Proof_CouncilAgenda_Coverpage_Template_Governance

 

 

 

 

 

 

BRIEFING PAPERS

FOR ELECTED MEMBERS’

BRIEFING SESSION

 

Draft Only

 

 

 

 

 

to be held at

the Council Chambers, Civic Centre, Dundebar Road, Wanneroo

on 23 July, 2019 commencing at 6.00pm


PROCEDURE FOR FULL COUNCIL BRIEFING

PRINCIPLES

A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Elected Members to ask questions and clarify issues relevant to the specific agenda items before council.  The briefing is not a decision-making forum and the Council has no power to make decisions.  The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.

 

In order to ensure full transparency the meetings will be open to the public to observe the process.  Where matters are of a confidential nature, they will be deferred to the conclusion of the briefing and at that point, the briefing session closed to the public.  The reports provided are the Officers’ professional opinions.  While it is acknowledged that Elected Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Elected Members cannot direct Officers to change their reports or recommendations.

 

PROCESS

The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor.  In the absence of both, Councillors will elect a chairperson from amongst those present.  In general, Standing Orders will apply, EXCEPT THAT Elected Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Elected Members and the order of business will be as follows:-

 

Members of the public present may observe the process and there is an opportunity at the conclusion of the briefing for a public question time where members of the public may ask questions (no statements) relating only to the business on the agenda.   The agenda will take the form of:

Ø  Attendance and Apologies

Ø  Declarations of Interest

Ø  Reports for discussion

Ø  Tabled Items

Ø  Public Question Time

Ø  Closure

 

Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply.  It is a breach of the City’s Code of Conduct for an interest to not be declared.  The briefing session will consider items on the agenda only and proceed to deal with each item as they appear.  The process will be for the Mayor to call each item number in sequence and ask for questions.  Where there are no questions regarding the item, the briefing will proceed to the next item.

 

AGENDA CONTENTS

While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision.  Further, there will be occasions when items are TABLED at the briefing rather than the full report being provided in advance.  In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.

 

AGENDA DISTRIBUTION

The Council Briefing agenda will be distributed to Elected Members on the FRIDAY prior to the Council Briefing session.  Copies will be made available to the libraries and the Internet for interested members of the public.  Spare briefing papers will be available at the briefing session for interested members of the public.

 

DEPUTATIONS

Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.

 

RECORD OF BRIEFING

The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Elected Members.  No recommendations will be included and the notes will be retained for reference and are not distributed to Elected Members or the public. 

 

LOCATION

The Council Briefing session will take place in the Council Chamber in the Civic Centre.


COMMONLY USED aCRONYMS AND THEIR mEANING

Acronym

Meaning

 

 

ABN

Australian Business Number

 

 

ACN

Australian Company Number

 

 

Act

Local Government Act 1995

 

 

CBP

City of Wanneroo Corporate Business Plan

 

 

CHRMAP

Coastal Hazard Risk Management & Adaption Plan

 

 

City

City of Wanneroo

 

 

CPI

Consumer Price Index

 

 

DBCA

Department of Biodiversity Conservation and Attractions

 

 

DFES

Department of Fire and Emergency Services

 

 

DOE

Department of Education Western Australia

 

 

DOH

Department of Health

 

 

DPLH

Department of Planning Lands and Heritage

 

 

DPS2

District Planning Scheme No. 2

 

 

DLGSCI

Department of Local Government, Sport and Cultural Industries

 

 

DWER

Department of Water and Environmental Regulation

 

 

EPA

Environmental Protection Authority

 

 

GST

Goods and Services Tax

 

 

JDAP

Joint Development Assessment Panel

 

 

LTFP

Long Term Financial Plan

 

 

MRS

Metropolitan Region Scheme

 

 

MRWA

Main Roads Western Australia

 

 

POS

Public Open Space

 

 

PTA

Public Transport Authority of Western Australia

 

 

SAT

State Administrative Tribunal

 

 

SCP

City of Wanneroo Strategic Community Plan

 

 

WALGA

Western Australian Local Government Association

 

 

WAPC

Western Australian Planning Commission

 


 

 

 

Briefing Papers for Tuesday 23 July, 2019

 

 

 

 

CONTENTS

 

Item  1_____ Attendances_ 1

Item  2_____ Apologies and Leave of Absence_ 1

Item  3_____ Reports_ 1

Planning & Sustainability  1

Strategic Land Use Planning & Environment  1

3.1                         Current Initiatives Affecting North Wanneroo  1

Approval Services  9

3.2                         Adoption of Amendment No. 174 to District Planning Scheme No. 2  to rezone Lots 9 (4) & 1057 (6) Salcott Road, Girrawheen from Residential to Private Clubs & Recreation. 9

3.3                         Amendment No. 180 to District Planning Scheme No. 2 - Various Modifications Affecting the Special Residential Zone  21

Assets  28

Asset Operations & Services  28

3.4                         Council Policy Reviews - Local Area Traffic Management Policy and Pathways Policy  28

3.5                         State and Federal Government Black Spot Programs 2020/2021  74

Strategic Asset Management  84

3.6                         Metropolitan Regional Roads Program - 2020/2021  84

Infrastructure Capital Works  89

3.7                         Petition PT03-06/19 - Request to Retain 60km/h Speed Limit post-completion of the Connolly Drive duplication from Lukin Drive to Benenden Avenue  89

3.8                         Tender No 19063 - Provision of Minor Works for Park Asset Renewal 2019/2010 Play equipment, Softfall and Shade Sails  94

3.9                         Tender No 19062 - Provision of Major Works, Halesworth Park, Butler - New Sports Facilities  103

Community & Place  109

Community Service Delivery  109

3.10                      Proposed Australia Day Multicultural Festival  109

Community Facilities  114

3.11                      Dalvik Park - Sports Amenities Building and Concept Design  114

Communication, Marketing and Events  130

3.12                      Council Policy Amendments - Community & Place Directorate  130

Place Activation  151

3.13                      Draft Girrawheen/Koondoola and Yanchep/Two Rocks Local Area Plans  151

Corporate Strategy & Performance  230

Transactional Finance  230

3.14                      Warrant of Payments for the Period to 30 June 2019  230

Property Services  298

3.15                      Proposed sublease of a portion of Lot 253, Graceful Boulevard, Alkimos by the City of Wanneroo (Alkimos Pop Up Library) 298

3.16                      Proposed short-term commercial ground licence to Cleanaway Pty Ltd, portion of Lot 552 & Lot 9005, Motivation Drive, Wangara  305

3.17                      Proposed commercial ground lease to Optus Mobile Pty Ltd, portion of Lot 12302 Wanneroo Road, Ashby for telecommunications purposes  311

Council & Corporate Support  324

3.18                      Donations to be Considered by Council  - 30 July 2019  324

Chief Executive Office  334

Office of the CEO Reports  334

3.19                      Enterprise Risk Management - Risk Appetite Statement, Risk Policy and Risk Assessment Criteria  334

Item  4_____ Motions on Notice_ 369

Item  5_____ Late Reports (to be circulated under separate cover) 369

Item  6_____ Public Question Time_ 369

Item  7_____ Confidential_ 369

7.1                         City of Wanneroo v Tah Land Pty Ltd  369

7.2                         Two Rocks Beach Access and Car Park  369

7.3                         Acquisition of land in Northern suburbs  369

Item  8_____ Date of Next Meeting_ 370

Item  9_____ Closure_ 370

 


Agenda

 

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

 

Lord, We ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Item  1      Attendances

Item  2      Apologies and Leave of Absence

Item  3      Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning & Sustainability

Strategic Land Use Planning & Environment

3.1    Current Initiatives Affecting North Wanneroo

File Ref:                                              34265 – 19/253533

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To consider current significant initiatives affecting North Wanneroo and the actions that the City should take to ensure these initiatives align with the City’s strategic objectives for this area.

Background

At its meeting of 9 April 2019 (item MN01-04/19), Council considered a Motion on Notice report presented by Cr Paul Miles regarding planning and water issues affecting North Wanneroo.

 

It was resolved:

 

“That Council REQUIRES Administration to present a report to Council by July 2019 regarding current significant initiatives affecting North Wanneroo, and recommending the actions that the City should consider to ensure that these initiatives align with the City’s strategic objectives for this area.”

Detail

Current significant initiatives affecting North Wanneroo

 

Following is an overview of the current significant initiatives affecting North Wanneroo, which involves initiatives of the City, the State government, and a community group.

 

City Initiatives

 

·    Draft Agribusiness Position Paper

 

The draft Position Paper was endorsed for release by Council at its meeting of 4 June 2019 (item CE03-06/19).  The purpose of the Position Paper is to set a clear objective for the future of agri-business in the City of Wanneroo, and to identify the challenges faced by the industry, the opportunities and the key initiatives required to address these challenges and leverage opportunities.

 

It has been informed by a number of other studies that have been done over the 2017-2019 period, including an Agri-precincts study, Tourism Lands Needs Assessment, Employment Land Needs Assessment and a Water Options Analysis for Agriculture in partnership with DWER.

 

The draft Position Paper is currently being publicly advertised.  A report and recommended final Position Paper will be presented to Council following the consultation period.

 

·    Memorandum of Understanding (MOU) with the Wheatbelt Development Commission (WDC)

 

The purpose of the MOU is to facilitate cooperation between the City and the Commission on the development of the ‘North of Perth Food Zone’ as advocated for by the draft Position Paper referred to above.  Council resolved to authorise the entering into of this MOU at its meeting of 7 May 2019 (item CE02-05/19), and it was subsequently signed by the Chief Executive Officers of the City and the WDC on 28 June 2019, with the Minister for Agriculture and Food also being present.

 

·    Project with North Wanneroo growers to increase water and nutrient use efficiency

 

This project involves a collaboration between the City, Perth Natural Resources Management (NRM), Department of Primary Industries and Regional Development and Vegetables WA, and is jointly funded by the City and the Australian government, through its ‘Smart Farm’ grants.

 

The project has now been running for six months, and has involved soil moisture sensors being installed on ten farms in North Wanneroo and West Gingin.  It aims to assess the practical use and adoption of improved soil water monitoring practices by growers in the North of Perth Food Zone.  A recent project update provided by Perth NRM advises that it is receiving a positive response from growers.

 

·    Local Planning Strategy and Proposed Local Planning Scheme No. 3

 

The draft Local Planning Strategy is currently being prepared with a draft intended to be presented to Council for advertising purposes in early to mid 2021.  The Strategy will set out the City’s objectives for future planning and development and will include a broad framework to pursue those objectives.  The Strategy is intended to be the vehicle for ensuring that the many issues affecting North Wanneroo are considered in a coordinated and holistic manner, including:

 

- agriculture and the water available to support the city’s agricultural sector;

- environmental values, particularly wetlands, bushland and rural landscape;

- tourism;

- heritage;

- bushfire management;

- basic raw materials;

- viability of land uses and possible implications for lot sizes, particularly for any proposed ‘rural living’ areas;

- compliance with State government policy.

 

The Strategy will provide the strategic land use planning basis for the development of the City’s new planning scheme.

 

The local planning scheme provisions that may be most appropriate for achieving what the Strategy proposes for this area will be included in draft Local Planning Scheme No. 3 (LPS 3).  As this will implement the Strategy, draft LPS 3 is also intended to be presented to Council by early to mid 2021.

 

As part of the process of preparing the Strategy, Issues Papers are to be prepared on the key issues needing to be addressed in the Strategy’s preparation.

 

Given the high level of local community interest in the future of the North Wanneroo area, it is intended to give priority to the preparation of an Issues Paper for this area.  This will be prepared over the next six months in consultation with key stakeholders, and will provide a basis for broader community engagement, through which all of the issues involved with this area can be addressed in a holistic manner.

 

In the meantime, Administration is currently looking to amend the City’s current District Planning Scheme No. 2 (DPS 2) to align it with the model provisions for local planning schemes included in the Planning and Development (Local Planning Schemes) Regulations 2015.  One of the main ways in which this will affect North Wanneroo is in relation to the types of zone to be applied.  DPS 2 currently has Rural Resource, General Rural, Landscape Enhancement and Special Rural zones which are not included in the model provisions so some changes will be required.  In particular, the current Rural Resource and General Rural zones may be combined into a single Rural zone, with the relevant scheme provisions also being combined.  As the current DPS 2 provisions relating to the Rural Resource and General Rural zones (including use permissibility) are very similar, the combining of these zones into a single Rural zone should not mean any substantial changes from the current situation.  Further details on this matter will be provided when a report on the proposed DPS 2 amendment is presented to Council in late 2019.

 

State Government Initiatives:

 

·    Minister for Agriculture and Food’s Response to the North Wanneroo Agriculture and Water Taskforce Report Recommendations.

 

In January 2019, the Minister for Agriculture and Food released the report of the North Wanneroo Agriculture and Water Taskforce, together with the Minister’s response to the Taskforce’s recommendations.

 

The Taskforce had been established by the State government to address resolution of water allocation and land use matters in North Wanneroo.

A report was presented to Council’s meeting of 7 May 2019 (item C01-05/19) which included details regarding the Taskforce’s recommendations and the Minister’s response to them.

 

The following are several key initiatives that are outcomes of the Minister’s response:

 

-  Draft Revised Gnangara Groundwater Allocation Plan (GGAP)

   

    DWER has been working on the preparation of a GGAP for several years and from the Minister’s response, it can be expected that the draft GGAP will include the proposed 10% reduction in growers’ licenses, to commence from 2028.

   

    DWER has indicated that the draft GGAP is currently being considered by State Cabinet.

 

At its meeting of 7 May 2019, Council endorsed a position on the Minister’s response to the Taskforce’s report’s recommendations.  Key aspects of the City’s position are:

 

- opposition to the State Government’s proposed 10% reduction to growers’ groundwater licences.

- support for a State Government investigation into using recycled water from the Alkimos Waste Water Treatment Plant for a new leasehold agri-precinct in State Forest 65, but including existing growers in North Wanneroo as potential recycled water users.

- support for further investigation of transfer of stormwater from East Wanneroo, following the urbanisation of the area.

- request the State Government to address the Taskforce recommendations that have not yet been addressed, including investigation of enhanced rainwater infiltration in State Forest 65.

 

-  Preparation of Business Case and Approvals Pathway for Establishment of a New Leasehold Agri-precinct in State Forest 65, supplied with Recycled Water from Alkimos Waste Water Treatment Plant.

 

    It is understood that some initial work on this has been completed by the Department of Primary Industries and Regional Development (DPIRD), but only to the point of being able to support a submission for the Federal Government to obtain the level of funding which will be required to enable a full study of the matter to be undertaken.

 

·    Parliamentary Inquiry Into Private Property Rights

 

The Legislative Council’s Standing Committee on Public Administration has commenced an inquiry into private property rights.

 

       The Inquiry’s terms of reference includes enquiring into the property rights associated with government-issued licences, and the matter of compensation being paid where the value of these property rights is diminished by some government action.

 

The Inquiry may have implications for groundwater licenses.  In Western Australia, when groundwater licenses are reduced, no compensation is paid.  However, in parts of the eastern States (including the Murray-Darling Basin), when water allocations to growers are reduced, the reduction amount is purchased from the grower. 

 

Local growers are now advocating for a similar compensation approach in this State.  The North Wanneroo Taskforce recommended that payments to growers be considered where licenses are reduced, even though there is currently no legal obligation to do this.  However, due to the fact that the Minister did not support such payments, due to the fact that the reduction in water licenses is due to climate change.

 

The Inquiry may provide an opportunity to have the current system changed, so that there is a legal obligation for compensation to be paid when the value of groundwater licenses is reduced.

 

Community Group Initiatives:

 

·    North Wanneroo Residents Association (NWRA)

 

This recently formed Association is undertaking a campaign involving the following:

 

-  Advocating to the State government to implement the National Water Initiative, allowing compensation for any loss of water licences.

-  Urging the State government to retain growers’ water entitlements at current levels.

-  Focussing on the implementation of the Future of East Wanneroo Report (WAPC 2007) by consolidating water licences to viable agricultural areas to the east and allowing small lot rural living sub-division to less viable agricultural areas in the west.

 

In addition, NWRA are campaigning for the creation of a new intensive agricultural precinct to the east of the Carabooda-Nowergup Valley be created, including cleared pine forest land, to provide large land holdings and secure water supplies for viable, large economies of scale economic food production.

 

Administration has been liaising with the NWRA in relation to the North Wanneroo issues and are considering their issues as part of the preparation of the Issues Paper and local planning strategy.

Consultation

Issues relating to the preparation of the draft Agri-precinct Position Paper have been subject to a considerable amount of consultation. The release of the draft Position Paper will also be subject to extensive consultation with stakeholders.

 

Preparation of the Local Planning Strategy will also be subject to extensive stakeholder consultation.

Comment

City’s Strategic Objectives for North Wanneroo

 

The City’s current strategic objectives for North Wanneroo, as set out in a number of City documents, including the Strategic Community Plan 2017/18-2026/27, Economic Development and Advocacy strategies, and DPS 2, can be summarised as supporting this area’s values in respect to:

 

·    Agriculture;

·    Other economic development opportunities including tourism and basic raw materials;

·    Environment, including rural landscape;

·    Heritage.

 


 

Alignment of Initiatives with City’s Strategic Objectives

 

State Government Initiatives

 

The State Government initiatives referred to above which are not considered to align with the City’s strategic objectives are:

 

·    Proposal to reduce groundwater licences for growers by 10% from 2028.

 

When the draft revised GGAP is released for comment, Administration will present a report to Council on the matter, seeking Council endorsement of a submission on the draft. 

 

·    Proposal to undertake a detailed study on use of recycled wastewater for a new agri-precinct in State Forest 65, and not necessarily including possible use of this water by existing growers, or investigation of alternative low cost water sources for existing growers.

 

Recommended action: The City writes to the Minister for Agriculture and Food, seeking her assurance that the detailed study will include consideration of supply of recycled wastewater to existing growers, as well as investigation of alternative low cost water sources for existing growers, including stormwater from the new East Wanneroo urban area, and increased infiltration in State Forest 65.

 

·    Proposal to not compensate growers for reductions in water licenses.

 

Recommended action:  Make a submission to the current Inquiry into Private Property Rights, requesting that under the Inquiry’s terms of reference points (c) and (d), the Inquiry considers property rights associated with government-issued groundwater licences, and the disparity which currently exists between compensation rights in this State and the eastern States, where the value of those property rights is diminished by government actions.

 

NWRA Initiatives

 

The proposal relating to having further small lot rural living subdivision in the western part of the North Wanneroo area will need to be addressed as part of the preparation of the Local Planning Strategy, which will allow this proposal to be considered in a holistic manner, having regard for all of the other issues needing to be considered.

