Due to the current pandemic situation, this
meeting will be conducted electronically.
BRIEFING PAPERS
FOR ELECTED MEMBERS’
BRIEFING SESSION
Draft Only
to be held electronically
on 26 May, 2020 commencing at 6:00pm
Due to the current pandemic situation, this
meeting will be conducted electronically.
BRIEFING PAPERS
FOR ELECTED MEMBERS’
BRIEFING SESSION
Draft Only
to be held electronically
on 26 May, 2020 commencing at 6:00pm
PROCEDURE FOR FULL COUNCIL BRIEFING
COVID-19 Pandemic Situation
Given the current pandemic situation and the risk it poses to the health and well-being of Elected Members, staff and the public, all Briefing Sessions and Council meetings are to be conducted via electronic means until further notice.
Briefing Sessions and Council Meetings will be recorded and an audio recording will be made available on the City’s website as soon as practicable after the meeting.
To ensure the safety of the members of the public, and in accordance with Local Government (Administration) Amendment Regulations 2020 which came into effect on 26th March 2020, and in line with State and Federal Government advice, these meetings may not be attended by members of the public.
The City encourages any members of the public who wish to raise a question, to submit this information via the City’s online forms and/or contact Council Support on 9405 5027.
Members of the public may ask questions (no statements) relating only to the business on the Briefing agenda. The City will make every endeavour to provide a response to any submissions at the meeting.
PRINCIPLES
A Council Briefing occurs a week prior to the Ordinary Council Meeting and provides an opportunity for Council Members to ask questions and clarify issues relevant to the specific agenda items before council. The briefing is not a decision-making forum and the Council has no power to make decisions. The briefing session will not be used, except in an emergency, as a venue or forum through which to invoke the requirements of the Local Government Act 1995 and call a special meeting of Council.
The reports provided are the Officers’ professional opinions. While it is acknowledged that Council Members may raise issues that have not been considered in the formulation of the report and recommendation, it is a basic principle that as part of the briefing sessions Council Members cannot direct Officers to change their reports or recommendations.
PROCESS
The briefing session will commence at 6.00 pm and will be chaired by the Mayor or in his/her absence the Deputy Mayor. In the absence of both, Councillors will elect a chairperson from amongst those present. In general, Standing Orders will apply, EXCEPT THAT Council Members may speak more than once on any item, there is no moving or seconding items, Officers will address the Council Members and the order of business will be as follows:-
The agenda will take the form of:
Ø Attendance and Apologies
Ø Declarations of Interest
Ø Reports for discussion
Ø Tabled Items
Ø Public Question Time
Ø Closure
Where an interest is involved in relation to an item, the same procedure which applies to Ordinary Council meetings will apply. It is a breach of the City’s Code of Conduct for an interest to not be declared. The briefing session will consider items on the agenda only and proceed to deal with each item as they appear. The process will be for the Mayor to call each item number in sequence and ask for questions. Where there are no questions regarding the item, the briefing will proceed to the next item.
AGENDA CONTENTS
While every endeavour is made to ensure that all items to be presented to Council at the Ordinary Council Meeting are included in the briefing papers, it should be noted that there will be occasions when, due to necessity, items will not be ready in time for the briefing session and will go straight to the Full Council agenda as a matter for decision. Further, there will be occasions when items are tabled at the briefing rather than the full report being provided in advance. In these instances, staff will endeavour to include the item on the agenda as a late item, noting that a report will be tabled at the agenda briefing session.
AGENDA DISTRIBUTION
The Council Briefing agenda will be distributed to Council Members on the Friday prior to the Council Briefing session. A copy is available on the Internet for the public. Spare briefing agenda papers will be available at the briefing session for interested members of the public.
DEPUTATIONS
Deputations will generally not be heard prior to the Council Briefing session and are reserved for prior to the Ordinary Council meeting.
RECORD OF BRIEFING
The formal record of the Council Briefing session will be limited to notes regarding any agreed action to be taken by staff or Council Members. No recommendations will be included and the notes will be retained for reference and are not distributed to Council Members or the public.
LOCATION
During the current pandemic situation the Council Briefing session will be held electronically until further notice.
Briefing Papers for Tuesday 26 May, 2020
CONTENTS
Item 2_____ Apologies and Leave of Absence
3.1 Disabled Access to Residential Swimming Pool - 3 Tunis Court, Mindarie
3.2 Consideration of Proposed Local Planning Policies following Advertising
3.5 Review of Terms of Reference : Heritage Services Advisory Group
3.6 Quinns Beach Surf Life Saving Patrol Observation Tower Project
3.7 Montrose Park Changeroom Upgrades
3.8 Splendid Park Cycling Facility Concept Design and Cost Estimate
3.10 National Redress - Participation of Local Government
Corporate Strategy & Performance
3.11 Financial Activity Statement for the period ended 30 April 2020
3.12 Warrant of Payments for the Period to 30 April 2020
3.13 Outcome of Review of Council Policies
Item 5_____ Late Reports (to be circulated under separate cover)
Item 6_____ Public Question Time
7.1 Resource Recovery Facility Agreement
Item 8_____ Date of Next Meeting
Agenda
Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people. We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region.
Item 2 Apologies and Leave of Absence
File Ref: DD006.1998.00000968.002 – 20/187049
Responsible Officer: Director Planning and Sustainability
Disclosure of Interest: Nil
Attachments: 2
Issue
To consider application BA1998.968.2 which has been submitted under regulation 51 (3)(c) of the Building Regulations, which enables a Permit Authority (Local Government) to vary the swimming pool gate requirements when there is a person with disabilities residing at the property.
Background
Building Regulations 51 (3)(c) requires a discretionary decision to be made by the Permit Authority. Currently there is no authority delegated by Council to the CEO to determine an application under this provision and a decision by Council is therefore required. Although the City does not receive many of these requests, Administration will seek to amend the delegation so that in the future these operational matters can be processed by Administration.
The subject property is located at Lot 215, 3 Tunis Court, Mindarie. The existing swimming pool and barrier was approved under building application BA1998.968.1 on the 24 February 1998. The swimming pool barrier has been inspected in accordance with the City’ inspection regime and the most current inspection was completed by Royal Life Saving on the 7 March 2018, no faults where found.
The applicant is seeking a relaxation of the swimming pool barrier requirements as set out in Building Regulation 50 and AS1926. Specifically, they are requesting to swing the access gate into the pool area where the requirements state that access gates must swing away from the pool enclosure. They are making this request under Building Regulation 51 (3)(c) as this variation would provide easier access to the swimming pool for a person with disabilities.
Detail
The applicant is seeking an amendment to the current approval for the pool fence to enable the gate to swing into the pool enclosure where under Australian Standard AS1926 - Swimming Pool Safety Standards it is required that all pool gates are to swing away from pool enclosure (outward).
Regulation 51 of the Building Regulations 2012 states a “person with a disability means a person who has been issued a certificate given by the National Disability Services (ACN 008445485), registered under the Corporations Act 2001 (Commonwealth), certifying that the person has a disability that makes it difficult for the person to use a gate of the kind that would be required by these regulations in a swimming pool fence.”
Regulation 51 (3)(c) states, “in the opinion of the permit authority, a fence or barrier satisfying regulation 50 (barrier compliant with AS1926) between the building and the private swimming pool would create a significant problem for a person with a disability who is resident at the premises and wishes to have access to the pool.”
Regulation 52 states, “In deciding whether to give approval under sub regulation (3) a permit authority is required to have regard to whether or not a young child resides at the premises.”
In support of their request, the applicant has provided a letter from National Disability Services dated 22 April 2020 stating that an occupant has a disability, which would make it difficult for the person to use a gate in a swimming pool of the kind required by the Building Regulations. Attachment 1
In their correspondence with the City, the applicant has confirmed that there are no young children residing at the property. Building Regulation 51 suggests that this is the only other consideration a permit authority may take into account in the determination of an application under 51 (3) (c) of the Building Regulations.
Attachment 2 provides a photograph of the current gate illustrating site constrains that could be determined as problematic for a person with disabilities, in this scenario wheel chair access is constrained on the outer side of the gate.
Comment
The Building Act and Regulations provide a framework for the Permit Authority to vary the pool fencing standards in this specific circumstance. Administration considers that the barrier creates a significant problem for the person with a disability residing at the premises. The dwelling is not occupied by any children and the existing access arrangements limit the occupant’s ability to access the pool. It is recommended that Council approve the application under regulation 51 (3)(c) of the Building Regulations as proposed subject to a condition. The condition being that when the person with a disability no longer resides at the property the approval will no longer be valid and the gate will need to be altered to comply with AS1926.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.2 Good Governance
4.2.1 Provide transparent and accountable governance and leadership”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
CO-O23 Safety of Community |
Low |
|
Accountability |
Action Planning Option |
|
Director Community and Place |
Manage |
The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register. Action plans have been developed to accept this risk to support existing management systems. This proposal aligns with the Civic Leadership objective of the existing Strategic Community Plan, Council should therefore consider the following risk appetite statement: 4.2 Good Governance.
The City’s defined risk appetite for 4.2 Good Governance is articulated through the risk appetite statement as - The City places a high priority on the importance of maintaining good governance and has no appetite for deliberate act or omission by any party that jeopardises this. The City provides appropriate systems and processes to realise its values and achieve good governance. Decisions are aligned to policy to ensure non-compliance impacts are reduced as low as reasonably practicable (ALARP) and reputational damage is restricted to low.
Voting Requirements
Simple Majority
|
Recommendation That Council APPROVE application BA1998.968.2 for Lot 215, 3 Tunis Court, Mindarie under Regulation 51 (3) (c) of the Building Regulations to allow the pool barrier gate to open inward on the condition that when the person with a disability no longer resides at the property, this approval will cease. When the person with a disability no longer resides at the property the City must be notified immediately and the gate altered to comply with AS1926. |
Attachments:
|
1⇩. |
Attachment 1 - Letter from National Disability Services |
20/192902 |
|
|
2⇩. |
Attachment 2 - Photograph of Gate |
20/192905 |
|
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 9
File Ref: 40147 – 20/167583
Responsible Officer: Director Planning and Sustainability
Disclosure of Interest: Nil
Attachments: 3
Issue
To consider proceeding with the adoption of three proposed Local Planning Policies following public advertising.
Background
At its 10 March 2020 meeting (PS05-03/20), Council resolved to advertise the following Local Planning Policies (LPPs) as included in Attachments 1, 2 and 3.
|
Draft Policy |
Purpose |
|
LPP 4.25: Substantial Commencement of Development |
To provide guidance on what constitutes substantial commencement of development |
|
LPP 4.11: Variations to Building Envelopes |
To provide guidance on the circumstances that may be considered to modify Building Envelopes |
|
LPP 2.10: Sea Containers |
To guide the use of Sea Containers |
Detail
The proposed LPPs have been prepared under the provisions of District Planning Scheme No. 2 (DPS 2) to provide guidance and direction on the City’s approach and position on the matters detailed in the policies.
Consultation
The draft LPPs were advertised for public comment between 19 March 2020 and 30 April 2020 by way of:
· An advertisement published in the 19 March 2020 edition of the Wanneroo Times newspaper;
· Display at the City’s Civic Centre and on the City’s website; and
· Correspondence to the Department of Planning, Lands and Heritage.
No submissions or responses were received during the consultation period.
Comment
Key elements of each policy are outlined below:
LPP 4.25: Substantial Commencement of Development;
The purpose of this proposed policy is to provide guidance on what amount of work determines when a development has been substantially commenced. This is important for dealing with matters where an approval has (or is nearly) expired and works may have commenced or little if any work has actually been undertaken on site.
It is necessary to be able to clearly advise developers and the community whether an approval has lapsed or if sufficient work has been undertaken enabling works or a land use to continue. However, this is not a matter that is clearly defined under the Planning and Development Act or Regulations.
The proposed policy will assist with responding to enquiries regarding the validity of development approvals and to enable clear and consistent advice to be provided.
Applications for development approval are typically issued with a requirement that they are commenced within a specified timeframe (the default is two years) otherwise the approval lapses and a new approval will be required. Time limited approvals are necessary to ensure that development is commenced within a reasonable timeframe and because the planning framework changes from time to time.
LPP 4.11: Variations to Building Envelopes
The intent of this policy is to introduce objectives and standards to guide landowners who seek to vary the building envelope on their property. It will also assist Administration to consider such applications in a consistent manner against a clear set of objectives.
Building envelopes are created in various zones for the purpose of restricting the area of a lot which may be built upon. This policy is intended to apply to lots with building envelopes in various zones. The purpose of Building Envelopes is usually to contain development and prevent clearing of sites in order to protect and retain vegetation while allowing sensitively located development.
Administration often receives applications seeking to modify the size, location or extent of a building envelope. However, there is no specific criteria in DPS 2 that sets out the basis for considering requests to vary building envelopes.
The proposed criteria includes the need to have regard to matters such as loss of vegetation, geophysical constraints (karst etc), the location of dwellings on adjoining lots, impact on neighbours and the landscape. The policy also clarifies that more than one building envelope on a site can be considered as well as variations to the size and shape of the envelope provided the objectives are met.
LPP 2.10: Sea Containers
This policy has been developed to guide and control the use of sea containers and ensure that they meet an acceptable standard and do not adversely impact on the amenity of a locality. This is to be achieved through the introduction of objectives and criteria dealing with the standard, nature and positioning of sea containers.
The use of sea containers has become increasingly common in a variety of building applications. Due to their material strength and that they are relatively cheap they are seen by some as a cost effective solution for a range of building needs from dwellings to sheds and even for commercial structures such as shops and hotels.
Sea containers come in a variety of sizes and are typically used for temporary or permanent storage in a variety of situations. They are also used as transportable site offices among a range of other uses. The City has received only a small number of development applications for sea containers over recent years and there have been no complaints related to their use of appearance.
The use of sea containers as a building material can be permitted in all areas of the City, but their use and appearance needs to be managed as they can have a negative impact due to their height and scale on adjoining properties and affect the amenity of a locality.
It is recommended that the three proposed policies be progressed without any modifications.
Statutory Compliance
The preparation of new policies is required to be prepared and processed in accordance with Clause 4 of the Deemed Provisions of DPS 2.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.2 Good Governance
4.2.2 Provide responsible resource and planning management which recognises our significant future growth”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
CO-C01 Compliance Framework |
Moderate |
|
Accountability |
Action Planning Option |
|
Executive Manager Governance and Legal |
Manage |
|
Risk Title |
Risk Rating |
|
CO O01 Relationship Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy and Performance |
Manage |
Policy Implications
The proposed Local Planning Policies are intended to establish standards and direction for the City to consider, assess and determine applications for development approval.
Financial Implications
The cost of undertaking the necessary actions for Council to proceed with the proposed LPPS can be met from existing operational budgets.
Voting Requirements
Simple Majority
That Council:-
1. NOTES that there were no submissions received in respect to the following advertised Local Planning Policies;
a) Local Planning Policy 4.25: Substantial Commencement of Development;
b) Local Planning Policy 4.11: Variations to Building Envelopes; and
c) Local Planning Policy 2.10: Sea Containers;
2. Pursuant to Clause 4(3)(b)(ii) of the Deemed Provisions of City of Wanneroo’s District Planning Scheme No. 2 PROCEEDS with the Local Planning Policies described in 1. above, and as included in Attachments 1, 2 and 3;
3. Pursuant to Clause 4(4) of the Deemed Provisions of District Planning Scheme No. 2 PUBLISHES notice in a local newspaper of its decision to adopt the Local Planning Policies described in 1. above; and
4. FORWARDS a copy of the Local Planning Policies described in 1. above, as included in Attachments 1, 2 and 3, to the Department of Planning, Lands and Heritage for information.
Attachments:
|
1⇩. |
Attachment 1 - Local Planning Policy No. 4.25: Substantial Commencement |
20/59902 |
Minuted |
|
2⇩. |
Attachment 2 - Local Planning Policy No. 4.11: Variations to Building Envelopes |
20/67641 |
Minuted |
|
3⇩. |
Attachment 3 - Local Planning Policy No. 2.10: Sea Containers |
20/60005 |
Minuted |
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 30
Assets
3.3 Tender No. 20019 for the Provision of Major Works, Halesworth Park, Butler - New Sports Facilities
File Ref: 23756V013 – 20/201118
Responsible Officer: Director Assets
Disclosure of Interest: Nil
Attachments: 2
Issue
To consider the award of Tender No. 20019 for the Provision of Major Works, Halesworth Park, Butler - New Sports Facilities.
It is noted that this is a re-tender of Tender No. 19062 for the Provision of Major Works, Halesworth Park, Butler - New Sports Facilities, which was advertised on 9 March 2019, and although the subsequent evaluation of Tender No. 19062 was undertaken by City Administration, all tenders were declined.
At its meeting on 28 April 2015, Council considered a report on the Butler North District Open Space Master Plan Review, Item No CD02-04/15, and endorsed the master plan. It is noted that the project is now known as Halesworth Park, Butler.
The City is seeking to appoint a suitably qualified and experienced contractor to undertake the following civil and landscaping works associated with the construction of two sports ovals, site amenities, road and pedestrian infrastructure, and pad sites for two proposed buildings at Halesworth Park, Butler.
Scope of works include (see Attachment 2), but not limited to:
· Clearance of the site (in accordance with Environmental Permit requirements);
· Bulk earthworks;
· Retaining walls;
· Stormwater drainage;
· Power and lighting;
· Roadworks;
· Paths;
· Hardcourts;
· Sports oval construction (turfed areas);
· Landscaping planting; and
· Landscaping reticulation.
It is noted that the buildings proposed on site do not form part of this tender.
The site is currently formed by two lots of undeveloped bushland and the cleared site from the Department of Education land adjacent to Alkimos College. The site bounded by Santorini Promenade and Halesworth Parade (with residential properties adjacent), John Butler Primary College, Alkimos College and to the east of Amble Grove a rail reserve for the future Yanchep Rail Extension.
Tender 20019 proposed the three delivery options.
a) Option 1; Stages 1 and 2 are delivered concurrently/back to back;
· Stage 1 – Southern Oval is delivered by 5 December 2020 in time for Term 1 (2021) commencement Monday 1 February 2021.
· Stage 2 – Northern Oval is delivered by 12 March 2021 in time for Term 2 (2021) commencement Monday 19 April 2021.
b) Option 2
· Stage 1 is undertaken as a separable portion allowing Separable Portion SP1 to be completed (Separable Portion SP2 is not commenced concurrently and/or back to back).
· Stage 1 – Southern Oval is delivered by 5 December 2020 in time for Term 1 (2021) commencement Monday 1 February 2021.
c) Option 3
Stage 2 – Northern Oval is delivered sometime after Stage 1 is completed - by date TBC.
Delivery Options 2 and 3 were included in the Tender for the two ovals to be delivered as Separable Portions should conditional requirements be stipulated within the clearing permit.
However, the City’s preference for undertaking the works will be as per Option 1 following receipt of Environmental Clearing Permit Approval; constructing the two ovals within Stages 1 and 2 being delivered concurrently/back to back. This Tender evaluation is based on this preference.
Detail
Tender No. 20019 for the Provision of Major Works, Halesworth Park, Butler - New Sports Facilities was advertised on 1 February 2020 and closed on Wednesday 4 March 2020.
A non-mandatory site inspection and tender briefing was held at 10am on Thursday 6 February 2020 to provide tenderers the opportunity to clarify any tender enquiries and during the tender period there were eight tender addendums issued; all tenderers confirmed receipt.
Essential details of the proposed contract are as follows:
|
Item |
Detail |
|
Contract Form |
Major Works – AS4000-1997 |
|
Contract Type |
Lump Sum |
|
Contract Duration |
52 weeks |
|
Commencement Date (Subject to Tender Award) |
2 weeks after receipt of Letter of Award or 28 days after the clearing permit is granted whichever occurs later |
|
Date for Practical Completion |
Separable Portion SP1 Stage 1 – Southern Oval is delivered by 5 December 2020 in time for Term 1 (2021) commencement Monday 1 February 2021.
|
|
|
Separable Portion SP2 Stage 2 – Northern Oval is delivered by 12 March 2021 in time for Term 2 (2021) commencement Monday 19 April 2021.
|
|
Defects Liability Period |
12 Months |
|
Extension Permitted |
No |
|
Rise and Fall |
No |
Tender submissions were received from the following companies:
|
Company (full entity name) |
Company (abbreviated name) |
|
D.B.Cunningham Pty Ltd t/a Advanteering Civil Engineers |
Advanteering Civil |
|
Civcon Civil & Project Management Pty Ltd |
Civcon Civil |
|
Densford Civil Pty Ltd |
Densford |
|
Environmental Industries Pty Ltd |
Environmental Industries |
|
Georgiou Group Pty Ltd |
Georgiou |
|
Menchetti Consolidated Pty Ltd |
MG Group |
|
Ralmana Pty Ltd T/A RJ Vincent & Co. (RJV) |
RJ Vincent |
|
Wormall Civil Pty Ltd |
Wormall |
Tender Evaluation Panel
The Tender Evaluation Panel comprised:
· Project Manager Major Buildings - Infrastructure Capital Works
· OSH Officer Safety and Injury Management
· Principal Technical Advisor, Parks and Conservation Management
· Community Facilities Planning Officer
· Representative from JDSi Civil Engineering Consultants – Technical Advice
· Representative from Emerge Associates Landscape Design – Technical Advice
Probity Oversight
Oversight to the tender assessment process was undertaken by the City’s Contracts Officer
Tender submissions were evaluated in accordance with the Procurement and Evaluation Plan (PEP) which included the following selection criteria:
|
Item No |
Description |
Weighting |
|
1 |
Sustainable (Corporate Social Responsibility) Procurement a) Environmental Considerations 5% b) Buy Local 10% c) Reconciliation Action Plan 2.5% d) Disability Access & Inclusion 2.5% |
20% |
|
2 |
*Occupational Health & Safety |
25% |
|
3 |
*Organisational and Key Personnel Experience |
25% |
|
4 |
*Methodology, Capacity and Resources |
30% |
Pricing is not included in the qualitative criteria and is considered as part of the overall Value for Money (VFM) assessment. The minimum acceptable baseline for Qualitative Criteria is set at 50% with acceptable minimum scores required for each qualitative criterion marked with an *. An initial review of the tender submissions by the City’s Contracts Officer confirmed all tender submissions were deemed to be conforming and included for further consideration.
Evaluation Criteria 1 – Sustainable (Corporate Social Responsibility) Procurement (20%)
Evidence of Sustainable (Corporate Social Responsibility) Procurement was assessed based on the tenderers’ responses provided within the Questionnaires provided in Schedules 3A, 3B, 3C, 3D that were included in the tender documentation.
Sub criteria a) Environmental Considerations (5%)
An assessment was made to determine the ranking based on tenderers’ Environmental policy and practices.
Sub criteria b) Buy Local (10%)
An assessment was made to determine the ranking based on the responses provided, detailing the following information:
· Purchasing arrangements through local businesses;
· Location of tenderer’s offices, depots and production facilities;
· Residential addresses of staff and subcontractors; and
· Requirement for new employees arising from award of the contract.
Sub criteria c) Reconciliation Action Plan (2.5%)
An assessment was made to determine the ranking based on the responses provided that relate to:
· RELATIONSHIPS - building positive relationships between indigenous and non-indigenous people
· RESPECT – recognising the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process
· OPPORTUNITIES – attracting, developing and retaining organisational talent to build opportunities for aboriginal employment, training, development and mentoring
Sub criteria d) Disability Access & Inclusion (2.5%)
An assessment was made to determine the ranking based on the responses provided that relate to:
· People with disabilities have the same buildings and facilities access opportunities as other people
· People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it.
· People with disabilities receive the same level and quality of service from staff as other people receive.
· People with disabilities have the same opportunities as other people to make complaints.
· People with disabilities have the same opportunities as other people to participate in any employment opportunities.
The combined assessment of response provided by the tenderers for evidence of Sustainable (Corporate Social Responsibility) Procurement criterion resulted in the following ranking:
|
Tenderer |
Ranking |
|
Densford |
1 |
|
Georgiou |
2 |
|
RJ Vincent |
3 |
|
Environmental Industries |
4 |
|
Advanteering Civil |
4 |
|
Civcon Civil |
6 |
|
Wormall |
7 |
|
MG Group |
8 |
Evaluation Criteria 2 – Occupational Health & Safety (25%)
Evidence of safety and quality management policies and practices was assessed from the tender submissions. The assessment for safety management was based on the tenderers’ responses to an Occupational Health and Safety Management System Questionnaire included in the tender documentation.
Based on the response provided by the tenderers the assessment of this criterion has resulted in the following ranking:
|
Tenderer |
Ranking |
|
Civcon Civil |
1 |
|
Densford |
1 |
|
Environmental Industries |
1 |
|
Georgiou |
1 |
|
MG Group |
5 |
|
RJ Vincent |
5 |
|
Wormall |
5 |
|
Advanteering Civil |
8 |
All tenderers achieved an acceptable minimum score for this evaluation criterion.
Evaluation Criteria 3 – Organisational and Key Personnel Experience (25%)
The tenderer’s resources as presented in its tender submissions were assessed in order to evaluate their capacity to meet the requirements of the contract.
Assessment of this criterion considered the tenderers' experience in supplying services of a similar nature and circumstances, with considerations given to project relevance, type, size, complexity and resourcing availability, and Tenderers’ key personnel.
Based on the response provided by the tenderers the assessment of this criterion has resulted in the following ranking:
|
Tenderer |
Ranking |
|
Densford |
1 |
|
RJ Vincent |
2 |
|
Wormall |
2 |
|
Advanteering Civil |
4 |
|
Civcon Civil |
4 |
|
Environmental Industries |
4 |
|
Georgiou |
4 |
|
MG Group |
4 |
All tenderers achieved an acceptable minimum score for this evaluation criterion.
Evaluation Criteria 4 – Methodology, Capacity and Resources (30%)
The tenderer’s resources as provided in the tender submissions were assessed in order to evaluate their capacity to meet the requirements of the contract. Assessment of this criterion considered the tenderer’s project management procedures and project methodology, as presented in their tender submissions, were assessed in order to evaluate the tenderers’ understanding, methods and construction programme to meet the relevant timeframe of the contract.
Based on the response provided by the tenderers the assessment of this criterion has resulted in the following ranking:
|
Tenderer |
Ranking |
|
Densford |
1 |
|
RJ Vincent |
1 |
|
Environmental Industries |
3 |
|
Georgiou |
3 |
|
MG Group |
3 |
|
Advanteering Civil |
6 |
|
Civcon Civil |
6 |
|
Wormall |
6 |
All tenderers achieved an acceptable minimum score for this evaluation criterion.
Overall Weighted Assessment and Ranking
Tenderer’s submissions were reviewed in accordance with the Procurement and Evaluation Plan with the following key observations:
· The tenderers’ bids were evaluated in accordance with the selection criteria and were assessed as having the necessary resources, previous experience, capability and safety management systems to undertake the tender; and
· The baseline for the Qualitative Criteria was set at 50% for the applicable criteria:
|
2 |
Occupational Health & Safety |
|
3 |
Organisational and Key Personnel Experience |
|
4 |
Methodology, Capacity and Resources |
ALL eight tenderers scores exceeded the baseline requirements.
The overall qualitative weighted assessment resulted in the following tenderer ranking:
|
Tenderer |
Ranking |
|
Densford |
1 |
|
RJ Vincent |
2 |
|
Environmental Industries |
3 |
|
Georgiou |
4 |
|
MG Group |
5 |
|
Wormall |
6 |
|
Civcon Civil |
7 |
|
Advanteering Civil |
8 |
All tenderers achieved an acceptable minimum score for the mandatory qualitative evaluation criteria and progressed to the value for money assessment stage of the assessment process.
Tendered Lump Sum Price Ranking
Tenderers’ price submissions were reviewed and the Confidential Memo (Attachment 1) provides the detailed price information. Price comparisons were undertaken for the Option 1 incorporating Stages 1 and 2 works, Option 2 Stage 1 only and Option 3 Stage 2 only.
The recommendation considers only Option 1, Stages 1 and 2 works.
|
Tenderer |
Ranking |
|
Environmental Industries |
1 |
|
RJ Vincent |
2 |
|
Densford |
3 |
|
Wormall |
4 |
|
Georgiou |
5 |
|
MG Group |
6 |
|
Civcon Civil |
7 |
|
Advanteering Civil |
8 |
Relative Value for Money Assessment
An assessment was made to determine the ranking based on the lump sum pricing provided within the tender documentation based on Option 1 (Stage 1 and 2 only) against the overall qualitative criterion assessment, resulting in the following tenderer ranking (highest to lowest):
|
Tenderer |
Ranking |
|
RJ Vincent |
1 |
|
Environmental Industries |
2 |
|
Densford |
3 |
|
Wormall |
4 |
|
Georgiou |
5 |
|
MG Group |
6 |
|
Civcon Civil |
7 |
|
Advanteering Civil |
8 |
Overall Assessment and Comment
The tender submission from RJ Vincent satisfied the overall relative value for money assessment in accordance with the assessment criteria and weightings as detailed in the Procurement and Evaluation Plan and is therefore recommended as the successful tenderer.
The assessment and evaluation of RJ Vincent’s tender submission also noted the following:
· RJ Vincent tendered price is highly competitive and is within the budget estimate prepared by the City’s externally engaged Quantity Surveyors;
· RJ Vincent has indicated within their tender a strong and large team, capable of successfully delivering large scale of projects;
· RJ Vincent has performed a number of large scale projects within the City of Wanneroo Northern Corridor (project vicinity) including Marmion Avenue Duplication, residential subdivision works for various land developers, earthworks and forward works at John Butler Primary College (Butler) and Butler Rail Extension for the Public Transport Authority (PTA);
· Have demonstrated safety systems in place which meet the City’s Occupational Health and Safety Management System assessment requirements.
· Previous work undertaken for the City of Wanneroo indicates timelines for completion of projects, project management, quality of work and overall delivery of projects is positive.
Consultation
Throughout the design phase of the project, the City has worked collaboratively with key stakeholders; Department of Education, Property Developers LWP Property Group and Satterley Property Group (LWP and Satterley), sports clubs and user groups.
The public comment process was undertaken during July to August 2015 with property developers, LWP and Satterley, nearby residents, various sporting clubs and user groups.
The survey results indicated support for the proposed Master Plan.
Additional public comment processes have been undertaken as part of the Department of Water and Environmental Regulation’s clearing permit application assessment process.
Further clarifications were provided in item 3.3 of the Council Forum Meeting held on 21 May 2019 regarding the following aspects of the project:
· Main sports amenities building - changes have been made to the building design, which do not impact on its functionality. The building has also been relocated to improve its relationship to the playing fields and hard courts.
· Hard court sports amenities building - Administration has included provision for a smaller Sports Amenities Building and associated car park to service the hard courts (tennis and netball).
· Hard Courts - the location and orientation of the hard courts has also undergone minor amendment, however, the number of courts provided and functionality as multi-purpose tennis/netball use remains unchanged.
· Little athletics infrastructure - specific facilities and equipment supporting Little Athletics have been included within the development surrounding the ovals.
· Small ball sports - within the development are included a senior sized small ball sports (baseball / softball) diamond with the required back net infrastructure to support the ongoing growth of small ball sports within the corridor.
· Shared use hockey and soccer oval - two existing multi-purpose playing fields are included as a result of reviews in consultation with the Department of Education.
· Public consultation - Administration is currently undertaking additional consultation with sports user groups regarding the buildings and amenities.
· Car parking - Administration has undertaken a review of the number of parking bays and determined there would be 458 bays that would be available for community use at Halesworth Park. Administration considers this parking would be sufficient to support the sporting use of Halesworth Park. Should the parking demand exceed at the full use of the facility, Administration will develop a facility and traffic management strategy in consultation with the sports clubs and user groups.
· Water license and bore permit applications; - a new bore will be constructed as part of the works to be undertaken under the proposed contract; application has been approved. Administration has negotiated the transference of the existing ground water license from LWP to the City in consultation with DWER - Department of Water and Environment Regulation.
