Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

Council Agenda

 

 

 

 

 

 

 

Ordinary Council Meeting

7.00pm, 01 May 2018

Council Chambers, Civic Centre, Dundebar Road, Wanneroo


PUBLIC QUESTION AND STATEMENT TIME

 

1.         TIME PERMITTED

A minimum of 15 minutes is permitted for public questions at each Council Meeting.  If there are not sufficient questions to fill the allocated time, the person presiding will move to the next item.  If there are more questions than can be considered within 15 minutes, the person presiding will determine whether to extend question time. Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each. 

 

2.         PROTOCOLS

No member of the public may interrupt the meeting’s proceedings or enter into conversation. 

 

Members of the public wishing to ask a question/s at the Council Meeting are to register on the night at the main reception desk located outside of the Chamber.  Members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting (that is by noon on the day before the meeting).

 

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so.  Members of the public wishing to ask a question should state his or her name and address before asking the question.  If the question relates to an item on the agenda, the item number should be stated.

 

3.         GENERAL RULES

The following general rules apply to public question and statement time:

·                Questions and statements should only relate to the business of the local government and should not be a statement or personal opinion.

·                Only questions relating to matters affecting the local government will be considered at an ordinary meeting, and only questions that relate to the purpose of the meeting will be considered at a special meeting. 

·                Questions may be taken on notice and responded to after the meeting.

·                Questions may not be directed at specific Elected Members or Employees.

·                Questions are not to be framed in such a way as to reflect adversely on a particular Elected Member or Employee.

·                First priority will be given to persons who are asking questions relating to items on the current meeting agenda.

·                Second priority will be given to public statements.  Only statements regarding items on the agenda under consideration will be heard.

 

DEPUTATIONS

 

An informal session will be held on the same day as the Council meeting at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations relating to items on the current agenda. To present a deputation members of the public are required to submit a request for deputation in writing at least three clear business days prior to the meeting addressed to the Chief Executive Officer.  A request for a deputation must be received by Council Support by 12 noon on the Friday before the Council Meeting.

·                Deputation requests must relate to items on the current agenda.

·                A deputation is not to exceed 3 persons in number and only those persons may address the meeting.

·                Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

 

Please ensure mobile phones are switched off before entering the Council Chamber.

For further information please contact Council Support on 9405 5027.


Recording of Council Meetings Policy

 

 

Objective

 

·         To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 

·         To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

 

Statement

 

Recording of Proceedings

 

(1)     Proceedings for meetings of the Council, Electors, and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public. 

 

(2)     Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

 

(3)     No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

 

Access to Recordings

 

(4)     Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer.  Costs of providing recorded proceedings to members of the public will be the cost of the recording plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

 

(5)     Elected Members may request a recording of the Council proceedings at no charge.  However, no transcript will be produced without the approval of the Chief Executive Officer.  All Elected Members are to be notified when recordings are requested by individual Members.

 

Retention of Recordings

 

(6)     Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

 

Disclosure of Policy

 

(7)     This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.


 

 

Notice is given that the next Ordinary Council Meeting will be held at the Council Chambers, Civic Centre, Dundebar Road, Wanneroo on Tuesday 1 May, 2018 commencing at 7.00pm.

 

 

 

 

 

D Simms

Chief Executive Officer

27 April, 2018

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Public Question Time_ 1

Item  4_____ Confirmation of Minutes_ 1

OC01-05/18     Minutes of Ordinary Council Meeting held on 27 March 2018  1

Item  5_____ Announcements by the Mayor without Discussion_ 1

Item  6_____ Questions from Elected Members_ 1

Item  7_____ Petitions_ 1

New Petitions Received  1

Update on Petitions  1

Item  8_____ Reports_ 1

Planning and Sustainability  2

Strategic Land Use Planning & Environment  2

PS01-05/18      Motion from Annual General Meeting of Electors - Request to Set Aside Residential Properties in Wanneroo for Single Storey Aged Housing Complex  2

PS02-05/18      Annual Review of Yanchep Two Rocks Development Contribution Plan  10

PS03-05/18      Amendment to Local Planning Policy 3.1: Local Housing Strategy Implementation  22

PS04-05/18      Proposed Amendment to Local Planning Policy 5.3: East Wanneroo  54

Approval Services  76

PS05-05/18      Consideration of Amendment No. 154 to District Planning Scheme No. 2  76

PS06-05/18      Consideration of Draft Amendment to Local Planning Policy 4.20 - Split Coded Areas  88

PS07-05/18      Consideration of Draft Local Planning Policy 4.23: Design Review   119

Assets  141

Infrastructure Capital Works  141

AS01-05/18      Tender No 18100 - Carramar Golf Course Irrigation Replacement  141

Community & Place  149

Community Facilities  149

CP01-05/18     Electronic Scoreboard Installation - Additional Funds Required  149

Community Services  153

CP02-05/18     Review of Council Policy - Youth Reward and Recognition  153

Corporate Strategy & Performance  167

Business & Finance  167

CS01-05/18     Financial Activity Statement for the Period Ended 28 February 2018  167

CS02-05/18     Financial Activity Statement for the Period Ended 31 March 2018  192

Transactional Finance  217

CS03-05/18     Warrant of Payments for the Period to 31 March 2018  217

CS04-05/18     Proposal for Levying Differential Rates 2018/19  293

Council & Corporate Support  298

CS05-05/18     Donations to be Considered by Council - May 2018  298

Chief Executive Office  304

Office of the CEO Reports  304

Advocacy & Economic Development  304

CE01-05/18     Wanneroo Business Association Sponsorship Agreement 2018/19 - 2020/21  304

Governance & Legal  308

CE02-05/18     Minor Review and Repeal of Council Policies - April 2018  308

CE03-05/18     Fraud, Corruption, Bribery & Misconduct Policy Review   314

Item  9_____ Motions on Notice_ 328

Item  10____ Urgent Business_ 328

Item  11____ Confidential_ 328

CR01-05/18     Wanneroo Town Centre - Road Construction  328

Item  12____ Date of Next Meeting_ 328

Item  13____ Closure_ 328

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Public Question Time

Item  4      Confirmation of Minutes

OC01-05/18       Minutes of Ordinary Council Meeting held on 27 March 2018

That the minutes of Ordinary Council Meeting held on 27 March 2018 be confirmed.

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Elected Members

Item  7      Petitions

New Petitions Received

Update on Petitions  

Item  8      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.


 

Planning and Sustainability

Strategic Land Use Planning & Environment

PS01-05/18       Motion from Annual General Meeting of Electors - Request to Set Aside Residential Properties in Wanneroo for Single Storey Aged Housing Complex

File Ref:                                              3516 – 18/66651

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider a motion carried at the Annual General Meeting of Electors held on 30 January 2018 requesting properties be set aside for single storey unit complex development suitable for an aging population in the City of Wanneroo.

Background

At the Annual General Meeting of Electors held on 30 January 2018, a motion was received in writing and carried as follows:

 

“We request that the block of properties that fall within the following road boundaries of Leach Road, Crisafulli Road, Frederick Street and Hastings Street, be set apart for single story [sic] unit complex development to meet the needs of our ageing population in Wanneroo.”

 

The purpose of this report is to investigate the existing ability for the area to be set apart for single storey unit complex development as suggested by the above resolution. In order to give due regard to the Motion, Administration has considered the current development controls of the subject area to deliver the envisaged outcome. Comments are then provided on the proposal to restrict all future development to single storey only.

Detail

Land and Zoning Details

 

The approximately 4.2ha subject area is located in close proximity to the Wanneroo Town Centre (see Attachment 1). The precinct consists of 46 privately-owned lots ranging in size from 450m² to 3,171m². There are currently 38 single dwellings and 21 grouped dwellings in the area. In addition to dwelling development, one lot accommodates Saint Peter’s Anglican Church.  An aerial overview of the subject area is shown at Attachment 2.

 

The area is currently zoned ‘Residential’ in the City’s District Planning Scheme No. 2 (DPS 2). The residential density code for the area is R20/R60, with the higher density having been placed over the subject area in April 2016 (through Amendment No. 119 to DPS 2). The current zoning and density codes applied to the subject area and surrounds are shown at Attachment 3.

 

Local Housing Strategy Objectives and Outcomes

 

The subject area is located within the Wanneroo Local Housing Precinct as identified by Local Planning Policy 3.1 - Local Housing Strategy Implementation (LPP 3.1). Local Housing Precincts are intended to encourage an increase in residential density and housing choice in areas that have easy access and close proximity to retail and employment centres and public transport services. In the case of this area, a density of R20/R60 was applied due to the precinct being located within 400m of the Wanneroo Town Centre.

 

The objectives of the Local Housing Strategy 2005 on which LPP 3.1 is based, include:

 

·     ensuring that a wide range and choice of housing is provided to meet the changing and economic needs of the community;

 

·     promoting innovative, cost-effective and well-designed forms of housing;

 

·     promoting appropriate forms of housing close to community facilities and services, such as employment centres and transport hubs, to enable more efficient and effective use of those facilities and services;

 

·     ensuring an overall density that will improve the viability and range of transport alternatives (public transport, walking, cycling);

 

·     ensuring that residential areas are designed for all people of all ages and abilities; and

 

·     promoting universal design principles to ensure that all housing has a core of accessible features to the main living areas of the house.

 

In setting a maximum density of R60 for the subject land, Council noted its proximity to the Wanneroo Town Centre and the ability for the area to redevelop over time to a medium density. In order to achieve the target R60 density, a mix of single, grouped and multiple dwellings in single and double storey configuration and consistent with the objectives of the Local Housing Strategy are envisaged for the precinct.

 

Single Storey Construction

 

The R-Codes provide for a default building height above natural ground level throughout residential areas of Western Australia of 6m and 9m for wall and roof ridge heights respectively. This is sufficient to allow double storey construction as a “deemed-to-comply” development right, subject to meeting requirements for overlooking, overshadowing and streetscape.

 

The R-Codes allows for the limiting of dwellings to a single storey (3m wall and 6m roof ridge) or triple storey (9m wall and 12m roof ridge) through inclusion of these differing height limits in a local planning scheme, local planning policy, local structure plan, or local development plan. However, in the case of the subject area the standard double storey building height limits apply.

 

Amenity and Design

 

Double storey development may be viewed by the community to impact on privacy and amenity, particularly in areas that are predominantly single storey in nature. Amenity issues related to double storey development can be appropriately addressed through good design, as can be seen in numerous areas throughout the City. Whilst the R-Codes contain a set of “deemed-to-comply” provisions to address amenity issues, these can be supplemented by area-specific design guidelines or a local planning policy. The City currently has provisions in place to guide the form of development through Local Planning Policy 2.1 - Residential Development and Local Planning Policy 4.20 - Split Code Areas (currently under review). 

 

In addition, included in this Agenda for Council’s consideration is proposed Local Planning Policy 4.23 - Design Review (LPP 4.23). LPP 4.23 proposes the establishment of a Design Review Panel to review development proposals prior to lodgement for all multiple dwellings and large grouped dwelling complexes. The Panel would consider a proposal against the “Ten Principles of Good Design” contained in draft State Planning Policy 7 Design of the Built Environment (SPP 7). SPP 7 is part of the Design WA suite of policies that the WAPC is understood to be finalising in 2018. The objective of Design WA is to ensure good design is at the centre of all development in Western Australia.

 

Provision of Aged and Dependent Persons’ Dwellings

 

The objectives of the R-Codes include ensuring that dwellings for the aged and people with special needs can be provided in residential areas. Allowing this to occur is consistent with the objectives of high-level strategic planning to create communities with a variety of housing types and a diverse demographic.

 

The R-Codes design principles for aged and dependent persons’ accommodation recommends dwellings are:

 

·     designed to meet Australian Standard AS4299 Adaptable Housing;

 

·     located in close proximity to public transport and services;

 

·     located on a site with a topography that is suitable with respect to access and mobility;

 

·     located with regard to community facilities, such as parks and open space;

 

·     designed so not to impinge on neighbour amenity; and

 

·     responsive to a demand for aged and dependent persons’ accommodation in the locality.

 

The subject site is very well suited for the development of aged and dependent persons’ dwelling given its location, topography and zoning. No change to the underlying zoning of the land is required to allow the promotion of aged and dependent persons’ dwellings.

Consultation

Nil

Comment

The Motion from the Annual General Meeting of Electors stipulates future aged housing to be single storey in nature to accommodate an aging population. Whilst a single storey dwelling that is designed to meet AS4299 Adaptable Housing would be acceptable, the request to restrict double storey construction may reduce the number of aged housing units that could be provided on a development site. This is due to larger building footprints being required to provide a similar number of rooms and floor area. The construction of double storey dwellings suitable for aged and dependent persons’ dwellings is widespread throughout Australia, with best practice for double storey construction promoting designs that can be readily adapted as necessary to meet the mobility requirements of the occupants. Critical areas of focus include ensuring adequate door widths, stairs that can have balustrading or chair lifts installed and the ability to convert a space on the ground floor to a bedroom if not already catered for.

 

Administration advises that limiting development to single storey is not considered appropriate on the subject area given it is located in close proximity to the Wanneroo Town Centre (a Secondary Activity Centre). The R60 maximum density that has been applied to the subject site is based on the location principles established in the Local Housing Strategy and detailed in LPP 3.1. In order to realise the density envisaged, it would be necessary to allow multi-storey development that complies with the Design Principles of the R-Codes in relation to visual privacy, overshadowing and streetscape. Limiting development to single storey single or grouped dwellings only could result in a lost opportunity to promote higher density in close proximity to the Wanneroo Town Centre.

 

For these reasons Administration recommends that Council does not support the motion.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.6    Housing Choice

3.6.1  Facilitate housing diversity to reflect changing community needs

Risk Management Considerations

Risk Title

Risk Rating

ST-S04 Integrated Infrastructure & Utility Planning

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic risk register. Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council DOES NOT SUPPORT the above motion on the following grounds:

 

1.       Setting aside land for single storey unit complex development would be inconsistent with the objectives of City’s Local Housing Strategy in relation to the promotion of a wide range and choice of housing to meet the changing social and economic needs of the community and ensure that residential areas are designed for all people of all ages and abilities;

 

2.       Limiting residential development to single storey in the abovementioned area is inconsistent with the long-term expectation of the R60 density area to provide a mix of medium-density grouped and multiple dwellings complementing single houses on larger lots;

 

3.       There is sufficient ability within the existing Residential zone for the development of aged and dependent persons’ dwellings without the need for any change to zoning of the subject area; and

 

4.       The promotion of housing suitable for aged and dependent persons’ does not necessarily restrict designs to single storey dwellings.

 

 

 

Attachments:

1.

Attachment 1 - Location Plan

18/119490

 

2.

Attachment 2 - November 2017 Aerial Plan of Site

18/119493

 

3.

Attachment 3 - Zoning Plan

18/119505

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                      7

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                      8

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                      9

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                        10

PS02-05/18       Annual Review of Yanchep Two Rocks Development Contribution Plan

File Ref:                                              23156V02 – 18/112304

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider the outcome of the annual review of the Yanchep Two Rocks Development Contribution Plan.

Background

The Yanchep Two Rocks Development Contribution Plan (DCP) collects funds from developing landowners in Yanchep and Two Rocks for the construction of a number of district level community facilities.  The DCP Report and Cost Apportionment Schedule were adopted by Council in April 2015 following gazettal of Amendment No. 122 to District Planning Scheme No. 2 (DPS 2) in September 2014, which introduced the DCP provisions to DPS 2.

 

The DCP is subject to an annual review process which is required to consider, and update the following:

 

1.   DCP facility construction costs, which may be a construction cost estimate, actual incurred costs, or a combination of both;

 

2.   DCP facility cost indexation;

 

3.   Dwelling estimates, as a result of any changes to market conditions during the previous 12 months; and

 

4.   Cost contribution per dwelling.

 

The intention behind the annual review process is to ensure that the cost contribution amount is correctly set to ensure the collection of sufficient funds to cover the cost of approved infrastructure items over the life of the DCP.

 

The last annual review of the DCP was finalised in November 2016 (refer PS02-11/16). Administration commenced the latest review of the above items in November 2017 and the key elements resulting from the review are detailed below.

Detail

DCP Facility Construction Costs

 

There are three facilities identified in the DCP.  A summary of the updated cost estimates for each facility as a result of the annual review is detailed below, followed by an update on the status of each facility.

 

 

 

 

 

 

Facility

2016/17

Cost Estimate

2017/18

Cost Estimate

Difference

Yanchep Surf Life Saving Club

$6,833,289

$7,961,163

$1,127,874

Yanchep District Open Space

 

 

- Land

$6,400,000

$6,400,000

-

- Oval groundworks

$2,661,150

$2,873,996

$212,846

- Oval landscaping

$5,801,243

$5,308,188

- $493,055

- Pavilion

$3,400,000

$3,039,028

- $360,972

Capricorn Coastal Node Facilities

$2,233,689

$2,289,531

$55,842

TOTAL

$27,329,371

$27,871,906

$542,535

 

Yanchep Surf Life Saving Club

 

The construction of this facility was subject to public tender, and Council awarded a contract for the construction of the facility to Diploma Construction at its meeting on 2 February 2016 (AS06-01/16).  The previous cost estimate for this facility was based on this tender price plus contingencies. 

 

Diploma Construction defaulted on the programmed requirements and subsequently became insolvent, prior to the completion of the project. The City advised the landowner group of this issue in writing in November 2016, noting that there would likely be additional costs associated with re-tendering, and that this may impact on the DCP.

 

The increase in costs resulting from this process (which equates to $1,127,874) was reported to Council as part of the re-tendering report on 7 March 2017 (AS01-03/17).  Lavan Legal subsequently wrote to the City on behalf of the landowner group in May 2017 objecting to any of these additional costs being met by the DCP on the basis that, in their view, the City should have been aware of the financial instability of Diploma Construction.

 

The construction of the Yanchep Surf Life Saving Club has now been completed and the facility was officially opened on 11 March 2018.  The revised costs for this facility are largely based on the actual (rather than estimated) construction costs and it is proposed to include the additional costs associated with re-design and re-tendering to appoint new contractors.  The Yanchep Two Rocks landowners have indicated that there was evidence to support their view that Diploma Construction was financial unstable, but have not produced any information for the City consider.  It is Administration’s view that due diligence and proper process was followed through the original tender process, and that the additional costs are reasonable project costs that should therefore be apportioned between the City and the DCP. 

