Minutes of Ordinary Council Meeting - Tuesday, 18 June 2024

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Minutes

Mayor Aitken declared the meeting open at 6:00pm and read the prayer.

Good evening Councillors, staff, ladies and gentlemen, this meeting today is being held on Whadjuck Nyoongar Boodjar and I would like to acknowledge and pay my respects to Elders, past, present and future. I thank all past and present members of the community that have supported the City to better understand and value Nyoongar culture within the City of Wanneroo.

I invite you to bow your head in prayer:

Lord, We thank you for blessing our City, our community and our Council. Guide us all in our decision making to act fairly, without fear or favour and with compassion, integrity, wisdom and honesty. May we show true leadership, be inclusive of all, and guide all of the City’s people and many families to a prosperous future that all may share. We ask this in your name. Amen.

Item 1 Attendances

LINDA AITKEN, JP Mayor

Councillors:

ALEX FIGG North Ward

SONET COETZEE North Ward

GLYNIS PARKER North-East Ward

BRONWYN SMITH North-East Ward

MARIZANE MOORE Central-East Ward

PAUL MILES Central-East Ward

PHIL BEDWORTH Central-West Ward

JACQUELINE HUNTLEY Central Ward (Electronic Attendance) 6:03pm

NATALIE HERRIDGE South-West Ward

VINH NGUYEN South-West Ward

JAMES ROWE, JP South Ward

EMAN SEIF, JP South Ward (Electronic Attendance) 6:04pm

Officers:

BILL PARKER Chief Executive Officer

GREG BOWERING Acting Director Planning & Sustainability

HARMINDER SINGH Director Assets

ROHAN KLEMM Acting Director Community & Place

NOELENE JENNINGS Director Corporate Strategy & Performance

VICKI COLES Executive Manager Governance & Legal

DOUG BRETT-MATTHEWSON Acting Manager Council & Corporate Support

TIAN KOTZE Chief Operating Officer

KATIE RUSSELL Manager Community Development

KIRSTEN THRUSH Manager Community Safety & Emergency Management

PAUL GREER Manager Property

GRANT CHETTLEBURGH Manager Parks & Conservation Management

NICHOLAS STAWARZ Acting Manager Community Facilities

TOYAH SHAKESPERE Media Specialist

KELLY DAVIS Lawyer

MADONNA ILIFFE Senior Governance Officer

TINA BALTIC Council Support Officer (Minutes)

AMANDA BLYTH Council Support Officer

Mayor Aitken requested Councillors to vote for Cr Huntley to attend the meeting electronically. This was carried unanimously by those present. Mayor Aitken advised that Cr Huntley was authorised by Council to attend this Ordinary Council Meeting by electronic means in accordance with the details as signed in the request documentation submitted on the request forms dated 21 May 2024.

The following declaration was made by Cr Huntley.

“In accordance with section 14CA(5) of the Local Government (Administration) Regulations 1996 I declare that I can maintain confidentiality during the meeting or the closed part of the meeting (as the case requires) whilst attending this Council meeting electronically.”

Cr Huntley joined the meeting via Zoom at 6:03pm.

Mayor Aitken requested Councillors to vote for Cr Seif to attend the meeting electronically. This was carried unanimously by those present. Mayor Aitken advised that Cr Seif was authorised by Council to attend this Ordinary Council Meeting by electronic means in accordance with the details as signed in the request documentation submitted on the request forms dated 18 June 2024.

The following declaration was made by Cr Seif

Cr Seif joined the meeting via Zoom at 6:04pm.

Item 2 Apologies and Leave of Absence

HELEN BERRY Central-West Ward (Apology)

JORDAN WRIGHT Central Ward

(Leave of Absence 02 – 30 June 2024)

There were 14 members of the public and 1 member of the press in attendance.

Item 3 Public Question and Statement Time

PQ01-06/24 Mrs R Casey, Merriwa

MN01-06/24 Motion to Revoke Council Resolution AS05-04/24

Is Council aware of any previous motion to revoke a decision being made in relation to the removal of street trees?

Response by Director, Assets

Administration has undertaken a search of the decisions made at Council meetings and identified one instance when Council considered a recission motion to revoke a Council decision relating to the removal of street trees - Item MN02-08/14 – Cr Treby – Removal of Fig Trees in Russell Road, Madeley – Recission Motion refers. The agenda papers and the minutes of the Council meeting when this item was considered are available by following these links Agenda of Ordinary Council Meeting - 19 August 2014 (infocouncil.biz) and Minutes of Ordinary Council Meeting - 19 August 2014 (infocouncil.biz)

PQ02-06/24 Mrs N Houlahan, Alexander Heights

MN01-06/24 Motion to Revoke Council Resolution AS05-04/24.

Good evening again Councillors and thank you for the time and attention you’ve given to discussing this matter. I would like to extend particular thanks to the Councillors who have gone out of their way to support me with my request. It is unfortunate that I’m not able to attend this evening’s meeting but I trust that the below points will be read out and given due consideration in the lead up to your decision.

Despite the majority of Councillors voting to have one of the Angophera costata trees removed from my property, I understand that this decision has now been revoked and requires further consideration. I do not understand how this change has occurred but given that it has, I would like to take this opportunity to highlight the arguments made by residents in my street who are affected by the presence of these trees.

You are all aware of the points raised in my recent letter to the Council which addressed all but one of the items in the City of Wanneroo’s Street Tree Policy. The petition which followed, signed by residents who are directly impacted by the trees, reiterated these points. Prior to this, there were several other communications to the City of Wanneroo, written over a number of years to request the removal of the trees.

Tonight, I would like to address the following points, in the hope that they will provide clarity and understanding around the reasons why at least one tree, ‘Tree 1’, should be removed:

1. In relation to the point made by Cr Huntley during the Ordinary Council meeting on 23rd April 2024 regarding the management of leaf litter.

The issue of tree litter, and the leaf litter hitting the ground, is not, in itself, the biggest problem. I have a number of other native trees in the front yard of my property, from which the leaf litter falls and forms a welcome ground cover. The problem is the AMOUNT of leaf litter generated by these enormous trees. For my family, it is a relentless, ongoing effort and expense to keep up with the litter falling into guttering at my residence. For other residents of the street, the problem relates largely to the AMOUNT of flower pollen which is blown around the neighbourhood, causing the clogging of roof spaces, pool and pond filters and worst of all, causing allergic reactions to residents.

2. In relation to the point made by Cr Bedworth regarding the appropriateness of the Angophora costata for the location.

As argued by Cr Bedworth, these trees pose a risk to the safety of residents, because of their tendency to drop boughs and branches and they are simply not appropriate to the location. Surely a different species of tree would be a better option as a way to enhance both the aesthetics of the street and the tree canopy, while having fewer negative impacts on residents. The Angophora costata is a species that not suited to a cul-de-sac location, where there are roof tops, gutters, swimming pools, cars parked within close proximity and frequent pedestrian presence beneath, not to mention the allergies experienced by residents as a result of the pollen. It might be assumed that the safety issues associated with this species are the reason why it is no longer planted in suburban locations, as identified during the discussion at the Ordinary Council meeting on 23rd April 2024.

3. The problems relating to leaf litter and potential risk of boughs falling is exacerbated by the following factors:

i. The height of the trees - currently approximately 20m tall and still growing, plus

ii. The exposed location - which is frequently affected by strong winds

Together, these factors cause the tree litter to fall, not to the ground, but rather, to be blown high in the air, before landing on roof tops, in gutters and making its way into roof spaces and into swimming pools. If the trees were not of such a height or in such an exposed location, the tree litter would largely fall to the ground and not cause the impacts that it does – in the same way that the existing, smaller trees in my yard create minimal impact. In addition to the above-mentioned factors, the trees are located within 5-6m of my residence. Strong winds and lightening strikes put my house in immediate danger of falling boughs or worse still, a falling tree.

4. Please consider the fact that affected residents cannot simply leave the area to avoid discomfort or to avoid the issues relating to the trees. These trees are in the immediate vicinity of our homes. Residents who pay rates to the City of Wanneroo are forced to endure the discomfort, effort and expense relating to these trees on a daily and yearly basis. Residents don’t have a choice here.

5. It must be remembered that these trees were offered by the Wanneroo City Council for this location and accepted in good faith, with the expectation that they would be a suitable option for the local environment. It is clear that they are not an appropriate choice. Unfortunately, it is the residents who must now manage the negative impacts of the trees, resulting in ongoing expense, effort, discomfort and potential risk to health and safety.

The request by residents of Cordelia Place, Alexander Heights, to have all three trees removed, was initially accepted on a majority vote by the Council. Having this decision amended to ‘removal of one tree only’ was surprising and disappointing but on reflection, acceptable, and I felt that it was a reasonable compromise. Now, to have the decision to remove Tree 1 completely revoked, after it was passed by Council with a clear majority vote, seems grossly unfair and frankly, a poor reflection on the Council process. It seems to me that the process was not followed as it should have been. The revocation of the Council Resolution has caused me to lose respect for and lose faith in the City of Wanneroo as well as in the local government process.

Clearly, the people who are suffering the greatest impact from these trees are the ones with the least amount of sway in the matter. I personally feel very frustrated and powerless at the thought of there being no end in sight to the situation in which I find myself and at there being no way to solve the problems I and fellow residents face. The power lies with you, Councillors, in relation to what happens with these trees. I ask that you consider the points raised by the residents who are directly impacted by the presence of the trees when making your decision, not the opinions of those with a different agenda, who live in a location far removed from the impacts of the Angophora costata. The issues of residents in Cordelia Place are far more than just ‘not wanting to pick up leaves’. Our issues relate to the health and safety of local residents and their properties.

Please be reminded that if the trees in question do cause damage to property or person in the future, the repeated requests to remove the trees and the response by the City of Wanneroo are on record for all to note. If such an event were to happen, the handling of the entire situation by the City of Wanneroo would most certainly undergo examination in a legal proceeding. Perhaps this experience would be far more worthy of media attention than the planned removal of a single tree on my property.

Thank you for your consideration of the request to remove ‘Tree 1’ from my property in Cordelia Place, Alexander Heights.

Regards

Narellen Houlahan

PQ03-06/24 Mr S Faulkner, Quinns Rocks

MN02-06/24 Funding for Quinns Rocks Youth in Emergency Service (YES) Cadets

My name is Stephen Faulkner from Quinns Rocks.

I am the Chief Instructor of the Quinns Rocks Youth in Emergency Services Cadets and here tonight to present a statement in person at the ordinary council meeting 18/06/24 on behalf of our amazing cadets and instructors. I sent an email to Mayor Aitken and all councillors late last night, apologies for the delay sending that to your earlier. My Dad has been in Osbourne Park hospital for the last two weeks and I have had limited to time to contact you all. I understand if you haven’t had the time to read.

I am here to express the urgent need for support and funding for our Quinns Rocks Youth in Emergency Services Cadets program. This initiative has been a part of our community since its inception in 1997 as the Clarkson Emergency Services Cadet Corps, originally based at Clarkson Community High School. Over the years, our program has evolved through partnerships with key government departments: Cadets WA, DFES, and DOE. These partnerships have been instrumental in our ability to provide essential training and developmental opportunities to local youth over

the years.

Our journey has not been without challenges. In 2016, the abrupt closure of our program at Clarkson CHS caused a swift relocation to Quinns Rocks Primary School. Subsequent regulatory hurdles threatened our existence again in 2018, when we faced potential closure due to compliance issues with DOE regulations. Thanks to the resilience of our team and the support of Quinns Baptist College, we persevered, transitioning to become Quinns Rocks SES Cadets and later adapting to DFES's new Youth in Emergency Services Cadets program in 2020.

Despite these transitions, our program faces financial constraints. We are no longer eligible for state funding from Cadets WA or DFES due to technicalities in the Local Government Grant Scheme. This has placed significant strain on our operational capacity, necessitating a reliance on community support and fundraising efforts to sustain our activities and provide essential training to our cadets. Currently, the Quinns Rocks Youth in Emergency Services Cadets program serves approximately 70 cadets aged 11 to 18, spanning from Yanchep to Burns Beach and out to Carramar. Our dedicated team of 11 volunteer instructors, many of whom are former first responders, invest their time to instil values of duty, loyalty, and community service in our cadets. Through our program, we aim to educate local youth about emergency service agencies, provide diverse training opportunities, and foster community resilience in times of crisis.

Our activities include 40 training nights annually, multiple camps and leadership events, participation in community service initiatives, and more. We operate on a modest budget, charging $200 per cadet annually, supplemented by fundraising efforts and community partnerships. With additional funding, we aim to enhance our program significantly. This includes advanced instructor training in Youth Mental Health First Aid, certifications for cadets in First Aid and Fire Safety, equipment upgrades, and expanded camp activities like Abseiling and White-Water Rafting. Such enhancements not only enrich our cadets' experiences but also better prepare them for future roles in emergency services and community leadership.

I firmly believe our program should be funded by state government through Cadets WA or some way through DFES. I believe it will happen one day and hope our group can keep our head above water till then. Unfortunately, I cannot help all the cadet groups around the state however, with the City’s support and our fundraising efforts I hope we can support the two DFES YES Cadets groups within City of Wanneroo continue to support our local youth. Your continued support is essential in ensuring that we can continue to serve our local youth effectively and maintain our commitment to community resilience.

By supporting future annual funding of $50 per cadet per year insures both cadet groups can have the same impact on every young person involved. This also supports the Two Rocks YES Cadets with their future expansion. The Quinns Rocks YES Cadets membership limit is 80 based on instructor numbers, this means the biggest contribution from the City annually would be $4000. This is a small price to pay for the quality young people we transition into adult volunteering.

I thank you all for considering our request and look forward to discussing how we can work together to secure the future of the Quinns Rocks and Two Rocks Youth in Emergency Services Cadets programs.

Kind Regards,

Stephen Faulkner

PQ04-06/24 Ms W Garstone, Maylands

I would like item 9 to be brought forward this evening?

Response by Mayor Aitken

Council will consider this request later in the meeting

PQ05-06/24 Mr B Badocci, Alexander Heights

I would like to know why council rescinded the decision of replacing that tree with a smaller one?

Response by Director Assets

That is to be considered by Council tonight.

Item 4 Confirmation of Minutes

OC01-06/24 Minutes of Ordinary Council Meeting held on 21 May 2024

Moved Cr Figg, Seconded Cr Nguyen

That the minutes of the Ordinary Council Meeting held on 21 May 2024 be confirmed.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

SOC02-06/24 Minutes of Special Council Meeting held on 28 May 2024

Moved Cr Figg, Seconded Cr Nguyen

That the minutes of the Special Council Meeting held on 28 May 2024 be confirmed.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

SOC03-06/24 Minutes of Special Council Meeting held on 4 June 2024

Moved Cr Figg, Seconded Cr Nguyen

That the minutes of the Special Council Meeting held on 4 June 2024 be confirmed.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Item 5 Announcements by the Mayor without Discussion

Nil

Item 6 Questions from Council Members

Nil

Item 7 Petitions

New Petitions Received

PT01-06/24 Request for Parking Prohibition, Chasellas Drive, Hocking

Cr Rowe presented a petition with 44 signatures who identified as residents of the City of Wanneroo requesting to install a ‘no parking’ sign to Chasselas Road, Hocking (24/185686).

Moved Cr Miles, Seconded Cr Herridge

That the petition PT01-06/24 be received and forwarded to the Chief Executive Officer for reporting back to Council.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Update on Petitions

UP01-07/24 Verge Tree - Cordelia Place Alexander Heights - rescinds decision

Cr Parker presented the petition requesting Council to rescind a decision to remove verge tree from Cordelia Place Alexander Heights (24/170191).

Update

To be discussed at agenda item MN01-06/24 Motion to Revoke Council Resolution AS05-04/24.

Item 8 Reports

Declarations of Interest by Council Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Cr Rowe declared an impartiality interest in AS01-06/24 Marangaroo Drive and Girrawheen Avenue intersection - State Blackspot Project - Variation to Construct Traffic Signals due to being a Board Member of the Girrawheen Senior High School. (24/217184)

Cr Bedworth declared an impartiality interest in AS01-06/24 Marangaroo Drive and Girrawheen Avenue intersection - State Blackspot Project - Variation to Construct Traffic Signals due to his employment at Main Roads. (24/217189)

Cr Bedworth declared an impartiality interest in AS04-06/24 Applications For Funding - Metropolitan Regional Roads Program 2025-2026 due to his employment at Main Roads. (24/217189)

Cr Nguyen declared an impartiality interest in CP02-06/24 Alkimos Open Spaces Master Plan due to providing legal representation regarding a property in the area. (24/217176)

Cr Huntley declared an impartiality interest in CE01-06/24 Sponsorship Agreement with Wanneroo Agricultural Society - Wanneroo Show due to being a Council Delegate for the Wanneroo Agricultural Society.

Cr Bedworth declared an impartiality interest in CR01-06/24 Acquisition of Land Public Open Space (POS) due to his employment at Main Roads.

Procedural Motion

Moved Cr Moore, Seconded Cr Nguyen

That item MN01-06/24 Motion to Revoke Council Resolution AS05-04/24 be discussed as the first item of business.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Ni

MN01-06/24 Motion to Revoke Council Resolution AS05-04/24

File Ref: 32990V005 – 24/188958

Author: Director Assets

Action Officer: Director Assets

Disclosure of Interest: Nil

Attachments: 1

Issue

To consider revoking the decision of Council on Item “AS05 - 04/24 Response to Petition (PT01-02/24) – Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights.”

Background

At its Ordinary Council Meeting held on 23 April 2024, Council resolved as follows:

‘Moved Cr Rowe, Seconded Cr Seif

That Council:-

1. NOTES the Petition PT01-02/24 received at its 20 February 2024 Ordinary Council Meeting;

2. SUPPORTS the removal and replacement of tree 1, as identified in the location map (attachment 1);

3. DOES NOT SUPPORT the removal of trees 2 and 3, as identified in the location map;

4. NOTES that Administration will continue to manage trees 2 and 3 within the verge of 8 Cordelia Place, Alexander Heights in accordance with the Street Tree policy; and

5. ADVISES the petitioners of its decision.

CARRIED 11/4

For the motion: Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Miles, Cr Moore, Cr Nguyen, Cr Rowe, Cr Seif and Cr Wright

Against the motion: Cr Herridge, Cr Huntley, Cr Parker, Cr Smith

Detail

At 3.30pm on Thursday, 30 May 2024, the Chief Executive Officer received a Motion to Revoke the decision made on Item “AS05- 04/24 Response to Petition (PT01-02/24) – Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights” (Attachment 1 refers).

The requirements for support of a motion for revocation or change of a council decision are dealt with in the Local Government Act 1995 (Act) and Local Government (Administration) Regulations 1996 (Regulations).

Regulation 10 requires that:

‘10(1) If a decision has been made at a council or a committee meeting then any motion to revoke or change the decision must be supported –

(a) in the case where an attempt to revoke or change the decision had been made within the previous 3 months but had failed, by an absolute majority; or

(b) in any other case, by at least 1 /3 of the number of offices (whether vacant or not) of members of the council or committee,

inclusive of the mover.’