 

This will include consideration of the State planning policy framework currently applying to rural areas which in broad terms, does not favour any further rural subdivision, except in exceptional circumstances, and also generally does not support further rezonings to allow further rural living subdivisions.  Administration intends to closely engage with the State planning agencies to ensure that any proposals for the area are clearly articulated and discussed because the City’s Local Planning Strategy and new District Planning Scheme will eventually require the approval of the WAPC and Minister if rezonings or subdivision are proposed

Statutory Compliance

Nil

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “2     Economy

2.2    Strategic Growth

2.2.4  Protect and increase availability of employment generating land

 

            “2    Economy

                   2.1    Local Jobs

                            2.1.2  Build capacity for businesses to grow”

 

            “2    Economy

                   2.3    Smart Business

                            2.3.1  Attract innovative businesses with a focus on technology hubs and agri-business”

 

            “4    Civic Leadership

                   4.1    Working with Others

                            4.1.1  Build effective partnerships and demonstrate leadership in local government at regional, state and national levels

                            4.1.3  Advocate and collaborate for the benefit of the City”

Risk Management Considerations

Risk Title

Risk Rating

ST-S05 Water Availability

High

Accountability

Action Planning Option

Director Planning and Sustainability

Manage

 

Risk Title

Risk Rating

ST-S12 Economic Growth

High

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

High

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       REQUESTS the Mayor to write to the Minister for Agriculture and Food seeking the Minister’s assurance that the detailed study that is proposed to be undertaken for the establishment of a new agri-precinct in State Forest 65 will include consideration of use of recycled water by the growers in the existing North Wanneroo agricultural area; and

2.       ENDORSES Chief Executive Officer making a submission to the Legislative Council’s Standing Committee on Public Administration Inquiry into Private Property Rights, requesting that the Inquiry considers property rights associated with government issued groundwater licenses, and the disparity which currently exists between compensation rights in this State and the eastern States.

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                     14

Draft

Approval Services

3.2    Adoption of Amendment No. 174 to District Planning Scheme No. 2  to rezone Lots 9 (4) & 1057 (6) Salcott Road, Girrawheen from Residential to Private Clubs & Recreation.

File Ref:                                              36981 – 19/173751

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the proposed Amendment No. 174 to the City’s DPS2 in light of the submissions received during the public advertising period.

 

Applicant

Burgess Design Group

Owners

Emmanuel Christian Community School

George Phillipos

Location

Lot 9 (4) Salcott Road, Girrawheen

Lot 1057 (6) Salcott Road, Girrawheen

Site Area

2,347m²

MRS Zoning

Urban

DPS 2 Zoning

Residential

 

Background

On 20 December 2018, the applicant lodged Amendment No. 174 to DPS 2 to rezone Lot 9 (4), Lot 1057 (6) Salcott Road and Lot 1060 (15) Hainsworth Avenue, Girrawheen from Residential to Private Clubs and Recreation.

 

Following assessment of the proposal, Lot 1060 (15) Hainsworth Avenue was excluded from the proposal as any development of an Education Establishment on this lot was considered to compromise the single residential character and amenity of the area. Accordingly, Council at its meeting of 5 March 2019 considered the proposal and resolved to adopt for the purpose of advertising Amendment No. 174 as follows (PS05-03/19):

 

“That Council:-

 

1.       Pursuant to Section 75 of the Planning and Development Act 2005 ADOPTS Amendment No. 174 to City of Wanneroo District Planning Scheme No. 2, to rezone Lot 9 (4) and Lot 1057 (6) Salcott Road, Girrawheen from ‘Residential’ to ‘Private Clubs and Recreation’;

 

2.       Pursuant to Regulation 35 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 174 of the District Planning Scheme No. 2 is a Standard Amendment, for the following reasons:

 

a)   The amendment is consistent with a region planning scheme that applies to the scheme area (Metropolitan Region Scheme);

b)   The amendment would have a minimal impact on land in the scheme area that is not the subject of the amendment;

c)   The amendment is not considered to align with the criteria applicable for ‘basic’ and ‘complex’ amendments, prescribed in the Planning and Development (Local Planning Schemes) Regulations 2015;

d)   The proposed amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area; and

e)   The proposed amendment is not a complex or basic amendment.

 

3.       Pursuant to Section 81 of the Planning and Development Act 2005, REFERS Amendment No. 174 of the District Planning Scheme No. 2 to the Environmental Protection Authority; and

 

4.       Subject to approval from Environmental Protection Authority:

 

a)   NOTIFIES the Western Australian Planning Commission of its intent to advertise Amendment No. 174 to District Planning Scheme No. 2 pursuant to Regulation 47(1) of the Planning and Development (Local Planning Schemes) Regulations 2015; and

b)   ADVERTISES Amendment No. 174 to District Planning Scheme No. 2 for a period of not less than 42 days pursuant to Regulation 47(2) and 47(4) of the Planning and Development (Local Planning Schemes) Regulations 2015.”

 

Attachment 1 contains a location plan of the amendment area. Lot 9 (4) Salcott Road contains Kindergarten and Child Care Centre (pre-primary facility) and Lot 1057 (6) Salcott Road contains a Single House.

 

A Map of Amendment No. 174 as adopted by Council is included as Attachment 2.

 

Subdivision

 

On 21 January 2019, the WAPC conditionally approved a subdivision application (WAPC 157499) to amalgamate Lot 9 (4) and Lot 1057 (6) Salcott Road, Girrawheen. Amalgamation of these lots has not yet taken place.

 

The subdivision plan is included as Attachment 3.

 

Detail

 

Site

 

The area of the amendment is 2,347 square metres and is bound by Pelham Way to the west, Salcott Road to the north, Hainsworth Avenue to the east and Residential R20/R40 to the south.

 

The Emmanuel Christian Community School (ECCS) and Girrawheen Baptist Church are located directly north of the subject site on Lot 50 (3) Salcott Road, Girrawheen.

Proposal

The proposal seeks to amend DPS 2 by rezoning Lot 9 (4) and Lot 1057 (6) Salcott Road, Girrawheen, from Residential to Private Clubs & Recreation. The Private Clubs and Recreation zone will allow the use of the land for Education Establishment purposes. The existing kindergarten and pre-primary operations will be relocated to the ECCS campus at Casserley Avenue, Girrawheen.

 

Lot 1057 (6) Salcott Road, Girrawheen currently accommodates a Single House. The ECCS intends to redevelop Lot 1057 (6) and Lot 9 (4) Salcott Road for high school classrooms through a future development application. The ECCS has advised Administration that there are no immediate plans to develop Lot 1057 (6) following Amendment No. 174.

 

The applicant’s justification for the proposal can be summarised as follows:

·        The ECCS Salcott Road campus currently accommodates 264 students ranging from kindergarten up to year 10. ECCS intends to expand the Salcott Road campus to accommodate year 11 and year 12 classes. The total number of students is estimated to reach up to 338.

 

Should the Amendment be approved, a Development Application (DA) will be required for the proposed changes to occur.

Consultation

In accordance with Council’s decision, Amendment No. 174 was referred to the Environmental Protection Authority (EPA) for comment. On 25 March 2019, the EPA advised the City that the scheme amendment did not warrant an environmental assessment. The WAPC’s consent to advertise was not required in this case.

 

Amendment No. 174 was advertised for a period of 42 days between 9 April and 21 May 2019 by way of an advertisement in the local newspaper, letters to adjoining landowners, a notice in the Council offices and the City’s website. The City received four submissions, consisting of two objections to the amendment, one letter of support and one letter of no objection from the Department of Transport.

 

A summary of the submissions and Administration’s response to each item is included as Attachment 4.

Comment

Issues raised by the submitters

Parking

Two submitters were concerned about the increased demand for parking facilities and unlawful verge parking as a result of the proposal. The ECCS proposes to relocate the primary school students to its Casserley Avenue campus located about 300 metres to west of the Salcott Road campus and as such, the secondary school car parking standards apply to the Salcott Road campus and existing classrooms situated on Lot 9 (4) Salcott Road.

 

It should be noted that the proposal is to amend the Scheme and does not alter the current approved use of the lots. A future development application will address car parking and traffic concerns.

 

Under the provisions of DPS 2, Secondary Schools require a minimum 60 car parking bays for staff and visitors for the first 600 students, plus seven pick up/set down bays for every 100 students or part thereof which may be provided in the road reserve. The Traffic Impact Statement (TIS) has identified a total of 338 students requires 67 on-site car parking bays to be provided. A total of 69 car parking bays are provided throughout the ECCS, resulting in a two bay surplus. Administration notes that the amendment does not propose any development and will utilise the existing car parking facilities on Lot 50 (3) and Lot 9 (4) Salcott Road.

 

In light of the above, the existing car parking facilities are sufficient to accommodate 338 high school students. Any redevelopment of the ECCS Salcott Road campus, Lot 1057 (6) and/or Lot 9 (4) Salcott Road for future classrooms will be subject to assessment against the car parking standards of DPS 2 and would likely require additional on-site car parking bays to be provided.

 

Administration notes that the City has previously received complaints regarding verge parking adjacent to the Salcott Road campus. Upon investigation by the City’s Rangers, it was determined that the verge parking was not unlawful and was not in breach of any offences under the City’s Parking Local Law 2015.

 

Traffic

 

Concerns were raised by submitters regarding the increase in vehicular traffic and risk to safety in the locality. The applicant’s TIS demonstrates that accommodation of 338 high school students will result in an increase of 36 additional vehicle movements in the peak AM and PM periods. The TIS acknowledges that the older high school students can drive to school, however the TIS states that the increase in vehicular trips is expected to be less than anticipated given that high school students can use alternative modes of transport such as cycling or walking in comparison to primary school students.

 

Hainsworth Avenue is listed as a Local Distributor Road and Salcott Road is an Access Road as per Main Roads WA Functional Road Hierarchy. Local Distributor Roads are constructed to carry an indicative daily traffic volume of up to 6,000 vehicle trips per day (VTPD) and Access Roads are constructed to carry up to 3,000 VTPD.

 

The City’s latest recorded traffic counts identified Hainsworth Avenue carries 5,070 VTPD (recorded on 30 November 2016) and 699 VTPD for Salcott Road (recorded on 1 May 2018). The increase in 36 additional vehicle movements for Hainsworth Avenue and Salcott Road will not exceed the indicative daily volumes for these road categories.

 

Administration has noted the VTPD being an indicative volume and has identified the traffic impact from this development will be minimal and will not substantially increase the vehicular traffic, flow and congestion on the surrounding road network. In light of this, Administration is of the view that the amendment will not negatively impact on traffic in the locality.

 

Section 6.1 of the TIS provided crash statistics from MRWA Reporting Centre for the five year period from 1 January 2013 to 31 December 2017. The statistics demonstrated that the surrounding road network was safe, with one accident on Hainsworth Avenue during this period.

 

Administration has reviewed the submitted TIS and raised no concerns on the increase in vehicle movements or crash data. Administration has noted that a pedestrian crossing for students should be provided between or adjacent to Lot 50 (3) and Lot 9 (4) Salcott Road, Girrawheen. It is considered appropriate to provide the pedestrian crossing once the school classrooms are redeveloped through the development application process.

 

Lot 1057 (6) Salcott Road, Girrawheen

 

The applicant has proposed to include Lot 1057 (6) Salcott Road, Girrawheen within the amendment area. This site currently accommodates a Single House which is privately owned and is not used in association with the ECCS.

 

Although this amendment does not propose any development, the ECCS intend to purchase Lot 1057 (6) Salcott Road to develop in the future for high school classrooms. The applicant has advised there is an existing contract of sale in which the ECCS will purchase Lot 1057 (6) Salcott Road following support of Amendment No. 174 and amalgamation of Lot 1057 (6) and Lot 9 (4) Salcott Road will follow.

 

The applicant has demonstrated that the proposal will not create a safety and amenity issue in regards to the car parking and traffic concerns raised by submitters. Furthermore, Administration considers that these matters are outside of the scope of the rezoning proposal and can be further considered at the development application stage.

 

In light of the above, Administration recommends that Amendment No. 174 be supported and both Lot 1057 (6) and Lot 9 (4) Salcott Road, Girrawheen be rezoned from Residential to Private Clubs and Recreation.

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Planning and Development (Local Planning Schemes) Regulations 2015 and the Planning and Development Act 2005.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.3  Enhance distinctive built form and spaces based on identity of areas

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.         Pursuant to Regulation 50(3) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUPPORTS Amendment No. 174 to District Planning Scheme No. 2, WITHOUT MODIFICATION;

 

2.         Pursuant to Regulation 53(1) of the Planning and Development (Local Planning Schemes) Regulations 2015 and subject to Item 1. above, PROVIDES the advertised Amendment No. 174 to District Planning Scheme No. 2 to the Western Australian Planning Commission together with this Report for its consideration (including all attachments);

 

3.         ADVISES the submitters of its decision; and

 


 

4.         AUTHORISES the Mayor and the Chief Executive Officer to SIGN and SEAL Amendment No. 174 to District Planning Scheme No. 2 documents in accordance with the City’s Execution of Documents Policy;

 

 

Attachments:

1.

Attachment 1 - Location Plan - Amendment No 174 to DPS2 - Lot 9 & 1057 Salcott Road, Girrawheen

19/31514

 

2.

Attachment 2 - Amendment Plan following Council Adoption - Lot 9 & 1057 Salcott Road, Girrawheen

19/237957

 

3.

Attachment 3 - Amalgamation Plan - Amendment No 174 to DPS2 - Lot 9 & 1057 Salcott Road, Girrawheen

19/31516

 

4.

Attachment 4 - Schedule of Submissions following advertising - Amendment No. 174 to DPS 2 - Lot 9 & 1057 Salcott Road, Girrawheen

19/237979

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                     26

3.3    Amendment No. 180 to District Planning Scheme No. 2 - Various Modifications Affecting the Special Residential Zone

File Ref:                                              38398 – 19/261009

Responsible Officer:                           Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider an amendment to the City’s DPS2 relating to the Special Residential Zone.

Background

Through Council’s recent deliberations of a development application for a child care centre at Harbour Elbow, Banksia Grove (refer PS04-10/18 and PS02-05/19) Council has become aware of the concerns that can arise from the establishment of a range of discretionary non-residential land uses in the Special Residential Zone.

 

The impact of an individual non-residential use in a Special Residential zoned area can be properly managed through sensitive design and appropriate conditions of approval. However, the cumulative impact of multiple non-residential uses in close proximity within a Special Residential Zone will likely detract from the intended low density residential character. In this regard an accumulation of non-residential land uses in the Special Residential Zone would compromise and erode their purpose which is to establish a low-density and spacious residential environment.

 

Currently, DPS 2 lists a number of discretionary (or ‘D’) land uses which are non-residential in nature, such as “Child Care Centre”, “Consulting Room” and “Cattery”. The purpose of this report is to provide Council the opportunity to consider whether it is appropriate to modify the range of permitted land uses in the Special Residential zone.

 

Proposed Amendment No. 180 to District Planning Scheme No. 2 provides Council the option of initiating an amendment to DPS 2 in order to reduce the extent of non-residential land uses that can be established in the Special Residential Zone in the future.

 

Attachment 1 shows the location of the City’s Special Residential Zones. Special Provisions for six defined Special Residential zoned areas are provided for in Schedule 11 (Special Provisions) of DPS 2. In addition to the above, Amendment No. 180 also proposes to remove the now redundant Special Provisions from Schedule 11 as they relate to Lot 51 (2) Travertine Vista, Carramar (formerly Lot 51 (575) Flynn Drive, Carramar) as the site was rezoned to Urban Development in 2013. At the time the provisions in Schedule 11 were not amended when the land was rezoned to Urban Development and this additional action will rectify the matter. 

Detail

A map showing the locations of the City’s Special Residential Zones is included as Attachment 1.

 

Amendment No. 180 to DPS 2 proposes the following:

 

a)   Changes to land use permissibility in the Special Residential Zone:

 

Amendment No. 180 to DPS 2 would modify land use permissibility to the extent as set out below:

 

 

Land Use

Current Permissibility in the Special Residential Zone

Proposed Permissibility in the Special Residential Zone

Cattery

D

X

Child Care Centre

D

X

Consulting Room

D

X

 

Amendment No. 180 does not propose changes to land use permissibility for ‘ancillary accommodation’, ‘bed and breakfast’, ‘holiday accommodation’, ‘holiday house’, ‘home business (category 1-3), ‘mast or antenna’, ‘park’ and ‘single house’; which would remain either discretionary (‘D’) or permitted (‘P’). All other land uses are not permitted (or ‘X’) in the Special Residential Zone, which Amendment No. 180 does not propose to change.

 

As discussed later in this Report, Administration will present a separate DPS 2 amendment to Council at the 27 August 2019 meeting for consent of advertise a change to the land use permissibility of ‘holiday accommodation’ to not permitted (‘X’).

 

b)   Deletion of Special Provisions

 

DPS 2 includes Special Provisions for Special Residential Zone No. 6 relating to Lot 51 (2) Travertine Vista, Carramar. However these provisions are now redundant given that Lot 51 was rezoned to Urban Development in October 2013. Woodland Vista Local Structure Plan No. 92 (LSP 92) affects Lot 51, and supports residential subdivision with a density code of between R25 and R30. Amendment No. 180 proposes to delete the defunct Special Provisions contained in Schedule 11 of DPS 2 relating to Special Residential Zone No. 6.

 

DPS 2 Amendment Type

 

The Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) set out the criteria for the various types of local planning scheme amendments. Administration considers that this proposed amendment will be a ‘complex amendment’ in the context of the Regulations, in that this amendment is not addressed by a local planning strategy.

Consultation

 

If initiated for the purpose of advertising (or ‘prepared’ as per the term used in the Regulations), this ‘complex amendment’ will be referred to the WAPC for its consideration prior to any advertising. Also if prepared, the amendment will be referred to the EPA; to assess the environmental impacts of the proposal, and to determine whether any formal environmental assessment is necessary.

Subject to the approval of the WAPC and the EPA, a prepared complex amendment must be advertised for public comment for a period of at least 60 days, and in the following manner:

a)      publish the notice in a newspaper circulating in the scheme area;

b)      display a copy of the notice in the offices of the local government for the period for making submissions set out in the notice;

c)      give a copy of the notice to each public authority that the local government considers is likely to be affected by the amendment;

d)      publish a copy of the notice and the amendment on the website of the local government; and

e)      advertise the amendment as directed by the WAPC and in any other way the local government considers appropriate.

In addition to the above, Administration will write to landowners and occupiers of land that it considers could be affected by the DPS 2 amendment.

Comment

DPS 2 Special Residential Provisions

 

The DPS 2 provisions vary from the Model Provisions for local planning schemes as set out in Schedule 1 of the Planning and Development (Local Planning Schemes) Regulations 2015 (model provisions). In particular, the Regulations provide model objectives for certain zones including the Special Residential Zone. However, as demonstrated in the table below, the model objectives for the Special Residential Zone are very similar to that found in DPS 2 already.

 

Model Objectives for Special Residential Zone

DPS 2 Intent and Objectives of Special Residential Zone

 

·    To provide for lot sizes in the range of 2000m² and 1 ha.

·    To ensure development is sited and designed to achieve an integrated and harmonious character.

·    To set aside areas where the retention of vegetation and landform or other features which distinguish the land, warrant a larger residential lot size than that expected in a standard residential zone.

3.19.1 The Special Residential Zone is intended to accommodate the development of single houses on lots of not less than 2,000m2 with an average lot size of not less than 3,000m2 unless otherwise approved on the relevant Structure Plan for that zone.