 

The landowners may argue that the City is seeking to offset its costs by allocating these additional expenses to the DCP, however it should be noted that the City has paid an increasing proportion of the facility costs due to changes in cost apportionment over time, and will also be required to meet a proportion of these additional project costs for the Surf Club.  Should landowners ultimately disagree with this position, there is provision in the City’s District Planning Scheme No. 2 for landowners to object to the value of a cost contribution and seek independent review of the methodology to determine the value of a cost contribution.

 

 

 

 

 

 

 

 

Yanchep District Open Space

 

·    Land

 

The total area of land to be acquired for the Yanchep Active Open Space is 12.8034 hectares, with the land acquisition date currently identified as being 2019/2020.

 

The 2016 estimate of costs adopted a value of $49.98/sqm or $6.4 million.  A revised land valuation was obtained in December 2017 and suggests a similar land value of $50.00/sqm ($6.402 million).

 

·    Ovals/Landscaping

 

Development of the playing fields, surrounding landscaping, carparks and multipurpose courts are now complete and the facility was officially opened on 24 March 2018.

 

However, there are still some outstanding works to be finalised, including the construction of a playspace adjacent to the pavilion.  Accordingly, the costs for this facility are a combination of estimated and actual costs, with the reviewed estimate indicating that the cost will be less than previously estimated in 2016 ($5,308,188 down from $5,801,243 – a difference of $493,055).

 

·    Pavilion

 

The construction of the pavilion and changeroom building is now complete and the facility was officially opened on 24 March 2018.

 

The updated cost estimate for this facility indicates some savings from the 2016 cost estimate.  It is important to note that the DCP’s proportional contribution towards this facility was capped at $1,438,149 following landowners’ concerns that the scope had increased from what was previously agreed.  With actual costs coming in cheaper than the previous cost estimate, it is necessary to determine how these savings should be apportioned between the City and the DCP.  In this instance the updated cost is based on the cost savings being attributed to the City, not the DCP.  This is on the basis that the cost savings did not result in the total estimated project cost being less than the amount on which the DCP’s fixed proportionate contribution was determined.

 

Capricorn Coastal Node Facilities

 

The coastal node facility is not scheduled for construction until 2021/22.  However, since the last annual review Capricorn Village Joint Venture (CJVJ) has developed a design for the coastal note activity area and lodged an application for planning approval with the City for this development.  Administration has advised CVJV that they will need to present their proposed design to the Yanchep Two Rocks DCP Technical Advisory Committee (YTRTAC) for review.  Furthermore, an assessment will need to be undertaken of their proposed scope against what had previously been used as a basis for DCP cost estimates, before a decision can be made about the extent of DCP contribution that would be applicable.  At the last meeting of the YTRTAC, CVJV did indicate that they would only be seeking development contributions to the value of the original project scope agreed by landowners.

 

In the interim, an updated cost estimate for this facility has been obtained based on the scope originally used as the basis for the Quantity Surveyor cost estimate.  This indicates a slight increase in costs due to indexation. 

 

 

 

 

Dwelling Estimates

 

The landowners’ dwelling projections were accepted by the City in 2015 as the basis for determining the cost contribution amount, despite being higher than the i.d. forecast projections previously advocated by Administration and the historic dwelling creation rates experienced within the DCP area.  This decision was based on advice from the landowners that much of the preliminary subdivision and servicing works had been completed in their development areas to facilitate the creation of lots and dwelling construction and that there were no longer any major constraints to higher dwelling numbers being realised.

 

As part of the current review, landowners have provided updated dwelling projections for each of their developments for the City’s consideration.

 

The following table compares the actual lots created, landowner estimates and the ID forecasts over the operational period of the DCP.

 

 

14/15

15/16

16/17

17/18

18/19

19/20

20/21

21/22

22/23

23/24

TOTAL

2016 Estimate

395

172

480

510

703

923

1045

1135

1035

950

7675

2018 Estimate

181

163

159

138

374

497

784

1056

1128

1115

6136

 

i.d. forecast

181

163

158

138

355

378

423

441

448

455

3682

 

Actual

181

163

159

130

(to date)

-

-

-

-

-

-

633

 

 

As can be seen, although the most recent landowner estimates have decreased from the previous year, the landowner lot projections used in the DCP are significantly higher than the actual lot creation trend.  It is not considered appropriate to continue using these projections as the total lot yield of 9,225 (6,136 under the DCP) is unlikely to be achieved within the next 7 years.  Continuing to use this unrealistic estimate may result in a DCP liability at the end of the current 10 year operating period (due to conclude in September 2024).

 

To ensure that the DCP is based on more realistic lot yield projections, Administration recommends the use of ID Forecast projections, which more closely align with actual lot creation to date.  However, if the ID Forecast projections are applied over the current 10 year operational period then the total lot yield would decrease to only 6,771 lots (3,682 under the DCP).  This means that the cost of the facilities would need to be shared over a lesser number of lots and the DCP contribution rate would need to significantly increase (from $2,780 to approximately $5,764).

 

In order to shift from using the landowner projections to the more realistic ID Forecast lot projections and maintain a total lot number that aligns with the assumptions of the DCP, it is considered necessary to extend the operating period of the DCP by a further 6 years to September 2030 (16 year operating period).  This would ensure that the DCP is consistent with the ‘need and nexus’ principles of the DCP, which aligns a lot yield of ~10,000 lots (25,000 residents) with the district level infrastructure being provided (refer Attachment 1 for a comparison of dwelling projections).  The implications of this option is that it will also extend the time taken to repay the loan previously taken out to pre-fund DCP projects (due to there being insufficient funds collected through the DCP at the time facilities were scheduled to be constructed).  Additional interest costs will therefore apply, which will need to be met by the DCP.  The City will also need to carry the risk associated with the loan for an extended period of time.

 

Should Council be supportive of this proposal, an amendment to District Planning Scheme No. 2 would be required to change to DCP timeframe from 10 years to 16 years.  As an interim solution pending the finalisation of the amendment to DPS No. 2, Administration is

 

proposing to progress the current annual review using the current 2016 landowners estimates.  This will maintain the current apportionment between the City and the DCP and will avoid an immediate and significant increase in the contribution rate, which would otherwise occur if the ID Forecast was used without extending the operating period of the DCP.  Once the DPS 2 amendment is finalised, the ID Forecast projections can be integrated into the DCP through a future annual review process.

Consultation

Feedback and advice was primarily obtained from the landowners on the options outlined above.  The recommendations of the YTRTAC, along with their position on the treatment of additional costs associated with the Yanchep Surf Life Saving Club project is outlined below (refer Minutes of YTRTAC meeting of 1 December 2017):

 

“That Yanchep-Two Rocks Development Contribution Plan Technical Advisory Committee:

 

1.       NOTES an increase in the Total Facility Cost estimates from $25,084,038 to $25,492,062, subject to confirmation of the actual construction costs of the Yanchep Surf Life Saving Club and Yanchep District Open Space and the revised land valuation for the Yanchep District Open Space;

 

2.       NOTES that the landowners do not support the additional costs associated with the re-tendering of the Yanchep Surf Life Saving Club being met by the DCP;

 

3.       ENDORSES the initiation of an Amendment to District Planning Scheme No. 2 to increase the operational period of the DCP from 10 years to 16 years and utilise the ID Forecast Lot Yield Projections in the associated review of DCP costs; 

 

4.       REQUESTS that Administration investigate how it may be possible to include in the Scheme amendment proposed in 3. above, the capacity to finalise the DCP earlier than the 16 year timeframe if the total catchment number of dwellings is achieved; and

 

5.       NOTES that the City intends to proceed with an interim review of the DCP cost estimates using the ‘Landowners Projections’ (refer details in Attachment 1).”

 

As the review of the DCP is recommending an increase in the cost contribution amount, clause 11.6 of Schedule 17 of DPS 2 requires the City to invite comment from affected landowners for a period of not less than 28 days before making any decision to increase the costs to apply through the DCP.

 

The City must then, in accordance with clause 11.7 of Schedule 17 of DPS 2, consider any submissions received and, within 90 days, decide whether or not to increase the costs applicable through the DCPs.  Administration will therefore prepare a subsequent report for Council to consider the submissions received and to adopt the revised costs.

Comment

Having regard to the outcomes of the annual review process, and the feedback and input provided by the YTRTAC, set out below are the options identified by Administration to progress the DCP review.

 

·    Option 1 – Use Landowner Projections (2018)

 

The dwelling projections provided by the landowner group cannot realistically be achieved in the 10 year DCP timeframe.  Using these projections would likely result in a

 

 

significant liability to the DCP that would need to be addressed as part of the 5 year DCP review or carried over into a subsequent DCP, in accordance with Clause 13.4 of DPS No. 2.  Furthermore, as the revised landowner projections have changed again from the last review, it would result in a change to the cost apportionment between the City and the DCP.

 

Continued use of the landowner dwelling projections is therefore not recommended at this time.

 

·    Option 2 – Revert to i.d. forecast dwelling projections (current 10 year operating period)

 

Use of the i.d. forecast dwelling projections would ensure that a more realistic estimate of dwelling yield is used to determine the cost contribution rate.  However, if these forecasts are applied over the current 10 year operational period then the total lot yield would reduce to only 6,771 lots (3,682 under the DCP).  This would mean that the cost of the facilities would need to be shared over a lesser number of lots and the DCP contribution rate would need to significantly increase (from $2,780 to approximately $5,764). 

 

The cost increase itself is not necessarily a valid reason to discount this option, as the resultant cost per lot is still comparable to the contribution rates of other metropolitan DCPs.  However, landowners have been strongly opposed to significant cost increases in the past due to the potential impact on housing affordability. 

 

Rather, this option is not recommended on the basis that the reduction in total lot yield would contradict the ‘need & nexus’ principle of the DCP which requires the DCP to demonstrate a clear connection between the development and the demand for infrastructure.  As the facilities included in the DCP are district level facilities, the total lot yield needs to be commensurate with the dwelling catchment for this type of infrastructure, which is typically in the order of 10,000 dwellings (25,000 people).

 

·    Option 3 – Revert to i.d. forecast dwelling projections & extend DCP operating period – (RECOMMENDED OPTION)

 

In order to utilise the preferred i.d. forecast projections and maintain a total lot number that aligns with the assumptions of the DCP, it is necessary to extend the operating period of the DCP by a further 6 years to September 2030 (16 year operating period). This option is recommended, as it is considered to best address the issues experienced to date in managing the DCP operation.

 

Although this is the preferred option, there are two issues with this approach.  Firstly, it will still result in a cost increase, which is a combination of additional project costs and the need to pay additional interest on the City’s loan (taken out to fund infrastructure costs in 2016 because of a shortfall in contributions) over an extended period of time.  However, this cost increase is significantly less than what would eventuate under Option 2.

 

Secondly, an amendment to DPS 2 is required to extent the DCP timeframe, which could take up to 18 months to have finalised.  A decision would need to be made on the basis for collecting contributions in the interim period until this amendment is finalised.  In this regard, it is recommended the City uses the revised landowner dwelling projections for this interim period only.  This will result in a modest increase in the contribution rate (from $2,780 per lot to $3,485 per lot), which is a result of the reduced lot yield and increase in facility cost estimates.  This cost increase is considered necessary to account for the fact that the estimated number of lots were not been created and to make up the associated shortfall in contributions.  It should be noted that this will affect the cost apportionment between the City and the DCP from what was previously adopted in 2016.

 

Detail on each of these options is outlined below:

 

 

Option 1 –

Use 2018 landowner projections

Option 2 – Use i.d. forecast projections

Option 3 –

Use i.d. forecast and extend DCP timeframe

(Recommended)

DCP timeframe

10 years

10 years

16 years

Cost contribution methodology

Per dwelling

Per dwelling

Per dwelling

 

 

 

 

Existing dwellings (at DCP commencement)

3,089

3,089

3,089

Projected new dwellings (at end of DCP term) including interim contributions

6,136

3,682

7,779

Total dwellings

9,225

6,771

10,868

Cost apportionment – City

33.49%

45.62%

28.42%

Cost apportionment – DCP

66.51%

54.38%

71.58%

 

 

 

 

Number of Facilities

3

3

3

Total cost of facilities (estimated + actual)

$27,871,906

$27,871,906

$27,871,906

 

 

 

 

Grants and other contributions

$2,245,333

$2,245,333

$2,245,333

City contribution (minus proportion of grants)

$8,651,954

 

$11,486,651

$7,469,531

 

 

 

 

 

Administrative Costs

$688,713

$688,713

$1,111,713

Cost to service loan

$2,171,429

$2,171,429

$4,246,969

Development contribution (minus proportion of grants)

$16,974,620

$14,139,922

$18,157,043

Developer contributions collected + interest

-$2,543,192

-$2,543,192

-$2,543,192

Total DCP Liability

$17,291,570

$14,456,872

$20,972,533

 

 

 

 

Dwellings left to Contribute

4,962

2,508

6,605

Cost contribution (per dwelling)

$3,485

$5,764

$3,175

Statutory Compliance

Clause 11.6 of Schedule 17 of DPS 2 states that where the review of estimated costs recommends that the costs be increased, then the local government shall invite comment on the proposal from landowners in writing for a period of not less than 28 days, prior to making any decision to increase the estimated costs.

 

 

Clause 11.7 of Scheduled 17 of DPS 2 states that the local government shall consider any submissions received and within 90 days of the closing date for submissions decide whether the estimated costs are to be maintained or increased, and to notify landowners of Council's decision.

 

Landowners may object to the amount of a cost contribution (clause 11.8) and request a review by an independent expert. If this does not result in the cost contribution being acceptable to the landowners then ultimately they can request that the cost contribution be determined through a process of arbitration.  A similar right exists for the process of determining the value of any land to be acquired through the DCP (clause 12.3).

 

The extent of review provided for landowners under DPS 2 does not extend to the timing of delivery of facilities or the right to access loan funds (provided for in the Yanchep Two Rocks DCP included in Schedule 18 of DPS 2) to facilitate the early delivery of DCP facilities.

 

With respect to the initiation of an amendment to DPS 2 to extend the timeframe of the DCP, the process for this is set out in the Planning & Development (Local Planning Schemes) Regulations 2015.  This involves Council determining whether the amendment is a basic, standard or complex amendment, and subsequently progressing the amendment accordingly. 

 

The proposed amendment is considered to be a standard amendment and therefore is required to be advertised for public comment.  Following the conclusion of public advertising Council must consider any submissions received in respect to the amendment and resolve to support the amendment without modification; to support the amendment with proposed modifications to address issues raised in the submissions; or not to support the amendment.  Council’s recommendation, along with a summary of submissions and any recommended modifications as a result of public advertising is then forwarded to the Western Australian Planning Commission for consideration.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation

Risk Management Considerations

Risk Title

Risk Rating

ST-G09 Long Term Financial Plan

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

CEO

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic Risk Registers.  The Annual review of the DCP will assist in addressing the impacts of the strategic risk relating to Long Term Financial Planning (LTFP) as it will ensure that appropriate budget monitoring, timing and provisions are

 

considered.  In addition the strategic risk relating to Stakeholder Relationships will apply as a key element in the DCP review process is maintaining effective engagement with relevant stakeholders.

Policy Implications

Nil

Financial Implications

Change in Cost Estimates

 

Overall, the total estimated cost of all DCP facilities has increased from 2016 by $542,535.  This is primarily due to the significant additional costs associated with the Yanchep Surf Life Saving Club.  Although there have been some potential savings identified for both the Yanchep Active Open Space pavilion and landscaping works, these projects have not yet been confirmed, and the final costs are not anticipated until next financial year.

 

Cost Contribution Amount

 

The current development contribution rate is $2,780 per dwelling. 

 

All options result in an increase to the cost contribution amount: 

 

Option

Cost Contribution

(per dwelling)

Change

1 – 2018 landowner projections

$3,485

+$705

2 – i.d. forecast (10 years)

$5,764

+$2,984

3 – i.d. forecast (16 years)

$3,175

+$395

 

The preferred Option 3 presents the most balanced option that addresses need/nexus and affordability issues.  For this reason it was supported by the YTRTAC.

 

Should Council support this option, the interim approach proposed by Administration to apply while an amendment to DPS 2 is progressed is Option 1, which would see a modest increase in the cost contribution amount.  This would result in a change to the cost apportionment between the City and the DCP during this interim period.

 

Cost Apportionment

 

The cost of DCP facilities is required by DPS 2 to be equitably apportioned between the City and developing landowners.  This apportionment is required to reflect the proportionate contribution of the existing community and new development towards the need for the facilities.  This cost apportionment was endorsed by Council in December 2016 and is set out in the DCP Report and Cost Apportionment Schedule as follows:

 

·    Existing community / City contribution         -        28.7% of total DCP Cost

 

·    New growth / Development contribution      -        71.3% of total DCP Cost

 

This cost apportionment is directly related to the total dwelling yield estimate.  As the total dwelling yield estimate is likely to change (due to a change in the dwelling projections or the proposed extension to the DCP timeframe), the number of existing dwellings at the time of DCP commencement will make up a different proportion of the overall demand for the facilities and in turn change the cost apportionment. 

 

 

The interim approach proposed to apply while an amendment to DPS 2 is progressed would result in the cost apportionment changing to 33.49% City / 66.51% DCP.  These changes to the cost apportionment will impact on the development contribution amount as well as the City’s municipal funding and associated provisions in the Capital Works Budget.

