Council Minutes

Confirmed Minutes
Ordinary Council Meeting

 6:00pm, 23 April 2024

Council Chambers (Level 1) Civic Centre

23 Dundebar Road, Wanneroo

 

wanneroo.wa.gov.au

 

 

 

 

Objective

 

To ensure there is a process in place to outline the access to recorded Council Meetings.

 

To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Meeting Minutes and that any reproduction of these Minutes are for the sole purpose of Council business.

 

Implementation

 

This Policy shall be printed within the Agenda of all Council Meetings which include:

 

·                Ordinary Council Meeting;

·                Special Council Meeting;

·                Annual General Meeting of Electors;

·                Special Electors Meeting; and

·                Briefing Sessions.

 

To advise the public that the proceedings of the meeting are recorded.

 

Evaluation and Review Provisions

 

Recording of Proceedings

 

1.         Proceedings for Meetings detailed in this policy; as well as Deputations and Public Question Time during these meetings shall be recorded by the City on sound recording equipment, except in the case of a meeting where Council closes the meeting to the public.

2.         Notwithstanding subclause 1, proceedings of a Meeting, which is closed to the public, shall be recorded where the Council resolves to do so.

3.         No member of the public is to use any audio visual technology or devices to record the proceedings of a Meeting, without the written permission of the Mayor or the Mayors Delegate.

 

Access to Recordings

 

4.         Members of the public may purchase a copy of the recorded proceedings or alternatively, listen to the recorded proceedings at the Civic Centre online if the recording is published on the City of Wanneroo website. Costs of providing a copy of the recorded proceedings to members of the public will include staff time to make the copy of the proceedings; as well as the cost of the digital copy for the recording to be placed on. The cost of staff time will be set in the City’s Schedule of Fees and Charges each financial year.

5.         Council Members may request a copy of the recording of the Council proceedings at no charge.

6.         All Council Members are to be notified when recordings are requested by members of the public, and of Council.

7.         COVID-19 Pandemic Situation

During the COVID-19 pandemic situation, Briefing Sessions and Council Meetings that are conducted electronically, will be recorded.  The CEO is authorised to make a broadcast of the audio recording of such meetings accessible to the public, as soon as practicable after the meeting.

8.         Briefing Sessions and Council Meetings that are recorded.  The CEO is authorised to make a broadcast of the audio recording of such meetings accessible to the public, as soon as practicable after the meeting.

 

 

Acronym	Meaning
ABN	Australian Business Number
ACN	Australian Company Number
Act	Local Government Act 1995
CBP	City of Wanneroo Corporate Business Plan
CHRMAP	Coastal Hazard Risk Management & Adaption Plan
City	City of Wanneroo
CPI	Consumer Price Index
DBCA	Department of Biodiversity Conservation and Attractions
DFES	Department of Fire and Emergency Services
DOE	Department of Education Western Australia
DOH	Department of Health
DPLH	Department of Planning Lands and Heritage
DPS2	District Planning Scheme No. 2
DLGSCI	Department of Local Government, Sport and Cultural Industries
DWER	Department of Water and Environmental Regulation
EPA	Environmental Protection Authority
GST	Goods and Services Tax
JDAP	Joint Development Assessment Panel
LTFP	Long Term Financial Plan
MRS	Metropolitan Region Scheme
MRWA	Main Roads Western Australia
POS	Public Open Space
PTA	Public Transport Authority of Western Australia
SAT	State Administrative Tribunal
SCP	City of Wanneroo Strategic Community Plan
WALGA	Western Australian Local Government Association
WAPC	Western Australian Planning Commission

 

 

 

confirmed Minutes of Ordinary Council Meeting

 

held on Tuesday 23 April, 2024

 

 

CONTENTS

Item  1           Attendances   4

Item  2           Apologies and Leave of Absence  5

Item  3           Public Question and Statement Time   5

PQ01-04/24    City of Wanneroo Residents & Ratepayers Association  5

PQ02-04/24    Mr D Griffiths, Carramar  5

PQ03-04/24    Mr P Titheradge, Landsdale  6

PQ04-04/24    Mrs D Newton, Wanneroo  6

PQ05-04/24    Mrs J Martanovic, Girrawheen  7

PQ06-04/24    Mrs N Houlahan, Alexander Heights  8

PQ07-04/24    Mrs K Woodhouse (Principal Landsdale Primary) 8

PQ08-04/24    Mr N Oakey (Be Our Guest Holdings Pty Ltd) 9

PQ09-04/24    Mr R Chong, Alexander Heights  9

PQ10-04/24    Mrs N Houlahan, Alexander Heights  10

PQ11-04/24    Ms E Fong, Alexander Heights  10

PQ12-04/24    Mr M Aldershaw, Wanneroo  10

Item  4           Confirmation of Minutes   11

OC01-04/24    Minutes of Ordinary Council Meeting held on 19 March 2024  11

SCR01-04/24 Minutes of Special Council Meeting held on 18 March 2024. 11

Item  5           Announcements by the Mayor without Discussion   11

OA01-04/24    Farewell to Manager Council & Corporate Support  11

Item  6           Questions from Council Members   11

CQ01-04/24    Cr Wright – Calabrese Avenue parking  12

CQ02-04/24    Cr Wright – Noise Conditions at Ryderware Gym   12

CQ03-04/24    Cr Smith - Gosnells Tree Policy  12

CQ04-04/24    Cr Herridge - Verge Tree Removal in Darch  12

CQ05-04/24    Cr Huntley - Tree Variety Names  12

CQ06-04/24    Cr Bedworth – Confirmation of where Verge Tree was Removed  12

Item  7           Petitions   13

New Petitions Received  13

PT01-04/24     Closure of Public Access Way - Flanders Place, Alexander Heights  13

PT02-04/24     Illegal off Roading activities in Two Rocks  13

Update on Petitions  13

Item  8           Reports   14

Assets     15

AS05-04/24    Response to Petition (PT01-02/24) - Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights  15

Planning and Sustainability  33

Approval Services  33

PS01-04/24    Preparation of Amendment No. 216 to District Planning Scheme No. 2 - Normalising the Zoning of the West Precinct of Drovers Place Precinct Agreed Local Structure Plan No. 80  33

PS02-04/24    Preparation of Amendment No. 205 to District Planning Scheme No. 2 – Part Normalisation of the East Wanneroo Cell 6 (Darch and Madeley) Structure Plan No. 8 Area and Revocation of the Darch Neighbourhood Centre Agreed Local Structure Plan No. 51  54

Assets (continued) 107

Asset Operations & Services  107

AS01-04/24    Traffic Management Scheme - Beachside Parade, Yanchep  107

AS02-04/24    Invitation to Register as a RoadWise Council  114

AS03-04/24    Traffic Management Scheme - Dalecross Avenue, Madeley  118

Infrastructure Capital Works  126

AS04-04/24    RFT 23175 - Construction of Dordaak Kepap, Library and Youth Innovation Hub, Landsdale  126

Parks & Conservation Management  139

Community & Place  139

Community Facilities  139

CP01-04/24    Community Sport & Recreation Facilities Fund (CSRFF) and Club Night Lights Program - Outcomes 2024/25 Grant Rounds  139

Corporate Strategy & Performance  144

Corporate Planning Performance & Improvement  144

CS01-04/24    2023/24 Quarter 2 Corporate Performance Report  144

Transactional Finance  174

CS02-04/24    Financial Activity Statement for the Period ended 29 February 2024  174

CS03-04/24    Bin Establishment Fee Not Levied  194

CS04-04/24    Warrant of Payments for the Period to 29 February 2024  198

Property Services  272

CS05-04/24    Old Yanchep Surf Club Site - Agreement for Lease and Ground Lease  272

Council & Corporate Support  303

CS06-04/24    Joondalup Health Campus Community Board of Advice - Appointment of Deputy Delegate  303

CS07-04/24    Council Member Attendance at 2024 National General Assembly of Local Government  310

Chief Executive Office  313

Advocacy & Economic Development  313

CE01-04/24    Wanneroo Business Association Sponsorship Agreement 2024/25 - 2026/27  313

CE02-04/24    Advocacy Priority Projects - 2025  319

Governance & Legal  347

CE03-04/24    Annual Review of the 3 Year Strategic Internal Audit Plan  347

CE04-04/24    Review of the Council Member, Committee Member and Candidate Code of Conduct and Complaint Handling Policy  369

Item  9           Motions on Notice   392

MN01-04/24   Cr Bedworth - Motion on Notice - Beach Equipment Hire Service  392

MN02-04/24   Cr Miles – Motion on Notice - Road Safety Audit  395

MN03-04/24   Mayor Aitken - Motion On Notice - Enforcement of Rules on the use of eRideables  399

Item  10         Urgent Business   403

Item  11         Confidential  403

CR01-04/24    Amendment to the City of Wanneroo Cat Local Law 2023  404

CR02-04/24    Acquisition of Land from Lot 1 (66) Buckingham Drive, Wangara as Road Reserve  407

CR03-04/24    Acquisition of Land for Public Works (Road Reserve) 408

CR04-04/24    Acquisition of Land Public Open Space (POS) 410

CR05-04/24    CEO Performance Review - RFQ   411

Item  12         Date of Next Meeting   412

Item  13         Closure   412

 

 

 

Mayor Aitken declared the meeting open at 6:00pm and read the prayer.

 

Good evening Councillors, staff, ladies and gentlemen, this meeting today is being held on Whadjuck Nyoongar Boodjar and I would like to acknowledge and pay my respects to Elders, past, present and future. I thank all past and present members of the community that have supported the City to better understand and value Nyoongar culture within the City of Wanneroo.

 

I invite you to bow your head in prayer:

 

Lord, We thank you for blessing our City, our community and our Council. Guide us all in our decision making to act fairly, without fear or favour and with compassion, integrity, wisdom and honesty. May we show true leadership, be inclusive of all, and guide all of the City’s people and many families to a prosperous future that all may share. We ask this in your name. Amen.

Item  1      Attendances

LINDA AITKEN, JP                                Mayor

 

Councillors:

 

ALEX FIGG                                              North Ward

SONET COETZEE                                North Ward

GLYNIS PARKER                                  North-East Ward

BRONWYN SMITH                                North-East Ward

MARIZANE MOORE                              Central-East Ward

PAUL MILES                                           Central-East Ward

HELEN BERRY                                      Central-West Ward

PHIL BEDWORTH                                 Central-West Ward

JACQUELINE HUNTLEY                     Central Ward              (Arrived at 6:01pm)

JORDAN WRIGHT                                 Central Ward

NATALIE HERRIDGE                           South-West Ward

VINH NGUYEN                                      South-West Ward      (Left at 8:53pm)

JAMES ROWE, JP                                South Ward      

EMAN SEIF, JP                                      South Ward      

 

Officers:

 

BILL PARKER                                        Chief Executive Officer

MARK DICKSON                                   Director, Planning and Sustainability

HARMINDER SINGH                            Director, Assets

ROHAN KLEMM                                     Acting Director, Community & Place

NOELENE JENNINGS                          Director, Corporate Strategy & Performance

VICKI COLES                                         Executive Manager Governance and Legal

NATASHA SMART                                Manager Council & Corporate Support

GREG BOWERING                                        Manager Approval Services

KIRSTEN THRUSH                               Manager Community Safety & Emergency Management

KELLY DAVIS                                         Lawyer

GRANT CHETTLEBURGH                  Manager Parks & Conservation Management

LIONEL NICHOLSON                           Manager Infrastructure Capital Works

COURTNEY NOTTE                              Media & Communications Specialist

PAUL GREER                                        Manager Property

STEVE MARMION                                 Manager Advocacy & Ecnomic Development

TINA BALTIC                                          Council Support Officer (Minutes)

AMANDA BLYTH                                   Council Support Officer

Item  2      Apologies and Leave of Absence

Moved Cr Moore, Seconded Cr Berry

 

That Council GRANT a Leave of Absence to Cr Bedworth for the period 29 May 2024 to 8 June 2024 inclusive.

 

CARRIED UNANIMOUSLY

 

For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr    Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,
                                      Cr Rowe, Cr Seif, Cr Smith and Cr Wright.

 

Against the Motion:    Nil

 

There were 11 members of the public and 1 member of the press in attendance.

Item  3      Public Question and Statement Time

PQ01-04/24       City of Wanneroo Residents & Ratepayers Association

Venue Hire for Community Members   In relation to venue hire for community members, how does the City determine what is a small, medium and large group? How does the City verify the organisations eligibility to access the discounted hire?   Response by Acting Director Community & Place:   Administration does not assess facility booking requests based on the size of the group.  Therefore, there is no process in place for determining this.   In relation to how the City determines eligibility for discounted hire rates, organisations need to apply for a concession of fees and will be considered where the application meets the categories and criteria for concessionary rates set out in the City’s “Facility Hire & Use Policy”.

 

PQ02-04/24       Mr D Griffiths, Carramar

Carramar Golf Course   Is there any truth in the rumour that is circulating, that Carramar Golf Course is earmarked for development in the future or when the current lease expires?       Response by Director Corporate Strategy & Performance:   Upgrades to Carramar and Marangaroo Golf Course have been planned to occur under the operation (management and maintenance) contract with Belgravia Leisure, which was approved by Council in mid-2022.  This occurred at the Ordinary Council Meeting in August 2022 (CS05-08/22) and the Special Council Meeting in September 2022 (SCS01-09/22).   The scope of upgrades to both courses are currently being developed to a final stage by the City and Belgravia, with driving range improvements anticipated for Carramar Golf Course.

 

PQ03-04/24       Mr P Titheradge, Landsdale

AS04-04/24 - RFT 23175 - Construction of Dordaak Kepap, Library and Youth Innovation Hub, Landsdale   As a local resident residing in Landsdale with my Family for some 26 years and now retired, this matter has been before the City of Wanneroo for almost 5 years….and I realise the budget set aside for this project back then would have been minimal compared to todays estimate. Why has it taken this much needed amenity for Landsdale to have come to a final decision on the go-ahead or worse still, the demise of this much needed facility. We have 7 primary and high schools in our area bounded by Hepburn Ave and Gnangara Road and a high percentage of senior residents who would love to make use of the original proposal.   Response by Director Assets:   In relation to Dordaak Kepap and the time taken to reach the current stage of the Construction Tender.   In May 2019, the City endorsed locating the proposed new library at 15 The Broadview, Landsdale (the Site) and an architect was appointed to complete the design of a library.    In October 2020, the City received a State Grant for inclusion of a Youth Innovation Hub to be co-located with the proposed new library at the site.  As a result, a re-design was required to incorporate the addition of the new hub.    In March 2020, Covid-19 began to impact on construction project delivery in Western Australia (as a whole) primarily resulting in materials shortages and building contractor availability leading to substantial increases in the costs of construction projects.  As a result, City Administration and the architect reviewed the designs of the new facility, implementing various changes to its layout, scope and materials selection.  Several concept plans were prepared for consideration over a 12-15 month period, before the concept plan could be finalised and endorsed in November 2022.   Since November 2022, the project progressed with the completion of the detailed design before tendering for its construction in November 2023.

