Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

Council Agenda

 

 

 

 

 

 

 

Ordinary Council Meeting

7.00pm, 09 May 2017

Council Chambers, Civic Centre, Dundebar Road, Wanneroo


PUBLIC QUESTION AND STATEMENT TIME

 

1.         TIME PERMITTED

A minimum of 15 minutes is permitted for public questions at each Council Meeting.  If there are not sufficient questions to fill the allocated time, the person presiding will move to the next item.  If there are more questions than can be considered within 15 minutes, the person presiding will determine whether to extend question time. Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each. 

 

2.         PROTOCOLS

No member of the public may interrupt the meeting’s proceedings or enter into conversation. 

 

Members of the public wishing to ask a question/s at the Council Meeting are to register on the night at the main reception desk located outside of the Chamber.  Members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting (that is by noon on the day before the meeting).

 

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so.  Members of the public wishing to ask a question should state his or her name and address before asking the question.  If the question relates to an item on the agenda, the item number should be stated.

 

3.         GENERAL RULES

The following general rules apply to public question and statement time:

·                Questions and statements should only relate to the business of the local government and should not be a statement or personal opinion.

·                Only questions relating to matters affecting the local government will be considered at an ordinary meeting, and only questions that relate to the purpose of the meeting will be considered at a special meeting. 

·                Questions may be taken on notice and responded to after the meeting.

·                Questions may not be directed at specific Elected Members or Employees.

·                Questions are not to be framed in such a way as to reflect adversely on a particular Elected Member or Employee.

·                First priority will be given to persons who are asking questions relating to items on the current meeting agenda.

·                Second priority will be given to public statements.  Only statements regarding items on the agenda under consideration will be heard.

 

DEPUTATIONS

 

An informal session will be held on the same day as the Council meeting at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations relating to items on the current agenda. To present a deputation members of the public are required to submit a request for deputation in writing at least three clear business days prior to the meeting addressed to the Chief Executive Officer.  A request for a deputation must be received by Council Support by 12 noon on the Friday before the Council Meeting.

·                Deputation requests must relate to items on the current agenda.

·                A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

·                Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

 

Please ensure mobile phones are switched off before entering the Council Chamber.

For further information please contact Council Support on 9405 5027.


Recording of Council Meetings Policy

 

 

Objective

 

·         To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·         To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Ordinary Council Meeting will be held at the Council Chambers, Civic Centre, Dundebar Road, Wanneroo on Tuesday 9 May, 2017 commencing at 7.00pm.

 

 

 

 

 

D Simms

Chief Executive Officer

4 May, 2017

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Public Question Time_ 1

Item  4_____ Confirmation of Minutes_ 1

OC01-05/17     Minutes of Ordinary Council Meeting held on 4 April 2017  1

Item  5_____ Announcements by the Mayor without Discussion_ 1

Item  6_____ Questions from Elected Members_ 1

Item  7_____ Petitions_ 1

New Petitions Received  1

Update on Petitions  1

UP01-05/17     PT01-04/17 Request to Relieve Traffic Congestion in Alkimos Beach Estate  1

UP02-05/17     PT02-04/17 Request to make Cambourne Parkway, Butler a no parking zone during school hours  1

UP03-05/17     PT03-04/17 Objection to the proposed development at 91 Strive Loop, Girrawheen  2

UP04-04/17     PT04-04/17 Request Council Consideration on the Provision of Park Exercise Equipment at Warradale Park, Landsdale  2

Item  8_____ Reports_ 2

Planning and Sustainability  2

Approval Services  2

PS01-05/17      Amendment No. 155 to District Planning Scheme No. 2 – Lot 9340 (11) Hickory Road, Quinns Rocks  2

 

Health & Compliance  35

PS02-05/17      Adoption of Local Planning Policy 4.14: Compliance  35

Assets  51

Strategic Asset Management  51

AS01-05/17      Recission of Policies - Landscape Upgrade to Distributor Roads and Parks and Road Safety Audits  51

Infrastructure Capital Works  61

AS02-05/17      Roundabout Modification Koondoola Avenue and Hollingsworth Avenue, Koondoola  61

AS03-05/17      Budget Variation - Infrastructure Upgrades Hudson Park Floodlighting  67

Community & Place  70

Community Facilities  70

CP01-05/17     Floodlighting Installation Project - Leatherback Park, Alkimos  70

CP02-05/17     New Playground Installation Program Amendment  77

CP03-05/17     PT04-04/17 Update - Provision of Park Exercise Equipment at Warradale Park, Landsdale  81

Place Strengthening  85

CP04-05/17     Community Engagement Policy  85

CP05-05/17     Community Funding Program March 2017 Round  95

Corporate Strategy & Performance  142

Business & Finance  142

CS01-05/17     Financial Activity Statement for the Period Ended 31 March 2017  142

Transactional Finance  167

CS02-05/17     Warrant of Payments for the Period to 31 March 2017  167

Property Services  233

CS03-05/17     Proposed Road Closure - Portion of Buno Lane, Yanchep  233

CS04-05/17     Proposed Lease of Office Two to The Returned & Services League of Australia (WA Branch Incorporated) Over a Portion of Lot 90  and Lot 91, Wanneroo Road, Wanneroo  242

Contracts & Procurement  247

CS05-05/17     Purchasing Policy Amendments and Proposed Delegation of Authority  247

Council & Corporate Support  283

CS06-05/17     Donations to be Considered by Council - May 2017  283

CS07-05/17     Appointment of Delegate to the West Australian Local Government Association (WALGA) North Metropolitan Zone  290

Chief Executive Office  292

Governance & Legal  292

CE01-05/17     Criminal Procedure Act 2004 - Appointment of Approved and Authorised Officers – Building Regulations 2012  292

CE02-05/17     Minor Amendments to Council Policies  296

CE03-05/17     Parking Amendment Local Law 2017  320

CE04-05/17     Health (Miscellaneous Provisions) Act 1911 – Appointment and Authorisation of a Deputy  326

CE05-05/17     Strategic Cooperation Agreement and Memorandum of Understanding - Yanchep Beach Joint Venture  330

Item  9_____ Motions on Notice_ 336

Item  10____ Urgent Business_ 336

Item  11____ Confidential_ 336

Item  12____ Date of Next Meeting_ 336

Item  13____ Closure_ 336

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Public Question Time

Item  4      Confirmation of Minutes

OC01-05/17       Minutes of Ordinary Council Meeting held on 4 April 2017

That the minutes of Ordinary Council Meeting held on 4 April 2017 be confirmed.

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Elected Members

Item  7      Petitions

New Petitions Received

Update on Petitions  

Cr Parker presented a petition (note this is an electronic petition) of 279 signatories to request Council to relieve traffic congestion in Alkimos Beach Estate. (Trim 17/81476).

 

Update

Report schedule for June 2017

 

UP02-05/17       PT02-04/17 Request to make Cambourne Parkway, Butler a no parking zone during school hours

Cr Parker presented a petition of 13 signatories to request Council to make Cambourne Parkway, Butler a no parking zone during school hours. (Trim 17/82650).

 

 

Update

 

Report schedule for June 2017

 

UP03-05/17       PT03-04/17 Objection to the proposed development at 91 Strive Loop, Girrawheen

Cr Treby presented a petition of 101 signatories objecting to the proposed development at 91 Strive Loop, Girrawheen. (Trim 17/100826).

 

Update

 

The Metro North West Joint Development Assessment Panel (JDAP) was presented with this petition at its meeting of 20 March 2017 whereby a determination of the application for 42 Multiple Dwellings at Lot 69 (91) Strive Loop, Girrawheen was made. The JDAP resolved to refuse the application. 

 

UP04-05/17       PT04-04/17 Request Council Consideration on the Provision of Park Exercise Equipment at Warradale Park, Landsdale

Cr Zappa presented a petition of 266 signatories requesting Council consideration on the provision of park exercise equipment at Warradale Park, Landsdale. (Trim 17/114033).

 

Update

 

A report will be presented at OCM 9 May providing an update.

 

Item  8      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Approval Services

PS01-05/17       Amendment No. 155 to District Planning Scheme No. 2 – Lot 9340 (11) Hickory Road, Quinns Rocks

File Ref:                                              23652 – 17/68908

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2  

Previous Items:                                   PS08-10/16 - Proposed Amendment No. 155 to District Planning Scheme No. 2 - Lot 9340 (11) Hickory Road, Quinns Rocks - Ordinary Council - 11 Oct 2016 7.00pm      

Issue

To consider the submissions received during the public advertising of Amendment No. 155 to District Planning Scheme No.2 (DPS 2) and to support that amendment.

 

 

Applicant

Veris (Formerly Whelans Town Planning)

Owner

State of Western Australia (Managed by Water  Corporation)

Location

Lot 9340 (11) Hickory Road, Quinns Rocks

Site Area

2,753m2

MRS Zoning

Urban

DPS 2 Zoning

Public Use (Local Reserve)

 

 

Background

On 4 April 2016, Veris (formally Whelans Town Planning) submitted Amendment No. 155 to DPS 2 on behalf of the Water Corporation for the City’s consideration. The application as submitted  proposed to rezone Lot 9340 (11) Hickory Road, Quinns Rocks (subject site) from Public Use (Local Reserve) to Residential with a density code of R40.

 

However, at its 11 October 2016 meeting (PS08-10/16), Council resolved the following:

 

1.       Pursuant to Section 75 of the Planning and Development Act 2005 NOT ADOPT Amendment No. 155 to District Planning Scheme No. 2 to rezone Lot 9340 (11) Hickory Road, Quinns Rocks from Public Use (Local Reserve) to Residential with a density coding of R40. 

 

2.       Pursuant to Section 75 of the Planning and Development Act 2005 ADOPTS Amendment No. 155 to District Planning Scheme No. 2 to rezone Lot 9340 (11) Hickory Road, Quinns Rocks from Public Use (Local Reserve) to Residential with a density coding of R20 providing that the applicant submits revised documentation amending Amendment No. 155:

 

a)      to rezone the subject site to Residential with a density coding of R20; and

 

b)      is deemed satisfactory by the Manager Approval Services.

 

then pursuant to Section 47(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) ADVISES the Western Australian Planning Commission that Amendment No. 155 to District Planning Scheme No. 2 is a Standard Amendment because it:

 

a)      relates to a zone or reserve that is consistent with the objectives identified    in       District Planning Scheme No. 2 for that zone or reserve;

 

b)      is consistent with the Metropolitan Region Scheme; and

 

c)      is considered to have minimal impact on land in the District Planning    Scheme      No. 2 area that is not the subject of this proposed amendment.

 

3.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS          Amendment No. 155 to District Planning Scheme No. 2 to the Environmental          Protection Authority (EPA); and

 

4.       Subject to Environmental Protection Authority approval, ADVERTISES         Amendment No. 155 to District Planning Scheme No.2 for a period of 42 days.

On 3 November 2016, the City received an updated Amendment report from the applicant which proposed to rezone the site from Public Use (Local Reserve) to Residential with a density code of R20. Attachment 1 includes the updated Amendment No. 155 report. 

Detail

Amendment No. 155 to DPS 2 proposes to rezone the subject site from Public Use (Local Reserve) to Residential with a density code of R20.

Consultation

In accordance with the Council’s resolution, Amendment No. 155 to DPS 2 was referred to the EPA for comment. On 28 November 2016, the EPA advised the City that the Amendment did not warrant an environmental assessment. The Western Australian Planning Commission’s (WAPC) consent to advertise was not required in this case.

 

A 42-day public advertising period was carried out between 10 January 2017 and 21 February 2017 by way of:

 

·        A sign on-site;

·        Letters to the affected and nearby landowners;

·        An advertisement in the Wanneroo Times and North Coast Times;

·        Written notification to relevant State agencies; and

·        A notice in the Civic Centre and on the City’s website.

 

At the conclusion of the advertising period, a total of nine submissions were received, three from surrounding landowners, five from State agencies and one from the applicant. Of these submissions;

 

·        Two did not object to the proposal;

·        One provided comments only; and

·        Six objected to the proposal, three of which requested that the amendment be considered as it was initially submitted (to rezone the subject site from Public Use to Residential R40).

A summary of these submissions together with Administration’s responses are also included in Attachment 2.

Comment

The submissions received highlighted a number of issues and concerns from the surrounding landowners, State agencies and the applicant namely;

 

·        A request for Council to consider the initial proposal for the subject site being to rezone the subject site from Public Use (Local Reserve) to Residential with a density code of R40. This includes further justification and points addressing Administration’s previous concerns raised in PS08-10/16;

 

·        Concerns regarding the site levels and developing on such an elevated site; and

 

·        The coastal modelling which is required to be undertaken for the Quinns Rocks coastline. 

 

A more detailed discussion of these points is provided below.

 

 

Reconsideration of the Proposed R40 Density Code

 

Administration’s report, which was presented to Council on 11 October 2016 (PS08-10/16), noted a number of reasons as to why the R40 density code was considered to be inappropriate in the locality namely:

 

·        This Amendment would be a ‘spot’ recoding to a higher density and Administration does not support this, as it is considered to be adhoc and not orderly and proper planning. Administration is considering the recoding of the Quinns Rocks area in a comprehensive manner to ensure good design outcomes, and consistency of approach to the development of the area;

 

·        A R40 coding could potentially lead to a Grouped Dwelling or Multiple Dwelling development which is considered to be inconsistent with the existing surrounding area which has been developed as predominantly Single Dwellings; and

 

·        By allowing a R40 coding there is the potential to set an undesirable precedence which may encourage other recoding proposals in the locality.

 

The applicant, Department of Lands and Landcorp submitted comments which requested for the proposal to be reconsidered as initially submitted, being for the subject site to be rezoned from Public Use (Local Reserve) to Residential with a density code of R40. Furthermore, the applicant has contested the reasoning of Administration’s previous report. In this regard, Administration maintains its position regarding the R40 density code for the following reasons:

 

Acceptability of Density Coding

 

The applicant has argued that this proposal is not technically a re-coding or a ‘spot coding’ for the following reasons:

 

·        The subject site does not currently have an allocated density code;

 

·        As part of the proposed rezoning a density code will need to be assigned, as opposed to the re-coding of an existing density code;

 

·        The need to assign a density code as part of this proposal presents a ‘clean slate’ to determine an appropriate density code; and

 

·        This would not create an adverse precedent for ‘spot re-coding’ of other properties where a R20 density code already exists.