 

Should Council support the proposed Option 3 and interim Option 1, the City’s contribution to the DCP facilities will change, given the funding models adopted for some DCP facilities and the proposed change to the cost apportionment:

 

 

Interim Option 1

2018 Landowner Projections

(33.49% City Contribution)

Recommended Option 3

I.D. Forecast over 16 years

(28.42% City Contribution)

Facility

Proposed City Contribution

 

Difference from Current

Proposed City Contribution

Difference from Current

Yanchep Surf Life Saving Club

$2,498,377

$680,881

$2,120,678

$303,182

Yanchep District Open Space

 

 

 

 

- Land

$2,143,046

306,405

1,819,065

- $17,575

- Oval groundworks

$962,360

198,677

$816,873

$53,190

- Oval landscaping

$1,450,972

65,960

$1,231,617

- $153,394

- Pavilion

$830,546

- $360,972

$830,546

- $360,972

Capricorn Coastal Node Facilities

$766,651

$125,638

$650,751

$9,738

TOTAL

$8,651,954

$1,016,589

$7,469,531

- $165,831

 

It should also be noted that the cost contribution amount is based on a number of facility construction and administration cost estimates, including the cost to service the loan associated with the early delivery of the Yanchep Active Open Space and Surf Life Saving facilities. While these estimates are as accurate as possible at this point in time, these variables may change as final costs for completed projects are confirmed, and planning progresses for future projects.

 

Loan Funds

 

It should be noted that because Option 3 involves extending the timeframe of the DCP, it will also extend the time taken to repay the loan previously taken out to pre-fund DCP projects (due to there being insufficient funds collected through the DCP at the time facilities were scheduled to be constructed).  Additional interest costs will therefore apply, and while these costs will be fully attributed to the DCP, the risk associated with this lies with the City.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       NOTES the outcome of the annual review of the Yanchep-Two Rocks Development Contribution Plan, which is proposing to:

 

a)      use the i.d. forecast dwelling projections rather than the landowners’ dwelling projections and extend the timeframe of the Development

 

          Contribution Plan to maintain consistency with the Need and Nexus principle for development contribution plans set out in Clause 6.0 of Schedule 14 of District Planning Scheme No. 2; and

 

b)      use the landowners’ revised dwelling projections in the interim until such time as an amendment to District Planning Scheme No. 2 to extend the timeframe of the Development Contribution Plan has been gazetted;

 

2.       NOTES that the Yanchep-Two Rocks Development Contribution Plan Technical Advisory Committee supports the approach set out in part 1. above;

 

3.       NOTES that the approach set out in 1. above results in:

 

a)      in increase in estimated costs;

 

b)      a change to the apportionment of costs between the City and the Development Contribution Plan; and

 

c)      an increase in the cost contribution per dwelling;

 

4.       Further to 1(a) above, and pursuant to Section 75 of the Planning and Development Act 2005 PREPARES Amendment No. 166 to City of Wanneroo District Planning Scheme No. 2 to amend “Schedule 15 – Yanchep Two Rocks Development Contributions Plan – Community Facilities” period of operation from the current 10 years from the date of gazettal to 16 years, as follows:

 

“16 years from the date of gazettal”

 

5.       Pursuant to Section 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 ADVISES the Western Australian Planning Commission that Amendment No. 166 to District Planning Scheme No. 2 is a Standard Amendment for the following reasons:

 

a)      The proposed amendment seeks to extend the timeframe of the Yanchep Two Rocks Development Contribution Plan to maintain consistency with the guiding principles for development contribution plans set out in Clause 6.0 of Schedule 14 of District Planning Scheme No. 2;

 

b)      The proposed amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area; and

 

c)      The proposed amendment is not a complex or basic amendment;

 

6.       Pursuant to Section 81 of the Planning and Development Act 2005, REFERS Amendment No. 166 to the Environmental Protection Authority (EPA); and should the EPA advise that the amendment does not require assessment, ADVERTISES the amendment for public comment for a period of 42 days, pursuant to Regulation 47 of the Planning and Development (Local Planning Schemes) Regulations 2015;

 

7.       Further to item 1(b) above and pursuant to Clause 11.4 of Schedule 17 of District Planning Scheme No. 2 INCREASES the estimated costs in the Yanchep Two Rocks Development Contribution Plan; and

 

 

 

 

 

8.       Pursuant to Clause 11.6 of Schedule 17 of District Planning Scheme No. 2 NOTIFIES affected landowners of the proposed cost increase and INVITES comment in writing from those landowners for a period of 28 days.

 

 

Attachments: Nil


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                        21

PS03-05/18       Amendment to Local Planning Policy 3.1: Local Housing Strategy Implementation

File Ref:                                              3516 – 18/125889

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider an amendment to Local Planning Policy 3.1: Local Housing Strategy Implementation to align with the Western Australian Planning Commission’s State Planning Policy 3.1 – Residential Design Codes with respect to the definition of high frequency bus routes.

Background

At the Ordinary Council Meeting of 6 March 2018 (refer PS04-03/18), Council requested Local Planning Policy 3.1: Local Housing Strategy Implementation (LPP 3.1) be amended to accord with the Western Australian Planning Commission’s State Planning Policy 3.1 – Residential Design Codes (SPP 3.1) in respect of the definition of a high frequency bus route.

Detail

In ‘Table 3: Criteria for other Infill Development and Increased Density’ of LPP 3.1, there is a reference in the second column under Policy Application to the criterion based on walkable distances, as follows:

 

“b) R60 within 250m of a high frequency bus route designated stops (‘High Frequency Bus Routes’ are defined as having a minimum of 2 services per hour during peak periods).”

 

In this context, SPP 3.1 makes consistent reference to High Frequency Bus Routes being 4 services per hour during peak periods, while the LPP makes reference to 2 services per hour during peak periods, which is inconsistent with this.  LPP 3.1 should be amended to be consistent with SPP 3.1 in this regard (see tracked changes in Attachment 1). This is important as the access of residential areas to high frequency public transport is a key consideration used by the City to assess proposals for higher density residential development.

 

In the process of reviewing LPP 3.1 to initiate this amendment, Administration has become aware that the incorrect Wanneroo Housing Precinct Map was included at Appendix 1 of the Policy when it was last reviewed by Council in April 2016. The map included in the final adopted version of the Policy incorrectly excluded residential lots in the north-east portion of the Wanneroo Housing precinct north of Dundebar Road and west of Griffiths Road (refer Attachment 2).  This map is also being replaced by the correct map as part of this amendment to the Policy.

 

A final revised version of LPP 3.1 for Council’s consideration is appended as Attachment 3.

Consultation

There has not been any consultation on this issue.  The suggested change to make LPP 3.1 and SPP 3.1 consistent is considered to be minor in nature in that it seeks to ensure

 

consistency with the higher order State Planning Policy.  The proposed change to the Wanneroo Housing Precinct map at Appendix 1 of LPP 3.1 is considered necessary to correct an administrative error.

 

It is therefore considered that there is no need to advertise the proposed change for public consultation.

Comment

The revised LPP 3.1 incorporates only two minor changes – an amendment to the definition of High Frequency Bus Routes, and the incorporation of the correct Wanneroo Housing Precinct map.

 

The noted inconsistency between SPP 3.1 and LPP 3.1 with respect to the definition of High Frequency Bus Routes is proposed to be corrected by amending the reference in Table 3 of LPP 3.1 to “2 services per hour” to “4 services per hour”.

 

The proposed amendment to the Wanneroo Housing Precinct Map in Appendix 1 of LPP 3.1 is considered necessary to ensure that the correct housing precinct map is included in the Policy.  The area incorrectly excluded from the map was originally endorsed by Council to form part of the Wanneroo Housing Precinct when LPP 3.1 was first prepared in 2010, but was not re-coded as part of Amendment No. 119 to District Planning Scheme No. 2 (DPS 2) as it is subject to Agreed Structure Plan No. 4 (East Wanneroo Cell 2).  The re-coding of this area will be considered in the future once the statutory buffer surrounding the Ingham’s operation has been removed as part of the current review of this Structure Plan being proposed by Stockland as part of their future development of the land.

 

LPP 3.1 will remain as it is currently worded in all other respects and will continue to be effective.

Statutory Compliance

In accordance with Clause 5 (2) of the Deemed Provisions of DPS 2, Council may make an amendment to a local planning policy without advertising the amendment if, in the opinion of the local government, the amendment is minor in nature.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.6    Housing Choice

3.6.1  Facilitate housing diversity to reflect changing community needs

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

 

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council, pursuant to Clauses 5(2) of the Deemed Provisions of District Planning Scheme No. 2, ADOPTS the amended Local Planning Policy 3.1: Local Housing Strategy Implementation, as contained in Attachment 3, without the need for public advertising.

 

 

Attachments:

1.

Attachment 1 - LPP 3.1 (Tracked changes)

18/128567

 

2.

Attachment 2 - Current and Proposed Wanneroo Housing Precinct Map

18/134194

 

3.

Attachment 3 - Revised LPP 3.1

18/128570

Minuted

 

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                    24

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                    39

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                        53

PS04-05/18       Proposed Amendment to Local Planning Policy 5.3: East Wanneroo

File Ref:                                              2079 – 18/138293

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider a proposed amendment to Local Planning Policy 5.3: East Wanneroo (LPP 5.3).

Background

Council adopted Local Planning Policy 5.3 (LPP 5.3) in May 2014, which sets out how the City proposed to progress the further planning of the area, and how proposals would be dealt with while that planning is proceeding.

 

The Policy was prepared at a time when there was still uncertainty about how the urbanisation of East Wanneroo should be progressed; and who (i.e. the State, the City or landowners) would be responsible for the district structure planning for the area. 

 

As it has now been resolved that the State Government will be undertaking the District Structure Plan (DSP), and much of the current Policy provisions relate to the implementation of the planning measures to urbanise the area, these are no longer required.  The City will be better placed to consider this once the work on the DSP is further progressed, to ensure all relevant implementation measures are included in the DSP.    This means that the current LPP 5.3 is now outdated, and a draft amended LPP 5.3 has now been prepared by Administration.

Detail

The draft amended LPP 5.3 (Attachment 1) focuses on those aspects that still need to be covered by the Policy.  Importantly, the Policy can still confirm that the City will generally not support proposals that pre-empt the proper planning of the area which may prejudice that planning.  This would make Council’s consideration of planning proposals in the East Wanneroo area easier to determine in the interim until the orderly and proper planning process has occurred. 

 

A provision for exceptional circumstances is included as Clause 1.5 of the amended LPP.  This provision states that the City may consider supporting applications for lifting of deferment under the Metropolitan Region Scheme, applications for the amendment of the City of Wanneroo District Planning Scheme No. 2 (DPS 2) and/or applications for subdivision or development prior to meeting of the various prerequisites referred to in the Policy, if a number of criteria are able to be met, as follows:

 

·     the proposal mainly involves uses other than single house suburban residential  development, and it is satisfactorily demonstrated that a need for these uses exists which justifies the progression of the proposal prior to the approval of the planning framework for the area;

 

·     the proposal adjoins existing developed urban land and represents a logical expansion of the urban area; and is located within close proximity to the Wanneroo Town Centre;

 

 

 

·     it is satisfactorily demonstrated that the proposal will not compromise the orderly and proper planning and development of the area, including the subsequent preparation of a DSP and Local Structure Plan (LSP) for the relevant area;

 

·     the immediate provision of servicing infrastructure is available; and the proposal will be adequately served by public transport; and a binding legal agreement is in place between the landowner(s) and the City whereby the landowner(s) agree to pay all applicable development contributions as part of district or local structure plans;

 

·     the proposal will not result in land use conflict, and is not within any identified buffer area required for uses such as extractive industries, poultry farms and mushroom farms; and will not have significant impacts on the environment and natural resources; and

 

·     the land is accessible by public roads.

 

Should Elected Members wish to compare the draft amended Policy with current LPP 5.3, the current Policy is provided as Attachment 2.

Consultation

In accordance with Clause 4(2) of the Deemed Provisions of DPS 2, the draft Local Planning Policy is required to be advertised for a minimum period of 21 days. However, to allow sufficient time for the local community to comment on the revised draft policy, it is recommended that the policy be advertised for 42 days.  As part of the consultation, Administration will seek comments from affected persons or agencies as determined by the Director Planning and Sustainability. Following the advertising period, a summary of submissions received and Administration’s responses to those submissions will be included in a report to Council to consider final adoption of draft amended LPP 5.3.

Comment

As with the current LPP 5.3, the proposed amended LPP 5.3 focuses on a policy position with a general presumption against subdivision and development prior to the finalisation of district and local structure planning and development contribution plans. 

 

It is noted that the City has already received, a number of requests to allow development to proceed in advance to the finalisation of the planning framework.  In this regard, there is merit for Council of having a position in relation to such proposals.

 

Planning proposals permitted prior to finalisation of the overall planning framework for the area could potentially impact the orderly and proper planning of the area and be detrimental to the preparation of the DSP by the State Government.  In particular, should Council’s position be to generally support applications in the area, this could potentially lead to a number of unsolicited applications, which could have a cumulative compromising impact on the broader planning of the area.  Administration does not support any proposal that would compromise the orderly and proper planning of the area or result in land use conflict. 

 

However, notwithstanding this, there may be planning proposals that have particular merit, where it can be demonstrated that these will not compromise the orderly and proper planning of the area.  In order to consider proposals that will be beneficial to the community, Administration recommends a criteria-based approach in the policy, which is summarised in the detail section of the report.   In order to facilitate this, the criteria included in the policy would allow some tightly controlled development to occur in exceptional circumstances.

 

 

Statutory Compliance

Clause 3 (4) of the deemed provisions of DPS 2 enables the City to amend a LPP.

 

Clause 5 of the deemed provisions of DPS 2 sets out the procedure for amendment of a LPP.  This is essentially the same as the procedure involved in preparation of a LPP, however provision is included for waiving of advertising of the proposed amendment for public comment if it is considered to be of a minor nature.  The proposed amendment is not considered minor and advertising is considered appropriate.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas

 

          “4      Civic Leadership

 

                   4.1     Working with others

                           

4.1.1  Build effective partnerships and demonstrate leadership in local government at regional, state and national levels.”

Risk Management Considerations

Risk Title

Risk Rating

ST-20 Strategic Community Plan

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

 

Risk Title

Risk Rating

ST-523 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

 

 

“The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic risk register.  Action plans have been developed to manage this risk to support existing management systems.”

Policy Implications

An amendment to LPP 5.3 is proposed.

Financial Implications

The main financial implications relate to provision for future Development Contribution Plans (DCP) for East Wanneroo.  The proposed amended LPP 5.3 will be requiring that DCPs are in place at the appropriate time, and that if an area is to be supported ahead of the prerequisites that would otherwise be expected to be first met, then adequate provision for future DCP contributions is to be made.

 

The cost of undertaking the amendment of LPP 5.3 would be met from normal operating budget provision.

 

Voting Requirements

Simple Majority

 

Recommendation

That Council, pursuant to clauses 4(1) 4(2) and 5 of the deemed provisions of City of Wanneroo District Planning Scheme No. 2 ADOPTS the draft amended Local Planning Policy 5.3: East Wanneroo, as contained in Attachment 1, for the purpose of advertising, and ADVERTISES it for public comment for a period of 42 days by way of:

 

1.       Advertisement in all local newspapers circulating within the City of Wanneroo for two consecutive editions;

 

2.       Display at the City’s Administration Centre Building and on the City’s Website; and

 

3.       Letters to relevant stakeholders as determined by the Director, Planning and Sustainability.

 

 

Attachments:

1.

Draft Amended  Local Planning Policy 5.3 East Wanneroo

18/138488

Minuted

2.

Adopted LPP 5.3 East Wanneroo

18/124386

 

 

 


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Approval Services

PS05-05/18       Consideration of Amendment No. 154 to District Planning Scheme No. 2

File Ref:                                              23786 – 18/101634

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider the submissions received during the public advertising of Amendment No. 154 to District Planning Scheme No. 2 (DPS 2) and to support the amendment.

 

Applicant

Steve Pandevski

Owner

Samsara Developments Pty Ltd

Location

Lot 311 (1) Niche Parade, Wangara

Site Area

7,162m2

MRS Zoning

Industrial

DPS 2 Zoning

General Industrial

 

Background

On 7 June 2017, Steve Pandevski on behalf of the landowners Samsara Developments Pty Ltd lodged Amendment No. 154 to DPS 2 for the City’s consideration to include the use class drive-through food outlet as an Additional Use on the subject land as it is a not permitted ‘X’ use in the General Industrial zone. Attachment 1 contains the location plan. Currently the site contains a Service Station.

 

Council, at its meeting of 10 October 2017 considered the proposal and resolved as follows (refer Item PS01-10/17):

 

That Council:-

 

1.       Pursuant to Section 75 of Planning and Development Act 2005 ADOPTS Amendment No. 154 to City of Wanneroo District Planning Scheme No. 2 (the amendment) by modifying Schedule 2 – Section 1 (Clause 3.20) – Additional Uses  by including the following entry and modifying the scheme map as shown in Attachment 2:

 

 

No.

Street/Locality

Particulars of Land

Additional Use and Conditions (where applicable)

A36

1-36

1 Niche Parade, Wangara

Lot 311

Drive-Through Food Outlet limited to a maximum net lettable area of 300m2

 

2.       Pursuant to Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations), RESOLVES that the amendment is a Complex Amendment for the following reason:

·   No Local Planning Strategy has been endorsed by the Western Australian Planning Commission to support the amendment;

3.       Pursuant to Regulation 37(2) of the Regulations, SUBMITS two (2) copies of the amendment document to the Western Australian Planning Commission for its consideration;

4.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS the amendment to the Environmental Protection Authority (EPA); and

5.       Subject to approval from EPA and the WAPC, ADVERTISES the amendment for a period of 60 days.

 

Attachment 2 contains the existing and proposed Scheme Amendment maps.

Detail

Proposal

 

Attachment 3 contains the indicative concept plan of the site depicting the location of the proposed additional land use. Although the concept plan depicts an NLA of 250m2 for the additional land use, the applicant has advised that the proposed NLA of 300m2 will provide flexibility in the design and development of the land use.

Consultation

In accordance with the Council’s decision, the amendment was referred to the Environmental Protection Authority (EPA) for comment. On 13 November 2017, the EPA advised the City that the scheme amendment did not warrant an environmental assessment.  Being a complex amendment, the matter was referred to Western Australian Planning Commission (WAPC) seeking consent to advertise. The WAPC, in its correspondence of 21 November 2017, provided consent to advertise the amendment proposal.