 

PQ04-04/24       Mrs D Newton, Wanneroo

Questions   1.     AS02 - does Council still take the purpose built Driver Reviver caravan out on public holiday weekends. Why was there no Blessing of the Roads & First responders this year. If Council has a RoadWise committee?     Response by Director Assets   Administration advises that the Driver Reviver Caravan is still in use and was taken out on the following long weekends.   1)         Labour Day – 4 March 2024 2)         Easter Monday – 01 April 2024   It is scheduled to be deployed on Monday, 3 June 2024.   Administration advises that the Blessing of the Road was put on hold during in the COVID-19. In 2023, the City held a “First Responders” morning tea in its place.   The City is proposing to discuss the Blessing of the Roads at the next Roadside Advisory Group meeting and explore an option to hosting the next Blessing of the Roads/First Responders morning tea over the course of the year.   2.         CS07-04/24 Why would Council look at funding so many attendees at the NGA when it occurs every year. Surely an elected member should not be funded in their first year nor repeat attendance for those already attended, with the exception of the Mayor.   Response by Director Corporate Strategy & Performance   In accordance with section 6.3 of the  “Council Member Continuing Professional Development Policy” the request for Councillor attendance has been referred to Council for consideration at its meeting to be held Tuesday 23 April 2024. Council is yet to make a determination on this attendance and any associated funding requirements.   3.         CR01-04/24 why is the proposed change to the Cat Local Law going behind closed doors. This item debated in public previously and referred back due to elected members misunderstanding the powers given to Rangers under the current act. It is listed as confidential due to legal advice. Surely it can be debated and decided without referring to that advice or going behind closed doors if an elected member wants to raise it. It is not a good look for an open & accountable Council.   Response by Executive Manager Governance & Legal   The report to Council tonight on an amendment to the City of Wanneroo Cat Local Law 2023 is to respond to a request from the Joint Standing Committee on Delegated Legislation (JSCDL) who has advised the City that “this letter or any of its content is not to be publicly disclosed, including in the minutes of Council meeting.”   A Cat Amendment Local Law 2024 will be presented for consideration to the 21 May 2024 Ordinary Council meeting in an open forum.”

 

PQ05-04/24       Mrs J Martanovic, Girrawheen

AS04-04/24 - RFT 23175 - Construction of Dordaak Kepap, Library and Youth Innovation Hub, Landsdale   Girrawheen is such an old suburb and looks its age now. I would like to know what the Council hopes at some stage at the Girrawheen Hub. Its an area that should be the HUB to bring the community together. Its tired and old and needs a definite revamp to bring back old families and also new families.   Response by Acting Director Community & Place   In February 2020, Council supported an investigation into the potential redevelopment of the Girrawheen Hub, and a consultant was appointed to prepare a Masterplan for the Girrawheen Hub Precinct.  This included looking at the future of the Girrawheen Hub, and adjacent Senior Citizen’s Centre and Library facilities.  Council considered the recommendations from this work at its meeting in August 2023 and resolved to undertake community consultation on the preferred concept plan.  The outcome of this work is intended to be presented to Council for consideration in the coming months.

 

PQ06-04/24       Mrs N Houlahan, Alexander Heights

Statement – Verge Trees   New information has come to my attention about the dangers of boughs falling from the variety of tree I have on my verge. I have three of these trees, so the associated dangers and difficulties are threefold. Before voting on whether to have my trees removed, I believe you should be aware of some important information.   The smooth barked apple eucalypt that I have on my property is an introduced species and is nicknamed the ‘widow maker tree’ because it is known to randomly drop branches, causing death and damage. I believe the City of Gosnells decided to remove these trees in their local area for this very reason. I have also been made aware of a situation where this variety of tree has been removed from a street in Darch quite recently, again, perhaps for the same reason.   It concerns me greatly that the report presented this evening identifies the risk of these trees as ‘medium’. This level of risk does not instil me with confidence! Furthermore, I don’t imagine that these trees would give a notice period before dropping a bough. It’s highly likely that this would be a sudden occurrence, without warning or opportunity to prepare.   My question is: if a bough was to fall and cause damage to my residence, to a car parked beneath or worst of all, to (for example), a toddler walking by, unaware of the danger as a branch falls from overhead, what happens then? Who is liable? More importantly, knowing that this danger exists, is it not better to prevent it?   If this situation can possibly be prevented, rather than managing the ongoing issues of having these trees in a local area, it should most certainly be prevented.   Please vote to have the trees removed.

 

PQ07-04/24       Mrs K Woodhouse (Principal Landsdale Primary)

Statement – Dordaak Kepap proposed new library   Dordaak Kepap, the new Library and Youth Innovation Hub, is a fantastic, connected community initiative that will enable interconnected links between the local community and the students and staff at Landsdale Primary School. As a large school we will be able to utilise the many different meeting room spaces, function rooms and resources available to support and improve the educational experiences of all students at Landsdale Primary School. This will certainly build our local community and provide many wonderful opportunities for future.   Kerryn Woodhouse Principal Landsdale Primary School

 

PQ08-04/24       Mr N Oakey (Be Our Guest Holdings Pty Ltd)

Statement - CS05-04/24 Old Yanchep Surf Club Site - Agreement For Lease   As I am presently away from Western Australia on business travel, I am not able to personally attend the meeting this evening. Please accept my apologies.   I would like to reconfirm to Council our strong commitment to, support for and excitement about the rejuvenation of the old Yanchep Surf club Site.   Whilst the process has taken longer on account of matters outside of both our control and that of Council, the parties have at all times maintained a positive level of professional engagement on the project. We realise that it is important for this site to be developed with the big picture of the Lagoon Masterplan in mind. As a well-established local Western Australian business, we have able to operate in alignment with Council on this project including the several rounds of community advertising and also positive sessions with the Yanchep Lagoon Community Working Group.   We look forward to the final execution of contract documentation in order that we might now push forward positively into executing the "getting things done on the ground" phase.   I would like to thank the City's Councillors and Officers for their professional conduct in working with us on this project.

 

PQ09-04/24       Mr R Chong, Alexander Heights

AS05-04/24 Response to Petition (PT01-02/24) - Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights   Are we able to have the big council tree removed because of the following issues:   ·                Affected our health aka causing severe hay fever, due to the pollen. ·                Gutter drains are blocked by all the fallen leaves that were blown to our property. ·                Causing many crows to build their nests on the tree with their poo affecting the paint of our cars & also causing our driveway to be very dirty. ·                We're always worried that one day, because of the strong wind or thunderstorm we have here, this big tree might fall, causing more damage to residents, cars & properties.   Response by Director Assets   Street Trees in the City are managed in accordance with the City’s Street Tree Policy, and the requests from residents for the removal of street trees are considered on their merits by the City on the following criteria:   ·        Safety, health and condition of the trees; ·                Reasons highlighted by the residents;   ·                Value of tree in streetscape/landscape; ·                Potential for significant nuisance or damage to property; and ·                History of requests and associated actions in the street.   The reasons stated by the resident are not considered grounds for removal of the tree in accordance with the Policy, however, administration will contact the resident and organise an inspection of the tree to address their concerns and determine any required works.

 

PQ10-04/24       Mrs N Houlahan, Alexander Heights

AS05-04/24 Response to Petition (PT01-02/24) - Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights   What happens next in the process?   Response by Mayor   We will debate the item and vote on the recommendation in the report.

 

PQ11-04/24       Ms E Fong, Alexander Heights

Statement – AS05-04/24 Response to Petition (PT01-02/24) - Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights   We live across the road from Mrs N Houlahan. We are wanting to raise our concerns in relation to the verge trees.   Question from Cr Coetzee   Is it the trees that are the property that are the problem or different trees?   Response by Ms E Fong   Same trees.

 

PQ12-04/24       Mr M Aldershaw, Wanneroo

Calabrese Avenue gym   Since the gym has been opened there has been noise complaints and pollution from the business.   1.       Is there a list of actions that have been actioned in regards to these complaints?   Response by Director Planning & Sustainability   Rangers and Compliance have responded to complaints.   Response by Manager Parks & Conservation Management   The development application was approved with the noise report and will liaise with Manager of Health to confirm compliance.   Response by Director Assets   Based on these issues, we have looked at parking provisions on Calabrese Avenue. These have been approved and signs on the Western side will be installed next week.   2.       When was the parking approved?   Response by Director Planning & Sustainability   As part of the Development Application (DA), the number of bays was taken into account as part of the scheme; 29 were approved as this is in compliance with the scheme.

Item  4      Confirmation of Minutes

OC01-04/24       Minutes of Ordinary Council Meeting held on 19 March 2024

Moved Cr Rowe, Seconded Cr Huntley   That the minutes of the Ordinary Council Meeting held on 19 March 2024 be confirmed.   Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr      Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil

 

SCR01-04/24    Minutes of Special Council Meeting held on 18 March 2024.

Moved Cr Rowe, Seconded Cr Huntley   That the minutes of the Special Council Meeting held 18 March 2024 confirmed.   Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr      Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil

Item  5      Announcements by the Mayor without Discussion

OA01-04/24       Farewell to Manager Council & Corporate Support

The Mayor and Councillors expressed appreciation to Natasha Smart, the Manager Council and Corporate Support, and acknowledged that this was her last meeting of Council at the City of Wanneroo.   The Mayor thanked Mrs Smart for her outstanding work and wished her for the future.

 

Item  6      Questions from Council Members

CQ01-04/24       Cr Wright – Calabrese Avenue parking

Calabrese Ave in regards to future actions. In regards to future parking prohibitions. Have  administration funded a community consultation for full parking ban on Calabrese Avenue?   Response by Director Assets   This forms part of the routine operating budget as existing staff resources.

 

CQ02-04/24       Cr Wright – Noise Conditions at Ryderware Gym

In regards to the approval of the Ryderware gym, are there any other conditions applied apart from noise?   Response by Manager Approval Services   Yes, there were a number of conditions implied. This application was for 90 patrons and 23 parking bays. Parking is consistent with the approval and has met the scheme amendments at the time of approval.

 

CQ03-04/24       Cr Smith - Gosnells Tree Policy

Can we get information about what Gosnells have done in relation to the trees?   Response by Manager Parks & Conservation Management   Can confirm the trees are still part of the planting list and are not removed.

 

CQ04-04/24       Cr Herridge - Verge Tree Removal in Darch

Can administration please clarify if a street tree was removed in Darch?   Response by Manager Parks & Conservation Management   Administration doesn’t have any information of a tree removed in Darch.

CQ05-04/24       Cr Huntley - Tree Variety Names

Tree was labelled as a “widow Maker” is a lemon scented gum. Can we please have confirmation?   Response by Manager Parks & Conservation Management   Some Eucalypt varietals have been given the label.

 

CQ06-04/24       Cr Bedworth – Confirmation of where Verge Tree was Removed

Monaghan Park was where the tree was removed.   Response by Manager Parks & Conservation Management   We are not aware of such a removal, taken on notice.   Further Response by Manager Parks & Conservation Management   The tree removed in Monaghan Park in early 2024 was not an Angophora species as referenced by Cr Bedworth.  The tree was a mature Eucalyptus camaldulensis that was structurally unsound and was removed in accordance with the City’s Street Tree Policy.

Item  7      Petitions

New Petitions Received

PT01-04/24       Closure of Public Access Way - Flanders Place, Alexander Heights

Cr Seif presented a petition with 24 signatures who identified as residents requesting to close the public access way (PAW) at Flanders Place, Alexander Heights (24/107526).

 

PT02-04/24       Illegal off Roading activities in Two Rocks

Cr Figg presented a petition with 16 signatures who identified as residents requesting  administration assist with preventative measures to stop illegal off roading and associated anti-social behaviours in Two Rocks (24/118934)

 

Moved Cr Huntley, Seconded Cr Wright

 

That the petitions PT01-04/24 and PT02-04/24 be received and forwarded to the Chief Executive Officer for reporting back to Council.

 

CARRIED UNANIMOUSLY

 

For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg,
                                      Cr Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,
                                      Cr Rowe, Cr Seif, Cr Smith and Cr Wright.

 

Against the Motion:    Nil

 

Update on Petitions

Nil

 

Item  8      Reports

Declarations of Interest by Council Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Cr Figg declared a proximity interest for item AS01-04/24 due to living adjacent to the proposed works. (24/136374)

 

Cr Herridge declared an impartiality interest for item AS02-04/24 due to being a local government representative of the RoadWise Recognised Advisory Committee. (24/136390)

 

Cr Rowe declared an impartiality interest for item AS04-04/24 due to being an Electorate Officer for the Member of Landsdale. (24/127109)

 

Cr Huntley declared an impartiality interest for item CE01-04/24 due to being a member of the Wanneroo Business Association. (24/143724)

 

Cr Wright declared an impartiality interest for item CE01-04/24 due to having friendships with the Wanneroo Business Association Board Members, also serving on other boards with the Wanneroo Business Association President and Treasurer. A former Wanneroo Business Association member. (24/136386)

 

Procedural Motion

Moved Cr Rowe, Seconded Cr Herridge   That item AS05-04/24 Response to Petition (PT01-02/24) - Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights be discussed as the first item of business.   Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg,                                       Cr Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,                                       Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil

 

Assets

File Ref:                                              32990V005 – 24/84235

Responsible Officer:                          A/Director Assets

Attachments:                                       3         

 

Issue

To consider PT01-02/24, requesting the removal of 3 street trees on the verge at
8 Cordelia Place, Alexander Heights.

Background

At the Ordinary Council Meeting on the 20 February 2024, Council received petition
PT01-02/24 which was signed by 11 people requesting that Council remove the three tall trees situated on the verge at 8 Cordelia Place, Alexander Heights. The petition read:

‘’I request that the Council of the City of Wanneroo remove the three tall trees situated on the verge at 8 Cordelia Place, Alexander Heights, for the reasons identified below:

•     The trees drop an immense amount of leaf and flower litter which is blown across and around the street, landing on neighboring verges. The leaf and flower litter is a constant source of mess and untidiness in the street, requiring extensive maintenance.

•     The tree flowers blow around in the air and land in backyard swimming pools, causing allergies to residents. This is a health hazard, affecting the health and wellbeing of residents.

•     The tree flowers blow around in the air and fall into backyard pools, clogging pool filtration systems. There is significant expense associated with managing this problem.

•     The leaf litter from the tree’s clogs house guttering and down pipes constantly. Rain water cannot be adequately moved away and overflows into the ceiling space of houses, causing electrical faults and power outages. This is a safety hazard due to the presence of water in association with electricity. The loss of power also impacts a resident at 8 Cordelia Place, who requires a CPAP machine for sleeping. There is significant expense associated with managing this problem.

•     The trees are too large for the street location and are unsightly. They do not enhance the aesthetic of the street.

•     The trees house bird life, whose droppings land on cars parked beneath, damaging paintwork.

•     The tree roots grow in such a way as to disrupt brick paving on driveways, which then need repair. There is significant expense associated with managing this problem.

•     For the above reasons, there is the potential for property values in the street to be diminished.

 

The residents of the street, identified below (signed petition)_, welcome consultation from the Council regarding this matter.’’

 

Following the submission of the petition the lead petitioner provided the following additional notes to support the original petition:

·    The trees drop an immense amount of leaf and flower litter which is blown across and around the street, landing on neighbouring verges. The leaf and flower litter are a constant source of mess and untidiness in the street, requiring extensive maintenance by residents.

·    The tree flowers blow around in the air and land in backyard swimming pools, causing allergies to residents. This is a health hazard, affecting the health and wellbeing of several residents.