 

3.19.2 The objectives of the Special Residential Zone are to:

(a)  accommodate a spacious style of living in a low density setting;

(b)  maintain important environmental and landscape values through site-sensitive design and development.

 

 

The model provisions allow local government to set its own land use permissibility in local planning schemes.

 

As the provisions in DPS 2 are generally consistent with the model provisions and are not in conflict, there is no immediate need to address the variation in wording as part of this amendment. This matter will likely be addressed in the overall review of DPS 2 which is currently underway.

 

Compatibility of Non-Residential Land Uses in the Special Residential Zone

 

The benefit of having child care centres and consulting rooms in the Special Residential Zone is that it provides such services in easy access to the residents of the surrounding residential development.

 

However, DPS 2 does recognise that child care centres and consulting rooms may not always be appropriate in the Special Residential Zone by listing them as discretionary (‘D’) land uses in the Zone. A ‘D’ use is a use that is not permitted unless development approval is obtained. While an individual non-residential use in isolation may be acceptable, the possibility exists that over time an accumulation of such uses in the Special Residential Zone could occur. This outcome would impact the intended purpose and character of the zone, which is to provide for low-density and spacious form of residential living.

 

The objectives of the Residential Zone, for example, support the provision of ‘compatible urban support services’, which could include child care centres and consulting rooms. Child care centres and consulting rooms are also discretionary (‘D’) in the Residential Zone, as they are in the Special Residential Zone.

 

However there is no equivalent objective that exists in DPS 2 for the Special Residential Zone. As the objective does not include statements on the provision of “urban support services” and focuses on low density residential, there may be merit in removing the permissibility of child care centres and consulting rooms in the Special Residential Zone. Furthermore, given the higher density of living in a Residential Zone, an accumulation of child care centres and consulting rooms in the Residential zone would not have as much of an impact on residents compared to an accumulation of these uses in the Special Residential Zone.

 

Administration considers that either a single cattery in the Special Residential Zone, or an accumulation of catteries, has the potential to impact on local amenity of the zone by way of odour and noise and should not be a use that can be accommodated in the Special Residential Zone.

 

Initiating proposed Amendment No. 180 to DPS 2 will not affect the ability of the owner of the site of the approved child care centre at 10 Harbour Elbow, Banksia Grove to act upon their approval within the approval period. In the event that the child care centre is constructed and this proposed amendment is gazetted, the use would become a nonconforming use. DPS 2 includes provisions relating to non-conforming uses. A non-conforming use is a use that is while approved is no longer a use that can be approved in the zone.  Non-conforming use rights exist to protect established uses where the provisions of a Scheme change to the degree that a particular use is no longer permitted.  Amendment No. 180 if approved by the Minister for Planning would, however, prevent further proposals for child care centres, catteries and consulting rooms from being approved in the Special Residential Zone.

 

Justification to Delete Special Provisions Affecting Lot 51 Flynn Drive, Carramar

 

DPS 2 also includes Special Residential Provisions in Schedule 11 (Special Provisions), for six defined Special Residential Zoned areas; including Special Residential Zone No. 6 which applies to Lot 51 (2) Travertine Vista, Carramar (formerly Lot 51 (575) Flynn Drive, Carramar).

 

Lot 51 was however the subject of an amendment to the Metropolitan Region Scheme in 2013, to rezone this land from ‘Rural’ to Urban’. At the time, Administration requested the WAPC to amend DPS 2, to rezone the land from ‘Special Residential’ to ‘Urban Development’, to align DPS 2 with what was proposed through the MRS amendment. The WAPC agreed to this request, and Lot 51 was rezoned to ‘Urban Development’ effective 1 October 2013. An unintended consequence of that rezoning was that the Special Provisions relating to Lot 51 remained in Schedule 11 of DPS 2. Amendment No. 180 proposes to address this issue by removing the Special Provisions from Schedule 11 as they relate to Lot 51 Flynn Drive, Carramar.

 

Holiday Accommodation Land Use Permissibility

 

Amendment No. 160 was previously prepared by the City, for the purpose of introducing the ‘holiday accommodation’ and ‘holiday house’ land uses into DPS 2. Amendment No. 160 was approved by the Minister for Planning in January 2019.

 

Holiday accommodation and holiday house are now defined in DPS 2 as follows:

 

holiday accommodation: means 2 or more dwellings on one lot used to provide short term accommodation for persons other than the owner of the lot.

 

holiday house: means a single dwelling on one lot used to provide short term accommodation but does not include a bed and breakfast.

 

When Council resolved to support Amendment No. 160 at its 29 May 2018 meeting (PS10-05/18), it endorsed a modification (on Administration’s recommendation) to make holiday accommodation a not permitted (or ‘X’) use in the General Rural, Special Rural, Special Residential and Landscape Enhancement Zones. Although the WAPC was informed by Administration of Council’s endorsed modifications, the WAPC did not act to ensure that Council’s endorsed modifications were presented to the Minister for Planning for approval. As such, the Minister for Planning approved Amendment No. 160 making holiday accommodation a discretionary (or ‘D’) use in these zones, contrary to the intent of the amendment as endorsed by Council at the time.

 

As holiday accommodation allows two or more accommodation units on one lot, establishment of this land use is contrary to the intent of the Special Residential Zone as prescribed in DPS 2, which is to accommodate the development of single houses. Administration maintains its view (as recommended in May 2018) that holiday accommodation should be a use that is not permitted in the Special Residential Zone.

 

The holiday house land use is a discretionary (or ‘D’) land use in the Special Residential Zone. Administration is not proposing to change land use permissibility for holiday house in the Special Residential Zone, as it meets the intent of the zone by providing a land use relating to a single dwelling on one lot.

 

While holiday accommodation could also be made a use not permitted (or ‘X’) use in the Special Residential Zone through Amendment No. 180, Administration considers it more appropriate for the City to prepare a separate DPS 2 amendment. A separate amendment will solely address correction of the administrative errors that resulted in holiday accommodation being listed as a discretionary (or ‘D’) land use in the General Rural, Special Rural, Special Residential and Landscape Enhancement Zones. Administration is proposing to present this as a separate DPS 2 amendment to the upcoming 27 August 2019 Council Meeting.

Statutory Compliance

The DPS 2 amendment process is prescribed in the Planning and Development Act 2005 as well as the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.4  Improve local amenity by retaining and complementing natural landscapes within the built environmental

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

The costs in preparing this amendment to DPS 2 can be met from the current Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       PREPARES Amendment No. 180 to the City’s District Planning Scheme No. 2 pursuant to Section 75 of the Planning and Development Act 2005, to amend the local planning scheme by:

 

a)    Modifying the permissibility of the following land uses from discretionary (‘D’) to not permitted (‘X’) in the Special Residential Zone:

 

i.    Cattery

ii.   Child Care Centre

iii.  Consulting Room

 

b)    Deleting Special Residential No. 6 from Schedule 11;

 

2.       Pursuant to Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 180 to District Planning Scheme No. 2 is a Complex Amendment for the following reason:

 

An amendment that is not addressed by any local planning strategy.

 

3.       Pursuant to Regulation 37(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUBMITS two (2) copies of the Amendment No. 180 to District Planning Scheme No. 2 documentation to the Western Australian Planning Commission for its consideration;

 

4.       Pursuant to Section 81 of the Planning and Development Act 2005 REFERS Amendment No. 180 to District Planning Scheme No. 2 to the Environmental Protection Authority; and

 

5.       Subject to approval from the Environmental Protection Authority and the Western Australian Planning Commission, ADVERTISES Amendment No. 180 to District Planning Scheme No. 2 for a period of not less than 60 days pursuant to Regulation 38 of the Planning and Development (Local Planning Schemes) Regulations 2015.

 

6.       NOTES that a further amendment to the City’s District Planning Scheme No. 2 will be presented to Council’s 27 August 2019 Meeting, to address administrative errors that have inadvertently resulted in District Planning Scheme No. 2 prescribing land use permissibility of ‘holiday accommodation’ as discretionary (‘D’) in the General Rural, Special Rural, Special Residential and Landscape Enhancement Zones.

 

 

Attachments:

1.

Attachment 1 - Map Showing Location of Special Residential Zones

19/267237

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                        27

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Draft

Assets

Asset Operations & Services

3.4    Council Policy Reviews - Local Area Traffic Management Policy and Pathways Policy

File Ref:                                              2409V02 – 19/252912

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       6         

 

Issue

To consider a review of the City’s current Local Area Traffic Management Policy and Pathway Policy in accordance with the City’s Policy and Procedure Framework requirements.

Background

Council policies are adopted by Council for the purpose of ensuring that the City meets its strategic objectives. Incorporated into all Council policies is a scheduled review date to ensure that policies remain current and that Elected Members are provided with a timely opportunity to review them.

 

The Local Area Traffic Management and Pathway Policies were both approved by Council at its meeting 4 April 2016, Item No AS01-04/16 refers. This report provides details of minor amendments.

Detail

Local Area Traffic Management Policy

Minor changes have been made to this Policy. Attachments 1, 2 and 3 show the final draft, marked up version and the original policy document:

1.  Change of unit name from Transport and Traffic to Traffic Services;

2.  City’s Capital Works Program from 10 to 20 years; and

3.  Moved to the updated template.

 

Pathway Policy

Minor changes have been made to this policy. Attachments 4, 5 and 6 show the final draft, marked up version and the original policy document:

1.   Reference to the Road Traffic Code is now redundant due to legislation change to allow all cyclists to ride on footpaths; and

2.   Reference to the Local Government and Public Property Local Law 1999 Park 8 (5.1) has been removed due to redundancy and replaced with updated reference to the Road Traffic Code 2000 in relation to Crossovers/Driveway; and

3.   Moved to the updated template.

Consultation

Consultation has been undertaken with the relevant stakeholders and both Policies have been reviewed in accordance with the City’s Policy and Procedure review process.

Comment

Both Local Area Traffic Management and Pathway policies have provided good framework for the City to assess all pathway and traffic management issues and enabled a consistent approach in decision making.

The intent of both policies has not changed and therefore all amendments are considered to be legislative in nature. The policies will continue to be applied in their current form.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

ST-S04 Integrated Infrastructure and Utility Planning

Moderate

Accountability

Action Planning Option

Executive Leadership team

Manage

 

The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic/ Corporate risk register.

Policy Implications

Both policies have been recommended for review as a result of an evaluation and review process undertaken in accordance with the City’s Policy Register.

Financial Implications

Nil

Voting Requirements

Simple Majority


 

 

Recommendation

That Council ADOPTS the revision of the Local Area Traffic Management Policy and Pathways Policy as shown in Attachments 1 and 4.

 

 

Attachments:

1.

Local Area Traffic Management Policy - Final

19/276062

Minuted

2.

Local Area Traffic Management Policy - original mark up

19/265787

 

3.

Local Area Traffic Management Policy - original

19/275948

 

4.

Pathway Policy - Final

19/275374

Minuted

5.

Pathway Policy - original marked up

19/266177

 

6.

Pathway Policy - original

19/275462

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                     79

3.5    State and Federal Government Black Spot Programs 2020/2021

File Ref:                                              38064 – 19/262772

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider projects submitted for funding through the 2020/2021 State and Australian Government Black Spot Programs.

Background

The State and Australian Governments have both committed to reductions in casualty crashes on Australian roads through Black Spot Programs. These programs are primarily reactive and target road locations where crashes have occurred, although some allowance is made for proactive applications supported by a formal Road Safety Audit (RSA).

Detail

An invitation for submissions for the 2020/2021 State and Australian Government Black Spot Programs was issued by MRWA in February 2019, with a closing date of 12 July 2019. To assist with the preparation of submissions, MRWA provided access to the Crash Analysis Reporting System and the crash data for the five-year period 2014 to 2018 in May 2019.  The crash data is provided to MRWA by the WA Police and the Insurance Council of Australia.

 

The Black Spot Program Development and Management Guidelines require Black Spot projects based on crash data to meet a minimum Benefit Cost Ratio (BCR) to ensure the proposed remedial works are cost effective.  The BCR is the ratio of the benefit to the community of the expected reduction in crashes versus the cost of the proposed remedial treatment.

 

Successful State Government Black Spot projects are funded two-thirds by the Program and one-third by local government and are based on all recorded crashes, fatalities, casualties and property damage.  The criteria for the program are as follows:

·    For intersections, mid-block or short road sections (<3kms), the crash criterion is five crashes over a five-year period.

·    For road lengths (>3kms), the crash criterion is average of two crashes per kilometre per five-year period.

·    Value of works between $2,000 and $3,000,000.

·    Minimum Benefit Cost Ratio (BCR) = 1.0.

 

Successful Australian Government Black Spot projects are fully funded by the Program and are based on casualty crashes, fatalities or personal injury. The criteria for the program are as follows:

·    For intersections, mid-block or short road sections (<3kms), the crash criterion is three casualty crashes over five-year period.

·    For road lengths (>3kms), the crash criterion is 0.2 casualty crashes per kilometre over five years period.

·    Value of works between $2,000 and $2,000,000.

·    Minimum Benefit Cost Ratio (BCR) = 2.0.

Administration has investigated the qualifying crash locations for both programs to determine the appropriate remedial treatments and associated costs. Dependent on the proposed treatment, cost and the resultant BCR, projects are nominated for either or both the State and Australian Government Black Spot programs. Funding for proactive projects, where potential hazards exist, is also available where supported by a Road Safety Audit.

 

It is anticipated that the Metropolitan Regional Road Group (MRRG) will assess nominations between July and October 2019 and that the Minister for Transport will announce the approved projects in May 2020.

 

The projects submitted to MRWA for funding consideration by the 12 July 2019 deadline, including their traffic/road safety issues and the proposed remedial treatments are as follows:

 

1.    Mirrabooka Avenue/Rawlinson Drive intersection (Roundabout), Alexander Heights (refer Attachment 1)

Concern

Mirrabooka Avenue is defined as a ‘District Distributor A’ Road in the City’s Functional Road Hierarchy and is constructed as a median separated four lane dual carriageway. Rawlinson Drive is a ‘Local Distributor’ Road and is constructed as a two-lane median separated road. The intersection is a four-leg roundabout with the eastern leg to a shopping centre.

The five year crash data indicates a total of 14 crashes occurring at this intersection, three of which have resulted in casualties and 11 property damage crashes. The majority of crashes resulted from vehicles approaching the intersection from the north and south along Mirrabooka Avenue and involved light vehicles; rear-end, right-thru and side-swipe accidents occurring on approach and within the roundabout.

The intersection pre-qualifies for State and Federal funding under the Blackspot Program.

Treatment

It is proposed to install pre-deflections on Mirrabooka Avenue on the north and south approaches to intersection/roundabout to improve safety at this intersection by reducing vehicle speeds on approach to the roundabout. These changes will also improve pedestrian crossing ability at the intersection by reducing the approach speed of vehicles where pedestrians cross both north and south of the intersection.

The project cost for this treatment is estimated at $900,000.

2.    Caporn Street, SLK 0.40 to 2.30, Wanneroo (refer Attachment 2)

Concern

Caporn Street is defined as a ‘Local Distributor’ Road in the City’s Functional Road Hierarchy and is constructed as two-lane single carriageway. Caporn Street has a posted speed of 70 km/h.

The five year crash data indicates a total of 29 crashes occurring at this section, eight of which have resulted in casualties.  A high number of crashes associated with single carriageway (one lane each side) with no median and/or shoulder which could result in high speed conflict with head on and rear end collisions at a speed of 70 km/h. A high number of crashes (29) is comprised of 20 rear ends, three head-on, two side swipe same directions, one right angle and two hit object crashes are the main concerns.

The road section pre-qualifies for State and Federal funding under the Blackspot Program.


 

Treatment

Various treatments are proposed for this project, they include; Construct/reconstruct 1m wide shoulder finished in ESL to Bitumen surface level, install edge lines on both sides, install intersection warning signs, drainage culverts to be relocated outside clear zone (or replace with V-drain inlet and bubbler system) and install Give Way line & Barrier line at intersections.

The project cost for this treatment is estimated at $500,000.

3.    Marmion Avenue/Santa Barbara Parade, Quinns Rocks (refer Attachment 3)

Concern

Marmion Avenue is defined as a ‘District Distributor A’ Road in the City’s Functional Road Hierarchy and is constructed as a median separated four lane dual carriageway. Santa Barbara Parade is a ‘Local Distributor’ Road and is constructed as a two-lane median separated road. The site is located at the intersection of Marmion Avenue and Santa Barbara Paraded and is a ‘T-junction’ configuration with a central seagull island.

The five year crash data indicates a total of 34 crashes occurring at this intersection, nine of which have resulted in casualties. The data also indicates a high number of crashes associated with right turn movements through the central seagull island storage area which could result in high speed conflict with through traffic on Marmion Avenue travelling at 80km/h. The crash types of main concern are the number of rear end crashes (20) consisting of five medical crashes, eight property damage major severity crashes and 7 property damage minor severity crashes.

The intersection pre-qualifies for State and Federal funding under the Blackspot Program.

Treatment

It is proposed to install an acceleration lane on Marmion Avenue on the southbound departure leg at the intersection of Santa Barbara Parade including sight distance improvements. This treatment aims to reduce the number of medical and property damage major severity crashes involving vehicles turning right out of Santa Barbara Parade onto Marmion Avenue Southbound and right into Santa Barbara Parade from Marmion Avenue.

The project cost for this treatment is estimated at $349,000.

4.    Kingsbridge Boulevard/Camborne Parkway/Shelford Boulevard intersection (Roundabout), Butler (refer Attachment 4)

Concern

Kingsbridge Boulevard is defined as a ‘Local Distributor’ Road in the City’s Functional Road Hierarchy and is constructed as a median separated two-lane dual carriageway. Camborne Parkway is also a ‘Local Distributor’ Road and is constructed as a two lane single carriageway. Kingsbridge Boulevard is the primary road; and Camborne Parkway / Shelford Boulevard are intersecting Roads. Kingsbridge Boulevard and Camborne Parkway both are in 50 km/h speed zone.

The five year crash data indicates a total of nine crashes occurring at this intersection, two of which have resulted in casualties. The data also indicates high number of right angle crashes.

The intersection pre-qualifies for State funding only under the Blackspot Program.


 

Treatment

It is proposed to install pre-deflections on Kingsbridge Boulevard on the east and west approaches to the intersection (roundabout), to tighten traffic path deflections and reduce vehicle speeds as recommended in the Road Safety Inspection.

The project cost for this treatment is estimated at $200,000.

Consultation

Nil

Comment

The projects selected have been identified to maximise the opportunity for the City to address the traffic safety concerns at these intersections by utilising funding under the competitive selection process.

There have been significant changes to the Black Spot grant funding submissions this year, the projects listed for 2019/20 have a medium to high potential of success. Should the City be unsuccessful in receiving grant funding for the Black Spot projects, the unsuccessful location will be considered for future submissions based on feedback received from MRWA.

