Agenda of Special Council Meeting - Tuesday, 28 October 2025

RECORDING AND ACCESS TO RECORDINGS OF COUNCIL MEETINGS POLICY

1. POLICY STATEMENT

All Ordinary and Special Meetings of Council, Agenda Briefing Forums and meetings of Electors will be live streamed and digitally recorded, consistent with the objectives of the Local Government Act 1995, section 1.3 (2)(c), which promotes greater accountability of local governments to their communities. This policy does not apply to any part of the meeting which is closed to the public in accordance with section 5.23 of the Local Government Act 1995.

2. OBJECTIVE AND PURPOSE

Objective

The objective of this policy is to ensure there is a process in place to outline the access to recorded Council Meetings.

Purpose

The purpose of this policy is to ensure that Council Members, the community, government bodies and other stakeholders are able to access recordings of the proceedings of Council meetings in compliance with the Local Government Act 1995 and associated Regulations.

3. KEY DEFINITIONS

Act	Means the Local Government Act 1995
Administration	The operational arm of the City which includes the employees and is headed by the CEO
Agenda Briefing	Meeting where Council Members and the community can ask questions, seek clarification and request further information on all matters due for deliberation and consideration at the forthcoming ordinary council meeting and is open to the public.
Annual General Meeting of Electors	Meeting held in accordance with section 5.27 of the Act.
Council Member	Means a person elected under the Act as a member of the council of the local government and includes the Mayor or president of the local government
Electronic recording	Means any recording made by an electronic device capable of recording sound and or vision.
Employee	Means a person employed by a local government under section 5.36(1) of the Act.
Ordinary Council Meeting	A formal meeting of Council conducted in accordance with the Act and applicable local laws for the purpose of considering and dealing with the ordinary business of the Council.
Special Council Meeting	Meeting held for the purpose of considering and dealing with council business that is urgent, complex in nature, for a particular purpose or confidential.
Special Meeting of Electors	Meeting held in accordance with section 5.28 of the Act.

4. SCOPE

This Policy applies to Council Members and employees of the City of Wanneroo. This Policy does not extend to meetings, or any part of the meeting which is closed to the public in accordance with section 5.23 of the Local Government Act 1995.

5. IMPLICATIONS

The policy aligns with the following Strategic Community Plan Goal and Priorities:

Strategic Community Plan 2021-2031

Goal 7: A well-governed and managed City that makes informed decisions, provides strong community leadership and valued customer focused services.

Priority 7.2 – Responsibly and ethically managed. The City of Wanneroo will be managed responsibly to ensure a long-term, sustainable future. The City will have effective governance arrangements and ethical leadership that is open and transparent, ensuring a clear understanding of roles and accountabilities.

6. IMPLEMENTATION

6.1. This Policy shall be printed within the Agenda of all Council Meetings, which include:

· Ordinary Council Meeting;

· Special Council Meeting;

· Annual General Meeting of Electors;

· Special Electors Meeting; and

· Agenda Briefing Session.

to advise the public that the proceedings of the meeting are recorded.

Recording of Proceedings

6.2. Proceedings of Meetings detailed in this policy, as well as Deputations and Public Question Time during these meetings, shall be recorded by the City on audio and video recording equipment. Meetings and portions of Meetings taking place in closed session will be recorded on audio recording equipment.

6.3. No member of the public is to use any audio-visual technology or devices to record the proceedings of a Meeting, without the written permission of the Mayor or the Mayor’s Delegate.

6.4. Arrangements for the broadcast and recording of meetings conducted by electronic means under s14D of the Local Government (Administration) Regulations 1996 (Regulations), for example in the situation of a public health emergency or state of emergency, will be made in compliance with ss.14H and 14I of the Regulations.

6.5. Arrangements for the recording of Meetings not held at the Council’s usual meeting place, or for the recording of Meetings in the event of a technological failure of the City’s recording equipment, will be made in compliance with ss.14I(2) to 14I(9) of the Regulations.

6.6. In compliance with the City’s approved Recordkeeping Plan and the State Records Act 2000, recordings made under this policy will be retained for the period specified in the General Retention and Disposal Authority for Local Government Information.

Access to Recordings

6.7. Recordings of Meetings made under this policy will be published via the City’s online channels no later than fourteen days after the Meeting and will remain accessible for a minimum period of five years after the Meeting date.

6.8. Members of the public may purchase a copy of the recorded proceedings or alternatively, listen to the recorded proceedings at the Civic Centre online once the recording is published on the City of Wanneroo website. Costs for providing a copy of the recorded proceedings to members of the public will include staff time to make the copy of the proceedings, as well as the cost of the digital copy for the recording to be placed on. The cost of staff time will be set in the City’s Schedule of Fees and Charges each financial year.

6.9. Council Members may request a copy of the recording of the Council proceedings at no charge.

6.10. All Council Members are to be notified when recordings are requested by members of the public or by Council Members.

6.11. All electronic recording content is the property of the City of Wanneroo. Reproduction without written authorisation of the City of Wanneroo is prohibited.

7. ROLES AND RESPONSIBILITIES

The Policy is the responsibility of the Manager Corporate Governance and Council Services.

8. DISPUTE RESOLUTION

All disputes in regard to this policy will be referred to the General Counsel in the first instance. In the event that an agreement cannot be reached, the matter will be submitted to the Chief Executive Officer for a ruling.

9. EVALUATION AND REVIEW PROVISIONS

This policy will be evaluated and its effectiveness reviewed by the following key performance measures:

· All relevant meetings recorded;

· Acceptable quality of recordings captured; and

· Resolution of requests for copies of recordings within appropriate timeframes.