The Motion to Revoke was signed by the required minimum of 1/3 of Council Members as follows:

· Councillor Natalie Herridge (Mover);

· Councillor Jacqui Huntley (Seconder);

· Councillor Glynis Parker;

· Councillor Jordan Wright;

· Councillor Alexander Figg; and

· Councillor Bronwyn Smith.

In accordance with section (4) of the City of Wanneroo Standing Orders Local Law 2021 (SOLL) a Member wishing to move a revocation motion at a meeting of the Council must give to the CEO notice of the revocation motion, which is to meet certain criteria.

The table below provides this information.

Section (4) criteria for a Motion to Revoke	Criteria Met?
(a) be in writing;	Yes
(b) specify the decision proposed to be revoked or changed;	The decision proposed to be revoked is the Council decision made at its meeting held 12 December 2023 on Item “AS05- 04/24 Response to Petition (PT01-02/24) – Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights.”
(c) include a reason or reasons for the revocation motion;	The reason is summarised below and detailed in full in Attachment 1.
(d) be signed by the number of members required by law to support the motion to revoke or change the decision referred to in the revocation motion;	Yes. As noted earlier in this report.
(e) specify the date of the ordinary or special meeting of the council, as the case may be, which next follows the expiry of 7 clear days after the notice is given to the CEO;	The Motion to Revoke shall be moved at the next Ordinary Council Meeting currently scheduled for 18 June 2024.
(f) be given to the CEO not less than 7 clear days prior to the date of the ordinary or special meeting specified in the notice.	Yes. The Motion to Revoke was given to the CEO on Thursday 30 May 2024.

A summary of the reasons offered in the Motion to Revoke is provided below:

· The April 2024 report regarding tree root infrastructure damage has since been rectified by works completed on 2 May 2024. The roots found were of a non-structural nature and able to be removed. Further confirming the good health of the tree should be taken into consideration over the possible impact of the root systems as a hinderance on infrastructure.

· In light of the efforts of 77 residents in presenting petition (PT01-05/24) as tabled by Council on 21 May 2024 to reconsider the approval by council of the removal of tree 1:

a) Due to the timing between meetings this petition will not have the ability to be considered before the scheduled date of the tree’s physical removal on June 4th 2024.

b) The residents should be afforded the opportunity to have the petition report be considered by Council whilst the tree is still in situ or at least be afforded this opportunity by way of this revocation motion.

Consultation

The Motion to Revoke has been signed by Councillors Herridge, Huntley, Parker, Wright, Figg and Smith.

The Motion was submitted to the CEO on Thursday 30 May 2024, at 3.30pm.

Comment

When a notice of revocation motion is given in accordance with the requirements of the legislation, then the CEO must not implement or continue to implement, the decision that is the subject of the revocation until the –

(a) the revocation motion is not supported by the number of Members of the Council required by law to support the motion;

(b) no Member of the Council moves the revocation motion;

(d) the motion is moved and seconded but is not made by the kind of majority required by law (that is, by an absolute majority),

at the relevant meeting.

Statutory Compliance

The requirements relating to a Motion to revoke are detailed in section 5.25(1)(e) of the Local Government Act 1995, Regulation 10 of the Local Government (Administration) Regulations 1996, and section 6.1 of the City of Wanneroo Standing Orders Local Law 2021.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

In pursuit of strategic objective goal 7, we will accept a Medium level of risk as the City balances the capacity of the community to fund services through robust cost-benefit analysis and pursues evidence-based decision making to be effective stewards of the Council and City for future generations.

Risk Management Considerations

Risk Title	Risk Rating
CO-O22 Environmental Management	Medium
Accountability	Action Planning Option
Director Planning & Sustainability	Manage

Risk Title	Risk Rating
ST-S23 Stakeholder Relationship	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Policy Implications

The Street Tree Policy provides guidance on the management of City owned trees. As noted in AS05-04/24, this tree did not meet the criteria for removal in accordance with the Policy.

Financial Implications

All costs associated with the management of City owned trees are met through annual operating budgets.

Voting Requirements

Absolute Majority

Moved Cr Herridge, Seconded Cr Huntley

That Council:-

1. NOTES that Councillors Natalie Herridge, Jacqui Huntley, Glynis Parker, Jordan Wright, Alexander Figg and Bronwyn Smith have signed a Motion to Revoke the decision made on Item “AS05 - 04/24 Response to Petition (PT01-02/24) – Requesting the Removal of Street Trees in Cordelia Place, Alexander Heights” at the Ordinary Council Meeting held 23 April 2024; and

2. REVOKES BY ABSOLUTE MAJORITY the following decision of Council made at the Ordinary Council Meeting held on 23 April 2024, AS05- 04/24 as detailed below:-

At its Ordinary Council Meeting held on 23 April 2024, Council resolved as follows:

‘Moved Cr Rowe, Seconded Cr Seif

That Council:-

1. NOTES the Petition PT01-02/24 received at its 20 February 2024 Ordinary Council Meeting;

2. SUPPORTS the removal and replacement of tree 1, as identified in the location map (Attachment 1);

3. DOES NOT SUPPORT the removal of trees 2 and 3, as identified in the location map;

4. NOTES that Administration will continue to manage trees 2 and 3 within the verge of 8 Cordelia Place, Alexander Heights in accordance with the Street Tree policy; and

5. ADVISES the petitioners of its decision.

lost

5/8

For the motion: Cr Figg, Cr Herridge, Cr Huntley, Cr Parker and Cr Smith

Against the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Miles Cr Moore,
Cr Nguyen, Cr Rowe and Cr Seif

Administration Comment

Following Council’s decision on AS05-04/24, Administration initiated the tree removal process for Tree 1. The lead petitioner and surrounding residents on Cordelia Street were notified of Council’s decision via a letter drop and advised of the timing of the tree removal.

A site meeting was also undertaken with Ms Houlahan at her property to inspect the damage to the paving within her property detailed in Petition PT01-02/24. Two small sections of raised pavers of approximately 0.5m² were then lifted and a small number of tertiary roots were observed and removed. Tertiary or third order roots are the finest of absorbing roots and normally develop within the top layers of soil where air, moisture and nutrients are readily available and are not repsonsible for the stability/health of the tree (non-structural). These type of roots are common in all species of trees.

If Council supports the Motion to Revoke, it means there is no Council decision on Petition PT01-02/24. Therefore, Administration will present a report on Petition PT01-02/24 at the 16 July 2024 Ordinary Council Meeting. This report will also address the subsequent Petition PT01-05/24.

If Council does not support the Motion to Revoke, then Administration will continue to action the implementation of Council decisions as per Council Resolution AS05-04/24 and a report on Petition PT01-05/24 will be presented at the 16 July 2024 Ordinary Council Meeting.

Attachments:

1⇩.

Attachment 1 - Revocation Motion AS05-04/24 - Ordinary Council Meeting - June 2024

24/188970

Location

Proposed Works

Section

Estimated Project Cost ($)

Grant ($)

Muni and contributions ($)

Points Score

Pinjar Road, Banksia Grove

Road duplication to 4-lanes

Joondalup Dr to Golf Links Dr

$2,660,000

$1,733,333

$886,667

9.32

Yanchep Beach Road, Yanchep

Road duplication to 4-lanes

Marmion Av to Spinnaker Blvd

$15,429,451

$10,286,301

$5,143,150

10.88

Item

Road

Locality

Section

Estimated Project

Cost ($)

Grant ($)

Muni

($)

Points Score

Errina Rd

Alexander Heights

Azelia St to Mirrabooka Ave

483,995

322,663

161,332

1991.9

Hainsworth Ave

Girrawheen

Amberton Ave to Beach Rd

494,332

329,555

164,777

2316.3

Mirrabooka Ave

Marangaroo

Marangaroo Dr to change of seal 100m south Rawlinson Dr RAB - Northbound

363,814

242,543

121,271

3240.3

Reserve Projects

Amberton Ave (A)

Girrawheen

Girrawheen Ave to Hainsworth Ave

366,171

244,114

122,057

1862.5

Amberton Ave (B)

Girrawheen

Hainsworth Ave to Marangaroo Dr

305,156

203,437

101,719

1814.6

Road

Locality

Section

Estimated Project

Cost ($)

Grant ($)

Muni

($)

Pinjar Road

Banksia Grove

Joondalup Dr to Golf Links Dr

$2,660,000

$1,733,333

$886,667

Yanchep Beach Road

Yanchep

Marmion Av to Spinnaker Blvd

$15,429,451

$10,286,301

$5,143,150

Road

Locality

Section

Estimated Project

Cost ($)

Grant ($)

Muni ($)

Errina Rd

Alexander Heights

Azelia St to Mirrabooka Ave

483,995

322,663

161,332

Hainsworth Ave

Girrawheen

Amberton Ave to Beach Rd

494,332

329,555

164,777

Mirrabooka Ave

Marangaroo

Marangaroo Dr to change of seal 100m south Rawlinson Dr RAB - Northbound

363,814

242,543

121,271

Reserve Projects

Amberton Ave (A)

Girrawheen

Girrawheen Ave to Hainsworth Ave

366,171

244,114

122,057

Amberton Ave (B)

Girrawheen

Hainsworth Ave to Marangaroo Dr

305,156

203,437

101,719

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Community Facilities

Cr Nguyen declared an impartiality interest in CP02-06/24 Alkimos Open Spaces Master Plan due to providing legal representation regarding a property within the parcel of land nominated in the area (24/217176).

CP02-06/24 Alkimos Open Spaces Master Plan

File Ref: 33904 – 24/152353

Responsible Officer: Acting Director Community & Place

Attachments: 3

Issue

To consider the Master Plan for both Alkimos District Open Space (ADOS) and Alkimos Regional Open Space (AROS).

Background

Administration has completed several investigations relating to the provision of sport and recreation facilities in the Northern Coastal Growth Corridor (NCGC). The most recent of these was the NCGC Community Facilities Plan (the CFP), endorsed by Council in November 2020.

The CFP identified the need for several regional and district sporting spaces within the NCGC, including both a District and Regional Open Space in Alkimos. The location of both spaces is shown in Attachment 1, and detailed below:

· Alkimos District Open Space

The location of the Alkimos District Open Space (ADOS) was originally identified in the Alkimos Eglinton District Structure Plan, in the Regional Parks and Recreation Reserve immediately north of the Alkimos City Centre. A site of approximately 10ha has now been confirmed and identified as part of the Central Alkimos (Alkimos Vista) Structure Plan No. 95. The ADOS is also an infrastructure item included in the Alkimos Eglinton Development Contribution Plan.

· Alkimos Regional Open Space

The location for the Alkimos Regional Open Space (AROS) was also identified in the Alkimos Eglinton District Structure Plan, on privately-owned rural land to the east of the Alkimos City Centre, between the future freeway extension and Wanneroo Road. This has now been confirmed as lots 2771 & 2767 Wanneroo Road and 12 Reinhold Place Carabooda. Together these lots comprise an area of 49.5032ha, noting that a portion of the land is reserved for a future freeway extension, reducing the available footprint to ~42 ha (by comparison, the City’s only other existing regional sporting complex at Kingsway is ~64ha in size, of which ~61ha is allocated to sporting use).

Previous planning and advocacy work by the City resulted in the site being included in the Western Australian Planning Commission (WAPC)’s North-West Sub-Regional Planning Framework (2018) as “Open Space – Sport Investigation”, which informed subsequent land acquisition initiatives by the WAPC.

Structure Planning and land development within Alkimos has now progressed to the point where more detailed planning for the Open Spaces can progress. Administration wrote to the WAPC on 23 September 2021 requesting an update on their acquisition of the land parcels identified for the ADOS and AROS. The WAPC subsequently confirmed (via letter on City on 1 October 2021 – refer Attachment 2) that the required lots have been acquired by the WAPC, however the land for the proposed AROS is still subject to a lease that is due to expire on 30 June 2025. Following expiry of the lease, the management of the land can be transferred as a Crown Reserve with a Management Order to the City.

Detail

With the WAPC providing a clearer timeframe for the City to have access to the land for the development of the AROS and ADOS, initial planning for the site has commenced, informed by the CFP and other documentation. This includes the development of a needs assessment, to ascertain whether the findings of the CFP remain relevant.

Needs Assessment

The Needs Assessment focused on the following key areas:

· Project Background

· Key Document review

· Community Profile

· Existing Provision / Utilisation

· Consultation with State Sporting Associations; and

· Recommendations

The key outcomes of the Needs Assessment included:

· To continue with the planning of both the AROS and the ADOS;

· Recognise the AROS as the priority, dependant on funding availability;

· The outcomes of the CFP be considered as part of the Master Planning process;

· Outline of the relevant facilities based on updated engagement with State Associations;

· Several amenities buildings/facilities to support the relevant infrastructure;

· Staging of the construction of each facility to suit the available budget (i.e. Stage 1 can be completed with existing funding, with future stages subject to advocacy and additional external funding sources).

Alkimos Open Space Spatial Master Plan

The Needs Assessment established that both facilities were required to ensure adequate recreation and open space provision in the NCGC. As a result, Administration progressed with the appointment of landscape design and architecture consultants, UDLA, in late 2022 to assist the City with the preparation of the Alkimos Open Spaces Spatial Master Plan (the Master Plan).

One of the main considerations of the Master Plan is to provide an indication of the available space (having consideration to land reservations, site conditions etc), and to maximise the number of playing fields and green, open spaces at each facility.

The CFP originally identified the following requirements as being the best outcome for each facility:

AROS

ADOS

2 x AFL/Cricket Ovals (Including Diamonds)

4 x Hockey (1 x synthetic)

8 x Rectangular (Rugby and Soccer)

8 x Netball / Tennis*

6 x Netball*

5 x Neighbourhood Community Centre equivalent

1 x District Tennis Club

*For the purposes of matching facility provision, this is considered as 10 Netball and 4 Tennis Courts total

2 x Senior Multi-Use Ovals

4 x Hardcourts

1 x Neighbourhood Community Centre equivalent

However, since the development of the CFP in 2019/20, there have been some additional requirements identified by Administration that would be well suited to a large open space. These items have been identified through research and feedback provided by the community, and were requested to be considered by the Consultant in the below priority order:

High Priority	Medium Priority	Low Priority
Baseball / Softball / Teeball Diamonds	Athletics	Archery
Cricket (inc. Cricket Nets)	Croquet	Basketball
Australian Rules Football	Disc Sports (Ultimate Frisbee / Disc Golf)	Bocce
Soccer	Rugby League	Cycling (competitive)
Hockey	Rugby Union	Gaelic Football
Netball	Tennis	American Football
Skateboarding	Beach Volleyball	Lacrosse
Event Space	Dog Exercise Area	Touch Football
		Lawn Bowls

The need for these items was also considered in the context of a broader catchment area, with sports such as athletics, rugby and competitive cycling that already have access to facilities within the NCGC being ranked as a lower priority.

In relation to cycling, a preliminary indicative concept plan for the AROS was previously developed to include in the City’s advocacy documentation (which would be replaced by the Master Plan, should it be endorsed by Council). This indicative plan included a cycling track which was subsequently constructed at Splendid Park, Yanchep. In addition, as per the endorsed North Coast Cycling Facility Master Plan, it was identified that only one criterium track was required in the City of Wanneroo. Accordingly, there is no need to duplicate this type of facility at the AROS or ADOS.

Rather than stipulating that the AROS or ADOS must have certain facilities, the Consultant was tasked with accommodating the abovementioned facilities across both of the spaces as a whole, to ensure they not only addressed the City’s requirements, but also complemented each other in terms of an even spread of facility provision.

The Master Plan report has now been received by Administration and is included as Attachment 3. The facility requirements identified by Administration have largely been included in the open space designs, as per below:

AROS

ADOS

4 x Baseball / Softball Diamonds

24 x Netball Courts

8 x Tennis Courts

7 x Rectangular Fields Soccer / Rugby)

2 x Junior Rectangular Fields

3 x Hockey Fields (including 1 Synthetic)

5 x Sport Pavilions

2 x Playgrounds

1 x Community Purpose Site

2 x Dog Exercise Area

2 x Senior Multipurpose Fields

4 x Multipurpose Hard Courts

1 x Regional Skate Plaza

2 x Beach Volleyball Courts

2 x Sport Pavilions

2 x Playgrounds

Additional Considerations

In addition to the Master Plan designs, the following items will need to be considered as planning for the AROS and ADOS progresses.

Potential for Elite Facility Provision

The Master Plan has been developed based on the facility requirements identified in the CFP. The primary focus of the CFP is the provision of “community” level facilities and open space that are available for community-based clubs. In general, elite sporting facilities are not in the realm of local government responsibility to provide. However, as part of the City’s external stakeholder engagement, if an opportunity was provided to the City to allow for an elite level facility to be accommodated at either venue, and funding was provided to support the development of such a space, then this can certainly be considered.

As noted, the original intent of the Master Plan is to provide an indication of the available space, and to maximise the number of playing field and green, open spaces at each facility.

Vegetation Clearing

Flora and Fauna surveys of both open spaces have recently been completed and have determined the presence of native vegetation and fauna habitat at both locations. Administration therefore notes that clearing permit application(s) under the environmental Protection Act 1986 (EP Act) will need to be submitted to Department of Water and Environmental Regulation (DWER) seeking approval to clear vegetation to enable the development of both spaces. Additionally, due to the presence of Matters of National Environmental Significance (MNES) at both Open Spaces, referral(s) under the Environmental Protection and Biodiversity Conservation Act 1999 (EPBC Act) will need to be made to the Department of Climate Change, Energy, the Environment and Water (DCCEEW) seeking approval to clear vegetation to enable the development of both spaces.

Administration will consider these processes and will likely submit the applications and referrals once further design work is completed. The applications and referrals will require the City to provide offsets for the loss of both Black Cockatoo habitat (AROS and ADOS) and Threatened Ecological Communities (TECs), specifically the Tuart (Eucalyptus gomphocephala) woodlands and forests of the Swan Coastal Plain TEC (within AROS) and Banksia Woodlands of the Swan Coastal Plain TEC (within ADOS). Once these are submitted, Administration can commence discussions with DWER and DCCEEW in relation to the likely offset requirements, with a view to progressing these requirements in parallel with the detail design.

For reference, the main ecological values protected by the EPBC Act on the sites (summarised in the table below):

Values

AROS

ADOS

Threatened Ecological Communities

· 0.57ha of Tuart (Eucalyptus gomphocephala) woodlands and forests of the Swan Coastal Plain TEC.

· 15.89 ha of Banksia Woodlands of the Swan Coastal Plain TEC.

Black Cockatoo Habitat

· 1.88 ha of potential roosting habitat (DAWE, 2022).

· 33 potential nesting trees (All Class ‘5’) (Bamford, 2022).

· 15.28ha of high quality foraging habitat for Carnaby’s Black Cockatoo (DAWE, 2022).

· 15.28ha of low-quality foraging habitat for Forest Red-tailed Black Cockatoo (DAWE, 2022).

· Nil potential roosting habitat (DAWE, 2022).

· Nil potential nesting trees (Bamford, 2022).

· 17.51ha of high quality foraging habitat for Carnaby’s Black Cockatoo (DAWE, 2022).

· 17.51ha of low-quality foraging habitat for Forest Red-tailed Black Cockatoo (DAWE, 2022).

