COUNCIL Agenda

Ordinary Council Meeting

 

6:00pm 24 June 2025

Council Chamber (Level 1), Civic Centre,

23 Dundebar Road, Wanneroo

 

 

wanneroo.wa.gov.au

PROCEDURE FOR ORDINARY COUNCIL MEETING

PUBLIC QUESTION AND STATEMENT TIME

The City encourages any members of the public who wish to raise a question to Council to submit this information via the City’s online forms and/or contact Council Services on
9405 5000.

·                Public Question online form

The City will make every endeavour to provide a response to any submissions at the meeting. All submissions will form part of the electronic meeting and will be recorded in the Minutes of the Council meeting.

1.         Time Permitted

A minimum of 15 minutes is permitted for Public Question Time at Council Meetings. If there are not sufficient questions to fill the allocated time, the Presiding Member will move to the next item. If there are more questions to be considered within 15 minutes, the Presiding Member will determine whether to extend Public Question Time. Each person seeking to ask questions during Public Question Time may address the Council for a maximum of three minutes each. 

2.         Protocols

No member of the public may interrupt the Council Meeting proceedings or enter into conversation. 

Members of the public wishing to participate in Public Question Time at the Council Meeting are to register on the night at the main reception desk located outside of Council Chambers. Members of the public wishing to submit written questions are encouraged to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting (that is, by 12noon the day before the meeting).

The Presiding Member will control Public Question Time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so. Members of the public wishing to ask a question must state his or her name and address before asking a question. If the question relates to an item on the Agenda, the item number and title should be stated.

3.         General Rules

The following general rules apply to Public Question and Statement Time:

·                Public Questions and Statements should only relate to the business of the local government and should not be a personal statement or opinion;

·                Only questions relating to matters affecting the local government will be considered at a Council Meeting, and only questions that relate to the purpose of the meeting will be considered at a Special Council Meeting; 

·                Questions may be taken on notice and responded to after the meeting;

·                Questions may not be directed at specific Council Members or City Employee;

·                Questions are not to be framed in such a way as to reflect adversely on a particular Council Member or City Employee;

·                First priority will be given to persons who are asking questions relating to items on the current Council Meeting Agenda; and

·                Second priority will be given to Public Statements. Only Public Statements regarding items on the Council Agenda under consideration will be heard.

Please ensure mobile phones are switched off before entering the Council Chamber.

For further information, please contact Council Services on 9405 5000.

 

 

AUDIO OF COUNCIL PROCEEDINGS

The audio and visual proceedings of this meeting will be live broadcast online with the exception of matters discussed behind closed doors. That broadcast will remain available following the conclusion of the meeting.

To access a live stream of Council Proceedings please click below. The live stream will commence at the scheduled time and date of the meeting.

·                Live stream audio of Council Proceedings

To access audio recording of previous meetings, please click below:

·                Audio recordings

 

RECORDING AND ACCESS TO RECORDINGS OF COUNCIL MEETINGS POLICY

 

 

1.         POLICY STATEMENT

To be open and transparent regarding Council Meeting recordings and access to these recordings for members of the public and Council Members.

2.         OBJECTIVE AND PURPOSE

Objective

The objective of this policy is to ensure there is a process in place to outline the access to recorded Council Meetings.

Purpose

The purpose of this policy is to ensure that Council Members, the community, government bodies and other stakeholders are able to access recordings of the proceedings of Council meetings in compliance with the Local Government Act 1995 and associated Regulations.

3.         KEY DEFINITIONS

Nil

4.         SCOPE

This Policy applies to Council Members and employees of the City of Wanneroo.

5.         IMPLICATIONS

The policy aligns with the following Strategic Community Plan Goal and Priorities:

Strategic Community Plan 2021-2031

Goal 7: A well-governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services.

Priority 7.2 – Responsibly and ethically managed. The City of Wanneroo will be managed responsibly to ensure a long-term, sustainable future. The City will have effective governance arrangements and ethical leadership that is open and transparent, ensuring a clear understanding of roles and accountabilities.

6.         IMPLEMENTATION

6.1.            This Policy shall be printed within the Agenda of all Council Meetings, which include:

·                Ordinary Council Meeting;

·                Special Council Meeting;

·                Annual General Meeting of Electors;

·                Special Electors Meeting; and

·                Agenda Briefing Session

to advise the public that the proceedings of the meeting are recorded.

 

Recording of Proceedings

6.2.            Proceedings of Meetings detailed in this policy, as well as Deputations and Public Question Time during these meetings, shall be recorded by the City on audio and video recording equipment.  Meetings and portions of Meetings taking place in closed session will be recorded on audio recording equipment.

6.3.            No member of the public is to use any audio-visual technology or devices to record the proceedings of a Meeting, without the written permission of the Mayor or the Mayor’s Delegate.

6.4.            Arrangements for the broadcast and recording of meetings conducted by electronic means under s14D of the Local Government (Administration) Regulations 1996 (the Regulations), for example in the situation of a public health emergency or state of emergency, will be made in compliance with ss.14H and 14I of the Regulations.

6.5.            Arrangements for the recording of Meetings not held at the Council’s usual meeting place, or for the recording of Meetings in the event of a technological failure of the City’s recording equipment, will be made in compliance with ss.14I(2) to 14I(9) of the Regulations.

6.6.            In compliance with the City’s approved Recordkeeping Plan and the State Records Act 2000, recordings made under this policy will be retained for the period specified in the General Retention and Disposal Authority for Local Government Information.

Access to Recordings

6.7.            Recordings of Meetings made under this policy will be published via the City’s online channels no later than fourteen (14) days after the Meeting and will remain accessible for a minimum period of five (5) years after the Meeting date.

6.8.            Members of the public may purchase a copy of the recorded proceedings or alternatively, listen to the recorded proceedings at the Civic Centre online once the recording is published on the City of Wanneroo website. Costs for providing a copy of the recorded proceedings to members of the public will include staff time to make the copy of the proceedings, as well as the cost of the digital copy for the recording to be placed on. The cost of staff time will be set in the City’s Schedule of Fees and Charges each financial year.

6.9.            Council Members may request a copy of the recording of the Council proceedings at no charge.

6.10.         All Council Members are to be notified when recordings are requested by members of the public or by Council Members.

7.         ROLES AND RESPONSIBILITIES

The Policy is the responsibility of the Manager Corporate Governance & Council Services.

8.         DISPUTE RESOLUTION

All disputes in regard to this policy will be referred to the Director Corporate Strategy and Performance in the first instance. In the event that an agreement cannot be reached, the matter will be submitted to the Chief Executive Officer for a ruling.

9.         EVALUATION AND REVIEW PROVISIONS

This policy will be evaluated and its effectiveness reviewed by the following key performance measures:

·             All relevant meetings recorded;

·             Acceptable quality of recordings captured; and

·             Resolution of requests for copies of recordings within appropriate timeframes.

10.       RELATED DOCUMENTS

City of Wanneroo Recordkeeping Plan

11.       REFERENCES

Nil

12.       RESPONSIBILITY FOR IMPLEMENTATION

Manager Corporate Governance & Council Services

COMMONLY USED ACRONYMS AND THEIR MEANING

 

Acronym	Meaning
ABN	Australian Business Number
ACN	Australian Company Number
Act	Local Government Act 1995
CBP	City of Wanneroo Corporate Business Plan
CHRMAP	Coastal Hazard Risk Management & Adaption Plan
City	City of Wanneroo
CPI	Consumer Price Index
DBCA	Department of Biodiversity Conservation and Attractions
DFES	Department of Fire and Emergency Services
DOE	Department of Education Western Australia
DOH	Department of Health
DPLH	Department of Planning Lands and Heritage
DPS2	District Planning Scheme No. 2
DLGSCI	Department of Local Government, Sport and Cultural Industries
DWER	Department of Water and Environmental Regulation
EPA	Environmental Protection Authority
GST	Goods and Services Tax
JDAP	Joint Development Assessment Panel
LTFP	Long Term Financial Plan
MRS	Metropolitan Region Scheme
MRWA	Main Roads Western Australia
POS	Public Open Space
PTA	Public Transport Authority of Western Australia
SAT	State Administrative Tribunal
SCP	City of Wanneroo Strategic Community Plan
WALGA	Western Australian Local Government Association
WAPC	Western Australian Planning Commission

 

 

 

Notice is given that the next Ordinary Council Meeting will be held in the
Council Chamber (Level 1), Civic Centre,

23 Dundebar Road, Wanneroo on Tuesday 24 June 2025 commencing at 6:00pm.

 

B Parker

Chief Executive Officer

16 June 2025

 

CONTENTS

Item  1           Attendances   1

Item  2           Apologies and Leave of Absence  1

Item  3           Public Question and Statement Time   1

Item  4           Confirmation of Minutes   1

SOC01-06/25 Minutes of Special Council Meeting held on 4 December 2024  1

OC01-06/25    Minutes of Ordinary Council Meeting held on 27 May 2025  1

Item  5           Announcements by the Mayor without Discussion   1

Item  6           Questions from Council Members   1

Item  7           Petitions   1

New Petitions Received  1

Update on Petitions  1

UP01-06/25    Quinns Surf Lifesaving Club - Toddler Room Storage  1

UP02-06/25    Addison Park, Merriwa - Public Amenities  2

Item  8           Reports   2

Planning and Sustainability  2

Strategic Land Use Planning & Environment  2

PS01-06/25    Close of Advertising - Adoption of Proposed Scheme Amendment No. 229 - Revised Methodology for Calculating Development Contributions on Grouped Housing Site in East Wanneroo Cells 1-6 & 9  2

Approval Services  12

PS02-06/25    Consideration of Amendment No. 205 to District Planning Scheme No. 2 Following Advertising - Normalisation of Land in the East Wanneroo Cell 6 (Darch and Madeley) Structure Plan No. 8 and Darch Neighbourhood Centre Agreed Local Structure Plan No. 51 Areas  12

Land Development  56

PS03-06/25    **Development of Public Open Space - Lot 2 Driver Road Darch - Funding Arrangements with Parcel Darch Pty. Ltd. 56

Assets  67

Infrastructure Capital Works  67

AS01-06/25    Tender 25009 Upgrade Rotary Park Wanneroo, Stage 2  67

Parks & Conservation Management  83

AS02-06/25    Tender 25020 Parks and Streetscapes Maintenance for Butler and Ridgewood  83

AS03-06/25    Tender 24206 – Provision of Conservation Weed Control Services  91

Community & Place  100

Community Development  100

CP01-06/25    **City's Reconciliation Action Plan 2025-2027  100

CP02-06/25    Local Heritage Survey 2025  155

Community Facilities  459

CP03-06/25    Response to PT01-02/25 Dalvik Park Merriwa - Installation of a Fronton Court  459

CP04-06/25    Investigation into the Increased Usage of Quinns Mindarie Community Centre by Quinns Mindarie Surf Life Saving Club. 470

Place Management  507

CP05-06/25    **Festival & Cultural Events Committee Review   507

Corporate Strategy & Performance  517

Business & Finance  517

CS01-06/25    Financial Activity Statement for the Period Ended 30 April 2025  517

Corporate Planning Performance & Improvement  542

CS02-06/25    2024/25 Quarter 2 Corporate Performance Report  542

CS03-06/25    **Council Plan 2025/2034 - Vision, Purpose, Goals and Priorities  572

Transactional Finance  595

CS04-06/25    Warrant of Payments for the Period to 30 April 2025  595

Property Services  709

CS05-06/25    **Proposed Lease - Tiger Kart Club (Incorporated) Lot 600 (570) Wattle Avenue East, Neerabup  709

Chief Executive Office  717

Advocacy & Economic Development  717

CE01-06/25    **National Growth Areas Alliance (NGAA) Membership 2025/26  717

CE02-06/25    **Draft Discover Wanneroo Visitor Economy Strategy 2025 - 2030  740

Legal & Governance  797

CE03-06/25    Review of Wards and Representation 2026  797

Council Services  859

CE04-06/25    **Proposal to Establish the City of Wanneroo as an Eligible Local Governing Body  859

Item  9           Motions on Notice   864

Item  10         Late Reports (see Supplementary Agenda) 864

Item  11         Urgent Business   864

Item  12         Confidential  864

CR01-06/25    **Proposed Land Transfer of Temporary Drainage Sump - Lot 9001 Boscastle Way Darch  864

CR02-06/25    **City Golf Courses Facility Upgrades Side Deed (to Supply Contract) and Project Financial Sourcing. 864

Item  13         Date of Next Meeting   864

Item  14         Closure   864

 

**Indicates that changes and/or information has been added to the report following Agenda Briefing.

 

This meeting today is being held on Whadjuk Noongar Boodja and we would like to acknowledge and pay my respects to Elders, past, present and future. I thank all past and present members of the community that have supported the City to better understand and value Nyoongar culture within the City of Wanneroo.

 

I invite you to bow your head in prayer:

 

Lord, We thank you for blessing our City, our community and our Council. Guide us all in our decision making to act fairly, without fear or favour and with compassion, integrity, wisdom and honesty. May we show true leadership, be inclusive of all, and guide all of the City’s people and many families to a prosperous future that all may share. We ask this in your name. Amen.

Item  1     Attendances

Item  2     Apologies and Leave of Absence

Approved Leave of Absence
Name	Date
Cr Nguyen	24 June 2025

Item  3     Public Question and Statement Time

Item  4     Confirmation of Minutes

That the minutes of Special Council Meeting held on 4 December 2024 be confirmed.

That the minutes of Ordinary Council Meeting held on 27 May 2025 be confirmed.

Item  5     Announcements by the Mayor without Discussion

Item  6     Questions from Council Members

Item  7     Petitions

New Petitions Received

Update on Petitions

UP01-06/25       Quinns Surf Lifesaving Club - Toddler Room Storage

Cr Berry presented a petition of 82 signatories consisting of 63 signatories identifying as residing within the City of Wanneroo district; and 19 signatories unable to be identified as residing within the City of Wanneroo, requesting that Quinns Surf Lifesaving Club be stopped from taking the Toddler Room at Quinns Mindarie Community Centre for the use as a storage room. And give North Coastal Children’s Community Choir and other groups the rights to roll over their yearly lease to the Toddler Room at Quinns Mindarie Community Centre, 2 Quinns Road Mindarie.   Update: A report will be presented at the August 2025 Council meeting.

UP02-06/25       Addison Park, Merriwa - Public Amenities

Cr Smith presented a petition of 332 signatories consisting of 323 signatories identifying as residing within the City of Wanneroo district; and 9 signatories unable to be identified as residing within the City of Wanneroo, request the installation of the following public amenities – group seating, picnic table, shade shelter, barbeque and dog water fountain on the north-western side of Addison Park in Merriwa.   Update: A report will be presented at the July 2025 Council meeting.