 

Administration acknowledges that the proposal is not technically a re-coding as there is no prescribed density code for the subject site. Notwithstanding, Administration considers the application to be a ‘spot coding’. A ‘spot coding’ is where a singular parcel of land is allocated a density code which is inconsistent or different with the designated coding of the surrounding locality and lots. Given that the established locality has been coded R20, Administration affirms its position that by allowing a R40 code for the subject site it will be a ‘spot coding’. The higher coding is likely to result in a different form of development on the subject site than that of the remainder of the street and locality. This is considered to lead to a conspicuous change in the streetscape and which may impact on the adjoining landowners and may have a negative impact on the streetscape. In light of this, it is considered that where one lot on an established street is coded to a higher coding than what already exists, this in itself constitutes a ‘spot coding’.

 

It is noted that the subject site is within the Quinns Rocks Housing Precinct and has been identified as having the potential to be zoned Residential with a density code of R40 under the City’s Local Housing Strategy Implementation – Local Planning Policy 3.1 (LPP 3.1). LPP 3.1 identifies the Quinns Rocks Housing Precinct to be the third priority for recoding (following Wanneroo, Girrawheen and Koondoola). However, the re-coding of the Quinns Rocks Housing Precinct has not been initiated by the City initially because of the lack of sewage in the area, which has since been upgraded. More recently the implementation has not occurred due to coastal hazard issues which require extensive modelling and studies to be carried out. Once a Coastal Hazard Risk Management and Adaptation Plan has been prepared for this area the City should be able to consider initiating the implementation of the Housing Strategy for Quinns Rocks. Until this work is completed in a holistic and co-ordinated manner Administration does not support the recoding of the area.

 

Undesirable Precedent

 

The applicant has argued that the proposal will not set an undesirable precedent for the following reason:

 

·        The site has distinguishable characteristics that differentiate it from other properties in that, it is zoned Public Use as opposed to the surrounding lots that are zoned Residential with a density code of R20. In light of this, the degree of planning precedence is diminished.

 

Administration considers that the proposal in itself and the outcome which it may deliver are capable of setting an undesirable precedent and the underlying zoning of the land is not a significant consideration when determining whether or not a precedent has been set. In light of this, it is considered that if the application for Residential R40 is approved then an undesirable precedent would be set.

 

Adjoining Public Open Space (POS)

 

Administration’s previous report stated that a density increase to R40 to promote passive surveillance onto the adjoining POS is not a valid justification. The applicant has argued this and has stated that:

 

·        The WAPC Liveable Neighbourhoods Policy (LN Policy) Element 3 encourages the location of higher density adjacent to POS to take advantage of parkland amenity.

 

It is acknowledged that the LN Policy supports higher density adjacent to areas of high amenity such as parks. Whilst Administration also encourages this approach and the subject site has been identified to have the potential to be zoned Residential with a density code of R40 as per LPP 3.1, it is considered to be premature to code this lot R40 whilst the remainder of the area remains to be coded R20.

 

Administration encourages passive surveillance between POS and adjoining residential developments. However, it is considered that passive surveillance can be achieved irrespective of the density code of a lot. This can be done by ensuring that any proposed development is orientated towards the POS or incorporates features such as major openings fronting the POS and visually permeable fencing. By incorporating such elements in a development, residents are able to take advantage of the parkland amenity regardless of the density of the site. The coding of a lot is not considered to be the determining factor on whether or not a development achieves passive surveillance rather at the detailed assessment of a development application.

 

 

Site Levels

Concerns were raised by residents regarding the levels of the site and the potential for overlooking and loss of privacy if developed. It is noted that prior to any development occurring on the site, a subdivision application, a development application and a building application will need to be lodged to the WAPC and the City respectively. Upon considering any subdivision application which may be lodged, the City will be able to provide the WAPC with comments and recommend any conditions it sees fit to ensure that the site’s finished ground levels match or coordinate with the abutting lots. Furthermore, once a development application is lodged with the City, Administration can assess the acceptability of the development and consider overlooking as per the provisions of the Residential Design Codes (R-Codes) to reduce the potential for loss of privacy of the adjoining properties. Therefore, it is considered that this issue can be assessed and rectified in greater detail in subsequent stages of the planning process.

Coastal Matters

Administration’s previous report discussed the timing of the Local Housing Strategy Implementation for Quinns Rocks, Yanchep and Two Rocks Housing Precincts. It was noted that further studies need to be completed in order to investigate the most appropriate option for the long term management of the Quinns Rocks coastline. This was a result of the history of the area suffering extensive coastal erosion. Council at its meeting on 26 April 2016 (item PS11-04/16) resolved to defer any consideration of a Scheme amendment to increase the residential density code for the Quinns Rocks Housing Precinct until such time that:

 

·        The engineering design for the coastal protection works is confirmed; and

 

·        Coastal hazard modelling has been completed to identify areas at risk of coastal erosion and/or inundation over the next 100 years.

 

At its 4 April 2017 meeting, Council adopted the recommendations of Administration (AS02-04/17) to undertake coastal protection works over the next three years commencing in the summer of 2017/2018. Following on from this the City can then undertake the Coastal Hazard and Risk Management Adaptation Plan (CHRMAP) in accordance with State Planning Policy 2.6 which will inform the extent of the potential recoding area in Quinns Rocks. It is anticipated the Coastal protection works will be completed in 2020 and then the CHRMAP can be commenced which would then inform a potential Scheme Amendment to recode the area. It is considered that higher densities within the locality should not be facilitated for until such time that the abovementioned works and studies are completed.

Conclusion

In light of the above, it is considered that the most appropriate zoning for the subject site is Residential with a density code of R20. Considering the matters noted above, it is recommended that Amendment No. 155 to DPS 2 be supported by Council without modification and forwarded to the WAPC.

Statutory Compliance

Amendment No. 155 to DPS 2 has been processed in accordance with the Planning and Development Act 2005 and the Planning and Development (Local Planning Scheme) Regulations 2015.

 

In accordance with Regulation 50(2)(a), Council is required to consider the submissions received in respect of Amendment No. 155 and in accordance with Regulation 50(3) must resolve to either support the amendment with or without modification, or not support the amendment.

 

Further, pursuant to Regulation 53(1), after passing a resolution under Regulation 50(3), the City must provide the WAPC with a schedule of submissions and Council's recommendation and response to the submissions, together with particulars of any modifications recommended to the amendment.

 

Administration recommends that Council supports Amendment No. 155 to DPS 2 in accordance with Regulation 50(3)(a) without modification.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations

Risk Title

Risk Rating

CO-022 Environmental Management

High

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register. Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

This proposal has been assessed under the provisions of the City’s District Planning Scheme No. 2. Furthermore, consideration has been given to State Planning Policy 2.6 – State Coastal Planning and Local Planning Policy 3.1 – Local Housing Strategy.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Regulation 50(2)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015 CONSIDERS the Schedule of Submissions contained as Attachment 2;

2.       Pursuant to Regulation 50(3)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS, without modification, Amendment No. 155 to District Planning Scheme No. 2 to rezone Lot 9340 (11) Hickory Road, Quinns Rocks, from Public Use (Local Reserve) to Residential with a density coding of R20 as contained in Attachment 1;

3.       Pursuant to Regulation 53(1) of the Planning and Development (Local Planning Schemes) Regulations 2015 , PROVIDES Amendment No. 155 to District Planning Scheme No. 2 to the Western Australian Planning Commission together with a copy of Council’s resolution and all attachments to this report, for its consideration; and

4.       ADVISES the submitters to Amendment No. 155 to District Planning Scheme No.2 of its decision.

 

 

Attachments:

1.

Attachment 1: Amendment 155 to DPS 2 Document - Lot 9340 (11) Hickory Road Quinns Rock

16/377805

Minuted

2.

Attachment 2: Schedule of Submissions

17/111088

Minuted

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                    10


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                       27


 


 


 


 


 


 


 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        35

 

Health & Compliance

PS02-05/17       Adoption of Local Planning Policy 4.14: Compliance

File Ref:                                              25823 – 17/84347

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider the adoption of Local Planning Policy 4.14: Compliance (LPP 4.14).  

 

Background

The purpose of draft LPP 4.14 is to establish a consistent and transparent approach providing guidance to the City and the public regarding compliance.

 

Council adopted the existing version of LPP 4.14 at its meeting on 5 March 2013 (PS01-02/14). Revisions to LPP 4.14 have since been prepared by Administration, following the establishment and integration of Compliance Services in 2016. At its meeting on 6 December 2016 (PS13-12/16), Council resolved to advertise a revised draft version of the policy for public comment.

Detail

A revised draft LPP 4.14 was advertised on 24 January 2017 with a 42 day public consultation period. A copy is included as Attachment 1. LPP 4.14 outlines an approach which facilitates negotiated outcomes based on risk, level of impact, potential consequences and possible options. Further, the priority for dealing with compliance matters will be in the following order as outlined in the policy:

 

1.   Dangerous and/or unsafe buildings and matters of significant nuisance with a high risk of adversely impacting on public amenity, health and/or safety;

 

2.   Any matter involving irreversible and permanent damage to a building or place on the State Register of Heritage Places or on the Municipal Heritage Inventory established under the scheme, or the natural environment;

 

3.   All other compliance issues not referred to in 1 and 2 above, will be progressed in the order in which the City becomes aware of the matter;

 

4.   All compliance matters will be investigated where the City has reasonable grounds to suspect that non-compliant activity is occurring.

 

5.   The City will not take action in relation to those complaints which the Council determines are either frivolous or vexatious.

Consultation

In accordance with Council's 6 December 2016 decision (PS13-12/16), the revised draft LPP 4.14 was advertised for public comment between 24 January 2017 and 10 March 2017 by way of:

 

·        Advertisements placed in the 24 January 2017 edition of the Wanneroo Times and North Coast Times newspapers; and

·        Display at the City’s Civic Centre, libraries and on the City’s website.

 

No submissions were received during the consultation period.

Comment

Whilst no submissions were received during the public consultation period, Administration reviewed the policy and considered it appropriate to make minor spelling and grammatical changes to improve the accuracy and clarity of the policy. These changes have not altered the substance or context of the Policy and are included as track changes to the Policy included as Attachment 1. Administration is recommending that the revised draft LPP 4.14, as included in Attachment 1, is adopted by Council.

Statutory Compliance

Preparation and adoption of revisions to LPP 4.14 is to be in accordance with Clause 4 and Clause 5 of the City’s District Planning Scheme No. 2 (DPS 2) Deemed Provisions.

 

Pursuant to Clause 5 and Clause 4(4) of the DPS 2 Deemed Provisions, if the local government (City) resolves to proceed with a policy, the local government must publish notice of the policy in a newspaper circulating in the Scheme area. Should Council resolve to adopt revisions to LPP 4.14 (as recommended by Administration), public notices of this adoption must then be published in the Wanneroo Times and North Coast Times newspapers.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report. However, Administration acknowledges that unforeseen issues with applying local planning policies are more likely to arise if policies are not reviewed on a regular basis.

Policy Implications

The purpose of the revised policy is to provide a consistent approach to ensure that development and building works within the City comply with planning and building legislation, the Local Government Act 1995 and the City’s Local Laws. Once adopted, the revised draft LPP 4.14, will supersede the existing Local Planning Policy 4.14: Planning Compliance.

Financial Implications

The cost of undertaking the necessary actions following Council's adoption of the revised draft LPP 4.14 can be met from existing operational budgets.

Voting Requirements

Simple Majority

 

 

Recommendation

That Council:-

 

1.       NOTES that there were no submissions received in respect to revisions drafted for LPP 4.14: Compliance;

 

2.       Pursuant to Clause 5 and Clause 4(3)(b)(i) of the City of Wanneroo District Planning Scheme No. 2 Deemed Provisions, ADOPTS LPP 4.14: Compliance, as included in Attachment 1;

 

3.       Pursuant to Clause 5 and Clause 4(4) of the District Planning Scheme No. 2 Deemed Provisions, PUBLISHES notice of its adoption of LPP 4.14: Compliance in the Wanneroo Times and North Coast Times newspapers. 

 

 

 

 

Attachments:

1.

Revised Local Planning Policy 4.14: Compliance with changes for Council Report

17/131972

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                    38


 


 


 


 


 


 


 


 


 


 


 

 


  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        51

 

Assets

Strategic Asset Management

AS01-05/17       Recission of Policies - Landscape Upgrade to Distributor Roads and Parks and Road Safety Audits

File Ref:                                              26321 – 17/115090

Responsible Officer:                           A/Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider the rescission of the Landscape Upgrades to Distributor Roads and Parks Policy (Landscape Upgrades Policy) (Attachment 1) and the Road Safety Audits Policy, refer Attachment 2, as both policies are now outdated and have been superseded by new policies, operational plans and procedures.

 

Background

The Landscape Upgrades Policy was developed in 2002 with the intent to provide guidance to Council and Administration in prioritising public open space and distributor roads for appropriate landscaping development, utilising an endorsed criteria for assessment, and applicants on matters Council and Administration will take into consideration when evaluating, at a time when the City did not have a robust internal administrative procedure framework in relation to prioritising of landscape upgrade works. Since then several studies and reports have been undertaken to address the prioritisation of park upgrades.

 

The Road Safety Audits Policy was developed in 2003 with the last review completed in 2010, to promote the development and implementation of a safe road environment through the adoption of road safety auditing principles and practices and to provide guidance when the City did not have a robust internal administrative procedure framework to address issues of safety relating to road projects.

 

Reports on the rescission of these policies were presented to the 20 March 2017 Forum for information and discussion.

Detail

Landscape Upgrades Policy - when the policy was developed, many of the distributor roads were being upgraded to dual carriageway roads without sufficient funds being allocated towards the landscaping component of the project. The Policy also enabled the development of a prioritised list of distributor roads in the Capital Works Budget planned for landscape upgrades to be completed over several years. The current practice is now to include sufficient funds as part of road upgrade projects to incorporate the landscaping component therefore negating the need to prioritise such works.

 

The following planning documents now provide direction and guidance in regards to the future development of community sites and public open spaces:

·   LPP 4.3: Public Open Space - adopted 05/04/2017;

·   LPP 4.8: Tree Preservation - first adopted in 2004, further reviewed in 2006 and 2008 and is currently being revised for adoption later in the year;

·   LPP 4.10: Residential Streetscapes – new planning policy currently being developed for adoption later in the year.

·   2016 Landscape Design Specification Standards for Public Open Space (WD13A); and,

·   2016 Landscape Design Specification Standards for Streetscapes and Public Access Ways (WD13B).