·    The tree flowers blow around in the air and fall into the backyard pools of several residents, clogging pool filtration systems. There is significant expense to residents associated with managing this problem.

·    The leaf litter from the trees clogs house guttering and down pipes constantly at 8 Cordelia Place. Rain water cannot adequately move away and overflows into the ceiling space of the house, causing electrical faults and power outages. This is a safety hazard due to the presence of water in association with electricity. There is significant expense associated with managing this problem and the residents have employed electricians on two occasions in the past 12-15 months to fix electrical faults. The loss of power also impacts a resident at this address, who requires a CPAP machine for sleeping.

·    The presence of leaf litter from the trees in the guttering of houses is a safety hazard due to the close proximity of Koondoola Bushland, which regularly catches fire. Carried by the winds which often blow from the south west, embers from a fire in the bushland may readily blow across and set alight leaf litter dropped from the large trees.

·    The possibility of tree limbs falling on cars and onto the house at 8 Cordelia Place is a further safety hazard. While the trees are currently in good health, they are exposed to significant wind and could easily lose limbs, putting the property, cars and potentially people below at risk.

·    The trees are trimmed regularly, on request, by the City of Wanneroo, which is much appreciated. It is reasonable to compare the immediate cost of removing the trees with the ongoing expense associated with regular maintenance for the life of the trees – which is undoubtedly many years into the future.

·    The trees are too large for the street location and are unsightly. They do not enhance the aesthetic of the street. The view from the nearby house is only of tree trunks, rather than foliage, due to the sheer size of the trees.

·    The trees house bird life, whose droppings land on cars parked beneath, damaging paintwork.

·    The tree roots grow in such a way as to disrupt brick paving on the driveway at the residence at 8 Cordelia Place, which then need repair. There is significant expense associated with managing this problem.

·    As a result of the above points, there is the potential for property values in the street to be diminished.

·    The residents at 8 Cordelia Place are more than happy to replace the trees with more appropriate natives, should they be removed. 

Detail

Of the trees listed for removal in the petition, one tree is situated within the front verge
(Tree 1) and two are situated within the side verge (Tree 2 & 3) (refer Attachment 1 for location map), the trees are as follows:

 

·        Tree 1 – A mature Angophora costata;

·        Tree 2 – A mature Angophora costata; and

·        Tree 3 – A mature Angophora costata.

 

Administration has been contacted several times by the property owner of 8 Cordelia Place, Alexander Heights and more recently by the property owner of a neighbouring residence requesting either works on the trees or removal, below is a table summarising each occasion.

 

Year/Date	Request	Outcome
12 December 2023	Residents submitted petition to remove trees.	Administration referred to petition to Council, City’s consulting Arborist engaged to undertake a Quantified Tree Risk Assessment (QTRA) of 3 x trees – Attachment 2.
29 November 2023	Resident wrote to City as per Street Tree Policy Dispute resolution process, requesting Director Assets consider their appeal to the decision to have the tree removed.	Director Assets reviewed the request and wrote to resident advising that their request with supporting information to justify the removal has been reviewed and the request to remove the trees is not supported Attachment 3.
27 November 2023	Request from neighbour to heavily prune trees as they are dropping leaves and fruit into his gutters.	Trees were inspected and resident was contacted and advised pruning works had been undertaken recently to Australian Standards and no further pruning was required now.
23 June 2023	Request removal of trees, advising the trees are too big and no longer enhance appearance of their property. Advised that the trees are not suitable species and they requested they be planted in 2002 on the presumption they would be suitable. Trees constantly drop leaves and fruit clogging gutters.	Trees were inspected and pruning works undertaken to do a property line clearance and balance, resident was advised the City would not remove the trees as they did not meet criteria for removal in accordance with the Street Tree Policy.
23 November 2020	Request for pruning on all three trees, advised she would prefer all three trees removed due to leaf litter, fruit drop and limited space for parking vehicle. In addition, advised they removed their pool as it was too difficult to maintain.	Trees were inspected and pruning works undertaken to crown lift, balance and inspect canopy for defects and property line clearance on Tree 2.
09 March 2017	Request pruning of tree overhanging driveway (Tree 1), birds are nesting in tree and causing major issue of bird droppings on vehicles.	Trees inspected and pruning works undertaken as requested on Tree 1.
07 January 2016	Request to inspect trees, very large and drop leaves.	Trees inspected and minor pruning works undertaken on all 3 trees.
23 November 2011	Request to inspect trees for pruning.	Trees inspected and pruning works undertaken and all 3 trees crown lift and minor property line clearance.

 

In Addition to the Director Assets letter provided to the resident on 28 December 2023, Administration has previously advised the property owner of the City’s Street Tree Policy and that the City does not remove trees due to nuisance by way of leaf litter and or the other reasons they have provided as justification for removal of the trees.

Consultation

Nil

Comment

Tree management in the City is undertaken in accordance with the City’s Street Tree Policy (the Policy) that provides guidance on tree care, pruning and removal criteria. The three mature, healthy street trees within the verge at 8 Cordelia Place, Alexander Heights have been managed to date in accordance with the Policy and do not meet with the criteria for removal.

 

The trees provide numerous benefits to the local community and the environment. Street trees offer shade and reduce the urban heat island effect, which can help reduce the energy required for cooling buildings and lower energy bills, they provide habitat and biodiversity, they absorb carbon dioxide from the atmosphere through carbon sequestration and they provide soil stabilisation with their roots preventing erosion and promoting soil health. The flowers of the angophora tree attract pollinators that are an integral component of a functioning ecosystem and they naturally purify air by absorbing pollutants and releasing oxygen during photosynthesis.

 

Furthermore, despite the petition stating the trees reduce property values and the aesthetics of the street, large healthy street trees are proven to enhance the beauty of the neighbourhood and provide a sense of community pride and a study undertaken by the University of Western Australia in 2013 revealed that in Perth WA, trees in residential areas have aesthetic and environmental benefits and on average increase the property value by $16,000. The City previously picked up the trees as part of its Street Tree Audit Program which gives each tree a nominal value using the Helliwell System evaluation system. The Helliwell System assesses trees value based on multiple factors, including size, species, condition, location, and cultural significance, providing a comprehensive evaluation of a tree's worth. Each tree was valued as follows:

 

·        Tree 1 - $19,205

·        Tree 2 - $19,205

·        Tree 3 - $19,205

 

All three trees have been assessed by a qualified Arborist using the Quantified Tree Risk Assessment (QTRA) method - Attachment 2. QTRA is an international measurement tool that considers various factors such as tree species, age, size, health, and location, as well as the surrounding environment, weather conditions, and potential targets such as people, buildings, and infrastructure. These factors are used to calculate a probability rating for the likelihood of the tree failing, and a consequence rating for the potential damage or harm that could be caused by the failure.

 

The probability and consequence ratings are then combined to produce an overall risk rating, which is used to determine the level of action required, such as pruning, removal, or monitoring.

 

QTRA is a comprehensive and systematic approach to tree risk assessment, and it has been widely adopted by arborists, tree managers, and other professionals involved in tree care and management. Its use can help ensure that trees are managed in a safe and sustainable manner while also preserving their ecological, social, and economic benefits.

 

The City’s Consulting arborist assessed each tree, a summary of the assessment on each tree is provided below:

 

Tree Number	Arborist Comments	QTRA	Recommendations
1	Found in good health and fair structural condition, root firm with no evidence of damage to surrounding infrastructure	Risk harm rating: 1/1,000,000 Tree was found to represent tolerable risk to persons and property	No works recommended
2	Found in very good health and sound structural condition and root firm	Risk harm rating: 1/1,000,000 Tree was found to represent tolerable risk to persons and property	No works recommended
3	Found in good health, fair structural condition and root firm	Risk harm rating: 1/1,000,000 Tree was found to represent tolerable risk to persons and property	No works recommended

 

The City’s Urban Forest Strategy Vision Statement is ‘To Protect and grow an urban forest where the Community loves trees and values living amongst the benefits they provide’. The Goals and Strategies within the Urban Forest Strategy support the retention of the trees at 8 Cordelia Place, Alexander Heights. In addition to the Goals and Strategies the following Objectives support the retention of the trees;

 

·        Objective 1 - to Achieve a no net loss of canopy cover in established suburbs such as Alexander Heights. In 2014 Alexander Heights had a total canopy coverage of 6% that increased to 7% in 2016 and has remained at 7% as indicated in most recent mapping in 2020.

·        Objective 2 - to progressively increase total canopy coverage within for City of Wanneroo within a range of 15-20% by 2040.

 

The removal of the 3 mature trees within the verge at 8 Cordelia Place would not align with the Urban Forest Strategy Goals and Strategies and would impact the overall objectives by not retaining established trees and removing 3 mature trees providing good canopy coverage that has taken approximately 20 years to produce.   

 

In addition to the City’s Urban Forest Strategy and the Goals & Objectives, Perth has been identified as having the lowest tree canopy of any capitol City in Australia therefore it is important to protect and preserve large healthy street trees such as the three trees situated within the verges at 8 Cordelia Place, Alexander Heights. These trees are valuable community assets that provide numerous benefits to the environment and the people who live in the area.

The property owners have mentioned damage to infrastructure as justification for the removal of the trees, however, to date the City has not received any requests for paving repairs to infrastructure damage caused by the tree roots. The City has an established process to manage the reports of damage to private property from City managed trees.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

4 ~ A sustainable City that balances the relationship between urban growth and the environment

4.3 - Manage natural assets and resources

Risk Appetite Statement

In pursuit of strategic objective goal 4, we will accept a Medium level of risk. The nature of the City being ‘pro-growth’ means that commercial opportunities will be explored in areas identified for development, potentially challenging perceptions of the City as an environmental steward.

 

 Risk Management Considerations

 

Risk Title	Risk Rating
CO-O22 Environmental Management	Medium
Accountability	Action Planning Option
Director Planning and Sustainability	Manage

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Tree Management Policy provisions have been applied to assess the request made in this petition.

Financial Implications

All costs associated with the management of existing trees and any remedial works to infrastructure are met from the existing annual operating budgets.

Voting Requirements

Simple Majority

 

 

Moved Cr Parker, Seconded Cr Herridge That Council:- 1.       NOTES the Petition PT01-02/24 received at its 20 February 2024 Ordinary Council Meeting; 2.       DOES NOT SUPPORT the removal of the three trees within the verge of 8 Cordelia Place, Alexander Heights; 3.       NOTES that Administration will continue to manage the three trees within the verge of 8 Cordelia Place, Alexander Heights in accordance with the Street Tree Policy; and 4.       ADVISES the petitioners of its decision. LOST 5/10 For the Motion:           Cr Figg, Cr Herridge, Cr Huntley, Cr Parker and                                        Cr Smith.   Against the Motion:    Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Miles,                             Cr Moore, Cr Nguyen, Cr Rowe, Cr Seif and Cr Wright.   Alternative Motion Moved Cr Rowe, Seconded Cr Seif That Council:- 1.         NOTES the Petition PT01-02/24 received at its 20 February 2024 Ordinary Council Meeting; 2.         SUPPORTS the removal and replacement of tree 1, as identified in the location map (attachment 1); 3.         DOES NOT SUPPORT the removal of trees 2 and 3, as identified in the location map; 4.         NOTES that Administration will continue to manage trees 2 and 3 within the verge of 8 Cordelia Place, Alexander Heights in accordance with the Street Tree policy; and 5.         ADVISES the petitioners of its decision.   carried 11/4   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Miles, Cr Moore, Cr Nguyen, Cr Rowe, Cr Seif and Cr Wright   Against the motion:   Cr Herridge, Cr Huntley, Cr Parker, Cr Smith   Reason for Alternative Motion   ·                The mature Angophora Costata is not a suitable tree species for a residential cul-de-sac such as Coredlia Place, Alexander Heights. ·                Deputation at the briefing session confirms instances of fallen branches and raised paving due to extensive tree roots. ·                The objection concerns the species of tree, not the presence of verge trees to contribute toward tree canopy percentages. A suitable species that is planted and managed appropriately can help the City uphold the targets set out by the Urban Forest Strategy.

 

Attachments:

1⇩.	Attachment 1 - Location Map - Street Trees situated within Verge 8 Cordelia Place, Alexander Heights	24/87759
2⇩.	Attachment 2 - QTRA – 8 Cordelia Place, Alexander Heights	24/87735
3⇩.	Attachment 3 - Director Response -  Mrs Houlahan, Appeal removal of street tree 8 cordelia place Alexander heights	23/440111

  

 

From this point forward agenda resumed order of business.

Planning and Sustainability

Approval Services

File Ref:                                              49413 – 24/65102

Responsible Officer:                          Director Planning & Sustainability

Attachments:                                       7         

 

Issue

For Council to consider initiating Amendment No. 216 to District Planning Scheme No. 2 (DPS 2) to normalise zoning of land affected by the City’s Drovers Place Precinct Agreed Local Structure Plan No. 80 (ASP 80). The proposal relates to the land estate marketed by Satterley as ‘Myella’.

Background

The land subject to proposed Amendment No. 216 to DPS 2 (Amendment No. 216) is located in the Wanneroo locality. Amendment No. 216 affects the ‘West Precinct’ of the ASP 80 area. The majority of land affected by ASP 80 is shown in Attachment 1.

 

Residential subdivision of the West Precinct of ASP 80, which is known as the Myella estate, has been completed. Housing development in the Myella estate is well underway, with 85 percent of lots created through subdivision now occupied or having building permits.

 

The subject area is zoned Urban Development under DPS 2. The Urban Development Zone is applied as an interim zone for areas undergoing subdivision and development and forms the basis for preparing structure plans such as ASP 80.

 

The Urban Development Zone becomes redundant over land once it is subdivided. At that point, zoning can undergo ‘normalisation’, meaning that it can be rezoned to a ‘permanent’ zone (such as Residential) that is reflective of the intended use of the land.

 

The current version of ASP 80 is included as Attachment 2. ASP 80 includes an R-Code Plan outlining residential density (or R-Coding) for the subject area (as Plan 2, within Attachment 2). However, an alternative R-Code Plan was later endorsed by the WAPC in March 2021 during the subdivision of the subject area, as shown in Attachment 3.

 

The land to the east of the subject area has already been normalised under DPS 2. That normalisation occurred through Amendment No. 150 to DPS 2 (refer PS03-12/15 and PS14-04/16), which was previously prepared by the City on request of the Department of Planning, Lands and Heritage (DPLH). Amendment No. 150 was approved by the Minister for Planning in April 2018.

 

This process of normalising structure planned areas is part of the City’s ongoing approach to simplify the planning system and reduce complexity for the City’s stakeholders. Normalisation makes it simpler for landowners to understand the relevant planning controls for their property by reducing the number of planning documents relevant to the decision-making process. This aligns with the City’s goal to provide for well-planned land uses to support the economy, the growing community and environment.

Detail

The purpose of Amendment No. 216 is to apply zonings, reserves and R-Codings in DPS 2 to land within the ASP 80 West Precinct (subject area).