Item  8     Reports

Declarations of Interest by Council Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Strategic Land Use Planning & Environment

File Ref:                                              51630 – 25/157642

Responsible Officer:                          Director Planning & Sustainability

Attachments:                                       1         

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

To consider the submissions received during the public advertising of Amendment No. 229 to District Planning Scheme No.2 (DPS2) and adoption of that amendment.

 

Applicant	City of Wanneroo (the City)
Owner	City of Wanneroo
Location	East Wanneroo Cells 1-6 & 9
Site Area	Approx. 2,500 hectares
MRS Zoning	Various
DPS2 Zoning	Various

Background

Council at its meeting on 10 December 2024 (PS04-12/24) approved the advertising of proposed Amendment No. 229 to DPS2, which is seeking to introduce a new provision into Schedule 14 (East Wanneroo DCP provisions) to enable Developer Contribution Plans (DCP) contributions payable on Grouped Housing sites to be calculated based on the number of dwellings depicted in a valid Development Approval.

Detail

Proposal

 

Amendment No. 229 proposes to amend DPS2 by including a further subclause (iv) into Clause 1.6.4(a) in Schedule 14 of DPS2 to allow for a fair calculation methodology for all contributing grouped dwelling lots (Attachment 1), rather than estimating the lot potential in accordance with DPS2. The proposed additional clause will enable contributions to be calculated on the actual number of dwellings and ensure that landowners are paying contributions in accordance with a user-pays principle, as per the following:

 

“(iv) The local government may, at its discretion, reduce the Infrastructure Cost Per Lot contribution payable for a grouped dwelling lot based on the number of dwellings depicted in a Development Approval.”

 

The current provisions in DPS2 provides a blanket methodology to calculating contributions on grouped housing sites which may not accurately reflect the number of dwellings delivered.

 

Introducing this clause to DPS2 will allow Administration to charge DCP contributions on a grouped housing site that reflects the actual number of dwellings to be created. This will help minimise the overcollection of DCP funds and ensure the principle of the user pays is applied to the DCP contributions calculation.

Consultation

In accordance with the Council’s decision, the amendment was referred to the Western Australian Planning Commission (WAPC) seeking consent to advertise Amendment No. 229.  On 6 March 2025, the WAPC advised the City that the amendment had been given consent to advertise. A 61-day public advertising period was carried out between 13 March 2025 and 12 May 2025 by way of:

·        Advertising in the local newspaper (Wanneroo Times);

·        Posting on the City’s website; and

·        Sending letters to affected landowners.

 

The City received one (1) submission supporting the proposed Amendment.

Comment

The following table provides a summary of the submission and Administration’s response.

 

Submission	Summary of submission	Response
Stockland	Supports the proposed Scheme Amendment	Noted

 

Considering the matter noted in the Table, it is recommended that the amendment proposal be adopted without modification and forwarded to the Western Australian Planning Commission for final approval.

Statutory Compliance

Amendment No. 229 has been processed in accordance with the Planning and Development Act 2005 and the Town Planning Regulations 1967.

 

In accordance with Regulation 17(2), Council is required to consider the submissions received in respect of Amendment No. 229 and must resolve to either (a) adopt the amendment with or without modification, or (b) not proceed with the amendment.

 

Further, pursuant to Regulation 18(1), within 28 days of the passing of that resolution, the City must provide the WAPC with (among other things) a schedule of submissions and Council's recommendation and response to the submissions, together with particulars of any modifications recommended to the amendment.

 

Administration recommends that Council adopts Amendment No. 229 in accordance with Regulation 17(2)(a), without modification.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.1 - Develop to meet current need and future growth

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
ST-G09 Long Term Financial Plan	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Chief Executive Officer	Manage

 

Risk Title	Risk Rating
CO-O17 Financial Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

The above risks have been identified and considered within the City of Wanneroo’s Strategic and Corporate Risk Registers. The annual review of the DCP and associated provisions of DPS2 assist Council to address the strategic risk relating to Long Term Financial Planning (LTFP) as ensure that appropriate budget monitoring, timing and provisions are considered. The strategic risk relating to Stakeholder Relationships applies as a key element in the DCP review process to maintain effective engagement with relevant stakeholders. In addition, the Corporate Risk relating to Financial Management would apply as awareness of financial policies and financial management to promote accountability by business owners and an integrated approach to risk assurance.

Policy Implications

Nil

Financial Implications

The introduction of subclause (iv) to Schedule 14, Clause 1.6.4(a) in DPS2 will allow the amount of contributions collected to accurately reflect the amount of dwellings created within a grouped dwelling site. This will help minimise an overcollection of DCP funds.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Regulation 41(3)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUPPORTS Amendment No. 229 to District Planning Scheme No. 2 without modification, as per Attachment 1;

2.       AUTHORISES the Mayor and the Chief Executive Officer to SIGN and SEAL Amendment No. 229 to District Planning Scheme No. 2 documents in accordance with the City’s Execution of Documents Policy; and

3.       Pursuant to Regulation 44 of the Planning and Development (Local Planning Schemes) Regulations 2015 PROVIDES Amendment No. 229 to District Planning Scheme No. 2 to the Western Australian Planning Commission.

Attachments:

 

1⇩.

Attachment 1 - Scheme Amendment No. 229 to District Planning Scheme No. 2 report

25/6626

 

 

 

CITY OF WANNEROO Agenda OF Ordinary Council Meeting 24 June, 2025                                                             0

 

Approval Services

File Ref:                                              46365 – 25/105037

Responsible Officer:                          Director Planning & Sustainability

Attachments:                                       6  

Previous Items:                                   PS02-04/24 - Preparation of Amendment No. 205 to District Planning Scheme No. 2 – Part Normalisation of the East Wanneroo Cell 6 (Darch and Madeley) Structure Plan No. 8 Area and Revocation of the Darch Neighbourhood Centre Agreed Local Structure Plan No. 51 - Ordinary Council - 23 Apr 2024  

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

For Council to consider:

 

·        Amendment No. 205 to the City’s District Planning Scheme No. 2 (DPS2) following a public advertising period; and

 

·        Requesting the Western Australian Planning Commission (WAPC) perform consequential administrative actions to the following local structure plans:

o   Amending the City’s East Wanneroo Cell 6 (Darch and Madeley) Agreed Local Structure Plan No. 8 (ASP 8); and

o   Revoking the City’s Darch Neighbourhood Centre Agreed Local Structure Plan No. 51 (ASP 51).

 

Background

 

Amendment No. 205 applies to land within the Darch and Madeley localities where ASP 8 currently guides subdivision and development (subject area). ASP 8 was initially adopted in September 1999 by the City of Wanneroo (the City) and later endorsed by the WAPC in October 2004. The ASP 8 structure plan map is included as Attachment 1.

 

There are also two further ‘centre’ structure plans within the subject area, being:

·        ASP 51, as mentioned above for Darch Plaza and the surrounding development; and

·        The Kingsway City Activity Centre Agreed Structure Plan No. 59 (ASP 59), for the Kingsway City Shopping Centre site.

 

The subject area is largely zoned Urban Development under DPS2 (Attachment 2), an interim zoning applied to areas undergoing subdivision and development. Much of the subject area is built out, meaning the subdivision and development of the built-out areas no longer require the guidance of a structure plan. Therefore, it is necessary to now move planning controls for these built out areas out of structure plans and into DPS2 (through Amendment No. 205). As detailed in this report, the zoning, density codings and reservations to be put into DPS2 through Amendment No. 205 correspond with what has been developed in the subject area, as guided by the structure plans mentioned above.

 

Normalisation has already occurred in some parts of the subject area, either at the time DPS2 was gazetted in July 2001 or through subsequent amendments (Attachment 2).

 

This process of normalising structure planned areas is part of the City’s ongoing approach to simplify the planning system and reduce complexity for the City’s stakeholders. Normalisation makes it simpler for landowners to understand the relevant planning controls for their property by reducing the number of planning documents relevant to the decision-making process. This aligns with the City’s goal to provide for well-planned land uses to support the economy, the growing community and environment.

 

Council initiated Amendment No. 205 on 23 April 2024 (PS02-04/24), as outlined in Attachment 3.

Detail

Map Amendments to DPS2

 

Amendment No. 205 proposes the following zoning changes to the DPS2 map
(Attachment 4):

 

Residential Areas

·           Rezoning established residential lots from Urban Development to Residential, with density codes that generally reflect those in ASP 8 and ASP 51.

·           This includes areas currently zoned Commercial in ASP 51 but developed with single houses.

 

Service Commercial Areas

·           Rezoning established service commercial lots on Furniss Road from Urban Development to Service Commercial.

·           This includes incorporating land use restrictions from ASP 8 into DPS2.

 

Commercial Centres

·           Rezoning the established Darch Neighbourhood Centre and a local centre on Russell Road, Madeley from Urban Development to Commercial.

 

Local Scheme Reserves

·           Reclassifying public open space, drainage, road reserves, and utility sites as Local Scheme Reserves.

 

Text Amendments to DPS2

 

The Amendment No. 205 proposal also includes the following text amendments to DPS2 (Attachment 4):

 

Land Use Restrictions

·        Incorporating existing land use restrictions from ASP 8 for the Furniss Road service commercial strip to ensure continuity in development control.

 

 

Retail Floorspace Caps

·        Removing the floorspace cap for the Kingsway City development from DPS2, so that floorspace can instead be limited by ASP 59. This is further discussed later in the report.

 

As discussed in the Consultation section below, the Department of Planning, Lands and Heritage (DPLH), advised Administration on 24 January 2025 that Amendment No. 205 was approved for advertising. Prior to that approval being granted, the Statutory Planning Committee (SPC) required the City to make modifications to Amendment No. 205 as it was initiated by Council on 23 April 2024 (PS02-04/24), pursuant to Section 83A(2)(b) of the Planning and Development Act 2005.

 

Attachment 4 provides the advertised version of Amendment No. 205 – whilst incorporating track changes to demonstrate the modifications required by the SPC prior to advertising. No further modifications are recommended by Administration following the advertising that has been undertaken.

 

Administrative Amendments to affected Local Structure Plans

 

Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations) allows the City to seek consequential changes to, or revocation of, structure plans through the Scheme amendment process.

 

Consequent to Amendment No. 205, opportunity has been taken to seek the following administrative changes to the affected structure plans as part of the Regulation 35A process (Attachment 5):

 

ASP 8 – amendments that make consequential changes to the ASP 8 text and maps to align with the updated zoning. Minor text adjustments are also proposed for clarity and alignment with the broader planning framework.

 

ASP 51 – complete revocation of ASP 51, which will be redundant following the normalisation of zoning under Amendment No. 205.

 

ASP 59 – For this structure plan to undergo no change through this process.

 

The SPC also required modifications to the Regulation 35A Statement before advertising, which are outlined as track changes in Attachment 5.

Consultation

Following Council’s 23 April 2024 resolution, Amendment No. 205 was:

·        Referred to the Environmental Protection Authority (EPA) for assessment, which confirmed on 15 May 2024 that a formal assessment under Part IV of the Environmental Protection Act 1986 was not required.

·        Approved for public advertising by the Minister for Planning on 24 January 2025, following modifications required by the SPC (Attachment 4).

·        Advertised from 13 February to 28 March 2025, including:

o    Notices on the City’s website.

o    Copies made available for public inspection at the City’s Civic Centre.

o    Notices in the 13 February 2025 edition of the Perth Now – Wanneroo newspaper.

o    Direct letters to affected landowners and occupiers. Administration received four submissions during the advertising period, none of which objecting to the proposal.

A summary of all the submissions received, and Administration’s responses, is provided in Attachment 6. The key themes raised in the submissions are as follows:

·           General support by key landowners of land in the subject area to normalise planning controls as proposed through Amendment No. 205.

·           Request to consider adjustments to the planning framework pertaining to the Kingsway City Shopping Centre and the Kinmore Green Estate, Darch. Administration provides a detailed response to these matters in the Comment section below.

Comment

DPS2 Map and Text Amendment Discussion

 

The proposed zones, reserves, and density codes align with the established land use patterns within the Darch and Madeley localities. The amendment moves areas from the interim 'Urban Development' zone to more permanent zones, like Residential and Commercial, which better reflect their current and intended long-term use. Amendment No. 205 reduces reliance on structure plans for decision making in fully developed areas, simplifying the planning framework for stakeholders.

 

Regulation 35A Statement Discussion

 

The administrative Regulation 35A process to amend affected local structure plans effectively completes the normalisation process by providing a planning framework that is streamlined and aligned.

 

Impact on Developer Contributions and Future of the Structure Plan

 

Amendment No. 205 will not affect the ability to collect or retain development contributions from owners within East Wanneroo Cell 6, as it does not change Cell boundaries or modify Schedule 14 of DPS2 (Attachment 5).

 

Kingsway City Retail Net Lettable Area

 

A submission was received on behalf of the owners of Kingsway City Shopping Centre agreeing to Amendment No. 205 removing maximum retail net lettable area (NLA) provisions from DPS2 for this centre. This was also raised by the owners of the Kingsway City Shopping Centre in their submission on the City’s Draft Local Planning Strategy (Draft LPS) when that was advertised.

 

DPS2 sets a maximum retail NLA of 15,000m² for the Kingsway City Shopping Centre, which has been in place since the Scheme was initially gazetted in 2001. However, ASP 59 was adopted in November 2010 imposing a maximum retail NLA of 32,000m² – without any attempt to directly resolve the inconsistency with DPS2 that had resulted.

 

The Amendment No. 205 proposal had initially sought to resolve this inconsistency by changing the maximum retail NLA in DPS2 to 32,000m², aligning with ASP 59. However, one of the modifications made prior to advertising was for maximum retail NLA for the Kingsway City Shopping Centre to be removed from DPS2 completely – meaning that only the retail floorspace provisions in ASP 59 would apply.

 

There is currently 18,149m² of retail NLA at Kingsway City, exceeding what is prescribed in DPS2. If the current maximum retail NLA prescribed in DPS2 was not removed – and ASP 59 expired in October 2027 – this would have prevented any further expansion of this centre.

 

The removal of maximum retail NLA for Kingsway City through Amendment No. 205 aligns with the current State strategic planning framework. In 2023, the State Government reviewed State Planning Policy 4.2: Activity Centres (SPP 4.2) and removed the requirements for maximum retail NLA to be outlined in a local planning scheme. Administration is not intending for maximum retail NLA to be imposed for any activity centre in Local Planning Scheme No. 3 (LPS3).

 

Other Issues Raised by Kingsway City

 

In their submission on the Amendment No. 205 proposal, the owners of Kingsway City Shopping Centre also raised the following issues – much of which were raised in their submission on the Draft LPS:

1.       An objection to any rezoning of an eastern portion of the shopping centre site to Mixed Use.

2.       An objection to an eastern portion of the Kingsway City shopping centre site being identified for ‘Significant Vegetation’ and ‘Vegetation Retention Focus’.

3.       To consider rezoning the entirety of the Kingsway City site from ‘Commercial’ to ‘Centre’ through Amendment No. 205.