Road Reserve

It should be noted that a significant portion (circa eight hectares) of the land identified for the AROS is reserved for a future freeway extension. This has reduced the usable portion of the land to approximately 42 hectares. This impact is outlined in the figure below (shown in red on the left had side of the figure), and has been allowed for in the Master Plan design for the AROS:

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Description automatically generated

Aboriginal Cultural Heritage

In terms of Aboriginal Cultural Heritage (ACH), the development of the site may impact on the Yaberoo Budjara Heritage Trail. The trail, which runs from Neil Hawkins Park, Edgewater (western side of Lake Joondalup) through to Yanchep National Park, must be considered as part of the development process, noting the path runs through the AROS. This will mean that consultation with Aboriginal Elders / Knowledge Holders will be required as part of the process.

At this stage, it is not clear what (if any) impact the proposed development of the AROS will have on the trail. As such, further investigations will be conducted during the next phase of the project, in line with the City’s internal processes, and through processes outlined by the Department of Planning, Lands and Heritage (DPLH).

Southern Lots – 34 & 44 Romero Road

The WAPC’s North West Sub Regional Framework also identified 34 (Lot 22) and 44 (Lot 21) Romeo Road (the Southern Lots) as forming part of the AROS precinct (refer images below), and the previous artist impressions and preliminary indicative concept designs prepared by the City for advocacy purposes have included these lots to the south.

These Southern Lots are currently still privately owned and have not formed form part of the Master Plan designs for the AROS at this stage of planning. Administration has written to the Western Australian Planning Commission to seek clarification as to whether they intend to acquire these lots for the purpose of Regional Parks and Recreation. Subject to this confirmation, and should the land become available in the future, the City may consider adding to the AROS as part of a future stage.

A map of a city

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Traffic Management

The private ownership of the Southern Lots means that access to the AROS from Romeo Road is restricted, and the only clear access is from Wanneroo Road. This has been reflected in the Master Plan, with three entry points to the facility proposed from Wanneroo Road to the east.

Administration has made some preliminary enquiries with Main Roads to determine if there are any traffic management considerations required for the facility. A response was received on 21 November 2023 highlighting that a key consideration will be that the City, “prior to any development alongside Wanneroo Road, will undertake a Transport Impact Assessment (TIA) in accordance with the WAPC Transport Impact Assessment Guidelines (2016) along with electronic SIDRA Intersection files (.sip) in Version 9 to determine the impact upon the surrounding road transport and movement network”. This work will be done in due course, with its impacts being incorporated into the next phase of the project design.

Consultation

Preliminary engagement has occurred with State Sporting Associations (SSA) as part of the Needs Assessment process, with a survey sent to each available contact. The aim of the survey was to provide the City with information regarding each SSA’s current position in terms of membership and participation, as well as consider their vision for future expansion, particularly in the NCGC.

No further engagement has occurred, however there will need to be further engagement undertaken with SSAs, as well as relevant government departments, club and other identified external stakeholders.

Subject to Council’s adoption of the Master Plan, it is proposed to undertake wider community engagement. This engagement will include making direct contact with State Sporting Associations (including all previously contacted) as well as State Government entities (including the Department of Local Government, Sport and Cultural Industries and the Department of Transport).

Administration will also make the concepts available on the City’s website, providing a link for residents and sporting clubs to have their say. The designs will also be advertised on the City’s social media platforms.

Should this feedback provide overwhelming evidence that the designs require changes, these will be provided for consideration by Council at a future OCM, the outcome of which will serve as the guiding masterplan for detailed design and construction.

Comment

The Master Plan provides sound, research-based designs for community facilities that not only reflect the outcomes of the CFP, but also allow for further growth of clubs and associations within the NCGC.

It needs to be noted that, while considered an excellent outcome, the Master Plan designs are not yet final, and there is room to consider other facility provision, particularly as the additional issues outlined in this report are addressed and resolved. It is possible that the Masterplan will need to be updated in future to address:

1) The WAPCs future acquisition of the southern lots;

2) The outcomes of the Transport Impact Assessment;

3) Vegetation clearing applications;

4) Aboriginal Heritage matters; or

5) More detailed design planning.

The next phase of community engagement is proposed to commence following Council’s consideration of the Master Plan. Once this has been undertaken, and some of the additional issues have been addressed, the draft Concept design will be updated (if required) and re-presented to Council for final adoption.

The project timeframe is outlined below:

Year	Detail
2023/24	Development of Concept Master Plan Presentation to Ordinary Council Meeting
2024/25	Community Engagement – including SSA’s, Clubs, Aboriginal Elders, wider community and other relevant stakeholders Traffic Management Requirements Clearing Permit Advocacy Investigation into Southern Lots
2025/26	Other Investigations as required Advocacy Clearing Permits
2026/27	Presentation to OCM – Final Design Clearing Permit
2027/28	Design, Engagement, Approvals
2028/29	Detailed Design and Construction
2029/30	Construction Stage 2
2030/31	Construction Stage 3

As indicated, there is still work that needs to be progressed as part of the planning process for these facilities. However, given the proposed timeframe for delivery for AROS and ADOS (2030/31 and 2029/30 respectively), Administration is confident there is adequate time to address the various issues related to each site.

Given the timeframe until proposed construction, and the amount of planning and design work that is still to be undertaken to finalise the detailed layout of the AROS/ADOS and the specific scope of each of the built facilities to be located within these precincts, the cost estimates included within the Masterplan are considered to be indicative only and will need to be further refined through these future planning stages. It is anticipated that by the time the concept plan and updated cost estimates are re-presented to Council for consideration, they will have been subject to some additional rigour around project scope to minimise the risk of any future cost variations through subsequent design stages.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.3 - Facilities and activities for all

Risk Appetite Statement

In pursuit of strategic objective goal 1, we will accept a Medium level of risk. The recent pandemic has challenged our previous event delivery, place activation and community connection processes, and the City accepts that meeting community expectations in a more restrictive environment needs flexibility and innovation if community connection is to develop and grow in contrast to social and individual isolation.

Risk Management Considerations

Risk Title	Risk Rating
ST-G09 Long Term Financial Planning	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Risk Title	Risk Rating
ST-23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

The above risks relating to the issues contained within this report have been identified within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage these risks to support the existing management systems.

Policy Implications

All community engagement will be conducted as per the City’s Community Engagement Policy.

Any considerations for facility provision within the Open Spaces will be made as per the guidelines stipulated in Local Planning Policy 4.3 – Public Open Space.

Floodlighting will be considered and developed in adherence to the City’s Sports Floodlighting Policy.

Financial Implications

The cost estimates for both facilities are included within the Master Plan at Attachment 2 and summarised below.

Alkimos Regional Open Space

As per the Master Plan, the projected cost of the entire facility is anticipated to be $93,757,499 (including escalation).

As a regional facility that would attract use from outside of the City of Wanneroo, there is a high likelihood of additional funding being obtained through other funding sources such as State and Federal election commitments or funding programs, State Sporting Association funding commitments, the State Government’s Community Sporting and Recreation Facilities Fund, or funding through community funding programs (such as Heathway or Lotterywest). As part of the future process of working with the WAPC around land acquisition and transfer of land management responsibilities, there is also an opportunity to request project funding and in-kind support through this process.

Accordingly, the AROS project is included under the ‘Liveability’ theme of the City’s endorsed 2025 Top Advocacy Projects, with a request for State and Federal Government to support funding of approximately $130M for the construction of the regional sporting facility. As the $130M figure was based on an earlier concept design, should Council adopt the Master Plan, the project advocacy documentation will be prepared to reflect the $94M cost estimate.

Other funding opportunities would need to be explored in further detail should Council endorse the Masterplan, which would then be used to engage with project stakeholders through subsequent design stages to determine the extent of additional funding that might be possible. This information would be used to develop an accurate funding model for the project that would be reflected in the City’s 20-year Capital Works Budget / Long Term Financial Plan.

Alkimos District Open Space

As per the Master Plan, the projected cost of the entire facility is anticipated to be $30,505,000 (including escalation).

The ADOS is included as an infrastructure item in the Alkimos Eglinton Development Contribution Plan (DCP), which applies only to district level facilities needed within the Alkimos/Eglinton area, as determined by the CFP. The DCP was established to fund 100% of the cost of constructing the facilities included in the plan (excluding land acquisition costs, which are being met by the WAPC), but only to an agreed level of scope. At its last review in 2023, the DCP included an allowance for:

1) District Open Space - $10,417,830

a) Oval Costs - including earthworks, pathways, landscaping & improvement, fences, gates, footpaths and covered areas (within the DOS).

b) Pavilion - including typical (minimum standard) building construction costs.

2) Multipurpose Hard Courts - $4,404,090

a) 14 hard courts plus amenities building including earthworks, pathways landscaping & improvement.

The DCP is reviewed on an annual basis and as such, there is potential for additional funds to be made available as the construction date approaches, however the scope of the project included in the Master Plan would need to be reviewed against what has been allowed for in the DCP to determine which costs are eligible to be met by the DCP. At present there is some difference between the two scopes (for example the ADOS does not include the same number of hard courts as what has been allowed for in the DCP, and the regional skate plaza was not included in the DCP facility scope and as a regional facility is unlikely to be funded by the DCP). This review would need to occur as part of the detailed design process, at which time the proper apportionment of costs can occur between the DCP and other funding sources.

Given the above, it is likely the DCP contribution will not be sufficient to cover the entirety of the construction cost, and further funding will need to be sought from external parties. Similarly to the AROS, it is likely that the project will be eligible for a number of grant opportunities, and the Master Plan would be used to engage with project stakeholders to determine the extent of likely additional funding. The outcomes of this work would then be used to develop an accurate funding model for the project that would be reflected in the City’s 20-year Capital Works Budget / Long Term Financial Plan.

Voting Requirements

Simple Majority

Moved Cr Figg, Seconded Cr Nguyen

That Council:-

1. ENDORSES the Alkimos Open Spaces Master Plan Report included at Attachment 3 for the purpose of undertaking wider community and stakeholder engagement;

2. NOTES that the outcomes of community engagement and further investigations into land acquisition, traffic management, Aboriginal Heritage and vegetation clearing requirements will be reported to Council; and

3. NOTES that the Alkimos Regional Open Space is one of the City’s 2025 Top Advocacy Priorities.

Procedural Motion

Moved Cr Miles, Seconded Cr Bedworth

That the Motion be deferred to the 13 August 2024 Council Meeting.

carried

9/4

For the motion: Cr Bedworth, Cr Coetzee, Cr Huntley, Cr Miles, Cr Moore,
Cr Nguyen, Cr Parker, Cr Rowe and Cr Smith

Against the motion: Mayor Aitken, Cr Figg, Cr Herridge, Cr Seif

Attachments:

1 ⇩.	Attachment 1 - Alkimos Regional and District Open Space Location	24/144496
2 ⇩.	Attachment 2 - Land Transfer - Lot 2001 on Deposited Plan 409771	21/435627
3 ⇩.	Attachment 3 - Final - Alkimos Open Spaces Master Plan Report (July 2023)	23/226923

Development

Priority 1

Priority 2

Priority 3

FIA Grade 2 FIM Grade B Circuit

· 4.27 km Main FIA Circuit.

· 2.6 Km National Circuit.

· 1.7 Km Club Circuit.

· Enhanced Spectator Area.

· Temporary Grandstand .

· Primary Paddock.

· Primary Pit Building.

· Secondary Paddock.

· Secondary Pit Building.

· 750m Straight for Informal Drag Racing.

· Dedicated Extreme Sports Area – including speedway and/or dedicated criterium area and/or jet boat area (subject to further consideration).

Wanneroo Raceway

· 2.41km circuit with extended run-off (noting rationalised current infrastructure and improvements as per previous 2009 Master Plan).

· Links to enable existing track to be split for simultaneous use.

· Vehicle overpass on the south side to gain entry to the central paddock area without impacting on users.

· Temporary grandstand.

· Existing hospitality.

· Existing pedestrian overpass.

Driver experience centre

· Operate within the existing Wanneroo Raceway circuit and be closed off to run as a separate smaller circuit where necessary.

· Include pit lane, operations building, dynamic pad (180m x 60m), skid pan, irrigated kick plate, land change and 1.11km handling circuit.

Off Road Facilities

· Integrating the existing FIM Motocross circuit within an extreme sport zone.

· Multi-Use Off Road Area.

· Dirt Speedway Oval (cars).

· Alternative use of the speedway site for a criterium circuit.

· Off road trails.

Non-automotive facilities

· Existing Infrastructure and Storage – upgrade, refurbishment and eventual replacement.

· Open Parkland.

· Hotel.

· Luxury Villas.

· Potential Amphitheatre Location(s).

· Commercial / Retail Units.

· Extreme Park Welcome Centre.

· Camping Area and Event Parking.

· Existing Natural Trails.

· Motor Museum.

· Automotive Club House.

· Infield Jet Boat Area.

· Mountain Bike opportunities via existing trail networks.

Ancillary facilities

· Site Welcome Structure.

· Parking Area.

· Protected Bushland.

· Primary Access.

· Secondary Access.

COST

(as at 2021)

$183,436,175

$33,695,598

$13,898,002

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

CP04-06/24 Wanneroo Recreation Centre Sports Hub - Consultation Outcomes

File Ref: 40791V002 – 24/159723

Responsible Officer: Acting Director Community & Place

Attachments: 1

Previous Items: CP01-07/23 - Wanneroo Recreation Centre (Sports Hub) - Concept Design for Community Engagement - Ordinary Council - 18 Jul 2023 6:00pm

Issue

To consider the outcomes of community engagement for the proposed concept design of the Wanneroo Sports Hub, and future options for Wanneroo Recreation Centre Upgrades.

Background

The Wanneroo Recreation Centre Precinct Master Plan (Master Plan) was developed in 2020 to take a pro-active approach to identifying opportunities to enhance and improve the Wanneroo Recreation Centre and surrounding area. In considering recommendations of the Master Plan, Council Members determined that there was a need for additional investigations to be undertaken into the Wanneroo Recreation Centre specifically (rather than the wider precinct) to consider the needs and requirements of the groups who use the facilities and address the demand for additional indoor sports courts in the Wanneroo region.

Following these investigations, several options were developed and considered by Council Members based on the provision of two separate facilities – a Sports Hub and Community Hub. This approach was preferred as the redevelopment of the existing Wanneroo Recreation Centre would not be able to accommodate all user group requirements due to footprint limitations at the site and challenges with constructing multiple levels. It was considered that the Sports Hub and Community Hub would complement each other and that their co-location within the existing Wanneroo Recreation Centre Precinct would accommodate all user group requirements and enable existing users to maintain a presence at their current location.

It was proposed that the development of a Sports Hub and Community Hub be undertaken as separate projects as follows:

· Development of the Sports Hub to accommodate some of the existing users of the Wanneroo Recreation Centre and surrounding precinct; and

· Redevelopment of the existing Wanneroo Recreation Centre as a Community Hub at a later point, dependant on available funding.

At its meeting in July 2023, Council considered the proposed Wanneroo Recreation Centre Sports Hub Concept Design (DCP01-07/23) and resolved the following:

“1. ENDORSES (Attachment 1) as the guiding concept design for the Wanneroo Recreation Centre Sports Hub at Scenic Park and the project progressing to community consultation based on this concept; and

2. NOTES the City’s current advocacy plan to seek further funding for the Wanneroo Recreation Centre Upgrades project.”

This report presents the outcomes of the community consultation on the Sports Hub as per item 1 of Council’s resolution.

Detail

Administration undertook community engagement on the proposed concept design for the Sports Hub between November 2023 and January 2024. Details on the approach to the community engagement are outlined in the consultation section of this report, with detail on the results of the engagement outlined below.

Survey Response and Use of Existing Facilities

The City received 59 responses to the online survey. Of these respondents, 85% identified as living within the City of Wanneroo and 68% identified as an existing user of the Wanneroo Recreation Centre.

Existing users indicated that their current usage levels of the Wanneroo Recreation Centre are as follows:

Attendance	% of Responses
Occasionally	38%
Weekly	39%
Monthly	16%
Quarterly	7%
Yearly	0%

Respondents were asked which specific areas they utilise within the existing Wanneroo Recreation Centre. The results indicate that the highest areas of use are the Sports Court and the Activity Rooms as follows:

Feature	% of Responses
Sports Court	43%
Activity Rooms	43%
Other:	14%
· After School Care Program · Pétanque Pitch

Feedback on draft Sports Hub Concept Plan

Feedback on the draft Concept Design shows that the majority (80%) of respondents support the development of the new Sports Hub at Scenic Park. Respondents who oppose the development include local residents and property owners who reside adjacent to the existing facility, and current users of the pétanque pitch.

A summary of the comments received as part of the survey and Administration’s response to those comments is outlined below:

Comment

Administration Response

It’s almost impossible to get a team registered in the existing local stadiums. Finding a training venue is even more difficult. Extra courts allow more kids to register and play a hugely growing sport.

Multiple respondents provided feedback of a similar nature. The Sports Hub offers two additional indoor sports courts.

Looks fantastic, it’s great that money is being spent to upgrade City facilities. I feel it’s a worthwhile investment for our community.

This feedback was also popular, with respondents highlighting the age of the existing facility and the need for upgrades in the area.

As a longtime rate payer and considering the probable effect on our lifestyle we are strongly against any further development south of the existing centre.

This has been noted.

It’s time for an upgrade, but why not build down by the large boxing shed. Think of the poor people who live opposite this hub and the constant traffic and noise.

The area referred to is Lake Joondalup Pavilion, which is located within Lake Joondalup Park (a Neighbourhood Active Reserve). The pavilion is divided into two spaces, with the eastern side being home to the Wanneroo Scout Association and the western side fully leased by the Wanneroo Boxing Club. The reserve also supports junior football training, junior cricket, and soccer training. Parking is an issue in this location as the reserve shares parking bays with Rotary Park. Aboriginal and cultural heritage restrictions also exist in this location which may restrict any potential development options.

The positioning of the buildings to the south and west of the Pétanque Pitch will block the natural breezeway of the westerly sea breezes which are important to the health and comfort of players using the pitch. A view to the forest is far more important to residents using the above area than it would be to a Calisthenics class. Accessible access to the pétanque must be retained.

Several Pétanque players provided detailed feedback on the concept design and the proposed location. Alternative locations were considered when developing the draft Concept Design but did not align with the broader Master Plan.

The intention is not to enclose the existing pétanque pitch and it will remain an outdoor facility which can take advantage of westerly breezes. The exact location of the building will be determined in the detailed design phase, whilst retaining accessible access to the existing pétanque pitch and picnic shelter.

I don’t approve of the concept design. Turtle activity/nesting sites have been observed nearby the footprint of the plans. Minimise the impacts on sensitive wetlands and reduce development here. Instead renovate the existing facility (demolish and rebuild) and progress the boardwalk project.

This comment has been noted. Other site options have previously been investigated. As this site is already cleared and developed as playing fields, it was considered to have the least impact on any potential activity/nesting sites nearby.

Consider the environmental and geotechnical conditions and the proximity of Lake Joondalup. Consider locating the Sports Hub on the carpark north of the existing WRC, closer to Rotary Park. The provisions within the building could service both facilities. Also, the pétanque pitch could relocate north closer to Rotary Park.