 

The full extent of the amendments proposed through Amendment No. 216 (including the Scheme (Amendment) Map) is detailed in Attachment 4. The components of Amendment No. 216 are listed below:

 

·        The rezoning of lots with, or intended for, dwellings from ‘Urban Development’ to ‘Residential’, with R-Codings that correspond with the R-Code Plan endorsed by the WAPC in March 2021 (refer Attachment 3);

·        Reclassifying land ceded to the Crown through subdivision for public open space from ‘Urban Development’ Zone to ‘Local Scheme Reserve – Public Open Space’; and

·        Reclassifying gazetted road reserves within the ‘Urban Development’ Zone in the subject area to ‘Local Scheme Reserve – Local Road’ local scheme reserve, which are currently zoned under DPS 2.

 

Subsequent Amendments to ASP 80

 

Any local planning scheme amendments affecting land in structure plan areas require an accompanying Statement pursuant to the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) and the WAPC’s WA Planning Manual: Guidance for Structure Plans.

 

In this case, Amendment No. 216 is proposed to include a Statement, as provided in Attachment 5, to express that ASP 80 will be amended. Administration considers that amendments to ASP 80 will be needed to the structure plan maps and text (Section 4 of Part 1 only) to coincide with the approval of Amendment No. 216. The amendments proposed to ASP 80 aim to stipulate that zoning, reservation and R-Coding of land in the subject area will be carried out pursuant to DPS 2 should Amendment No. 216 be approved.

 

The following summarises the amendments to ASP 80 proposed:

 

·        A track changes version of the recommended amendments to Section 4 of the ASP 80 Part 1 text is provided in Attachment 6;

·        Recommended amendments to the ASP 80 Plan 1 is provided in Attachment 7; and

·        Plan 2 of ASP 80 will be deleted, as the R-Codings will be inserted into the DPS 2 maps via Amendment No. 216.

 

DPS 2 Amendment Classification

 

Amendment No. 216 to DPS 2 meets the following criteria for ‘basic amendments’ in the context of Regulation 34 of the Regulations:

 

·        An amendment to the scheme map that is consistent with a structure plan or local development plan that has been approved under the scheme for the land to which the amendment relates if the scheme currently includes zones of all the types that are outlined in the plan.

·        An amendment to the scheme so that it is consistent with a region planning scheme that applies to the scheme area if the amendment will have minimal effect on the scheme or landowners in the scheme area.

Consultation

The Regulations do not require ‘basic amendments’ to be advertised unless the Minister for Planning directs the City to advertise pursuant to Regulation 61(1). Alternatively, should the WAPC not consider the amendment to be a ‘basic amendment’, the City may be directed to advertise the amendment as a ‘standard amendment’ or ‘complex amendment’ as the case may require.

 

The amendment will need to be referred to the Environmental Protection Authority pursuant to Sections 81 and 82 of the Planning and Development Act 2005.

 

Deemed provisions for local planning schemes (deemed provisions), as provided in Schedule 2 of the Regulations, do not outline a procedure to advertise the recommended amendments to ASP 80. Administration considers that advertising the proposed amendments to ASP 80 is not necessary in any case, as the amendments will not materially change development potential of the affected lots.

Comment

The Regulations (Regulation 35A) make provision for when an amendment to a local planning scheme affects a structure plan area, the amendment must include a Statement that when the amendment takes effect:

 

(a)     the approval of the structure plan is to be revoked; or

(b)     the structure plan is to be amended in accordance with the Statement; or

(c)     the approval of the structure plan is not affected.

 

In this case, Administration is proposing that Amendment No. 216 include a Statement in accordance with Regulation 35A(b), that ASP 80 will be amended. As outlined previously, a Statement has been prepared for Council’s consideration and is provided in Attachment 5. The amendment to ASP 80 will then be processed by the WAPC following the approval of Amendment No. 216, pursuant to Clause 29A of the deemed provisions.

 

Normalising the subject area would mean that DPS 2 would take precedence over the structure plan in prescribing the zoning, residential density and land use. As a result, the subsequent amendment to ASP 80 will recognise that such detail has now been inserted into DPS 2. The extent of amendments proposed to the structure plan text and maps is detailed in Attachment 6 and Attachment 7.

 

Pending Expiry of the ASP 80 Approval Duration Period

 

Under Clause 28 of the deemed provisions, a structure plan has effect for a period of ten years, unless another period of time is determined by the WAPC. For structure plans approved prior to 19 October 2015 (which ASP 80 was), the date of approval under the deemed provisions is taken to be from 19 October 2015. Therefore, ASP 80 is due to expire on 19 October 2025.

 

However, as subdivision has largely been completed in the subject area, an extension of ASP 80 beyond October 2025 is not considered necessary, as the structure plan is not required beyond this period.

 

There is also little merit in requesting revocation of ASP 80 by the WAPC, particularly as that structure plan will automatically cease to have effect after October 2025. The portions of ASP 80 to the east of the subject area have already been normalised, with subdivision and development outcomes enforced through Special Controls in the Scheme. There are also Medium-Density Housing (or R-MD) standards which have effect through the structure plan over the subject area, to guide residential built form outcomes. These should stay in place (at least until October 2025) so that they can be utilised by landowners of the residential lots that remain vacant in the subject area.

 

It is therefore recommended that Council request the WAPC make minor amendments to ASP 80, which would then remain effective until the structure plan expires in October 2025. As outlined above, the minor amendments will be for the structure plan to prescribe that zoning and residential density in the subject area will be pursuant to DPS 2 once Amendment No. 216 is approved.

Statutory Compliance

Amendment No. 216 will be processed in accordance with the Planning and Development Act 2005 and the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Following the Minister for Planning’s approval of Amendment No. 216, the WAPC can amend the Drovers Place Precinct Agreed Local Structure Plan No. 80 pursuant to Clause 29A(2) of the deemed provisions for local planning schemes, provided in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015. This can occur if Council resolves to include a Statement in the amendment to that effect, pursuant to Regulation 35A(b) of the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.2 - Plan for and manage land use

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-O15 – Project Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

The above risk relating to the issues contained within this report has been identified and considered within the City’s Corporate Risk Register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Amendment No. 216 is being processed noting the WAPC-prepared ‘WA Planning Manual: Guidance for Structure Plans’ in respect to the relationship between structure plans and local planning schemes.

Financial Implications

The costs of preparing and processing Amendment No. 216 to DPS 2, as well as preparing the information to assist the WAPC in amending ASP 80, can be met from the current Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Moved Cr Miles, Seconded Cr Wright That Council:-   1.       Pursuant to Section 75 of the Planning and Development Act 2005, PREPARES Amendment No. 216 to District Planning Scheme No. 2, to amend the local planning scheme to the extent outlined in Attachment 4;   2.       Pursuant to Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 216 to District Planning Scheme No. 2 include the Statement as provided in Attachment 5;   3.       Pursuant to Regulation 34 and Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 216 to District Planning Scheme No. 2 is a ‘basic amendment’ for the following reasons:   a)         An amendment to the scheme map that is consistent with a structure plan or local development plan that has been approved under the scheme for the land to which the amendment relates if the scheme currently includes zones of all the types that are outlined in the plan.   b)         An amendment to the scheme so that it is consistent with a region planning scheme that applies to the scheme area if the amendment will have minimal effect on the scheme or landowners in the scheme area.   4.       Pursuant to Section 81 and Section 82 of the Planning and Development Act 2005, REFERS Amendment No. 216 to District Planning Scheme No. 2 to the Environmental Protection Authority;   5.       AUTHORISES the Mayor and the Chief Executive Officer to SIGN and SEAL Amendment No. 216 to District Planning Scheme No. 2 documents in accordance with the City’s Execution of Documents Policy;   6.       Pursuant to Regulation 58 of the Planning and Development (Local Planning Schemes) Regulations 2015, PROVIDES Amendment No. 216 to District Planning Scheme No. 2 to the Western Australian Planning Commission; and   7.       REQUESTS the Western Australian Planning Commission amend the City of Wanneroo’s Drovers Place Precinct Agreed Local Structure Plan No. 80 in a manner consistent with the statement provided in Attachment 5 and pursuant to Schedule 2, Clause 29A(2) of the Planning and Development (Local Planning Schemes) Regulations 2015; after the Minister for Planning approves Amendment No. 216 to District Planning Scheme No. 2.         Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg,                                       Cr Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,                                       Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil

 

Attachments:

1⇩.	Attachment 1 - Current Scheme Map Extract - Area Affected by Amendment No. 216 to District Planning Scheme No. 2	24/73778
2⇩.	Attachment 2 - Current Drovers Place Precinct Agreed Local Structure Plan No. 80 - Supporting Amendment No. 216 to District Planning Scheme No. 2	24/66421
3⇩.	Attachment 3 - Residential Density Code Plan - West Precinct of Drovers Place Precinct Agreed Local Structure Plan No. 80	24/66427
4⇩.	Attachment 4 - Scheme Amendment Proposal - Amendment No. 216 to District Planning Scheme No. 2	24/69682
5⇩.	Attachment 5 - Regulation 35A Statement - Amendment No. 216 to District Planning Scheme No. 2	24/66878
6⇩.	Attachment 6 - Track Changes Proposed to Drovers Place Precinct Agreed Local Structure Plan No. 80 - Supporting Amendment No. 216 to District Planning Scheme No. 2	24/66884
7⇩.	Attachment 7 - Structure Plan Amendment Map - To Support Amendment No. 216 to District Planning Scheme No. 2	24/76846

 

 

 

 

 

 

 

 

File Ref:                                              46365 – 23/188244

Responsible Officer:                          Director Planning & Sustainability

Attachments:                                       7         

 

Issue

For Council to consider initiating Amendment No. 205 to District Planning Scheme No. 2 (DPS 2) to normalise zoning of land affected by the City’s East Wanneroo Cell 6 (Darch and Madeley) Agreed Local Structure Plan No. 8 (ASP 8) and Darch Neighbourhood Centre Agreed Local Structure Plan No. 51 (ASP 51).

Background

The land subject to proposed Amendment No. 205 to DPS 2 (Amendment No. 205) is located in the Darch and Madeley localities. Amendment No. 205 affects the land over which ASP 8 currently applies (subject area). 

 

Within the broader ASP 8 area, there are also two ‘centre’ structure plans that have been prepared for the Kingsway City Shopping Centre (Kingsway City Activity Centre Agreed Structure Plan No. 59) as well as for Darch Plaza (ASP 51).

 

The subject area is largely zoned Urban Development under DPS 2 as shown on the plan included in Attachment 1. The Urban Development Zone is applied as an interim zone for areas undergoing subdivision and development – and forms the basis for preparing structure plans.

 

The Urban Development Zone becomes redundant over land that becomes established through subdivision and development. At that point, the zoning of the established areas can undergo ‘normalisation’, meaning that it can be rezoned to a ‘permanent’ zone (such as Residential, Commercial or Service Commercial) that is reflective of land use. Any effect that a structure plan has over such areas can also be removed by way of amendment or revocation.

 

Attachment 1 also identifies areas in which the zoning has already been normalised under DPS 2; which either occurred at the time DPS 2 was initially gazetted in July 2001 or as a result of other subsequent DPS 2 amendments.

 

This process of normalising structure planned areas is part of the City’s ongoing approach to simplify the planning system and reduce complexity for the City’s stakeholders. Normalisation makes it simpler for landowners to understand the relevant planning controls for their property by reducing the number of planning documents relevant to the decision-making process. This aligns with the City’s goal to provide for well-planned land uses to support the economy, the growing community and environment.

 

Background on Structure Plans in Subject Area

 

ASP 8 was initially adopted by the City in September 1999 (and later adopted by the WAPC in October 2004) to guide subdivision and development over the subject area. The current ASP 8 structure plan map is included as Attachment 2. 

ASP 51 was adopted in November 2004 and is a further structure plan prepared for land parcels within the Darch Neighbourhood Centre (Darch Plaza). ASP 51 operates within the ASP 8 area, with its specific purpose being to guide the development of that centre.

 

The land within ASP 51 contains commercial development (shopping centre, childcare centre, tavern and liquor store). There is one vacant site remaining within the ASP 51 area (being Lot 19 (213) Kingsway), which is a Crown Land parcel for community purposes. Amendment No. 205 proposes a Commercial zoning for Lot 19 which is consistent with ASP 51. This zone can support a future community purpose as intended for the land – or commercial development if there is opportunity to use the land for such purposes. The sizing and location of the community purpose site is consistent with the City’s planning approval and WAPC subdivision approval granted over the land.

 

Although a significant portion of the subject area is proposed to be normalised through Amendment No. 205, ASP 8 will need to remain in place (albeit amended). ASP 8 defines the Cell 6 contribution area and provides the planning framework for land in the subject area that is yet to be developed. Although the community purpose site is still vacant in the Darch Neighbourhood Centre, it no longer requires ASP 51 to be in place to guide its future use or development. Therefore, ASP 51 can now be revoked.

 

As outlined above, the City’s Kingsway City Activity Centre Agreed Structure Plan No. 59 (ASP 59) is also operative in the subject area. The area affected by ASP 59 is identified on the ASP 8 Structure Plan Map enclosed in Attachment 2. The approval duration for ASP 59 was recently extended by the WAPC to 19 October 2027, to provide the landowner sufficient time to prepare a new precinct structure plan over the Kingsway City Shopping Centre site. ASP 59 will remain in place unchanged in the interim.

Detail

Amendments to DPS 2

 

Amendment No. 205 will generally take the zones, reserves and residential density codes (R-Coding) designated within the established parts of ASP 8 and ASP 51 and place them into DPS 2.

 

The full extent of the amendments proposed through Amendment No. 205 (including the Scheme (Amendment) Maps) is detailed in Attachment 3. The key features of Amendment No. 205 are summarised below:

 

·        The rezoning of established residential lots from ‘Urban Development’ to ‘Residential’, with density codes that generally correspond to those currently in the structure plans.

 

          ASP 8 and ASP 51 currently applies a ‘Commercial’ zoning over the land containing single house development. Since the gazettal of Amendment No. 172 to DPS 2, single houses are a not permitted (or ‘X’ use) in the Commercial Zone under DPS 2. Therefore, Amendment No. 205 proposes to zone these lots Residential where single houses are a permitted (or ‘P’) use.

·        The rezoning of lots accommodating various businesses on Furniss Road, Darch from ‘Urban Development’ to ‘Service Commercial’. ASP 8 currently places these lots in a ‘Business Precinct’, which was equivalent to the former ‘Business’ zoning in DPS 2. The Business Zone in DPS 2 has recently been replaced by the ‘Service Commercial’ zone through Amendment No. 172. This precinct acts as a buffer to the industrial land to the north.

 

          Amendment No. 205 also proposes to restrict the uses capable of approval in the proposed Service Commercial Zone based on the existing ASP 8 provisions and approved uses. This will ensure the range of uses permitted will be consistent with the intent of ASP 8. A comparison between the land uses permissible in the ASP 8 Business Precinct and the proposed Service Commercial Zone is provided in Attachment 4.

·        Rezoning of the Darch Neighbourhood Centre and a local centre on Russell Road, Madeley (Madeley Local Centre) from ‘Urban Development’ to ‘Commercial’. Amendment No. 205 also seeks to transfer the maximum retail net lettable area (NLA) prescribed for these centres in ASP 8 and place these into DPS 2. This will be consistent with the DPS 2 provisions setting retail floorspace caps in centres.

·        Classifying of public open space, drainage, road reserves and utility sites in the subject area as ‘Local Scheme Reserves’.