4.       For the Madeley (Kingsway) Centre to be reclassified from ‘District Centre’ to ‘Secondary Centre’ in the hierarchy of activity centres in the Perth Metropolitan Area.

More detailed responses from Administration to the submitters specific points above are provided in the summary of submissions in Attachment 6.

 

The primary purpose of Amendment No. 205 is to take zonings, density codings and local scheme reservations from structure plans, and apply those in DPS2 over the established parts of the ASP 8 area. It is not the purpose of this amendment to address other planning issues – or make changes which should be pursued by stakeholders through separate structure plan or Scheme amendments.

 

Submission from Developer of Kinmore Green

 

During advertising, the City received a submission from the developers of the Kinmore Green Estate, Darch. The submission was seeking modifications to a footnote to Schedule 4 in
ASP 8, regarding the delivery of an open space in the estate.

 

The footnote currently reads as follows:

“The landowner acknowledges and agrees that the City will not clear the conditions of subdivision for the creation of POS 6M (District open Space) until such time as the landowner can satisfy the City that the POS 6M site is classified by the Department of Water and Environmental Regulation as suitable for Public Open Space and there is no ongoing management plan obligations (contamination monitoring or mitigation measures) to the satisfaction of the City.”

 

The submitter has sought the wording of the footnote be modified to the following (emphasis underlined):

“The landowner acknowledges and agrees that the City will accept transfer of POS 6M (District open Space) until such time as the landowner can satisfy the City that the POS 6M site is classified by the Department of Water and Environmental Regulation as suitable for Public open Space and the ongoing management plan obligations (contamination monitoring or mitigation measures) are to the satisfaction of the City.”

 

As outlined above, the primary purpose of Amendment No. 205 is to apply zonings into DPS2 over the established parts of the ASP 8 area. As Kinmore Green is undergoing development and not yet established, it is generally not affected by Amendment No. 205.

 

The change to ASP 8 sought by the submitter does not have a direct relationship with what Amendment No. 205 is proposing. In this instance, Administration is aware that the position of the DPLH would be for a structure plan amendment such as this to be pursued outside the Amendment No. 205 process. In moving forward, Administration has already invited the submitter to discuss (and potentially resolve) this issue separately.

 

Extension of Structure Plan Approval Periods

 

Under Clause 28 of the deemed provisions, structure plans have a default lifespan of 10 years, unless a different timeframe is set by the WAPC. For structure plans approved before 19 October 2015 (such as ASP 8 and ASP 51), the 10-year period is considered to have commenced on 19 October 2015.

 

While the deemed provisions and the WAPC’s Structure Plan Guidelines allow for the extension of structure plans, only the WAPC has the authority to make this decision. The City's role is limited to providing advice and administrative support.

 

In the initiation report (PS02-04/24), Administration advised that the approval period for ASP 8 should be considered for extension after public advertising of Amendment No. 205. It was also noted that a request to revoke ASP 51 could be made to the WAPC following Ministerial approval of Amendment No. 205.

 

To prevent potential planning issues that could arise if structure plans expire before the relevant land is normalised, Administration had submitted an extension request for ASP 8 to the WAPC. On 15 May 2025, the WAPC granted this request by extending the approval period for ASP 8 to 19 October 2030.

 

A request was also forwarded to the WAPC for the ASP 51 approval period to be extended by one year, to 19 October 2026. This extension was necessary due to delays in receiving consent to advertise Amendment No. 205. This approval period extension is still pending WAPC consideration. Once Amendment No. 205 is approved by the Minister, Administration will recommend that the WAPC revoke ASP 51.

 

In addition to the above, the WAPC has already granted an approval duration extension for ASP 59 to 19 October 2027.

Statutory Compliance

Amendment No. 205 to DPS2 can be processed in accordance with the Planning and Development Act 2005 and the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Following the Minister for Planning’s approval of Amendment No. 205, the WAPC will revoke and amend the structure plans that apply over the Amendment No. 205 area pursuant to Clause 29A of the deemed provisions for local planning schemes, provided in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015. This can occur if Council resolves to include a Statement in the amendment to that effect, pursuant to Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.2 - Plan for and manage land use

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-O15 – Project Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

The above risk relating to the issues contained within this report has been identified and considered within the City’s Corporate risk register. Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Amendment No. 205 is being processed noting the WAPC-prepared ‘WA Planning Manual: Guidance for Structure Plans’ in respect to the relationship between structure plans and local planning schemes.

Financial Implications

Costs in preparing Amendment No. 205 to DPS2 – and assisting the WAPC in revoking ASP 51 and amending ASP 8 – can be met from the current Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Regulation 50(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, CONSIDERS the submissions received in respect of Amendment No. 205 to District Planning Scheme No. 2, as summarised with Administration’s responses in Attachment 6;

2.       Pursuant to Regulation 50(3)(a) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUPPORTS Amendment No. 205 to District Planning Scheme No. 2, as advertised and outlined in Attachment 4;

3.       AUTHORISES the Mayor and the Chief Executive Officer to SIGN and SEAL Amendment No. 205 to District Planning Scheme No. 2 documents in accordance with the City’s Execution of Documents Policy;

4.       Pursuant to Regulation 53(1) of the Planning and Development (Local Planning Schemes) Regulations 2015, PROVIDES Amendment No. 205 to District Planning Scheme No. 2 to the Western Australian Planning Commission;

5.       REQUESTS the Western Australian Planning Commission undertake the following after the Minister for Planning approves Amendment No. 205 to District Planning Scheme No. 2, pursuant to the Statement prepared under Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015:

a)      Amend the City of Wanneroo’s East Wanneroo Cell 6 (Darch and Madeley) Agreed Local Structure Plan No. 8; and

b)      Revoke the City of Wanneroo’s Darch Neighbourhood Centre Agreed Local Structure Plan No. 51.

6.       REQUESTS Administration advise the submitters of this decision.

 

Attachments:

 

1⇩.	Attachment 1 - Current ASP 8 Structure Plan Map	23/204359
2⇩.	Attachment 2 - DPS2 Map Extract Over Amendment No. 205 Area	23/204499
3⇩.	Attachment 3 - Council Resolution PS02-04/24 – 23 April 2024 - Amendment No. 205 to District Planning Scheme No. 2	25/112703
4⇩.	Attachment 4 - Advertised Version of Amendment No. 205 and Extent of Modifications Required Prior to Advertising Shown as Track Changes	25/113983
5⇩.	Attachment 5 - Regulation 35A Statement As Advertised - Including Track Changes of Modificiations Made Prior to Advertising	25/114188
6⇩.	Attachment 6 - Council Submission Schedule - Amendment No. 205 to District Planning Scheme No. 2	25/125713

 

 

 

CITY OF WANNEROO Agenda OF Ordinary Council Meeting 24 June, 2025                                                             0

 

Land Development

File Ref:                                              SD159221 – 25/159291

Responsible Officer:                          Director Planning & Sustainability

Attachments:                                       3         

Changes to Report and Additional Information Arising from Agenda Briefing

·    Additional details on parking demand and requirements for a Neighbourhood Sports Public Open Space (POS) have been investigated. The parking requirements for the POS have been compared to Warradale Park (70 bays) and Ridgewood Park (95 bays), which are similar size active POS sites with similar amenities. The 80 parking bays proposed for the POS seems consistent with those two sites.

·    Any reference to a ‘District’ level facility should be read as ‘Neighbourhood Sports’ POS to be consistent with the terminology in Local Planning Policy 4.3 – Public Open Space.

·    Copies of the approved Landscape & Irrigation Design Drawings have been made available for Council Members on The Hub.

·    A copy of the Kinmore Green Neighbourhood Sport Public Open Space Concept Plan has been included as Attachment 3.

Issue

To consider Parcel Darch Pty. Ltd.’s offer in relation to the development and pre-funding of the Public Open Space development in Lot 2 Driver Road, Darch.

Background

Structure Plan and Subdivision

 

Lot 2 (26) Driver Road, Darch is located within the East Wanneroo Cell 6 Approved Local Structure Plan No. 8 (LSP 8), comprising a total development area of 24.71 Ha, which includes 4.8 Ha for district-level Public Open Space (POS) (Attachment 1).

 

The site was previously zoned Landfill Precinct in LSP 8 and has previously been a sand quarry and the resultant quarry void was approved for landfill operations in 1997; and between 1997 and 2015 the site was licensed to accept clean fill and building materials from building sites.

 

On 9 December 2019, the developer Parcel Darch Pty. Ltd. (Parcel) requested the City of Wanneroo (the City) to consider an amendment to the LSP 8 to rezone Lot 2 from Landfill Precinct to Residential Precinct.   Council on 22 September 2020 resolved to recommend support to the Western Australian Planning Commission (WAPC) for the amendment, subject to modifications. The amendment was approved by the WAPC on 17 February 2021. 

 

Parcel has subsequently obtained two subdivision approvals for the land (WAPC 159221 and WAPC 159333).  WAPC 159221 created the POS site only and WAPC 159333 proposed to create the POS as well as the residential and business zone lots. Although the City recommended in both subdivision referrals a condition for the proponent to develop the POS site, the WAPC did not impose this condition.

 

As the land is contaminated due to its previous use, conditions have been imposed in the subdivisions for the land to be remediated by the developer.  In this regard, Parcel has acknowledged that the City will not clear the conditions of subdivision for the creation of the POS until such time as the site is classified by the Department of Water and Environmental Regulation (DWER) as suitable for the POS use and there is no ongoing management plan obligations, such as contamination monitoring or mitigation measures, to the satisfaction of the City. The matter of site reclassification is currently with DWER for assessment.

 

Parcel has completed the remediation, earthworks and civil works, with the completion of 15 display homes. The development of the POS to a basic standard (i.e. turfed playing field, planting, mulching, furniture, play equipment, nature play, sports facilities and irrigation) is anticipated on or before June 2026 and is subject to funding arrangements between the City and Parcel.

 

Provision of POS

 

In areas where there is not a DCP in place, developers are required to provide 10% of their landholding as POS free of cost as well as develop the POS at their cost to satisfy conditions of subdivision approval and comply with the City’s Local Planning Policy 4.3 – Public Open Space. 10% of Lot 2 Driver Road is 2.471 hectares. In this case there is no condition of subdivision requiring development of the 10% POS and the land for the POS is to be acquired through the Developer Contribution Plan (DCP) for East Wanneroo Cell 6.

 

The DCP (Cell 6) is acquiring approximately 20% (4.8 hectares) of land for POS from Parcel’s landholding using DCP funds. The DCP does not fund the POS development, and it would be unreasonable to require the landowner to develop more than 10% of their landholding as POS (i.e. 2.471 Ha of the 24.71 Ha landholding).  The cost of the development of the additional area should be covered by the City, to enable the full 4.8 hectares to be developed. The development of the POS in terms of LPP 4.3 is to a minimum standard.  As this is a district-level POS, the additional costs associated with the higher standard of sports facilities must also be covered by the City.

 

The development of the POS is reflected in the draft Long-Term Financial Plan (LTFP) for delivery in Year 3, 4 & 5; as the City did not anticipate this land to be developed for many years due to the significant long-standing contamination issues on the site. As the structure plan and relevant subdivisions have now been approved, and the first few stages of residential development have been delivered by Parcel, the City needs to consider the timing of the development of the POS.

 

The purpose of the report is to seek Council consideration for Parcel’s offer (Attachment 2) to develop the POS which requires an allocation of funds in the 2025/26 Budget to cover the City’s contribution towards the development of the Lot 2 POS; and to authorise the CEO to enter into a Deed of Agreement with Parcel to formalise the arrangement.

Detail

Background

Structure Plan and Subdivision

 

Lot 2 (26) Driver Road, Darch is located within the East Wanneroo Cell 6 Approved Local Structure Plan No. 8 (LSP 8), comprising a total development area of 24.71 Ha, which includes 4.8 Ha for district-level Public Open Space (POS) (Attachment 1).

 

The site was previously zoned Landfill Precinct in LSP 8 and has previously been a sand quarry and the resultant quarry void was approved for landfill operations in 1997; and between 1997 and 2015 the site was licensed to accept clean fill and building materials from building sites.

 

On 9 December 2019, the developer Parcel Darch Pty. Ltd. (Parcel) requested the City of Wanneroo (the City) to consider an amendment to the LSP 8 to rezone Lot 2 from Landfill Precinct to Residential Precinct.   Council on 22 September 2020 resolved to recommend support to the Western Australian Planning Commission (WAPC) for the amendment, subject to modifications. The amendment was approved by the WAPC on 17 February 2021. 

 

Parcel has subsequently obtained two subdivision approvals for the land (WAPC 159221 and WAPC 159333).  WAPC 159221 created the POS site only and WAPC 159333 proposed to create the POS as well as the residential and business zone lots. Although the City recommended in both subdivision referrals a condition for the proponent to develop the POS site, the WAPC did not impose this condition.

 

As the land is contaminated due to its previous use, conditions have been imposed in the subdivisions for the land to be remediated by the developer.  In this regard, Parcel has acknowledged that the City will not clear the conditions of subdivision for the creation of the POS until such time as the site is classified by the Department of Water and Environmental Regulation (DWER) as suitable for the POS use and there is no ongoing management plan obligations, such as contamination monitoring or mitigation measures, to the satisfaction of the City. The matter of site reclassification is currently with DWER for assessment.

 

Parcel has completed the remediation, earthworks and civil works, with the completion of 15 display homes. The development of the POS to a basic standard (i.e. turfed playing field, planting, mulching, furniture, play equipment, nature play, sports facilities and irrigation) is anticipated on or before June 2026 and is subject to funding arrangements between the City and Parcel.

 

Provision of POS

 

In areas where there is not a DCP in place, developers are required to provide 10% of their landholding as POS free of cost as well as develop the POS at their cost to satisfy conditions of subdivision approval and comply with the City’s Local Planning Policy 4.3 – Public Open Space. 10% of Lot 2 Driver Road is 2.471 hectares. In this case there is no condition of subdivision requiring development of the 10% POS and the land for the POS is to be acquired through the Developer Contribution Plan (DCP) for East Wanneroo Cell 6.

 

The DCP (Cell 6) is acquiring approximately 20% (4.8 hectares) of land for POS from Parcel’s landholding using DCP funds. The DCP does not fund the POS development, and it would be unreasonable to require the landowner to develop more than 10% of their landholding as POS (i.e. 2.471 Ha of the 24.71 Ha landholding).  The cost of the development of the additional area should be covered by the City, to enable the full 4.8 hectares to be developed. The development of the POS in terms of LPP 4.3 is to a minimum standard.  As this is a district-level POS, the additional costs associated with the higher standard of sports facilities must also be covered by the City.