10. RELATED DOCUMENTS

City of Wanneroo Recordkeeping Plan

Ordinary Council Meetings and Forums of Council Policy

City of Wanneroo Standing Orders Local Law 2021

11. REFERENCES

Local Government Act 1995

Local Government (Administration) Regulations 1996

State Records Act 2000

General Retention and Disposal Authority for Local Government Information

12. RESPONSIBILITY FOR IMPLEMENTATION

Manager Corporate Governance & Council Services

COMMONLY USED ACRONYMS AND THEIR MEANING

Acronym	Meaning

ABN	Australian Business Number

ACN	Australian Company Number

Act	Local Government Act 1995

CBP	City of Wanneroo Corporate Business Plan

CHRMAP	Coastal Hazard Risk Management & Adaption Plan

City	City of Wanneroo

CPI	Consumer Price Index

DBCA	Department of Biodiversity Conservation and Attractions

DFES	Department of Fire and Emergency Services

DOE	Department of Education Western Australia

DOH	Department of Health

DPLH	Department of Planning Lands and Heritage

DPS2	District Planning Scheme No. 2

DLGIRS	Department of Local Government, Industry Regulation and Safety

DWER	Department of Water and Environmental Regulation

EPA	Environmental Protection Authority

GST	Goods and Services Tax

JDAP	Joint Development Assessment Panel

LTFP	Long Term Financial Plan

MRS	Metropolitan Region Scheme

MRWA	Main Roads Western Australia

POS	Public Open Space

PTA	Public Transport Authority of Western Australia

SAT	State Administrative Tribunal

SCP	City of Wanneroo Strategic Community Plan

WALGA	Western Australian Local Government Association

WAPC	Western Australian Planning Commission

Agenda

Good evening Councillors, staff, ladies and gentlemen, this meeting today is being held on Whadjuck Nyoongar Boodjar and I would like to acknowledge and pay my respects to Elders, past, present and future. I thank all past and present members of the community that have supported the City to better understand and value Nyoongar culture within the City of Wanneroo.

I invite you to bow your head in prayer:

Lord, We thank you for blessing our City, our community and our Council. Guide us all in our decision making to act fairly, without fear or favour and with compassion, integrity, wisdom and honesty. May we show true leadership, be inclusive of all, and guide all of the City’s people and many families to a prosperous future that all may share. We ask this in your name. Amen.

Item 1 Attendances

Item 2 Apologies and Leave of Absence

Item 3 Public Question Time

In accordance with Section 7(4)(b) of the Local Government (Administration) Regulations 1996, a Council at a Special Meeting is not required to answer a question that does not relate to the purpose of the meeting. It is therefore requested that only questions that relate to items on the agenda be asked.

Item 4 Reports

Declarations of Interest by Council Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Legal & Governance

SCE01-10/25 Election of Deputy Mayor

File Ref: 2391 – 25/355256

Responsible Officer: Chief Executive Officer

Attachments: 1

Issue

To elect the Deputy Mayor for the City of Wanneroo.

Background

The City of Wanneroo Local Government Ordinary Elections were held on 18 October, 2025. The Local Government Act 1995 (the Act) requires that where a Local Government has an elected Mayor, the office of the Deputy Mayor is to be filled as the first matter dealt with at the first meeting held after the Election in accordance with clause 7(1) of the Act.

The appointment of Deputy Mayor is for two years until the start of the first meeting of the Council after the local government’s next ordinary election.

The Ordinary Local Government elections were held on 18 October 2025. The Council is now required to elect a Deputy Mayor.

The Deputy Mayor performs the functions of the Mayor when authorised to do so under section 5.34 of the Act –

“If –

(a) the office of mayor or president is vacant; or

(b) the mayor or president is not available or is unable or unwilling to perform the functions of the mayor or president,

then the deputy mayor may perform the functions of mayor and the deputy president may perform the functions of president, as the case requires.”

Detail

Clauses 8 and 9 of Schedule 2.3, Division 2 of the Act provides the details of when and how a Deputy Mayor is elected by the Council.

Clause 8. How Deputy Mayor is Elected

(1) The Council is to elect a Councillor (other than the mayor or president) to fill the office.

(2) The election is to be conducted by the CEO in accordance with the procedure prescribed.

(3) Nominations for the office are to be given to the CEO in writing before the meeting or during the meeting before the close of nominations.

Nomination form is attached (Attachment 1) and will be provided separately to all Council Members prior to this Special Council Meeting.

The person conducting the election will act in the capacity of the Returning Offer. The Mayor will announce the Returning Officer at the Special Council Meeting.

(4) Nominations close at the meeting at a time announced by the CEO, which is to be a sufficient time after the announcement by the CEO that nominations are about to close to allow for any nominations made to be dealt with.

(5) If a councillor is nominated by another council member, the CEO is not to accept the nomination unless the nominee has advised the CEO, orally or in writing, that they are willing to be nominated for the office.

(6) The council members are to vote on the matter by secret ballot as if they were electors voting at an election.

(7) Subject to clause 9(1), the votes cast under subclause (6) are to be counted, and the successful candidate determined, in accordance with Schedule 4.1 (which deals with determining the result of an election) as if those votes were votes cast at an election.

(8) As soon as is practicable after the result of the election is known, the CEO is to declare and give notice of the result in accordance with regulations, if any.

Clause 9. Votes May be Cast a Second Time

(1) If when the votes cast under clause 8(6) are counted, there is an equality of votes between two or more candidates who are the only candidates in, or remaining in, the count, the count is to be discontinued and the meeting is to be adjourned for not more than seven days.

(2) Any nomination for the office may be withdrawn, and further nominations may be made, before or when the meeting resumes.

(3) When the meeting resumes the council members are to vote again on the matter by secret ballot as if they were electors voting at an election.