 

The principal intent of Landscape Upgrades Policy has been incorporated into the above documents negating the need for this policy to continue.

 

In addition to this, the Community and Place Directorate assesses and prioritises the development of undeveloped parks using an Assessment Matrix which incorporates the criteria detailed in the Policy and places these projects in priority order for inclusion into the 20 year long term Capital Works Program.

 

Road Safety Audits Policy - the Department of Planning’s development guidelines encourages Road Safety Audits as a means to increase road safety awareness throughout the planning, design and construction of road projects but is not enforced. The requirement for Road Safety Audit is left with the individual local governments to determine. This is also supported by the IPWEA’s, ‘Local Government Guidelines for Subdivisional Development (Ed 2.2 – 2012), Section 1.2.1.3.

 

Should the City deem that a Road Safety Audit as being required for any subdivision or development, it has the authority to request these as part of its approval processes. It is recommended that instead of a policy, the operational requirement associated with the need for Road Safety Audits in developments be enforced through the City’s standards and specification document, ‘Guidelines for the Development and Subdivision of Land’ and incorporated into a Management Procedure.

 

It is therefore recommended that this policy be rescinded with the intent of the policy be converted to a management procedure for execution by the relevant Service Units.

Consultation

All internal stakeholders were advised of the intended rescission of the Policy seeking their feedback and comments whereby there were no concerns.

Comment

The proposed rescission of the policies will remove outdated and superseded documents which are no longer in use by the City of Wanneroo.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council APPROVES the rescission of the City’s Landscape Upgrades to Distributor Roads and Parks Policy and the Road Safety Audits Policy.

 

 

Attachments:

1.

Landscape Upgrades to Distributor Roads and Parks(3) 398647

12/68454

 

2.

Road Safety Audits Policy

10/16830

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                    54


 


 


 


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                    59


 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        61

 

Infrastructure Capital Works

AS02-05/17       Roundabout Modification Koondoola Avenue and Hollingsworth Avenue, Koondoola

File Ref:                                              3125V03 – 17/113456

Responsible Officer:                           A/Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider modifying the scope of works for a project listed in the 2016/2017 Capital Works Program to upgrade the geometry of the existing roundabout at the Koondoola Avenue and Hollingsworth Avenue intersection in Koondoola. Refer to Attachment 1 for location map.

Background

Council, at its meeting on 10 February 2009, considered Item No IN06-20/09, Road Safety Issues – Koondoola Avenue and Hollingsworth Avenue, Koondoola. This report tabled the findings of an independent road safety audit prepared by Donald Veal Consultants Pty. Ltd. in October 2008.

 

Council resolved to:

1.  RECEIVES the Road Safety Audit – Intersection of Koondoola Avenue and Hollingsworth Avenue, Koondoola (October 2008) prepared by Traffic Engineering consultants, Donald Veal Consultants Pty. Ltd;

2.  NOTES the following responses to the Road Safety Audit – Intersection of Koondoola Avenue and Hollingsworth Avenue, Koondoola (October 2008) Corrective Action Report prepared by Traffic Engineering consultants, Donald Veal Consultants Pty. Ltd;

No.

Agree

Comments

1.

Y

The City will add a project to upgrade to the geometry of the roundabout including pre-deflection to the eastern and western approaches to the roundabout to the City’s Traffic Treatment Capital Works Program for future consideration by Council.

2.

Y

The City will prepare the necessary drawings and seek MRWA approval for an upgrade to the roundabout pavement markings.  A copy of the report will be forwarded to MRWA for decisions as to maintenance of pavement marking.

3.

Y

The provision of pedestrian crossing point to the west of the roundabout will be added to the City’s Traffic Treatment Capital Works Program for future consideration by Council.

The location of the crossing to the Koondoola Plaza Shopping Centre is problematical and the City will seek its relocation if redevelopment occurs.

4.

Y

An audit of working streetlights on the night of 18 January 2009 observed that all streetlights at the roundabout were working.

5.

N

 

 

Y

The City does not believe that the tavern floodlight is a safety risk to traffic on Koondoola Avenue.

The City will investigate the level of street lighting to the pedestrian crossings in the vicinity of the roundabout to ensure it is in compliance with the Australian Standard AS1158.


6.

Y

The City will investigate the provision of crash protection barrier or energy absorbing bollards to 1 Hollingsworth Avenue on the southwest corner of the roundabout and add the project to the City’s Traffic Treatment Capital Works Program for future consideration by Council.

 7.

Y

The City agrees to the provision of grab rails, tactile paving and kerb ramp fillets to assist senior pedestrian and persons with disabilities as part of the works to modify the geometry of the roundabout.

8.

N

The provision of an on-road bicycle lane is not part of the City’s Bicycle Plan 2008.  The traffic volumes on Koondoola Avenue near Hollingsworth Avenue are in the order of 2100 vpd.

 

3.   ENDORSES an application for State Black Spot grant funding in 2010/11 to upgrade the geometry of the Koondoola Avenue/Hollingsworth Avenue roundabout including pre-deflection to the eastern and western approaches to the roundabout; and

4.  ADVISES the adjoining residents of the Koondoola Avenue/Hollingsworth Avenue intersection of Council’s decision.

The above table outlines Administration’s response to the identified corrective actions listed from the road safety audit. Items 2, 4, 5 and 6 have now been completed with the remaining items proposed to be addressed by upgrading of the roundabout geometry. At the time of the report being presented to Council, Administration’s response to the Corrective Action Report could not fully address and recommendations of the road safety audit due to technical and financial considerations: 

 

          “Finding 1: the east and west approaches lack deflection, do not guide the vehicles around the roundabout or encourage slower speed

Recommendation 1: slow vehicles on these approaches by appropriate pre-deflection measure or traffic calming.”

 

The City sought Blackspot funding for the project in 2010/2011 and subsequent years in accordance with the endorsed Council resolution to upgrade the geometry of the Koondoola Avenue/Hollingsworth Avenue roundabout, however, as the subsequent Blackspot applications were also unsuccessful, the works were listed for implementation in the City’s 2016/2017 Capital Works Program. 

Detail

A detailed design review of the location confirmed the recommended pre-deflections for Koondoola Avenue and Hollingsworth Avenue roundabout are not practical due to the requirement to maintain access to adjoining residences, Koondoola Shopping Centre and the Burbridge Tavern via flush medians and mountable verge kerbs. Roundabout pre-deflections are designed to control and slow vehicle speed entering the roundabout through a lateral shift in lane alignment normally guided by raised median treatments and semi-mountable verge kerbs. In this instance long sections of the median and verge kerbs need to remain flush to allow access to adjacent properties potentially compromising the effectiveness of the pre-deflection treatment and having minimal reduction in approach speed. Refer to Attachment 2 for Concept Plan.

 

Detailed investigation into Main Roads WA (MRWA) crash data for this intersection over the preceding five years from June 2011 to December 2015 resulted in the following summary;

 

·    Fatal Crashes:                                                                     0

·    Hospital Crashes:                                                                0

·    Medical Crashes:                                                                0

·    PDO Major Crashes incurring >$3,000 of damage:           0

·    PDO Minor Crashes incurring <$3,000 of damage:           3

 

MRWA crash data identify three minor property damage crashes for this intersection over a five year period. The Road Safety Audit Finding 1 and Recommendation 1 remain incomplete and are proposed to be addressed by the introduction of alternative traffic treatments.

 

Administration conducted a traffic assessment of Koondoola Avenue from Mirrabooka Avenue to Butterworth Avenue, refer Attachment 1, in accordance with the City's Local Area Traffic Management Policy (LATMP) which guides the decision making process to determine whether roads require infrastructure changes or increased policing. The assessment considers the following factors:

·    Speed data;

·    Traffic volume including commercial vehicle volume;

·    Crash history;

·    Road design and topography;

·    Presence of vulnerable road users such as pedestrian/cyclists; and

·    Activity generators such as schools/retail/train stations etc.

 

The Policy requires a score of >60 to qualify for traffic management treatments, while scores between 30 and 60 points warrant further law enforcement and driver education. In the case of Koondoola Avenue from Mirrabooka Avenue to Butterworth Avenue the score was 80. This score indicates the section of Koondoola Avenue qualifies for the installation of a Traffic Management Scheme to address the driver behaviour.

Consultation

Community consultation will be conducted by letter to all properties adjoining Koondoola Avenue from Mirrabooka Avenue to Butterworth Avenue and information posted on the City’s website detailing the concept plans.

Comment

The proposed roundabout pre-deflection, as recommended in the Road Safety Audit Report, is impractical for the reasons outlined above; Administration proposes to develop several alternative traffic management options to be presented through the community consultation process.

 

Following finalisation of the agreed concept plan, the scope for the Koondoola Avenue project will be revised and relisted as a $30,000 budget item in 2017/2018 for the Design and Documentation of a Traffic Management Scheme including accurate construction cost estimate for future installation in 2018/2019.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.3    Safe Communities - We feel safe at home and in our local area.

 


 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

A project for the upgrade of the geometry of the Hollingsworth Avenue/Koondoola Avenue Roundabout, Project No PR-2902, is listed in the 2016/17 Capital Works Program – Traffic Treatments which has a budget allocation of $120,000. The proposed budget variation for PR-2902 will result $90,000 returned to the capital program and $30,000 listed in 2017/2018 for the design of a traffic management scheme for Koondoola Avenue.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the proposed pre-deflection upgrade to the roundabout at the intersection of Koondoola Avenue and Hollingsworth Avenue is not justified and will be ineffective. 

2.       AGREES to modify the Project Scope of Works for Project No PR-2902, Hollingsworth Avenue/Koondoola Avenue Roundabout to:

a)   delete installation of pre-deflection to the Koondoola Avenue and Hollingsworth Avenue intersection;

b)   develop an alternative Traffic Management Scheme for Koondoola Avenue from Mirrabooka Avenue to Butterworth Avenue; and

c)   defer Project No PR-2902, Hollingsworth Avenue/Koondoola Avenue Roundabout, from 2016/2017 to 2017/2018 with a modified scope for design and documentation budget of $30,000, with construction proposed in 2018/2019. 

3.       NOTES the approved budget of $120,000 for PR-2902 in the 2016/2017 Capital Works Program will no longer be required.

 

 

Attachments:

1.

Koondoola Ave & Hollingsworth Ave Koondoola - Roundabout Modification - Location Map Council Report

17/118279

 

2.

Koondoola Ave Hollingsworth Ave Koondoola - Roundabout Modifications - Concept Plan Council Report

17/118238

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                       65


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                       66


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        67

AS03-05/17       Budget Variation - Infrastructure Upgrades Hudson Park Floodlighting

File Ref:                                              23692 – 17/98764

Responsible Officer:                           A/Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider a budget variation to the approved 2016/2017 Capital Works Budget for
PR-3079 Infrastructure Upgrades Hudson Park Floodlighting.

 

Background

The City's 2016/2017 Capital Works Program included provision for the upgrading of Hudson Park Floodlighting in Girrawheen, consisting of the supply and installation of four x 50 lux floodlighting towers to service the active sports fields.

Detail

Stiles Electrical and Communication Services was engaged by the City under Contract No. 01616, for the construction of the Hudson Park Floodlighting and during construction the contractor exposed poor foundation soil conditions at towers two and four. As a consequence, a consultant was engaged to undertake further geotechnical assessment; the consultant’s report recommended upgraded footings for towers two and four resulting in a cost variation of $54,416.

 

Stiles Electrical has completed the Hudson Park Floodlighting Upgrades in accordance with the original contract and the footing redesign and practical completion will be finalised in May 2017.

Consultation

No further community consultation was required for the variation of the increased foundation works.

Comment

Construction projects have an inherent risk of unforeseen circumstances and in this instance the mitigation measures undertaken to address the unsuitable foundation conditions were essential for providing infrastructure that meets the required standards and ensuring safe use by the public.

 

It is proposed the additional funding required to off-set the budget variation be sourced from savings in PR-2863 Badgerup Road - Hawkins Road Street Lighting Upgrade project. The surplus funds resulted from a change of project scope after a night time audit of the street lighting effectiveness determined that altering existing street lighting layout was not feasible without new street light poles, however the replacement of the existing type of globes and the installation of additional guide posts with chevron signs at the bends would improve road safety at this location.

 

The change of project scope for Badgerup Road - Hawkins Road Street Lighting project has resulted in a revised estimated cost of $40,000 with works scheduled to be completed during June 2017. From the original budget of $112,000 a surplus of $72,000 remains of which $54,416 is proposed to be reallocated to the Hudson Park Floodlighting Upgrade project.

Statutory Compliance

Part 6 – Financial Management of Local Government Act and Part 2 – General Financial Management of the Local Government (Financial Management) Regulations 1996 makes provision for budget variations.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's risk registers which relate to the issues contained in this report.

Policy Implications

The City’s Accounting Policy Section 3(g)(c) states:

 

          “Circumstances:

           …the budget allocation for a capital work project is insufficient.

 

          Action:

          In accordance with Section 6.8 of the Local Government Act 1995 by way of a report and recommendation to the Council seeking authorisation of the expenditures and to endorse the necessary budget variation.

Financial Implications

The additional expenditure to provide adequate foundations for the flood lighting at Hudson Park, Girrawheen can be offset by the transfer of funds from the Badgerup Road - Hawkins Road Street Lighting Upgrade project savings as summarised below.

 

Project No

Description

 

Approved Budget

From

(Municipal Funding Available Through Project Savings)

To

(Municipal Funding Required)

PR-2863

Badgerup Road -  Hawkins Road Street Lighting Upgrade

$112,000

$105,280

 

PR-3079

Infrastructure Upgrades Hudson Park Flood Lighting

$133,605

 

$54,416

Total

$105,280

$54,416

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       APPROVES BY ABSOLUTE MAJORITY the unbudgeted expenditure listed in the following table, pursuant to Section 6.8(1)(b) of the Local Government Act 1995 for the Infrastructure upgrades to Hudson Park Flood Lighting as follows:

EXPENDITURE

Description

GL Account/

Capital Project

Approved Budget

Requested Additional Budget

Revised Budget

Infrastructure Upgrades Hudson Park Flood Lighting

PR-3079

$133,605

$54,416

$188,021

 

2.       APPROVES the following budget amendment to fund the project funding shortfall for the recently completed floodlighting at Hudson Park. Girrawheen;

 

Project No

From

To

Description

PR-2863

$54,416

 

Badgerup Road - Hawkins Road Street Lighting Upgrade

PR-3079

 

$54,416

Infrastructure Upgrades Hudson Park Floodlighting

 

 

Attachments: Nil   


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        70

 

Community & Place

Community Facilities

CP01-05/17       Floodlighting Installation Project - Leatherback Park, Alkimos

File Ref:                                              21392 – 17/126723

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2  

Previous Items:                                   CP01-09/16 - Community Sports and Recreation Facilities Fund (CSRFF) - 2016/17 Funding Round - Ordinary Council - 13 Sep 2016 7.00pm

                                                            CP01-03/17 - Outcomes of the 2016 Community Sporting & Recreation Facilities Fund (CSRFF) Round - Ordinary Council - 07 Mar 2017 7.00pm    

Issue

To consider the installation of floodlighting for large ball sports at Leatherback Park in Alkimos.