 

The development of the POS is reflected in the draft Long-Term Financial Plan (LTFP) for delivery in Year 3, 4 & 5; as the City did not anticipate this land to be developed for many years due to the significant long-standing contamination issues on the site. As the structure plan and relevant subdivisions have now been approved, and the first few stages of residential development have been delivered by Parcel, the City needs to consider the timing of the development of the POS.

 

The purpose of the report is to seek Council consideration for Parcel’s offer (Attachment 2) to develop the POS which requires an allocation of funds in the 2025/26 Budget to cover the City’s contribution towards the development of the Lot 2 POS; and to authorise the CEO to enter into a Deed of Agreement with Parcel to formalise the arrangement.

Detail

Need for District Public Open Space

 

To consider the timing of the delivery of the POS, a key consideration for the City is to determine whether there is a need for a district-level POS in the area, considering the population growth as well as the current and projected use of existing POS and sporting facilities in the area.  In this regard, a preliminary analysis indicates that the provision of sporting spaces within the area, and in Darch and Landsdale demonstrates a high level of usage and that the use of the current facilities is at a premium.  This is reflected in the fact that 9 out of 16 ovals within the area have above the recommended 25 hours of usage, with a number of these significantly over, which suggests that additional capacity is required to help manage the capacity of the existing ovals.  

 

As per the Parks and Leisure WA Guidelines for Community Infrastructure (2020) (Guidelines), the population catchment for a district POS is 2 km and 1:15,000 – 25:000, with 800m and 1:5,000 for Neighbourhood level facility.  With the current Darch and Landsdale population at 29,248, which is projected to grow by 11.65% or 32,303 by 2031; and taking into consideration the current levels of usage at the nearby Kingsway Regional Sporting Complex and Warradale Park facilities, there is a need for an additional sports space.   Warradale Park is limited to a single senior AFL playing field, whilst the two other nearby facilities, Ashdale and Fragola Parks (being shared with the Department of Education), are not suitable as sport spaces other than for junior training due to their restrictive oval layouts.   Works are also required at a number of other facilities to bring these up to contemporary standards.

 

Facilities to be provided at 2 Driver Road

 

As a district-level facility, the estimated cost of delivering the POS is $7,690,000 which comprises of Stage 1 and 2 works.

 

The Stage 1 development cost of the POS is estimated to be $4,004,101 which could include the following: 

·        turfed playing field;

·        planting;

·        mulching;

·        furniture;

·        play equipment;

·        nature play;

·        sports facilities;

·        irrigation; and

·        Car parking.

The Stage 2 development cost of the POS is estimated to be $3,690,000 which would include the following:

·        Sports amenity building ($3,150,000 or $2,150,000 with CSRFF grants); and

·        Floodlighting ($540,000 or $370,000 with CSRFF grants).

Some of these costs, such as the sports amenities building and floodlighting, would be eligible for funding from the State Government’s Community Sport and Recreation Facilities Fund program (CSRFF). 

 

Consideration should be given to staging the development of the POS.  In this regard, the POS development, car park and floodlighting would need to be completed as a single package, as user groups will require these elements from the beginning; whilst the sports amenities building and passive park infrastructure could potentially be completed later. The $540,000 identified for floodlighting in Stage 2 should therefore be brought forward in the LTFP and be included in the Stage 1 works. Temporary facilities could also be used for the toilets, change rooms and storage, noting that toilets would need to be connected when the POS is constructed.  However, with a staged approach, it should be noted that once the oval and facilities are in place and the community start to use it, there will inevitably be increased demand from the community for the City to provide permanent sports amenities.

 

The purchase of the POS land will be funded through the East Wanneroo Cell 6 Developer Contribution Plan (DCP), which has sufficient funds available to facilitate this. In this regard and based on the proposed area of POS of 4.8142 Ha, the compensation payable by the DCP equates to $12,140,452 (current value $2,521,800 per hectare). It should also be noted that Cell 6 is substantially developed at approximately 90%. The acquisition of the land is supported in relation to the impact of the DCP, as it will assist in the finalisation of significant outstanding infrastructure required to be provided by the DCP and will enable the progression towards the ultimate closure of East Wanneroo Cell 6.

 

Parcel’s Offer

 

The City received correspondence from Parcel in May 2025 in relation to the development and pre-funding of the POS development in Lot 2 (Attachment 2). The primary focus of this correspondence was to outline Parcel’s proposed contribution and conditions in relation to the development of the POS.

 

There is no requirement under the WAPC subdivision approvals for Parcel to construct, maintain or contribute cash in lieu to Public Open Space infrastructure.  Parcel understands the importance of the provision of the POS and financial impost of the delivery of such infrastructure by the City. As such, they have offered to provide a financial contribution towards its construction.  This contribution is not required under the WAPC approvals and is done so outside of the approvals in good faith and for the enjoyment of the community. 

 

The total cost of the Stage 1 POS development is estimated to be $4,544,101.  As outlined in Parcel’s Letter of Offer, their contribution amount is $1,704,101 + GST. This contribution is subject to the following conditions from Parcel:

1.       Confirmation from the City that the full extent of works will be constructed as per designs lodged with the City (which excludes changing rooms, carpark and floodlights etc).

2.       Evidence of contract award with a suitably qualified contractor.

3.       Completion of works on or before June 2026.

Parcel’s offer is to project manage the delivery of the POS to the minimum standard.  Ideally, they would pre-fund the construction and then invoice the City for its percentage share of costs. The details of any agreed arrangement would be captured in a Deed of Agreement between the City and Parcel.

 

Deed of Agreement

 

The general terms within the Deed of Agreement will include operative provisions relating to the Stage 1 development of the POS and will cover matters such as construction standards, costs of the development and payment arrangements, default, expert determination and dispute resolution, GST, notices and general provisions.

 

 

Long Term Financial Plan

 

The City’s draft Long Term Financial Plan currently identifies total costs of $4,004,101 for the Driver Road District POS split across Year 3, 4 and 5 (Table 1).

 

Table 1: Draft LTFP funding of Lot 2 Driver Road District Public Open Space (Stage 1)

    

Year	Asset Location	Project Detail	Total Cost	Council (Muni)	Contribution (Parcel)
3	Driver Road POS	Stage 1 – Development of POS2027/28 Detailed Design	$100,000	$100,000
4	Driver Road POS	Stage 1 – Development of POS2027/28 Detailed Design	$2,000,000	$1,000,000	$1,000,000
5	Driver Road POS	Stage 1 – Development of POS2027/28 Detailed Design	$1,904,101	$1,200,000	$704.101
		Total	$4,004,101	$2,300,000	$1,704,101

 

The City’s costs in relation to the Stage 1 development of the POS will be approximately $2,300,000 plus the additional $540,000 for flood lighting (i.e. a total City cost of $2,840,000); which would be prefunded by Parcel and then repaid by the City monthly (in line with the monthly construction progress claims within 2025/26 financial year) or in accordance with the terms in the Deed of Agreement.

Consultation

No formal consultation has been undertaken in relation to this report. Administration has had several informal discussions and negotiations with Parcel.

Comment

The provision of additional sports space within Darch and Landsdale areas is an appropriate response to deal with the demand in the area and will accommodate existing utilisation and future growth in the area. The POS will provide a local passive park amenity for residents; and this will assist in managing the load on existing nearby sport spaces such as Kingsway and Warradale Park.

 

Council has two options to consider:

 

Option 1 – Refuse the offer from Parcel and fully fund the POS delivery at a higher cost with municipal and grant funding in future years as part of the City’s Long-Term Financial Plan.

 

Option 2 – Accept the offer from Parcel and authorise the Chief Executive Officer to enter into a Deed of Agreement with Parcel Darch Pty. Ltd. to formalise the funding arrangements for the development of the Public Open Space at Lot 2 (26) Driver Road, Darch. List suitable funds towards the development of the Public Open Space as part of the 2025/26 Budget.

 

The offer provided by Parcel is considered to be a good outcome deal for the City as it will provide a $1,704,101 saving for the City, which would otherwise have to be funded through the City’s own funds and provide a facility to meet the community needs. Parcel will likely finish their development of Lot 2 Driver Road within the next couple of years and there is a possibility that they will withdraw the offer once their subdivision is complete.

 

It is therefore recommended that Council support Option 2.

Statutory Compliance

The administration of the City’s developer contribution arrangements are regulated by the City’s DPS2. In terms of DPS2, landowners as part of the East Wanneroo Cell 6 DCP must fund the purchasing of POS within Cell 6.

 

Subdivision and development are governed by the Planning and Development Act 2005 and the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Financial expenditure by the City is regulated by the Local Government Act 1995 and the Local Government (Financial Management) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.2 - Valued public places and spaces

Risk Appetite Statement

In pursuit of strategic objective goal 1, we will accept a Medium level of risk. The recent pandemic has challenged our previous event delivery, place activation and community connection processes, and the City accepts that meeting community expectations in a more restrictive environment needs flexibility and innovation if community connection is to develop and grow in contrast to social and individual isolation.

 

Risk Management Considerations

 

Risk Title	Risk Rating
ST-G09 Long Term Financial Plan	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Low
Accountability	Action Planning Option
Chief Executive Officer	Manage

 

Risk Title	Risk Rating
CO-017 Financial Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic/Corporate risk registers.  Action plans have been developed to manage these risks.

Policy Implications

POS within the City is required to be developed in accordance with the requirements of the LPP 4.3; within the context of the State Government’s Liveable Neighbourhoods policy.

Financial Implications

It is noted that the East Wanneroo Cell 6 DCP has sufficient funding available that’s required to fund the $12,140,452.50 purchase of the land.

 

The cost of the Stage 1 development of the POS is estimated to be $4,544,101. Parcel will contribute $1,704,101 and the City will be required to fund the balance of $2,840,000 which will be funded from any remaining Municipal surplus funds from 2025/26 budget. As the project has been brought forward, the deliverable timeline of Stage 2 of the project has not yet been assessed and finalised.  

 

Parcel agrees to pre-fund the works and then the City will be required to repay Parcel monthly (in line with the monthly construction progress claims within 2025/26 financial year) or in accordance with the terms outlined in the proposed Deed of Agreement.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ACCEPTS Parcel Darch Pty. Ltd.’s offer of $1,704,101 regarding the funding and development of the Public Open Space at Lot 2 (26) Driver Road, Darch as per Attachment 2;

2.       AUTHORISES the Chief Executive Officer to enter into a Deed of Agreement with Parcel Darch Pty. Ltd. to formalise the funding arrangements for the development of the Public Open Space at Lot 2 (26) Driver Road, Darch; and

3.       LISTS the amount of $2,840,000 in the draft 2025/26 Capital Budget to be funded from Municipal Funds towards the development of the Public Open Space at Lot 2 (26) Driver Road, Darch as part of the 2025/26 Budget.

 

Attachments:

 

1⇩.	Attachment 1 - WAPC 159333	21/288243
2⇩.	Attachment 2 - Letter of Offer - Parcel Offer for Contribution towards Kinmore Green Public Open Space - Stage 1 - Lot 2 Driver Road, Darch - May 2025.docx	25/194985
3⇩.	Attachment 3 - Lot 2 (26) Driver Road Darch - Kinmore Green - Neighbourhood Sports Public Open Space - Concept Plan	25/213822

 

 

 

 

 

 

 

 

 

 

CITY OF WANNEROO Agenda OF Ordinary Council Meeting 24 June, 2025                                                               0

 

Assets

Infrastructure Capital Works

File Ref:                                              43321 – 25/155419

Responsible Officer:                          Director Assets

Attachments:                                       3         

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

To consider Tender No. 25009 for the Upgrade of Rotary Park, Wanneroo Stage 2.

Background

The City of Wanneroo (the City) as part of its 2024/2025 Capital Works Program, is progressing stage 2 of the Rotary Park Upgrade in Wanneroo. Stage 1 was completed in FY2023/24 and focused on renewing the old fort play area.

 

Stage 2 includes upgrading the remaining park areas by replacing existing playground equipment and furniture, run-off water accumulation management, and replacing all park lighting in FY2025/26. The concept plan is attached for reference.

 

The project scope includes the demolition of the remaining play equipment and softfall surfaces having reached the end of their life cycle. All new play areas have been designed with an updated landscape layout to better suit the use of space. Additional trees will be planted to enhance climate comfort and overall landscaping.

 

All new playground areas will be covered with shade sails, and all play equipment and softfall will comply with Australian Standards. The proposed park and playground equipment were designed with universal access as a central priority. Key features include the strategic placement of rubber softfall surfaces to improve accessibility, along with a variety of inclusive play elements - such as ‘mini-towns’ that foster imaginative play. This design approach aligns with the recently completed Rotary Park play fort, which also emphasizes inclusive design and provides access to most parts of the structure. By way of comparison the existing equipment offered range of play types however provided limited accessibility for users with mobility impairments. Some of the existing concrete footpaths will be replaced with new ones, offering better access to different areas of the park.

 

The new play areas will feature a variety of interactive play equipment, including climbing net, swings, sand infill, toddler area, nature and imagination play areas.

 

The scope of works also includes the removal and replacement of existing shelters, BBQs, old benches, bins, park fencing, picnic sets, and drinking fountains. Additional modular seats, benches, and bins will be added to improve comfort for park users. The small old timber playhouse next to the new fort will also be replaced with a newly designed playhouse.

 

A new, welcoming entrance will be created on the northern side of the park near the parking area, featuring a large entry sign for Rotary Park and a communication board. This board will provide a visual map and signs showing all park activities, helping children with different levels of communication, social interaction, and verbal expression abilities navigate the space.

 

In addition, the southern part of the park will include the replacement of concrete paths to form a dedicated cycling path for children. This path will incorporate various animal-themed patterns and line markings to enhance the user experience.

 

The existing ground levels will be raised by approximately 200 to 300mm to address flood levels and drainage issues in the park. This solution was carefully designed to mitigate flooding while preserving existing mature trees.

 

The existing lighting and irrigation system will be replaced with new systems and the upgraded lighting will primarily feature pole-type lights.

 

The on-site construction works are scheduled to commence in February 2026 to allow sufficient lead time for the fabrication of the required equipment.

Detail

Tender No. 25009 for the Upgrade of Rotary Park, Wanneroo Stage 2 was advertised on 1 March 2025 and closed on 25 March 2025. Seven (7) addenda were issued responding to bidder queries.

 

Essential details of the proposed contract are as follows:

 

 

Tender submissions were received from the following companies:

 

Legal Entity	Trading Name	Abbreviation
DB Cunningham Pty Ltd	Advanteering Civil Engineers	Advanteering
BOS Civil Pty Ltd	BOS Civil	Bos Civil
Civcon Civil and Project Management Pty Ltd	Civcon Civil and Project Management	Civcon
Environmental Industries Pty Ltd	Environmental Industries	Environmental Industries
The trustee for Horizon West Trust	Horizon West Landscape Constructions	Horizon West
Eighth St Pty Ltd	Ligna Construction	Ligna
PHASE3 Landscape Construction Pty Ltd	PHASE3 Landscape Construction	Phase 3
Total Landscape Redevelopment Service Pty Ltd	Total Landscape Redevelopment Service	Total Landscape

 

 

Probity Oversight

Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.

