Council Minutes
Unconfirmed MINUTES
Ordinary Council Meeting
6:00pm, 16 February, 2021
Council Chambers (Level 1), Civic Centre,
23 Dundebar Road, Wanneroo
Council Minutes
Unconfirmed MINUTES
Ordinary Council Meeting
6:00pm, 16 February, 2021
Council Chambers (Level 1), Civic Centre,
23 Dundebar Road, Wanneroo
Objective
· To ensure there is a process in place to outline the access to recorded Council Meetings.
· To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Meeting Minutes and that any reproduction of these Minutes are for the sole purpose of Council business.
Implications
City of Wanneroo Strategic Community Plan 2017/2018 to 2026/2027:
“4 Civic Leadership
4.2 Good Governance
4.2.1 Provide transparent and accountable governance and leadership”
Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.
Implementation
This Policy shall be printed within the Agenda of all Council Meetings which include:
· Ordinary Council Meeting;
· Special Council Meeting;
· Annual General Meeting of Electors; and
· Special Electors Meeting.
To advise the public that the proceedings of the meeting are recorded.
Evaluation and Review Provisions
Recording of Proceedings
1. Proceedings for Council Meetings; as well as Deputations and Public Question Time during these meetings shall be recorded by the City on sound recording equipment, except in the case of a meeting where Council closes the meeting to the public.
2. Notwithstanding subclause 1, proceedings of a Council Meeting, which is closed to the public, shall be recorded where the Council resolves to do so.
3. No member of the public is to use any audio visual technology or devices to record the proceedings of a Council or Committee Meeting, without the written permission of the Mayor or the Mayors Delegate.
Access to Recordings
4. Members of the public may purchase a copy of the recorded proceedings or alternatively, listen to the recorded proceedings at the Civic Centre. Costs of providing a copy of the recorded proceedings to members of the public will include staff time to make the copy of the proceedings; as well as the cost of the digital copy for the recording to be placed on. The cost of staff time will be set in the City’s Schedule of Fees and Charges each financial year.
5. Council Members may request a copy of the recording of the Council proceedings at no charge.
6. All Council Members are to be notified when recordings are requested by members of the public, and of Council.
7. Transcripts can be produced on the request of the Chief Executive Officer and will include staff time set by the City’s Schedule of Fees and Charges.
Unconfirmed Minutes of Ordinary Council Meeting
held on Tuesday 16 February, 2021
CONTENTS
Item 2 Apologies and Leave of Absence
Item 3 Public Question and Statement Time
Public Questions and Statements Received in Writing Prior to the Meeting
PQ01-02/21 Mr G Riley – Frensham Street, BUTLER
PQ02-02/21 Mr D Ball – Ashley Road, TAPPING
PQ03-02/21 Mr M Dean – Mary Street, WANNEROO
PQ04-02/21 Mr G Khalaf – Makassar Way, CLARKSON
Public Questions and Statements Received at the Meeting
PQ05-02/21 Mr G Khalaf – Makassar Way, CLARKSON
PQ06-02/21 Ms C Jean – Dunsfold Street, BUTLER
Item 4 Confirmation of Minutes
OC01-02/21 Minutes of Ordinary Council Meeting held on 14 December 2020
SOC02-02/21 Minutes of Special Council Meeting held on 15 December 2020
Item 5 Announcements by the Mayor without Discussion
OA01-02/21 2021 Waste Infinity Awards Finalist
Item 6 Questions from Council Members
CQ01-02/21 Timeframe for Developer Contributions (Cr Aitken)
CQ02-12/20 Alexander Heights Community Centre Paths (Cr Miles)
PT01-02/21 Designated Dog Beach - Good Faith Compromise and a Fair Go For All - Mindarie Beach
Strategic Land Use Planning & Environment
PS01-02/21 Consideration of Actions Relating to Developer Contribution Arrangements
AS03-02/21 Draft Waste Plan 2020-2025 - Community and DWER Feedback
CP01-02/21 Community Engagement outcomes for the upgrade of Frederick Duffy Park
CP02-02/21 Heath Park Pavilion - Concept Design and Community Engagement Outcomes
CP03-02/21 Community Sporting and Recreation Facilities Fund (CSRFF) - 2020 Funding Round Outcomes
CP04-02/21 Halesworth Park Pavilions - Concept Design and Community Engagement Outcomes
Corporate Strategy & Performance
CS09-02/21 Long Term Financial Plan and 20 Year Capital Works Program 2021/22 - 2040/41
CS01-02/21 Financial Activity Statement for the period ended 30 November 2020
CS02-02/21 Financial Activity Statement for the period ended 31 December 2020
CS03-02/21 Mid Year Statutory Budget Review Report July to December 2020
CS04-02/21 Warrant of Payments for the Period to 31 December 2020
CS06-02/21 Donations to be Considered by Council February 2021
CS07-02/21 Local Government Postal Elections October 2021
CS08-02/21 Appointment of Delegate to WALGA North Metropolitan Zone and Various Working Groups
Advocacy & Economic Development
CE01-02/21 uDrew Pilot Program Proposal
CE02-02/21 Request for Extension to Review Dates and Review of Council Policies
MN02-02/21 Cr Linda Aitken - Frederick Stubbs Gate Closure Time Review
Appendix 1 Ordinary Council Agenda – 16 February 2021 88
Minutes
Mayor Roberts declared the meeting open at 6:01pm and read the prayer.
Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people. We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:
Lord, we ask for your blessing upon our City, our community and our Council. Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty. May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share. We ask this in your name. Amen
Please refer to agenda for details of full reports and attachments.
TRACEY ROBERTS, JP Mayor
Councillors:
NATALIE SANGALLI North Coast Ward
LINDA AITKEN, JP North Coast Ward
CHRIS BAKER North Coast Ward
SONET COETZEE North Coast Ward
LEWIS FLOOD North Coast Ward
FRANK CVITAN, JP Central Ward
JACQUELINE HUNTLEY Central Ward
PAUL MILES Central Ward
DOT NEWTON, JP Central Ward
HUGH NGUYEN South Ward
VINH NGUYEN South Ward
BRETT TREBY South Ward
GLYNIS PARKER South Ward
DOMENIC ZAPPA South Ward
Officers:
DANIEL SIMMS Chief Executive Officer
GRANT CHETTLEBURG Acting Director, Assets
DEBBIE TERELINCK Director, Community & Place
NOELENE JENNINGS Director, Corporate Strategy & Performance
MUSTAFA YILDIZ Executive Manager Governance and Legal
NATASHA SMART Manager Council & Corporate Support
TY MATSON Manager Community & Emergency Management
EMILLE VAN HEYNINGEN Manager Strategic Land Use Planning & Environment
GREG BOWERING Manager Approval Services
BIMSARA PATHIRATHNA Manager Finance
SCOTT CAIRNS Manager Waste Services
STEVE MARMION Manager Advocacy & Economic Development
SHANE SPINKS Manager Community Facilities
COURTNEY NOTTE Media & Communications Specialist
MADONNA ILIFFE Minute Officer
Item 2 Apologies and Leave of Absence
There were ten members of the public and two members of the press in attendance.
Item 3 Public Question and Statement Time
Public Questions and Statements Received in Writing Prior to the Meeting
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Item PS04-02/21 Consideration of Development Application DA2020/1087 - Single House Addition (Wind Turbine) at 10 Reigate Way Butler
1. Has amenity been considered and satisfactorily addressed in the development plans and supporting technical documents?
Response by Director, Planning & Sustainability
The consideration of the amenity impacts of the proposal are detailed in the Officer’s report on pages 37-42 of the agenda in regard to visual impact, height, setback and noise against the provisions of State Planning Policy 7.3 the Residential Design Codes and the provisions of District Planning Scheme No.2 Clause 67.
2. How is amenity preserved (for neighbours) and achieved for integration of a wind turbine in the prevailing residential context?
Further Response by Director, Planning & Sustainability
The application has been assessed against State Planning Policy 7.3 Residential Design Codes and the provisions of District Planning Scheme No. 2 and is considered by Administration to be capable of approval.
As detailed in the Officer’s report the proposed structure has a height of 5.0m which is lower than the ridgeline of the dwelling at 5.3m and is set back no closer than 4.9m from a side or rear boundary. The City has also considered the potential noise impact of the proposal.
3. How does the development application comply with the Environmental Protection (Noise) Regulations 1997?
Further Response by Director, Planning & Sustainability
The vertical axis wind turbine proposed has manufacturer’s specifications which indicate that the operation of the wind turbine at 30dBA is well within the night time noise limit of 35dBA and should therefore not cause a noise problem.
4. How does the development application comply with Design Principles of State Planning Policy 7.3 – Volume 1 Residential Design Codes (R-Codes). Specifically, Part 5.4.4 External fixtures, utilities and facilities & Part 5 Building design C. Further Response by Director, Planning & Sustainability
The Officers report details the assessment of the proposal against Part 5.4.4 of the R-Codes on pages 38, 39 and 40 of the Council Agenda.
5. How would an approved Development Application prevent home owners flouting local planning laws until such a time as they are challenged?
Further Response by Director, Planning & Sustainability
All development is required to comply with the relevant standards or approvals that are granted through the Development Application and Building Permitting processes. In any case where development does not occur in accordance with the relevant approvals the City is able to undertake compliance action where warranted under the relevant legislation. City of Wanneroo Local Planning Policy 4.14 Compliance, details the City’s approach to investigation and taking action on breaches of the Planning and Development Act and Building Act.
6. As the home owner already has solar panels installed could the applicant achieve the same outcome utilising the installation of battery storage of surplus power. Such solutions are affordable, installed internally, do not require a development application with no noise and visual impost on the locality?
Further Response by Director, Planning & Sustainability
It is not for the City to direct residents as to the type of renewable energy options they may wish to choose. This is left to the discretion of the individual land owners. Council is required to consider the merits of the proposed wind turbine application as submitted. |
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AS01-02/21 Response to Petition PT02-06/20 Address the Problems of Volume and Speed of Traffic on Ashley Road & Waldburg Drive, Tapping
Public Statement made by Mr Ball:
I have read the report and cannot agree with this outcome. As stated in the report the majority of drivers are speeding on these road and not just a little above the speed limit but on average at least 17 vehicles a day are travelling above 80kph
Approximately 50 vehicles a day are travelling between 70kph and 80kph.