 

Background

Leatherback Park (the Park) is located on Fairy Parade, Alkimos (Attachment 1). The site is one lot; Lot Number 443 located on Reserve No 51873. The park has an overall land area of 3.98 hectares classifying the Park as a “Neighbourhood Park”. The Park is Crown Land vested to the City of Wanneroo for the purpose of public recreation.

 

At its meeting held on 13 September 2016, Council considered report CP01-09/16 regarding the City’s funding applications for the 2016 round of the Department of Sport and Recreation’s (DSR) Community Sport and Recreation Facility Fund (CSRFF). As a result of consideration of this report, Council resolved, amongst other things, the following:

 

“NOTES a further report will be presented to Council in respect to the Lendlease proposal to fund two thirds of the Leatherback Park Floodlighting project, subject to a successful CSRFF grant application for one-third of the project cost.”

At its meeting held on 7 March 2017, Council considered report CP01-03/17, regarding the outcome of the City’s 2016 CSRFF grant applications. As a result, Council resolved, amongst other things, the following:

 

“NOTES the outcome of the City of Wanneroo's Community Sport and Recreation Facilities Fund (CSRFF) applications for the 2016/17 funding round resulting in the budget shortfall as follows:

Project

Grant Requested

Grant Award

2017/18

Shortfall

PR-2955 Butler North District Open Space

$2,000,000

$2,000,000

$0

PR-2819 Banksia Grove Sports Amenities Building & Floodlighting

$1,073,000

$1,000,000

$73,000

PR-1290 Jimbub Reserve Sports Amenities Building & Floodlighting

$616,333

$0

$616,333

Leatherback Park

$69,715

$70,000

$0

PR-2621 Kingsway Olympic Change Rooms

$700,000

$0

$700,000

PR-3086 Kingsway Little Athletics

$217,594

$0

$217,594

PR-4017 Lake Joondalup Sports Amenities Building

$110,000

$0

$110,000

TOTAL

$1,716,927

 

As noted in the table above, the City was successful in receiving a grant of $70,000 for the Leatherback Park floodlighting installation. While the total cost of the project will be borne from external sources, the project will still form part of the City’s Capital Works Program for 207/18.

Detail

Leatherback Park consists of the following infrastructure:

 

Element

Description

Cricket Pitch

Synthetic Cricket Pitch

Goals

Goals for AFL football

Temporary Facilities

2 x Changerooms and 1 Toilet block

 

The Park is designated as a neighbourhood level active reserve and its predominant use is by West Perth District Football Development, who accesses the reserve during the winter season. In the 2016 winter season the reserve was also used by the Brighton Seahawks Junior and Senior Football Club and the Alkimos Junior Cricket Club. However the lack of facilities, specifically the availability of suitable floodlighting and changerooms, has impacted on the usage of the reserve. 

 

In terms of the broader catchment for the Park, there are no other active reserves which are currently available for use by local sporting clubs. The nearest facilities include the following:

 

Park

Size

Distance

Facilities

Current users

Level of use per week (hours)

Heath Park

4.88ha

3.3km

·    One Oval (active, no floodlighting)

·    Playground

Currently in expression of interest period

N/A

Kingsbridge Park

9.19ha

3.2km

·    One Oval with Cricket Pitch

·    Amenities Building, including changerooms, kiosk and toilets.

·    2 Hardcourts

·    Car Park

·    Large Passive Area

 

 

 

Alkimos Seahawks AFL Club

16.5 (W), 2 (S)

North Coast Rugby Club

6 (W)

North Coast Ranger Soccer

10 (W)

Brighton Seahawks Junior Football Club

34.5 (W)

Northern Districts Oztag

6 (S)

North Coast Ball Club

2 (S)

Quinns Rocks Junior Cricket Club

4 (S)

Alkimos Districts Cricket Club

2 (S)

 

Given the increased level of demand for this active reserve (as evidenced by feedback from local sporting clubs) and the limited options in the area in respect to access to floodlit active reserves, the developer Lend Lease, has put forward a proposal to Administration to fund two thirds of the cost for the installation of floodlighting for large ball sports. This installation would be compliant to Australian Standard 2560.2.3, Amateur Level Ball and Physical Training, being 50 lux. This proposal has been submitted on the basis that the other one-third of the project cost is met through a successful CSRFF grant application, requiring no contribution towards the capital cost from the City of Wanneroo. 

 

The provision of this floodlighting would increase the capacity of the active reserve to accommodate the growing training and match play requirements of the current resident clubs and allow the development of additional clubs and usage. Given the increased demand being experienced in the area, and the lack of existing facilities, Administration would be seeking to bring forward the floodlighting element within the draft 20 Year Capital Works Program.

 

The overall cost of the project is estimated at $210,000. It is proposed that the developer Lend Lease, will be contributing 2/3 of the overall cost ($140,000) (Attachment 2) with the remaining 1/3 ($70,000) funded from the 2017/18 CSRFF program.

 

It should be noted that the development of a changeroom facility is currently listed within the 20 Year Capital Works budget in the 2019/20 financial year.

Consultation

Consultation with residents will be undertaken on an “Informing” basis, given that the floodlighting installation is consistent with the existing use.

 

This consultation will take the form of a mail out to residents within an approximate 400m radius of the reserve, inclusive of a description of the project, a concept plan and mechanism to provide comment should residents wish. This consultation will also be promoted through resident clubs and the City’s website and Facebook page.

Comment

Due to the expansion of urban development and the increased level of participation in sport within the area, clubs need to relocate from Butler and surrounding areas. As there is no floodlighting at the reserve, and as such no capacity for evening or night time training, the surrounding reserves are coming under pressure in regards to availability and ongoing maintenance. In order to relieve some pressure, floodlighting is needed on the reserve.

 

The floodlighting will be installed in the 2017/18 financial year. The proposed schedule for the installation is outlined within the table below, with the intention being to have the lighting in place and available for the 2018 winter season.

 

Summary Milestones

Anticipated Start

Anticipated Finish

Project Management Plan

May 2017

June 2017

Community Liaison

July 2017

July 2017

RFQ for Design

July 2017

August 2017

Design and preparation of construction drawings / specification

September 2017

October 2017

Preparation of tender for construction

November 2017

December 2017

Tender period  – public RFT for Construction

January 2018

January 2018

Construction

February 2018

March 2018

Defects Liability Period

April 2018

April 2019

Handover (Completion of Defects Liability Period) and Closeout

April 2019

 

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

 

Risk Management Considerations

Strategic Risk or Corporate Risk Title

Overall Risk Rating

Accountable Officer

How will the project address the risk?

ST-S20 Strategic Community Plan: Inadequate strategic community planning results in misaligned strategies impacting community aspirations

Low

Project Manager

Community and stakeholder consultation will be carried out through the City’s Community Engagement Policy and completing an Engagement Brief

Policy Implications

The installation of the floodlighting will conform to the City’s Sports Floodlighting Policy. Additionally, the criteria set out in Local Planning Policy 4.3: Public Open Space.

Financial Implications

The City will request from Lendlease the initial $140,000 (two thirds of total project cost) to be paid up front, with the remaining $70,000 from DSR paid as per the normal CSRFF arrangement – 25% at commencement, additional 50% at 50% progress and final 25% at conclusion. As a result, the City will have no requirement to outlay expenditure prior or during construction of the floodlights.

 

The floodlighting is currently listed in the draft 20 Year Capital Works Program as a component of the following project:

 

PR (TBA) – South Alkimos Local Active Reserve (Park U):

Financial Year

Work Description

Funding Amount

2019/20

Development of Sports Amenities Building and Floodlighting

$1,300,000

Total

$1,300,000

This report will seek approval to list the Leatherback Park Floodlighting Project within the 2017/18 capital works budget as follows:

Suburb/Locality

Description

Total Cost

Council (Muni)

Grants

Cont

Alkimos

Design and Construction of Floodlighting

$210,000

$0

$70,000

$140,000

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the successful CSRFF grant application for the Leatherback Park Floodlighting Project, resulting in a grant of $70,000 being awarded to the City of Wanneroo;

2.       NOTES confirmation from Lendlease of the contribution of $140,000 towards the project, being two-thirds of the estimated project cost;

3.       CONSIDERS the listing of the project within the 2017/18 Capital Works Budget as follows:

Suburb/Locality

Description

Total Cost

Council (Muni)

Grants

Cont

Alkimos

Design and Construction of Floodlighting

$210,000

$0

$70,000

$140,000

4.       NOTES the scheduled completion date for construction and practical completion being March 2018. 

 

 

Attachments:

1.

Site Map - Leatherback Park, Alkimos

16/301724

 

2.

Funding Confirmation - Floodlighting, Leatherback Oval - Lendlease

17/83406

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                       75


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                    76


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        77

CP02-05/17       New Playground Installation Program Amendment

File Ref:                                              27302 – 17/110330

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider an amendment to the 2016/17 New Playgrounds Installation Program, replacing Kyara Park with Ronsard Park.

 

Background

The New Playground Installation Program (PR-2568) installs new play equipment at two passive parks each year. As part of the program an audit is undertaken every two years to identify and prioritise which parks will receive play equipment. The assessment was last undertaken in December 2016 and is based on a matrix ranking system that considers a number of factors including park uses, surrounding land uses, site conditions, proximity to other playgrounds and community input. The assessment undertaken in December 2016 identified 70 passive parks within the City without play equipment.

 

As part of the 2016/17 Capital Works Program the two proposed parks to receive play equipment were Kyara Park in Clarkson and Sandison Park in Landsdale.

Detail

Subsequent to the listing of Kyara Park (Attachment 1) in the 2016/17 New Playground Installation Program, construction was undertaken to widen the adjacent Connolly Drive into a dual carriageway. As a result of the engineering road works, Kyara Park has since taken on an increased drainage function, making the park not suitable for a playground installation as it would be prone to flooding during the winter months.

 

As a result, Administration is seeking to replace the Kyara Park playground installation with Ronsard Park in Ridgewood, which was the next park scheduled on the program’s prioritisation list. A preliminary Concept Plan has been developed for Ronsard Park (Attachment 2) with the tender to commence mid-May 2017 and construction in June 2017.

 

Note there are no changes to the installation at Sandison Park in Landsdale, and this change does not impact on the current program prioritisation.

 

Council approval of this change is required as Kyara Park is specifically listed in the 2016/17 Capital Works Budget.

Consultation

The City has previously received a number of community requests for play equipment at Ronsard Park, which have been incorporated into the playground’s concept design. Wider community consultation will be undertaken with local residents surrounding both Sandison and Ronsard Parks informing them of the installation. 

Comment

Notification of the change from Kyara Park to Ronsard Park was intended to be included as part of the Mid-Year Review process however this did not occur.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The New Playground Installation Program is carried out in line with the City’s Local Planning Policy 4.3: Public Open Space, which recommends the level of play amenity permissible within City of Wanneroo parks.

Financial Implications

The new playground at Ronsard Park will be designed within the project’s existing budget and therefore there are no financial changes.

 

Note the revised 2016/17 budget post Mid-Year Review for PR-2568 New Playground Installation Program is $290,462.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.   NOTES that the Kyara Park location in Clarkson is no longer suitable for the installation of a new playground as a result of the impact of the Connolly Drive dual carriageway construction and resulting drainage requirements; and

2.   APPROVES BY ABSOLUTE MAJORITY the amendment to PR-2568 New Playground Installation Program in the 2016/17 financial year, pursuant to Section 6.8(1)(b) of the Local Government Act 1995 to remove Kyara Park, Clarkson and replace this project with Ronsard Park, Ridgewood.

 

Attachments:

1.

New Playground Installation Program - Kyara Park, Clarkson

17/127154

 

2.

Concept Plan - Ronsard Park Playground

17/114488

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                       79


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                       80


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        81

CP03-05/17       PT04-04/17 Update - Provision of Park Exercise Equipment at Warradale Park, Landsdale

File Ref:                                              13130 – 17/116959

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider petition PT04-04/17 presented to Council at its meeting held on 4 April 2017 seeking the provision of Park Exercise Equipment at Warradale Park, Landsdale.

 

Background

Warradale Park is located at 31 Warradale Terrace, Landsdale (Attachment 1). The site has two lots; Lot Number 12938 located on Reserve No 45966 and Lot 13968 on Reserve No. 45966. Warradale Park has an overall land area of approximately 11 hectares classifying it as a District Park. The Park is Crown Land vested to the City of Wanneroo for the purpose of public recreation.

 

The Park is bounded by residential properties on the north, east and west. To the south is the Landsdale Primary School. The northern section of the reserve is a man-made lake with the playing field located in the southern section of the reserve. There is a level difference of two metres across the site.

 

The Park includes the following amenities:

 

·        BMX Track (constructed 1999);

·        Path network and Barbeque (constructed 1999);

·        Warradale Community Centre (constructed 2001);

·        Warradale Clubrooms Building (constructed 2009);

·        Senior Sized Sports Oval (extensions undertaken in 2016);

·        Nature Playground (constructed 2016);

·        Cricket Nets (relocated in 2016); and

·        Car Parking (increased in size 2016).

Detail

Petition PT04-04/17 specifically seeks the following:

 

"Council’s consideration on the provision of exercise play equipment at Warradale Park Landsdale.”

 

The petition contains 265 signatures from residents within the City of Wanneroo.

 

Under the City’s Local Planning Policy 4.3 Public Open space Warradale Park is classified as a district public open space and qualifies for the provision of 4 x items of exercise equipment.

 

Consideration of infrastructure upgrades and provision for Warradale Park was previously undertaken as part of the Active Reserves Master Plan through the South Ward Community Reference and Sporting User Group and the 2014 masterplan for Warradale Reserve. This included works listed above that were carried out in 2016 and noting that the previous planning work did not list park exercise equipment as a future recommendation.