· Clearing permit application; - Clearing permits have been issued by the relevant State and Federal Government departments.
During the past 12 months Administration has engaged, on an as required basis, with State Sporting Associations, City of Wanneroo Clubs and the Department of Education in respect to the project. Administration will undertake an “inform” community engagement process post Council endorsement of the tender and will also continue to consult with relevant State Sporting Associations and City of Wanneroo Clubs in regards to the design development of the two Sports Amenities Building proposed for the site.
Post tender award and during the construction phase, the City will provide regular progress updates on key project milestones or events; posting of information on City’s webpage and media channels in addition notifying Department of Education, Department of Local Government, Sport and Cultural Industries (DLGSC), Developers, local residents, John Butler Primary College, Alkimos College, relevant sports and user groups.
Statutory Compliance
Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.
The proposed works being undertaken by the City received Development Approval on 16 May 2018. Administration confirmed on 17 April 2020 that application for an extension is not required as it is exempt.
Clearing Permit:
The project works on site are subject to a clearing permit to remove native vegetation from the project site. The whole development site for Halesworth Park comprises of three land components:
· “Southern Lot”; Crown Land - Lot 8210 on Deposited Plan 73880, Butler
· “Northern Lot”; owned Northern Corridor Developments - Lot 9051 on Deposited Plan 413867, Alkimos
· “North Western Lot”; owned by Department of Education - Lot 2018 on Deposited Plan 410670, Alkimos
The Department of Education has undertaken clearance of the North Western Lot 2018 as part of their construction works for the new Alkimos College (formerly Butler North Secondary School).
The approved clearing permit allows the City to clear vegetation for the whole development site, and is subject to City Administration compliance with clearing permit conditions, and the Contractor with relevant construction permit conditions.
The key condition of the clearing permit is that City Administration must provide the Department of Biodiversity, Conservation and Attractions (DBCA) with evidence that 75 ha of offset site have been acquired comprising:
· 55 ha within Lot 901 Brennan Road, Bindoon, WA.
· Funding transfer to the DBCA Offsets Fund for the purchase of an offset site containing no less than 20 ha.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“1 Society
1.1 Healthy and Active People
1.1.1 Create opportunities that encourage community wellbeing and active and healthy lifestyles”
“3 Environment (Built)
3.4 Activated Places
3.4.2 Provide safe spaces, centres, and facilities through our infrastructure management and designs for community benefit and recreation”
“3 Environment (Built)
3.4 Activated Places
3.4.4 Improve local amenity by retaining and complementing natural landscapes within the built environment”
Enterprise Risk Management Considerations
The below risks relating to the issue contained within this tender have been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage/mitigate/accept these risks to support existing management systems.
|
Risk Title |
Risk Rating |
|
CO-O08 Contract Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy & Performance |
Manage |
|
Risk Title |
Risk Rating |
|
ST-S23 Stakeholder Relationships |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Assets |
Manage |
|
Risk Title |
Risk Rating |
|
CO-O17 Financial Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy & Performance |
Manage |
Financial and Performance Risk
Financial Risk
A financial risk assessment was undertaken as part of the tender evaluation process and the outcome of this independent assessment by Equifax Pty Ltd advised that RJ Vincent has been assessed with a ‘strong’ financial rating and capacity to meet the requirements of the contract.
As the Score and Rating assigned to RJ Vincent does not take into account any impact of COVID-19 pandemic; Equifax recommended a Credit Rating assessment report be provided in which a more comprehensive assessment of the financial viability and capacity to complete its current commitments.
The Credit Rating Report indicated that RJ Vincent has been assessed as acceptable for the purposes of this engagement, and the following risk mitigation actions are required by the Contractor to provide security as follows:
An unconditional payable-on-demand performance bond, or bank guarantee, of 7.5% of the gross contract value be obtained from an Australian Prudential Regulation Authority (APRA) regulated entity for the duration of the contract. On practical completion, the performance bond/ bank guarantee be reduced to 2.5% for the duration of warranty/defects period.
Performance Risk
RJ Vincent has successfully undertaken a large number of projects for the City within the past five years and has completed these on time and to standard.
With RJ Vincent’s current focus on major road projects in the City of Wanneroo, and several major projects coming to completion in the early part of 2020 RJ Vincent does not anticipate these will affect its ability to deliver the works at Halesworth Park.
Reference checks confirm RJ Vincent’s experience and capability to meet project requirements.
Operational Risk
Operational risk and mitigation will be addressed through the risk assessment process of the project management framework.
Prior to the commencement of works, the appointed contractor will be inducted to the project site. Ongoing auditing of the contractor’s work practices during the course of the works will be undertaken to ensure compliance with the Operational Health and Safety requirements.
Policy Implications
Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.
Financial (Budget) Implications
The table below summarises the available funding for the project, current expenditures and the recommended tender price by RJ Vincent for the Provision of Major Works Halesworth Park, Butler – New Sports Facilities and associated expenses:
PR-2955 Provision of Major Works Halesworth Park, Butler – New Sports Facilities |
||
|
Description |
Expenditure |
Budget |
|
Budget: |
|
|
|
Capital Works Budget prior to FY2019/20 |
|
$846,208.00 |
|
Capital Works Budget for FY2019/20 |
|
$1,492,500.00 |
|
Capital Works Budget for FY2020/21 - Listed |
|
$10,987,994.00 |
|
Capital Works Budget for FY2021/22 - Listed |
|
$7,498,235.00 |
|
Total Funding |
|
$20,824,937.00 |
|
|
|
|
|
Expenditure to Date: |
|
|
|
Expenditure incurred to date |
$888,665.94 |
|
|
|
|
|
|
Expenditure to be incurred: |
|
|
|
Commitments |
$103,947.00 |
|
|
Project Management Fees |
$380,000.00 |
|
|
Professional Fees |
$1,000,000.00 |
|
|
RFT 20019 Provision of Major Works Halesworth Park, Butler – New Sports Facilities (Recommended Tender) |
$7,808,653.00 |
|
|
Other Works (Buildings, Environmental Offsets, Art Services, etc.)
|
$10,025,000.00 |
|
|
Construction Contingency |
$500,000.00 |
|
|
Total Expenditure (Estimate) |
$20,706,265.94 |
|
Funding allocated to the project in the 2019/2020 approval Capital Works Program and draft Capital Works Programs for 2020/21 and 2021/22 is sufficient for Provision of Major Works Halesworth Park, Butler – New Sports Facilities.
The budget provision for FY2021/22 will be reviewed after the Tender for Construction of the two Buildings is requested.
Voting Requirements
Simple Majority
That Council:-
1. ACCEPTS the tender submitted by Ralmana Pty Ltd T/A RJ Vincent & Co. (RJV) for Tender No. 20019, for Provision of Major Works Halesworth Park, Butler – New Sports Facilities as a Fixed Lump Sum Price of $7,808,652.50 + GST for Option 1 (Stages 1 and 2) in accordance with the terms and conditions specified in the tender document; and
2. NOTES that further funding is required to be allocated in 2020/2021 and 2021/2022 Capital Works Budget to fully complete the works for the development and provision of sports facilities at Halesworth Park, Butler.
Attachments:
|
1. |
Attachment 1 - Confidential Attachment - Tender 20019 |
Confidential |
|
|
2⇩. |
Attachment 2 - Halesworth Park – Concept Review |
19/185749 |
|
ATTACHMENT 1
Tender No. 20019 for the Provision of Major Works, Halesworth Park, Butler - New Sports Facilities
This attachment is confidential and distributed under separate cover to all Council Members.
Attachment 1 – HPE # 20/201655
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 38
3.4 Tender 20001 - Installation of Timelocks in Public Toilets at Various Locations across the City of Wanneroo
File Ref: 28862 – 20/201750
Responsible Officer: Director Assets
Disclosure of Interest: Nil
Attachments: Nil
Issue
To consider Tender No: 20001 for the Provision of Timelock Systems for City Of Wanneroo Public Toilet Amenities.
Background
The City has completed a review of existing toilet amenities and identified the continued implementation of the time-lock system will improve the function and operational management of these facilities. The objective of the project is to continue implementing automated access to reduce operational site attendance and improve security across the City’s facilities. The following parks form the scope of this tender and the upgrades will be delivered over two financial years (2019/20 and 2020/21):
1. Ferrara Park
2. Hainsworth Park
3. Liddell Park
4. Blackmore Park
5. Cabrini Park
6. Butterworth Park
7. Koondoola Park
8. Peridot Park
9. Houghton Park
10. Kingsbridge Park
11. Ridgewood Park
12. Oldham Reserve
13. Charnwood Park
14. St Andrews
Detail
Tender 20001 for the Provision of Timelock Systems for City Of Wanneroo Public Toilet Amenities was advertised on 29th January 2020 and closed on Tuesday 25th February 2020.
Essential details of the proposed contract are as follows:
|
Item |
Detail |
|
Contract Form |
Minor Works |
|
Contract Type |
Lump Sum |
|
Contract Duration |
10 months |
|
Commencement Date |
June 2020 |
|
Expiry Date |
February 2021 |
|
Extension Permitted |
N/A |
|
Rise and Fall |
N/A |
The City received one submission from Geared Construction Pty Ltd (Geared Construction), where their submission was a conforming submission.
The Tender Evaluation panel comprised:
· Projects Engineer, Infrastructure Capital works
· Project Manager, Infrastructure Capital works
· Supervisor Building Maintenance (South)
· Coordinator Safety Systems Safety & Injury Management, Corporate Strategy & Performance
Probity Oversight
Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.
Tender submissions were evaluated in accordance with the Procurement and Evaluation Plan (PEP) which included the following selection criteria:
|
Item No |
Description |
Weighting |
|
1 |
Sustainable Procurement: · Environmental Considerations 5% · Buy Local 10% · Reconciliation Action Plan 2.5% · Disability Access & Inclusion 2.5% |
20 % |
|
2 |
Demonstrated experience of tenderer and personnel performing the services |
30 % |
|
3 |
Methodology, resources and capacity for maintenance services |
30 % |
|
4 |
OSH demonstrated working documents |
20 % |
|
5 |
Lump sum Price |
Non Weighted |
Pricing is not included in the qualitative criteria and is considered as part of the overall Value for Money (VFM) assessment.
Evaluation Criteria 1 - Sustainable Procurement (20 %)
Sub criteria a) Environmental Considerations (5%)
An assessment was made to determine the ranking based on the tenderers’ Environmental policy and practices.
Sub criteria b) Buy Local (10%)
An assessment was made to determine the ranking based on the responses provided, detailing the following information:
· Purchasing arrangements through local businesses;
· Location of tenderer’s offices, depots and production facilities;
· Residential addresses of staff and subcontractors; and
· Requirement for new employees arising from award of the contract.
Sub criteria c) Reconciliation Action Plan (2.5%)
An assessment was made to determine the ranking based on the responses provided that relate to:
· RELATIONSHIPS - building positive relationships between indigenous and non-indigenous people
· RESPECT – recognising the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process
· OPPORTUNITIES – attracting, developing and retaining organisational talent to build opportunities for aboriginal employment, training, development and mentoring
Sub criteria d) Disability Access & Inclusion (2.5%)
An assessment was made to determine the ranking based on the responses provided that relate to:
· People with disabilities have the same buildings and facilities access opportunities as other people
· People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it.
· People with disabilities receive the same level and quality of service from staff as other people receive.
· People with disabilities have the same opportunities as other people to make complaints.
· People with disabilities have the same opportunities as other people to participate in any employment opportunities.
Geared Construction is based locally in Gnangara, and their submission indicates adequate capacity for Environmental Considerations and Buy Local. The provision of adequate disability access and inclusion requirements for the Timelock installation will be addressed through the contractor’s site management plan.
Evaluation Criteria 2 - Demonstrated Experience (30 %)
Geared Construction’s relevant experience presented in their tender submission was assessed in order to evaluate their capacity to meet the requirements of the contract. Assessment of this criterion considered the tenderer’s key personnel project experience including, type, size and complexity of projects previously delivered. Geared Construction is considered to have very good experience relevant to the scope of works.
Evaluation Criteria 3 – Methodology, Resources and Capacity (30 %)
The tenderers’ methodology as presented in their tender submission was assessed in order to evaluate their capacity to meet the requirements of the contract. Assessment of this criterion considered the tenderers’ project management procedures, project methodology, understanding, methods and construction programme to meet the objective of this contract. Geared Construction demonstrated very good understanding of the methodology, adequate resources and capacity to undertake the works.
Evaluation Criteria 4 - Occupational Health & Safety OSH (20 %)
Evidence of safety and quality management policies and practices was assessed from the tender submission. The assessment for safety management was based on the tenderers’ responses to the Occupational Health and Safety Management System Questionnaire included in the tender documentation. Geared Construction is considered to have an acceptable safety management system.
Overall Qualitative Weighted Assessment and Ranking
The submission was evaluated in accordance with the selection criteria and was assessed as having the necessary resources, previous experience, capability, safety and quality management systems to undertake the tender.
Lump Sum Price Assessment
The Lump Sum Price provided by Geared Construction was compared with values for works undertaken in the preceding financial period and the analysis indicates minimal change in the cost per locality for similar sized works, and is considered to offer fair value for the City.
Consultation
The City has worked collaboratively with key stakeholders to develop project specifications over the years. Further to that the City has fine-tuned the project specifications based on constructive feedback received from the respective users.
Broader community engagement has not been undertaken on the basis that it is an upgrade program on developed sites and, as such, will have minimal impact on the surrounding community.
Key internal stakeholders have been engaged during various stages of the design and development phase, and were invited to provide comment at several stages.
Post tender award and during the construction phase, the City will provide regular progress updates on key project milestones or events; posting of information on City’s webpage and media channels.
Statutory Compliance
Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“1 Society
1.1 Healthy and Active People
1.1.1 Create opportunities that encourage community wellbeing and active and healthy lifestyles”
Enterprise Risk Management Considerations
The risks relating to the issues contained within this report have been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage/mitigate/accept these risks to support existing management systems.
|
Risk Title |
Risk Rating |
|
CO-O07 Purchasing |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy & Performance |
Manage |
|
Risk Title |
Risk Rating |
|
CO-O08 Contract Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy & Performance |
Manage |
|
Risk Title |
Risk Rating |
|
CO-O17 Financial Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy & Performance |
Manage |
Financial and Performance Risk
Financial Risk
A financial risk assessment was undertaken as part of the tender evaluation process and the outcome of this independent assessment advised that Geared Construction has been assessed with a sound financial capacity to meet the requirements of the contract.
As per tender requirements, Geared Construction is required to provide two bank guarantees with a combined total of 5% of the contract value, 50% to be returned at practical completion and the balance to be returned at finalisation of the defects liability period.
Performance Risk
Operational risk and mitigation will be addressed through the risk assessment process of the project management framework.
Prior to the commencement of works, the appointed contractor will be inducted to the project site. Ongoing auditing of the contractor’s work practices during the course of the works will be undertaken to ensure compliance with the OHS requirements.
Policy Implications
Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.
Financial (Budget) Implications
The table below summarises the available funding for the project and current expenditures.
|
PR-4125 TIME LOCKS IN PUBLIC TOILETS VARIOUS LOCATIONS |
||
|
Description |
Expenditure |
Budget |
|
Budget: |
|
|
|
Allocated budget in 2019/20 (PR-4125) |
|
$36,244.00 |
|
Allocated budget in 2020/21 (PR-4125) - Listed |
|
$280,400.00 |
|
Total Funding |
|
$316,644.00 |
|
|
|
|
|
Expenditure to date: |
|
|
|
Expenditure incurred to date |
$6,058.28 |
|
|
|
|
|
|
Expenditure to be incurred: |
|
|
|
Commitment to date |
$0.00 |
|
|
Year 1 - Tender 20001 - Geared Construction tendered price 2019/20 |
$29,915.00 |
|
|
Year 2 - Tender 20001 - Geared Construction tendered price 2020/21 |
$197,190.00 |
|
|
Project management cost |
$27,252.00 |
|
|
Project contingency |
$29,523.65 |
|
|
Design and Pre-Planning for further works |
$25,000.00 |
|
|
Total Expenditure |
$314,938.93 |
|
The tender scope makes provisions for the City’s right to adjust the project listing for the second year program of works.
Voting Requirements
Simple Majority
That Council:
1. ACCEPTS the tender submitted by Geared Construction Pty Ltd for Tender No. 20001, for the Provision of Timelock Systems for City Of Wanneroo Public Toilet Amenities, as a Fixed Lump Sum Price of $ 227,105.00 + GST in accordance with the terms and conditions specified in the tender document; and
2. NOTES that funding of $280,400 is required to be allocated in 2020/2021 Capital Works Budget to fully complete the works for the provision of time lock systems for City’s public toilet amenities.
Attachments: Nil
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 40
Community & Place
File Ref: 1443V02 – 20/84234
Responsible Officer: Director Community and Place
Disclosure of Interest: Nil
Attachments: 3
Issue
To consider the review of the Terms of Reference for the Heritage Services Advisory Group.
Background
Local Government elections were held in October 2019, and tenure for representatives on the Heritage Services Advisory Group (the Group) concluded accordingly. With the nomination process finalised and new representatives appointed to the Group, a scheduled review of the Terms of Reference for the Group (Attachment 1) was undertaken.
Detail
The Terms of Reference for the Heritage Services Advisory Group have been reviewed and minor administrative changes are proposed (Attachment 2 and 3). The proposed changes are detailed in the following list:
1. Section: Aims and Functions
a. Change of wording Municipal Inventory to Local Heritage Survey
b. Inclusion of 1.5 Provide input to Council on places nominated for inclusion in the Local Heritage Survey.
2. Section: Membership
a. Removal of words who express a desire to be involved
b. Removal of words representing three separate geographic regions of the City
c. Change of wording from apply to reapply.
3. Section: Operating Procedures – 3.1 Chairperson
a. Inclusion of b) The Chairperson should be an Elected Member.
4. Section: Operating Procedures – 3.4 Administration
a. Change of wording Heritage Coordinator to Community History Librarian.
Consultation
The proposed changes to the Terms of Reference were tabled at the Heritage Services Advisory Group meeting on 18 February 2020 for consideration. The Group provided feedback that has been incorporated into the proposed amendments.
Comment
Following consideration by the Heritage Services Advisory Group, the proposed Terms of Reference are being submitted for Council for consideration and approval.
Statutory Compliance
Nil
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“1 Society
1.4 Connected Communities
1.4.3 Build strong communities through the strength of cultural and heritage diversity”
Risk Management Considerations
There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.
Policy Implications
Nil
Financial Implications
Nil
Voting Requirements
Simple Majority
That Council APPROVES the proposed amendments to the Heritage Services Advisory Group Terms of Reference as per Attachment 3.
Attachments:
|
1⇩. |
Attachment 1 - Terms of Reference Heritage Services Advisory Group |
11/58516 |
|
|
2⇩. |
Attachment 2 - Heritage Services Advisory Group - Terms of Reference - proposed - 12022020 |
20/54401 |
|
|
3⇩. |
Attachment 3 - Heritage Services Advisory Group - Terms of Reference - proposed - FINAL - 06032020 |
20/89184 |
Minuted |
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 53
Community Facilities
File Ref: 28864V02 – 20/87105
Responsible Officer: Director Community and Place
Disclosure of Interest: Nil
Attachments: 2
Previous Items: CP07-11/18 - Quinns Beach Surf Life Saving Patrol Observation Tower Project - Consultation Outcomes and Site Identification - Ordinary Council - 13 Nov 2018 6.30pm
Issue
To consider an update on the Quinns Beach Surf Life Saving Patrol Observation Tower.
Background
The provision of a surf lifesaving patrol tower at Quinns Beach was a joint initiative between the City, the Quinns Mindarie Surf Lifesaving Club (QMSLSC) and Surf Life Saving WA (SLSWA) to support the existing QMSLSC’s volunteer lifesaving patrols and SLSWA’s lifeguard service that is provided in accordance with the City’s existing contract with SLSWA.
As a result of the SLSWA tower development process, an amount of $80,000 was included within the City’s 2017/18 budget for the purchase and installation of a tower at Quinns Beach. In early 2018, the QMSLSC were successful in securing a $70,000 Local Projects Local Jobs grant from the State Government to contribute towards the tower.
Administration undertook a multi-staged community engagement process from 15 May to 22 October 2018. This process involved an initial community consultation process from 15 May to 30 June 2018 with letters sent to 50 residents and property owners along Ocean Drive and McPharlin Avenue. Ten submissions were received, two in favour and eight not in favour. As a result, a site meeting was held with residents who presented the following concerns:
· The tower will compromise the integrity of the dunes and increase pedestrian traffic to the area; and
· The tower will block residential views and decrease property values.
As a result of this discussion, the residents in attendance nominated two people as resident representatives to be involved in a smaller Working Group with Administration and the QMSLSC to work through the issues and to consider the options.
Between July and October 2018 Administration facilitated a number of discussions involving the resident representatives, the QMSLSC, SLSWA and Council Members to consider the residents’ concerns and alternative locations for the tower on Quinns Beach.
At its meeting held on 13 November 2018, Council considered report CP17-11/18 – Quinns Beach Surf Life Saving Patrol Observation Tower Project – Consultation Outcomes and Site Identification and resolved the following:
“1. NOTES the outcomes of the Quinns Beach Surf Life Saving Patrol Tower consultation process, as outlined within this report;
2. NOTES Location 4, as shown in Attachment 7 of this report, as the proposed site for the installation of the Quinns Beach Surf Life Saving Patrol Tower, noting that this is on a trial basis, subject to review by Surf Life Saving WA and the Quinns Mindarie Surf Life Saving Club based on patrol operational requirements; and
3. RECOGNISES and THANKS the community, Surf Life Saving WA and the Quinns Mindarie Surf Life Saving Club for their involvement in the consultation component of the project.”
Location 4, as noted above, has been shown in Attachment 1, inclusive of a photograph of the tower in place. Report CP17-11/18 noted that the tower is a temporary structure to be removed from the beach outside of the summer season.
Detail
Following Council’s endorsement, the installation of the tower occurred in March 2019 in line with the grant agreement. The winter removal was completed in early June 2019. Re-installation for the 2019/20 summer season was completed in late September 2019 with removal occurring the week of 27 April 2020. As a part of the procurement of the tower, the City included the provision of a custom pre-fabricated shipping container for storage of the tower in the winter. The storage container is located at the Ashby Operations Centre.
The tower is utilised during the October-April summer season by both QMSLSC and SLSWA as part of their agreement with the City for the provision of beach safety services. QMSLSC conduct patrols on weekends and public holidays, with SLSWA complementing this conducting weekday patrols.
As a part of the 12-month review process, Administration has sought feedback from QMSLSC and SLSWA in respect to the operational considerations of the patrol tower and its replacement and from the resident representatives.
QMSLSC: The Club has provided the following comments:
· The panorama and surveillance we achieve is a marked improvement on previous arrangements;
· There have been no operational aspects from our point of view apart from blank spot and drop-outs with the radio communications. However I think this is more a function of our location on the fringe of the Yanchep repeater;
· We have not experienced the vandalism and an influx of anti-social behaviour as raised in concerns to the tower installation. On the contrary, the tower is now an identifiable part of Quinns Beach and supports the atmosphere of safety;
· There has been the occasional ‘trespasser’ on the structure but that is to be expected. Perhaps the Council could include signage to deter; and
· As a Club, we strenuously support the year round location of the tower. Last year’s winter demonstrated that the high water mark would not dramatically interfere with the structure. It’s ‘permanence’ would provide a platform and emergency outpost for any marine emergency when the Club is not in patrol mode.
The club has made further comment that it wishes for the tower to stay in place during the winter off-season to allow for training opportunities for the Club and to limit the overall cost of the operation of the tower.
In addition to this, the Club has recently requested that the City install CCTV on the tower. The Club has commented that it has experienced an increase in the reports of theft and suspicious behaviour from beach goers. The Club has requested that CCTV be considered as part of the SLSWA Safe Beach Network.
SLSWA provided the following comments:
· The provision of the tower has made the processes of servicing the beach more efficient;
· As a result, it has reduced the need for the use of vehicles on the beach;
· It provides a comfortable environment for the life guards;
· It is well positioned to provide surveillance on the beach; and
· SLSWA Lifeguards have mentioned how it is much easier for them to perform their duties.
Resident Representatives: Comments were provided by the two resident representatives:
· As I do not live as close to the tower as the rest of the group and have not spent, as much time swimming this year unfortunately, I do not have a comment. Although I often get the impression that the position isn’t always in the same place;
· The tower was removed at the appropriate time, as the storm would have washed it away;
· During the COVID-19 period, it was used more of a playground with children jumping off the stairs. It is only a matter of time before someone is hurt;
· The tower is designed more for the beaches of Queensland, and not the small beaches of Quinns and Yanchep;
· The whole beach gets used, not just the section in front of the surf club/restaurant, a portable tower is more appropriate; and
· The cost of and time taken to remove and re-instate the tower each season is not appropriate.
Comments from Administration, particularly the Assets Directorate who are responsible for the maintenance to the tower whilst on site include:
· There is the requirement to ensure an appropriate base and backfill of sand to ensure protection against wind erosion of the sand;
· There is an absolute requirement for removal of the tower at the completion of the summer season due to coastal erosion. Attachment 2 demonstrates the following:
o The conditions experienced on the coast during the storm event of 6 May 2020 were approximately a one in one year event for the waves, with the high water mark reaching landward of the patrol tower location;
o The high water mark (refer to Attachment 2) were traced to reach beyond the beach anchor pole of the swimming enclosure. This is a reference point to the tower as it approximately lines up with the rear of the tower;
o The peak of this storm did not occur during high or spring tides; if it did the water levels could have been considerably higher than what was experienced; and
o If the storm had occurred later in storm season, the impact would have been worse due to the already eroded beach conditions.
Consultation
As outlined within report CP17-11/18, the community engagement process prior to the implementation of the patrol tower was extensive. In respect to the 12-month review process, further engagement was undertaken with QMSLSC, SLSWA and resident representatives. This process was undertaken as per the City’s Community Engagement Policy.
Comment
In considering the feedback provided by stakeholders, the provision of the patrol tower is meeting the operational requirements of SLSWA and the QMSLSC, while operating within the general parameters identified as a part of the engagement with residents.
The QMSLSC’s preference for the tower to remain in place on a year round basis is noted however, as shown within Attachment 2, the winter tides and subsequent erosion would put the patrol tower at risk. The Club’s request for provision of CCTV on the beach is noted and will be further investigated by Administration, with a view to using the existing built infrastructure on the beach (i.e. QMSLSC and Quinns Community Centre buildings or the Portofino’s Café building).
Statutory Compliance
The provision of the patrol tower is consistent with State Planning Policy 2.6: State Coastal Planning Policy, as any structure within the foreshore reserve must be deemed “temporary” in nature. For a permanent structure to be considered, the site would need to be identified as being within a coastal node, which would enable a variation to be explored under the Policy. As there is no strategic planning documentation for the area, the site cannot be identified as a coastal node.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“1 Society
1.1 Healthy and Active People
1.1.1 Create opportunities that encourage community wellbeing and active and healthy lifestyles”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
CO-O23 Safety of Community |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Community & Place |
Manage |
|
Risk Title |
Risk Rating |
|
ST-S23 Stakeholder relationships |
Moderate |
|
Accountability |
Action Planning Option |
|
Chief Executive Officer |
Manage |
The above risks relating to the issue contained within this report have been identified and considered within the City’s Corporate risk register. Action plans have been developed to manage this risk to support existing management systems.
Policy Implications
The patrol tower is consistent with Local Planning Policy 4.21: Coastal Assets Policy, whereby a temporary surf lifesaving outpost may be considered in lieu of a permanent facility.
Consultation has been carried out in line with the City’s Community Engagement Policy.
Financial Implications
The seasonal installation and removal of the tower is included in the City’s operating budget, at a cost of $33600 (exc. GST) per annum. This is inclusive of transport costs to and from each location to the Ashby Operations Centre, noting that this cost covers the removal and storage of both the Quinns and Yanchep towers.
Voting Requirements
Simple Majority
That Council:-
1. NOTES the outcomes of the Quinns Beach Surf Life Saving Patrol Tower review process as outlined within this report;
2. APPROVES the continued placement of the Patrol Tower as per the approved Location 4, with the tower to be removed during the winter season; and
3. RECOGNISES and THANKS Surf Life Saving WA and the Quinns Mindarie Surf Life Saving Club and the community for their involvement in the consultation and operational component of the project.
Attachments:
|
1⇩. |
May 2020 Storm and Surf Club Tower |
20/187225 |
|
|
2⇩. |
Quinns Patrol Tower - Location Image 2019/20 |
20/93451 |
|
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 56
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 62
File Ref: 38979 – 20/104449
Responsible Officer: Director Community and Place
Disclosure of Interest: Nil
Attachments: 3
Issue
To consider the concept design and cost estimates for the Montrose Park Tennis Clubroom upgrades.
Background
Montrose Park is located at 40 Montrose Avenue, Girrawheen. The site is on Lot 9276, Reserve Number 33343 and zoned for public recreation Attachment 1. Existing facilities include change rooms, carpark, two tennis courts and a playground/passive park area.
Montrose Park was included in the City’s Active Reserve Masterplan (ARMP). The building was identified as a priority as it was constructed in 1981, outdated and no longer meeting Australian Building Standards. Upgrades were subsequently listed in the City’s Long Term Financial Plan.
Detail
As part of the pre-planning stage for this project, Administration has undertaken preliminary concept design and costings to assist with project budgeting and scheduling.
Consultation
As a part of the preliminary concept design process, consultation was undertaken with the five key user groups being:
· Montrose Park Tennis Club;
· Vietnamese Sunday Tennis Club;
· Social Tennis Club;
· The Vietnamese RSL Tennis Club (no feedback received); and
· Family Tennis (no feedback received).
A summary of the key priorities as a result of the consultation is provided below:
· Upgrade existing toilets as per Australian Standards;
· Provide a Universal Access Toilet;
· Remove change rooms;
· Provide multipurpose space with kitchenette/tea preparation area;
· Remove kiosk;
· Provide store room;
· Provide office space;
· Provide cleaning store; and
· Provide verandah/spectator area overlooking the courts.
Design Philosophy
The outcomes of the above consultation were used to form a design brief to engage an architect to provide a concept design and costing. The design was to remain consistent with the existing infrastructure and carpark, complement the public open space location and create little disturbance to the existing urban development.
The intention of the upgrade is to provide a compliant, modern usable space for tennis clubs. The addition of a multipurpose area will also provide a usable space for non-sporting users and expand the City’s level of facility provision.
Concept Design and Cost Estimate
Through the City’s procurement process an external consultant was engaged to develop a concept design and costing, which have been supported by the key user groups. These concepts have been provided within Attachment 2, with a summary of the proposed Schedule of Accommodation provided below:
|
Room Name |
Area |
|
Multipurpose area with kitchenette |
50m2 |
|
2 x unisex change rooms |
32m2 |
|
Universal Access Toilet |
7m2 |
|
Storage (internal) |
12m2 |
|
Office |
6m2 |
|
Cleaning Store |
3m2 |
|
Duct |
2m2 |
|
Verandah/Spectator area |
48m2 |
It should be noted that the concept design is indicative only and may be further refined as part of the detailed design and construction phases.
Two cost estimate options were provided as outlined below:
|
Option |
Description |
Cost Estimate |
|
1. |
Refurbishment of the existing building |
$658,690 |
|
2. |
Demolish and rebuild |
$652,890 |
Option 2 has been progressed due to the reduced design and construction risks associated with a new build.