Approximately 550 vehicles a day are travelling between 60kph and 70kph.
Approximately 2000 vehicles a day are travelling between 50kph and 60kph.
Out of approximately 3680 a day the majority are speeding, some as high as 30kph over the speed limit.
If the council believe that it is acceptable for this type of driving behaviour to continue without trying to do anything about it, there is something very very wrong.
I don't believe in the original plan this road was intended to be a major road and used as a rat run between Wanneroo and Pinjar Roads but that is what it has become and it is not fair on the residents living here. This should never have been made a through road from the start. You have created a race track that has absolutely nothing in the way to slow it the traffic down and to suggest it is a police matter is just a cop out, of the councils responsibility to the rate payers.
This report also states that no community consultation has been undertaken in preparing this report. I would ask why was there no community consultation.
As for the suggested recommendations:
Item 1 - The council should revise its Traffic Management Policy as it is clearly inadequate.
Item 2A - This has been done before and does not work
Item 2B - Also been done before. Slows traffic down for a couple of days and then just goes back to normal.
Item 2C - Good idea but needs to be more than 6 months.
Item 2D - Waste of money, will only tell you what you already know. |
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PS03-02/21 Consideration of Amendment No.182 to District Planning Scheme No.2 - 198 Mary Street, Wanneroo
Public Statement made by Mr Dean:
In support of the Administration Report and thank Council and Administration for their understanding of the need and opportunity to repurpose the existing Reception Centre. |
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As its required by my surgeon, GP, and physio to walk outside three times a day, why for the last three years the issue of footpath is not welcomed by the Administration? Why after three years of complaining and reporting I still suffer during walking with all kind of illegal parking particularly over the footpaths?
Response by Director, Community & Place
The City is aware of Mr Khalaf’s concerns in relation to vehicles being parked on footpaths and since October 2018 has responded to 338 requests from Mr Khalaf in regard to vehicle parking, predominantly in Clarkson.
The City of Wanneroo Parking Local Law 2015 provides under clause 4.7(3)(e) “Unless a sign indicates otherwise, a person must not park a vehicle so that any portion of the vehicle is on or over any footpath or pedestrian crossing”.
The intent of this provision is to ensure there is safe passage for pedestrians using the footpath. As indicated the City has responded to 338 requests from Mr Khalaf since 2018 predominantly in regard to vehicles parking partially over the footpath. Rangers have and are continuing to respond to these requests on a weekly basis. The City has allocated a dedicated resource to ensure that coordinated responses are provided to Mr Khalaf on what actions have been taken on his requests on a weekly basis.
The City has adopted an education based approach with residents subject of the complaints to ensure they understand they should not be parking, even partially over the footpath. In most instances people are responsive and remove vehicles immediately and generally do not continue to park over the footpath. These parking issues are caused as a result of the limited space between the footpath and garages which prohibits medium and large cars parking without impacting the footpath. The City has raised this matter with the WA Planning Commission and is anticipating it will be considered as part of a review of the residential design codes.
In some instances residents continue to park in their driveway and impact the footpath. Action is being taken in regard to offending vehicles owners being either further educated, cautioned and/or issued with an infringement. This is designed to discourage the resident from continuing to park in contravention of the local law however some consider they have no other alternative than parking in their driveway and continue to breach the local law. The City does not consider it appropriate to take more significant action such as summonsing residents to Court rather than issuing an infringement. Court action is not commensurate with the seriousness of the offence being committed and would create undue hardship on residents and unreasonable expense for the City’s ratepayers. In many instances the vehicle is only partially obstructing the footpath by centimetres and does not significantly obstruct use of the footpath.
Overall compliance with the parking local laws has improved in the area despite some locations continuing to offend and, whilst it is acknowledged that the parking is contravening the local law, the impact is low and it is not reasonable to increase the level of enforcement action being provided.
As a result of Mr Khalaf referring the City’s process for responding to his requests to Ombudsman’s Office, their Office reviewed the City’s processes and these were found to be satisfactory. |
Public Questions and Statements Received at the Meeting
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There is an issue with illegal parking in Clarkson. I need a clear footpath as I have a disability and the City promised to have patrolling in the area but this was withdrawn in the past few months and now the issue with parking has returned. How long do I need to continue to complain before the issue with parking is rectified?
Response by Director, Community & Place
The City is aware of Mr Khalaf’s concerns in relation to vehicles being parked on footpaths and since October 2018 has responded to 338 requests from Mr Khalaf in regard to vehicle parking, predominantly in Clarkson.
The Rangers do continue to patrol Clarkson and where necessary they will issue infringements.
The City has adopted an education based approach with residents subject of the complaints to ensure they understand they should not be parking, even partially over the footpath.