The table below summarises the four projects submitted for the 2020/2021 funding round:

PROJECT

BCR

Project
Cost 2020/21

CoW
Cost 2020/21

State
Cost 2020/21

Australian Government
Cost

1.  Mirrabooka Avenue / Rawlinson Drive intersection (Roundabout), Alexander Heights

N/A

$900,000

$300,000

$600,000

$900,000

2.  Caporn Street, SLK 0.40 to 2.30, Wanneroo

N/A

$500,000

$166,667

$333,333

$500,000

3.  Marmion Avenue / Santa Barbara Parade, Quinns Rocks

N/A

$349,000

$116,333

$232,667

$349,000

4.  Kingsbridge Boulevard / Camborne Parkway / Shelford Boulevard, Butler

N/A

$200,000

$66,667

$133,333

N/A

 

 

 

 

 

 

TOTAL:

$1,949,000

$649,667

$1,299,333

$1,749,000

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

 

Risk Management Considerations


Risk Title

Risk Rating

ST-S04 Integrated Infrastructure & Utility Planning

Moderate

Accountability

Action Planning Option

Director Assets

Manage

 

Risk Title

Risk Rating

ST-G09 Long Term financial Planning

Low

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

CO-O04 Asset Management

Moderate

Accountability

Action Planning Option

Executive Leadership Team

Manage

 

The above risks relating to the issue contained within this report has been identified and considered within the City’s Strategic and Corporate Risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Nil

Financial Implications

The budget required to fund the City’s Black Spot submissions depends on the success of the proposed submissions. Successful projects may receive full funding by the Australian Government or two-third funding by the State Government.

The total cost of the submitted projects is $1,949,000 with a maximum municipal component of $649,667 (if all submitted projects are successful in obtaining State funding). The Long Term Capital Works Program currently lists $600,000 municipal funding for the projects listed in this report. If any of the projects are successful in receiving Australian Government funding, the Municipal component will be reduced. The exact funding requirements will be considered and listed for Council’s consideration in the 2020/2021 budget process.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ENDORSES the submission of the following City of Wanneroo projects for funding consideration as part of the 2020/21 State and Australian Government Black Spot Programs:

a)      Mirrabooka Avenue/Rawlinson Drive intersection (Roundabout), Alexander Heights – Pre-deflections on north and south approaches;

b)      Caporn Street, SLK 0.40 to 2.30, Wanneroo - Reconstruct Shoulders, Upgrade Drainage and install new line marking;

c)      Marmion Avenue/Santa Barbara Parade, Quinns Rocks – Southbound acceleration Lane; and

d)      Kingsbridge Boulevard/Camborne Parkway/Shelford Boulevard, Butler – Pre-deflections  on east and west approaches.

2.       NOTES that the draft 2020/21 Long Term Capital Works Program will require amendment to reflect the funding of projects approved through the 2020/21 State and Australian Government Black Spot Programs.

 

 

Attachments:

1.

Mirrabooka Ave Rawlinson Dr - Pre-deflections 2020 2021 Blackspot Submission - Concept Design

19/264653

 

2.

Caporn Street - SLK 0.40 - SLK 2.30 Concept Design - 2020 2021 Black Spot Program

19/237443

 

3.

Marmion Ave Santa Barbara Pde - Accelleration Lane 2020 2021 Black Spot Submission - Concept Design

19/265884

 

4.

Kingsbridge Boulevard, Camborne - Parkway Pre-deflection Concept Plan - 3729 - 1 - 0

19/265926

 

 

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                    80


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                    81


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                    82


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                    83

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                     88

Draft

Strategic Asset Management

3.6    Metropolitan Regional Roads Program - 2020/2021

File Ref:                                              6923 – 19/271856

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil         

 

Issue

To consider submissions for grant funding from the 2020/2021 Metropolitan Regional Road Program (MRRP) for Road Improvement and Road Rehabilitation Projects.

 

Background

Each year, MRWA invites project submissions for grant funding consideration as part of the Metropolitan Regional Road Program (MRRP).

 

This report outlines the guidelines for the assessment of road works and recommends projects for consideration by the Metropolitan Regional Road Group (MRRG).

 

The project types are separated into two categories as outlined below:

 

Road Improvement Projects

Improvement projects are those which involve the upgrading of an existing road to a higher standard than currently exists, i.e. dual carriageway construction, pavement widening, new overtaking lanes, traffic control measures, etc.

 

A multi-criteria analysis (taking into consideration road capacity, geometry, crashes, benefits and costs) is used to prioritise road improvement projects on urban arterial roads within the metropolitan area.  This analysis is an integral part of the guidelines for the MRRP and must be followed for submissions to be considered for funding.

 

Road Rehabilitation Projects

Road rehabilitation projects are those proposed for existing roads where a failed link is to be brought back to pre-existing physical condition, e.g. resealing/resurfacing or reconstruction.

 

A number of conditions have to be met for a project to be considered in the program.  Projects qualify only if the road has a classification of a local distributor road or higher and its Average Annual Daily Traffic (AADT) exceeds 2,000 vehicles per day or the design traffic exceeds 1 x 106 Equivalent Standard Axles (a measurement that relates to the commercial vehicle content).  Each project is assessed using the approved accumulative points scoring system that considers road condition, surface age and volume of traffic with a minimum score of 700 points for the condition assessment.

Detail

Road Improvement Projects

Two projects were submitted for consideration as part of the 2020/21 MRRP. A project to upgrade Hartman Drive to a four lane dual carriageway between Hepburn Avenue and Gnangara Road was previously submitted for grant funding as part of the 2019/20 MRRP Road Improvement Program. This project was unsuccessful in securing a grant for the 2019/20 program and therefore has been resubmitted to the 2020/21 program.

This year, a project was also submitted to improve traffic flows at the intersection of Caporn Street, Franklin Road and Rousset Road by giving priority to movements between Caporn Street and Franklin Road, with vehicles on Rousset Road being required to give way. This intersection will require a major upgrade as part of development in East Wanneroo and the proposed project is expected to reduce delays at this intersection until these major works are undertaken.

The road improvement projects selected for the 2020/21 MRRP Road Improvement Program are listed below:

Year

Location

Proposed Works

Estimated Project Cost

Grant

Muni

Points Score

2020/21

Hartman Drive, Darch/Madeley

Upgrade to 4 lane dual carriageway between Hepburn Avenue and Gnangara Road

$4.5M

$3.0M

$1.5M

4.77

2020/21

Caporn Street, Franklin Road and Rousset Road, Mariginiup

Realign intersection to give priority to movement between Caporn Street and Franklin Road

$675,000

$450,000

$225,000

15.50

 

Projects are selected based on the overall score they achieve in the Road Improvement Grant multi criteria assessment. The submission for the Hartman Drive project was completed by WSP consultants for the 2019/20 submission round and has been resubmitted for the 2020/21 round with an overall score of 4.77. The Caporn St / Franklin Rd / Rousett Rd intersection upgrade submission was completed by Administration and achieved an overall score of 15.50.

 

Grant funding available for Road Improvement projects to each Council is limited to $4.0M per financial year.  Where the value of successful projects exceeds this limit, the City coordinates with Main Roads WA to fund the projects over multiple years.

 

Road Rehabilitation Projects

Pavement Analysis Pty Ltd was commissioned to undertake the road rehabilitation visual assessment and mechanical study of various roads, and to provide technical details and recommendations to comply with the criteria for the assessment of road rehabilitation projects. The table below lists the rehabilitation projects that were submitted for consideration in the 2020/2021 program. All the rehabilitation projects are proposed as asphalt reseals.

 

Item

Road

Locality

Section

Estimated Project

Cost

Grant

Muni

Points Score

1

Joondalup Drive

Banksia Grove

Joseph Banks Blvd to Viridian Dr

$846,800

$564,533

$282,267

3,309

2

Beach Road (b)

Koondoola

Mirrabooka Av to CH460

$276,700

$184,467

$92,233

2,477

3

Beach Road (c)

Koondoola

CH460 to old Diorite asphalt near Honeywell Blvd

$636,400

$424,267

$212,133

2,322

4

Beach Road (a)

Girrawheen

Hainsworth Av to Mirrabooka Av

$343,700

$229,133

$114,567

2,056

5

Beach Road (d)

Koondoola

Old Diorite asphalt to Alexander Drive

$387,900

$258,600

$129,300

2,056

 

Grant funding available for Road Rehabilitation projects to each Council is limited to $750,000 per financial year.

 

Timelines

The deadline for Road Rehabilitation submissions was 26 April 2019 while the deadline for Road Improvement submissions was 24 May 2019. The above projects were submitted to MRWA by their respective due dates subject to Council endorsement. Following Council’s endorsement, a follow up letter will be sent to MRWA advising of the outcome.

 

The tight timeframe for the preparation of the grant submissions from the date of invitation (which was 22 February 2019) to the associated deadlines meant that reporting to Council prior to the deadline was not feasible. The City engaged specialist consultants to collate data, evaluate and prepare the submissions in accordance with the criteria set out in the invitation. The scheduling of the work and the time taken to complete these submissions could not be aligned with Council’s reporting cycle and as a result, the submissions could not be presented to Council prior to the specified deadlines.

 

Following the closing date, submissions are checked by MRWA for omissions and errors in computations. The MRWA Pavement Branch will audit submissions relating to Road Rehabilitation Projects and an independent auditor appointed by MRWA will audit Road Improvement Projects.

 

Final audited projects are then collated by MRWA and a priority listing developed based on the audited points score. It is anticipated that this list of audited projects will be distributed to all Councils by September 2019.

 

The Sub Groups of the Metropolitan Regional Road Group (MRRG) each have technical group meetings to discuss and recommend projects within their own Sub Group. Recommendations are forwarded to the MRRG.  The Cities of Wanneroo, Joondalup and Stirling form the North West Sub Group.  The MRRG considers funding submissions in accordance with the guidelines and makes recommendations to the State Road Funds to Local Government Advisory Committee.

 

Councils would expect to receive advice from MRWA early in 2020 of the successful projects for the 2020/21 financial year. The final listing of the successful projects in subsequent years’ budgets will be considered by Council as part of the annual budget process.

Consultation

Nil

Comment

The projects selected have been identified as they best meet the grant funding program’s selection and assessment criteria and enables the City to maximise the opportunity for funding under the MRRP’s competitive process.

 

Based on previous years grant funding submissions to the MRRP, the Road Rehabilitation Projects listed have a high potential of success. Should the City be unsuccessful in receiving grant funding for the rehabilitation projects, the road conditions will continue to be monitored and projects will be included in the City’s Annual Transport Assets Renewal Program in accordance with the priorities determined by the City’s Road Asset Management System.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2013 – 2023:

 “3     Environment (Built)

3.5    Connected and Accessible City

 

                   2.5     Improve transport options and connections

Risk Management Considerations

Nil

Policy Implications

Nil

Financial Implications

The maximum annual grant allocation for Councils is $4.0M for Road Improvement Projects and $750K for Road Rehabilitation Projects. A condition of the grant under the MRRP is that the City must contribute at least one third of the project cost to secure the State Government funding.

The City's current LTFP makes provisions for Metropolitan Regional Road Program projects in the 2020/21 financial year, comprising the State government’s grant allocation and the City’s one third contribution. Should the funding submission for projects submitted to the Road Improvement and Road Rehabilitation Program be successful, the exact matching funding requirements would be adjusted as part of the 2020/21 annual budget deliberations.

Voting Requirements

Simple Majority

 

Recommendation

That Council ENDORSES the submission of the following projects to Main Roads WA for grant funding consideration as part of the 2020/2021 Metropolitan Regional Road Program: -

 

1.       Road Improvement Projects:-

Year

Location

Proposed Works

Estimated Project Cost

Grant

Muni

2020/21

Hartman Drive, Darch/Madeley

Upgrade to 4 lane dual carriageway between Hepburn Avenue and Gnangara Road

$4.5M

$3.0M

$1.5M

2020/21

Caporn Street, Franklin Road and Rousset Road, Mariginiup

Realign intersection to give priority to movement between Caporn Street and Franklin Road

$675,000

$450,000

$225,000

 

2.       Road Rehabilitation Projects:-

Year

ROAD

LOCALITY

SECTION

ESTIMATED PROJECT COST

GRANT

MUNI

2020/2021

Joondalup Drive

Banksia Grove

Joseph Banks Blvd to Viridian Dr

$846,800

$564,533

$282,267

2020/2021

Beach Road (b)

Koondoola

Mirrabooka Av to CH460

$276,700

$184,467

$92,233

2020/2021

Beach Road (c)

Koondoola

CH460 to old Diorite asphalt near Honeywell Blvd

$636,400

$424,267

$212,133

2020/2021

Beach Road (a)

Girrawheen

Hainsworth Av to Mirrabooka Av

$343,700

$229,133

$114,567

2020/2021

Beach Road (d)

Koondoola

Old Diorite asphalt to Alexander Drive

$387,900

$258,600

$129,300

 

 

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                     92

Draft

Infrastructure Capital Works

3.7    Petition PT03-06/19 - Request to Retain 60km/h Speed Limit post-completion of the Connolly Drive duplication from Lukin Drive to Benenden Avenue

File Ref:                                              3120V03 – 19/225463

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider a petition PT03-06/19, requesting the speed limit to remain at 60km/h and not be increased to 70km/h following the proposed duplication of Connolly Drive between Lukin Drive and Benenden Avenue. Refer Attachment 1 for location map.

Background

Council received petition PT03-06/19, at its meeting of 4 June 2019 containing 33 signatures; this petition reads as follows:

 

“We, the undersigned request that the speed limit between Lukin Drive and Benenden Avenue, Butler remain at 60km/h after the completion of the dualling of this section of Connolly Drive.”

The section of Connolly Drive proposed for duplication extends from Lukin Drive to Benenden Avenue, Butler and is configured as a single lane in each direction with a posted speed limit of 60km/h. Connolly Drive is classified as a ‘Other Regional Road’ (ORR) under the Metropolitan Regional Scheme and is designed to cater for high traffic volumes with traffic counts taken by the City in 2017 confirming the traffic volumes has reached 20,500 vehicles per day.  

Following the completion of 85% design for the proposed road duplication, the City held a community information session on 14 May 2019. Following the community information session the City received a number of inquiries from residents in addition to receipt of the above petition requesting the speed limit remain at 60km/h. 

This report considers details of the issues within the petition and recommendations for further action.

Detail

The queries raised by residents are summarised below:

·    Lack of knowledge about the future duplication of Connolly Drive;

·    The need for Connolly Drive duplication;

·    Traffic safety concerns including the proximity of schools and associated pedestrian crossing

·    Traffic noise;

·    The proposed speed limit; and

·    Connolly Drive duplication should consider the provision of crossing points and also maintain speed limit of 60km/h

At its meeting on 29 May 2018, Council endorsed a submission to MRWA for grant funding to duplicate Connolly Drive between Lukin Drive and Benenden Avenue, under the 2019/2020 Metropolitan Regional Road Group Program (MRRG). The project was subsequently assessed as improving the functionality of Connolly Drive and successfully met the MRRG funding requirements with the City being awarded $2.43M towards the overall project cost. The project was included in the 2018/2019 and 2019/2020 approved budget. Construction works for the duplication of Connolly Drive are scheduled to commence during the second quarter of 2019/2020 financial year.

 

The project to duplicate Connolly Drive reflects an extensive planning process that commenced in 1992, with the various structure plans and subsequent engineering processes informing the City’s decision on timing for the proposed dualling of Connolly Drive: 

1.   The Northwest Corridor Structure Plan (1992) outlined the intended land uses and supporting road hierarchy;

2.   City of Wanneroo District Planning Scheme No.2 (2001) providing the planning framework which allowed urban and related development to occur in the Butler-Jindalee precinct

3.   Butler Jindalee District Structure Plan (2002) identified Connolly Drive as an integral north-south route classified as a District Distributor ‘A’ Road with 60m road reserve, ultimately configured as a dual carriageway. Connolly Drive provides appropriate access for traffic travelling north-south generated by the eastern portions of Butler and Alkimos;

4.   The current design complies with all relevant road design standards and incorporates:

·    Road Safety Audit review including risk mitigation;

·    Traffic modelling - Regional Operations Model (ROM) Data for 2016 and 2031

·    Crash Analysis; and

·    Risk identification mitigation;

Consultation

A community information session was held on 14 May 2019. Further consultation on the project will be undertaken in line with the City’s Community Engagement Policy.

Comment

In addition to the speed limit issue raised in the petition, several of the concerns raised by residents are related to the structure planning process and how those historical documents helps shape the City’s approach in terms of process and timing for the implementation of the Connolly Drive Dual Carriageway project.      

As the Network Manager for the local road network, the City is responsible for ensuring a safe and efficient road network. The City has a strong commitment to the safety for all road users of the City’s pedestrian, cycling and road networks and the following summary addresses the issues raised:

1.       As noted earlier the project was identified as part of the structure planning process and is considered necessary to enable the safe and efficient operation of the road network in the area;

2.       Pedestrian safety is of paramount importance with the City proposing to construct at-grade pedestrian crossing facilities along the length of Connolly Drive as part of the project. The City also ensures the design and construction activities comply with relevant Austroads Guidelines and safe system principles to ensure safety of all road users;

3.       The City will ensure that the existing school zone and warden controlled children’s crossing between Lukin Drive and McCormack Boulevard will be upgraded to remain operational under the dual carriageway configuration as part of this project. Furthermore, the City will work with MRWA to review the pedestrian crossing facilities at Connolly Drive/ Lukin Drive with a view to improving the signalised pedestrian crossing opportunities at this location;

4.       As a general principle the City does not erect noise walls to avoid undermining the overarching planning philosophy used to guide the connection between higher order road network and adjacent suburban areas. Furthermore, noise walls have the potential obstruct passive surveillance opportunities for nearby residences thus create corridors of isolation for pedestrians and cyclists utilising the dual use paths and connections to public transport routes proposed on Connolly Drive. Landscaping works are proposed to be part of the Connolly Drive Duplication works and will provide visual screening to the adjoining properties from the traffic;   

5.       MRWA is the authority responsible for determining and setting speed limits throughout Western Australia. Administration will liaise with MRWA through the signs and line marking proposal approval process to ensure that an appropriate speed limit is established in this section of road following its upgrade. It is noted that the approval process is likely to consider the traffic volumes pre and post the upgrade of this section of Connolly Drive to; and

6.       City projects requiring the clearing of vegetation are assessed by a qualified environmental specialist to ensure that the City minimises the potential impact to the environment and meets all relevant environmental legislation. In addition, to act responsibly to minimise any environmental impacts, consideration is given to a number of factors such as the density of vegetation, line of sight obstructions safety, visual aesthetics and the needs of the community. 

The completed environmental assessment of the proposed works identified that the species likely to be impacted by these roadworks were planted as part of the original subdivisional landscape design and are not locally native.  The City will not clear vegetation unless it is necessary as part of the proposed project works, thus minimising the impact to the local wildlife. Additional landscaping and replanting is planned to occur following the completion of the roadworks component of the project. 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.5    Connected and Accessible City

3.5.1  Deliver local transport infrastructure including roads, footpaths and cycle ways to improve accessibility

Risk Management Considerations

Risk Title

Risk Rating

CO-023 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 


 

Risk Title

Risk Rating

ST-S04 Integrated Infrastructure and Utility Planning

Moderate

Accountability

Action Planning Option

Executive Leadership team

Manage

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Funds of $3.21M have been allocated in the approved 2019/2020 Capital Works budget under PR-2797 for Connolly drive Duplication.