 

In addition, Amendment No. 205 proposes to resolve an inconsistency between the maximum retail NLA prescribed in DPS 2 and ASP 59 for the Kingsway City Shopping Centre site. DPS 2 currently provides a maximum retail NLA of 15,000m² for Kingsway City, which is considerably different to the 32,000m² maximum retail NLA prescribed in ASP 59. Amendment No. 205 proposes to amend DPS 2 to apply a maximum retail NLA consistent with ASP 59. As shown on Attachment 1, the Kingsway Shopping Centre site is already zoned Commercial under DPS 2 – and does not require rezoning through Amendment No. 205.

 

Subsequent Revocation of ASP 51 and Amendments to ASP 8

 

As discussed later in the report, in the event that the Minister for Planning (Minister) approves Amendment No. 205, the WAPC will also need to consider revoking ASP 51 and amending ASP 8 to reflect the changes in DPS 2.

 

Following approval of Amendment No. 205, the key amendments that will be needed to ASP 8 are summarised below:

 

·        Updating the structure plan maps to identify areas in which the zoning has been normalised in DPS 2;

·        Deletion of various provisions which have become redundant over time or will have been made redundant due to Amendment No. 205;

·        Changing reference to the ‘Business’ zone in ASP 8 to ‘Service Commercial’ to align with DPS 2, and updating land use permissibility provisions for that area; and

·        Updating the ASP 8 text so that the land area of community purpose site at the Darch Neighbourhood Centre is reflective of what has been provided through previous approvals.

 

A track change version of the ASP 8 text further detailing the recommended amendments is provided in Attachment 5. Recommended amendments to the structure plan maps are also provided in Attachment 6.

 

To facilitate the amendments to ASP 8, Amendment No. 205 to DPS 2 is proposed to include a Statement to that effect as provided in Attachment 7. The Statement will detail the full extent of amendments that Administration considers are needed to ASP 8. The Statement has been prepared pursuant to the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) and the WAPC’s WA Planning Manual: Guidance for Structure Plans.

 

Land NOT Affected by Amendment No. 205

 

Of the approximately 600 hectares of land in the subject area, Amendment No. 205 will rezone or impose a local scheme reserve over approximately 360 hectares.

 

Amendment No. 205 has, however, been prepared so that it will not affect the following land:

 

1)      Land which is already zoned Residential in DPS 2, located in the Madeley locality to the west of the Kingsway Regional Sporting Complex (where shown in Attachment 1).

2)      Land that already has a local scheme reservation of ‘Environmental Conservation’, ‘Public Open Space’, ‘Public Purposes’ (public primary school sites) and ‘Drainage/Waterway’ (drainage sites). The location of the existing local scheme reserves is shown on Attachment 1.

3)      Land that is reserved under the Metropolitan Region Scheme (MRS). This includes:

a)      The Kingsway Regional Sporting Complex and a 16-hectare bush reserve on Landsdale Road, Darch; both of which are reserved for ‘Parks and Recreation’; and

b)      The Landsdale Farm School, Ashdale Secondary College and a Western Power sub-station site, which are reserved for ‘Public Purposes’.

c)      The location of the MRS reserves is shown on Attachment 1.

4)      Landholdings in the ASP 8 area which are capable of further residential subdivision and development. It is proposed that these landholdings remain in the Urban Development Zone – so that ASP 8 can continue to provide the zoning and residential density controls. The sites where ASP 8 will continue to have this effect are indicated on the proposed revisions to the ASP 8 mapping provided in Attachment 6.

5)      The north-eastern quadrant of the Darch locality in which residential subdivision is currently underway (such as ‘Kinmore Green’). As this subdivision is new and emerging, this area has not been included for rezoning through Amendment No. 205.

 

          Land affected by current Amendment No. 45 and Amendment No. 46 to ASP 8 is also located in this quadrant. These amendments both proposed commercial centres with 5,000m2 of retail (each) over two sites on Furniss Road. These amendments were subject to Council’s consideration at its 19 March 2024 Ordinary Council Meeting (PS02-03/24). At that meeting, Council resolved to recommend the WAPC not approve those amendments. Whilst the WAPC’s decision is pending for the structure plan amendments, Amendment No. 205 is proposing no material affect over the land affected Amendment No. 45 and Amendment No. 46 to ASP 8.

6)      Vacant land immediately to the north of the Kingsway Shopping Centre on Wanneroo Road, Madeley, at Lot 1 and Lot 2374. The WAPC approved Amendment No. 42 to ASP 8 in July 2021, which introduced provisions guiding future showroom and residential development on that land.

 

DPS 2 Amendment Classification

 

Amendment No. 205 to DPS 2 meets the following criteria for ‘Standard Amendments’ in the context of Regulation 34 of the Regulations:

 

·        an amendment to the scheme so that it is consistent with a region planning scheme that applies to the scheme area, other than an amendment that is a basic amendment;

·        an amendment that would have minimal impact on land in the scheme area that is not the subject of the amendment.

Consultation

Should Council resolve to prepare Amendment No. 205 to DPS 2, the amendment will need to be referred to the Environmental Protection Authority (EPA) pursuant to Section 81 and 82 of the Planning and Development Act 2005.

 

Further to the EPA referral process, Amendment No. 205 will also need to be referred to the WAPC for approval to advertise. This referral is made pursuant to Section 83A of the Planning and Development Act 2005 and will be considered by an officer of the Department of Planning, Lands and Heritage delegated to perform this function by the Minister. Under this section of the Planning and Development Act 2005, the Minister (or their delegate) may:

 

·        Approve a proposed scheme amendment for advertising; or

·        Require the local government to modify the scheme amendment, and resubmit it for further consideration; or

·        Refuse approval for the proposed amendment to be advertised. Should such a decision be made, the local government cannot proceed with the proposed amendment.

 

Subject to the EPA and the Minister’s delegate being satisfied with the amendment (with or without modifications), Amendment No. 205 to DPS 2 will then be advertised for public comment for a period of 42 days. Advertising is to occur in the following manner, pursuant to Regulations 47 and 76A of the Regulations:

 

·        Publish a notice of the amendment on the City’s website – and upload the amendment documentation;

·        Make a copy of the amendment document available for public inspection at a place within the district during normal business hours (City’s Civic Centre);

·        Where appropriate, publish a notice in a newspaper circulating in the relevant locality;

·        Notify public authorities likely to be affected by the amendment; and

·        Advertise the amendment as directed by the WAPC and in any other way the local government considers appropriate.

 

In addition to the above, Administration will write to landowners and occupiers of land that are most affected by Amendment No. 205 (and/or the subsequent revocation or amendments to the structure plans).

 

The process to prepare, amend and revoke structure plans is set out in the deemed provisions for local planning schemes (deemed provisions), contained in Schedule 2 of the Regulations. The deemed provisions do not specifically outline advertising for the revocation and/or amendments to structure plans after the Minister’s approval of a local planning scheme amendment. However, when Amendment No. 205 is advertised, Administration can ensure that potential submitters are also made aware of the City’s intentions to have ASP 51 revoked and ASP 8 amended.

Comment

The Regulations (Regulation 35A) make provision for when an amendment to a local planning scheme affects a structure plan area, the amendment must include a Statement that when the amendment takes effect:

 

(a)     the approval of the structure plan is to be revoked; or

(b)     the structure plan is to be amended in accordance with the Statement; or

(c)     the approval of the structure plan is not affected.

 

In this case, Administration is therefore proposing that Amendment No. 205 include a Statement in accordance with Regulation 35A(a) (regarding the revocation of ASP 51), Regulation 35A(b) (that ASP 8 will be amended) and Regulation 35A(c) (that there will be no change to ASP 59). As outlined previously, a Statement has been prepared for Council’s consideration and is provided in Attachment 7. Both the revocation of ASP 51 and amendment to ASP 8 will then be processed by the WAPC following the approval of Amendment No. 205, pursuant to Clause 29A of the deemed provisions.

 

Normalising established parts of the ASP 8 area would mean that DPS 2 would take precedence over the structure plan in prescribing the zoning, residential density and land use. As a result, the subsequent amendment to ASP 8 will recognise that such detail has been inserted into DPS 2. The extent of amendments proposed to the structure plan text and maps is detailed in Attachment 5 and Attachment 6.

 

 

Differences between Structure Plans and DPS 2 Amendment

 

In regard to zoning, land use permissibility and R-Coding, there are minor differences in what Amendment No. 205 is proposing against what is currently provided for in ASP 8.

 

In particular, there are some differences to R-Coding in certain locations throughout the ASP 8 area. Administration has undertaken a detailed review of all amendments that have occurred to ASP 8 since its initial adoption and have found minor discrepancies on the structure plan maps. What has been identified is that:

 

·        Detail on the ASP 8 mapping is different to what was approved through previous structure plan amendments; and

·        Detail has been added to the ASP 8 mapping over time, which cannot be traced back to the initial adoption of ASP 8 or any subsequent amendment.

 

Administration has prepared the Scheme (Amendment) Maps, in consideration to both what ASP 8 is currently showing and the intended outcomes of previous planning considerations.

 

Other key differences between ASP 8 and what is proposed through Amendment No. 205 have previously been mentioned, and include the following:

 

·        Lots zoned ‘Commercial’ in ASP 8 and ASP 51, which support single house development, will be zoned Residential in the Scheme through Amendment No. 205 which reflects the existing development.

·        Amendment No. 205 will apply the Service Commercial Zone over land that is already developed and within the ASP 8 ‘Business Precinct’.

 

Impact on Developer Contributions and Future of the Structure Plan

 

Amendment No. 205 (and a subsequent amendment to ASP 8) have been prepared so as not to interfere with the ability to collect or retain development contributions from owners within East Wanneroo Cell 6. The proposal does not seek to change the boundaries of the Cell. It does not identify lots which are no longer part of the ASP 8 nor does it modify Schedule 14 of DPS 2 which sets out the developer contribution arrangements. The proposal therefore has no effect on the developer contribution arrangements.

 

Extension of the ASP 8 Approval Duration Period

 

Under Clause 28 of the deemed provisions, a structure plan has effect for a period of ten years, unless another period of time is determined by the WAPC. For structure plans approved prior to 19 October 2015 (which ASP 8 was), the date of approval under the deemed provisions is taken to be from 19 October 2015.

 

Both the deemed provisions and the WAPC’s Structure Plan Framework outline the possibility for the duration of a structure plan to be extended. In this case, Administration considers the approval duration of ASP 8 should be extended to 30 June 2035 for the following reasons:

 

·        This will allow additional time for subdivision of the undeveloped areas to occur; and

·        This date coincides with the proposed operation closure date for Cell 6 (relative to the subject area) proposed through Amendment No. 208 to DPS 2.

 

ASP 8 could be revoked sooner if development in the area is completed before 2035.

 

Recommendations on actioning a request to the WAPC to extend the duration of ASP 8 will be presented in a future report to Council, prepared following public advertising of Amendment No. 205.

Statutory Compliance

Amendment No. 205 to DPS 2 can be processed in accordance with the Planning and Development Act 2005 and the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Following the Minister for Planning’s approval of Amendment No. 205, the WAPC will revoke and amend the structure plans that apply over the Amendment No. 205 area pursuant to Clause 29A of the deemed provisions for local planning schemes, provided in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015. This can occur if Council resolves to include a Statement in the amendment to that effect, pursuant to Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.2 - Plan for and manage land use

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-O15 – Project Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

The above risk relating to the issues contained within this report has been identified and considered within the City’s Corporate Risk Register.  Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Amendment No. 205 is being processed noting the WAPC-prepared ‘WA Planning Manual: Guidance for Structure Plans’ in respect to the relationship between structure plans and local planning schemes.

Financial Implications

Costs in preparing Amendment No. 205 to DPS 2 – and assisting the WAPC in revoking ASP 51 and amending ASP 8 – can be met from the current Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

Moved Cr Nguyen, Seconded Cr Miles That Council:-   1.       Pursuant to Section 75 of the Planning and Development Act 2005, PREPARES Amendment No. 205 to City of Wanneroo District Planning Scheme No. 2, to amend the local planning scheme to the extent outlined in Attachment 3;   2.       Pursuant to Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 205 to District Planning Scheme No. 2 include the Statement as provided in Attachment 7;   3.       Pursuant to Regulation 34 and Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, RESOLVES that Amendment No. 205 to District Planning Scheme No. 2 is a standard amendment for the following reasons:   a)      an amendment to the scheme so that it is consistent with a region planning scheme that applies to the scheme area, other than an amendment that is a basic amendment;   b)      an amendment that would have minimal impact on land in the scheme area that is not the subject of the amendment;   4.       Pursuant to Section 81 and Section 82 of the Planning and Development Act 2005, REFERS Amendment No. 205 to District Planning Scheme No. 2 to the Environmental Protection Authority;   5.       Pursuant to Section 83A of the Planning and Development Act 2005, SUBMITS Amendment No. 205 to District Planning Scheme No. 2 to the Minister for Planning for approval to advertise;   6.       Subject to the satisfaction of the Environmental Protection Authority and the Minister for Planning (or their delegate), ADVERTISES Amendment No. 205 to District Planning Scheme No. 2 for a period of 42 days pursuant to Regulation 47 and Regulation 76A of the Planning and Development (Local Planning Schemes) Regulations 2015, incorporating any amendments that may be required;   7.       NOTES that prospective submitters will be advised that following the approval of Amendment No. 205 to District Planning Scheme No. 2, the Western Australian Planning Commission will consider:   a)      Revoking the Darch Neighbourhood Centre Agreed Local Structure Plan No. 51; and   b)      Amending the City of Wanneroo’s East Wanneroo Cell 6 (Darch and Madeley) Agreed Local Structure Plan No. 8 in a manner consistent with the Statement in Attachment 7; and   8.       NOTES that a further report will be presented to a future Council Meeting, following advertising of Amendment No. 205 to District Planning Scheme No. 2, seeking resolution in respect to the following:   a)      Whether to support Amendment No. 205 to District Planning Scheme No. 2 (with or without modification) – or not support the amendment;   b)      To provide the advertised Amendment No. 205 to District Planning Scheme No. 2 to the Western Australian Planning Commission; and   c)      Subject to Council supporting Amendment No. 205 to District Planning Scheme No. 2 following advertising, requesting the Western Australian Planning Commission to:   i.       Revoke the City of Wanneroo’s Darch Neighbourhood Centre Agreed Local Structure Plan No. 51, pursuant to Clause 29A(1) of the District Planning Scheme No. 2 Deemed Provisions;   ii.      Amend the City of Wanneroo’s East Wanneroo Cell 6 (Darch and Madeley) Agreed Local Structure Plan No. 8, pursuant to Clause 29A(2) of the District Planning Scheme No. 2 Deemed Provisions; and   iii.     Extend the approval duration period for the City of Wanneroo’s East Wanneroo Cell 6 (Darch and Madeley) Agreed Local Structure Plan No. 8 to 30 June 2035, pursuant to Clause 28 of the District Planning Scheme No. 2 Deemed Provisions.   Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg,                                       Cr Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,                                       Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil

 

Attachments:

1⇩.	Attachment 1 - DPS 2 Map Extract Over Amendment No. 205 Area	23/204499
2⇩.	Attachment 2 - Current ASP 8 Structure Plan Map	23/204359
3⇩.	Attachment 3 - Extent of Amendment and Scheme (Amendment) Maps - Amendment No. 205 to District Planning Scheme No. 2	23/204304
4⇩.	Attachment 4 - Table -  Land Use Permissibility - Current Business Precinct on Furniss Road (West of Driver Road) in East Wanneroo Cell 6 Agreed Local Structure Plan No. 8	23/342856
5⇩.	Attachment 5 - Track Changes of Recommended Modifications to ASP 8 - To Support Amendment No. 205 to District Planning Scheme No. 2	23/204341
6⇩.	Attachment 6 - Structure Plan (Amendment) Maps - Amendment No. 205 to District Planning Scheme No. 2	23/210511
7⇩.	Attachment 7 - Statement Pursuant to Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015 - Amendment No. 205 to District Planning Scheme No. 2	23/204330

 

 

 

 

 

 

 

 

 

 

 

 

 

Assets (continued)

Asset Operations & Services

Cr Figg declared a proximity interest for item AS01-04/24 due to living adjacent to the proposed works. (24/136374)

 

Cr Jordan Wright left the meeting, the time being 07:06 pm

 

Cr Alex Figg left the meeting, the time being 07:06 pm

 

Cr Jordan Wright returned to the meeting, the time being 07:08 pm

File Ref:                                              3120V017 – 24/90515

Responsible Officer:                          A/Director Assets

Attachments:                                       2         

 

Issue

To receive an update on the development of a suitable traffic management scheme for Beachside Parade, Yanchep between Zamia Rise and Templetonia Boulevard as requested by Council at the Ordinary Council Meeting on 12 June 2023.