Tender submissions were evaluated in accordance with the Procurement Evaluation Plan (PEP). The PEP included the following selection criteria:

Item No	Description	Weighting
1	Sustainable Procurement: ·        Environmental Considerations 5% ·        Buy Local 10% ·        Reconciliation Action Plan 5% ·        Disability Access & Inclusion 5%	25 %
2	*WHS	20%
3	*Demonstrated experience of: ·        Personnel performing the works ·        Tenderer performing the works	25%
4	*Methodology, resources and capacity for performing the works	30%

 

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) to be considered for further evaluation.

Pricing is not included in the qualitative criteria and is considered as part of the overall value for money assessment.

All tenders were deemed conforming and proceeded for further evaluation.

Evaluation Criteria 1 – Sustainable (Corporate Social Responsibility) Procurement (25%)

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

Sub Criteria a) – Environment Consideration (5%)

The City is committed to procuring goods and services that have the most positive environmental, social and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

 

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Environmental Industries	1
Advanteering	2
Bos Civil	2
Civcon	2
Total Landscape	2
Horizon West	6
Phase 3	6
Ligna	8

 

 

 

 

 

 

 

 

Sub Criteria b) – Buy Local (10%)

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

·        Purchasing arrangements through local businesses.

·        Location of tenderer’s offices and workshops.

·        Residential municipality of staff and subcontractors; and

·        Requirement for new employees arising from the award of the contract.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Environmental Industries	1
Horizon West	1
Bos Civil	3
Ligna	3
Advanteering	5
Phase 3	5
Total Landscape	5
Civcon	8

 

 

 

 

 

 

 

 

Sub Criteria c) – Reconciliation Action Plan (5%)

An assessment was made to determine the ranking based on the responses provided that relate to:

·        Relationships – building positive relationships between indigenous and non-indigenous people.

·        Respect – recognizing the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process; and

·        Opportunities – attracting, developing and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Advanteering	1
Ligna	1
Phase 3	1
Bos Civil	4
Environmental Industries	4
Civcon	6
Total Landscape	6
Horizon West	8

 

 

 

 

 

 

 

Sub Criteria d) – Disability Access & Inclusion (5%)  

An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people;

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it;

·        People with disabilities receive the same level and quality of service from staff as other people receive;

·        People with disabilities have the same opportunities as other people to make complaints; and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Environmental Industries	1
Horizon West	1
Ligna	1
Phase 3	1
Bos Civil	5
Civcon	5
Advanteering	7
Total Landscape	7

 

 

 

 

 

 

 

 

 

 

Overall Sustainable Procurement Ranking Summary

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

Tenderer	Ranking
Environmental Industries	1
Horizon West	2
Bos Civil	3
Advanteering	4
Ligna	4
Phase 3	4
Total Landscape	7
Civcon	8

 

 

 

 

 

 

 

 

 

Evaluation Criteria 2 - Tenderer’s Safety Management Systems (20%)

Evidence of safety management policies and practices was assessed from the tender submissions. The assessment for safety management was based on the tenderers’ responses to a Health and Safety Management System Questionnaire included within the tender documentation.

 

All tenderers provided details of their safety management systems with the following ranking:

 

Tenderer	Ranking
Bos Civil	1
Civcon	1
Advanteering	3
Environmental Industries	3
Horizon West	5
Phase 3	6
Total Landscape	7
Ligna*	8

*Ligna did not meet the City’s minimum requirements for this criterion.

 

Evaluation Criteria 3 - Tenderer’s relevant organisational and key personnel experience (25%)

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed in order to evaluate their capability to meet the requirements of the contract. Assessment of this criterion considered the tendering entity’s credentials and key personnel to fulfil the requirements of the contract. The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
Horizon West	1
Phase 3	2
Environmental Industries	3
Advanteering	4
Civcon	4
Bos Civil	6
Total Landscape	6
Ligna	8

Evaluation Criteria 4 - Tenderer’s methodology, resources and capacity to meet the requirements of the Contract (30%)

The tenderer’s proposed methodology and resources as presented in their tender submission were assessed to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract. The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
Advanteering	1
Civcon	2
Environmental Industries	2
Phase 3	2
Total Landscape	5
Bos Civil	6
Horizon West	6
Ligna	7

 

 

Overall Qualitative Weighted Assessment and Ranking

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

Tenderer	Ranking
Environmental Industries	1
Phase 3	2
Advanteering	3
Horizon West	4
Civcon	5
Bos Civil	6
Total Landscape	7
Ligna*	8

*Ligna did not meet the City’s minimum requirement for a mandatory criterion and did not proceed to the lump sum pricing or value for money assessment.

 

Pricing for the Works Offered

 

Lump Sum pricing resulted in the following ranking:

 

Tenderer	Ranking
Total Landscape	1
Horizon West	2
Environmental Industries	3
Bos Civil	4
Phase 3	5
Civcon	6
Advanteering	7

 

Overall Relative Value for Money Assessment

 

The combined assessment of Price vs Qualitative Scores resulted in the following tender ranking (highest to lowest):

Tenderer	Ranking
Total Landscape	1
Horizon West	2
Environmental Industries	3
Bos Civil	4
Phase 3	5
Civcon	6
Advanteering	7

 

Please refer to the Confidential Memo 1 attached for further detail relating to the tenderers lump sum pricing, value for money assessment and further information supporting the recommendation.

 

Overall Assessment and Comment

 

Tender submissions were evaluated in accordance with the criteria set out in the PEP with the tender submission from Total Landscape assessed to provide the best value for money outcome for Tender No 25009 and is therefore recommended as the successful tenderer.

Consultation

Concept Development: An initial community consultation process was undertaken to inform the master plan design. The community consultation period was open from 1 December 2021 to 31 January 2022. Based on the comments received during this period, Administration developed one concept design with the main areas for improvement including the following:

·        Refurbish the Fort including installing new structural posts, re-configuring the fort to improve the user experience and adding some more challenging features;

·        Fully enclose the park to improve safety;

·        Create one main entry from the car park, with a double self-closing gate and widened footpath. Two other minor entrances will be created – one from a footpath along Scenic Drive for local users and one on the southern end to keep the path accessible;

·        Redesign the middle play space by removing all current equipment and installing new climbing and imaginative play items. New shade sails will also be added, as well as rubberised surface to improve accessibility. The range of new equipment will cater for all ages and abilities;

·        Redesign the existing sand play area to make it more engaging and suitable for all abilities. A rubberised surface will be provided to some of the elements for improved accessibility. Sand play will be the main function of this space; and

·        Redevelop to include a selection of nature play elements to complement the general feel of the park and provide different challenges for children of all ages.

A second community consultation was undertaken between 17 October and 6 November 2022, in line with the City’s Community Engagement Policy. During this time, the concept design was released for review and the community invited to provide feedback. In considering the responses to the second round of consultation residents were mostly supportive of the proposed upgrades to Rotary Park. 

 

Prior to the construction commencement, general construction notice will be issued to the adjoining properties, and signage will be installed on site.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.3 - Responsibly managed and maintained assets

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-O08 Contract Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
CO-O15 Project Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Financial and Performance Risk

 

Financial Risk

 

A financial risk assessment was undertaken by Equifax Australasia Credit Ratings Pty Ltd as part of the tender evaluation process and the outcome of this independent assessment advised that Total Landscape has been assessed with the financial capacity to meet the requirements of the contract.

 

Performance Risk

 

Total Landscape has successfully delivered construction services while working with various local governments across Western Australia, including previous projects with the City. Additionally, the recommended tenderer has no history of disputes or claims, as stated in the submission.

 

Independent reference checks have also indicated that the recommended tenderer has a strong track record of working with local governments since 2006.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

Description	Expenditure	Budget
Budget:
Allocated Capital Works Budget for 2024/25 (PR-4356)		$43,479
Listed Capital Works Budget for 2025/26 (PR-4356)		$515,000
Listed Capital Works Budget for 2026/27 (PR-4356)		$1,491,521
Expenditure:
Expenditure incurred to date (2024/2025)	$45,035
Commitments	$1,115
Construction (inc. this Tender), Project Management, Professional Fee, and Contingency	$2,003,850
Total	$ 2,050,000	$ 2,050,000

 

This project is listed in the draft Long Term Financial Plan but is not in the December 2022 approved Long Term Financial Plan, requiring Council’s consideration of the outcome of Tender 25009 and its financial implications. Acceptance of Tender 25009 Upgrade Rotary Park, Wanneroo, Stage 2 as per the recommendations made in this report, will commit the City to expenditures from 2025/26 Budget and 2026/27 Budget. The funding requirements identified above have been included in the draft 2025/26 Budget and Long-Term Financial Plan which was reviewed at the Council Members’ Budget Workshop 2 and is scheduled to be considered by Council in the coming months.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ACCEPTS the tender submitted by Total Landscape for Tender No. 25009, for the Upgrade Rotary Park, Wanneroo Stage 2, for the fixed lump sum price as identified within Confidential Memorandum 1 (Attachment 2); and

2.       AUTHORISES Administration to release the information contained within Confidential Memorandum 2 (Attachment 3) via the City’s website after a formal letter of Tender Award is issued to the successful tenderer (as per item 1 above); and

3.       LISTS funds totalling $2,006,521 for allocation in the Financial Years 25/26 and 26/27 budgets to fully undertake the scope of works included in Tender No 25009. 

These attachments are confidential and distributed under separate cover to all Council Members.
Attachment 2 - RFT 25009 Confidential Memorandum 1	25/155918
Attachment 3 - RFT 25009 Confidential Memorandum 2	25/155957

 

Attachments:

1⇩.	Attachment 1 - PR-4356 Rotary Park Stage 2 Concept APPROVED	24/188112
2.	Attachment 2 - RFT 25009 Confidential Memorandum 1	Confidential
3.	Attachment 3 - RFT 25009 Confidential Memorandum 2	Confidential

 

 

 

 

CITY OF WANNEROO Agenda OF Ordinary Council Meeting 24 June, 2025                                                             0

 

Parks & Conservation Management

File Ref:                                              52233 – 25/120307

Responsible Officer:                          Director Assets

Attachments:                                       2         

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

 

To consider Tender No. 25020 for the Provision of Parks and Streetscapes Maintenance for Butler North, Butler South and Ridgewood in three (3) separable portions for an initial period of three (3) years with two (2), twelve (12) months, or part thereof, options to extend at the discretion of the City of Wanneroo (the City).

 

Background

 

Butler and Ridgewood parks and streetscape maintenance is currently undertaken through two individual contracts known as 22123 – Butler West by Environmental Industries and 22122 – Butler East by Landscape Elements. The contracts commenced in January 2023 and expired in January 2025. One (1) x 6-month option to extend was accepted to July 2025 to transition to the new contract during the winter irrigation ban.

 

The contract boundaries have been reviewed and amended to align to the separate irrigation control systems that service parks and streetscapes within the contract areas. The City is seeking to appoint suitably qualified and experienced contractor(s) to continue to provide parks and streetscape maintenance service to the suburbs, as three (3) x separable Portions listed below:

·        Butler North – Separable Portion 1;

·        Butler South – Separable Portion 2; and

·        Ridgewood – Separable Portion 3.

Detail

 

Tender 25020 for the Provision of Park and Streetscape maintenance for Butler North, Butler South and Ridgewood in three (3) separable portions was advertised on 2 April 2025 and closed on 23 April 2025. Two (2) addendums were issued, providing a revised and an updated revised Schedule 3E - Qualitative Criteria.

Essential details of the proposed contract are as follows:

 

 

Tender submissions were received from the following companies:

 

Legal Name	Trading Name	Abbreviation
Sanpoint Pty Ltd ATF Fiore Family Trust	LD Total	LDT
Environmental Industries Pty Ltd	Environmental Industries	EI
Landscape Elements Pty Ltd	Landscape Elements	LE
Horizon West Landscape & Irrigation Pty Ltd	Horizon West	HW

Probity Oversight

Probity oversight to the tender assessment process was undertaken by William Buck Consulting (WA) Pty Ltd and the City’s Contracts Officer.

 

Tender submissions were evaluated in accordance with the Procurement Evaluation Plan (PEP). The PEP included the following selection criteria:

 

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) to be considered for further evaluation.

Pricing is not included in the qualitative criteria and is considered as part of the overall value for money (VFM) assessment.

All Tenderers attended the mandatory site meeting which outlined the objectives of the tender, scope of services, and addition of new sites included in the contract. All attendees were provided with a copy of the power point presentation from the session.

The submission received from Horizon West Landscape and Irrigation Pty Ltd was deemed non-conforming as they did submit any pricing for Schedule 1F - Irrigation Parks which was a requirement of the Scope and Specifications and the mandatory tender briefing. They also did not meet the required qualitative criteria for Methodology and therefore were not included in the overall assessment.

Evaluation Criteria 1 – Sustainable (Corporate Social Responsibility) Procurement (25%)

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

Sub Criteria a) – Environment Consideration (5%)

The City is committed to procuring goods and services that have the most positive environmental, social and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

 

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
EI	1
LE	2
LDT	2

 

 

 

 

Sub Criteria b) – Buy Local (10%)

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

·        Purchasing locally made and sourced goods / services;

·        Inviting local businesses to participate in quotation, tender and expressions of interest opportunities;

·        Providing an advantage to businesses based within the City’s boundaries; and

·        Providing an advantage to businesses which can demonstrate economic benefit to the City’s community such as employing local residents / sub-contractors and/or purchasing goods / services from local providers.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
EI	1
LDT	1
LE	3

 

 

 

 

Sub Criteria c) – Reconciliation Action Plan (5%)

An assessment was made to determine the ranking based on the responses provided that relate to:

·           Relationships – building positive relationships between indigenous and non-indigenous people;

·           Respect – recognizing the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process; and

·           Opportunities – attracting, developing and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
EI	1
LE	1
LDT	3

 

 

 

 

Sub Criteria d) – Disability Access & Inclusion (5%)  

An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people;

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it;

·        People with disabilities receive the same level and quality of service from staff as other people receive;

·        People with disabilities have the same opportunities as other people to make complaints; and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
EI	1
LE	1
LDT	3

 

 

 

Overall Sustainable Procurement Ranking Summary

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

 

Tenderer	Ranking
EI	1
LDT	2
LE	3

 

 

 

Evaluation Criteria 2 – Work Health and Safety 20%)

Evidence of safety management policies and practices was assessed from the tender submissions. The assessment for safety management was based on the tenderers’ responses to a Health and Safety Management System Questionnaire included within the tender documentation.

All tenderers provided details of their safety management systems with the following ranking:

Tenderer	Ranking
LDT	1
EI	2
LE	3

 

 

 

 

 

Evaluation Criteria 3 – Demonstrated Experience Relative to Request (15%)

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in the tender submissions were assessed to evaluate Tenderers capability to meet the requirements of the contract. Assessment of this criterion considered the tendering entity’s credentials to fulfil the requirements of the contract.