 

A 60-day public advertising period was carried out between 21 December 2017 and 20 February 2018 by way of on-site signs, advertisement in the local newspaper, a notice in Council offices and the City’s website, and letters to the affected and nearby landowners. The City received five submissions including a submission from Main Roads WA who did not have any comments on the amendment proposal. The other four submissions objected to the proposal raising the following issues:

 

·    The proposed drive-through food outlet will affect the nearby Tony’s lunch bar business; and

 

·    Increased vehicular movements and traffic hazards.

Attachment 4 is the schedule of submissions and Administration’s response and recommendation.

Comment

The issues raised in the submissions are discussed below:

 

Tony’s lunch bar

 

Tony’s lunch bar is located in Unit 1/11 Niche Parade, Wangara situated approximately 100 metres to the south of the subject site (Attachment 1). The lunch bar is open six days a week until 4 p.m. except on Saturday until 1 p.m. During a site visit by Administration to Tony’s lunch bar, the proprietor advised that he is concerned that the proposed drive-through food outlet could severely affect his business. Currently the lunch bar serves approximately 30 customers daily.

In this regard the applicant has advised that commercial competition is not a valid planning consideration in planning decision making processes and has provided legal advice citing several State Administrative Tribunal decisions to that effect. Administration is also of the view that commercial competition is not a valid planning consideration in planning decisions.

 

Increased vehicular movements and traffic hazards.

 

Niche Parade is a 20-metre wide road reserve with a 10-metre wide carriage way. Where it abuts the subject lot, the road reserve width is 25 metres with a 14-metre wide carriageway accommodating a right-turn slip lane. At the subject site, Niche Parade has a bend as shown on Attachment 1. One of the submitters’ has advised that this bend in the road could be a cause for traffic hazards due to lack of sufficient sight lines, which can worsen if the drive-through food outlet is approved.

                                  

Niche Parade was proposed as per the WAPC subdivision approval 146770 dated 21 May 2013. The road has been designed and constructed to a design speed of 50 km/hour as per Austroads standards with sufficient sightlines. 

 

As regards the traffic volumes, the City’s Transport and Traffic section has advised that Niche Parade should be able to accommodate a traffic volume of 7,000 vehicles per day (vpd).  To date, the City has not taken a traffic count on Niche Parade. The Traffic Impact Assessment (TIS) submitted by the applicant indicates that the current volume of traffic on Niche Parade is about 2,000 vpd, which includes 1,300 vehicle trips per day generated by the Service Station on the subject site.

 

With an estimated traffic volume of 1,700 vpd generated by the proposed drive-through food outlet and 1,000 vpd generated by the vacant lots in this locality when developed, Niche Parade is likely to carry an estimated traffic volume of 4,700 vpd.

 

Considering the above, Administration is of the view that Niche Parade is safe for traffic movement including the traffic generated by the proposed drive-through food outlet.

 

Other Matters

 

Council at its meeting of 10 October 2017 while considering the amendment proposal noted the following matters in regard to loss of industrial land and sensitive land use.

 

“Loss of Industrial land

 

The total area of the site is 7,162m2. The applicant has advised that in comparison with the lot area, the proposed 300m2 NLA would not amount to any significant loss of industrial land in Wangara as it only constitutes 4.2% of the site area.

 

Attachment 5 is the site plan as approved under DA2015/591. This plan depicts the footprint of the proposed additional land use, which did not form part of the approval. Given that a planning approval was granted to develop the majority of the subject site to accommodate a Service Station, Convenience Store, Lunch Bar and Motor Vehicles Repairs, it is considered that the subject proposal is unlikely to contribute towards any significant loss of industrial land in Wangara.

 

Sensitive Land Use

 

DPS 2 defines sensitive use as follows:

 

Any use in which people involved in that use may have reason to object to, noise, dust, odour and other impacts which may arise from rural resources operations and includes, but is not limited to, residential, hospitals, schools, shops and all public establishment where food and drink is consumed.

 

Although the above definition relates to noise etc. from a rural resource operation, on a similar vein, it is considered that by allowing the proposed additional use, concerns may be raised by those involved in that use about developments such as Industry-Hazardous land use on the adjoining vacant lots.

 

Currently the developed lots in the vicinity of the subject land contain uses such as Warehouse and Industry-light. While Warehouse is used for storage purposes and Industry-light is to be used for purposes as per the DPS 2 definition that ‘will not adversely affect the amenity of the locality by reason of the emission or light, noise, fumes, smell or smoke’, those who are involved in the use of Drive-Through Food Outlet, may not be concerned by the operation of Warehouse or Industry-light on the abutting vacant lots. In the event of City receiving a development application for a proposed Industry-Hazardous use on any of the adjoining vacant lots, it can be considered on its merits.”

 

Conclusion

 

Amendment No.154 to DPS 2 was advertised inviting public comments. The primary issue raised in the submissions was the concerns raised by Tony’s lunch bar located at close proximity to the subject site. Given that commercial competition is not a valid planning consideration, it is recommended that the amendment be supported and forwarded to the WAPC for its consideration.

Statutory Compliance

Amendment No. 154 has been processed in accordance with the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.1    Local Jobs

2.1.1  Develop strong economic hubs locally and near transport

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

 

Recommendation

That Council:-

 

1.       Pursuant to Regulation 41(3)(a) of Planning and Development (Local Planning Schemes) Regulations 2015 SUPPORTS the complex Amendment No. 154 to District Planning Scheme No. 2 without modification to modify Schedule 2 – Section 1 (Clause 3.20) – Additional Uses  by including the following entry and modifying the scheme map as shown in Attachment 2:

 

No.

Street/Locality

Particulars of Land

Additional Use and Conditions (where applicable)

A36

1-36

1 Niche Parade, Wangara

Lot 311

Drive-Through Food Outlet limited to a maximum net lettable area of 300m2

 

2.       Pursuant to Regulation 44 of the Regulations PROVIDES the advertised Amendment No. 154 to the City of Wanneroo District Planning Scheme No. 2 to the Western Australian Planning Commission together with the schedule of submissions and the City’s response and recommendations; and

 

3.       ADVISES the submitters of its decision.

 

 

Attachments:

1.

Attachment 1 - Location Plan

17/246502

 

2.

Attachment 2 - Existing and proposed zoning

17/291522

Minuted

3.

Attachment 3 - Indicative concept plan

17/247049

 

4.

Attachment 4 - Schedule of submissions

18/133725

 

5.

Attachment 5 - Approved DA Plan

17/272478

 

 

 

 

 

 

 

 

 

 

 


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PS06-05/18       Consideration of Draft Amendment to Local Planning Policy 4.20 - Split Coded Areas

File Ref:                                              26112 – 18/109450

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider a draft Amendment to Local Planning Policy 4.20 Split Coded Areas (LPP 4.20; refer to Attachment 1) for the purpose of advertising for public comment.

Background

Amendment No. 119 to District Planning Scheme No. 2 (DPS 2), which was gazetted on 29 April 2016, increased the residential density coding of the Wanneroo and Girrawheen-Koondoola housing precincts (including portions of Marangaroo and Alexander Heights). LPP 4.20 (Attachment 1) was prepared by Administration and adopted by Council in December 2016 to guide the assessment of development proposals in split coded areas.

 

In the application of LPP 4.20 for development proposals for grouped and multiple dwellings in split coded areas, it has become apparent that the current policy does not adequately address a number of design considerations. Administration has undertaken a review of LPP 4.20 to address design matters relating to streetscape, adjoining landowners and the amenity of the locality.

Detail

LPP 4.20 currently includes the following design-related provisions:

 

Vehicle Access and Car Parking

·    Maximum of one consolidated vehicle access point (crossover) for each frontage of a lot, with reciprocal access rights or common property to serve all dwellings;

·    Maximum crossover width to development sites;

·    Garages to be setback 0.5m behind the alignment of any dwelling that has street frontage; and

·    Carports in the front setback area to match colour and material of accompanying dwelling.

 

Landscaping

·    Minimum 50% of the front setback area to be comprised of soft landscaping (turf, plantings and/or trees).

 

Street Surveillance

·    Requirement for major openings, balconies and/or verandahs to have uninterrupted views over adjoining streets, and internal pedestrian/vehicle approaches to dwellings.

 

Having now practically applied and implemented the provisions of LPP 4.20 for grouped and multiple dwelling development applications in the split coded areas, Administration is of the view that opportunities exist to improve the design outcomes within these areas. Additionally, issues have been identified with the practicality of some existing provisions within LPP 4.20. These opportunities and issues are discussed in greater detail in the Comment section below, as well as recommendations as to how these may be addressed. 

 

Consultation

In accordance with Clause 4(2) of the Deemed Provisions of DPS 2, the draft Local Planning Policy is required to be advertised for a minimum period of 21 days. However, Administration recommends that the draft LPP be advertised for a period of 42 days to allow more time for affected stakeholders to provide their comments.  As part of the consultation, Administration will seek comments from affected persons or agencies as determined by the Director Planning and Sustainability. Following the advertising period, a summary of submissions received and Administration’s responses to those submissions will be included in a report to Council to consider final adoption of draft amended LPP 4.20.

Comment

Issues to be addressed by Amendment to LPP 4.20

 

The table below highlights the main issues identified in the implementation of LPP 4.20, as well as how these issues may be addressed through the draft amendment to LPP 4.20, which is included as Attachment 2. LPP 4.20 has also been restructured as part of the draft amendment, in order to make the existing provisions of LPP 4.20 more concise.

 

Issues identified in the implementation of LPP 4.20

Matters considered in the draft amendment to LPP 4.20

Corresponding section/s of draft amendment to LPP 4.20

Minimal landscaping provided within development sites.

A minimum percentage of the development site to be provided as deep soil area to support mature vegetation. A concession may be considered where existing vegetation of a particular size and significance, as determined by the City’s Landscaping Service unit, is retained on the development site.

3.1 and 3.2

Where front fences are proposed, landscaping within the front setback area is not visible from the street, as fences can be solid up to 1.2m in height under the Residential Design Codes.

Additional landscaping requirements, such as the planting of shrubs in the verge area, where a front fence is proposed. 

3.4

Street facades which have minimal articulation and which do not address the street. Side and rear facades which impose building bulk on adjoining properties.

The use of colour, materials and articulation of the built form to improve the presentation of building facades which face the street and adjoining properties.

4

Storerooms and bin stores located where they detract from the streetscape, or impact on the amenity of adjoining properties.

Storerooms and bin stores to be located where they will not detract from the streetscape or create noise and odour issues for adjoining properties.

5.2

Insufficient manoeuvring space into and out of car spaces as a result of prescribing maximum crossover widths to development sites.

Increasing the prescribed maximum crossover widths for particular development forms, such as grouped dwellings which address the same street and have abutting garages and carports.

2.7

LPP 4.20 will compliment the design requirements of the WAPC draft Design WA suite of documents which were designed to provide a framework for the design of the built environment. This included the draft Apartment Design Policy that sets out requirements to be applied in the assessment of multiple dwelling (apartment) development.

The combination of LPP 4.20 and the State Government Design documents will go some way to achieving better planning and design outcomes.  However, it is acknowledged that many of the issues raised by the local community in objecting to multiple dwelling proposals, such as the amount of landscaping, car parking, setback of development to lot boundaries are controlled through the R-Codes and cannot be amended through this LPP.  In this regard, it is noted that the R-Codes are currently under review and Administration intends to liaise with the Department of Planning, Lands and Heritage to explore opportunities to inform and influence any review being undertaken of R-Codes development standards applicable to grouped dwelling developments of the R-Codes. This is to address these issues which are being faced by the City and other neighbouring local governments. It is considered that this will assist in delivering built form outcomes that performs well for its users and that contributes to its setting.

Statutory Compliance

The amendment of LPP 4.20 will be undertaken in accordance with Clause 4 and Clause 5 of the Deemed Provisions of DPS 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The amendment of LPP 4.20 will provide guidance for landowners in preparing applications for the City’s consideration, and for Administration on how to respond to applications for grouped dwellings, multiple dwellings and subdivisions within the split coded areas of the City.

Financial Implications

The cost of advertising draft amended LPP 4.20 will be met through the Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

 

Recommendation

That Council:

 

Pursuant to Clauses 4(1) and 4(2) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2 ADOPTS the draft amended Local Planning Policy 4.20: Split Coded Areas, as contained in Attachment 2, for the purpose of advertising, and ADVERTISES it for public comment for a period of 42 days by way of:

 

1.       Advertisement in all local newspapers circulating within the City of Wanneroo for two consecutive editions;

 

2.       Display at the City’s Administration Centre Building and on the City’s Website; and

 

3.       Letters to relevant stakeholders as determined by the Director, Planning and Sustainability.

 

 

 

Attachments:

1.

Adopted Local Planning Policy 4.20 Split Coded Areas

16/393248

 

2.

Draft Amendment to Local Planning Policy 4.20 Split Coded Areas

18/122454

Minuted

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                      118

PS07-05/18       Consideration of Draft Local Planning Policy 4.23: Design Review

File Ref:                                              28121 – 18/117416

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider draft Local Planning Policy 4.23: Design Review (LPP 4.23) for the purpose of advertising for public comment.

Background

Over the past two years, the City has received 32 multiple dwelling applications. Of these, nine are located within Wanneroo, Girrawheen and Koondoola facilitated through the City’s Local Planning Policy 4.20: Split Coded Areas (LPP 4.20), and it is anticipated that this uptake of multiple dwellings will continue. Increasingly there has been a greater emphasis placed on design quality, particularly for apartment design, beyond what is contemplated in the Residential Design Codes and much of which requires a qualitative design judgement to be made. Design quality is not limited to appearance and architecture; it also encompasses functionality, sustainability, response to context and results in a built form development that performs well for its users and contributes to its setting. It is envisaged that these desired outcomes will be facilitated through the establishment of a design review panel. At the present time the City does not have specific urban design or architectural expertise to advise on the quality of major development proposals.

 

There are a number of local governments in the Perth Metropolitan Area that have established their own design review panel. As part of Administration’s investigations, it has considered these models and the draft Design Review Guide that forms part of the draft Design WA suite of documents. The draft Design Review Guide is intended to set out a best-practice model for local governments to establish and operate design review processes involving one or a number (panel) of appointed experts. The preparation of this draft policy has also been informed by Administration having previously met with the Office of the Government Architect (OGA) in their role in providing guidance to other local governments previously in establishing design review panels, and in having attended the City of Joondalup’s design review panel meeting held on 31 October 2017.

Detail

The design review panel will provide independent expert advice to the City’s Council and Administration, and applicants on the design of specified development proposals prior to the submission of a development application. In this way, the purpose of the design review panel is to facilitate an improvement in urban design and the quality of the built environment within the City through the provision of information, expert advice and recommendations.

 

The design review panel provides professional and technical advice, and performs an advisory function only and does not make decisions on or determine applications.

 

A copy of the draft LPP 4.23 to set out the design review process is included as Attachment 1. A draft management procedure to support the policy operation is included as Attachment 2. It is noted, however, that the management procedure does not form part of the policy and is only included in this report for information purposes.

 

 

Consultation

Formal advertising of draft LPP 4.23 has not been undertaken at this stage. It is noted that in drafting the policy, however, it (together with the accompanying management procedure) was referred to the OGA seeking their preliminary comments to inform the preparation of the documents. An officer-level response received from the OGA provided comments and did not raise significant issues. These comments have been considered in the preparation of the draft LPP 4.23.

 

The key matters raised by the OGA relate to the following matters:

·     Threshold of grouped dwellings that are required to be referred to the design review panel; and

·     Funding arrangement of the design review process.

 

These matters are discussed further in the Comment section.

 

In accordance with Clause 4(2) of the Deemed Provisions of the City’s District Planning Scheme No. 2 (DPS 2), a draft Local Planning Policy is required to be advertised for a minimum of 21 days. However, Administration recommends that the draft LPP be advertised for a period of 42 days to allow more time for affected stakeholders to provide their comments. The draft LPP 4.23 will be referred to the OGA seeking formal feedback as part of this, as well as other key industry stakeholders such as the Department of Planning, Lands and Heritage, and the Urban Development Institute of Australia.

 

Following the advertising period, a summary of submissions received and Administration’s responses to those submissions will be included in a report to Council to consider final adoption of draft LPP 4.23.

Comment

The draft LPP 4.23 has been prepared to address the following key considerations:

 

Types of development proposals that are required to be referred to the design review panel

 

The WAPC’s draft Design Review Guide states that the process of design review is typically applied to proposals that are of public and/or strategic significance.

 

Consistent with this recommendation, Administration is of the view that having regard for the context of the City of Wanneroo, public and/or strategically significant proposals typically relate to multiple dwellings, large grouped dwellings (more than 10 grouped dwellings) and mandatory JDAP proposals, such as significant commercial centres and mixed use developments. On this basis, these types of proposals are required to be referred to the design review panel for their review and comment.

 

As a comparison, Attachment 3 contains development proposals that are required to be presented to the equivalent design review panel by some other local governments, and suggestions set out in the WAPC’s draft Design Review Guide. Some of the criteria requiring referral to the design review panel in Attachment 3 are subjective and requires the local government to form a view as to whether a proposal is to be referred to the design review panel. Examples of this include criteria incorporating the terminology “major extensions… that impact on the streetscape” and “major developments…”. In these instances, a view would need to be formed as to what is considered ‘major’ and whether, in the former, it has an impact on the streetscape. It is also understood that these local governments undertake design review panel meetings following the submission of a development proposal which allows these local governments an opportunity to form this view. However, as Administration’s view is for proposals to be presented to the design review panel prior to

 

submission of a development application (discussed further below), this approach would result in uncertainty for both applicants and the City as to whether a proposal is required to be referred to the design review panel from the outset and inconsistency in applying these criteria. Additionally and given it is subjective, it may also result in a high volume of design review panel meetings for proposals that may in fact not benefit from such a referral if these same criteria were applied within the City. An example of this is a building extension to an existing development in a Centre zone.

 

As the draft policy is intended to set out development proposals to be considered by the design review panel prior to its lodgement to the City, mandatory proposals to be referred to the design review panel have intentionally been made very clear and specific to avoid any ambiguity or uncertainty for the proponent to account for the majority of instances. It is noted, however, that the draft policy also includes ability for development proposals to be referred to the design review panel by Council, Director Planning & Sustainability and/or Manager Approval Services in instances where it was not required under the criteria listed within draft LPP 4.23 and where it is likely to benefit from a design review.