 

Costs associated with the pavement marking and speed limit signage are included in the approved budget for Connolly Drive Duplication from Lukin Drive and Benenden Avenue.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       NOTES Petition PT03-06/19, tabled at its Ordinary Council Meeting of 4 June 2019;

2.       NOTES that Connolly Drive duplication, Lukin Drive to Beneden Avenue, is an approved project under Metropolitan Regional Road Program;

3.       REQUESTS Administration to liaise with Main Roads WA through the signs and line marking approval process to ensure that an appropriate speed limit is implemented at the completion of Connolly Drive duplication works (Lukin Drive to Benenden Avenue); and

4.       Requests Administration to advise the petition organisers of Council’s decision.

 

 

 

Attachments:

1.

Locality Plan for Connolly Drive duplication from Lukin Drive to Benenden Ave

19/225944

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                    93

PDF Creator


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                   101

3.8    Tender No 19063 - Provision of Minor Works for Park Asset Renewal 2019/2010 Play equipment, Softfall and Shade Sails

File Ref:                                              24985V03 – 19/254729

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

Issue

To consider Tender No. 19063 for the provision of minor works relating to renewal of park assets within the City of Wanneroo.

Background

Tender No 19063 - Park Asset Renewals 2019/20 forms part of a recurring program in place to ensure replacement of park assets which are approaching the end of their asset life. The 2019/20 Program has identified thirteen parks within the City of Wanneroo that require the renewal of park assets located within.

Four parks listed in the below table under Priority Two were included in this Tender subject to budget availability.

The parks that form the scope of this tender are as follows:

 

No

Park Name

Suburb

Scope of Works

Priority One

1

Wishart Park

Wanneroo

Play equipment, softfall replacement and the installation of new shade sails.

2

Dalvik Park

Merriwa

Play equipment, softfall replacement and the installation of new shade sails.

3

Beelara Park

Wanneroo

Play equipment, softfall replacement.

4

Nankeen Park

Tapping

Play equipment, softfall replacement

5

Deeside Park

Butler

Play equipment, softfall replacement and the installation of new shade sails.

6

Wilkie Park

Yanchep

Play equipment, softfall replacement and the installation of new shade sails.

7

Nannatee Park

Wanneroo

Play equipment, softfall replacement

8

Las Ramblas Park

Clarkson

Play equipment, softfall replacement and the installation of new shade sails.

9

Ferrara Park

Girrawheen

Play equipment, softfall replacement and the installation of new shade sails to the pyramid section only.

Priority Two

10

Covent Park

Pearsall

Play equipment, softfall replacement and the installation of new shade sails.

11

Taywood Park

Wanneroo

Play equipment, softfall replacement

12

Peridot Park

Banksia Grove

Play equipment, softfall replacement.

13

Donnelly Park

Wanneroo

Play equipment, softfall replacement and the installation of new shade sails.

Detail

Tender No 19063 for the Park Asset Renewal 2019/2020 Program, was advertised on 20 April 2019 and closed on 23 May 2019. This tender document made provisions for award on the basis of separable portions.

Tenderers were required to provide an individual design proposal for each park within the scope of works to be assessed for suitability whilst conforming to all relevant City and Australian Standards.

Conforming designs were then assessed on the value for money provided.

A number of addenda were issued as follows:

·    Addendum 1- Responses to tenderers queries – Budgets

·    Addendum 2- Response to tenderers queries – General Questions

·    Addendum 3- Response to tenderers queries – Design Questions

·    Addendum 4- Revised Price Schedule

·    Addendum 5- Extension of Time

Essential details of the proposed contract are as follows:

 

Item

Detail

Contract Form

Minor Works

Contract Type

Fixed Lump Sum Price

Contract Duration

3 months

Commencement Date

August 2019

Practical Completion Date

November 2019

Defects Liability Period

12 months from Practical Completion

Extension Permitted

No

Rise and Fall

No

 

Tender submissions were received from the following companies:

·    The Trustee for Humphrey Group Trust T/A Active Discovery

·    Adventure Playgrounds Pty Ltd t/as Adventure Plus

·    Hansen Pty Ltd t/as Forpark Australia

·    MAS (WA) Pty Ltd t/as Miracle Recreation Equipment

·    Playmaster Pty Ltd

·    Erutan Pty Ltd trading as Nature Playgrounds

 

Active Discovery provided two tender submissions, one was conforming (Proludic) and the other was an alternative (Willplay).

All tender submissions were compliant with the General Conditions of Tendering and have been evaluated in accordance with the City’s tender evaluation process.

Tender Evaluation Panel

The Tender Evaluation Panel comprised of:

·    Coordinator Construction

·    Occupational Safety and Health Officer

·    Project Officer – Parks & Conservation

·    Landscape Design & Construction Project Officer

·    Coordinator Parks Contracts

 

Probity Oversight

Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.

Tender submissions were evaluated in accordance with the Procurement and Evaluation Plan (PEP).

The PEP included the following evaluation criteria:

Item No

Description

Weighting

1

Design

35%

2

Demonstrated experience

30%

3

Occupational Health and Safety

20%

4

Methodology and timeframe

15%

5

Price

Non-weighted

Price was not included in the weighted criteria but was considered as part of the overall value for money assessment.

Value for money assessed the quality, play value, materials and compliance to City’s requirement of the individual playground proposals in comparison to the lump sum cost.

The minimum acceptable baseline for the overall qualitative criteria was set at 50%.

Evaluation Criteria 1 - Design (35%)

The tenderers’ site specific designs were evaluated based on submission of drawings, technical notes, coverage, tender specification, compliance and compliance with all Australian Standards provided with the tender documentation.

The overall assessment of the tenders resulted in the below rankings:

 

Tenderer

Ranking

Active Discovery - Proludic

1

Forpark Australia

1

Miracle Recreation Equipment

3

Adventure Playgrounds

3

Active Discovery – Willplay (Alternative)

5

Playmaster

5

Nature Play

7

Evaluation Criteria 2 - Demonstrated experience (30%)

The tenderers’ relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed in order to evaluate their capability to meet the requirements of the contract. Assessment of this criterion considered the tendering entity’s credentials to fulfil the requirements of the contract.

The assessment of this criterion has resulted in the following ranking:

Tenderer

Ranking

Active Discovery - Proludic

1

Active Discovery - Willplay

1

Miracle Recreation Equipment

1

Nature Play

4

Playmaster

5

Adventure Playgrounds

6

Forpark Australia

7

Evaluation Criteria 3 - OSH (20%)

Evidence of occupational safety, health, quality and environmental management systems were assessed from the tender submissions. The assessment was based on the tenderers’ response to an Occupational Health and Safety Management System Questionnaire included within the tender documentation.

Based on the response provided by the tenderers, the assessment of this criterion has resulted in the following ranking:

Tenderer

Ranking

Active Discovery - Proludic

1

Active Discovery - Willplay

1

Miracle Recreation Equipment

3

Adventure Playgrounds

4

Forpark Australia

5

Nature Play

5

Playmaster

7

 

Evaluation Criteria 4 - Methodology and timeframe (15%)

The tenderer’s methodology and timeframe as presented in their tender submission were assessed in order to evaluate their capacity to meet the requirements of the contract. Assessment of this criterion considered the tenderer’s understanding of the project scope, current workload and the proposed schedule of works.

The assessment of this criterion has resulted in the following ranking:

Tenderer

Ranking

Miracle

1

Active Discovery - Proludic

2

Active Discovery - Willplay

2

Playmaster

4

Nature Play

5

Forpark

6

Adventure Playgrounds

6

Overall Weighted Assessment and Ranking

Tenderers’ submissions were reviewed in accordance with the PEP with the following key observations:

·    Price is not weighted and is included in the overall value for money assessment;

·    The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed as having the necessary resources, previous experience, capability and safety and quality management systems to undertake the tender; and

·    The tenderers’ design proposals for both shade sails and play equipment complied with the scope of works.

The overall qualitative weighted assessment resulted in the following tenderer ranking:

Tenderer

Ranking

Active Discovery - Proludic

1

Miracle Recreation Equipment

2

Active Discovery - Willplay

3

Adventure Playgrounds

4

Nature Play

4

Playmaster

6

Forpark

7

Miracle Recreation Equipment and Active Discovery (both Produlic and Willplay) were the only tenderers to achieve overall qualitative criteria weighted scores over 50%.

Price

Refer to Confidential Attachment 1 for the overall lump sum price assessment. The fixed lump sum price, as per each individual park proposal, was applied in the overall value for money assessment for tenderers that met the minimum Overall Qualitative Criteria requirement.

Overall Value for Money Assessment

Miracle Recreation Equipment and Active Discovery were assessed further on their detailed design compared to the competitiveness of the lump sum for each park provided.

A summary of the recommended individual park designs and values are as follows:

Park Name

Comments

Recommended Tenderer

Wishart Park

Active Discovery (Willplay) provided the best complying design at a competitive price

Active Discovery - Willplay

Dalvik Park

Miracle provided the best design at the lowest price

Miracle Recreation Equipment

Beelara Park

Active Discovery (Willplay) provided the best design at the lowest price

Active Discovery - Willplay

Nankeen Park

Active Discovery (Proludic) provided the best design at a very competitive price

Active Discovery -Proludic

Deeside Park

Miracle provided the best design at the lowest price

Miracle Recreation Equipment

Wilkie Park

Active Discovery (Proludic) provided the best design at a very competitive price.

Active Discovery - Proludic

Nannatee Park

All three designs were very similar; Miracle provided the lowest price

Miracle Recreation Equipment

Las Ramblas Park

Miracle provided the best design at the lowest price

Miracle Recreation Equipment

Ferrara Park

Miracle provided the best design at a very competitive price

Miracle Recreation Equipment

Optional Items

 

 

Covent Park

Active Discovery (Proludic) provided the best design that complied with the individual scope at a very competitive price.

Active Discovery - Proludic

Taywood Park

Budgetary and suitability restraints

Not to be awarded

Peridot Park

Budgetary and suitability restraints

Not to be awarded

Donnelly Park

Budgetary and suitability restraints

Not to be awarded

As a result, it is recommended that the following separable portions be awarded to the tenderers as detailed below:

Tenderer

Separable Portion - Parks

Total Value

MAS (WA) Pty Ltd t/as

 

Miracle Recreation Equipment

 

Dalvik Park, Merriwa

Deeside Park, Butler

Nannatee Park, Wanneroo

Las Ramblas Park, Clarkson

Ferrara Park, Girrawheen

$565,070.00

The Trustee for Humphrey Group Trust T/A

Active Discovery - Proludic

Nankeen Park, Tapping

Wilkie Park, Yanchep

Covent Park, Pearsall

$314,967.68

The Trustee for Humphrey Group Trust T/A

Active Discovery - Willplay

Wishart Park, Wanneroo

Beelara Park, Wanneroo

$217,139.90

Consultation

During the planning phase of the project, playgrounds listed for renewal in the 2019/2020 Financial Year, were included into the City’s Winter 2019 Edition of the “What’s Happening” publication. This publication was delivered to all homes in the City of Wanneroo. Due to a strong community interest for Wishart Park playground renewal, the City issued a concept design for public comment from April to May of 2019. Feedback received was incorporated into the scope of works.

On award of each Contract, the contractor is required to install signage of the intended works at each individual playground relating to minor construction works (General construction notice). Prior to construction, an information letter will be delivered to all residents within a 400m radius of the relevant playground.

Post tender award and prior to the construction phase, the City will provide regular progress updates on key project milestones; posting of information on City’s webpage and media channels.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Act. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “3     Environment (Built)

3.4    Activated Places

3.4.2  Provide safe spaces, centres and facilities through our infrastructure management and designs for community benefit and recreation

Enterprise Risk Management Considerations

The below risks relating to the issue contained within this tender have been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage/mitigate/accept these risks to support existing management systems

Risk Title

Risk Rating

CO-O08 Contract Management

Moderate

Accountability

Action Planning Option

Executive Management Team

Manage

Financial and Performance Risk

Financial Risk

A financial risk assessment was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Corporate Scorecard Pty Ltd advised that both Miracle Recreation Equipment and Active Discovery have been assessed with a sound financial capacity to meet the requirements of the contract.

 

Though no specific financial risks mitigation measures have been recommended by Corporate Scorecard, it is noted that each playground that forms part of the two contracts will be awarded as separable portion, and payment for each separable portion will be made in full on reaching the practical completion for each park.

 

Performance Risk

Both tenderers have a minimum of 10 years experience in the playground industry working with various local governments across Western Australia. They have both completed several projects for the City with positive results. In addition to that, the recommended tenderer have no disputes and claims history as stated in each submission.

Individual reference checks have also indicated that the recommended tenderers have a strong track record of working with local government for more than 5 years.

Social and Environmental (Sustainable Procurement) Considerations

Shade sails provide UV protection to both play equipment and its users. UV protection to park users also encourages increased frequency and duration of use by patrons which provides social and community benefits, additional interaction and participation from local residents in the broader community. The rubber softfall is a recycled product from old car tyres and play equipment was individually chosen based on the increase play value, suitability and all access attributes on offer.

 

Broader Economic Impact Implications for the City of Wanneroo

All recommended tenderers have some level of contribution in terms of labour and/or purchase goods which will directly benefit the local community.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

The table below summarises the available funding for the Park Asset Renewal Program 2019/2020 and associated expenses:

Park Asset Renewal Program 2018/2019 -  PR-1910 

Description

Expenditure

Budget

Budget:

 

 

Allocated Capital Works Budget for 2019/20 (PR-1910)

 

$1,650,000

Expenditure:

 

 

Expenditure incurred and commitments to date (2019/20)

$0

 

Project management charges

$115,500

 

Works awarded for Tender 19064

$320,195

 

Tender 19063 (this Tender) – Total

$1,097,177

 

Contingency

$100,000

 

Total Expenditure

$1,632,872

 

Surplus (to be used for other components of PR-1910)

 

$17,128

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tenders submitted by Miracle and Active Discovery for the separable portions as per table below, for Tender No. 19063 for the Park Asset Renewal Program 2019/20, for their respective lump sum prices as per the General Conditions of Tendering:

Tenderer

Separable Portion-Parks

Total Value

MAS (WA) Pty Ltd T/A

Miracle Recreation Equipment

 

Dalvik Park

Deeside Park

Nannatee Park

Las Ramblas Park

Ferrara Park

 

$565,070.00

The Trustee for Humphrey Group Trust T/A Active Discovery

Proludic

Nankeen Park

Wilkie Park

Covent Park

Willplay

Wishart Park

Beelara Park

 

 

 

$532,107.58

 

 

Attachments:

1.

Tender 19063 Park Asset Renewal Attachment

19/227910

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                      102

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                   106

3.9    Tender No 19062 - Provision of Major Works, Halesworth Park, Butler - New Sports Facilities

File Ref:                                              23757 – 19/262488

Responsible Officer:                           Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Issue

To consider an update on the Provision of Major Works, Halesworth Park, Butler - New Sports Facilities and delegate authority to the Chief Executive Officer to consider and accept or reject Tender Number 19062.

Background

At its meeting on 28 April 2015, Council considered a report on the Butler North District Open Space Master Plan Review, Item No CD02-04/15, and endorsed the master plan. It is noted that the project is now known as Halesworth Park, Butler. Refer Attachment 1 and 2 for the aerial image of the project site and the concept plan.

The City recently invited tenders to appoint a suitably qualified and experienced contractor to undertake civil and landscaping works associated with the construction of two sports ovals, site amenities, road and pedestrian infrastructure, and pad sites for two proposed buildings at Halesworth Park, Butler.

The site is currently undeveloped bushland, bounded by Santorini Promenade and Halesworth Parade (with residential properties adjacent), John Butler Primary College and Butler North Secondary School (opening 3 February 2020) and rail reserve for the future Yanchep Rail Extension.

Detail

Tender No. 19062 for the Provision of Major Works, Halesworth Park, Butler - New Sports Facilities was advertised on 9 March 2019 and closed on Tuesday 2 April 2019.

 

A non-mandatory site inspection and tender briefing was held at 10am on Thursday 14 March 2019 to provide tenderers the opportunity to clarify any tender enquiries they have in relation to the tender prior to the closing of the tender.  During the tender period there were eight tender addendums issued; all tenderers confirmed receipt. William Buck Consulting (WA) Pty Ltd provided the external probity services and a report.

Administration has undertaken an assessment of eight tender submissions; however the project works are subject to the City receiving a clearing permit to remove native vegetation from the project site. The whole development site for Halesworth Park comprises of three land components:

·    “Southern Lot”; Crown Land - Lot 8210 on Deposited Plan 73880, Butler

·    “Northern Lot”; owned Northern Corridor Developments - Lot 9051 on Deposited Plan 413867, Alkimos

·    “North Western Lot”; owned by DoE - Lot 2018 on Deposited Plan 410670, Alkimos

 

The DoE has undertaken clearance of the North Western Lot 2018 as part of their construction works for the new Butler North Secondary School.

 

A clearing permit application was submitted by the City for the clearance of the whole development site at Halesworth Park, Butler/Alkimos; encompassing Northern Lot 9051, and the Southern Lot 8210 in covering off the remaining part necessary to complete the development.

 

The State Government’s DWER signed this clearing permit (CPS 7982/1) on 5 June 2019. The 21 day DWER appeal period commenced 6 June 2019 and concluded on 26 June 2019. Four (4) appeals were received by the Appeals Convenor during this period; 3 of the appellants are environmental organisations/groups and 1 appellant is an individual. All 4 appeals are technical in nature and will require a coordinated and detailed response. The City and DWER are both required to provide a response to the Appeals Convenor on the 4 submissions prior to 25 July 2019. It is noted that City’s a response was submitted on 12 July 2019.

 

As part of the appeals process, following receipt of DWER and the City’s responses, the Appeals Convenor commences their investigation, including meeting with all appellants and further liaison/meetings with the City and DWER as necessary. The appeal process does not have a statutory time-frame; however the Appeals Convenor aims to have 80% of appeal reports submitted to the Minister for Environment within 60 days of receiving the final response to the appeal from DWER and the permit holder (the City).

 

In essence this has meant that the City is not able to progress any civil works until such time as the appeal process is completed. Administration is looking at developing an envisaged revised scheduled based on an anticipated timelines for the appeals process. The delivery of a playing field in time for the commencement of the 2020 school year is now unlikely and Administration is liaising with the DoE to develop options in respect to availability of playing fields within the immediate area.

 

It is noted that in addition to the State permit, a Commonwealth Department of Environment and Energy (DoEE) assessment of the permit is also required under the Federal legislation.  Administration has been in discussions with the DoEE regarding this matter. Though information has been exchanged, a formal assessment by DoEE can’t commence until the Western Australian Minister’s decision on the appeal is made. The legislative timeframe for the DoEE to assess this permit is 40 business days this does not include any ‘stop the clock’ requests for additional information. It is likely that this could take up to another two months to conclude.

Consultation

Throughout the design phase of the project the City has worked collaboratively with key stakeholders; DoE, Property Developers LWP Property Group and Satterley Property Group (LWP and Satterley), sports clubs and user groups.