Background

At its meeting held on 12 June 2023, Council resolved (AS04-06/23 refers):

 

“That Council:-

1.    NOTES that the implementation of Council’s Resolution in response to PT01-08/22 is still awaiting completion of the road network and the Yanchep Rail Station before it can be actioned;

2.    ACKNOWLEDGES that full movement access onto Marmion Avenue is not provided at all connecting road intersections in recognition of its’ status as an “Other Regional Road” and that this is in accordance with the City’s Local Planning Policy 3.8;

3.    REQUESTS Administration to develop a suitable traffic management option for implementation in Beachside Parade and report to Council by April 2024;

4.    REQUESTS Administration to write to WA Police requesting ongoing enforcement of the 50kmph speed limit in Beachside Parade; and

5.    ADVISES the petition organiser of Council’s decision.”

This report considers the actions taken in response to Council decisions noted above.

Detail

Beachside Parade between Zamia Rise and Templetonia Promenade is a 480m long road listed as a Local Distributor Road in the City’s Functional Road Hierarchy, running north/south parallel to Marmion Avenue and Two Rocks Road as shown in Attachment 1. This section of the road constitutes two single lane roundabouts at the ends and five T-intersections in between.  There are on-street cycle lanes on both sides of Beachside Parade.

A new traffic count was carried out in February 2024 and a new assessment of Beachside Parade was carried out in accordance with City’s Local Area Traffic Management Policy (LATMP) for the section between Zamia Rise and Templetonia Boulevard using latest traffic count data.

The assessment considers a range of factors including:

 

·        Speed data;

·        Traffic volume including commercial vehicle volume;

·        Crash history;

·        Road design and topography;

·        Presence of vulnerable road users such as pedestrian/cyclists; and

·        Activity generators such as schools/retail/train stations etc.

 

The new traffic count was undertaken in February 2024 and yielded the following values:

 

·        Traffic Volume(AWDT): 2,242 vehicles per day

·        Average Speed: 50.18km/h

·        %age Heavy Vehicles: 9%

·        Number of crashes recorded in the last five years (2019-2023): 0

 

These values give a LATMP Assessment score for Beachside Parade of 28. The LATMP identifies that sites scoring below 30 points require no further action.

 

In accordance with the Council Resolution, Administration has written to WA Police requesting ongoing enforcement of the 50kmph speed limit in Beachside Parade and a concept design for treatment of the road has been prepared which is included in this report as Attachment 2. Due to physical constraints imposed by stormwater drainage, only one option has been found feasible. This design option includes one raised plateau at the intersection of Beachside Parade and Everlasting Road and one asphalt road hump immediately north of Tinsel Street. The proposed road hump will require removal of one indented parking bay in the east of Beachside Parade.

 

The design option is estimated to cost in the order of $150,000.

Consultation

No community engagement has been undertaken in the development of this design option. Should Council choose to progress the installation of traffic calming devices, residents along Beachside Parade will then be consulted.

Comment

Detailed analysis of the traffic counts shows that whilst the operating (85^th percentile) speeds are higher than desirable, this, plus the nil crashes that have occurred during the last five years contributed to the low scoring. However, the relatively high percentage of commercial vehicles has added to the previous score. It should be noted that new construction around the area would have increased the commercial vehicle movements along Beachside Parade, which will eventually reduce with the completion of the development of the area.

 

Further analysis of the traffic counts did show that a small percentage of vehicles are travelling along this section of Beachside Parade at speeds more than 70 km/h, with this occurring throughout the day.

It should also be noted that the Marmion Avenue extension was not opened when the traffic counts were carried out, due to delays in initialising the streetlights, nor is the road network in the immediate area complete, with Templetonia Boulevard yet to be constructed between Marmion Avenue and Beachside Parade. Traffic flows in the area are therefore not reflective of the ultimate situation.

 

Based on the LATMP score of 28, at this stage the implementation of the traffic management scheme in Beachside Parade is not warranted.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.4 - People can move around easily

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-O23 Safety of Community	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register. Action plans are in place to manage this risk.

Policy Implications

The provisions for the City’s Local Area Traffic Management Policy apply in assessing the Traffic Management Scheme in Beachside Parade, Yanchep.

Financial Implications

There are no financial implications as it is noted that the LATMP score does not support installation of traffic management scheme (TMS) in Beachside Parade.

 

Should the Council decide to install the TMS as per the concept design in Attachment 2, it would require an allocation of $150,000 in the future capital works program.

 

It should be noted that this project is not contained within the draft Long-Term Capital Works Program.

Voting Requirements

Simple Majority

 

Moved Cr Seif,     That Council:- 1.       NOTES the concept design option for the installation of a traffic management scheme in Beachside Promenade; and 2.       NOTES the Local Area Traffic Management Policy assessment for the Beachside Parade between Zamia Rise and Templetonia Promenade has resulted in a score of 28; 3.       In view of the item 2 above, DOES NOT proceed with the installation of traffic treatments; and 4.       REQUESTS Administration to continue to monitor the traffic volumes in Beachside Promenade on an annual basis and reconsider the need for the installation of traffic treatments should the LATMP score exceed 60. LAPSED FOR WANT OF SECONDER   Alternative Motion   Moved Cr Coetzee, Seconded Mayor Aitken That Council:- 1.      NOTES the concept design option for the installation of a traffic management scheme in Beachside Promenade; 2.      NOTES the Local Area Traffic Management Policy assessment for the Beachside Parade between Zamia Rise and Templetonia Promenade has resulted in a score of 28; 3.      APPROVES the installation of traffic treatments in Beachside Parade as per the concept shown in Attachment 2; 4.      LISTS $15,000 for consideration in the Draft 2024/25 Capital Works Program for the design and project development for the installation traffic treatments in Beachside Parade as per the concept shown in Attachment 2; and 5.       LISTS $135,000 for consideration in the Draft 2025/26 Capital Works Program for the construction of traffic treatments in Beachside Parade as per the concept     shown in Attachment 2.   Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee,                                        Cr Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,                                       Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil   Absent:                        Cr Figg   Reason for Alternative Motion   Based on the two petitions previously submitted regarding the section of Beachside Parade in Yanchep, it is evident that urgent assistance is required in that area. This stretch of road is heavily frequented and features on-street cycle lanes on both sides. Notably, the road is commonly utilised by school children attending Yanchep Beach Primary School on the same street. The anticipated opening of Marmion Avenue’s new section may alleviate some of the traffic congestion, but the issue of speeding on this vital road remains unresolved. It is imperative to address this matter promptly to ensure the safety of all road users, particularly the young students navigating this thoroughfare daily.

 

Attachments:

1⇩.	Location Plan - Beachside Parade Traffic Management Scheme	24/92447
2⇩.	PR-4502 Beachside Parade Yanchep New Traffic Treatments - Concept Plan	24/68609

 

 

Cr Figg returned to the meeting, the time being 07:23 pm

 

 

 

Cr Herridge declared an impartiality interest for item AS02-04/24 due to being a local government representative of the RoadWise Recognised Advisory Committee .

File Ref:                                              1446V05 – 24/94492

Responsible Officer:                          A/Director Assets

Attachments:                                       1         

 

Issue

To consider Western Australian Local Government Association’s (WALGA) invitation to the City to become a RoadWise Council (Attachment 1).

Background

The City has been invited by WALGA to become a RoadWise Council. This WALGA initiative is intended to encourage, motivate, and support Local Governments to incorporate best practice road safety principles and policy across their business services to reduce the number of people killed and seriously injured on local roads.

 

The City has been an ongoing supporter of RoadWise through its:

 

·        RoadWise Advisory Committee, bringing together representatives of stakeholders and the community to provide advice on the education and promotion of public awareness programmes and initiatives for road safety;

·        Driver Reviver by servicing drivers on long weekends to reduce driver fatigue; and

·        Blessing of the Roads campaign to reduce the incidence of death and serious injury on our local roads.

Detail

To register as a RoadWise Council, the following steps need to be completed:

 

·        Obtain a Council resolution in support of becoming a RoadWise Council; and

·        Nominate at least two personnel (Officers and/or Council Members) to be the primary point of contact for road safety matters. The two nominees as recommended by the RoadWise Advisory Group are the City’s Principal Specialist Traffic Services and the Road Safety and Active Transport Officer.

·        Submit the RoadWise Council registration form to WALGA.

 

Administration will meet with Road Safety Advisor at WALGA, Phil Taylor prior to applying to become a RoadWise Council to demonstrate the City’s commitment to becoming a RoadWise Advisory Council by providing evidence of Black Spot funding, Roadwise Advisory Group meetings, road safety initiatives and events that have been coordinated by the City as well as evidence of staff training in road safety.

 

By becoming a RoadWise Council, the City will:

 

·        Demonstrate a commitment to improve road safety outcomes within the community using available resources;

·        Have access to the RoadWise Council logo for use on City’s promotional communications or infrastructure;

·        Gain priority access to WALGA’s road safety services and products; and

·        Be eligible for formal recognition for road safety management and actions, including support in benchmarking and monitoring progress of road safety outcomes through the RoadWise recognised initiative.

Consultation

Administration consulted with the RoadWise Advisory Group regarding this invitation at the meeting held on 21 February 2024 and the Group recommended to Council to support the City’s application to become a RoadWise Council.

Comment

The RoadWise Advisory Committee has provided a good discussion forum for the City to detail RoadWise items of importance. The City is committed to improving road safety outcomes within our community with the resources that we have available.

 

Becoming a RoadWise Council will enhance the intent of the Strategic Community Plan (2021-2031) especially:

 

Goal 5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places,

5.5 - People feel safe in public places;

 

This will also assist the City to align with Western Australia’s Road Safety Strategy 2020-2030, Driving Change.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.5 - People feel safe in public places

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

 

 

 

Risk Title	Risk Rating
ST-S26 Resilient and Productive Communities	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Moved Cr Parker, Seconded Cr Rowe With approval from the mover and seconder, the recommendation was amended to include a review date.   That Council SUPPORTS the City’s application to become a RoadWise Council subject to a review before 30th of June 2026.   Carried 12/3   For the motion:           Mayor Aitken, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Huntley, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif and Cr Smith   Against the motion:   Cr Bedworth, Cr Miles, Cr Wright

 

Attachments:

1⇩.

08082023 - Invitation to Register as RoadWise Council - City of Wanneroo

24/44804

 

 

File Ref:                                              3125V010 – 24/98475

Responsible Officer:                          A/Director Assets

Attachments:                                       2         

 

Issue

To receive an update on the development of a suitable traffic management scheme for Dalecross Avenue, Madeley as requested by Council at the Ordinary Council Meeting on
12 June 2023.

Background

In response to petition PT02-06/23 received at the 12 June 2023 Ordinary Council Meeting, at its meeting of 15 August 2023 (AS02-08/23) Council resolved the following:

 

That Council:-

 

1.       NOTES that the traffic assessment undertaken as per Local Area Traffic Management Policy, does not support the installation of traffic treatments on Dalecross Avenue;

 

2.       NOTES that since the installation of traffic treatments on the road in 2013, the mean speed of traffic has dropped from 52km/h to 48km/h, which indicates that the majority of traffic is driving in accordance with the 50km/h speed limit;

 

3.       REQUESTS Administration:

a.       to deploy the speed advisory trailer on Dalecross Avenue;

b.       undertake regular monitoring of the safety and efficiency of Dalecross Avenue;

c.       to write to WA Police requesting ongoing enforcement of 50kmph speed limit in Dalecross Avenue;

 

4.       REQUESTS Administration to develop a suitable traffic management option for implementation in Dalecross Avenue (between Wanneroo Road and Oakdene Drive) and report to Council by April 2024; and

 

5.       ADVISES the petitioners of its decision.

Detail

Dalecross Avenue has been designed and constructed as ‘Neighbourhood Connector’ in accord with Liveable Neighbourhoods planning philosophy. This road has also been classified as a Local Distributor in the City’s Functional Road Hierarchy.  Roads of this classification and functionality are designed to take larger traffic volumes, including transit traffic, commercial vehicles and public transport.

 

It comprises of a two-lane bi-directional Boulevard between Wanneroo Road and Bryanston Pass after which, it reduces to a single carriageway to its eastern end at Langford Boulevard. Between Wanneroo Road and Bryanston Pass the road reserve width is 25m (100m section). The road reserve width reduces to 20m wide between Bryanston Pass and Susan Road / Langford Boulevard (330m). Dalecross Avenue is identified as a local cycling route in the City’s Cycling Network Plan.

 

A location map of the subject site is shown in Attachment 1.

Latest available traffic counts from February 2023 for Dalecross Avenue indicate a traffic volume in the region of 3,000 vehicles per day (vpd) which is well under the indicative maximum capacity for a Local Distributor Road of 6,000 vpd.

In accordance with the Council resolution, the Speed Advisory Trailer was deployed on Dalecross Avenue from 17 August 2023 to 24 August 2023. The deployment of this trailer is considered advantageous as it helps to educate motorists of the appropriate speed environments on roads in areas where speeding or hooning may be occurring. Administration also wrote to WA Police with the latest traffic survey data to assist them with targeting speed enforcement.

 

Administration developed three different traffic management options for Dalecross Avenue which are included in this report as Attachment 2:

 

·        Red Asphalt Speed plateau at the intersection of Dalecross Ave & Eastcliff St, estimated to cost $50,000;

·        Median island with 2x rubberised speed cushions on western side at the intersection of Dalecross Ave & Eastcliff St, estimated to cost $25,000; and

·        Median island with one rubberised speed cushion on each lane both for eastern & western approaches of Dalecross Ave & Eastcliff St intersection, estimated to cost $25,000.

Consultation

No community engagement has been undertaken in the development of this design option. Should Council choose to progress the installation of traffic calming devices, residents along Dalecross Avenue will then be consulted.