In some instances where residents continue to park in their driveway and impact the footpath, action is being taken in regard to offending vehicles owners being either further educated, cautioned and/or issued with an infringement. The City has also written to the WA Planning Commission as in some instances, residents are unable to park in their driveways without encroaching on the footpath due to the distance between the garage and the footpath. A response has recently been received from the Commission who are reviewing the City’s feedback.
Due to the nature of Mr Khalaf’s complaints, the City has a dedicated Officer to deal with his requests and ensure that a coordinated response is provided to him on a weekly basis. |
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1. In your election letter in 2019 you mentioned you were not politically aligned but I have noticed some advertising signage in the City of Wanneroo, Yanchep area, featuring your image. The sign referred to is a large Australian Labor Party verge banner supporting ALP Butler candidate John Quigley, featuring yourself, John Quigley and the State Premier. Did you give prior consent to Mr Quigley to use your image in his political advertising as shown in this document?
Response by Mayor Roberts
Mayor Roberts advised that she is not politically aligned and not aware of the image to which Ms Jean is referring.
Mayor Roberts confirmed the image is an old photograph taken to promote the “Connect Wanneroo” campaign and she had no knowledge that it was being used in this particular instance.
2. By using this image without your consent is this not in breach of privacy?
Further Response by Mayor Roberts
Mayor Roberts advised that the photograph was taken a number of years ago to promote “Connect Wanneroo” and that she had no control over how this image is currently being used but will certainly make some inquiries. |
Item 4 Confirmation of Minutes
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Moved Cr Cvitan, Seconded Cr Baker
That the minutes of the Ordinary Council Meeting held on 14 December 2020 be confirmed.
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Moved Cr Cvitan, Seconded Cr Baker
That the minutes of the Special Council Meeting held on 15 December 2020 be confirmed.
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Item 5 Announcements by the Mayor without Discussion
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On behalf of the City I am pleased to accept this award, which recognises the quality of service that is provided by the City of Wanneroo’s Waste Team. The team have a philosophy of ‘every bin, every day’ and their efforts do not go unnoticed by either our community nor the Waste Authority. I would like to congratulate the team and thank them for continuing to deliver excellent customer service during these very testing past months and under some very challenging circumstances. |
Item 6 Questions from Council Members
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Cr Aitken queried if there were timeframes when developer contributions are to be delivered for the provision of community assets.
Response by CEO
There is legislation covering the Developer Contribution Plans (DCPs) and the City’s Long Term Financial Planning Scheme. Council has received several reports in regards to the various DCPs for various areas and the principals embedded within the DCPs are based on delivery of infrastructure within a certain timeframe. However, this is subject to annual reviews and consultation with landowners within the Cells. |
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Cr Miles advised he had been forwarded photos of the paths at the Alexander Heights Community Centre and queried if the trees near the paths and entrance are the best fit as a senior recently fell.
Response by CEO
Asked for a copy of the photos to be forwarded to him.
Response by Acting Director, Assets
Administration is aware of the issues the trees are causing and have held meetings with the Seniors Group. In 2020 mitigation pruning was undertaken to remove some of the canopy to reduce the seed drop and implemented additional cleaning in the area. This procedure is to be reviewed and we will work with the Seniors at the Alexander Heights Community Centre to resolve the issue. |
Item 7 Petitions
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Cr Zappa presented a petition of 26 signatories requesting Council to install a bus shelter at Bus Stop No. 12507 in Koondoola (HPE 20/476431).
Update:
Administration advises that the bus stop will be assessed in accordance with the Bus Stop Infrastructure Policy and a report is intended to be presented to the February 2021 Ordinary Council Meeting. |
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Cr Sangalli presented a petition of 226 signatories requesting Council to install traffic treatments in Beverley Crescent, Burt Street and Hall Road, Quinns Rocks (HPE 20/504565).
Update:
Administration advises that traffic counts have been scheduled during February 2021, as traffic counts are not collected over the school holiday period. The results will assess the traffic in accordance with the Local Area Traffic Management Policy and a report is intended to be presented to the April 2021 Ordinary Council Meeting. |
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UP03-02/21 PT02-06/20 Address the problems of volume and speed of traffic on Ashley and Walburg Roads |
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Cr Cvitan presented a petition of 62 signatories requesting Council address the problems of volume and speed of traffic on Ashley and Walburg Roads (HPE 20/267977)
Update:
Administration advises that a further traffic count has been undertaken at a different location. The results, once received, will be used to re-assess the traffic on Ashley Road in accordance with the Local Area Traffic Management Policy and a report is intended to be presented to the February 2021 Ordinary Council Meeting. |
Cr Zappa declared an indirect financial interest in Item CE01-20/21 due to his employer RSM Australia Pty Ltd providing accounting services to uDrew Pty Ltd (HPE 21/66923).