 

The assessment of this criterion has resulted in the following ranking:

Tenderer	Ranking
EI	1
LDT	1
LE	3

 

 

 

Evaluation Criteria 4 – Methodology (20%)

Respondents must be able to demonstrate a clear understanding of Park and Streetscape maintenance services within an urban environment, why it is carried out and what is to be achieved. Respondents must also provide a breakdown of hours for each task listed in the table below, for each portion tendered for. The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
EI	1
LDT	2
LE	3

 

 

 

 

Evaluation Criteria 5 – Demonstrated Capacity and Resources (20%)

The tenderer’s demonstrated capacity and resources as presented in their tender submission were assessed in order to evaluate their capability to meet the requirements of the contract. Assessment of this criterion considered the tendering entity’s resources and capacity to fulfil the requirements of the contract. The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
EI	1
LDT	1
LE	3

 

 

 

 

Overall Qualitative Weighted Assessment and Ranking

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

Tenderer	Ranking
EI	1
LDT	2
LE	3

 

 

 

 

 

Pricing for the Works Offered

An assessment was made to determine the ranking based on the combined lump sum pricing for all three separable portions, provided with the tender documentation.

 

Based on the information provided, tenderers are ranked as follows:

 

Tenderer	Ranking
LE	1
EI	2
LDT	3

 

 

 

Overall Value for Money Assessment

The overall assessment based on the likely contract sum including lump sum schedule of rates items and Qualitative Assessment result in the following rankings:

 

Tenderer	Ranking
LE	1
EI	2
LDT	3

 

 

 

 

Please refer to the Confidential Memo attached for further detail relating to the tenderers lump sum pricing, VFM assessment and further information supporting the recommendation.

Overall Assessment and Comment

The tender submission from Landscape Elements satisfied the overall VFM assessment in accordance with the assessment criteria and weightings as detailed in the PEP and is therefore recommended as the successful tenderer.

 

Although the selected Tenderer ranked lowest in all assessment criteria, they were assessed as being most cost effective and as one of the incumbent contractors, the City is confident Landscape Elements has a strong knowledge of all sites and the City’s expectations.

 

Refer to Confidential Attachment 1 for further details regarding the pricing offered.

Consultation

Nil

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.3 - Responsibly managed and maintained assets

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Chief Executive Officer	Manage

 

Risk Title	Risk Rating
CO-022 Environmental Management	Medium
Accountability	Action Planning Option
Director Planning & Sustainability	Manage

 

Financial and Performance Risk

 

Financial Risk

 

A financial risk assessment was undertaken by Equifax Australasia Credit Ratings Pty Ltd as part of the tender evaluation process and the outcome of this independent assessment advised that Landscape Elements has been assessed with the financial capacity to meet the requirements of the contract.

 

Performance Risk

 

Landscape Elements hold maintenance contracts with Local, State and other Government agencies including the City of Wanneroo with no history of disputes or claims reported in the last five years.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

 

Financial (Budget) Implications

 

The costs associated with 25020 for the Provision of Park and Streetscapes Maintenance in Butler North, Butler South and Ridgewood are included in the Parks and Conservation Annual Operational Budget.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       ACCEPTS the tender submitted by Landscape Elements for Tender 25020 Provision of Park and Streetscape Maintenance in Butler North, Butler South and Ridgewood for an initial Period of Three (3) Years for Separable Portion 1 Butler North, Separable Portion 2 Butler South and Separable Portion 3 Ridgewood as detailed in Confidential Attachment 1, as per the fixed lump sums and schedule of rates in the tender submission, with the option of two (2), twelve (12) month or part thereof options to extend, at the City’s discretion and subject to budget availability and satisfactory performance; and

2.       AUTHORISES Administration to release the information contained in the Confidential Memorandum 2 (Attachment 2) via the City’s website after a formal letter of Tender Award is issued to the successful tenderer (as per item 1 above).

These attachments are confidential and distributed under separate cover to all Council Members.
Attachment 1 - The Provision of Park and Streetscape Maintenance in Butler - Separable Portion	25/177210
Attachment 2 - The Provision of Park and Streetscape Maintenance in Butler - Separable Portions	25/193525

 

Attachments:

1.	Attachment 1 - The Provision of Park and Streetscape Maintenance in Butler - Separable Portion	Confidential
2.	Attachment 2 - The Provision of Park and Streetscape Maintenance in Butler - Separable Portions	Confidential

 

 

 

 

 

 

 

CITY OF WANNEROO Agenda OF Ordinary Council Meeting 24 June, 2025                                                             0

 

File Ref:                                              32990V005 – 25/175808

Responsible Officer:                          Director Assets

Attachments:                                       1         

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

To consider Tender No. 24206 for the Provision of Conservation Weed Control Services within the City’s natural areas in four (4) separable portions for an initial period of two (2) years with two (2) twelve (12) month or part thereof, options to extend at the discretion of the City of Wanneoo (the City).

Background

The City is seeking to appoint suitably qualified and experienced Contractor(s) to undertake weed control services within the City’s conservation reserves. Landcare Weed Control and Natural Areas Consulting Management Services previously undertook these works under Contracts 20227LAN and 20227NAM, which expired in April 2025.

 

The Contract is essential to continue delivering service standards, to maintain and improve biodiversity values of the City’s conservation reserves, enhance their aesthetic value and to mitigate bushfire risk. The contract will deliver conservation weed control services to approximately 140 conservation reserves of varying size and requires a specific skill set and knowledge of bushland management. Due to the size of the City and the capacity required to meet the City’s standards for weed control services, the contract has been split into four (4) separable portions:

·        Separable Portion 1 – Invasive Grass Control and Fuel Load Reduction Services;

·        Separable Portion 2 – Post Fire Weed Control;

·        Separable Portion 3 – Ad Hoc Weed Control; and

·        Separable Portion 4 – Weed Mapping.

Detail

Tender 24206 for the Provision of Control Weed Control Services was advertised on
14 December 2024 and closed on 14 January 2025. No Addenda were issued.

Essential details of the proposed contract are as follows:

Tender submissions were received from the following companies:

 

Legal Name	Trading Name	Abbreviation
Indigenous Contracting Western Australia Pty Ltd ATF Indigenous Contracting Western Australia	INCONWA	INCONWA
John Derrick Lodge	Landcare Weed Control	Landcare
Natural Area Holdings Pty Ltd	Natural Area Consulting Management Services)	NACMS

 

Probity Oversight

Oversight to the tender assessment process was undertaken by an external probity advisor from William Buck Consulting (WA) Pty Ltd.

Tender submissions were evaluated in accordance with the Procurement and Evaluation Plan (PEP). The PEP included the following selection criteria:

Item No	Description	Weighting
1	Sustainable (Corporate Social Responsibility) Procurement a)    Environmental Considerations 5% b)    Buy Local 10% c)    Reconciliation Action Plan 5% d)    Disability Access and Inclusion 5%	25%
2	*Demonstrated Experience	35%
3	*Methodology, Resources and Capacity	20%
4	*Work Health & Safety (WHS)	20%

 

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) in order to be considered for further evaluation.

Pricing is not included in the qualitative criteria and is considered as part of the overall value for money assessment.

Evaluation Criteria 1 – Sustainable (Corporate Social Responsibility) Procurement (20%)

 

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

Sub Criteria a) – Environment Consideration (5%)

 

The City is committed to procuring goods and services that have the most positive environmental, social and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

 

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

 

 

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Landcare	1
NACMS	2
INCONWA	3

 

 

 

 

Sub Criteria b) – Buy Local (10%)

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

·        Purchasing arrangements through local businesses.

·        Location of tenderer’s offices and workshops.

·        Residential municipality of staff and subcontractors; and

·           Requirement for new employees arising from award of the contract.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
INCONWA	1
Landcare	2
NACMS	2

 

 

 

 

Sub Criteria c) – Reconciliation Action Plan (5%)

An assessment was made to determine the ranking based on the responses provided that relate to:

·        Relationships – building positive relationships between indigenous and non-indigenous people.

·        Respect – recognizing the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process; and

·        Opportunities – attracting, developing and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
INCONWA	1
Landcare	2
NACMS	2

 

 

 

 

Sub Criteria d) – Disability Access & Inclusion (5%)  

 

An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people;

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it;

·        People with disabilities receive the same level and quality of service from staff as other people receive;

·        People with disabilities have the same opportunities as other people to make complaints; and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Landcare	1
NACMS	1
INCONWA	3

 

 

 

Overall Sustainable Procurement Ranking Summary

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

Tenderer	Ranking
INCONWA	1
Landcare	2
NACMS	3

 

 

 

Evaluation Criteria 2 - Tenderer’s relevant experience with achievement of meeting client expectations (35%)

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed in order to evaluate their capability to meet the requirements of the contract. Assessment of this criterion considered the tendering entity’s credentials to fulfil the requirements of the contract. The assessment of this criterion has resulted in the following ranking:

Please note: Evaluation Criteria 2 has been separated and evaluated as per each Separable Portion noting that not all tenderer’s submitted pricing for all Portions.

Separable Portion 1:

Tenderer	Ranking
NACMS	1
INCONWA*	2

Separable Portion 2:

Tenderer	Ranking
Landcare	1
NACMS	2
INCONWA*	3

Separable Portion 3:

Tenderer	Ranking
NACMS	1
Landcare	2
INCONWA*	3

 

 

Separable Portion 4:

Tenderer	Ranking
NACMS	1

Evaluation Criteria 3 - Tenderer’s methodology, resources and capacity to meet the requirements of the Contract (20%)

The tenderer’s resources as presented in their tender submission were assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract. The assessment of this criterion has resulted in the following ranking:

 

Please note: Evaluation Criteria 3 has been separated and evaluated as per each Separable Portion.

 

Separable Portion 1:

 

Tenderer	Ranking
NACMS	1
INCONWA*	2

 

Separable Portion 2:

 

Tenderer	Ranking
Landcare	1
NACMS	1
INCONWA*	2

 

Separable Portion 3:

 

Tenderer	Ranking
NACMS	1
Landcare	2
INCONWA*	3

 

Separable Portion 4:

 

Tenderer	Ranking
NACMS	1

Evaluation Criteria 4 - Tenderer’s Safety Management Systems (20%)

Evidence of safety management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to a Health and Safety Management System Questionnaire included within the tender documentation.

All tenderers provided details of their safety management systems with the following ranking:

Tenderer	Ranking
Landcare	1
NACMS	2
INCONWA*	3

 

Overall Qualitative Weighted Assessment and Ranking

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking for each separable portion:

Separable Portion 1

Tenderer	Ranking
NACMS	1
INCONWA*	2

 

Separable Portion 2

Tenderer	Ranking
Landcare	1
NACMS	2
INCONWA*	3

 

Separable Portion 3

Tenderer	Ranking
NACMS	1
Landcare	2
INCONWA*	3

 

Separable Portion 4

Tenderer	Ranking
NACMS	1

 

*INCONWA did not meet the mandatory qualitative criteria and therefore was not considered in the overall value-for-money assessment.

 

Pricing for the Works Offered

 

An assessment was undertaken on the tenderers' submitted schedules of rates, resulting in the following ranking for each separable portion:

 

Separable Portion 1

 

Tenderer	Ranking
NACMS	1

 

Separable Portion 2

 

Tenderer	Ranking
NACMS	1
Landcare	2

 

Separable Portion 3

 

Tenderer	Ranking
NACMS	1
Landcare	2

Separable Portion 4

 

Tenderer	Ranking
NACMS	1

 

Overall Value for Money Assessment

 

Please refer to the Confidential Memo attached for further detail relating to the tenderers pricing, value for money assessment and further information supporting the recommendation.

 

Overall Assessment and Comment

 

Tender submissions were evaluated in accordance with the criteria outlined in the PEP. The submission from NACMS was assessed as offering the best value for money for Tender No. 24206, Separable Portions 1, 3, and 4. For Separable Portion 2, Landcare achieved the highest ranking in the overall qualitative assessment.

Consultation

Nil

Comment

The tender submission from NACMS satisfied the overall value-for-money assessment in accordance with the assessment criteria and weightings detailed in the PEP and is therefore recommended as the successful tenderer for Tender 24206, separable portions 1, 3, and 4.

 

The tender submission from Landcare achieved the highest ranking in accordance with the assessment criteria and weightings detailed in the PEP and is therefore recommended as the successful tenderer for Tender 24206, separable portion 2.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

4 ~ A sustainable City that balances the relationship between urban growth and the environment

4.2 - Manage and protect local Biodiversity

Risk Appetite Statement

In pursuit of strategic objective goal 4, we will accept a Medium level of risk. The nature of the City being ‘pro-growth’ means that commercial opportunities will be explored in areas identified for development, potentially challenging perceptions of the City as an environmental steward.

 

 

Enterprise Risk Management Considerations

Risk Title	Risk Rating
CO-O08 Contract Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
CO-O17 Financial Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
CO-O22 Environmental Management	Medium
Accountability	Action Planning Option
Director Planning & Sustainability	Manage

 

Financial and Performance Risk

 

Financial Risk

A financial risk assessment was undertaken by Equifax Australasia Credit Ratings Pty Ltd as part of the tender evaluation process and the outcome of this independent assessment advised that both NACMS and Landcare have been assessed with the financial capacity to meet the requirements of the contract.

 

Performance Risk

Landcare Weed Control and Natural Area Consulting Management Services have consistently delivered quality conservation weed control services to the City under Contract 20227 and previous agreements. Both contractors have met the City’s requirements regarding resource allocation and contract capacity, particularly through the provision of separable portions.

 

Independent reference checks have also indicated that the recommended tenderers, NACMS and Landcare Weed Control have completed similar works within Western Australia with minimal issues and to a high standard.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

The costs associated with Tender 24206 Provision of Weed Control Services are included in the Parks and Conservation Management Operational Budget.

 

Voting Requirements

Simple Majority

 

Recommendation

That Council ACCEPTS the tender submitted by Natural Area Holdings Pty Ltd, trading as Natural Area Consulting Management Services, for Separable Portions 1, 3, and 4; and the tender submitted by John Derrick Lodge, trading as Landcare Weed Control, for Separable Portion 2, under Tender No. 24206 – Provision of Conservation Weed Control Services for an initial Period of Two (2) Years, as per the schedule of rates in the tender submission, with the option of two (2), twelve (12) month or part thereof options to extend, at the City’s discretion and subject to budget availability and satisfactory performance.

This attachment is confidential and distributed under separate cover to all Council Members.
Attachment 1 - Confidential Council Memorandum - Tender 24206 Recommendation Report	25/176205

 

Attachments:

 

1.

