.

tem CP04-06/17 PT03-05/17 Request for Picnic Shelter and Shade Sails to be constructed at Fred Stubbs Park in Quinns Rocks

1.         Responding to a petition put up to Council and is up for recommendation tonight. Why did Council and Council Officers not think to consult with the 6 to 8 owners directly opposite the Fred Stubbs Reserve as to the visual impact that shade sails would have over our views of the ocean?

Response by Director, Community and Place

The shade sail that is proposed is part of the regular program of shade sails that the City of Wanneroo installs within the City. In regards to this particular issue, because Administration has become aware of the situation where residents may not be in support of shade sails at this location, Administration is proposing that a report will be submitted to Council prior to implementation of the project. The report will outline the options that have been considered, consultation outcomes with residents and what the preferred option is for shade sails at Fred Stubbs park.

2.         Thank you for that response and that my series of e-mails and phone calls to Council has not fallen on deaf ears. Can the Council consider ways of mitigating the visual impact that these sails may have upon the open vision of the ocean from the 6 – 8  people that live on that immediate strip. These properties are not un-expensive properties and in excess of a million dollars each and we are very grateful to Council for the way Fred Stubb Reserve has been saved from the ocean environment and the playground is very nice as well. If Council could find a way through that report to mitigate and lessen the impact that would be greatly received by the residents opposite.

Response by Mayor Roberts

Taken as a statement.

Moved Cr Guise, Seconded Cr Newton

That the minutes of the Ordinary Council Meeting held on 30 May 2017 be confirmed.

Carried Unanimously

The City received a silver award for 2015/2016 at the Australasian Reporting Awards Gala event held in Sydney in June.

These awards are open to any organisation in Australia, New Zealand and Asia and were established more than 60 years ago to encourage effective communication of financial and organisation information.

The criteria for these awards are very comprehensive and are designed to ensure greater transparency of the organisations activities and performance.  In assessing our Annual Report, the judges stated that it excelled in many areas of the criteria.

Two representatives from the working group are present this evening and I would like to take the opportunity to commend all involved for their work in this important area.  This win is just more evidence of our high performing team.

Cr Cvitan presented a petitioners grievance of 1 signature requesting that a decision on installation of sails at Fred Stubbs Reserve at Quinns Rocks be delayed pending investigation as to how the height of the structure can be altered to mitigate the detrimental affect on views to the homes opposite the play equipment. (TRIM 17/203630)

Cr Guise presented a petition of 114 signatures from the local community not supporting the building of 10 units at 50A Frederick Street, Wanneroo due to severe loss of amenity. This development will cause serious safety and traffic risks to our children, elderly and disabled of the local are whom depend on Frederick Street. (TRIM 17/194496)

Cr Parker presented a petition of 59 signatures concerning road safety issues in Charnwood Park, Two Rocks. (Trim 17/162453).

Update

A report will be presented at the August Council meeting.

File Ref:                                              25974 – 17/202045

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Mayor Roberts, Seconded Cr Zappa

That Council by AN ABSOLUTE MAJORITY:-

1.      ADOPTS the unbranded Corporate Business Plan 2017/18 – 20/21 (Attachment 1),

2.      ADOPTS the Annual Budget for the Financial Year Ending 30 June 2018 (Attachment 2), incorporating:

2.1     Statement of Comprehensive Income, showing Total Comprehensive Income of $61,937,228 Surplus.

2.2     Statement of Cash Flows, showing cash at end of year position of $301,505,396.

2.3     Rate Setting Statement, showing the need to generate $151,980,546 through the levying of Rates.

2.4     The Notes To and Forming Part of the Budget.

2.5     Attachments 3 & 4 being:

3 - 2017/18 Schedule of Fees & Charges, and

4 - 2017/18 Capital Program (including 2016/17 Carry Forward Projects).

3.       AGREES to waive the 2017/18 Council Rates (excluding Emergency Services Levy) for the following community groups, in accordance with Section 6.47 of the Local Government Act 1995:

·        AJS Motorcycle Club of WA Inc.;

·        Kingsway Football & Sporting Club Inc.;

·        Olympic Kingsway Sports Club;

·        Pinjar Motorcycle Park Inc.;

·        Quinns Mindarie Surf Lifesaving Club Inc.;

·        Quinns Rocks Sports Club Inc.;

·        Tiger Kart Club Inc.;

·        Vikings Softball Club Inc. & The Wanneroo Giants Baseball Club Inc.;

·        Wanneroo Agricultural Society;

·        Wanneroo Amateur Boxing Club;

·        Wanneroo Amateur Football Club, Wanneroo Cricket Club, Wanneroo Junior Cricket Club and Wanneroo Junior Football Club (Wanneroo Showgrounds Clubrooms);