 

In their preliminary advice, the OGA has not raised any concern with the criteria requiring a referral to the design review panel proposed within draft LPP 4.23. The OGA has, however, suggested reducing the threshold for the number of grouped dwellings. Administration was of the view that typically a proposal for more than 10 grouped dwellings would be of public and strategic significance. Should this be considered an onerous cost burden for the City, the OGA has indicated that the City may consider requesting a member of the design review panel to review these proposals on an hourly rate. Administration will discuss this matter further with the OGA during the public consultation period to better understand the suggestion and how this could be reflected in draft LPP 4.23 and the accompanying procedure.

 

Matters relating to the design quality of development that are to be given consideration by the design review panel

 

The WAPC’s draft State Planning Policy 7 – Design of the Built Environment (SPP 7) outlines a set of performance based design principles that facilitate what is considered to be good design and form the basis for design review in the evaluation process. Some of these principles relate to the context and character of the area, landscape quality, built form and scale, and functionality of the proposed development.

 

Draft LPP 4.23 sets out that the design review panel will have regard for the statutory planning and policy framework in providing advice and recommendations in respect to a development proposal, however, it does not explicitly make reference to draft SPP 7 or other particular policies. This is to avoid a scenario where amendments will be required to be made to LPP 4.23 as legislative changes occur. It is intended that the accompanying management procedure to draft LPP 4.23 will further detail and elaborate on these, and can be updated as necessary by Administration.

 

Timing and number of reviews by the design review panel so as to minimise impact on statutory processing timeframes

 

As per the WAPC’s draft Design Review Guide, design reviews are strongly encouraged to be held before a development application is submitted, to ensure that proponents can take full advantage of the advice offered at a time where the design is flexible enough to accommodate change without impacting on time and cost constraints. Although a further review may be needed at a later stage when the design has been further progressed and depending on the outcome of the initial meeting.

 

 

 

 

The draft policy has been prepared consistent with this to require mandatory design reviews to be undertaken prior to the lodgement of a development application. Subsequent review(s) may be required in circumstances, such as where significant changes were recommended by the design review panel at its pre-lodgement review. It is considered that by adopting this approach, this will enable proponents to more easily respond to any advice given by the design review panel and modify the design of the proposal as required, thereby minimising design-related issues arising subsequently in the assessment of the proposal once it is lodged.

 

Funding arrangements between the local government and proponent of development proposals in conducting a design review

 

The WAPC’s draft Design Review Guide sets out three funding models for consideration, being local government funded, proponent funded, or a balance of local government and proponent funded.

 

The draft policy adopts an approach whereby a design review is a balance of local government and proponent funding. In this funding model, the City is responsible for funding the first design review. The proponent is thereafter responsible for funding any design reviews required.

 

In its preliminary comments to the City, the OGA has suggested to the City to consider funding more design reviews and advised that most proposals will require at least two design reviews. The OGA indicated that most local governments either wholly fund the reviews, or fund three reviews, with further design reviews paid for by the developer. The OGA has suggested that Administration’s proposed funding arrangement may disincentive early design review and that developers may submit proposals with very resolved plans as close as possible to the submission of the development application in the hope of reducing the likelihood of a subsequent design review. It is the OGA’s view that at this stage of the process, change to the proposal is more difficult and costly.

 

The OGA’s comments are noted. However, it is considered by Administration that the model contained in draft LPP 4.23 will create an incentive for proponents to appoint a skilled designer and pursue good quality design from the outset, so that the number of reviews are minimised and as such, costs for proponents can be minimised also. Administration will discuss with the OGA their comments during the public consultation period and will review the draft LPP 4.23 in light of this.

 

As a guide, the WAPC’s draft Design Review Guide sets out that annual costs borne to other local governments that have design review panels can range from $12,000 to $120,000. However, this cost will vary depending on the number of proposals required to be referred to the design review panel and the number of design review meetings conducted per year. Funds have been allocated in Administration’s operating budget for the 2018/19 financial year to ensure that this is accounted for. In this way, it is intended for the City’s design review panel to commence operating in the 2018/19 financial year. The cost of the design review panel will be monitored and if necessary adjustments made through the mid-year budget review.

 

Other Actions to be Undertaken

 

Separately, other actions are intended to be undertaken in conjunction with the final adoption of draft LPP 4.23 following it being advertised:

 

1.       The draft management procedure will be finalised that details the operation of the design review panel and in order to support the policy.

 

 

 

2.       Council will be requested to resolve to establish an independent design review panel, in accordance with the Local Government Act 1995, to operate as per LPP 4.23 and as supported by the accompanying management procedure.

3.       An amendment to DPS 2 will be presented to Council to ensure that comments provided by the design review panel has the status under DPS 2 as a matter that is to be given due regard in considering an application for development approval. Currently, the City’s DPS 2 does not include any reference to a design review panel (or similar).

 

It is considered that these actions are most appropriately undertaken at the final adoption of draft LPP 4.23 to ensure that they are consistent with its approach and provisions.

Statutory Compliance

The making of LPP 4.23 will be undertaken in accordance with Clause 4 of the Deemed Provisions of DPS 2.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

There are no implications for other policies of the City.

Financial Implications

Costs arising from the introduction of a design review process whereby a design review panel is established will have implications for the City’s financial planning. There is no budget in the current financial year to establish a design review panel. The draft operating budget for the 2018/19 financial year lists for inclusion $100,000 to meet the costs arising from a design review panel. The City’s Schedule of Fees and Charges for 2018/19 will also include a fee item applicable to proponents that are responsible for funding a design review.

Voting Requirements

Simple Majority

 

Recommendation

That Council pursuant to Clause 4(1) and 4(2) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2 ADOPTS the draft Local Planning Policy 4.23: Design Review, as contained in Attachment 1, for the purpose of advertising, and ADVERTISES it for public comment for a period of 42 days by way of:

 

1.       Advertisement in all local newspapers circulating within the City of Wanneroo for two consecutive editions;

 

2.       Display at the City’s Administration Centre Building and on the City’s website;

 

3.       Written notification to the Office of the Government Architect, the Department of Planning, Lands and Heritage, Urban Development Institute of Australia and other key stakeholders as determined by the Director Planning and Sustainability.

 

 

 

Attachments:

1.

Draft Design Review Local Planning Policy

18/139867

Minuted

2.

Draft Design Review Management Procedure

18/139869

 

3.

Design Review Panel Criteria for Other Local Governments

18/139866

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                  124

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                      140

 

Assets

Infrastructure Capital Works

AS01-05/18       Tender No 18100 - Carramar Golf Course Irrigation Replacement

File Ref:                                              29363 – 18/127314

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider Tender No: 18100 - Carramar Golf Course Irrigation Replacement.

Background

The existing irrigation system at Carramar Golf Course is 30 years old.  Previous inspections have highlighted that there are excessive failures with the existing fragile system.

 

The objective of this tender is to install and commission a new irrigation mainline and arterial system that meets the design documentation. This design utilises current best practice and minimises water use through hydro-zoning.

 

This report considers the outcome of Tender No. 18100 - Carramar Golf Course Irrigation Replacement.

Detail

Tender No. 18100 for the Carramar Golf Course Irrigation Replacement was advertised on Saturday 24 March 2018 and closed on Tuesday 10 April 2018. . A copy of the Request for Tender document is available in the Elected Members Reading Room.

Essential details of the proposed contract are as follows:

 

Item

Detail

Contract Form

AS4000 - Major Works

Contract Type

Lump Sum

Contract Duration

17 weeks construction from possession of site plus 12 months Defects Liability Period

Commencement Date

June 2018

Expiry Date

12 months after Practical Completion

Extension Permitted

No

Rise and Fall

Not applicable

Tender submissions were received from the following companies:

LD Total

Total Eden

Environmental Industries

Horizon West

 

Tender Evaluation panel (“the Panel”) comprised of Project Manager Infrastructure Capital Works, Principal Technical Advisor, Technical Officer Turf & Irrigation and Occupational Safety and Health Officer.

 

Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.

 

Tender submissions were evaluated in accordance with the Tender Evaluation Plan (“TEP”) which included the following selection criteria:

Item No

Description

Weighting

1

Price for the goods and services offered

 

35%

2

Demonstrated Experience in the installation of golf course irrigation systems via the poly plough installation method on active golf courses

25%

3

Detailed methodology of golf course irrigation installation and works program on an active golf course

20%

4

OHS

 

20%

 

Evaluation Criteria 1 - Pricing for the works offered (35%)

An assessment was made to determine the ranking based on the lump sum pricing provided with the tender documentation. A summary of the pricing has been prepared, refer Attachment 1. The lump sum price ranking is summarised below:

 

 

Tenderer

 

 

Ranking

Total Eden

1

LD Total

2

Environmental Industries

3

Horizon West

4

Evaluation Criteria 2 - Demonstrated Experience in the installation of golf course irrigation systems via the poly plough installation method on active golf courses (25%)

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed in order to evaluate their capability to meet the requirements of the contract.  Assessment of this criterion considered the tendering entity’s credentials, project examples using the specified installation method, with explanations on project successes, lessons learnt, challenges and resolutions considered relevant to meet the requirements of the contract. The assessment of this criterion has resulted in the following tenderer ranking:

Tenderer

Ranking

Total Eden

1

LD Total

2

Horizon West

3

Environmental Industries

4

 

Evaluation Criteria 3 - Detailed methodology of golf course irrigation installation and works program on an active golf course (20%)

The tenderer’s demonstrated methodology and construction program as presented in their tender submission were assessed in order to evaluate their understanding of the requirements of the tender documentation.  Assessment of this criterion considered the tenderer’s proposed services, allocation of resources, proposed Gantt / construction program schedule and methodology statement in relation to how the work will be undertaken.  The assessment of this criterion has resulted in the following tenderer ranking:

 

Tenderer

Ranking

LD Total

1

Total Eden

2

Horizon West

3

Environmental Industries

3

 

Evaluation Criteria 4 - Tenderer’s Safety and Quality Management Systems (20%)

Evidence of quality and risk management systems employed by the organisation, established Occupational Safety and Health Management systems, demonstrated compliance with those systems, policies, practices and procedures was assessed from the tender submissions. All tenderers provided details of their safety management systems with the following ranking:

Tenderer

Ranking

Total Eden

1

LD Total

2

Horizon West

3

Environmental Industries

4

 

Overall Weighted Assessment and Ranking

Tenderer’s submissions were reviewed in accordance with the Tender Evaluation Plan with the following key observations:

 

·        The key component of the tender evaluation is price (35%); and

 

·        The tenderers’ bids were evaluated in accordance with the selection criteria and were assessed as having the necessary resources, previous experience, capability, and, safety and quality management systems to undertake the works.

 

The overall weighted assessment resulted in the following tenderer ranking:

Tenderer

Ranking

Total Eden

1

LD Total

2

Horizon West

3

Environmental Industries

4

 

The tender submission from Total Eden achieved the highest ranking scores and satisfied the overall value for money. Key characteristics of Total Eden’s submission are:

 

·        Competitive lump sum price;

 

·        Strong experience installing irrigation systems using the installation methods specified with similar size and scoped projects;

 

·        Adequate understanding of the scope of works required; and

 

·        Sound recommendations through reference checks.

Consultation

Consultation with Carramar Golf Course lessee and the Carramar Golf Course maintenance contractor has been undertaken. This consultation will continue into the installation stage of the project, with a particular focus on minimising impact the works will have on the golfing public and the maintenance of the golf course.

 

Comment

The tender submission from Total Eden achieved the highest overall ranked score in accordance with the assessment criteria and weightings as detailed in the Tender Evaluation Plan. It is therefore recommended to accept the submission from Total Eden for Tender No 18100 Carramar Golf Course Irrigation Replacement.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Natural)

3.1    Resource Management

3.1.3  Proactively manage the scarcity of water through sustainable local water management strategies

Enterprise Risk Management Considerations

 

Risk Title

Risk Rating

ST-S05 Water Availability

Moderate

Accountability

Action Planning Option

Director Planning & Sustainability

Manage

 

Risk Title

Risk Rating

CO-O08 Contract Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Manage

 

Risk Title

Risk Rating

CO-O04 Asset Management

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support existing management systems.

 

Social and Environmental (Sustainable Procurement) Considerations

In accordance with section 19 of the City’s Purchasing Policy the tender document included social and environmental considerations as non-weighted criteria. Total Eden’s environmental policy has the following guiding principles:

·        Will be supplying and installing products that have been assessed and rated under a product environmental labelling scheme; 

·        Encourage the reuse of worn equipment into re-usable products; and

·        Will be supplying irrigation equipment that conserves water use.

 

Broader Economic Impact Implications for the City of Wanneroo

The tender document included broader economic impact implications as a non-weighted criterion through the use of a “Buy Local” questionnaire. Total Eden’s response states:

·        Has local branch offices within close proximity to the City of Wanneroo;

·        The award of the works will not require additional staff; and

·           12 of Total Eden’s employees live locally.

Financial and Performance Risk

Financial Risk

A financial risk assessment was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Corporate Scorecard Pty Ltd advised that Total Eden has been assessed with a “Strong” financial capacity to meet the requirements of the contract. Apart from normal business practice, there is no requirement for any additional risk mitigation action(s) to be implemented.

 

As per tender document requirements, Total Eden will be required to provide two Bank Guarantees or retention (combined total of 5% of the contract value) for Practical Completion and for the Defects Liability Period after date of acceptance of tender and prior to possession of site.

 

Performance Risk

Feedback from the City of Fremantle’s and Spatial Property Group regarding Total Eden’s performance on various landscape construction projects varying from $100,000 to $1.5M is summarised below for both entities:

 

·        Project finished on schedule;

 

·        Standard of work considered to be of good quality;

 

·        Good to very good OH&S standards

 

·        Efficient management of their subcontractors;

 

·        Efficient documentation and ability to maintain proper records.

 

Both entities would recommend Total Eden’s services for similar contracts.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial Implications

Based on the tenderer’s lump sum price, expenditures incurred to date, contingencies and associated works, the project total cost /estimated expenditure is summarised below.

 

PR-4073 (2017/18 to 2018/19)

Description

Expenditure

Budget

Budget:

 

 

Adopted Capital Works Budget for 2017/18 (PR-4073)

 

$680,000

Capital Works Budget 2018/19 (PR-4073) - Listed

 

$1,140,000

Expenditure:

 

 

Expenditure incurred to date

$29,783

 

Commitment to date

$0

 

Project Management Fees

$50,000

 

Consultancy costs and Tender Notices

$15,000

 

Construction Contract based on recommended tender price

$1,341,710

 

Reinstatements and associated works

$50,000

 

Contingency

$150,000

 

 

 

 

Total Estimated Expenditure

$1,636,493

 

 

Final funding requirements for 2018/19 will be included in the 2018/19 Capital Works Budget in line with the total estimated expenditure.

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Total Eden Pty Limited for Tender No. 18100, for the Carramar Golf Course Irrigation Replacement, at a Fixed Lump Sum of $1,341,710.00 ex GST in accordance with the terms and conditions specified in the tender documentation.

 

 

Attachments:

1.

Tender No 18100 - Carramar Golf Course Irrigation Replacement - Confidential Attachment 1

18/148733

 

  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                  147

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                      148

 

Community & Place

Community Facilities

CP01-05/18       Electronic Scoreboard Installation - Additional Funds Required

File Ref:                                              33673 – 18/138048

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil

Previous Items:                                   CP01-12/17 - Electronic Scoreboard Installation - Budget Re-allocation - Ordinary Council - 05 Dec 2017 5.30pm       

 

Issue

To consider a request for additional funding to complete the installation of electronic scoreboards at Wanneroo Showgrounds and Kingsway Regional Sporting Complex (AFL and Baseball facilities). 

Background

At its meeting on 5 December 2017, Council considered report CP01-12/17 to allocate funds to install electronic scoreboards at Kingsway AFL and Wanneroo Showgrounds. As a result, Council resolved the following:

 

“1.  NOTES the successful Federal Government Stronger Communities Program grant applications by the Wanneroo Amateur Football Club and the Kingsway Football Club for the purchase of electronic scoreboards for installation at the Wanneroo Showgrounds and the Kingsway Regional Sporting Complex, respectively;

2.   APPROVES BY ABSOLUTE MAJORITY the unbudgeted expenditure listed in the following table, pursuant to Section 6.8(1)(b) of the Local Government Act 1995 for the Installation and Connection of Electronic Scoreboards at the Wanneroo Showgrounds and  Kingsway Regional Sporting Complex :

Description

Capital Project

Current Budget

Adjusted Budget

Installation and Connection of Electronic Scoreboards at the Wanneroo Showgrounds and Kingsway Regional Sporting Complex

PR-4155

$0

$17,000

3.   APPROVES BY ABSOLUTE MAJORITY the following budget amendment, pursuant to Section 6.8(1)(b) of the Local Government Act 1995 to address the Installation and Connection of Electronic Scoreboards at the Wanneroo Showgrounds and  Kingsway Regional Sporting Complex, noting that a new Project Number will be created upon Council endorsement;

Project Number

From

To

Description

PR-4050

$17,000

 

Passive Park Elements Program Active Reserve Master Plan

PR-4155

 

$17,000

Installation and Connection of Electronic Scoreboards at the Wanneroo Showgrounds and Kingsway Regional Sporting Complex.

 

4.   NOTES that Administration will seek reimbursement, where appropriate, from the Wanneroo Amateur Football Club and the Kingsway Football Clubs’ Federal Government Stronger Communities Program grants for the costs incurred by the City of Wanneroo relating to the installation of the scoreboard frame and power connection at the Wanneroo Showgrounds and Kingsway Regional Sporting Complex.”

Within this report, Council was also advised that the proposed process for the management of future scoreboard installations would be as follows:

 

·    Clubs to notify Administration prior to making a grant submission;

·    Clubs to provide a certified structural engineer’s plan for the proposed supporting structure for the scoreboard and submit to Administration for approval;

·    Clubs to manufacture the supporting structure to the requirements of the approved structural engineer’s specifications and delivered to site, at the Club’s cost;

·    City of Wanneroo to install the supporting structure and the scoreboard;

·    City of Wanneroo to undertake connection of the scoreboard to a suitable power supply;

·    City of Wanneroo to undertake annual inspection, maintenance and fault correction using its existing contractors at the Club’s cost; and

·    Replacement of the scoreboard and the supporting structure will be the responsibility of the Club.