Project Schedule
The following represents the schedule for the project assuming a typical design and build method (not modular). If using a modular method the design and building time would be within the same year.
|
Key Tasks / Milestones |
Anticipated Start |
Anticipated Finish |
|
Consultation with sport clubs |
Complete |
Complete |
|
Concept design and cost estimate |
Complete |
Complete |
|
Consultation with residents and the broader community |
Complete |
Complete |
|
Detailed design |
July 2020 |
January 2021 |
|
Procurement for construction |
April 2021 |
September 2021 |
|
Construction |
Oct 2021 |
March 2022 |
|
Defects Liability |
April 2022 |
April 2023 |
Consultation
The community engagement process was undertaken in line with the City’s Community Engagement Policy and included:
· Open from 20 - 31 January 2020 (2 weeks);
· Mail out Attachment 3 to 539 residents and landowners within 400m of the site requesting feedback on the concept plans; and
· Emails to other relevant stakeholders.
The City received no responses in relation to the community engagement.
Comment
Nil
Statutory Compliance
Nil
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“1 Society
1.1 Healthy and Active People
1.1.1 Create opportunities that encourage community wellbeing and active and healthy lifestyles”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
ST-S23 Stakeholder Relationships |
Moderate |
|
Accountability |
Action Planning Option |
|
Chief Executive Officer |
Manage |
|
Risk Title |
Risk Rating |
|
CO-O20 Productive Communities |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Community and Place |
Manage |
The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support existing management systems.
Policy Implications
The community engagement process has been undertaken as the City’s Community Engagement Policy.
Financial Implications
The project is listed in the Capital Works Program as follows:
|
Financial Year |
Work Description |
Cost |
|
2020/21 |
Detail design |
$65,300 |
|
2021/22 |
Construction |
$687,700 |
|
TOTAL |
$653,000 |
|
Voting Requirements
Simple Majority
That Council ENDORSES the Montrose Park Tennis Clubroom Upgrades Concept Design as per Attachment 2.
Attachments:
|
1⇩. |
Montrose Park Aerial |
20/104344 |
|
|
2⇩. |
Montrose Park Concept Plans |
20/104384 |
Minuted |
|
3⇩. |
Montrose Park Consultation Letter |
20/104433 |
|
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 78
File Ref: 39942 – 20/93111
Responsible Officer: Director Community and Place
Disclosure of Interest: Nil
Attachments: 5
Previous Items: CP06-10/18 - North Coast Cycling Facility Master Plan - Ordinary Council - 16 Oct 2018 7.00pm
CP04-05/19 - Cycling Activity at Splendid Park, Yanchep - Ordinary Council - 07 May 2019 7.00pm
Issue
To consider the preliminary concept and cost estimates for a proposed cycling facility at Splendid Park, Yanchep.
Background
Splendid Park (the Reserve) Attachment 1 is located on Splendid Avenue Yanchep. The Reserve has an overall land area of approximately 12.8 hectares, classifying it as a district park. The Reserve is Crown Land vested to the City of Wanneroo for the purpose of public recreation.
The Reserve includes the following amenities:
· Two multipurpose ovals catering for Athletics and junior and senior Australian Football League (AFL), Soccer, Rugby and Cricket;
· Two multipurpose hard courts accommodating basketball and netball;
· Floodlighting to the required Australian Standard for large ball sports;
· Cricket nets;
· Long jump pits;
· 1.8 metre perimeter fence;
· Sports Amenities Building;
· A Skate park (under construction); and
· Playground adjacent to the amenities building.
The Northern Beaches Cycling Club (the Club) is based in the City’s northern coastal corridor and, based on 2018 data, has a membership of 800, of which 333 are active members, who participate in cycling activity. The Club accommodates a diversity of cycling interests from social rides, racing, mountain biking and cyclocross. The Club has also developed a school-based cycling academy.
At its meeting held on 16 October 2018, Council considered report CP06-10/18 – North Coast Cycling Master Plan (the Master Plan). The primary objective of the Master Plan was to identify suitable opportunities for cycling facility provision (at a community level) within broader public open space provision in the Alkimos and Eglington areas and the broader northern coastal corridor. Specifically, the overall scope of the study was to:
· Investigate opportunities for cycling facility provision within the planned district and regional POS provision within the Alkimos area and the broader northern coastal corridor;
· Investigate opportunities for the Alkimos Waste Water Treatment Plant buffer zone and the appropriate level of facility development; and
· Investigate opportunities for the outflow area to the west of the plant.
As a result of the Master Plan process, it was recommended (among other things) that the most appropriate facility development to meet the needs within the northern coastal corridor (and the City in general) was the development of a criterium track. The best location for this facility was identified as being the future Alkimos Regional Open Space.
As the timeframe for the development of the proposed criterium track at the Alkimos Regional Open Space is not currently defined, the Club has approached the City in respect to the use of Splendid Park as an interim cycling facility.
At is meeting held in May 2019, Council considered report CP04-05/19 – Cycling Activity at Splendid Park, Yanchep. As a result of the report, Council resolved the following:
“That Council APPROVES the Northern Beaches Cycling Club’s temporary option proposal to facilitate cycling activity at Splendid Park Yanchep, subject to the following:
1. The Northern Beaches Cycling Club will develop the appropriate Traffic Management and Risk Management Plans to support the proposed activity;
2. Administration will work with the Northern Beaches Cycling Club to finalise booking arrangements for school term bookings (i.e. Thursdays 8.30am to 12.00 noon), summer early morning (Tuesday and Thursday 6.00am to 8.00am) and weekend occasional events (7.00am to 10.00am), with confirmation of an appropriate hire fee;
3. Administration will work with the Northern Beaches Cycling Club and resident clubs at Splendid Park to further investigate cycling usage at Splendid Park during the winter, autumn and spring; and
4. LISTS the sum of $70,000 for consideration in the 2019/20 Budget to undertake a feasibility and engagement study and develop detailed design and construction drawings for a continuous junior cycling criterium track around Splendid Park, Yanchep.”
This report addresses point four of the resolution – to consider the feasibility of provision of a permanent facility at the Reserve.
Detail
In October 2019, Emerge Associates (the Consultant) was engaged to undertake the Master Plan. The scope for the project was as per the following:
· The Consultant shall conduct a site suitability investigation in order determine the feasibility of the project, and thus inform the design. The Consultant must review the following and comment on implications in the design, for the following:
o Relevant land use planning, heritage, aboriginal, environmental, clearing, legal, legislative requirements and other informing planning documents as a part of the assessment of development opportunities within the Precinct; and
o Assess existing infrastructure and other design concerns or issues that will need to be resolved; and
o An analysis of the sites surface and sub-surface conditions (e.g.: contaminated sites, acid sulphate soils) and topography (and grading), such as drainage and vegetation to determine land rectification requirements.
· The Consultant must undertake consultation with key stakeholders and provide analysis of quantitative and qualitative outputs. Consultation will be with internal and external stakeholders.
· Based on the information above, the Consultant must prepare one (1) Draft and Final document, to the Principal’s satisfaction. It is to include, but not limited to:
o All the captured information;
o Two (2) concept designs;
o Two (2) estimates of probable costs, including a whole of life cost plan; and
o Detail any outstanding items/recommendations that will need to be addressed, at another stage.
· The Consultant was to create two concept designs, which were to include the following:
o Modification to the existing dual use path network to accommodate cycling activity, this may include the width of the path and surface upgrades;
o The path will need to be at least four metres wide at all points;
o Fast concrete or similar on the entirety of the track;
o Installation of additional fencing and pedestrian gates to manage pedestrian crossing points on the path network;
o Option 1: A “fly over” bridge at the main entry to the sporting ovals and building to separate pedestrian and cycling traffic. Option 2: A separate design without the “fly over”;
o Appropriate warning and information signage;
o Tree planting and landscaping;
o Line Marking;
o Include change in levels; and
o General Power Outlets for electronic timers
Following discussions with the Club and Administration, the Consultant has delivered draft Master Plan report Attachment 2. A summary of the Master Plan report has been outlined as per below.
Project Background
As part of the project, the report notes the Reserve is an existing district level open space catering for a variety of mainstream sports. The site is approximately 125,000m2 and is bounded by Splendid Ave to the south boundary and future Marmion Ave connection to the west. The new upgrade will be suitable for a variety of cycling events to be held on the new track. The report references similar facilities, including criterium tracks at Casey Fields (Victoria), Ipswich and Toowoomba (Queensland).
Site Analysis
The report recognises the unique opportunity the site presents for establishment of a sporting precinct. Acknowledging the need to retain current infrastructure, the report outlines some of the critical elements that were considered for the integration of the cycling upgrade. These elements included:
· Climactic elements – Wind, Sun and Rain; and
· Location and Topology.
Risks and Constraints
Some of the risks identified with in the project include:
· Cycling path manoeuvring between existing infrastructure;
· Cannot impact size of current playing fields, which limits the variety of options;
· Existing drainage basins limit the tracks location due to safety and risk concerns;
· Path crosses over the car park entry – gates must be included in the design as part of risk mitigation – particularly during large events; and
· Speed limits in car parks must be introduced and enforced.
The report identifies the need for further investigation into the impact on drainage volumes. As such, JDSI engineers (JDSI), who were involved in the design and construction of the Reserve in 2017 were engaged to provide engineering advice. According to the findings of their report Attachment 3, the proposed design will affect the capacity of the following areas:
· Sump 4;
· Open Basin 3; and
· Open Basin 2.
The report has identified that the design does not adversely affect Open Basin 2 or 3, and that no further works are required to ensure the basins comply with the required capacity specifications. Regarding Sump 4, JDSI has recommended amendments to the design including reconstruction of the sump access track and fencing alternations. A cost estimate for these works has been included, incurring an additional $26,000 to the project (excluding the cost of the path and associated earthworks). JDSI has also included a concept design for the works as part of their report.
The Emerge report also identifies unique opportunities the Reserve provides, including multiple levels, and the fact that the Reserve, at multiple different points, can provide unique challenges for riders. The topology surrounding the site also provides opportunities for spectators to have ranging views of the site, particularly on the northern bank during race events. It should be noted this access would need to be negotiated with the landowners where appropriate.
Master Plan Principles
The key principles in the design include:
· Maintain a minimum of a five-metre-wide path around the entire path (separate from the existing dual use path);
· Include a 200m sprint approaching the finish line;
· Maximise usage throughout the day;
· Leave current facilities untouched;
· Provide space for six marquees; and
· Parking space for bicycles.
Concept 1
Apart from the main key principles, some important items to
note regarding Concept 1 Attachment 4 include:
· Start/Finish located near main car park entrance;
· Current swale upgraded and allows for a bridge and extra shade for competitors;
· Marquee area larger than Concept 2, providing greater flexibility;
· Separate start and finish line;
· Close connections to main club house;
· 200m sprint slightly up hill; and
· Mounded hills and terraced retaining walls.
The total estimated cost for this option is $1,806,100, as summarised in the table below:
|
Item |
Cost |
|
Preliminaries |
$97,250 |
|
Demolition |
$5,600 |
|
Siteworks and Earthworks |
$369,250 |
|
Track |
$410,000 |
|
Electrical |
$96,000 |
|
Exterior Elements |
$330,900 |
|
External Services |
$19,000 |
|
Professional Fees 6% |
$79,700 |
|
Design Contingency 15% |
$199,200 |
|
Construction Contingency 15% |
$199,200 |
|
TOTAL |
$1,806,100 |
Concept 2
Apart from the main key principles, some important items to note regarding Concept 2 Attachment 5 include:
· Start/Finish located adjacent to skate park, and the proposed Marmion Avenue extension;
· Flyover has been incorporated into this design. This would lessen the need for gate provision, and potential add to the safety of riders due to not having to watch for cars entering the car park;
· Flyover is at the main entrance;
· Downhill sprint towards the finish line; and
· Mounded hill at finish line.
The total estimated cost for this option is $2,191,400, as summarised in the table below:
|
Item |
Cost |
|
Preliminaries |
$139,500 |
|
Demolition |
$5,600 |
|
Siteworks and Earthworks |
$370,000 |
|
Bridge |
$264,000 |
|
Track |
$410,000 |
|
Electrical |
$96,000 |
|
Exterior Elements |
$292,900 |
|
External Services |
$10,000 |
|
Professional Fees 6% |
$127,000 |
|
Design Contingency 15% |
$238,200 |
|
Construction Contingency 15% |
$238,200 |
|
TOTAL |
$2,191,400 |
The report also highlights the various elevations of each concept, as well as the potential variable course configurations that can be achieved.
It should be noted that within the report, the consultant recommends concept 1 as a more cost-effective design, and with the risk mitigations (signs, gates) in place, the risk of cars entering the carpark can be lessened.
Management of Use
A key feature for the scope of the report is to ensure the track has been designed so as not to impede the current use of the facility by other user groups, including the resident sporting clubs and residents.
As per the City’s current Facility Hire and Use Policy, existing users of an Active Reserve have a priority in respect to the re-booking of that space each year. This means that any new use will need to consider these bookings. While the use of the cycling facility will not affect the direct use of the playing fields at the Reserve, it will have an impact on parking and general access to the Reserve. On this basis, the Club will need to work with existing user groups and Administration to manage their use and impact on other users.
It should be noted that while the design of the track includes mitigation features, there is still an onus on the Club to provide effective and qualified traffic management protocols, particularly during large events.
Environmental Considerations
The Master Plan does not provide an assessment of environmental considerations of the proposed concept, on the basis that the extent of the proposed development needs to be confirmed prior to progress environmental assessment.
It should be noted that the current construction of the skate park at Splendid Park has been affected by the need to have a clearing permit for the site. The clearing permit is required because when the site was originally cleared for the construction of the active open space, the Planning Approvals required landscaping to be undertaken utilising Black Cockatoo Habitat Species to re-establish the vegetation lost as a result of the development of the site. As the requirement for revegetation was conditioned under the Planning and Development Act 2005, the vegetation is deemed as being ‘native’ under the Environmental Protection Act 1986. As the City is removing vegetation to facilitate the construction of the skate park, a clearing permit was required to the applied for. Any future removal of vegetation from within the boundaries of Splendid Park will also require a Clearing Permit being applied for from the Department of Water and Environmental Regulation (DWER).
It is likely that this application will require the City to provide an offset of land for Black Cockatoo Habitat at an alternate site. Administration has commenced discussions with DWER in respect to potential off set requirements, with a view to this process progressing in parallel with the endorsement of the Master Plan and the detail design process. The process can take several months, which could be extended should there be appeals. Given the overall timeframe for delivery, this process could be completed in the 2020/21 financial year, however is not able to be guaranteed.
The proposed project schedule to date is as per below, noting funding has been allocated in 2020/21 for design development and 2021/22 for detailed design and construction:
|
Item |
Date |
|
North Coast Cycling Facility Master Plan Implementation Working Group |
7 May 2020 |
|
Report to Council |
2 June 2020 |
|
Community Engagement (including meetings with sporting clubs and relevant stakeholders) |
8 June to 3 July 2020 |
|
Report to Council (outcomes of consultation) |
28 July 2020 |
|
Progress to detailed design subject to Council consideration of consultation outcomes. |
|
Alkimos Regional Open Space
By way of update, Administration met with the Chair of the West Australian Planning Commission (WAPC) and the Director of the Department of Planning, Lands and Heritage (DPLH) in October 2019 to provide the draft business case scope for the State Government acquisition of the Alkimos Regional Open Space for comment and feedback. At that time, it was anticipated that the request for quote for the business case would be distributed to the market in early 2020.
Following the meeting, the Department of Local Government Sport and Cultural industries (DLGSC) commenced seeking responses to a Request for Quotation for "Assessment of land, water and community well-being outcomes for Public Open Space (sport and recreation) in Perth and Peel@3.5 million". This RFQ is for regional scale catchment and functionality. Due to this development, Administration decided not to commission a business case for the Alkimos site since the assessment by DLGSC may trigger the required response from WAPC to purchase the land.
North Coast Cycling Facility Master Plan Implementation Working Group
The North Coast Cycling Facility Master Plan Implementation Working Group (the Working Group) met on 7 May 2020 to consider the Emerge report and associated cost estimates. A copy of the Agenda and Minutes for this meeting has been made available on the Elected Member’s Hub.
In its consideration of the Master Plan, the Working Group noted the following:
· The track design will be able to support training and competition, as well as a variety of other pursuits, including inline skating and running;
· Both Concept designs offer multiple configurations;
· The Club does not have a preference for the concept design. Part of the planned engagement will involve ascertaining the which concept design is preferred by the wider community;
· Further concept design clarification was needed in regards to gradients and flyover characteristics;
· There is a need to obtain a clearing permit from DWER site prior to construction; and
· Funding opportunities will be explored in the next phase of the project.
As a result of this consideration the Working Group noted the following Recommendations:
“The North Coast Cycling Facility Master Plan Implementation Working Group:
1. NOTES the completion of the Draft Splendid Park Cycling Facility Master Plan, as per Attachment 1 of this report; and
2. RECOMMENDS to Council that the Splendid Park Cycling Facility Master Plan be approved for release for public comment.”
Consultation
In accordance with the brief, the Consultant discussed the concept with the Club and Administration. An onsite meeting was held with the Club at Splendid Park on Monday 4 November 2019. A representative of the Club was also presented with the Emerge report on 12 December 2020.
This report seeks approval for the release of the draft Splendid Park Cycling Upgrade for the purposes of a 28 day public comment process, which is to include the following consultation strategy:
· Information provided on the City’s “Your Say” page;
· Advertising for feedback on the City’s various social media platforms;
· Letters to residents within 400m of the Reserve.
· Direct communication with relevant stakeholders including:
o Cycling Groups
§ Northern Beaches Cycling Club
§ WestCycle
§ Masters Cycling WA
§ Other cycling groups yet to be identified
o Resident Sporting Clubs
§ Yanchep Redhawks Football Club
§ Yanchep United Soccer Club
§ Yanchep Junior Football Club
§ Yanchep Netball Club
§ Yanchep Cricket Club
§ Yanchep Little Athletics Club
o Department of Local Government, Sport and Cultural Industries
o Two Rocks Yanchep Residents Association
It is anticipated that the public comment period will commence on 8 June 2020 and conclude on 3 July 2020, subject to current community engagement restrictions put in place by Council as a result of the COVID-19 pandemic (that is subject to a separate report in this agenda). The community engagement process will seek feedback on the proposal and consideration of a preferred option. It is anticipated that the outcomes of public comment period will be reported back to Council for consideration at its meeting on 28 July 2020, subject to current COVID-19 community engagement restrictions.
Comment
Overall, the consultant has fulfilled the brief, and the project can proceed to the next phase of planning. However, some issues could not be addressed during the concept design phase (i.e. environmental implications), and will need attention moving forward.
The management of the track will remain the responsibility of the City, and any fees and charges associated with the use of the Reserve by the Club will be applied. With larger events, the Club will need to follow the City’s event application process. When accessing the cycling facility, users will need to be mindful of dog walkers, joggers and other users as there are some parts of the track that are immediately adjacent to the existing footpath. An additional contingency for full fencing of the track has been included in the Financial Implications section in the event that this is required as a risk mitigation measure.
The environmental impact on the Reserve also needs to be considered. As per the City’s recent experience with the skate park construction, it is anticipated that the City will need to apply for a clearing permit (given the caveat that was placed on the reserve during the original construction). It is likely the City will need to provide alternative offset sites within the local area, particularly for the provision of Black Cockatoo habitat. At this stage, the area that will need to be provided is yet to be determined. As a guide, the recent skate park was required to provide 0.28ha for a 1,000sqm site.
When considering the drainage impact, according to the work completed by JDSI, the mitigation works are achievable, and will not provide a barrier to the project’s progression.
As noted within this report, the site of the future Alkimos Regional Open Space is yet to be determined. Administration’s current position is that once the land has been acquired, the provision of the Alkimos criterium track will be a high priority at the site. One of the key reasons regarding the high prioritisation of the facility is that there is no other cycling facility in the metropolitan area. The construction of the Splendid Park facility, while not a purpose built criterium track, will provide an adequate facility in the interim period.
Statutory Compliance
Nil
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“1 Society
1.1 Healthy and Active People
1.1.1 Create opportunities that encourage community wellbeing and active and healthy lifestyles”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
ST-S23 Stakeholder relationships |
Moderate |
|
Accountability |
Action Planning Option |
|
Chief Executive Officer |
Manage |
|
Risk Title |
Risk Rating |
|
CO-O17 Financial Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy and Performance |
Manage |
|
Risk Title |
Risk Rating |
|
ST-G09 Long Term Financial Planning |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy and Performance |
Manage |
|
Risk Title |
Risk Rating |
|
CO-O22 Environmental Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Planning and Sustainability |
Manage |
The above risks relating to the issues contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to improve the existing management systems.
Policy Implications
Nil
Financial Implications
Currently, the project is listed on the City’s Long Term Financial Plan as per the following:
|
Year |
Detail |
Amount |
|
2020/21 |
Survey, Site Investigation and Procurement |
$80,000 |
|
2021/22 |
Detailed Design and Construction |
$1,500,000 |
|
Total |
$1,580,000 |
|
As identified earlier in this report the total cost of the two options presented are as follows:
· Option 1 - $1,806,100; and
· Option 2 (overpass) - $2,191,400.
In addition to this Administration has noted contingencies of $320,000 for the provision of barrier fencing around the track (should it be deemed necessary) and $135,000 for up front environmental offset costs, with a further $300,000 in rehabilitation costs over a 5 year maintenance period. The requirement and amount of these contingencies will be subject to further confirmation.
It should be noted the above figures are a preliminary estimate only, and are subject to change as a result of the detailed design and environmental approval stages. The provision of fencing will also be the subject of further design review and risk assessment in consultation with the Club, Westcycle and the City’s Insurer.
As indicated, the community engagement process will determine the preferred concept moving forward, which will enable the required budget to be confirmed.
As per the Consultant’s estimate, the total asset management cost over a 10-year period would be $537,500.
Voting Requirements
Simple Majority
That Council:-
1. ENDORSES, for the purposes of public comment, the draft Splendid Park Cycling Master Plan, as shown in Attachment 2 of this report; and
2. NOTES that the draft Splendid Park Cycling Master Plan is intended to be released for a 28 day public comment period from 8 June 2020 to 3 July 2020, with the outcome to be reported to Council at its meeting held on 28 July 2020.
Attachments:
|
1⇩. |
Attachment 1 - Splendid Park, Yanchep |
19/156079 |
|
|
2⇩. |
Attachment 2 - Splendid Park Cycling Master Plan Report - Draft |
20/124500 |
Minuted |
|
3⇩. |
Attachment 3 - Splendid Park - Drainage Basin Impact Assessment |
20/160788 |
|
|
4⇩. |
Attachment 4 - Splendid Park Cycling Facility Master Plan - Concept Design - Option 1 |
20/139513 |
|
|
5⇩. |
Attachment 5 - Splendid Park Cycling Facility Master Plan - Concept Design - Option 2 |
20/139515 |
|
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 123
Community Development
3.9 Multicultural Advisory Group and Reconciliation Action Plan Working Group Terms of Reference Amendments
File Ref: 6382V03 – 20/185891
Responsible Officer: Director Community and Place
Disclosure of Interest: Nil
Attachments: 6
Issue
To consider proposed amendments to the City’s Multicultural Advisory Group (MAG) and Reconciliation Action Plan Working Group (RAPWG) Terms of Reference (ToR).
Background
The City is committed to engaging with and supporting its culturally and linguistically diverse (CaLD) community and its Aboriginal and Torres Strait Islander community.
The purpose of the MAG is to provide a strong link between the City and its CaLD community by supporting the development and implementation of the City’s Access and Inclusion Plan. The group is engaged to support, provide advice and implement actions, where appropriate, on issues pertaining to the CaLD community. The MAG has been in place since March 2017.
The purpose of the RAPWG is to support the implementation of the City’s Reconciliation Action Plan by providing guidance and advice to the City in areas pertaining to the Aboriginal and Torres Strait Islander community; with the aim of long-term, genuine engagement between this community and individuals of non-Aboriginal background. The RAPWG has been in place since June 2011.
As part of the City’s annual Policy and Procedure reviews, Administration identified inconsistencies in the City’s Committee and Advisory/Working Group ToR template, which required updating. The template was updated and standardised to be accurate and better reflect current practices requiring an update of the ToR of both groups. As a result of this, the ToR for the MAG and RAPWG have been amended for Council’s consideration.
Detail
The MAG ToR have been edited in accordance with the City’s standardised template for Committees, Advisory Groups and Working Groups. Additionally, there are minor amendments to the wording associated to the aims and functions of the group to ensure the functions are concise and avoid any duplication.
Refer to Attachment 1 and Attachment 3 for the current and proposed amended ToR for the MAG.
Amendments to the RAPWG ToR include:
· Administrative changes in accordance with the City’s standardised template for Committees, Advisory Groups and Working Groups;
· Minor changes in aims and functions to represent the RAPWG purpose of general support for the City’s RAP. The original ToR was created in context of the City developing its first RAP and now unsuitably refers to specifics with regards to the development of RAP actions (Aims and Functions 1.1 Attachment 3).
· Name change from ‘Working Group’ to ‘Advisory Group’ to better reflect the Group’s definition and functions.
Refer to Attachment 4 and Attachment 6 for the current and proposed amended ToR for the RAPWG.
The amendments do not change the role, purpose or membership of the groups and will not impact on how the groups currently function.
Consultation
The revised ToR for the MAG have been reviewed and supported by members of the Group at the 27 November 2019 MAG meeting.
The revised ToR for the RAPWG have been reviewed and supported by members of the Group at the 20 February 2020 RAPWG meeting.
Comment
It is recommended that Council approves the administrative changes to the ToR of the MAG and RAPWG.
Following the Ordinary Council Elections in October 2019, community representatives on the RAPWG are:
· Dennis Simmons (Chairperson)
· Jason Barrow (Deputy Chairperson)
· Cetana Colbung
· Derek Nannup
· Kadambii Barnao
· Rebecca Garlett
· Anne Garlett
· Nicole Fitch
· Damien Piro
· Amandeep Singh
· Helen Berry
· Gordon Bryden
· Kahlia Woods
· Gordon Cole
· Casey Kickett
Council Member representatives on the RAPWG are:
· Mayor Tracey Roberts
· Cr Linda Aitken
· Cr Natalie Sangalli
Following the Ordinary Council Elections in October 2019, community representatives on the MAG are:
· Joe Tuazama (Chairperson)
· Laurence Kuntz (Deputy Chairperson)
· Ibrahim Latheef
· Syed Arshad
· Eva Mwakichako
· Neha Shinghal
· Anh Nguyen
· Ram Tin Thei
· Melanie Preen
· Christiane Oshiro-Tanaka
· Loreto Espiritu
· Ruth Lopez
· Bhavani Madugiri
Council Member representatives on the MAG are:
· Mayor Tracey Roberts
· Cr Brett Treby
· Cr Natalie Sangalli
· Cr Jacqueline Huntley
Statutory Compliance
Nil
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.1 Working with Others
4.1.2 Engage, include and involve community”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
ST-23 Stakeholder Relationships |
Moderate |
|
Accountability |
Action Planning Option |
|
Chief Executive Officer |
Manage |
The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic/Corporate risk registers. Action plans have been developed to manage/mitigate/accept this risk to support existing management systems.
Policy Implications
Nil
Financial Implications
Nil
Voting Requirements
Simple Majority
That Council:-
1. APPROVES the amended Multicultural Advisory Group Terms of Reference as per Attachment 3; and
2. APPROVES the amended Reconciliation Action Plan Working Group Terms of Reference as per Attachment 6.
Attachments:
|
1⇩. |
Attachment 1 - Terms of Reference Multicultural Advisory Group (Current) |
18/282687 |
|
|
2⇩. |
Attachment 2 - Terms of Reference Tracked Changes-Multicultural Advisory Group |
19/450035 |
|
|
3⇩. |
Attachment 3 - DRAFT revised Terms of Reference for Multicultural Advisory Group |
19/394040 |
Minuted |
|
4⇩. |
Attachment 4 - Terms of Reference Reconciliation Action Plan Working Group (Current) |
10/16642[v2] |
|
|
5⇩. |
Attachment 5 - Terms of Reference Tracked Changes - Reconciliation Action Plan Working Group |
19/129610 |
|
|
6⇩. |
Attachment 6 - DRAFT Reconciliation Action Plan Advisory Group Terms of Reference |
20/36637 |
Minuted |
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 145
File Ref: 32318 – 20/174497
Responsible Officer: Director Community and Place
Disclosure of Interest: Nil
Attachments: Nil
Issue
To consider the City’s participation as a State Government institution in the National Redress Scheme in response to the Royal Commission into Institutional Responses to Child Sexual Abuse.
Background
The Royal Commission into Institutional Responses to Child Sexual Abuse (Royal Commission) was established in 2013 to investigate failures of public and private institutions to protect children from sexual abuse. The Royal Commission released three reports throughout the inquiry:
· Working with Children Checks (August 2015);
· Redress and Civil Litigation (September 2015);
· Criminal Justice (August 2017).
The Royal Commission’s Final Report (15 December 2017) incorporated findings and recommendations of the three previous reports and contained a total of 409 recommendations, of which 310 are applicable to the Western Australian Government and the broader WA community.
The implications of the Royal Commission’s recommendations are twofold: the first is accountability for historical breaches in the duty of care that occurred before 1 July 2018 within any institution; the second is future-facing, ensuring better child safe approaches are implemented holistically moving forward.
The scope of this report addresses the historical element of institutional child sexual abuse through the National Redress Scheme. All levels of Australian society (including the WA Local Government sector and the City) will be required to consider leading practice approaches to child safeguarding separately in the future.
National Redress Scheme
The Royal Commission’s Redress and Civil Litigation (September 2015) Report recommended the establishment of a single National Redress Scheme (the Scheme) to recognise the harm suffered by survivors of institutional child sexual abuse.
The Scheme acknowledges that children were sexually abused, recognises the suffering endured, holds institutions accountable and helps those who have been abused access counselling, psychological services, an apology and a redress payment.
The Scheme commenced on 1 July 2018, will run for 10 years and offers eligible applicants three elements of Redress:
· A direct personal response (apology) from the responsible institution, if requested;
· Funds to access counselling and psychological care; and
· A monetary payment of up to $150,000.
All State and Territory Governments and many major non-government organisations and church groups have joined the Scheme. The WA Parliament has passed the legislation for the Government and WA based non-government organisations to participate in the National Redress Scheme. The Western Australian Government (the State) started participating in the Scheme from 1 January 2019.
Under the National Redress Scheme for Institutional Child Sexual Abuse Act 2018 (Cth), Local Governments may be considered a State Government institution.[1]
A decision was made at the time of joining the Scheme to exclude WA Local Governments from the State Government’s participation declaration. This was to allow consultation to occur with the sector about the Scheme, and for fuller consideration of how the WA Local Government sector could best participate.
Detail
Following extensive consultation, the State Government (December 2019):
· Noted the consultations undertaken to date with the WA Local Government sector about the National Redress Scheme;
· Noted the options for WA Local Government participation in the Scheme;
· Agreed to Local Governments participating in the Scheme as State Government institutions, with the State Government covering payments to the survivor; and
· Agrees to the Department of Local Government, Sport and Cultural Industries (DLGSC) leading further negotiations with the WA Local Government sector regarding Local Government funding costs, other than payments to the survivor including counselling, legal and administrative costs.
The following will be covered for Local Governments participating in the Scheme as a State Government institution and part of the State’s declaration:
· Redress monetary payment provided to the survivor;
· Costs in relation to counselling, legal and administration (including the coordination of requests for information and record keeping in accordance with the State Records Act 2000); and
· Trained staff to coordinate and facilitate a Direct Personal Response (DPR – Apology) to the survivor if requested (on a fee for service basis with costs to be covered by the individual Local Government – see below for further explanation).
State Government financial support for Local Government participation in the Scheme, as set out, will ensure that Redress is available to as many WA survivors of institutional child sexual abuse as possible.