 

The public comment process was undertaken July to August 2015 with Property Developers (LWP and Satterley), nearby residents, various sporting clubs and user groups.

 

As reported in CD03-11/15 Outcomes of Community Consultation for Butler North District Open Space, the public comment process for the project was undertaken via an initial online survey, which was open for a period of two weeks from 27 July 2015 to 7 August 2015. The survey was promoted through the City’s SmartClubs newsletter (circulation of 130), website, Facebook and Twitter pages.

 

In addition, this survey was also sent to property developers; LWP Property Group and Satterley Property Group to forward to residents via their respective mailing lists. Survey respondents were provided a copy of the Master Plan. However this resulted in a limited number of submissions. As a result, Administration decided to re-open the survey and undertook a mail-out to residents within a 400m radius of the reserve (1,871 households) for a further four weeks from 21 September to 16 October 2015. This resulted in an additional 74 submissions.  The survey results indicated support for the proposed Master Plan.

 

It should also be noted that additional public comment processes have been undertaken as part of the DWER’s clearing permit application assessment process.

 

The City will continue to provide regular progress updates on key project milestones or events; posting of information on City’s webpage and media channels in addition notifying DoE, DLGSCI, Developers, local residents, John Butler Primary College, relevant sports and user groups.

Comment

Although the evaluation for Tender No. 19062 has been undertaken, the City is unable to award tenders and commence construction works until the appeal process in relation to the clearing permit is concluded and a revised clearing permit (if required) is issued.

Administration has requested the Appeals Convenor to process the appeals as a priority to enable the City to make further decision on the project delivery.

Subject to the conclusion of the appeal process, and no substantial changes to the clearing permit, Administration proposes to award the tender. The Chief Executive Officer currently has delegated authority to determine and award lump sum tenders up to a value of $1M. As all the submissions under consideration for Tender No 19062 are in excess of $1M, Administration seeks Council’s delegation to the Chief Executive Officer to determine and accept or reject Tender No 19062 and inform Council thereafter.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Act. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

The proposed works being undertaken by the City received Development Approval on 16 May 2018.

 

The removal of native vegetation for the whole development site will be subject to the provisions of a clearing permit issued by the DWER.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles

Enterprise Risk Management Considerations

The below risks relating to the issue contained within this tender have been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage/mitigate/accept these risks to support existing management systems.


 

 

Risk Title

Risk Rating

CO-O08 Contract Management

Moderate

Accountability

Action Planning Option

Executive Manager, Governance & Legal

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Director Assets

Manage

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial Implications

Suitable funding provisions have been made in the 2019/20 Capital Works Budget and the LTFP under Project number PR-2955 for the Provision of Major Works Halesworth Park, Butler – New Sports Facilities.

 

Administration has sought extension of time from the DLGSCI to utilise the previously allocated CSRFF funding for this project.

Voting Requirements

Absolute Majority

 

Recommendation

That Council:

1.       NOTES that appeals have been submitted to the Appeal Convener against the clearing permit CPS 7982/1seeking to clear native vegetation to construct Halesworth Park, Butler – new sports facilities;

2.       NOTES that Administration is liaising with the Appeals Convener to ensure an early conclusion of the appeals process;

3.       NOTES that Administration is liaising with all stakeholders including the Department of Education to determine alternate arrangements for the new school as the construction of the southern oval at Halesworth Park (as a joint use facility) is now unlikely to be completed before the commencement of the 2020 school year; and

4.       DELEGATES, BY ABSOLUTE MAJORITY to the Chief Executive Officer, the authority to determine and accept or reject Tender No. 19062, for Provision of Major Works Halesworth Park, Butler – New Sports Facilities.

 

 

Attachments:

1.

Halesworth Park Aerial Plan

19/274551

 

2.

Halesworth Park – Concept Review

19/185749

 

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                  107


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                  108

  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                   113

Draft

Community & Place

Community Service Delivery

3.10  Proposed Australia Day Multicultural Festival

File Ref:                                              35610 – 19/266119

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

To approve proposed changes to the City’s 2019/20 Community Events Program relating to the Wanneroo Presents Concert and Australia Day. 

Background

At a recent Festivals and Cultural Events (FACE) Committee meeting, future opportunities to utilise the infrastructure from the Australia Day Citizenship Ceremony were discussed.  These opportunities were subsequently discussed more broadly with Elected Members.

 

Given the strong multicultural demographic in the City, and the high infrastructure costs and set up requirements for the Australia Day Citizenship Ceremony, it was suggested there could be an additional event held at the Wanneroo Showgrounds on the same day to enhance the community value from the infrastructure. 

 

A suggestion from the City’s Festival and Cultural Events (FACE) Committee was that a multicultural festival could be held for the community to celebrate with people who have made Australia, and in particular the City of Wanneroo, their home.

 

A suggested format is a multicultural festival that includes food vendors, local talent including multicultural performers, stalls, food trucks and fireworks.

 

In order to accommodate this additional event into the City’s Events Program, it is proposed that the Wanneroo Presents Concert does not take place in 2019 and the cost savings be allocated to holding the multicultural festival as an alternative.

Detail

Wanneroo Presents Concert

 

Wanneroo Presents has been delivered in the City since 2013 with a focus on providing a large scale family-friendly event consisting of live music and children’s activities. Previously, this event formed part of the City’s ‘Beach to Bush’ events provision, following a similar format. This event is well established within the community and tickets continue to sell out each year. Due to the high calibre of headline artists e.g. Birds of Tokyo and Xavier Rudd, this event often attracts significant media attention.

 

Despite the event being offered for free to residents, there continues to be a significant gap between the number of tickets issued and attendees on the day. On average, 15,000 tickets are issued with approximately 8,000 attendees on the day. Given the venue capacity, the total number of attendees cannot be increased, resulting in an estimated $30 cost-per-head to provide the event (based on 8,000 attendees). As such, the FACE Committee indicated that the value for money of this event needs to be considered.

 

Australia Day Citizenship Ceremony

 

The Australia Day Citizenship Ceremony has approximately 2,000 – 2,500 attendees each year. It continues to be recognised as the largest citizenship ceremony in Western Australia and one of the largest in the country, showcasing the City of Wanneroo nationally.

 

It is acknowledged that the infrastructure costs associated with this event continue to be high, particularly with regards to the large ‘Big Top’ (marquee) required due to the increasing numbers of attendees.  The infrastructure is only utilised for a few hours for the Citizenship Ceremony and has the potential to be utilised for a community event for the remainder of the day.

 

Proposed Multicultural Festival

 

If the City chose to conduct a multicultural festival at the conclusion of the Citizenship Ceremony, it provides a positive opportunity to maximise the existing infrastructure by keeping the marquee and staging in situ.

 

The stage would allow for performances to be scheduled throughout the festival including local talent, music, dance, DJs or other cultural acts. Additional informal seating areas can be set up under the marquee, providing shade for patrons as they enjoy the entertainment. Passive entertainment could be provided on the oval, including roving performers, face painters, multicultural crafts and children’s activities. There would also be ample room for food trucks, stalls and activities which could assist in creating a relaxed festival vibe.

 

It is important to note that due to the size of the staging, a large scale headline performance is not feasible due to additional audio-visual requirements.

 

It is anticipated that the festival would culminate with fireworks (subject to receiving the required approvals).

 

To ensure a safe bump in for the festival, it would be necessary for attendees to be off site during this time to ensure the risk management plan is adhered to. A change over time between events would be required to ensure the City’s OSH contractors are able to conduct inspections, vendor inductions, artist sound checks and other event requirements. It is proposed that the festival start later in the afternoon, around 4pm. This may mean that the weather is cooler for attendees during the afternoon and into the evening.

 

Community Satisfaction

 

There has been a high level of community satisfaction with both Wanneroo Presents and the Australia Day Citizenship Ceremonies in previous years. There has also been anecdotal feedback to indicate that community members are seeking a local event on Australia Day that incorporates fireworks given the popularity of the Marina Mindarie’s fireworks.

 

Discussions have previously been held with the City’s Multicultural Advisory Group (MAG) who are extremely supportive of the City hosting a festival of this nature.

 

In order to remain inclusive of the City’s Aboriginal community, the idea of holding a multicultural festival on Australia Day was raised with the City’s Reconciliation Action Plan (RAP) Working Group.  While it was acknowledged that there are cultural sensitivities with Australia Day, the RAP Working Group recognised that there is an opportunity to hold a multicultural type festival for the community and utilise the infrastructure that is already in place. If the City were to proceed with any event on this day, the RAP Working Group advised that branding will be critical and emphasised the need to avoid references to ‘Australia Day’.  At a recent meeting, the Working Group noted the importance of including Aboriginal representatives within the event planning process to ensure that the festival successfully incorporates and celebrates Aboriginal culture, and is seen to been supported by the local Noongar community.

 

There was a preference expressed by the RAP Working Group for any event to be held either the day before or after Australia Day. In 2020, Australia Day falls on a Sunday meaning that there would be scope to hold the event on the Monday which would be a Public Holiday.

 

Whilst it may be possible to incorporate this suggestion when Australia Day falls within or next to a weekend, if the Australia Day Public Holiday falls on Tuesday, Wednesday or Thursday most community members would be working either the day before or day after the public holiday.  If the proposed festival is to be an annual occurrence this would need to be considered further.

Consultation

As the Wanneroo Presents Concert is currently scheduled for November, it is recommended that any changes to the City’s Event Program be communicated as soon as possible. A Communications Plan will be developed to ensure key messages are shared appropriately with the local community and key stakeholders. This will include information regarding the rationale for changing the City’s Event Program and marketing the benefits of a new multicultural festival.

 

As mentioned previously, the proposed multicultural festival has been raised with both the City’s MAG and RAP Working Group.  Subject to receiving Council support for the proposed changes to the Events Program, it is suggested that further consultation be undertaken through a joint meeting with the City’s RAP and MAG Groups to enable the Working Group Members to contribute to the ongoing planning and implementation of the multicultural festival and ensure that cultural sensitives are managed appropriately.

Comment

A change to the City’s annual Events Program has been discussed at the recent Festival and Events (FACE) Committee with a proposal to cease the delivery of the Wanneroo Presents Concert and focus the funding instead on a multicultural festival after the Australia Day Citizenship Ceremony in January 2020.

 

To ensure that it is feasible to plan and deliver a multicultural festival on Australia Day, further consultation with the City’s MAG and RAP Working Groups will need to occur as soon as possible.  It will also be important to implement a Communication Plan to ensure the community understands the proposed changes to the City’s Events Program.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.4    Connected Communities

1.4.1  Connect communities through engagement and involvement

 

Risk Management Considerations

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy and Performance

Manage

 

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

 

Given the historical precedence and previous success of the Wanneroo Presents Concert, the implementation of a robust Communications Plan is essential in order to mitigate potential reputational risk.

 

It is acknowledged that there could be potential security risks with holding large-scale public events on Australia Day.  Any event managed by the City would include development of a robust Risk Management Plan in accordance with the City’s Event Management Framework. Firework permits would also require review and approval by the Department of Fire and Emergency Services.

Policy Implications

Nil

Financial Implications

The budget for the 2018/19 Wanneroo Presents event was as follows:

 

CITY OF WANNEROO PRESENTS (2018/19)

Contract Labour Expenses

$106,698.75

External Equipment Hire Expenses

$120,344.65

Material Expenses

$614.17

 Printing Expenses - External 

$2,138.00

Catering Food Beverage Expenses

$3,400.00

Advertising Expenses

$215.00

 Postage

$2,466.69

Refuse Removal Expenses

$3,070.00

TOTAL BUDGET

$238,947.26

 

The 2018/19 budget for the Australia Day Citizenship Ceremony was as follows:

 

AUSTRALIA DAY CITIZENSHIP CEREMONY (2018/19)

Contract Labour Expenses

$26,481.00

External Equipment Hire Expenses

$71,791.00

Material Expenses

$16,000.00

 Printing Expenses - External 

$360.00

Catering Food Beverage Expenses

$18,157.00

 Postage

$59.40

Refuse Removal Expenses

$533.40

TOTAL BUDGET

$133,381.80

 

The intention is to use a portion of the funds allocated in the 2019/20 budget for the Wanneroo Presents Concert to fund the additional costs of holding a multicultural festival on 26 January 2020.  Further work is needed to determine the cost of the festival once the detailed event planning is undertaken, noting that the cost of fireworks for 15 to 20 minutes is estimated at $15,000.

 

The intention will be to seek funding from external organisations for the multicultural festival should the event remain in the City’s Events Program in future years.

Voting Requirements

Simple Majority

 

Recommendation

That Council:

 

1.       APPROVES a Multicultural Festival to be added to the City’s 2019/20 Events Program, to be held on 26 January 2020;

2.       APPROVES the Wanneroo Presents Concert to be removed from the City’s 2019/20 Events Program;

3.       NOTES that a Communications Plan will be developed and implemented to inform the community of changes to the City’s Events Program; and

4.       NOTES that the City’s Multicultural Advisory Group and Reconciliation Action Plan Working Group will be invited to contribute to the ongoing planning and implementation of the proposed Multicultural Festival.

 

 

Attachments: Nil  


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                   120

Draft

Community Facilities

3.11  Dalvik Park - Sports Amenities Building and Concept Design

File Ref:                                              32947 – 19/255200

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

Issue

To consider the proposed concept design and community consultation outcomes for the Dalvik Park Sports Amenities Building in Merriwa.

 

Background

Dalvik Park (the Park) is an existing active reserve located at 20 Dalvik Avenue, Merriwa (Attachment 1). The Park is used by the community and the nearby Alkimos Baptist College. The current booking of the Reserve by the school is approximately 40 hours per week.

 

A GIS investigation of the Reserve indicates the following:

 

Item

Current Status

Park Size / Hierarchy

5.74 ha / Neighbourhood Active Reserve

Reserve No.

48091

Lot No.

1019

Property Type

Crown Land – Power to Lease

Ownership

Crown Land - City of Wanneroo managed

Aboriginal Sites

None listed on GIS

Bush Forever

None listed on GIS

Other active reserves within the vicinity include:

Park

Location

Facilities

Current Users

Addison Park

18 Addison Gardens

0.85km South

Single field active reserve, cricket pitch, Sports Floodlighting (non-compliant to AS2560), sports amenities building and car park. Shared use with Primary School.

Quinns Districts Junior Football Club

Quinns Rocks Junior Cricket Club

 

Belhaven Park

2 Belhaven Terrace

1.8km North West

One large and one small open space, cricket pitch. Shared use with Primary School. Amenities Building to be constructed.

Quinns Districts Junior Football Club

West Perth District AFL

Quinns Rocks Little Athletics Club

North Coast Ball Club

Gumblossom Park

15 Tapping Way

1.4km West

1 Rectangular and one multi-purpose field, Sports Floodlighting (Compliant to AS2560 – Large ball sport Training (multi-purpose) and Large ball sport competition (east (Rectangular), sports amenities building, community centre, tennis (x4) and netball (x2) courts and car park. Shared use with Primary School

Quinns FC

North Coast Ball Club

Kingsbridge Park

55 Kingsbridge Boulevard

1.9km North

Single multi-purpose active reserve, Sports Floodlighting (Compliant to AS2560 – Large ball sport training), community centre, sports amenities building, tennis courts x2, car park and skate facility.

Brighton Seahawks Junior Football Club

Brighton Seahawks Senior Football Club

North Coast Rugby Union Club

Alkimos Ball Club

Richard Aldersea Park

40 Aldersea Circle

1.6km South

Single active reserve, Sports Floodlighting (non-compliant to AS2560), cricket pitch and car park. Shared use with Primary School.

Quinns Districts Junior Football Club

Alkimos Ball Club

Quinns Rocks Junior Cricket Club

Ridgewood Park

31 Ridgewood Boulevard

1.4km South East

Single field active reserve, Sports Floodlighting (Compliant to AS2560 – Large ball sport training), cricket pitch and athletics infrastructure, sports amenities building and car park.

Quinns Districts Amateur Football Club

Quinns Districts Junior Football Club

Quinns Rocks Senior Cricket Club

Ridgewood Little Athletics Centre

 

In respect to population growth with in vicinity of Dalvik Park, the table below outlines the anticipated growth within the locations of Merriwa, Clarkson, Ridgewood, Quinns Rocks and Butler. As can be seen, the level of growth over the 10 year period will be significant, with the population threshold meeting the required 1:7,000 ratio for Neighbourhood POS (Active) (Northern Coastal Growth Corridor Community Facilities Plan, 2011).

 

The population of Butler is expected to increase by 23.7% by the year 2026 and a 39.8% increase is forecasted for the suburb of Clarkson.

 

Suburb

2016

2026

Difference

%

Merriwa

5,692

5,994

302

5.3

Ridgewood

4,834

5,572

738

15.3

Clarkson

13,393

18,724

5,331

39.8

Butler

13,748

17,010

3,262

23.7

Quinns Rocks

9,129

9,629

500

5.5

Total

46,796

56,929

10,133

21.7

 

The City has received a number of requests from local sporting clubs enquiring about the possibility of using Dalvik Park as a venue for training and competition games. This is currently not possible due to the lack of car parking and facilities at the reserve.

 

The City’s Active Reserve Master Plan, endorsed by Council at its meeting on 11 October 2016 (CP01-10/16), identified a number of upgrades for the Reserve. These are listed within the Long Term Financial Plan as per the following: 

Year

Work Asset Item

Total Cost

Funding Source

Municipal

Grants

2020/21

Sports Amenities Building - Detailed Design

91,000

91,000

0

2021/22

Sports Amenities Building - Construct

1,470,000

1,470,000

0

2021/22

Upgrade Sports Floodlighting - Design

30,000

30,000

0

2022/23

Upgrade Sports Floodlighting - Construct

343,000

228,000

115,000

TOTAL

1,934,000

1,819,000

115,000

Detail

The concept plan has been included as (Attachment 2) and was used as the basis for the consultation process. The location on the concept was indicative, and is to be refined during the Detailed Design phase. Advice obtained from the Water Corporation during the consultation period was that the car park cannot be located as shown in the area to the west of the drainage basin due to the sewer infrastructure directly underneath and as such the location for this facility will need to be defined prior to progressing to Detailed Design.

 

The concept plan includes:

 

Element

Description

Change rooms

2 x 40m2 change room facilities including an amenities area for each change room.

Storerooms

2 x 20m2 user group external storerooms.

First Aid Room

10m2 first aid room

Umpires room

10m2 includes 1 shower and toilet facilities

Male & Female Toilets

Male and female toilets that are separate facilities from change rooms.  A separate universal access toilet that provides external access.  These facilities will service the reserve hirers.

Kitchen/Kiosk

22 m2 with external servery

Cleaners and Electrical Rooms

4 m2 and 2m2

100m2 of Multipurpose Room and internal storage

Future provision as a stage 2, subject to demand.

Car Park

40 parking bays, including 2 accessible bays.

 

The proposed facility provision is considered to be appropriate for a neighbourhood level sport reserve of this size (reserve size of 5.7ha and playing field size of 1.6 ha). The provision of a 100m2 of multipurpose room has been included as a future second stage, based on demand. It has not been included in the stage 1 development on the basis that there is not sufficient demand to justify the development of this space at the present time.