 

On 29 November 2017 the Wanneroo Giants Baseball Club received a Stronger Communities Program (Round 3) grant of $20,000 to purchase an electrical scoreboard and to have it erected at the Kingsway Regional Sporting Complex small ball sports facilities (baseball/softball).

 

Initially, the Club agreed to cover the full cost of the scoreboard installation, being the installation of the scoreboard frame (supplied at the club’s cost), fixing of the scoreboard to the frame and the electrical connection.  However as some of these works needed to be done through the City’s contractors, the Club did not have the capacity to fund the total cost of the works from their grant.  As a result these works, net of the works associated with constructing the scoreboard frame, are proposed to be undertaken by the City and additional funding is required.

Detail

The current municipal funding of $17,000 approved by Council at its meeting held on 5 December 2017 is sufficient to cover the cost of the installation of the Kingsway AFL scoreboard frame and scoreboard, and for the completion of the structural engineering approval and electrical consultant works for the Wanneroo Showgrounds AFL scoreboard.

 

Additional funds of $20,500 are required for PR-4155 Electronic Scoreboard Installation to complete the Kingsway AFL scoreboard and Wanneroo AFL scoreboard electrical connection. In addition to this, funds of $30,347 are required to complete the electrical connection and installation of the scoreboard frame for the Kingsway Baseball scoreboard and to enable this installation to occur as a part of project PR-4155. As a result, the total funding required is $50,847.

 

The insufficient funding associated with the AFL scoreboards is the result of the quotes received from the formal Request For Quotation process for the project being in excess of the initial cost estimates sought from contractors, which formed the basis of the funding request put to Council in December 2017. The funding relating to the Kingsway Baseball scoreboard installation was not included in the initial request as confirmation of the Club receiving their grant was not received at the time of reporting to Council.

 

Should the additional funding not be approved, Administration will list the required additional funding of $50,847 for consideration in the 2018/19 budget.

Consultation

Consultation throughout the project will continue to be undertaken with the resident sporting clubs as per the City’s Community Engagement Policy.

Comment

Nil

Statutory Compliance

The proposed works are considered to constitute public works by a public authority in accordance with section 6 of the Planning and Development Act 2005 (PD Act), and section 2 of the Public Works Act 1902. Accordingly, the Western Australian Planning Commission's (WAPC) approval under the Metropolitan Region Scheme (MRS) is not required.

 

Schedule 4 - Item 5 of the Building Regulations 2012 provide circumstances where freestanding structures such as masts, signs and antennas are exempt from requiring a building permit. Given that the proposed scoreboards are freestanding and in excess of 3m in height, they do not fall within the exemptions listed in this schedule. Consequently a Building Permit application is required for the scoreboards and is in progress.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Risk Management Considerations

Risk Title

Risk Rating

CO-O04 - Asset Management

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

The above risk/s relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Nil

Financial Implications

As outlined within this report, the additional funding required to complete the installation of the electronic scoreboards at Kingsway AFL, Wanneroo Showgrounds AFL and Kingsway Baseball is $50,847.

 

This report will recommend that the required funding be sought from budget savings from existing projects being:

 

·    PR-2619: Modifications Kingsway Indoor Stadium; and

·    PR-2823: Kingsway Regional Sporting Complex Building Renewals.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:-

1.       APPROVES BY ABSOLUTE MAJORITY the following budget amendment, pursuant to Section 6.8(1)(b) of the Local Government Act 1995 to address the funding shortfall for PR-4155 Electronic Scoreboard Installation:

Project Number

From

To

Description

PR-2619

$5,847

 

Modifications Kingsway Indoor Stadium

PR-2823

$45,000

 

Kingsway Regional Sporting Complex Building Renewals

PR- 4155

 

$50,847

Electronic Scoreboard Installation

2.       NOTES that Administration will seek reimbursement, where appropriate, from the Wanneroo Amateur Football Club, the Kingsway Football Clubs and the Wanneroo Giants Baseball Clubs’ Federal Government Stronger Communities Program grants for the costs incurred by the City of Wanneroo relating to the installation of the scoreboard frame and power connection at the Wanneroo Showgrounds and Kingsway Regional Sporting Complex.

 

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                      152

 

Community Services

CP02-05/18       Review of Council Policy - Youth Reward and Recognition

File Ref:                                              6193 – 18/143439

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider proposed amendments to the Youth Reward and Recognition Council Policy following the scheduled review.

Background

The Youth Reward and Recognition Policy was developed in June 2006 and last reviewed in March 2015. This policy has undergone a review as part of the scheduled policy review process.

 

The Youth Reward and Recognition Policy provides for the recognition, reward and celebration of young members in the community for their dedication and commitment to their school, their local community and for their commitment to paving the way for their future, through annual awards.

 

This Policy awards the following categories:

•        Student Scholarship Award

•        Student Citizenship Award

Detail

The Student Scholarship Award has been reviewed and changes have been made to ensure that conditions related to the eligibility criteria are applied consistently and undergo due diligence.

 

In addition, the value of the scholarships awarded has been removed allowing this to be reviewed and set as part of the City’s annual budget process. The value of the scholarship was initially set at $400. This value has not changed since the policy was written in June 2006. In the 2018/19 budget an allowance of $500 is proposed for the scholarship.

 

Roles and responsibilities have been modified such that the Student Scholarship Awards will now be implemented by the Service Unit that has responsibility for Youth Services.

 

The Youth Reward and Recognition Policy has been updated in line with the City’s Policy Framework approach to ensure that Council policies are strategic in nature and focus.  The changes are set out in mark up in Attachment 1. Due to the changes made to the document, a clean, unmarked version is provided as Attachment 2.

 

To ensure this policy is supported by robust processes a Management Procedure is under development that outlines the responsibilities of all parties involved in the award selection in order to ensure that the awards are bestowed upon the most worthy recipients and that there is neither conflict of interest nor negative impact on the City’s reputation or probity.

Consultation

Consultation has been undertaken with relevant internal stakeholders.

Comment

Nil

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.1  Provide transparent and accountable governance and leadership

Risk Management Considerations

Risk Title

Risk Rating

Decision Making

Low

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register. The review and repeal of the policies as set out in this report will support existing management systems.

Policy Implications

Nil

Financial Implications

An amount of $500 has been proposed in the 2018/19 budget for the student scholarship.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       APPROVES the administrative marked-up amendments to the Youth Reward and Recognition Policy as set out in Attachment 1.

2.       ADOPTS the Youth Reward and Recognition Policy as set out in Attachment 2.

 

 

 

Attachments:

1.

Youth Reward and Recognition Policy - Marked Up Copy

18/129819

 

2.

Youth Reward and Recognition Policy - Finalised Copy

18/129818

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                  155

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                  163

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                      167

 

Corporate Strategy & Performance

Business & Finance

CS01-05/18       Financial Activity Statement for the Period Ended 28 February 2018

File Ref:                                              25974 – 18/91473

Responsible Officer:                           A/Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider the Financial Activity Statement for the period ended 28 February 2018.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2017/18 financial year the statement of financial activity will be presented by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2017/18 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.

Detail

Summary

 

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

 

Result from Operations

 

 

 

 

 

 

Capital Program

 

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

 

Result from Operations

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)      Current month comparison of actuals to budgets, and

b)      Year to date and end of year comparison of actuals to budgets.

 

 

 

 

 

 

 

 

a)      Current Month Comparison of Actuals to Budgets

The below table highlights the operating performance for the current month and identifies variances of actual to budget for each category of Revenue & Expense. 

 

 

Total Comprehensive Income

A favourable variance of +$123K was observed in February.  The larger contributor of the variance was Town Planning Scheme income where income for Cell 9 ($837K) relating to land sales on Alexander drive had been received as well as sales in Cell 8 ($602K). Land sales timing is difficult to determine due to a number of factors including the property market environment. Town Planning Scheme expenses partially offset this favourable variance through higher expenditure in Cell 9 which is correlated to the income received for the same Cell. Profit on Asset Disposals were favourable for February as a result of higher sales income through the Tamala Park Regional Council land development precinct. Non-Operating Grants presented an unfavourable variance for February. These grants are awarded on a capital project completion basis.

 

Materials and Contracts expenses were unfavourable in February through the increase in Asset Maintenance and Parks Maintenance activities following seasonal change where previously weather did not permit/require the works to be undertaken.

 

Rates income also presented a favourable variance through higher than budgeted interim rates for February.

 

 

 

 

 

 

 

 

 

b)      Year to Date and End of Year Comparison of Actuals to Budgets

 

Details for the variances are outlined below.

 

Operating Revenues

 

Operating Grants, Subsidies and Contributions (Actual $7.5m, Revised Budget $6.3m)

 

The positive variance to February relates to a receipt from the Department of Fire and Emergency Services for Two Rocks Volunteer Bush Fire Brigade Facilities which was not anticipated.  Additionally the first three instalments ($2.4m) for the 2017/18 Financial Assistance Grant from the State Government were higher than budgeted.  There was also a positive variance in HACC funding however this is expected to reduce as the end of financial year draws closer.

 

Operating Expenses

 

Materials and Contracts (Actual $33.4m, Revised Budget $38.6m)

 

The majority of the favourable variance relates to lower contract expenses in Parks Maintenance and Assets Maintenance.  The contract expenses in these areas have been budgeted on an assumption of equal expenditure throughout the year. The seasonal impact will be closely reviewed and embedded in the 2018/19 budget. 

 

Other variances to note include:

 

·        Within Building Maintenance there are a number of new buildings and leased sites which will become the City’s responsibility later in the financial year which have resulted in the current underspend. Additionally the City’s Jetting program was placed on hold for the commencement of seasonal Gross Pollutant Traps (GPT) work. GPT works commenced in February and are due for completion by the end of March. Some new buildings and leased sites have recently been handed over to the City resulting in higher maintenance requirements which will reduce underspend variances over the remainder of the financial year.

 

·        The year to date underspend in Conservation is primarily related to the timing of weed control throughout the year that is based on post fire weed control and programmed seasonal weed control schedules.  Whilst there is an underspend in the year to date actuals to February 2018, it is noted that the Commitments reflect that purchase orders have been raised for works to the end of the financial year.

 

·        The year to date underspend in Parks Maintenance reflects works not yet commenced in the areas of streetscape and tree watering contracted works, ongoing turf renovations, Irrigation maintenance/repairs, weed mitigation control and beach cleaning/sand renourishment.

 

Additional programs which will reduce the underspend in Parks and Conservation Maintenance to 30th June include.

 

·        Commencement of park streetscape improvements on Hepburn avenue and Ocean Reef rd.

·        Turf renovations during season changeover and winter weed control

·        Tree pruning on arterial roads

·        Conservation woody weed control program will commence in April 2018                

 

Whilst a majority of these variances are attributable to Parks and Assets maintenance it is noted that a number of service units that incur these costs are below budget.  Contract expenses for the following units make up +$613K of the favourable variance: Advocacy and Economic Development, Waste Services, Infrastructure Capital Works, Customer and Information Services, Emergency Management and Safety Services, Council and Corporate Support, Rates Services and Communications, Marketing and Events. The favourable variance is due to delayed activities that will take place later in the financial year.

 

It is noted that a number of new sites relating to public open space and street scapes are yet to be handed over to the City which also contributed to the lower expenditure to February when compared to budget.

 

Refuse removal expenses were also lower than budgeted due to a late invoice relating to Mindarie Regional Council tip fees being receipted after the February close off.

 

Consulting fee expenses for year to date to February were also lower than budgeted ($600K expenditure vs $1.4m budget) reflecting lower requirements than anticipated.

 

Insurance Expenses (Actual $0.8m, Revised Budget $1.0m)

 

The favourable result for February is due to annual premiums being lower than budgeted.

 

Other Revenue & Expenses

 

Non-Operating Grants, Subsidies and Contributions (Actual $5.3m, Revised Budget $8.5m)

The unfavourable variance is related to expected grants yet to be received.  The majority of receipts are awarded on progress of capital works projects. 

Contributed Physical Assets (Actual $10.9m, Revised Budget $37.5m)

The year to February resulted in an adverse variance of -$26.6m. During the month of January the first recognition of contributed assets have now been recorded. This recognition was done on a practical completion basis which by nature is dependent on development progress and is ad hoc.  

 

Profit / Loss on Asset Disposals (Actual $1.7m, Revised Budget $1.1m)

 

The favourable variance is a result of Tamala Park Regional Council land sales.  The sale proceeds have been higher than advised during the budget development. 

 

Town Planning Scheme (TPS) Income (Actual $16.2m, Revised Budget $13.5m)

TPS Income had a positive variance to February due to revenue received relating to development at Nicholson Road and East Road not budgeted for this financial year.  Income related to lots 25/26 at Rangeview Road have been recognised however not budgeted until 2021/22.  Finally there were contributions deferred by deed relating to Cell 9 however were repaid earlier than expected. The contributions relate to 518 Gnangara Road, Lot 152 Gnangara and Vermont Gardens.

 

 

 

 

 

 

 

 

 

 

 

 

 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Net Current Assets

When compared to the opening position Net Current Assets have increased by $69.8m which largely reflects the timing of Rates receipts for 2017/18.

Current Receivables are mainly comprised of collectable Rates income ($34.4m).  The majority of the remaining current receivables relates to Sundry Debtor accounts ($1.7m) and Emergency Services Levy collections ($1.8m).

Non-Current Assets

Year to date Non-Current Assets have increased by $15.7m from 2016/17 actuals.  The movement is mainly the recognition of capital related works in progress.

Non-Current receivables largely relate to Deferred Pensioner Rebates; being funds that cannot be collected until the Pensioner ceases to reside at the rateable property.

Non-Current Liabilities

Year to date Non-Current Liabilities have increased by $2.7m which is mainly attributed to a draw down on the new loan facility for the Yanchep DCP.  The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan make up 98% of total Non-Current Liabilities.

 


FINANCIAL PERFORMANCE INDICATORS

 

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport & Cultural Industries status at the beginning of the financial year, and year to date figures.  An explanation of the purpose of each ratio is also provided together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

 

As at 28 February 2018 the City had spent $30.5m, which represents 41% of the revised $75.1m budget. The City had $ 15.3m of committed expenditure to the end of February.

 

During the calendar month of February, $4.4m was spent. Significant capital expenditure for works undertaken in February included:

·        $1.66m Civic Centre Extension

·        $535K Quinns Rocks Beach Coastal Protection Works

·        $221K Banksia Grove Sports Ground

·        $196K Aquamotion Building Asset Renewal Program

·        $176K Irrigation Infrastructure Replacement Program

·        $157K Sovereign Drive Beach Access

·        $148K City Entry Statements

·        $110K Little Athletics Building, Kingsway RSC

·        $96K Mary Lindsay Homestead Building

·        $84K Old Yanchep Road

·        $82K Sports Floodlight Globe Replacement Program

 

Significant (LTD) commitments in the capital works program as at 28th February included:

·        $2.45m Civic Centre Extension

·        $1.54m Banksia Grove Sports Ground, Banksia Grove

·        $1.39m Quinns Rocks Beach Coastal Protection Works

·        $1.17m Upgrade Mirrabooka Ave, Darch/Landsdale

·        $1.09m Domestic Waste Vehicle Replacement

·        $517K Mary Lindsay Homestead Building, Yanchep

·        $437K Aquamotion Building Asset Renewal Program

·        $355K Kingsway Stage 3 Traffic Treatments

·        $336K Irrigation Infrastructure Replacement Program

·        $319K Light Vehicle Replacement

·        $317K CCTV Kingsway Regional Sporting Complex

·        $313K Kingsway Netball Facility – Eastern Floodlights

·        $245K Park Assets Renewal Program

 

As at 28 February 2018, the City had spent $7.54m (61%) of the $12.44m adjusted carry forward budget from 2016/2017.

 

Significant commitments against carry forward projects included: 

·        $1.54m Banksia Grove Sports Ground, Banksia Grove

·        $1.09m Domestic Waste Vehicle Replacement

·        $517K Mary Lindsay Homestead Building, Yanchep

·        $437K Aquamotion Building Asset Renewal Program

·        $336K Irrigation Infrastructure Replacement Program

·        $319K Light Vehicle Replacement

·        $317K CCTV Kingsway Regional Sporting Complex

·        $313K Kingsway Netball Facility – Eastern Floodlights

·        $245K Parks Asset Renewal Program

·        $177K Connolly Drive – Neerabup Rd to Hester Ave

 

To further expand on the Capital Works Program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in the following highly secured investments in Australian currency:

1.       Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding three years;

 

2.       Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

 

As at the current month end, the City holds an investment portfolio (cash & cash equivalents) of $400.9m (Face Value), equating to $405.4m inclusive of accrued interest.  The City’s year to date investment portfolio return has exceeded the Bank Bill index benchmark by 0.84% pa (2.59% pa vs. 1.75% pa), however it is noted that Interest Earnings were budgeted at a 2.75% yield.

All investments undertaken have been to provide the City with the most effective return whilst also adhering to the internal investment policy.

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background, comments on material variances have been provided.

 

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·        Green >+10%,

·        Orange <+/-10%, and

·        Red >-10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2 Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·        Accounting Policy

·        Strategic Budget Policy

·        Investment Policy

 

Financial Implications

 

As outlined above and detailed in Attachments 1 – 5

Voting Requirement

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 28 February 2018, consisting of:

1.       February 2018 YTD Actuals;

2.       February 2018 YTD Statement of Financial Position and Net Current Assets; and

3.       February 2018 YTD Material Financial Variance Notes

 

Attachments:

1.

Statement of Comprehensive Income February 2018

18/100038

 

2.

Statement of Financial Position February 2018

18/100040

 

3.

Top Projects February 2018

16/151914[v23]

 

4.

Investment Report February 2018

18/100043

 

5.

Rate Setting Statement February 2018

18/100042

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     184

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                  185

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     186

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     188

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     191

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                      192

CS02-05/18       Financial Activity Statement for the Period Ended 31 March 2018

File Ref:                                              25974 – 18/129933

Responsible Officer:                           A/Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To consider the Financial Activity Statement for the period ended 31 March 2018.