(4) The votes cast under subclause (3) are to be counted, and the successful candidate determined, in accordance with Schedule 4.1 as if those votes were votes cast at an election.

How to Determine Results of the Election

The election of Deputy Mayor is a ‘one office election’. Division 2, Schedule 4.1 of the Act details how to count votes and ascertain the result of an election for a one office election.

If there are only two candidates in the Deputy Mayor election then –

(a) the first-preference votes for each candidate must be counted; and

(b) the candidate who has the greater number of first-preference votes is elected.

If the candidates have the same number of first-preference votes, the returning officer must draw lots in accordance with regulations to determine which candidate is elected.

If there are three or more candidates in the Deputy Mayor election then clauses 4 and 5 of Division 2, Schedule 4.1 of the Act apply.

Clause 4. Count of first-preference votes

(1) The first-preference votes for each candidate must be counted.

(2) A candidate is elected if the number of first-preference votes for the candidate exceeds 50% of the total number of all the first-preference votes for candidates.

Clause 5. Process if no candidate elected under clause 4

(1) The process in subclause (2) —

(a) must be followed if no candidate is elected under clause 4; and

(b) as necessary, must be repeated until a candidate is elected under subclause (3).

Subclause (2) details the process to be followed for the preferential voting system. The Returning Officer will conduct the election in accordance with the legislative requirements.

Declaration of Office

Upon election, the Deputy Mayor must make a Declaration of Office -

“2.29 Declaration –

(2) A person elected by the Council as mayor, president, deputy mayor or deputy president has to make a declaration in the prescribed form before acting in the office.

(3) A declaration required by this section is to be taken or made before a prescribed person.

(4) A person who acts in an office contrary to this section commits an offence.”

In accordance with the Local Government (Elections) Regulations 1997, the Declaration must be made in the presence of an authorised witness. An authorised witness is a person who meets the requirements of the Oaths, Affidavits and Statutory Declarations Act 2005. The Mayor is an authorised witness.

Consultation

Nil

Comment

An annual local government allowance is paid to the Deputy Mayor under Section 5.98A(1) of the Act, which is 25% of the annual local government allowance payable to the Mayor. This amount as at October 2025 is set out below:

Annual Allowance for Deputy Mayor

Annual Amount

Deputy Mayoral Allowance

(25% of Mayoral Allowance of $100,514)

$25,128.50

Statutory Compliance

The Local Government Act 1995, sections 2.29, 5.34 and 5.98A.

The Local Government Act 1995 schedule 2.3, Division 2.

Strategic Implications

The proposal aligns with the following objective within the Council Plan 2025 – 2035:

5 ~ A Well-Governed and Managed City

5.1 - Lead with clear decisions and strong advocacy

Risk Appetite Statement

In pursuit of strategic objective goal 7, we will accept a Medium level of risk as the City balances the capacity of the community to fund services through robust cost-benefit analysis and pursues evidence-based decision making to be effective stewards of the Council and City for future generations.

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

An election is to be held by secret ballot if there is more than one candidate.

Recommendation

That Council ACKNOWLEDGES Councillor > insert name < has been officially declared as the Deputy Mayor of the City of Wanneroo.

Attachments:

1 ⇩.

Attachment 1 - 2025 Nomination Form - Position of Deputy Mayor

23/343645

CITY OF WANNEROO Agenda OF Special Council Meeting 28 October, 2025 1

SCE02-10/25 Appointment of Delegates and Deputy Delegates to External Councils, Groups, Committees and Boards

File Ref: 2391 – 25/345705

Responsible Officer: Chief Executive Officer

Attachments: 2

Issue

To consider the appointment of City of Wanneroo (the City) Delegates and Deputy Delegates to various external Councils, Groups, Committees and Boards (Groups).

Background

The current memberships were appointed following the 2023 Local Government Election, or after various vacancies that may have arisen since that time, with all tenure expiring on 18 October 2025 being the next ordinary Local Government Election Day.

Council is requested to consider the appointment of representatives to its various external Groups for the upcoming two-year term. To facilitate this process, a nomination form (Attachment 1) has been provided for Council Members to submit their nominations.

Detail

Attachment 2 to this report provides a summary of the key role and expectation of the external Groups.

External Statutory Authorities

The City of Wanneroo is represented on the following statutory authorities.

1. Metro Outer Development Assessment Panel (DAP)

Metro Outer Joint Development Assessment Panel changed its named to Metro Outer Development Assessment Panel on 1 March 2024.

In accordance with Regulation 25 of the Planning and Development (Development Assessment Panel) Regulations 2011 (DAP Regs), Council is requested to nominate four Council Members, two members to represent the City and two alternative members to represent the City.

“(2) Subject to subregulation (4), the register must include, for each local government of a district for which a DAP is established, the names of 4 members of the council of the local government —

(a) 2 of whom must be designated as the local government DAP members for the local government; and

(b) 2 of whom must be designated as the alternate local government DAP members for the local government.”

Final appointment is determined by the Minister for Planning and Lands; Housing and Works; Health Infrastructure, Hon John Carey MLA.

Two Council Members will be ‘Local Government DAP Members’, and two will be ‘Deputy Local Government DAP Members (alternate Members)’ to be called on if an issue of quorum arises.

Members to DAP must undertake mandatory training prior to attending a formal meeting. DAP Members may receive payments, as set out below, for their attendance at training sessions and/or meetings, as per the DAP Regs Schedule 2 – Fees for DAP Members (Regulation 30, 31).