Strategic Land Use Planning & Environment
CITY OF WANNEROO Minutes OF Ordinary Council Meeting 16 February, 2021 12
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PS04-02/21 Consideration of Development Application DA2020/1087 - Single House Addition (Wind Turbine) at 10 Reigate Way Butler File Ref: DA2020/1087 – 20/575593 Responsible Officer: Director Planning and Sustainability Disclosure of Interest: Nil Attachments: 5
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Moved Cr Huntley, Seconded Cr Parker That Council:- 1. Pursuant to Clause 68(2)(c) of the Deemed Provisions of District Planning Scheme No. 2, SUPPORTS the Development Application (DA2020/1087), as shown in Attachment 2, for a Single House Addition (Wind Turbine) at Lot 1265 (10) Reigate Way, Butler, subject to the following condition: a) This approval relates only to the proposed Single House Addition (Wind Turbine) as shown on the attached plans and does not relate to any other development on the lot. 2. ADVISES the submitters of its decision. 3. INSTRUCTS Administration to prepare a policy to guide the assessment of development applications relating to small-scale renewable energy systems to support the use of these technologies whilst ensuring that the amenity of the relevant locality is maintained.
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Moved Cr Baker, Seconded Mayor Roberts That the Motion be deferred to a future Council Meeting pending the adoption of the Small-Scale Renewable Energy Systems Policy. 12/3
For the
motion: Cr
Aitken, Cr Baker, Cr Coetzee, Cr Cvitan, Cr Flood, Cr Miles,
Against the motion: Cr Huntley, Cr Parker and Cr Zappa |
CITY OF WANNEROO Minutes OF Ordinary Council Meeting 16 February, 2021 15
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AS01-02/21 Response to Petition PT02-06/20 Address the Problems of Volume and Speed of Traffic on Ashley Road & Waldburg Drive, Tapping File Ref: 3125V05 – 21/14477 Responsible Officer: Acting Director Assets Disclosure of Interest: Nil Attachments: 1
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Moved Cr Parker, Seconded Cr Treby That Council:- 1. NOTES that the traffic assessment undertaken as per Local Area Traffic Management Policy, does not support the installation of traffic treatments along Ashley Road and Waldburg Drive; 2. REQUESTS Administration: a) To deploy the speed advisory trailer on Ashley Road and Waldburg Drive; b) Write to the WA Police to undertake speed enforcement on Ashley Road; c) Request approval from Main Roads WA to relocate “Remember 50 in Built Up Areas” signs to Ashley Road for a period of 6 months; and d) Undertake ongoing traffic data monitoring on Ashley Road and Waldburg Drive. 3. ADVISES the Petition organiser of Council’s decision.
Motion to Amend
Moved Cr Cvitan, Seconded Cr Newton
That recommendation 2. d) be amended as shown below, a new recommendation 3. inserted and recommendation 3. renumbered to 4. 3. INCLUDE funds for construction of traffic management on Ashley Road and Waldburg Drive in the 2021/2022 budget subject to item 2d) above demonstrating that traffic speeds are not significantly reduced.
Carried Unanimously
Substantive Motion as Amended
That Council:- 1. NOTES that the traffic assessment undertaken as per Local Area Traffic Management Policy, does not support the installation of traffic treatments along Ashley Road and Waldburg Drive; 2. REQUESTS Administration: a) To deploy the speed advisory trailer on Ashley Road and Waldburg Drive; b) Write to the WA Police to undertake speed enforcement on Ashley Road; c) Request approval from Main Roads WA to relocate “Remember 50 in Built Up Areas” signs to Ashley Road for a period of 6 months; d) Carry out traffic counts in November 2021 and reassess Ashley Road and Waldburg Drive in accordance with the City’s Local Area Traffic Management Policy; and 3. INCLUDE funds for construction of traffic management on Ashley Road and Waldburg Drive in the 2021/2022 budget subject to item 2d) above demonstrating that traffic speeds are not significantly reduced. 4. ADVISES the Petition organiser of Council’s decision. The substantive motion as amended was put and
Carried Unanimously |
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AS02-02/21 Petition PT01-11/20 Request a Bus Shelter be Installed at Bus Stop No.12507 (Mirrabooka Avenue after Koondoola Avenue) in Koondoola File Ref: 25733 – 21/31068 Responsible Officer: Acting Director Assets Disclosure of Interest: Nil Attachments: 1
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Moved Cr Zappa, Seconded Cr Parker That Council:- 1. NOTES that Bus Stop 12507 is a low priority for installation of a bus shelter according to the prioritisation criteria set out in the City’s Bus Shelter Policy. 2. REQUESTS Administration: a) Using LCRIP funding, provides a bus shelter at Bus Stop 12507 subject to community support; b) Following receipt of any responses received as part of the community consultation, develop a detailed design for the bus stop upgrade and seek Public Transport Authority (PTA) approval; and c) Pending community support and PTA approval, install a bus shelter at Bus Stop 12507. 3. ADVISES the Petition organiser of Council’s decision.
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File Ref: 2240V02 – 20/511915 Responsible Officer: Acting Director Assets Disclosure of Interest: Nil Attachments: 3
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Moved Cr Cvitan, Seconded Cr Newton That Council: - 1. ENDORSES the Waste Plan 2020 – 2025, as contained in Attachments 1, 2 & 3; and
2. AUTHORISES Administration to submit the Waste Plan 2020 – 2025, as contained in Attachments 1, 2 & 3 to the Department of Water, Environment and Regulation.