Background

In accordance with Local Government Regulations, the Financial Activity Statement has been prepared in compliance with the following:

 

1.       Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit.  For the 2017/18 financial year the statement of financial activity will be presented by nature and type.

 

2.       Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances.  For the 2017/18 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.

Detail

Summary

 

OVERALL SUMMARY OF CURRENT MONTH FINANCIAL FIGURES

 

Result from Operations

 

 

 

 

 

 

 

 

 

 

Capital Program

 

 

OVERALL COMMENTS ON YEAR-TO-DATE (YTD) FIGURES

 

Result from Operations

 

 

Capital Program Progress

 

 

Investment Portfolio Performance

 

 

DETAILED ANALYSIS OF STATEMENT OF COMPREHENSIVE INCOME (ATTACHMENT 1)

 

Comments relating to the Statement of Comprehensive Income are provided under the following two sections:

a)      Current month comparison of actuals to budgets, and

b)      Year to date and end of year comparison of actuals to budgets.

 

 

 

 

 

 

 

 

a)      Current Month Comparison of Actuals to Budgets

The below table highlights the operating performance for the current month and identifies variances of actual to budget for each category of Revenue & Expense. 

 

Total Comprehensive Income

A favourable variance of +$891K resulted in March.  Developer Contributed Assets recognised a parcel of lots which have been recorded on a practical completion basis, whilst budgets have been recorded on a quarterly basis the recognition is ad hoc and has fallen outside the budget phasing period for the month of March. Town Planning Scheme income was lower than budget as income relating to some cells was received earlier than expected, notably Cells 4, 5, 6 and 8 being impacted by revenue timing. Town Planning Scheme expenses partially offset this unfavourable variance through lower expenditure in the Yanchep/Two Rocks district scheme. The Loss on Asset Disposals was unfavourable for March as a result of the disposal of a number of buses to the new aged care services provider. This was partially offset through higher sales income from the Tamala Park Regional Council land development precinct.

 

Employee costs resulted in an unfavourable variance through lower than budgeted capital salary recoveries as a result of the cessation of a capital project. The project relates to the construction of a slip lane from Marmion Ave to Neerabup Rd which has now been cancelled due to a change of traffic flows after the opening of the Mitchell Freeway extension.

 

 

 

Materials and Contracts expenses were unfavourable in March through the increase in Asset Maintenance and Parks Maintenance activities following seasonal change where previously weather did not permit/require the works to be undertaken.

 

Rates income presented an unfavourable variance through lower than budgeted interim rates for March.

 

 

 

 

 

 

 

 

 

b)      Year to Date and End of Year Comparison of Actuals to Budgets

 

Details for the variances are outlined below.

 

Operating Revenues

 

Operating Grants, Subsidies and Contributions (Actual $7.6m, Revised Budget $6.5m)

 

The positive variance to March relates to a receipt from the Department of Fire and Emergency Services for Two Rocks Volunteer Bush Fire Brigade Facilities which was not anticipated.  Additionally the first three instalments ($2.4m) for the 2017/18 Financial Assistance Grant from the State Government were higher than budgeted.  There was also a positive variance in HACC funding however this is expected to reduce as the end of financial year draws closer.

 

Operating Expenses

 

Materials and Contracts (Actual $38.5m, Revised Budget $43.3m)

 

The majority of the favourable variance relates to lower contract expenses in Parks Maintenance and Assets Maintenance.  The contract expenses in these areas have been budgeted on an assumption of equal expenditure throughout the year. The seasonal impact will be closely reviewed and embedded in the 2018/19 budget. 

 

Other variances to note include:

 

 

·        Within Asset Maintenance a program relating to coastal maintenance at Mindarie Breakwater is yet to be undertaken. These works have been scheduled to commence in June 2018.

 

·        The year to date underspend in Conservation is primarily related to the timing of weed control throughout the year that is based on post fire weed control and programmed seasonal weed control schedules. Additionally some asbestos removal and tree works are still to take place.  Whilst there is an underspend in the year to date actuals to March 2018, it is noted that the Commitments reflect that purchase orders have been raised for works to the end of the financial year.

 

·        The year to date underspend in Parks Maintenance reflects works ongoing in turf renovations, and tree planting works. Additionally streetscape improvement works have commenced on Hepburn Ave with expenditure expected to be realised in April.

 

Additional programs which will reduce the underspend in Parks and Conservation Maintenance to 30th June include.

 

·        Commencement of park streetscape improvements on Ocean Reef rd.

·        Turf renovations during season changeover and winter weed control

·        Tree pruning on arterial roads

·        Conservation woody weed control program will commence in April 2018                

 

Whilst a majority of these variances are attributable to Parks and Assets maintenance it is noted that a number of service units that incur these costs are below budget.  Contract expenses for the following units make up +$697K of the favourable variance: Advocacy and Economic Development, Waste Services, Infrastructure Capital Works, Customer and Information Services, Emergency Management and Safety Services and Rates Services the favourable variance is due to delayed activities.

 

In addition to the above Refuse removal expenses were also lower than budgeted due to waste tonnages for Mindarie Regional Council being lower than expected and Consulting fee expenses for year to date to March were also lower than budgeted ($740k expenditure vs $1.6m budget) reflecting lower requirements than anticipated.

 

 

Insurance Expenses (Actual $0.9m, Revised Budget $1.1m)

 

The favourable result for March is due to annual premiums being lower than budgeted.

 

Other Revenue & Expenses

 

Non-Operating Grants, Subsidies and Contributions (Actual $6.3m, Revised Budget $9.6m)

The unfavourable variance is related to expected grants yet to be received.  The majority of receipts are awarded on progress of capital works projects. 

 

Contributed Physical Assets (Actual $10.9m, Revised Budget $37.5m)

The year to March resulted in an adverse variance of -$25.1m. Recognition of asset contributions continues to be done on a practical completion basis which by nature is dependent on development progress and is ad hoc. 

 

 

 

 

 

 

Profit / Loss on Asset Disposals (Actual $1.5m, Revised Budget $1.2m)

 

The favourable variance is a result of Tamala Park Regional Council land sales.  The sale proceeds have been higher than advised during the budget development. 

 

Town Planning Scheme (TPS) Expenses (Actual $12.1m, Revised Budget $15.4m)

 

TPS Expenses resulted in a positive variance to March (+$3.3m). This is the result of DCP expenditure budget adjustments at MYR being increased. It is noted that this item has no impact on the operations of the City.

 

STATEMENT OF FINANCIAL POSITION (Attachment 2)

Net Current Assets

When compared to the opening position Net Current Assets have increased by $56.1m which largely reflects the timing of Rates receipts for 2017/18 and delayed Capital expenditure.

Current Receivables are mainly comprised of collectable Rates income ($19.9m).  The majority of the remaining current receivables relates to Sundry Debtor accounts ($1.7m) and Emergency Services Levy collections ($1.6m).

Non-Current Assets

Year to date Non-Current Assets have increased by $18.9m from 2016/17 actuals.  The movement is mainly the recognition of capital related works in progress.

Non-Current receivables largely relate to Deferred Pensioner Rebates; being funds that cannot be collected until the Pensioner ceases to reside at the rateable property.

Non-Current Liabilities

Year to date Non-Current Liabilities have increased by $2.7m which is mainly attributed to a draw down on the new loan facility for the Yanchep DCP.  The existing loan with the Western Australia Treasury Corporation remains unchanged and when combined with the new loan make up 98% of total Non-Current Liabilities.

 


 

 

FINANCIAL PERFORMANCE INDICATORS

 

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport & Cultural Industries status at the beginning of the financial year, and year to date figures.  An explanation of the purpose of each ratio is also provided together with commentary where a ratio does not meet the minimum standard (highlighted in Red).  A green highlight is used where the minimum standard is met or exceeded.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAPITAL PROGRAM

 

The current status of the Capital Program is summarised below by Sub-Program category.

 

 

As at 31 March 2018 the City had spent $35.6m, which represents 47% of the revised $75.1m budget. The City had $ 17.7m of committed expenditure to the end of March.

During the calendar month of March, $5.3m was expended.

 

Significant Actual expenditure for works undertaken in March included:

·        $2.0m         Civic Centre Extension

·        $1.1m         Quinns Rocks Beach Coastal Protection Works

·        $242k         Neerabup IA – Stage 1 Water and Sewer

·        $198k         Banksia Grove Sports Ground

·        $163k         CCTV Kingsway Regional Sporting Complex

·        $158k         Aquamotion Building Asset Renewal Program

·        $142k         Kingsway Stage 3 Traffic Treatments

·        $119k         Upgrade Mirrabooka Ave, Darch/Landsdale

·        $116k         Koondoola Park and Houghton Park Path Upgrades

·        $111k         Light Vehicle Replacement

 

 

 

 

 

 

Significant (LTD) commitments in the capital works program as at 31st March included:

 

·        $2.67m       Upgrade Mirrabooka Ave, Darch/Landsdale

·        $1.06m       Park Assets Renewal Program

·        $571k         Marmion Avenue Dualling

·        $271k         Neerabup IA – Stage 1 Water and Sewer

·        $244k         Light Vehicle Replacement

·        $200k         Marangaroo Dve pathway (Koondoola Ave to Alexander Dve)

·        $165k         Yanchep Districts Sports Amenities Building

·        $106k         Mirrabooka Ave Upgrade( Mercy College / Golders Wy)

·        $105k         Domestic Waste Vehicle Replacement

·        $92k           Wangara Industrial Drainage Upgrade Program

 

As at 31 March 2018, the City had spent $7.93m (64%) of the $12.44m adjusted carry forward budget from 2016/2017. Significant Actual (YTD) expenditure against carry forward projects include (% shown as Actual expenditure against Carry Forward budget only): 

 

·        $1.06m       Domestic Waste Vehicle Replacement (71%)

·        $589k         Yanchep Surf Life Saving Club (100%)

·        $577k         Mary Lindsay Homestead Building (100%)

·        $511k         Mary Lindsay Homestead POS (100%)

·        $416k         Irrigation Infrastructure Replacement Program (100%)

·        $394k         Light Vehicle Replacement (46%)

·        $349k         Develop Industrial Estate – Neerabup (60%)

·        $335k         Quinns SLSC Community Centre (71%)

·        $318k         Installation of Entry Statements (100%)

·        $269k         Parks Asset Renewal Program (100%)

·        $250k         Enterprise Software Renewal Program (100%)

 

To further expand on the Capital Works Program information above, key capital projects are selected to be specifically reported on, which are itemised in the Top Capital Projects attachment to this report (Attachment 3).

 

INVESTMENT PORTFOLIO (Attachment 4)

 

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in the following highly secured investments in Australian currency:

1.       Deposits with authorised deposit taking institutions and the Western Australian Treasury Corporation for a term not exceeding three years;

2.       Bonds that are guaranteed by the Commonwealth Government or a State or Territory for a term not exceeding three years.

 

As at the current month end, the City holds an investment portfolio (cash & cash equivalents) of $396.6m (Face Value), equating to $400.8m inclusive of accrued interest.  The City’s year to date investment portfolio return has exceeded the Bank Bill index benchmark by 0.84% pa (2.58% pa vs. 1.74% pa), however it is noted that Interest Earnings were budgeted at a 2.75% yield.

All investments undertaken have been to provide the City with the most effective return whilst also adhering to the internal investment policy.

 

RATE SETTING STATEMENT (Attachment 5)

 

The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/(Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required.  It is noted that the closing Surplus/(Deficit) will balance to the reconciliation of Net Current Assets Surplus/(Deficit) Carried Forward (detailed below).

 

Consultation

This document has been prepared in consultation with Responsible Officers for review and analysis.

Comment

The budget figures within this report incorporate approved budget amendments.

 

As per item 2 in Background, comments on material variances have been provided.

 

In reference to tables provided in the report, the following colours have been used to categorise three levels of variance:

·        Green >+10%,

·        Orange <+/-10%, and

·        Red >-10%.

Statutory Compliance

This monthly financial report complies with Section 6.4 of the Local Government Act 1995 and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.2  Provide responsible resource and planning management which recognises our significant future growth

Risk Management Considerations

Risk Title

Risk Rating

Financial Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.  Action plans have been developed to manage this risk to improve the existing management systems.

Policy Implications

·        Accounting Policy

·        Strategic Budget Policy

·        Investment Policy

 

Financial Implications

 

As outlined above and detailed in Attachments 1 – 5

Voting Requirement

Simple Majority

 

Recommendation

That Council RECEIVES the Financial Activity Statements and commentaries on variances to YTD Budget for the period ended 31 March 2018, consisting of:

1.       March 2018 YTD Actuals;

2.       March 2018 YTD Statement of Financial Position and Net Current Assets; and

3.       March 2018 YTD Material Financial Variance Notes

 

Attachments:

1.

Statement of Comprehensive Income March 2018

18/132910

 

2.

Statement of Financial Position March 2018

18/132914

 

3.

Top Capital Projects March 2018

16/151914[v25]

 

4.

Investments March 2018

18/132920

 

5.

Rate Setting Statement March 2018

18/132916

 

 

 

 

 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     209


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                  210

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     211


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     213


 


 


CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                                                                     216

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CITY OF WANNEROO Agenda OF Ordinary Council Meeting 01 May, 2018                                                      217

 

Transactional Finance

CS03-05/18       Warrant of Payments for the Period to 31 March 2018

File Ref:                        1859 – 18/125245

Responsible Officer:     Director Corporate Strategy & Performance

Disclosure of Interest:   Nil

Attachments:                 Nil        

 

Issue

 

Presentation to the Council of a list of accounts paid for the month of March 2018, including a statement as to the total amounts outstanding at the end of the month.

 

Background

 

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

 

Detail

 

The following is the Summary of Accounts paid in March 2018

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – March 2018

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Town Planning Scheme

Manual Journal

RECOUP FROM MUNICIPAL FUND

 

 

112169 - 112442

3160 - 3184

 

 

$666,681,46

$20,336,616.81

$21,003,298.27

 

($22,975.00)

 ($870,988.40)

($739,273.51)

$19,370,061.36

Municipal Fund – Bank A/C

Accounts Paid – March 2018

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$19,370,061.36

$28,816.46

$3,587,834.82

$22,986,712.64

Town Planning Scheme

Accounts Paid – March 2018

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$3,300.00

$433,844.20

$430,544.20

$3,300.00

$870,988.40

 

At the close of March 2018 outstanding creditors amounted to $1,746,166.43.

 

 

 

Consultation

 

Nil

 

Comment

 

The list of payments (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of March 2018 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

 

Statutory Compliance

 

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

 

Strategic Implications

 

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.3     Progressive Organisation

4.3.2  Ensure excellence in our customer service”

Risk Management Considerations

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

 

Policy Implications

 

Nil

 

Financial Implications

 

Nil

 

Voting Requirements

 

Simple Majority

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of March 2018, as summarised below:-

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – March 2018

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Town Planning Scheme

Manual Journal

RECOUP FROM MUNICIPAL FUND

 

 

112169 - 112442

3160 - 3184

 

 

$666,681,46

$20,336,616.81

$21,003,298.27

 

($22,975.00)

 ($870,988.40)

($739,273.51)

$19,370,061.36

Municipal Fund – Bank A/C

Accounts Paid – March 2018

Municipal Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$19,370,061.36

$28,816.46

$3,587,834.82

$22,986,712.64

Town Planning Scheme

Accounts Paid – March 2018

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

TOTAL ACCOUNTS PAID

 

 

 

 

$3,300.00

$433,844.20

$430,544.20

$3,300.00

$870,988.40

 

WARRANT OF PAYMENTS MARCH 2018

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00112169

07/03/2018

Rates Refund

$726.37

00112170

07/03/2018

Rates Refund

$109.92

00112171

07/03/2018

Rates Refund

$338.88

00112172

07/03/2018

Cancelled

 

00112173

07/03/2018

Steven Peters 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112174

07/03/2018

Wanneroo Patios 

$147.00

 

 

  Refund - Development Application - Not Required

 

00112175

07/03/2018

Bernard Batuyong 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112176

07/03/2018

T & N Dingley 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112177

07/03/2018

Jill Butler 

$25.00

 

 

  Refund - Art Award Entry - Paid Twice

 

00112178

07/03/2018

O'Brien Academy Of Irish Dancing 

$405.00

 

 

  Refund - 100% Subsidised Use Towards Bookings - 20-22.01.2018 - Facilities

 

00112179

07/03/2018

Susanne Logue 

$100.00

 

 

  Refund - Room Booking Deposit - WLCC

 

00112180

07/03/2018

Johannes Venter 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112181

07/03/2018

Melanie Cooke 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112182

07/03/2018

Neuhome Pty Ltd 

$1,471.50

 

 

  Refund - Building Application - Rejected

 

00112183

07/03/2018

Audrey Van Der Berg 

$540.00

 

 

  Bond Refund

 

00112184

07/03/2018

Filipino Association in Banksia Grove 

$540.00

 

 

  Bond Refund

 

00112185

07/03/2018

Aaron Kamp 

$100.00

 

 

  Bond Refund

 

00112186

07/03/2018

Sanjeev Kumar 

$540.00

 

 

  Bond Refund

 

00112187

07/03/2018

Quinns Rocks Little Athletics Club 

$100.00

 

 

  Bond Refund

 

00112188

07/03/2018

Kelly Oliveira 

$100.00

 

 

  Bond Refund

 

00112189

07/03/2018

Wagging Tailz 

$100.00

 

 

  Bond Refund

 

00112190

07/03/2018

Marta Mitias 

$540.00

 

 

  Bond Refund

 

00112191

07/03/2018

Elizabeth Gude 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112192

07/03/2018

Rates Refund

$334.25

00112193

07/03/2018

Rates Refund

$721.74

00112194

07/03/2018

Rates Refund

$874.11

00112195

07/03/2018

Rates Refund

$668.50

00112196

07/03/2018

Rates Refund

$668.68

00112197

07/03/2018

Rates Refund

$750.00

00112198

07/03/2018

Rates Refund

$100.00

00112199

07/03/2018

Rates Refund

$777.27

00112200

07/03/2018

Rates Refund

$388.64

00112201

07/03/2018

Rates Refund

$100.00

00112202

07/03/2018

Rates Refund

$56.99

00112203

07/03/2018

Rates Refund

$330.75

00112204

07/03/2018

Rates Refund

$668.50

00112205

07/03/2018

Rates Refund

$526.03

00112206

07/03/2018

Rates Refund

$668.50

00112207

07/03/2018

Landgate 

$168.70

 