Details confirmed as at 12/09/2025	Member Fee ($)
Fee for any other member per meeting to determine development applications.	$425.00
Fee per meeting for any other member to determine applications to amend or cancel determination	$100.00
Fee for any other member attending proceeding in State Administrative Tribunal.	$425.00
Fee for training for DAP members.	$400.00
Fee for re-training for DAP members.	$200.00

The following Council Members were appointed to the DAP at the Special Council Meeting held 6 November 2023 (SCS02-11/23). The Delegates and Deputy Delegates, nominated from this Special Council Meeting and subsequently appointed by the Minister, took effect on 26 January 2024 for a period of two years, with the membership continuing until 26 January 2026.

Delegates (DAP)	Deputy Delegates (DAP)
Councillor Bronwyn Smith	Councillor Natalie Herridge (Alternate Deputy 1)
Councillor Jacqueline Huntley	Councillor Sonet Coetzee (Alternate Deputy 2)

As former Cr Natalie Herridge position as deputy delegate is now vacant, an alternative Deputy for Cr Bronwyn Smith will need to be appointed.

Council may consider re-nomination of the Members listed above or endorse new nominees. The term for Council Members nominated at the Special Council Meeting on 28 October 2025, would take effect on the date and for the duration, as determined by the Minister (which would usually be 27 January 2026 until 26 January 2028).

2. External Council Appointments

a) Mindarie Regional Council (MRC)

The MRC is one of WA’s largest Waste Management Authorities assisting its Member Councils, being the Cities of Joondalup, Perth, Stirling, Vincent and Wanneroo, and the Towns of Cambridge and Victoria Park. Situated in Perth’s northern corridor, the Council disposes over 250,000 tonnes of waste generated each year by people living in its seven government localities. Fees for DAP members are shown in the table below:

Details confirmed as at 12/09/2025	Fee ($)	LG Allowance ($)	Allowance ($) (Technology)
Chairperson	$17,740.00	$22,470.00	$1,166.66
Deputy Chairperson	$11,830.00	$5,617.50	$1,166.66
Councillor	$11,830.00	Nil	$1,166.66
Deputy Councillor	Nil	Nil	Nil
Expenses Other	Child Care and Travel Costs will be reimbursed in accordance with Reg. 31 and 32 of the Local Government (Administration) Regulations 1996

Council is requested to appoint two Council Members to the MRC. These same two Council Members will be automatically appointed to the Waste Avoidance and Resource Recovery Advisory Committee.

The MRC does not permit deputy delegates. If a City of Wanneroo delegate cannot attend an MRC meeting, then the seat will be vacant, unless Council chooses (and has time) to make another resolution to appoint an alternate ‘delegate’ for that specific MRC meeting only.

The City has been advised that there is no remuneration for an alternate delegate appointed in this way, and this arrangement has been in place since November 2019 in accordance with MRC’s Terms of Reference.

The MRC generally seeks renominations from 1 July each calendar year. However, to align with all other appointment terms, the Administration recommends that Council appoint MRC delegates through to the next Ordinary Council Elections (October 2027).

The following Council Members were appointed delegates to MRC on 6 November 2023 (SCS02-11/23) with terms ending 18 October 2025.

Previous Delegates (MRC)

Councillor Paul Miles

Councillor Jordan Wright

b) Catalina Regional Council (CRC)

CRC is the corporate entity representing the interests of seven local governments in the urban development of 180 hectares of land in Clarkson and Mindarie in Perth’s northern suburbs.

The seven local governments involved are the Cities of Joondalup, Perth, Stirling, Vincent and Wanneroo, and the Towns of Cambridge and Victoria Park. These local governments are joint owners of Lot 9504, which covers an area of 432 hectares in the district of the City of Wanneroo. CRC was formed to implement the urban development of the Tamala Park Project.

Council is requested to appoint two Council Members as Delegates and two Council Members as Deputy Delegates to the CRC, with each Deputy Delegate being a Deputy for a specific Delegate.

Currently, the sitting fees for CRC Members, as well as allowances, are as below:

Membership Type/ Allowance Confirmed 12/09/2025	Fee ($)
Chairperson	$17,740
Deputy Chairperson	$11,830
Councillor	$11,830
Additional Allowance per annum for Chairperson (25% paid to Deputy Chairperson)	$22,470

Members do not claim separate telephone, IT allowances or travelling allowances for meetings. CRC Council Member allowances are paid quarterly in arrears.

The following Council Members were appointed as Delegates to the CRC on 6 November 2023.

Previous Delegates	Previous Deputy Delegates
Councillor Helen Berry	Councillor Phil Bedworth
Councillor Sonet Coetzee	Councillor Vinh Nguyen

Subsequently, Cr Vinh Nguyen resigned from the role on 19 December 2023, followed by Cr Bedworth’s resignation on 1 July 2024. They were replaced by Cr Eman Seif and
Cr Marizane Moore, respectively. All Delegates and Deputy Delegates will serve until the conclusion of their terms on 18 October 2025.

Previous Delegates	Previous Deputy Delegates
Councillor Helen Berry	Councillor Marizane Moore (Alternate Deputy 1)
Councillor Sonet Coetzee	Councillor Eman Seif (Alternate Deputy 2)

c) Western Australian Local Government Association (WALGA) North Metropolitan Zone (NMZ)

The WALGA NMZ presents issues from the Cities of Wanneroo, Joondalup and Stirling to the WALGA State Council. Council appoints four Council Members as Delegates and four Council Members as Deputy Delegates to the WALGA NMZ, with each Deputy Delegate being a Deputy for a specific Delegate.

From WALGA NMZ, a State Council representative and Deputy State Council representative are elected to join the WALGA State Council. The WALGA State Council is the voice of local government in Western Australia and advocates on behalf of WA local governments and negotiates service agreements for the sector. It is not a government department or agency.