Attachment 1 - Confidential Council Memorandum - Tender 24206 Recommendation Report

Confidential

 

 

 

CITY OF WANNEROO Agenda OF Ordinary Council Meeting 24 June, 2025                                                             0

 

Community & Place

Community Development

File Ref:                                              49853V001 – 25/97408

Responsible Officer:                          Director Community & Place

Attachments:                                       1         

 

Changes to Report and Additional Information Arising from Agenda Briefing

 

Since the Agenda Briefing on 10 June 2025, the following changes have been made to the City of Wanneroo Reconciliation Action Plan 2025-2027 (Attachment 1):

 

·        The RAP 2025-2027 has been graphic designed.

 

·        Page 2: Included a message about the artwork cover, which reads as follows ‘The artworks on the front and back covers are created by local Noongar artist, Courtney Hill. The artwork represents waters (lake) and is part of the ‘Our Reconciliation Journey’ artworks. More information about Courtney and the artworks can be found on pages 41 to 43.’

 

·        Page 2: Removal of the message ‘This document is available in alternative formats and languages upon request.’

 

·        Page 5: Included Reconciliation Australia’s CEO message and photo.

 

·        Page 10: Updated the description of the photo to ‘NAIDOC Flag Raising Ceremony 2024. Members of Ni Kadadjiny Koort, Kookaburra Club members, Reconciliation WA representative, Torres Strait Islander Elder, Council Members and City staff.’

 

·        Page 11: Included a photo with the following caption ‘Derek Nannup playing the didgeridoo at the NAIDOC Flag Raising Ceremony 2023’. Changed a semicolon (;) to a full stop (.) in the following section and spelt-out the word fifteen: The name is derived from the living waterways, living heritage, places of connection and inspiring the future. Fifteen Noongar names are also incorporated for internal rooms and spaces.

 

·        Page 11: Made a minor amendment to the following paragraph to increase readability - Another key focus area is embedding the value of respect into the City’s ways of working both internally and in the wider community. The City does this by deepening the knowledge of City staff and Council Members of the value of Aboriginal and/or Torres Strait Islander cultures, histories and knowledges through learning and focusing on exploring ways to embed Aboriginal and/or Torres Strait Islander knowledges and cultural land care practices into the City’s environmental processes.

 

·        Page 12: Added to word ‘Community’ to the photo caption ‘Community Members of Ni Kadadjiny Koort 2023-2025’.

 

·        Page 15: Changed ‘CEO’ to ‘Chief Executive Officer (CEO).

 

·        Page 17: Added a milestone - AUGUST 2023 Wangara Kali (boomerang) at centre west side of Luisini Park, Wangara, is repainted with a fresh design by local Noongar artist, Courtney Hill.

 

·        Page 18: Removed the following duplicate sentence – ‘The concept of naming the rooms reflected Noongar wisdom in a modern context, choosing symbolic and metaphorical names rather than direct translations.’ Removed ‘the’ in the following sentence - ‘In July 2024, the City commenced a room naming project for Dordaak Kepup.’ Unbolded the Noongar words: Bilya, Bibbool Yanginy Kadadjiny, Kaditj Nyininy, Nyumbi.

 

·        Page 19: Changed ‘Abigail Ware-Ugle’ to ‘Abigail Ware’; and added the word ‘by’ into the third paragraph ‘…City the opportunity to strengthen a partnership with DYHS by offering an ideal venue…’

 

·        Page 22: Removed the letter ‘s’ from ‘Torres Straits’, within the title of the case study. Updated the paragraph for clarity - The redevelopment of the CYH and the City’s vision for the hub as a place delivering free or low-cost youth services that foster wellbeing, connection, empowerment and inclusion offered the City the opportunity to strengthen a partnership with DYHS by offering an ideal venue to deliver their services. Community feedback has highlighted the importance of investing in young people as future leaders, particularly in the northern suburbs where there was a clear need for more targeted support. Moreover, DYHS programs align with the City’s commitment to supporting the wellbeing of Aboriginal and Torres Strait Islander young people.

 

·        Page 27: Deliverable 6.1 – included the word ‘for’ - Investigate opportunities to collaborate with Aboriginal and/or Torres Strait Islander stakeholders to provide opportunities for truth-telling projects in the City.

 

·        Page 28: Replaced ‘Manager Council and Corporate Support’ with ‘Manager Corporate Governance and Council Services in Deliverable 7.1.

 

·        Page 29: Replaced ‘Manager Council and Corporate Support’ with ‘Manager Corporate Governance and Council Services in Deliverables 8.3 and 8.4.

 

·        Page 33: Updated the photo caption to ‘Dordaak Kepup Smoking Ceremony by Vivienne and Mort Hansen (pictured) to acknowledge the site’s cultural connection and construction commencement’.

 

·        Page 35: Replaced ‘Manager Council and Corporate Support’ with ‘Manager Corporate Governance and Council Services in Deliverable 16.1.

 

·        Page 40: Included specific numbers to replace ‘pages XX’.

 

·        Page 41: Inserted a solid line between the first and second paragraph. Updated the spelling ‘Karli’ to ‘Kali’.

Issue

To endorse the City of Wanneroo (the City) Reconciliation Action Plan (RAP) 2025-2027.

Background

Reconciliation Action Plans outline practical actions an organisation will take to build strong relationships and enhance respect between Aboriginal and Torres Strait Islander peoples and non-Indigenous peoples. The RAP program is managed by Reconciliation Australia (RA).

 

Reconciliation Australia is an independent, not-for-profit organisation, and the lead body for reconciliation in Australia. RA promotes and facilitates reconciliation by building relationships, respect and trust between the wider Australian community and Aboriginal and Torres Strait Islander people. RA focuses on influencing organisations, people and policies. Across Australia, 37 local governments have a current RA endorsed RAP, five of these local governments are in Western Australia (this includes the City of Wanneroo).

 

The City adopted its first RAP on 29 May 2012, CD03 – 05/12, (Reflect). The City adopted a further three RAPs, on 9 December 2014, CD01 – 12/14 (Innovate), on 29 May 2018, CP07 - 05/18 (Innovate) and on 8 November 2022, CP01 -11/22 (Innovate).

 

The City’s previous RAPs have made significant achievements in enhancing understanding, valuing and recognising Aboriginal culture, histories, knowledge and rights.

 

The benefits of having a RAP, rather than an alternative approach, is that RAPs provide a well-established framework with clear goals and actions. The RAP framework and structure also streamlines development and implementation, especially considering City staff and Council's familiarity with RAPs. Endorsement by RA demonstrates the City’s commitment to reconciliation on a national level.

Detail

RAPs are based around the three core pillars of relationships, respect and opportunities and provide a tangible benefit for Aboriginal and Torres Strait Islander peoples; they increase economic equity and support self-determination.

 

There are four RAP types – Reflect, Innovate, Stretch and Elevate. This continuum allows organisations to continuously develop their reconciliation commitments:

·        Reflect – for organisations that are new to reconciliation and unsure how to get started.

·        Innovate – allows an organisation to gain a deeper understanding of their sphere of influence and establish the best approach to advance reconciliation.

·        Stretch – for organisations that have developed strategies and established a very strong approach towards advancing reconciliation within the organisation’s sphere of influence.

·        Elevate – for organisations with a proven track record and have embedded effective initiative in their organisation. Suited for organisations ready to take on a leadership role to advance national reconciliation.

Highlights from the City’s current RAP, expiring in June 2025, include:

·        Noongar Elder, Oriel Green OAM, was appointed the inaugural Holder of the Keys to the City of Wanneroo in April 2024.

·        Recognising the opportunity for Noongar naming at the City newest development of a library and youth innovation hub, now known as Dordaak Kepup, “place of living waters" and the inclusion of cultural education transforming this public space into a cultural learning hub.

·        The Wanneroo Regional Museum launched a permanent exhibition, ‘Welcome to Country’, showcasing Noongar voices, culture, and creativity through video interviews and artworks. This innovative project celebrates Noongar culture while acknowledging the region's complex history through truth-telling.

·        Continuation of the City’s Cadet Ranger Program (CRP), resulting in the successful traineeship and employment of two Aboriginal and Torres Strait Islander individuals.

·        City’s collaboration with Derbarl Yerrigan at the Clarkson Youth Hub to ensure that Aboriginal and Torres Strait Islander communities have the resources and support necessary for positive mental health and wellbeing.

·        The City Community Funding Program supported targeted Reconciliation Week and NAIDOC Week events.

RA’s Innovate RAP template includes requirements to:

·        Implement the RAP over a two-year period;

·        Undertake 13 mandatory actions and 51 mandatory deliverables; and

·        Include additional actions tailored to the City’s core business and sphere of influence.

The City’s RAP must include these requirements to receive Reconciliation Australia’s endorsement. This will be the City’s fourth Innovate RAP and the City is well placed to achieve the mandatory actions and deliverables. Many actions are business as usual practice for the City.

 

The RAP 2025-2027 aims to establish baseline requirements for the City in the future to consider moving to a Stretch RAP that strives for reconciliation, and Aboriginal and Torres Strait Islander peoples’ empowerment and wellbeing.

 

The City’s proposed RAP 2025-2027 is included as Attachment 1. The RAP contains an Actions Table, inclusive of mandatory actions, additional actions and deliverables proposed by the City, and amendments following RA’s feedback.

 

On the 23 May 2025, the City received conditional RAP endorsement. Following Council member consideration and endorsement of the RAP 2025-2027, the City will seek RA’s final endorsement.

 

The RAP is currently being graphic designed, incorporating existing artwork from two local Noongar artists, Courtney Hill and Esandra Colbung. The graphic designed RAP will replace Attachment 1 in the final report presented to OCM on 24 June 2025.

 

Consultation

 

To develop the City’s proposed RAP 2025-2027, the City has worked closely with RA, and engaged with Aboriginal and Torres Strait Islander community members, City staff and Ni Kadadjiny Koort, the City’s Aboriginal and Torres Strait Islander Community Reference Group.

 

Additionally, a formal two week community consultation period was completed via Your Say, and Reconciliation Australia has completed two formal reviews of the draft RAP. 

 

Aboriginal and Torres Strait Islander community members

 

The City held a RAP development workshop on 5 July 2024 with local Aboriginal and Torres Strait Islander representatives. Feedback was sought on the vision for reconciliation, actions in the three core pillars of respect, relationships and opportunities and prioritising actions. The group shared key local topics of importance, and what they would like to see become a focus for reconciliation in the new plan. High priorities raised were (in no particular order), which have been incorporated into the proposed RAP 2025-2027:

·        Recognise Stolen Generations survivors and their descendants.

·        Increase inclusion of Aboriginal and Torres Strait Islander cultural activities in events and programs.

·        Facilitate truth-telling projects focused on cultural strength and healing.

·        Continue implementing the City's Aboriginal and Torres Strait Islander Employment Plan.

·        Integrate cultural land practices can be integrated into the City’s processes.

 

Ni Kadadjiny Koort

 

Throughout the development of the RAP, the City has sought input from Ni Kadadjiny Koort. Aboriginal and Torres Strait Islander members participated in the RAP development workshop mentioned above.

 

At the Ni Kadadjiny Koort meeting on 26 August 2024, the group was presented with the draft RAP concept plan for review. The group agreed to expand the vision and provided feedback for some actions.

 

At the Ni Kadadjiny Koort meeting on 18 November 2024, the group was presented with the key topics from RA’s feedback; further input was provided by the group based on RAs feedback.

 

During the formal community consultation period (17 February to 2 March 2025, see details below), the draft RAP 2025-2027 was shared with Ni Kadadjiny Koort members for comment. No further feedback was provided by members.

 

Community Consultation

 

Community consultation via Your Say was open from 17 February to 2 March 2025 (two weeks). During this period, the City advertised the online survey on the City’s social media platforms and promoted it to members of Ni Kadadjiny Koort and external networks.

 

Administration received a total of 3 responses. All feedback was considered minor with two responses related to cultural awareness training and delivering an Acknowledgement of Country; these topics are captured within the proposed RAP 2025-26, with operational details sitting within the annual Implementation Plan. The third response was an appreciation of the community consultation and that the City has a RAP.

 

Comment

 

Consideration was given to progressing to a Stretch RAP; however, the City has not yet achieved some of the mandatory prerequisites required to develop a Stretch-type RAP. Further, following discussions with RA, organisational resourcing and commitment for a Stretch RAP is considerably greater and would therefore require formal consideration of the additional resources and commitment required.

Following discussions with RA, to ensure the City is continuing to advance our reconciliation journey and progression along the RAP levels, the draft RAP 2025-2027 includes some Stretch RAP deliverables (replacing the equivalent Innovate RAP deliverables). If the City considers a Stretch RAP template in future, this will assist with a smoother transition.

The proposed 2025-2027 RAP includes mandatory actions prescribed by RA and builds on reconciliation actions outlined in previous RAPs. Non-mandatory actions are shown below, these actions support the City to progress our reconciliation journey, and align to input provided by our Aboriginal and Torres Strait Islander community members through the engagement process.

·        Action 5: Support community-led initiatives, programs, activities and events in the City.

·        Action 6: Explore supporting truth-telling projects focussed on cultural strength and healing in consultation with Aboriginal and/or Torres Strait Islander communities.

·        Action 10: Recognise Stolen Generations survivors and their descendants.

·        Action 11: Include Aboriginal and Torres Strait Islander cultural activities in City events and programs.

·        Action 12: With cultural authority, promote the use of Noongar language at a community level and in public spaces.

Once adopted by Council, the City’s RAP 2025-2027 will be submitted to Reconciliation Australia for their final endorsement. 

 

The City’s RAP 2025-2027 will be supported by an annual Implementation Plan, with regular input and guidance from Ni Kadadjiny Koort, the City’s Aboriginal and Torres Strait Islander Reference Group. 

Statutory Compliance

Whilst considered best practice, there is no legislative requirement for local government to deliver a RAP.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

2 ~ A City that celebrates rich cultural histories, where people can visit and enjoy unique experiences

2.1 - Valuing cultures and history

Risk Appetite Statement

In pursuit of strategic objective goal 2, we will accept a Medium level of risk. The City accepts this is required to protect priority cultural places, create ‘unique’ experiences and embrace the cultural diversity of our heritage in a way that is inclusive but challenges convention and historical thinking.

 

Risk Management Considerations

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Chief Executive Officer	Manage

 

Risk Title	Risk Rating
CO-O26 Heritage	Medium
Accountability	Action Planning Option
Director Community and Place	Manage

 

The above risks relating to the issue contained within this report have been identified and considered within the City’s Strategic and Corporate risk registers.  Action plans have been developed to manage these risks to support existing management systems.

Policy Implications

Nil

Financial Implications

Most actions within the proposed RAP 2025-2027 are considered business as usual operations for the City; other project specific actions will require staff resourcing and budget. The ability to undertake these actions has been considered by relevant City Service Units during the preparation of the proposed RAP 2025-2027. All financial requirements for implementing the proposed RAP 2025-2027 will be considered as part of the City’s annual budgeting processes.