All necessary environmental and geotechnical investigations will be undertaken with the results reflected in the detail design stage. Earlier investigations into the existing Wanneroo Recreation Centre identified issues with expanding the footprint into the existing carpark without the removal of many established trees. Relocating the pétanque pitch was not included within the scope of the project.

You have other projects that are costing too much money, so you’re stripping back on design and providing something cheaper. Put the money towards building Alkimos Pool the way the community want. Don’t scrimp on facilities because you want to build on a flood pain.

This has been noted. The need for, and scope of this project is not considered to have an impact on the progression of the Alkimos Aquatic and Recreation Centre project.

Council will need to consider future budget allocations for this project.

Aboriginal Heritage and Consultation

Given the location of the Wanneroo Recreation Centre site and the fact that it lies adjacent to Lake Joondalup and associated wetlands, Administration considered it important to consult with Aboriginal Knowledge Holders about the proposed concept design, including those who previously provided feedback as part of the original Master Plan completed in 2020.

Esandra Colbung is an Aboriginal Elder who lives within the City of Wanneroo. She is very familiar with the Wanneroo Recreation Centre site and is well informed of the demand for additional facilities in the area. Administration met with Ms Colbung at an on-site meeting on Saturday, 2 March 2024, to discuss the proposed concept design for the Sports Hub and complete a walkthrough of the Wanneroo Recreation Centre Precinct.

Upon review of the design, Ms Colbung advised the following:

· She is happy with the concept design for the Wanneroo Sports Hub and believes the community will benefit from the facility;

· Including basketball courts within the Sports Hub is very important for the community. It provides a good place to start when introducing the sport to local youth groups, particularly those experiencing challenges at school/home;

· It is important to protect the wetlands and maintain a 50m buffer from Lake Joondalup; and

· She wishes to remain informed of any further updates regarding the Wanneroo Recreation Centre Precinct Upgrades project and welcomes any future engagement opportunities regarding City projects in the local area.

It is anticipated that once a preferred concept design has been identified for the Community Hub, additional community consultation will be undertaken, and Administration will request further feedback from Ms Colbung.

Consultation

Consultation was undertaken in accordance with the City’s Community Engagement Policy, by way of:

· The City’s Website – Project information was made available on the City’s Your Say Community Engagement Page, including the concept design and community survey;

· Community Survey - A simple survey was developed to capture the level of support for the project and collect feedback and demographic information. The survey was open between 17 November 2023 and 8 January 2024, and was targeted at the primary users of Wanneroo Recreation Centre and the surrounding facilities (inclusive of the Scouts, Boxing, Calisthenics and Pétanque Clubs).

· Direct Mailout – letters seeking feedback on the project were mailed to landowners within an 800m radius of the proposed site.

· On-site signage - Signage was installed at strategic locations in and around the Wanneroo Recreation Centre with a QR code directing people to the survey.

· Social Media - a link to the City’s Your Say Page and shared on the City’s social media platforms.

· Consultation with Aboriginal Knowledge Holders for Lake Joondalup – The survey and concept design were sent to Aboriginal Elders and Knowledge Holders currently registered with the Department of Planning, Lands and Heritage (DPLH), including the Knowledge Holders who previously provided feedback as part of the Master Plan completed in 2020. An on-site meeting was held on Saturday, 2 March 2024 to discuss the project and seek feedback.

Comment

The existing Wanneroo Recreation Centre was built in 1971 and the survey results indicate that the existing levels of facility provision within the Centre do not meet the needs of the existing user groups or the local community, with the lack of indoor sports courts in the local area considered to be a contributing factor in preventing children registering and taking part in sporting activities.

The draft Sport Hub Concept Plan was supported by the majority (80%) of the respondents. There was minimal feedback (positive or negative) from the respondents regarding the proposed design of the Sports Hub and no requests were received to make any further alterations to the concept plan. Comments against the proposal primarily focused on the location of the building and suggested alternatives, however, previous investigations have already explored and discounted other site options within the Wanneroo Recreation Centre Precinct and surrounding areas. It is inevitable that any development of this nature would impact residents and property owners in close proximity to the site and every endeavour would be made to minimise this impact including retaining as much of the view to the lake as possible.

The State Government made a 2021 election commitment of $5M for the redevelopment of Wanneroo Recreation Centre and in-principle supports the Sports Hub concept for Scenic Park. Further detail on project scope is needed to inform the development of the funding agreement between the City and the State Government.

Due to funding constraints, when this matter was previously reported to Council it was suggested the Sports Hub facility be constructed in two stages, with the first stage completed with existing funding, and the second stage to follow once additional funding was secured. While this approach would allow the project to commence with available funding, it would cost approximately $1.3M more than if the Sports Hub were constructed in a single stage. Given the majority support for the Sports Hub facility and the demonstrated need for additional indoor court space within the Wanneroo area, Council may wish to consider delivering the Sports Hub in a single stage. The pros and cons of each option are outlined below:

· Option 1 – Staged delivery of the Sports Hub

DETAIL

COST

PRO’S

CON’S

Sports Hub - Stage 1

(2x sports courts and supporting amenities.)

Total cost = $18.4M

· Stage 1 = $8.3M.

· Stage 2 = $10.1M (incl additional cost of $1.3M for staged delivery

· Stage 1 can be delivered within the existing budget.

· Incurs an additional cost to stage the Sports Hub construction.

· Additional funding would be required to commence Stage 2.

· Longer disruption for user groups and the community.

· Increased risk of further cost escalations.

· Would not fully meet community needs due to delay between stage 1 and stage 2.

Sports Hub - Stage 2

(Construct:

Boxing, Calisthenics, meeting rooms, kitchen, and additional storage)

· Option 2 – Full delivery of the Sports Hub

DETAIL

COST

PRO’S

CON’S

Construct Sports Hub and supporting amenities in full.

$17.1M

· Would deliver the Sports Hub in one stage and minimise disruption to local residents.

· Would minimise risk of further cost escalation.

· Would better meet the needs and expectations of the user groups and the community.

· Additional funding required to commence stage 1.

· Should advocacy for external funding not be successful, the remaining funding shortfall for the Sports Hub would need to be funded in full by the City.

There is currently $8.3M included in the City’s Long Term Financial Plan for this project, including the $5M State Government election commitment for which the City does not yet have an agreement.

Presently, only Option 1 can be progressed with the funding currently available, noting that it would deliver only part of the Sports Hub. Additional funding would be required to complete Stage 2.

Option 2 presents a viable option to mitigate further cost escalations and would better meet user group and community expectations. Although additional funding is required for this option, as this is also the case for the staged approach, Option 2 is considered to be the preferred option to progress the Sports Hub project.

With the information currently available, it is considered appropriate for Council to consider progressing the project to the next phase of design. With respect to the current funding shortfalls, the Wanneroo Recreation Centre Upgrade project is currently included as one of the City’s 2025 Top Advocacy Priorities with total project costs of $35M (which includes both the Sports Hub and Community Hub). Should Council decide to progress the Sports Hub project, updated cost estimates would be obtained through the process of detailed design, which would inform future advocacy and applications for eternal funding. Ultimately, should the City be unable to secure additional external funding, there is a risk that the City may need to meet the existing shortfall. If that were the case, Council would have the option to decide not to proceed with the project at that stage.

In considering the options outlined above, it should be noted that they do not address the redevelopment of the existing Wanneroo Recreation Centre as a Community Hub. Although the development of the Sports Hub will provide much needed amenity in this location and address existing demand for indoor sports court facilities in the Wanneroo district, the proposed redevelopment of the existing Wanneroo Recreation Centre would still be required to accommodate all user group requirements in this Precinct and enable existing users to maintain a presence at their current location.

Although a number of design options for the Community Hub have been explored through the process of developing the design for the Sports Hub, further work is still required to develop a feasible concept. Should Council decide to proceed with the Sports Hub project, it is recommended that planning work for the Community Hub recommence as a separate project, with a view to finalising a draft concept and associated cost estimate for Council’s consideration as soon as practicable, to minimise the delay between the Sports Hub and Community Hub projects.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.3 - Facilities and activities for all

Risk Appetite Statement

Risk Management Consideration

Risk Title	Risk Rating
ST-G09 Long Term Financial Plan	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Policy Implications

Nil

Financial Implications

The estimated cost of constructing the Sports Hub is $17.1M including project costs such as external services, builder’s preliminaries, professional fees and contingencies. This is based on a cost estimate obtained in June 2023. An additional cost of approximately $1.3M would be incurred if the construction of the Sports Hub were to be staged. Although there may be some cost increases since this time, this estimate is considered appropriate at this stage, noting that further estimates would be obtained through the process of detailed design.

The project is currently listed in the City’s Capital Works Budget and Long-Term Financial Plan as shown in the table below. This reflects the need to seek additional funds for the full construction of the Sports Hub. It should be noted that this listing reflects the staged approach to the construction of the Sports Hub proposed when the concept plan was previously reported to Council in July 2023. Should Council decided to progress the project in a single stage, then this listing would need to be updated:

Year	Detail	Municipal Funds	Grants	Reserve	Total
2024/25	Detailed design	-	-	$50,000	$50,000
2025/26	Construction – Sport Hub Stage 1.	$200,000	$5,000,000	$3,050,000	$8,250,000
2026/27	Construction – Sports Hub Stage 2.	-	$10,100,000	-	$10,100,000
Total		$200,000	$15,100,000	$3,100,000	$18,400,000

The listing outlined above does not include the funding required for the redevelopment of the existing Wanneroo Recreation Centre as a Community Hub.

The City is not currently in a position meet the total cost of the development in its current form and would need to source external funding. Accordingly, the project is included under the ‘Liveability’ theme of the City’s endorsed 2025 Top Advocacy Projects as follows:

Project	Advocacy “Ask”
Wanneroo Recreation Centre and Precinct Development / Upgrade	State and Federal Government funding of approximately $35M to redevelop and/or upgrade the Wanneroo Recreation Centre precinct.

The $35M project cost includes the cost to upgrade the existing Wanneroo Recreation Centre as a Community Hub, which was previously estimated in 2021 at $18.7M. Should Council decide to progress planning for this aspect of the project, an updated cost estimate would be provided at the time of Council’s consideration of a concept design, which would be used to update the City’s advocacy “Ask”.

Given the community-focused nature of the facilities within the Wanneroo Recreation Centre Precinct, there are also likely to be grant funding opportunities for this project. Subject to the outcome of any grant application or advocacy efforts, there may also be additional contributions to the project that can be drawn from the City’s Reserve accounts, if deemed appropriate and consistent with the purpose of the Reserve. This would need to be further investigated as the design process progresses.

Voting Requirements

Simple Majority

Moved Cr Herridge, Seconded Cr Parker

That Council:-

1. NOTES the outcome of the Wanneroo Recreation Centre Sports Hub community engagement process;

2. ENDORSES the Wanneroo Recreation Centre Sports Hub Concept Design included at Attachment 1;

3. AUTHORISES the Chief Executive Officer to progress the Wanneroo Recreation Centre Sports Hub project to the next phase of design and SUPPORTS the progression of the project on the basis of undertaking it in a single construction stage;

4. REQUESTS Administration progress planning for the redevelopment of the existing Wanneroo Recreation Centre as a Community Hub; and

5. NOTES the City’s advocacy approach to seek State and Federal Government funding of approximately $35M funding for the development of both the Sports Hub and Community Hub.

Motion to Amend

Moved Cr Smith, Seconded Cr Miles

That new recommendations 6 and 7 be added.

6. APPROVES the formation of a project working group for the Wanneroo Recreation Centre Upgrade (Sports Hub and Community Hub) project; and

7. REQUESTS a report to be presented to ~~a future~~ the next Council meeting to adopt the project working group Terms of Reference.

carried

13/0

For the motion: Mayor Aitken, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Bedworth, Cr Huntley and Cr Smith

Against the motion: Nil

Substantive Motion as Amended

That Council:-

1. NOTES the outcome of the Wanneroo Recreation Centre Sports Hub community engagement process;

2. ENDORSES the Wanneroo Recreation Centre Sports Hub Concept Design included at Attachment 1;

4. REQUESTS Administration progress planning for the redevelopment of the existing Wanneroo Recreation Centre as a Community Hub; and

5. NOTES the City’s advocacy approach to seek State and Federal Government funding of approximately $35M funding for the development of both the Sports Hub and Community Hub.

6. APPROVES the formation of a project working group for the Wanneroo Recreation Centre Upgrade (Sports Hub and Community Hub) project; and

7. REQUESTS a report to be presented to the next Council meeting to adopt the project working group Terms of Reference.

The substantive motion as amended was put and

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Attachments:

1 ⇩.

Attachment 1 - Sports Hub Scenic Park - Concept Design

23/160226

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

A drawing of a sign and a park

Description automatically generated

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Community Safety & Emergency Management Report

CP05-06/24 Bushfire Brigade Local Law 2024

File Ref: 25252V002 – 24/174452

Responsible Officer: Acting Director Community & Place

Attachments: 2

Previous Items: CP04-03/24 - Bushfire Brigade Local Law 2024 - Ordinary Council - 19 Mar 2024 6:00pm

Issue

To consider repealing the Bushfire Brigades Local Law 2022 and adopting a new Bush Fire Brigades Local Law 2024.

Background

Council adopted the Bush Fire Brigades Local Law 2022 on 8 November 2022 (CP06-11/22) which was gazetted on 22 November 2022 (166 of 2022) replacing the outdated Bush Fire Brigades Local Law 2001.

Within 10 working days of the gazettal date, the City is required to provide copies of the local law and an Explanatory Memorandum, along with other supporting material in accordance with Ministerial Directions, to the WA Parliament’s Joint Standing Committee on Delegated Legislation (JSCDL).

The JSCDL subsequently wrote to the Mayor on 20 February 2023 requesting that the City undertake to amend its Bushfire Brigades Local Law 2022 to comply with section 62(1) of the Bushfires Act 1954 (the Act) and Council resolved at the Ordinary Council meeting of
21 March 2023 (CR01-03/23) to do so.

To effectively address the Committee’s requirements, several amendments to the local law were considered that went beyond those identified in the previous report to Council relating to the City’s undertaking to the JSCDL. The drafting of an amendment local law is a complex process, especially where numerous and significant amendments are proposed. Accordingly, Administration considered it appropriate to recommend to Council on
15 August 2023 (CP03-08/23) to repeal the existing Bushfires Brigade Local Law 2022 and adopt, for advertising, a new Bushfire Brigades Local Law 2023.

The making of a local law is undertaken in two stages, the first that Council agree to the giving of public notice to seek submissions on the draft local law (which may include a repeal clause). The second stage is for Council to consider submissions and either adopt the local law as advertised or resolve to amend and adopt the local law if not considered significantly different to that previously advertised.

On 24 August 2023 the City undertook the requisite statutory advertising for the new draft Bushfire Brigades Local Law 2023. As part of the advertising process, a local government is required to send a copy of the proposed local law to the Minister for Emergency Services and the Minister for Local Government. Both Ministers wrote to the City expressing concerns regarding the drafting of the local law and suggested that the City may wish to seek independent advice as to whether the draft local law satisfied the requirements of the Act. There were no other submissions received at the close of advertising.

The City sought advice from McLeod’s Barristers and Solicitors who has subsequently assisted the City in making amendments to the Bushfire Brigades Local Law 2023 (as advertised) that in the City’s opinion, complies with section 62(1) of the Act.

This rendition of the local law was considered significantly different to that previously advertised which required that Council recommence the local law making process. Council at its meeting of 19 March 2024 (CP04-03/24) resolved to advertise the new draft for submissions however due to the passage of time the local law name was changed to the Bushfire Brigades Local Law 2024.

Detail

Section 3.12 (4) of the Local Government Act 1995 requires that after the last day for submissions, the local government is to consider any submissions made and may make the local law as proposed or make a local law that is not significantly different from what was proposed.

Section 3.13 provides for the procedure where significant change is proposed and requires that if during the procedure for making a proposed local law the local government decides to make a local law that would be significantly different from what it first proposed, the local government is to recommence the procedure.

The draft Bushfire Brigades Local Law 2024 was advertised for public comment for the duration of the statutory advertising period (not less than six weeks after the notice was given) and copies were available to be inspected at the City’s offices and supplied to any person who requested a copy. Submissions closed at 4pm on Friday 3 May 2024.

One submission was received from the Wanneroo Fire Services Executive Management Group (EMG) expressing concerns with the drafting of Clause 5.2 (9):-

“(9) The ending of a person’s membership under clause 5.2(4) does not affect any liability that the Brigade Member may have had before their membership ended.”

The EMG’s concern with clause 5.2(9) was that “the general wording of “liability” as it could be interpreted and used for other matters outside of the scope of the local law and city policy and procedures” and suggested that the drafting of the clause be amended to:-

“The ending of a person’s membership under clause 5.2 (4) does not affect the liability for breaching city or brigade policy and procedures or Code of Conduct that may have occurred before their membership ended.”

The City sought legal advice on the proposed amendment, and it was determined to recommend that the clause be removed in its entirety given that the Bush Fires Act 1954, the Bush Fires Regulations 1954 and other legislation such as the Work Health and Safety Act 2020 and the Corruption, Crime and Misconduct Act 2003 address issues of liability. The removal of the clause also ensures that the local law does not contradict or conflict with any other Act or law.

The legal advice also confirmed that the removal of clause 5.2(9) does not constitute a significant change to that which was advertised as part of the public consultation process and Administration therefore recommends that Council adopt the draft Bushfire Brigades Local Law 2024 as presented at Attachment 2.

Consultation

Administration has consulted with other local governments, the Chief Bush Fire Control Officer (who in turn has consulted with Brigade Members), internal stakeholders, the City’s legal officers, McLeod’s Barristers and Solicitors and Council Members.

Comment

The draft Bushfire Brigades Local Law 2024, in the City’s opinion, addresses the Committee’s concerns as it effectively complies with the requirements of 62(1) of the Act relating to the establishment, organisation and administration of the brigades and the appointment, employment, dismissal and duties of brigade members.

The points below summarise the key changes between the draft Bushfire Brigades Local Law 2023 (Attachment 1), initially advertised and the current draft Bushfire Brigades Local Law 2024 (Attachment 2). The additional change as a result of the recent advertising for public comment is the removal of Clause 5.2(9):-

1) Reference to Brigade Procedures has been removed as this is an operational document that has been drafted and approved by the City’s CEO to assist in the day to day operation of the brigade and does not include matters which should be regulated by the local law.

2) The definition of ‘Elected Officer’ replaces the former definition of ‘Bush Fire Brigade Officers’ and this term has been used throughout the local law, where applicable. The definition of Bush Fire Brigade Member or Brigade Member has been amended to include reference to an Elected Officer as well as other members of a brigade. These definitions have been updated to provide clarity between those officers appointed by the Local Government and Elected Officers who may be elected through the Brigade.

3) Clause 2.2(2) now provides for an exception that a Bush Fire Control Officer appointed by the local government may not necessarily be taken to be a brigade member.

4) Clause 2.2(3) has been amended to refer to the term of an Elected Officer and when that term might end.

5) Clause 2.2(5) has been amended to enable, rather than require, a vacant Elected Officer position to be filled before the next Annual General Meeting.