Comment

It is noted that, this section of Dalecross Avenue does not meet the requirements of the City’s Local Area Traffic Management Policy (LATMP) for the provision of traffic treatments. The LATMP score was 21, indicating that the construction of traffic management treatments is not warranted at this time. This score ranks Dalecross Avenue below 252 other roads which are currently ranked higher in priority currently.

 

The low score is attributed to the fact that most of the traffic is driving in accordance with the 50km/h speed limit and the crash data for the 5-year period from January 2019 to December 2023, shows that there has been only a single minor property damage rear end crash recorded along this section of Dalcross Avenue. Consequently, Administration considers that Dalecross Avenue is safe when driven in accordance with the Road Traffic Code 2000 and associated Road Traffic Act 1974.

 

Should Council wish to proceed with the installation of traffic treatments, the Red Asphalt speed plateau is the preferred option, as this has less noise impact on adjacent residents.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.4 - People can move around easily

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-023 Safety of Community	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

 

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register. Action plans are in place to manage this risk.

Policy Implications

The provisions of Local Area Traffic Management (LATM) Policy apply in assessing the Traffic Management Scheme in Dalecross Avenue.

Financial Implications

There are no financial implications as it is noted that the LATMP score does not support installation of traffic management scheme (TMS) in Dalecross Avenue.

 

Should the Council decide to install the TMS as per the concept design in Attachment 2, it would require an allocation of up to $50,000 in the future capital works program.

It is noted that this project is not contained within the draft Long-Term Capital Works Program.

Voting Requirements

Simple Majority

Moved Cr Herridge, Seconded Cr Parker That Council:- 1.       NOTES the concept design options for the installation of a traffic management scheme in Dalecross Avenue; 2.       NOTES that the traffic assessment undertaken as per Local Area Traffic Management Policy, does not support the installation of traffic treatments on Dalecross Avenue; 3.       In view of the item 2 above, DOES NOT proceed with the installation of traffic treatments; and 4.       REQUESTS Administration to continue to monitor regular safety and efficiency of Dalecross Avenue and reconsider the need for the installation of traffic treatments should the LATMP score exceed 60.   carried 12/3   For the motion:           Mayor Aitken, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Huntley, Cr Moore, Cr Parker, Cr Rowe, Cr Seif and Cr Smith.   Against the motion:   Cr Bedworth, Cr Miles, Cr Nguyen and Cr Wright

 

Attachments:

1⇩.	Attachment 1 - Location Map - Dalecross Avenue Madely	23/245166
2⇩.	Attachment 2 - Traffic management scheme options - Dalecross Avenue Madeley	24/105200

 

 

 

 

 

Infrastructure Capital Works

Cr Rowe declared an impartiality interest for item AS04-04/24 due to being an Electorate Officer for the Member of Landsdale.

File Ref:                                              25883V027 – 24/111305

Responsible Officer:                          Director Assets

Attachments:                                       2         

 

Issue

To consider Tender No. 23175 for the Construction of Dordaak Kepap, Library and Youth Innovation Hub, Landsdale.

Background

The proposed Dordaak Kepap, Library and Youth Innovation Hub, Landsdale (PR-2664) is an important civic building for the City that will provide vital and valuable services within the local community of Landsdale, and the wider southern suburbs within the City of Wanneroo.

Council considered item CP03-11/22 at its meeting on 8 November 2022 following community consultation, noting that design process was still ongoing and resolved that Council:

 

1.       NOTES the results from the community engagement on the concept design for Dordaak Kepap;

2.       APPROVES the concept design for Dordaak Kepap as detailed in Attachment 5 progressing to detailed design; and

3.       RECOGNISES and THANKS the community for its involvement in the community consultation.

Since Council’s resolution in November 2022, Bollig Design Group (BDG) completed the detailed design of the facility for preparation of tender documents for the Construction of Dordaak Kepap, Library and Youth Innovation Hub, at 15 The Broadview, Landsdale, WA 6065.

Detail

The City is seeking to appoint a suitable qualified and experienced contractor to construct Dordaak Kepap.  Tender No. 23175 Construction of Dordaak Kepap, Library and Youth Innovation Hub, Landsdale was advertised on Saturday 4 November 2023 and closed on Thursday 14 December 2023. 

Eight addenda were issued including an extension of time request amending the tender closing date to 14 December and dealing with tender clarifications.

 

Essential details of the proposed contract are as follows:

 

 

Tender submissions were received from the following companies:

 

 

Probity Oversight

Oversight to the tender assessment process was undertaken by William Buck Consulting (WA) Pty Ltd (external Probity Advisor) and in conjunction with the City’s Contracts Officer.

Tender submissions were evaluated by a Tender Evaluation Panel (TEP) and in accordance with the approved Procurement and Evaluation Plan (PEP).  The PEP included the following selection criteria:

Item No	Description	Weighting
1	Sustainable Procurement: a)   Environmental Considerations 5% b)   Buy Local 15% c)   Reconciliation Action Plan 5% d)   Disability Access & Inclusion 5%	30 %
2	*Demonstrated Experience	20 %
3	*Methodology, Resources and Capacity	30 %
4	*WHS demonstrated working documents	20 %
5	Innovation	Non- Weighted (0%)
	Total	100 %

 

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) to be considered for further evaluation.

Innovation was not included as a weighted qualitative criterion, however, responses received were considered within the overall evaluation assessment for the project.

 

Pricing is not included in the qualitative criteria and is considered as part of the overall value for money assessment.

 

 

Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement 30%)

 

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

 

Sub Criteria a) – Environment Consideration (5%)

 

The City is committed to procuring goods and services that have the most positive environmental, social, and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

 

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

 

The assessment of this criterion determined the following ranking:

 

Tenderer	Ranking
St Hilliers	1
Geared	2
McCorkell	2
Swan Group	4
BE Projects	4

 

Sub Criteria b) – Buy Local (15%)

 

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

 

·        Purchasing arrangements through local businesses.

·        Location of tenderer’s offices and workshops.

·        Residential municipality of staff and subcontractors, and

·        Requirement for new employees arising from award of the contract.

 

The assessment of this criterion determined the following ranking:

 

Tenderer	Ranking
Swan Group	1
Geared	1
McCorkell	3
St Hilliers	3
BE Projects	5

 

Sub Criteria c) – Reconciliation Action Plan (5%)

 

 

An assessment was made to determine the ranking based on the responses provided that relate to:

·        Relationships – building positive relationships between indigenous and non-indigenous people.

·        Respect – recognizing the contribution of Indigenous people to Australia and learning more about the history, culture, and diversity in a two-way communication process, and

·        Opportunities – attracting, developing, and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

 

The assessment of this criterion determined the following ranking:

 

Tenderer	Ranking
St Hilliers	1
Geared	2
Swan Group	3
McCorkell	3
BE Projects	5

 

Sub Criteria d) – Disability Access & Inclusion (5%) 

 

An assessment was made to determine the ranking based on the responses provided that An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people,

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it,

·        People with disabilities receive the same level and quality of service from staff as other people receive,

·        People with disabilities have the same opportunities as other people to make complaints, and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

 

The assessment of this criterion determined the following ranking:

 

Tenderer	Ranking
BE Projects	1
Geared	2
St Hilliers	2
Swan Group	4
McCorkell	4

 

Overall Sustainable Procurement Ranking Summary

 

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

 

Tenderer	Ranking
Geared	1
Swan Group	2
St Hilliers	3
McCorkell	4
BE Projects	5

 

Evaluation Criteria 2 - *Demonstrated Experience - Tenderer’s relevant experience with achievement of meeting client expectations (20%)

 

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed to evaluate their capability to meet the requirements of the contract.  Assessment of this criterion considered the tendering entity’s credentials to fulfil the requirements of the contract.

The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
Geared	1
St Hilliers	1
Swan Group	3
McCorkell	3
BE Projects	5

 

Evaluation Criteria 3 - *Methodology, Resources and Capacity; Tenderer’s resources and capacity to meet the requirements of the Contract (30%)

 

The tenderer’s resources as presented in their tender submission were assessed to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment, and workshop support to manage the contract.

 

The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
Swan Group	1
St Hilliers	1
Geared	3
McCorkell	3
BE Projects	5

 

Evaluation Criteria 4 - Tenderer’s Safety Management Systems (20%)

 

Evidence of safety management policies and practices was assessed from the tender submissions. The assessment for safety management was based on the tenderers’ responses to a Health and Safety Management System Questionnaire included within the tender documentation.

 

All tenderers provided details of their safety management systems with the following ranking:

 

Tenderer	Ranking
St Hilliers	1
Swan Group	2
McCorkell	2
Geared	4
BE Projects	5

 

Evaluation Criteria 5 - Innovation (Non-Weighted) (0%)

 

The respondent was requested to demonstrate (where possible) any innovative ideas for consideration that may also benefit this project, such as:

 

i.      Examples where innovative construction techniques were utilised on previous projects.  Describe what was achieved for the project (i.e. construction time and cost savings, improved outcome for client)

ii.     Examples of potential innovation ideas or techniques that may be applicable to this project.

iii.    Any perceived challenges and ideas that may improve the project, reduce risk, reduce construction cost or delivery timeframes.

 

The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
McCorkell	1
Swan Group	2
St Hilliers	3
Geared	4
BE Projects	5

 

Overall Qualitative Weighted Assessment and Ranking

 

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

 

Tenderer	Ranking
Geared	1
St Hilliers*	2
Swan Group	3
McCorkell	4
BE Projects	5

 

*On 5 February 2024 St Hilliers advised the City that they were no longer able to continue participating within the tender process. As a result, St Hilliers submission was not considered further within the evaluation process.

 

Pricing for the Works Offered

 

Tenderer’s lump sum pricing resulted in the following ranking:

 

Tenderer	Ranking
Geared	1
Swan Group	2
BE Projects	3
McCorkell	4

 

Relative Value for Money Assessment

 

Refer to Confidential Memo 1 for further detail relating to the tenderers lump sum pricing, relative value for money assessment and further information supporting the recommendation.

 

 

Tenderer’s Relative Value for Money Assessment resulted in the following ranking:

 

Tenderer	Ranking
Geared	1
Swan Group	2
*McCorkell	3
BE Projects	4

 

*McCorkell advised the City on 8 March 2024 declining the request to extend tender validity resulting in their submission not proceeding for further evaluation.

 

Lump sum pricing validity from submissions received was confirmed to 21 March 2024.  Due to the tender evaluation process continuing beyond that date, the remaining tenderers were requested to provide confirmation of their agreement to extend the tender validity period to 24 April 2024.

 

Accordingly, the tender submissions from both Geared and Swan Group were shortlisted for further financial due diligence and performance risk review.

 

Financial and Performance Risk

 

Financial Risk

 

A financial risk assessment was undertaken against both Geared and Swan Group by Equifax Australasia Credit Ratings Pty Ltd and as part of the tender evaluation process. The outcome of this independent assessment advised that Swan Group is assessed as having the financial capacity to meet the requirements of the contract.

 

Confidential Memo 1 provides further detail to support this recommendation.

 

Performance Risk

 

The TEP considered that Swan Group has suitable experience to deliver the projects successfully for the City. Swan Group is currently delivering Halesworth Park Pavilion for the City with anticipated completion of that project by mid-July 2024.

 

Independent reference checks have also indicated that the recommended tenderer has provided good service and proactive delivery to its clients, producing quality building outcomes.

 

Swan Group has delivered projects listed up to $16M in the last 5 years demonstrating suitable in experience and capability in undertaking works of varying and similar scale.  Swan Group has worked for other local and state government clients.

 

Overall Assessment and Comment

 

Tender submissions were evaluated in accordance with the criteria set out in the PEP, the tender submission from Swan Group achieved an acceptable outcome for the City and is the recommended tenderer.

 

Consultation

 

The community consultation process for the building design was undertaken as per the City’s Community Engagement Policy for a 4-week period from 26 August 2022 to 26 September 2022 and details provided in a report considered by Council at its meeting 8 November 2022 (refer Item - CP03-11/22 Dordaak Kepap - Community Engagement Results and Next Steps).  The design was also presented to the City’s Design Review Panel during this period.

The proposed design for the Library and Youth Innovation Hub meets the operational requirements for present and the future, and to maximise operational use.  The design provides for a single level of accommodation offering greater accessibility, flexibility, and economy.  Innovative technologies and equipment are required particularly for the Youth Innovation components of the facility.

 

Local Aboriginal artist and consultancy, Peter Farmer Designs has been appointed to provide an artwork for the project that aligns with the Noongar name of the facility and will inform the theme of aesthetics throughout the building.  The consultancy will also provide artistic input into the paperbark tree aesthetic on the external cladding to the facility.

External community engagement within neighbouring properties is ongoing, particularly premises within the Landsdale Forum Development and nearby schools regarding the forthcoming construction works.

Prior to and during site works, progress will be communicated via City’s website and other media channels. All stakeholders including facility users will be informed accordingly.

Comment

Tender submissions were evaluated in accordance with the criteria set out in the Procurement and Evaluation plan with the tender submission from Swan Group assessed to provide the most advantageous tender for Council to accept.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

It is noted that a development approval is not required for this project.

 

The site clearing requirements are as per Department of Water and Environmental Regulation approved clearing permit requirements for tree removal.  Upon award of Tender No. 23175, it is envisaged that advance clearing works on the site will be undertaken by City Term Contractors; done separately to this contract and completed “just-in-time” before the main construction contract for Dordaak Kepap commences on the site.  Low ground cover, turf, mulch, and soil will be removed under the building works contract.

 

Water Corporation infrastructure is complete, leaving only the connection of the new buildings required as part of the construction works.

 

Western Power approvals for the provision of new power infrastructure are currently pending, and the connection of the new buildings will be completed as part of the construction works. Existing power is presently available on the site, suited for Contractor use during construction.

 

A Building Permit will be obtained before construction work commences, and it is envisaged this will be sought following tender award.

 

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.3 - Facilities and activities for all

Risk Appetite Statement

In pursuit of strategic objective goal 1, we will accept a Medium level of risk. The recent pandemic has challenged our previous event delivery, place activation and community connection processes, and the City accepts that meeting community expectations in a more restrictive environment needs flexibility and innovation if community connection is to develop and grow in contrast to social and individual isolation.

 

 

Enterprise Risk Management Considerations

 

Risk Title	Risk Rating
ST-S26 Resilient and Productive Communities	Medium
Accountability	Action Planning Option
Director Community and Place	Manage

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationship	Medium
Accountability	Action Planning Option
Director Corporate Strategy and Performance	Manage

 

Risk Title	Risk Rating
ST-G09 Long Term Financial Plan	Low
Accountability	Action Planning Option
Director Corporate Strategy and Performance	Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers.  Action plans have been developed to manage these risks to support existing management systems.