Individual Local Governments participating in the Scheme as a State Government institution will be responsible for:
· Providing the State with the necessary (facilities and services) information to participate in the Scheme;
· Resources and costs associated with gathering their own (internal) information and providing that information (Request for Information) to the State (if they receive a Redress application); and
· Costs associated with the delivery of a DPR (apology), if requested (based on a standard service fee, plus travel and accommodation depending on the survivor’s circumstance). The State’s decision includes that all requested DPR’s will be coordinated and facilitated by the Redress Coordination Unit – Department of Justice, on every occasion.
The WALGA State Council meeting of 4 March 2020:
“1. Acknowledged the State Government’s decision to include the participation of Local Governments in the National Redress Scheme as part of the State’s declaration;
2. Endorsed the negotiation of a Memorandum of Understanding and Template Service Agreement with the State Government, and
3. Endorsed by Flying Minute the Memorandum of Understanding prior to execution, in order to uphold requirements to respond within legislative timeframes.”
The State and WALGA will sign a Memorandum of Understanding to reflect the principles of WA Local Governments participating in the Scheme as State Government institutions and being part of the State’s declaration.
State agencies (led by DLGSC), WALGA and Local Government Professionals WA will support all local governments to prepare to participate in the Scheme from 1 July 2020 (or earlier, subject to completing the necessary arrangements).
The State’s decision allows for the WA Government’s Scheme participation declaration to be amended to include Local Governments and this report seeks endorsement of the City’s participation in the Scheme.
As an independent entity and for absolute clarity, it is essential that the City formally indicates via a decision of Council, the intention to be considered a State Government institution (for the purposes on the National Redress Scheme) and be included in the WA Government’s amended participation declaration.
The City will not be included in the State’s amended declaration unless it formally decides to be included.
The financial and administrative coverage offered by the State will only be afforded to WA Local Governments that join the Scheme as a State Government institution, as part of the State’s amended declaration.
The option also exists for the City to formally decide not to participate in the Scheme (either individually or as part of the State’s declaration).
Should the City formally decide (via a resolution of Council) not to participate with the State or in the Scheme altogether, considerations for the City include:
· Divergence from the Commonwealth, State, WALGA and the broader Local Government sector’s position on the Scheme (noting the Commonwealth’s preparedness to name-and-shame non-participating organisations);
· Potential reputational damage at a State, sector and community level;
· Complete removal of the State’s coverage of costs and administrative support, with the City having full responsibility and liability for any potential claim;
· Acknowledgement that the only remaining method of redress for a victim and survivor would be through civil litigation, with no upper limit, posing a significant financial risk to the City.
Considerations for the City of Wanneroo
Detailed below is a list of considerations for the City to participate in the Scheme:
1. Executing a Service Agreement
All Royal Commission information is confidential, and it is not known if the City will receive a Redress application. A Service Agreement will only be executed if the City receives a Redress application.
The City needs to give authority to an appropriate position/officer to execute a service agreement with the State, if a Redress application is received. Timeframes for responding to a Request for Information are three weeks for priority applications and seven weeks for non-priority applications. A priority application timeframe will be outside most Council meeting cycles and therefore it is necessary to provide the authorisation to execute an agreement in advance.
2. Reporting to Council if/when an application is received
Council will receive a confidential report, notifying when a Redress application has been received. All information in the report will be de-identified but will make Council aware that an application has been received.
3. Application Processing/Staffing and Confidentiality
Administratively the City will determine:
· Which position(s) will be responsible for receiving applications and responding to Requests for Information;
· Support mechanisms for staff members processing Requests for Information.
The appointed person(s) will have a level of seniority in order to understand the magnitude of the undertaking and to manage the potential conflicts of interest and confidentiality requirements
4. Record Keeping
The State Records Office advised (April 2019) all relevant agencies, including Local Governments, of a ‘disposal freeze’ initiated under the State Records Act 2000 (the Act) to protect past and current records that may be relevant to actual and alleged incidents of child sexual abuse. The City’s record keeping practices as a result, have been modified to ensure the secure protection and retention of relevant records. These records (or part thereof) may be required to be provided to the State’s Redress Coordination Unit in relation to a Redress application.
5. Redress Decisions
The City should note that decisions regarding Redress applicant eligibility and the responsible institution(s) are made by Independent Decision Makers, based on the information received by the applicant and any RFI responses. The State Government and the City do not have any influence on the decision made and there is no right of appeal.
Consultation
The State, through the Department of Local Government, Sport and Cultural Industries (DLGSC), consulted with the WA Local Government sector and other key stakeholders on the Royal Commission into Institutional Responses to Child Sexual Abuse (in 2018) and the National Redress Scheme (in 2019).
The consultation throughout 2019 has focused on the National Redress Scheme with the aim of:
· raising awareness about the Scheme;
· identifying whether WA Local Governments are considering participating in the Scheme;
· identifying how participation may be facilitated; and
· enabling advice to be provided to Government on the longer-term participation of WA Local Governments.
It was apparent from the consultations Local Governments were most commonly concerned about the:
· potential cost of Redress payments;
· availability of historical information;
· capacity of Local Governments to provide a Direct Personal Response (apology) if requested by Redress recipients;
· process and obligations relating to maintaining confidentiality if Redress applications are received, particularly in small Local Governments;
· lack of insurance coverage of Redress payments by LGIS, meaning Local Governments would need to self-fund participation and Redress payments.
LGIS published and distributed an update (April 2019) regarding the considerations and (potential) liability position of the WA Local Government sector in relation to the National Redress Scheme.
The WALGA State Council meeting on 3 July 2019 recommended that:
“1. WA Local Government participation in the State’s National Redress Scheme declaration with full financial coverage by the State Government, be endorsed in principle, noting that further engagement with the sector will occur in the second half of 2019.
2. WALGA continue to promote awareness of the National Redress Scheme and note that Local Governments may wish to join the Scheme in the future to demonstrate a commitment to the victims of institutional child sexual abuse.”
DLGSC representatives presented at a WALGA hosted webinar on 18 February 2020 and presented at all WALGA Zone meetings in late February 2020.
The State’s decision, in particular to cover the costs/payments to the survivor, has taken into account the feedback provided by Local Governments during the consultation detailed above.
Comment
The financial and administrative coverage offered by the State Government will only be afforded to WA Local Governments that decide via a resolution of Council, to join the National Redress Scheme as a State Government institution. DLGSC has requested the Council resolution from all WA Local Governments by 31 May 2020, however the City has been granted an extension until 3 June 2020 to allow for this report to be presented at the Ordinary Council Meeting.
Statutory Compliance
The City in agreeing to join the Scheme is required to adhere to legislative requirements set out in the National Redress Scheme for Institutional Child Sexual Abuse Act 2018 (Cth).
Authorisation of an appropriately appointed person to execute a service agreement with the State, if a Redress application is received, will be in accordance with s.9.49A(4) of the Local Government Act 1995.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.2 Good Governance
4.2.1 Provide transparent and accountable governance and leadership”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
ST-G09 Long Term Financial Planning |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy and Performance |
Manage |
|
Risk Title |
Risk Rating |
|
ST-S23 Stakeholder Relationships |
Moderate |
|
Accountability |
Action Planning Option |
|
Chief Executive Officer |
Manage |
|
Risk Title |
Risk Rating |
|
CO-001 Relationship Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy and Performance and Director Community and Place |
Manage |
The above risk/s relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk register. Action plans have been developed to manage/mitigate/accept this risk to support existing management systems.
Policy Implications
All levels of Australian society (including the WA Local Government sector and the City) will be required to consider leading practice approaches to child safeguarding separately in the future, inclusive of possible policy review and/or development.
Financial Implications
The State’s decision will cover the following financial costs for Local Governments:
· Redress monetary payment provided to the survivor;
· Costs in relation to counselling, legal and administration (including the coordination or requests for information and record keeping); and
· Trained staff to coordinate and facilitate a Direct Personal Response (DPR – Apology) to the survivor if requested (on a fee for service basis with costs to be covered by the individual Local Government).
The only financial cost the Local Government may incur will be the payment of the DPR’s, which is on an ‘as requested’ basis by the survivor. This will be based on the standard service fee of $3,000 plus travel and accommodation depending on the survivor’s circumstances. All requested DPR’s will be coordinated and facilitated by the Redress Coordination Unit at the Department of Justice.
The State’s decision also mitigates a significant financial risk to the Local Government in terms of waiving rights to future claims. Accepting an offer of redress has the effect of releasing the responsible participating organisation and their officials (other than the abuser/s) from civil liability for instances of sexual abuse and related non-sexual abuse of the person that is within the scope of the Scheme. This means that the person who receives redress through the Scheme, agrees to not bring or continue any civil claims against the responsible participating organisation in relation to any abuse within the scope of the Scheme.
Voting Requirements
Simple Majority
That Council:-
1. ENDORSES the participation of the City of Wanneroo in the National Redress Scheme as a State Government institution and included as part of the State Government’s declaration; and
2. AUTHORISES the Chief Executive Officer to execute a service agreement with the State, if a Redress application is received.
Attachments: Nil
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 167
Corporate Strategy & Performance
File Ref: 30724V05 – 20/175825
Responsible Officer: Director Corporate Strategy & Performance
Disclosure of Interest: Nil
Attachments: 6
Issue
To consider the Financial Activity Statement for the period ended 30 April 2020.
Background
In accordance with Local Government (Financial Management) Regulations 1996, the Financial Activity Statement has been prepared in compliance with the following:
“Regulation 34(1) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature and type, by program, or by business unit. For the 2019/20 financial year the statement of financial activity will be presented by nature and type.
Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances. For the 2019/20 financial year 10% and a value greater than $100,000 will be used for the reporting of variances.”
Detail
Financial Activity for the period ended 30 April 2020
Council adopted the Annual Budget for the 2019-20 financial year on 28 June 2019 (SCS01-06/19). The Mid Year Review (MYR) was conducted in January and adopted by Council on 10 February 2020 (SC01-02/20). The figures in this report are compared to the MYR Revised Budget.
The budget changes proposed in the Financial Activity Statement for the period ended 31 March 2020 have not been included in the April 2020 Statement as the report was adopted on 5 May 2020.
Overall Comments Month-to-Date
Results from Operations
The Financial Activity Statement report for the month of April 2020 shows an overall favourable variance from Operations before Non Operating Revenue and Expenses of $1.2m.
The favourable variance is due to underspend in Materials & Contracts and Employee Costs partially offset by lower income from Fees & Charges as a result of many City of Wanneroo recreational, community based activities, libraries and hall hire services have been temporarily closed or suspended as a response plan to minimising the spread of COVID-19 within the community.
Capital Program
During April 2020, $5.1m was spent on various capital projects of which $3.6m was spent on roads and sport facilities (Refer to Attachment 3 for more details).
Overall Comments on Year-to-Date (YTD) Figures
Results from Operations
The Financial Activity Statement report for the year-to-date of April 2020 shows an overall favourable variance from Operations before Non Operating Revenue and Expenses of $141k.
The favourable variance is due to underspend in Materials & Contracts and Insurance expenses partially offset by higher Depreciation charge and lower income from Fees and Charges, Rates and Other Revenue.
Capital Program
At the end of April 2020, $58.2m was expended on various capital projects of which $42.2m was spent on roads and sport facilities (Refer Attachment 4 – Top Projects 2019-20 for more details).
Investment Portfolio Performance
Detailed Analysis of Statement of Comprehensive Income (Attachment 1)
Comments relating to the Statement of Comprehensive Income are provided under the following two sections:
a) Current month comparison of Actuals to Budgets; and
b) Year to date of Actuals to Budgets;
where the variance is higher than reporting threshold or item of interest to Council.
Revenues
Note 1 Rates
Month to Date - (Actual $34k, Revised Budget $100k)
The variance is unfavourable by $66k due to lower Interim Rates raised in the month.
Year to Date - (Actual $134.1m, Revised Budget $134.4m)
The unfavourable variance of $343k is mainly due to lower Interim Rates than anticipated.
Note 2 Fees and Charges
Month to Date - (Actual $559k, Revised Budget $1.3m)
As a response plan to minimising the spread of COVID-19 within the community, many City of Wanneroo services, programs and facilities have been temporarily closed, modified or suspended. The closure of Wanneroo Aquamotion, Kingsway Indoor Stadium, Libraries, Hall hire, Golf Courses and other facilities effective from 23rd of March 2020 resulted in unfavourable variance by $712k related to lower user or entry fee, facility booking fees income and reduced Golf Courses’ green fees Income.
Year to Date - (Actual $42.8m, Revised Budget $43.9m)
The variance is unfavourable by $1.1m mainly due to the reason noted above.
Note 3 Other Revenue
Month to Date - (Actual $33k, Revised Budget $45k)
The variance is unfavourable by $12k but within the reporting threshold.
Year to Date - (Actual $429k, Revised Budget $675k)
The variance is unfavourable by $246k relates to delay in receiving insurance reimbursement of $250k from Local Government Insurance Scheme (LGIS).
Expenses
Note 4 Employee Costs
Month to Date - (Actual $6.0m, Revised Budget $6.5m)
The favourable variance of $491k for the month is mainly due to reduced need for casual and temporary staff as result of the COVID-19 situation and staff utilised $363k of their Long Service Leave during the month of April 2020.
Year to Date - (Actual $63.2m, Revised Budget $63.4m)
Although the year to date variance is favourable by $148k, the actual expenditure includes a $1.5m COVID-19 leave provision made in March 2020 for eligible employees.
Note 5 Materials and Contracts
Month to Date - (Actual $4.1m, Revised Budget $5.6m)
The variance is favourable by $1.5m mainly relates to:
· Lower contract & material expenses of $753k due to closure of recreational centres and community facilities;
· Lower refuse removal expenses of $324k due to lower than expected collection of waste tonnage of recycled material and domestic rubbish.
Year to Date - (Actual $51.7m, Revised Budget $54.4m)
The favourable variance of $2.7m mainly relates to:
· Lower refuse removal expenses of $959k due to lower than expected collection of waste tonnage;
· Lower consulting fees of $945k due to underspend on various projects;
· Lower material expense of $319k due to closure of community facilities;
· Lower fuel and oil expenses of $162k due to favourable fuel prices;
· Lower advertising expense of $139k.
Note 6 Depreciation
Month to Date - (Actual $3.5m, Revised Budget $3.4m)
The variance is unfavourable by $136k mainly due to depreciation on new assets acquired during the period and Plant & Equipment revaluation at the end of financial year 2018/19, which are not been considered to calculate the deprecation budget for the 2019/20.
Year to Date - (Actual $35.7m, Revised Budget $34.1m)
The variance is unfavourable by $1.6m mainly due to the reasons noted above.
Note 7 Insurance
Month to Date - (Actual $93k, Revised Budget $126k)
The favourable variance of $33k reflects improved claims experience.
Year to Date - (Actual $964k, Revised Budget $1.3m)
The favourable variance of $302k reflects improved claims experience.
Non Operating Revenue & Expenses
Note 8 Non Operating Grants, Subsidies & Contributions
Month to Date – (Actual $1.9m, Revised Budget $137k)
The variance is favourable by $1.7m predominantly due to receipt of following unbudgeted contribution and State Government’s grant:
· Contribution of $807k for Transport Structure – additional works (Romeo Road to Brindabella Parkway). These works are expected to be completed as part of Marmion Avenue development in the year.
· State Government Grant of $984k for Better Bins program. This project has already been commenced in current financial year 2019/20, however, the majority of the costs will occur in the next financial year 2020/21. Purchase of new bins tendering process is in progress including roll out of the larger recycling bins from October 2020.
Year to Date – (Actual $14.1m, Revised Budget $13.1m)
The favourable variance of $1m year to date is due to receipt of above mentioned contribution & grant, which was partially offset by delay in claiming $973k of contribution for Connolly Drive. This claim will be submitted in May 2020 for the full value.
Note 9 Contributed Physical Assets
Month to Date – (Actual $1.3m, Revised Budget $1.35m)
The variance is unfavourable by $50k but within the reporting threshold.
Year to Date – (Actual $6.9m, Revised Budget $13.6m)
The unfavourable variance of $6.7m is due to lower than anticipated level of asset handover from developers. The actual asset recognition is recorded as and when assets are handed over to the City.
Note 10 Profit / Loss on Asset Disposals
Month to Date – (Combined Actual $107k, Combined Revised Budget $14k)
The favourable variance is a result of higher proceeds relating to Tamala Park Regional Council (TPRC) than anticipated.
Year to Date – (Combined Actual $601k, Combined Revised Budget -$13.4m)
The variance is favourable by $14.0m and mainly due to delay in Land disposal in relation to Main Roads WA taking over ownership of Ocean Reef Road and Gnangara Road.
Note 11 Town Planning Scheme (TPS) Revenues
Month to Date – (Actual $213k, Revised Budget $372k)
The variances are reflective of market conditions, where lot sales have remained subdued resulting in a lower than anticipated income for the Developer Contribution Plans (DCP’s) and East Wanneroo Cells.
Year to Date – (Actual $8.5m, Revised Budget $9.3m)
The unfavourable variance of $753k relates to delay in receipt of headworks levy year to date for Cell 8, 9 and DCP’s.
Note 12 Town Planning Scheme (TPS) Expenses
Month to Date – (Actual $52k, Revised Budget $2.4m)
The variance is favourable by $2.3m. Several Public Open Space (POS) land acquisition payments are progressing and are awaiting finalisation.
Year to Date – (Actual $5.3m, Revised Budget $7.4m)
The unfavourable result is mainly due to the reason mentioned above and City negotiations with affected landowners for the acquisition of some land relates to Cell 8 has been deferred pending a determination on the detailed design with a significant portion of the remaining expenditure is still likely to occur this financial year.
Statement of Financial Position (Attachment 2)
Note 1 - Net Current Assets
When compared to the opening position at 30 June 2019 Net Current Assets have increased by $1.3m, which is predominately due to the impact of 2019/20 Rates and Waste Service Fees levied.
Within the Current Assets, Current Receivables of $18.7m are mainly comprised of collectable Rates and Waste Service Fees debtors of $15.0m and Emergency Services Levy of $1.2m, with the remaining balance attributed to General Debtors of $2.5m.
Note 2 - Non-Current Assets
Non-Current Assets as at 30 April 2020 have increased by $29.7m from 30 June 2019 Actuals. The movement is due to increase in Work in Progress of $56.8m partially offset by accumulated depreciation of $35.7m.
Note 3 - Non-Current Liabilities
Non-Current Liabilities as at 30 April 2020 have increased by $5.5m due to change in the Australian Accounting Standards Board (AASB) Standard 15 for Revenue from Contracts. The revised AASB 15 requires the City to recognise Grants and Contributions as liability when performance obligations have not yet been met.
The existing loan with the Western Australia Treasury Corporation remains unchanged making up 81% of total Non-Current Liabilities.
Financial Performance Indicators
The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport and Cultural Industries (DLGSCI) status at the beginning of the financial year, and year to date figures (where relevant).
A green highlight is used where the minimum standard is met or exceeded. Highlighted in red are below the standard for financial year end 30 June 2019.
The following comments with regard to Ratios relates to the benchmarks not met for the period 30 June 2019.
Note 1 - Current Ratio
The Standard was not met primarily as a result of the internal restrictions of municipal funds. Most of the municipal funds are kept in special purpose cash backed Reserves.
Note 2 – Asset Sustainability Ratio
The DLGSCI Asset Management Framework and Guidelines publication provides the following explanation in respect to the Asset Sustainability Ratio (ASR):
"If capital expenditure on renewing or replacing assets is at least equal to depreciation on average over time, then the local government is ensuring the value of its existing stock of physical assets is maintained. If capital expenditure on existing assets is less than depreciation then, unless a local government’s overall asset stock is relatively new, it is likely that it is underspending on renewal or replacement."
A large percentage of the City's assets are in new to very good condition with approximately 85% of the total asset base at or below condition 2, (a rating of ‘0’ represents a new asset and a ‘10’ represents an asset that has failed). Less than 1% of the asset base is at or above condition 8, which represents assets that require intervention.
With the City's current mix of old and new assets and continued high growth, a lower than average ASR is expected, and the current condition of assets and level of renewal expenditure confirms this position. As the stock ages and renewal expenditure incrementally increases the ratio should increase, however continued growth may keep it relatively lower than the industry standard.
Taking a long term outlook, the level of asset stock and renewal demand necessitates the development of strategies to address the future impact and ensure that the City can continue to grow and maintain its assets in a financially sustainable manner. Given that renewal expenditure is lower than the depreciation being charged and that certain years’ experience significant spikes in demand, a specific Asset Renewal Reserve has been established.
Capital Works Program
The status of the Capital Works Program is summarised by Sub-Program in the table below:
During April 2020, $5.1m was spent. Details of significant expenditure for the month are included in Attachment 3. As at 30 April 2020, the City has spent $58.2m, which represents 65.5% of the $88.8m Capital Works Budget.
The City forecasts spend of $81,961,798 which represents 92% of the 2019/20 revised Capital Works Budget (Which includes the MYR adjustments), including contingencies and savings.
To further expand on the Capital Works Program information above, updates in key capital projects are selected to be specifically reported on, is provided in the Top Capital Projects attachment to this report (Attachment 4).
Capital Changes
The following changes are proposed to be made to the 2019/20 Capital Works budget.
PR-2794 East Wanneroo Cell 1, Upgrade Infrastructure – Design of the works is proposed to be brought forward from 2020/21. The design costs ($11,500) are totally funded from Town Planning Scheme Cell 1, resulting in no bottom line impact to the City. It is proposed that the capital budget for 2020/21 be reduced by the same amount.
PR-2833 Wangara Industrial Area Drainage Upgrades – An additional $5,500 is required for ongoing monitoring and to complete design works in 2019/20. It is proposed that the funds are sourced from PR-4220 Broadview Park, New 3 on 3 Basketball Court, which has been terminated.
PR-4215 Yanchep Active Open Space, Land Payment – As per Council report CS06-05/20, the City and the vendor have agreed on the valuation of the land at Splendid Park. The valuation of $6,530,040 represents an increase of $130,040 over the budgeted amount. It is proposed that the additional funds will be sourced from the Strategic Projects/Initiatives reserve for the City’s portion ($137,231) and the loan amount for the Yanchep/Two Rocks Developer Contribution Plan (YTRDCP) portion will be decreased by $7,191. This is due to a revision of the contribution percentages between the City and the YTRDCP agreed in the above report.
PR-4225 Upgrade Road Infrastructure and Streetscapes, Design Only – An increase to the budget of $13,709 is required to cover additional survey and design requests to inform future road project delivery. It is proposed to source these funds from savings in the following projects:
• PR-2829 Rangeview Road, Upgrade Traffic Treatments – $1,432
• PR-4099 Old Yanchep Road, Upgrade – $9,287
• PR-4124 Wanneroo Showgrounds, Upgrade Fencing – $1,632
• PR-4167 Wesco Road, Upgrade Guideposts – $1,358
PR-4235 Franklin Rd, Rousset Rd, Caporn St, Upgrade Intersection – Detailed design has been completed in 2019/20 to progress construction as soon as possible. The funds required ($15,000) are proposed to be sourced from savings in the following projects:
• PR-4010 Edgar Griffiths Park, New Sports Amenities Building – $4,500
• PR-4100 Lynton Park, Upgrade Passive Park – $4,500
• PR-4118 Abbeville Park, Upgrade Store Rooms – $3,700
• PR-4246 Wangara Greens Recycling Facility, New Oil Storage Shed – $2,300
PR-4236 Kingsbridge Blvd, Camborne Pkwy, Shelford Blvd, Upgrade Intersection – Preliminary design has been completed for this project in 2019/20 to progress construction as soon as possible. The funds required ($8,000) are proposed to be sourced from savings identified in PR-1999 Upgrade Accessibility to Community Buildings.
PR-4237 Mirrabooka Ave, Rawlinson Dr, Upgrade Intersection – Preliminary design has been progressed for this project in 2019/20 to commence construction as soon as possible in 2020/21. The funds required ($13,000) are proposed to be sourced from savings identified in PR-1999 Upgrade Accessibility to Community Buildings.
PR-4245 Gumblossom Park, New Batting Cage Lighting – It is proposed to do some preliminary works for this project in 2019/20 to progress construction as soon as possible in 2020/21. The funds required ($3,500) are proposed to be sourced from savings identified in PR-4188 Hudson Park, Installation of Fitness Equipment.
PR-4260 Warradale Park, New Fitness Equipment – It is proposed to do some preliminary survey and design works for this project in 2019/20 to get the project ready for construction in the coming years. The required funds are proposed to be sourced from PR-4220 Broadview Park, New 3 on 3 Basketball Court, which has been terminated.
Investment Portfolio (Attachment 5)
In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in Authorised Deposit taking Institutions (ADI’s):
At the end of April 2020, the City held an investment portfolio (cash & cash equivalents) of $400.2m (Face Value), equating to $403.1m inclusive of accrued interest. The City’s year to date investment portfolio return has exceeded the UBS Australia Bank Bill rate index benchmark by 0.38% pa (1.55% pa vs. 1.17% pa), however it is noted that Interest Earnings were budgeted at a 2.25% yield.
As global equities tumble and markets contemplate the economic impact of the COVID-19, markets have begun ramping up rate cut expectations across all major economies. This is affecting the City’s ability to attract higher interest rates from ADI’s.
Rate Setting Statement (Attachment 6)
The Rate Setting Statement represents a composite view of the finances of the City, identifying the movement in the Surplus/ (Deficit) based on the Revenues (excluding Rates), Expenses, Capital Works and Funding Movements, resulting in the Rating Income required. It is noted that the closing Surplus/ (Deficit) will balance to the reconciliation of Net Current Assets Surplus/ (Deficit) Carried Forward (detailed below):
*The change in the AASB Standard 15 has resulted in the City now recognising Grants and Contributions received as a liability when performance obligations have not yet been met.
Consultation
This document has been prepared in consultation with Responsible Officers for review and analysis.
Comment
In reference to Statement of Comprehensive Income in the report, the following colours have been used to categorise three levels of variance:
Revenues:
· Green > 0%;
· Amber -0% to -10%; and
· Red < -10%.
Expenses:
· Green > 0%;
· Amber -0% to -10%; and
· Red < -10%.
Statutory Compliance
This monthly financial report complies with Section 6.4 of the Act and Regulations 33A and 34 (5) of the Local Government (Financial Management) Regulations 1996.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.2 Good Governance
4.2.2 Provide responsible resource and planning management which recognises our significant future growth”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
CO-017 Financial Management |
Moderate |
|
Accountability |
Action Planning Option |
|
Director Corporate Strategy & Performance |
Manage |
The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register. Action plans have been developed to manage this risk to support existing management systems.
Policy Implications
· Accounting Policy;
· Investment Policy;
· Reserves Policy; and
· Strategic Budget Policy.
Financial Implications
As outlined in the report and detailed in Attachments 1 to 6.
Voting Requirements
Absolute Majority
That Council:-
1. RECEIVES the Financial Activity Statement and commentaries on variances year to date Budget for the period ended 30 April 2020 consisting of:
a) April 2020 year to date Financial Activity Statement;
b) April 2020 year to date Net Current Assets Position; and
c) April 2020 year to date Material Financial Variance Notes.
2. APPROVES BY ABSOLUTE MAJORITY the following unbudgeted Capital expenditure for the Financial Year 2019/20:
|
Number |
From |
To |
Amount |
Description |
|
PR-2794 |
Town Planning Scheme Cell 1 |
PR-2794 East Wanneroo Cell 1 Infrastructure Upgrades |
$11,500 |
Design brought forward from 2020/21. |
|
PR-4235 |
PR-4010 Edgar Griffiths Park, New Sports Amenities Building |
PR-4235 Franklin Rd, Rousset Rd, Caporn St, Upgrade Intersection |
$4,500 |
Pre-planning, design, project development underway. |
|
PR-4235 |
PR-4100 Lynton Park, Upgrade Passive Park |
PR-4235 Franklin Rd, Rousset Rd, Caporn St, Upgrade Intersection |
$4,500 |
Pre-planning, design, project development underway. |
|
PR-4235 |
PR-4118 Abbeville Park, Upgrade Store Rooms |
PR-4235 Franklin Rd, Rousset Rd, Caporn St, Upgrade Intersection |
$3,700 |
Pre-planning, design, project development underway. |
|
PR-4235 |
PR-4246 Wangara Greens Recycling Facility, New Oil Storage Shed |
PR-4235 Franklin Rd, Rousset Rd, Caporn St, Upgrade Intersection |
$2,300 |
Pre-planning, design, project development underway. |
|
PR-4236 |
PR-1999 Upgrade Accessibility to Community Buildings |
PR-4236 Kingsbridge Blvd, Camborne Pkwy, Shelford Blvd, Upgrade Intersection |
$8,000 |
Pre-planning, design, project development underway. |
|
PR-4237 |
PR-1999 Upgrade Accessibility to Community Buildings |
PR-4237 Mirrabooka Ave, Rawlinson Dr, Upgrade Intersection |
$13,000 |
Pre-planning, design, project development underway. |
|
PR-4245 |
PR-4188 Hudson Park, Installation of Fitness Equipment |
PR-4245 Gumblossom Park, New Batting Cage Lighting |
$3,500 |
Pre-planning, design, project development underway. |
|
PR-4260 |
PR-4220 Broadview Park, 3 on 3 Basketball Court |
PR-4260 Warradale Park, Landsdale, New Fitness Equipment |
$4,000 |
Pre-planning, design, project development underway. |
3. APPROVES BY ABSOLUTE MAJORITY the following changes to the 2019/20 Capital Work Budget:
|
Number |
From |
To |
Amount |
Description |
|
PR-2833 |
PR-4220 Broadview Park 3 on 3 Basketball Court |
PR-2833 Wangara Industrial Area Drainage Upgrade |
$5,500 |
Transfer of budget for ongoing monitoring and design.
|
|
PR-4215 |
Strategic Projects / Initiatives Reserve |
PR-4215 YAOS Land Payment |
$130,040 |
Additional funds required to pay for land at Splendid Park.
|
|
PR-4225 |
PR-2829 Rangeview Rd, Upgrade Traffic Treatments |
PR-4225 Upgrade Road Infrastructure and Streetscapes |
$1,432 |
Increased funds required to cover additional survey and design requests. |
|
PR-4225 |
PR-4099 Rangeview Rd, Upgrade Traffic Treatments |
PR-4225 Upgrade Road Infrastructure and Streetscapes |
$9,287 |
Increased funds required to cover additional survey and design requests.
|
|
PR-4225 |
PR-4124 Wanneroo Showgrounds, Upgrade Fencing |
PR-4225 Upgrade Road Infrastructure and Streetscapes |
$1,632 |
Increased funds required to cover additional survey and design requests.
|
|
PR-4225 |
PR-4167 Wesco Rd, Upgrade Guideposts |
PR-4225 Upgrade Road Infrastructure and Streetscapes |
$1,358 |
Increased funds required to cover additional survey and design requests.
|
Attachments:
|
1⇩. |
Attachment 1 - Statement of Comprehensive Income April 2020 |
20/183795 |
Minuted |
|
2⇩. |
Attachment 2 - Statement of Financial Position April 2020 |
20/183799 |
Minuted |
|
3⇩. |
Attachment 3 – Significant Capital Expenditure April 2020 |
20/186863 |
Minuted |
|
4⇩. |
Attachment 4 – Top Projects 2019-20 April 2020 |
16/151914[v50] |
Minuted |
|
5⇩. |
Attachment 5 – Investment Report April 2020 |
20/183807 |
Minuted |
|
6⇩. |
Attachment 6 – Rate Setting Statement April 2020 |
20/183813 |
Minuted |
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 220
Transactional Finance
File Ref: 1859V02 – 20/178720
Responsible Officer: Director Corporate Strategy & Performance
Disclosure of Interest: Nil
Attachments: Nil
Issue
Presentation to the Council of a list of accounts paid for the month of April 2020, including a statement as to the total amounts outstanding at the end of the month.
Background
Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.
In addition, it must record all other outstanding accounts and include that amount with the list to be presented. The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.