6) Clause 4.3(1)(a) has been amended so that it now applies only where there is a vacancy in a Bush Fire Control Office position, removing from the local law reporting or other obligations where there is a vacancy in an Elected Officer position.

7) Clause 4.3 (1) (a) and (b) have been kept separate because there may be situations, other than where a vacancy occurs, where the Chief Bush Fire Control Officer (CBFCO) would nominate to the CEO suitably qualified persons for appointment as Bush Fire Control Officers by the City.

8) Substantial redrafting of clause 5 that involves dealing separately with appointments made by the City (now in clause 5.1) and appointments made by the CBFCO (now in clause 5.2). Grievances were previously dealt with under Clause 5.2. This has been deleted as these matters are to be dealt with procedurally rather than in the local law.

9) The current terms of clause 5.1 and 5.2 have been redrafted on the basis that –

a) in relation to a person's appointment to the position of CBFCO, DCBFCO or BFCO -

(i) the City is responsible for making the appointment, and for any suspension or termination; and

(ii) it is necessary to identify in what circumstances and when an appointment made by the City ends and these matters are now dealt with clause 5.1(3).

b) in relation to a person's membership of a Bush Fire Brigade –

(i) there are new provisions dealing with the membership application process, including to whom it is made and who assesses and determines the application. (see clause 5.2(1)-(3));

(ii) it is necessary to clarify in what circumstances and when a person's membership ends. These matters are now dealt with in clause 5.2(4) which largely mirrors those applying to appointments by the City (clause 5.1(3)) but vary because a person is appointed to be a Brigade Member indefinitely, rather than for a specified term;

(iii) the grounds on which a person (except a Bush Fire Control Officer) may be suspended or terminated, now set out in clause 5.2(5), also include the situation where a Brigade Member does not maintain Brigade training currency; and

(iv) clause 5.2(7) (previously clause 5 .1 (8)) has been amended to require the CBFCO to refer a proposed suspension termination to the Chief Executive Officer where the CBFCO has a conflict of interest (which would generally include the earlier reference to CBFCO being ‘involved in an incident' but that would depend on the nature of the incident).

The agenda and minutes of the Ordinary Council meeting at which the local law is considered is to include the purpose and effect of the proposed local law, which are set out below:

Bush Fire Brigades Local Law

Purpose

To make provisions about the establishment and organisation of bush fire brigades.

Effect

To align the City of Wanneroo’s Bushfire Brigades Local Law with changes in the law and operational practice.

Statutory Compliance

Section 3.12 of the Act prescribes the procedures for making and finalising the process of adopting Local Laws.

Whilst the Act does not expressly prescribe a timeframe in which the procedural requirements for making local laws are to be completed, the procedures should be undertaken with “all convenient speed’ in line with the Interpretations Act 1984.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Risk Title	Risk Rating
CO-O23 Safety of Community	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic/Corporate risk register. Action plans have been developed to manage these risks.

Policy Implications

Supporting operational procedures were developed by the Brigades and adopted by the CEO to supplement this local law. These procedures will require review should the new draft local law progress.

Financial Implications

The cost of giving public notice, advertising and gazettal is met through the City’s budget.

Voting Requirements

Absolute Majority

Moved Cr Nguyen, Seconded Cr Rowe

That Council:-

1. NOTES the submissions received on the proposed Bushfire Brigades Local Law 2024, as detailed in this Report;

2. BY ABSOLUTE MAJORITY, and in accordance with Section 3.12(4) of the Local Government Act 1995, MAKES the Bushfire Brigades Local Law 2024 as set out in Attachment 2;

3. NOTES Administration, in accordance with Section 3.12(5) of the Local Government Act 1995 will:

a) Publish the Bushfire Brigades Local Law 2024 in the Government Gazette; and

b) Give a copy of the Bushfire Brigades Local Law 2024 to the Minister for Emergency Services and the Minister for Local Government;

4. NOTES Administration will give local public notice of the gazettal of the Bushfire Brigades Local Law 2024, pursuant to Section 3.12(6) of the Local Government Act 1995; and

5. NOTES that following gazettal of the Bushfire Brigades Local Law 2024, and in accordance with the Local Laws Explanatory Memoranda Directions 2010, a copy of the Local Law and a duly completed Explanatory Memorandum signed by the Mayor and Chief Executive Officer will be sent to the Western Australian Parliamentary Joint Standing Committee on Delegated Legislation.

carried BY ABSOLUTE MAJORITY

13/0

For the motion: Mayor Aitken, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Bedworth, Cr Huntley and Cr Smith

Against the motion: Nil

Attachments:

1 ⇩.	ATTACHMENT !: Bushfire Brigades Local law 2023	23/204840
2 ⇩.	ATTACHMENT 2: Bush Fire Brigades Local Law 2024 (Attachment to Report)	24/53332

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Corporate Strategy & Performance

Corporate Planning Performance & Improvement

CS01-06/24 Youth Services Review

File Ref: 45881 – 24/169918

Responsible Officer: Director Corporate Strategy & Performance

Attachments: Nil

Issue

Revise scope and schedule of the Youth Development – Youth Programs in Community Service Review.

Background

At the Ordinary Council Meeting held on the 6 December 2022, it was resolved:

“That Council:-

6. APPROVES the following list and priority of services to be reviewed for the 2022/23

and 2023/24 financial years, as recommended by the Services Review Working

Group:

1. Financial Year 2022/23 (completing during 23/24)

a) Manage and Maintain Streetscapes

2. Financial Year 2023/24

a) Youth Development – Youth Programs in Community

b) Crime Prevention – CCTV Management”

The agreed services were identified based on the Corporate Business Plan (CBP) Category Level 3 services. The Level 3 services for Youth Development, are shown in the table below.

6. Community Development
Level 2 Service	Level 3 Service
Youth Development – to build valued,	Advocacy and partnership development
empowered and supported youth	Youth programs in community (Outreach)
	Youth programs in youth centres
	Youth school holiday programs
	Place activation and events
	Youth leadership

The Youth Development – Youth Programs in Community was the only Level 3 service identified to be reviewed from the list presented.

During the Planning phase of the Youth Development – Youth Programs in Community Service Review, Administration also identified the following Level 3 services: Youth Programs in Youth Centres; School Holiday Programs, and Place Activation and Events as integral parts of the service. The other two Level 3 services (Advocacy and Partnership Development & Youth Leadership) were assessed but intentionally not included as they are discreet, strategic in nature or project focused.

Detail

The list of Level 3 services for Youth Development are defined further below and are separated into Administration’s recommendation of their inclusion or exclusion into the scope of the Youth Development Service Review.

Agreed (as per the Council resolution) to be the scope of the Youth Development Service Review:

Youth Programs in Community (Outreach)

· Recreational activities and provision of information designed for the purpose of aiding and improving the personal and social development of young people.

· Service is delivered in various locations throughout the City of Wanneroo, including but not limited to parks and community centres (focusing on young people aged 9 – 25).

· The service is responsive to community need (customer requests) and/or planned delivery in locations where young people frequent.

· Note: The City is contracted by the Department of Communities to 30 June 2026 to deliver early intervention diversional and recreational services for young people at risk. The North Zone Youth Service grant is approximately $150,000 per annum. The grant agreement conditions require the City to deliver the service in Clarkson, Butler, Alkimos, Eglington, Yanchep and Two Rocks. This is the foundational service undertaken under the Level 3 service, Youth Programs in Community (outreach). Other outreach services are delivered across the City where resources are available or in response to community concerns.

The following Level 3 Services, and their definitions, are recommended inclusions in the revised scope of the Youth Development Service Review:

Youth Programs in Youth Centres

· Youth-led recreational activities and provision of information designed for the purpose of aiding and improving the personal and social development of young people in purpose-built facilities in the City of Wanneroo, focusing on young people aged 9 – 25.

· The City facilitates external service providers (such as Headspace) to attend youth centres where there is an identified need.

School Holiday Programs

· Planned recreational or self-development activities run during the school’s holidays in various locations throughout the City of Wanneroo (focusing on young people aged 9 –25).

Place Activation and Events

· Participating in City or externally held events to provide activities and promote the City’s youth services.

The following Level 3 services, and their definitions, are not recommended in the revised scope of the Youth Development Service Review as they are discreet, strategic in nature or project focused:

Advocacy and Partnership Development

· Analysis of external environment, including government strategy and policy priorities, social factors (needs and interests) of the cohort, and levels of service provision.

· Facilitation and advocacy for services to meet community needs and interests (focusing on young people aged 12 – 25).

Youth Leadership

· Development and delivery of programs and partnerships that encourage and develop young people’s leadership skills and active participation in community.

· Support youth-led initiatives.

· Create opportunities for the opinions, interests and needs of young people to be considered.

Consultation

At the 15 April 2024 Service Review Working Group meeting, Administration recommended the scope of work be changed to include these additional Level 3 services. This ensures all aspects of City delivered youth services are considered as they have similar service intents, are collectively promoted and have shared staff resourcing, albeit different approaches to service delivery.

At the 15 April 2024 meeting, the Service Review Working Group resolved to:

“2. SUPPORTS the change in scope of the Service Review – Youth Services to include

a) Youth Programs in Youth Centres;

b) School Holiday Programs; and

c) Place Activation and Events.

3. SUPPORTS the change in planned completion date of the Service Review – Youth Services from 30 June 2024 to 31 December 2024.”

Comment

Additions to the scope will increase the expected completion date of the review.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.5 - Customer focused information and services

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
ST-G09 Long Term Financial Plan	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Risk Title	Risk Rating
ST-S26 Resilient and Productive Communities	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

Policy Implications

Nil

Financial Implications

Any funding associated with the Youth Programs in Community Service Review will be considered in the 2024/25 operational budget process.

Voting Requirements

Simple Majority

Moved Cr Rowe, Seconded Cr Bedworth

That Council:-

1. APPROVES the change in scope of the Service Review – Youth Services to include

a) Youth Programs in Youth Centres;

b) School Holiday Programs; and

c) Place Activation and Events.

2. APPROVES the change in planned completion period of the Service Review – Youth Services from financial year 23/24 to financial year 24/25. .

Motion to Amend

Moved Cr Smith, Seconded Cr Miles

That items d) and e) be added to recommendation 1.

1. APPROVES the change in scope of the Service Review – Youth Services to include

a) Youth Programs in Youth Centres;

b) School Holiday Programs; and

c) Place Activation and Events.

d) Advocacy and partnership development

e) Youth leadership

carried

9/4

For the motion: Cr Bedworth, Cr Coetzee, Cr Figg, Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Seif and Cr Smith

Against the motion: Mayor Aitken, Cr Herridge, Cr Parker, Cr Rowe

Substantive Motion as Amended

That Council:-

1. APPROVES the change in scope of the Service Review – Youth Services to include

a) Youth Programs in Youth Centres;

b) School Holiday Programs; and

c) Place Activation and Events.

d) Advocacy and partnership development

e) Youth leadership

2. APPROVES the change in planned completion period of the Service Review – Youth Services from financial year 23/24 to financial year 24/25.

The substantive motion as amended was put and

carried

12/1

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Rowe, Cr Seif, and
Cr Smith

Against the motion: Cr Parker

Attachments: Nil

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Transactional Finance

CS02-06/24 Financial Activity Statement for the Period ended 30 April 2024

File Ref: 45975V002 – 24/165261

Responsible Officer: Director Corporate Strategy & Performance

Attachments: 4

Issue

To consider the Financial Activity Statement for the period ended 30 April 2024.

Background

In accordance with Local Government (Financial Management) Regulations 1996, the Financial Activity Statement has been prepared in compliance with the following:

· Regulation 34(1) and (3) of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial activity each month, presented according to nature classification,

· Regulation 34(5) of the Local Government (Financial Management) Regulations 1996, which requires a local government to adopt a percentage or value, calculated in accordance with Australian Accounting Standards, to be used in statements of financial activity for reporting material variances. For the 2023/24 financial year 10% and a value greater than $100,000 will be used for the reporting of variances, and

· Regulation 35 of the Local Government (Financial Management) Regulations 1996, which requires a local government to prepare a statement of financial position of the local government as at the last day of the previous month.

Detail

Financial Activity for the Period Ended 30 April 2024

At the Ordinary Council Meeting on 4 July 2023 (SOC01-07/23), Council adopted the Annual Budget for the 2023/24 financial year and Mid-Year Review (MYR) adjustments were adopted on 20 February 2024 (CS03-02/24). The figures in this report are compared to the Revised Budget.

Overall Comments Year-to-Date

Results from Operating Activities

The net amount attributable from Operating Activities for the period ended 30 April 2024 is higher than budget by $33.0m, including non-cash adjustment of $21.0m. The cash inflows variance before non-cash adjustments from Operating Activities is $4.0m, whereas cash outflows variance is $8.0m.

The overall variance is mainly due to higher inflows from Rates ($627k), Fees and Charges ($1.2m), Other Revenue ($777k), Interest Earnings ($704k), and Operating Grants Subsidies & Contributions ($715k), underspent from Materials and Contracts ($3.8m), Depreciation ($4.0m), Utility Charges ($323k) and Loss on Asset Disposals ($377k) offset by higher outflows from Employee Costs ($464k).

Results from Investing Activities

The net amount attributable from Investing Activities are lower than budget by $4.6m mainly due to lower outflows from the Purchase and Construction of Infrastructure Assets ($3.8m) and lower outflows from the Purchase of Property, Plant and Equipment ($1.6m) offset by the lower inflows from the Proceeds from Disposal of Assets ($852k).

Results from Financing Activities

Financing Activities mainly consist of Reserve transfers and Development Contribution Plans transfers, which are in line with the budget.

Capital Program

Year to date 30 April 2024, $46.5m (excluding leased assets and contributed physical assets) was spent on various capital projects, of which $13.8m was spent on Sports Facilities, $7.3m was spent on Foreshore Management, $4.4m was spent on Roads and $5.0m was spent in Investment Projects. (Refer to Attachment 4 for more details).

Investment Portfolio Performance

Comments relating to the Statement of Financial Activity are provided for the variances between Year to Date Actuals and Year to Date Revised Budgets, where the variance is higher than the reporting threshold or item of interest to Council.

Operating Activities

Note 1 Rates

Year to Date - (Actual $155.7m, Revised Budget $155.1m)

The variance is favourable by $627k mainly due to higher inflow of interim rates from residential properties.

Note 2 Operating Grants, Subsidies & Contributions

Year to Date - (Actual $4.4m, Revised Budget $3.7m)

The variance is favourable compared to the budget by $715k. This is mainly due to higher than budget Debt and Legal Cost reimbursements from Rates and Legal Services. The corresponding expenses are captured under Materials and Contracts expenditure.

Note 3 Fees and Charges

Year to Date - (Actual $47.7m, Revised Budget $46.5m)

The favourable variance of $1.2m mainly due to:

· Higher Application and License fees of $515k from Approval services;

· Higher Rubbish Collection fee income of $197k from Waste services;

· Higher Search fee income from Building approvals and Rates services of $95k;

· Higher Green Fees income from Golf Courses of $186k;

· Higher Driving Range income from Golf Courses of $118k; and

· Higher User Entry fee income from various Community Facilities of $59k.

Note 4 Interest Earnings

Year to Date - (Actual $18.0m, Revised Budget $17.3m)

The favourable variance of $704k is mainly due to higher than the budgeted rate of interest received for the City’s investment portfolios of $648k and higher than budgeted interest received on unpaid rates of $56k.

Note 5 Other Revenue

Year to Date - (Actual $2.4m, Revised Budget $1.6m)

The Positive variance of $777k is mainly due to higher recouped bond monies related to land developments of $722k, and $58k of fees charged for the use of Kingsway Reserve for the FIFA Women's World Cup (including overlay and damages cost).

Note 6 Employee Costs

Year to Date - (Actual $70.4m, Revised Budget $70.0m)

The employee costs are over budget by $464k, mainly due to timing differences of employee cost recoveries from Capital Projects resulting in higher employee costs remaining in operating expenditure of $250k and timing differences of employee cost recoveries from Development Contribution Plans of $229k.

Note 7 Materials & Contracts

Year to Date - (Actual $58.5m, Revised Budget $62.3m)

The Materials & Contracts expenditure is lower than the budget by $3.8m, mainly due to;

· Timing differences of Refuse Removal expenses of $ $1.1m;

· Timing differences of Coastal Maintenance Contract expenses of $438k;

· Timing differences of Park maintenance expenses of $758k;

· Timing differences of Contract Expenses of $260k from various IT contracts;

· Delays of Consulting work related to Waste Services and Asset Planning Services of $407k; and

· Timing differences of Contract expenses related to Local Government Elections of $746k.

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Note 8 Utility Charges

Year to Date - (Actual $8.7m, Revised Budget $9.1m)

The lower than budget outflow of $323k is mainly due to the timing differences in Electricity expenditure of $192k, Gas Expenses of $46k and Water Consumption and Service Charges expenditure of $93k.

Note 9 Depreciation

Year to Date - (Actual $40.7m, Revised Budget $44.7m)

The lower than budget Depreciation of $4.0m is mainly due to delays in capitalising various infrastructure assets of $1.5m and the difference between the Depreciation estimate assumption and actual depreciation rate of $2.5m, which is a non cash expense and no impact to the net funding position.

Note 10 Loss on Asset Disposals

Year to Date - (Actual $435k, Revised Budget $813k)

The positive variance of $377k is mainly due to the timing differences in Plant and Equipment disposals.

Investing Activities

Note 11 Proceeds from Disposal of Assets

Year to Date – (Actual $695k, Revised Budget $1.5m)

The negative variance of $852k is attributable to timing differences in the Disposal of Assets.

Note 12 Purchase of Property, Plant and Equipment

Year to Date – (Actual $27.5m, Revised Budget $29.0m)

The lower outflow of $1.6m from the Purchase of Property, Plant and Equipment is due to the timing of actual expenditure.

Note 13 Purchase & Construction of Infrastructure

Year to Date – (Actual $18.7m, Revised Budget $22.5m)

The lower outflow of $3.8m in the Purchase and Construction of Infrastructure Assets is due to the timing of actual expenditure.

Statement of Financial Position (Attachment 2)

Note 1 - Net Current Assets

Compared to the closing position on 30 June 2023, Net Current Assets have increased by $68.8m, predominately due to increased investments and cash balances from the levying of 2023/24 Rates and Waste Service Fees.

Within the Current Assets, Current Receivables of $20.4m are mainly comprised of Rates and Waste Service Fees debtors of $11.0m and Emergency Services Levy of $1.6m. The remaining balance is attributed to General Debtors of $ 7.8m.

Note 2 - Non-Current Assets

Non-Current Assets as at 30 April 2024 have increased by $29.7m from 30 June 2023 closing balance, mainly due to an increase in Non-current receivables from Development Contribution Plans, Property, Plant and Equipment and Infrastructure Assets partially offset by the decrease in investments in Associates and increase in Accumulated Depreciation.

Note 3 - Non-Current Liabilities

Non-Current Liabilities as at 30 April 2024 have increased by $30.4m from 30 June 2023 closing balance, mainly due to change in unspent Grant Liabilities and change in non-current deferred income from Development Contribution plans.

Financial Performance Indicators

The table below presents data on relevant financial ratios, comparing the minimum standard expected as per the Department of Local Government, Sport and Cultural Industries (DLGSCI) as at 30 April 2024 and at the same period of the last year.

Please note that the Asset Ratios are only calculated at the end of the financial year and published as a part of the Annual Report.

A green highlight is used where the minimum standard is met or exceeded. Highlighted in red is below the standard (where relevant).

Capital Works Program

The status of the Capital Works Program is summarised by Sub-Program in the table below:

As at 30 April 2024, the City incurred $46.5m of capital expenditure, which represents 61.6% of the $75.5m Revised Capital Works Budget. As at 2 May 2024, Capital Expenditure commitment amount is $22.4m. Total Capital Expenditure including Commitments is $68.9m which represents 91.3% of the $75.5m Capital Works Revised Budget.

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To further expand on the Capital Works Program information above, updates in key capital projects are selected to be specifically reported on, is provided in the Top Capital Projects attachment to this report (Attachment 4).

Capital Changes

The following changes are proposed to be made to the 2023/24 Capital Works budget.

PR-1883 Recurring Program, Upgrade Corporate Business Systems – Further funding of $100,000 is required to complete additional integrations between the City’s systems. This project is funded from the Information, Communication and Technology reserve, so there will be no bottom line impact to Municipal funds.

PR-4361 Riverlinks Park, Clarkson, New All Abilities Playground – It is proposed to reduce the budget in 2023/24 by $1,000,000 due to delays in the project caused by flooding at the site. The grant funding will be placed in restricted funds to be used in 2024/25 as part of the draft capital program.

PR-4425 Gnangara Rd, Madeley, Renew Road Surface – The project has received additional grant funding of $76,349, as a result of Main Roads WA accepting the City’s project variation report.

PR-4469 Recurring Program, Renew Kingsway Indoor Stadium Building Assets 2023/24 – An additional $26,000 is required to progress design works for the urgent upgrade of the fire indicator panels. It is proposed to fund this from PR-4510 Recurring Program, Upgrade Leased Building Assets - Minor Works 2023-24 where savings have been identified upon completion of works.

PR-4502 Recurring Program, Upgrade Road Infrastructure and Streetscapes - Design Only 2023/24 – An additional $20,000 is required to advance survey works for forward planning. It is proposed to fund this from PR-4510 Recurring Program, Upgrade Leased Building Assets - Minor Works 2023-24 where savings have been identified upon completion of works.

PR-4505 Recurring Program, New Mobile Garbage Bins 2023/24 – An additional $55,000 is required for a delivery of new bins that will now be received in 2023/24. This project is funded from the Domestic Refuse reserve, so there will be no bottom line impact to Municipal funds.

Investment Portfolio (Attachment 3)

In accordance with the Local Government (Financial Management) Regulations 1996 (and per the City’s Investment Policy), the City invests solely in Authorised Deposit taking Institutions (ADI’s):

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At the end of April 2024, the City held an investment portfolio (cash & cash equivalents) of $540.5m (Face Value), equating to $556.2 inclusive of accrued interest. The City’s year to date investment portfolio return has exceeded the UBS Australia Bank Bill rate index benchmark by 0.82% pa (5.00% pa vs. 4.24% pa).

Consultation

This document has been prepared in consultation with Relevant Officers.

Comment

This report has incorporated recent amendments to the Local Government (Financial Management) Regulations 1996, which require local governments to prepare monthly Statement of Financial Activity (formerly Rate Setting Statement) with variance analysis, and the Statement of Comprehensive Income by Nature is no longer required.

The Regulations also require the preparation of Net Current Asset Notes (Attachment 1) to complement the Statement of Financial Activity.

In reference to Statement of Financial Activity in the report, the following symbols have been used to categorise three levels of variance:

Inflows/Outflows:

· é - Positive Variance more than 10% and/or more than $100,000

· ê - Negative Variance more than 10% and/or more than $100,000

· è - Negative Variance Less than 10% or less than $100,000

Statutory Compliance

This Monthly Financial Activity Statement complies with Regulations 34 and 35 of the Local Government (Financial Management) Regulations 1996

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
CO-017 Financial Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate Risk Register. Action plans have been developed to manage this risk to support existing management systems.

Local Jobs

The City is prepared to accept a high level of financial risk provided that the City implements a risk management strategy to manage any risk exposure.

Strategic Growth

The City will accept a moderate level of financial risk for facilitating industry development and growth.

Any strategic objective including ongoing planning, funding and capital investment to develop infrastructure strategic assets carries financial risks.

Policy Implications

The following policies are relevant for this report:

· Accounting Policy;

· Investment Policy;

· Financial Cash Back Reserve Policy; and

· Strategic Budget Policy.

Financial Implications

As outlined in the report and detailed in Attachments 1 to 4.

Voting Requirements

Absolute Majority

Moved Cr Herridge, Seconded Cr Parker

That Council:-

1. RECEIVES the Financial Activity Statement and commentaries on variances to Budget for the period ended 30 April 2024 consisting of:

a) April 2024 Financial Activity Statement;

b) April 2024 Net Current Assets Position; and

c) April 2024 Material Financial Variance Notes.

2. APPROVES by ABSOLUTE MAJORITY the following changes to the 2023/24 Capital Works Budget:

Number	From	To	Amount	Description
PR-1883	Information, Communication and Technology reserve	PR-1883 Recurring Program, Upgrade Corporate Business Systems	$100,000	Funds required for additional integrations.
PR-4361	State Government Grants	PR-4361 Riverlinks Park, Clarkson, New All Abilities Playground	($1,000,000)	Funding moved to 2024/25 due to delays caused by flooding at the site.
PR-4425	Grants - MRRG	PR-4425 Gnangara Rd, Madeley, Renew Road Surface	$76,349	Additional grant funding received.
PR-4425	Municipal Funds	PR-4425 Gnangara Rd, Madeley, Renew Road Surface	($76,349)	Municipal reduction due to receipt of additional grant funds.
PR-4469	PR-4510 Recurring Program, Upgrade Leased Building Assets - Minor Works 2023-24	PR-4469 Recurring Program, Renew Kingsway Indoor Stadium Building Assets 2023-24	$26,000	Additional required for design works for urgent upgrade to the fire indicator panels.
PR-4502	PR-4510 Recurring Program, Upgrade Leased Building Assets - Minor Works 2023-24	PR-4502 Recurring Program, Upgrade Road Infrastructure and Streetscapes - Design Only 2023-24	$20,000	Additional funds to advance survey works for forward planning.
PR-4505	Domestic Waste reserve	PR-4505 Recurring Program, New Mobile Garbage Bins 2023-24	$55,000	Additional funds for delivery of bins to be received in 2023/24.

Carried by aBsolute majority

13/0

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Parker, Cr Nguyen, Cr Rowe
Cr Seif and Cr Smith

Against the motion: Nil

Attachments:

1 ⇩.	Attachment 1 - Net Current Assets - April 2024	24/178876
2 ⇩.	Attachment 2 - Statement of Financial Position April 2024	24/178877
3 ⇩.	Attachment 3 - Investment Report April 2024	24/178878
4 ⇩.	Attachment 4 - Top Projects 2023-24 - April 2024	24/178879

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Property Services

CS03-06/24 Proposed lease to Quinns Rocks Sports Club (Inc) over a portion of Gumblossom Park, 17 Tapping Way, Quinns Rocks

File Ref: 5293V006 – 24/145994

Responsible Officer: Director Corporate Strategy & Performance

Attachments: 1

Issue

To consider a proposed lease to Quinns Rocks Sports Club (Inc) (Club) over a portion of Gumblossom Park, Reserve 28376, Lot 500 (17) Tapping Way, Quinns Rocks (Reserve 28376).

Background

Reserve 28376

Reserve 28376 is the whole of the land comprised in Certificate of Crown Land Title Volume LR3139 Folio 453.

The land is under the care, control and management of the City via a management order, for the purpose of ‘Recreation and Community Purposes’. The management order includes a power to lease or licence the land for not more than 21 years, subject to the consent of the Minister for Lands.

Club premises

The Club is situated on portion of Reserve 28376 (Attachment 1 refers). The leased site comprises three bowling green areas, a clubhouse and a carpark. The leased site is approximately 1.25 hectares.

The Club operates primarily as a bowling club, with a number of affiliate clubs forming part of its membership base such as a fishing club a darts and a cycling club. The Club was founded in 1975 and has occupied the site since then, most recently under a 21 year lease agreement which expired on 30 June 2022. It continues to occupy the site under the holdover provisions in the lease on a week to week basis.

Administration understands that the Club is well regarded by the local community and has been operating in a financially sustainable manner.

Historical works (improvements) to the site by the Club

The Club has undertaken a number of improvements to the leased premises since its first occupation, with the most recent works undertaken circa 2011 being the installation of a carpark, which the City contributed $50k towards, and a large extension (also circa 2011) to the existing clubhouse at the time at a cost of approximately $700k.

Quinns Rocks Sports Club Strategic Business Plan

In light of the Club’s future anticipated further improvements it has planned for the site, such as:

· the installation of lighting to service the third bowling green area (planned for 2024/25 financial year);

· the toilet upgrade extension (planned for 2025/26 financial year); and

· a longer term (circa 2030) desire to further extend the clubhouse,

the Club has requested a new, longer term lease.

As part of the Club’s request for a new lease, Administration requested the Club submit a business plan, to outline what it is proposing for the site in the years to come. Administration has considered the business plan and is satisfied as to the level of improvement the Club is proposing.

The Club’s premises is used extensively by its membership base and, according to its business plan, and as of January 2023, has 1,769 financial members with the larger portion (1,381) being social members.

The Club has advised its membership base has been steadily growing over the years, from 702 in 2008 to its January 2023 level mentioned earlier.

Detail

The Club has requested a longer term lease as it is planning to undertake further improvements to its leased area in the comings years. As a result, the following proposed essential terms have been agreed to by the Club:

Land:	Lot 500 (17) Tapping Way, Quinns Rocks, (Crown Reserve 28376)
Premises:	That portion of the Land comprising the clubhouse, bowling green and car parks
Lessee:	Quinns Rocks Sports Club Inc
Use of Premises:	Bowling club facility
Term:	Five (5) years, with two options for renewal for a further term of five (5) years each.
Commencement Date:	On execution of the deed by the parties
Rent:	$1 (peppercorn) per annum plus GST, payable on demand
Rates & Taxes:	All rates and taxes assessed on the Premises are payable by the Lessee
Maintenance Fee:	$6,493.00 per annum (plus GST).
Lessee Works	Lessee is proposing to undertake the following works during the term of the lease: · the installation of lighting to service the third bowling green area (planned for 2024/25 financial year); · the toilet upgrade extension (planned for 2025/26 financial year); and · a longer term (circa 2030) desire to further extend the clubhouse.
Outgoings/Services:	All outgoings associated with the Premises, including electricity, water and gas, telephone, etc. shall be payable by the Lessee whether billed directly or otherwise.
Building Insurance:	Lessee responsibility
Other Insurance (including contents, public liability, plate glass and the like):	Lessee responsibility
Maintenance and cleaning of Premises:	Lessee responsibility
Structural Maintenance:	Lessee responsibility
Statutory Compliance:	Lessee responsibility

The maintenance fee referred to in the above table reflects that the Club, at its request, will continue to be responsible for matters of compliance relating to the likes of emptying grease traps, plumbing, electrical and fire compliance to name a few. Such items would ordinarily be the responsibility of the City, in lieu of what would have been a greater dollar amount than the fee outlined in the above table.

The fee proposed means the City will be responsible for the heating, ventilation and air conditioning, roof and gutters, and compliance relating to roof safety systems (roof anchor points).

Final draft lease documentation (based on a City template), incorporating the agreed essential terms as outlined in this report (including the maintenance fee), has been presented to the Club and has been agreed ‘in principle’.

The lease is also subject to consent from the Minister for Lands. This consent is currently pending, with Administration anticipating a final response in the next couple of weeks.

Consultation

Relevant Administration service units, including Building Maintenance and Asset Planning, have been consulted during the course of the lease negotiation process.

Administration is supportive of the proposed lease, noting that the Club has occupied the site for many years, has steadily improved its membership base as described earlier in this report.

The Club has also undertaken considerable improvement works to the site, and has further plans for the site as outlined in its business plan. These plans will be facilitated by entering a new, longer term lease.

Comment

Administration recommends the proposed lease of portion of Reserve 28376 to the Club as outlined in this report. The lease will mean the Club can continue to improve the site, which should also lead to further increases in its membership base.

It is considered a significant bowling club within the northern corridor and will likely remain so for many years to come.

All indications to date suggest the Club has a strong committee base, which sees the Club growing well into the future.

Statutory Compliance

The Club is a not for profit organisation. It generates its income from bar and food sales, functions, and annual memberships.

Given its not for profit status, this means that the proposed lease to the Club is an exempt disposition of property under regulation 30 of the Local Government (Functions and General) Regulations 1996 (WA), and accordingly a local public notice under section 3.58(3) of the Act does not apply.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

Risk Management Considerations

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

The above risk relating to the issue contained within this report has been identified and considered within the City’s Strategic risk register. Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The proposed new lease has been negotiated in accordance with the City’s Leasing Policy, which determines an annual maintenance fee is applicable. As mentioned earlier in this report, the annual maintenance fee proposed is in recognition that the Club will continue to undertake certain compliance obligations, as opposed to the City, and therefore is reflected in the fee the Club has agreed to.

The Club is classified as a category 5 organisation under the City’s Leasing Policy.

Financial Implications

The City will receive an annual income of $6,493.00 per annum (plus GST) (with annual CPI increments to apply).

The lease provides for the City to be able to recoup additional maintenance costs (over and above the prescribed maintenance fee amount) as and when required, which will be determined by evidence of actual costs incurred by the City, should they arise.

Voting Requirements

Simple Majority

Moved Cr Bedworth, Seconded Cr Nguyen

That Council:-

1. APPROVES, in principle, a lease of portion of Lot 500 (17) Tapping Way, Quinns Rocks to the Quinns Rocks Sports Club (Inc) in accordance with the essential lease terms described in the Administration report; and

2. AUTHORISES:

a) the Chief Executive Officer (or a nominee of the Chief Executive Officer) to execute all documentation and comply with all applicable legislation as is required to effect Item 1.; and

b) the affixing of the Common Seal of the City of Wanneroo to the lease in accordance with the City's Execution of Documents Policy.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Attachments:

1 ⇩.

Attachment 1 - Plan - 2023-09 Quinns Rocks Sports Club Inc (QRSC) - Lease Area.pdf

23/314253

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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Contracts & Procurement

CS04-06/24 Light Vehicle Fleet Policy

File Ref: 3131V03 – 24/156686

Responsible Officer: Director Corporate Strategy & Performance

Attachments: 3

Issue

To consider the revised Light Vehicle Fleet Policy.

Background

The Light Vehicle Fleet Policy (Policy), (Attachment 1) was previously updated at the Ordinary Council meeting of 13 July 2021 (CP04-07/21) with minor administrative changes at that time to ensure the document remained strategic in nature and aligned to standard template updates. The Policy provides guidance on light vehicle fleet acquisition, disposal, and operational management.

Detail

The Policy has been revised (Attachment 2) to ensure it remains contemporary and relevant and complies with the revised Council Policy format.

Proposed key changes to the Policy include:

· An updated Policy Statement and insertion of new Definitions.

· Replacement intervals expanded under Purchase and Disposal section.

· Additional commentary to Operational Safety section.

· Additional commentary to Environmental section with preference towards purchase of electric or hybrid vehicles.

· Further expansion to Authorities, Accountabilities and Roles and Responsibilities sections.

The City currently provides light vehicles to meet full private use (i.e. CEO, Directors and certain managers) as well as for operational purposes. The Mayor does not currently utilise a City provided vehicle.

The current light vehicle fleet size is 131 vehicles (approximately 37% of the City’s overall fleet and plant program) and at a total capital cost of $4.6m (approx. 13% of overall fleet value).

The City’s light vehicle fleet is comprised of a mixture of brand and model including sedans, hatchbacks, station wagons, vans and utilities. The ‘pool car’ allocation includes two full electric vehicles (EV) and seven hybrid vehicles.

A summary of the various categories of light vehicles follows:

Category	No
CEO, Directors and Managers	17
Fire Support Vehicle	4
Ranger (operational)	18
Pool cars – Ashby and Civic Centre	28
Transporter Vans (Assets and Community)	14
Supervisor and operational utilities	50
	131

Transition to Net-Zero

The Policy supports Council’s commitment to the WALGA Climate Change Declaration and to the City’s Climate Change Adaptation and Mitigation Strategy to reduce fuel emissions by 25% by 2024/25 through a reduction in overall fleet size and purchase of low emission use, hybrid and or electric vehicles. The revised Policy provides greater clarity around the implementation of this strategy and is also aligned to the City’s 2021-2031 Strategic Community Plan.

A recent independent Fleet Services Review identified the need for development of a Net-Zero Fleet Transition Plan aligned to the City’s long-term fleet replacement program.

The transition to net-zero fleet will impact on how fleet services are delivered, including:

· reduced reliance on in-house maintenance as net-zero fleet may also provide with maintenance contracts;

· changes in procurement approach as net-zero fleet may rely more on leased arrangements; and

· increased reliance on fleet management to deliver net-zero fleet in the most efficient and effective ways including short and long-term hire of assets.

The City's transition to Net-Zero light vehicle fleet will be underpinned by EVs, which will be procured with servicing contracts. This will ensure the City has access to the proprietary analytical tools and talent for the servicing and repairs of the net-zero fleet.

Administration is of the view that the transition towards net-zero for the light vehicle fleet should occur within the next couple of changeovers with EVs becoming more affordable and EV infrastructure improving.

Consultation

Input to the revised Policy (Attachment 3) was sought from those involved in Fleet Management activities, including the broader management group, the Fleet & Plant Management Steering Committee and environmental and work health and safety representatives.

The revised Policy was also presented to Council Forum on 4 June 2024 meeting.

Comment

The intent of the Policy provides direction to the effective utilisation and overall cost of ownership of the Light Vehicle Fleet consistent with industry best practice.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.2 - Responsibly and ethically managed

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
CO-007 Purchasing	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Risk Title	Risk Rating
ST-S24 Strategic Asset Management	Medium
Accountability	Action Planning Option
Director Assets	Manage

Policy Implications

This revised Policy is recommended for amendment as the result of review process undertaken in accordance with the City’s Policy and Procedure Development and Review Framework.

Financial Implications

Costs associated with the City’s Light Vehicle Fleet are met from existing capital (reserve and municipal funds) and operational budgets.

Voting Requirements

Simple Majority

Moved Cr Figg, Seconded Cr Rowe

That Council ADOPTS the revised Light Vehicle Fleet Policy as shown in Attachment 3.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Attachments:

1 ⇩.	Light Vehicle Fleet Policy 13 July 2021 - CP04-07/21	11/48542[v4]
2 ⇩.	Light Vehicle Fleet Policy V4 with tracked changes	24/133416
3 ⇩.	Light Vehicle Fleet Policy revised June 2024	24/133418

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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Council & Corporate Support

CS05-06/24 Donations Policy Review

File Ref: 42948 – 24/191476

Responsible Officer: Director Corporate Strategy & Performance

Attachments: 3

Previous Items: CP01-10/21 - Proposed Policy Updates to Support a Revised Community Support & Financial Assistance Framework - Ordinary Council - 12 Oct 2021 6:00pm

Issue

To consider a review of the Donations Policy.