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File Ref: 39637 – 20/539359 Responsible Officer: Director Community and Place Disclosure of Interest: Nil Attachments: 4
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Moved Cr Newton, Seconded Cr Cvitan That Council:-
1. ENDORSES the Frederick Duffy Park Concept Plan (Option 1), as shown in Attachment 3 of this report;
2. NOTES that the construction of the proposed development is planned to commence in November 2021 and be concluded by December 2021; and
3. RECOGNISES and THANKS the community for its involvement in the community engagement process for this project. a.
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CITY OF WANNEROO Minutes OF Ordinary Council Meeting 16 February, 2021 17
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File Ref: 40782 – 20/540643 Responsible Officer: Director Community and Place Disclosure of Interest: Nil Attachments: 4
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Moved Cr Baker, Seconded Cr Aitken That Council:- 1. ENDORSES the Heath Park Pavilion concept plan, as shown in Attachment 2 and Attachment 3 of this report, as the guiding design for the Pavilion; 2. NOTES that construction of the proposed development is planned to commence in September 2022 and be concluded by August 2023; and 3. RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.
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CITY OF WANNEROO Minutes OF Ordinary Council Meeting 16 February, 2021 19
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File Ref: 41146 – 20/567875 Responsible Officer: Director Community and Place Disclosure of Interest: Nil Attachments: Nil Previous Items: CP03-08/20 - Community Sporting and Recreation Facilities Fund (CSRFF) - 2021/22 Funding Round - Ordinary Council - 25 Aug 2020 7:00pm
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Moved Cr Parker, Seconded Cr Zappa That Council:- 1. NOTES the outcome of the City of Wanneroo's Community Sport and Recreation Facilities Fund applications for the 2020 funding round resulting in the budget shortfall as follows:
2. NOTES that the following projects are still considered to be needed by the community, however will be subject to a review of funding capacity through the 2021/22 budget process (based on the prioritisation identified below):
3. REQUESTS that the Mayor write to the Minister for Sport and Recreation seeking an increase in the allocation for the CSRFF Fund and the establishment of a separate funding allocation, available to Local Government for the development of regional sport and recreation infrastructure; and 4. REQUESTS that the Mayor write to the Minister for Sport and Recreation and the Member for Butler outlining the lack of cycling infrastructure within the City of Wanneroo’s northern coastal corridor and noting the positive impact the Splendid Park Cycling Facility will make in terms of cycling facility provision.
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File Ref: 23756V030 – 21/1357 Responsible Officer: Director Community and Place Disclosure of Interest: Nil Attachments: 6
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Moved Cr Baker, Seconded Cr Aitken That Council: 1. ENDORSES the Halesworth Park Pavilions Concept Plans, as shown in Attachment 5 and Attachment 6 of this report, as the guiding design for the Pavilions; 2. NOTES the construction of the proposed development is planned to commence in June 2021 and be concluded by June 2022; and 3. RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.
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Corporate Strategy & Performance
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File Ref: 41219 – 21/17748 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: 1
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Moved Mayor Roberts, Seconded Cr Cvitan That Council APPROVES the Long Term Financial Plan 2021/22 – 2040/41 as detailed in Attachment 1.
Carried Unanimously |
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File Ref: 37350V02 – 20/558016 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: 6
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Moved Mayor Roberts, Seconded Cr Cvitan That Council: 1. RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 30 November 2020 consisting of: a) November 2020 year to date Financial Activity Statement; b) November 2020 year to date Net Current Assets Position; and c) November 2020 year to date Material Financial Variance Notes. 2. APPROVES BY ABSOLUTE MAJORITY the following funds transfer to the Asset Renewal Reserve: Transfer $3,818,197.42 of total recoup amount from the Second Internal Transactional Review of Cells 2, 4, 5, 6, 7, 8 and 9 to Asset Renewal Reserve.
Carried by absolute majority 15/0 |
CITY OF WANNEROO Minutes OF Ordinary Council Meeting 16 February, 2021 86
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File Ref: 37350V02 – 21/17805 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: 6
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Moved Mayor Roberts, Seconded Cr Cvitan That Council: RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 31 December 2020 consisting of: 1. December 2020 year to date Financial Activity Statement; 2. December 2020 year to date Net Current Assets Position; and 3. December 2020 year to date Material Financial Variance Notes.
Carried Unanimously |
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File Ref: 37350V02 – 21/7894 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: 5
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Moved Mayor Roberts, Seconded Cr Cvitan That Council:- 1. NOTES the 2020/21 Mid-Year Statutory Budget Review explanations and summary; and 2. APPROVES BY ABSOLUTE MAJORITY the Mid-Year Statutory Budget Review and the proposed changes of the Annual Budget for the 2020/21 financial year in accordance with Regulation 33A (3) of the Local Government (Financial Management) Regulations 1996 and section 6.8(1)(b) of the Local Government Act 1995, as shown in Attachments 1, 2, 3, 4 and 5.