 

The provision of Park Exercise Equipment at Warradale Park would require consideration alongside the already prioritised list of projects of a similar nature. The City’s Active Reserve Master Plan lists the identified Park Exercise Equipment projects in the following priority order in the South Ward:

 

1.       Paloma Park – installed 2016;

2.       Alexander Heights Park - installed 2017;

3.       Hainsworth Park;

4.       Koondoola Park;

5.       Hudson Park;

6.       Blackmore Park;

7.       Shelvock Park; and

8.       Liddell Park.

 

At present the current Capital Works Program allows for installation of one project per financial year through the Sports Facilities Program. As the provision of exercise equipment at Warradale Park was not captured within the Active Reserve Master Planning process, it has not subsequently been included within the City’s 20 Year Capital Works Budget.

 

As a result, this report will recommend that this item be listed for consideration within the 20 Year Capital Works budget, subject to further review by the South Ward Community Reference and Sporting User Group, which was the main consultative group in the development of the Active Reserve Master Plan recommendations for the South Ward.

Consultation

As noted above, further consultation will be undertaken with the South Ward Community Reference and Sporting User Group.

Comment

Nil

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.2    Healthy and Active People - We get active in our local area and we have many opportunities to experience a healthy lifestyle.

 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The provision of Park Exercise Equipment at Warradale Park is consistent with the Local Planning Policy 4.3 – Public Open Space.

Financial Implications

The estimated costs for the provision of 4 items of park exercise equipment including softfall and project management costs, is in the region of $30,000. As noted above, this project is not currently included within the City’s 20 Year Capital Works budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES the Petition PT04-04/17 tabled at its Ordinary Council Meeting of 4 April 2017;

2.       NOTES that this item will be listed for consideration within the 20 Year Capital Works budget, subject to further review by the South Ward Community Reference and Sporting User Group; and

3.       AUTHORISES the Director Community and Place to advise the petition organisers of the outcomes of this report.

 

 

 

Attachments:

1.

Warradale Park location map

17/79736

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                       84

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        85

 

Place Strengthening

CP04-05/17       Community Engagement Policy

File Ref:                                              8802 – 17/68686

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To present the draft Community Engagement Policy for endorsement to advertise for public comment.

 

Background

The Community Engagement Policy (Attachment 1) was adopted by Council on 14 October 2014. In accordance with the Policy provisions, the Policy is due for review.

 

The City is committed to fostering an engagement culture throughout the organisation and ensuring community needs and feedback is at the centre of the decision making process where appropriate. The existing Policy has been reviewed in line with these aims and objectives and is now presented for consideration and discussion.

Detail

As a result of the review undertaken, operational detail has been relocated to the Management Procedure, with the draft Policy now focusing on overarching intent and key principles.

 

By moving the operations detail to the Management Procedure, the City can respond in a timely manner to changes associated with enhanced industry standards and better practice that relate to operational issues, without the need to amend the Policy.

 

Internal Audit

In accordance with the Council Resolution (CD02-10/14) the Community Engagement Policy is required to undergo an annual audit with the findings being presented to the Audit and Risk Committee.

 

An audit of the Policy was undertaken in August 2016. This resulted in 14 recommendations being made, with two resultant changes to the Policy proposed, as outlined in Table 1.

 

The remainder of the audit recommendations require document and process amendments outside of the Policy which have been captured in other documentation associated with the Management Procedure.

 

Table 1: Audit Recommendations Relating to the draft Policy

 

Audit Recommendation

Change to Policy

The decision making body of the Community Engagement Project should be identified and clearly defined, such as the role of the Community Engagement Manager/Director.

The Policy now acknowledges that the Engagement Advisor (EA), as well as staff undertaking engagement and the corresponding Manager/Coordinator has a role and responsibility in planning and implementing community engagement. However, to ensure operational information is not included in the Policy, a more detailed description of the roles and responsibilities of the EA, staff and Managers/Coordinators have been included in the Management Procedure.

The City’s Community Engagement Policy is a city-wide policy. Therefore, it should apply to all Service Units across the City unless there are exclusions included in the Policy or as required by legislation. So it would be appropriate to identify and further communicate with those areas which should be complying with the Policy, but haven’t started using the proposed processes, to ensure the implementation of the Policy is consistent across the City.

The Policy states that it does not negate the need to adhere to statutory and legal obligations.

 

This most commonly applies to planning and development applications, where statutory obligations regarding engagement vary depending on the type of application. However, it also applies to other areas of the City’s business that is governed by statute, therefore, where clear guidance on engagement requirements is not provided in the relevant statute, to ensure engagement is still carried out where necessary, the following provision has been included within the Policy:

 

‘Where the statutory requirements regarding community engagement are not clear, however the decision being made impacts on the community or other stakeholders, community engagement should be carried out in accordance with this Policy.’ 

 

 

Table 2 details the major amendments made to the draft Policy in addition to those identified in Table 1, and the rationale for the change.

 

Table 2: Changes to draft Policy

 

Change

Rational for Change

The ‘Policy Objective’ has been refined, with unnecessary information removed.

By condensing the Policy Objective to one statement, the purpose of the Policy is clear and allows its effectiveness to be more successfully measured. 

The ‘Policy Statement’ has been condensed and simplified. 

The Policy statement now clearly outlines the City’s commitment to community engagement and the expectations the community can have when participating in engagement with the City.

The ‘Background’ section has been removed.

The Background section has been removed as it does not provide any strategic direction in terms of community engagement and was no longer considered necessary.

The ‘Engagement’ section included in the adopted Policy has been removed.

A large quantity of information included in this section could be considered operational and therefore has been removed from the Policy. In particular, the required level of community engagement (Engagement in Practice), and a number of provisions included under the ‘Informing Council’ heading have been relocated to the draft Management Procedure.

 

The ‘Key Values and Principles’ section (amended to ‘Key Principles’), as well as guidance on when engagement is not appropriate, provides specific strategic information regarding community engagement and therefore has been retained in the draft Policy. 

The Implementation section has been amended to only include strategic provisions.

Within the ‘Implementation’ section the ‘Engagement Strategy’ and ‘Advocacy’ sections have been removed, with Engagement Strategy (revised to Engagement Plan) being captured within the draft Management Procedure.

 

Given the City has an endorsed Advocacy Strategy, it was not considered necessary to duplicate this information in the draft Management Procedure.

 

The Key Principles and information of when engagement is not appropriate have been moved to the Implementation section of the draft Policy.

 

The following provisions have been added to the Implementation section to provide further strategic guidance to staff undertaking engagement:

 

‘In addition, where practicable, no engagement is to take place between the last Council Meeting of the calendar year and the first Council Meeting of the New Year, unless specified by Council, a legislated requirement, or ‘business as usual’, as with libraries and other community services within the City.’

‘In accordance with the City’s Risk Management Methodology, projects that set a direction or define a position for the City, have a high level of media interest, operational and/or financial implications with a high ‘Risk Acceptance/Reporting Criteria’, are to be considered by Council prior to engagement.’

 

‘In accordance with the City’s Risk Management Methodology, for projects that set a direction or define a position for the City, have a high level of media interest, operational and/or financial implications with a high ‘Risk Acceptance/Reporting Criteria, a minimum of 28 days is recommended for engagement’

 

All attachments have been removed.

The large amount of attachments has been removed from the draft Policy. Reference to these supporting documents has been included in the ‘Relevant Policies/Management Procedures/Documents or Delegations’ section.

Consultation

The draft Policy was presented to Council Forum on 21 March 2017.

 

Policies are generally adopted by Council with the opportunity for community input via public statement and question time, and deputations as part of the Council Meeting processes.  As this Policy is specifically focused on community engagement, it is intended to seek endorsement from Council to advertise the Community Engagement Policy for public comment. This entails advertising in the Wanneroo and North Coast Times for two consecutive weeks and via the City’s website for 28 days. Notification of the public comment period will also be displayed at the City’s libraries, community centres and customer service centres. Comments provided through the consultation process will then be presented back to Council, along with the finalised Policy for endorsement.

Comment

Since the Policy was adopted in 2014, the International Association for Public Participation (IAP2) has developed Quality Assurance Standards (QAS) for Community and Stakeholder Engagement; endorsed in May 2015. These are recognised as the international standards for public participation practice.

 

In order to adhere to the QAS particular engagement information is required to be documented throughout the planning stage. This information will be captured in the form of an Engagement Plan, with a template having been developed.

 

It should be noted that to provide further weight to the QAS, IAP2 are now developing an auditing process to determine an engagement project’s level of adherence to the standards.

 

In order to adhere with the IAP2 QAS, a number of supporting documents have been reviewed or created. The Management Procedure has been reviewed and amended to include operational detail removed from the Policy, as well as additional supporting information to ensure engagement occurs at the appropriate level and within an appropriate timeframe.

 

The Engagement Framework and Process Chart have been amended in accordance with the draft Policy and QAS to provide further guidance on level of engagement and the required internal process.

 

Bi-monthly community engagement training is offered to City staff to build capacity and a toolkit is being developed to further guide and support staff undertaking engagement.

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.1    Listening and Leading - Our community actively participates in forums and events to discuss and inform the local decision-making.

 

Risk Management Considerations

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

CEO

Manage

 

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

The Community Engagement Policy has been reviewed and amended to reflect industry best practice in engagement.

 

Should Council adopt the amended Policy, all engagement projects will be required to comply with the adopted Policy.

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:

 

1.       ENDORSES the draft Community Engagement Policy as per Attachment 1 for the purpose of public advertising for 28 days; and

 

2.       NOTES the outcomes of the public comment and a final version of the Community Engagement Policy will be presented to a future Council meeting for endorsement.

 

 

 

Attachments:

1.

DRAFT Community Engagement Policy

12/148824[v3]

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                    90


 


 


 


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                        95

CP05-05/17       Community Funding Program March 2017 Round

File Ref:                                              19964 – 17/112227

Responsible Officer:                           Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider applications from community groups requesting funding through the City's Community Funding Program March 2017 round for specified projects, activities or events.

 

Background

The Community Funding Program currently offers two funding rounds per year, one in March and one in October.  The March 2017 round represents the second round for the 2016/2017 financial year.

 

The Community Funding Working Group met on Tuesday 11 April 2017 to review Administration recommendations for the Community Funding Program March 2017 round.  The Community Funding Working Group supported Administration recommendations as follows:

 

“1.     APPROVES $2,950.00 to the Miya Kaadadjiny Learning Sanctuary Community Centre Inc via Community Development Funding for the Noongar Community Garden from 15 June to 30 November 2017;

 

2.       APPROVES $3,241,72 to Community Vision via Community Development Funding for the Sensory Garden Project at Burbridge School from 3 July to 29 September 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance; satisfactory acquittal of 2009 community funding allocation; evidence to support benefit to wider City of Wanneroo Community; a cost-neutral budget with documentation to support a partnering approach by the participating and other organisations, further quotes to support requested expenditure items and with the expectation that a longer-term plan for the sensory garden’s maintenance and activation is developed to ensure the space continues to thrive as a school and wider community asset;

 

3.       APPROVES $3,800.00 to the North Coastal Women’s Shed via Community Development Funding for the Be the Best You Can Be Program from 3 August 2017 to 5 April 2018 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance;

 

4.       APPROVES $3,480.00 to Camera Story Ltd via Community Development Funding for Two Creative Camera Story Workshops for Young People in the City of Wanneroo from 12 to 19 August 2017 SUBJECT to receipt of satisfactory quotes and a renewed Certificate of Public Liability Insurance;

 

5.       APPROVES $3,000.00 to the Yanchep Districts Junior Football Club via Community Event Funding for a Gala Day on a day between June and August 2017 SUBJECT to receipt of City of Wanneroo Event Application approval;

 

6.       APPROVE $2,450.00 to the Friends of Yellagonga Regional Park (Inc) via Community Event Funding for revegetation and rehabilitation of wetland fringing vegetation of Lake Joondalup Scenic Drive Wanneroo from 23 June to 22 July 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance; City of Wanneroo Event Application approval and further supporting documentation;

 

7.       APPROVE $3,149.00 to the Filipino Association in Banksia Grove Inc via Community Event Funding for the Banksia Grove Community Youth Program from 16 July to 28 August 2017 SUBJECT to receipt of City of Wanneroo Event Application approval;

 

8.       APPROVE $4,800.00 to the Vishva Hindu Parishad of Australia Inc WA Chapter via Community Event Funding for Rakshabandhan and Diwali Celebrations from 12 August to 21 October 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance and City of Wanneroo Event Application approval;

 

9.       APPROVES $1,990.66 to the North Coastal Childrens Community Choir via Community Event Funding for the North Coastal Childrens Community Choir Presents Songs from the Movies Event on 2 September 2017 SUBJECT to receipt of City of Wanneroo Event Application approval;

 

10.     APPROVES $2,530.00 to Camera Story Ltd via Community Event Funding  for a Community Photographic Exhibition and Space Activation from 12 to 25 October 2017 SUBJECT to receipt of City of Wanneroo Event Application approval; satisfactory acquittal received for Application/Recommendation Number Five and a renewed Certificate of Public Liability Insurance;

 

11.     APPROVES $800.00 to the Naval Association of Australia Western Australian Section – Perth North Sub-section via Hallmark Event Funding for the Commemoration of Remembrance Day 2017 on 11 November 2017 SUBJECT to receipt of City of Wanneroo Event Application approval and a renewed Certificate of Public Liability Insurance;

 

12.     APPROVES $2,985.40 to Spring in the Grove Inc via Community Event Funding for Spring in the Grove in partnership with the Lions Club of Wanneroo and Banksia Grove Developers on 12 November 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance and City of Wanneroo Event Application approval;

 

13.     APPROVES $3,000.00 to the Salvation Army Merriwa via Community Event Funding for Community Christmas Carols on 8 December 2017 SUBJECT to receipt of City of Wanneroo Event Application approval and renewed Certificate of Public Liability Insurance;

 

14.     APPROVES $4,500.00 to One Church Inc via Community Event Funding for the Wanneroo Christmas Lunch on 25 December 2017 SUBJECT to receipt of City of Wanneroo Event Application approval; renewed Certificate of Public Liability Insurance and satisfactory acquittal of 2016 community funding allocation;

 

15.     APPROVES $4,580.50 to the Wanneroo RSL Sub-Branch via Hallmark Event Funding for the commemoration of ANZAC Day 2018 on 25 April 2018 SUBJECT to receipt of City of Wanneroo Event Application approval; renewed Certificate of Public Liability Insurance and cost-neutral budget and further quotes to support community funding request.”