At the first meeting of the WALGA NMZ to be held on 19 November 2025, an election will be held for the Zone Chair, Deputy Zone Chair, State Council representative and the Deputy State Council representative. Nomination forms for these elections will be provided prior to that meeting.

WALGA NMZ do not receive allowance/fee payments. WALGA State Council pays sitting fees of $4,108 per annum to State Councillors and $476.00 per meeting attended by Deputy State Councillors for every meeting attended.

The following Council Members were appointed delegates/deputy delegates to WALGA NMZ with terms ending 18 October 2025:

Previous Delegate (WALGA NMZ)	Previous Deputy Delegate (WALGA NMZ)
Councillor James Rowe	Councillor Natalie Herridge
Councillor Jacqueline Huntley	Councillor Alex Figg
Councillor Bronwyn Smith	Councillor Eman Seif
Councillor Marizane Moore	Councillor Jordan Wright

Two City of Wanneroo Council members were subsequently elected to the WALGA State Council as follows:

Previous Delegate

(WALGA State Council)

Previous Deputy Delegate (WALGA State Council)

Councillor Bronwyn Smith

Councillor Jacqueline Huntley

3. External Committees, Groups and Boards

Administration consulted with the existing external Groups with Council Member representation from the City of Wanneroo and obtained the following feedback in relation to ongoing membership.

Confirmation Received Representative Is Required

· Joondalup Health Campus Community Board of Advice Committee.

· Yellagonga Regional Park Community Advisory Committee.

· Wanneroo/ Joondalup Local Emergency Management Committee (LEMC) with the North West District Emergency Management Committee (DEMC).

· Wanneroo and Districts Historical Society.

Confirmation Received Representative No Longer Required

· Elderbloom Community Centre advised in July 2025 that there is no longer a need for a representative from the City to be on the Elderbloom Community Care Centre Board of Management.

· Wanneroo Agricultural Society advised in September 2025 they have a strong working relationship with the City of Wanneroo staff involved in the Wanneroo Show and via the Sponsorship Agreement, they felt there was not a need to have a Council Member on the Group. However, they will invite the Ward Councillors to a meeting if a need arises.

The City is affiliated with the following external Groups and renewed membership is sought following the 2025 Local Government Election.

External Groups

a. Joondalup Health Campus Community Board of Advice Committee

b. North West Regional Road Subgroup

c. Wanneroo and Districts Historical Society

d. Wanneroo/ Joondalup Local Emergency Management Committee (LEMC)

with the North West District Emergency Management Committee (DEMC)

e. Yellagonga Regional Park Community Advisory Committee

Consultation

Administration engaged with the external Groups who have City of Wanneroo representation to request if they required a renewed representation from the City after the 2025 Local Government Election.

Comment

Representation on external Groups allows the City to have input into various issues that face the local government industry.

Where there are more nominations than vacancies for representation, a vote will need to be conducted. There is no discretion to amend a Terms of Reference for external Groups.

Statutory Compliance

The Local Government Act 1995 –

Sections 5.8 - Establishment of Committees, Section 5.9 Committees, types of, Section 5,10 Committee members, appointment of, and Section 5.11 Committee membership, tenure of.

Strategic Implications

The proposal aligns with the following objective within the Council Plan 2025 – 2035:

5 ~ A Well-Governed and Managed City

5.1 - Lead with clear decisions and strong advocacy

Risk Appetite Statement

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:

1. Pursuant to Regulation 26 of the Planning and Development (Development Assessment Panels) Regulations 2011, NOMINATES the following Council Member as a Deputy Delegate to the Metro Outer Development Assessment Panel to replace former Council Member Natalie Herridge to take effect from 28 October 2025 to 26 January 2026 and ADVISES the Minister for Planning and Lands; Housing and Works, Health Infrastructure, Hon Jon Carey MLA;

Deputy Delegate (Alternate Deputy 1)

Councillor

2. Pursuant to Regulation 26 of the Planning and Development (Development Assessment Panels) Regulations 2011, NOMINATES the following Council Members to the Metro Outer Development Assessment Panel to take effect from 27 January 2026 to 26 January 2028 and ADVISES the Minister for Planning and Lands; Housing and Works; Health Infrastructure, Hon Jon Carey MLA;

Two Local Members	Two Deputy Local Members
Councillor	Councillor
Councillor	Councillor

3. APPOINTS the following Council Members to External Council’s as per their Terms of Reference:

a) Mindarie Regional Council (with automatic appointment to the City of Wanneroo Waste Avoidance and Resource Recovery Advisory Committee):

Two Delegates

Councillor

b) Catalina Regional Council:

Two Delegates	Two Deputy Delegates
Councillor (delegate 1)	Councillor (deputy 1)
Councillor (delegate 2)	Councillor (deputy 2)

4. APPOINTS the following Council Members to the Western Australian Local Government Association North Metropolitan Zone as per their Terms of Reference:

Four Delegates	Four Deputy Delegates
Councillor	Councillor
Councillor	Councillor
Councillor	Councillor
Councillor	Councillor

5. APPOINTS the following Council Members to External Committees, Groups and Boards as per their Terms of Reference:

a) Joondalup Health Campus Community Board of Advice Committee:

One Delegate

Councillor

b) North West Regional Road Sub Group:

One Delegate	One Deputy Delegate
Councillor	Councillor

c) Wanneroo and Districts Historical Society:

One Delegate	One Deputy Delegate
Councillor	Councillor

d) Wanneroo/ Joondalup Local Emergency Management Committee and North West District Emergency Management Committee (with automatic appointment to the City of Wanneroo Bush Fire Advisory Committee):

One Delegate	One Deputy Delegate
Councillor	Councillor

e) Yellagonga Regional Park Community Advisory Committee:

One Delegate

Councillor

6. CONFIRMS that all appointments remain in effect until the next ordinary local government election day being 16 October 2027, unless otherwise indicated.

Attachments:

1 ⇩.	Attachment 1 - Nomination Form - External Councils, Groups, Committee and Boards	25/398931
2 ⇩.	Attachment 2 - Appointments - both Internal & External	25/345710

CITY OF WANNEROO Agenda OF Special Council Meeting 28 October, 2025 1

SCE03-10/25 Appointment of Delegates, Deputy Delegates, Presiding and Deputy Presiding Members to the City's Internal Committees

File Ref: 2391 – 25/344072

Responsible Officer: Chief Executive Officer

Attachments: 4

Issue

To consider the appointment of Delegates, Deputy Delegates, Presiding and Deputy Presiding Members to various City of Wanneroo (City) Committees.

Background

The City has established Committees by absolute majority decision to assist with its functions in accordance with section 5.8 of the Local Government Act 1995 (Act) -

“A local government may establish* committees of 3 or more persons to assist the council and to exercise the powers and discharge the duties of the local government that can be delegated to committees.

*Absolute majority required.”

The City also established its Bushfire Advisory Committee under section 67 of the Bush Fires Act 1954.

“(1) A local government may at any time appoint such persons as it thinks fit as a bush fire advisory committee for the purpose of advising the local government regarding all matters relating to the preventing, controlling and extinguishing of bush fires, the planning of the layout of fire-breaks in the district, prosecutions for breaches of this Act, the formation of bush fire brigades and the grouping thereof under group brigade officers, the ensuring of co-operation and co-ordination of bush fire brigades in their efforts and activities, and any other matter relating to bush fire control whether of the same kind as, or a different kind from, those specified in this subsection.

(2) A committee appointed under this section shall include a member of the council of the local government nominated by it for that purpose as a member of the committee, and the committee shall elect one of their number to be chairman thereof.

(3) In respect to a committee so appointed, the local government shall fix the quorum for the transaction of business at meetings of the committee and may —

(a) make rules for the guidance of the committee; and

(b) accept the resignation in writing of, or remove, any member of the committee; and

(c) where for any reason a vacancy occurs in the office of a member of the committee, appoint a person to fill that vacancy.

(4) A committee appointed under this section —

(a) may from time to time meet and adjourn as the committee thinks fit;

(b) shall not transact business at a meeting unless the quorum fixed by the local government is present;

(c) is answerable to the local government and shall, as and when required by the local government, report fully on its activities.”

Committee membership is comprised of Council Members and where required, external members.

The current Committee memberships were appointed following the 2023 Local Government Election, or after various vacancies that may have arisen since that time, with all tenure expiring on 18 October 2025 being the next Ordinary Local Government Election Day.

Council is invited to review and determine the appointment of representatives to its various Committees, as well as the selection of the Presiding Member and Deputy Presiding Member for the upcoming two-year term. To facilitate this process, a nomination form (Attachment 1) has been provided for Council Members to submit their nominations.

Detail

Attachment 2 to this report provides a summary of the key role and expectation of the City’s internal Committees.

Following the recent reforms to the Act, under section 5.12, Council must appoint the Presiding and Deputy Presiding members by absolute majority.

“5.12. Presiding members and deputies

(1) The local government must appoint* a member of a committee to be the presiding member of the committee.

* Absolute majority required.

(2) The local government may appoint* a member of a committee to be the deputy presiding member of the committee.

* Absolute majority required.”

The City currently has five committees (established under section 5.8 of the Local Government Act 1995) which include:

· Audit and Risk Committee;

· Chief Executive Officer Performance Review Committee;

· Policy Review Committee;

· Revenue Review Committee; and

· Waste Avoidance and Resource Recovery Advisory Committee.

The Policy Review Committee Terms of Reference have been reviewed and a minor change is proposed as shown in mark up (Attachment 3) for Council to consider which includes:

· Removing the word “Ordinary” from clause 3.1; and

· Removing the last sentence from clause 3.1.

The Bush Fire Advisory Committee was re-established in 2017 under the Bush Fires Act 1954.

Council Members will need to vote on their preferred candidate for the role of Presiding Member and Deputy Presiding Member of the City’s five Committees established under section 5.8 of the Act.

Consultation

Nil

Comment

The establishment of Committees assists the Council to perform its legislative responsibilities and to seek valuable engagement with the community.

Representation on Committees allows the City to have input into various issues that face the local government industry.

Where there are more nominations than vacancies for representation, a vote will need to be conducted; however, Council has the discretion to amend the Terms of Reference for any City of Wanneroo Committee should Council deem it appropriate to change the representation.

All appointments remain in effect until the next ordinary local government election day being 16 October 2027, unless otherwise indicated.

Committee Changes

New

· The Policy Review Committee - established September 2024. The only committee that has delegated authority.

· The Chief Executive Officer Performance Review Committee – established August 2025.

At the Ordinary Council Meeting held on 26 August 2025, Council resolved
(CE03-08/25) to establish the Chief Executive Officer Performance Review Committee (Committee). Administration has since prepared a draft Terms of Reference (Attachment 4) for Council’s review and endorsement. These Terms of Reference have been developed in accordance with legislative requirements and informed by a comprehensive peer review of similar committees across other local governments

In line with the CEO Performance Contract, the draft Terms of Reference propose that the Committee be comprised of the Mayor and up to four Council Members. Appointment to the Committee requires an absolute majority decision of Council under section 5.10 of the Act.

The Committee does not have any delegated authority and must present any recommendation to Council for consideration. All matters presented to the Committee will be conducted in accordance with section 5.23(2) of the Act.

Name Change

· Waste Management Advisory Committee changed its name to the Waste Avoidance and Resource Recovery Advisory Committee – August 2025.

In accordance with the requirements of the Local Government Act reform, the City’s Audit and Risk Committee will be renamed to the Audit, Risk and Improvement Committee. The revised Terms of Reference will be submitted to a forthcoming Council Meeting for formal endorsement.

Disbanded

· Festival and Cultural Events Committee – June 2025.

Statutory Compliance

The Local Government Act 1995 section 5.23(2) – Meetings generally open to public, section 5.8 - Establishment of Committees, section 5.9 Committees, types of, section 5.10 Committee members, appointment of, and section 5.11 Committee membership, tenure of.

Bush Fires Act 1954 section 67 – Advisory committees.

Strategic Implications

The proposal aligns with the following objective within the Council Plan 2025 – 2035:

5 ~ A Well-Governed and Managed City

5.1 - Lead with clear decisions and strong advocacy

Risk Appetite Statement

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The City committees established under the Act will need to adhere to the Ordinary Council Meetings and Forums of Council Policy.

Financial Implications

Payment of any external members to the City’s Committees is budgeted through the operational budget.

Voting Requirements

Absolute Majority

Recommendation

That Council BY ABSOLUTE MAJORITY:

1. ENDORSES the revised Terms of Reference for the Policy Review Committee as shown in Attachment 3;

2. ENDORSES the Terms of Reference for the Chief Executive Officer Performance Review Committee as shown in Attachment 4;

3. APPOINTS the following Council Members to the City of Wanneroo Audit and Risk Committee as per their Terms of Reference:

(Council may determine to appoint one or more persons to the Committee who are external and independent to the Council).

The Mayor and maximum of 14 Council Members

Mayor

Councillor

4. APPOINTS under section 5.12 of the Local Government Act 1995 the following Council Members as the Presiding Member and Deputy Presiding Member of the Audit and Risk Committee:

a) Cr ________________ Presiding Member; and

b) Cr ________________ Deputy Presiding Member;

5. CONFIRMS the following Council Members are on the City of Wanneroo Bush Fire Advisory Committee as per their Terms of Reference:

Council appointed representative on the Local Emergency Management Committee.	Council appointed deputy delegate on the Local Emergency Management Committee.
Councillor	Councillor

6. APPOINTS the following Council Members to City of Wanneroo to the Chief Executive Officer Performance Review Committee as per their Terms of Reference:

The Mayor and maximum of four Council Members

Mayor

Councillor

7. APPOINTS under section 5.12 of the Local Government Act 1995 the following Council Members as the Presiding Member and Deputy Presiding Member of the Chief Executive Performance Review Committee:

a) Cr ________________ Presiding Member; and

b) Cr ________________ Deputy Presiding Member;

8. APPOINTS the following Council Members to the City of Wanneroo Policy Review Committee as per their Terms of Reference:

Maximum of 15 Council Members

Mayor

Councillor

9. APPOINTS under section 5.12 of the Local Government Act 1995 the following Council Members as the Presiding Member and Deputy Presiding Member of the Policy Review Committee:

a) Cr ________________ Presiding Member; and

b) Cr ________________ Deputy Presiding Member;

10. APPOINTS the following Council Members to the City of Wanneroo Revenue Review Committee as per their Terms of Reference:

The Mayor and maximum of 14 Council Members

Mayor

Councillor

11. APPOINTS under section 5.12 of the Local Government Act 1995 the following Council Members as the Presiding Member and Deputy Presiding Member of the Revenue Review Committee:

a) Cr ________________ Presiding Member; and

b) Cr ________________ Deputy Presiding Member;

12. APPOINTS the following Council Members to the City of Wanneroo Waste Avoidance and Resource Recovery Advisory Committee as per their Terms of Reference:

Mayor, a maximum of four delegates and the two Council representatives on the Mindarie Regional Council

Mayor

Councillor

Council representatives on the Mindarie Regional Council (two)

Councillor

13. APPOINTS under section 5.12 of the Local Government Act 1995 the following Council Members as the Presiding Member and Deputy Presiding Member of the Waste Avoidance and Resource Recovery Advisory Committee:

a) Cr ________________ Presiding Member; and

b) Cr ________________ Deputy Presiding Member;

14. CONFIRMS that all appointments remain in effect until the next Ordinary Local Government election day being 16 October 2027, unless otherwise indicated.

Attachments:

1 ⇩.	Attachment 1 - Nomination Form - Internal Committees	25/398928
2 ⇩.	Attachment 2 - Appointments - Internal Committees	25/344084
3 ⇩.	Attachment 3 - Terms of Reference - Policy Review Committee - Marked Up	24/322990[v3]
4 ⇩.	Attachment 4 - Terms of Reference - CEO Performance Review Comittee	25/336032

CITY OF WANNEROO Agenda OF Special Council Meeting 28 October, 2025 1

SCE04-10/25 Appointment of Delegates and Deputy Delegates to Internal Working and Advisory Groups

File Ref: 2391 – 25/343122

Responsible Officer: Chief Executive Officer

Attachments: 2

Issue

To consider the appointment of Delegates and Deputy Delegates to various City Working and Advisory Groups (Groups).

Background

Group membership is comprised of Council Members and where required, external members and/or community representatives and/or organisations.

The current Group memberships were appointed following the 2023 Local Government Election, or after various vacancies that may have arisen since that time, with all tenure expiring on 18 October 2025 being the next Ordinary Local Government Election Day.

Council traditionally applies the same duration for membership appointments to Groups for consistency and to reduce unnecessary complications arising from differing appointment terms.

Council is requested to consider the appointment of representatives to its various Groups for the upcoming two-year term. To facilitate this process, a nomination form (Attachment 1) has been provided for Council Members to submit their nominations.

