Agenda of Special Council Meeting - Monday, 17 June 2024

RECORDING AND ACCESS TO RECORDINGS OF COUNCIL MEETINGS POLICY

Objective

To ensure there is a process in place to outline the access to recorded Council Meetings.

To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Meeting Minutes and that any reproduction of these Minutes are for the sole purpose of Council business.

Implementation

This Policy shall be printed within the Agenda of all Council Meetings which include:

· Ordinary Council Meeting;

· Special Council Meeting;

· Annual General Meeting of Electors;

· Special Electors Meeting; and

· Briefing Sessions.

To advise the public that the proceedings of the meeting are recorded.

Evaluation and Review Provisions

Recording of Proceedings

1. Proceedings for Meetings detailed in this policy; as well as Deputations and Public Question Time during these meetings shall be recorded by the City on sound recording equipment, except in the case of a meeting where Council closes the meeting to the public.

2. Notwithstanding subclause 1, proceedings of a Meeting, which is closed to the public, shall be recorded where the Council resolves to do so.

3. No member of the public is to use any audio visual technology or devices to record the proceedings of a Meeting, without the written permission of the Mayor or the Mayors Delegate.

Access to Recordings

4. Members of the public may purchase a copy of the recorded proceedings or alternatively, listen to the recorded proceedings at the Civic Centre online if the recording is published on the City of Wanneroo website. Costs of providing a copy of the recorded proceedings to members of the public will include staff time to make the copy of the proceedings; as well as the cost of the digital copy for the recording to be placed on. The cost of staff time will be set in the City’s Schedule of Fees and Charges each financial year.

5. Council Members may request a copy of the recording of the Council proceedings at no charge.

6. All Council Members are to be notified when recordings are requested by members of the public, and of Council.

7. COVID-19 Pandemic Situation

During the COVID-19 pandemic situation, Briefing Sessions and Council Meetings that are conducted electronically, will be recorded. The CEO is authorised to make a broadcast of the audio recording of such meetings accessible to the public, as soon as practicable after the meeting.

8. Briefing Sessions and Council Meetings that are recorded. The CEO is authorised to make a broadcast of the audio recording of such meetings accessible to the public, as soon as practicable after the meeting.

COMMONLY USED ACRONYMS AND THEIR MEANING

Acronym	Meaning

ABN	Australian Business Number

ACN	Australian Company Number

Act	Local Government Act 1995

CBP	City of Wanneroo Corporate Business Plan

CHRMAP	Coastal Hazard Risk Management & Adaption Plan

City	City of Wanneroo

CPI	Consumer Price Index

DBCA	Department of Biodiversity Conservation and Attractions

DFES	Department of Fire and Emergency Services

DOE	Department of Education Western Australia

DOH	Department of Health

DPLH	Department of Planning Lands and Heritage

DPS2	District Planning Scheme No. 2

DLGSCI	Department of Local Government, Sport and Cultural Industries

DWER	Department of Water and Environmental Regulation

EPA	Environmental Protection Authority

GST	Goods and Services Tax

JDAP	Joint Development Assessment Panel

LTFP	Long Term Financial Plan

MRS	Metropolitan Region Scheme

MRWA	Main Roads Western Australia

POS	Public Open Space

PTA	Public Transport Authority of Western Australia

SAT	State Administrative Tribunal

SCP	City of Wanneroo Strategic Community Plan

WALGA	Western Australian Local Government Association

WAPC	Western Australian Planning Commission

Notice is given that the next Special Council Meeting will be held in the Council Chamber (Level 1), Civic Centre,

23 Dundebar Road, Wanneroo on Monday 17 June, 2024 commencing at 5:30pm.

B Parker

Chief Executive Officer

14 June, 2024

CONTENTS

Item 1 Attendances 1

Item 2 Apologies and Leave of Absence 1

Item 3 Public Question Time 1

Item 4 Reports 1

Item 5 Confidential 1

SCR02-06/24 Legal Matter - Property 1

Item 6 To Be Tabled 2

Item 7 Date of Next Meeting 2

Item 8 Closure 2

Agenda

Good evening Councillors, staff, ladies and gentlemen, this meeting today is being held on Whadjuck Nyoongar Boodjar and I would like to acknowledge and pay my respects to Elders, past, present and future. I thank all past and present members of the community that have supported the City to better understand and value Nyoongar culture within the City of Wanneroo.

I invite you to bow your head in prayer:

Lord, We thank you for blessing our City, our community and our Council. Guide us all in our decision making to act fairly, without fear or favour and with compassion, integrity, wisdom and honesty. May we show true leadership, be inclusive of all, and guide all of the City’s people and many families to a prosperous future that all may share. We ask this in your name. Amen.

Item 1 Attendances

Item 2 Apologies and Leave of Absence

Item 3 Public Question Time

In accordance with Section 7(4)(b) of the Local Government (Administration) Regulations 1996, a Council at a Special Meeting is not required to answer a question that does not relate to the purpose of the meeting. It is therefore requested that only questions that relate to items on the agenda be asked.

Item 4 Reports

Declarations of Interest by Council Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Item 5 Confidential

SCR02-06/24 Legal Matter - Property

File Ref: 49902 – 24/203075

Responsible Officer: Chief Executive Officer

This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(d) legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting