COUNCIL MINUTES

Unconfirmed Minutes Ordinary Council Meeting

 

6:00pm 26 August 2025

Council Chamber (Level 1), Civic Centre,

23 Dundebar Road, Wanneroo

 

 

wanneroo.wa.gov.au

RECORDING AND ACCESS TO RECORDINGS OF COUNCIL MEETINGS POLICY

 

 

1.         POLICY STATEMENT

To be open and transparent regarding Council Meeting recordings and access to these recordings for members of the public and Council Members.

2.         OBJECTIVE AND PURPOSE

Objective

The objective of this policy is to ensure there is a process in place to outline the access to recorded Council Meetings.

Purpose

The purpose of this policy is to ensure that Council Members, the community, government bodies and other stakeholders are able to access recordings of the proceedings of Council meetings in compliance with the Local Government Act 1995 and associated Regulations.

3.         KEY DEFINITIONS

Nil

4.         SCOPE

This Policy applies to Council Members and employees of the City of Wanneroo.

5.         IMPLICATIONS

The policy aligns with the following Strategic Community Plan Goal and Priorities:

Strategic Community Plan 2021-2031

Goal 7: A well-governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services.

Priority 7.2 – Responsibly and ethically managed. The City of Wanneroo will be managed responsibly to ensure a long-term, sustainable future. The City will have effective governance arrangements and ethical leadership that is open and transparent, ensuring a clear understanding of roles and accountabilities.

6.         IMPLEMENTATION

6.1.            This Policy shall be printed within the Agenda of all Council Meetings, which include:

·                Ordinary Council Meeting;

·                Special Council Meeting;

·                Annual General Meeting of Electors;

·                Special Electors Meeting; and

·                Agenda Briefing Session

to advise the public that the proceedings of the meeting are recorded.

 

Recording of Proceedings

6.2.            Proceedings of Meetings detailed in this policy, as well as Deputations and Public Question Time during these meetings, shall be recorded by the City on audio and video recording equipment.  Meetings and portions of Meetings taking place in closed session will be recorded on audio recording equipment.

6.3.            No member of the public is to use any audio-visual technology or devices to record the proceedings of a Meeting, without the written permission of the Mayor or the Mayor’s Delegate.

6.4.            Arrangements for the broadcast and recording of meetings conducted by electronic means under s14D of the Local Government (Administration) Regulations 1996 (the Regulations), for example in the situation of a public health emergency or state of emergency, will be made in compliance with ss.14H and 14I of the Regulations.

6.5.            Arrangements for the recording of Meetings not held at the Council’s usual meeting place, or for the recording of Meetings in the event of a technological failure of the City’s recording equipment, will be made in compliance with ss.14I(2) to 14I(9) of the Regulations.

6.6.            In compliance with the City’s approved Recordkeeping Plan and the State Records Act 2000, recordings made under this policy will be retained for the period specified in the General Retention and Disposal Authority for Local Government Information.

Access to Recordings

6.7.            Recordings of Meetings made under this policy will be published via the City’s online channels no later than fourteen (14) days after the Meeting and will remain accessible for a minimum period of five (5) years after the Meeting date.

6.8.            Members of the public may purchase a copy of the recorded proceedings or alternatively, listen to the recorded proceedings at the Civic Centre online once the recording is published on the City of Wanneroo website. Costs for providing a copy of the recorded proceedings to members of the public will include staff time to make the copy of the proceedings, as well as the cost of the digital copy for the recording to be placed on. The cost of staff time will be set in the City’s Schedule of Fees and Charges each financial year.

6.9.            Council Members may request a copy of the recording of the Council proceedings at no charge.

6.10.         All Council Members are to be notified when recordings are requested by members of the public or by Council Members.

7.         ROLES AND RESPONSIBILITIES

The Policy is the responsibility of the Manager Corporate Governance & Council Services.

8.         DISPUTE RESOLUTION

All disputes in regard to this policy will be referred to the Director Corporate Strategy and Performance in the first instance. In the event that an agreement cannot be reached, the matter will be submitted to the Chief Executive Officer for a ruling.

9.         EVALUATION AND REVIEW PROVISIONS

This policy will be evaluated and its effectiveness reviewed by the following key performance measures:

·             All relevant meetings recorded;

·             Acceptable quality of recordings captured; and

·             Resolution of requests for copies of recordings within appropriate timeframes.

10.       RELATED DOCUMENTS

City of Wanneroo Recordkeeping Plan

11.       REFERENCES

Nil

12.       RESPONSIBILITY FOR IMPLEMENTATION

Manager Corporate Governance & Council Services

COMMONLY USED ACRONYMS AND THEIR MEANING

 

Acronym	Meaning
ABN	Australian Business Number
ACN	Australian Company Number
Act	Local Government Act 1995
CBP	City of Wanneroo Corporate Business Plan
CHRMAP	Coastal Hazard Risk Management & Adaption Plan
City	City of Wanneroo
CITS	Department of Creative Industries, Tourism and Sport
CPI	Consumer Price Index
DBCA	Department of Biodiversity Conservation and Attractions
DFES	Department of Fire and Emergency Services
DLGIRS	Department of Local Government, Industry Regulation and Safety
DOE	Department of Education Western Australia
DOH	Department of Health
DPLH	Department of Planning Lands and Heritage
DPS2	District Planning Scheme No. 2
DWER	Department of Water and Environmental Regulation
EPA	Environmental Protection Authority
GST	Goods and Services Tax
JDAP	Joint Development Assessment Panel
LTFP	Long Term Financial Plan
MRS	Metropolitan Region Scheme
MRWA	Main Roads Western Australia
POS	Public Open Space
PTA	Public Transport Authority of Western Australia
SAT	State Administrative Tribunal
SCP	City of Wanneroo Strategic Community Plan
WALGA	Western Australian Local Government Association
WAPC	Western Australian Planning Commission

 

 

 

Unconfirmed Minutes of Ordinary Council Meeting

 

held on Tuesday 26 August 2025

 

 

CONTENTS

Item  1           Attendances   4

Item  2           Apologies and Leave of Absence  5

Item  3           Public Question and Statement Time   5

PQ01-08/25    Mr P Firth, Wanneroo  5

PQ02-08/25    Mr P Firth, Wanneroo  5

PQ03-08/25    Mr B. Moore, Wanneroo  5

PQ04-08/25    Mr A. Murphy, Marangaroo  6

PQ05-08/25    Ms K. Cook, Wanneroo  7

PQ06-08/25    Mr N. Andrews, Butler  7

PQ07-08/25    Ms J. Payne, Wanneroo  8

PQ08-08/25    Ms A. Van Boek, Wanneroo  9

PQ09-08/25    Mr C. Stace, Wanneroo  10

PQ10-08/25    Ms J. Snape, Wanneroo  12

PQ11-08/25    Mr M. Wilden, Landsdale  13

Item  4           Confirmation of Minutes   14

OC01-08/25    Minutes of Ordinary Council Meeting held on 22 July 2025  14

Item  5           Announcements by the Mayor without Discussion   14

OA01-09/25    Lottery West Award  14

OA02-09/25    Leisure Institute of WA Awards – Wanneroo Aquamotion  14

Item  6           Questions from Council Members   15

CQ01-09/25    Cr Rowe - Kingsway Sport Club  15

Item  7           Petitions   15

New Petitions Received  15

Update on Petitions  15

UP01-08/25    Exemption to Proposed Dogs on Leash only for Scenic Park, from Ariti Avenue to Neville Drive Wanneroo (PT01-07/25) 15

Item  8           Reports   16

Planning and Sustainability  17

Strategic Land Use Planning & Environment  17

PS01-08/25    Proposed Amendment No. 226 to District Planning Scheme No. 2 (DPS 2) – Lot 17 (41) Knight Road, Gnangara  17

Approval Services  33

PS02-08/25    Consideration of Amendment No. 222 Following Advertising - Normalisation of Land in the Jindalee North Agreed Local Structure Plan No. 88 Area  33

Assets  79

Infrastructure Capital Works  79

AS01-08/25    Tender 25027 Design & Construction of Modular Changeroom at Kingsway Football Club  79

MN05-08/25   Cr Berry - Quinns Rocks Sports Club Accessibility  87

Infrastructure Capital Works (continued) 95

AS02-08/25    Tender 25132 Road and Drainage Upgrade Works at Mirrabooka Avenue and Kingsway  95

AS03-08/25    Tender 25128 - Construction Wangara Waste Transfer Station  103

Waste Services  111

AS04-08/25    Tender No. 25033 Provision of Mobile Garbage Bins, Parts, Caddies and Compostable Caddy Liners  111

AS05-08/25    Membership for the Waste Avoidance and Resource Recovery Advisory Committee  119

AS06-08/25    City’s Submission on the Mindarie Regional Council’s Business Plan – Neerabup Facility FOGO Processing  123

Community & Place  143

Community Facilities  143

CP01-08/25    **Kingsway Football and Sporting Club Facility Change Room Upgrades  143

CP02-08/25    Community Facilities Planning Framework  152

CP03-08/25    ** Investigation into a Mountain Bike Trail in the Alkimos Area  479

Corporate Strategy & Performance  506

Business & Finance  506

CS01-08/25    **Financial Activity Statement for the Period Ended 30 June 2025  506

Corporate Planning Performance & Improvement  536

CS02-08/25    Council Plan 2025-2035  536

Transactional Finance  611

CS03-08/25    Warrant of Payments for the Period to 30th June 2025  611

Property Services  696

CS04-08/25    **Proposed Agreement for Lease and Ground Lease to the Wanneroo Districts Cricket Club over a portion of Reserve 28058. Kingsway Regional Sporting Complex  696

Chief Executive Office  716

Legal & Governance  716

CE01-08/25    **Review of Council Members Continuing Professional Development Policy  716

CE02-08/25    **Review of the Attendance at Events Policy (Council Members and Chief Executive Officer) 754

CE03-08/25    Establishment of Chief Executive Performance Review Committee  791

CE04-08/25    **Review of District Boundaries  794

CE05-08/25    Council Member Attendance at the National Growth Areas Alliance 2025 National Congress  813

CE06-08/25    **Council Member Attendance at the Western Australia Local Government Association Local Government 2025 Convention  844

CE07-08/25    **Review of Council Members' Fees, Allowances, Reimbursements and Benefits Policy  866

Item  9           Motions on Notice (continued) 867

MN01-08/25   Cr Berry - Shared Zone Signs Mindarie  867

MN02-08/25   Cr Berry - Anchorage Drive Crossing  871

MN03-08/25   Cr Berry - Signage to Link Coast Paths in Mindarie  876

MN04-08/25   Cr Bedworth - Reconsider the proposed location for Changing Places facility in Clarkson  880

MN06-08/25   Cr Wright - Review of the City's Corporate Governance Framework  884

MN07-08/25   Cr Wright - ICT Device Buy Back  888

MN08-08/25   Mayor Aitken - Support of the ORIGINS Program   904

Item  10         Urgent Business   934

Item  11         Confidential  934

CR01-08/25    **Strategic Land Opportunity - Proposed Acquisition  934

CR02-08/25    Staff Matter  935

Item  12         Date of Next Meeting   936

Item  13         Closure   936

 

**Indicates that changes and/or information has been added to the report following Agenda   Briefing.

 

 

Mayor Aitken declared the meeting open at 6:05PM and read the prayer.

 

Good evening Councillors, staff, ladies and gentlemen, this meeting today is being held on Whadjuck Nyoongar Boodjar and I would like to acknowledge and pay my respects to Elders, past, present and future. I thank all past and present members of the community that have supported the City to better understand and value Nyoongar culture within the City of Wanneroo.

 

I invite you to bow your head in prayer:

 

Lord, We thank you for blessing our City, our community and our Council. Guide us all in our decision making to act fairly, without fear or favour and with compassion, integrity, wisdom and honesty. May we show true leadership, be inclusive of all, and guide all of the City’s people and many families to a prosperous future that all may share. We ask this in your name. Amen.

Item  1      Attendances

LINDA AITKEN, JP                                Mayor

 

Councillors:

 

ALEX FIGG                                              North Ward

SONET COETZEE                                North Ward

GLYNIS PARKER                                  North-East Ward

BRONWYN SMITH                                North-East Ward

MARIZANE MOORE                              Central-East Ward

PAUL MILES                                           Central-East Ward

HELEN BERRY                                      Central-West Ward

PHIL BEDWORTH                                 Central-West Ward

JORDAN WRIGHT                                 Central Ward

NATALIE HERRIDGE                           South-West Ward

VINH NGUYEN                                      South-West Ward

JAMES ROWE, JP                                South Ward      

EMAN SEIF, JP                                      South Ward      

 

Officers:

 

BILL PARKER                                        Chief Executive Officer

JIM TAN                                                   Acting General Counsel

MARK DICKSON                                   Director, Planning and Sustainability

GRANT CHETTLEBURGH                  Acting Director, Assets

KATHERINE HARRISON                     Acting Director, Corporate Strategy & Performance

KIRSTIE DAVIS                                     Director, Community & Place

NICK STAWARZ                                    Acting Director, Community & Place

BIMSARA PATHIRATHNA                   Chief Financial Officer

NICK STAWARZ                                    Acting Director, Community & Place

ALYCE MARTIN                                     Manager Corporate Governance & Council Services

MADONNA ILIFFE                                 Coordinator Corporate Governance

YVETTE HEATH                                    Acting Coordinator Council Services

DIANE HEBBARD                                          Council Services Officer (Minutes)

CAS JENNINGS                                     Council Services Officer

Item  2      Apologies and Leave of Absence

JACQUELINE HUNTLEY                     Central Ward (apology)

 

There were 23 members of the public and one member of the press in attendance.

Item  3      Public Question and Statement Time

Public Questions and Statements Received in Writing Prior to the Meeting

PQ01-08/25       Mr P Firth, Wanneroo

Sports Hub Scenic Drive Wanneroo   Considering that the Sports Hub in Scenic Drive has been in the planning stages since 2019 is there a starting date for this badly needed facility.   Response by Acting Director Community & Place   The project was provisionally listed to start construction in June 2026, subject to the outcomes of public consultation on the draft schematic design. The public consultation period is currently open and due to conclude on 14 September. Depending on the issues raised in submissions received on the daft schematic design, the timing of these works may need to be reviewed.

 

Public Questions and Statements Received During the Meeting

PQ02-08/25       Mr P Firth, Wanneroo

Sports Hub Scenic Drive Wanneroo   Statement   Thank you for the response to my original question. Having lived in the area for 25 years I don’t see there will be any problems with parking and traffic, it is a large grassy area, great for sports and I am thankful to the Council for putting sporting opportunities in place for Wanneroo itself, rather than having to go to Kingsway, Warwick or Joondalup and am looking forward to this going ahead.

 

PQ03-08/25       Mr B. Moore, Wanneroo

Sports Hub Scenic Drive Wanneroo   In the Council Minutes from 2024 regarding the development of the sports hub, it states Council would endeavour to minimise the impact on residents and retain as much of the view of the lake as possible and believe this should still be relevant today. As a new resident the view was a reason for moving into the area and I think other locations should be investigated, as this is going to have an impact on noise and traffic pollution, loss of view and loss of breeze coming from the lake, amongst other things.        Could supporting documentation of previous investigations into other locations be released to the public, including environmental considerations and community consultation?   Response by Acting Director Community & Place   This proposal is currently out for public comment and we are strongly encouraging residents to make a submission on that proposal. You have outlined a range of concerns you would like responded to and if this is raised through the submission process, the City can respond formally through that channel.