Consultation

Community Consultation Process

The community consultation process was undertaken as per the City’s Community Engagement Policy for the period 4 June to 28 June 2019 and included the following elements:

·        Distribution of an information letter (Attachment 3) including concept and site plan to 782 residents within 400m radius of the park;

·        The Brighton Seahawks Junior Football Club, Brighton Seahawks Senior Football Club, North Coast Rugby Club, Alkimos Ball Club, Butler Little Athletics Club, Mindarie Little Athletics Club, Quinns Rocks Junior Cricket Club, Quinns Rocks Cricket Club, Quinns Little Athletics Club, Ridgewood Little Athletics Centre, Mindarie FC, Quinns Districts Amateur Football Club, Quinns Districts Junior Football Club, Quinns FC and North Coast Ball Club were contacted and provided with the link to the consultation and survey information.

·        Onsite meeting held with interested residents and stakeholders on 24 June 2019.

Public Comment Outcomes

At the close of the community consultation period, Administration received a total of twelve responses, which is a return rate of approximately 1.5%.

The demographic of the respondents and their use of Dalvik Park (noting that one can use the reserve for both passive and active recreation) is as follows:

RESPONDENT LOCATION

USE OF DALVIK PARK

Merriwa

8

Walking and Passive Recreation
(e.g. Dog Walking)

9

Other

3

Sport and Active Recreation

4

TOTAL

11

 

The survey requested the respondents to answer the following, with the level of response as follows:

·        The Sports Amenities Building will provide changing facilities, storage and a kiosk. Do you support the use of Dalvik Park for organised sport and recreation?

 

Yes: 73% (8)

No:    27% (3)

·        The concept design provides two change rooms with toilets and showers, two club storerooms, male/female toilet facilities and an external public toilet which will be opened daily by a time lock system. The facility will also include an umpire’s room and a kiosk. Do you support the provision of a sports amenities building?

Yes: 73% (8)

No:    27% (3)

Comments received during the consultation period have been summarised below:

Anything to bring the community outdoors is a good thing, plus I have young children who might want to take part as well.

The area supports a large area of residents and school sporting.

Great for participation of people in the City.

There are not enough playing fields in the area for AFL.

Lockable outdoor area will be unfair for my dogs. There are over 15 dogs at any one time in this park, and about up to 30 adult and kids walking the dog.


 

The park get very little use as it is now apart from the Baptist school, and we have only ever had on circus there in over 20 years, and part from the cricket pitch being used a little and the hit up wall and people walking their dogs, so I see it as a waste of ratepayers money and should not be built, plus there is very little parking as well.

Will hopefully bring more pride to the park.

Would be great to see the oval used more.

We already have no parking at this park and this now being turned into a sports park would create more issues for us who live close. We will have people parking on the side streets, across the pathways. Dalvik Road is actually not wide enough for this sort of traffic.

It will probably stop the crime in this park, if there were lights and some chairs to sit on around the walkway, not just by children’s park. We are old and need to sit down sometimes. Us oldies are actually the wardens of the park.

A complete summary of the responses has been included as (Attachment 4).

Comment

Administration is of the view that the proposed facility provision, being the Sports Amenities Building and Car Park is appropriate for a neighbourhood level active reserve of this size, is consistent with amenities provided at other reserves and will encourage active, healthy lifestyles within the community. Response from the consultation provides a high level of support for the provision of a Sports Amenities Building at Dalvik Park.

 

Consultation undertaken in 2005 in conjunction with the formation of the Dalvik Park Community Reference Group (MN01-09/04) considered the use of Dalvik Park for organised sport as a staged process, noting the importance of use of the Park for passive recreation. Consultation was undertaken in 2012 to consider the use of Dalvik Park as an Active Reserve during school hours for Alkimos Baptist College. The response from current consultation indicates a high level of support for the use of Dalvik Park for organised sport.

 

Administration has received correspondence from local sporting clubs enquiring about the availability of Dalvik Park for the use of organised sport. Administration notes that this is consistent with the Reserve Purpose, Public Recreation and supports the use of the park for organised sport. It is noted that temporary facilities may need to be provided prior to the completion of the Sports Amenities Building, and will need to be listed for consideration.

Statutory Compliance

The City will be required to secure the necessary Building Licence and Development Approvals prior to the commencement of construction.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.1    Healthy and Active People

1.1.1  Create opportunities that encourage community wellbeing and active and healthy lifestyles


 

Risk Management Considerations

Risk Title

Risk Rating

CO-O20 Productive Communities

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

CO-O23 Safety of Community

Moderate

Accountability

Action Planning Option

Director Community and Place

Manage

 

Risk Title

Risk Rating

ST-S23 Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The design has been undertaken in line with the City’s Local Planning Policy 4.3 Public Open Space and the Access and Inclusion Plan. The Community consultation process has been undertaken as per the City’s Community Engagement Policy.

Financial Implications

The Dalvik Park Sports Amenities Building and Car Park is currently listed in the City’s Long Term Financial Plan under PR-2792 as follows:

 

Year

Work Asset Item

Total Cost

Funding Source

Municipal

Grants

2020/21

Sports Amenities Building - Detailed Design

91,000

91,000

0

2021/22

Sports Amenities Building - Construct

1,470,000

1,470,000

0

TOTAL

1,561,000

1,561,000

0

 

The project budget identified above is sufficient to meet the estimated cost of construction of $1,561,000.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       CONSIDERS the Dalvik Park Sports Amenities Building as shown in Attachment 2 of this report;

2.       NOTES the schedule proposed for Detailed Design in 2020/21 and Construction in 2021/22;

3.       ENDORSES the use of Dalvik Park as an active reserve;

4.       NOTES the requirement for temporary facilities at Dalvik Park to be listed for future consideration; and

5.       RECOGNISES and THANKS the community for its involvement in the community consultation component of the project.

 

 

 

Attachments:

1.

Dalvik Park, Merriwa Aerial Map

19/255458

 

2.

Dalvik Park - Concept and Site Plan

19/256444

Minuted

3.

Letter - Dalvik Park Sports Amenities Building - Community Consultation

19/104848

 

4.

Consultation Summary - Dalvik Park Sports Amenities Building Concept Design

19/256770

 

 

 

 

 

 

 


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Draft

Communication, Marketing and Events

3.12  Council Policy Amendments - Community & Place Directorate

File Ref:                                              29241 – 19/258743

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

Issue

To approve various amendments and extensions to scheduled review timeframes for a number of Council Policies applicable to the Community and Place Directorate.

Background

Council policies are aimed at ensuring the City meets its strategic objectives.  Incorporated into all Council policies is a scheduled review date that should take into account the ongoing effectiveness of the policy and alignment with current organisational and community priorities.

 

The Community and Place Directorate has several policies which have recently been reviewed, with the recommendations presented below.

Detail

The following two Policies require minor amendments. These administrative changes have been identified as necessary through stakeholder consultation however do not impact on the intent of the Policy.

 

Circuses and Performing Animals Policy

 

The Circuses Policy (Attachment 1) has been revised to clarify the City’s position on the involvement of wild/performing animals in events, including updated legislation and standards for animal welfare.  The policy owner has also been amended to the Manager Communications, Marketing and Events to ensure alignment with the City’s Public Community Events Policy and associated event application and approval processes.

 

Deductible Gift Recipient Status (Wanneroo Library & Cultural Centre) Policy

 

This Policy (Attachment 4) has been reviewed and continues to accurately reflect the City’s Deductible Gift Recipient Status.  The City’s eligibility to retain Deductible Gift Recipient Status has been re-confirmed with the Australian Taxation Office.  The changes proposed are limited to reformatting and updating to a new policy template only.     

 

The following Policies require approval for an extension of the review date: 

 

Arts Management and Development Policy

 

The review date for this Policy is 1 June 2019.  The Policy is currently undergoing comprehensive review, particularly in terms of roles and responsibilities for effective implementation and management.  Extension of the scheduled review date to 10 December 2019 is proposed to enable the review and effective consultation to be completed prior to presenting a revised policy for consideration and approval. 

 


 

Sports Floodlighting Policy

 

This Policy is to be amended to incorporate updates to relevant Australian Standards and provide clarity on its application.  Extension of the review date to 10 December 2019 is proposed to enable the review and effective consultation to be completed prior to presenting a revised policy for consideration and approval. 

 

Social Media Guidelines Policy

 

The review date for this policy was previously extended by Council until 30 June 2019, to enable consideration of it in line with a new Communications Strategy.   

 

The City’s Communications Strategy was adopted by Council on 2 July 2019 and work will now commence on reviewing the Social Media Guidelines Policy to ensure alignment with the Communications Strategy.  It is therefore proposed that the review date for the Policy be extended to 10 December 2019.

 

Civic Functions, Ceremonies and Receptions Policy

 

The review date for this policy was previously extended by Council until 30 June 2019. This policy is undergoing review in line with the City’s Internal Events Audit (2017) and Events Management Framework and it is proposed that the review date be extended until 10 December 2019.

Consultation

Consultation has been undertaken with the relevant internal and external stakeholders.

Comment

The intent of the Circuses and Performing Animals Policy and the Deductible Gift Recipient Status – Wanneroo Library & Cultural Centre Policy has not changed and amendments are considered to be administrative in nature.

 

Extensions to a number of policies due for review are being sought to enable further work to be progressed on the strategic direction that will inform the policies or to enable further community consultation to be undertaken. These policies will continue to be applied in their current form.

Statutory Compliance

Policies have been reviewed to ensure ongoing compliance with appropriate standards and legislation.  

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.2    Good Governance

4.2.1  Provide transparent and accountable governance and leadership


 

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

These Policies have been recommended for amendment or extension a result of an evaluation and review process undertaken in accordance with the City’s Policy and Procedure Policy and associated Management Procedure. 

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       APPROVES the revised Circuses & Performing Animals Policy as per Attachment 1;

2.       APPROVES the revised Deductible Gift Recipient Status Policy as per Attachment 4;

3.       APPROVES an extension of the review date for the Arts Management and Development Policy to 10 December 2019; 

4.       APPROVES an extension of the review date for the Sports Floodlighting Policy to 10 December 2019; 

5.       APPROVES an extension of the review date for the Social Media Guidelines Policy to 10 December 2019; and 

6.       APPROVES an extension of the review date for the Civic Functions, Ceremonies and Receptions Policy to 10 December 2019. 

 

 

 

Attachments:

1.

Circuses and Performing Animals Policy DRAFT

16/256344[v2]

Minuted

2.

Circuses Policy REVIEW

19/202785

 

3.

Circuses Policy ORIGINAL

19/275017

 

4.

Deductible Gift Recipient Status Policy FINAL DRAFT

17/82163[v2]

Minuted

5.

Deductible Gift Recipient Policy REVIEW

19/211477

 

 

 

 

 

 

 

 

 

 


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Draft

Place Activation

3.13  Draft Girrawheen/Koondoola and Yanchep/Two Rocks Local Area Plans

File Ref:                                              35710 – 19/242801

Responsible Officer:                           Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

Issue

To consider advertising the draft Local Area Plans (LAP) for Girrawheen/Koondoola and Yanchep/Two Rocks for public comment.

Background

The City’s Strategic Community Plan 2017/2018 to 2026/2027 places a strong emphasis on improving the distinctiveness of the City’s neighbourhoods, strengthening local character and improving the City’s understanding and awareness of local characteristics, priorities and needs.

 

Council endorsed the Place Framework in March 2018 (Attachment 1) to guide the City’s response to these strategic priorities and outline how the City will address the activation and management of its places (‘Place Approach’) into the future.  A key component of the Place Framework is the development of LAPs for key communities of interest to identify priorities for that area and ensure that service delivery (by the City and others) responds to those priorities.

 

As local area planning is a new initiative for the City, in the interest of concept testing, prioritising resources, and refining and reviewing the City’s Place Approach, three Local Areas were identified as the initial focus – Yanchep/Two Rocks, Wanneroo and Girrawheen/Koondoola. These Local Areas have been chosen as they are currently communities of interest to the City, and where place-based efforts have already gained some traction.

 

The City’s Corporate Business Plan identifies the Girrawheen/Koondoola and Yanchep/Two Rocks Local Areas as the first to have LAPs developed, with Wanneroo to be addressed in the 2019/20 financial year.

 

The Girrawheen/Koondoola and Yanchep/Two Rocks LAPs have been developed concurrently over the following time frame:

 

1.       Research, Area Profiling and Planning (October to December 2018)

 

An environmental scan of relevant demographic and statistical information, local history, and significant features, parks and facilities was completed and a summary profile compiled for each Local Area.  In addition, a review of the City’s existing capital works program was undertaken to identify planned works specific to each Local Area.  This information was used as the basis of conversations with members of the community during the community engagement period.

 

2.       Community Engagement (February to March 2019)

 

The approach to community engagement for these projects involved building on previous consultation activities undertaken in both areas to avoid duplication of work or over-consultation.  The intent was to uncover what makes these areas special, unique and distinctive, whilst developing a clear understanding of the services, facilities and programs that will meet the needs of residents and stakeholders. The community engagement period ran from 4 February – 31 March 2019.  Further detail is set out in the ‘Consultation’ section of this report.

 

3.       Analysis, Reporting and Approval (April to July 2019)

 

The key outcomes from the community engagement process were analysed and a number of key themes and priorities identified for each Local Area.  The outcomes of the process were summarised and distributed to all community members who took the time to provide input.  The draft LAPs for Girrawheen/Koondoola (Attachment 2) and Yanchep/Two Rocks (Attachment 3) have now been finalised and are presented for Council to consider advertising them for public comment.

Detail

The purpose of the LAPs is to provide the community (and other stakeholders) with a summary of the pertinent information about each local area and what services, programs and facilities are being delivered in those areas (by the City and/or others) to meet the needs of the community.  They also aim to clearly identify what makes the area special and unique, outline a vision for the future that can inform future enhancement work, and facilitate a stronger place management approach by the City.

 

The process taken as part of the LAP development has been highly valuable as it has enabled the City to foster meaningful engagement at a local level.  The process also supported the City to discover valuable information about what rmatters to the community, their values and priorities moving forward.

 

Accordingly, the documents have been intentionally structured to:

·        tell the story about each place and the people that live there;

·        summarise local area characteristics and what makes it special to local residents, based on the outcomes of community engagement;

·        highlight the key service and facility priorities;

·        define a shared vision for the future; and

·        outline a series of actions to respond to what the community is saying is important to them and to deliver on the vision.

 

Outlined below are the key elements of each LAP.

 

Girrawheen/Koondoola LAP

 

Through the LAP process, a picture has been created of a community in Girrawheen Koondoola that:

·        Has strong ties based on longstanding neighbour, friends and family relationships;

·        Values outdoor facilities highly, but remains reluctant to use them to full extent because of safety, amenity and upkeep concerns;

·        Is proud of its multicultural diversity and the influence that has on the built environment, but concerned about the way that public spaces are presented and the effect this has on community reputation;

·        Would like better local access to City services that are customer-facing such as Rangers, Community Development and Library; and

·        Appreciates job training and small business development opportunities that are offered in the area.

 


 

Services, Programs and Facilities

 

Residents were asked to identify their current and potential use of services, programs and facilities in their local area.  Key findings included:

·        ‘Job skills’ and ‘small business’ were reported as the most utilised programs;

·        ‘Seniors’ rated highly on both facilities and programs;

·        ‘Library’, ‘Health’, ‘Rangers’ and ‘Community’ were rated most highly as services used by respondents (although there may be some confusion over ‘Health’ in a local government context and as a lifestyle concern); and

·        Built form facilities such as ‘Seniors’, ‘Girrawheen Hub’ and ‘Community Centres’ were stated as being used more than outdoor facilities such as ‘Playgrounds’, ‘Sporting Ovals’ and ‘Parks’.

 

Community Priorities

 

Key themes and priorities for Girrawheen and Koondoola are outlined below. These priorities are not separated into positive or negative, but serve to outline what is important to the community.

 

·        Parks / Trees- well-maintained and well equipped parks are a high priority. Comments included requests for amenity upgrades, improved access to toilets, better footpath connections, and concerns about safety and antisocial behaviour.  Mature trees, bushland conservation areas and sustainability were seen as unique characteristics of the area. Increasing the number of trees (including fruit trees) in parks and on verges is seen as a priority.

 

·        Safety – there is a perceived lack of safety in public spaces, lack of walkability and reluctance to engage outside of homes and public buildings.  Improved lighting, greater CCTV coverage and other Crime Prevention through Environmental Design (CPTED) measures were requested, along with an attention to safety around key activity areas and shopping centres.

 

·        Shopping Centres and Local Business - the variety and uniqueness of the multicultural and specialised retail offer (particularly around food) is highly valued, but the neglected state and presentation of activity centres is a concern.  The poor state of Koondoola Plaza was specifically mentioned with many requests for the City take a leadership role in addressing the safety and presentation of the neighbourhood.  It is worth noting that only positive comments were received in relation to Hainsworth Plaza.

 

·        Sense of Community/Connection/Ethnic Diversity - connections with friends, family and neighbours and memories of growing up and raising children in the area were a common theme.  Residents placed a high value on the positive role of schools in the area and on the area’s mix of cultures and ethnic diversity. Suggestions included a stronger focus on promoting events and activities within and to the community, the forming of a collective group to support positive community development, and a celebration of multicultural traditions within the community.

 

·        Landscape and Maintenance – there is a strong perception that not as much upkeep was applied to Girrawheen and Koondoola compared to other suburbs in the City.  Respondents requested attention to nature strips and verges, and proactive programs to help residents improve and upkeep their verges. Graffiti and general rubbish are concerns and several requests were made for a 3 bin system for residents.

 


 

·        Traffic & Connections – while improvements to school pick up/drop off areas or specific intersections were requested, there was a focus on improved pedestrian crossing safety and better cycle and footpath connections.  A number of positive comments were received on access to public transport.

 

·        Location - the central location of the area relative to the CBD, beach, shops and schools was highly valued.  Related themes included walkability between local facilities, the affordability of housing in the area and the positive nature of recent residential estate developments.

 

·        Facilities / Library – the lack of public toilets (or locked public toilets) were seen as a barrier to longer use of the parks by families in the area.  The Girrawheen Library is a highly valued community asset with many constructive suggestions for longer opening hours, increased security outside the facility and building upgrades.  Many comments were received about the function of the Library as a community meeting space for all.

 

Local Area Vision

 

A friendly and inclusive neighbourhood that celebrates diversity, underpinned by a vibrant economy based on its unique culture. It’s safe, walkable streets are enjoyed by all ages with well-maintained parks and facilities that support community activities and connection. People are drawn to this place for its natural beauty, bushland and convenient location, and choose to stay for the family, friends and neighbours that make up the community.

 

Action Plan

 

The Girrawheen/Koondoola action plan lists a number of existing or planned initiatives already identified in the City’s endorsed plans, strategies and Corporate Business Plan that relate specifically to that Local Area and address the priorities or issues flagged by the community.  In addition, it lists existing or planned Capital Works projects to communicate that many of the issues or requests from the community are already planned to be addressed, having consideration to the resources and capacity of the City to deliver.