Detail

Fifteen applications with the following ward distribution were received in the March 2017 round.  Four of the applications received were from first-time Community Funding applicants.

Ward

Projects

Community

Events

Hallmark Events

Applications from organisations outside of the City

TOTAL

South

3

 

 

2

3

Central

 

8

2

1

8

North Coast

1

3

 

 

4

TOTAL

4

11

 

 

15

 

A summary of each application together with Administration recommendations has been attached (Attachment 1)

Consultation

Potential applicants were invited to attend four ward-based Community Funding Information Sessions to learn about the community funding process and to meet relevant City staff. This approach ensured groups were immediately linked to City staff early and ongoing support could be provided where required.  Sessions also provided a forum for groups to discuss and shape their project, event idea and community funding application prior to submission.  Groups whose project or activity ideas did not satisfactorily meet community funding eligibility criteria, were also supported to receive information about other City and non-City funding opportunities as well as resources to enhance future capacity and success. 

Comment

The Community Funding Program March 2017 round was promoted through:

·        Wanneroo Link;

·        What’s Happening;

·        Email notification to community groups;

·        City of Wanneroo website and Facebook page;

·        Brochures and flyers displayed at the Wanneroo Library Cultural Centre and across the City’s libraries and community centres.

 

A total of 27 community funding enquiries were received, resulting in 15 submitted applications. A register of enquiries was compiled to capture the scope of ward-specific projects, events and outcomes (Attachment 2).  

 

Four Community Funding Information Sessions were held, one each in the South and Central Wards and two in the North Coast Ward.  A total of 29 people attended the sessions. City staff also attended the sessions as an opportunity to connect with groups at an early stage in the community funding process and to enhance localised contacts and place strengthening opportunities into the future.

 

There was again evidence in the March 2017 community funding round that community groups continued to face challenges outlined below. Some groups were provided with expertise and guidance to assist with application development.  In other instances, the capacity of some community groups prevented them from completing and submitting eligible applications.  The points below form part of the rationale for the City’s current Community Funding Policy and Program review:

·        Low level of project and event (including budgetary) planning prior to seeking funding opportunities.

·        Limited knowledge of the suite of funding support programs offered by the City and by other funding bodies.

·        Limited capacity to self-assess regarding eligibility of their initiative for community funding and other funding opportunities.

Statutory Compliance

Nil

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “2     Society - Healthy, safe, vibrant and active communities.

2.1    Great Places and Quality Lifestyle - People from different cultures find Wanneroo an exciting place to live with quality facilities and services.

 

2.2    Healthy and Active People – We get active in our local area and we have many opportunities to experience a healthy lifestyle.

 

2.3     Safe Communities – We feel at home in our local area.

 

          4        Civic Leadership – Working with others to ensure the best use of our resources.”

Risk Management Considerations

Risk Title         

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

Manage

Policy Implications

Administration has assessed the applications against the Community Funding Policy and provided recommendations for each application.

 

It is important to note that Application Numbers eleven and fifteen relate to Hallmark Events.  Application Number eleven has been recommended for approval by Administration on the basis of timing of the event being November 2017.   Application Number fifteen has been recommended for approval by Administration on the basis that, until completion of the Community Funding Policy and Program Review, applications for Hallmark Events will be accepted on an annual basis.  Applications for 2018 Hallmark Events will be specifically invited in the October 2017 round. This variation to management of the Hallmark Event Category of community funding was noted by the Community Funding Working Group at its 11 April 2017 meeting.

Financial Implications

It is noted that a total amount of $47,257.28 was requested from 15 community funding applications.  The average request for this funding round was $3,150.49.

 

Following is a breakdown of funding requested in the 15 submitted applications:

 

Category

No. of Applications

% Value

$ Value requested by applicants

A – Community Development Funding

4

  29%

$13,471.72

B – Community Event Funding

9

  60%

$28,405.06

C – Hallmark Event Funding

2

  11%

  $5,380.50

TOTAL REQUESTED

15

100%

$47,257.28

 

The value of Administration recommendations in the March 2017 round of Community Funding for consideration by the Community Funding Working Group is $47,257.28.  This results in a variation to budget as an under-expenditure of $893.92 (1%).

 

The Community Funding Program March 2017 round is funded through the 2016/2017 adopted budget for Community Funding. The current GL account is 717253-1205-316.

 

Annual Community Funding Budget 2016/17

$90,000.00

Less commitments to-date

$41,848.80

Balance available for March 2017 round

$48,151.20

TOTAL OF ADMINISTRATION RECOMMENDATIONS FOR MARCH 2017 ROUND

$47,257.28

Balance remaining 2016/17

$893.92

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       APPROVES $2,950.00 to the Miya Kaadadjiny Learning Sanctuary Community Centre Inc via Community Development Funding for the Noongar Community Garden from 15 June to 30 November 2017;

 

2.       APPROVES $3,241,72 to Community Vision via Community Development Funding for the Sensory Garden Project at Burbridge School from 3 July to 29 September 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance; satisfactory acquittal of 2009 community funding allocation; evidence to support benefit to wider City of Wanneroo Community; a cost-neutral budget with documentation to support a partnering approach by the participating and other organisations, further quotes to support requested expenditure items and with the expectation that a longer-term plan for the sensory garden’s maintenance and activation is developed to ensure the space continues to thrive as a school and wider community asset;

 

3.       APPROVES $3,800.00 to the North Coastal Women’s Shed via Community Development Funding for the Be the Best You Can Be Program from 3 August 2017 to 5 April 2018 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance;

 

4.       APPROVES $3,480.00 to Camera Story Ltd via Community Development Funding for Two Creative Camera Story Workshops for Young People in the City of Wanneroo from 12 to 19 August 2017 SUBJECT to receipt of satisfactory quotes and a renewed Certificate of Public Liability Insurance;

 

5.       APPROVES $3,000.00 to the Yanchep Districts Junior Football Club via Community Event Funding for a Gala Day on a day between June and August 2017 SUBJECT to receipt of City of Wanneroo Event Application approval;

 

6.       APPROVES $2,450.00 to the Friends of Yellagonga Regional Park (Inc) via Community Event Funding for revegetation and rehabilitation of wetland fringing vegetation of Lake Joondalup Scenic Drive Wanneroo from 23 June to 22 July 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance; City of Wanneroo Event Application approval and further supporting documentation;

 

7.       APPROVES $3,149.00 to the Filipino Association in Banksia Grove Inc via Community Event Funding for the Banksia Grove Community Youth Program from 16 July to 28 August 2017 SUBJECT to receipt of City of Wanneroo Event Application approval;

 

8.       APPROVES $4,800.00 to the Vishva Hindu Parishad of Australia Inc WA Chapter via Community Event Funding for Rakshabandhan and Diwali Celebrations from 12 August to 21 October 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance and City of Wanneroo Event Application approval;

 

9.       APPROVES $1,990.66 to the North Coastal Childrens Community Choir via Community Event Funding for the North Coastal Childrens Community Choir Presents Songs from the Movies Event on 2 September 2017 SUBJECT to receipt of City of Wanneroo Event Application approval;

 

10.     APPROVES $2,530.00 to Camera Story Ltd via Community Event Funding  for a Community Photographic Exhibition and Space Activation from 12 to 25 October 2017 SUBJECT to receipt of City of Wanneroo Event Application approval; satisfactory acquittal received for Application/Recommendation Number Five and a renewed Certificate of Public Liability Insurance;

 

11.     APPROVES $800.00 to the Naval Association of Australia Western Australian Section – Perth North Sub-section via Hallmark Event Funding for the Commemoration of Remembrance Day 2017 on 11 November 2017 SUBJECT to receipt of City of Wanneroo Event Application approval and a renewed Certificate of Public Liability Insurance;

 

12.     APPROVES $2,985.40 to Spring in the Grove Inc via Community Event Funding for Spring in the Grove in partnership with the Lions Club of Wanneroo and Banksia Grove Developers on 12 November 2017 SUBJECT to receipt of a renewed Certificate of Public Liability Insurance and City of Wanneroo Event Application approval;

 

13.     APPROVES $3,000.00 to the Salvation Army Merriwa via Community Event Funding for Community Christmas Carols on 8 December 2017 SUBJECT to receipt of City of Wanneroo Event Application approval and renewed Certificate of Public Liability Insurance;

 

14.     APPROVES $4,500.00 to One Church Inc via Community Event Funding for the Wanneroo Christmas Lunch on 25 December 2017 SUBJECT to receipt of City of Wanneroo Event Application approval; renewed Certificate of Public Liability Insurance and satisfactory acquittal of 2016 community funding allocation; and

 

15.     APPROVES $4,580.50 to the Wanneroo RSL Sub-Branch via Hallmark Event Funding for the commemoration of ANZAC Day 2018 on 25 April 2018 SUBJECT to receipt of City of Wanneroo Event Application approval; renewed Certificate of Public Liability Insurance and cost-neutral budget and further quotes to support community funding request.

 

 

 

Attachments:

1.

Summary of Applications March 2017 Round

17/123845

 

2.

Enquiries Register - Community Funding March 2017 Round

17/123364

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                     101


 


 


 


 


 


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                  108


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                  139


 


 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                      142

 

Corporate Strategy & Performance

Business & Finance

CS01-05/17       Financial Activity Statement for the Period Ended 31 March 2017

File Ref:                                              25973 – 17/109315

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider the Financial Activity Statement for the period ended 31 March 2017.

 

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2016/17 financial year the statement of financial activity will be presented by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2016/17 financial year 10% and a value greater than $10,000 will be used for the reporting of variances.

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background, comments on material variances are provided below.

 

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·        Green >+10%,

·        Orange <+/-10%, and

·        Red >-10%.

 

 

 

 

 

Summary

 

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

 

Result from Operations

 

 

Capital Program

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

 

Result from Operations

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 


 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a) Current month comparison of actuals to budgets, and

b) Year to date and end of year comparison of actuals to budgets.

 

a)  Current Month Comparison of Actuals to Budgets

 

The below table highlights the operating performance for the current month and identifies variances of actual to budget for each category of Revenue & Expense. 

 

 

Total Comprehensive Income

 

The month of March produced an unfavourable variance (-$14.9m) mainly as a result of no recognition of developer contributed assets received in the March quarter. It is noted that these contributions are anticipated to be recognised in April.

 

Employee expenses did however produce a positive variance of $827K due mainly to higher volumes of staff vacancies as well as leave taken in March.  

 

 

 

Operating Revenues

 

The month of March displayed a favourable variance for operating revenues of +$210K.  This is mainly a result of additional interim rates received in March, however being budgeted for the December to February period.

 

 

 

 

 

 

Operating Expenses

The favourable variance for March is mainly a result of lower Employee costs through to higher volumes of staff vacancies as well as leave taken in March. Material & Contracts expenses however produced an unfavourable variance of -$360K which was caused by higher tonnages in Domestic Waste Expenses (Also as a result of under accrual from the previous month which has been incorporated in March) as well as contract labour expenses attributed to the Global Beats and Eats event.

 

 

 

Other Revenue & Expenses

 

The month of March produced an unfavourable variance of -$15.5m due almost entirely to there being no recognition of developer contributed assets received in the March quarter. It is noted that these contributions are anticipated to be recognised in April.

 

 

 

 

 

 

b) Year to Date and End of Year Comparison of Actuals to Budgets

 

 

Details for the variances are outlined below.

 

Operating Revenues

 

It is noted that all income categories present a balanced result when compared to budget to March and thus fall within the threshold for reporting purposes. Monthly commentary on variances is however provided on pages 3 to 5.

 

Operating Expenses

 

Materials and Contracts (Actual $35.0m, Revised Budget $40.9m)

 

·        The main contributor for the positive variance pertains to Contract Expenses which produced a YTD variance of (+$3.3m). There is an additional $5.0m in commitments for asset maintenance that will be incurred by June 2017 including specific one off expenditures such as GPT program as well as bulk sweeping and beach renourishment program. It is also noted that rating services contract expenses are currently tracking at +$550K under YTD budget due to property valuations not taking place by the Valuer General. A large valuation review is expected to take place in May/June. There are also bulk property valuations to be undertaken later in the financial year which also contributed to the current underspend within this area.

 

·        Consulting fee expenses has a favourable variance of +$1.1m due to various organisational reviews and planning for consultancy which have yet to take place.

 

Interest Expenses (Actual $3.1m, Revised Budget $3.5m)

 

·        The positive variance to March is a result of only a portion of the loan being obtained for the Yanchep DCP whilst the interest expense budgeted was for the entire loan. 

 

Insurance Expenses (Actual $1.1, Revised Budget $1.2m)

 

·        The positive variance relates to lower public professional insurance premiums than expected.

 

Other Revenue & Expenses

 

Non-Operating Grants, Subsidies and Contributions (Actual $11.1m, Revised Budget $12.8m)

 

·        The unfavourable variance to March is attributed to the timing of progress payments for projects which are yet to be realised.  These grants are mainly related to Main Roads funding.

 

 

 

Town Planning Scheme (TPS) Revenues (Actual $10.1m, Revised Budget $16.0m)

 

·        The YTD adverse variance is attributed to Lot Sale contributions across various TPS Cells.  The Cells with YTD unfavourable variances are Cell 1 (-$906K), Cell 4 (-$2.5m), Cell 6 (-$126K), Cell 7 (-$215K), Cell 8 (-$404K) and Cell 9 (-$2.9m) which are a result of lower lot creations due to current property market conditions.

 

Within Cell 9 there are 53 lots still awaiting confirmation from DFES regarding the bushfire management plan before development can be undertaken. Works on these lots is valued at approximately $1.7m. 21 lots have also been delayed in Cell 9 due to engineering approval only now being approved. Estimated revenue for these lots is $680K.

 

·        It is also noted that the Cell 4 (East Road) developers advised they will now be completing the project in stages and is driven by the downturn in the property market.

 

·        Cell 7 has also been postponed under advice from the developer for which no more revenue will likely be realised in this financial year. 

 

·        These unfavourable variances were partially offset by Cell 2 (+$1.1m).