Detail
The following is the Summary of Accounts paid in April 2020.
|
Funds |
Vouchers |
Amount |
|
Director Corporate Services Advance A/C Accounts Paid – April 2020 Cheque Numbers EFT Document Numbers TOTAL ACCOUNTS PAID
Less Cancelled Cheques Manual Journa Town Planning Scheme RECOUP FROM MUNICIPAL FUND |
119544 - 119597 3798 - 3821 |
$581,421.25 $9,573,223.26 $10,154,644.51
($29,052.71) $4,066.40 ($37,724.21) ($10,091,933.99) |
|
Municipal Fund – Bank A/C Accounts Paid – April 2020 Recoup to Director Corporate Services Advance A/C Direct Payments Payroll – Direct Debits TOTAL ACCOUNTS PAID |
|
$10,091,933.99 $37,873.01 $3,536,262.50 $13,666,069.50 |
|
Town Planning Scheme Accounts Paid – April 2020 Cell 4 Cell 5 Cell 8 TOTAL ACCOUNTS PAID |
|
$35,214.21 $815.75 $1,694.25 $37,724.21 |
At the close of April 2020 outstanding creditors amounted to $781,491.23.
Consultation
Nil
Comment
The list of payment (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of April 2020 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.
Statutory Compliance
Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation. A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.3 Progressive Organisation
4.3.1 Lead excellence and innovation in local government”
Risk Management Considerations
There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.
Policy Implications
Nil
Financial Implications
Nil
Voting Requirements
Simple Majority
That Council RECEIVES the list of payments drawn for the month of April 2020, as summarised below:-
|
Funds |
Vouchers |
Amount |
|
Director Corporate Services Advance A/C Accounts Paid – April 2020 Cheque Numbers EFT Document Numbers TOTAL ACCOUNTS PAID
Less Cancelled Cheques Manual Journa Town Planning Scheme RECOUP FROM MUNICIPAL FUND |
119544 - 119597 3798 - 3821 |
$581,421.25 $9,573,223.26 $10,154,644.51
($29,052.71) $4,066.40 ($37,724.21) ($10,091,933.99) |
|
Municipal Fund – Bank A/C Accounts Paid – April 2020 Recoup to Director Corporate Services Advance A/C Direct Payments Payroll – Direct Debits TOTAL ACCOUNTS PAID |
|
$10,091,933.99 $37,873.01 $3,536,262.50 $13,666,069.50 |
|
Town Planning Scheme Accounts Paid – April 2020 Cell 4 Cell 5 Cell 8 TOTAL ACCOUNTS PAID |
|
$35,214.21 $815.75 $1,694.25 $37,724.21 |
|
WARRANT OF PAYMENTS APRIL 2020 |
|||
|
|
|
|
|
|
PAYMENT |
DATE |
DESCRIPTION |
AMOUNT |
|
00119544 |
07/04/2020 |
Brodie Callanan |
$120.00 |
|
|
|
Refund - Reimbursement For Alleged Damage Caused By Waste Vehicle |
|
|
00119545 |
07/04/2020 |
Ligita Voveryte |
$294.00 |
|
|
|
Refund - Food Business Application & Registration Fee - Cancelled |
|
|
00119546 |
07/04/2020 |
Susan Carroll |
$25.00 |
|
|
|
Refund - Copies Of Plans For Septic Tank Plans - Plans Unavailable |
|
|
00119547 |
07/04/2020 |
Ashley Murray |
$161.00 |
|
|
|
Hire Fee Refund |
|
|
00119548 |
07/04/2020 |
Rebecca Rose Campleman |
$115.00 |
|
|
|
Hire Fee Refund |
|
|
00119549 |
07/04/2020 |
Kingsway Junior Football Club Incorporated |
$163.80 |
|
|
|
Hire Fee Refund |
|
|
00119550 |
07/04/2020 |
Rates Refund |
$274.69 |
|
00119551 |
07/04/2020 |
Rates Refund |
$37,223.40 |
|
00119552 |
07/04/2020 |
MP & JD Havlik |
$138.76 |
|
|
|
Refund - Swimming Lessons - Closure Due To Covid-19 |
|
|
00119553 |
07/04/2020 |
J & T White |
$56.00 |
|
|
|
Refund - Swimming Lessons - Closure Due To Covid-19 |
|
|
00119554 |
07/04/2020 |
Rates Refund |
$316.13 |
|
00119555 |
07/04/2020 |
Rodger Scott |
$60.00 |
|
|
|
Refund - Gold Program - Woodman Point Tour |
|
|
00119556 |
07/04/2020 |
Health Services Petty Cash |
$142.05 |
|
|
|
Petty Cash |
|
|
00119557 |
07/04/2020 |
Telstra |
$82,775.31 |
|
|
|
Internet/Phone Charges For The City |
|
|
00119558 |
07/04/2020 |
Capital Finance Australia Limited |
$993.76 |
|
|
|
Equipment Rental - Spinning Bikes - Aquamotion |
|
|
00119559 |
07/04/2020 |
GT Media |
$11,528.00 |
|
|
|
Training - Social Media Strategy - Communications & Brand |
|
|
00119560 |
07/04/2020 |
Michael Doherty |
$300.00 |
|
|
|
Artist Fee - Even Keel Exhibition - Cultural Services |
|
|
00119561 |
07/04/2020 |
Mrs Olga Perova |
$278.40 |
|
|
|
Artist Exhibition Fee - Cultural Services |
|
|
00119562 |
07/04/2020 |
Pojulu Community Association |
$300.00 |
|
|
|
Display And Presentation - South Sudanese - Library Services |
|
|
00119563 |
07/04/2020 |
Tony Jones Art Projects |
$953.70 |
|
|
|
Artist Fee - Even Keel Exhibition - Cultural Services |
|
|
00119564 |
07/04/2020 |
Traffic Logistics Australia |
$950.00 |
|
|
|
Traffic Counts - Two Rocks Road - Transport & Traffic Management |
|
|
00119565 |
07/04/2020 |
Wacker Neuson Pty Ltd |
$3,872.00 |
|
|
|
Plant Purchase - Vibratory Rammer - Engineering |
|
|
|
|
|
|
|
00119566 |
15/04/2020 |
Cr F Cvitan |
$4,583.60 |
|
|
|
Monthly Allowance |
|
|
00119567 |
15/04/2020 |
Cr X Nguyen |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
00119568 |
15/04/2020 |
Rates Refund |
$182.27 |
|
00119569 |
15/04/2020 |
Rates Refund |
$37.36 |
|
00119570 |
15/04/2020 |
Emma Newman |
$13.70 |
|
|
|
Refund - Balance Of Cashless Account - Aquamotion |
|
|
00119571 |
15/04/2020 |
Tim Clews |
$118.00 |
|
|
|
Refund - Septic Tank Permit - Withdrawn |
|
|
00119572 |
15/04/2020 |
Lara Martelli |
$100.00 |
|
|
|
Bond Refund |
|
|
00119573 |
15/04/2020 |
Mrs Julie McDonald |
$87.00 |
|
|
|
Reimbursement - Working With Children Check - Aquamotion |
|
|
00119574 |
15/04/2020 |
Autopro Wanneroo |
$143.90 |
|
|
|
Wheel Paint - Fleet |
|
|
00119575 |
15/04/2020 |
Lendlease Communities (Alkimos) Pty Ltd |
$8,000.00 |
|
|
|
Lease Contribution - Alkimos Beach Pop-Up Library - Property |
|
|
00119576 |
15/04/2020 |
Brett Nannup |
$300.00 |
|
|
|
Artist Fee - Even Keel - Cultural Services |
|
|
00119577 |
15/04/2020 |
Mamoes Services |
$220.00 |
|
|
|
Appearance - Video Story Time - Library Services |
|
|
00119578 |
21/04/2020 |
Christine Jensen |
$63.60 |
|
|
|
Refund - Copies Of Plans - Only House Required |
|
|
00119579 |
21/04/2020 |
Lindsey Ritchie |
$64.40 |
|
|
|
Refund - Copies Of Plans - Not Available |
|
|
00119580 |
21/04/2020 |
Nguyen Nguyen |
$64.00 |
|
|
|
Refund - Copies Of Plans - Not Available |
|
|
00119581 |
21/04/2020 |
Telstra |
$1,343.29 |
|
|
|
Internet/Phone Charges For The City |
|
|
00119582 |
21/04/2020 |
Miss Samantha Appleyard |
$255.00 |
|
|
|
Reimbursement - Austswim Course Aquamotion |
|
|
00119583 |
21/04/2020 |
Super Cheap Auto Pty Ltd |
$165.79 |
|
|
|
Jumper Leads - Rangers |
|
|
|
|
Vehicle Cleaning Equipment - Rangers |
|
|
00119584 |
21/04/2020 |
Vocus Communications |
$247.50 |
|
|
|
NBN Connection - YTRAC - ICT |
|
|
00119585 |
21/04/2020 |
Suez Recycling & Recovery (Perth) Pty Ltd |
$110,747.41 |
|
|
|
Process Recyclables - Waste |
|
|
00119586 |
28/04/2020 |
Autopro Wanneroo |
$343.80 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
00119587 |
28/04/2020 |
Bolinda Digital Pty Ltd |
$11,000.00 |
|
|
|
2019 / 2020 - E-book & E-audiobook - Libraries |
|
|
00119588 |
28/04/2020 |
Mark Thomas Terry |
$100.00 |
|
|
|
Car Detailing - Wanneroo - Customer & Information Services |
|
|
00119589 |
28/04/2020 |
Peet Alkimos Pty Ltd |
$4,318.61 |
|
|
|
Reimbursement - Synergy Accounts - Mizzen Park & Topsail - Parks |
|
|
00119590 |
29/04/2020 |
Rates Refund |
$669.29 |
|
00119591 |
29/04/2020 |
Rates Refund |
$37.36 |
|
00119592 |
29/04/2020 |
Rates Refund |
$473.61 |
|
00119593 |
29/04/2020 |
Rates Refund |
$863.44 |
|
00119594 |
29/04/2020 |
Rates Refund |
$154,232.59 |
|
00119595 |
29/04/2020 |
Rates Refund |
$553.48 |
|
00119596 |
29/04/2020 |
Telstra |
$30,538.94 |
|
|
|
Phone/Internet Charges For The City |
|
|
00119597 |
30/04/2020 |
Department of Transport |
$107,829.20 |
|
|
|
Vehicle Licence Payments - Fleet Assets |
|
|
|
|
|
|
|
|
|
Total Director Corporate Services Advance - Cheques |
$581,421.25 |
|
|
|
|
|
|
ELECTRONIC FUNDS TRANSFER |
|||
|
00003798 |
03/04/2020 |
|
|
|
|
|
Rates Refund |
$6,265.90 |
|
|
|
|
|
|
00003799 |
07/04/2020 |
|
|
|
|
|
Synergy |
$8,871.37 |
|
|
|
Power Supplies For The City |
|
|
|
|
|
|
|
00003800 |
07/04/2020 |
Cancelled - System Error |
|
|
|
|
|
|
|
00003801 |
07/04/2020 |
|
|
|
|
|
Water Corporation |
$2,194.48 |
|
|
|
Water Charges For The City |
|
|
|
|
|
|
|
00003802 |
07/04/2020 |
|
|
|
|
|
Alinta Gas |
$136.75 |
|
|
|
Gas Supplies For The City |
|
|
|
|
Alinta Sales Pty Ltd |
$4,753.80 |
|
|
|
Gas Supplies For The City |
|
|
|
|
Australian Manufacturing Workers Union |
$83.40 |
|
|
|
Payroll Deductions |
|
|
|
|
Australian Services Union |
$717.20 |
|
|
|
Payroll Deductions |
|
|
|
|
Australian Taxation Office |
$4,732.00 |
|
|
|
Payroll Deductions |
|
|
|
|
Child Support Agency |
$1,689.05 |
|
|
|
Payroll Deductions |
|
|
|
|
City of Wanneroo - Payroll Rates |
$6,684.00 |
|
|
|
Payroll Deductions |
|
|
|
|
Fleet Network |
$1,534.90 |
|
|
|
Payroll Deductions |
|
|
|
|
Landgate |
$628.80 |
|
|
|
Land Enquiries For The City |
|
|
|
|
LD & D Australia Pty Ltd |
$287.60 |
|
|
|
Milk Deliveries For The City |
|
|
|
|
Maxxia Pty Ltd |
$8,313.23 |
|
|
|
Payroll Deductions |
|
|
|
|
Mr Anthony Brody |
$360.00 |
|
|
|
Vehicle Crossing Subsidy |
|
|
|
|
Rates Refund |
$554.90 |
|
|
|
Rates Refund |
$31.68 |
|
|
|
Mr Sheehan McGlynn |
$360.00 |
|
|
|
Vehicle Crossing Subsidy |
|
|
|
|
Mr Timothy Ball |
$360.00 |
|
|
|
Vehicle Crossing Subsidy |
|
|
|
|
Rates Refund |
$670.58 |
|
|
|
Mrs Vaishaliben Patel |
$360.00 |
|
|
|
Vehicle Crossing Subsidy |
|
|
|
|
Rates Refund |
$483.82 |
|
|
|
Optus |
$1,313.70 |
|
|
|
Phone Charges For The City |
|
|
|
|
Paywise Pty Ltd |
$1,078.98 |
|
|
|
Payroll Deductions |
|
|
|
|
Smartsalary |
$8,464.92 |
|
|
|
Payroll Deductions |
|
|
|
|
Trailer Parts Pty Ltd |
$39.00 |
|
|
|
Vehicle Spare Parts - Workshop |
|
|
|
|
|
|
|
00003803 |
07/04/2020 |
|
|
|
|
|
Solution 4 Building Pty Ltd |
$193,334.90 |
|
|
|
Progress Claim 7 - Wanneroo City Soccer Club - Assets |
|
|
|
|
|
|
|
00003804 |
09/04/2020 |
|
|
|
|
|
Action Glass & Aluminium |
$1,677.90 |
|
|
|
Glazing Services For The City |
|
|
|
|
Adventure Playgrounds |
$3,529.50 |
|
|
|
Bond Refund - Parks Assets Renewal Program 2018 / 2019 |
|
|
|
|
Atom Supply |
$132.00 |
|
|
|
Vehicle Oil - Fleet |
|
|
|
|
Austraffic WA |
$26,400.00 |
|
|
|
Traffic Control - Wanneroo South - Transport & Traffic Services |
|
|
|
|
Australian Airconditioning Services Pty Ltd |
$773.74 |
|
|
|
Airconditioning Maintenance For The City |
|
|
|
|
Barra Civil & Fencing |
$528.00 |
|
|
|
Install Fencing - Hardcastle Park - Construction |
|
|
|
|
Because We Care Pty Ltd |
$49,521.12 |
|
|
|
Dog Waste Bags - Waste |
|
|
|
|
Bridgestone Australia Limited |
$9,433.39 |
|
|
|
Tyre Fitting Services For The City |
|
|
|
|
Bucher Municipal Pty Ltd |
$880.31 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Burgtec |
$341.00 |
|
|
|
Mobile Pedestal - Rangers |
|
|
|
|
Burgtec Australasia Pty Ltd |
$2,411.64 |
|
|
|
Locker Batteries - Facilities |
|
|
|
|
Cameron Chisholm & Nicol (WA) Pty Ltd |
$2,475.00 |
|
|
|
Professional Services - Wanneroo - Approval Services |
|
|
|
|
Car Care Motor Company Pty Ltd |
$467.60 |
|
|
|
Vehicle Services - Fleet |
|
|
|
|
Chemistry Centre WA |
$732.07 |
|
|
|
Water Sample - Brampton Park - Parks |
|
|
|
|
Corsign (WA) Pty Ltd |
$224.40 |
|
|
|
Sign - Quinns Beach Renourishment - Parks |
|
|
|
|
CR Kennedy & Co Pty Ltd |
$459.80 |
|
|
|
Repairs - Leica Field Controller - Surveys |
|
|
|
|
CS Legal |
$1,695.32 |
|
|
|
Legal Fees For The City |
|
|
|
|
Datavoice Communications Pty Ltd |
$8,283.00 |
|
|
|
20 Licenses - Avaya Power & 2 Conference Phones - ICT |
|
|
|
|
DC Golf |
$79,261.70 |
|
|
|
Commission Fees - Carramar & Marangaroo Golf Course - Property Services |
|
|
|
|
Department Of Biodiversity, Conservation And Attractions |
$1,485.00 |
|
|
|
Yanchep National Park Passes - Advocacy & Economic Development |
|
|
|
|
Diamond Plumbing & Gas |
$10,989.62 |
|
|
|
Plumbing Maintenance For The City |
|
|
|
|
Different By Design |
$280.00 |
|
|
|
Artwork For Poster - Youth Week 2020 - Communications & Brand |
|
|
|
|
Digital Education Services |
$1,503.13 |
|
|
|
DVD Stock - Library Services |
|
|
|
|
Dowsing Group Pty Ltd |
$1,067.43 |
|
|
|
Concrete Works - Arduaine Street - Engineering |
|
|
|
|
Drainflow Services Pty Ltd |
$12,624.21 |
|
|
|
Road Sweeping/Drain Cleaning Services For The City |
|
|
|
|
Elliotts Irrigation Pty Ltd |
$3,361.21 |
|
|
|
Reticulation Items - Parks |
|
|
|
|
Environmental Industries Pty Ltd |
$7,166.50 |
|
|
|
Landscape Maintenance For The City |
|
|
|
|
EnvisionWare Pty Ltd |
$302.50 |
|
|
|
Kyocera Rosetta & Cable - ICT |
|
|
|
|
Equifax Australasia Credit Rating Pty Ltd |
$829.62 |
|
|
|
Financial Assessment - Contracts & Procurement |
|
|
|
|
Flick Anticimex Pty Ltd |
$93.63 |
|
|
|
Sanitary Waste Services - Various Sites - Building Maintenance |
|
|
|
|
Focus Consulting WA Pty Ltd |
$3,674.00 |
|
|
|
Electrical Consulting Services - Eco-Lighting Monaghan Park - Assets |
|
|
|
|
Electrical Consulting Services - Abbeville Park - Assets |
|
|
|
|
GC Sales (WA) |
$363.00 |
|
|
|
Tri-Keys - Waste |
|
|
|
|
Gen Connect Pty Ltd |
$2,552.00 |
|
|
|
Emergency Power Generator - Civic Centre - Building Maintenance |
|
|
|
|
Geoff's Tree Service Pty Ltd |
$33,527.09 |
|
|
|
Pruning Services For The City |
|
|
|
|
Global Marine Enclosures Pty Ltd |
$7,711.00 |
|
|
|
Summer Maintenance - Beach Structures - Engineering |
|
|
|
|
Hall & Wilcox |
$2,731.52 |
|
|
|
Legal Fees For The City |
|
|
|
|
Haseen Pty Ltd |
$275.00 |
|
|
|
Workshop - Conflict & Negotiation 18.03.2020 - Leisure Planning & Projects |
|
|
|
|
Hays Personnel Services |
$3,961.32 |
|
|
|
Casual Labour For The City |
|
|
|
|
Hendry Group Pty Ltd |
$1,045.00 |
|
|
|
Briefing Session - Wanneroo - Facility Projects |
|
|
|
|
HS Hyde & Son |
$22,132.00 |
|
|
|
Refurbishment - CEO Office Reception - Assets |
|
|
|
|
Hydroquip Pumps |
$14,059.10 |
|
|
|
Reticulation Pump Works - Various Locations - Parks |
|
|
|
|
Imagesource Digital Solutions |
$1,904.10 |
|
|
|
Vinyl Banners - Girrawheen Koondoola Project - Cultural Services |
|
|
|
|
Printing - Swim School Flyer - Aquamotion |
|
|
|
|
Instant Toilets & Showers Pty Ltd |
$696.00 |
|
|
|
Mobile Toilet - Driver Reviver Program - Traffic Services |
|
|
|
|
Integrity Industrial Pty Ltd |
$44,185.97 |
|
|
|
Casual Labour For The City |
|
|
|
|
James Bennett Pty Ltd |
$2,663.26 |
|
|
|
Book Purchases - Library Services |
|
|
|
|
JBS & G Australia Pty Ltd |
$4,781.70 |
|
|
|
Contaminated Site Audit - Former Landfill 70 Motivation Drive - Property |
|
|
|
|
Joondalup Smash Repairs Pty Ltd |
$971.00 |
|
|
|
Vehicle Repairs - WN 33659 - Construction |
|
|
|
|
Landcare Weed Control |
$31,541.08 |
|
|
|
Weed Control - Various Locations - Trees And Conservation |
|
|
|
|
Laundry Express |
$28.33 |
|
|
|
Dry Cleaning Services For The City |
|
|
|
|
LD Total |
$1,688.50 |
|
|
|
Weed Spraying - Various Locations - Parks |
|
|
|
|
Linemarking WA Pty Ltd |
$893.89 |
|
|
|
Linemarking - Badgerup Road - Assets |
|
|
|
|
Marketforce Pty Ltd |
$209.77 |
|
|
|
Advertising Services For The City |
|
|
|
|
Mastec Australia Pty Ltd |
$1,921.92 |
|
|
|
240 Domestic Bins - Waste |
|
|
|
|
Mayday Earthmoving |
$1,980.00 |
|
|
|
Water Truck - Fishermans Hollow - Parks |
|
|
|
|
McGees Property |
$2,200.00 |
|
|
|
Market Rental Valuation - Portion Of 1204 Wanneroo Road Ashby - Property |
|
|
|
|
Messages On Hold |
$789.99 |
|
|
|
Provision Of Audio Productions - Communications & Brand |
|
|
|
|
Michael Page International (Australia) Pty Ltd |
$10,873.55 |
|
|
|
Casual Labour For The City |
|
|
|
|
Mindarie Regional Council |
$248,164.37 |
|
|
|
Refuse Disposal For The City |
|
|
|
|
Miracle Recreation Equipment Pty Ltd |
$2,870.40 |
|
|
|
Subdivision Bond Return - Park Assets Renewal Program 2018 / 2019 - Finance |
|
|
|
|
Nai Harcourts Metro |
$2,847.90 |
|
|
|
Marketing Fee & Advertising - Civic Centre Extension Commercial Lease - Property |
|
|
|
|
Noma Pty Ltd |
$880.00 |
|
|
|
Professional Services - Wanneroo - Approval Services |
|
|
|
|
Nu-Trac Rural Contracting |
$9,896.58 |
|
|
|
Beach Cleaning - Yanchep, Alkimos, Quinns Rock And Jindalee - Engineering |
|
|
|
|
OEM Group Pty Ltd |
$214.21 |
|
|
|
Service Pressure Washer - Fleet |
|
|
|
|
Oz Microchips |
$680.90 |
|
|
|
5 Microchip Scanner - Waste |
|
|
|
|
Perth Detailing Centre |
$187.00 |
|
|
|
Cleaning - Community Transport Buses - Community Planning & Development |
|
|
|
|
Perth Office Equipment Repairs |
$616.44 |
|
|
|
Guillotine Blade - Print Room |
|
|
|
|
Phase 3 Landscape Construction Pty Ltd |
$602.64 |
|
|
|
Install Playground Equipment - Carona Park - Parks |
|
|
|
|
Power Vac Pty Ltd |
$94.85 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Prestige Alarms |
$987.80 |
|
|
|
Alarm Services For The City |
|
|
|
|
Programmed Integrated Workforce |
$17,061.09 |
|
|
|
Casual Labour For The City |
|
|
|
|
RAC Motoring & Services Pty Ltd |
$99.00 |
|
|
|
Callout - 95426 - Construction |
|
|
|
|
Reliable Fencing |
$10,386.81 |
|
|
|
Install Fencing - South Mindarie Foreshore - Assets |
|
|
|
|
RJ Vincent & Co |
$547,526.85 |
|
|
|
Payment Certificate 5 Connolly Drive Duplication - Assets |
|
|
|
|
Roads 2000 |
$211,415.03 |
|
|
|
Road Resurfacing - Old Yanchep Road, Gibbs Road & Dempster Place - Assets |
|
|
|
|
Ross Evan Potter |
$300.00 |
|
|
|
Artist Fee - Even Keel - Cultural Services |
|
|
|
|
RS Components Pty Ltd |
$110.07 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Skipper Transport Parts |
$449.61 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Smartbuilt Perth Pty Ltd |
$145.22 |
|
|
|
Pest Control Services For The City |
|
|
|
|
Ashby Operations Centre |
|
|
|
|
Sonic Healthplus Pty Ltd |
$415.15 |
|
|
|
Medical Fees For The City |
|
|
|
|
Statewide Pump Services |
$429.00 |
|
|
|
Replace Pump - Aquamotion |
|
|
|
|
Stewart & Heaton Clothing Company Pty Ltd |
$1,518.05 |
|
|
|
PPE - Fire Services |
|
|
|
|
Tenco Engineers Pty Ltd |
$12,485.00 |
|
|
|
Structural Engineering - Studmaster Park - Assets |
|
|
|
|
Thirty4 Pty Ltd |
$211.20 |
|
|
|
Qnav Mobile Data Monthly Subscription - Community Safety |
|
|
|
|
Toll Transport Pty Ltd |
$51.12 |
|
|
|
Courier Services - Parks |
|
|
|
|
Triton Electrical Contractors Pty Ltd |
$335.50 |
|
|
|
Reticulation Electrical Works - Various Locations - Parks |
|
|
|
|
Trophy Shop Australia |
$27.40 |
|
|
|
Name Badges - Cultural Development |
|
|
|
|
Turf Care WA Pty Ltd |
$16,731.05 |
|
|
|
Mowing & Applying Fertiliser - Various Locations - Parks |
|
|
|
|
Two Rocks SES Unit |
$7,495.67 |
|
|
|
Local Government Grant Scheme - Interim Operating Grant From DFES - 4th Quarter - Community Safety |
|
|
|
|
Two Rocks Volunteer Bush Fire Brigade |
$26.40 |
|
|
|
Reimbursement - Name Plate For Photo Board - Emergency Services |
|
|
|
|
Wanneroo Business Association Incorporated |
$5,995.00 |
|
|
|
Business Webinars And Boost Sessions - Economic Development |
|
|
|
|
Wanneroo Electric |
$9,222.73 |
|
|
|
Electrical Maintenance For The City |
|
|
|
|
West Australian Newspapers Ltd |
$84.00 |
|
|
|
Newspaper Subscription - Office Of The CEO |
|
|
|
|
Western Resource Recovery Pty Ltd |
$462.00 |
|
|
|
Grease Trap - New Civic Centre - Building Maintenance |
|
|
|
|
Workwise Australia |
$5,676.00 |
|
|
|
Road Safety Audit - Santa Barbara Parade - Traffic Services |
|
|
|
|
Road Safety Audit - Azelia Street - Traffic Services |
|
|
|
|
Yanchep Beach Joint Venture |
$191.40 |
|
|
|
YTRAC Internet Service - April - Place Management |
|
|
|
|
Zenien |
$295.10 |
|
|
|
IT Consulting - Place Management |
|
|
|
|
|
|
|
00003805 |
13/04/2020 |
|
|
|
|
|
City of Wanneroo - Rates |
$915.00 |
|
|
|
Cr Brett Treby |
$2,458.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Christopher Baker |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Domenic Zappa |
$2,473.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Dot Newton |
$2,583.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Glynis Parker |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Huu Van Nguyen |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Jacqueline Huntley |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Lewis Flood |
$2,588.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Linda Aitken |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Natalie Sangalli |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Paul Miles |
$2,398.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Cr Sonet Coetzee |
$2,683.11 |
|
|
|
Monthly Allowance |
|
|
|
|
Mayor Tracey Roberts |
$11,626.61 |
|
|
|
Monthly Allowance |
|
|
|
|
|
|
|
00003806 |
15/04/2020 |
|
|
|
|
|
Synergy |
$28,513.86 |
|
|
|
Power Supplies For The City |
|
|
|
|
|
|
|
00003807 |
16/04/2020 |
|
|
|
|
|
Alinta Gas |
$36.25 |
|
|
|
Gas Supplies For The City |
|
|
|
|
Ashdale Primary School P&C Association |
$134.00 |
|
|
|
Hire Fee Refund |
|
|
|
|
Blueprint Homes (WA) Pty Ltd |
$4,000.00 |
|
|
|
Refund - 2 Street & Verge Bonds |
|
|
|
|
Rates Refund |
$415.05 |
|
|
|
Decipha Pty Ltd |
$2,001.57 |
|
|
|
Mail Room Charges - IM |
|
|
|
|
Homebuyers Centre |
$3,580.97 |
|
|
|
Refund - Building Application - Cancelled Prior To Assessment |
|
|
|
|
Refund - Building Application - Duplicate |
|
|
|
|
Ideal Homes Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
JCorp Pty Ltd |
$4,074.87 |
|
|
|
Refund - Building Application - Duplicate Payment |
|
|
|
|
SEMAS Academy Wanneroo |
$368.00 |
|
|
|
Hire Fee Refund |
|
|
|
|
SSB Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Water Corporation |
$2,343.78 |
|
|
|
Water Supplies For The City |
|
|
|
|
|
|
|
00003808 |
15/04/2020 |
Cancelled |
|
|
|
|
|
|
|
00003809 |
|
|
|
|
|
|
Action Glass & Aluminium |
$2,664.22 |
|
|
|
Glazing Services For The City |
|
|
|
|
Adform Engraving & Signs |
$56.10 |
|
|
|
Photoboard Plaques - Emergency Services |
|
|
|
|
Advanced Traffic Management |
$1,030.70 |
|
|
|
Traffic Control Services For The City |
|
|
|
|
Altiform Pty Ltd |
$10,665.60 |
|
|
|
Replace Bollards - Butler - Engineering |
|
|
|
|
Armaguard |
$285.53 |
|
|
|
Cash Collection Services - Aquamotion |
|
|
|
|
Austraffic WA |
$770.00 |
|
|
|
Traffic Survey - Badgerup Road - Transport And Traffic Services |
|
|
|
|
Autosmart North Metro Perth |
$198.00 |
|
|
|
Floor Smart Cleanser - Fleet |
|
|
|
|
AV Truck Service Pty Ltd |
$888.82 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Boral Construction Materials Group Ltd |
$687.06 |
|
|
|
Concrete Mix - Liberty Drive Clarkson - Engineering |
|
|
|
|
Concrete Mix - East Road Pearsall - Engineering |
|
|
|
|
Bridgestone Australia Limited |
$1,814.05 |
|
|
|
Tyre Fitting Services For The City |
|
|
|
|
Bring Couriers |
$393.27 |
|
|
|
Courier Services - Health |
|
|
|
|
Bucher Municipal Pty Ltd |
$6,629.66 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Buggybuddys |
$121.00 |
|
|
|
3 Facebook Posts - Aquamotion |
|
|
|
|
Carramar Resources Industries |
$142.29 |
|
|
|
Sand Earthworks - Hepburn - Assets |
|
|
|
|
Cooldrive Distribution |
$533.36 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Corsign (WA) Pty Ltd |
$1,042.80 |
|
|
|
Sign - Welcome - Conti Reserve - Parks |
|
|
|
|
Signs - City Of Wanneroo Accessibility Improvements To Facilities - Assets |
|
|
|
|
Signage - Wangara Greens Site - Waste |
|
|
|
|
Cultural Infusion (International) Pty Ltd |
$2,970.00 |
|
|
|
Shadow Puppeteer - Global Beats And Eats - Events |
|
|
|
|
Datavoice Communications Pty Ltd |
$1,320.00 |
|
|
|
Conference Bridges - ICT |
|
|
|
|
Deploy Trail Conference - ICT |
|
|
|
|
Diamond Lock & Security |
$4,067.40 |
|
|
|
Padlocks - Stores Issues |
|
|
|
|
Diamond Plumbing & Gas |
$5,501.69 |
|
|
|
Plumbing Maintenance For The City |
|
|
|
|
Digital Education Services |
$83.56 |
|
|
|
Supply Of DVD Stock To Library Services |
|
|
|
|
Domus Nursery |
$1,029.16 |
|
|
|
Plants - Parks |
|
|
|
|
Dowsing Group Pty Ltd |
$2,059.28 |
|
|
|
Concrete Works - Carmathen Avenue - Engineering |
|
|
|
|
Drainflow Services Pty Ltd |
$14,597.84 |
|
|
|
Cleanup Oil Spill - Marangaroo Golf Course - Engineering |
|
|
|
|
Drain Cleaning/Road Sweeping - Various Locations - Parks/Engineering |
|
|
|
|
Edge People Management |
$3,932.50 |
|
|
|
Review Of Job Dictionaries - OSH |
|
|
|
|
Edith Cowan University |
$1,650.00 |
|
|
|
Funding - Create & Promote Video Content - Cyber Check Me - Economic Development |