 

PQ04-08/25       Mr A. Murphy, Marangaroo

Election Signage Policy   Statement   Having recently researched the latest signage policy for the City of Wanneroo and with another election looming, I am pleased that Ranger Services have confirmed the policy has been updated. There should be no confusion for candidates in future elections, federal, state, nor local, sitting members, nor new candidates. Clause 16 of the Signs Local Law clearly states “A person shall not erect, maintain or display a sign or hoarding or suffer or permit a sign or hoarding to be erected maintained or displayed or to remain on any land or building part (l) on any street, thoroughfare or other public place if the sign is an election sign.”   I commend the City and those involved in this change. Hopefully, the City of Wanneroo staff will be assisted in the policing of the policy during elections and that sitting members up for election and new candidates will be clearly informed of the regulations and penalties and shall adhere to said policy and I'd like to see other Councils follow suit.   Response by Mayor Aitken   I have a question about that because there is advice, and I understand that election signage is to be allowed?   Response by Acting Director, Community & Place   Question taken on notice. There was some advice obtained in the lead-up to the last election around the enforcement of election signage and as far as I am aware Ranger Services enforce the local law as it is currently written.   Further response by Acting Director, Community & Place   Election signs are permitted on private property, provided they comply with the requirements of the City’s Signs Local Law. Although the Local Law contains provisions restricting election signs on streets, thoroughfares and other public places, these restrictions have been found to be invalid under common law decisions that protect freedom of political speech. The City has received legal advice confirming it still has authority to remove election signs from public property if they are considered unsafe, if they are placed too early (more than 28 days before the election), or remain in place for too long (more than 7 days after the election).

 

 

 

 

PQ05-08/25       Ms K. Cook, Wanneroo

Sports Hub Scenic Drive Wanneroo   1.         The City’s Strategic Community Plan dated 2021-2031, identifies the protection and enhancement of green space, wetlands and natural areas as a priority for the well-being of our community. Should the Sports hub go ahead, that goes against everything that this Plan says. How does the proposal to clear the green space and construct a large-scale sporting facility at Scenic Drive align with the City’s own vision and strategy to conserve natural areas and protect the long-term health of Lake Joondalup?   Response by Acting Director, Community & Place   The proposal as it currently stands is out for public comment and I would encourage you to make a submission. It does seek to balance the need for a facility to support community recreation and sport and healthy lifestyles with the protection of the environment and sometimes that is a balance between competing strategic objectives.    2.         There is not a lot of population growth or space for infill in the west side of Wanneroo Road and I am concerned that the new facility will encourage people living in suburbs such as Tapping, Carramar, Ashby, Sinagra and Hocking to cross Wanneroo Road which is quite dangerous and nearly impossible to cross between 3:00 and 5:30pm by walking or cycling, as I have tried myself.  Why is the City encouraging unsafe practices for our community?   Response by Director, Planning & Sustainability   The area in and around Wanneroo Town Centre, which includes land on the eastern and western sides of Wanneroo Road, is identified as an area for increased residential density.  Currently the residential density of most of the properties is around R20 but those densities could be increased in those locations mentioned, up to R60, so there is the potential for an increase in new dwellings within those areas. Often it involves the demolition of an existing dwelling and replacement with potentially up to two or three dwellings in those locations.  From my experience that redevelopment is likely to occur in the future possibly over the next few decades.    Response by Acting Director, Community & Place   The impact on the access network for roads, footpaths and cycling will form part of the consideration of the proposal and will need to ensure that access can be done in a safe and appropriate way.

 

PQ06-08/25       Mr N. Andrews, Butler

Quinns Rocks Sports Club Redevelopment   Statement   I am the current President of the Quinns Rocks Sports Club and have been seeking funding for expansion and redevelopment of the toilet block. The club is growing quicker than we can maintain the facilities and are becoming unsafe with the flooring and plumbing issues being experienced recently. We are one of the biggest sporting clubs in the northern corridor and gain between 40-50 new members a month. Last year we held an Anzac Day service with well over 5,000 people attending.   The State Government has provided funding of $114,000 but we were unsuccessful with the federal government and are seeking some assistance from the City.   Response by Mayor Aitken   Thank you for your statement.

 

PQ07-08/25       Ms J. Payne, Wanneroo

CP02-07/25 Wanneroo Recreation Centre New Sports Hub – Project Update   1.          On page 74 of the report for CP02-07/25 it states “Administration will provide an update to Elected Members on the engagement outcomes through a briefing note”.  Why is Administration not preparing a report on engagement outcomes to present to a future public Council meeting?   Response by Acting Director Community & Place   When Council considered the last concept plan, the last two rounds of public consultation received a lot of positive feedback and on that basis we were proposing to update Council Members on the outcome of the consultation via a briefing note.  However, subject to the outcome of the current consultation process we are aware that there is a lot of community interest in the proposal and expect to receive a lot of submissions and on that basis we will be reporting the outcomes of those to Council for consideration rather than a briefing note.   2.         In reference to the same report, CP02-07/25, Council endorsed the revised schematic concept design as shown in Attachment 2 for the purposes of the stakeholder engagement and subsequent completion of the detailed design of the Wanneroo Recreation Centre new sports hub.  How has work on the detailed design of the this sports hub been paused until the current community consultation has bene completed? Response by Acting Director Community & Place   That recommendation was worded to endorse the schematic design for public consultation and proceed through a detailed design process.  If the consultation process raises issues that need to be resolved, then that would be considered as part of the consultation outcome discussion and consideration by Council and that will provide further direction on how the detailed design process will proceed.   3.         Plans to develop the Wanneroo Recreation Centre have been on Council’s agenda since 2020 and possibly before that and I refer to the Wanneroo recreation Centre precinct Feasbility Study and Master Plan by Dave Lenfer consulting on 27 July 2020.  How much money has the City spent on that report and how much money has the City spent on the new sports hub, versions 1, 2 and 3?   Response by Acting Director Community & Place   Question taken on notice.   Further Response by Acting Director Community & Place   The Feasibility Study and Master Plan undertaken in 2020 incurred expenditure of approximately $50,000.     Planning, investigation and design costs for the Sports Hub project (Versions 1, 2 and 3) have totalled approximately $258,000 to date.   4.         Referring to the same report, I note the project has increased from $18.4m to $21.2m.  What State Government funding has been committed and can you outline the timeline to this funding? Response by Acting Director Community & Place   The only funding commitment for this project currently is from the State Government for a $5m contribution. The conditions and timelines associated with that grant are still to be confirmed. It would be expected that for a facility of this nature, we would seek significant additional funding contributions from other funding bodies where possible.   5.         Will the City proceed with this project given that there is a funding shortfall of nearly $10.4m and no confirmed further funding? Response by Mayor Aitken   That decision can’t be made until Council votes on it, so there is no decision on it yet.   6.         What City of Wanneroo funding for these projects has been adopted in the current budget? Response by Acting Director Community & Place   Question taken on notice.   Further Response by Acting Director Community & Place   The City’s 2025/26 Budget adopted by Council in July 2025 includes a municipal fund allocation of $1,449,000 towards the detailed design and construction of the Sports Hub facility.   7.         There are a lot of old buildings in our community, such as the Scouts boxing rooms, Margaret Cockman Pavilion, Wanneroo Sports & Social Club to name a few.  With regards to sustainability, why are we not putting this money into updating and making the facilities we currently have look amazing and encourage the community to go to these? Response by Acting Director Community & Place   The City has a range of facilities and assets that are managed over the lifespan of the building. Upgrades continue to be done where required and if at the end of we seek to either replace or upgrade that facility is considered as part of that process.

 

PQ08-08/25       Ms A. Van Boek, Wanneroo

Sports Hub Scenic Drive Wanneroo   1.         In light of the requirements under the Local Government Amendment Act 2023 and the City of Wanneroo’s own community engagement policy, can council please outline its current strategy for engaging the community in infrastructure and redevelopment projects, including the communications methods used to reach all demographics? How does council measure the effectiveness of the engagement, such as data showing participation across age groups, cultural communities, and vulnerable populations? Response by Acting Director Community & Place   The City of Wanneroo (the City) has a community engagement policy which is supported by a range of community engagement toolkits that we use internally at administration to try and engage with our community in a range of ways. This may involve writing directly to affected residents, posting on social media, using our community engagement network and the City's online Your Say community engagement page, and on-site signage where appropriate. I appreciate that sometimes that does not capture everyone, but we attempt to do that as best as possible. This is generally effective at getting the message out and encouraging submissions.   2.         What mechanisms are in place to address any identified gaps so that planning is genuinely inclusive?   Response by Acting Director Community & Place   The City of Wanneroo identifies gaps in the process with a scheduled review of our community engagement policy, which we undertake generally every two to three years and seek feedback on that process. We also encourage feedback at any time from residents on what they consider to be working well or not working well and that helps us to streamline and update how we go about our engagement processes.   3.       Can Council advise when the Public Community Engagement Framework will actually be available to the public?   Response by Acting Director Community & Place   That is something that the City of Wanneroo is working on at the moment. We do have a draft document and need to work on further with our Council before we advertise for public comment.   Statement   I have lived in the City of Wanneroo for 15 years. I live on the west side between San Rosa Road and Ariti Avenue and I had no idea about this development until late last year. The first design I thought was suitable for the complex.   There are only four minor access routes to Scenic Drive. San Rosa Road is incredibly busy at the intersection, as well as the Ariti Avenue, my concern is with the increased traffic flow coming into the area with the proposed new structures.   I have children that have access to basketball and swimming activities within the Joondalup area. I know that there is a need, but I want to state that I am opposed to the location, and not opposed to development and continuing access to activities for people. Thank you.

 

PQ09-08/25       Mr C. Stace, Wanneroo

Sports Hub Scenic Drive Wanneroo   I oppose the new location of the updated Monroe recreation sports centre hub and removing the current green space where the soccer field is. My property is going to be directly impacted with a loss of view of the lake and also to the light pollution from the new complex from the sports hub.   1          Will there be any compensation for a property that we just purchased last year in 2024, with the pre-existing 2024 plan, compared to the new plan of 2025, because the footprint is not what we were intending for and is completely different? The first one 2024 was the one we said yes to.   Response by Acting Director Community & Place   The City of Wanneroo does not generally compensate residents for loss of views as part of any development proposal.   2          What does the word minor mean? In your new submissions you said clearly significant changes from the pre2024 to the new 2025. There are significant changes to the plan and its location but all I see in your reports are minor changes. What is minor and what is significant in your in your words?   Response by Acting Director Community & Place   Anything that significantly alters the intent or purpose of the proposal would be considered significant. Anything that would be consistent with the original intent, but made subtle or minor design changes would be considered minor.   3          It says here that the original footprint was approximately 3,570m and the new updated one will be 3,790m. Does that include the car park as well or is that just the physical building?   Response by Acting Director Community & Place   That is just the physical building.   That information should be updated and it should correlate to what we are actually at, so, we all know what the footprint change is going to be. It is only less than 200 square meters, but with a car park, it is a significant change, which is why I asked what the word minor means.   4          What will be the side effects to the people within proximity of the dust and digging up the grounds during all of that time? How will that be managed and controlled to ensure that we are not affected in a health in health in our health by lungs or any other conditions?   Response by Director of Planning & Sustainability   In any development proposal, there's typically a condition associated with an approval that manages the impacts of that development on the surrounding community. Dust management is something we monitor very closely in terms of when earth is impacted and the sand drift is often an issue associated with development. So there are conditions imposed as part of the approval that manage the impact of the development during construction.   5          Will there be devices installed to have control, so we are aware of the dust conditions which could be possibly of a health risk to the people in the community? Could this be something that the City of Wanneroo would consider and if it will happen?   Response by Director, Planning & Sustainability   Question taken on notice.   Further Response by Director, Planning & Sustainability   A Dust Management Plan will be required to be prepared to comply with the requirements of the state and local regulations, particularly those set by the Department of Water & Environmental Regulation (DWER) and the Environmental Protection Authority (EPA). A DMP can recommend the installation of various controls which are tailored to the specific site. Controls may include water carting for dust suppression, silt and wind fencing and hydro-mulching as and when required. These measures are put in place to ensure there are no health risks to nearby residents. This site can be included in the City’s Proactive Sand Drift Inspection Program. Weekly inspections can be scheduled by a Compliance Officer during the earthworks stage to monitor the effectiveness of sand and dust drift minimization measures implemented on-site by the builder and their contractors.

 

PQ10-08/25       Ms J. Snape, Wanneroo

Sports Hub Scenic Drive Wanneroo   1.         In relation to the City of Wanneroo's environmental policy and biodiversity strategy and its commitment to protecting bushland, wetlands, and biodiversity through evidence-based management with respect to the proposed sporting complex at Scenic Drive, can Council advise which government departments, community groups, Aboriginal representatives, and environmental experts or committees are being consulted to undertake environmental assessments of this area?   Response by Acting Director, Community & Place   Question taken on notice.   Further Response by Acting Director Community & Place   A range of government departments, community groups, Aboriginal representatives, and environmental specialists have been consulted in relation to the environmental requirements and assessments for the Wanneroo Recreation Centre project. These include:   Government Agencies ·         Department of Biodiversity, Conservation and Attractions (DBCA) ·         Department of Planning, Lands and Heritage (DPLH) ·         Western Australian Planning Commission ·         Department of Water and Environmental Regulation (DWER) ·         Department of Fire and Emergency Services (DFES) ·         City of Joondalup (CoJ)   Community and Advisory Groups ·         Friends of Yellagonga ·         Yellagonga Working Group ·         Yellagonga Community Advisory Meeting ·         All community groups currently utilising the existing centre and surrounding facilities   Aboriginal Representatives ·         Local Knowledge Holders ·         Ni Kadidjiny Koort – the City’s Aboriginal and Torres Strait Islander Community Reference Group   Specialist Technical Consultants ·         City of Wanneroo Environmental Planning Staff ·         Paperbark Technologies – Arboricultural assessment ·         SLR Consulting Pty Ltd – Turtle Management ·         Bushfire Prone Planning - Bushfire Management ·         Hodge Collard Preston – Design drawings     2.         As the community consultation period ends by 14 September 2025 how will these assessments be made publicly available in time to provide a submission?   Response by Acting Director, Community & Place   Question taken on notice.   Further Response by Acting Director Community & Place   Following the closing date for the community engagement period, Administration will collate and review the submissions received and prepare a report for Council to consider the outcomes of public consultation.  That report will include Administration’s professional comment against each of the submissions (or each of the issue/themes raised in submissions) and a recommendation to Council on how to respond to each of the issues raised.   Once it has been confirmed that the report is included on the Agenda for a Council meeting, submitters will be notified and will then have an opportunity to review the agenda report once it is made public.

 

PQ11-08/25       Mr M. Wilden, Landsdale

Kingsway Football Club   Statement   Being heavily involved with the Kingsway Football Club, many of you will know me from my emails and granted I can be fairly brutal or fairly passionate, but I want to give a huge kudos to the entire Council.   Due to the recent weather the ovals have copped an absolute pounding. Our club has been very successful and finished on top of the A grade. It probably would not be possible without the grounds being in the condition they are in. The support that we get from everyone has been huge, to the point where even in the off season covering the cricket pitch and everything else, it just goes a long way.   We have had many clubs visit our facility in the last three weeks and have mentioned how lucky we are as a community football club to have such a supportive Council. So I just wanted to give kudos on that and with the proposed upgrades for our facility. Our first ever women's team competed and is competing in the finals this weekend. They have got 48 members for one team in their very first year and nearly 30 more will join next season. Our junior girls are growing through the roof and the facilities could not have come soon enough. Thank you

 

 

Item  4      Confirmation of Minutes

OC01-08/25       Minutes of Ordinary Council Meeting held on 22 July 2025

Moved Cr Rowe, Seconded Cr Wright   That the minutes of the Ordinary Council Meeting held on 22 July 2025 be confirmed.   Carried Unanimously 14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil

Item  5      Announcements by the Mayor without Discussion

OA01-09/25       Lottery West Award

I am pleased to announce that the City has recently received notification from Lotterywest of being successful in securing a grant of $380,080 towards the fit out of the Dordaak Kepup Library & Youth Innovation Hub.   Dordaak Kepup will be a technologically advanced and an innovative community hub facility where culture, creativity, and connection flow together, providing diverse programs to nurture lifelong learning, supporting youth development, and celebrating community spirit.   Congratulations to everyone involved in the construction of Dordaak Kepup, I look forward to its opening later this year.

 

OA02-09/25       Leisure Institute of WA Awards – Wanneroo Aquamotion

I am delighted to share some fantastic news about Wanneroo Aquamotion, which has once again shone on the State stage at the annual Leisure Institute of WA Awards, held on 7 August.   For those who may not know, LIWA is the peak body for leisure and aquatics in Western Australia. Its annual awards are a prestigious event, bringing together more than 400 leaders, specialists, and supervisors from across the industry to celebrate excellence.   This year, Wanneroo Aquamotion was an absolute standout, taking home multiple awards – the strongest representation of any centre on the night. Our achievements included: Swim School of the Year – recognising innovation and excellence in swim school operations. Aquamotion’s Swim School has built a reputation as one of the very best, not just in WA but across Australia. Aquatic Facility Safety Award – highlighting our commitment to health and safety and our culture of continuous improvement in aquatic safety practices.         In addition, we were thrilled to see one of our own recognised individually: Pool Lifeguard of the Year (Highly Commended) – congratulations to Andre Desveaux. Andre’s dedication to safety, his outstanding customer service, and his ever-present smile make him a true role model for the entire team. We are so proud of you, Andre!   And to cap it all off, Aquamotion also received High Commendation for WA Facility of the Year – the biggest award of the night. This recognition reflects the innovation, design, and impact Aquamotion delivers to our community. From drowning prevention technology to the Dolphins program, 24/7 gym access, Virtual Group Fitness, and our Platinum water efficiency rating, Aquamotion is leading the way in the leisure industry.   These awards are a credit to the hard work, passion, and dedication of the entire Aquamotion team. Congratulations to every one of you – you’ve done us proud.   Finally, I’d also like to take a moment to welcome Nick de Vecchis, who has joined the City as our new Manager of Approval Services. We look forward to the fresh ideas and leadership Nick will bring to the role.

Item  6      Questions from Council Members

CQ01-09/25       Cr Rowe - Kingsway Sport Club

Is it true in the last month four two Australia Cup matches were played at the Olympic Kingsway Sporting Ground and that the great work of the Parks and Conservation team and the Facilities Management team meant that the City was able to host three National Clubs in the space of five days?   Response by Acting Director Assets   Yes, that is correct.

Item  7      Petitions

New Petitions Received

Nil

Update on Petitions

Mayor Aitken advised that UP02-07/25 Closure of Public Access Way, Rupara Circle Quinns Rocks recorded in the July 22 Ordinary Council Minutes stated a report would come to this meeting, but that report will now go to the September meeting.

 

UP01-08/25       Exemption to Proposed Dogs on Leash only for Scenic Park, from Ariti Avenue to Neville Drive Wanneroo (PT01-07/25)

Cr Wright presented a petition consisting of 1110 signatures (173 who identified as residents), requesting that the area from Ariti Avenue to Nevill Drive remain off leash with dogs under effective control. (25/251563)   Update   A report prepared in response to this petition is proposed to be presented at the Ordinary Council Meeting on 25 November 2025.

Item  8      Reports

Adoption by Exception

 

Moved Cr Rowe, Seconded Cr Herridge

 

Pursuant to clause 5.2 of the Standing orders Local Law 2021 the following reports are voted en bloc

 

·                PS01-08/25

 

·                PS02-08/25

 

·                AS01-08/25

 

·                AS04-08/25

 

·                CS03-08/25

 

·                CS04-08/25

 

Carried Unanimously

*14/0

 

For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg,
Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe,
Cr Seif, Cr Smith and Cr Wright

Against the motion:   Nil

 

Declarations of Interest by Council Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Cr Miles declared an impartiality interest in AS06-08/25 due to being a representative for the City of Wanneroo on the Mindarie Regional Council.

 

Cr Wright declared an impartiality interest in AS06-08/25 due to being a representative for the City of Wanneroo on the Mindarie Regional Council

 

Cr Berry declared a financial interest in CE01-08/25 due to having a financial interest in the matter.

 

Cr Rowe declared a financial interest in CE01-08/25 due to having a financial interest in the matter.

 

Cr Figg declared an indirect financial interest in CE04-08/25 due to being an employee of the Minister for Local Government in portfolios separate to the Local Government portfolio.

 

Cr Rowe declared a financial interest in CE05-08/25 due to being a delegate of NGAA Conference and seeking re-imbursement.

 

Cr Smith declared an impartiality interest in CE06-08/25 due to being a member of the Western Australia Local Government Association State Council and one of the persons referenced in the item to attend the conference.

 

Cr Bedworth declared an impartiality interest in MN01-08/25 due to being an employee of Main Roads Western Australia.

 

Cr Bedworth declared an impartiality interest in MN02-08/25 due to being an employee of Main Roads Western Australia

 

Cr Bedworth declared an impartiality interest in MN05-08/25 due to being a member of Quinns Rocks Sports and Social Club.

 

Cr Berry declared an impartiality interest in MN05-08/25 due to being a member of the Quinns Rocks RSL and the Quinns Rocks Sports and Social Club

 

Cr Miles declared an impartiality interest in MN05-08/25 due to being a member of Quinns Rocks Sports and Social Club.

 

 

Planning and Sustainability

Strategic Land Use Planning & Environment

File Ref:                                              51253 – 25/145926

Responsible Officer:                          Director Planning & Sustainability

Attachments:                                       4         

 

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

To consider a request to amend District Planning Scheme No. 2 (DPS 2) by including the use class ‘Warehouse/Storage’ as an Additional Use on Lot 17 (41) Knight Road, Gnangara (the subject site).   

 

Applicant	CF Town Planning & Development
Owner	Christopher Bernard Lippi
Location	Lot 17 (41) Knight Road, Gnangara
Site Area	4.0737 Hectares
MRS Zoning	Rural – Water Protection, Rural
DPS 2 Zoning	Rural

 

Background

On 15 January 2024, the City received advice that the landowner of the subject site was undertaking activities on their land without the required development approvals. An investigation by Administration determined that these included storing significant amounts of building materials and parking caravans on the subject site. In DPS 2, these uses, which align to the ‘Warehouse/Storage’ and ‘Car Park’ definitions are both ‘X’ (not permitted) uses in the Rural zone.

The parking of caravans is not subject to this proposed scheme amendment as the landowner has committed to, and has already commenced, removing these from the subject site. Administration will continue to liaise with the landowner to assist them to achieve compliance in relation to removing these vehicles.

In relation to storing materials, Administration met with the landowner to discuss the unauthorised use and the options available to them. These include ceasing the use or proposing an amendment to DPS 2 for Council’s consideration to allow the use class ‘Warehouse/Storage’ as an Additional Use on the subject site. Accordingly, on 11 September 2024, CF Town Planning & Development (the applicant), on behalf of the landowner, lodged Amendment No. 226 to DPS 2.

Detail

Site

The subject site is 4.0737 hectares and is located at Lot 17 (41) Knight Road, Gnangara. The subject site comprises of a single house and a number of single house additions including sea containers, patios and outbuildings. Currently the site is used for residential purposes, the parking of vehicles and storage of building materials. 

 

The subject land contains scattered vegetation throughout, with the rear portion of the lot being relatively undisturbed.

Zoning

The subject site is zoned ‘Rural – Water Protection’ and ‘Rural’ under the Western Australian Metropolitan Region Scheme (MRS) and ‘Rural’ under the DPS 2.

Properties directly surrounding the subject site are zoned ‘Rural – Water Protection’ and ‘Rural’ under MRS and ‘Rural’ and ‘Rural Residential’ under DPS 2. Plans showing the location of the subject site and current zoning under DPS 2 are included as Attachment 1 and Attachment 2 respectively.

‘Warehouse/Storage’ is defined in DPS 2 as ‘premises including indoor or outdoor facilities used for –

a)   the storage of goods, equipment, plant or materials; or

b)   the display or sale by wholesale of goods.’

Future Land Use

The subject site is located within Precinct 20 of the East Wanneroo District Structure Plan (EWDSP) and will form part of the ‘Suburban Neighbourhood’ precinct. Precinct 20 is located within ‘Stage 3’ of the EWDSP staging plan, with redevelopment anticipated to occur from 2051 and beyond as seen in Attachment 3. This timeframe is indicative and will depend upon constraints and planning processes associated with the implementation of the EWDSP.

Proposal

Land Use and Operations

 

The storage of building materials operates from approximately 1730m2 area of hardstand located behind the building line of the main dwelling, and setback 57 metres from the street boundary. The applicant has outlined that the use entails the following:

 

·        The storage of building (scaffolding), which has been stored on-site for over 12 years, without any concerns being raised or had an impact on any adjoining properties;

·        The storage used for servicing by a 6-metre long truck owned by the landowner undertaking approximately three deliveries/vehicle movements per week, with some weeks having no movements; and

·        The use being undertaken as part of the landowner of the subject site’s business with no additional staff proposed on site.

 

The purpose of this proposed scheme amendment is to allow the landowner to utilise 1730m2 of the site to store scaffolding and building materials that are associated with his business. This proposed amendment seeks to formalise the existing unauthorised use to operate lawfully until an alternative location can be secured or until the land is ready for urban development.

This proposal seeks to amend DPS 2 by:

a)         Introducing ‘Warehouse/Storage’ as an ‘Additional Use’ on Lot 17 (41) Knight Road, Gnangara, and amending Schedule 2 – Specified Additional Uses For Zoned Land in Scheme Area (Clause 3.4), as follows:

No	Street/Locality	Additional Use	Conditions
A51	Lot 17 (41) Knight Road, Gnangara	Warehouse/storage	1.  The ‘Warehouse/Storage’ is to be advertised in accordance with an “A” use.   2.  To expire within 3 years of the date the subject land is gazetted ‘Urban’ under the Metropolitan Region Scheme.   3.  The ‘Warehouse/Storage’ use shall be associated with a single dwelling on the land.   4.  The ‘Warehouse/Storage’ area shall be operated by the landowner/occupier of the dwelling and not sub-leased.   5.  The area of ‘Warehouse/Storage’ shall be limited to 1,730m2 and located behind the front building line of the existing dwelling on the land.

b)         Amend the Scheme Map accordingly.

Attachment 4 contains the amendment plan showing the existing and amended zoning.

Consultation

The proposed amendment to DPS 2 is considered a “complex amendment” in accordance with Part 5 – Division 1 of the Planning and Development (Local Planning Schemes) Regulations 2015 for the following reason:

·          An amendment relating to development that is of a scale, or will have an impact, that is significant relative to development in the locality.   

The Regulations require a complex amendment to be referred to the Western Australian Planning Commission within 21 days after the day on which a resolution is made.

In addition, the amendment will be referred to the Environmental Protection Authority (EPA) to assess the environmental impacts of the proposal and determine whether any formal environmental assessment is necessary. 

Subject to the approval of the Commission and the EPA the complex amendment will be advertised for public comment for a period of 60 days.  Advertising will be undertaken consistent with the requirements of the Planning and Development (Local Planning Schemes) Regulations 2015, by way of:

·          Advertisement in a local newspaper;

·          Placement of a sign on the subject site, giving notice of the proposal;

·          Display notice of the proposal in Council offices;

·          Display on the City’s website; and

·          Referral in writing to affected persons/agencies.

Comment

Applicant’s justification

The applicant’s justification for the proposal can be summarised as follows:

·     The additional use for the subject land is limited, both in terms of the proportion of the lot that it will occupy and the length of time that it will occur for (being 3 years after the land is rezoned to Urban under the MRS) which will not undermine the future strategic planning for the area envisaged by the EWDSP;

·     The additional use for the subject land will enable the landowner to continue operating their family business until such a time as the land can be sold or developed for urban purposes in the future in accordance with the EWDSP;

·     The business is an occupation/income for the existing landowner and that the minor area used for storage is vital for the business; 

·     The area being set aside for storage purposes on the subject land is relatively small and well setback from the lot boundaries. As such, the use will not have an adverse impact on the adjoining property and/or the streetscape, nor will it undermine the rural character of the area. This is reinforced by a condition limiting the size and location of the storage area; and

·     Amendment No.170 recognised the future change to the East Wanneroo area being introduced by the EWDSP and the changing nature of the area from rural development to ultimately urban development. Given this, the additional use (A40) has been conditioned to cease within 3 years of the date of the land being gazetted ‘Urban’ under the MRS. The same approach can be applied to this scheme amendment given the similarities between Amendment No.170 and this scheme amendment, in that:

i.   Both lots have a rural zoning under the City’s DPS 2;

ii.  The use of the land is for storage;

iii.  Both lots are located within the EWDSP area and will change from ‘Rural’ to ‘Urban under the MRS; and

iv. The proposed ‘Additional Use – Warehouse/Storage’ is not considered to prejudice future planning given the inclusion of a time limited approval.

Amendment No. 170

On 17 September 2018, the City received Amendment No. 170 to DPS 2 which sought to introduce an additional use of ‘Storage Yard’ at Lot 31 (90) Rousset Road, Jandabup (Lot 31) which is zoned Rural under DPS 2. Whilst Administration’s recommendation was not to support Amendment No. 170 as the use was not compatible with the Rural zone’s objectives, it was supported by Council and ultimately approved by the Minister for Planning and gazetted on 8 May 2020. As the property is located within the area subject to the EWDSP in Precinct 7, a condition was included for the additional use to expire three years after the land is transferred to the ‘Urban’ zone under the MRS. Following the City’s Amendment No. 172, which sought to align the City’s DPS 2 with the State Government Model Provisions, this use was changed to ‘Car Park’ given that the predominant activities occurring on Lot 31 was to park vehicles. The ‘Car Park’ use on Lot 31 is currently still operating.

East Wanneroo District Structure Plan

The applicant recognises that the land is identified to transition into a suburban neighbourhood in the long term, and that the ‘Warehouse/Storage’ use is not consistent with the area’s planned urbanisation. The applicant’s proposed condition for the additional use to expire three years after the land is transferred to the ‘Urban’ zone under the MRS is the same condition that forms part of Amendment No. 170 however, Administration considers this proposed scheme amendment to differ from Amendment No. 170.

The land subject to Amendment No. 170 forms part of the EWDSP’s Precinct 7 and is anticipated to be urbanised between 2021 to 2031 whilst the land subject to this proposed Amendment is anticipated to be urbanised beyond 2051. This means that the use will remain on the site for significantly longer than Amendment No. 170. It is noted that a local structure plan for Precinct 7 has already been prepared and is currently being assessed by the State Government. It is also expected that the State Government will lift the Urban Deferment of Precinct 7 imminently.  

Therefore, whilst the temporary use of the subject site for storage purposes will not undermine the strategic vision for the area depicted in the EWDSP, the proposed land use will remain inconsistent with the objectives of the current Rural zone for a considerable time.

Rural zoning objectives

The objectives of the Rural zone as per DPS 2 are:

i)          To provide for the maintenance or enhancement of specific local rural character.

ii)         To protect broad acre agricultural activities such as cropping and grazing and intensive uses such as horticulture as primary uses, with other rural pursuits and rural industries as secondary uses in circumstances where they demonstrate compatibility with the primary use.

iii)         To maintain and enhance the environmental qualities of the landscape, vegetation, soils and water bodies, to protect sensitive areas especially the natural valley and watercourse systems from damage.

iv)        To provide for the operation and development of existing, future and potential rural land uses by limiting the introduction of sensitive land uses in the Rural zone.

v)         To provide for a range of non-rural land uses where they have demonstrated benefit and are compatible with surrounding rural uses.

Administration has considered this proposal against the Rural zone’s objectives and does not consider it to align with these. The applicant has referred to the proposed use that is compatible with the surrounding area and will not impact the existing vegetation on the land, is screened and will not impact the rural character of the area. However, Administration does not support the applicant’s justification for the following reasons.

The objectives of the Rural zone favour rural activities occurring in the area. The ‘Warehouse/Storage’ land use is not rural in nature but rather industrial. Whilst it is not permitted (X) in the Rural zone, it is capable of approval in both the General Industrial and Light Industry zones in DPS 2.  Administration considers that the ‘Warehouses/Storage’ use neither maintains nor enhances the rural character and amenity of the area as it is a land use reflective of an Industrial nature. The use of the land as a ‘Warehouses/Storage’ is not considered to align with the rural character or objectives of the Rural Zone.

There is available existing land within the City that is already zoned for this type of activity, including the Industrial precincts of Neerabup and Wangara, which is located approximately 11.5km and 1.6 kilometres from the subject site. Since the gazettal of Amendment No. 172 on 5 May 2023, which introduced the ‘Warehouse/Storage’ land use, the City has approved approximately 60 applications for ‘Warehouses/Storage’ in its industrial zones. This demonstrates that there is an existing demand for this type of land use which is currently being met in industrial areas.

Administration considers that supporting this proposal could set an undesirable precedent in the City, which could face increased pressure to support more industrial uses in rural areas. An audit by Administration found that there are currently three active compliance investigations for the “Warehouses/Storage” land use in the EWDSP area. Approving this proposed scheme amendment for an industrial use in a rural area could lead to other businesses relocating to rural areas with the intention to undertake similar activities. 

Approval of the ‘Warehouses/Storage’ use, even for a limited time and with size restrictions, will always result in it being inconsistent with the amenity and core character expected of the Rural zone. Exploiting the transitional nature of the EWDSP to support industrial uses in rural areas, especially for areas not intended to be urbanised until the long-term, is not supported by Administration. 

City of Wanneroo Local Planning Strategy (Draft)

 

At its Ordinary Meeting on 27 May 2025, Council approved the draft Local Planning Strategy (draft Strategy) for submission to the WAPC. The draft Strategy is currently with the WAPC for consideration and final approval. The draft Strategy recognises there has been increased demand for the parking and storage of caravans, boats, and trailers on rural properties. This has been driven by decreases in residential lot sizes which has resulted in residents being less capable of parking such vehicles at their homes due to the lack of standalone ‘Car Park’ land use in the industrial zoned areas. When stored in residential areas for longer periods caravans, boats, and trailers can cause amenity issues, reduce the visual appeal of streets and obstruct footpaths, driveways and parking bays. As such, the draft Strategy currently supports the additional of a ‘Car Park’ land use in the Rural zone. Administration considers that this should not be mistaken or applied onto any other land use.

The draft Strategy does not recognise any demand or shortfalls that would justify consideration of any other additional uses in Rural zones. As outlined earlier, there are approximately 60 applications that have been approved for the “Warehouse/Storage’ land use in the City’s industrial areas in just two years alone. This demonstrates that there is an existing demand for this type of land use which is being suitably accommodated within the permitted zones.

 

State and Local Planning Policies

 

Administration has reviewed the proposal against the relevant State and local planning policies and provides the following advice regarding its adherence to these policies.

 

·     State Planning Policy 2.2: Gnangara groundwater protection (SPP 2.2) and State Planning Policy 2.7: Public drinking water source (SPP 2.7)

 

SPP 2.7 and SPP 2.2 both seek to protect and manage public drinking water source areas from incompatible land uses by identifying levels of risk that land uses could present to the groundwater resource. The subject site is located within a Priority 2 area in both SPP 2.2 and SPP 2.7. The protection of public water supply sources is a high priority in Priority 2 areas.

 

In accordance with SPP 2.7 and SPP 2.2, the proposed land use is “incompatible” in a Priority 2 areas, unless special circumstances apply. These generally include providing detailed information and evidence of unsuccessful endeavours to locate the land use elsewhere and detailing site-specific information about the extent of the land uses and the risks to water quality and public health. Land use may be considered to be compatible if they are directly associated with a primary industry (i.e. cropping, livestock) that is compatible or acceptable within the applicable priority area.

 

A ‘Warehouse/Storage’ land use is not associated with a primary industry and appropriately zoned land exists within close proximity to the subject site that is able to cater for this type of activity. As such, the proposed land use of Warehouse/Storage is not considered to satisfy these policy requirements.

 

·     State Planning Policy 2.5: Rural Planning (SPP 2.5)

 

SPP 2.5 seeks to support primary production and basic raw material extraction, protect existing rural land and manage the impacts of any zoning proposals on the surrounding area. Administration has provided its recommendations regarding this proposal’s adherence to comply the Rural zone’s objectives. Further to this, Administration does not consider the proposal to align to the objectives of SPP 2.5 which focus on supporting and protecting rural land for rural land use activities. It is considered that the proposal could set a precedent for more landowners to relocate to rural areas, where land rates are generally less than industrial areas, to undertake industrial land uses.

 

·     Local Planning Policy 5.3: East Wanneroo (LPP 5.3)

 

LPP 5.3 was prepared to guide consideration of planning proposals including amendments to DPS 2, for urban or similar development proposals received in the East Wanneroo area. The overriding principle of LPP 5.3 is that there shall be a general presumption against planning proposals that may detrimentally impact the orderly and proper planning of the area. LPP 5.3 also requires consideration of the likely impact of applications on the existing surrounding area.

 

Whilst is it acknowledged that the Warehouse/Storage is proposed to be time limited, Administration considers that the operation of the Warehouse/Storage use, particularly until 2051, is considered too significant and not an appropriate form of ‘interim’ development, given that the land use is industrial in nature, appearance and operation. A Warehouse/Storage is considered to detrimentally impact the Rural area as the land use is neither consistent with the current Rural zoning nor the future urban zoning of the land regardless of whether a time limitation is proposed or not.

 

The proposed amendment is therefore considered to be inconsistent with LPP 5.3 as the use  has the potential to result in amenity impacts on both the adjoining landowners and the locality until the area is urbanised, which does not align with LPP 5.3.

 

Conclusion

 

The proposed request to amend DPS 2 by introducing an additional use of Warehouse/Storage at the subject site has been assessed against the relevant legislation and planning framework and Administration has considered Council’s previous decision to advertise Amendment No. 170 to DPS 2. Whilst it is considered that the use will not prejudice the future urbanisation of the EWDSP, Administration considers that the proposal does not comply with the objectives of the Rural zone, which is anticipated to remain in place until at least 2051. Therefore, should approval be granted for the additional use of Warehouse/Storage, it will undermine the objectives of the Rural zone.

The Warehouse/Storage land use neither maintains nor enhances the rural character and amenity of the area as it’s reflective of an industrial area, not a rural area. Administration considers that support of the proposal, even for a limited timeframe and size, will set an undesirable precedent to support other similar industrial uses to establish in rural areas. Administration maintains that the anticipated implementation timeframes in EWDSP should not be the test for whether a scheme amendment located within any of the EWDSP is appropriate, especially one that is located in Stage 3.

The Industrial precinct in Neerabup and Wangara, the latter of which is located approximately 1.6 kilometres from the subject site is considered to be an appropriate location for this type of use. There is no shortage of industrial land to facilitate this use as the 60 approvals that the City has granted for this use in industrial areas in the past two years has demonstrated. The City’s draft Local Planning Strategy also does not recognise any demand or shortages for a Warehouse/Storage use in the Rural zone. It is therefore not appropriate to continue the unauthorised use of Warehouse/Storage given its industrial purpose and nature in a Rural area.

Therefore, it is recommended that Amendment No. 226 is not supported. Should Council endorse Administration’s recommendation to not support this proposal, Administration will initiate compliance action to remove the unauthorised development.

Statutory Compliance

The scheme amendment will follow the statutory process outlined in the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.2 - Plan for and manage land use

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

This proposal has been assessed in accordance with the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015, the East Wanneroo District Structure Plan and State Planning Policy 2.5: Rural Planning, State Planning Policy 2.2: Gnangara groundwater protection, State Planning Policy 2.7: Public drinking water source, and Local Planning Policy 5.3: East Wanneroo (LPP 5.3).

Financial Implications

Nil

Voting Requirements

Simple Majority

 

Moved Cr Rowe, Seconded Cr Herridge That Council, pursuant to Regulation 37(1c) of the Planning and Development (Local Planning Schemes) Regulations 2015, DOES NOT SUPPORT Amendment No. 226 to District Planning Scheme No. 2 to amend Schedule 2 – Specified Additional Uses For Zoned Land in Scheme Area (Clause 3.4) to allow the land use Warehouse/Storage at Lot 17 (41) Knight Road, Gnangara as an Additional Use for the following reasons: 1.       The proposed Additional Use – Warehouse/Storage is inconsistent with the objectives of the Rural Zone as set out Clause 6 of State Planning Policy 2.5 Rural Planning as it does not: a)      Support existing, expanded and future primary production through the protection of rural land, particularly priority agriculture land and land required for production of food. b)      provide investment security for existing, expanded and future primary production and promote economic growth and regional development on rural land for rural land uses. c)      protect and sustainably manage environmental, landscape and water resource assets. 2.       The proposed Additional Use – Warehouse/Storage is inconsistent with the objectives of the Rural Zone as set out in Part 3 – Zones and use of land of the City’s District Planning Scheme No.2 as it does not: a)      provide for the maintenance or enhancement of specific local rural character. b)      protect broad acre agricultural activities such as cropping and grazing and intensive uses such as horticulture as primary uses, with other rural pursuits and rural industries as secondary uses in circumstances where they demonstrate compatibility with the primary use. c)      maintain and enhance the environmental qualities of the landscape, vegetation, soils and water bodies, to protect sensitive areas especially the natural valley and watercourse systems from damage. d)      provide for the operation and development of existing, future and potential rural land uses by limiting the introduction of sensitive land uses in the Rural zone. e)      provide for a range of non-rural land uses where they have demonstrated benefit and are compatible with surrounding rural uses. 3.       The proposed Additional Use – Warehouse/Storage will introduce an industrial use well in advance of the intended urban transition of the locality and in the absence of any suitably endorsed strategic basis informed by detailed planning investigation; 4.       The proposed Additional Use – Warehouse/Storage poses a significant risk of establishing an undesirable and unsustainable planning precedent for industrial activities to occur in the Rural zone as it threatens to erode the existing and long term rural character and amenity of rural areas, undermining the Rural zone objectives; and  5.       The City of Wanneroo's draft Local Planning Strategy does not identify a need for the inclusion of ‘Warehouse/Storage’ as an additional use in the Rural zone, as there is no identified shortfall of industrial land to accommodate this land use. 6.                         Carried Unanimously *14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil

 

Attachments:

1⇩.	Attachment 1 - Location plan	25/202898
2⇩.	Attachment 2 - Zoning plan	25/202909
3⇩.	Attachment 3 - EWDSP	25/203712
4⇩.	Attachment 4 - Proposed Amendment	25/202937

 

 

 

 

 

 

 

 

 

 

 

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 26 August, 2025                                                       0

Approval Services

File Ref:                                              49920 – 25/189664

Responsible Officer:                          Manager Health & Compliance

Attachments:                                       9  

Previous Items:                                   PS01-07/24 - Preparation of Amendment No. 222 to District Planning Scheme No. 2 - Normalisation of Land in the Jindalee North Agreed Local Structure Plan No. 88 Area - Ordinary Council - 16 Jul 2024  

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

For Council to consider:

 

·        Amendment No. 222 to the City’s District Planning Scheme No. 2 (DPS2) following a public advertising period; and

·        Requesting the Western Australian Planning Commission (WAPC) perform consequential amendments to the City’s Jindalee North Agreed Local Structure Plan No. 88 (ASP 88);

Background

Amendment No. 222 applies to land within the Eden Beach estate, Jindalee and Alkimos, where ASP 88 currently guides subdivision and development (subject area). ASP 88 was initially adopted in January 2014, with the current ASP 88 structure plan maps included as Attachment 1.

 

The subject area is largely zoned Urban Development under DPS2 (refer Attachment 2), an interim zoning applied to areas undergoing subdivision and development. Much of the subject area is built out, meaning the subdivision and development of the built-out areas no longer require the guidance of a structure plan. Therefore, it is necessary to now move planning controls for these built out areas out of ASP 88 and into DPS2 (through Amendment No. 222). As detailed in this report, the zoning, density codings and reservations to be put into DPS2 through Amendment No. 222 correspond with what has been developed in the subject area, as guided by ASP 88.

 

This process of normalising structure planned areas is part of the City’s ongoing approach to simplify the planning system and reduce complexity for the City’s stakeholders. Normalisation makes it simpler for landowners to understand the relevant planning controls for their property by reducing the number of planning documents relevant to the decision-making process. This aligns with the City’s goal to provide for well-planned land uses to support the economy, the growing community and environment.

 

Council initiated Amendment No. 222 on 16 July 2024 (PS01-07/24), as outlined in Attachment 3.

Detail

Amendment No. 222 proposes the following zoning changes to the DPS2 map (refer Attachment 4):

 

·       Rezoning established residential lots from Urban Development to Residential. Density codes will generally reflect those in ASP 88 – as well as density codings approved by the WAPC through subdivision, as consolidated on the R-Code Plan in Attachment 5.

·       Rezoning Lot 516 (36) Marlinspike Boulevard, Jindalee (with an established child care centre) from Urban Development to Commercial. A density coding of R60 will also be applied, consistent with what was approved by the WAPC through subdivision.

·       Reclassifying public open space, conservation, road reserves, and utility sites as Local Scheme Reserves.

 

Amendment No. 222 does not affect land parcels which are still pending or earmarked for further subdivision.

 

As discussed in the Consultation section below, the Department of Planning, Lands and Heritage (DPLH) advised Administration on 22 April 2025 that Amendment No. 222 was approved for advertising. Prior to that approval being granted, the DPLH required the City to make a minor modification to the Amendment No. 222 proposal as it was initiated by Council on 16 July 2024 (PS01-07/24).

 

Attachment 4 provides the advertised version of Amendment No. 222 – whilst incorporating track changes to demonstrate the minor modification required prior to advertising. As discussed later in the report, further modifications to the Amendment No. 222 proposal are recommended following submissions received during advertising.

 

Administrative Amendments to affected Local Structure Plans

 

Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) allows the City to pursue amendments to structure plans through the Scheme amendment process. Through the Regulations, amendments to structure plans are required to be outlined in a ‘Regulation 35A Statement, accompanying a Scheme amendment.

 

Attachment 6 provides the Regulation 35A Statement that was prepared to coincide with Amendment No. 222. Amendments to ASP 88 seek to make consequential changes to the structure plan text and maps to align with the updated zoning.

 

The DPLH also required modifications to the Regulation 35A Statement before advertising, which are outlined as track changes in Attachment 6. As discussed later in the report, the modifications recommended to the Amendment No. 222 proposal require further changes to the structure plan amendment mapping within the Regulation 35A Statement.

Consultation

Following Council’s 16 July 2024 resolution, Amendment No. 222 was:

 

·     Referred to the Environmental Protection Authority (EPA) for assessment, which confirmed on 29 August 2024 that a formal assessment under Part IV of the Environmental Protection Act 1986 was not required.

·     Approved for public advertising by the DPLH (on behalf of the Minister for Planning) on 22 April 2025, following modifications (refer Attachment 4).

·     Advertised from 8 May to 20 June 2025, including:

o   Notices on the City’s website;

o   Copies made available for public inspection at the City’s Civic Centre.

o   Notices in the 8 May 2025 edition of the Perth Now – Wanneroo newspaper.

o   Direct letters to affected landowners and occupiers.

 

The City received six submissions on the Amendment No. 222 proposal – with one submitter objecting, two providing comments and three providing no detailed comment. A summary of all the submissions received, with Administration’s responses, is provided in Attachment 7. Key issues raised in the submissions are discussed further in the Comment section below.

Comment

Child Care Premise Site on Reflection Boulevard

 

A submission was received from a local resident objecting to the existing child care premise on Lot 516 (36) Marlinspike Boulevard, Jindalee (on the corner of Reflection Boulevard) someday being converted into a fast-food restaurant or takeaway. The objecting resident particularly expressed that any conversion of land use on Lot 516 could increase traffic on the local road network.

 

The location of Lot 516 is provided where shown in Attachment 2. ASP 88 already designates Lot 516 as a Commercial zone. Consistent with ASP 88, Amendment No. 222 also proposes to apply the Commercial zoning into DPS2 over Lot 516.

 

It should be noted that:

 

·    The preparation of Amendment No. 222 should not affect the operations of the current child care premise on Lot 516; and

·    If the City had not prepared Amendment No. 222 - and Lot 516 remained in the Commercial zone designated by ASP 88 – a conversion of the land use on this lot (to fast food or other commercial use) could potentially have occurred regardless.

 

In addition, a traffic report prepared to support ASP 88 at the time of its approval demonstrates that the local roads can cater for forecasted traffic volumes based on a Commercial Zone being applied to Lot 516. Traffic generation can also be further considered by the City if the land use on Lot 516 were to change in the future.

 

In light of the above, no modification to change what Amendment No. 222 is proposing for Lot 516 is recommended.

 

Vacant School Site

 

The subject area contains one vacant primary school site in the ownership of the Department of Education at Lot 8009 (40) Ranella Street, Jindalee. This school site is located where shown in Attachment 2.

 

Although ASP 88 identifies Lot 8009 as a primary school site, Administration initially considered it appropriate to retain the Urban Development Zone over this land, to allow ASP 88 to guide future planning of the site. If a school was not needed in the future, amending a structure plan to facilitate a different land use (e.g. residential) would be a less timely and more straightforward process than amending DPS 2 for the same purpose.

 

Acknowledging Administration’s opinion on this, the Department of Education has requested in their submission (refer Attachment 7) that the Urban Development Zone on Lot 8009 change to a local scheme reserve to cater for a future school.  The Department of Education confirmed that a school will be provided on Lot 8009 once there is a suitable residential catchment.

 

Administration recommends that Amendment No. 222 be modified to apply the ‘Public Purposes’ local scheme reserve over this lot. A modified version of Amendment No. 222 for Council’s consideration, incorporating the change affecting Lot 8009, is provided in Attachment 8.

 

Zoning of Eden Beach Land Sales Office Site

 

The Eden Beach sales office site straddles across multiple lots created for residential development on Reflection Boulevard, Jindalee – and is located where shown in Attachment 2. Given the lots are created, Amendment No. 222 proposed to apply the Residential zoning over these lots (consistent with ASP 88), with a density coding of R60.

 

A submission received on behalf of the Eden Beach project managers opposed the rezoning of these lots – but rather sought for the land remain in the Urban Development zone and guided by ASP 88. It was considered by the submitter that the normalisation of this land may constrain future development or re-subdivision of that land.

 

Noting the concerns of the submitter, Administration agrees that a modification to retain the Urban Development zone over the sales office land could be supported. This modification should not compromise further development of the land in question, or create any other planning issue.

 

A modified version of Amendment No. 222 for Council’s consideration, incorporating the retention of the Urban Development zoning over the Eden Beach land sales office, is provided in Attachment 8.

 

Regulation 35A Statement Amendments

 

The Regulation 35A process to amend ASP 88 following approval of Amendment No. 222 will complete the normalisation process for the subject lots that are established, by providing a planning framework that is streamlined and aligned. As outlined above, the Regulation 35A Statement that was incorporated into the Amendment No. 222 proposal (and as advertised) is included as Attachment 6.

 

The advertised Regulation 35A Statement includes structure plan amendment mapping that identifies areas which are being rezoned through Amendment No. 222. However, as outlined above, modifications to the Amendment No. 222 proposal change the extent of the land that will be rezoned. The changes to the Scheme mapping therefore require coinciding adjustments to the structure plan amendment mapping. As such, a revised Regulation 35A Statement, incorporating updated mapping, has been prepared for Council’s deliberations and is included as Attachment 9.

 

Impact on Developer Contributions and Future of the Structure Plan

 

The subject area is situated within developer contribution area ‘DCA 4’ relating to the Clarkson and Butler area, as indicated on the Scheme Map extract provided in
Attachment 2.

 

Amendment No. 222 does not seek to amend any of the DPS2 provisions pertaining to DCA 4 – nor change the extent of the developer contribution area as shown on the Scheme Map. Therefore, what Amendment No. 222 is proposing should not affect the developer contribution arrangements in place.

 

Extension of ASP 88 Approval Period

 

Under Clause 28 of the deemed provisions, structure plans have a default lifespan of ten years, unless a different timeframe is set by the WAPC. For structure plans approved before 19 October 2015 (such as ASP 88), the ten-year period is considered to have commenced on that day.

 

While the deemed provisions and the WAPC’s Structure Plan Guidelines allow for the extension of structure plans, only the WAPC has the authority to make this decision. The City's role is limited to providing advice and administrative support.

 

In the initiation report (PS01-07/24), Administration advised that a three-year approval period extension for ASP 88 should be considered after public advertising of Amendment No. 222. However, since Amendment No. 222 was initiated in July 2024, the WAPC has since granted a five-year extension to the approval period for ASP 88, to 19 October 2030.

Statutory Compliance

Amendment No. 222 to DPS2 can be processed in accordance with the Planning and Development Act 2005 and the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Following the Minister for Planning’s approval of Amendment No. 222, the WAPC will amend the relevant structure plan that applies over the Amendment No. 222 area pursuant to Clause 29A of the deemed provisions for local planning schemes, provided in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015. This can occur as Council resolved to include a Statement in the amendment to that effect, pursuant to Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.2 - Plan for and manage land use

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-O15 – Project Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

The above risks relating to the issues contained within this report has been identified and considered within the City’s Corporate Risk Register. Action plans have been developed to manage this risk to support existing management systems.

Policy Implications

Amendment No. 222 is being processed noting the WAPC-prepared ‘WA Planning Manual: Guidance for Structure Plans’ in respect to the relationship between structure plans and local planning schemes.

Financial Implications

Costs in preparing Amendment No. 222 to DPS2 – and assisting the WAPC in amending ASP 88 – can be met from the current Planning and Sustainability operational budget.

Voting Requirements

Simple Majority

 

Moved Cr Rowe, Seconded Cr Herridge That Council:- 1.       Pursuant to Regulation 50(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, CONSIDERS the submissions received in respect of Amendment No. 222 to District Planning Scheme No. 2, as summarised with Administration’s responses in Attachment 7; 2.       Pursuant to Regulation 50(3)(b) of the Planning and Development (Local Planning Schemes) Regulations 2015, SUPPORTS Amendment No. 222 to District Planning Scheme No. 2, subject to modifications outlined in Attachment 8; 3.       AUTHORISES the Mayor and the Chief Executive Officer to SIGN and SEAL Amendment No. 222 to District Planning Scheme No. 2 documents in accordance with the City’s Execution of Documents Policy; 4.       Pursuant to Regulation 53(1) of the Planning and Development (Local Planning Schemes) Regulations 2015, PROVIDES Amendment No. 222 to District Planning Scheme No. 2 to the Western Australian Planning Commission; 5.       REQUESTS the Western Australian Planning Commission undertake amendments to Jindalee North Agreed Local Structure Plan No. 88 after the Minister for Planning approves Amendment No. 222 to District Planning Scheme No. 2, pursuant to the Statement prepared under Regulation 35A of the Planning and Development (Local Planning Schemes) Regulations 2015, as revised following advertising and provided in Attachment 9; and 6.       REQUESTS Administration advise the submitters of this decision.     Carried Unanimously *14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil

 

Attachments:

1⇩.	Attachment 1 - Existing Structure Plan Maps - Notated - Jindalee North Agreed Local Structure Plan No. 88	25/205758
2⇩.	Attachment 2 - Annotated Scheme Amendment Map Extract - Area Affected by Amendment No. 222 to District Planning Scheme No. 2	25/235808
3⇩.	Attachment 3 - Council Resolution PS01-07/24 – 16 July 2024 - Amendment No. 222 to District Planning Scheme No. 2	25/206187
4⇩.	Attachment 4 - Advertised Scheme Amendment Proposal - Amendment No. 222 to District Planning Scheme No. 2	25/206130
5⇩.	Attachment 5 - Consolidated R-Code Plan (R-Codes approved under subdivision) ASP 88 - Updated 12 April 2023	15/224416
6⇩.	Attachment 6 - Track Changed Regulation 35A Statement For Advertising - Amendment No. 222 to District Planning Scheme No	25/206174
7⇩.	Attachment 7 - Council Submission Schedule - Amendment No. 222 to District Planning Scheme No. 2	25/235682
8⇩.	Attachment 8 - Scheme Amendment Proposal - Modified Following Advertising - Amendment No. 222 to District Planning Scheme No. 2	25/236128
9⇩.	Attachment 9 - Regulation 35A Statement - Modified After Advertising - Amendment No. 222 to District Planning Scheme No. 2	25/236157

 

 

 

 

 

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 26 August, 2025                                                       0

Assets

Infrastructure Capital Works

File Ref:                                              48943 – 25/243557

Responsible Officer:                          Director Assets

Attachments:                                       2         

 

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

To consider request for Tender No. 25027 for the Design and Construction of Modular Changeroom Facilities at Kingsway Football Club.

Background

The City of Wanneroo (the City) as part of its 2024/2025 Capital Works Program, is progressing the Design & Construction of Modular Changeroom at Kingsway Football Club. The project is partially funded by a 2022 Federal Government Election Commitment.

 

The scope of works includes:

·        Installation of a new changeroom building including two unisex changerooms, external public toilets, a universally accessible toilet and an external storage area.

·        Connection of the new building to power, water and sewer services.

·        Realignment of existing reticulation.

·        Turf reinstatement.

 

The additional changeroom to the site will provide for the growing needs of the resident clubs, allowing for the growth of the female sports programs and provide much needed additional toilets for the Athletics Clubs. 

This project will enable the clubs to provide for an increased membership demand and subsequently provide for increased opportunities for local and non-residents to participate in physical activity. 

Concurrently, Administration is seeking Council consideration/approval of concept designs and funding for changeroom upgrades at the Kingsway Football and Sporting Club facility at Kingsway Regional Open Space.

The delivery of the two projects will be undertaken in a coordinated schedule to limit the inconvenience for the users of the facility with staging of the works.

Together, the projects form a coordinated approach to improving the overall functionally and inclusivity of the site. The modular facility provides immediate, flexible changeroom space to accommodate increased participation, while the upgrade of the existing building addresses long-term structural, accessibility and compliance issues.

Detail

Tender No. 25027 for the Design and Construction of Modular Changeroom at Kingsway Football Club was advertised on 22 March 2025 and closed on Tuesday 20 May 2025.

 

Four addenda were issued to provide additional information, including an extension of time.

Essential details of the proposed contract are as follows:

 

 

Tender submissions were received from the following companies:

 

Legal Name	Trading Name	Abbreviation
Ausco Modular Pty Ltd	Ausco Modular Pty Ltd	Ausco Modular
M4 Construction WA Pty Ltd	M4 Construction WA Pty Ltd	M4 Construction

 

Probity Oversight

Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.

Tender submissions were evaluated in accordance with the Procurement Evaluation Plan (PEP).  The PEP included the following selection criteria:

Item No	Description	Weighting
1	Sustainable Procurement: ·      Environmental Considerations 5% ·    Buy Local 10% ·    Reconciliation Action Plan 5% ·     Access & Inclusion 5%	25%
2	*Work Health & Safety (WHS)	20%
3	*Organisational and key personnel experience	25%
4	*Capacity, methodology and ability to meet project timeline (programme)	30%

 

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) to be considered for further evaluation.

Pricing is not included in the qualitative criteria and is considered as part of the overall value for money assessment.

Both offers were deemed conforming and proceeded for further evaluation.

Evaluation Criteria 1 – Sustainable (Corporate Social Responsibility) Procurement (25%)

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

Sub Criteria a) – Environment Consideration (5%)

The City is committed to procuring goods and services that have the most positive environmental, social and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

 

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

 

 

Sub Criteria b) – Buy Local (10%)

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

·        Purchasing arrangements through local businesses;

·        Location of tenderer’s offices and workshops;

·        Residential municipality of staff and subcontractors; and

·        Requirement for new employees arising from the award of the contract.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
M4 Construction	1
Ausco Modular	2

 

 

 

Sub Criteria c) – Reconciliation Action Plan (5%)

An assessment was made to determine the ranking based on the responses provided that relate to:

·        Relationships – building positive relationships between indigenous and non-indigenous people.

·        Respect – recognizing the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process, and

·        Opportunities – attracting, developing and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

 

 

Sub Criteria d) – Access & Inclusion (5%)  

An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people;

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it;

·        People with disabilities receive the same level and quality of service from staff as other people receive;

·        People with disabilities have the same opportunities as other people to make complaints; and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

 

 

Overall Sustainable Procurement Ranking Summary

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

 

Evaluation Criteria 2 - Tenderer’s Safety Management Systems (20%)

Evidence of safety management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to a Health and Safety Management System Questionnaire included within the tender documentation.

All tenderers provided details of their safety management systems with the following ranking:

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

Evaluation Criteria 3 - Tenderer’s relevant experience with achievement of meeting client expectations (25%)

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed to evaluate their capability to meet the requirements of the contract.  Assessment of this criterion considered the tendering entity’s credentials to fulfil the requirements of the contract. The assessment of this criterion has resulted in the following ranking

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

Evaluation Criteria 4 - Tenderer’s resources and capacity to meet the requirements of the Contract (30%)

The tenderer’s resources as presented in their tender submission were assessed to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract. The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

Overall Qualitative Weighted Assessment and Ranking

 

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

Pricing for the Works Offered

An assessment was made to determine the ranking based on the lump sum pricing provided with the tender documentation.

 

Based on the information provided, tenderers are ranked as follows:

 

Tenderer	Ranking
M4 Construction	1
Ausco Modular	2

 

Overall Relative Value for Money Assessment

Tenderer	Ranking
Ausco Modular	1
M4 Construction	2

 

Overall Assessment and Comment

The submission from Ausco Modular satisfied the overall value for money assessment in accordance with the assessment criteria and weightings as detailed in the PEP and is therefore recommended as the successful tenderer.

 

Please refer to the Confidential Memorandum 1 (Attachment 1) for further detail relating to the tenderers lump sum pricing, value for money assessment and further information supporting the recommendation.

Consultation

The resident clubs have been engaged by the City on various projects over the preceding years including the recent addition of ventilation to the change rooms. The Clubs will be further consulted once a concept design is produced by the contractor.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.3 - Facilities and activities for all

Risk Appetite Statement

In pursuit of strategic objective goal 1, we will accept a Medium level of risk. The recent pandemic has challenged our previous event delivery, place activation and community connection processes, and the City accepts that meeting community expectations in a more restrictive environment needs flexibility and innovation if community connection is to develop and grow in contrast to social and individual isolation.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-O08 Contract Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
CO-O15 Project Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Financial and Performance Risk

Financial Risk

A financial risk assessment was undertaken by Equifax Australasia Credit Ratings Pty Ltd as part of the tender evaluation process and the outcome of this independent assessment advised that Ausco Modular has been assessed with the financial capacity to meet the requirements of the contract.

 

Performance Risk

 

Ausco Modular are the AFL & AFLW endorsed preferred facilities supplier, they have a production capability in Western Australia of completing 2,800 modules per annum and over 60 years of expertise in construction modular sporting facilities. Ausco operate 3 national manufacturing facilities along with 15 service centres across the country. They have completed several local government projects within Western Australia and hundreds nationally within Australia. Ausco have full design and engineering capabilities, legal, HWS, HR, IT and administrative services.

 

The design and construction work schedule is as follows:

·        Concept design phase: 3 months.

·        Detailed design and approvals phase: 3 months.

·        Off-site construction: 5 months.

·        Testing and on-site installation: 3 months.

·        Defects liability period: 12 months.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 26 August, 2025                                                       0

Financial (Budget) Implications

PR-4603
Description	Expenditure	Budget
Budget:
Capital Works Budget for 2024/25 (PR-4603)		50,000
Capital Works Budget for 2025/26 (PR-4603)		485,363
Listed Capital Works Budget for 2026/27 (PR-4603)		880,497
Expenditure:
Expenditure incurred to date	34,828
Commitment to date	0
Design and Construction including tender sum	1,250,000
Contingency	121,032
Project Management	10,000
Total Expenditure	1,415,860
Total Funding		1,415,860

 

This project is listed in the draft Long Term Financial Plan but is not in the December 2022 approved Long Term Financial Plan. Acceptance of Tender 25027 Design & Construction of Modular Changeroom at Kingsway Football Club as per the recommendations made in this report, will commit the City to expenditures in the 2026/27 Budget. The funding requirements identified above have been included in the draft Long-Term Financial Plan.

Voting Requirements

Simple Majority

 

Moved Cr Rowe, Seconded Cr Herridge 1.       That Council ACCEPTS the tender submitted by Ausco Modular for Tender No. 25027, for the Design and Construction Modular of Changeroom Facility at Kingsway Football Club at the fixed lump sum price as identified within Confidential Memorandum 1 (Attachment 1) subject to completion of contract condition negotiations and in accordance with the terms and conditions specified in the tender;  2.       AUTHORISES Administration to release the information contained in the Confidential Memorandum 2 (Attachment 2) via the City’s website after a formal letter of Tender Award is issued to the successful tenderer (as per item 1 above); and 3.       LISTS fund totalling $880,497 from the allocation in the Financial Year 26/27 budget to fully undertake the scope of works included in Tender No 25027.     Carried Unanimously *14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil   These attachments are confidential and distributed under separate cover to all Council Members. Attachment 1 RFT 25027 Confidential Memorandum 1 - Kingsway Modular Changeroom Facility Confidential Attachment 1RFT 25027 Confidential Memorandum 2 - Kingsway Modular Changeroom Facility Confidential

Attachments:

1.	RFT 25027 Confidential Memorandum 1 - Kingsway Modular Changeroom Facility	Confidential
2.	RFT 25027 Confidential Memorandum 2 - Kingsway Modular Changeroom Facility	Confidential

 

 

 

 

 

 

 

 

Procedural Motion   Moved Cr Berry, Seconded Cr Seif   To bring Item MN05-08/25 Cr Berry - Quinns Rocks Sports Club Accessibility forward as the next item on the Agenda.   Carried Unanimously 14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil

 

Cr Bedworth declared an impartiality interest in MN05-08/25 due to being a member of Quinns Rocks Sports and Social Club.

 

Cr Berry declared an impartiality interest in MN05-08/25 due to being a member of the Quinns Rocks RSL and the Quinns Rocks Sports and Social Club

 

Cr Miles declared an impartiality interest in MN05-08/25 due to being a member of Quinns Rocks Sports and Social Club.

 

Motions on Notice

File Ref:                                              5293V007 – 25/302454

Author:                                                Cr Berry

Action Officer:                                    Acting Director Community & Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

Changes to Report and Additional Information Arising from Agenda Briefing

This report was not presented or discussed at Agenda Briefing.

Issue

To consider providing a funding contribution to the Quinns Rocks Sports Club to undertake an upgrade of the Club’s toilet/bathroom facilities.

Background

The Quinns Rocks Sports Club was founded in 1975 from a resident petition to have a Bowling Club. The current clubroom facility was constructed in the early 1980s and the Club is the sole occupier of the site, holding a lease over the clubroom facility.

 

During the 2025 State election, the Quinns Rocks Sports Club secured election commitments from both major parties. This has resulted in a 2025 State election commitment grant for the Club of $114,000 for facility upgrades. The cost of the upgrades to provide safe adequate bathroom facilities for all members and users is $580,000.

 

The Club has spent over $30,000 so far on surveyor reports and detailed plans for the required improvements and requires assistance with the funding shortfall.

Detail

The current lease arrangement includes provisions for the Club to manage works and improvements using the City’s “User Funded Facility Upgrade Process” which enables a partnership between the Club and the City. The current lease is due to expire in June 2029 but has provisions to extend the lease beyond this date.

 

In December 2024 the City of Wanneroo approved the development application for a purpose-built bathroom block (Attachment 1). The approval was granted under the provisions of the City of Wanneroo District Planning Scheme No. 2 and the Metropolitan Region Scheme.

 

The Quinns Rocks Sports Club currently has just under 2,000 financial paid-up members and grows around 50 members per month and has done so for some considerable time. In January 2023 the paid-up membership was 1381 demonstrating the growth of this popular Club. There is also affiliate members from the following Clubs who also have a growing membership base;

 

·        Quinns Rocks Bowling Club;

·        Mindarie and Districts Sea Sports Club;

·        Quins Rocks RSL Sub-branch;

·        Quinns Rocks Darts Club; and

·        Northern Beaches Cycling Club.

 

With the ever-expanding community growing north of the Club and development of Catalina to the south of the Club, the Quinns Rocks Sports Club is a Club of choice for many in the community participating in the many Club activities, affiliate Club activities, all of which facilitates social inclusion.

 

The building itself was constructed in the early 1980s and is a City asset with aged infrastructure. The Quinns Rocks Sports Club have toilets and showers that are outside and not fit for purpose. They cannot be accessed by the whole community and are not female friendly.

 

The Club has been trying to raise funds, access grants and engage with the City to get vital improvements to ensure the facilities offered not just to their members but all affiliate members and the wider community are fit for purpose and accessible to the whole community.

 

The Club faces challenges with the ageing facilities when large events such as ANZAC day are held. The last ANZAC Day Dawn service saw over 5,000 community members attend, and during the day around 2,000 community members attended the activities at the Club provided for ANZAC Day.

 

Providing safe facilities is essential to enable the continuation of such events. The toilets as mentioned (Attachment 2) are not accessible to the whole community.

 

Due to the toilets being old, they leak and often get blocked causing them to overflow. This is an ongoing safety issue, and they are in need of replacement so individuals using the toilets have access to safe facilities fit for purpose.

 

The floors are tiled compounding the safety issue when the floors are wet and in the last six weeks three people have slipped over in the toilets. This has resulted in two insurance claims against the club for an issue they do not have the finances to rectify.   

Consultation

No consultation has been undertaken on this matter.

Comment

It is also requested that Administration undertake a needs analysis exercise in conjunction with the Quinns Rocks Sports Club to inform future requirements for the Club and the site so this can be appropriately planned and considered. 

Statutory Compliance

Nil

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

1 ~ An inclusive and accessible City with places and spaces that embrace all

1.3 - Facilities and activities for all

Risk Appetite Statement

In pursuit of strategic objective goal 1, we will accept a Medium level of risk. The recent pandemic has challenged our previous event delivery, place activation and community connection processes, and the City accepts that meeting community expectations in a more restrictive environment needs flexibility and innovation if community connection is to develop and grow in contrast to social and individual isolation.

 

Risk Management Considerations

 

Risk Title	Risk Rating
ST-S23 Stakeholder Relationships	Medium
Accountability	Action Planning Option
Chief Executive Officer	Manage

Policy Implications

The Club operates at the facility under a lease in accordance with the City’s Leasing Policy.

Financial Implications

There are no funds listed in the City’s 2025/26 Capital Works Program or the draft Long Term Financial Plan for upgrades to the facilities at the Quinns Sports & Social Club.

 

A needs analysis exercise could be undertaken in the current financial year using existing resources.

Voting Requirements

Simple Majority

 

Moved Cr Berry, Seconded Cr Miles That Council:-   1.         REQUESTS Administration to list funding support (estimated as $466,000, subject to further updated information and quotes from the Quinns Rocks Sports Club) for consideration in the City’s 2025/26 mid year budget review process for the upgrade of toilet facilities at the Quinns Rocks Sports Club; 2.       REQUESTS Administration to undertake a needs analysis exercise in consultation with the Quinns Rocks Sports Club to inform future planning for the Club and the site, similar to what has been done for the Wanneroo and Yanchep Sports and Social Clubs; and 3.       REQUESTS the City provide a letter of support to the Quinns Rocks Sports Club for the Club to investigate other funding sources that may become available to supplement existing grant funding for the upgrade of toilet facilities at the Quinns Rocks Sports Club.   Procedural Motion Moved Cr Wright, Seconded Cr Rowe   That the recommendation be divided into two parts due to its complex nature, part 1 being recommendation 1 and part 2 being recommendation 2 to 3.   carried 10/4   For the motion:           Mayor Aitken, Cr Berry Cr Coetzee, Cr Figg, Cr Herridge, Cr Moore, Cr Parker, Cr Rowe, Cr Smith and Cr Wright   Against the motion:   Cr Bedworth, Cr Miles, Cr Nguyen and Cr Seif   Moved Cr Berry, Seconded Cr Miles That Council:- 1.         REQUESTS Administration to list funding support (estimated as $466,000, subject to further updated information and quotes from the Quinns Rocks Sports Club) for consideration in the City’s 2025/26 mid year budget review process for the upgrade of toilet facilities at the Quinns Rocks Sports Club;   carried 10/4   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Miles, Cr Nguyen, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Cr Figg, Cr Herridge, Cr Moore, Cr Parker       Moved Cr Berry, Seconded Cr Miles That Council:-   2.         REQUESTS Administration to undertake a needs analysis exercise in consultation with the Quinns Rocks Sports Club to inform future planning for the Club and the site, similar to what has been done for the Wanneroo and Yanchep Sports and Social Clubs; and   3.       REQUESTS the City provide a letter of support to the Quinns Rocks Sports Club for the Club to investigate other funding sources that may become available to supplement existing grant funding for the upgrade of toilet facilities at the Quinns Rocks Sports Club.   carried unanimously 14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil

Lease and proposed tenant works

 

The current lease between the City and (QRSC) commenced on 23 July 2024, for an initial term of 5 years and two options terms of 5 years in each case. 

 

The lease had been approved by Council at the Ordinary Council Meeting on 18 June 2024 (item CS03-06/24).

 

As part of the negotiation of the lease, QRSC had proposed funding and undertaking specified tenant works, being:

 

·        Lighting for the third bowling green, to be undertaken in 2024/25; and

 

·        A toilet update and extension, to be undertaken in 2025/26.

 

Progress of works

 

At the time of the current Motion on Notice, QRSC has not undertaken the works identified in the lease, though a development application was lodged for the toilet works.

 

A development application for the works has been approved.

 

Administration has anticipated that, once QRSC had confirmed it was ready to proceed with the works, ‘user funded facility upgrade’ documentation would be entered between the City and QRSC. This documentation would supplement, in a more detailed form, the works obligations in QRSC’s lease.

 

Funding and estimated costs

 

QRSC secured a commitment of $114,000 as a State election funding in 2025.  Completion of funding terms and allocation of the funds to QRSC is still pending at the current time.  Although the delivery timeframe for the funding commitment has not been formally confirmed, Administration understands that the works would need to be completed in the current term of the State government.

 

In July and August 2025, QRSC advised Administration and Council Members that it was still seeking additional funding for the proposed works.  To date, QRSC has been unsuccessful in securing Commonwealth funding or further State funding. 

 

Cost estimates provided by QRSC to Administration (and dated from October 2024) estimates a total works cost of $580,000 including construction costs, project administration and contingencies.  Administration has not received any subsequent cost updates from QRSC, and is providing the current comment on the assumption that the costs remain accurate.

 

Based on the prior commitment from QRSC to undertake the tenant works, Administration has not budgeted for the City to contribute to the costs. 

 

Other external funding programs may be relevant to this project, such as the State government’s Community Sport & Recreation Facilities Fund, although noting the State government is not accepting applications for this program at this time as it is reviewing the funding timeframes.

 

There is an opportunity for Council to consider adjusting the 2025/26 operational/capital budget as part of Mid Year Review processes in late 2025 (ahead of an anticipated report to Council in early 2026), or as part of future year’s budget planning in early 2026 (for the 2026/27 financial year) depending on the extent of additional work required to confirm the accuracy of current cost estimates.

 

If Council determined to allocate the additional funding to QRSC, it is intended that the funding would only be advanced with evidence of procurement and cost verification by QRSC, likely also formalised in documentation relating to the user funded aspect of the works.  This would mitigate the risk that QRSC receives funding and does not proceed, or receives funding but ultimately can complete the works at a lower cost.

 

Needs Analysis Exercise

 

Administration is able to undertake a needs analysis exercise in consultation with QRSC in the current financial year (by June 2026) to determine future requirements for the Club and the site, and use this information to inform future planning.

 

The needs analysis process would typically include asset management and future facility planning aspects, where QRSC’s current and future requirements would be matched to the condition and layout of the current site to assess what may be required to support QRSC’s needs and development.

Attachments:

1⇩.	Attachment 1 - Quinns Rocks Sports Club Bathroom plans	25/304099
2⇩.	Attachment 2 - Quinns Rocks Sports Club toilets photos	25/303378

 

 

 

 

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 26 August, 2025                                                       0

Infrastructure Capital Works (continued)

File Ref:                                              46037 – 25/243561

Responsible Officer:                          Director Assets

Attachments:                                       2         

 

Changes to Report and Additional Information Arising from Agenda Briefing

Nil

Issue

To consider Tender No: 25132 for the Road and Drainage Upgrade Works at Mirrabooka Avenue and Kingsway.

Background

The City of Wanneroo (the City), as part of its 2025/2026 Capital Works Program, is progressing with Roundabout Upgrade – Mirrabooka Avenue and Kingsway, Landsdale. The project involves the upgrade of the intersection at Mirrabooka Avenue and Kingsway to improve traffic flow, reduce congestion, and enhance road safety. The intersection currently experiences high traffic volumes due to its strategic location servicing nearby residential areas, local schools, and the Wangara industrial precinct.

 

The scope of works includes:

·           Construction upgrade to the roundabout with dual approach lanes from Kingsway;

·           Road widening and realignment to improve intersection geometry;

·           Realignment of the Mirrabooka Avenue approach to the roundabout;

·           Drainage upgrades and modifications;

·           Kerbing and concrete works;

·           Verge reinstatement; and

·           Associated traffic management and to facilitate signage and line marking installation.

 

These improvements are designed to support safer and more efficient movement of vehicles through this key junction.

 

Detail

 

Tender 25132 – Road and Drainage Upgrade Works at Mirrabooka Avenue and Kingsway was advertised on 21 June 2025 and closed on 8 July 2025. No site briefing was held during the tender phase, as the site was deemed readily accessible, and its conditions self-explanatory.

 

Essential details of the proposed contract are as follows:

 

 

Tender submissions were received from the following companies:

 

·        Civcon Civil & Project Management Pty Ltd (CIVCON).

·        Dowsing Group Pty Ltd (Dowsing).

·        WCP Civil Pty Ltd (WCP Civil).

·        Roads 2000 Pty Ltd (Roads 2000).

 

Probity Oversight

Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.

Tender submissions were evaluated in accordance with the Procurement Evaluation Plan (PEP).  The PEP included the following selection criteria:

 

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) in order to be considered for further evaluation. Pricing is not included in the qualitative criteria and is considered as part of the overall value for money assessment.

All four submissions received for Tender 25132 were assessed for administrative compliance. Each submission was reviewed against the mandatory returnable schedules and insurance requirements. All submissions were deemed conforming and were accepted for further evaluation.

Evaluation Criteria 1 – Sustainable (Corporate Social Responsibility) Procurement (25%)

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

Sub Criteria a) – Environment Consideration (5%)

 

The City is committed to procuring goods and services that have the most positive environmental, social and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

 

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Dowsing	1
WCP Civil	2
CIVCON	2
Roads 2000	4

 

 

 

 

 

Sub Criteria b) – Buy Local (10%)

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

·        Purchasing arrangements through local businesses;

·        Location of tenderer’s offices and workshops;

·        Residential municipality of staff and subcontractors; and

·        Requirement for new employees arising from award of the contract.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Dowsing	1
Roads 2000	1
WCP Civil	3
CIVCON	4

 

 

 

 

 

Sub Criteria c) – Reconciliation Action Plan (5%)

An assessment was made to determine the ranking based on the responses provided that relate to:

·        Relationships – building positive relationships between indigenous and non-indigenous people;

·        Respect – recognizing the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process; and

·        Opportunities – attracting, developing and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
WCP Civil	1
Dowsing	2
CIVCON	3
Roads 2000	4

 

 

 

 

Sub Criteria d) – Disability Access & Inclusion (5%)  

An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people;

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it;

·        People with disabilities receive the same level and quality of service from staff as other people receive;

·        People with disabilities have the same opportunities as other people to make complaints; and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Dowsing	1
CIVCON	2
WCP Civil	3
Roads 2000	4

 

 

 

 

Overall Sustainable Procurement Ranking Summary

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

Tenderer	Ranking
Dowsing	1
WCP Civil	2
Roads 2000	3
CIVCON	4

 

 

 

Evaluation Criteria 2 - Tenderer’s Safety Management Systems (20%)

Evidence of safety management policies and practices was assessed from the tender submissions. The assessment for safety management was based on the tenderers’ responses to a Work Health and Safety Management System Questionnaire included within the tender documentation.

All tenderers provided details of their safety management systems, and the assessment of this criterion has resulted in the following ranking:

Tenderer	Ranking
CIVCON	1
WCP Civil	2
Dowsing	3
Roads 2000	3

Evaluation Criteria 3 - Methodology Resources & Capacity (25%)

The tenderer’s resources as presented in their tender submission were assessed to evaluate their capacity to meet the requirements of the contract. Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment, and workshop support to manage the contract.

 

The assessment of this criterion has resulted in the following ranking:

Tenderer	Ranking
Dowsing	1
WCP Civil	2
CIVCON	3
Roads 2000	3

Evaluation Criteria 4 - Demonstrated Experience, Capacity and Resources (30%)

The tenderer’s resources as presented in their tender submission were assessed to evaluate their capacity to meet the requirements of the contract. Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment, and workshop support to manage the contract.

 

The assessment of this criterion has resulted in the following ranking:

Tenderer	Ranking
WCP Civil	1
Dowsing	1
CIVCON	3
Roads 2000	4

 

Overall Qualitative Weighted Assessment and Ranking

 

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

Tenderer	Ranking
Dowsing	1
WCP Civil	2
CIVCON	3
Roads 2000	4

 

Pricing for the Works Offered

The tenderer’s lump sum price as presented in their tender submission were assessed with the following ranking:

Tenderer	Ranking
WCP Civil	1
CIVCON	2
Dowsing	3
Roads 2000	4

Overall Value for Money Assessment

The combined assessment of lump sum price and qualitative criteria resulted in the following tender ranking:

 

Tenderer	Ranking
WCP Civil	1
CIVCON	2
Dowsing	3
Roads 2000	4

Please refer to the Confidential Memo’s (Attachment 1 & 2) for further information supporting the recommendation.

 

Overall Assessment and Comment

Tender submissions were evaluated in accordance with the criteria set out in the PEP with the tender submission from WCP Civil assessed to provide the best value for money outcome for Tender 25132 – Road and Drainage Upgrade Works at Mirrabooka Avenue and Kingsway.

Consultation

In accordance with the City’s Community Engagement Policy and Management Procedure, consultation has been undertaken with internal and external stakeholders including Main Roads WA, utility service providers, and adjoining landowners throughout the design and development phases of the project.

 

Following the award of the contract and prior to the commencement of construction, stakeholders will be notified of the upcoming on-site works. An information letter will be delivered to all residents in the vicinity of the project site. Additionally, elected members and internal and external stakeholders will be advised via Wanneroo wrap, City’s webpage and media channels.

Comment

The tender submission from WCP Civil achieved the highest ranking for the overall value for money assessment in accordance with the assessment criteria and weightings as detailed in the Tender Evaluation Plan and is therefore recommended as the successful tenderer.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

5 ~ A well planned, safe and resilient City that is easy to travel around and provides a connection between people and places

5.1 - Develop to meet current need and future growth

Risk Appetite Statement

In pursuit of strategic objective goal 5, we will accept a Medium level of risk, extended to High in the areas of Community / Reputation & Financial / Commercial impacts. Shifting transport modes and usage in the City may require short term pain for longer term gain as the City supports the development, maintenance and connection of alternatives to car use (e.g. cycle ways) and the supporting infrastructure.

 

 

Risk Management Considerations

The risks relating to the issues contained within this report are identified and considered within the City’s Strategic and Corporate risk register with action plans developed to manage/mitigate/accept these risks to support existing management systems.

 

Risk Title	Risk Rating
CO-O08 Contract Management	Low
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Risk Title	Risk Rating
CO-O15 Project Management	Medium
Accountability	Action Planning Option
Director Corporate Strategy & Performance	Manage

 

Financial and Performance Risk

Financial Risk

A financial risk assessment was undertaken by Equifax Australasia Credit Ratings Pty Ltd as part of the tender evaluation process and the outcome of this independent assessment advised that WCP Civil has been assessed with the financial capacity to meet the requirements of the contract.

 

Performance Risk

Performance and operational risk are addressed through the risk assessment process of the project management framework. Prior to the commencement of works, the appointed contractor will be inducted to the project site. Ongoing auditing of the contractor’s work practices during the works will be undertaken to ensure compliance with the WHS requirements.

WCP Civil has delivered capital works projects for the City, in which they demonstrated satisfactory performance. Independent reference checks were conducted for WCP Civil indicating that the recommended tenderer has provided excellent service, with proactive delivery to its clients, producing quality outcomes.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

Description	Expenditure	Budget
Budget:
Allocated Capital Works Budget for 2025/26 (PR-4422)		$1,068,000
Allocated Capital Works Budget for 2025/26 (PR-4705) (Partial allocation)		$532,000
Expenditure
Expenditure incurred to date (2025/2026)	$0
Commitment to date	$4,224
Construction Costs including Tenderer’s Price, Project Management and Contingency	$1,595,776
Total	$1,600,000	$1,600,000

 

The total project cost of $1,600,000 for FY2025/26 is fully funded through allocations from PR-4422 ($1,068,000) and a partial allocation from PR-4705 ($532,000).

Voting Requirements

Simple Majority

 

Moved Cr Herridge, Seconded Cr Seif That Council: 1.       ACCEPTS the tender submitted by WCP Civil for Tender No: 25132 for the Road and Drainage Upgrade Works at Mirrabooka Avenue and Kingsway, for the lump sump price as identified within the confidential memorandum (Attachment 1) in accordance with the terms and conditions of the tender; and 2.       AUTHORISES Administration to release the information contained in the Confidential Memorandum 2 (Attachment 2) via the City’s website after a formal letter of Tender Award is issued to the successful tenderer (as per item 1 above).   Carried Unanimously 14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif and Cr Smith Cr Wright   Against the motion:   Nil   These attachments are confidential and distributed under separate cover to all Council Members. Attachment 1 - Confidential memorandum 1 RFT 25132 Confidential Attachment 2 - Confidential memorandum 2 RFT 25132 Confidential

 

Attachments:

1.	Attachment 1 - Confidential memorandum 1 RFT 25132	Confidential
2.	Attachment 2 - Confidential memorandum 2 RFT 25132	Confidential

 

 

 

 

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 26 August, 2025                                                       0

File Ref:                                              39906 – 25/250419

Responsible Officer:                          Director Assets

Attachments:                                       2         

 

Changes to Report and Additional Information Arising from Agenda Briefing

In relation to the question raised about the completion date of the project, it is advised that the target project construction completion date is 28 February 2026.

Issue

To consider Tender No. 25128 for the Construction of Wangara Waste Transfer Station.

Background

At the ordinary meeting of Council in February 2025 Council resolved through report AS03-12/24 - Neerabup Resource Recovery Precinct – Masterplan, the following:

“1.     ENDORSES the Neerabup Resource Recovery Precinct Masterplan (Attachment 2 & 3) as the key guiding tool for the development of the future waste management precinct for the City;

2.       AUTHORISES Administration to implement the recommendations made by Talis Consultants (Attachment 3) and list the works identified under the financial Implications section of this report to support the development of the Neerabup Resource Recovery Precinct;

3.       AUTHORISES Administration to progress the design, documentation and associated project development work for the Wangara Waste Transfer Station during 2024/25;

4.       APPROVES by ABSOLUTE MAJORITY an unbudgeted amount for the Wangara Waste Transfer Station (Project Number – TBA) of $120,000 in the Capital Work Budget in Financial Year 24/25 to be funded from Waste Management Reserve to progress the design, documentation and associated project development work for the Wangara Waste Transfer Station; and

5.       LISTS funds $2,540,000 for consideration in the 2025/26 budget to undertake the construction of Wangara Waste Transfer Station.”

In the Neerabup Resource Recovery Master Plan the former Materials Recycling Facility (MRF) located on Motivation Drive Wangara was identified as the site for an interim waste transfer station solution. Design work for a transfer station has progressed and subsequent to partial demolition of the former MRF, works would be undertaken to convert the facility into a Waste Transfer Station, providing the City with a more cost-effective solution to managing waste.

Detail

Tender No. 25128 for the Construction of Wangara Waste Transfer Station was advertised on Wednesday 25 June 2025 and closed on Tuesday 15 July 2025.

 

 

Essential details of the proposed contract are as follows:

 

 

Tender submissions were received from the following companies:

·        Byte Construct Pty Ltd (Byte).

·        Doolee Construction Pty Ltd (Doolee).

·        LKS Constructions (WA) Pty Ltd (LKS).

 

A total of 4 addenda were issued during the tender period providing clarification on scope and specifications.

Probity Oversight

Oversight to the tender assessment process was undertaken by the City’s Contracts Officer.

Tender submissions were evaluated in accordance with the Procurement and Evaluation Plan (PEP).  The PEP included the following selection criteria:

Item No	Description	Weighting
1	Work Health & Safety Management Systems	25%
2	Sustainable Procurement	20%
3	Proposed Methodology	20%
4	Capacity and Resources	15%
5	Demonstrated Experience	20%

 

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) in order to be considered for further evaluation.

Pricing is not included in the qualitative criteria and is considered as part of the overall value for money assessment.

All 3 tender submission were conforming.

Evaluation Criteria 1 - Tenderer’s Work Health & Safety Management Systems (20%)

Evidence of safety management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to a Health and Safety Management System Questionnaire included within the tender documentation.

 

All tenderers provided details of their safety management systems with the following ranking:

Tenderer	Ranking
Byte	1
Doolee	1
LKS	3

Evaluation Criteria 2 – Sustainable (Corporate Social Responsibility) Procurement (20%)

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

Sub Criteria a) – Environment Consideration (5%)

The City is committed to procuring goods and services that have the most positive environmental, social and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

 

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Doolee	1
LKS	2
Byte	3

 

 

 

 

 

Sub Criteria b) – Buy Local (10%)

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

·        Purchasing arrangements through local businesses.

·        Location of tenderer’s offices and workshops.

·        Residential municipality of staff and subcontractors, and

·        Requirement for new employees arising from award of the contract.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Doolee	1
Byte	2
LKS	2

 

 

 

 

 

Sub Criteria c) – Reconciliation Action Plan (2.5%)

An assessment was made to determine the ranking based on the responses provided that relate to:

·        Relationships – building positive relationships between indigenous and non-indigenous people;

·        Respect – recognizing the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process; and

·        Opportunities – attracting, developing and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
Byte	1
Doolee	1
LKS	3

 

 

 

 

Sub Criteria d) – Disability Access & Inclusion (2.5%)  

An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people;

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it,

·        People with disabilities receive the same level and quality of service from staff as other people receive;

·        People with disabilities have the same opportunities as other people to make complaints; and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

The assessment of this criterion determined the following ranking:

Tenderer	Ranking
LKS	1
Byte	2
Doolee	2

 

 

 

 

Overall Sustainable Procurement Ranking Summary

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

Tenderer	Ranking
Doolee	1
LKS	2
Byte	3

 

 

 

Evaluation Criteria 3 - Tenderer’s proposed methodology to meet the requirements of the Contract (20%)

The tenderer’s proposed methodology as presented in their tender submission were assessed in order to evaluate their understanding in meeting the requirements of the contract.  Assessment of this criterion considered the tenderer’s construction methodology and delivery timeline The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
Byte	1
LKS	2
Doolee*	3

Evaluation Criteria 4 - Tenderer’s resources and capacity to meet the requirements of the Contract (15%)

The tenderer’s resources as presented in their tender submission were assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract. The assessment of this criterion has resulted in the following ranking:

 

Tenderer	Ranking
Byte	1
Doolee	2
LKS	2

 

Evaluation Criteria 5- Tenderer’s relevant experience with achievement of meeting client expectations (20%)

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed in order to evaluate their capability to meet the requirements of the contract.  Assessment of this criterion considered the tendering entity’s credentials, the knowledge and experience of key personnel to fulfil the requirements of the contract. The assessment of this criterion has resulted in the following ranking

Tenderer	Ranking
Byte	1
Doolee	2
LKS	2

 

Overall Qualitative Weighted Assessment and Ranking

 

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

Tenderer	Ranking
Byte	1
LKS	2
Doolee	NA

 

*Doolee failed to meet at least one of the mandatory qualitative criteria and as such did not proceed to the lump sum pricing or value for money assessment.

 

Pricing for the Works Offered

An assessment was made to determine the ranking based on the lump sum pricing provided with the quote documentation. 

 

Based on the pricing information provided, tenderers are ranked as follows:

 

Tenderer	Ranking
Byte	1
LKS	2

Overall Value for Money Assessment

Please refer to the Confidential Memo attached for further detail relating to the tenderers lump sum pricing, value for money assessment and further information supporting the recommendation.

 

Overall Assessment and Comment

Tender submissions were evaluated in accordance with the criteria set out in the PEP with the tender submission from Byte Construct Pty Ltd assessed to provide the best value for money outcome for Tender No. 25128 for the Construction of Wangara Waste Transfer Station.

Comment

The tender submission from Byte Construction Pty Ltd achieved the highest ranking and satisfied the overall value for money assessment in accordance with the assessment criteria and weightings as detailed in the PEP and is therefore recommended as the successful tenderer.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

 

The City has submitted a DWER Works Approval for the project, which is currently under assessment, and is anticipated to be finalised before the beginning of works, however should there be a delay works not subject to the DWER approval will be prioritised until approval is received.

 

The application for a building licence will be undertaken by the appointed tenderer. The works at the site are considered as public works and as such there is no requirement for a development approval.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

4 ~ A sustainable City that balances the relationship between urban growth and the environment

4.4 - Manage waste and its impacts

Risk Appetite Statement

In pursuit of strategic objective goal 4, we will accept a Medium level of risk. The nature of the City being ‘pro-growth’ means that commercial opportunities will be explored in areas identified for development, potentially challenging perceptions of the City as an environmental steward.

 

Risk Management Considerations

 

Risk Title	Risk Rating
IN-O11 Waste Service Delivery	Low
Accountability	Action Planning Option
Manager Waste Services	Manage

 

 

Risk Title	Risk Rating
IN-O40 Operational activities environmental impact	Moderate
Accountability	Action Planning Option
Director Assets	Manage

 

Financial and Performance Risk

 

Financial Risk

 

A financial risk assessment was undertaken by Equifax Australasia Credit Ratings Pty Ltd as part of the tender evaluation process and the outcome of this independent assessment advised that Byte Construct Pty Ltd has been assessed with the financial capacity to meet the requirements of the contract.

 

Performance Risk

 

Independent reference checks have also indicated that the recommended tenderer has the capacity and experience to undertake a contract of this nature.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

PR-4247
Description	Expenditure	Budget
Budget:
Allocated Capital Works Budget for Previous Years		$379,000
Allocated Capital Works Budget for 2025/26 (PR-4247)		$2,710,000
Expenditure:
Expenditure incurred to date in 2024/2025	$401,746
Commitment to date	$65,900
Construction Costs including tender sum and contingency	$4,171,045
Total Expenditure	$4,638,691	$3,089,000
Funding Shortfall	$1,549,691

 

The award of Tender 25128 requires the budget amendment of $1,549,691 to be made as per the table above to accommodate the construction stage for the project in the current financial year 2025/26.

 

Voting Requirements

 

Absolute Majority

 

Moved Cr Miles, Seconded Cr Wright That Council: 1.       ACCEPTS the tender submitted by Byte Construct Pty Ltd for the lump sum price for Tender No. 25128, for the Construction of Wangara Waster Transfer Station, as identified within Confidential Memorandum 1 (Attachment 1) in accordance with the terms and conditions of the tender; 2.       AUTHORISES Administration to release the information contained in the Confidential Memorandum 2 (Attachment 2) via the City’s website after a formal letter of Award is issued to the successful tenderer as per item 1 above; and 3.       APPROVES by ABSOLUTE Majority a budget amendment to increase funding allocation for PR-4247 - Construction of the Wangara Waste Transfer Station by $1,549,691 to be funded from the Waste Management Reserve into Financial Year 25/26 to meet the financial requirements of the project.     Carried UNANIMOUSLY 14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil   These attachments are confidential and distributed under separate cover to all Council Members. Attachment 1 - 25128 Confidential Memo 1 Confidential Attachment 2 - 25128 Confidential Memo 2 Confidential

 

Attachments:

1.	Attachment 1 - 25128 Confidential Memo 1	Confidential
2.	Attachment 2 - 25128 Confidential Memo 2	Confidential

 

 

 

 

 

 

CITY OF WANNEROO Minutes OF Ordinary Council Meeting 26 August, 2025                                                       0

Waste Services

File Ref:                                              52356 – 25/237731

Responsible Officer:                          Director Assets

Attachments:                                       1         

 

Changes to Report and Additional Information Arising from Agenda Briefing

Revised the recommendation to include the term ‘Separable Portion 1’ in the first paragraph and to remove the reference to ‘Caddies and Compostable Caddy Liners’ for clarity on accepted items.

Issue

To consider Tender No. 25033 for the Provision of Mobile Garbage Bins, Parts, Caddies and Compostable Caddy Liners.

Background

The City’s existing contract to supply and deliver Mobile Garbage Bins (MGBs), to support kerbside waste collection services, expires on 20 August 2025. Additionally, the City eventually plans to adopt a Food Organic and Garden Organic (FOGO) kerbside collection system, in line with the WARR Strategy 2030, prior to 2028. To do this the City will be required to supply residents with a 7L desk top caddy, and appropriate compostable caddy liners. Rollout of this service is dependent upon the receipt of further information and consideration of further reports and decision by Council. 

The City has sought tender submissions for a three separable portion contract:

SP1: Supply and delivery of mobile garbage bins and parts.

SP2: Supply and delivery of work top kitchen caddies.

SP3: Supply and delivery of compostable caddy liners/bags.

Detail

Tender No. 25033 for the above separable portions was advertised on Wednesday 9 April 2025 and closed on Tuesday 6 May 2025.

 

Essential details of the proposed contracts are as follows:

Tender submissions were received from the following companies:

Separable Portion 1: Supply and delivery of mobile garbage bins and parts

Legal Entity	Trading Name	Abbreviation
The Trustee for WRS Trust	Mastec Australia Pty Ltd	Mastec
Trident Plastics (SA) Pty Ltd	Trident Plastics (SA) Pty Ltd	Trident

 

Separable Portion 2: Supply and delivery of work top kitchen caddies

Legal Entity	Trading Name	Abbreviation
The Trustee for WRS Trust	Mastec Australia Pty Ltd	Mastec
Trident Plastics (SA) Pty Ltd	Trident Plastics (SA) Pty Ltd	Trident

 

Separable Portion 3: Supply and delivery of compostable caddy liners/bags

Legal Entity	Trading Name	Abbreviation
Biobag World Australia Pty Ltd	Biobag World Australia Pty Ltd	Biobag World
Cardia Bioplastics (Australia) Pty Ltd	Cardia Bioplastics (Australia) Pty Ltd	Cardia Bioplastics
The Trustee for WRS Trust	Mastec Australia Pty Ltd	Mastec
Trident Plastics (SA) Pty Ltd	Trident Plastics (SA) Pty Ltd	Trident
Vexel Pty Ltd	Vexel Pty Ltd	Vexel

Separable Portions

At this stage, FOGO service options are not yet available for consideration. This is due to the Mindarie Regional Council (MRC) not having finalised its negotiations for a potential FOGO processing contract. Until these negotiations are concluded, the City is unable to assess or present viable FOGO implementation pathways. As the City has not made any decisions yet to proceed to delivering a FOGO processing option, the supply of kitchen caddies and caddy liners under SP2 and SP3 of this tender is unable to be considered as these items will only be required once a FOGO contractor has been appointed.

 

Separable Portion 1 for the supply of mobile garbage bins and parts was assessed.

Probity Oversight

External Probity Oversight was undertaken by William Buck Consulting (WA) Pty Ltd, and the City’s Contracts Officer.

Tender submissions to Separable Portion 1 were evaluated in accordance with the Procurement Evaluation Plan (PEP).  The PEP included the following selection criteria:

Item No	Description	Weighting
1	Sustainable (Corporate Social Responsibility) Procurement a.   Environmental Considerations 5% b.   Buy Local 10% c.   Reconciliation Action Plan 5% d.   Access & Inclusion 5%	25%
2	*Established Work Health and Safety Management systems, policies, practices and procedures and demonstrated compliance with those systems, policies, practices and procedures	20%
3	*Demonstrated relevant similar experience	15%
4	*Demonstrated resources and capacity to supply	20%
5	*Demonstrated understanding of the methodology to deliver the services and the allocation of sufficient resources to undertake the services	20%

All tenderers must meet the City’s minimum requirements (as determined by the City) for each of the qualitative criteria detailed above (*) in order to be considered for further evaluation.

Both tender submissions to SP1 were considered conforming and were included for further evaluation.

Pricing is not included in the qualitative criteria and is considered as part of the overall value for money assessment.

Evaluation Criteria 1 – Sustainable (Corporate Social Responsibility) Procurement (25%)

Evidence of Sustainable (Corporate Social Responsibility) Procurement assessment was based on the tenderers’ responses provided within the Questionnaires set out in Schedules 3A, 3B, 3C and 3D that were included in the tender documentation.

An assessment was made to determine the ranking based on the tenderers’ environmental policy and practices, buy local contributions, as well as commitment to reconciliation and disability access and inclusion.

Sub Criteria a) – Environment Consideration (5%)

The City is committed to procuring goods and services that have the most positive environmental, social and economic impacts over the entire life cycle of a product or service. The environmental assessment based on tenderers’ response to their Environmental policy and practices.

An assessment was made to determine the ranking based on tenderer’s environmental policy and practices.

The assessment of this criterion determined the following ranking:

Sub Criteria b) – Buy Local (10%)

An assessment was made to determine the ranking based on the responses provided, detailing the following information:

·        Purchasing arrangements through local businesses;

·        Location of tenderer’s offices and workshops;

·        Residential municipality of staff and subcontractors; and

·        Requirement for new employees arising from award of the contract.

 

The assessment of this criterion determined the following ranking:

Sub Criteria c) – Reconciliation Action Plan (5%)

An assessment was made to determine the ranking based on the responses provided that relate to:

·        Relationships – building positive relationships between indigenous and non-indigenous people;

·        Respect – recognising the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process; and

·        Opportunities – attracting, developing and retaining organizational talent to build opportunities for aboriginal employment, training and development and mentoring.

The assessment of this criterion determined the following ranking:

Sub Criteria d) – Disability Access & Inclusion (5%)  

An assessment was made to determine the ranking based on the responses provided that relate to:

·        People with disabilities have the same buildings and facilities access opportunities as other people;

·        People with disabilities receive information in a format that will enable them to access information as readily as other people are able to access it;

·        People with disabilities receive the same level and quality of service from staff as other people receive;

·        People with disabilities have the same opportunities as other people to make complaints; and

·        People with disabilities have the same opportunities as other people to participate in any employment opportunities.

The assessment of this criterion determined the following ranking:

Overall Sustainable Procurement Ranking Summary

An overall assessment of Evaluation Criteria 1 - Sustainable (Corporate Social Responsibility) Procurement has resulted in the following ranking:

Evaluation Criteria 2 - Established Work Health and Safety Management systems, policies, practices and procedures and demonstrated compliance with those systems, policies, practices and procedures (20%)

Evidence of safety management policies and practices was assessed from the tender submissions.  The assessment for safety management was based on the tenderers’ responses to a Health and Safety Management System Questionnaire included within the tender documentation.

All tenderers provided details of their safety management systems with the following ranking:

Evaluation Criteria 3 - Demonstrated relevant similar experience (15%)

The tenderer’s relevant experience in demonstrating the achievement of meeting client expectations as presented in their tender submission were assessed in order to evaluate their capability to meet the requirements of the contract.  Assessment of this criterion considered the tendering entity’s credentials to fulfil the requirements of the contract.

The assessment of this criterion has resulted in the following ranking:

Evaluation Criteria 4 - Demonstrated resources and capacity to supply (20%)

The tenderer’s resources as presented in their tender submission were assessed in order to evaluate their capacity to meet the requirements of the contract.  Assessment of this criterion considered the tenderer’s staff resources, vehicles, plant/equipment and workshop support to manage the contract.

The assessment of this criterion has resulted in the following ranking:

Evaluation Criteria 5 – Demonstrated understanding of the methodology to deliver the services and the allocation of sufficient resources to undertake the services (20%)

The tenderer’s understanding of the required methodology and their approach to service delivery were assessed to determine their capability to undertake the contract effectively. Assessment of this criterion considered the tenderer’s proposed work methodology, scheduling and operational planning, as well as their allocation of appropriate staff, vehicles, and equipment to deliver the services in line with contract requirements.

The assessment of this criterion has resulted in the following ranking:

Overall Qualitative Weighted Assessment and Ranking

The tenderers’ submissions were evaluated in accordance with the selection criteria and were assessed against sustainable procurement, experience, methodology, capacity and resources and safety management systems to undertake the works.

 

The overall qualitative weighted assessment resulted in the following tender ranking:

Pricing for the Works Offered

Pricing is based on a schedule of rates over the initial 3-year term of the contract and resulted in the following tenderer ranking:

Overall Value for Money Assessment

Please refer to the Confidential Memo attached for further detail relating to the tenderer’s schedule of rates, value for money assessment and further information supporting the recommendation.

Overall Assessment and Comment

Tender submissions were evaluated in accordance with the criteria set out in the PEP with the tender submission from Trident Plastics assessed to provide the best value for money outcome for Separable Portion 1 to Tender No 25033.

Consultation

As part of the tender evaluation due diligence, consultations were held with other local government authorities who have previously worked with Trident Plastics to obtain performance references.

Comment

The tender submission from Trident Plastics to SP1 achieved the highest qualitative ranking and satisfied the overall value for money assessment in accordance with the assessment criteria and weightings as detailed in the PEP and is therefore recommended as the successful tenderer.

Statutory Compliance

Tenders were invited in accordance with the requirements of Section 3.57 of the Local Government Act 1995. The tendering procedures and evaluation complied with the requirements of Part 4 of the Local Government (Functions and General) Regulations 1996.

Strategic Implications

The proposal aligns with the following objective within the Strategic Community Plan 2021 – 2031:

4 ~ A sustainable City that balances the relationship between urban growth and the environment

4.4 - Manage waste and its impacts

Risk Appetite Statement

In pursuit of strategic objective goal 4, we will accept a Medium level of risk. The nature of the City being ‘pro-growth’ means that commercial opportunities will be explored in areas identified for development, potentially challenging perceptions of the City as an environmental steward.

 

Risk Management Considerations

 

Risk Title	Risk Rating
CO-022 Environmental Management	High
Accountability	Action Planning Option
Manager Waste Services	Manage

 

Risk Title	Risk Rating
IN-011 Waste Service Delivery	High
Accountability	Action Planning Option
Manager Waste Services	Manage

 

Financial and Performance Risk

Financial Risk

A financial risk assessment was undertaken by Equifax Australasia Credit Ratings Pty Ltd as part of the tender evaluation process and the outcome of this independent assessment advised that Trident Plastics have been assessed with the financial capacity to meet the requirements of the contract.

 

Performance Risk

Trident Plastics has confirmed there are no current or previous disputes, notices of default, or performance-related issues in their dealings with the City or other clients. This declaration reflects positively on their contract management history and suggests a cooperative and compliant working relationship with the City. Their track record indicates reliability and supports their suitability for ongoing or future engagements.

Policy Implications

Tenders were invited in accordance with the requirements of the City’s Purchasing Policy.

Financial (Budget) Implications

The costs associated with the Provision of Mobile Garbage Bins and Parts are included in the Waste Services Operational Budget.

Voting Requirements

Simple Majority

 

Moved Cr Rowe, Seconded Cr Herridge That Council- 1.       ACCEPTS the tender submitted by Trident Plastics for Tender No 25033 for the provision of Mobile Garbage Bins and Parts against Separable Portion 1 for an initial period of Three (3) Years with the option of two (2) twelve (12) month or part thereof options to extend at the City’s discretion and subject to budget availability and satisfactory performance; and 2.       DECLINES all tenders for Separable Portions 2 & 3 for Tender No. 25033, for the Provision of Caddies and Compostable Caddy Liners.   Carried Unanimously *14/0   For the motion:           Mayor Aitken, Cr Bedworth, Cr Berry, Cr Coetzee, Cr Figg, Cr Herridge, Cr Miles, Cr Moore, Cr Nguyen, Cr Parker, Cr Rowe, Cr Seif, Cr Smith and Cr Wright   Against the motion:   Nil This attachment is confidential and distributed under a separate cover to all Council Members. 25033 Confidential Attachment 1 Confidential

Attachments:

1.

25033 Confidential Attachment 1

Confidential