 

There are some new initiatives proposed, where it was considered that local priorities were not satisfactorily addressed by existing initiatives of the City.  These include:

·        An investigation into integrated services, programs and activities offered by the Girrawheen Hub, Library and Senior Citizens Centre, with a view to redevelopment of City buildings;

·        Facilitated workshops between the City and local stakeholders (including shopping centre representatives) to develop an approach to activity centre regeneration;

·        A coordinated Crime Prevention Through Environmental Design (CPTED) approach to increasing community safety through hard infrastructure (CCTV, lighting etc) and community and youth engagement programs; and

·        Upgraded shared pathway links along Hudson Avenue and Girrawheen Avenue to increase safety and facilitate connectivity and wayfinding in the Girrawheen Activity Centre.

 

Yanchep/Two Rocks LAP

 

Through the LAP process a picture of the views and aspirations of Yanchep and Two Rocks residents has emerged that highlighted:

·        Community members value their lifestyles and the coastal environment in which they live;

·        A desire for future developments to ‘blend in’ and take into account the natural environment wherever possible;

·        The development of employment and subsequent business opportunities for the local community is a priority;

·        Residents place a high value on the Yanchep Lagoon and what it provides to the community;

·        A desire for additional pedestrian and dual use path networks locally and to improve connection to and from Yanchep National Park; and

·        A desire for additional beach access points and car parking.

 

Services, Programs and Facilities

 

Residents were asked to identify their current and potential use of services, programs and facilities in their local area.  Key findings included:

·        The City’s most utilised programs and services were delivered from the Yanchep Two Rocks Library and Yanchep Community Centre. These two facilities facilitated the delivery of a range of services, programs and lifestyle activities for a broad range of community members;

·        The Yanchep Two Rocks Library/Phil Renkin Community Centre is a valued community hub for a range of groups. Seniors strongly identified with this facility, its value and the range of programs delivered from the facility; and 

·        A strong desire for a range of new built facilities including the provision of a Leisure Centre/Swimming Pool, dual use pathways to the National Park and an upgraded Yanchep Lagoon. The future delivery of new built facilities rated more highly than outdoor facilities such as Parks and Playgrounds. There was also strong support for new/upgraded facilities to blend into the local environment, citing the new Yanchep Surf Life Saving Club as an example of where harmony with the surroundings could be improved.

 

Community Priorities

 

Key themes and priorities for Yanchep and Two Rocks are outlined below. These priorities are not separated into positive or negative, but rather serve to outline what is important to the community.

 

·        Employment, Business Development, Tourism & Economic Growth - business development opportunities within the Yanchep Lagoon and the future Yanchep City Centre are important. The perceived lack of local commercial activity (shops, bars, restaurants and cinemas) and the lack of jobs, opportunities and training available for young people were highlighted.  The upgrade of facilities and amenity at Yanchep National Park to attract visitors was also suggested.

 

·        Access, Connectedness & Lifestyle - the outdoor lifestyle is strong in Yanchep and as a result, improved path networks linking key assets in the region are important to provide the ability to transit the region on foot or by bike to enjoy the natural surroundings. Connections to the beach and beach parking in the summer season were also highlighted.

 

·        Community Facilities (including swimming pool) - the community’s desire for a Leisure Centre/Swimming Pool in the region was strongly reflected in comments received. The upgrade of the Yanchep Lagoon and the new Splendid Park sports precinct were looked on favourably.

 

·        The Natural Environment and Coast – The community has a strong preference to retain and enhance the natural and coastal environment and for new development to be designed to fit in with and enhance the natural environment wherever possible.

 

·        Parks, Verges and Landscapes - existing parks and open spaces are seen as valuable assets that need to be maintained to support active lifestyles. Particular references were made to increasing the number of dog refuse bins/bags at parks.

 

·        Yanchep Lagoon – with the Master Planning process still fresh in the community’s mind, the Lagoon was identified as a significant priority and is highly valued. Residents are keen to see the area improved, provided its character and the beach surrounds are not adversely impacted by over development.

 

Local Area Vision

 

A family-focused and pedestrian-friendly community where the look and feel of the area reflects the region’s natural environment, beauty and coastal lifestyle.  Its sustainable developments retain the coastal village roots and there is strong connectivity from beach to bush.  People can live and work locally without undertaking excessive travel and value the employment and business opportunities that this area provides.

 

Action Plan

 

The Yanchep/Two Rocks action plan lists a number of existing or planned initiatives already identified in the City’s endorsed plans, strategies and Corporate Business Plan that relate specifically to that Local Area or address the priorities or issues flagged by the community.  In addition, it lists existing or planned Capital Works projects that are scheduled to take place to communicate that many of the issues or requests from the community are planned to be addressed, having consideration to the resources and capacity of the City to deliver.

 

There is a new initiative proposed, as it was considered that some local priorities were not satisfactorily addressed by existing initiatives of the City:

·        Investigate the feasibility of the construction of future pedestrian links: from Seatrees Estate to Two Rocks town site, and from Yanchep City Centre to Yanchep National Park.

Additionally, there are a number of proposed advocacy actions to address priorities that are not the responsibility of the City.  These include:

·        Continue to work with landowners and Department of Transport regarding the improvement of the Two Rocks Marina precinct;

·        Continue to work with Public Transport Authority on the Yanchep Railway Line extension;

·        Work with landowners to progress the planning and implementation of the new City Centre for Yanchep; and

·        Advocate for the Freeway North Extension to Romeo Road by State Government.

Consultation

Community Engagement

 

A summary of the community engagement activities undertaken during the development of the draft LAPs is outlined below:

·        Use of the City’s Your Say site, website and social media communications to increase awareness and invite community participation;

·        Use of Social Pinpoint online mapping tool to provide an overview of existing city facilities and programs and capture residents’ likes / dislikes and ideas for the future;

·        Community survey to determine residents’ level of connection to their local area, satisfaction with level of service offering and priorities for the future;

·        Workshops, focus groups, one-on-one meetings integrated into business-as-usual;

·        Integration with existing place-based City events and activities through collaboration with internal service units.

·        Presentation to the City’s Multicultural Action Group and other internal working groups.

·        Specific activities in Girrawheen & Koondoola included:

o   ‘What’s On In Your Neighbourhood’ event at Girrawheen Hub: 21 February 2019;

o   ‘What’s On In Your Neighbourhood’ event at Koondoola Community Centre: 7 March 2019;

o   Marquee and consultation at Global Beats and Eats: 16 March 2019; and

o   Open House events at Girrawheen Library and other community facilities: informal presence at various key times including Story Time, peak usage periods.

 

·        Specific activities for Yanchep & Two Rocks included:

o   Launch of Yanchep Two Rocks Access Centre (YTRAC): 6 February 2019;

o   Open House events at Phil Renkin Community Centre/Two Rocks Library: 21 February and 28 February 2019;

o   Open House events at Yanchep Community Centre: 11 March and 18 March 2019;

o   Marquee and consultation at ‘Retro Rewind’ event at Yanchep: 9 March 2019;

o   City marquee and consultation at Summer Surf Salt Markets coordinated by Capricorn Village Joint Venture;

o   City presence and consultation at Yanchep Surf Life Saving Club: 24 February and 10 March 2019; and

o   City stall at the Yanchep Shopping Centre Community Awareness Expo: 29 March 2019.

 

The key messages underpinning all engagement events were:

 

1.       The City of Wanneroo is working with the Girrawheen and Koondoola / Yanchep and Two Rocks communities to discover what is most important to residents;

2.       Community participation is key to ensuring the City gains a clear vision of the places, people and activities that make Girrawheen and Koondoola / Yanchep and Two Rocks special;

3.       Feedback collected will help the City to work with local people to create a vibrant and prosperous Girrawheen and Koondoola / Yanchep and Two Rocks.

 

During the engagement period, 1,936 people viewed the Your Say page on the City’s website across both Local Area project pages (924 people for Girrawheen Koondoola and 1,012 people for Yanchep Two Rocks) with a total of 4,654 page views.  At the conclusion of the community engagement period, 940 comments were made through a combination of online and in–person survey methods (604 for Girrawheen/Koondoola and 336 for Yanchep/Two Rocks).

 

The outcomes of the community engagement process have been made available on the Your Say section of the City’s website.  Residents who took the time to provide input were also contacted, thanked for their input and invited to review the outcomes of the consultation process.

 

Should Council endorse the draft LAPs for public comment, it is recommended that they be advertised for public comment for a period of 21 days by way of:

·        Inclusion on the ‘Your Say’ section of the City’s website; and

·        Direct notification of all community members who participated in the community engagement process.

 

A subsequent report will then be presented to Council to present the outcomes of the public comment period and the final draft LAPs for adoption.

Comment

The development of LAPs is a new initiative linked to the City’s Place Framework.  Residents of the City of Wanneroo have, through a variety of feedback mediums, expressed a desire for more distinctive local character in their suburbs and a greater involvement in the decision-making processes that affect the diverse communities in which they live. As such, the LAP process has been an excellent opportunity to engage and work with the community to identify what they value about their local areas and their priorities moving forward.

 

The key reason for developing LAPs is to acknowledge that local needs are different across the City and to ensure that the City’s resources are put to best use in addressing these differences.  This local differentiation was reflected in the engagement program and materials and is also clearly evident in the main themes and priorities for each Local Area.  This highlights the benefit of this targeted engagement.

 

The resultant draft LAPs demonstrate and communicate how the City’s current programs, services and capital projects are already addressing the priorities identified in these local areas.  In Girrawheen/Koondoola the priorities are generally well addressed through the City’s existing programs and services, although some new actions have been identified to address specific areas of focus - in particular the development of a more coordinated approach to increasing community safety, and working with landowners to improve the amenity of privately owned shopping precincts.  Capital Works projects already included in the City’s programs address many of the local park infrastructure improvements requested through the community engagement period.

 

In Yanchep/Two Rocks many of the priorities are either already being addressed by current City initiatives or relate to areas outside of the City’s control.  As a result, the actions have more of an advocacy focus – particularly relating to the progression of planning and development of emerging activity centres (Yanchep City Centre and Two Rocks Marina Village), the provision of major transport infrastructure (Yanchep Rail extension and Mitchell Freeway extension) and improved public transport.  The only new action that has been identified relates to improving pedestrian connectivity between the coast and the bush.  The ability to walk or cycle from the Yanchep Lagoon to Yanchep National Park, and from Two Rocks Marina to Seatrees Estate (and beyond) was important to local people in both Yanchep and Two Rocks.

 

The draft Local Area visions are a key element of the place development process, as they provide a shared goal and articulate the desired outcome for each Local Area.  The development of the draft Local Area visions has been informed by the feedback and input provided by the community, as well as the detailed comments provided by Elected Members throughout 2018 as part of the development of the City’s Local Planning Strategy.  Community feedback showed a very strong alignment with the input provided by Elected Members, with the result being an overarching statement of shared Council and community aspirations for that area.  The intent of the visions is to ensure that the City and community remain focused on what is important and that future programs, services and development activity can be aligned to ensure that they contribute to achieving the vision.  They will also be an important part in protecting and enhancing local sense of place (and place differentiation) into the future.

 

This is the first LAP process undertaken by the City, and it is intended that it will be an iterative process that is improved upon as the Plans are reviewed and updated.  While these initial LAPs primarily outline what the City is currently doing to meet local priorities and identify a range of initiatives to address any gaps, ultimately it is intended that the LAPs become informing documents to the City’s Corporate Business Plan and service planning processes.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “1     Society

1.3    Distinctive Places

1.3.1Create distinctive places based on identity of areas

 

1.3.2 Create place-based access to local services

 

1.3.3 Advocate and partner to meet changing community service expectations in place

 

1.4     Connected Communities

         

1.4.1 Connect communities through engagement and involvement

 

1.4.3 Build strong communities through the strength of cultural and heritage diversity

Risk Management Considerations

Risk Title

Risk Rating

Stakeholder Relationships

Moderate

Accountability

Action Planning Option

Chief Executive Officer

 

 

Risk Title

Risk Rating

Relationship Management

Moderate

Accountability

Action Planning Option

Director Corporate Strategy & Performance

Director Community & Place

 

 

Risk Title

Risk Rating

Productive Communities

Moderate

Accountability

Action Planning Option

Director Community & Place

 

 

The above risk/s relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers.  Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

Nil

Financial Implications

The development of the LAPs has been funded from the 2018/19 Budget.  Initiatives that support the implementation of the LAPs are included in existing budgets or will be included in future budget deliberation processes.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

 

1.       APPROVES the advertising of the draft Girrawheen/Koondoola Local Area Plan as per Attachment 2 and the draft Yanchep/Two Rocks Local Area Plan as per Attachment 3 for public comment for a period of 21 days;

2.       NOTES that a further report will be presented to Council following the conclusion of the public comment period to consider final adoption of the Girrawheen/Koondoola and Yanchep/Two Rocks Local Area Plans.

 

 

Attachments:

1.

Attachment 1 - Place Framework Structure

19/258983

 

2.

Draft Girrawheen Koondoola Local Area Plan

19/260569

Minuted

3.

Draft Yanchep Two Rocks Local Area Plan

19/260579

Minuted

 

 

 


CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                  161

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                  193

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                                                                  229

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CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 23 July, 2019                                   297

Draft

Corporate Strategy & Performance

Transactional Finance

3.14  Warrant of Payments for the Period to 30 June 2019

File Ref:                                              1859 – 19/260340

Responsible Officer:                           Director Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

Issue

Presentation to the Council of a list of accounts paid for the month of June 2019, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

 

In addition, it must record all other outstanding accounts and include that amount with the list to be presented.  The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in June 2019:

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – June 2019

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

116904 - 117164

3538 - 3570

 

 

$543,706.76

$31,976,006.53

$32,519,713.29

 

($2,193.29)

($709,603.87)

($16,174,702.77)

($15,633,213.36)

Municipal Fund – Bank A/C

Accounts Paid – June 2019

Advance Account Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$15,633,213.36

$24,124.98

$3,545,012.70

$19,202,351.14

Town Planning Scheme

Accounts Paid – June 2019

                           Cell 1

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$15,696,832.73

$5,400.00

$3,300.00

$6,820.00

$22,097.79

$2,350.00

$3,000.00

$37,526.71

$397,375.54

$16,174,702.77

 

At the close of June 2019 outstanding creditors amounted to $8,649,228.79.

Consultation

Nil

Comment

The list of payment (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of June 2019 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation.  A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:

 “4     Civic Leadership

4.3    Progressive Organisation

4.3.1  Lead excellence and innovation in local government

Risk Management Considerations

 There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Recommendation

That Council RECEIVES the list of payments drawn for the month of June 2019, as summarised below:-


 

 

Funds

Vouchers

Amount

Director Corporate Services Advance A/C

Accounts Paid – June 2019

   Cheque Numbers

   EFT Document Numbers

TOTAL ACCOUNTS PAID

 

Less Cancelled Cheques

Manual Journals

Town Planning Scheme

RECOUP FROM MUNICIPAL FUND

 

 

116904 - 117164

3538 - 3570

 

 

$543,706.76

$31,976,006.53

$32,519,713.29

 

($2,193.29)

($709,603.87)

($16,174,702.77)

($15,633,213.36)

Municipal Fund – Bank A/C

Accounts Paid – June 2019

Advance Account Recoup

Direct Payments

Payroll – Direct Debits

TOTAL ACCOUNTS PAID

 

 

 

$15,633,213.36

$24,124.98

$3,545,012.70

$19,202,351.14

Town Planning Scheme

Accounts Paid – June 2019

                           Cell 1

                           Cell 2

                           Cell 3

                           Cell 4

                           Cell 5

                           Cell 6

                           Cell 7

                           Cell 8

                           Cell 9

TOTAL ACCOUNTS PAID

 

 

 

 

$15,696,832.73

$5,400.00

$3,300.00

$6,820.00

$22,097.79

$2,350.00

$3,000.00

$37,526.71

$397,375.54

$16,174,702.77

 

WARRANT OF PAYMENTS JUNE 2019

 

 

 

 

PAYMENT

DATE

DESCRIPTION

AMOUNT

00116904

05/06/2019

Bernadette Thompson 

$150.00

 

 

  Bond Refund

 

00116905

05/06/2019

Laura-Jade Chambers 

$100.00

 

 

  Bond Refund

 

00116906

05/06/2019

Danijela Alikaj 

$850.00

 

 

  Bond Refund

 

00116907

05/06/2019

Shree Kutch Leva Patel Cricket Club 

$540.00

 

 

  Bond Refund

 

00116908

05/06/2019

Filipino Association in Banksia Grove 

$540.00

 

 

  Bond Refund

 

00116909

05/06/2019

Auslnd Cricket Club WA Incorporated 

$540.00

 

 

  Bond Refund

 

00116910

05/06/2019

Rebecca Beech 

$100.00

 

 

  Bond Refund

 

00116911

05/06/2019

Christina Liversage 

$150.00

 

 

  Bond Refund

 

00116912

05/06/2019

Yanchep Red Hawks Football Club 

$850.00

 

 

  Bond Refund

 

00116913

05/06/2019

Cristina Moore 

$540.00

 

 

  Bond Refund

 

00116914

05/06/2019

Rates Refund

$619.58

00116915

05/06/2019

Robert Burton 

$159.35

 

 

  Refund - Building Application - Cancelled

 

00116916

05/06/2019

Karen Mettimano 

$58.80

 

 

  Refund - Development Application - Development Application Does Not Exist

 

00116917

05/06/2019

Olga Perova 

$640.00

 

 

  Community Art Awards 2019 - Artworks Sold Polymer Clay - Art Vase

 

00116918

05/06/2019

Chantelle Beckett 

$440.00

 

 

  Community Art Awards 2019 - Artworks Sold Acrylic - Thou - 5

 

00116919

05/06/2019

Murray Ford 

$960.00

 

 

  Community Art Awards 2019 - Artworks Sold Cotton, Steel, Glass, Copper & Wood

 

00116920

05/06/2019

Lyn Franke 

$1,760.00

 

 

  Community Art Awards 2019 - Artworks Sold Textile & Stitch On Paper - Edge Of Pink Lake - Rottnest

 

00116921

05/06/2019

Ros Blackburn 

$960.00

 

 

  Community Art Awards 2019 - Artworks Sold Acrylic - Carnaby's Roost

 

00116922

05/06/2019

David Hall 

$120.00

 

 

  Community Art Awards 2019 - Artworks Sold Watercolour - Surf's Up

 

00116923

05/06/2019

Michelle Gauntlett 

$480.00

 

 

  Community Art Awards 2019 - Artworks Sold Hand Raised Fine Silver With Coiled Grass Top - Spiral Bowl

 

00116924

05/06/2019

Kevin Flanagan 

$799.20

 

 

  Community Art Awards 2019 - Artworks Sold Acrylic - 70

 

00116925

05/06/2019

Virginia Jackson 

$123.80

 

 

  Refund - Copies Of Plans - Duplicated

 

00116926

05/06/2019

Tara Howe 

$69.00

 

 

  Hire Fee Refund

 

00116927

05/06/2019

Rates Refund

$518.23

00116928

05/06/2019

Rates Refund

$565.83

00116929