 

Town Planning Scheme Expenses (Actual $4.8m, Revised Budget $17.9m)

 

·        The main contributor for the positive variance is a result of Lot 22 East Road POS development having begun however yet to be completed and settled. A meeting has been scheduled next week to confirm timing of practical completion. Estimated costs are $6.7m

 

·        The positive YTD variance is also contributed by Cell 5 and 8 land acquisitions which are awaiting pending decisions from the Supreme Court. The matter has been heard but we are awaiting the decision to be handed down. Costs are estimated at $3.6m across the Cells pending this outcome.

Profit / Loss on Asset Disposals (Actual $1.3m, Revised Budget $1.8m)

 

·        The unfavourable variance is a result of lower sale of asset activities than anticipated as well as lower TPRC contributions due to lower lot sales.  As the timing of asset disposals cannot be reliably estimated, results to budgets can be subject to variations. It is noted that in March the TPRC accruals reflected the expected final balance to reduce and therefore the March income has corresponded with a reduction.

 

Contributed Assets (Actual $28.6m, Revised Budget $45.0m)

·        The year to March recognised a parcel of developer contributed assets totalling $28.6m. 

 

·        It is noted that there was no recognition of developer contributed assets received in the March quarter. It is noted that these contributions are anticipated to be recognised in April.

 


 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Net Current Assets

When compared to the opening position as at 01 July 2016 Net Current Assets have increased by $53.6m which largely reflects the timing of Rates receipts for 2016/17.

Current Receivables are largely related to collectable Rates income ($17.6m). Remaining current receivables relates to Emergency Services Levy collections ($1.4m) and sundry debtor accounts. Non-Current receivables largely relate to Deferred Pensioner Rebates; being funds that cannot be collected until the Pensioner ceases to reside at the rateable property.

Non-Current Assets

Year to date Non-Current Assets have increased by $40.9m from 2015/16 which is attributed mainly to the recognition of contributed physical assets from developers as well as capital works in progress.

The year to date Work in Progress balance is largely contributed to Pathways, Purchase & Upgrade of Residential Land, Waste Domestic Plant and various Capital Infrastructure Projects.

Non-Current Liabilities

Year to date Non-Current Liabilities have increased by $3.2m which is mostly attributed to the new loan facility for the Yanchep DCP.  The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan make up 98% of total Non-Current Liabilities.

 

FINANCIAL PERFORMANCE INDICATORS

 

The table below present’s data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government & Communities, status at beginning of the financial year and year to date figures.

 

An explanation of the purpose of each ratio is also provided, together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

Actual expenditure and commitments of the projects within the revised adopted capital works program equates to 85% of the $80m budget as at 31 March 2017.

Where, $6.87m of works were completed during the calendar month of March. Significant capital works completed in March included:

·        $2.25m Civic Centre extension

·        $1.2m Road projects

·        $920k Quinns surf lifesaving club

·        $430k Yanchep District Playing Fields

·        $210K Yanchep District Sports Amenities Building (Stage 1), and

·        $222K Riverlinks Park, Clarkson.                 

 

To further expand on the Capital Works Program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City only invests in the following highly secured investments in Australian currency:

 

1.       Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding 12 months;

2.       Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

 

 

As at the current month end, the City holds an investment portfolio (cash & cash equivalents) of $358.6m (Face Value), equating to $362.5m inclusive of accrued interest.  YTD the City’s investment portfolio return has exceeded the Bank Bill index benchmark by 0.78% pa (2.72% pa vs. 1.94% pa), however it is noted that Interest Earnings were budgeted at a 3.00% yield.

 

The current investment portfolio does not hold an investment in NAB as more competitive rates were attained in other institutions. All investment bank weightings held are within the investment policy parameters.

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

 

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.


 

Policy Implications

·        Accounting Policy

·        Strategic Budget Policy

·        Investment Policy

Financial Implications

As outlined above and detailed in Attachments 1 - 5.

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 31 March 2017, consisting of:

 

1.       2016/17 Annual Adopted and Revised Budget;

 

2.       March 2017 YTD Revised Budgets;

 

3.       March 2017 YTD Actuals;

 

4.       March 2017 Statement of Financial Position and Net Current Assets; and

 

5.       March 2017 YTD Material Financial Variance Notes.

 

 

Attachments:

1.

March Income Statement

17/114913

 

2.

March Balance Sheet

17/114919

 

3.

Top Projects 2016-17 - March 2017 - 20170408

16/151914[v13]

 

4.

March Inv

17/114920

 

5.

March Rate Setting Statement

17/114917

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                     158


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                  159


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                     160


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                     162


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                                                                     166

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 09 May, 2017                                                      168

 

Transactional Finance

CS02-05/17       Warrant of Payments for the Period to 31 March 2017

File Ref:                                              1859 – 17/107908

Responsible Officer:                           Director Corporate Strategy and Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

Presentation to the Council of a list of accounts paid for the month of March 2017, including a statement as to the total amounts outstanding at the end of the month.

 

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in March 2017:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – March 2017

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journal

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

108822 - 109142

2814 - 2847

 

 

$754,556.67

$18,763,483.15

$19,518,039.82

 

($5,188.60)

($1,302,534.37)

($0.00)

$18,210,316.85

Municipal Fund – Bank A/C

Accounts Paid – March 2017

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$18,210,316.85

$39,137.50

$3,508,866.38

$21,758,320.73

Town Planning Scheme

Accounts Paid – March 2017                        

TOTAL ACCOUNTS PAID

 

 

 

 

$0.00

 

At the close of March 2017 outstanding creditors amounted to $730,587.25.

Consultation

Nil

Comment

The list of payment (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of March 2017 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “4     Civic Leadership - Working with others to ensure the best use of our resources.

4.3    A Strong and Progressive Organisation - You will recognise the hard work and professionalism delivered by your council through your interactions and how our community is developing.

 

Risk Management Considerations

 

Risk Title

Risk Rating

Warrant of Payments Information Only

Low

Accountability

Action Planning Option

Acting Transactional Finance Manager

Accept

 

“There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of March 2017, as summarised below:-

 

 

 

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – March 2017

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journal

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

108822 - 109142

2814 - 2847

 

 

$754,556.67

$18,763,483.15

$19,518,039.82

 

($5,188.60)

($1,302,534.37)

($0.00)

$18,210,316.85

Municipal Fund – Bank A/C

Accounts Paid – March 2017

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$18,210,316.85

$39,137.50

$3,508,866.38

$21,758,320.73

Town Planning Scheme

Accounts Paid – March 2017                        

TOTAL ACCOUNTS PAID

 

 

 

 

$0.00

 

WARRANT OF PAYMENTS MARCH 2017

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00108822

01/03/2017

Reformed Evangelical Church in Australia 

$540.00

 

 

  Bond Refund

 

00108823

01/03/2017

Kirby Olsen 

$100.00

 

 

  Bond Refund

 

00108824

01/03/2017

Rachel Roberts 

$100.00

 

 

  Bond Refund

 

00108825

01/03/2017

Daniella Scaglione 

$850.00

 

 

  Bond Refund

 

00108826

01/03/2017

Nahida Alousig 

$540.00

 

 

  Bond Refund

 

00108827

01/03/2017

Mercy Kennedy 

$540.00

 

 

  Bond Refund

 

00108828

01/03/2017

Nisha Kewalram 

$100.00

 

 

  Bond Refund

 

00108829

01/03/2017

Lina Ting 

$540.00

 

 

  Bond Refund

 

00108830

01/03/2017

Jigneshkumar Gor 

$540.00

 

 

  Bond Refund

 

00108831

01/03/2017

Raffat Khan 

$540.00

 

 

  Bond Refund

 

00108832

01/03/2017

Therapy Focus 

$160.00

 

 

  Reissue Of Stale Cheque 00103898 - Refund Of Overpayment Of Annual Hire Contract

 

00108833

01/03/2017

John Jonas 

$810.00

 

 

  Reissue Of Stale Cheque 00102441 - Bond Refund

 

00108834

01/03/2017

JNC Consultants Pty Ltd 

$156.00

 

 

  Reissue Of Stale Cheque 00103806 - Refund Of Overpayment Hire Contract

 

00108835

01/03/2017

JNC Consultants Pty Ltd 

$94.50

 

 

  Reissue Of Stale Cheque 00103805 - Refund Of Cancelled Hire Contract

 

00108836

01/03/2017

Gemmill Homes 

$644.33

 

 

  Refund - Development Application Fee - Not Required

 

00108837

01/03/2017

Wow Group (WA) Pty Ltd 

$1,466.45

 

 

  Reimbursement - Building Application Fee - Paid In Error

 

00108838

01/03/2017

M Orr 

$96.00

 

 

  Reimbursement - Building Application Fees - Withdrawn

 

00108839

01/03/2017

Rates Refund

$10,572.00

00108840

01/03/2017

Greg Thomas 

$850.00

 

 

  Bond Refund

 

00108841

01/03/2017

Rates Refund

$463.58

00108842

01/03/2017

Australian Futsal Association 

$500.00

 

 

  Sponsorship - Support 1 X Member In The Australian International Futsal Team  - UK 20.04.2017 - 09.05.2017

 

00108843

01/03/2017

Arena Swim Club 

$400.00

 

 

  Sponsorship - Support 2 X Members In The 2017 Australian Open Water Championships In Adelaide 27 - 29.01.2017

 

00108844

01/03/2017

Cancelled

 

00108845

01/03/2017

WA Eightball Federation 

$200.00

 

 

  Sponsorship - Support 1 X Member In The 2017 Australian Junior Eightball Championships In Darwin On The 15.01.2017

 

00108846

01/03/2017

Baseball WA 

$200.00

 

 

  Sponsorship - Support 1 X Member In The National U18 Baseball Tournament In Sydney From The 06 -16.01.2017

 

00108847

01/03/2017

Softball Of Western Australia 

$200.00

 

 

  Sponsorship - Support 1 X Member In The U15 Regional Softball Championships In Redland QLD 15 - 21.01.2017

 

00108848

01/03/2017

K Drage 

$96.00

 

 

  Refund - Existing Structure Application - Cannot Be Determined

 

00108849

01/03/2017

K Drage 

$441.00

 

 

  Refund - Development Application - Cannot Be Determined

 

00108850

01/03/2017

Jeremy M Stewart 

$148.35

 

 

  Reimbursement - Building Application - Should Be A New Application

 

00108851

01/03/2017

J Hibbert 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108852

01/03/2017

Carramar Football Club 

$84.00

 

 

  Key Bond Refund

 

00108853

01/03/2017

Carramar Football Club 

$84.00

 

 

  Key Bond Refund

 

00108854

01/03/2017

Black Swan Taekwondo Incorporated

$100.00

 

 

  Bond Refund

 

00108855

01/03/2017

North Coast Rugby Union  Junior Football 

$84.00

 

 

  Key Bond Refund

 

00108856

01/03/2017

North Coast Rugby Union  Junior Football 

$84.00

 

 

  Key Bond Refund

 

00108857

01/03/2017

Mrs Audrey Grahame 

$14.00

 

 

  Overpayment of HACC Account - Finance

 

00108858

01/03/2017

Cancelled

 

00108859

01/03/2017

Rates Refund

$75.78

00108860

01/03/2017

Rates Refund

$281.87

00108861

01/03/2017

Rates Refund

$40.18

00108862

01/03/2017

Natalie Sanchez 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108863

01/03/2017

Y Venter 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108864

01/03/2017

M Taneska 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108865

01/03/2017

JP & SR Snare 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108866

01/03/2017

JP & SR Snare 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108867

01/03/2017

A Boceski 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108868

01/03/2017

MGA Town Planning Consultants 

$445.00

 

 

  Reimbursement - Development Application - Withdrawn

 

00108869

01/03/2017

Rates Refund

$816.88

00108870

01/03/2017

Smart Homes For Living 

$306.00

 

 

  Reimbursement - Building Application - Paid In Error

 

00108871

01/03/2017

Landgate 

$331.60

 

 

  Document Lodgement Fees - Property

 

00108872

01/03/2017

Girrawheen Library Petty Cash 

$115.50

 

 

  Petty Cash

 

00108873

01/03/2017

Quinns Rocks Adult Day Care Petty Cash 

$88.50

 

 

  Petty Cash

 

00108874

01/03/2017

Water Corporation 

$10,634.50

 

 

  Water Charges For The City

 

00108875

01/03/2017

Synergy 

$69,617.40

 

 

  Power Supplies For The City

 

00108876

01/03/2017

Telstra 

$2,515.95

 

 

  Internet/Phone Charges For The City

 

00108877

01/03/2017

Clarkson Library Petty Cash 

$170.75

 

 

  Petty Cash

 

00108878

01/03/2017

Wanneroo Adult Day Centre Petty Cash 

$242.85

 

 

  Petty Cash

 

00108879

01/03/2017

Mr Clyde Leach 

$400.00

 

 

  Refund - Portion Of Fee For Damaged Vehicle - Regulatory Services

 

00108880

01/03/2017

Mr Damon Lee 

$83.00

 

 

  Reimbursement - Working With Children Check Renewal - Aquamotion

 

00108881

01/03/2017

Perth Soccer Club Incorporated 

$440.00

 

 

  Kidsport Voucher X 2 Children

 

00108882

01/03/2017

West Australian Newspapers Ltd 

$141.59

 

 

  Newspaper Subscription - Wanneroo Library

 

00108883

01/03/2017

Water Corporation 

$4,190.50

 

 

  Standard Infrastructure Contributions & Water Main Link Fee - Lot 9500 Marmion Avenue Yanchep - Assets

 

00108884

08/03/2017

Rates Refund

$665.65

00108885

08/03/2017

Rates Refund

$873.55

00108886

08/03/2017

Rates Refund

$657.50

00108887

08/03/2017

Rates Refund

$750.00

00108888

08/03/2017

Rates Refund

$746.33

00108889

08/03/2017

Rates Refund

$375.00

00108890

08/03/2017

Rates Refund

$652.50

00108891

08/03/2017

Rates Refund

$485.00

00108892

08/03/2017

Rates Refund

$888.38

00108893

08/03/2017

Rates Refund

$652.50

00108894

08/03/2017

Rates Refund

$652.50

00108895

08/03/2017

Rates Refund

$652.50

00108896

08/03/2017

Rates Refund

$15.13

00108897

08/03/2017

Amy Chapman 

$42.50

 

 

  Dog Registration Refund - Sterilised

 

00108898

08/03/2017

Halpd Pty Ltd Trading As Affordable Living 

$306.00

 

 

  Reimbursement - Building Amendment Fees

 

00108899

08/03/2017

WOW Homes 

$306.00

 

 