Carried by Absolute Majority 15/0 |
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File Ref: 1859V02 – 21/2600 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: Nil
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Moved Cr Zappa, Seconded Cr Huntley
That Council RECEIVES the list of payments drawn for the month of December 2020, as summarised below:-
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CS05-02/21 Proposed Lease to Shack Holdings Pty Ltd over a portion of Lot 551 (120) Jindalee Boulevard, Jindalee (Jindalee Beach Kiosk) File Ref: 4603V04 – 21/26430 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: 3 Previous Items: CS07-10/17 - Proposed commercial Lease of Lot 502, Jindalee Boulevard, Jindalee (Jindalee Beach Kiosk) to Shack Holdings Pty Ltd for a term of five (5) years - Ordinary Council - 10 Oct 2017 7.00pm CB02-11/12 - Proposed Sub-Lease of Jindalee Beach Kiosk, Crown Reserve 20561, Jindalee - Ordinary Council - 13 Nov 2012 7.00pm
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Moved Cr Baker, Seconded Cr Aitken That Council:- 1. APPROVES, in principle, a lease of the Jindalee Beach Kiosk, incorporating the prior leased premises and the former alfresco area, and incorporating a new licensed alfresco area, at Reserve 20561, Lot 551 (120) Jindalee Boulevard, Jindalee (Attachment 1 refers) to Shack Holdings Pty Ltd (ACN 621 808 928), for a term of five years plus one option term of three years, in accordance with the essential lease terms described in the Administration report; 2. AUTHORISES the publication of a local public notice of the intention to dispose of the portion of Reserve 20561, Lot 551 (120) Jindalee Boulevard, Jindalee in accordance with Item 1. above in accordance with Section 3.58 of the Local Government Act 1995 (WA);
3. AUTHORISES: a) the Chief Executive Officer (or a nominee of the Chief Executive Officer) to negotiate commercial terms, execute all documentation, consider and reject any submissions and comply with all applicable legislation as is required to effect Items 1. and 2.; b) the affixing of the Common Seal of the City of Wanneroo to the lease in accordance with the City's Execution of Documents Policy; and c) the Chief Executive Officer to sign any Metropolitan Region Scheme MRS1 Form submitted to the City to facilitate the Lessee’s operations and submit the signed MRS1 Form to the Western Australian Planning Commission for further determination.
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File Ref: 2855V03 – 21/4888 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: Nil
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Moved Cr Treby, Seconded Cr Huntley That Council APPROVES a request for sponsorship in the sum of $5,000.00 to St Anthony’s Catholic Church to purchase yarn to support the Knit ‘n’ Natter social craft group to create various items as detailed in this report, for the community.
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File Ref: 41945 – 20/573729 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: 1
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Moved Cr Treby, Seconded Cr Zappa That Council BY ABSOLUTE MAJORITY:- 1. DECLARES, in accordance with Section 4.20(4) of the Local Government Act 1995, the Electoral Commissioner to be responsible for the conduct of the 2021 ordinary elections, together with any other elections or polls which may also be required; and 2. DECIDES, in accordance with Section 4.61(2) of the Local Government Act 1995 that the method of conducting the election will be as a postal election.
Carried by absolute majority 15/0 |
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File Ref: 14553V010 – 21/41636 Responsible Officer: Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: Nil
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Mayor Roberts requested nominations for North West Regional Road Sub Group, Western Australian Local Government Association (WALGA) North Metropolitan Zone and Quinns Rocks Caravan Park Re-Development – Councillor Working Group: North West Regional Road Sub Group Nominations for Delegate Nomination in writing received prior to the meeting from Cr Cvitan for delegate Nomination in writing received prior to the meeting from Cr Miles for delegate Nomination in writing received prior to the meeting from Cr Huntley for delegate
There being three nominations for the one vacant position of delegate a vote was conducted by show of hands resulting in a tied vote between Cr Miles and Cr Huntley. A second vote by show of hands between Cr Miles and Cr Huntley was conducted and Cr Miles was endorsed as the successful nominee.
Mayor Roberts declared one delegate, being:
Western Australian Local Government Association (WALGA) North Metropolitan Zone Nominations for Delegate Nomination in writing received prior to the meeting from Cr Parker for delegate Nomination in writing received prior to the meeting from Cr Huntley for delegate
There being two nominations for the one vacant position of delegate a vote was conducted by show of hands and Cr Parker was endorsed as the successful nominee.
As Cr Parker was already a deputy delegate for the Western Australian Local Government Association (WALGA) North Metropolitan Zone, Cr Huntley was endorsed as the new deputy delegate.
Mayor Roberts declared one delegate and one deputy delegate, being:
Quinns Rocks Caravan Park Re-Development Nominations for Deputy Delegate Nomination received from the floor from Cr Treby for deputy delegate
There being one nomination for the one vacant position of deputy delegate, Cr Treby was endorsed as the successful nominee.