|
|
|
|
Elliotts Irrigation Pty Ltd |
$22,840.64 |
|
|
|
Reticulation Items & Repairs - Various Locations - Parks |
|
|
|
|
Environmental Industries Pty Ltd |
$44,938.39 |
|
|
|
Landscape Maintenance Services For The City |
|
|
|
|
Ergolink |
$181.50 |
|
|
|
Re-Gas Office Chairs - Girrawheen Library |
|
|
|
|
Geoff's Tree Service Pty Ltd |
$25,406.80 |
|
|
|
Pruning Services For The City |
|
|
|
|
Glass Tinting WA |
$704.00 |
|
|
|
Replace Frosted Film - Aquamotion - Building Maintenance |
|
|
|
|
GPR Truck Sales & Service |
$535.61 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Greens Hiab Service |
$3,206.50 |
|
|
|
Hiab Hire - Moving Of Goals - Various Locations - Parks |
|
|
|
|
Griffiths Architects |
$660.00 |
|
|
|
Professional Services - Design Review Panel - Approvals |
|
|
|
|
Hanson Construction Materials Pty Ltd |
$239.80 |
|
|
|
Drainage Items - Pannell Way Girrawheen - Engineering |
|
|
|
|
Hart Sport |
$719.39 |
|
|
|
Sports Equipment - Kingsway Indoor Stadium |
|
|
|
|
Hickey Constructions Pty Ltd |
$2,959.00 |
|
|
|
Restain Decking - Chips Jindalee - Engineering |
|
|
|
|
Hitachi Construction Machinery Pty Ltd |
$864.74 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Hose Right |
$3,083.26 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Hydroquip Pumps |
$6,342.60 |
|
|
|
Irrigation Pump Service - Ashdale Park - Parks |
|
|
|
|
Iconic Property Services Pty Ltd |
$620.40 |
|
|
|
Cleaning Services For The City |
|
|
|
|
InfluenceIT Consulting Pty Ltd |
$423.00 |
|
|
|
Training - Spira User Remote - ICT |
|
|
|
|
Integrity Industrial Pty Ltd |
$29,697.18 |
|
|
|
Casual Labour For The City |
|
|
|
|
Intelife Group |
$18,012.48 |
|
|
|
BBQ Cleaning - Various Locations - Parks |
|
|
|
|
Kerb Direct Kerbing |
$22,004.95 |
|
|
|
Kerbing Reinstatements - Marangaroo - Assets |
|
|
|
|
Komatsu Australia Pty Ltd |
$3,520.00 |
|
|
|
Oil Sample Kits - Stores |
|
|
|
|
Konnect (Coventry Fasteners) |
$48.63 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
LD Total |
$178,252.34 |
|
|
|
Landscape Maintenance For The City |
|
|
|
|
Leamac Picture Framing |
$303.00 |
|
|
|
Art Collection Conservation - Cultural Services |
|
|
|
|
Ligna Construction |
$3,785.32 |
|
|
|
Removal/ Disposal - Tree Supports - Bouvard Walk - Parks |
|
|
|
|
Local Government Professionals Australia WA |
$2,915.00 |
|
|
|
Workshop - Introduction To Local Government - Capability & Culture |
|
|
|
|
Mackay Urban Design |
$660.00 |
|
|
|
Professional Services - Design Panel Review - Planning |
|
|
|
|
Major Motors |
$136.48 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Mammoth Equipment & Exhausts Pty Ltd |
$1,650.00 |
|
|
|
Ecoblue - Stores Stock |
|
|
|
|
Marketforce Pty Ltd |
$1,688.92 |
|
|
|
Advertising Services For The City |
|
|
|
|
Mayday Earthmoving |
$1,804.00 |
|
|
|
Heavy Equipment Hire For The City |
|
|
|
|
McInerney Sales Pty Ltd |
$43,202.75 |
|
|
|
New Vehicle Purchase - Ford Ranger WN 34241 - Fleet Assets |
|
|
|
|
Metropolitan Cash Register Co |
$386.10 |
|
|
|
Thermal Paper Rolls - Cultural Services |
|
|
|
|
Midalia Steel Pty Ltd |
$665.41 |
|
|
|
Steel Supplies - Fleet |
|
|
|
|
Mindarie Regional Council |
$266,378.10 |
|
|
|
Refuse Disposal For The City |
|
|
|
|
Mini-Tankers Australia Pty Ltd |
$7,895.69 |
|
|
|
Fuel Issues - March 2020 |
|
|
|
|
Miracle Recreation Equipment Pty Ltd |
$10,609.50 |
|
|
|
Playground Repairs - Various Locations - Parks |
|
|
|
|
Nerida Moredoundt |
$600.00 |
|
|
|
Professional Services - Design Review Panel - Approvals |
|
|
|
|
Northern Lawnmower & Chainsaw Specialists |
$272.10 |
|
|
|
Safety Chaps - Parks |
|
|
|
|
Nutrien Ag Solutions Limited |
$215.60 |
|
|
|
Wirechain - Conservation |
|
|
|
|
Officeworks Superstores Pty Ltd |
$144.00 |
|
|
|
Batteries - Libraries And Cultural Services |
|
|
|
|
Orbit Health & Fitness Solutions |
$1,132.36 |
|
|
|
Gym Works - Aquamotion |
|
|
|
|
P & M Automotive Equipment |
$228.80 |
|
|
|
Hoist Inspection - Fleet |
|
|
|
|
Paperbark Technologies Pty Ltd |
$605.00 |
|
|
|
Arboriculture Report - Two Rocks Breakwater - Parks |
|
|
|
|
Pedersens Event Hire |
$1,143.35 |
|
|
|
Cancellation Fee - Equipment Hire - Transport And Traffic Services |
|
|
|
|
Perth Detailing Centre |
$275.00 |
|
|
|
Cleaning Of Community Transport Buses - Community Planning & Development |
|
|
|
|
Perth Testing & Tagging Pty Ltd |
$450.45 |
|
|
|
3 Monthly Testing/Tagging - Ashby Operations Centre - Building Maintenance |
|
|
|
|
Premier Tarps |
$212.52 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Prestige Alarms |
$9,260.67 |
|
|
|
Alarm/CCTV Services For The City |
|
|
|
|
Pritchard Francis Consulting Pty Ltd |
$2,557.50 |
|
|
|
Supply Engineered Plans - Relining Of Ridgewood Lake - Parks |
|
|
|
|
Programmed Integrated Workforce |
$7,693.94 |
|
|
|
Casual Labour For The City |
|
|
|
|
Recipe Records Pty Ltd |
$2,750.00 |
|
|
|
50% Deposit For Riley Pearce - Global Beats & Eats - Events |
|
|
|
|
Reliable Fencing |
$2,819.50 |
|
|
|
Fencing Works - Various Locations - Parks |
|
|
|
|
Rent A Dingo |
$1,056.00 |
|
|
|
Dingo Hire - Season Changeover - Splendid Park - Parks |
|
|
|
|
Retro Music Box |
$1,595.00 |
|
|
|
Roving Artists - Global Beats And Eats - Events |
|
|
|
|
Rollspack Pty Ltd |
$151.25 |
|
|
|
Security Tamper Evidence Bags - Rangers |
|
|
|
|
Rubek Automatic Doors |
$303.60 |
|
|
|
Door Repairs - Hainsworth Community Centre - Building Maintenance |
|
|
|
|
Safety World |
$1,135.20 |
|
|
|
Safety Vests - Health |
|
|
|
|
Sifting Sands |
$2,057.00 |
|
|
|
Top Up Sand - Various Playgrounds - Parks |
|
|
|
|
Skyline Landscape Services (WA) |
$7,988.20 |
|
|
|
Caltrop Removal - Grisker - Parks |
|
|
|
|
Tidy Verges - Alkimos - Parks |
|
|
|
|
Smartbuilt Perth Pty Ltd |
$176.72 |
|
|
|
Pest Control Services For The City |
|
|
|
|
Softfall Guys |
$2,288.00 |
|
|
|
Repair Softfall - Various Locations - Parks |
|
|
|
|
StrataGreen |
$388.63 |
|
|
|
Shade Cloth Rolls - Conservation |
|
|
|
|
Surf Life Saving WA Incorporated |
$71,239.33 |
|
|
|
Beach Safety Services - Community Facilities |
|
|
|
|
The Hire Guys Wangara |
$110.00 |
|
|
|
Equipment Hire - Arrow Board - Waste |
|
|
|
|
The Northern Guide |
$1,320.00 |
|
|
|
Advertising - Communications And Brand |
|
|
|
|
The Royal Life Saving Society Australia |
$34,490.76 |
|
|
|
Testing/Maintenance - Aquatic Playspace Kingsway - Parks |
|
|
|
|
Pool Inspections - February 2020 - Compliance |
|
|
|
|
TJ Depiazzi & Sons |
$15,451.92 |
|
|
|
Softfall Pine Chip - Splendid Park - Parks |
|
|
|
|
Pine Bark Mulch - Ashdale Park - Parks |
|
|
|
|
Toll Transport Pty Ltd |
$287.88 |
|
|
|
Courier Services For The City |
|
|
|
|
Triton Electrical Contractors Pty Ltd |
$1,859.00 |
|
|
|
Pump Electrical Works - Various Locations - Parks |
|
|
|
|
Turf Care WA Pty Ltd |
$2,255.17 |
|
|
|
Sulphate Application - Various Locations - Parks |
|
|
|
|
Debris Removal - Kingsway - Parks |
|
|
|
|
Viva Energy Australia Pty Ltd |
$67,439.20 |
|
|
|
Fuel Issues For The City |
|
|
|
|
WA Limestone Contracting Pty Ltd |
$4,255.37 |
|
|
|
Small Limestone Rock Delivery & Transport - Manly Laboratory - Coastal Projects |
|
|
|
|
Wanneroo Business Association Incorporated |
$990.00 |
|
|
|
Webinar Delivery - On Current Economic Situation - Economic Development |
|
|
|
|
Wanneroo Electric |
$14,856.86 |
|
|
|
Electrical Maintenance For The City |
|
|
|
|
Wanneroo Tennis Club Incorporated |
$924.00 |
|
|
|
Hire Fee Refund |
|
|
|
|
Water Technology Pty Ltd |
$16,629.25 |
|
|
|
Professional Services - Mindarie Breakwater - Coastal Projects |
|
|
|
|
Wellstrategic |
$418.00 |
|
|
|
Platinum Overlay - Cultural Development |
|
|
|
|
Western Resource Recovery Pty Ltd |
$3,267.00 |
|
|
|
Empty Washdown Bay - Fleet |
|
|
|
|
|
|
|
00003810 |
17/04/2020 |
|
|
|
|
|
Department of Mines, Industry Regulation & Safety |
$54,186.72 |
|
|
|
Collection Agency Fee Payments 01.03.2020 - 31.03.2020 |
|
|
|
|
|
|
|
00003811 |
21/04/2020 |
|
|
|
|
|
Synergy |
$5,885.76 |
|
|
|
Power Supplies For The City |
|
|
|
|
|
|
|
00003812 |
21/04/2020 |
|
|
|
|
|
ABM Landscaping |
$17,197.56 |
|
|
|
Brick Paving Works - Various Locations - Engineering |
|
|
|
|
Action Glass & Aluminium |
$1,613.11 |
|
|
|
Glazing Services For The City |
|
|
|
|
Acurix Networks Pty Ltd |
$4,452.80 |
|
|
|
Monthly Charges - ICT |
|
|
|
|
Asphalt In A Bag |
$3,437.50 |
|
|
|
Asphalt In A Bag 20Kg - Engineering |
|
|
|
|
Atom Supply |
$873.40 |
|
|
|
Batteries & Hand Cleaner - Stores Stock |
|
|
|
|
Australian Airconditioning Services Pty Ltd |
$14,274.82 |
|
|
|
Airconditioning Maintenance For The City |
|
|
|
|
Australian Communications & Media Authority |
$702.00 |
|
|
|
Land Mobile Water Tower - ICT |
|
|
|
|
AV Truck Service Pty Ltd |
$1,914.55 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Boral Construction Materials Group Ltd |
$1,593.46 |
|
|
|
Concrete Mix - Malo & Abbey Green - Engineering |
|
|
|
|
Boss Bollards |
$1,853.50 |
|
|
|
Install Bollards - Ridgewood Clubrooms - Engineering |
|
|
|
|
Bridgestone Australia Limited |
$5,681.55 |
|
|
|
Tyre Fitting Services For The City |
|
|
|
|
Bucher Municipal Pty Ltd |
$10,497.19 |
|
|
|
Vehicle Spare Parts - Stores/Fleet |
|
|
|
|
Bunnings Pty Ltd |
$612.04 |
|
|
|
Hardware Purchases - Fleet |
|
|
|
|
Business Station Incorporated |
$4,400.00 |
|
|
|
4 City Of Wanneroo Business Workshops - Advocacy & Economic Development |
|
|
|
|
Canon Production Printing Australia Pty Ltd |
$428.80 |
|
|
|
Scanner Charges - Assets |
|
|
|
|
Car Care Motor Company Pty Ltd |
$4,012.76 |
|
|
|
Vehicle Services - Fleet |
|
|
|
|
Carramar Resources Industries |
$21,993.96 |
|
|
|
Washed White Sand - Quinns Beach Renourishment - Coastal Projects |
|
|
|
|
Cat Welfare Society Incorporated |
$2,250.00 |
|
|
|
Cat Management Facility - Rangers |
|
|
|
|
CDM Australia Pty Ltd |
$3,080.00 |
|
|
|
Upgrade 4 Servers - ICT |
|
|
|
|
Clark Equipment Sales Pty Ltd |
$209.00 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Clayton Utz |
$84,220.90 |
|
|
|
Legal Fees For The City |
|
|
|
|
Commercial Aquatics Australia |
$2,078.08 |
|
|
|
Monthly Preventative Maintenance - 27.03.2020 - Aquamotion |
|
|
|
|
Community Greenwaste Recycling Pty Ltd |
$1,416.79 |
|
|
|
Disposal Of Waste - Parks |
|
|
|
|
Cooldrive Distribution |
$126.37 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Corsign (WA) Pty Ltd |
$8,142.48 |
|
|
|
Signs - No Standing On Road Or Nature Strip - Engineering |
|
|
|
|
Signs - Beach Closed - Engineering |
|
|
|
|
2 Convex Mirrors - Engineering |
|
|
|
|
Critical Fire Protection & Training Pty Ltd |
$2,298.87 |
|
|
|
Monthly Fire Equipment Testing For City Of Wanneroo Buildings - Building Maintenance |
|
|
|
|
Produce Evacuation Plans - Cockman House - Safety Systems |
|
|
|
|
Update Evacuation Plans - Aquamotion - Safety Systems |
|
|
|
|
Cully's Yamaha |
$219.95 |
|
|
|
Helmet Torches - Fire Services |
|
|
|
|
Cutting Edges Pty Ltd |
$1,926.73 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Department Of Biodiversity, Conservation And Attractions |
$1,048.74 |
|
|
|
Park Passes - Yanchep National Park Advocacy & Economic Development |
|
|
|
|
Diamond Plumbing & Gas |
$5,184.01 |
|
|
|
Plumbing Maintenance For The City |
|
|
|
|
Digital Networks |
$240.00 |
|
|
|
Digital Literacy Training - March 2020 - Cultural Development |
|
|
|
|
Direct Communications |
$601.92 |
|
|
|
Install 2 Way Radio And Supply Batteries - Fleet |
|
|
|
|
Dowsing Group Pty Ltd |
$35,526.17 |
|
|
|
Concrete Path Installation - Kingsway Dog Park - Assets |
|
|
|
|
Concrete Works - Terranova Way - Engineering |
|
|
|
|
Concrete Works - Leach Road - Engineering |
|
|
|
|
Repair Footpath - Gidgi Park - Engineering |
|
|
|
|
Install Hardstand - Houghton Park - Engineering |
|
|
|
|
Drainflow Services Pty Ltd |
$20,596.02 |
|
|
|
Road Sweeping And Drain Cleaning Services For The City |
|
|
|
|
Elliotts Irrigation Pty Ltd |
$8,879.79 |
|
|
|
Reticulation Items - Gumblossom Park - Parks |
|
|
|
|
Environmental Industries Pty Ltd |
$247,469.88 |
|
|
|
Landscape Maintenance For The City |
|
|
|
|
Equifax Australasia Credit Rating Pty Ltd |
$1,382.70 |
|
|
|
Financial Assessment Reports - Contracts & Procurement |
|
|
|
|
Esri Australia |
$1,672.00 |
|
|
|
Training - Introduction To GIS - ICT |
|
|
|
|
Geoff's Tree Service Pty Ltd |
$84,596.03 |
|
|
|
Pruning & Firebreak Installation Works At Various Locations For The City |
|
|
|
|
Global Marine Enclosures Pty Ltd |
$39,361.63 |
|
|
|
Winter Removal - April 2020 - Asset Maintenance |
|
|
|
|
Grasstrees Australia |
$2,073.50 |
|
|
|
Supply/Install 2 X Grasstrees - Wanneroo Road - Parks |
|
|
|
|
Hall & Wilcox |
$7,395.96 |
|
|
|
Legal Fees For The City |
|
|
|
|
Hays Personnel Services |
$3,961.32 |
|
|
|
Casual Labour For The City |
|
|
|
|
Heatley Sales Pty Ltd |
$3,088.55 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Stock - Stores Issues |
|
|
|
|
Horizon West Landscape & Irrigation Pty Ltd |
$209,838.70 |
|
|
|
Install Irrigation Mainline - Anchorage Drive - Parks |
|
|
|
|
Iconic Property Services Pty Ltd |
$103,751.81 |
|
|
|
Cleaning Services For The City |
|
|
|
|
Imagesource Digital Solutions |
$177.10 |
|
|
|
4 Corflute Signs - Conservation Roster - Conservation |
|
|
|
|
InfluenceIT Consulting Pty Ltd |
$126.00 |
|
|
|
Remote Training - Spira User - OSH |
|
|
|
|
Integrity Industrial Pty Ltd |
$19,577.83 |
|
|
|
Casual Labour For The City |
|
|
|
|
Intelife Group |
$55.00 |
|
|
|
Drink Fountain Cleaning - Broadview Park - Parks |
|
|
|
|
J Blackwood & Son Ltd |
$635.25 |
|
|
|
Earplugs - Fleet Management |
|
|
|
|
Stock - Stores Issues |
|
|
|
|
Janis Rudolfs Nedela |
$660.00 |
|
|
|
Artist Professional Development Talks - Wanneroo - Cultural Development |
|
|
|
|
Jason Sign Makers |
$23.10 |
|
|
|
Star Pickets - Wanneroo - Traffic Services |
|
|
|
|
JDSI Consulting Engineers |
$11,174.62 |
|
|
|
Cricket Lighting - Butler - Major Buildings |
|
|
|
|
Jeffery Electronics |
$2,409.00 |
|
|
|
Monthly Modem Fees - Wanneroo - Community Facilities |
|
|
|
|
Kleenit |
$1,835.63 |
|
|
|
Graffiti Removal - Various - Building Maintenance |
|
|
|
|
Komatsu Australia Pty Ltd |
$875.00 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Konnect (Coventry Fasteners) |
$102.37 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Ladybird's Plant Hire |
$22.00 |
|
|
|
Plant Hire - CEO's Reception Area |
|
|
|
|
Landcare Weed Control |
$18,723.36 |
|
|
|
Weed Control - Various Locations - Conservation |
|
|
|
|
LD Total |
$71,930.72 |
|
|
|
Landscape Maintenance For The City |
|
|
|
|
Manheim Pty Ltd |
$2,303.05 |
|
|
|
Selling Fees For Vehicles - Community Safety |
|
|
|
|
Mayday Earthmoving |
$41,409.50 |
|
|
|
Heavy Equipment Hire For The City |
|
|
|
|
McInerney Sales Pty Ltd |
$43,202.75 |
|
|
|
New Vehicle Purchase - Ford Ranger - Fleet Assets |
|
|
|
|
McLeods |
$13,062.63 |
|
|
|
Legal Fees For The City |
|
|
|
|
Michael Page International (Australia) Pty Ltd |
$6,445.70 |
|
|
|
Casual Labour For The City |
|
|
|
|
Mindarie Regional Council |
$6,390.69 |
|
|
|
Refuse Disposal For The City |
|
|
|
|
Miracle Recreation Equipment Pty Ltd |
$4,942.52 |
|
|
|
Playground Equipment - Various Locations - Parks |
|
|
|
|
NAPA - GPC Asia Pacific Pty Ltd |
$405.19 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Natural Area Holdings Pty Ltd |
$1,300.75 |
|
|
|
Yellagonga Weed Control - Environmental Planning |
|
|
|
|
Nespresso Professional |
$230.50 |
|
|
|
Coffee Pods - Office Of The CEO |
|
|
|
|
Peoplestreme Pty Ltd |
$39,600.00 |
|
|
|
Administrator Training - People & Culture |
|
|
|
|
Peoplestreme Software - People And Culture |
|
|
|
|
Perth City Farm Incorporated |
$4,782.01 |
|
|
|
Consultancy - Girrawheen - Community Development |
|
|
|
|
Perth Energy Pty Ltd |
$52,850.54 |
|
|
|
Power Supplies For The City |
|
|
|
|
Play Check |
$1,980.00 |
|
|
|
Playground Inspections - Various - Assets |
|
|
|
|
Prestige Alarms |
$22,189.58 |
|
|
|
Alarm Services For The City |
|
|
|
|
Programmed Integrated Workforce |
$14,270.12 |
|
|
|
Casual Labour For The City |
|
|
|
|
Rain Bird (Australia) Pty Ltd |
$4,141.50 |
|
|
|
Global Service Plan - Brighton - Parks |
|
|
|
|
Reliable Fencing |
$7,370.00 |
|
|
|
Install Gates - Graham Road - Engineering |
|
|
|
|
Roads 2000 |
$71,092.54 |
|
|
|
Lay Asphalt - Badgerup Road - Assets |
|
|
|
|
RS Components Pty Ltd |
$40.61 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
SAI Global Ltd |
$2,396.50 |
|
|
|
Annual Registration - Building Maintenance |
|
|
|
|
Training - Planning To Migrate To ISO - Safety & Injury Management |
|
|
|
|
Satalyst Pty Ltd |
$10,780.00 |
|
|
|
Aquamotion Powerbi Dashboard Development - ICT |
|
|
|
|
Schindler Lifts Australia Pty Ltd |
$3,440.14 |
|
|
|
Lift And/Or Escalator Service - Civic Centre - Building Maintenance |
|
|
|
|
Shred-X |
$312.18 |
|
|
|
Shredding Services For The City |
|
|
|
|
Sign A Rama |
$3,965.47 |
|
|
|
51 Graphic Floor Dots & 10 Cough Screens - Building Maintenance |
|
|
|
|
SJ McKee Maintenance Pty Ltd |
$7,141.00 |
|
|
|
Repair Works - Waste Services |
|
|
|
|
Skipper Transport Parts |
$1,284.29 |
|
|
|
Vehicle Spare Parts - Fleet/Stores |
|
|
|
|
Skyline Landscape Services (WA) |
$35,812.83 |
|
|
|
Landscaping - Wanneroo Streetscapes South - Parks |
|
|
|
|
Smart Bag |
$907.50 |
|
|
|
Shopping Bags - Library Services |
|
|
|
|
Southern Metropolitan Regional Council |
$131,431.52 |
|
|
|
Mixed Recyclables - Waste |
|
|
|
|
Sports Community Pty Ltd |
$3,850.00 |
|
|
|
Club Spot Online Support - Facilities |
|
|
|
|
St John Ambulance Western Australia Ltd |
$737.55 |
|
|
|
First Aid Supplies - Aquamotion/OSH |
|
|
|
|
Statewide Bearings |
$285.25 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Statewide Cleaning Supplies Pty Ltd |
$541.33 |
|
|
|
Cleaning Supplies For Depot Store |
|
|
|
|
Stewart & Heaton Clothing Company Pty Ltd |
$390.45 |
|
|
|
Name Badges - Fire Services |
|
|
|
|
Suez Recycling & Recovery Pty Ltd |
$6,585.98 |
|
|
|
Refuse Collection - Waste |
|
|
|
|
Swan Towing Services Pty Ltd |
$231.00 |
|
|
|
Towing Services - Parks |
|
|
|
|
TC Precast Pty Ltd |
$2,409.00 |
|
|
|
6 Wave Grates - Engineering |
|
|
|
|
Technology One Limited |
$2,156.00 |
|
|
|
HRP Consulting - IT |
|
|
|
|
The Factory (Australia) Pty Ltd |
$25,051.95 |
|
|
|
Storage Of Christmas Decorations - Building Maintenance |
|
|
|
|
The Rigging Shed |
$5,027.24 |
|
|
|
Roof Access Equipment - Building Maintenance |
|
|
|
|
The Royal Life Saving Society Australia |
$23,287.00 |
|
|
|
Home Pool Barrier Inspections - Compliance |
|
|
|
|
Toolmart |
$178.00 |
|
|
|
Tool Purchase - Fleet |
|
|
|
|
Town Team Movement Limited |
$4,840.00 |
|
|
|
Working Group Presentation & Placemaking Recommendations Report - Place Management |
|
|
|
|
TQuip |
$1,958.95 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Truck Centre WA Pty Ltd |
$84.05 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Turf Care WA Pty Ltd |
$118,978.36 |
|
|
|
Turfing Works For The City |
|
|
|
|
UES (Int'L) Pty Ltd |
$516.25 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
United Equipment Pty Ltd |
$356.24 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
WA Hino Sales & Service |
$363.42 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Wanneroo Agricultural Machinery |
$1,315.10 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Wanneroo Central Bushfire Brigade |
$748.00 |
|
|
|
Training Tools - Fire Services |
|
|
|
|
Wanneroo Electric |
$20,212.39 |
|
|
|
Electrical Maintenance For The City |
|
|
|
|
Western Tree Recyclers |
$50,554.33 |
|
|
|
Greenwaste Removal - Motivation - Waste |
|
|
|
|
William Buck Consulting (WA) Pty Ltd |
$1,942.25 |
|
|
|
Audit Fees For The City |
|
|
|
|
Wilson Security |
$1,976.73 |
|
|
|
Security Services - Community Safety |
|
|
|
|
Wonder City & Landscape Pty Ltd |
$880.00 |
|
|
|
Professional Services - Design Review Panel - Approvals |
|
|
|
|
Workshed Children's Mosaics |
$5,335.00 |
|
|
|
Third Structure - Ridgewood Park - Cultural Development |
|
|
|
|
Zipform Pty Ltd |
$1,372.41 |
|
|
|
Covid19 Alert Letters - Procurement |
|
|
|
|
|
|
|
00003813 |
21/04/2020 |
Cancelled - System Error |
|
|
|
|
|
|
|
00003814 |
21/04/2020 |
|
|
|
|
|
Alinta Gas |
$1,015.95 |
|
|
|
Gas Supplies For The City |
|
|
|
|
Allpro Ceilings Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Australian Manufacturing Workers Union |
$83.40 |
|
|
|
Payroll Deductions |
|
|
|
|
Australian Services Union |
$717.20 |
|
|
|
Payroll Deductions |
|
|
|
|
Australian Taxation Office |
$6,656.00 |
|
|
|
Payroll Deductions |
|
|
|
|
Azita Lo Conte |
$100.00 |
|
|
|
Refund - Art Award Entry - Cultural Services |
|
|
|
|
Building & Construction Industry Training Board |
$28,143.27 |
|
|
|
Collection Approved Levy Payments - March 2020 - Finance |
|
|
|
|
Buildmark Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Child Support Agency |
$1,715.49 |
|
|
|
Payroll Deductions |
|
|
|
|
City of Wanneroo - Payroll Rates |
$7,024.31 |
|
|
|
Payroll Deductions |
|
|
|
|
City of Wanneroo - Social Club |
$740.00 |
|
|
|
Payroll Deductions |
|
|
|
|
Department of Transport |
$1,349.80 |
|
|
|
Vehicle Ownership Searches - March 2020 - Community Safety |
|
|
|
|
Fleet Network |
$1,700.90 |
|
|
|
Tax Input Credits For Salary Packaging - 31.03.2020 & 14.04.2020 - Finance |
|
|
|
|
Payroll Deductions |
|
|
|
|
HBF Health Limited |
$622.90 |
|
|
|
Payroll Deductions |
|
|
|
|
Landgate |
$563.20 |
|
|
|
Extraction Of Rectified Aerial Imagery - ICT |
|
|
|
|
LGRCEU |
$1,814.26 |
|
|
|
Payroll Deductions |
|
|
|
|
Maxxia Pty Ltd |
$9,635.05 |
|
|
|
Input Tax Credits For Salary Packaging - March 2020 - Finance |
|
|
|
|
Payroll Deductions |
|
|
|
|
Rates Refund |
$164.42 |
|
|
|
Rates Refund |
$606.92 |
|
|
|
Mr Gianni Bachi |
$166.65 |
|
|
|
Refund - Building Application - Cancelled |
|
|
|
|
Mr Graham John Woodard |
$182.75 |
|
|
|
Keyholder/Tennis Booking Officer |
|
|
|
|
Mr James Millward |
$1,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Mr Joel Donaldson |
$1,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Rates Refund |
$988.29 |
|
|
|
Rates Refund |
$620.95 |
|
|
|
Rates Refund |
$1,545.00 |
|
|
|
Mr Willem Paulsen |
$360.00 |
|
|
|
Vehicle Crossing Subsidy |
|
|
|
|
Mrs Kym Kilgallon |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Ms Peggy Brown |
$108.80 |
|
|
|
Keyholder Payments |
|
|
|
|
Paywise Pty Ltd |
$2,030.02 |
|
|
|
Input Tax Credits For Salary Packaging - March 2020 - Finance |
|
|
|
|
Payroll Deductions |
|
|
|
|
Simsai Construction Group Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Smartsalary |
$9,526.18 |
|
|
|
Input Tax Credits For Salary Packaging March 2020 |
|
|
|
|
Payroll Deductions |
|
|
|
|
Water Corporation |
$7,888.91 |
|
|
|
Water Supplies For The City |
|
|
|
|
Zurich Australia Insurance Ltd |
$1,000.00 |
|
|
|
Excess Payment - WN 34149 - Waste |
|
|
|
|
|
|
|
00003815 |
22/04/2020 |
|
|
|
|
|
RJ Vincent & Co |
$161,840.98 |
|
|
|
Payment Certificate 1 - Hartman Drive Duplication - Assets |
|
|
|
|
|
|
|
00003816 |
24/04/2020 |
|
|
|
|
|
McCorkell Constructions Pty Ltd |
$262,264.23 |
|
|
|
Progress Claim 5 - Dennis Cooley Pavilion Upgrade - Assets |
|
|
|
|
|
|
|
00003817 |
28/04/2020 |
|
|
|
|
|
BP Australia Ltd |
$73,644.06 |
|
|
|
Fuel Issues For The City |
|
|
|
|
LKS Constructions (WA) Pty Ltd |
$82,006.56 |
|
|
|
Progress Claim 11 - Edgar Griffiths Park Sports Amenities Building - Assets |
|
|
|
|
Solution 4 Building Pty Ltd |
$190,442.31 |
|
|
|
Progress Claim 6 - Shelvock Park Sports Amenities Building - Assets |
|
|
00003818 |
29/04/2020 |
|
|
|
|
|
Synergy |
$11,711.55 |
|
|
|
Power Supplies For The City |
|
|
|
|
|
|
|
00003819 |
29/04/2020 |
|
|
|
|
|
Alinta Gas |
$864.15 |
|
|
|
Gas Supplies For The City |
|
|
|
|
Rates Refund |
$462.97 |
|
|
|
Rates Refund |
$1,350.66 |
|
|
|
Australia Post |
$6,104.27 |
|
|
|
Postage Charges - March 2020 - Lodged |
|
|
|
|
Australian Taxation Office |
$592,936.00 |
|
|
|
Payroll Deductions |
|
|
|
|
BGC Residential Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Department of Fire & Emergency Services |
$920.00 |
|
|
|
False Fire Alarm Attendance 04.04.2020 - Wanneroo Aquamotion - Building Maintenance |
|
|
|
|
Fleet Network |
$83.00 |
|
|
|