Background

The current Donations Policy (Policy) was adopted by Council on 12 October 2021.

The Policy objective is to provide guidelines for the equitable assessment of donation requests to ensure accountability for the funds expended, whilst meeting Council’s strategic objective of providing healthy, safe, vibrant and connected communities.

Detail

The current Policy has undergone a scheduled review in line with the City’s Policy & Procedure Development and Review Framework. The review resulted in minimal changes, including:

1) Updated to the new template and City branding;

2) Minor changes to the order of sub-clauses;

3) Minor changes to wording to clarify the intent of the Policy; and

4) Removal of the ‘Specific Donations’ section as these provisions are either covered by the City’s Sponsorship Policy or are no longer applicable, as detailed below:

a) The Cancer Council: Relay for Life ($5,000) is provided and budgeted for under the Sponsorship Policy.

b) Wanneroo Agricultural Society: Perpetual trophy is provided and budgeted for under the Sponsorship Policy.

c) Country Women’s Association: The annual waiver of fees for hire of the WLCC Gallery is no longer relevant as this has not been requested for at least six years. Additionally, fees associated with facility hire are provided under the Facility Hire & Use Council Policy, including the application of concessionary rates and as detailed in the Schedule of Fees and Charges.

Administration notes that while the determination of a donation application can take four to six weeks, applications may be accepted up to three weeks prior to the event. This timeframe allows for ‘last minute’ applications where the applicant does not have longer advance notice of the event. Applicants taking advantage of the opportunity to submit a ‘last minute’ application will need to be aware that their application may not be determined before the event, and may not be supported.

A condition preserved from the previous version of the Policy is that funds should be “expended in keeping with ethical conduct and practices.” This requirement is intentionally left open as the nature of ‘ethical conduct and practices’ may vary depending on the specifics of the application and applicant; a shared understanding of ‘ethical’ to represent honesty, transparency, social responsibility and integrity is assumed.

The current Policy is provided at Attachment 1; the reviewed Policy with tracked amendments is provided at Attachment 2; and the reviewed Policy (clean) is provided at Attachment 3.

Consultation

All relevant internal stakeholders have been consulted in this review.

Comment

The proposed amendments to the Policy are minimal and do not change the intent of the current Policy.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Upon adoption by Council, the revised Policy will supersede the existing Policy currently on the City’s website.

Financial Implications

The Council & Corporate Support service unit requests an annual budget for Donation requests via the annual budget process, approved by Council.

Voting Requirements

Simple Majority

Moved Cr Smith, Seconded Cr Parker

That Council ADOPTS the revised Donations Policy as shown in Attachment 3.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Attachments:

1 ⇩.	Donations Policy - October 2021	10/67965[v4]
2 ⇩.	Donations Policy Tracked Changes - Briefing Session 11 June 2024	24/191617
3 ⇩.	Donations Policy Clean - Briefing Session 11 June 2024	24/192640

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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Chief Executive Office

Office of the CEO Reports

CE01-06/24 Sponsorship Agreement with Wanneroo Agricultural Society - Wanneroo Show

File Ref: 44693 – 24/168242

Responsible Officer: Chief Executive Officer

Attachments: Nil

Issue

To consider entering into a three-year Sponsorship Agreement between the City of Wanneroo (the City) and the Wanneroo Agricultural Society Incorporated (WAS) to support the annual Wanneroo Agricultural Show for the period 2024/25 to 2026/27 inclusive.

Background

The annual two-day Wanneroo Agricultural Show (the Show) takes place at the Wanneroo Showgrounds each November. As one of the longest running agricultural shows in Western Australia the event showcases Wanneroo’s unique history of agriculture, horticulture and other associated industries in the region.

The City has a long-standing relationship with the WAS, providing informal support for a number of years prior to May 2015 when a Sponsorship Agreement was enacted to formalise these arrangements. Endorsed by Council, the agreement provided cash and in-kind support valued at approximately $30,000 per annum over three-years.

In August 2017, Council approved the renewal of the Sponsorship Agreement for a five-year term from 2018 to 2023, offering $2,000 cash and $32,000 of in-kind support per annum.

To date, the City’s in-kind contributions have supported the event with waste management, ground maintenance and health approval services, advertising and graphic design support, provision of a driver and vehicle and community buses. Cash contributions have supported show entertainment and community marquees.

Detail

Attracting over 15,000 visitors each year, the Show:

· Provides the local community with an affordable and family-friendly day out.

· Offers opportunities for local businesses to promote their services and products.

· Showcases the City as a tourism destination.

As a Major Sponsor, the City works closely with the WAS volunteer committee to support the Show’s success, collaborating on initiatives and working to improve the event each year.

In January 2024, the City’s CEO and Manager Communications and Brand met with WAS President and Vice President to understand the Society’s plans for future events, and the level of support being sought from the City.

Following these discussions, it is proposed the City enters into a three-year sponsorship agreement with a combined in-kind and cash value of $80,400 ($23,800 in-kind and $3,000 cash per annum).

It is proposed the agreement will encompass the following outcomes:

Wanneroo Agricultural Society annual deliverables:

1) Acknowledge the City of Wanneroo as a Major Sponsor through media opportunities generated by the WAS and include the agreed and supplied sponsored by City of Wanneroo logo (with placement to be approved by the City prior to use) on promotional materials and website.

2) Work collaboratively with the City to maximise community inclusion through identifying and implementing suitable accessibility measures.

3) Up to four (4) dedicated stalls for City services that wish to attend the Show, stall space location to be agreed by both parties.

4) Display City of Wanneroo banners at the Show.

5) Opportunity for the Mayor to present a speech and officially open the Show.

6) Prize packs for Mini mayor competition winner and runner ups.

7) Tag the City of Wanneroo in social media posts relating to the Show.

8) Complete written acquittal report following the event.

City of Wanneroo annual obligations:

1) Waste Management Services

a) Serving and collection of waste bins and recycling carts.

2) Cleaning Services

a) Includes cleaning of Margaret Cockman Pavilion, Wanneroo tennis court, and maintenance to Wanneroo Showgrounds north toilets and Pavilion internal toilets.

3) Health Service Approvals

a) Includes all application fees, inspection of food traders and temporary structures prior to the Show and as required during the Show.

4) Fleet Service

a) Provision of a driver and assistant with a flat tray truck and trailer for up to six hours on both Sundays or as mutually agreed by both parties.

5) Marketing and Advertising Support

a) Guidance with designing print advertisements to promote the Show.

b) Publish or share a minimum of two (2) social media posts in the lead up to the Show through City of Wanneroo and Discover Wanneroo channels.

c) Promotion of the Show through City Libraries and Community Centres (Printed material provided by WAS).

6) Accessibility

a) Support implementation of initiatives that improve event accessibility, as agreed by both parties, to maximise opportunities for people of all abilities to attend the Show.

7) Facilitate Mini Mayor competition and associated social media advertising to promote participation

8) Cash contribution to support Show entertainment and community marquees.

Consultation

The proposed Sponsorship outcomes have been developed in consultation with the Wanneroo Agricultural Society.

Communications and Brand has collaborated with the service units required to deliver the proposed in-kind component of the agreement. Each service unit has indicated their capacity to support the proposed activities.

Comment

Through previous agreements the WAS has proven their ability to meet deliverables and execute a professional event that activates the City’s central ward and appeals to the broader community.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.4 - Bringing people together

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
ST-S12 Economic Growth	Medium
Accountability	Action Planning Option
Chief Executive Officer	Manage

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s strategic risk register. Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

The proposed Sponsorship Agreement with Wanneroo Agricultural Society is supported under the City’s Sponsorship Policy.

Financial Implications

The cost of the Sponsorship Agreement with Wanneroo Agricultural Society is $26,800 per annum. The budget has been confirmed as being available in the Sponsorships general ledger.

As the total value of the three-year sponsorship agreement exceeds $50,000, Council is required to approve the establishment of the agreement under the Sponsorship Policy.

Voting Requirements

Simple Majority

Moved Cr Rowe, Seconded Cr Miles

That Council:-

1. APPROVES the City to enter into a Sponsorship Agreement with the Wanneroo Agricultural Society to support the delivery of the Wanneroo Agricultural Show based on an annual cash contribution of $3,000 (excluding GST) and $23,800 worth of in-kind support over a three-year term from 2024/25 to 2026/27; and

2. AUTHORISES the Chief Executive Officer to finalise the terms of the Sponsorship Agreement with the Wanneroo Agricultural Society and enter into the agreement on behalf of the City.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Attachments: Nil

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Governance & Legal

CE02-06/24 Strategic Risk Profile Update

File Ref: 2286V02 – 24/184011

Responsible Officer: Chief Executive Officer

Attachments: Nil

Issue

To consider the recommendation of the Audit and Risk Committee to endorse the City’s updated Strategic Risk profile

Background

In accordance with the Term of Reference of the Audit and Risk Committee, the Committee is to review and oversee progress and updates on all Strategic Risks biannually and thereafter provide to Council for adoption of the Strategic Risk Profile. The new formatted Strategic Risk Register and risk profile was presented to the Audit and Risk Committee on 28 May 2024 for consideration.

Detail

The City’s current Strategic Risk Profile identifies 12 strategic risks that are monitored by the Audit and Risk Committee and with the profile reported to Council for endorsement.

Consultation

The Audit and Risk Committee reviews the City’s Strategic Risk Register biannually.

Comment

A review of the strategic risks was conducted with the Executive Leadership Team (ELT) on 22 April 2024 as part of the six-monthly review and an emerging risk ‘Local Housing Planning’ was identified. Further consultation and discussions held with relevant stakeholders provided context around the City’s approach for managing housing market fluctuations (booms or burst) and its impact on the City’s economic growth and its services to the community. This has been included in the City’s Strategic Risk Profile. The Audit and Risk Committee recommended for Council to endorse the City’s Strategic risk profile as set out in the following table:

In October 2023, Administration undertook a full review of the Risk Registers to review and amend the format of the Risk registers from the Bow tie format to a more effective format which will capture the relevant information needed to make an informed decision.

The new formatted risk registers is the first phase of the 4 year Review of the Risk Management project as listed under the CBP. A Control Assurance program will be developed and integrated into the risk management process as the next phase of the project and will test the effectiveness of the controls and how this control is managing the risk will be validated. Through the development of the Control Assurance program, the risk registers will be further developed and enhanced to report on control management information.

Strategic Risk Profile

Risk Title	Risk Description	Residual Risk Rating
ST-G09 Long Term Financial Planning	Ineffectiveness in long term financial planning leads to poor financial management including efficiency and timing of service and asset provision impacting the City's sustainability	Low
ST-S04 Integrated Infrastructure & Utility Planning	Infrastructure is not delivered in a timely and coordinated way leading to issues with access and service levels and/or additional expenses	Low
ST-S05 Water Availability	Ineffective City preparedness for potential reduced water availability impacts business and community service delivery	Medium
ST-S06 Climate Change	Lack of preparedness to respond and adapt to climate change impacts leading to community and financial implications	Medium
ST-S12 Economic Growth	Ineffective economic development intervention results in limited opportunity to create local employment opportunities impacting on the City's vision to create sustainable communities	Medium
ST-S20 Strategic Community Plan	Inadequate strategic community planning results in misaligned strategies between the City and the Community	Low
ST-S23 Stakeholder Relationships	Ineffective engagement with stakeholders leads to, lost opportunities and negatively impacts on the quality of the relationship and the City’s brand	Medium
ST-S24 Strategic Asset Management	Inadequate asset management processes and systems impacts on the City's ability to manage assets strategically	Medium

Risk Title	Risk Description	Residual Risk Rating
ST-S25 Legislative Reform or changes	Lack of preparedness to accommodate Legislative reform changes impacts on the City's ability to deliver the CBP, stakeholder commitments and operational effectiveness requires diversion of resources from current priorities and activities	Low
ST-S26 Resilient and Productive Communities	Lack of planning to deliver healthy, safe, vibrant and connected communities impacts on the ability of the Community to have productive lives and (respond) recover from adversity.	Medium
ST-S27 Rising Ground Water Communities	Ineffective preparedness for managing rising ground water impacts businesses, community and management of City assets.	Medium
ST-S28 Local Housing Planning	Lack of planning for fluctuations (booms and bursts) in the housing market has detrimental effect on the community and their quality of life	Medium

Statutory Compliance

Implementation of Risk Management at the Strategic and Operational levels will assist the City to embed effective systems and processes for managing risk in line with the requirements of the Local Government (Audit) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
CO-O16 Risk Management	Low
Accountability	Action Planning Option
Executive Manager Governance & Legal	Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s corporate risk register. Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Moved Cr Figg, Seconded Cr Parker

That Council

1. ACCEPTS the recommendation of the Audit and Risk Committee; and

2. ENDORSES the updated Strategic Risk Profile as set out in the report.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Attachments: Nil

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

CE03-06/24 Adoption and Extension of Review Dates of Council Policies

File Ref: 26321V015 – 24/166657

Responsible Officer: Chief Executive Officer

Attachments: 3

Issue

To consider proposed extension to the review dates for Council Policies and the review of Local Planning Policy 2.4 – Site Works and Retaining for Residential Development (LPP 2.4).

Background

Council Policies and supporting procedures are a statement of the principles or positions that are intended to guide or direct decision-making and operations within the City of Wanneroo (the City). The City’s Strategic Community Plan (SCP) sets a clear direction from Council for Administration to make consistent and aligned decisions at an operational level through policies and procedures.

All Council Policies (as well as other like documents) should be reviewed regularly to ensure compliance with legislation; continued alignment with the adopted SCP and the City’s requirements to provide sound and effective internal controls to minimise risk and deliver desired outcomes.

The City of Wanneroo’s local planning policies (LPPs) are prepared pursuant to Part 2, Division 2 of the deemed provisions for local planning schemes (deemed provisions), as contained within Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations). Under the Regulations the deemed provisions form part of the City’s District Planning Scheme No. 2 (DPS 2).

Administration has identified that LPP 2.4 is due for review. Review of LPPs ensure that they remain compliant with legislation, are aligned with the City’s strategic objectives and provide sound, effective and up-to-date guidance in determining planning proposals.

Detail

Policy documents, at the adoption stage, are assigned a review date however in some cases, the deadline for a review may need to be postponed due to factors such as external stakeholder consultation, changes in the environment, development or finalisation of other supporting documents, or are required to align with State planning documents that are being reviewed, amongst other things.

Extension to Council Policy Review Dates:

1. Local Area Traffic Management Policy

An extension to the review date of the Local Area Traffic Management Policy is sought to 30 December 2024 to engage with Council Members at the July 2024 Forum.

The policy provisions can continue to be implemented to achieve the intended outcomes.

2. Pathways Policy

An extension to the review date of the Pathways Policy is sought to 30 December 2024 to engage with Council Members at the July 2024 Forum.

The policy provisions can continue to be implemented to achieve the intended outcomes.

3. Bus Stop Infrastructure Policy

An extension to the review date of the Bus Stop Infrastructure Policy is sought to 30 December 2024 to engage with Council Members at the July 2024 Forum.

The policy provisions can continue to be implemented to achieve the intended outcomes.

4. Verge Treatment Protective Devices Policy

An initial review of this policy has identified the need to undertake a review of other verge management issues and associated documents. An extension to the review date of the Verge Treatment Protective Devices Policy is therefore sought to 30 June 2025 to undertake this review.

The policy provisions can continue to be implemented to achieve the intended outcomes.

5. Waste Management Services Policy

An extension to the review date of the Waste Management Policy is sought to 30 June 2025 to allow any potential changes to be considered with the City’s Waste Plan review which is scheduled to be undertaken by the end of 2024.

The policy provisions can continue to be implemented to achieve the intended outcomes.

6. Appointment of Acting Chief Executive Officer Policy

Administration is seeking an extension to the review date of the Appointment of Acting Chief Executive Officer Policy.

The Appointment of Acting Chief Executive Officer Policy was due to be reviewed in April 2024, however due to change of staff and capacity limitations this policy has not be reviewed by the due date. Administration seeks an extension until 30 September 2024.

In the interim, the continued application of the Policy has not identified any substantive issues with the Policy that require urgent attention. Administration supports the Policy remaining in its current form until 30 September 2024, in anticipation of the review being completed before that date.

7. Facilities Hire and Use Policy

An extension to the review date of the Facility Hire and Use Policy is proposed.

The Policy is due to be reviewed by August 2024, however a preliminary review of the Policy undertaken by Administration has identified a number of complex issues that need to be resolved before the review can be finalised. It is proposed to workshop these issues with Council Members to inform the direction of the Policy review and this will include a report to the Revenue Review Committee. To allow additional time for this to occur, Administration seeks an extension until 30 April 2025.

There is no statutory compliance risk to maintaining the existing policy.

Council Policy Review:

8. Local Planning Policy 2.4 – Site Works and Retaining for Residential Development (LPP 2.4)

As part of its ongoing monitoring and consideration of the City’s local planning framework, Administration has identified the need to review LPP 2.4 to ensure that it aligns with current legislation and practice, particularly as a result of the recently gazetted R-Codes for 2024.

The review period is also proposed to be extended from November 2027 until June 2028 as part of this amendment, which will align with the review date of a number of other existing LPPs.

A current copy LPP 2.4 is provided as Attachment 1.

Administration has reviewed LPP 2.4 and recommends that the following modifications be made:

1. Layout to align with City’s branding (including updated logo).

2. ‘Next Review’ date to be June 2028; and

3. Clarification of dwelling type and R-Code ranges to which LPP 2.4 applies being:

a. Single Houses with an R-Code of less than R40 and Grouped Dwellings coded less than R25; and Multiple Dwellings on lots coded less than R10 to R25 under Part B; and

b. Single Houses with an R-Code of R50 and above, Grouped Dwellings coded R30 and above and Multiple Dwellings on lots coded R30 to R60 under Part C.

An annotated version of LPP 2.4 highlighting the abovementioned changes is included at Attachment 2, with a clean version incorporating the changes included at Attachment 3.

The standards and objectives in place continue to be suitable for guiding development and the policy remains fit for purpose. Administration is seeking Council’s endorsement to extend the review date for the current LPP 2.4 for four years to June 2028.

Consultation

Consultation has been undertaken with the relevant stakeholders.

Comment

The review of Council policies will ensure that the information available to the City’s stakeholders is aligned to the current SCP and are relevant and up to date.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.2 - Responsibly and ethically managed

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
CO-C01 Compliance Framework	Low
Accountability	Action Planning Option
Executive Manager Governance & Legal	Manage

The above risk relating to the issue contained within this report has been identified and considered within the City’s Corporate risk register. The review of the Policies as set out in this report will support existing management systems.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Moved Cr Herridge, Seconded Cr Parker

That Council:

1. APPROVES the extension of the scheduled review date for the following Council Policies:

a) Local Area Traffic Management Policy to 30 December 2024;

b) Pathways Policy to 30 December 2024;

c) Bus Stop Infrastructure Policy to 30 December 2024;

d) Verge Treatment Protective Devices Policy to 30 June 2025;

e) Waste Management Services Policy to 30 June 2025;

f) Appointment of Acting Chief Executive Officer Policy to 30 September 2024;

g) Facilities Hire and Use Policy to 30 April 2025; and

2. APPROVES the review of Local Planning Policy 2.4 – Site Works and Retaining for Residential Development.

carried

12/1

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif and Cr Smith

Against the motion: Cr Miles

Attachments:

1 ⇩.	Attachment 1 - LPP 2.4 - Current Version	19/392741
2 ⇩.	Attachment 2 - LPP 2.4 - Marked Version for review	24/168675
3 ⇩.	Attachment 3 - LPP 2.4 - Clean Version For Adoption	24/168677

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

CE04-06/24 Risk Management Framework Review

File Ref: 2286V02 – 24/185109

Responsible Officer: Chief Executive Officer

Attachments: 1

Issue

To consider the recommendation of the Audit and Risk Committee to endorse the Risk Management Framework as set out in Attachment 1.

Background

A Risk Management Framework (the Framework) provides the necessary foundations and organisational arrangements for managing risks. The City’s current risk framework includes a suite of documents comprising of the Risk Management Policy adopted by Council in October 2022, the Risk Assessment Criteria and Appetite Statements endorsed by Council in June 2022 and the City currently operates under the Enterprise Risk Management Manual (the Manual) that encompasses a combination of the risk framework and risk procedure. The Manual is a City-wide approach to managing risk by establishing and maintaining a culture which expects the identification, analysis, reporting and recording of risk in all situations.

The existing Manual which the City has been using to operationalised and embed risk management has recently been reviewed and reimplemented to formally be the Risk Management Framework and revised to be more broadly a high-level document. Information such as operational procedure and processes from the existing Manual not applicable for the Risk Management Framework context have been pulled out and included in a separate Risk Management internal Procedure document. Basically, the Manual in its current state has been converted to the Risk Management framework with the removal of the internal procedures and processes.

Detail

The objectives of the Risk Management Framework are to provide the City with a foundation on key principles for risk management that guide how risk management is embedded at all levels. The Framework as set out in Attachment 1 was presented to the Audit and Risk Committee on 28 May 2024.

Consultation

The Executive Leadership Team has been engaged in the review of the Risk Management Framework.

Comment

The Risk Management Framework as detailed in Attachment 1 is presented to Council for endorsement as recommended by the Audit and Risk Committee on 28 May 2024.

A full review of the Risk Management Framework in its entirety will be conducted in over the next 12 months and presented to the Committee and Council.

Statutory Compliance

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

7 ~ A well governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services

7.1 - Clear direction and decision making

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
CO-O16 Risk Management	Low
Accountability	Action Planning Option
Executive Manager Governance & Legal	Manage

The above risk relating to the issue contained within this report has been identified and considered within the City’s corporate risk register.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Moved Cr Rowe, Seconded Cr Herridge

That Council;

1. ACCEPTS the recommendation of the Audit and Risk Committee; and

2. ENDORSES the Risk Management Framework as set out in Attachment 1

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Attachments:

1 ⇩.

Attachment 1. Risk Management Framework DRAFT Council Meeting June 2024

24/185110

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

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CITY OF WANNEROO Minutes OF Ordinary Council Meeting 18 June, 2024 1

Item 9 Motions on Notice

Items MN01-06/24 and MN02/06/24 were moved forward in the Agenda by procedural motion.

MN03-06/24 Cr Miles - Facilities and Sites for Horse Related Activities

File Ref: 19152V04 – 24/192538

Author: Cr Paul Miles

Action Officer: Acting Director Community & Place

Disclosure of Interest: Nil

Attachments: Nil

Issue

To consider a proposal to establish a future plan for equestrian facilities within the City of Wanneroo.

Background

The City of Wanneroo is one of Western Australia’s largest and fastest growing local government areas. Located on the north-eastern fringe of the Perth metropolitan area, between 12 and 60 kilometres from the Perth CBD, the City covers 685 square kilometres and is home to more than 216,000 people across 36 distinctive suburbs from Two Rocks to Koondoola.

Within the City there are a huge range of services and facilities that cater for almost everyone, including:

· hundreds of parks and open spaces to play and explore;

· a long stretch of beautiful coastline, including the Yanchep Lagoon;

· a broad range of sporting facilities including golf courses, major recreation centres, playing fields and hard courts;

· recreation facilities including multiple playgrounds, skate parks and BMX tracks; and

· cultural facilities including libraries, an art gallery, a regional museum, several youth centres and community centres.

In addition to the facilities listed above the City has several well-known equestrian suburbs, including Wanneroo and Mariginiup, which have a range of equestrian facilities including the Wanneroo Horse & Pony Club, pacing and trotting stables, horse riding clubs, riding schools and agistment centres. Horses have been part of Wanneroo since the 1940’s dating back to the 10^th light horse regiment.

In recent years however, many of the old horse properties in these suburbs have been purchased and progressively redeveloped into different facilities. The remaining equestrian facilities are all located on land that is earmarked for redevelopment as part of the urbanisation of the East Wanneroo.

Detail

Although the City has established plans to support the delivery of a range of community facilities in response to projected population growth and land use change, this does not appear to extend to the provision of facilities and spaces to support equestrian activities.

It is considered necessary for the City to properly consider the impact of urban growth on the provision of equestrian facilities, and develop a strategic approach to their provision that will ensure that there is a place for this sport to be enjoyed locally for generations to come.

This should include consideration of the type and number of equestrian facilities currently located in the City, their location relative to known redevelopment areas, and the identification of the type of facilities that are required to support equestrian sport into the future.

Consultation

Nil.

Comment

The progressive displacement of equestrian facilities will mean that there will soon be nowhere local for people to keep and exercise their horse, unless residents are able to afford acreage in the area. This may result in people relocating to an area outside of the City in order to continue to support their hobby.

Unless the City properly plans for the provision of equestrian facilities into the future, this unique feature of Wanneroo and connection to its past may be lost.

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.3 - Facilities and activities for all

Risk Appetite Statement

Risk Management Considerations

Risk Title	Risk Rating
ST-S20 Strategic Community Plan	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Risk Title	Risk Rating
CO026 Heritage	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers. Action plans have been developed to manage this risk.

Policy Implications

Nil

Financial Implications

The costs associated with the development of an approach to the provision of equestrian faculties can be covered by the City’s operational budget.

Voting Requirements

Simple Majority

Moved Cr Miles, Seconded Cr Moore

That Council REQUESTS Administration undertake an investigation into the extent of equestrian facilities provided within the City and the options available to address their future provision.

Carried Unanimously

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Administration Comment

It is acknowledged that many of the City’s equestrian facilities are at risk of being displaced as rural land in East Wanneroo is progressively urbanised. Some of these facilities are located on private land, and others on land managed by the City of Wanneroo.

The future of equestrian uses in East Wanneroo – and in future with any other semi-rural, lifestyle areas which are undergoing a transition to more dense urbanisation – is impacted by many considerations and stakeholders, particularly the State (such as through the State-level adoption of the East Wanneroo District Structure Plan, which has introduced a commercial incentive for some former equestrian businesses to close and redevelop) and commercial operators (which will have their own reasons for whether or not to continue operations).

Administration is supportive of investigating the provision of equestrian facilities within the City and reporting back to Council with some options to address this issue. It is anticipated that this work could be completed within six months. The investigation would need to consider planning and infrastructure requirements to support equestrian use (including how these may be constrained by urbanisation), the availability of existing and future potential equestrian sites (private and public, and also noting that the City’s landholding in East Wanneroo is quite limited, with the State being the largest public landowner in the vicinity) and the input of other stakeholders.

Administration also notes that there have been periodic enquiries from equestrian operators (commercial and non-profit) seeking public land for development. Whilst City staff have assisted with these enquiries, unfortunately the City has little or no land which is suitable for larger scale equestrian purposes. Proposals should typically be directed to the State (where the Department of Biodiversity, Conservation & Attractions has large landholdings, including State forest areas) or to private landholdings which may be available for sale. The City’s current support for the continuation of equestrian uses is currently limited to advocacy, other than the support in providing the equestrian area at Timely Hostess Mews and in continuing peppercorn leases to the Wanneroo Horse & Pony Club (Estrel Park) and the Wanneroo Trotting Club (Nanovich Park).

Attachments: Nil

Item 10 Urgent Business

Nil

Item 11 Confidential

Procedural Motion

Moved Cr Parker, Seconded Cr Figg

That Council move into a confidential session under the terms of the Local Government Act 1995, Section 5.23 (2) to discuss item CR01-06/24 Acquisition of Land Public Open Space (POS)

carried

12/1

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley, Cr Miles, Cr Moore, Cr Parker, Cr Rowe, Cr Seif and
Cr Smith

Against the motion: Cr Nguyen

The meeting was closed to the public and all recording ceased at 7:58pm.

Administration staff left the chambers besides Doug Brett-Matthewson, Paul Greer,
Kelly Davis and Ilzamarie Evans who remained in Chambers to discuss the item.

Cr Bedworth declared an impartiality interest in CR01-06/24 Acquisition of Land Public Open Space (POS) due to his employment at Main Roads.

CR01-06/24 Acquisition of Land Public Open Space (POS)

File Ref: 20047V04 – 24/201013

Responsible Officer: Chief Executive Officer

This report is to be dealt with in confidential session, under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(d) legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting

Mover: Cr Parker, Seconded Cr Miles

That Council:-

1. APPROVES the acquisition of Lot 40 (294) and Lot 41 (596) Wanneroo Road, Pearsall (Lots 40 and 41 on Deposited Plan 413647, as identified in the Administration report) from the Commissioner of Main Roads at the agreed amount (including ancillary costs), for dedication as public open space (to be vested in the State of Western Australia as Crown land under a management order to the City of Wanneroo for the purpose of ‘Public Recreation’);

2. In the event the land described in Item 1. is transferred to the City in freehold by the Commissioner of Main Roads (rather than vested directly in the State of Western Australia), APPROVES a transfer of that land by the City to the State of Western Australia to be vested as Crown land under a management order to the City of Wanneroo for the purpose of ‘Public Recreation’;

3. AUTHORISES:

a) the Chief Executive Officer (or a nominee of the Chief Executive Officer) to negotiate terms, execute all documentation and comply with all applicable legislation in relation to Items 1. and 2. above;

b) the affixing of the Common Seal of the City of Wanneroo to the transaction document, transfer of land document in accordance with the City’s Execution of Document Policy and the execution of any other associated documentation between the City and the Commissioner of Main Roads to effect Item 1 above in accordance with the City’s Execution of Document Policy; and

c) the affixing of the Common Seal of the City of Wanneroo to the transaction document, transfer of land document in accordance with the City’s Execution of Document Policy and the execution of any other associated documentation between the City and the Commissioner of Main Roads to effect Item 2 above; and

4. APPROVES BY ABSOLUTE MAJORITY the amendment to the 2023/2024 Budget for the proposed expenditure described in the Administration report (acquisition price plus transfer fees and other ancillary costs), to be funded from East Wanneroo Town Planning Scheme Cell 4 funds.

carried BY ABSOLUTE MAJORITY

13/0

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Huntley Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe,
Cr Seif, and Cr Smith

Against the motion: Nil

Procedural Motion

Moved Cr Herridge, Seconded Cr Smith

That the meeting be reopened to the public.

carried

12/1

For the motion: Mayor Aitken, Cr Bedworth, Cr Coetzee, Cr Figg, Cr Herridge,
Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif and
Cr Smith

Against the motion: Cr Huntley

The meeting was reopened to the public and all recording recommenced at 8:00pm.

Mayor Aitken read aloud the resolution carried on Item CR01-06/24 Acquisition of Land Public Open Space (POS).

Item 12 Date of Next Meeting

The next Council Members’ Briefing Session has been scheduled for 6:00pm on Tuesday
9 July 2024, to be held at Council Chamber, Civic Centre, 23 Dundebar Road Wanneroo.

Item 13 Closure

There being no further business, Mayor Aitken closed the meeting at 8:04pm.

In Attendance

LINDA AITKEN, JP Mayor

Councillors:

ALEX FIGG North Ward

SONET COETZEE North Ward

GLYNIS PARKER North-East Ward

BRONWYN SMITH North-East Ward

MARIZANE MOORE Central-East Ward

PAUL MILES Central-East Ward

PHIL BEDWORTH Central-West Ward

JACQUELINE HUNTLEY Central Ward

NATALIE HERRIDGE South-West Ward

VINH NGUYEN South-West Ward

JAMES ROWE, JP South Ward

EMAN SEIF, JP South Ward

Acronym	Meaning

ABN	Australian Business Number

ACN	Australian Company Number

Act	Local Government Act 1995

CBP	City of Wanneroo Corporate Business Plan

CHRMAP	Coastal Hazard Risk Management & Adaption Plan

City	City of Wanneroo

CPI	Consumer Price Index

DBCA	Department of Biodiversity Conservation and Attractions

DFES	Department of Fire and Emergency Services

DOE	Department of Education Western Australia

DOH	Department of Health

DPLH	Department of Planning Lands and Heritage

DPS2	District Planning Scheme No. 2

DLGSCI	Department of Local Government, Sport and Cultural Industries

DWER	Department of Water and Environmental Regulation

EPA	Environmental Protection Authority

GST	Goods and Services Tax

JDAP	Joint Development Assessment Panel

LTFP	Long Term Financial Plan

MRS	Metropolitan Region Scheme

MRWA	Main Roads Western Australia

POS	Public Open Space

PTA	Public Transport Authority of Western Australia

SAT	State Administrative Tribunal

SCP	City of Wanneroo Strategic Community Plan

WALGA	Western Australian Local Government Association

WAPC	Western Australian Planning Commission

Year	2023	2024	2025	2026	2027	2028
BPI (%)	5.4%	4.1%	3.5%	3.0%	2.5%	2%

1 ⇩.	Attachment 1 - Scheme Amendment Map Extract - Woodvale Agreed Local Structure Plan Area - To Support Amendment No. 219 to District Planning Scheme No. 2	24/131915
2 ⇩.	Attachment 2 - Woodvale Local Structure Plan No. 64 - Existing Maps	24/129689
3 ⇩.	Attachment 3 - Scheme Amendment Proposal - Amendment No. 219 to District Planning Scheme No. 2	24/129738
4 ⇩.	Attachment 4 - Track Changes of Proposed Amendments to Woodvale Agreed Local Structure Plan No. 64 - To Support Amendment No. 219 to District Planning Scheme No. 2	24/129744
5 ⇩.	Attachment 5 - Structure Plan (Amendment) Maps - To Support Amendment No. 219 to District Planning Scheme No. 2	24/139008
6 ⇩.	Attachment 6 - Regulation 35A Statement - Amendment No. 219 to District Planning Scheme No. 2	24/129755
7 ⇩.	Attachment 7 - Land Use Permissibility Comparison - Residential Zone in Scheme and Section 9.1 of Woodvale Agreed Local Structure Plan No. 64	24/129863

Applicant	Hatch RobertsDay
Owner	Crown Reserve
Location	Lot 56 on PLAN 23204
Site Area	31.358m²
MRS Zoning	Urban
DPS 2 Zoning	Urban Development
ASP 6 Zoning	Special Use

1⇩.	Attachment 1 - Location Plan - Lot 56 Kirkstall Drive Hocking	24/191413
2⇩.	Attachment 2 - Structure Plan Map and Concept Plan - East Wanneroo Cell 4 Agreed Structure Plan No. 6	24/187234
3⇩.	Attachment 3 - WAPC 163726 Subdivision Plan	24/187249
4⇩.	Attachment 4 - Proposed Partial PAW Closure - Lot 56 Kirkstall Drive Hocking	24/186833
5⇩.	Attachment 5 - Main Roads Comments - Lot 56 Kirkstall Drive Hocking	24/105579
6⇩.	Attachment 6 - Traffic Technical Report - Lot 56 Kirkstall Drive Hocking	24/189179
7⇩.	Attachment 7 - Separation between Future Crossovers - Lot 56 Kirkstall Drive Hocking	24/191444

Risk Title	Risk Rating
CO-O15 – Project Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Risk Title	Risk Rating
CO-C01 Relationship Management	Low
Accountability	Action Planning Option
Executive Manager Governance & Legal	Manage

	Total Budget	MRRG Funding	City funding
Approved funding	1,980,000	1,320,000	660,000
Roundabout cost estimate*	$4,054,069	$2,702,712	$1,351,356
Traffic Signals cost estimate	$2,625,489	$1,750,325	$875,163
Approved Variation for additional funding (Traffic Signals)	$645,489	$430,325	$215,165

Funding Year	Funding Split	Pinjar Road
24/25	Grant	$ 0
24/25	Municipal	$ 20,000
25/26	Grant	$ 875,163
25/26	Municipal	$ 427,582
26/27	Grant	$ 875,163
26/27	Municipal	$ 427,582
Total Grant		$ 1,750,326
Total Municipal		$ 875,163
Total Cost		$2,625,489

1 ⇩.	Attachment 1 - Final design layout - Marangaroo Drive and Girrawheen Avenue Roundabout intersection upgrade option	24/180972
2 ⇩.	Attachment 2 - 4054 - 31 - A Final Signal Concept Marangaroo Drive and Girrawheen Avenue	24/72481
3 ⇩.	Attachment 3 - LTCN route locality map - Girrawheen Avenue and Mirrabooka Avenue	24/180711

Risk Title	Risk Rating
CO-023 Safety of Community	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

1 ⇩.	Attachment 1 - Location Map - PAW between Feathertop Rise & The Avenue Alexander Heights	23/217724
2 ⇩.	Attachment 2 - Management Strategy - PAW Between Feathertop Rise and The Avenue, Alexander Heights	16/18519
3 ⇩.	Attachment 3 - Consultation area map -PAW closure - Feathertop Rise Alexander Heights	24/147559
4 ⇩.	Attachment 4 - Feathertop Responses	24/181122

1 ⇩.	Attachment 1 - Location map - Footpath connection - Flanders Pl & Mirrabooka Ave Alexander Heights	24/179942
2 ⇩.	Attachment 2 Flanders Place site photos	24/201182
3 ⇩.	Attachment 3 - Aerial Photograph Extract	24/183022
4 ⇩.	Attachment 4 - Standard Drawing- Conservation Pine Rail Fencing	24/179940

1 ⇩.	Attachment 1 - Pinjar Road, Banksia Grove Duplication Concept Design	24/179776
2 ⇩.	Attachment 2 - Yanchep Beach Road, Yanchep Duplication Concept Design	24/179777

Risk Title	Risk Rating
ST-S23 Stakeholder Engagement	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

Project	Advocacy “Ask”
Wanneroo Raceway Masterplan	State and Federal Government to support and fund approximately $183M to implement Option 1 of the Raceway Masterplan.

Risk Title	Risk Rating
ST-G09 LTFP	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

1 ⇩.	Attachment 1 - Wanneroo Raceway Masterplan Concept	24/144311
2 ⇩.	Attachment 2 - Wanneroo Raceway Master Plan - BMX & Pump Track proposed location	21/124242