·        Wanneroo BMX Club;

·        Wanneroo City Soccer Club Inc.;

·        Wanneroo Districts Cricket Club Inc. (indoor facility);

·        Wanneroo Districts Cricket Club Inc. & Wanneroo Districts Hockey Association Inc.;

·        Wanneroo Districts Netball Association;

·        Wanneroo Districts Rugby Union Football Club Inc.;

·        Wanneroo Horse & Pony Club;

·        Wanneroo Racing Pigeon Club;

·        Wanneroo Shooting Complex Inc.;

·        Wanneroo Sports & Social Club Inc.;

·        Wanneroo Tennis Club;

·        Wanneroo Trotting & Training Club Inc.;

·        Yanchep Golf Club;

·        Yanchep Sports & Social Club Inc.;

·        Yanchep Surf Lifesaving Club Inc.; and

·        Youth Futures WA Inc..

4        In accordance with the provisions of Sections 6.32, 6.33 and 6.35 of the Local Government Act 1995:

4.1     IMPOSES Differential Rates and Minimum Rates for the 2017/18 Financial Year;

4.2     NOTES that the Differential Rates and Minimum Rates for the 2017/18 Financial Year are inclusive of Domestic Rubbish Collection Charges where applicable; and

4.3     SETS the Differential General Rates in accordance with the following tables:

4.3.1 IMPOSES the 2017/18 Gross Rental Value Differential Rates and Minimum Rates as follows, subject to the provisions of Sections 6.32, 6.33 and 6.35 of the Local Government Act 1995: -

4.3.2 IMPOSES the 2017/18 Unimproved Value Differential Rates and Minimum Rates as follows, subject to the provisions of Sections 6.32, 6.33 and 6.35 of the Local Government Act 1995:

5.       IMPOSES the following Domestic Refuse Charges for the 2017/18 Financial Year, pursuant to the provisions of Division 5 of Part IV of the Health Act (as amended) and Section 67 under Division 3, Part 6 of the Waste Avoidance and Resource Recovery Act 2007:

5.1     Standard Service Charge per annum (one 240L recycling bin & one 240L rubbish bin) included within General Rates.

5.2     Additional Service Charge per annum (one 240L recycling bin & one 240L rubbish bin) $413.00.

5.2     Additional Recycling Service Charge Only per annum (one 240L recycling bin) $185.00.

5.3     Additional Rubbish Service Charge Only per annum (one 240L rubbish bin) $361.00.

5.4     Establishment Charge (per each new or additional service, one 240L recycling bin & one 240L rubbish bin) $107.00.

5.5     Establishment Charge (per each new or additional 240L recycling bin or additional 240L rubbish bin) $58.00.

6.       IMPOSES for the 2017/18 financial year a Private Swimming Pool Inspection Fee on construction of $40.00 and in each subsequent year thereafter a Private Swimming Pool Inspection Fee of $18.00 for each property where there is located a private swimming pool, in accordance with the provisions of the Local Government (Miscellaneous Provisions) Act 1960, Section 245A.

7.       AGREES to offer the following incentives for the payment of Rates & Charges in accordance with the provisions of Section 6.46 of the Local Government Act 1995,:

Full payment -

Full payment of all current and arrears of Rates & Charges and Private Swimming Pool Inspection Fees within thirty-five (35) days of the issue date on the Annual Rate Notice (5 September 2017):

-    eligibility to enter the early incentive draw.

Two Instalments -

The first instalment of 50% of the total current Rates & Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within thirty-five (35) days of date of issue of the Annual Rate Notice (5 September 2017):

-     eligibility to enter the early incentive draw.

Four Instalments -

The first instalment of 25% of the total current Rates & Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within thirty-five (35) days of date of issue of the Annual Rate Notice (5 September 2017):

-     eligibility to enter the early incentive draw.

8.       AGREES to offer the following payment options for the payment of Rates & Charges and Private Swimming Pool Inspection Fees in accordance with the provisions of Section 6.45 of the Local Government Act 1995,:

          One Instalment -

Payment in full within thirty-five (35) days of the issue date of the Annual Rate Notice (5 September 2017).

          Two Instalments -

The first instalment of 50% of the total current Rates & Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within thirty-five (35) days of date of issue of the Annual Rate Notice (5 September 2017).

The second instalment of 50% of the total current Rates & Charges, Private Swimming Pool Inspection Fees and Instalment Charge, payable sixty-three (63) days after due date of first instalment (7 November 2017).

          Four Instalments -

The first instalment of 25% of the total current Rates & Charges, Private Swimming Pool Inspection Fees and Instalment Charge, plus the total outstanding arrears payable within thirty-five (35) days of date of issue of the Annual Rate Notice (5 September 2017).