Tax Input Credits For Salary Packaging - 28.04.2020 |
|
|
|
|
Golden Light WA |
$1,500.00 |
|
|
|
Filmmaking Course - Cultural Development |
|
|
|
|
Halpd Pty Ltd Trading As Affordable Living Homes |
$8,000.00 |
|
|
|
Refund - 4 Street & Verge Bonds |
|
|
|
|
Home Group WA Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Ideal Homes Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
JCorp Pty Ltd |
$4,000.00 |
|
|
|
Refund - 2 Street & Verge Bonds |
|
|
|
|
Landgate |
$1,354.06 |
|
|
|
GRV Interim Values - Rates |
|
|
|
|
Little Consulting Pty Ltd |
$264,337.00 |
|
|
|
Bond Refund - Chianti Estate Stage 2 Woodvale WAPC142547 - Finance |
|
|
|
|
Louise Billingham |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Main Roads WA |
$24,729.22 |
|
|
|
Linemarking - Prindiville Drive & Wanneroo Road - Assets |
|
|
|
|
Rates Refund |
$184.97 |
|
|
|
Mr Michael Tran |
$600.64 |
|
|
|
Reimbursement - Renew City's Email Server Security Certificate - IT |
|
|
|
|
Mrs Leesa Lennox |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Plunkett Homes (1903) Pty Ltd |
$6,785.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Pure Homes Pty Ltd Trading As B1 Homes |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Simsai Construction Group Pty Ltd |
$4,000.00 |
|
|
|
Refund - 2 Street & Verge Bonds |
|
|
|
|
SSB Pty Ltd |
$2,000.00 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Tangent Nominees Pty Ltd (Atf The Summit Homes Group Trust) |
$271.05 |
|
|
|
Refund - Street & Verge Bond |
|
|
|
|
Water Corporation |
$3,270.75 |
|
|
|
Water Supplies For The City |
|
|
|
|
Western Power |
$314,980.69 |
|
|
|
Damages Caused By City Of Wanneroo Truck - Newman Road - Assets |
|
|
|
|
Commercial Connection - Hudson Avenue - Assets |
|
|
|
|
Relocation Of Assets - Connolly Drive - Assets |
|
|
|
|
Westnam United Soccer Club Incorporated |
$84.00 |
|
|
|
Key Bond Refund - Winter Season - Shelvock Park - Facilities |
|
|
|
|
|
|
|
00003820 |
29/04/2020 |
|
|
|
|
|
ABM Landscaping |
$18,841.48 |
|
|
|
Repair Paving - Various Locations - Engineering |
|
|
|
|
Action Glass & Aluminium |
$315.21 |
|
|
|
Glazing Services For The City |
|
|
|
|
Advanced Traffic Management |
$1,410.20 |
|
|
|
Traffic Control Services For The City |
|
|
|
|
Advanteering - Civil Engineers |
$101,403.67 |
|
|
|
Construction - Splendid Park Skate Park - Assets |
|
|
|
|
Progress Payment 1 - Claytons Beach Access Upgrade - Assets |
|
|
|
|
Air Liquide Australia |
$285.12 |
|
|
|
Gas Cylinder Hire - Stores |
|
|
|
|
Airlite Cleaning |
$232.28 |
|
|
|
Office Cleaning Services - YTRAC - Place Management |
|
|
|
|
Allaboutxpert Technologies Pty Ltd |
$859.38 |
|
|
|
Consulting Services - HRP Post Go Live Support - ICT |
|
|
|
|
Allused Pty Ltd |
$3,382.50 |
|
|
|
Equipment Hire - Rake Bucket - Engineering |
|
|
|
|
AMBIUS |
$174.10 |
|
|
|
Plant Rental - Girrawheen Hub - Place Management |
|
|
|
|
Armaguard |
$263.89 |
|
|
|
Cash Collection Services For The City |
|
|
|
|
Atom Supply |
$482.07 |
|
|
|
Stock - Store Issues |
|
|
|
|
Audio View Lifestyles Pty Ltd |
$884.40 |
|
|
|
Speaker Fault - Kingsway - Building Maintenance |
|
|
|
|
Australian Airconditioning Services Pty Ltd |
$15,119.40 |
|
|
|
Airconditioning Maintenance/Works For The City |
|
|
|
|
Australian Communications & Media Authority |
$1,493.00 |
|
|
|
Licence Renewal - Fixed Point To Point - ICT |
|
|
|
|
Auto Blackbox Pty Ltd |
$1,780.00 |
|
|
|
20 64GB Micro SD Cards - Community Safety |
|
|
|
|
Better Pets and Gardens Wangara |
$281.86 |
|
|
|
Animal Care Centre Supplies - Rangers |
|
|
|
|
BOC Limited |
$60.97 |
|
|
|
Gas Bottles - Community Safety And Fleet |
|
|
|
|
Bollig Design Group Ltd |
$1,716.00 |
|
|
|
Consultancy - Kingsway Olympic Sport Clubrooms - Assets |
|
|
|
|
Boral Construction Materials Group Ltd |
$1,029.16 |
|
|
|
Concrete Mix - Various Locations - Engineering |
|
|
|
|
Bridgestone Australia Limited |
$5,753.07 |
|
|
|
Tyre Fitting Services For The City |
|
|
|
|
Bucher Municipal Pty Ltd |
$13,857.26 |
|
|
|
Vehicle Spare Parts - Fleet/Stores |
|
|
|
|
Bunnings Pty Ltd |
$74.81 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Bunzl Limited |
$64.47 |
|
|
|
Wypall Wipes - Stores |
|
|
|
|
Call Associates Pty Ltd |
$5,142.23 |
|
|
|
Call Centre Services - February 2020 |
|
|
|
|
Canon Australia Pty Ltd |
$473.00 |
|
|
|
Exchange Roller Kit - IT |
|
|
|
|
Canon Production Printing Australia Pty Ltd |
$101.62 |
|
|
|
Scanner Charges - IT |
|
|
|
|
Car Care Motor Company Pty Ltd |
$1,083.30 |
|
|
|
Vehicle Services For The City |
|
|
|
|
Castledine Gregory |
$38,735.63 |
|
|
|
Legal Fees For The City |
|
|
|
|
CDM Australia Pty Ltd |
$4,250.40 |
|
|
|
40 Case-Mate Tough Clear Cases For Samsung Tablets - IT |
|
|
|
|
Professional Services - Support & Maintenance - IT |
|
|
|
|
City of Gosnells |
$2,062.50 |
|
|
|
Subscription - Switch Your Thinking - 4.5 Months 2019 / 2020 - Strategic Environmental Planning/Waste Services |
|
|
|
|
Civica Pty Ltd |
$1,303.78 |
|
|
|
Trim Integration Testing - Authority 7.1 Upgrade - IT |
|
|
|
|
Coates Hire Operations Pty Ltd |
$975.92 |
|
|
|
Lighting Tower - Joondalup Drive - Construction |
|
|
|
|
Committee For Economic Development of Australia |
$7,550.00 |
|
|
|
Membership - State Corporate Membership - 01.02.2020 - 31.01.2021 - Economic Development |
|
|
|
|
Community Greenwaste Recycling Pty Ltd |
$68.20 |
|
|
|
Material Disposal - Engineering |
|
|
|
|
Corsign (WA) Pty Ltd |
$6,001.05 |
|
|
|
Sign - No Swimming & Street Name Plates - Engineering |
|
|
|
|
500 Corflute Signs - Community Facilities Closure - Parks |
|
|
|
|
Sign - Ashdale Park - Parks |
|
|
|
|
Cossill & Webley Consulting Engineers |
$11,763.40 |
|
|
|
Consulting - Connolly Drive Duplication - Assets |
|
|
|
|
Consulting - Hartman Drive Duplication - Assets |
|
|
|
|
Critical Fire Protection & Training Pty Ltd |
$1,110.44 |
|
|
|
Fire Equipment Maintenance For The City |
|
|
|
|
Crown Lift Trucks |
$257.95 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
CS Legal |
$3,141.31 |
|
|
|
Court Fees For The City |
|
|
|
|
Daimler Trucks Perth |
$244.36 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Dave Lanfear Consulting |
$29,590.00 |
|
|
|
Consulting Services - Northern Coastal Growth Corridor Plan - Community Facilities |
|
|
|
|
Delion Pty Ltd |
$660.00 |
|
|
|
Equipment Non Return Fee - Youth Services |
|
|
|
|
Diamond Plumbing & Gas |
$18,040.88 |
|
|
|
Plumbing Maintenance For The City |
|
|
|
|
Digital Education Services |
$1,028.50 |
|
|
|
Subscription - Who Else Writes Like - Libraries |
|
|
|
|
Direct Communications |
$1,146.86 |
|
|
|
Install Radio & Phase Master Antenna - Fleet |
|
|
|
|
Dowsing Group Pty Ltd |
$32,431.77 |
|
|
|
Parking Bay Modifications - Kingsway Dog Park - Construction |
|
|
|
|
Concrete Works - Kingsway Dog Park - Construction |
|
|
|
|
Install Pathway & Crossover - Mirrabooka Avenue Koondoola - Construction |
|
|
|
|
Drainflow Services Pty Ltd |
$15,903.29 |
|
|
|
Drainage Works And Road Sweeping Services For The City |
|
|
|
|
Easy Access Lifts |
$1,938.20 |
|
|
|
Service - Pool Lifts - Aquamotion |
|
|
|
|
Edge People Management |
$2,177.75 |
|
|
|
Case Management - Return To Work Monitoring - People And Culture |
|
|
|
|
Elliotts Irrigation Pty Ltd |
$7,414.08 |
|
|
|
Reticulation Works - Various Locations - Parks |
|
|
|
|
Emerge Associates |
$1,331.00 |
|
|
|
Cycling Facility Design - Splendid Park - Facilities Planning |
|
|
|
|
Encore Automation |
$849.20 |
|
|
|
Half Year Calibration - Gas Detector Unit - Engineering |
|
|
|
|
Environmental Industries Pty Ltd |
$6,699.00 |
|
|
|
Landscape Maintenance - Where/Dates |
|
|
|
|
Equifax Australasia Credit Rating Pty Ltd |
$2,151.60 |
|
|
|
Standard Financial Assessments - Contracts & Purchasing |
|
|
|
|
Equifax Australasia Workforce Solutions Pty Limited |
$2,666.71 |
|
|
|
Monthly E-Recruit Fee - IT |
|
|
|
|
Feral Invasive Species Eradication |
$1,520.00 |
|
|
|
Fox Trapping - Yellagonga - Conservation |
|
|
|
|
Frontline Fire & Rescue Equipment |
$3,451.35 |
|
|
|
Vehicle Repairs - Fleet |
|
|
|
|
Geoff's Tree Service Pty Ltd |
$49,337.84 |
|
|
|
Pruning And Tree Works - Various Locations For The City |
|
|
|
|
GHD Pty Ltd |
$54,337.40 |
|
|
|
Marmion Avenue Duplication Project - Detailed Design Changes & Contract Administration - Assets |
|
|
|
|
Grand Toyota |
$38,729.69 |
|
|
|
New Vehicle Purchase - Rav4 - WN 33961 - Fleet |
|
|
|
|
Hays Personnel Services |
$3,961.32 |
|
|
|
Casual Labour For The City |
|
|
|
|
Heatley Sales Pty Ltd |
$361.48 |
|
|
|
Stock - Store Issues |
|
|
|
|
Hesperian Press |
$375.00 |
|
|
|
Book Purchases - Library Services |
|
|
|
|
Hitachi Construction Machinery Pty Ltd |
$523.84 |
|
|
|
Vehicle Spare Parts - Stores |
|
|
|
|
Iconic Property Services Pty Ltd |
$28,429.49 |
|
|
|
Cleaning Services For The City |
|
|
|
|
Imagesource Digital Solutions |
$347.60 |
|
|
|
8 A Frame Corflutes - Call And Collect Plus - Library Services |
|
|
|
|
Independent Valuers of Western Australia |
$2,035.00 |
|
|
|
Valuation - Lot 8000 Splendid - Property Services |
|
|
|
|
Integrity Industrial Pty Ltd |
$9,754.08 |
|
|
|
Casual Labour For The City |
|
|
|
|
Intelife Group |
$18,012.48 |
|
|
|
BBQ Cleaning - Various Locations - Parks |
|
|
|
|
Ixom Operations Pty Ltd |
$190.96 |
|
|
|
Pool Chemicals - Aquamotion |
|
|
|
|
JB Hi Fi Group Pty Ltd |
$2,299.00 |
|
|
|
Mac Book - Cultural Development |
|
|
|
|
Kerb Direct Kerbing |
$15,899.95 |
|
|
|
Kerbing Works - Various Locations - Engineering |
|
|
|
|
Kyocera Document Solutions |
$4,640.47 |
|
|
|
Photocopier Meter Reading - ICT |
|
|
|
|
Landcare Weed Control |
$15,073.77 |
|
|
|
Handweeding - Caltrop Sites - Conservation |
|
|
|
|
Laundry Express |
$1,388.97 |
|
|
|
Laundering - Staff Uniforms - Fleet |
|
|
|
|
LD Total |
$21,392.51 |
|
|
|
Landscape Maintenance - Two Rocks - Parks |
|
|
|
|
Linemarking WA Pty Ltd |
$33,450.58 |
|
|
|
Pathway Linemarking - Various Locations - Assets |
|
|
|
|
Marketforce Pty Ltd |
$6,063.48 |
|
|
|
Advertising Services For The City |
|
|
|
|
Mayday Earthmoving |
$1,177.00 |
|
|
|
Heavy Equipment Hire For The City |
|
|
|
|
McGees Property |
$6,600.00 |
|
|
|
Valuation Services - Enterprise Avenue - Property |
|
|
|
|
McLeods |
$371.04 |
|
|
|
Legal Fees For The City |
|
|
|
|
Menchetti Consolidated Pty Ltd |
$529,414.03 |
|
|
|
Progress Claim 2 - Warradale Skate Park - Assets |
|
|
|
|
Progress Claim 2 - Hardcastle Park - Assets |
|
|
|
|
Michael Page International (Australia) Pty Ltd |
$8,279.91 |
|
|
|
Casual Labour For The City |
|
|
|
|
Midalia Steel Pty Ltd |
$293.30 |
|
|
|
Steel Supplies - Waste |
|
|
|
|
Mindarie Regional Council |
$285,747.47 |
|
|
|
Refuse Disposal For The City |
|
|
|
|
Miracle Recreation Equipment Pty Ltd |
$3,541.12 |
|
|
|
Gate Repairs - Houghton Park - Parks |
|
|
|
|
Replacement Of Chain Covers - Old Trafford Park - Parks |
|
|
|
|
Playground Repairs - Warradale Park Parks |
|
|
|
|
NAPA - GPC Asia Pacific Pty Ltd |
$607.82 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Disposable Gloves - Stores Stock |
|
|
|
|
Natural Area Holdings Pty Ltd |
$12,632.58 |
|
|
|
Beach Access Ways Maintenance Works - Two Rocks - Parks |
|
|
|
|
Nutrien Ag Solutions Limited |
$44.00 |
|
|
|
Freight Charges - Conservation |
|
|
|
|
Palace Homes & Construction Pty Ltd |
$75,043.10 |
|
|
|
Payment Certificate 2 - Upgrade Basketball Court Hainsworth Park - Assets |
|
|
|
|
Progress Certificate 2 - Upgrade Basketball Court Butterworth Park - Assets |
|
|
|
|
Perth Energy Pty Ltd |
$54,890.59 |
|
|
|
Power Supplies For The City |
|
|
|
|
PLE Computers |
$29.00 |
|
|
|
Network Cables - Planning |
|
|
|
|
Prestige Alarms |
$8,226.74 |
|
|
|
Alarm Services For The City |
|
|
|
|
Programmed Integrated Workforce |
$6,857.23 |
|
|
|
Casual Labour For The City |
|
|
|
|
RAMM Software Ltd |
$1,540.00 |
|
|
|
Consultancy Services - Ramm Works Maintenance Setup - ICT |
|
|
|
|
Roads 2000 |
$441,830.17 |
|
|
|
Road Works - Various Locations - Assets |
|
|
|
|
RW Quantity Surveyors |
$1,430.00 |
|
|
|
Variation Costs - Leatherback Park Sports Amenities Building - Assets |
|
|
|
|
SAI Global Ltd |
$1,500.00 |
|
|
|
Implementing ISO 45001:2018 OHS Management System - 29.04.2020 -01.05.2020 - OSH |
|
|
|
|
Sebel Pty Ltd |
$15,152.51 |
|
|
|
Furniture Purchases/Replacements - Jenolan Way Community Centre - Facilities |
|
|
|
|
Shaw Document Services Pty Ltd |
$472.20 |
|
|
|
Legal Services For The City |
|
|
|
|
SJ McKee Maintenance Pty Ltd |
$574.00 |
|
|
|
Pressure Clean Oil Stains - Liriope Parkway - Waste Services |
|
|
|
|
Skipper Transport Parts |
$213.09 |
|
|
|
Vehicle Spare Parts - Stores |
|
|
|
|
Skyline Landscape Services (WA) |
$1,518.00 |
|
|
|
Landscape Maintenance - Sydney Road - March 2020 - Assets |
|
|
|
|
Smartbuilt Perth Pty Ltd |
$768.36 |
|
|
|
Pest Control Services For The City |
|
|
|
|
Softfall Guys |
$1,463.00 |
|
|
|
Softfall Repairs - Keith Griffith - Parks |
|
|
|
|
Sonic Healthplus Pty Ltd |
$99.00 |
|
|
|
Medical Fees For The City |
|
|
|
|
Statewide Bearings |
$794.21 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Stiles Electrical |
$124,128.00 |
|
|
|
Progress Claim 2 - Hainsworth Park Floodlighting - Assets |
|
|
|
|
Progress Claim 2 - Koondoola Park Floodlighting - Assets |
|
|
|
|
Final Claim - Monaghan Park Eco Lighting - Assets |
|
|
|
|
Sunny Sign Company |
$4,647.50 |
|
|
|
Signs - Park Closure - Parks |
|
|
|
|
TC Precast Pty Ltd |
$2,007.50 |
|
|
|
Wave Grate - Engineering |
|
|
|
|
Technology One Limited |
$4,123.90 |
|
|
|
Consulting Services & Data Migration - ICT |
|
|
|
|
Terravac Vacuum Excavations Pty Ltd |
$2,734.60 |
|
|
|
Location Of Services For The City |
|
|
|
|
The Rigging Shed |
$3,437.50 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
The Trustee for Talis Unit Trust |
$2,639.15 |
|
|
|
Consultancy Services - Wangara Recycling Centre Assessment - Waste Services |
|
|
|
|
Consultancy Services - Wanneroo Container Deposit Scheme Audit Data - Waste Services |
|
|
|
|
The Workwear Group Pty Ltd |
$2,309.90 |
|
|
|
Stock - Store Issues |
|
|
|
|
TJ Depiazzi & Sons |
$22,750.42 |
|
|
|
Pine Bark Mulch - Wanneroo Road - Parks |
|
|
|
|
Pine Bark Mulch - Old Nursery Park - Parks |
|
|
|
|
Toll Transport Pty Ltd |
$283.05 |
|
|
|
Courier Services For The City |
|
|
|
|
Toolmart |
$2,576.00 |
|
|
|
Tool Purchase - Fleet |
|
|
|
|
TQuip |
$2,762.05 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Triton Electrical Contractors Pty Ltd |
$2,471.70 |
|
|
|
Electrical Works - Various Locations - Parks |
|
|
|
|
Truck Centre WA Pty Ltd |
$2,930.00 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
Turf Care WA Pty Ltd |
$2,779.70 |
|
|
|
Turfing Works For The City |
|
|
|
|
United Fasteners WA Pty Ltd |
$687.26 |
|
|
|
Vehicle Spare Parts - Fleet |
|
|
|
|
WA Limestone and Italia Stone Group Joint Venture |
$131,602.63 |
|
|
|
Progress Payment 15 - Quinns Beach Long Term Coastal Management Works - Assets |
|
|
|
|
WA Universal Crane Hire Pty Ltd |
$1,958.00 |
|
|
|
Relocate Transportable Units - Leatherback Park - Assets |
|
|
|
|
Wanneroo Business Association Incorporated |
$990.00 |
|
|
|
Webinar Delivery - Business Continuity Planning - Economic Development |
|
|
|
|
Wanneroo Electric |
$6,340.95 |
|
|
|
Electrical Maintenance For The City |
|
|
|
|
Wellstrategic |
$1,595.00 |
|
|
|
Virtual Tour - Even Keel Exhibition - Cultural Exhibitions |
|
|
|
|
West-Sure Group Pty Ltd |
$143.66 |
|
|
|
Cash Collection Services For The City |
|
|
|
|
Workpower Incorporated |
$4,470.18 |
|
|
|
Planting And Maintenance X 9 Locations - Conservation |
|
|
|
|
Yanchep Beach Joint Venture |
$8,667.18 |
|
|
|
Yanchep Hub - Rates And Taxes - Property Services |
|
|
|
|
Yanchep Surf Lifesaving Club |
$20,000.00 |
|
|
|
Beach Safety Services - 2019 / 2020 Payment Part Two - Facilities |
|
|
|
|
Zetta Group |
$576.82 |
|
|
|
Internet Connection Bandwidth Upgrade - ICT |
|
|
|
|
|
|
|
00003821 |
30/04/2020 |
|
|
|
|
|
City of Wanneroo - Municipal Bank Account |
|
|
|
|
Credit Cards March 2020 & Bank Fees April 2020 $37,873.01 Breakdown On Page 37 |
|
|
|
|
|
|
|
|
|
Total Director Corporate Services Advance - EFTs |
$9,573,223.26 |
|
|
|
|
|
|
CANCELLED CHEQUES FROM PREVIOUS PERIOD |
|||
|
119345 |
17.03.2020 |
Filipino Association In Banksia |
-$4,999.10 |
|
119139 |
25.02.2020 |
Yanchep Two Rocks RSL |
-$7,176.00 |
|
119037 |
04.02.2020 |
Quinns Rocks RSL Sub-Branch |
-$9,972.35 |
|
119321 |
17.03.2020 |
Lara Martelli |
-$100.00 |
|
3795-1209 |
03.04.2020 |
Imagesource Digital Solutions |
-$1,904.10 |
|
3795-5667 |
03.04.2020 |
Domus Nursery |
-$1,029.16 |
|
3795-3185 |
03.04.2020 |
Wacker Neuson Pty Ltd |
-$3,872.00 |
|
|
|
|
|
|
|
|
Total |
-$29,052.71 |
|
|
|
|
|
|
MANUAL JOURNAL |
|||
|
11048/20 |
20.04.2020 |
Lodgement Fee 08.04.20 Register 43 Unpaid Infringements |
$3,010.00 |
|
11033/20 |
08.04.2020 |
Monies Received From NBN & Water Corporation |
-$1,953.60 |
|
11070/20 |
30/04/2020 |
Lodgement Fee 23.04.20 Register 43 Unpaid Infringements |
$3,010.00 |
|
|
|
|
|
|
|
|
Total |
$4,066.40 |
|
|
|
|
|
|
Town Planning Scheme |
|||
|
|
|
Cell 4 |
|
|
|
|
Castledine Gregory - Legal Fees |
$35,214.21 |
|
|
|
|
|
|
|
|
Cell 5 |
|
|
|
|
McLeods - Legal Fees |
$815.75 |
|
|
|
|
|
|
|
|
Cell 8 |
|
|
|
|
McLeods - Legal Fees |
$1,694.25 |
|
|
|
|
|
|
|
|
Total |
$37,724.21 |
|
|
|
|
|
|
GENERAL FUND BANK ACCOUNT |
|||
|
|
|
Payroll Payments - April 2020 |
|
|
|
|
07.04.2020 |
$3,547.03 |
|
|
|
07.04.2020 |
$15,019.86 |
|
|
|
07.04.2020 |
$1,740,076.70 |
|
|
|
21.04.2020 |
$11,249.68 |
|
|
|
21.04.2020 |
$2,899.30 |
|
|
|
21.04.2020 |
$1,763,469.93 |
|
|
|
|
|
|
|
|
Total |
$3,536,262.50 |
|
|
|
|
|
|
00003821 |
30/04/2020 |
|
|
|
|
|
City of Wanneroo - Municipal Bank Account |
|
|
|
|
Bank Fees April 2020 |
|
|
|
|
GLF Trans Fee |
$50.00 |
|
|
|
CBA Merchant Fee |
$16,722.22 |
|
|
|
Bpay Fee Debtors |
$27.45 |
|
|
|
Bpay Fee Rates |
$14,280.82 |
|
|
|
Bpoint Debtors |
$0.72 |
|
|
|
Bpoint Rates |
$689.62 |
|
|
|
Commbiz Fee |
$90.50 |
|
|
|
Commbiz Fee |
$222.45 |
|
|
|
Account Service Fee |
$299.50 |
|
|
|
|
|
|
|
|
Total |
$32,383.28 |
|
|
|
|
|
|
|
|
Credit Cards March 2020 |
|
|
|
|
N Jennings |
|
|
|
|
28/02/2020 - City of Joondalup - Joondalup Business Forum: Growing Business through Innovations - 12.03.2020 |
$30.00 |
|
|
|
04/03/2020 - Governance Institute of Australia - Risk Management Project Course - Cr Brett Treby |
$2,290.00 |
|
|
|
10/03/2020 - Local Government Professionals - LG Professionals WA Finance Professionals Conference - 13.03.2020 |
$830.00 |
|
|
|
|
|
|
|
|
D Simms |
|
|
|
|
Registration Local Government Chief Officers Group (LGCOG) Meeting & Conference Dinner |
-$956.57 |
|
|
|
18.02.2020 Café Elixir - Business Hospitality – Meeting with Cr Jacqui Huntley |
$8.30 |
|
|
|
20.02.2020 Dome Ellenbrook - Business Hospitality – Meeting with Mayor and CEO of City of Swan prior to Meeting with Deputy Prime Minister |
$22.45 |
|
|
|
Parking Fees |
$13.48 |
|
|
|
10.03.2020 - Registration - Local Government Planners Association (LGPA) Breakfast Forum 19.03.2020 (Cancelled/Refund Next Statement) |
$170.00 |
|
|
|
|
|
|
|
|
M Dickson |
|
|
|
|
28.02.2020 - Pullman Bunker Bay - Accommodation C Temple - UDIAWA State Conference |
$478.00 |
|
|
|
25.03.2020 - Urban Development - National Congress (Cancelled/Refunded) |
-$2,325.00 |
|
|
|
|
|
|
|
|
H Singh |
|
|
|
|
28.02.2020 - IPWEA 2020 State Conference - Attendance - B Chang |
$1,766.10 |
|
|
|
05.03.2020 - Waste Management & Resource Recovery (WMRR) - Breakfast with the Minister 24.03.2020 |
$121.56 |
|
|
|
05.03.2020 - ASIC Search - Company Search |
$9.00 |
|
|
|
Parking Fees |
$23.00 |
|
|
|
18.03.2020 - Lighting Analysts - Online Training - AGi32 Introductory 12 - 21.05.2020 |
$1,286.96 |
|
|
|
|
|
|
|
|
M Yildiz |
|
|
|
|
06.03.2020 - State Administrative Tribunal - Transcript |
$486.10 |
|
|
|
09.03.2020 - - The Law Society -Training/Travel 16.03.2020 - Lawyers Involved in the Making of Cities |
$870.00 |
|
|
|
Parking Fees |
$48.35 |
|
|
|
23.03.2020 - State Administrative Tribunal - Transcript |
$309.00 |
|
|
|
23.03.2020 - ASIC Search - Company Search |
$9.00 |
|
|
|
|
|
|
|
|
Total |
$5,489.73 |
|
|
|
|
|
|
|
|
Total Bank Fees And Credit Cards |
$37,873.01 |
|
|
|
|
|
|
|
|
Recoup to Director Corporate Services Advance A/C |
$10,091,933.99 |
|
|
|
|
|
|
|
|
Direct Payments Total (Includes Payroll, Advance Recoup, Credit Cards And Bank Fees) |
$13,666,069.50 |
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 225
Chief Executive Office
File Ref: 26321V06 – 20/177335
Responsible Officer: Executive Manager Governance and Legal
Disclosure of Interest: Nil
Attachments: 8
Issue
To consider proposed amendments, repeals and extensions to review dates for Council Policies.
Background
Council Policies and supporting procedures are a statement of the principles or position that are intended to guide or direct decision-making and operations within the City of Wanneroo (the City). The City’s Strategic Community Plan sets a clear direction from Council for Administration to make consistent and aligned decisions at an operational level through Policies and procedures.
All Council Policies (as well as other like documents) should be reviewed regularly to ensure compliance with legislation; continued alignment with the adopted Strategic Community Plan and the City’s requirements to provide sound and effective internal controls to minimise risk and deliver desired outcomes.
Detail
Reviews have been undertaken of the Policies listed below and the following changes are recommended.
Policies recommended to be repealed:
1. Public Interest Disclosures Policy
The City’s current Public Interest Disclosures Policy restates and in sections summarises the Public Interest Disclosures Act 2003 (PID Act). The PID Act does not legislate the adoption of a separate policy but rather requires that the City prepare and publish internal procedures relating to the City’s obligations under the Act. These procedures must be consistent with the guidelines prepared by the Public Sector Commissioner and are to be made available to the public.
The City has drafted and published PID Act Guidelines that meet this legislative requirement along with a dedicated web page affirming the City’s commitment to the aims and objective of the PID Act and to creating and sustaining an ethical work environment.
It is therefore recommended that the City’s Public Interest Disclosures Policy (Attachment 1) be repealed.
2. Advertising on Public Open Space Policy
The intent of the Advertising on Public Open Space policy is to provide guidelines for advertising on Public Open Space (Passive and Active Reserves) but does not consider the provisions of the Public Places and Local Government Property Local Law 2015, which requires that a license or permit to “advertise anything by any means on local government property” is required.
Council has adopted a Signs Local Planning Policy and the POS Local Planning Policy (both of which are currently under review) to support the Public Places and Local Government Property Local Law 2015.
The City’s Advertising on Public Open Space Policy (Attachment 2) is therefore no longer required and Administration recommends that it be repealed.
3. Library Services Policy
The Library Services Policy (Attachment 3) was created in October 2014 to describe a framework for the management of the City’s libraries, their services and resources. Since that time, the Strategic Library Services Plan 2017/18 – 2021/22 has been developed (being a Corporate Business Plan action for 2016/17). It is therefore considered that the introduction of the Strategic Library Services Plan removes the requirement to have a Library Services Policy and it is recommended this policy be repealed.
Policies that have been reviewed and revised:
4. Roadside Memorials Policy
The Roadside Memorials Policy is based on the Western Australian Main Roads Roadside Memorials Policy and Guidelines. There have been no significant changes to these documents and after review by all relevant stakeholders in the City’s Administration, there are no changes proposed to the City’s policy.
The reviewed policy is set out in Attachment 4 with changes only to the adoption date and next review date.