 

  Registration Of Easement With Landgate - Assets

 

00112208

07/03/2018

Sumana Khantipol 

$270.00

 

 

  Refund - Food Premise Fees - Paid In Error

 

00112209

07/03/2018

Renae Simpson 

$280.00

 

 

  Refund - Skin Penetration Premise Application And Registration Fee - Withdrawn

 

00112210

07/03/2018

Megan Porzio & Louis Charles McAtee 

$2,000.00

 

 

  Refund - Street And Verge Bond

 

00112211

07/03/2018

Loen Rice 

$2,000.00

 

 

  Refund - Street And Verge Bond

 

00112212

07/03/2018

Alison Jones 

$2,000.00

 

 

  Refund - Street And Verge Bond

 

00112213

07/03/2018

Service Stream Communications Pty Ltd 

$0.60

 

 

  Overpayment Of Account - Accounts Receivable

 

00112214

07/03/2018

Rates Refund

$2,923.09

00112215

07/03/2018

Rates Refund

$453.34

00112216

07/03/2018

Wayne Stephenson 

$480.00

 

 

  Reimbursement - Development Application - Incomplete

 

00112217

07/03/2018

Redink Homes Pty Ltd 

$768.06

 

 

  Reimbursement - Development Application - Incomplete

 

00112218

07/03/2018

Girrawheen Library Petty Cash 

$43.15

 

 

  Petty Cash

 

00112219

07/03/2018

Facility Officer WLCC Petty Cash 

$113.60

 

 

  Petty Cash

 

00112220

07/03/2018

Optus 

$1,043.76

 

 

  Phone Charges For The City

 

00112221

07/03/2018

Water Corporation 

$6,255.70

 

 

  Water Charges For The City

 

00112222

07/03/2018

Telstra 

$4,009.37

 

 

  Phone Charges For The City

 

00112223

07/03/2018

Clarkson Library Petty Cash 

$159.40

 

 

  Petty Cash

 

00112224

07/03/2018

Redink Homes Pty Ltd 

$2,000.00

 

 

  Refund - Street And Verge Bond

 

00112225

07/03/2018

Projects Petty Cash 

$85.95

 

 

  Petty Cash

 

00112226

07/03/2018

Ashmy Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112227

07/03/2018

JCorp Pty Ltd Trading As Impressions 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112228

07/03/2018

Jubilee Construction Pty Ltd 

$4,000.00

 

 

  Refund - Street & Verge Bond X 2

 

00112229

07/03/2018

Australia Post - Postal Manager 

$462.00

 

 

  Renewal Of PO Box - IM

 

00112230

09/03/2018

Rates Refund

$8,840.00

00112231

08/03/2018

Building & Construction Industry 

$84,294.26

 

 

  Collection Levy Payment 01 - 28.02.2018 - Finance

 

00112232

13/03/2018

Nicole Moore 

$77.70

 

 

  Hire Fee Refund

 

00112233

13/03/2018

Smart Generation Homes 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112234

13/03/2018

Paul Deboo 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112235

13/03/2018

Lauren Flegg 

$38.10

 

 

  Refund - Swimming Lessons - Term 3 & 4 2017

 

00112236

13/03/2018

Joanna Rawlinson 

$30.00

 

 

  Refund - Penguin Island - Gold Program

 

00112237

13/03/2018

The Potters House Church 

$850.00

 

 

  Bond Refund

 

00112238

13/03/2018

Tanja Panic 

$100.00

 

 

  Bond Refund

 

00112239

13/03/2018

Peter Hoole 

$100.00

 

 

  Bond Refund

 

00112240

13/03/2018

Nadine Kaldas 

$540.00

 

 

  Bond Refund

 

00112241

13/03/2018

Michael Asaad

$540.00

 

 

  Bond Refund

 

00112242

13/03/2018

Rates Refund

$495.24

00112243

13/03/2018

Rates Refund

$241.22

00112244

13/03/2018

Rates Refund

$420.00

00112245

13/03/2018

Peter Geoffrey Reudavey 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112246

13/03/2018

Cassandra Buntine 

$352.00

 

 

  Vehicle Crossing Subsidy

 

00112247

13/03/2018

Rowena Salvacion 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112248

13/03/2018

Mathew Lloyd 

$97.70

 

 

  Refund - Building Application - Error

 

00112249

13/03/2018

Homegroup WA Pty Ltd 

$432.84

 

 

  Refund - Building Application - Error

 

00112250

13/03/2018

Rates Refund

$391.03

00112251

13/03/2018

Hocking Hill Pty Ltd 

$5,734.54

 

 

  Subdivision Bond Refund - Lot 80 Nicholas Road Hocking WAPC 152448

 

00112252

13/03/2018

Leah Thompson 

$100.00

 

 

  Dog Registration Refund - Sterilised

 

00112253

13/03/2018

Luke Pilmer 

$30.00

 

 

  Dog Registration Refund - Sterilised

 

00112254

13/03/2018

Vesa Trandos 

$15.00

 

 

  Dog Registration Refund - Deceased

 

00112255

13/03/2018

Cancelled

 

00112256

13/03/2018

Express Two Storey 

$1,064.66

 

 

  Reimbursement - Development Application - Rejected

 

00112257

13/03/2018

Stuart Byrom 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112258

13/03/2018

Christopher Nield 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112259

13/03/2018

Ronald Weston 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112260

13/03/2018

City of Wanneroo 

$600.00

 

 

  Cash Advance - Recognition - Length Of Service - Funded Services Employees

 

00112261

13/03/2018

Mr Stephen Freeborn 

$60.00

 

 

  Volunteer Payment

 

00112262

13/03/2018

Mr Evan Martin 

$288.25

 

 

  Keyholder

 

00112263

13/03/2018

Water Corporation 

$506.42

 

 

  Water Charges For The City

 

00112264

13/03/2018

Telstra 

$20,752.26

 

 

  Phone Charges For The City

 

00112265

13/03/2018

Mrs Jennifer Martin 

$253.00

 

 

  Keyholder/Tennis Booking Officer

 

00112266

13/03/2018

Finance Services Petty Cash 

$782.75

 

 

  Petty Cash

 

00112267

13/03/2018

Solargain Pv Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112268

13/03/2018

Ms Jodie Walter 

$115.30

 

 

  Keyholder

 

00112269

13/03/2018

Mr Peter Tuck 

$57.65

 

 

  Keyholder

 

00112270

13/03/2018

Essential First Choice Homes Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112271

13/03/2018

JCorp Pty Ltd Trading As Impressions 

$4,000.00

 

 

  Refund - Street & Verge Bond X 2

 

00112272

13/03/2018

Right Homes Pty Ltd 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112273

13/03/2018

Cancelled

 

00112274

13/03/2018

Cancelled

 

00112275

13/03/2018

Cr F Cvitan 

$2,406.01

 

 

  Monthly Allowance

 

00112276

13/03/2018

Prime Super Pty Ltd 

$700.00

 

 

  Superannuation Contribution

 

00112277

13/03/2018

Direct Office & Commercial Furniture 

$2,161.50

 

 

  15 X Beta Mesh Task Chair - Wanneroo VBFB - Fire Services

 

00112278

16/03/2018

Cancelled

 

00112279

16/03/2018

Cancelled

 

00112280

16/03/2018

Cancelled

 

00112281

16/03/2018

Australian Outdoor Living (WA) Pty 

$8,000.00

 

 

  Refund - Street & Verge Bond X 4

 

00112282

20/03/2018

Rates Refund

$54,207.58

00112283

20/03/2018

Rachael Shinn 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112284

20/03/2018

H L Davidse & A M Davidse 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112285

20/03/2018

Tony Lynch 

$269.00

 

 

  Hire Fee Refund

 

00112286

20/03/2018

Phillip Hartley 

$159.00

 

 

  Hire Fee Refund

 

00112287

20/03/2018

Rates Refund

$388.45

00112288

20/03/2018

Rates Refund

$881.32

00112289

20/03/2018

Rates Refund

$52.26

00112290

20/03/2018

Butler Toastmasters Club

$397.25

 

 

  Hire Fee Refund

 

00112291

20/03/2018

Ngala Community Services Parenting 

$35.20

 

 

  Hire Fee Refund

 

00112292

20/03/2018

Penelope Freeman 

$36.20

 

 

  Reimbursement - Cashless Money - Aquamotion

 

00112293

20/03/2018

Hindu Swayamsevak Sangh Incorporated 

$540.00

 

 

  Bond Refund

 

00112294

20/03/2018

Rosa Berlingeri 

$2,700.00

 

 

  Bond Refund

 

00112295

20/03/2018

Hayley Baptista 

$540.00

 

 

  Bond Refund

 

00112296

20/03/2018

Tony Lynch 

$540.00

 

 

  Bond Refund

 

00112297

20/03/2018

Elaine Ballard 

$100.00

 

 

  Bond Refund

 

00112298

20/03/2018

Sarah Crooks 

$100.00

 

 

  Bond Refund

 

00112299

20/03/2018

Kym Jacobs 

$850.00

 

 

  Bond Refund

 

00112300

20/03/2018

Mark Armstrong 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112301

20/03/2018

Elizabeth Louwrens

$890.04

 

 

  Refund - Development Application - Paid Twice

 

00112302

20/03/2018

Noel Jeanot Tourneur 

$265.00

 

 

  Vehicle Crossing Subsidy

 

00112303

20/03/2018

Rates Refund

$518.06

00112304

20/03/2018

Landsdale Little Athletics Club 

$540.00

 

 

  Bond Refund

 

00112305

20/03/2018

Kathryn McKay 

$100.00

 

 

  Bond Refund

 

00112306

20/03/2018

Rates Refund

$223.45

00112307

20/03/2018

Nick Davys

$295.00

 

 

  Reimbursement - Development Application - Withdrawn

 

00112308

20/03/2018

Football West 

$1,200.00

 

 

  Sponsorship - 6 X Members - FFA National Futsal Championships ACT 08 - 13.01.2018

 

00112309

20/03/2018

School Sport Western Australia Incorporated 

$800.00

 

 

  Sponsorship - 4 X Members - SSA 12's Cricket National Championships ACT 08 - 13.01.2018

 

00112310

20/03/2018

Park Run Australia 

$5,000.00

 

 

  Donation - One-Off Set Up Fee For Licence And Kit - Establishment Of The Wanneroo Park Run Event 2018

 

00112311

20/03/2018

Rates Refund

$1,713.93

00112312

20/03/2018

Rates Refund

$564.00

00112313

20/03/2018

Hennaberrys for Hair 

$48.63

 

 

  Refund - Overpayment Of HACC Account - Finance

 

00112314

20/03/2018

Bahai's of Wanneroo 

$540.00

 

 

  Bond Refund

 

00112315

20/03/2018

Rates Refund

$559.50

00112316

20/03/2018

William G Elliffe 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112317

20/03/2018

Bhavesh Nenwani 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112318

20/03/2018

Anthony McGrath 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112319

20/03/2018

Natalie Dingley 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112320

20/03/2018

Sandra Franz 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112321

20/03/2018

Tyrone Ruatara 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112322

20/03/2018

Marie Sauvage 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112323

20/03/2018

Joanne Spence & John G Paterson 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112324

20/03/2018

Robert Kavanagh 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112325

20/03/2018

Nyararai B Samanga 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112326

20/03/2018

Nicky Gardiner 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112327

20/03/2018

Rota H H Roberts 

$2,000.00

 

 

  Refund - Street & Verge Bond

 

00112328

20/03/2018

William P Dunstan 

$1,000.00

 

 

  Refund - Street & Verge Bond

 

00112329

20/03/2018

Australian Employment and Training 

$6,300.00

 

 

  Refund - Meeting Room Now Too Small To Meet Needs

 

00112330

20/03/2018

Alexander Heights Day Centre Room One 

$65.35

 

 

  Petty Cash

 

00112331

20/03/2018

Girrawheen Library Petty Cash 

$38.30

 

 

  Petty Cash

 

00112332

20/03/2018

The Heights Community Club Petty Cash 

$82.95

 

 

  Petty Cash

 

00112333

20/03/2018

Water Corporation 

$8,079.73

 

 

  Water Charges For The City

 

00112334

20/03/2018

Telstra 

$15,134.29

 

 

  Phone Charges For The City

 

00112335

20/03/2018

Kingsway Stadium Petty Cash 

$234.45

 

 

  Petty Cash

 

00112336

20/03/2018

Funded Services Petty Cash 

$192.20

 

 

  Petty Cash

 

00112337

20/03/2018

Alexander Heights Day Centre Room Two 

$211.65

 

 

  Petty Cash

 

00112338

20/03/2018

Projects Petty Cash 

$168.00

 

 

  Petty Cash

 

00112339

20/03/2018

Girrawheen Hub Petty Cash 

$140.45

 

 

  Petty Cash

 

00112340

20/03/2018

Ben Trager Homes 

$4,000.00

 

 

  Refund - Street And Verge Bond X 2

 

00112341

20/03/2018

Celebration Homes 

$6,000.00

 

 

  Refund - Street And Verge Bond X 3

 

00112342

20/03/2018

Mrs Lorna Cross 

$84.00

 

 

  Reimbursement - Working With Children Check Renewal - Aquamotion

 

00112343

20/03/2018

Cherie Jane Lawrence 

$660.00

 

 

  Catering - HACC Recognition Event

 

00112344

27/03/2018

Rates Refund

$545.19

00112345

27/03/2018

Rates Refund

$950.85

00112346

27/03/2018

Rates Refund

$427.82

00112347

27/03/2018

Mrs Elizabeth Mabone 

$50.00

 

 

  Refund - Overpayment Of HACC Account - Finance

 

00112348

27/03/2018

Mrs June Nora Anderson 

$22.00

 

 

  Refund - Overpayment Of HACC Account - Finance

 

00112349

27/03/2018

North Coast Ball Club Incorporated 

$279.80

 

 

  Hire Fee Refund

 

00112350

27/03/2018

Touch Football Australia 

$200.00

 

 

  Sponsorship - 1 X Member - Alliance Youth Camp Kawana QLD 23 - 25.03.2018

 

00112351

27/03/2018

Mrs Christine Harbrone 

$14.00

 

 

  Refund - Overpayment Of HACC Account - Finance

 

00112352

27/03/2018

Ms Nancye Nicol 

$20.00

 

 

  Refund - Overpayment Of HACC Account - Finance

 

00112353

27/03/2018

Westside BMX Club 

$75.00

 

 

  Sponsorship - 1 X Member - National BMX Titles Bunbury 23 - 25.03.2018

 

00112354

27/03/2018

Core Martial Arts 

$500.00

 

 

  Sponsorship - 1 X Member - Taekwondo Belgian 16 - 18.03.2018

 

00112355

27/03/2018

Badminton WA 

$500.00

 

 

  Sponsorship - 1 X Member - Australasian Championships Invercargill New Zealand 15 - 22.04.2018

 

00112356

27/03/2018

Graham Wallace 

$100.00

 

 

  Bond Refund

 

00112357

27/03/2018

Megan Porzio 

$100.00

 

 

  Bond Refund

 

00112358

27/03/2018

Rates Refund

$465.91

00112359

27/03/2018

Rates Refund

$1,178.21

00112360

27/03/2018

Ranjit Thakor 

$540.00

 

 

  Bond Refund

 

00112361

27/03/2018

Angela Va 

$100.00

 

 

  Bond Refund

 

00112362

27/03/2018

The Dancing Fillies 

$540.00

 

 

  Bond Refund

 

00112363

27/03/2018

Vanessa-Nicollette Ventura 

$540.00

 

 

  Bond Refund

 

00112364

27/03/2018

Karen Corkhill 

$850.00

 

 

  Bond Refund

 

00112365

27/03/2018

Gemma Van Den Rydt 

$100.00

 

 

  Bond Refund

 

00112366

27/03/2018

Marche Black 

$850.00

 

 

  Bond Refund

 

00112367

27/03/2018

Stirling Skills Training Incorporated 

$300.00

 

 

  Refund - Hire Fees - Yanchep Community Centre - Re-Issue Of Stale Cheque 107490

 

00112368

27/03/2018

Kim Ashton 

$360.00

 

 

  Vehicle Crossing Subsidy

 

00112369

27/03/2018

St Mary's Anglican Girls School 

$200.00

 

 

  Sponsorship - 1 X Member - Australian Open Water Swimming Championship - Brighton Beach SA 26 - 28.01.2018

 

00112370

27/03/2018

Challenge Brass Band 

$1,936.00

 

 

  Community Funding - Autumn Concert At The Wanneroo Community Centre

 

00112371

27/03/2018

Andrew Daniel 

$314.30

 

 

  Reimbursement - Damaged Basketball Hoop - Waste Services

 

00112372

27/03/2018

Vanessa-Nicollette Ventura 

$26.90

 

 

  Hire Fee Refund

 

00112373

27/03/2018

RAAFA (WA Division) Incorporated

$2,090.00

 

 

  Community Funding - Anzac Day Memorial Service & Sausage Sizzle - 25.04.2018 - Remembrance Day 100th Anniversary Memorial Service & Sausage Sizzle 11.11.2018 - Cambrai Memorial Village

 

00112374

27/03/2018

Pyjama Drama 

$44.50

 

 

  Hire Fee Refund

 

00112375

27/03/2018

Quinns Rocks RSL Sub Branch 

$9,540.30

 

 

  Community Funding - Anzac Day Commemorative Service 25.04.2018 Vietnam Veteran's Day Service & Lunch 18.08.2018 Remembrance Day Service & Lunch 11.11.2018

 

00112376

27/03/2018

School Sport Western Australia Incorporated 

$200.00

 

 

  Sponsorship - Ethan Dunn - School Sport Australia Pizzey Cup Tennis - Brisbane 28.04.2018 - 06.05.2018

 

00112377