Voting Requirements

Simple Majority

 

Recommendation

That Council ENDORSES the City of Wanneroo Reconciliation Action Plan 2025-2027 as detailed in Attachment 1.

 

 

Attachments:

 

1⇩.

Attachment 1 - Proposed Reconciliation Action Plan 2025 - 2027

25/212214

 

 

 

File Ref:                                              44106V002 – 25/171711

Responsible Officer:                          Director Community & Place

Attachments:                                       4  

Previous Items:                                   CP02-12/24 - Local Heritage Survey 2024 (draft) - Ordinary Council - 10 Dec 2024 6:00pm      

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

To approve and adopt the Local Heritage Survey (LHS) 2025, including the recommended Heritage List.

Background

The review of the City of Wanneroo’s (the City) cultural heritage by way of the LHS (Attachments 1-4) is in accordance with Part 8 of The Heritage Act 2018 (the Act 2018).  The Act 2018 includes the requirement for the identification of a Heritage List of the most significant places within the local government area, and policies to support the future conservation of those places. The review has been undertaken in consideration of the Heritage Council of Western Australia’s (HCWA) Guidelines for Assessment of Local Heritage Places (2022) as recommended in State Planning Policy 3.5 Historic Heritage Conservation.

 

As per the Act 2018, the LHS includes post-contact Aboriginal cultural heritage sites (such as the Aboriginal War Memorial); it does not include pre-contact/pre-European Aboriginal cultural heritage sites, which are assessed, recorded and registered by the Department of Planning, Lands and Heritage (DPLH), in accordance with the Aboriginal Act 1972 and  Aboriginal Heritage Legislation Amendment and Repeal Act 2023. The City also has its own Aboriginal Cultural Heritage List, however this is a duplication of the DPLH list of registered Aboriginal Cultural heritage sites, which we have added additional contextual information to based on information held within the City’s records.

 

The LHS does not have any statutory implications under the State or local planning framework, rather it provides an important record of significant places of historic heritage that have helped shape the City’s identity and are of value to the community. The LHS informs the establishment of a Heritage List that is a requirement for local governments in accordance with the Planning and Development (Local Planning Scheme) Regulations 2015 (Planning Regulations).

 

A review of the City’s thematic framework was undertaken in 2023, providing a foundation reference based on historic themes to inform the LHS, which provides context for the people and places that are relevant to the development of the City of Wanneroo.

 

Understanding a place is the foundation for substantiation of the heritage value and inclusion in the LHS. Places identified from public space have been photographed and documentary research has been undertaken, drawing on key resources of the City’s Community History Centre; previous documents and heritage inventories from 1994, 2006, and 2016 and 2022 nominations.

 

The Heritage Services Advisory Group (HSAG) reviewed drafts of the LHS in February and October 2024 before Council approved further community consultation in December 2024 (CP02 12.24).

 

The LHS draft was most recently distributed by email and/or post to over 70 recipients that included local members of Parliament, Category 2 property owners, previous consultation nominees, community and interest groups in the City, as well as relevant City service units. The outcome resulted in two new nominations, four comments and objections to Category 2 recommendations for two places. The nominations do not meet the assessment threshold, and the Category two objections were upheld and amended to Category 3.

 

Assessments determine levels of significance for each nominated place in consideration of the context of the entire city of Wanneroo.

 

A level of significance and corresponding Categories 1-4 form the Heritage List relevant to the Local Planning Scheme.

Detail

The LHS 2025 comprises 118 place records, including 59 new places within the City of Wanneroo.  An additional 17 lime kiln records are numbered LK1-LK17, making the total number of places 135. Of those 135 places, 14 are entered on the HCWA’s Register of Heritage Places, and another seven registered places are within the Yanchep National Park Precinct.  A number of those 135 places also comprise additional places within the place record. A ‘place’ can be a building, a ruin or a site. There are many sites of buildings identified in the LHS that had associations with pioneers of Wanneroo though the decades.

 

Each nominated place is assessed in accordance with the HCWA guidelines for Assessment of Local Heritage Places (2022) with reference to the indicators (criteria), aesthetic, historic, social, scientific and spiritual values, with further measures of rarity, representativeness and condition, integrity and authenticity. 

 

A level of significance and corresponding category has been applied from Category 1 to 4, with categories 1 and 2 recommended for inclusion on the Heritage List relevant to the City’s District Planning Scheme (DPS2).

 

Following the assessment indicators, the significance of each category is:

·        Category1: exceptional significance (entered on HCWA’s Register of Heritage Places);

·        Category 2: considerable significance;

·        Category 3: some/moderate significance; and

·        Category 4: lesser significance.

 

Category 1 (registered) and Category 2 form the Heritage List for which 38 places are recommended. The Heritage List plays a key role in recognising places of the highest level of cultural heritage significance in the City, and provides guidance to owners, managers, and statutory authorities on how to respond appropriately to the significance, through provisions of the Local Planning Policy (LPP).

 

Places on the ‘Heritage List’ are afforded statutory protection by way of the requirement for development approval for works including demolition, development alterations and additions. The City’s LPP in accordance with the Planning Regulations provides the required guidance to assess development applications to ensure minimal impact to the heritage value of a place, consistent with the City’s conservation values and objectives.

 

The remaining places and sites are Category 3 and 4 places respectively with no implications arising from their inclusion in the Local Heritage Survey 2025.

 

As previously mentioned, the Act 2018 only references places of Aboriginal historical significance (post-contact) while places and elements of (pre-contact) Aboriginal cultural heritage (ACH) significance come under the jurisdiction of the Aboriginal Act 1972 and Aboriginal Heritage Legislation Amendment and Repeal Act 2023.

Consultation

A brief review of the 2016 Local Heritage Survey was undertaken between 2021 and 2023. That review resulted in 91 Legacy places (2016). 17 places within precincts were individually listed and contributed to the 91 places. There were four nominations for new places arising from consultation which took place during this period. These were:

 

Comment	Address of place	Action	Outcome
Nomination	Fred Stubbs Park, Quinns Rock	Assessment undertaken	Assessed against the HCWA Guidelines for Assessment of Local Heritage Places (2022). This site was determined as below threshold, and therefore not included in the LHS.
Nomination	House, 39 Forrest Grove, Two Rocks	Assessment undertaken	Assessed Below Threshold
Nomination	House, 50 Brazier Road, Yanchep	Assessment undertaken	Assessed Below Threshold
Nomination	Bus Shelters, Lisford Avenue, Two Rocks Road, Two Rocks	Assessment undertaken	Included in LHS 2025

 

The Heritage Services Advisory Group (HSAG) reviewed a draft LHS in February 2024, and again on 1 October 2024 before Council approval for further community consultation on
10 December 2024.

 

Community consultation commenced most recently on 13 December 2024 via ‘My Say’ (an online survey) whereby the City invited nominations and comments from the public until
14 March 2025.

 

The LHS draft was also distributed by email and/or post to over 70 recipients that included local members of Parliament, Category 2 property owners, previous consultation nominees, community and interest groups in the City, as well as relevant City service units. 

 

The following submissions were received and actioned in response to the community consultation process 2024/25:

 

Comment	Address of place	Action	Outcome
Nomination	141 East Road Hocking	Assessment undertaken	Assessed against the HCWA Guidelines for Assessment of Local Heritage Places (2022). This site was determined as below threshold, and therefore not included in the LHS.
Nomination	140/150 East Road Pearsall	Assessment undertaken	Assessed against the HCWA Guidelines for Assessment of Local Heritage Places (2022). This site was determined as below threshold, and therefore not included in the LHS.
Objection	173 Pipidinny Road Eglinton	Category 2	Review of additional evidence: Amend to category 3
Objection	173 Pipidinny Road Eglinton	Category 2	Review of additional evidence: Amend to category 3
Objection	Servite House (former) Sinagra	Category 2	Review of additional evidence: Amend to category 3
Comment	Lime kiln	Compliment	Noted: no action required
Comment	Scar Tree- Wanneroo	Queried if listed	Confirmed that the site is not listed in the LHS as it is protected as a registered Aboriginal Cultural Heritage site under the jurisdiction of the Aboriginal Heritage Act 1972 and Aboriginal Heritage Legislation Amendment and Repeal Act 2023.
Comment	DPLH - Neerabup	Advised fenced well	No action required
Comment	Wanneroo Country Club - Wanneroo	Information	No action required

 

Two objections were received regarding the category 2 level assigned to LHS place number 11, Emma and Aubrey Gibbs House (former) at 73 Pipidinny Road in Eglinton. Both objections requested that the Category 2 level be amended to Category 3. This recommendation was supported by two factors: diminished association with the Gibbs family; and the condition and integrity of the place was less than anticipated after a site visit by invitation from a family member.

 

The objection regarding the Category 2 proposal for No.46 Servite Priory (former) was supported by additional information referencing two previous objections in 2006 and 2016. The owner’s objection is based on the previous objections that were upheld, the loss of the connection to the church (demolished), changes to the place and the functions and the impact of surrounding development, all of which diminish the integrity of the place, and support the case for a Category 3 listing.

 

All nominees from phase one and phase two community consultation processes have been provided with an update in relation to the outcome/s of their nominations, including the rationale for same.

Comment

The Local Heritage Survey 2025 is a comprehensive record, by place identification, of the City of Wanneroo’s historic heritage, identifying significant places tied to its development. The Heritage List which is derived from the LHS 2025, identifies the most significant cultural heritage places of value to the communities that comprise the City of Wanneroo, and recommends their management and protection through the provisions of LPP.  The LHS is invaluable in recognising the City’s identity and history, and in ensuring the long-term protection of its heritage.

 

 

The overarching outcomes of community consultation and engagement processes resulted as shown:

 

Comment	Address of place	Action	Outcome
Nomination	Red Stubbs Park Quinns Rock	Assessment undertaken	Below Threshold
Nomination	House 50 Brazier Street Yanchep	Assessment undertaken	Below Threshold
Nomination	House 39 Forrest Grove Two Rocks	Assessment undertaken	Below Threshold
Nomination	Bus Shelters Lisford Avenue Two Rocks Road	Assessment undertaken	Listed in Heritage List. LHS No. 52
Nomination	House 141 East Road Hocking	Assessment undertaken	Below Threshold
Nomination	House and land 140/150 East Road Pearsall	Assessment undertaken	Below Threshold
Objection	173 Pipidinny Road Eglinton	Category 2	Additional evidence reviewed: Amend to category 3
Objection	173 Pipidinny Road Eglinton	Category 2	Additional evidence reviewed: Amend to category 3
Objection	Servite House (former) Sinagra	Category 2	Additional evidence reviewed: Amend to category 3
Comment	Lime kiln	Compliment	Noted: no action required
Comment	Scar Tree- Wanneroo	Queried if listed	Confirmed- not in LHS. It is listed as a registered Aboriginal Cultural Heritage site
Comment	Neerabup	Advised of a fenced well	No action required
Comment	Wanneroo Country Club Wanneroo	Information	No action required

 

The results of these consultations have been applied in the Local Heritage Survey and Heritage List for adoption.

 

The Local Heritage Survey 2025 will replace the Local Heritage Survey 2016.

Statutory Compliance

The Local Heritage Survey 2025 is compliant with State Planning Policy 3.5 Historic Heritage Conservation; Heritage Act 2018, Part 8; and the HCWA Guidelines for assessment of local heritage places’ (2022). 

The Heritage List is adopted pursuant to Clause 8 of Schedule 2 (deemed provisions) of the Planning and Development (Local Planning Scheme) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

2 ~ A City that celebrates rich cultural histories, where people can visit and enjoy unique experiences

2.1 - Valuing cultures and history

Risk Appetite Statement

In pursuit of strategic objective goal 2, we will accept a Medium level of risk. The City accepts this is required to protect priority cultural places, create ‘unique’ experiences and embrace the cultural diversity of our heritage in a way that is inclusive but challenges convention and historical thinking.

 

Risk Management Considerations

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Risk Title	Risk Rating
ST-G09 Long Term Financial Plan	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
ST-S24 Strategic Asset Management	Medium
Accountability	Action Planning Option
Director Assets	Manage

 

Risk Title	Risk Rating
CO – 026 Heritage	Medium
Accountability	Action Planning Option
Director Community & Place	Manage

 

Regular review and updating of the City’s Local Heritage Survey and Heritage List in line with the City’s legislative obligations, will ensure local heritage sites are clearly identified, their significance recorded and understood, minimise site exposure to accidental damage or loss, and assist with the development of appropriate management and conservation strategies.

 

Policy Implications

Once adopted by Council there are implications for the City’s Local Planning Policy 4.12 – Heritage Places that is scheduled for review in 2025.

 

Financial Implications

Direct financial implications of this report are confined to minor costs associated with adopted document branding and informing the community of changes via updates to the Heritage Council’s inHerit database, which will be required following Council’s adoption of the 2025 Local Heritage Survey. These can be accommodated within the City’s operational budget, as put forward for Council approval for 2025-2026.

 

The Local Heritage Survey 2025 and Heritage List are not connected to any conservation compliance requirements for the places listed, despite recommendations arising from their levels of significance. The City cannot be compelled to undertake conservation works on any City owned or managed heritage sites, regardless of a place being listed on the LHS or Heritage List, despite planning implications connected to Heritage Listed places.

 

While there are financial implications to responsible management of identified heritage places owned or managed by the City, these costs are included in the City’s annual operational and capital budgets for the 2025-2026 financial year on a prioritised project specific basis. Specific Capital Projects with associated budgets will be presented to Council for review and approval as required.

Voting Requirements

Simple Majority

 

Recommendation

That Council:-

1.       Pursuant to Part 8, Clause 103 of the Heritage Act 2018, ADOPTS the Local Heritage Survey 2025 as contained in Attachments 1 – 4;

2.       Pursuant to Clause 8 of Schedule 2 (deemed provisions) of the Planning and Development (Local Planning Schemes) Regulations 2015, ADOPTS the Heritage list as contained in Attachment 1; and

3.       REQUESTS the Chief Executive Officer to:

a)      Notify owners and occupiers of properties included on the Heritage List in accordance with Clause 8 of Schedule 2 (deemed provisions) of the Planning and Development (Local Planning Schemes) Regulations 2015;

b)      Update the District Planning Scheme No. 2 records and notify the Heritage Council of Western Australia; and

c)                                     Proceed with a review of Local Planning Policy 4.12 – Heritage Places to ensure its alignment with the revised Heritage list.

Attachments:

 

1⇩.	Attachment 1 - Local Heritage Survey 2025 - Primary Report	25/171757
2⇩.	Attachment 2 - Local Heritage Survey 2025 - Place Records 1-45	25/171772
3⇩.	Attachment 3 - Local Heritage Survey 2025 - Place Records 46-90	25/171777
4⇩.	Attachment 4 - Local Heritage Survey 2025 - Place Records 91-118 + Lime Kilns	25/171783