Detail

Attachment 2 to this report provides a summary of the key role and expectation of the Groups.

Established Groups

The City has 11 established Groups, which require membership from Council Members.

Working and Advisory Groups

a. Business and Tourism Advisory Group

b. Community Safety Working Group

c. Environmental Advisory Group

d. Festival, Awards and Cultural Events (FACE) Advisory Group

e. Multicultural Advisory Group

f. Ni Kadadjiny Koort, Aboriginal and Torres Strait Islander Advisory Group

g. RoadWise Advisory Group

h. Service Review Working Group

i. Strategic Projects Working Group

j. Wanneroo Town Centre Advisory Group

k. Yanchep Coastal Management Advisory Group

It should be noted that:

· The Mayor and all Councillors form the membership of the Service Review Working Group and the Strategic Projects Working Group in accordance with each Groups Terms of Reference. Therefore, both Groups have not been included in this report to seek appointments.

· Public advertising has commenced to seek nominations from community members for any groups that require external community representative appointments.

The following Groups have ceased and do not require renewed membership:

· Alkimos Aquatic and Recreation Centre Project Working Group – disbanded October 2024;

· Arts Advisory Group – disbanded October 2025;

· Australia Day Working Group – disbanded June 2025;

· Heritage Services Advisory Group – disbanded October 2025;

· Neerabup Industrial Area Development Working Group – disbanded October 2024;

· Quinns Beach Coastal Management Advisory Group – disbanded October 2025;

· Quinns Rocks Caravan Park Redevelopment Working Group – disbanded October 2025; and

· Yanchep Lagoon Community Working Group – disbanded October 2025.

Consultation

Nil

Comment

The establishment of the Groups assists the Council to perform its legislative responsibilities and to seek valuable engagement with the community.

Where there are more nominations than vacancies for representation, a vote will need to be conducted; however, Council has the discretion to amend the Terms of Reference for any City of Wanneroo Advisory Group or Working Group, should Council deem it appropriate to change the representation.

Statutory Compliance

Working Groups and Advisory Groups are created via a resolution of Council and are not established under the Act.

Strategic Implications

The proposal aligns with the following objective within the Council Plan 2025 – 2035:

5 ~ A Well-Governed and Managed City

5.1 - Lead with clear decisions and strong advocacy

Risk Appetite Statement

Risk Management Considerations

There are no existing Strategic or Corporate risks within the City's existing risk registers which relate to the issues contained in this report.

Policy Implications

The Groups will need to adhere to the Ordinary Council Meetings and Forums of Council Policy.

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:

1. APPOINTS the following Council Members to City of Wanneroo Working and Advisory Groups as per their Terms of Reference:

a) Business and Tourism Advisory Group:

Mayor and up to three Delegates

Mayor

Councillor

b) Community Safety Working Group:

Mayor and minimum two Delegates

Mayor

Councillor

c) Environmental Advisory Group:

Up to three Delegates

Councillor

d) Festival, Awards and Cultural Events (FACE) Advisory Group:

Mayor and up to seven Delegates

Mayor

Councillor

e) Multicultural Advisory Group:

Mayor and up to three Delegates

Mayor

Councillor

f) Ni Kadadjiny Koort, Aboriginal and Torres Strait Islander Advisory Group:

Up to three Delegates

Councillor

g) RoadWise Advisory Group:

Minimum three Delegates

Councillor

h) Wanneroo Town Centre Advisory Group:

Mayor and up to four Delegates

Mayor

Councillor

i) Yanchep Coastal Management Advisory Group:

Mayor and up to five Delegates

Mayor

Councillor

2. CONFIRMS in accordance with the Service Review Working Group and the Strategic Projects Working Groups’ Terms of Reference the membership for both groups includes the Mayor and all Councillors; and

3. CONFIRMS that all appointments remain in effect until the next ordinary local government election day being 16 October 2027, unless otherwise indicated.

Attachments:

1 ⇩.	Attachment 1 - Nomination Form - Internal Working and Advisory Groups	25/398934
2 ⇩.	Attachment 2 - Appointments - Internal Working and Advisory Groups	25/343140

1. POLICY STATEMENT

2. OBJECTIVE AND PURPOSE

3. KEY DEFINITIONS

Act

Means the Local Government Act 1995

Administration

The operational arm of the City which includes the employees and is headed by the CEO

Agenda Briefing

Meeting where Council Members and the community can ask questions, seek clarification and request further information on all matters due for deliberation and consideration at the forthcoming ordinary council meeting and is open to the public.

Annual General Meeting of Electors

Meeting held in accordance with section 5.27 of the Act.

Council Member

Means a person elected under the Act as a member of the council of the local government and includes the Mayor or president of the local government

Electronic recording

Means any recording made by an electronic device capable of recording sound and or vision.

Employee

Means a person employed by a local government under section 5.36(1) of the Act.

Ordinary Council Meeting

A formal meeting of Council conducted in accordance with the Act and applicable local laws for the purpose of considering and dealing with the ordinary business of the Council.

Special Council Meeting

Meeting held for the purpose of considering and dealing with council business that is urgent, complex in nature, for a particular purpose or confidential.

Special Meeting of Electors

Meeting held in accordance with section 5.28 of the Act.

4. SCOPE

5. IMPLICATIONS

6. IMPLEMENTATION

7. ROLES AND RESPONSIBILITIES

8. DISPUTE RESOLUTION

9. EVALUATION AND REVIEW PROVISIONS

10. RELATED DOCUMENTS

11. REFERENCES

12. RESPONSIBILITY FOR IMPLEMENTATION

Manager Corporate Governance & Council Services