 

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

Based on the tender price received from Swan Group; the overall project cost is $17,875,000, as noted in the project financial position table below:

 

PR-2664 (PMO16175) Dordaak Kepap Library and Youth Innovation Hub, Landsdale, New Building
Description	Expenditure	Budget
Budget:
Capital Works budget prior years (2014/15 to 2022/23)		$673,460
Allocated Capital Works Budget for 2023/24 (PR-2664)		$478,140
Listed Capital Works Budget for 2024/25 (PR-2664)		$9,111,650
Listed Capital Works Budget for 2025/26 (PR-2664)		$188,000
Expenditure:
Professional Fees (actual and commitments), City costs, disbursements, etc.	$1,200,000
Construction Costs: Including Tenderer’s works price, Contingency, Headworks, Art and Misc. Fees, Operational Fit out Allocation first year after opening, Loose furniture, fixtures, IT and communications equipment)	$16,675,000
-
-
Total Expenditure	$17,875,000	$10,451,250*
Total Funding Shortfall		$7,423,750
Total Funding Provision Required		$17,875,000

 

*A breakdown of the previously approved funding (including the funding sources) for the project is as follows:

 

Financial Year	Funding Sources (PR-2664)						Total
	Municipal Fund	Grants		Reserves	Loan
2014-23	$165,850	$25,000		$64,706	$412,554		$668,110
2023/24	$300,000	$105,000			$73,140		$478,140
2024/25	$800,000	$2,870,000		$105,272	$3,959,228		$7,734,000
2025/26					$1,570,500		$1,570,500
Total	$1,265,850	$3,000,000		$169,978	$6,015,422		$10,451,250

 

During the design stage of the project several changes were made to maintain the project within budget, including a value engineering review to maximise economies of scale in the build phase. Also, as part of the project financial management due diligence the City obtained regular updates from its independent Quantity Surveyor regarding the impacts of any changes to the total cost of the project. The last estimate received post finalising the design was $12.15 M in August 2023.

 

In February 2024, the Chief Executive Officer wrote to Ms Margaret Quirk, Member for Landsdale, seeking advocacy to the State Government for additional funds to offset the shortfall on the project.  Further to discussions with Ms Margaret Quirk, in March 2024, the Chief Executive Officer wrote to Hon. Hannah Mary Beazley, Minister for Youth; seeking additional funding to offset the shortfall on the project.

 

Increased funding sourced from the City’s reserves and State will be necessary to offset the $7,423,750 shortfall.

 

If Council accepts this tender the funding required in FY 2023/24, FY2024/25 and FY2025/26 budget will need to be listed for consideration; to be funded from the Strategic Projects Initiative and additional State funding. The forecast cash flow will be in the order shown in the table below.

 

FY2023/24	FY2024/25	FY2025/26
$1.50 M	$15.50 M	$0.875 M

 

The Project cashflow will be reviewed once the successful Tenderer has submitted their schedule of works and cashflow.  If any budget amendments are required during the remaining 2023/24 financial year to bring funds from Reserves to 2023/24 Capital Works Budget; the necessary, budget adjustments will be listed for Council’s consideration in the monthly FAS reports.

 

Operational Implications

 

On the completion of the construction of Dordaak Kepap the building will have expenses to operate it for the benefit of the community; this is anticipated to cost an additional $630,000 per annum, on top of the City’s annual operating budget.  This includes the provision of four new full time equivalent employees ($500,000) to complement existing staff, meet operating hour requirements, and maximise engagement of the community in programs, activities and services offered, and annual utilities and service costs ($130,000).  These figures do not include the ongoing depreciation for this asset and will form part of the overall infrastructure depreciation included in the future operating budgets. 

 

In planning for the need of additional employees to deliver services within Dordaak Kepap, Administration has created efficiencies in its current library operations resulting in a reduction of the number of employees required per library, therefore condensing the need to request a larger allocation of positions to operate the new facility.  This is represented in the above anticipated budget.

 

It is also proposed that an additional $300,000 is included in the 2024/25 and 2025/26 operating budgets to purchase books and other borrowed items to be housed in the new library.  In following years, this will be reduced to an additional $30,000 to enable circulation and ongoing replenishment of over 120,000 items across all City libraries.   

Voting Requirements

Simple Majority

 

Moved Cr Herridge, Seconded Mayor Aitken   That Council 1.   ACCEPTS the tender submitted by Swan Group for Tender No. 23175 Construction of Dordaak Kepap, Landsdale, for the lump sum price as identified within Confidential Memo 2 in accordance with the terms and conditions specified in the tender document; and 2.   NOTES the information contained in the Confidential Memo 2 will be released via the City’s website after a formal letter of Tender Award is issued to the successful tendered (as per item 1 above); and 3.   LISTS $16,728,750 for consideration in the Draft 2024/25 and 2025/26 Capital Works Program for allocation to PR-2664 Dordaak Kepap Library and Youth Centre Hub, Landsdale, New Building; comprising of the following: a)   Previously confirmed available funding of $9,305,000, and b)   Additional funding of $7,423,750 to be funded from the City’s Strategic Project Reserve and State grant. Procedural Motion   Moved Cr Bedworth, Seconded Cr Wright   That the Motion be deferred until the next Ordinary Council Meeting to allow an opportunity to be provided with information as to whether additional State funding is available.        carried 10/5   For the motion:           Cr Bedworth, Cr Berry, Cr Coetzee, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Mayor Aitken, Cr Figg, Cr Herridge, Cr Parker, Cr Rowe

 

Attachments:

1.	Attachment 1 - RFT 23175 Construction of Dordaak Kepap, Landsdale - Confidential Memorandum 1	Confidential
2.	Attachment 2 - RFT 23175 Construction of Dordaak Kepap, Landsdale - Confidential Memorandum 2	Confidential

 

 

Procedural Motion

Moved Cr Rowe, Seconded Cr Herridge   That the meeting be now adjourned for a period of 10 minutes.   carried 13/2   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Huntley, Cr Moore, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Cr Miles, Cr Nguyen

 

The meeting was adjourned at 8:12pm.

 

All recording was ceased at 8:12pm.

 

Recording resumed at 8:23pm

 

Parks & Conservation Management

Community & Place

Community Facilities

File Ref:                                              46271 – 24/91582

Responsible Officer:                          Acting Director Community & Place

Attachments:                                       Nil       

 

Issue

To consider the outcomes of the Department of Local Government, Sports and Cultural Industries (DLGSC) Community Sporting and Recreation Facilities Fund (CSRFF) and Club Night Lights Program (CNLP) 2024/25 forward planning grant round.

Background

The CSRFF and CNLP are administered by DLGSC on behalf of the State Government. Each year, funding is available to community/sporting groups and Local Governments to assist in the development of sport and recreation infrastructure. The funding programs aim to increase participation in sport and recreation through an emphasis on well-planned and well-utilised facilities.

 

For the 2024/25 forward planning round, the CSRFF continues to prioritise projects that improve the usability of facilities for female participants, such as the provision of lockable individual showers and the installation of toilet cubicles.  The CNLP funds sports floodlighting at community sporting venues. The CSRFF and CNLP programs run concurrently in terms of applications, assessments and timeframes.

 

The 2024/25 round opened on 1 June 2023 with $20M available for allocation through CSRFF (an increase of $7.5M per year) and an increase to the maximum funding per project from $2M to $2.5M.  The CNLP provides $10M over four years ($2.5M annually).  The maximum grant offered for standard applications is one-third of the total estimated cost, noting that grants cannot be used for internal City costs such as design and project management.  Applications were due to be submitted to DLGSC by no later than 29 September 2023.

 

At its meeting held on 12 September 2023, Council considered report CP01-09/23 and resolved the following:

 

“That Council:

 

1.   ENDORSES the following Club Night Lights Program application to the Department of Local Government, Sport and Cultural Industries for the 2024/25 funding round with the following assessment, project rating and prioritisation, noting a total grant amount sought of $209,034:

 

 

2.   ENDORSES the following Community Sport and Recreation Facilities Fund application to the Department of Local Government, Sport and Cultural Industries for the 2024/25 funding round with the following assessment, project rating and prioritisation, noting a total grant amount sought of $2,500,000:

 

CSRFF
Project	Assessment	Project Rating	Priority
PR-4277 Alkimos, New Alkimos Aquatic and Recreation Centre	Satisfactory	Well planned and needed by the municipality	1

 

3.   ENDORSES the following Community Sport and Recreation Facilities Fund application to the Department of Local Government, Sport and Cultural Industries for the 2024/25 funding round with the following assessment, project rating and prioritisation, noting a total grant amount sought of $192,333:

 

CSRFF
Project	Assessment	Project Rating	Priority
PR-4202 Montrose Park, Girrawheen, Upgrade Change Rooms	Satisfactory	Well planned and needed by the municipality	2

 

4.   NOTES that the construction phase of each project is dependent on the successful outcome of the Club Night Lights Fund and Community Sport and Recreation Facilities Fund applications for the 2024/25 funding round (or securing other external funding at least to the equivalent value) and/or funding being identified as a result of the review of the Long Term Financial Plan, with a further report to be presented to Council in March 2024 advising the outcomes of the applications.”

Detail

The City has received advice from DLGSC regarding the outcomes of the 2024/25 CSRFF and CNLP forward planning grants round, with the results being as follows:

 

Grant Type	Project	Project Cost	CSRFF/CNLP Requested	CSRFF Approved (2024/25)
CNLP	PR-4427 Heath Park, Eglinton New Sports Floodlighting	$662,103	$220,701	$220,701
CSRFF	PR-4277 Alkimos, New Alkimos Aquatic and Recreation Centre	$82,975,804	$2,500,000	$2,500,000
CSRFF	PR-4202 Montrose Park, Girrawheen, Upgrade Change Rooms	$696,769	$192,333	$192,333
TOTAL		$83,334,676	$2,913,034	$2,913,034

Consultation

Consultation has been ongoing with relevant stakeholders/sporting clubs to ensure they were kept updated on the progress of these projects. Future project-specific consultation will be undertaken following the City’s Community Engagement Policy.

Comment

The City submitted a Club Night Lights Program funding application to the Department of Local Government, Sport and Cultural Industries requesting $220,701 for Heath Park, Eglinton, New Sports Floodlighting, as opposed to $209,034 listed in council report CP01-09/23. As a result of the funding round the City was successful in being awarded grant funding of $220,701.

 

The City has been successful in obtaining a total of $2,913,034 funding from the 2024/25 CSRFF/CNLP forward planning grant round.  As the City received the full amount requested for each of the three projects, no budget adjustments are required for these projects at this stage.

Statutory Compliance

Nil.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.3 - Facilities and activities for all

Risk Appetite Statement

In pursuit of strategic objective goal 1, we will accept a Medium level of risk. The recent pandemic has challenged our previous event delivery, place activation and community connection processes, and the City accepts that meeting community expectations in a more restrictive environment needs flexibility and innovation if community connection is to develop and grow in contrast to social and individual isolation.

 

Risk Management Considerations

 

Risk Title	Risk Rating
ST-G09 Long Term Financial Plan	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic & Corporate risk register.  Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

The provision of floodlighting at Heath Park is consistent with the City’s Sports Floodlighting Policy.  Future project specific consultation will be undertaken as per the City’s Community Engagement Policy.

Financial Implications

The projects are currently listed within the City’s draft 20 Year Capital Works Program as follows:

 

 

Notes:

(1)        CSRFF/CNLP grant amount sought based on eligible project costs.

(2)        Total project cost estimate.

(3)        Funds inclusive of City, State, Federal and DCP contributions.

Voting Requirements

Simple Majority

 

Moved Cr Miles, Seconded Cr Figg That Council:- 1.       NOTES the outcome of the City of Wanneroo’s Community Sport and Recreation Facilities Fund and Club Night Light Program applications for the 2024/25 forward planning funding round: Project Grant Requested Grant Award PR-4427 Heath Park, Eglinton New Sports Floodlighting $220,701 $220,701 PR-4277 Alkimos, New Alkimos Aquatic and Recreation Centre $2,500,000 $2,500,000 PR-4202 Montrose Park, Girrawheen, Upgrade Change Rooms $192,333 $192,333 2.       ACCEPTS the Community Sport and Recreation Facilities Fund and Club Night Light Program 2024/25 funding round grants as detailed in item 1 above; and 3.       AUTHORISES the Chief Executive Officer to execute appropriate funding agreements with the Department of Local Government, Sports and Cultural Industries for these projects.   Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg,                                       Cr Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,                                       Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil

 

Attachments: Nil

 

Corporate Strategy & Performance

Corporate Planning Performance & Improvement

File Ref:                                              48062 – 24/103695

Responsible Officer:                          Director Corporate Strategy & Performance

Attachments:                                       1         

 

Issue

To adopt the 2023/24 Quarter 2 Corporate Performance Report.

Background

Section 5.56(1) and (2) of the Local Government Act 1995 (the Act) requires that each local government is “to plan for the future of the district” by developing plans in accordance with the regulations. This is supported by the Local Government (Administration) Regulations 1996 (the Regulations). In addition, the Integrated Planning and Reporting Framework and Guidelines recommend that Local Governments provide quarterly reporting on progress against the Corporate Business Plan (CBP).

 

The second (mid-year) report and fourth quarter (end of year) report on the City’s performance against CBP Initiatives, Budgets and top Capital projects and are submitted to the Council, in accordance with the reporting arrangements detailed in the CBP.

 

The attached 2023/24 Quarter 2 Corporate Performance Report (Attachment 1) provides a high-level and integrated overview and assessment of performance against the outcomes and strategies of the Strategic Community Plan 2021-2031 and the top Capital projects as at 31 December 2023.

Detail

This report presents performance across the CBP initiatives, budget, and top Capital projects. Some of the key highlights include:

 

·        The CBP project performance status as at the end of the quarter is 82% (59 of 72 initiatives have their status as on target, monitor or complete) compared to the performance status of 93% at the same time last year.

·        Goal 1, Goal 5, and Goal 7 saw an increase in Key Projects that are under target. Reasons for this increase are the need to re-scope projects due to associated costs and some projects are experiencing delays / issues with underground services.

·        With regards to our financial performance, the inflow from Operating activities is higher than the budget mainly due to higher income from Interest Earnings (+$3.1m), and the actual outflow from Operating activities is lower than the budget mainly due to less than budgeted expenditure in Materials & Contracts (+$9.5m) and Employee Costs (+$3.1m).

·        Ten top Capital projects were on target with their relevant schedules as at the end of the second quarter, one is being monitored and one is under target. Three of the top projects have a current year budget variance of more than 20%.

 

Detailed information on each of these areas is set out in Attachment 1.

Consultation

The Executive Leadership Team and Managers have been engaged in the preparation of this report by providing information on the status and progress made against the CBP initiatives, budgets, and top Capital projects.

Comment

Nil

Statutory Compliance

The City’s CBP is governed by Section 5.56(1) and (2) of the Act which requires that each local government is 'to plan for the future of the district' by developing plans in accordance with the regulations. This is supported by the Regulations.

The Integrated Planning and Reporting Framework and Guidelines also recommend quarterly reporting on progress against the CBP.

The financial performance reporting complies with Section 6.4 of the Act and Regulations 33A and 34 of the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

In pursuit of strategic objective goal 7, we will accept a Medium level of risk as the City balances the capacity of the community to fund services through robust cost-benefit analysis and pursues evidence-based decision making to be effective stewards of the Council and City for future generations.

 

Risk Management Considerations

Risk Title	Risk Rating
CO-009 Integrated Reporting	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Moved Cr Miles, Seconded Cr Huntley That Council RECEIVES and ACCEPTS the Quarter 2 2023/24 Corporate Performance Report as set out in Attachment 1.     Carried Unanimously   For the Motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg,                                       Cr Herridge, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker,                                       Cr Rowe, Cr Seif, Cr Smith and Cr Wright.   Against the Motion:    Nil

 

Attachments:

1⇩.

2023-24 Quarter 2 Corporate Performance Report Combined

24/18105