  Reimbursement - Online Application Fees - Paid In Error

 

00108900

08/03/2017

Tony Todoro Homes 

$229.65

 

 

  Reimbursement - Online Application Fees - Application Withdrawn & Re-Submitted

 

00108901

08/03/2017

Milena Victoria Lane 

$90.00

 

 

  Refund - Copies Of Plans

 

00108902

08/03/2017

Mrs Maisie Joyce Pearman 

$22.00

 

 

  Refund - HACC Account - Overpayment

 

00108903

08/03/2017

JCorp Pty Ltd Trading As Homestart 

$1,311.31

 

 

  Reimbursement - Development Applications - Overpayment

 

00108904

08/03/2017

Voice Of Hope International Ministries Incorporated

$295.00

 

 

  Refund - Development Application - Withdrawn By Applicant

 

00108905

08/03/2017

Inas Abdalla 

$540.00

 

 

  Bond Refund

 

00108906

08/03/2017

Camilo Jr Guarin 

$540.00

 

 

  Bond Refund

 

00108907

08/03/2017

Macedonian Cultural & Educational Group 

$850.00

 

 

  Bond Refund

 

00108908

08/03/2017

Joanne Lopez 

$540.00

 

 

  Bond Refund

 

00108909

08/03/2017

The Potters House Clarkson 

$850.00

 

 

  Bond Refund

 

00108910

08/03/2017

Elysse  Strachan 

$100.00

 

 

  Bond Refund

 

00108911

08/03/2017

Lyle W. Beckett 

$100.00

 

 

  Bond Refund

 

00108912

08/03/2017

Tanja Panic 

$100.00

 

 

  Bond Refund

 

00108913

08/03/2017

Victoria Scullion 

$100.00

 

 

  Bond Refund

 

00108914

08/03/2017

Rowan Baharthah 

$100.00

 

 

  Bond Refund

 

00108915

08/03/2017

Eileen Devereux 

$100.00

 

 

  Bond Refund

 

00108916

08/03/2017

Melanie Porter 

$100.00

 

 

  Bond Refund

 

00108917

08/03/2017

Alex Tutu Hormis 

$540.00

 

 

  Bond Refund

 

00108918

08/03/2017

A Cadamy 

$15.00

 

 

  Refund - Dog Registration - Sterilised

 

00108919

08/03/2017

J Lovegrove 

$30.00

 

 

  Refund - Dog Registration Refund - Sterilised

 

00108920

08/03/2017

S Nair 

$77.50

 

 

  Refund - Dog Registration Refund - Sterilised

 

00108921

08/03/2017

S Ross 

$30.00

 

 

  Refund - Dog Registration Refund - Sterilised

 

00108922

08/03/2017

T Tassone 

$50.68

 

 

  Refund - Dog Registration Refund - Sterilised

 

00108923

08/03/2017

C & P D'Souza 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108924

08/03/2017

K O'Driscoll 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108925

08/03/2017

L Fox 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108926

08/03/2017

H & B Sumabat 

$332.50

 

 

  Vehicle Crossing Subsidy

 

00108927

08/03/2017

M Padilla 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108928

08/03/2017

Rates Refund

$735.25

00108929

08/03/2017

Rates Refund

$5,718.26

00108930

08/03/2017

Matthew Madul 

$864.50

 

 

  Bond Refund & Hire Fee Refund

 

00108931

08/03/2017

Rates Refund

$73.71

00108932

08/03/2017

Cynthia Luis 

$100.00

 

 

  Bond Refund

 

00108933

08/03/2017

Mailyn Duenas 

$540.00

 

 

  Bond Refund

 

00108934

08/03/2017

Mike House Pty Ltd 

$100.00

 

 

  Bond Refund

 

00108935

08/03/2017

Daksha Senghani 

$850.00

 

 

  Bond Refund

 

00108936

08/03/2017

Laura Rolston 

$100.00

 

 

  Bond Refund

 

00108937

08/03/2017

Eunice Anyek 

$540.00

 

 

  Bond Refund

 

00108938

08/03/2017

Chetan Dodia 

$100.00

 

 

  Bond Refund

 

00108939

08/03/2017

Daniel Nerghes 

$100.00

 

 

  Bond Refund

 

00108940

08/03/2017

Club Malayalam Incorporated 

$540.00

 

 

  Bond Refund

 

00108941

08/03/2017

Guiseppe Sansone 

$100.00

 

 

  Bond Refund

 

00108942

08/03/2017

Sharon Ewers 

$850.00

 

 

  Bond Refund

 

00108943

08/03/2017

Cameron W Blackwell 

$100.00

 

 

  Bond Refund

 

00108944

08/03/2017

Huda Al Shaikh 

$540.00

 

 

  Bond Refund

 

00108945

08/03/2017

Darren Ford 

$400.00

 

 

  Bond Refund

 

00108946

08/03/2017

Nicola Mahuru 

$2,000.00

 

 

   Bond Refund - Street & Verge Permit

 

00108947

08/03/2017

Robert Uhrhane 

$2,000.00

 

 

   Bond Refund - Street & Verge Permit

 

00108948

08/03/2017

Aquatic Leisure Technologies Trading As Sapphire Pools

$2,000.00

 

 

   Bond Refund - Street & Verge Permit

 

00108949

08/03/2017

WA Fibreglass Pools 

$2,000.00

 

 

   Bond Refund - Street & Verge Permit

 

00108950

08/03/2017

Aquatic Leisure Technologies Trading As Buccaneer Pools

$4,000.00

 

 

   Bond Refund - Street & Verge Permit

 

00108951

08/03/2017

Aquatic Leisure Technologies Trading As Aqua Technics

$8,000.00

 

 

   Bond Refund X 4 - Street & Verge Permit

 

00108952

08/03/2017

Malbec Vista Pty Ltd 

$3,162.50

 

 

  Bond Refund - 9000 Mary Street Sunset Landing - Stage 2 Pearsall WAPC 142829

 

00108953

08/03/2017

Stockland WA Development Pty Ltd

$50,000.00

 

 

  Bond Refund - Corimbia Stage 13 Landsdale WAPC 143918 146649

 

00108954

08/03/2017

Tamala Park Regional Council

$101,444.53

 

 

  Bond Refund - Catalina Stage 17A Clarkson WAPC 150071

 

00108955

08/03/2017

Yanchep Little Athletics Club 

$600.00

 

 

  Sponsorship X 3 - Australia School Championships - Canberra  01 - 04.12.2016

 

00108956

08/03/2017

Nature Play WA Incorporated 

$5,698.64

 

 

  Donation - Cubby Town To Be Held In Yanchep National Park On 30.04.2017

 

00108957

08/03/2017

Warwick Senior High School 

$2,000.00

 

 

  Sponsorship X 5 -  International Netball Tour In Suva Fiji 06 - 14.12.2016

 

00108958

08/03/2017

Ten Pin Bowling WA Incorporated 

$1,000.00

 

 

  Sponsorship - Girls & Boys Team - Australian National Junior Ten Pin Bowling Championship Lidcombe 13 - 23.04.2017

 

00108959

08/03/2017

Carramar Football Club 

$84.00

 

 

  Reissue Of Stale Cheque 00103870 - Return Of Key Bond

 

00108960

08/03/2017

Carramar Football Club 

$84.00

 

 

  Reissue Of Stale Cheque 00103869 - Return Of Key Bond

 

00108961

08/03/2017

Anthony O'Sullivan 

$20.00

 

 

  Refund - Lifetime Dog Registration - Overpayment

 

00108962

08/03/2017

Girrawheen Library Petty Cash 

$41.45

 

 

  Petty Cash

 

00108963

08/03/2017

Water Corporation 

$3,152.68

 

 

  Water Supplies For The City

 

00108964

08/03/2017

Building & Construction Industry 

$115,863.62

 

 

  Collection Levy Payments - February 2017 - Finance

 

00108965

10/03/2017

City of Wanneroo 

$1,556.00

 

 

  Cash Advance - Annual Reward & Recognitions & Years Of Service Gifts - Capability & Culture

 

00108966

09/03/2017

Rates Refund

$300.00

00108967

14/03/2017

Esther Taylor 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108968

14/03/2017

A & L Barr 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108969

14/03/2017

S Petreski 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108970

14/03/2017

D Kane 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108971

14/03/2017

N & N Webb 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108972

14/03/2017

Aqua Attack Swimming Club 

$301.00

 

 

  Hire Fees Refund

 

00108973

14/03/2017

Rates Refund

$326.25

00108974

14/03/2017

Rates Refund

$326.25

00108975

14/03/2017

M Arrigoni 

$441.00

 

 

  Reimbursement - Development Application Fees

 

00108976

14/03/2017

Challenge Brass Band Incorporated 

$242.20

 

 

  Hire Fees Refund

 

00108977

14/03/2017

David Steven William Tucker 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108978

14/03/2017

Katie Louise Mills 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108979

14/03/2017

L Naudin & G Watson 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00108980

14/03/2017

Aquatic Leisure Technologies Trading As Sapphire Pools

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00108981

14/03/2017

Bi Binin Tra Goin 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00108982

14/03/2017

Edmund Rice Centre Mirrabooka Incorporated 

$3,332.66

 

 

  Community Funding - Community Sports Festival 09.04.2017 - March 2017 Round

 

00108983

14/03/2017

Richard Hilditch 

$42.50

 

 

  Dog Registration Refund - Sterilised

 

00108984

14/03/2017

Mental Health Carers Arafmi (WA) Incorporated 

$72.88

 

 

  Hire Fee Refund

 

00108985

14/03/2017

Jennylynne Andrews

$5.00

 

 

  Refund - Jess Hart Workshop - Cancelled

 

00108986

14/03/2017

DADAA Limited 

$713.90

 

 

  Hire Fee Refund

 

00108987

14/03/2017

Rates Refund

$1,165.13

00108988

14/03/2017

Pat Betteridge 

$30.00

 

 

  Refund - Membership Cancellation - Cooling Off Period - Aquamotion

 

00108989

14/03/2017

Aquatic Leisure Technologies Trading As Buccaneer Pools

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00108990

14/03/2017

Bradley Pollard 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00108991

14/03/2017

Deane Ranson 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00108992

14/03/2017

Mr Stephen Freeborn 

$60.00

 

 

  Volunteer Payment - Alexander Day Centre - Funded Services

 

00108993

14/03/2017

Girrawheen Library Petty Cash 

$62.00

 

 

  Petty Cash

 

00108994

14/03/2017

Water Corporation 

$6,821.30

 

 

  Water Supplies For The City

 

00108995

14/03/2017

Telstra 

$19,915.50

 

 

  Phone Charges For The City

 

00108996

14/03/2017

Ms Jessie Everington 

$120.00

 

 

  Reimbursement - DVD's For Baby Swim Program - Aquamotion

 

00108997

14/03/2017

Cr F Cvitan 

$2,406.01

 

 

  Monthly Allowance

 

00108998

14/03/2017

Cr D Newton 

$2,306.01

 

 

  Monthly Allowance

 

00108999

17/03/2017

Australia Post 

$11,480.56

 

 

  Postage Charges For The City February 2017

 

00109000

21/03/2017

Rates Refund

$816.00

00109001

21/03/2017

Rates Refund

$760.82

00109002

21/03/2017

Veronica Tolmay 

$850.00

 

 

  Bond Refund

 

00109003

21/03/2017

 Amy Rochford 

$100.00

 

 

  Bond Refund

 

00109004

21/03/2017

Alison Smith 

$100.00

 

 

  Bond Refund

 

00109005

21/03/2017

Vietnamese Community In Australia WA 

$1,775.00

 

 

  Bond Refund

 

00109006

21/03/2017

Hawraa Hussein 

$540.00

 

 

  Bond Refund

 

00109007

21/03/2017

Hawraa Hussein 

$540.00

 

 

  Bond Refund

 

00109008

21/03/2017

Crazee T's Community Events 

$850.00

 

 

  Bond Refund

 

00109009

21/03/2017

Quinns Rocks Senior Cricket Club 

$540.00

 

 

  Bond Refund

 

00109010

21/03/2017

Richard Thelan 

$100.00

 

 

  Bond Refund

 

00109011

21/03/2017

Morena Paton 

$540.00

 

 

  Bond Refund

 

00109012

21/03/2017

Sofija Stefkova Malkus 

$540.00

 

 

  Bond Refund

 

00109013

21/03/2017

Kirsty Eastman - Thermomix Consultant 

$100.00

 

 

  Bond Refund

 

00109014

21/03/2017

Belinda Glavovic 

$850.00

 

 

  Bond Refund

 

00109015

21/03/2017

Zoran Karamacoski 

$540.00

 

 

  Bond Refund

 

00109016

21/03/2017

Matthew Boden 

$100.00

 

 

  Bond Refund

 

00109017

21/03/2017

Eben Brunet 

$850.00

 

 

  Bond Refund

 

00109018

21/03/2017

Hoi Cho Hoa Xuan 

$1,225.00

 

 

  Bond Refund

 

00109019

21/03/2017

Nutrition Australia 

$40.00

 

 

  Hire Fee Refund

 

00109020

21/03/2017

Beverley Lissett 

$30.00

 

 

  Dog Registration Refund - Sterilised

 

00109021

21/03/2017

Anmar Mahmood Said Al-Taai 

$51.00

 

 

  Refund - Trading Licence - Not Required

 

00109022

21/03/2017

Darrylin Moran 

$216.00

 

 

  Reimbursement - Development Application - Withdrawn

 

00109023

21/03/2017

Anthony Rechichi Architect 

$147.00

 

 

  Reimbursement - Development Application - Overcharged

 

00109024

21/03/2017

Landsdale Cricket Club Incorporated 

$89.60

 

 

  Hire Fee Refund

 

00109025

21/03/2017

Melissa Healey 

$40.00

 

 

  Dog Registration Refund - Deceased

 

00109026

21/03/2017

Samsara Developments 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109027

21/03/2017

Carrie Collins 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109028

21/03/2017

Matthew Read 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109029

21/03/2017

Jason Enkuzis 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00109030

21/03/2017

Ashdale Secondary College 

$2,000.00

 

 

  Sponsorship - 20 Students - Gold Coast Netball Carnival - Southport QLD 08 - 16.07.2017

 

00109031

21/03/2017

School Sport Western Australia Incorporated 

$600.00

 

 

  Sponsorship - 3 X Members - Triathlon Championships - Penrith NSW 17 - 21.04.2017

 

00109032

21/03/2017

Perth Glory F