Mayor Roberts declared one deputy delegate, being:
Moved Cr Treby, Seconded Cr Zappa That Council BY AN ABSOLUTE MAJORITY APPOINTS:- 1. Cr Miles as Delegate to the North West Regional Road Sub Group; 2. Cr Parker as Delegate and Cr Huntley as Deputy Delegate to the Western Australian Local Government Association (WALGA) North Metropolitan Zone; and 3. Cr Treby as Deputy Delegate to the Quinns Rocks Caravan Park Re-Development – Councillor Working Group. Carried by absolute majority 15/0 |
Advocacy & Economic Development
Cr Zappa declared an indirect financial interest in Item CE01-20/21 due to his employer RSM Australia Pty Ltd providing accounting services to uDrew Pty Ltd (HPE 21/66923).
Cr Zappa left the meeting at 7:08pm.
Cr H Nguyen left the meeting at 7:08pm.
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File Ref: 27301 – 21/39466 Responsible Officer: Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil
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Moved Mayor Roberts, Seconded Cr Cvitan That Council ENDORSE the City entering into a Pilot Program with uDrew Pty Ltd to provide a digital solution designed to streamline the preparation and lodgement of planning and building approval projects through automating the application process.
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Cr Zappa returned to the meeting at 7:10pm.
Cr H Nguyen returned to the meeting at 7:10pm
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File Ref: 26321V08 – 21/26621 Responsible Officer: Executive Manager Governance and Legal Disclosure of Interest: Nil Attachments: 4
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Moved Cr Parker, Seconded Cr Newton That Council:- 1. In relation to Local Planning Policy 4.14: Compliance: a) NOTES that no submission received in respect of the proposed amendments; b) ADOPTS Local Planning Policy 4.14: Compliance as set out at Attachment 1 pursuant to sections 4(3)(b)(i) and 5 of the City of Wanneroo District Planning Scheme No.2 Deemed Provisions; and c) PUBLISHES notice of its adoption of Local Planning Policy 4.14: Compliance in the Wanneroo Times and North Coast Times newspaper pursuant to sections 4(4) and 5 of the District Planning Scheme No.2 Deemed Provisions; 2. ADOPTS the Award of the Title ‘Honorary Freeman of the City of Wanneroo’ Policy accepting all marked-up amendments as set out in Attachment 2; 3. ADOPTS the Council Members’ Use of City’s Corporate Logo Policy as set out in Attachment 3; 4. ADOPTS the Council Members’ Recognition of Service Policy accepting all marked up amendments as set out in Attachment 4; and 5. EXTENDS the scheduled review date for the following policies: a) Legal Representation and Costs Indemnification Policy to 31 October 2021; b) Execution of City Documents Policy to 31 October 2021; c) Fraud and Misconduct Resilience Policy to 31 October 2021; and d) Waste Services Policy to the 30 June 2021.
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MN01-02/21 Mayor Tracey Roberts - Donation to the Lord Mayor's Distress Relief Fund for the Wooroloo and Hills Bushfire Appeal 2021 File Ref: 3626V06 – 21/47776 Responsible Officer: Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil
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Moved Mayor Roberts, Seconded Cr Cvitan That Council:-
1. EXPRESS their condolences to the families and victims of the devastating Wooroloo and Hills bushfire; and
2. APPROVES the sum of $5,000 to be donated to the Lord Mayor’s Distress Relief Fund for the Wooroloo and Hills Bushfire Appeal 2021 to support those affected by the fire; and
3. NOTES that the City of Wanneroo has offered to provide further support to the City of Swan and associated agencies to assist with the management of the recovery phase of the Wooroloo and Hills Bushfire.
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File Ref: 3077V02 – 21/52879 Author: Community Safety Officer Beth Weston Action Officer: Director Community and Place Disclosure of Interest: Nil Attachments: Nil
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Moved Cr Aitken, Seconded Cr Baker That Administration is requested to prepare a report for a future Council meeting to consider a proposal to amend the closure time of the Frederick Stubbs carpark to 8pm all year round to reduce anti-social and hooning behaviour.
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Nil
Nil
The next Briefing Session has been scheduled for 6:00pm on Tuesday, 9 March 2021 to be held in Council Chamber (Level 1), Civic Centre, 23 Dundebar Road, Wanneroo.
There being no further business, Mayor Roberts closed the meeting at 7:25pm.
In Attendance
TRACEY ROBERTS, JP Mayor
Councillors:
NATALIE SANGALLI North Coast Ward
LINDA AITKEN, JP North Coast Ward
SONET COETZEE North Coast Ward
CHRIS BAKER North Coast Ward
LEWIS FLOOD North Coast Ward
FRANK CVITAN, JP Central Ward
JACQUELINE HUNTLEY Central Ward
PAUL MILES Central Ward
DOT NEWTON, JP Central Ward
GLYNIS PARKER South Ward
HUGH NGUYEN South Ward
VINH NGUYEN South Ward
BRETT TREBY South Ward
DOMENIC ZAPPA South Ward
Appendix 1 Ordinary Council Agenda – 16 February 2021
Attached is a copy of the Ordinary Council Agenda for 16 February 2021 as required by the Local Government Regulations Amendment Regulations (No. 2) 2020 11(g) “Minutes, content of - “The content of minutes of a meeting of a council or a committee is to include…. (g) each document attached to an agenda relating to a council or committee meeting unless the meeting or that part of the meeting to which the documents refers is closed to members of the public”.