5. Coastal Aquatic Safety Policy
This Policy (Attachment 5) has been revised to provide clarity of purpose and scope, including changes to align with the most recent policy template. A marked-up version is at Attachment 6.
The content of the policy has also been updated to align with the most recent Surf Life Saving WA priorities for Emergency Preparedness to ensure the City has the capacity to determine which priorities will be supported.
6. Civic Functions, Ceremonies and Receptions Policy
The scheduled review date for this policy was previously extended at the meeting of Ordinary Council on 30 July 2019 (CP07-07/19) to enable review in line with the City’s Internal Events Audit and Events Management Framework.
The revised Policy (Attachment 7) clearly articulates the purpose and intent of the City’s Civic Events calendar by removing previous detail that was procedural in nature. Information pertaining to the delivery of specific civic events will instead be included in an operational Management Procedure. As a result of the review, it is proposed that the Policy be renamed ‘Civic Events Policy’ to better align with the City’s Public Community Events Policy and to enable greater flexibility to include a wider range of civic events, if required. A marked-up version is at Attachment 8.
Request extension of review date for the following policies:
7. Arts Management and Development Policy
A revised policy was presented to Council Members for discussion on 10 September 2019 and resulted in a decision to defer its approval. The existing policy is subject to review by 10 December 2019, this date having been extended by Council at its Ordinary Meeting on 30 July 2019 (CP07-07/19).
To enable the additional review work to be completed and for necessary consultation to take place, it is recommended that the scheduled review date be extended to 15 December 2020. This will allow Council Members to view the existing City Art Collection and consider a shift in focus to the acquisition/provision of public art as requested.
8. Facility Hire and Use Policy
This policy was scheduled for review by 30 September 2019, having previously been extended by Council at its Ordinary Meeting on 9 April 2019 (CP08-04/19).
A comprehensive review of this policy is being undertaken in conjunction with the implementation of a new facility bookings management system. This review will require further internal and external consultation and it is therefore proposed that the review date be extended to 15 December 2020.
9. Community Funding Policy
The Community Funding Policy was originally endorsed in 2002, and has been regularly reviewed and updated in accordance with the City’s Policy and Procedure Management Procedure; the most recent version being approved by Council in May 2016 (CP08-05/16).
This policy has recently been the subject of a major review in liaison with the Community Support and Financial Assistance Council Working Group, following an internal audit that highlighted issues in relation to the distribution of financial assistance.
In light of the recent pandemic, additional recovery funding opportunities are now being considered by Council Members which may have implications for this policy. It is therefore proposed that the review date for the Community Funding Policy be extended to 15 December 2020 to ensure this work takes place.
10. Social Media Guidelines Policy
The review date for this policy was previously extended by Council until 10 December 2019 to enable consideration of it in line with the City’s Communications Strategy which was adopted in 2019.
A revised draft was presented to Council Members for discussion on 21 April 2020 and it was recommended for Council Members to review the WALGA social media guidelines before undertaking any further policy work. It is therefore proposed that the review date for the policy be extended to 15 December 2020 to allow this work to be undertaken.
Consultation
Consultation has been undertaken with relevant stakeholders and policies have been reviewed as per the City’s Policy and Procedure review process.
Comment
The review of Council policies ensures the information available to the City’s stakeholders is aligned to the current Strategic Community Plan, are relevant and up to date.
The extensions to policies due for review are being sought to enable further work to be progressed on the strategic direction that will inform the policies or to enable further community consultation to be undertaken.
Statutory Compliance
Policies have been reviewed to ensure ongoing compliance with appropriate standards and legislation.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.2 Good Governance
4.2.1 Provide transparent and accountable governance and leadership”
Risk Management Considerations
|
Risk Title |
Risk Rating |
|
Decision Making |
Low |
|
Accountability |
Action Planning Option |
|
Chief Executive Officer |
Manage |
The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate Risk Register. The review of the policies as set out in this report will support existing management systems.
Policy Implications
These policies have been recommended for amendment, repeal or extension of review as a result of an evaluation and review process undertaken in accordance with the City of Wanneroo Policy and Procedure Management Procedure.
Financial Implications
Nil
Voting Requirements
Simple Majority
That Council:-
1. REPEALS the following policies:
a) Public Interest Disclosures Policy as set out in Attachment 1;
b) Advertising on Public Open Space Policy as set out in Attachment 2; and
c) Library Services Policy as set out in Attachment 3;
2. ADOPTS the following revised policies:
a) Roadside Memorials Policy as set out in Attachment 4;
b) Coastal Aquatic Safety Policy as set out in Attachment 5; and
c) Civic Functions, Ceremonies and Receptions Policy as set out in Attachment 7 and renamed to Civic Events Policy;
3. APPROVES extensions to the review dates for the following policies:
a) Arts Management and Development Policy to 15 December 2020;
b) Facility Hire and Use Policy to 15 December 2020;
c) Community Funding Policy to 15 December 2020; and
d) Social Media Guidelines Policy to 15 December 2020.
Attachments:
|
1⇩. |
Public Interest Disclosure Policy |
13/8914 |
Minuted |
|
2⇩. |
Advertising on Public Open Space |
10/965[v3] |
Minuted |
|
3⇩. |
Library Services Policy |
14/84892[v2] |
Minuted |
|
4⇩. |
Roadside Memorials Policy |
13/22783[v3] |
Minuted |
|
5⇩. |
Coastal Aquatic Safety Policy revised August 2019 |
16/280596[v2] |
Minuted |
|
6⇩. |
Coastal Aquatic Safety Policy 2019 with track changes |
19/294493 |
|
|
7⇩. |
Civic Function, Ceremonies and Receptions Policy |
14/97018[v2] |
Minuted |
|
8⇩. |
Civic Events Policy 2019 with track changes |
19/295055 |
|
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 264
File Ref: 9167V05 – 20/202015
Responsible Officer: Executive Manager Governance and Legal
Disclosure of Interest: Nil
Attachments: 3
Previous Items: CE01-04/20 - Decisions During COVID-19 Pandemic - Ordinary Council - 07 Apr 2020 7:00pm
CS04-04/20 - To Consider Rent Abatements to City's Tenants Due to the Economic Impact of the COVID-19 Pandemic - Ordinary Council - 07 Apr 2020 7:00pm
Issue
To consider revoking authorisations and delegations of authority adopted by Council as a result of the state and public health emergency in respect of the Novel Coronavirus Pandemic (COVID-19 Pandemic) to facilitate the continuity of business, services, service levels and the operations of the City.
Background
In March 2020, in response to the COVID-19 Pandemic the Minister for Emergency Services declared a State of Emergency in Western Australia; the Minister for Health declared a Public Health State of Emergency in Western Australia; and the Governor-General of Australia declared that a Human Biosecurity Emergency exists in Australia in accordance with the Biosecurity Act 2015 (Cth).
In response, Council adopted several expanded authorisations and delegations at its meeting of 7 April 2020 and resolved the following to ensure that the City could with agility, effectively and efficiently respond to and manage the City’s operations during the COVID-19 Pandemic and provide the necessary assistance to the community:
“CE01-04/20 That Council:
1. NOTES that a State Emergency and a Public Health Emergency has been declared in Western Australia in relation to the COVID-19 Pandemic and it is imperative for Council to provide the required authorisation and delegations of authority to the Chief Executive Officer to ensure that the City of Wanneroo can adequately manage its operations during the COVID-19 Pandemic for the next 120 days;
2. NOTES that in accordance with Regulations 14D(2) and (3) of the Local Government (Administration) Regulations 1996, the Mayor, in consultation with the Chief Executive Officer, has determined that Ordinary Council Meetings, Special Council Meetings and Audit and Risk Committee Meetings be conducted via electronic means for a period of 120 days commencing from 27 March 2020;
3. NOTES that Council will receive and consider only those matters that legislatively require a Council decision and which cannot be delegated to the Chief Executive Officer in accordance with section 5.43 of the Local Government Act 1995;
4. For a period of 120 days commencing from 12pm on the day immediately after the date this resolution is made, ADOPTS BY ABSOLUTE MAJORITY the marked-up amendments to the delegation of authorities as follows:
a) Delegation 1.1.24 – Fees and Charges – amend condition (b) to increase the Chief Executive Officer’s limit to $20,000 as set out in Attachment 1;
b) Delegation 2.10.3 – Development Control – amendments as set out in Attachment 2 and NOTE that the Chief Executive Officer’s conditions on sub-delegation will be amended so that any application that would ordinarily be determined by Council would be determined by the Director Planning and Sustainability, if the Manager Approval Services considers objections raised relevant planning considerations that cannot be overcome through modification to the proposal or by conditions being imposed and remove the condition that provides the applicant with the ability to request their application be determined by Council; and
c) Delegation 1.1.14 – Choice of Most Advantageous Tender and Delegation 1.1.16 – Selecting the Next Most Advantageous – as set out in Attachment 3;
5. Unless expressed otherwise, for a period of 120 days commencing from 12pm on the day immediately after the date this resolution is made, AUTHORISES the Chief Executive Officer to:
a) Subject to Regulation 11 of the Local Government (Functions and General) Regulations 1996, consider and renew all agreements that are due to expire within 90 days following the 7 April 2020 Ordinary Council Meeting;
b) Determine all applications received in respect of the City’s Donations, Sponsorship and the Waivers of Fees and Charges Policy and NOTES that Administration will review the policy and present a report to Council to include policy clauses that will provide a more flexible assessment of the policy criteria during the COVID-19 Pandemic;
c) Receive, note, forward all petitions to the relevant Directorate and determine the appropriate action in respect of the petition request;
d) Make any and all changes to services (including ceasing or providing new services) and service level as deemed necessary by the Chief Executive Officer; and
e) If necessary, make an application to the Department of Local Government, Sport and Cultural Industries for the Minister of Local Government, Heritage, Culture and the Arts’ to approve a reduction of the number of Council offices required to achieve a quorum to convene an Ordinary Council Meeting or Special Council Meeting;
6. ACKNOWLEGES that the CHIEF EXECUTIVE OFFICER AUTHORISES the:
a) Director Corporate Strategy and Performance to determine all applications received in respect of the City’s Donations, Sponsorship and the Waivers of Fees and Charges Policy; and
b) Director Corporate Strategy and Performance, Chief Operating Officer and Manager Finance to determine all requests in respect of the City’s Financial Hardship – Collection of Rates and Service Charges Policy;
7. ACCEPTS that:
a) The 3 Year Internal Audit Plan in respect of 2020 will be suspended for the duration of 2020 with no new planned internal audits to be undertaken until 1 January 2021 however the Audit Log will continue to be managed and reported to the Audit and Risk Committee noting that some of the audit recommendations may require further extensions of time to complete;
b) The Community Development Funding and Community Event Funding Applications received in accordance with the City’s Community Funding Policy will be deferred and determined by Council in August 2020;
c) Consideration of proposals received from the community and/or stakeholders in respect of projects, services or of any nature related to the City will be deferred for a period of 90 days or further period as approved by Council; and
d) Except where required by legislation, community consultation and engagement will not occur for an initial period of 90 days commencing from 12pm on the day immediately after the date this resolution is made subject to Council approving any extensions;
8. NOTES that:
a) The City will comply with advice and directions of the Commonwealth and State Government, and the Department of Health WA in relation to the City’s compliance function and the City will seek to achieve compliance where it is in the public interest to do so, and consider the most appropriate enforcement action considering the public interest and any risk to public safety; and
b) The City’s debt collection processes in relation to new debts owed to the City are suspended during the COVID-19 Pandemic however current matters before the Magistrates Court are subject to court scheduling and processes;
9. NOTES that all decisions made in accordance with resolutions 4 to 8 above, as applicable will be:
a) Formally reported to Council at the August Ordinary Council Meeting unless otherwise resolved by Council; and
b) Notified to Council Members on a fortnightly basis through the Council Members’ portal; and
10. APPROVES the development of the 2020/2021 Annual Budget based on:
a) 0% increase on annual rates for each property (subject to no change in valuations);
b) 0% increase on City’s set fees and charges including Waste Service Fee noting State Government set the statutory fees;
c) Late payment interest moratorium for 6 months from 1 July to December 31 2020 with a review at this time;
d) A reduction in the instalment interest rate and late payment interest rate for the balance of the financial year post the decision in resolution 10 (c) above;
e) The Financial Hardship – Collection of Rates and Service Charges Policy usage will be monitored and if necessary modified; and
f) A business hardship policy be considered for development.
11. NOTES that all special arrangement fees for new rate payment arrangements will be waived for a period commencing from 23 March 2020 and concluding 120 days from 12pm on the day immediately after the date this resolution is made.
CS04-04/20 That Council:
1. NOTES the significant impact of the COVID-19 Pandemic on the lessees of City premises, and expresses support for those lessees;
2. For a period of 90 days commencing from 12pm on the day immediately after the date this resolution is made, AUTHORISES the Chief Executive Officer to consider and approve (or reject) abatements of lease fees (including rent) to lessees of City premises, on terms approved by the Chief Executive Officer and subject to the lessees satisfying the applicable criteria described in the Administration report; and
3. NOTES that all decisions made in accordance with resolution 2 above, as applicable, will be:
a) Formally reported to Council at the Ordinary Council Meeting in August, unless otherwise resolved by Council; and
b) Notified to Council Members on a monthly basis through the Council Members’ portal.
Decisions relating to the expanded authorisations and delegations are reported to Council Members on a fortnightly basis through the Council Members Hub and placed on the City’s internet site.
Detail
As at the date of this report, the declaration of emergencies detailed above all remain in force however recent low numbers of COVID-19 infections has prompted the Commonwealth Government and West Australian State Government to relax some of the enforced restrictions.
Council Meeting to be held Electronically
Amendments in March 2020 to the Local Government (Administration) Regulations 1996 enabled council meetings, special council meetings and committee meetings (including audit committee meetings) to be held online or via telephone during a public health emergency or a state of emergency. The amendments also enabled either individual council members or the entire council to participate in meetings remotely.
On 27 March 2020 the Mayor, in consultation with the CEO determined that Ordinary Council Meetings, Special Council Meetings and Audit and Risk Committee Meetings be conducted via electronic means in accordance with the Regulations.
The current direction Closure and Restriction (Limit the Spread) Directions No. 3 that commenced from 18 May 2020 confirms that gatherings of 20 people will be permitted. In respect of the City’s Ordinary Council Meetings the social distancing rules will apply however Council may revert to “in person” meetings subject to 1.5 meters being maintained between people and only one person per 4 square meters. This may mean that the attendance of the public at Council meetings will still need to be restricted. The Mayor and the CEO are currently consulting in relation to the manner in which to conduct Ordinary Council Meetings.
Ordinary Council Meeting – Quorum
Council, through Resolution CE01-04/20 authorised the CEO to make an application to the Minister to reduce the number of Council Member offices to achieve a quorum in circumstances where a quorum cannot be achieved. As the COVID-19 Pandemic continues to pose a threat to the health and safety of the community, Administration recommends that this authorisation remain in place for the period identified in resolution CE01-04/20 (for a period of 120 days commencing from 8 April 2020 and expiring on 5 August 2020).
Authorisations and Delegations of Authority to the CEO
Council granted further authorisations and delegations to effectively manage the City’s business and operations during the COVID-19 Pandemic. It is proposed that the authorisations and delegations of authority as referred to below are either maintained or revoked (as applicable and relevant) due to the easing of restrictions.
|
Category |
Comment and Conditions |
|
Agreements
|
Subject to Regulation 11 of the Local Government (Functions and General) Regulations 1996, authorised the CEO to consider and renew all agreements that are due to expire within 90 days following the 7 April 2020 Ordinary Council Meeting.
Recommendation: Revoke authorisation. |
|
Audit and Risk Committee
|
The 3 Years Strategic Audit Plan is suspended until 31 December 2020 with no new internal audits undertaken or commenced until 1 January 2021. The Audit Log will continue to be managed and progress reported to the Audit and Risk Committee noting that some of the audit recommendations may require further extensions of time to complete.
Recommendation: Maintain with no changes proposed. |
|
Community Funding Policy
|
In accordance with the City’s Community Funding Policy, Community Development Funding and Community Event Funding applications are due to be considered at the May Ordinary Council Meeting. All community funding applications will be deferred to the Ordinary Council Meeting in August 2020 for determination by Council.
Recommendation: Maintain with no changes proposed. |
|
Community Consultation |
Considering that our community is focused on the impact of the COVID-19 Pandemic, it is considered appropriate that the City does not engage in community consultation that is not otherwise required statutorily. Our community will be best placed to actively engage and participate in consultation once the COVID-19 Pandemic is no longer an emergency situation and therefore consultation will be deferred for an initial period of 90 days subject to Council approving any further extensions.
Recommendation: Revoke noting that Community Engagement Policy will be implemented subject to any Direction or Order from the State Government in respect of the COVID-19 Pandemic. |
|
Community Proposals |
Consideration of proposals received from the community and/or stakeholders in respect of projects, services or of any nature related to the City will be deferred for a period of 90 days or a further period if approved by Council.
Recommendation: Maintain with no changes proposed noting that this will expire on 6 July 2020. |
|
Compliance and Enforcement |
Council is to note that during the COVID-19 Pandemic, the City will comply with all State Government and/or Department of Health WA advice or directions especially in relation to compliance but will seek to achieve compliance where it is in the public interest to do so. In circumstances where it is in the public interest or there is a risk to public safety, the City will consider the most appropriate enforcement action to be undertaken.
Recommendation: Maintain with no changes proposed. |
|
Donations, Sponsorship and the Waiver of Fees and Charges |
Council has authorised the CEO to make all decisions relating to this policy as the criteria within the policy adopted by Council provides sufficient guidance to ensure that decisions made by the CEO are aligned with Council’s direction and previous decisions. Administration will review this policy to provide a more flexible assessment of the criteria to respond to and recover from the COVID-19 Pandemic and present a revised policy to Council for consideration and subsequent review of this authorisation to the CEO.
Recommendation: Extend authorisation for a further 120 days to expire on 30 September 2020. |
|
Fees and Charges – Waiver, Grant of Concessions or Write Off |
Section 6.12(1)(b) and (c) of the Act provides the local government with the power to “defer, grant discounts, waive or write off debts”. Council has granted a delegation of authority (1.1.24) to the CEO (and sub-delegated to the Director Corporate Strategy and Performance) however this is limited to matters valued at $10 000 or under. Council amended the delegation to the CEO to consider and approve/refuse all requests received up to a maximum amount of $20,000.
Recommendation: Extend delegation as set out in Attachment 3 for a further 120 days to expire on 30 September 2020. |
|
Financial Hardship – Collection of Rates and Service Charges Policy |
Council is to note that the City has suspended all new debt collection processes during the COVID-19 Pandemic however there are a few matters currently before the Magistrates Court and are subject to court scheduling and processes. Council acknowledges that the following officers have been authorised to undertake any action or determination under the Financial Hardship – Collection of Rates and Service Charges Policy (in addition to the CEO): a) Director Corporate Strategy and Performance b) Chief Operating Office; and c) Manager Finance.
Recommendation:
|
|
Petitions
|
Petitions from residents of the City may be received by a Councillor, the Mayor or Administration. In all cases they are to be forwarded to the Mayor’s office for processing and presentation to a Council meeting. Council authorised the CEO to receive all petitions, note receipt and forward to the relevant Directorate for investigation. Once the petition request is investigated, the relevant Director will report to the CEO recommendations to determine the appropriate action in respect of the petition request.
Recommendation: Revoke authorisation. |
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Planning Delegations |
Council delegated authority to the CEO to determine development applications where objections are received (unless it is requested in writing by a Council Member that it be referred to Council) by amending delegation 2.10.3 – Development Control. As a consequence of the amendment to the delegation, the CEO’s conditions on sub-delegation were amended so that any application that would ordinarily be determined by Council could be determined by the Director Planning and Sustainability, if the Manager Approval Services considers objections raise relevant planning considerations that cannot be overcome through modification to the proposal or by conditions being imposed. The condition that provides the applicant with the ability to request their application be determined by Council was removed.
Recommendation:
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Rates – Special Arrangements Fee |
Council noted that all special arrangement fees for new rate payment arrangements are waived for a period 120 days.
Recommendation: Maintain with no changes proposed noting that this will expire on 5 August 2020 and will be reviewed as part of the Annual Budget adoption process. |
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Rent Abatement |
Council authorised the CEO to consider and approve (or reject) abatement of lease fees (including rent) to lessees of City premises on terms approved by the CEO and subject to lessees satisfying the applicable criteria for a period of 90 days.
Recommendation: Maintain with no changes proposed noting that this will expire on 6 July 2020. |
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Services and Services Levels |
During the COVID-19 Pandemic and in response to State Government and/or Department of Health advice or directions, the City may be required to cease services, provide new services or change service levels of current services. Council authorised the CEO to make the necessary changes to services and service levels accordingly.
Recommendation: Extend authorisation for a further 120 days to expire on 30 September 2020. |
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Tenders
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Delegation 1.1.14 – Choice of Most Advantageous Tender – is limited to the CEO making decisions subject to:- a) Tenders resulting from the expiry of a recurring contract - $5 million (life of contract); b) Supply of plant and equipment - to a maximum amount of $2,000,000; c) All other tenders - to a maximum amount of $1,000,000. Delegation 1.1.16 – Selecting the next most advantageous tender. The delegation to the CEO provides that decisions can be made in this regard the next most advantageous tender where the successful tendered is unwilling or unable to accept the contract with the variation or the City and the tendered cannot reach agreement. Selecting the next most advantageous tender is subject to:- a) Regulation 20(2) of the Local Government (Functions and General) Regulations 1996; and b) A provision in the adopted Annual Budget and limited to: i) Tenders resulting from the expiry of a recurring contract - $5 million (life of contract); ii) Supply of plant and equipment - to a maximum amount of $2,000,000; iii) All other tenders – to a maximum amount of $1,000,000 Council delegated authority to the CEO to make all decision relating to the above functions.
Recommendation:
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Consultation
Nil
Comment
Council is to note that the authorisations and delegation of authorities as set out in the report to Council (CE01-04/20) report was to be in place for a period of 90 or 120 days (as applicable) from the date of Council’s resolution. Due to the relaxation of restrictions as part of Phase 2 implemented by Federal and State Government, it is recommended that the delegations and authorisations be considered to revoke and return to the City’s decision making processes and operations.
Statutory Compliance
5.3. Ordinary and special council meetings
(1) A council is to hold ordinary meetings and may hold special meetings.
(2) Ordinary meetings are to be held not more than 3 months apart.
(3) If a council fails to meet as required by subsection (2) the CEO is to notify the Minister of that failure.
5.7. Minister may reduce number for quorum and certain majorities
(1) The Minister may reduce the number of offices of member required for a quorum at a council meeting specified by the Minister if there would not otherwise be a quorum for the meeting.
(2) The Minister may reduce the number of offices of member required at a council meeting to make a decision specified by the Minister if the decision is one which would otherwise be required to be made by an absolute majority and a sufficient number of members would not otherwise be present at the meeting.
5.19. Quorum for meetings
The quorum for a meeting of a council or committee is at least 50% of the number of offices (whether vacant or not) of member of the council or the committee.
5.42. Delegation of some powers and duties to CEO
(1) A local government may delegate* to the CEO the exercise of any of its powers or the discharge of any of its duties under —
(a) this Act other than those referred to in section 5.43; or
(b) the Planning and Development Act 2005 section 214(2), (3) or (5).
* Absolute majority required.
(2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation.
5.43. Limits on delegations to CEO
A local government cannot delegate to a CEO any of the following powers or duties —
(a) any power or duty that requires a decision of an absolute majority of the council;
(b) accepting a tender which exceeds an amount determined by the local government for the purpose of this paragraph;
(c) appointing an auditor;
(d) acquiring or disposing of any property valued at an amount exceeding an amount determined by the local government for the purpose of this paragraph;
(e) any of the local government’s powers under section 5.98, 5.98A, 5.99, 5.99A or 5.100;
(f) borrowing money on behalf of the local government;
(g) hearing or determining an objection of a kind referred to in section 9.5;
(ha) the power under section 9.49A(4) to authorise a person to sign documents on behalf of the local government;
(h) any power or duty that requires the approval of the Minister or the Governor;
(i) such other powers or duties as may be prescribed.
5.45. Other matters relevant to delegations under this Division
(1) Without limiting the application of sections 58 and 59 of the Interpretation Act 1984 —
(a) a delegation made under this Division has effect for the period of time specified in the delegation or where no period has been specified, indefinitely; and
(b) any decision to amend or revoke a delegation by a local government under this Division is to be by an absolute majority.
(2) Nothing in this Division is to be read as preventing —
(a) a local government from performing any of its functions by acting through a person other than the CEO; or
(b) a CEO from performing any of his or her functions by acting through another person.
6.8. Expenditure from municipal fund not included in annual budget
(1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure —
(a) is incurred in a financial year before the adoption of the annual budget by the local government; or
(b) is authorised in advance by resolution*; or
(c) is authorised in advance by the mayor or president in an emergency
* absolute majority.
6.12. Power to defer, grant discounts, waive or write off debts
(1) Subject to subsection (2) and any other written law, a local government may —
(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or
(b) waive or grant concessions in relation to any amount of money; or
(c) write off any amount of money, which is owed to the local government.
* Absolute majority required.
(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.
(3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government.
(4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.
Strategic Implications
The proposal aligns with the following objective within the Strategic Community Plan 2017 – 2027:
“4 Civic Leadership
4.2 Good Governance
4.2.1 Provide transparent and accountable governance and leadership”
Risk Management Considerations
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Risk Title |
Risk Rating |
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CO-C01 Compliance Framework |
Low |
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Accountability |
Action Planning Option |
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Executive Manager Governance & Legal |
manage |
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Risk Title |
Risk Rating |
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CO-017 Financial Management |
Moderate |
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Accountability |
Action Planning Option |
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Director Corporate Strategy & Performance |
manage |
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Risk Title |
Risk Rating |
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ST-S23 Stakeholder Relationships |
Low |
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Accountability |
Action Planning Option |
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Chief Executive Officer |
manage |
The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. The approval of authorisations and delegations of authority greatly assisted in the continuity of the City’s leadership and efficient decision making in light of the COVID-19 Pandemic. Given the relaxation of the COVID-19 restrictions, specific authorisations and delegations are no longer required.
Policy Implications
Those policies and procedures that were amended to support the extended delegations and authorisations adopted at the 7 April 2020 Council meeting are to be reinstated to their substantive format, if affected by the recommendations set out in this report.
Financial Implications
The City’s finances will continue to be impacted by an anticipated increase of requests for the waiver of fees and charges, rent abatement and the slow-down in rate payments received as the City will seek to support those residents and the community who are experiencing financial hardship as a result of the COVID-19 Pandemic.
Voting Requirements
Absolute Majority
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Recommendation
That Council:-
1. REVOKES BY ABSOLUTE MAJORITY the amendments to the delegation of authorities resolved by Council at its meeting of 7 April 2020 (CE01-04/20) as follows: a) Delegation 2.10.3 – Development Control set out in Attachment 1; and b) Delegation 1.1.14 – Choice of Most Advantageous Tender and Delegation 1.1.16 – Selecting the Next Most Advantageous – as set out in Attachment 2;
2. REVOKES the following authorisations to the Chief Executive Officer to: a) consider and renew all agreements that are due to expire within 90 days following the 7 April 2020 Ordinary Council Meeting subject to Regulation 11 of the Local Government (Functions and General) Regulations 1996; b) receive, note, forward all petitions to the relevant Directorate and determine the appropriate action in respect of the petition request; and c) except where required by legislation, community consultation and engagement will not occur for an initial period of 90 days commencing from 12pm on the day immediately after the date the resolution was made subject to Council approving any extensions and NOTES that all community consultation and engagement will be undertaken in accordance with the City’s Community Engagement Policy will be implemented subject to any Direction or Order from the State Government or Department of Health WA in respect of the COVID-19 Pandemic; 3. EXTENDS BY ABSOLUTE MAJORITY the Delegation 1.1.24 – Waiver, Grant of Concession or Write Off Monies Owing – that amends condition (b) to increase the Chief Executive Officer’s limit to $20,000 as set out in Attachment 3 for a period of 120 days commencing from 12pm on the day immediately after the date this resolution is made; 4. EXTENDS the AUTHORISATIONS to the Chief Executive Officer for a period of 120 days commencing from 12pm on the day immediately after the date this resolution is made to: a) determine all applications received in respect of the City’s Donations, Sponsorship and the Waivers of Fees and Charges Policy; and b) make any and all changes to services (including ceasing or providing new services) and service level as deemed necessary by the Chief Executive Officer; 5. ACKNOWLEGES that the Chief Executive Officer will extend the authorisations to the following City officers for a period of 120 days commencing from 12pm on the day immediately after the date this resolution is made to the: a) Director Corporate Strategy and Performance to determine all applications received in respect of the City’s Donations, Sponsorship and the Waivers of Fees and Charges Policy; and b) Director Corporate Strategy and Performance, Chief Operating Officer and Manager Finance to determine all requests in respect of the City’s Financial Hardship – Collection of Rates and Service Charges Policy; 6. NOTES that the following Council resolutions made at the 7 April 2020 Ordinary Council Meeting (CE01-04/20 and CS04-04/20 as applicable) will remain in place for the period as resolved by Council: a) if necessary, make an application to the Department of Local Government, Sport and Cultural Industries for the Minister of Local Government, Heritage, Culture and the Arts’ to approve a reduction of the number of Council offices required to achieve a quorum to convene an Ordinary Council Meeting or Special Council Meeting; b) the 3 Year Internal Audit Plan in respect of 2020 will be suspended for the duration of 2020 with no new planned internal audits to be undertaken until 1 January 2021 however the Audit Log will continue to be managed and reported to the Audit and Risk Committee noting that some of the audit recommendations may require further extensions of time to complete; c) the Community Development Funding and Community Event Funding Applications received in accordance with the City’s Community Funding Policy will be deferred and determined by Council in August 2020; d) consideration of proposals received from the community and/or stakeholders in respect of projects, services or of any nature related to the City will be deferred for a period of 90 days from 8 April 2020 or further period as approved by Council; e) that all special arrangement fees for new rate payment arrangements will be waived for a period commencing from 23 March 2020 and concluding 120 days after 8 April 2020 and will be reviewed as part of the Annual Budget adoption process; and f) for a period of 90 days commencing from 12pm on the day immediately after the date this resolution is made (8 April 2020), AUTHORISES the Chief Executive Officer to consider and approve (or reject) abatements of lease fees (including rent) to lessees of City premises, on terms approved by the Chief Executive Officer and subject to the lessees satisfying the applicable criteria described in the Administration report; 7. NOTES that the City will continue to: a) comply with advice and directions of the State Government and the Department of Health WA in relation to the City’s compliance function and the City will seek to achieve compliance where it is in the public interest to do so, and consider the most appropriate enforcement action considering the public interest and any risk to public safety; and b) suspend the City’s debt collection processes in relation to new debts owed to the City during the COVID-19 Pandemic however current matters before the Magistrates Court are subject to court scheduling and processes; 8. NOTES that all decisions made in accordance with resolutions 3 to 7 above, as applicable will be: a) formally reported to Council at a future upcoming Ordinary Council Meeting unless otherwise resolved by Council; and b) notified to Council Members on a fortnightly basis through the Council Members’ portal.
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1⇩. |
Delegation 2.10.3 |
20/119113 |
Minuted |
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2⇩. |
1.1.14 and 1.1.16 Delegation |
20/119092 |
Minuted |
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3⇩. |
Delegation 1.1.24 |
20/119095 |
Minuted |
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 26 May, 2020 284
Item 5 Late Reports (to be circulated under separate cover)
Item 7 Confidential
File Ref: 5642V03 – 20/205515
Responsible Officer: Director Assets
This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:
(e)(iii) a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government
The next Ordinary Council Meeting has been scheduled for 7:00pm on Tuesday 2 June 2020, to be held electronically.