The second, third and fourth instalments each of 25% of the total current Rates & Charges, Private Swimming Pool Inspection Fees and Instalment Charge, payable as follows:

-        Second Instalment sixty-three (63) days after due date of first instalment (7 November 2017).

-        Third Instalment sixty-three (63) days after due date of second instalment (9 January 2018).

-        Fourth Instalment sixty-three (63) days after due date of third instalment (13 March 2018).

9.       IMPOSES, In accordance with the provisions of Sections 6.13 and 6.51 of the Local Government Act 1995, interest on all arrears and current charges in respect of Rates & Charges and Private Swimming Pool Inspection Fees (including GST where applicable) at a rate of 8.45% per annum.  This amount will be calculated on a simple interest basis on arrears amounts that remain unpaid and current amounts that remain unpaid after thirty-five (35) days from the issue date of the Original Rate Notice (5 September 2017), or the due date of the instalment and continues until instalment is paid, excluding:

·        Deferred Rates;

·        Instalment current amounts not yet due under the Four (4) payment options;

·        Registered Pensioner Portions; and

·        Current Government Pensioner Rebate amounts.

Such interest is to be charged once per month on the outstanding balance on the day of calculation for the number of days, as previously detailed.

10.     IMPOSES, in accordance with the provisions of Section 6.45 of the Local Government Act 1995, for the 2017/18 Financial Year, the following Administration Fees & Charges for payment of Rates & Charges and Private Swimming Pool Inspection Fees:

Two Instalment Option -

An Administration Fee of $5.00 for Instalment Two, together with an Interest Charge of 5.5% per annum, calculated on a simple interest basis on:

•        50% of the total current General Rate & Charges and Private Swimming Pool Inspection Fees calculated thirty-five (35) days from the date of issue of the Annual Rate Notice to sixty-three (63) days after the due date of the first instalment.

Four Instalment Option -

An Administration Fee of $5.00 for each of Instalment Two, Three and Four, together with an Interest Charge of 5.5% per annum, calculated on a simple interest basis on:

•      75% of the total current General Rate & Charges and Private Swimming Pool Inspection Fees calculated thirty-five (35) days from the date of issue of the Annual Rate Notice to sixty-three (63) days after the due date of the first instalment;

•        50% of the total current General Rate & Charges and Private Swimming Pool Inspection Fees calculated from the due date of the Second (2nd) Instalment to the due date of the Third (3rd) Instalment; and

•      25% of the total current General Rate & Charges and Private Swimming Pool Inspection Fees calculated from the due date of the Third (3rd) Instalment to the due date of the Fourth (4th) Instalment.

11.     ADOPTS, for the purposes of reporting material variances for the 2017/18 Financial Year, a percentage of 10% together with minimum values of $100,000 for operating accounts by Nature & Type and $10,000 for capital projects, in accordance with Regulation 34(5) of the Local Government (Financial Management) Regulations 1996.

12.     ENDORSES the following discretionary transfers to and from reserves (as detailed in Attachment 2), to ensure adequate funding is available over the longer term:

·        $2,000,000 to the Asset Renewal Reserve;

·        $2,000,000 to the Asset Replacement Reserve;

·        $3,000,000 to the Coastal Management Reserve;

·        $500,000 to the Land Acquisition Reserve;

·        $50,000 to the Leave Liability Reserve;

·        $1,000,000 to the Neerabup Development Reserve;

·        $3,000,000 to the Regional Open Space Reserve; and

·        $5,279,880 from the Strategic Projects/Initiatives Reserve.

Carried by Absolute Majority

File Ref:                                              27454 – 17/178404

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

Moved Cr Aitken, Seconded Cr Sangalli

That Council:

1.       ENDORSES an increase from $731,000 already allocated in the City of Wanneroo's 2016/2017 Capital Works Budget to $875,000, which will be funded by an increase in the 2016/17 Federal Blackspot Grant to be received in 2017/18; and

2.       NOTES the variation in scope and funding for four Federal Black Spot Projects as shown the table below;

Carried Unanimously

File Ref:                                              29296 – 17/165254

Responsible Officer:                           Operation Manager Asset Operations and Services

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Simpkins, Seconded Cr Parker

That Council ACCEPTS the tender submitted by Wanneroo Electric for Tender No. 17034, for the Provision of Electrical Maintenance Services to City Building Assets, as per the schedule of rates in the tender submission. 

Carried Unanimously

File Ref:                                              29317 – 17/165271

Responsible Officer:                           Operation Manager Asset Operations and Services

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Simpkins, Seconded Cr Parker

That Council ACCEPTS the tender submitted by Wanneroo Electric for Tender No. 17035, for the Provision of Electrical Maintenance Services to Street and Public Open Space Lighting, as per the schedule of rates in the tender submission. 

Carried Unanimously

File Ref:                                              8250 – 17/170671

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Zappa, Seconded Cr Treby

That Council APPROVES the commissioning of artist Medhi Rasulle’s concept for the public artwork for the Koondoola Peace Park as outlined in Attachment 1.

Carried Unanimously

File Ref:                                              5918V02 – 17/178993

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Cvitan, Seconded Cr Fenn

That Council:-

1.       APPROVES the Memorandum of Understanding as shown in Attachment 1 between the City of Wanneroo and the Western Australian Local Government (WALGA) for the provision of a metropolitan library courier service; and

2.       AUTHORISES the Chief Executive Officer to negotiate any amendments to the Memorandum of Understanding, where those amendments are requested by the Western Australian Local Government (WALGA) and are supported by Administration.  

Carried Unanimously

File Ref:                                              14683 – 17/157786

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Guise, Seconded Cr Newton

That Council:-

1.       NOTES the Petition PT02-05/17 tabled at its Ordinary Council Meeting of 8 May 2017;

2.       NOTES that the construction of a Pétanque /Bocce Pitch near the Wanneroo Recreation Centre is currently listed for consideration in the draft 2017/18 budget; 

3.       NOTES that Administration will investigate location in consultation with local residents (~400m), hirers of Wanneroo Recreation Centre, Lake Joondalup and Scenic Park and University of the Third Age; and

4.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

Carried Unanimously

File Ref:                                              1643 – 17/157662

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

Moved Cr Guise, Seconded Cr Newton

That Council:-

1.       NOTES the installation of a shade sail for Fred Stubbs is listed in the 2017/18 budget as part of PR-2484 Park Shade Structures Program; and

2.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

Carried Unanimously

File Ref:                                              28852 – 17/159210

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       8

Previous Items:                                   CP03-04/17 - Banksia Grove Skate Park Proposal - Ordinary Council - 04 Apr 2017 7.00pm       

Moved Cr Guise, Seconded Cr Newton

That Council:-

1.       NOTES the outcomes of the Banksia Grove Skate Park community consultation process, which indicates overall support of 92.8% of respondents for the proposed Banksia Grove Skate Park proposal, as per Attachment 2 and 3 of this report;

2.       NOTES that Administration will be submitting a grant application for the project by the end of June 2017; and

3.       RECOGNISES and THANKS the Banksia Grove community for their participation in the consultation process for the Banksia Grove Skate Park project.

Carried Unanimously

File Ref:                                              23809 – 17/173888

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

Moved Cr Treby, Seconded Cr Simpkins

That Council:-

1.       ENDORSES the Olympic Kingsway Sports Club Changeroom and Spectator Seating Concept Design, shown in Attachment 3 and 4 of this report;

2.       NOTES that based on the current proposed project schedule, construction is due to commence in December 2017 and will be concluded in October 2018, with practical completion to occur in November 2018;

3.       NOTES the project funding model, inclusive of a grant of $200,000 from the Federal Department of Infrastructure and Regional Development and a contribution of $283,757 from the Olympic Kingsway Sports Club; and

4.       RECOGNISES and THANKS the user groups for their involvement in the concept design process.

Carried Unanimously

File Ref:                                              29241 – 17/115927

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

Moved Cr Parker, Seconded Cr Cvitan

That Council ADOPTS the new Public Community Events Policy as per Attachment 1 and the overarching Strategic Framework as per Attachment 2.

Carried Unanimously

File Ref:                                              24855 – 17/174856

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Moved Cr Guise, Seconded Cr Newton

That Council:-

1.       APPROVES BY ABSOLUTE MAJORITY the waiver of fees for use of City facilities as part of three Partnering Arrangements for the period of 1 July 2017 – June 2018, specifically:

a.       $9,672.00 to support the Rainbow Community Church – Food Ministry;

b.      $7,435.50 to support the i60 – Friend in Need Service; and

c.       $8,079.50 to support the Metropolitan Migrant Resource Centre.

2.       NOTES that $50,000 has been included within the draft 2017/18 budget to contribute towards fee waiver costs associated with future Partnering Arrangements; 

3.       NOTES that an Internal Audit is currently being undertaken to inform further development of the City’s proposed Partnering Policy; and

4.       NOTES that Partnering Arrangements will require organisations to acknowledge the City’s support, and provide evidence of community outcomes from delivery of services.

Carried by Absolute Majority

File Ref:                                              1859 – 17/177963

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

Moved Cr Guise, Seconded Cr Cvitan

That Council RECEIVES the list of payments drawn for the month of May 2017, as summarised below:-